Penn-Harris-Madison School Corporation public meetings in 2023
19 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Meeting at 7 p.m.
The Penn-Harris-Madison School Board held an executive session, then approved the consent agenda including $9.36 million in bills, a $746,988 monthly fund transfer, donations totaling $15,100, and a fuel bid. Two motions by Trustee Chaffee to add items—an investigation of Mr. Ben Dallas and a resolution on permissible contact with parents' employers—failed on 2-3 votes. The board also recognized a $10,000 donation to rename the Penn High School basketball court the 'Al Rhodes Kingsmen Court.'
- Motion to add Trustee Chaffee's press release on Ben Dallas for a third-party investigation failed 2-3.
- Motion for a resolution on permissible contact with a parent's employer by the school board failed 2-3.
- Consent agenda approved $9,363,241.89 in total bills (accounts payable, insurance, payroll).
- Monthly transfer of $746,988 from Education Fund to Operations Fund approved.
- Donations accepted: $100 for Penn Speech & Debate and $15,000 from Indiana Michigan Power Foundation for Grissom Middle School PBIS.
The Board approved a comprehensive consent agenda including bills, personnel reports, and various service contracts. Two motions by Trustee Chaffee regarding a third-party investigation and board contact resolutions were defeated. The meeting also included student achievements and a presentation on the Fine Arts Academy.
- Denied motion for third-party investigation concerning Mr. Ben Dallas (2-3)
- Denied motion for resolution on permissible board contact with parent employers (2-3)
- Approved December 11, 2023 agenda (5-0)
- Approved November 27, 2023 meeting minutes (5-0)
- Approved December 11, 2023 consent agenda including bills, personnel reports, and fuel bids (5-0)
- Approved Indiana Secured School Safety Grant Agreement (5-0)
- Approved contracts with Conduent State and Local Solutions for Madison Preschool Academy (5-0)
- Approved client services agreement with Soliant Health, LLC for one resource teacher (5-0)
Regular Meeting at 7 p.m.
The Penn-Harris-Madison School Board approved an amendment to hire an outside consulting firm to re-evaluate job descriptions, passed minutes from November 13, and adopted a consent agenda including $7.76 million in bills, a $746,988 monthly fund transfer, and multiple donations.
- Amendment to hire outside consulting firm for job descriptions (5-1 vote)
- Approval of $7,759,524.58 in accounts payable, insurance, and payroll
- Monthly transfer of $746,988 from Education Fund to Operations Fund
- Acceptance of $18,550 donation from Penn Band Boosters for Fine Arts and Communications Academy
- Acceptance of $100 donations to Elsie Rogers Elementary musical and $687.66 to Discovery Middle School band
The Board approved hiring an outside consultant to evaluate wage and benefit fairness and job descriptions for administrative and classified personnel. Other actions included approving a series of bills, district contracts, and curriculum changes for the 2024-2025 Penn High School Program of Studies Guide.
- Approved hiring outside consultant for wage, benefit, and job description evaluation
- Approved bills for November 27, 2023 (6-0)
- Approved renewal of districtwide trash service contract (6-0)
- Approved athletic facility use agreement with University of Notre Dame for 2024 commencement (6-0)
- Approved Lexia Learning Systems LLC quote (6-0)
- Approved monthly transfer from Education Fund to Operations Fund for November 2023 (6-0)
- Approved curriculum and instructional changes for Penn High School 2024-2025 Program of Studies Guide
- Approved contract for author Carolyn Crimi to speak at Young Authors' Conference (6-0)
Regular Meeting at 7 p.m.
The board will adopt the meeting agenda and approve minutes from the October 4 special board meeting and the October 9 executive session and regular meeting. It will hear several superintendent recognitions, including a student ambassador report, a technology spotlight, a National Epilepsy Month presentation, Impact Awards, parent‑teacher conference survey results, and a Science of Reading grant announcement. The board will then approve a consent agenda that includes $5,121,462.75 for accounts payable and insurance and $30,043,922.08 for payroll and insurance, totaling $35,165,384.83, and will adopt financial reports for the periods ending September 30 and October 31, 2023.
