Sachem Central School District public meetings in 2023
21 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Meeting
The Sachem Central School District Board of Education is meeting to handle routine business, including approving minutes, financial reports, and a consent agenda with personnel actions and bid awards. The board will also hear a superintendent's report on curriculum and dual credit courses, and receive a student board member report.
- Approve bid award for Retail Groceries and Grocery Delivery Service (B 23-149); rescind bid for Automotive Springs & Spring Parts (B 22-310)
- Approve retirement of teacher Jessica Rubin Frank (Seneca, 6th Grade, effective 2/07/2024)
- Appoint Julia Horan as probationary teacher (Seneca, Elementary, Step 1-2, 02/07/2024-02/06/2028)
- Approve coaching assignments for winter and spring 2023-24, including varsity head coach salaries up to $10,374.00
- Approve part-time Committee on Special Education Chairpersons with per diem rates up to $600.00
Regular Meeting
The Sachem Central School District Board of Education will hold a regular meeting on December 6, 2023, to consider a consent agenda that includes budget adjustments, personnel actions, and bid awards. Key items include a $717,000 contract with Orange County Transit for the 2023-24 school year and a $623,097.79 retroactive payment for the SSSU for 2022-23. The board will also enter executive session to discuss litigation with legal counsel.
- Budget adjustment of $717,000 for Orange County Transit contract (2023-24)
- Budget adjustment of $623,097.79 for SSSU retro payment (2022-23)
- Approval of bid B 23-408 for a basketball shooting machine
- Appointment of five part-time Committee on Special Education chairpersons with per diem rates up to $600
- Rescission and reappointment of winter cheerleading coaching positions
Regular Meeting
The Sachem Central School District Board of Education will hold a regular meeting on November 15, 2023, to act on a consent agenda covering personnel changes, contracts, and the approval of the Sachem Professional Development Plan for 2023-2026. The agenda includes routine items such as the disposal of obsolete IT equipment, claims audit reports, and various personnel appointments and resignations. Public comment is limited to three minutes per speaker.
- Approval of Sachem Professional Development Plan 2023-2026
- Disposal of various fax toner cartridges and obsolete IT equipment
- Claims Audit Reports as of October 31, 2023, by R.S. Abrams & Co., LLP
- Approval of SCTA Memorandum of Agreement
- Agreement with Pediatric Neuropsychology Associates for evaluations (July 1, 2023 - June 30, 2024)
Work Session
The Sachem Central School District Board of Education is holding a work session to discuss and vote on routine business items, including consent agendas for financial reports, purchasing bids, personnel actions, and contracts. The agenda includes approvals for teacher and staff appointments, resignations, and stipends, as well as contracts for yearbooks and internal auditing services.
- Approve bid B 23-70A for Boss Plow & Spreader for John Deere Gator (rebid)
- Approve bid B 23-537 for Road Salt and Sand Supply & Deliver
- Approve coaching assignments for winter sports, including stipends up to $6,646
- Approve sixth period stipends for teachers, up to $8,977
- Approve contract with Cullen & Danowski, LLP for internal audit of employee attendance
Regular Meeting
The Sachem Central School District Board of Education will vote on a consent agenda that includes approving a contract for synthetic turf installation at Sachem North and Sachem East high school baseball fields, as well as several other routine items such as claims audits, treasurer's reports, and personnel appointments. The board will also hear public comment and receive the superintendent's report.
- Approve synthetic turf installation for Sachem North & East HS baseball fields via Suffolk County contract 23/0009LPWI-R2
- Approve school van service for pupil transportation (RFP R 923-5540SVS)
- Approve tenure appointments for 5 teachers and 1 teaching assistant
- Approve coaching assignments for 2023-24, including stipends up to $7,888
- Approve fund balance/reserve plan updated October 17, 2023
Regular Meeting
The Board of Education is reviewing the 2024-2025 budget development calendar and establishing tax levy amounts for the 2023-24 school year. The meeting also includes various personnel actions, business approvals, and purchasing bid reviews.
