Toledo Public Schools public meetings in 2020

Head Start Policy Council

The Head Start Policy Council will meet virtually to review school readiness data, financial statements, and monitoring reports. The body is scheduled to vote on a revision to the Head Start Policy Council By-Laws.

• Vote on Head Start Policy Council By-Laws Rev. 12.1.2020
• Review School Readiness Data ECE Fall 2020
• Review Financial Statements and Budget
• Review Licensing and SUTQ Reports
• Election of Officers

Regular Board Meeting

The Toledo Public Schools Board met virtually on December 15, 2020 and approved a series of consent‑agenda items, including the monthly financial report for the period ending November 30, 2020 and related financial documents. Additional consent items covered the Board Service Fund expenditure, purchases for board confirmation, gifts and contributions for November‑December 2020, and a prospectus resolution. The meeting also featured opening items, a recognition of staff with 25+ years of service, community comments, and reports from various committees.

• Approval of Monthly Financial Report Period Ending November 30, 2020
• Approval of Board Service Fund expenditure for FY 2020
• Approval of Purchases for Board Confirmation
• Approval of Gifts & Contributions Report for November‑December 2020
• Approval of Prospectus Resolution – December 15, 2020

The Board approved a series of consent agenda items covering human resources, finance, and curriculum. Members also voted to approve a revised Student Voice policy and updated Head Start Policy Council By-Laws. A tentative special meeting was scheduled for December 29, 2020.

• Approved Administrative, Instructional, and Non Certified HR sections (5-0)
• Approved November 30, 2020 Monthly Financial Report (5-0)
• Approved Board Service Fund and Board confirmation purchases (5-0)
• Approved November/December 2020 Gifts & Contributions Report (5-0)
• Approved Prospectus Resolution and Interscholastic Extracurricular Eligibility (5-0)
• Approved November 24, 2020 meeting minutes (5-0)
• Approved Renewal of Institutional Membership Resolution FY 2021 (3-0, 2 abstentions)
• Approved amended Student Voice policy (5-0)

Early Childhood Education Committee

The Early Childhood Education Committee of Toledo Public Schools meets virtually to review standing reports and consider approval of revised Policy Council By-laws. Standing reports include enrollment, meal, licensing, special education preschool, and school readiness data, though several agencies reported no update. The meeting also includes opening statements, a strategic plan segment, and a possible executive session.

• Revised Policy Council By-laws presented for board approval (action item)
• Enrollment reports for Early Childhood Education and Head Start (November 2020 EOM)
• Meal report for October 2020
• Licensing and SUTQ (Step Up To Quality) report
• Special Education Preschool report and Fall 2020 Gold Assessment data

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee is reviewing administrative, non-certified, and instructional sections for the December 15, 2020 Board agenda. The committee is also reviewing reports on grievances, the strategic plan, EEOC, and substitute teacher tracking.

• December 15, 2020 Administrative Section
• December 15, 2020 Non Certified Section
• December 15, 2020 Instructional Section
• Grievance Report
• Substitute Teacher Tracking report

Finance and Business Operations Committee

The Finance and Business Operations Committee is meeting to review the monthly financial report ending November 30, 2020. The body will consider board action items regarding the Board Service Fund and specific purchases for board confirmation.

• Monthly Financial Report for period ending November 30, 2020
• Board Service Fund expenditure for FY 2020
• Purchases for Board Confirmation
• Treasury data incident update
• December 2020 Severance Liability Report

The committee approved the minutes from the November 13, 2020 meeting. Members reviewed monthly financial reports, investment activity, and treasury safeguards following a data incident. No other formal votes were recorded.

• Approved November 13, 2020 meeting minutes

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee met virtually to discuss curriculum topics and review several proposals. Items included a new Pre‑Barber program, two grant prospectuses, a policy review on promotion and retention, a review of student attendance and support teams, and pandemic remediation measures. The meeting also included an executive session before adjourning.

• New Course Proposal: Pre‑Barber Program
• Grant Prospectus: Connect to STEMM – Imagination Station Grant
• Grant Prospectus: Department of Neighborhoods Home Investment Partnership Program
• Policy Review: IKE – Promotion and Retention of Students
• Pandemic Remediation discussion

Family and Community Engagement Committee

The Family and Community Engagement Committee will meet virtually on December 2, 2020, to welcome attendees and review the agenda. The session will include an executive session and adjournment.

• Welcome and agenda review
• Executive session
• Next meeting scheduled

Policy Committee

The Toledo Public Schools Policy Committee will meet virtually to discuss several policies, including nondiscrimination policies (AC and ACA) and a proposed new policy on student voice. They will also review revisions to interscholastic extracurricular eligibility rules and continue discussions on student promotion/retention and public complaints about district personnel. No votes are scheduled; all items are listed as discussion items.

• Review of AC - Nondiscrimination policy
• Review of ACA - Nondiscrimination on the Basis of Sex policy
• Discussion of revised IGDK - Interscholastic Extracurricular Eligibility
• Proposed new policy on Student Voice
• Continued discussion of IKE - Promotion and Retention of Students and KLD-R - Public Complaints About District Personnel

Athletics & Student Activities Committee

The Athletics & Student Activities Committee is meeting virtually to receive updates on two policies: IGDK Interscholastic Extracurricular Eligibility and a Protocol for Study Tables. No votes or decisions are scheduled; the agenda includes strategic plan review and routine business.

