Camden City School District public meetings in 2023

December 2023 APPROVED REPORT IN LIEU OF MEETING

The Camden City School District Board approved resolutions for special education tuition contracts totaling $469,143.96, a cooperative purchasing agreement, and a three-year preschool operational plan. The meeting was an approved report in lieu of a regular session.

• Authorization for special education tuition contracts not to exceed $469,143.96
• Authorization for Summit Health Home Care nursing services not to exceed $80,000.00
• Authorization to enter into New Jersey Cooperative Purchasing Alliance Agreement # CK04
• Approval to submit Three-Year Preschool Program Operational Plan
• Approval for School Nutrition Team to attend USDA Food Conference at NJ EXPO Center

November 2023 Monthly Advisory Board Meeting

The Camden City School District Advisory Board approved contracts for youth mentorship, parent linking, and communication services, along with updates to several district policies regarding sick leave, bullying, and gifted education. The meeting also included the approval of financial reports for October 2023.

• Contract for Youth Mentor and Socio-Emotional Services (CBOE 27-23) up to $82,610
• Contract for Parent Linking Staffing Program (CBOE 24-23) for $184,923
• Contract for Communication Services (CBOE 30-23) at $4,500/month
• Policy updates for sick leave, harassment, and gifted education
• Approval of October 2023 financial reports and transfers

Emergency Board Meeting

The Camden Board of Education will convene an emergency meeting to review and approve self-assessment data on student safety and bullying for the 2022-2023 school year. The agenda includes a standard procedural opening and a potential executive session.

• Review HIB Self-Assessment Data for 2022-2023
• Review Student Safety Data System Report
• Potential executive session
• Approval of Superintendent's and Business Agenda Items

October 2023 Monthly Board Meeting

The Camden City School District Advisory Board will hold its October 2023 monthly meeting, including a state superintendent presentation on spring 2023 test data. The board will vote on first readings of five policy updates covering gifted and talented education, harassment/intimidation/bullying, English as a second language, sick leave, and vandalism/violence. It will also consider a $500 software purchase for high school attendance tracking and approve up to $52,650 in additional work hours for early childhood staff. Routine items include ratification of September agenda items previously approved by the state superintendent and certification of September financial reports.

• First reading of Policy 6172.1 Gifted and Talented to comply with 2019 state law
• First reading of Policy 5131.1 Harassment, Intimidation and Bullying to update HIB reporting forms
• First reading of Policy 4151.1/4251.1 Sick Leave to expand definition per new state law
• Approval of up to $52,650 for additional work hours for 26 early childhood staff
• Purchase of Swipe k12 software for high school attendance tracking at $500

September 2023 Monthly Meeting

The Camden City School District Board will consider approving consent items for the Early Childhood Department, including field trips to Adventure Aquarium and We Rock the Spectrum, and authorize the renewal of a student information system maintenance contract. The Board will also review financial reports for August 2023.

• Adventure Aquarium field trip: $24,665
• We Rock the Spectrum field trip: $48,900
• Genesis Educational Services contract renewal: $74,134
• E-Rate Consulting agreement
• Approval of August 2023 financial reports

Regular Monthly Board Meeting - August 2023

The Camden City School District Board will consider renewing a $9,000 monthly contract with Bellevue Communications and purchasing time-and-attendance ID scanners for up to $15,000. The agenda also includes administrative items such as staff travel reimbursement and a motion to convene an executive session.

• Renew Bellevue Communications contract ($9,000/month)
• Purchase time-and-attendance ID scanners ($15,000)
• Authorize Early Childhood staff travel reimbursement
• Motion to convene executive session
• Approval of previous meeting minutes

July 2023 Board Report in Lieu of Board Meeting

The Camden City School District Board is acting on a consent agenda that includes amendments to preschool summer programs and approval of tuition payments. Decisions include adjusting nurse pay rates and psychologist pay rates for summer work, as well as authorizing a special education tuition payment to the School District of Philadelphia.

• Amending preschool summer wrap-around program: nurse pay increased from $45/hr to $65/hr on select dates; total cost $16,116.75
• Amending early childhood summer work hours: psychologist pay raised from $38/hr to $45/hr; total not to exceed $195,750
• Printing District-wide calendars for 2023-2024 at up to $10,000
• Printing Student Code of Conduct Manual booklets for 2023-2024 at up to $20,000
• Authorizing tuition payments to School District of Philadelphia for special education students, total $19,948.09

Regular Monthly Board Meeting - June 27, 2023 - BOARD MEETING DOCUMENT

The Camden City School District Board will approve the minutes from the prior meeting and adopt the 2023‑24 Student Code of Conduct and Comprehensive Equity Plan Statement of Assurance. It will also authorize several contracts, including a boiler rental extension for East Side High School, uniform vouchers, technology supplies, and a food service renewal with per‑meal fees and a $125,000 guarantee. Additional items include funding for early childhood marketing, outreach events, and other program initiatives.

• Boiler rental extension for East Side High School, up to $392,000 (Gaudelli Bros., Inc.)
• Uniform voucher option year 2 with A‑1 Uniform City Inc., up to $25,200
• Technology contracts with NJ State agencies (Dell, Blum USA, CDI, Hunterdon ESC, NJSBA)
• Food Service Management contract renewal with Whitsons Culinary, $0.2014 per meal and $125,000 guarantee
• Early Childhood advertising and media campaign, total cost not to exceed $70,000

Regular Monthly Board Meeting - MAY 2023

The board will vote on funding the S.W.A.G. summer youth employment program for 60 Camden students at $14.13/hour, total not to exceed $67,824. They will also consider purchasing Tableau data visualization software for $30,000 and approve previous minutes, financial reports, and drill reports. Several items are presented as consent or action items.