- Adoption of $218,803,544 total tax levy ($207,863,464 school levy; $10,940,080 library levy)
- Approval of 2024-2025 Budget Development Calendar
- Approval of various purchasing bids including electronic supplies, ice melt, and emergency snow removal
- Approval of financial statements as of June 30, 2023, prepared by EFPR Group, LLP
- Disposal of district musical instruments, textbooks, and library books
Regular Meeting
The Sachem Central School District Board of Education will hold a regular meeting on September 27, 2023, at 51 School Street, Lake Ronkonkoma. The agenda includes entering executive session, opening procedures, public comment, and a consent agenda covering financial reports, property disposal, and a significant fund transfer. The bulk of the agenda consists of personnel actions, including retirements, substitute teacher approvals, coaching assignments, and salary changes.
- Transfer of $998,469 from Unassigned Fund Balance to 2019 Capital Reserve Fund
- Disposal of district property including a 2008 Ford Expedition
- Approval of 29 Alternative Evening School Program teachers at $177.81 per 3-hour block
- Approval of numerous coaching assignments for fall, early winter, and winter seasons
- Salary changes for 16 teaching personnel effective September 1, 2023
Special Meeting
The Sachem Central School District Board of Education is holding a special meeting that is largely procedural. The board will enter an executive session to discuss matters that may lead to potential litigation, then adjourn. No other substantive actions are on the agenda.
- Enter executive session to discuss potential litigation
- Adjourn meeting
Regular Meeting
The Sachem Central School District Board of Education will meet to approve a consent agenda that includes declaring an emergency for contaminated material found at Sagamore Middle School, authorizing emergency abatement contracts with Branch Services. The board will also consider bids for architect/engineering services, lumber supplies, and a chief medical officer, as well as numerous personnel actions and extracurricular club approvals for the 2023-24 school year.
- Emergency declaration for contaminated material at Sagamore Middle School, authorizing purchase orders to Branch Services for abatement
- Bid awards: R 23-27 Architect/Engineering Services for Energy Performance Contract, B 23-17 Lumber Supplies, R 23-35 Chief Medical Officer
- Claims Audit Reports as of July 31, 2023, submitted by R.S. Abrams & Co., LLP
- Appointment of 5 AP Test and SIMS Coordinators at $4,255.00 each
- Approval of extracurricular clubs/activities for 2023-24, including amounts up to $6,537.60
Regular Meeting
The Sachem Central School District Board of Education will meet on August 16, 2023, to consider a consent agenda covering personnel appointments, resignations, and stipends, as well as purchasing bids, claims audits, and a reimbursement for marching band uniforms. The board will also enter executive session for legal advice on pending litigation and hear public comment.
- Approve claims audit reports for June 2023 as submitted by R.S. Abrams & Co., LLP
- Approve bids for lumber, athletic supplies, and mowers; reject bids for stage curtain services and driver education
- Reimburse Sachem Marching Band Association $5,625 for Color Guard uniforms
- Appoint probationary teachers and teaching assistants for 2023-24, including Matthew Dolan (Math, North) and Marissa LoSchiavo (TA, Sagamore)
- Approve extracurricular club stipends for 2023-24, including music and drama activities
Regular Meeting
The Sachem Central School District Board of Education will vote on a consent agenda covering purchasing bids, disposal of three school buses, and numerous personnel actions including appointments, resignations, and salary changes. The board will also hear public comment and receive the superintendent's report.