- Approval of consent agenda covering $5,121,462.75 accounts payable & insurance and $30,043,922.08 payroll & insurance (total $35,165,384.83)
- Adoption of the November 13, 2023 meeting agenda
- Approval of minutes from the October 4 special board meeting and the October 9 executive session and regular meeting
- Superintendent recognitions: student ambassador report, technology spotlight, National Epilepsy Month presentation, Impact Awards, parent‑teacher conference survey results, Science of Reading grant
- Approval of financial reports for the periods ending September 30, 2023 and October 31, 2023
The Board of School Trustees approved wage and benefit considerations for classified and administrative personnel for 2024 and 2025. Other actions included approving the agenda, previous meeting minutes, and various financial reports and bills. The district also announced a $448,148 grant for early literacy training.
- Approved 2024 and 2025 wage and benefit considerations for classified and administrative personnel (5-0, 1 abstain)
- Approved 2024 contracts with School Datebooks Inc. for school planners
- Approved Register of Claims/Check Registers through November 13, 2023
- Approved financial reports for periods ending September 30 and October 31, 2023
- Accepted donations made to district schools and programs
- Approved agenda for November 13, 2023 meeting (6-0)
- Approved minutes from October 4 and October 9, 2023 meetings (6-0)
🗳️ How they voted (1 roll-call vote)
Regular Meeting at 7:00 p.m.
The Penn-Harris-Madison School Board will hold a regular meeting at Horizon Elementary School. Items include approval of the consent agenda covering $7.8 million in bills, a $746,988 monthly transfer from the Education Fund to the Operations Fund, and acceptance of donations. The board will also hear recognitions and a student ambassador report.
- Approval of $7,816,448.49 in accounts payable, insurance, and payroll claims
- Approve monthly transfer of $746,988 from Education Fund to Operations Fund
- Accept $23,600 donation from Penn Band Boosters to Fine Arts and Communications Academy
- Accept $2,500 donation from anonymous donor for Grissom Middle School volleyball net system
- Recognition of board secretary Clare Roach and psychologist Mike Manis with IASP awards
The Board approved a series of consent agenda items, including several payment registers and authorizations to bid for fuel and groceries. Two motions to add discussions regarding social media and official communications to the agenda were defeated.
- Approved multiple payment registers including $3,275,212.45 on Oct 9 (6-0)
- Approved monthly transfer from Education Fund to Operations Fund for October 2023 (6-0)
- Accepted donations made to PHM schools and programs (6-0)
- Approved disposition of obsolete library books from Grissom Middle School (6-0)
- Authorized advertising for bids for groceries and paper goods (6-0)
- Authorized advertising for bids for no lead gasoline and ultra low sulfur diesel fuel (6-0)
- Approved partnership commitment with Northern Indiana Workforce Development Board (6-0)
- Denied motion to add social media discussion to agenda (3-3)
Special Meeting at 8:00 a.m.
This special meeting of the Penn-Harris-Madison Board of School Trustees is holding a public hearing to receive comments on the tentative Teacher Agreement between the district and the Penn-Harris-Madison Teachers Association, effective retroactive to July 1, 2023 through June 30, 2025. The board will formally vote on the agreement at the October 9 regular meeting. The meeting also includes procedural items like adoption of the agenda and adjournment.
- Public hearing for the tentative teacher agreement covering July 1, 2023 to June 30, 2025
- Teacher agreement ratified by PHMTA membership on September 26, 2023
- Formal board approval scheduled for October 9, 2023 regular meeting at Horizon Elementary School
- Next regular meeting announced for October 9, 2023 at 7:00 p.m. at 10060 Brummitt Road, Granger
The Board conducted a public hearing regarding a proposed teacher agreement for the period of July 1, 2023, to June 30, 2025. No members of the public requested to comment. The agreement is scheduled for a vote on October 9, 2023.
- Adopted the meeting agenda (6-0)
- Held public hearing on tentative Teacher Agreement (no public comment recorded)
- Adjourned the meeting (6-0)
Regular Meeting at 7:00 p.m.
