Smithtown Central School District public meetings in 2024
31 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a special meeting on December 17, 2024, to consider two collective bargaining agreements. The board approved a Memorandum of Agreement with the Smithtown Teachers' Association and a separate one with the Smithtown Schools Administrators' Association, both authorizing incorporation into successor contracts. The meeting was otherwise procedural, including the flag salute, moment of silence, and adjournment.
- Approved Memorandum of Agreement with Smithtown Teachers' Association
- Approved Memorandum of Agreement with Smithtown Schools Administrators' Association
- Both agreements authorize incorporation into successor Collective Bargaining Agreements
- All four board members voted in favor of both agreements
Policy Committee Meeting- 6:00pm Joseph M. Barton Building- 26 New York Avenue, Smithtown Room 212
The Smithtown Central School District Policy Committee will discuss eight specific policies, including fiscal controls, the annual budget, and artificial intelligence usage. The agenda also lists two additional policies for future consideration. No final votes or decisions are scheduled on this agenda; all items are marked for discussion and information only.
- Discussion of Policy 6010: Fiscal Controls
- Discussion of Policy 6100: Annual Budget
- Discussion of Policy 4526.2: Artificial Intelligence
- Discussion of Policy 6650: Claims Auditor
- Discussion of Policy 0100: Equal Opportunity, Nondiscrimination and Anti Harassment
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting on December 10, 2024, where it moved into executive session to discuss pending litigation, employment history, and a proposed real property sale, then reconvened in public session. The board accepted the Claims Auditor's Report totaling $16,802,787.33 and adopted several new and revised policies, including new policies on federal program complaint procedures and board membership, and revisions to records, gifts, booster relations, and rescission of a board member authority policy. The agenda also included committee reports, superintendent updates, and public comment.
- Accepted Claims Auditor's Report for period ending September 30, 2024, in the amount of $16,802,787.33
- Adopted new Policy 0130 District Complaint Procedures for Federal Programs
- Adopted revised Policy 1120 School District Records
- Adopted revised Policy 1800 Gifts from the Public
- Adopted revised Policy 1222 Relations with Booster Organizations
Instructional Services Committee
The Instructional Services Committee of the Smithtown Central School District is meeting to discuss an update on the elementary English Language Arts (ELA) program. The agenda includes only this discussion item, along with welcome and closing remarks. The next meeting is scheduled for January 14, 2025.
- Discussion of Elementary ELA Update
- Next meeting scheduled for January 14, 2025
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education will hold a regular meeting on November 12, 2024, at the Joseph M. Barton Building. The board will move into executive session to discuss pending litigation (OCR matter) and seek legal advice, then reconvene in open session. The main business includes accepting the Claims Auditor's reports for June, July, and August 2024, and holding first readings of several new and revised policies, including a new policy on district complaint procedures for federal programs and revisions to policies on school district records, gifts from the public, and relations with booster organizations. The board will also consider rescinding several policies related to board member authority, qualifications, oath, resignation, and removal.
- Accept Claims Auditor's Reports: $85,651,037.33 (June 30, 2024), $17,482,580.44 (July 31, 2024), $7,596,032.45 (August 31, 2024)
- First reading of new Policy 0130 District Complaint Procedures for Federal Programs
- First reading of revised Policy 1120 School District Records
- First reading of revised Policy 1800 Gifts From the Public
- First reading of revised Policy 1222 Relations with Booster Organizations
Policy Committee Meeting- 6:00pm Joseph M. Barton Building- 26 New York Avenue, Smithtown Room 212
The Smithtown Central School District Policy Committee is meeting to discuss five policies, including a new policy on the use of generative or traditional artificial intelligence in schools, as well as complaint procedures for federal programs, school district records, gifts from the public, and Board of Education membership. The committee will also consider future topics: attendance and the code of conduct. The next meeting is scheduled for December 10, 2024.
- Discussion of Policy 4526.2 on Use of Generative or Traditional AI in Schools
- Discussion of Policy 0130 District Complaint Procedures for Federal Programs
- Discussion of Policy 1120 School District Records
- Discussion of Policy 1800 Gifts From the Public
- Discussion of Policy 2300 Board of Education Membership
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting on October 22, 2024, where it voted to adopt revised policies on school admissions/residency, child abuse reporting, and annual meeting/election procedures, and rescinded several related policies. The board also approved employment benefits for non-exempt aligned therapists. The meeting included an executive session for litigation discussion and public comment.