- Approve bids for public address systems, HVAC units, and athletic supplies
- Auction three 2009 school buses (VINs 1BAKFCKA59F261174, 1BAKFCKA79F261175, 1BAKFCKA99F261176)
- Approve salary changes for 9 teachers, including a $10,770 increase for Danielle Cali
- Appoint Kathleen McCabe as Lead Nurse with a $6,336 stipend
- Approve summer curriculum writing for 2023 at $32.33/hr for up to 10 hours
Reorganizational Meeting followed by Regular Meeting
The Sachem Central School District Board of Education will hold its reorganizational meeting followed by a regular meeting on July 12, 2023. The board will administer oaths to newly elected members and the superintendent, elect a president and vice president, and appoint district officers. It will also approve a consent agenda of appointments for the 2023-24 school year, including legal counsel, auditors, and other professional services.
- Appoint Ingerman Smith L.L.P. as Board and Labor Counsel at $172,240 retainer plus $260/hour for litigation
- Appoint EFPR Group, LLP as external auditor at $47,500 fee
- Appoint R.S. Abrams & Co., LLP as internal claims auditor at $56,000 annual fee
- Appoint Capital Markets Advisors, LLC for financial advisory services with fees up to $9,500 plus $0.57 per $1,000 for bond issues
- Appoint Deputy Treasurer Edith Aliscio at $2,000 annual stipend
Regular Meeting
The Sachem Central School District Board of Education will hold a regular meeting on June 21, 2023, to consider several action items, including entering executive session for legal advice on pending litigation, approving minutes, and acting on a consent agenda covering insurance policies, purchasing bids, personnel matters, and coaching assignments. The board will also hear public comment and recognize students and staff.
- Approve $48,839 cyber liability insurance with Travelers Insurance for 2023-24
- Approve $223,595 excess workers' compensation insurance with Safety National Casualty
- Approve $24,562 excess employers' liability insurance with Imperium Insurance
- Approve $17,898.89 storage tank liability insurance with Liberty Surplus
- Approve 2023-24 coaching assignments with salaries up to $10,374
Regular Meeting
The Sachem Central School District Board of Education will vote on a consent agenda that includes authorizing up to $100 million in tax anticipation notes for the 2023-24 fiscal year, transferring up to $9 million from unassigned fund balance to various reserve funds, and approving numerous purchasing bids. The board will also consider four indemnification resolutions for employees named in lawsuits, and hear public comment. The meeting opens with an executive session for legal advice on pending litigation.
- Authorize up to $100,000,000 in tax anticipation notes for fiscal year 2023-24
- Transfer up to $2,000,000 each to Capital Reserve Fund 2019, Teachers' Retirement System Reserve, Employee Benefit Accrued Liability Reserve, Workers' Compensation Reserve, and $1,000,000 to Employee Retirement System Reserve
- Approve bids/RFPs including automotive parts, playground equipment, roofing supplies, and construction management services; reject bids for printed forms, metal duct work, driver education, and electronic components
- Indemnify employees in four legal cases, including C.C. v. Sachem Central School District and P.G. v. Kristin Capel-Eden et al.
- Approve claims audit report, treasurer's report, and school lunch fund report for April 2023
Special Meeting - Public Hearing
The Sachem Central School District Board of Education is holding a special meeting and public hearing to gather community comment on the proposed South Shore Charter School, to be located in Lake Ronkonkoma, NY. The agenda includes opening procedures, the public hearing, and closing items.
- Public hearing regarding South Shore Charter School
- Community comment and feedback invited on the charter school
Annual District Meeting Results - Budget Vote & Election
The Sachem Central School District Board of Education met to certify the results of the May 16, 2023 budget vote and election. Voters approved a $363,861,428 budget for 2023-2024 and a $6,966,900 capital reserve expenditure for baseball field reconstructions. Stephanie Volpe, Matthew Baumann, and Robert Scavo were elected to the Board of Education.
- Proposition 1: $363,861,428 budget approved (2,341 yes, 1,037 no)
- Proposition 2: $6,966,900 capital reserve for Sachem East and North baseball field reconstructions approved (2,134 yes, 1,227 no)
- Board election results: Stephanie Volpe (2,295), Matthew Baumann (1,938), Robert Scavo (2,069), Christopher Buckley Jr. (1,507)
Regular Meeting
The Sachem Central School District Board of Education will hold a public hearing on the proposed budget and discuss the feasibility of armed security guards, a 9-period day update, and budget hearing details. The board will also vote on a consent agenda covering financial reports, purchasing bids, and numerous personnel actions, including teacher resignations, leaves, and appointments.