The Penn-Harris-Madison Board of School Trustees held a regular meeting on September 11, 2023. The board approved a consent agenda including accounts payable and payroll totaling $10,054,505.53 and a monthly transfer of $746,988 from the Education Fund to the Operations Fund. Recognitions were given to Coach Cory Yeoman and student ambassadors, and a report was heard from the P-H-M Education Foundation.
- Approval of accounts payable, insurance, and payroll claims totaling $10,054,505.53
- Approval of monthly transfer of $746,988 from Education Fund to Operations Fund
- Recognition of Coach Cory Yeoman for 200th career win and Colts/NFL Coach of the Week
- Report from Penn High School Student/Board Ambassadors on school events
- 2023 P-H-M Education Foundation report on grants and upcoming events
The Board of School Trustees approved the September 11, 2023, consent agenda, which included the payment of multiple bills and several operational agreements. The meeting also included reports on student achievements and a $250,000 award for college readiness at Penn High School.
- Approved September 11, 2023, bills and Register of Claims (7-0)
- Approved financial reports for period ending August 31, 2023 (7-0)
- Approved monthly transfer from Education Fund to Operations Fund for September 2023 (7-0)
- Accepted donations made to PHM schools and programs (7-0)
- Approved 2023-2024 agreement with Elkhart Area Career Center (7-0)
- Approved disposition of old instructional materials from multiple elementary and middle schools (7-0)
- Approved Lexia Learning Systems LLC quote (7-0)
- Approved 5th grade class trips to Camp Friedenswald for Horizon and Prairie Vista Elementary (7-0)
Regular Meeting at 7:00 p.m.
The Penn-Harris-Madison Board of School Trustees met to approve routine administrative items. The board reviewed the agenda, approved previous meeting minutes, and authorized various payments including payroll and accounts payable.
- Approval of $8,124,585.66 in total bills, insurance, and payroll claims
- $750.00 donation to Penn High School Marching Band from Daniel and Barbara Riley
- $250.00 donation to Kingsmen Against Cancer Club from Gates Automotive Group
- $750.00 donation to Kingsmen Against Cancer Club from Workbox Staffing LLC
- $335.00 and $66.00 donations to Penn High School Future Farmers of America from Culver's Restaurant locations
The Board adopted three resolutions to begin the legal process for financing building improvements. Additionally, the Board approved a consent agenda including bills, financial reports, and student trip planning.
- Adopted Project Resolution for 2023 Building Improvements (7-0)
- Adopted Preliminary Determination Resolution for 2023 Building Improvements (7-0)
- Adopted Reimbursement Resolution for 2023 Building Improvements (7-0)
- Approved bills totaling over $7.5M across multiple dates (7-0)
- Approved financial reports ending July 31, 2023 (7-0)
- Approved 8th grade Washington D.C. trips for Discovery, Grissom, and Schmucker Middle Schools (7-0)
- Approved PBIS Rewards contracts for Schmucker and Grissom Middle Schools (7-0)
- Approved August 21, 2023 Personnel Report (7-0)
Budget Work Session at 6:00 p.m.
The Penn-Harris-Madison School Board is holding a budget work session to receive a presentation on the proposed 2024 budget from the Business Services Department. The board adopted the agenda and later adjourned, with no votes on budget adoption taken during this information-only session.
- Presentation of the 2024 budget (Jan 1 – Dec 31, 2024) by Dr. Thomas Keeley, Executive Director of Business Services
The Board held a work session to review the proposed budget for the period of January 1, 2024, to December 31, 2024. Executive Director of Business Services Dr. Thomas Keeley presented expenditure requests and estimated revenue. No formal vote was taken to approve the budget during this session.
- Approved the agenda for the August 7, 2023 Budget Work Session (5-0)
Regular Meeting at 7:30 p.m.
The Penn-Harris-Madison School Board held a budget work session (discussion only) followed by a regular meeting. The board approved the consent agenda, which includes $7,620,905.73 in accounts payable and payroll, a $746,988 monthly transfer from the Education Fund to the Operations Fund, and disposal of obsolete library books and technology equipment. The board also recognized the Penn High School softball team for winning the Class 4-A state championship.