- Adopted revised Policy 5150 School Admissions/Residency Requirements
- Adopted revised Policy 5460 Child Abuse, Maltreatment or Neglect in a Domestic Setting
- Adopted revised Policy 2120 Annual Meeting and Election
- Rescinded Policy 5151 Education of Homeless Children and Unaccompanied Youth
- Rescinded Policy 1050 Annual District Election and Budget Vote and Policy 2120.2 Voting Procedures
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held its regular meeting on October 8, 2024, starting with an executive session and reconvening publicly. The board approved the appointment of six new Dignity Act Coordinator team members for the 2024-2025 school year. Several revised or rescinded policies were presented for first reading, including child abuse reporting, school admissions, annual meeting and election procedures, and voting procedures. The board also approved the consent agenda, which included minutes from prior meetings.
- Approved six new Dignity Act Coordinator team members: Ashley DeLuca, Dr. Samantha Suarino, Andrea Ronas, Stephanie McKinney, Haley Love, Alyssa Aragona
- First reading of revised Policy 5460 (Child Abuse, Maltreatment or Neglect in a Domestic Setting)
- First reading of revised Policy 5150 (School Admissions/Residency Requirements)
- First reading of revised Policy 2120 (Annual Meeting and Election)
- First reading to rescind Policies 5151 (Education of Homeless Children), 1050 (Annual District Election and Budget Vote), and 2120.2 (Voting Procedures)
Special Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a special meeting on September 27, 2024, to consider personnel matters. The board voted to approve the resignations of certified employees as recommended by the Superintendent. The meeting was largely procedural, with no other substantive agenda items.
- Approval of certified staff resignations (motion carried unanimously)
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting on September 24, 2024, beginning with an executive session to discuss personnel discipline and legal advice. Upon reconvening, the board voted to approve three settlement agreements with employees and re-certified Brenda A. Clark, Ph.D., as a qualified lead evaluator. The board also approved a consent agenda covering the 2024-2026 RTI/AIS plan, special education placements, and public correspondence.
- Approved Settlement Agreement and General Release with Employee No. E1.2024.9.24
- Approved Settlement Agreement and General Release with Employee No. E2.2024.9.24
- Approved Settlement Agreement and General Release with Employee No. E3.2024.9.24
- Re-certified Brenda A. Clark, Ph.D., as a qualified lead evaluator for APPR
- Approved 2024-2026 Response to Intervention (RTI)/Academic Intervention Services (AIS) Plan
Policy Committee Meeting- Joseph M. Barton Building- 26 New York Avenue, Smithtown Room 212
The Smithtown Central School District Policy Committee is meeting to discuss and gather information on five policies: school admissions/residency requirements, child abuse/neglect in domestic settings, artificial intelligence, board membership, and school board elections. They will also consider future topics including attendance and the code of conduct. No votes are scheduled; this is a discussion-only meeting.
- Discussion of Policy 5150 School Admissions/Residency Requirements
- Discussion of Policy 5460 Child Abuse, Maltreatment or Neglect in a Domestic Setting
- Discussion of Policy 4526.2 Artificial Intelligence
- Discussion of Policy 2300 Board of Education Membership and 2120 School Board Elections
- Future considerations: Policy 5100 Attendance and 5300 Code of Conduct
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education is meeting to take action on several items, including approving a memorandum of agreement with the Smithtown Schools Employees' Association and re-certifying administrators as qualified lead evaluators. The board also voted to consolidate its public email to a single address and approved a consent agenda covering minutes and other routine items. The meeting began with an executive session for legal advice and appointment matters.
- Approved memorandum of agreement with Smithtown Schools Employees' Association
- Re-certified 42 administrators as qualified lead evaluators for APPR
- Authorized use of one board email address, removing individual member emails
- Approved consent agenda including minutes from August 13, 2024 meetings
- Presentation on Phone Free Middle Schools
Special Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education met in a special session to act on a consent agenda covering financial and personnel matters. The board approved $503,322.48 in budget transfers, an affiliation agreement with Liberty University for student teaching placements, and facility use for four organizations. Personnel actions included resignations, appointments, and leaves for certified staff. All items were approved by a single motion that carried unanimously.