• Update on Policy IGDK — Interscholastic Extracurricular Eligibility (information only)
• Update on Protocol for Study Tables (information only)

Regular Board Meeting

The board is meeting virtually to consider a consent agenda with multiple action items, including a contract award for Scott High School barber shop renovations, a change order for the Westfield @ Phoenix Phase II renovation project, a resolution declaring private transportation impractical, and approval of the November five-year forecast. Routine items such as minutes and financial reports are also on the agenda.

• Urgent Necessity Resolution to award contract for Scott HS Barber Shop Renovations
• Change order for Westfield @ Phoenix PH II Renovation Project
• Resolution declaring private transportation impractical
• Approval of November Five Year Forecast
• Monthly Financial Report for period ending October 31, 2020

The Board approved a resolution supporting the Fair School Funding Plan and authorized contracts for GLCAP and LCFC. Other actions included approving renovations for the Scott HS Barber Shop and a change order for the Westfield @ Phoenix PH II project.

• Appointed James Gant as treasurer pro tempore (5-0)
• Approved Administrative, Instructional, and Non Certified sections (5-0)
• Approved Monthly Financial Report for period ending October 31, 2020 (5-0)
• Approved contract for Scott HS Barber Shop Renovations (5-0)
• Approved change order for Westfield @ Phoenix PH II Renovation Project (5-0)
• Approved resolution in support of the Fair School Funding Plan (5-0)
• Approved GLCAP and LCFC contracts (5-0)
• Approved GLCAP Carryover Request (5-0)

Head Start Policy Council

The Head Start Policy Council will receive standing reports on finances, enrollment, and meals, and discuss licensing, by-laws, and elections. The council will vote on approving two contracts (GLCAP and LCFC) beginning December 1, 2020. No dollar amounts are listed in the agenda.

• Approval of GLCAP contract starting 12/1/2020
• Approval of LCFC contract starting 12/1/2020
• Discussion of Policy Council by-laws
• Discussion of Policy Council elections
• Review of licensing and SUTQ reports

Athletics & Student Activities Committee

The Toledo Public Schools Athletics & Student Activities Committee will meet virtually to review strategic plans, discuss eligibility policy, and receive updates on city championships and acknowledgements.

• Review of Strategic Plan / Scorecard
• Information on Policy IDGK Interscholastic Extracurricular Eligibility
• Updates on City Championships
• Updates on All City Acknowledgements
• Review of Schedules

Finance and Business Operations Committee

The Finance and Business Operations Committee is reviewing monthly financial reports and a five-year forecast. The body is also deciding on contracts for school renovations and a resolution regarding transportation.

• Contract award for Scott HS Barber Shop Renovations
• Change order for the Westfield @ Phoenix PH II Renovation Project
• Resolution declaring private transportation impractical
• Monthly Financial Report for period ending October 31, 2020
• Discussion of a common space lease

The committee approved the October 7, 2020, meeting minutes. Members reviewed the monthly financial report, which showed a favorable balance of $4.8 million, and discussed various pending resolutions and contracts.

• Approved October 7, 2020 Finance Committee Meeting Minutes

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will discuss the Board Monitoring System and multiple scorecards, review a policy on school ceremonies and patriotic exercises, and receive presentations on graduates, expectant/parent student programs, and Q1 student attendance. No formal votes are listed; items are for discussion and information.

• Old Business: Board Monitoring System and Scorecard Review with attachments on community partnerships, curriculum, health/wellness, PBIS, and special education
• New Business: Review of Policy IND/INDA - School Ceremonies and Observances/Patriotic Exercises
• New Business: Expectant and Parent Student Program presentation
• New Business: Quarter One Student Attendance Review
• Executive Session scheduled, then reconvene for action

Early Childhood Education Committee

The Early Childhood Education Committee of Toledo Public Schools will meet virtually to discuss the strategic plan and receive standing reports on Head Start, enrollment, finances, and licensing. The committee will also consider approving two contracts: a GLCAP Contract and an LCFC Contract, both effective December 1, 2020.

• GLCAP Contract (Dec 1, 2020) for board approval
• LCFC Contract (Dec 1, 2020) for board approval
• 2020 ECE Scorecard and Board Monitoring Measures reports
• Financial statements including budget vs. expense and Fuelman report
• Enrollment reports for ECE and Head Start

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will consider three consent-agenda sections (Administrative, Instructional, Non-Certified) for the November 24 board meeting. The committee will also receive reports on EEOC, grievances, the strategic plan, and substitute teacher tracking, and discuss HR positives and a COVID-19 update.

• Consent items: November 24, 2020 Administrative Section
• Consent items: November 24, 2020 Instructional Section
• Consent items: November 24, 2020 Non Certified Section
• Reports: EEOC Report, Grievance Report, Strategic Plan 2020, Substitute Teacher Tracking
• Discussion: HR Positives and COVID-19 Update

Family and Community Engagement Committee

The Toledo Public Schools Family and Community Engagement Committee is meeting virtually on November 10, 2020. The agenda includes a welcome, review of the agenda, an executive session, next meeting date, and adjournment. No substantive decisions or discussions are listed in the provided agenda text.