- Public hearing on proposed budget
- Feasibility of armed security guards discussed
- Bid awards: security equipment, asphalt pavement (reject), assistive technology (reject), and more
- Approval of Treasurer's Report for March 2023
- Personnel actions: resignations, leaves, and appointments for 2022-23 and 2023-24
Special Meeting - ES BOCES Budget & Election
The Sachem Central School District Board of Education is holding a special meeting to act on the Eastern Suffolk BOCES 2023-2024 administrative budget and to cast ballots for five candidates for the BOCES board. All five candidates are incumbents. The meeting also includes procedural items like roll call and adjournment.
- Approval of Eastern Suffolk BOCES 2023-2024 Annual Administrative Budget
- Election of five candidates to Eastern Suffolk BOCES Board: Susan Lipman, Anne Mackesey, Catherine Romano, William Miller, Norman Wagner (all incumbents)
Regular Meeting
The Sachem Central School District Board of Education is meeting to adopt the 2023-2024 budget of $363,861,428, which will go before voters on May 16, 2023. The budget includes a tax levy increase of 2.08% ($4,227,400) over the prior year. The board will also act on several consent agenda items, including bid awards, personnel appointments, contracts, and field trips.
- Adoption of 2023-2024 budget of $363,861,428 with 2.08% tax levy increase; contingency budget of $354,668,273 if vote fails
- Approval of bid items: OMNIA Partners automotive parts contract, fire extinguisher service, automotive waste removal; rejection of ballfield clay bid
- Approval of substitute teachers and resignations, plus chaperones for DECA Nationals and Skills USA State Championship
- Approval of affiliation agreements with SUNY Empire State College and Hofstra University
- Approval of $600,000 in budget transfers to fund utilities through year end
Regular Meeting
The Sachem Central School District Board of Education will meet to consider routine approvals and a resolution declaring an emergency due to pipe bursts at Sachem North High School, Wenonah Elementary, Cayuga Elementary, and Seneca Middle School. The board will vote on authorizing purchase orders to Renu Contracting and Restoration for emergency flood mitigation. Other agenda items include approving minutes, treasurer's reports, disposal of property, and various personnel actions.
- Resolution to declare emergency for pipe bursts at Sachem North High School, Wenonah Elementary, Cayuga Elementary, and Seneca Middle School; authorize purchase orders to Renu Contracting and Restoration for flood mitigation
- Approval of Treasurer's Report for November and December 2022
- Disposal of miscellaneous broken Industrial Technology equipment per Policy 6900
- Approval of multiple bid awards including automotive springs, vehicle inspections, cosmetology supplies, fire suppression systems, and hazardous materials abatement
- Personnel actions: resignations, leaves, appointments, and stipends for lead PE teachers ($2,964 each)
Regular Meeting
The Sachem Central School District Board of Education is meeting to vote on a consent agenda covering business items, personnel appointments, and contracts. Key actions include approving a change order for the Sagamore Middle School roof replacement, standardizing Western Snow Plows, and approving numerous teaching and support staff appointments, resignations, and salary changes. The board will also consider agreements for preschool and special education services.
- Change Order #1 for Proton Construction Corp. increases Sagamore Middle School roof replacement contract from $747,000 to $763,404
- Standardization of Western Snow Plows for district trucks and heavy duty vehicles for 2022-23
- Approval of substitute teachers, teaching assistants, and coaching assignments for spring sports
- Salary changes for 14 teaching personnel effective 02/01/2023, with increases up to $2,662.50
- Agreements with SCOPE Education Services for UPK program (348 students) and Green Chimneys Children's Services