- Approved $503,322.48 in budgetary transfers for the 2023-24 school year
- Authorized an affiliation agreement with Liberty University for student teacher placements (Sept 1, 2024 – June 30, 2025)
- Approved four organizations to use school facilities in 2024-2025: Mills Pond Elementary PTA, Smithtown High School West PTSA, Smithtown Youth Lacrosse, Suffolk County Music Educators’ Association
- Accepted certified staff resignations and approved appointments for adult education, STEP program, home instruction, substitute, and probationary teachers
- Granted FMLA/leave of absence and approved compensation for PLTW training
Public Hearing on District-Wide School Safety Plan - Joseph M. Barton Building, 26 New York Avenue, Smithtown, NY
The Smithtown Central School District Board of Education is holding a public hearing to present and receive input on the 2024-2025 District-Wide School Safety Plan. Following the hearing, the regular Board of Education meeting will convene. The agenda includes the safety plan presentation and a public participation segment.
- Presentation of the 2024-2025 District-Wide School Safety Plan
- Public input on the safety plan
- Regular Board of Education meeting to follow the hearing
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting on August 13, 2024, where it approved several action items, including the 2024-2025 Board of Education Goals, the District-Wide School Safety Plan, memoranda of agreement with three employee unions, a settlement agreement with an employee, and a revised policy on relationships with non-public schools. The board also moved into executive session to discuss litigation, negotiations, and personnel matters before reconvening.
- Approved 2024-2025 Board of Education Goals
- Approved 2024-2025 District-Wide School Safety Plan
- Approved memoranda of agreement with Smithtown Teachers' Association, Smithtown Schools Employees' Association, and Smithtown Security Guards' Association
- Approved settlement agreement with Employee No. E1.2024.08.13
- Adopted revised Policy 1740 Relationships with Non-Public Schools
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held its regular meeting on July 9, 2024, where it approved a memorandum of agreement with the Smithtown Schools Employees' Association and accepted the Claims Auditor's Report totaling $23,949,578.08. The board also discussed first readings of revised policies on non-public schools, homeschooling, and meal charges, with second readings scheduled for August 13, 2024. The agenda included an executive session for litigation and other confidential matters, followed by public comment and consent agenda approvals.
- Approved memorandum of agreement with Smithtown Schools Employees' Association
- Accepted Claims Auditor's Report ending May 31, 2024, for $23,949,578.08
- First reading of revised Policy 1740 (Relationships with Non-Public Schools)
- First reading of revised Policy 1741 (Homeschooling)
- First reading of revised Policy 8505 (Meal Charge and Prohibition Against Meal Shaming)
Annual Organizational Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held its annual organizational meeting, swearing in newly elected board members Emily Cianci and Dana Fritch, and Superintendent Mark Secaur. The board elected a president and vice president, and approved appointments for district officers, including the district clerk, treasurer, and auditors, as well as a consent agenda covering other appointments.
- Appointed Maureen O'Connor as District Clerk for 2024-2025
- Appointed Michael Kearns as part-time District Treasurer for 2024-2025
- Appointed Peter Van Middelem as Claims Auditor at $525/day or $75/hour, max $14,595
- Appointed Cullen & Danowski, LLP as Internal Auditor for $28,000
- Appointed R.S. Abrams & Company, LLC as External Auditor for $43,400
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting on June 25, 2024, moving into executive session to discuss union negotiations, a student disciplinary matter, and legal advice. In open session, the board approved the 2024-2027 Professional Learning Plan, a confidential settlement agreement with a student's parents, and a consent agenda covering routine items such as textbook adoptions and a field trip.