• Meeting held virtually via Zoom
• Executive session scheduled
• Next meeting date to be determined
• Agenda item includes review of FACE Agenda 11.10.2020 PDF

Policy Committee

The Policy Committee will discuss revised policies on public complaints about district personnel (KLD and KLD-R). They will also hear presentations on a Student Information and Reporting Scorecard and an Equity, Diversity and Inclusion Scorecard. Previous business includes policies on student promotion/retention (IKE) and school ceremonies/observances (IN/INDA). All items are discussions only, no votes scheduled.

• Revised policy KLD on public complaints about district personnel
• Revised procedure KLD-R for processing complaints
• Presentation on Student Information and Reporting Scorecard
• Presentation on Equity, Diversity and Inclusion Scorecard
• Revised policy IKE on promotion and retention of students

Regular Board Meeting

The Toledo Public Schools Board of Education approved a consent agenda including administrative, instructional, and financial reports, as well as policy updates and a resolution supporting Ohio Senate Bill 358.

• Approval of TFT MOU Resolution
• Monthly Financial Report for September 30, 2020
• Request for Advance of Taxes
• Special Projects Change Order for Waite Spray Paint Booth
• New Course Proposal: Public Safety

The Board approved a comprehensive consent agenda including financial reports, personnel sections, and several policy updates. Additional approvals were granted for a new Public Safety course and early childhood education waiver requests.

• Approved Administrative, Instructional, and Non Certified sections (5-0)
• Approved TFT MOU Resolution No. 398-2020 (5-0)
• Approved Monthly Financial Report for period ending Sept 30, 2020 (5-0)
• Approved Request for Advance of Taxes (5-0)
• Approved Special Projects Change Order for Waite Spray Paint Booth (5-0)
• Approved Resolution in Support of SB 358 (5-0)
• Approved Toledo Early College High School Agreement (5-0)
• Approved new Public Safety course proposal (5-0)

Head Start Policy Council

The Toledo Public Schools Head Start Policy Council is meeting virtually to receive reports on school readiness, financial statements, enrollment, and monitoring, and to discuss licensing and SUTQ reports. The council will vote on a GLCAP Disability Waiver Request and a Non Federal Match Waiver Request.

• Presentation of School Readiness Plan and TSG Focused List of Objectives
• Review of Financial Statements including Budget vs Expense and Ledger
• Discussion of Licensing and SUTQ Reports
• Approval of GLCAP Disability Waiver Request
• Approval of Non Federal Match Waiver Request

Family and Community Engagement Committee

The committee is meeting virtually to conduct business. The provided agenda consists of procedural boilerplate.

Community and Public Relations Committee

This meeting consists of procedural items including a welcome and the presentation of the October 2020 Gifts & Contributions Report.

• October 2020 Gifts & Contributions Report

Athletics & Student Activities Committee

The Athletics & Student Activities Committee is meeting to discuss the winter sports plan and receive updates on fall sports. The body will also review the strategic plan scorecard and current financial status.

• Winter Sports Plan
• Fall Sports updates
• Financial Status update
• Strategic Plan / Scorecard review

Human Resource, Staff Development and Training Committee

The Toledo Public Schools Human Resource Committee will meet virtually to review the October 27, 2020 board agenda sections, including administrative, instructional, and non-certified items, and to discuss policies, COVID-19 updates, and employee well-being.

• Review of October 27, 2020 Administrative, Instructional, and Non-Certified sections
• Discussion of Teacher Incentive Fund Grant (TIF)
• Review of Memoranda of Understanding for TFT and AFSCME
• Discussion of COVID-19 updates and employee social and emotional well-being
• Review of EEOC, Grievance, and Stratic Plan reports

Early Childhood Education Committee

The Toledo Public Schools Early Childhood Education Committee met virtually to review enrollment, financial, and monitoring reports. The body is scheduled to vote on two waiver requests for disability and non-federal match funding.

• Review of financial statements and enrollment reports
• GLCAP Disability Waiver Request for 2019-2020
• Non Federal Match Waiver Request for September 2020
• School Readiness Plan for 2020-2021
• Monthly monitoring and licensing reports

Curriculum, Instruction and Academic Excellence Committee

This curriculum committee is meeting virtually to discuss and act on several items. Agenda includes an English Learner update, a new Public Safety course proposal, and multiple grant prospectuses. Action items include approval of a TECHS agreement and revised policies on intervention services and student promotion/retention. An executive session is also scheduled.

• Request for new course approval: Public Safety
• Grant prospectus: Lego Mindsets and Simple Machines
• Grant prospectus: Weather Experiment Kit
• TECHS draft agreement (action)
• Revised policy IGBE: Intervention Services (action)

Finance and Business Operations Committee

The Toledo Public Schools Finance and Business Operations Committee approved the September 30, 2020 monthly financial report and a request for an advance of taxes for 2021. The meeting also included consent items for a Waite Spray Paint Booth change order and board purchases.

• Approval of September 30, 2020 monthly financial report
• Request for advance of taxes for 2021
• Consent for Waite Spray Paint Booth change order
• Approval of board purchases for confirmation
• Executive session regarding employee matters

The committee reviewed the monthly financial report showing revenues $5.6 million higher than expected and expenses $3 million under budget. Staff presented a request for the advance of taxes and a change order for the Waite spray paint booth. No formal votes were recorded in the minutes.

