Penn-Harris-Madison School Corporation, IN

Regular Meeting at 6:00 p.m.

The Penn-Harris-Madison School Board will hold a regular meeting on August 10, 2026, preceded by a closed executive session at 5:15 p.m. The board will vote on a consent agenda that includes approving $14,820,609.43 in bills and payroll, accepting a $2,500 donation to Penn High School, re-adopting Policy 6250 on residency verification, and approving agreements for the Elkhart Area Career Center, Logan Community Resources, mental health MOUs, and LifeWise Academy. The meeting is open to the public, with virtual comments accepted via email before 5:00 p.m.

• Approval of bills totaling $14,820,609.43 (accounts payable and insurance $3,741,450.03; payroll and insurance $11,079,159.40)
• Acceptance of $2,500 donation to Penn High School
• Re-adoption of Policy 6250 for ADM counts and residency verification
• Approval of agreement with Elkhart Area Career Center for 2026-2027 school year
• Approval of Community Education class fees for Fall 2026 and Winter 2026-2027

The board approved four capital improvement projects totaling $752,816, including ADA restrooms at Grissom Middle School and renovations at Penn High School. The consent agenda was amended to remove the LifeWise Academy MOU, which was then not approved. The board also authorized planning for orchestra and choir trips to Europe and Ireland in 2028, and adopted revised policies on definitions and personal communication devices.

• Approved $752,816 in capital improvement projects (6-0)
• Removed LifeWise Academy MOU from consent agenda; not approved
• Approved consent agenda items 5.01-5.07, 5.09-5.14 (6-0)
• Authorized planning for Penn High School orchestra trip to Europe, June 2028 (6-0)
• Authorized planning for Penn High School choir trip to Ireland, spring 2028 (6-0)
• Adopted revised bylaw 0100 and policy 5136 (6-0)
• Approved minutes from July 20, 2026 meeting (6-0)
• Held public hearing on 2027 budgets; no public comment

Budget Work Session at 6:00 p.m.

The Penn-Harris-Madison School Corporation Board of Trustees will hold a budget work session to review the 2027 budget proposal. No formal decisions will be made; this is an informational meeting where the CFO will present budget drivers. The public may attend but participation is not allowed.

Regular Meeting at 6 p.m.

The Penn-Harris-Madison Board of School Trustees will meet to approve financial reports and a large volume of bills. The board is considering price increases for student and adult breakfasts and lunches for the 2026-2027 school year.

• Approval of bills totaling $26,120,218.91
• Proposed breakfast price increase of $0.75 and lunch price increase of $0.60 for students and adults
• Contract renewal with K-12 Tech Midwest for Chromebook repair and service at $195,670.00
• Acceptance of donations to Penn High School totaling $10,100
• Approval of financial reports for the period ending June 30, 2026

Regular Meeting at 6 p.m.

The Penn-Harris-Madison Board of School Trustees will hold its regular meeting on June 22, 2026. The board is expected to approve a consent agenda including $22.48 million in bills and payroll, accept donations totaling over $14,000 to various schools, and authorize disposal of obsolete instructional materials. The meeting also includes recognition of the Penn Unified Track & Field state championship team and other student/staff achievements.

• Approve $22.48 million in bills and payroll for June 2026
• Accept donations totaling $14,069 to Bittersweet Elementary, Grissom Middle School, Schmucker Middle School, and Penn High School
• Dispose of old/obsolete instructional materials via Allied Book Company
• Recognize Penn Unified Track & Field for winning the state championship
• Adopt agenda and approve minutes from previous meetings

The Board of School Trustees approved the meeting agenda and previous minutes. The board also passed a series of consent agenda items including financial reports, insurance renewals, and school trip requests.

• Approved June 22, 2026 agenda (4-0)
• Approved May 22, 2026 minutes and June 16, 2026 executive session minutes (4-0)
• Approved June 22, 2026 bills via consent agenda
• Approved financial reports ending May 31, 2026 via consent agenda
• Approved school donations via consent agenda
• Approved disposition of obsolete instructional materials via consent agenda
• Approved school photo contracts via consent agenda
• Approved appointment of Treasurer and Deputy Treasurer via consent agenda

Regular Meeting at 6 p.m.

