Hays Public Schools public meetings in 2023
20 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Meeting
The Hays Public Schools Board of Education will hold a public hearing on the Enrollment of Nonresident Students' Policy (JBCC) before the regular meeting, then vote on the policy and several action items. These include upgrading the HHS fire alarm system, an LVT flooring project at Morgan and McCandless, a classified handbook update setting entry wage at $14.00/hour, and applying for a Capital Projects Fund Accelerator grant. The board will also approve consent items like November accounts payable, interagency agreements, and personnel reports, and recognize outgoing board members.
- Public hearing and vote on Enrollment of Nonresident Students' Policy (JBCC)
- Upgrade to HHS Fire Alarm System (Johnson Controls)
- LVT Flooring Project at Morgan and McCandless
- Classified Handbook update with entry wage set to $14.00/hour
- Application for Capital Projects Fund Accelerator grant ($38 million statewide for childcare)
Regular Meeting
The USD 308 Board of Education will hold a study session and regular meeting to consider routine consent items, including the October treasurer's report, policy updates required by state law, and personnel reports. The board will also enter executive sessions to discuss superintendent evaluation and real property acquisition.
- Approve KASB policy updates: closing school buildings, student activities, disposal of district property
- Approve Treasurer's Report for October 2023
- Approve David Cunningham (KASB) as lead negotiator for the board
- Approve ESSDACK Interlocal Agreement
- Approve gifts to schools and personnel reports
Regular Meeting
The USD 308 Board of Education will meet to discuss vehicle purchases and evaluate a superintendent evaluation tool. The board will also consider several consent items, including an MOU with Prairie View and the creation of a student organization at HMS-7.
- Approval of vehicle purchases, including a mini van and a 10 passenger van
- MOU between Prairie View and USD 308
- Application for creation of a student organization at HMS-7
- ALEKS renewal
- Personnel reports for certified and classified staff
Regular Meeting
The Hays Public Schools Board of Education will hold its regular meeting, taking action on the annual audit report, a resolution supporting the Hutch Landmark Project, a memorandum of understanding for an after-school program, and the sale of a building trades home. The board will also enter executive sessions to discuss negotiations, personnel, and real property acquisition, followed by a vote on applying for an Accelerator Grant to expand the district's daycare center.
- Approve audit report for fiscal year ending 6-30-23
- Resolution 2024-011 supporting RHID and IRB for Hutch Landmark Project
- MOU with Hutch Rec for Graber After School Program
- List for Sale and surplus declaration for HCTEA Building Trades Home at 2905 Morris Rd
- Apply for Accelerator Grant and authorize negotiations to purchase real property for daycare expansion
Regular Meeting
The Hays Public Schools Board of Education will hold a regular meeting with presentations on student-led conferences, dyslexia, and advanced coursework. The board will vote on a YMCA letter of agreement, approve the treasurer's report, grant requests, gifts to schools, and personnel reports, and enter executive session for personnel matters.
- YMCA Letter of Agreement approval
- Treasurer's Report for August 2023
- Grant request for Virtual School
- Gifts to Schools
- Personnel report (certified and classified)
Regular Meeting
The Hays Public Schools Board of Education will hold public hearings on the Revenue Neutral Rate (RNR) and the 2023-2024 budget, then vote on the budget and related resolutions. The board will also consider consent items including accounts payable, gifts, grants, and personnel reports, and enter executive session for personnel matters.
- Resolution 2024-010 to exceed the Revenue Neutral Rate (RNR) despite a .157 mill decrease
- Approval of the 2023-2024 Budget
- Resolution 2024-011 to adopt the LOB (Local Option Budget) percentage for 2023-2024
- Accounts Payable for August 2023
- Gifts to Schools and grant requests (e.g., HMS 8 Beef, Music White Board)
Regular Meeting
The Hays Public Schools Board of Education will vote on publishing the budget, setting Revenue Neutral Rate and Budget hearing dates for September 11, and ratifying the 2023-2024 teacher agreement that includes a starting salary increase to $42,600, step movement, retention bonuses, and a health insurance increase. The board will also consider an Emergency Safety Intervention policy update, a homecoming parade early release request, and several consent items including the treasurer's report, gifts, and grants. Public comments are limited to 5 minutes, and the board will not respond during the meeting.