• Reviewed monthly financial report showing $8.7 million favorable cash balance
• Presented request for County Auditor to advance tax collections
• Presented change order for Waite spray paint booth electrical work
• Reviewed confirming purchase orders for the month

Policy Committee

The Toledo Public Schools Policy Committee is reviewing draft board policies on staff health, workplace conduct, leave, teacher evaluations, intervention services, and student promotion standards. Members will also discuss previously deferred items regarding staff political activities, school ceremonies, and pupil transportation eligibility zones for families. All agenda items are listed for discussion only, with no votes or final decisions scheduled.

• Review of draft policy GBE on staff health and safety
• Discussion of revised policies GBP, GBR, and GBR-R covering drug-free workplace and family medical leave
• Evaluation of professional staff under Ohio Teacher Evaluation System (GCN-1/AFC-1)
• Previous business on staff political activities (GBG), school ceremonies (IN/INDA), and pupil transportation eligibility zones (EEAA)
• Review of intervention services policy IGBE and student promotion/retention policy IKE

Regular Board Meeting

The Board of Education reviewed financial reports and approved several administrative and instructional actions. The meeting included the adoption of multiple district policies regarding graduation, attendance, and athletics.

• Approval of the Athletic 2020-21 Fee Schedule
• Approval of the Monthly Financial Report for the period ending August 31, 2020
• Adoption of policies for Graduation Requirements (IKF) and Graduation Plans (IKFC)
• Approval of the Chief Business Manager's Bond Resolution 2020
• Approval of policies for Student Attendance Accounting (JEE) and Career Advising (IJA)

The Board approved a competitive application to expand Head Start programming and passed several resolutions regarding graduation requirements, career advising, and athletics. A proposed policy on school ceremonies and patriotic exercises was pulled from the agenda for further committee discussion.

• Approved Head Start application to expand programming (5-0)
• Approved 2020-21 Athletic Fee Schedule (5-0)
• Approved graduation requirements and graduation plans policies (5-0)
• Approved career advising policy (5-0)
• Approved interscholastic athletics and contests policy (5-0)
• Approved student attendance accounting policy (5-0)
• Approved September 2020 Gifts & Contributions Report (5-0)
• Pulled policy on School Ceremonies and Observances/Patriotic Exercises for further discussion

Head Start Policy Council

The Toledo Public Schools Head Start Policy Council will meet virtually to receive training on ERSEA, discuss licensing and SUTQ reports, and review ECE locations for 2020-2021. The main action item is approval of a new Head Start Opportunity Application. Several standing reports indicate no report will be given.

• ERSEA training presentation by Nicole Shetterly
• Financial statements including Budget vs Expense, Ledger, In-Kind Report, and Notice of Award (COLA)
• Discussion of Licensing and SUTQ reports
• Discussion of ECE Locations 2020-2021
• Action on New Head Start Opportunity Application

Finance and Business Operations Committee

The Toledo Public Schools Finance and Business Operations Committee will review monthly financial reports for August 2020 and consider a bond resolution. The meeting will also include the approval of minutes, board action items, and reports on investments and aging accounts.

• Approval of August 2020 Finance Committee minutes
• Review of August 31, 2020 monthly financial reports
• Consideration of Chief Business Manager's Bond Resolution 2020
• Discussion on health insurance survey
• Review of August 2020 check register and aging reports

The committee approved the minutes from the August 12, 2020 meeting. Members reviewed the monthly financial report, investment activity, and insurance funds, but no other formal board actions were decided.

• Approved August 12, 2020 meeting minutes

Early Childhood Education Committee

The Early Childhood Education Committee will hear standing reports including financial statements, a final rule on Head Start designation renewal, and policy council updates. Discussion items cover ECE locations for 2020-2021, a food service update, and an ESC contract. An action item considers a new Head Start Opportunity Application for board approval. The meeting also includes an executive session.

• New Head Start Opportunity Application (action item)
• Discussion of ECE Locations 2020-2021
• Food Service Update discussion
• Financial statements: Budget vs Expense, Ledger, In-Kind Report, Notice of Award - COLA
• Final Rule on Designation Renewal System Changes report

Family and Community Engagement Committee

The Toledo Public Schools Family and Community Engagement Committee is holding a virtual meeting with items including welcome, agenda review, executive session, and adjournment. No substantive decisions or discussions are listed beyond routine procedural matters.

• Agenda review with attached PDF (9.15.2020 FACE Agenda.pdf)
• Executive session scheduled (no details provided)
• Next meeting and adjournment

Community and Public Relations Committee

The Community and Public Relations Committee of Toledo Public Schools met virtually on September 14, 2020. The agenda consisted of routine procedural items: welcome, agenda review, board action items (unspecified), reports and updates, and adjournment. No specific decisions or substantive discussions are detailed in the posted agenda.

• Review of the September 2020 CPR Agenda (PDF)

Athletics & Student Activities Committee

The Athletics & Student Activities Committee is meeting to review the strategic plan and scorecard. The body will discuss timelines for fall and winter sports and a pay adjustment for varsity volleyball.