- Approval of $7,620,905.73 in accounts payable, insurance, and payroll claims
- Approval of $746,988 monthly transfer from Education Fund to Operations Fund for August 2023
- Authorization to dispose of obsolete library books from Bittersweet Elementary School
- Authorization to recycle old/obsolete technology equipment (8-year-old computers and Chromebooks)
- Recognition of Penn High School softball team for winning the Class 4-A state championship
The Board approved a variety of consent items, including bills and personnel reports. Key actions included authorizing the publication of the proposed 2024 budget notice and approving the Madison Elementary School Preschool Academy handbook.
- Approved joining multi-district social media litigation (5-0)
- Authorized publication of School Budget Form No. 3 Notice to Taxpayers (5-0)
- Approved Madison Elementary School Preschool Academy Parent/Student Handbook (5-0)
- Approved August 7, 2023 bills and check registers (5-0)
- Approved purchase of replacement Apple iPads for kindergartners (5-0)
- Approved 2023-2024 vocational cosmetology agreement with Vogue Beauty College (5-0)
- Approved clinical affiliation agreement with Indiana State University (5-0)
- Approved adult breakfast and lunch prices for 2023-2024 school year (5-0)
Regular Meeting at 7 p.m.
The Penn-Harris-Madison Board of School Trustees met to approve various financial and administrative items. The board reviewed consent agenda items including monthly fund transfers, financial reports, and a donation for Penn High School.
- Approval of $18,737,006.52 in total payroll, insurance, and accounts payable claims
- Monthly transfer of $746,988 from the Education Fund to the Operations Fund
- Acceptance of a $350 donation to Penn High School from Kappa, Kappa, Kappa, Inc., Beta Gamma Chapter
- Approval of financial reports for the period ending June 30, 2023
The Board of School Trustees approved a comprehensive consent agenda featuring various service contracts, financial reports, and personnel updates. Key approvals included student assessment software, Chromebook repair services, and athletic trip requests. The board also approved the register of claims and financial reports ending June 30, 2023.
- Approved Register of Claims/Check Registers including a payment of $4,548,859.27 (6-0)
- Approved financial reports for the period ending June 30, 2023 (6-0)
- Approved agreement with Voyager Sopris Learning for ClearSight Math and ELA assessments (6-0)
- Approved contract with K-12 Tech Midwest for Chromebook accidental repair and service (6-0)
- Approved overnight athletic trip requests for Girls Golf, Girls Soccer, Girls Cross Country, and Boys Tennis (6-0)
- Approved appointment of Elizabeth Marshall as Art Board Representative to the South Bend Museum of Art (6-0)
- Approved contract with Epic Staffing for one Speech Language Pathologist (6-0)
- Approved personnel report for Administrative, Certified, and Classified employees (6-0)
Regular Meeting at 7 p.m.
The Penn-Harris-Madison School Board will hold a regular meeting on June 26, 2023. They will vote on a consent agenda that includes approving $30,154,416 in accounts payable and payroll, financial reports, and a monthly fund transfer of $746,988. The board will also recognize the Penn High School boys baseball team for winning the Class 4A state championship and hear about the Building & Trades program. An executive session is scheduled for 6:30 p.m. before the public meeting.
- Approval of $30,154,416 in bills (accounts payable, payroll, insurance)
- Approval of financial reports for period ending May 31, 2023
- Monthly transfer of $746,988 from Education Fund to Operations Fund
- Acceptance of $352.62 donation to Discovery Middle School piano lab
- Recognition of Penn High School boys baseball team for Class 4A state championship
The Board of School Trustees approved a comprehensive consent agenda covering financial claims, personnel appointments, and instructional material disposal. They also approved the meeting agenda and minutes from the May 22, 2023, session.
- Approved amended agenda for June 26, 2023 (6-0)
- Approved May 22, 2023 Executive Session and Regular Board Meeting minutes (6-0)
- Approved Register of Claims/Check Registers for June 26, 2023
- Approved financial reports for period ending May 31, 2023
- Approved monthly transfer from Education Fund to Operations Fund for June 2023
- Appointed Thomas Keeley as Treasurer and Maureen Munger as Deputy Treasurer
- Approved renewal invoice with IXL for July 31, 2023 to July 31, 2024
- Approved 2023-2024 elementary and secondary breakfast and lunch prices
Regular Meeting at 7 p.m.