- Approved 2024-2027 Professional Learning Plan (required by NYS Education Department)
- Authorized Confidential Settlement Agreement with parents of Student No. S1.2024.6.25
- Adopted textbooks: Modern Real Estate Practice in New York (2023/14th Ed), The Google Specialist (2024/1st Ed), Environmental Science for the AP Course (2023/4th Ed)
- Approved overnight field trip for HS East & West Girls Varsity Volleyball to Burnt Hills Invitational
- Approved Committee on Special Education and Preschool Special Education recommendations for placements (June 10-24, 2024)
Policy Committee Meeting
The Smithtown Central School District Policy Committee is meeting to discuss and gather information on several policies, including those requiring annual review (parental involvement, attendance, code of conduct, investments, purchasing), a new policy on meal charges and prohibition against meal shaming, and policies on relationships with nonpublic schools and home-schooled students. They will also consider a proposed new policy on board communications and discussion, board member authority, and board meeting procedures. No final decisions are being made at this meeting; it is for discussion and information only.
- Annual review of policies 1900 (Parental Involvement), 5100 (Attendance), 5300 (Code of Conduct), 6240 (Investments), 6700 (Purchasing)
- Discussion of policy 8505 on Meal Charge and Prohibition Against Meal Shaming
- Discussion of policy 1740 on Relationship with Nonpublic Schools
- Discussion of policy 1741 on Home Schooled Students
- Proposed new policy on Board Communications and Discussion
Annual District Meeting - Board of Education
The Smithtown Central School District Board of Education will hold its annual district meeting to certify the results of the day's election. The board will adopt a resolution declaring the outcome of the budget vote, the capital reserve fund expenditure proposition, and the election of two board members. This is a procedural action to formalize the election results.
- Resolution to adopt tabulation of votes for the annual district election
- Proposition No. 1: Adoption of the budget
- Proposition No. 2: Expend the capital reserve fund
- Election of two Board of Education members for three-year terms (July 1, 2024 - June 30, 2027)
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting on May 14, 2024, where it moved into executive session to discuss personnel discipline and legal matters, then reconvened to take action. The board accepted the Claims Auditor's Report for $14,175,075.85 and adopted several revised policies, including those on technology use, internet safety, volunteers, wellness, and student transportation, while also abolishing a policy on transportation to before/after-school care. The board also directed an unnamed employee to undergo a medical examination.
- Accepted Claims Auditor's Report ending March 31, 2024, for $14,175,075.85
- Adopted revised Policy 4526 Acceptable Use of Information Technology
- Adopted revised Policy 4526.1 Internet Safety
- Adopted revised Policy 4532 Volunteer Policy
- Adopted revised Policy 5405 Wellness and Policy 8410 Student Transportation; abolished Policy 8410.1
Public Budget Hearing - Joseph M. Barton Building - 26 New York Avenue, Smithtown New York 11787
The Smithtown Central School District Board is holding a public budget hearing for the 2024-2025 school year. The board is expected to move into executive session immediately, then reconvene at 8:00 PM for the presentation and public comment. No specific budget figures are listed in the agenda.
- Public hearing on the 2024-2025 budget
- Executive session scheduled per Open Meetings Law
- Audience participation segment
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education will hold a regular meeting on April 30, 2024, starting with an executive session for personnel and legal matters, then reconvening publicly. The board will discuss first readings of six revised policies (including technology, wellness, and transportation), consider a resolution directing an employee to undergo a medical examination, and vote on a consent agenda covering correspondence, special education placements, and bid recommendations.
- First reading of revised policies: 2410 (policy formulation), 4526 (acceptable use of IT), 4526.1 (internet safety), 4532 (volunteers), 5405 (wellness), 8410 (student transportation), and abolishment of 8410.1 (transportation to before/after school care)
- Resolution to direct Employee No. E1.2024.04.30 to a medical examination by Dr. Anthony Donatelli at 43 Broadway Avenue, Sayville, NY
- Consent agenda includes approval of special education placements (cases 4/16-4/26/2024) and bid recommendations for poisonous vegetation removal, challenge course equipment inspections, and security gates for HS West cafeterias
- Public comment period limited to 3 minutes per speaker, with sign-up required before meeting
- Executive session to discuss discipline of a particular person and legal advice
Policy Committee Meeting- 6:00pm 26 New York Ave., Smithtown 11787 Board Room
The Smithtown Central School District Policy Committee is meeting to discuss updates to several district policies, including acceptable use of information technology, internet safety, volunteer rules, wellness, and student transportation. The committee will also consider future topics like social networking sites and purchasing authority. No votes are scheduled; this is a discussion and information session.