• Fall Sports Timeline
• Winter Sports
• Varsity Volleyball Pay Adjustment
• Rogers Basketball Court updates

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum, Instruction and Academic Excellence Committee will discuss technology distribution, testing updates, and virtual attendance procedures. The meeting also includes a presentation on a new public safety course and grant proposals for the Fresh Fruit and Vegetables Program.

• Technology distribution and device needs
• Testing updates and calendars
• New public safety course proposal
• Fresh Fruit and Vegetables Program grant proposals
• Virtual attendance procedures

Human Resource, Staff Development and Training Committee

The Human Resource Committee of Toledo Public Schools meets to discuss and recommend personnel-related items for the September 22 board meeting. Items include consent action on administrative, non-certified, and instructional sections, along with reports on grievances and strategic plan updates. The committee will also discuss HR efforts and a COVID-19 update.

• Consent action on September 22, 2020 Administrative Section
• Consent action on September 22, 2020 Non Certified Section
• Consent action on September 22, 2020 Instructional Section
• Report on Grievance Listing
• Discussion on HR Efforts to Produce Positive Outcomes and COVID-19 update

Policy Committee

The Toledo Public Schools Policy Committee will meet virtually on September 1, 2020, to review proposed policy changes regarding interscholastic athletics, career advising, graduation requirements, and school ceremonies.

• Review of proposed policy changes for interscholastic athletics (IGDJ)
• Discussion on career advising policy (IJA)
• Review of graduation requirements and plans for at-risk students (IKF, IKFC)
• Review of school ceremonies and patriotic observances (IN/INDA)
• New business includes policies on staff political activities (GBG)

Regular Board Meeting

The Toledo Public Schools Board of Education met virtually to approve a consent agenda of administrative, instructional, and financial items. The board also recognized staff awards and allowed public comments.

• Student accident insurance renewal for $37,130
• Resolution to award Westfield @ Phoenix Reno and HVAC contracts
• Resolution to award Harvard Heating System Upgrade Project
• Resolution to award contract for NSTC New Outbuilding
• Resolution authorizing yellow bus stops for 2020-2021

The Board approved a series of resolutions covering personnel, financial reports, and insurance renewals. Several facility contracts were awarded, including heating upgrades at Harvard and projects at Westfield and NSTC. The Board also updated multiple district policies regarding technology, social media, and student conduct.

• Approved Student Accident, Property, and Liability insurance renewals (5-0)
• Awarded contract for Westfield @ Phoenix Reno and HVAC & Controls, PH II (5-0)
• Awarded Harvard Heating System Upgrade Project, PH II (5-0)
• Awarded contract for NSTC New Outbuilding (5-0)
• Approved updated Fees and Fines Resolution (5-0)
• Approved policies for Computer/Online Services and Staff Use of Social Media (5-0)
• Approved policies for Nondiscrimination and Hazing and Bullying (5-0)
• Approved Monthly Financial Report ending July 31, 2020 (5-0)

Head Start Policy Council

The Head Start Policy Council will review financial reports, a summer virtual learning program, and approve the 2020-2021 ESC contract, along with budget amendments for GLCAP and LCFC.

• Approval of ESC Contract 2020-2021
• Approval of GLCAP Amendment July 2020
• Approval of LCFC Amendment July 2020
• Review of Summer Virtual Learning Program
• Review of Financial Statements and Budgets

Policy Committee

The Toledo Public Schools Policy Committee meeting on August 18, 2020 will review and discuss several policy revisions, including student absences, attendance accounting, hazing and bullying, tobacco use, suspension, and expulsion. New business items include a petition to replace the school mascot, administration of federal grant funds, and updates to computer use, staff social media, and nondiscrimination policies. The committee will also set the date for the next meeting.

• Review of JED – Student Absences and Excuses
• Review of JFCF – Hazing and Bullying (Harassment, Intimidation, and Dating Violence)
• Review of JGD – Student Suspension
• Discussion of DECA – Administration of Federal Grant Funds
• Discussion of Bowsher Petition to Replace Mascot

Special Board Meeting

The Toledo Public Schools Board held a special meeting to act on a single resolution. The board voted to approve the August 13, 2020 TFT Resolution.

• Approval of August 13, 2020 TFT Resolution

The Board held a special meeting to address one action item. Resolution No. 333-2020, the August 13, 2020 TFT Resolution, was approved.

• Approved August 13, 2020 TFT Resolution No. 333-2020 (5-0)

Finance and Business Operations Committee

The Toledo Public Schools Finance and Business Operations Committee will consider several action items including a monthly financial report for July 2020, a renewal of student accident insurance with a $37,130 premium, and multiple urgent necessity resolutions awarding contracts for construction projects. The committee will also review reports on investments, aging accounts, the self-insurance fund, severance liability, and check registers, and may enter executive session.

• Student accident insurance renewal for 2020-2021 at an annual premium of $37,130
• Resolution authorizing use of vehicles other than school buses for 2020-2021
• Contract award for New Outbuilding at NSTC
• Urgent necessity resolution to award contract for Westfield @ Phoenix renovation and HVAC & Controls, Phase II
• Urgent necessity resolution to award Harvard Heating System Upgrade Project, Phase II

The committee approved the July 12, 2020 meeting minutes and reviewed the monthly financial report showing $30.3 million in year-to-date revenues. Members discussed several facility upgrades and yearly resolutions for insurance and transportation. The committee also addressed a decrease in real estate tax advances.