The Penn-Harris-Madison Board of School Trustees will hold a regular meeting at Mary Frank Elementary School. The board will vote on the agenda, approve minutes from previous sessions, and consider a consent agenda that includes approval of bills totaling $20,835,274.20 and acceptance of donations from various sources. The meeting also features recognitions for Teachers of the Year and a spotlight on Mary Frank Elementary School.

• Approval of bills totaling $20,835,274.20 for Accounts Payable, Insurance, and Payroll
• Acceptance of donations exceeding $111,000 to Penn High School, Moran Elementary, and Grissom Middle School
• Recognition of 2026 Secondary Teacher of the Year Kelley Watts and Elementary Teacher of the Year Josie Engdahl
• Spotlight on Mary Frank Elementary School presentation by principal Christie Heerschop
• Approval of minutes from April and May executive sessions and the April 20 regular meeting

The Penn-Harris-Madison School Board approved a consent agenda of bills, financial reports, and agreements for the 2026-2027 school year, including contracts for Xello, ParentSquare, and Notre Dame. The board also approved revisions to student handbooks and the naming rights for the Larry & Judy Beehler School Board Room.

• Adopted agenda (7-0)
• Approved minutes (7-0)
• Approved bills and financial reports (7-0)
• Approved donations and vendor bids (7-0)
• Approved P-H-M/Notre Dame agreement (7-0)
• Approved ParentSquare renewal (7-0)
• Approved handbook revisions (7-0)
• Approved Xello contract (7-0)

Regular Meeting at 6:00 p.m.

The Penn-Harris-Madison School Board will consider consent agenda items including approval of bills and payroll totaling $34,867,596.47, financial reports for February and March 2026, and acceptance of multiple donations to schools. Also on the agenda are reports on student activities and Education Foundation grants totaling $73,715 awarded for the 2025-26 academic year.

• Approval of bills and payroll totaling $34,867,596.47
• Financial reports for periods ending February 28 and March 31, 2026
• Acceptance of donations totaling approximately $17,211 to Penn High School, Grissom Middle School, and employee recognition dinner
• Report on $73,715 in Education Foundation grants awarded to teachers and staff
• Student ambassador report on Penn High School events

The board adopted the meeting agenda and approved the March 16 minutes, both unanimously. It approved a series of consent‑agenda items, including financial reports, donations, trip requests and contracts. The board also gave final approval to new K‑12 math curriculum resources. Finally, it authorized four capital‑improvement projects totaling $3,280,714.

• Adopted meeting agenda (6‑0)
• Approved March 16, 2026 minutes (6‑0)
• Approved consent‑agenda items (financial reports, donations, trips, contracts) – Motion Carries
• Approved new K‑12 math curriculum/resources (6‑0)
• Approved $3,280,714 capital improvement projects (boiler replacement, fire alarm upgrade, interior improvements, asphalt) (6‑0)

Regular Meeting at 6:00 p.m.

The Penn-Harris-Madison School Board will consider a consent agenda that includes approval of $21.75 million in bills and financial reports for January 2026. The board will also vote on authorizing advertisements for bids on food service contracts (groceries, produce, baked goods, dairy, and vending) for the 2026-2027 school year. Additionally, the board will accept donations totaling $1,277 to Penn High School athletics and programs, and hear a Spotlight on Schools presentation from Meadow's Edge Elementary.

• Approval of bills totaling $21,754,321.07 (accounts payable, insurance, payroll)
• Authorization to advertise for bids for groceries, produce, fresh baked bread, commodity processed products, and milk/dairy (bids due May 1, 2026)
• Acceptance of donations: $109 and $218 to Penn High School Athletics, $250 and $700 to Penn High School
• Approval of financial reports for period ending January 31, 2026
• Spotlight on Schools presentation on Meadow's Edge PreK program and 5th grade D.A.R.E. program

The Penn-Harris-Madison School Board adopted the meeting agenda and approved a consent agenda containing 19 items, including the purchase of replacement Chromebooks and computers, approval of student trips, and the hiring of staffing and consulting firms. The board also approved the minutes from the previous month.