- Policy 4526: Acceptable Use of Information Technology
- Policy 4526.1: Internet Safety
- Policy 4532: Volunteer Policy
- Policy 5405: Wellness Policy
- Policy 8410/8410.1: Student Transportation and before/after school care
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting on April 16, 2024, starting with an executive session for litigation, personnel, and legal advice, then reconvening publicly. The board approved the Western Suffolk BOCES 2024-2025 administrative budget and cast its vote for BOCES board members. It also accepted the Claims Auditor's Report for February 2024 totaling $14,414,404.16 and approved a consent agenda covering minutes, correspondence, and field trips.
- Approved Claims Auditor's Report ending February 29, 2024, in the amount of $14,414,404.16
- Approved Western Suffolk BOCES 2024-2025 Administrative Budget
- Voted for BOCES board members: Debbie Adams-Kaden, Mary Ellen Cunningham, Robert Scheid
- Approved consent agenda including minutes from March 12 and March 26, 2024 meetings
- Granted permission for DECA students and robotics teams to attend overnight conferences
Instructional Services Committee Meeting- Joseph M. Barton Building- 26 New York Avenue, Smithtown
The Instructional Services Committee will hold a discussion-only meeting on March 26, 2024, at the Joseph M. Barton Building. The sole agenda item is a discussion about access to middle school performing music. No decisions or votes are scheduled.
- Discussion: Access to Middle School Performing Music
Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a regular meeting that began with a budget workshop and moved into executive session to discuss personnel and legal matters. The board approved a consent agenda including budget transfers, special education placements, and bid recommendations, and received correspondence on topics like field lights and graffiti.
- Approved $121,855.61 in budgetary transfers for 2023-24
- Approved $353,446.85 in intra-capital fund transfers
- Approved RFP recommendations for pupil transportation, water distribution system, and sheet music
- Approved Committee on Special Education recommendations for cases from 3/11/2024 to 3/22/2024
- Received letters about field lights at East and anti-Semitic/racist graffiti
RESCHEDULED from February 13, 2024 Regular Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787
The Smithtown Central School District Board of Education held a rescheduled regular meeting on February 14, 2024, moving into executive session to discuss union negotiations, an employee settlement, and legal advice. In open session, the board adopted revised Policy 0115 on student harassment and bullying, new Policy 4321.13 on timeout and physical restraint, approved a memorandum of agreement with the Smithtown Schools Employees' Association, and accepted a claims auditor's report of $28,332,392.98.
- Adopted revised Policy 0115 Student Harassment, Discrimination, Hazing and Bullying Prevention and Intervention
- Adopted new Policy 4321.13 Timeout and Physical Restraint (All Students)
- Approved memorandum of agreement with Smithtown Schools Employees' Association
- Approved settlement agreement with an unnamed employee (Employee No. E8.2024.02.13)
- Accepted Claims Auditor's Report ending December 31, 2023, in the amount of $28,332,392.98
Instructional Services Committee Meeting- Joseph M. Barton Building- 26 New York Avenue, Smithtown
The Instructional Services Committee of the Smithtown Central School District will meet to discuss elementary enrichment. The agenda lists this as the sole topic for discussion, with no other items or attachments provided.
- Discussion of Elementary Enrichment
Special Meeting - Joseph M. Barton Building - 26 New York Avenue, Smithtown, NY 11787 6:30pm
The Smithtown Central School District Board of Education held a special meeting to discuss and act on confidential personnel matters. The board approved a directed medical exam for an employee and appointed Philip Maier as special counsel for two independent investigations, at a rate of $300 per hour.
- Directed medical exam for Employee No. 03761 under Education Law Section 913
- Appointment of Philip Maier as special counsel for investigation on Confidential Sheet 'A' at $300/hour
- Appointment of Philip Maier as special counsel for investigation on Confidential Sheet 'B' at $300/hour
- Board moved into executive session at start of meeting
Instructional Services Committee Meeting- Joseph M. Barton Building- 26 New York Avenue, Smithtown
The Instructional Services Committee of the Smithtown Central School District will meet to discuss world language opportunities. This is a discussion and information item, with no decisions or votes scheduled.
- Discussion of world language opportunities