• Approved July 12, 2020 meeting minutes
• Reviewed renewal of student accident insurance with XL Catlin Insurance Company
• Presented resolution for use of vehicles other than school buses 2020-2021
• Presented resolution approving rates for security personnel
• Presented resolution authorizing yellow bus stops 2020-2021
• Presented placeholder resolution for NSTC outbuilding contract
• Presented urgent necessity resolution for Westfield @ Phoenix Renovations and HVAC & Controls, PH II
• Presented urgent necessity resolution for Harvard Heating System Upgrade Project, PH II

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee is reviewing several grant prospectuses for the upcoming year. The meeting includes discussions on 2020-2021 school opening updates, Google Suites information, and a fees and fines schedule.

• 2020-2021 School Opening Updates
• Fearless Writers Grant: Social Justice Narratives, Youth Research of Culture
• CAPIT - Second Grade Reading Initiative Grant
• K12 Prevention Supports Grant
• Head Start Grant

Early Childhood Education Committee

The Toledo Public Schools Early Childhood Education Committee met to review reports on summer virtual learning and grant opportunities. The body approved the 2020-2021 ESC contract, several budget amendments for GLCAP and LCFC, and a refunding application.

• Approval of ESC Contract 2020-2021
• Approval of GLCAP Amendment July 2020
• Approval of LCFC Amendment July 2020
• Approval of Refunding Application
• Review of Summer Virtual Learning Program

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will meet to review and approve consent items for the August 25, 2020 board meeting, including administrative, instructional, and non-certified sections, as well as resolutions for the Toledo Federation of Teachers and AFSCME.

• Review of August 25, 2020 Administrative Section
• Review of August 25, 2020 Instructional Section
• Review of August 25, 2020 Non Certified Section
• Review of August 25, 2020 TFT Resolution
• Review of August 25, 2020 AFSCME Resolution

Family and Community Engagement Committee

The Family and Community Engagement Committee of Toledo Public Schools is meeting virtually. The agenda includes only routine procedural items: welcome, approval of the agenda, executive session, next meeting date, and adjournment. No substantive decisions, proposals, or public hearings are listed.

• Executive session scheduled without stated purpose
• Agenda includes approval of the August 11, 2020 FACE agenda document
• No rezonings, contracts, ordinances, or fee changes listed

Athletics & Student Activities Committee

The Toledo Public Schools Athletics & Student Activities Committee will meet to review information regarding fall and winter sports schedules, a 'yellow light' options proposal, and a Rogers Basketball Court project. The agenda also includes updates on the Hall of Fame and the next meeting date for October 2020.

• Review of fall and winter sports schedules
• Discussion of 'yellow light options' proposal
• Review of Rogers Basketball Court proposal
• Updates on Hall of Fame
• Next meeting scheduled for October 2020

Regular Board Meeting

The Board of Education decided on a resolution supporting the district's reopening plan and established a policy for the use of face coverings. The board also approved revised dress codes for elementary and high schools for the 2020-2021 school year.

• Resolution to rename the Sherman Elementary School Boys & Girls Club in honor of Mr. David Wehrmeister
• Approval of the 2020-2021 Student Attendance Calendar and Calamity Day Alternative Make-Up Plan
• Adoption of Board Policy EBEA regarding the use of face coverings
• Approval of revised 2020-2021 elementary and high school dress codes
• Approval of the monthly financial report for the period ending June 30, 2020

The Board of Education approved a reopening plan and updated dress codes for elementary and high schools for the 2020-2021 year. Other actions included renaming a school club and approving the student attendance calendar. Community comments were postponed due to technical difficulties.

• Approved renaming the Sherman Elementary School Boys & Girls Club for Mr. David Wehrmeister (5-0)
• Approved Board supporting Reopening Plan (5-0)
• Approved 2020-2021 Student Attendance Calendar (5-0)
• Approved 2020-2021 Calamity Day Alternative Make-Up Plan (5-0)
• Approved EBEA use of face coverings policy (5-0)
• Approved revised 2020-2021 Elementary School Dress Code (5-0)
• Approved revised 2020-2021 High School Dress Code (5-0)
• Approved Renewal of Institutional Membership Resolution FY20-21 (3-0, 2 abstentions)

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will discuss several new business items, including a resolution for a calamity day alternative make-up plan for the 2020-2021 school year, a virtual learning memorandum of understanding, and an alternative program for at-risk students. The committee will also hear a report on graduates and consider proposed meeting dates for the coming year. No votes are scheduled; all items are under discussion or information.

• Resolution: Calamity Day Alternative Make-Up Plan for 2020-2021 School Year
• Virtual MOU (memorandum of understanding for virtual learning)
• TFT 20-006 Alternative Program At-Risk Students 20-21
• Graduates report from July Board Meeting
• 2020-2021 Proposed Board Curriculum Committee Meeting Dates

Community and Public Relations Committee

The Toledo Public Schools Community and Public Relations Committee is meeting virtually on July 23, 2020. The agenda includes welcome remarks, approval of the meeting agenda, board action items, reports and updates, scheduling the next meeting, and adjournment. No specific substantive proposals or decisions are listed in the agenda.