The Penn-Harris-Madison Board of School Trustees held a regular meeting that included an executive session, approval of minutes, recognitions, and a consent agenda. A motion to add a resolution regarding critical race theory to the agenda failed on a 2-5 vote.
- Motion to add a proposed resolution regarding critical race theory to the agenda failed 2-5
- Approval of bills totaling $17,208,752.58 (accounts payable and payroll)
- Monthly transfer of $746,988 from Education Fund to Operations Fund approved
- Recognitions: Secondary Teacher of the Year Eric Bowers, Elementary Teacher of the Year Robi Davidson, Classified Employee of the Year Julie Mead
The Board of School Trustees voted against a motion to add a resolution regarding critical race theory to the meeting agenda. The board approved a series of consent agenda items including bills, financial reports, and various service contracts.
- Denied motion to add critical race theory resolution to agenda (2-5)
- Approved minutes from April 19 and April 24, 2023 (7-0)
- Approved Register of Claims/Check Registers for May 22, 2023 (7-0)
- Approved financial reports ending April 30, 2023 (7-0)
- Approved May 2023 fund transfer from Education to Operations (7-0)
- Approved Senior Chromebook Resolution (7-0)
- Approved Incident IQ Cloud Services agreement extension (7-0)
- Approved bids for groceries, produce, bread, processed products, and dairy (7-0)
🗳️ How they voted (1 roll-call vote)
Regular Meeting at 7 p.m.
The P-H-M Board of School Trustees will approve a consent agenda including $17,858,562.69 in accounts payable, insurance, and payroll, plus financial reports and a $746,988 monthly fund transfer. The board will also accept donations totaling over $83,000 from Intel, Basney Honda, and the Penn High School Booster Club. An executive session will be held at 6:30 p.m. before the public meeting.
- Approval of $17,858,562.69 in total bills (accounts payable, insurance, payroll)
- Monthly transfer of $746,988 from Education Fund to Operations Fund
- Acceptance of $5,000 donation from Intel Corporation via Best Buy for Penn High School eSports League
- Acceptance of $200 donation from Basney Honda for Penn High School DECA chapter
- Acceptance of $78,275 in donations from Penn High School Booster Club for athletic/academic programs
The Board of School Trustees approved a comprehensive consent agenda covering personnel reports, financial claims, and various student activity requests. Key approvals included the use of University of Notre Dame facilities for the 2023 commencement and several overnight trips for academic and arts programs.
- Approved Register of Claims/Check Registers for March and April 2023 (7-0)
- Approved athletic facility use agreement with University of Notre Dame for 2023 commencement (7-0)
- Approved consultant agreement with Curtis & Livers Consulting, LLC for 2023-2024 school year (7-0)
- Approved insurance renewals with Gibson Insurance Agency, Inc. and JWF Specialty Company (7-0)
- Approved overnight trip for Penn DECA students to Orlando, FL (7-0)
- Approved overnight trip for Penn High School Orchestra and Choir to New York, NY (7-0)
- Approved overnight trip for Penn Robotics Team to Houston, TX (7-0)
- Approved Personnel Report for Administrative, Certified, and Classified employees (7-0)
Regular Meeting at 7 p.m.
The Penn-Harris-Madison School Board approved a consent agenda totaling $17,803,903.75 in accounts payable, insurance, and payroll. The board also approved financial reports, a monthly transfer of $746,988 from the education fund to the operations fund, and accepted two donations ($350 and $801) to school programs. The meeting included an executive session at 6:30 p.m. and a student ambassador report on Penn High School events.
- Consent agenda approved $17,803,903.75 for accounts payable, insurance, and payroll
- Monthly transfer of $746,988 from education fund to operations fund for March 2023
- Donation of $350 from Unifrax LLC to Penn High School Science National Honor Society
- Donation of $801 from band concert attendees to Schmucker Middle School band program
- Executive session held at 6:30 p.m. at Educational Services Center, 55900 Bittersweet Road
The Board of School Trustees approved a comprehensive consent agenda including multiple payment registers, equipment purchases, and service contracts. The board also approved the amended minutes from the February 27, 2023 meeting.