• S.W.A.G. summer program for 60 youth, $67,824
• Tableau data visualization software purchase, $30,000
• School bus evacuation drill report acceptance
• Fire and emergency drill report for April 2023
• School safety data report for April 2023

Regular Monthly Board Meeting Report

The Camden City School District Board will consider several contract approvals, including a $2,598,432 special‑services agreement for ESY programs and a $450,000 SLE‑Transition program with the Camden County Educational Services Commission. Additional items include a $47,243.49 renewal of the Frontline Education managed service agreement, a $12,296.72 budget for the Preschool Summer Wrap Around program, and a $7,500 transportation jointure with the NJ Department of Children and Families. The board will also vote on a $500 stipend for a Teacher in Charge at the Early Childhood Development Center.

• Approve $2,598,432 contract for ESY special‑services with Camden County Educational Services Commission
• Approve $450,000 SLE‑Transition program contract with Camden County Educational Services Commission
• Renew Frontline Education managed service agreement for 2023‑2024 at $47,243.49
• Fund Preschool Summer Wrap Around program staffing up to $12,296.72
• Authorize $7,500 transportation jointure with NJ Dept of Children and Families

The Board approved the 2023-24 district calendar and a series of personnel actions, including staff reappointments, promotions, and separations. The meeting also included approvals for various school field trips, legal settlements, and facility contracts.

• Approved 23-24 District Calendar
• Approved Yorkship Roof Replacement Contract (R2223-46)
• Approved legal settlements RMB v. CCSD (R2223-41) and DS v. CCSD (R2223-42)
• Approved PEA Budget (R2223-43)
• Approved Bus Boss-CBOE 38-22 Bus Routing Software RFP (R2223-45)
• Approved reappointment of tenurable certificated and non-certificated staff
• Approved creation of Strength & Conditioning Coach positions for High School Athletics
• Approved Policy 1120, 1121, and 9112 (Student Representative to the Board)

March 28, 2023

The Board is reviewing several administrative and financial matters. These include out-of-district special education tuition contracts, early childhood staff work hours, and professional training costs.

• Special education tuition placements not to exceed $152,541.40
• Early Childhood additional work hours not to exceed $41,868.00
• TPOT Reliability Training for Leslie Showell up to $325
• Tuition contract with Brookfield Schools for $34,200.00
• Tuition contracts with YALE School Inc. totaling $103,573.50

Regular Monthly Board Meeting

The Camden City School District Board will consider authorizing out‑of‑district special‑education tuition contracts for the 2022‑2023 school year, with a total not to exceed $239,248.12. It will also review human‑services tuition contracts totaling $205,199.83 for various out‑of‑district placements. An amendment to the Eager Leaders Future Leaders Family University literacy event adds transportation costs of $3,812.56. Additional items include an amended Kencor, LLC contract for Harry C. Sharp Elementary School and routine approval of the previous meeting minutes.

• Special Services Tuition Approvals – authorization up to $239,248.12 for 2022‑2023 out‑of‑district placements
• Human Services Tuition Contracts – total $205,199.83 across multiple schools (e.g., Bellmawr BOE $10,124.10, Stratford BOE $19,318.00, etc.)
• Eager Leaders Future Leaders Literacy Event amendment – adds two buses, driver OT $39.07/hr, total cost $3,812.56
• Kencor, LLC contract amendment – adds Harry C. Sharp Elementary School to yearly servicing contract (funding source 11-000-261-420-73-0000)
• Approval of previous meeting minutes and motions to convene/reconvene executive session

Regular Monthly Board Meeting (new)

The Camden City School District Board will meet to approve the January 2023 bill list totaling $39,887,453.21 and authorize Bowman and Company, LLP for the 2023 annual independent audit at a fee of $245,000. The agenda also includes a request for additional work hours for early childhood staff.

• Approval of January 2023 bill list ($39,887,453.21)
• Authorization for annual independent auditor ($245,000)
• Request for early childhood staff additional work hours ($41,868.00)
• Approval of previous meeting minutes
• Executive session reconvene

January 2023 Reorganization Meeting

The Camden City School District held its January 2023 reorganization meeting to announce election results, swear in new board members, and elect officers for the 2023 calendar year. The board also adopted a code of ethics and approved meeting schedules.

• Election results announced for Danielle Jackson, Falio Leyba-Martinez, and Nyemah Gillespie
• New board members sworn in and officers elected
• Committees established for 2023 with specific chairs named
• Board Member Code of Ethics adopted
• Meeting schedule approved for 2023 including dates and locations

The board conducted a reorganization meeting to elect officers and establish committees. The record lists several actions as 'consent' items, including the adoption of policies and professional appointments, but does not provide specific names, vote tallies, or the text of the decisions.

• Elected Advisory Board President
• Elected Advisory Board Vice President
• Appointed delegates
• Adopted Board Member Code of Ethics
• Approved Open Public Meetings Act procedures
• Set meeting schedule for 2023 and 2024 Reorganization
• Adopted policies and regulations
• Approved official appointments and professional services