- Motion to publish the budget as presented
- Set RNR hearing for Sept 11 at 5:45 p.m. and Budget hearing for Sept 11 at 5:50 p.m.
- Ratify HNEA agreement: teacher starting salary $42,600, retention bonus $750 (up to $1,250), health insurance increase to $530/month
- Approve Emergency Safety Intervention (ESI) Document Update
- Approve Homecoming Parade early release request
Special Meeting - Board Retreat
This is a special meeting and board retreat for Hays Public Schools. The only agenda item is a board discussion on strategic planning. No decisions are listed; it is a discussion-only session.
- Board discussion on strategic planning
Special Meeting - Board Retreat
This is a special meeting of the Hays Public Schools board, held as a retreat at The Alley in Hutchinson, KS. The only agenda item is a board discussion on strategic planning. No decisions or votes are listed on this agenda.
- Board discussion on strategic planning
Reorganization Board Meeting
The Hays Public Schools Board of Education will hold its annual reorganization meeting, electing a board president and vice president for 2023-2024. The board will also consider a series of routine consent items, including resolutions on meeting dates, activity funds, record destruction, investments, and petty cash, as well as approving the 2023-2024 school calendar, handbooks, and personnel reports. The agenda is largely procedural and administrative, with no major policy changes or public hearings listed.
- Election of Board President and Vice President for 2023-2024
- Resolution 2024-001: sets regular board meetings for 2nd & 4th Mondays at 6:00 p.m. at USD 308 Administration Center
- Resolution 2024-002: approves list of district activity funds and internal accounting control procedures
- Resolution 2024-009: authorizes early payment of accounts payable for discounts or to avoid penalties
- Approval of 2023-2024 school handbooks and district mileage rate increase to 65.5 cents per mile
Regular Meeting
The USD 308 Board of Education will vote on several action items, including a $150,000 contract to bus students between Lincoln and McCandless for 2023-2024, a $57,469.50 purchase of Amplify Boost Reading and mCLASS, and salary increases totaling $182,112 for classified staff and administration. The board will also consider policy updates, a digital sign purchase for Head Start, and various consent items. Public comments are limited to 5 minutes, and the board will not respond during the meeting.
- Approve Amplify Boost Reading and mCLASS for $57,469.50
- Approve Lincoln bussing for 2023-2024 at $150,000
- Allocate $156,723 for classified staff and $25,389 for administration salary increases
- Approve digital sign purchase for Head Start
- Approve solar shades purchase and installation at McCandless
Regular Meeting
The Hays Public Schools Board of Education will convene to adopt the agenda, hear reports, and take action on consent items including contracts and purchases. Notable actions include approving a district-wide auto sensor retrofit flush valve project for $71,533.60 and a McGraw Hill Glencoe Math renewal for $89,301.60. The board will also interview and appoint a new board member, and enter executive sessions for personnel and negotiations.
- Ferguson Enterprises district-wide auto sensor retrofit flush valves for $71,533.60
- McGraw Hill Glencoe Math renewal for $89,301.60
- Cindy Flores Translation Services Agreement for 2023-2024
- Hiland Milk Bid for 2023-2024
- Interview and appoint new board member (applicants: Darcie Canfield-Riggs, Tad Dower, Heath Hensley, Gleysha Mendez-Rosario, Jeff Roberson)
Regular Meeting
The Hays Public Schools Board of Education will vote on several action items, including a $146,953.23 intercom system upgrade for Hutchinson High School and the CTEA campus, and a $120,900.42 contract for Corwin Visible Learning for 2023-2024. The board will also set 2023-2024 meal prices, decide on flooring at McCandless Elementary, and discuss filling a board vacancy with 11 applicants. Public comment is limited to 5 minutes per speaker.
- Approve HHS and CTEA campus-wide intercom system upgrade for $146,953.23
- Approve 2023-2024 food service breakfast and lunch fees
- Approve Corwin Visible Learning 2023-2024 for $120,900.42
- Install luxury vinyl tile at McCandless Elementary, not Morgan Elementary
- Approve purchase of SimSpray simulator for $25,800.00
Regular Meeting
The USD 308 Board of Education will vote on several action items, including allowing Hutchinson Virtual School (HVS) seniors to attend the HHS graduation ceremony, approving early graduation for six HVS students, and setting 2023-2024 meeting dates. The board will also consider consent items such as the Skyward software renewal, April accounts payable, and two purchases: HMS-8 P.E. lockers for $23,133.33 and Head Start cubicles for $20,341.93. The meeting includes reports from the superintendent and committees, and will close with executive sessions on personnel and negotiations.