- Approved multiple payment registers dated February 8 through March 27, 2023
- Approved purchase of Chromebooks for incoming 6th and 9th grades and elementary replacements
- Approved purchase of district snow equipment for 2024
- Approved contract with ProCare Therapy for one special education teacher (2022-2023)
- Approved renewal of agreement with Five Star for 2023 Summer School Program
- Approved purchase of an enclosed trailer
- Approved authorization to bid for groceries, produce, bread, and dairy products
- Approved amended February 27, 2023 meeting minutes
Regular Meeting at 7 p.m.
The Penn-Harris-Madison Board of School Trustees approved a consent agenda including $7,549,578.24 in accounts payable and payroll, financial reports, and a monthly transfer of $746,988 from the Education Fund to the Operations Fund. They also heard reports on the 2022 P-H-M Education Foundation Fall Grants ($15,228.68 awarded) and a Spotlight on Schools presentation from Penn High School.
- Executive session at 6:30 p.m. before public meeting
- Approval of $7,549,578.24 in accounts payable and payroll
- Monthly fund transfer of $746,988 from Education to Operations Fund
- Education Foundation Fall Grants report: $15,228.68 awarded
- Penn High School first semester achievement report and recognition
The Board approved a series of financial reports, personnel changes, and student activity requests via a consent agenda. Other actions included the adoption of the meeting agenda and approval of previous meeting minutes.
- Approved bills for February 27, 2023, including multiple payments totaling over $6.8M (7-0)
- Approved financial reports for period ending January 31, 2023 (7-0)
- Approved February 2023 monthly transfer from Education Fund to Operations Fund (7-0)
- Approved 2023 Super Kids Summer Camps, Camp Invention, Theater Camp, and Learn to Swim schedules (7-0)
- Approved PHS Robotics 2023 Summer Camps (7-0)
- Approved Penn High School 2023 Summer Athletic Camps schedule (7-0)
- Approved overnight trip for Pennway students to Indianapolis on March 16-17, 2023 (7-0)
- Approved Bittersweet Elementary fifth grade trip to Camp Eberhart on May 8-9, 2023 (7-0)
Regular Meeting at 7 p.m.
The Penn-Harris-Madison Board of School Trustees met on February 13, 2023 to adopt the agenda, approve minutes from the January 23 meeting, and conduct a closed executive session. The board approved a consent agenda that includes $16,007,813 for accounts payable, insurance, and payroll, a $746,988 transfer from the Education Fund to the Operations Fund, and several donations to schools and programs. It also approved an overnight trip for Penn DECA students to the DECA State Career and Development Conference in Indianapolis, March 5‑7, 2023.
- Approval of $16,007,813 total for accounts payable, insurance, and payroll
- Approval of $746,988 monthly transfer from the Education Fund to the Operations Fund
- Acceptance of donations: $5,175 for Penn High School Marching Band, $1,200 for Discovery Middle School field trip, $1,500 for Walt Disney Elementary celebration
- Approval of overnight trip request for Penn DECA students to DECA State Conference (Mar 5‑7, 2023)
- Executive Session (closed) began at 6:30 p.m. per Indiana Open Meetings Law
The Board of School Trustees approved a series of consent agenda items including various student overnight trips and professional service contracts. They also approved the register of claims for bills dated between January 10 and February 13, 2023.
- Approved bills/Register of Claims for Jan 10 to Feb 13, 2023 (6-0)
- Approved monthly transfer from Education Fund to Operations Fund for January 2023 (6-0)
- Accepted donations made to PHM Schools/Programs (6-0)
- Approved Penn DECA overnight trip to Indianapolis, March 5-7, 2023 (6-0)
- Approved internet bandwidth recommendation (6-0)
- Approved Inclusion Rules, LLC professional services contract (6-0)
- Approved Youth Service Bureau agreement for Summer 2023 school services (6-0)
- Approved Penn High School Debate Team overnight trip to Indianapolis, Feb 3-4, 2023 (6-0)
Regular Meeting at 7 p.m.