• Welcome and opening of the meeting
• Approval of the July 23, 2020 meeting agenda
• CPR Board Action Item (no details provided)
• CPR Reports and Updates (no details provided)

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will meet virtually to consider consent agenda items including administrative, instructional, and non-certified board sections, and memoranda of understanding with TFT and TAAP unions. The committee will hear reports on EEOC, grievances, and HR activities, and discuss HR efforts to produce positive outcomes and an update on COVID-19 and school reopening. An executive session is also scheduled.

• Consent action on July 28 Administrative, Instructional, and Non Certified board agenda sections
• Action on TFT and TAAP Memoranda of Understanding; AFSCME resolution noted as none
• Reports on EEOC, grievance, HR training, monthly sub report, and strategic plan monitoring
• Discussion on HR efforts to produce positive outcomes
• Discussion on COVID-19 update and school reopening

Finance and Business Operations Committee

The Finance and Business Operations Committee will approve the June 12 minutes and review the June 30 financial report. It will consider board actions on the Treasurer performance bond, renewal of an institutional membership, and purchases requiring board confirmation. The committee will also receive reports on investments, treasury management, debt issuance, commercial paper, and aging accounts.

• Treasurer Performance Bond
• Renewal of Institutional Membership Resolution FY20-21 (Rotary Club)
• Purchases for Board Confirmation
• Debt Issuance Update – Series 2020 taxable refunding results
• Annual Commercial Paper Report filing

Family and Community Engagement Committee

This meeting consists of a welcome, an agenda review, and an executive session. No specific discussion topics or action items are listed in the provided document.

Regular Board Meeting

The Toledo Public Schools Board approved a consent agenda including FY2021 annual appropriations, a student fee schedule for 2020-2021, and multiple policy updates. They also heard citizen comments on police presence in schools, the removal of confederate insignia at Bowsher High School, and a report on parent participation from Advocates for Basic Legal Equality.

• Approval of FY2021 annual appropriations (budget for next fiscal year)
• Adoption of student fee schedule for 2020-2021 school year
• Change order for Phoenix HVAC and Controls Project at an unspecified cost
• Bond refunding amending resolution approved
• Citizen comments on police in schools and rebel logo/confederate insignia at Bowsher

The Board approved the FY 2021 annual appropriations, a student fee schedule, and several policy updates regarding COVID-19 emergency leave. The Board also passed a resolution condemning the killing of George Floyd and approved various human resources and instructional resolutions.

• Approved FY 2021 Annual Appropriations (5-0)
• Approved FY 2020 Final Annual Appropriations (5-0)
• Approved Student Fee Schedule 2020-2021 (5-0)
• Approved Emergency Paid Sick Leave and FMLA expansion for COVID-19 (5-0)
• Approved Resolution to Condemn the Killing of George Floyd (5-0)
• Approved Phoenix HVAC and Controls Project change order (5-0)
• Denied Renewal of Institutional Membership Resolution FY20-21 (2-3)
• Approved Head Start Policy and Procedures (5-0)

Head Start Policy Council

This is a virtual meeting of the Head Start Policy Council. They will discuss the CARES Award budget and reopening guidelines for child care providers, and will vote on the ETFC contract and the Self-Assessment Plan. Reports on finances, enrollment, and surveys are also scheduled.

• Discussion of CARES Award Budget for COVID-19 relief funds
• Discussion of child care provider reopening guidelines
• Action on ETFC Contract (July 1, 2020 – June 30, 2021)
• Action on Self-Assessment Plan for 2020
• Review of financial statements, enrollment reports, and parent/staff surveys

Finance and Business Operations Committee

The Toledo Public Schools Finance and Business Operations Committee met virtually on June 12, 2020, to approve the FY 2020 Final Annual Appropriations and the FY 2021 Annual Appropriations, as well as the Student Fee Schedule for the 2020-2021 school year. The meeting also included approval of consent items for the Phoenix HVAC and Controls Project and the renewal of an institutional membership resolution.

• Approval of FY 2020 Final Annual Appropriations
• Approval of FY 2021 Annual Appropriations
• Approval of Student Fee Schedule 2020-2021
• Consent action on Phoenix HVAC and Controls Project
• Renewal of Institutional Membership Resolution FY20-21

The committee approved meeting minutes from May 8 and May 19, 2020. Members reviewed the May 31 financial report, annual appropriations for FY2020 and FY2021, and the 2020-2021 student fee schedule. The committee discussed adopting Zoom as the recommended platform for board and committee meetings.

• Approved May 8, 2020 meeting minutes
• Approved May 19, 2020 meeting minutes
• Recommended Zoom for web-based board and committee meetings

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum, Instruction and Academic Excellence Committee met to discuss the 2020-2021 school opening and a K-5 math adoption. The agenda also included updates on the Toledo Early College High School, a McKinley STEMM designation, and a report on graduates.

• 2020-2021 School Opening Updates
• K-5 Math Adoption
• Toledo Early College High School Update
• Mental Health Partners Update
• Tutoring/Academic Support Program

Family and Community Engagement Committee-Canceled

The Family and Community Engagement Committee meeting scheduled for June 10, 2020, was cancelled. The meeting was set to be held virtually via phone.