• Adopted agenda for March 16, 2026 meeting (5-0)
• Approved minutes from February 9, 2026 Regular Board Meeting (5-0)
• Approved bills for March 16, 2026 (5-0)
• Approved financial reports for period ending January 31, 2026 (5-0)
• Approved donations to P-H-M Schools/Programs (5-0)
• Authorized advertising for bids for groceries, produce, and dairy products (5-0)
• Approved Independent Consultant Agreement with Curtis & Livers Consulting, LLC for 2026-2027 (5-0)
• Approved Title 1 Crate (5-0)

Regular Meeting at 6:00 p.m.

The Penn-Harris-Madison Board of School Trustees met to review school achievement reports and financial documents. The meeting included the approval of various consent agenda items including summer camp schedules and service agreements.

• Approval of $4,275,903.14 in accounts payable and insurance
• Approval of $13,786,628.14 in payroll and insurance
• Acceptance of various donations for PHS Athletics
• Approval of the 2026 T.C. Harris School & Academy service agreement at a $1,170.00 per diem rate
• Presentation of Penn High School first semester achievement report

The Penn-Harris-Madison Board of School Trustees approved several capital improvement projects totaling $704,073.04. The board also passed a consent agenda including financial reports, personnel reports, and various student trip requests.

• Approved February 9, 2026 agenda (6-0)
• Approved January 12, 2026 meeting minutes (6-0)
• Approved consent agenda including bills, financial reports, and donations (6-0)
• Approved capital improvements totaling $704,073.04 (6-0)
• Approved personnel report including several teacher and staff retirements (6-0)

Board of Finance Meeting - Immediately Follows the 1/12/2026 Regular Meeting

The Penn-Harris-Madison School Corporation Board of Finance met to adopt the agenda, approve minutes from the previous year, and conduct required annual elections. The board elected officers and appointed the Chief Financial Officer and a Deputy Treasurer as the investing officers. The meeting concluded with a review of investment performance and fiscal indicators.

• Election of Board of Finance President and Secretary
• Appointment of Zac Quiett and Debbie Pletcher as investing officers
• Approval of January 13, 2025 Board of Finance minutes
• Review of investment portfolio and fiscal indicators
• Presentation on Budget Order and SEA 1 impacts

The Penn-Harris-Madison Board of Finance elected Ryan McCullough as president and Dana Sullivan as secretary for the year. The board also appointed CFO Zac Quiett and Accounting Coordinator Debbra Pletcher as investing officers, a state-required role that oversees district funds. Members received an informational report on last year’s investment performance and current fiscal health indicators. No budget changes or policy votes were taken during this session.

• Adopted January 12 agenda (7-0)
• Approved prior year minutes (6-1)
• Elected Ryan McCullough as Board of Finance president (7-0)
• Elected Dana Sullivan as secretary (7-0)
• Appointed Zac Quiett and Debbra Pletcher as investing officers (7-0)
• Received 2025 investment report and fiscal indicators (informational)

Regular Meeting at 6:00 p.m.

The Board of School Trustees met to elect its President, Vice-President, and Secretary for 2026. The body also approved a consent agenda including financial reports and the distribution of bank interest income.

• Election of Board President, Vice-President, and Secretary for 2026
• Approval of $15,395,310.35 in Accounts Payable and Insurance
• Approval of $17,430,079.46 in Payroll and Insurance
• Resolution to distribute interest income: 10% Rainy Day Fund, 15% Early Literacy Fund, and 75% Operations Fund
• Proposed monthly transfer of $750,000.00 from the Education Fund to the Operations Fund for 2026

The board elected Chris Riley as President, Ryan McCullough as Vice President, and Dana Sullivan as Secretary for 2026. The board approved the consent agenda, which included bills, financial reports, personnel changes, and agreements with Notre Dame and Indiana University.

• Elected Chris Riley as President (7-0)
• Elected Ryan McCullough as Vice President (7-0)
• Elected Dana Sullivan as Secretary (7-0)
• Approved December 8, 2025 minutes (7-0)
• Approved bills for January 12, 2026 (7-0)
• Approved financial reports ending Nov 30, 2025 (7-0)
• Approved placement of interest funds (7-0)
• Approved transfer of funds between Education, Operations, and Penn Pals Funds (7-0)