The Penn‑Harris‑Madison Board of School Trustees will adopt the meeting agenda, approve minutes from the January 9 executive session, and conduct a closed executive session. It will vote to approve the consent agenda, which includes $1,343,666.90 for accounts payable and insurance and $13,202,632.72 for payroll and insurance, totaling $14,546,299.62. The board will also approve financial reports for the period ending December 31 2022 and accept several donations to schools and programs.
- Approve $1,343,666.90 accounts payable and insurance
- Approve $13,202,632.72 payroll and insurance
- Accept $1,000 donation for Elsie Rogers Elementary One School, One Book program
- Accept $505.76 donation for Grissom Middle School Choir program
- Approve financial reports for the period ending Dec 31 2022
The Board approved the January 23, 2023 consent agenda, including bills, financial reports, and personnel changes. A motion was carried to require the February 27, 2023 offsite Board meeting to be livestreamed. The Department of Local Government Finance certified the district's 2023 Budget.
- Approved amendment to livestream the 2/27/2023 offsite Board meeting (5-0, 2 abstentions)
- Approved January 9, 2023 Executive Session and Regular Board Meeting minutes (7-0)
- Approved Register of Claims/Check Registers dated Dec 15, 2022 through Jan 23, 2023 (7-0)
- Approved financial reports for period ending December 31, 2022 (7-0)
- Accepted donations made to Penn-Harris-Madison Schools/Programs (7-0)
- Approved placement of interest funds (7-0)
- Approved field trip for Penn Robotics to IDEAcon in Schaumburg, IL (7-0)
- Approved overnight athletic trips for Girls Lacrosse, Softball, Tennis, and Boys Golf (7-0)
🗳️ How they voted (1 roll-call vote)
Board of Finance Meeting at 6:30 p.m.
This annual Board of Finance meeting, required by Indiana law, handled procedural items. The board adopted the agenda, approved prior minutes, elected officers, and appointed Jerry Hawkins and Maureen Munger as investing officers. They also reviewed the 2022 investment portfolio and fiscal indicators presentation.
- Adoption of agenda for the January 9, 2023 Board of Finance meeting
- Approval of minutes from the January 10, 2022 Board of Finance meeting
- Appointment of Jerry Hawkins (Executive Director of Business Services) and Maureen Munger (Accounting Coordinator/Deputy Treasurer) as investing officers
- Review of the 2022 investment portfolio and fiscal indicators presentation
The Board of Finance held its annual meeting to elect leadership and appoint investing officers. The board also reviewed the 2022 investment portfolio and the district's financial health indicators.
- Elected Clare Roach as President of the Board of Finance (4-0)
- Elected Ryan McCullough as Secretary of the Board of Finance (4-0)
- Appointed Jerry Hawkins and Maureen Munger as investing officers (4-0)
- Approved the meeting agenda (4-0)
- Approved minutes from the January 10, 2022 meeting (4-0)
Regular Meeting at 7:00 p.m.
The Penn-Harris-Madison School Board held its annual organizational meeting, electing Chris Riley as president, Ryan McCullough as vice-president, and Clare Roach as secretary for 2023. The board also administered oaths of office to returning members Christopher Riley and Larry Beehler and new members Dana Sullivan and Matthew Chaffee. Additionally, the board approved a consent agenda including $24,206,338.52 in bills and financial reports for November 2022.
- Oath of office administered to new board members Dana Sullivan and Matthew Chaffee
- Election of board officers: Chris Riley (president), Ryan McCullough (vice-president), Clare Roach (secretary)
- Approval of $24,206,338.52 in accounts payable, payroll, and insurance claims
- Approval of financial reports for the period ending November 30, 2022
- Executive session held at 6:00 p.m. before the public meeting
The Board of School Trustees elected its 2023 officers and administered the oath of office for new and returning members. The board also approved the meeting agenda, previous minutes, and a series of claims and check registers.
- Elected Chris Riley as President (5-1)
- Elected Ryan McCullough as Vice-President (5-1)
- Elected Clare Roach as Secretary (5-1)
- Approved January 9, 2023 board agenda (6-0)
- Approved December 12, 2022 Executive Session and Regular Board Meeting minutes (6-0)
- Approved Register of Claims/Check Registers for dates between November 25, 2022 and January 9, 2023 (6-0)