- HVS graduation policy change to allow seniors to attend HHS ceremony
- Early graduation for six HVS students contingent on requirements
- HMS-8 P.E. locker replacement for $23,133.33
- Head Start cubicle system purchase for $20,341.93
- 2023-2024 BOE meeting dates, amended to May 6 & 20
Regular Meeting - Study Session
The Hays Public Schools Board of Education will hold a study session to consider several action items, including a $275,214.07 data center server/storage purchase, a $27,373.30 playground for the USD 308 Child Care Center, and a $47,181.01 Frog Street curriculum. The board will also accept a resignation, elect a vice president, and discuss the 2023-2024 meeting dates. The agenda includes consent items like the treasurer's report, Microsoft licensing renewal, and various grants.
- Data Center Server/Storage equipment purchase for $275,214.07
- Playground equipment and installation for USD 308 Child Care Center for $27,373.30
- Frog Street 3-Year-Old Curriculum purchase for $47,181.01
- Board Member Resignation of Greg Meredith, effective immediately
- Election of Board Vice President
Regular Meeting
The Hays Public Schools Board of Education will convene for a regular meeting to handle routine business, including approving the agenda, minutes, and consent items. Key actions include a $151,100 contract for tennis court membrane surfacing, approval of accounts payable, and renewal of principal and director contracts for 2023-2024. The board will also enter executive session to discuss personnel matters.
- Approve HHS Tennis Court Membrane Surfacing for $151,100 by Mid America Courts
- Approve addendum to superintendent contract
- Approve principal and director contract renewals for 2023-2024 (list of 22 names)
- Approve accounts payable for March 2023
- Approve Head Start COLA & Quality Improvement Supplemental Funds for 2023-2024
Regular Meeting
The Hays Public Schools Board of Education will hold a regular meeting with several action items, including approving a restated 457(b) deferred compensation plan, flooring work at Morgan and Wiley schools, and contract renewals for the Leader in Me program and Skyward business software. The board will also consider consent items like the treasurer's report, a multi-district MOU, a Head Start grant application, and gifts to schools. Public comments are welcome, and the board will enter executive sessions for personnel and negotiations.
- Resolution to adopt restated 457(b) deferred compensation plan
- LVT flooring at Morgan & Wiley schools
- Leader in Me contract renewal for 2023-2024
- Annual Skyward business renewal
- PAT MOU with USD 309, 312, 313 for 2023-2024
Regular Meeting
The Hays Public Schools Board of Education will convene for a regular meeting to handle routine business, including approving the agenda, minutes, and consent items. The main action item is a vote on purchasing two indoor ceiling-suspended batting cages for the HHS JV gym at a total cost of $37,243.00. The board will also receive reports from the superintendent and committees, and approve personnel reports and various consent items.
- Purchase of 2 indoor ceiling-suspended batting cages for HHS JV gym, $37,243.00
- Approve Accounts Payable for January 2023
- Approve grants, including Perkins Secondary Reserve Fund applications
- Approve gifts to schools and surplus items
- Approve Reno County Head Start Selection Criteria 2023-24
Regular Meeting - Study Session
The Hays Public Schools Board of Education will hold a study session to consider several action items, including a $39,918.88 cybersecurity training purchase, a graduation requirement exception, and an MOU with RCEC for the Early Education Center. The board will also discuss special education during the study session portion.
- Approve $39,918.88 for Cyber Security Awareness Training
- Grant senior student exception to graduate with 21 credits
- Approve MOU with RCEC for Early Education Center
- Approve Technology Policies Handbook
- Appoint Jamie Brown as board clerk effective Jan 28, 2023
Regular Meeting
The USD 308 Board of Education will hold its regular meeting to consider routine business, including approving van purchases, personnel reports, and consent agenda items. The board will also hear public comments and hold an executive session on personnel matters.
- Van purchases (minivan and 10-passenger van)
- Resolution 2023-011 Election of School Board Officers
- Treasurer's Report - November 2022
- Accounts Payable - December 2022
- Gifts to Schools