• Meeting cancelled
• Scheduled for June 10, 2020
• Virtually via phone

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will review consent agenda items for administrative, instructional, and non-certified sections; consider memoranda of understanding with the Toledo Federation of Teachers (TFT) and the Toledo Association of Administrative Personnel (TAAP); and vote on a resolution regarding regular and supplemental pay. Reports on EEOC, grievances, training, monthly substitutes, and board monitoring will be presented. Discussion items include HR efforts to produce positive outcomes and an update on Covid-19. The committee will also enter executive session.

• Resolution on Regular and Supplemental Pay (5.01)
• TFT Resolution Memoranda of Understanding (4.01)
• TAAP Resolution Memoranda of Understanding (4.02)
• Board Agenda Items: Administrative, Instructional, Non-Certified sections (consent)
• Discussion: HR Efforts to Produce Positive Outcomes and Covid-19 update

Early Childhood Education Committee

The Early Childhood Education Committee will receive reports on Head Start, Ohio Department of Education communications, financial statements, enrollment, meals, audits, self-assessment, licensing, special education, and school readiness. They will discuss the CARES Award budget, board governance training, and the July meeting schedule. Items for board approval include Head Start Policy and Procedures, an ETFC contract for 7/1/20-6/30/21, and the Self-Assessment Plan 2020. An executive session is also scheduled.

• Communications from Office of Head Start on coronavirus fiscal flexibilities
• Discussion of CARES Award Budget
• Approval of Head Start Policy and Procedures
• Approval of ETFC Contract (7/1/20-6/30/21)
• Approval of Self-Assessment Plan 2020

Policy Committee

The Toledo Public Schools Policy Committee will review proposed policy changes regarding Family and Medical Leave Act expansion, emergency paid sick leave, and home schooling. The meeting will also cover the suspension of policies and previous business items.

• Review of Family and Medical Leave Act Expansion (COVID-19)
• Review of Emergency Paid Sick Leave (COVID-19)
• Review of Home Schooling policy
• Review of School Board Meeting policy
• Review of Suspension of Policies

Regular Board Meeting

The Toledo Public Schools board meets virtually to discuss the May 2020 five-year forecast and take action on a summer 2020 grant application. The consent agenda, including personnel items, financial reports, and a contract for Waite High School auto body spray paint booth replacement, was approved. Presentations include the Ohio State Young Scholars Program and recognition of employees retiring with 25 or more years of service.

• Discussion of May 2020 five-year forecast
• Urgent necessity contract for Waite HS auto body spray paint booth replacement
• Resolution authorizing revised school calendars
• Monthly financial report for period ending April 30, 2020
• Approval of summer 2020 grant application for early childhood education

The Board approved several administrative and financial resolutions, including a revised school calendar and a five-year forecast. Members also authorized a contract for a spray paint booth replacement at Waite HS and a summer 2020 grant application for early childhood education.

• Approved revised school calendars (5-0)
• Approved five-year forecast May 2020 (5-0)
• Approved contract for Waite HS Auto Body Spray Paint Booth Replacement (5-0)
• Approved Summer 2020 Grant application for Early Childhood Education (5-0)
• Approved graduation seals for Community Service, Fine Arts, and Student Engagement (5-0)
• Approved April/May 2020 Gifts and Contributions Report (5-0)
• Approved monthly financial report ending April 30, 2020 (5-0)
• Approved April 27, 2020 regular board meeting minutes (5-0)

Head Start Policy Council

The Toledo Public Schools Head Start Policy Council will review financial statements, enrollment data, and compliance reports for April 2020. The meeting includes discussion on the Summer 2020 grant and upcoming licensing inspections.

• Review of financial statements and budget vs expense reports
• Enrollment report for Head Start
• Discussion on Summer 2020 grant
• Review of licensing and SUTQ compliance for April 2020
• Annual Inspection Deadline discussion

Finance and Business Operations Committee

The Finance and Business Operations Committee will discuss and take action on an urgent necessity resolution to award a contract for replacing the auto body spray paint booth at Waite High School. The committee will also review the five-year financial forecast and discuss investment strategy. The meeting includes a public comment period and may enter executive session for personnel or legal matters.

• Urgent Necessity Resolution to Award Contract for Waite HS Auto Body Spray Paint Booth Replacement
• Review of the Five Year Forecast
• Discussion on Investment Strategy
• Citizens Comments
• Possible Executive Session for personnel, property, or legal matters

The committee reviewed a five-year financial forecast projecting a revenue shortfall of $4,088,836 in FY2020 and $64,711,393 by FY2024. Staff presented an investment strategy and a resolution for a paint booth replacement at Waite HS. No formal votes on these items were recorded in the minutes.

• Discussed Urgent Necessity Resolution for Waite HS Auto Body Spray Paint Booth Replacement
• Reviewed five-year forecast projecting FY2024 expenses must be cut by 16.40% to balance without new revenue
• Reviewed investment strategy with a recommendation for the Strategic Strategy approach

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will discuss closing the 2019-2020 school year, opening for 2020-2021, and updates to special programs including Adult Education and the Aviation Program. The committee will also review a revised 3-year student attendance calendar and consider new graduation seals for the Student Engagement, Fine Arts, and Community Service categories. No votes or recommendations are scheduled; all items are for discussion or information.

• Discussion on 2019-2020 closing: grades, technology, classrooms
• Discussion on 2020-2021 opening
• Revised 3-year student attendance calendar (2020-2023) attached
• New graduation seals: Student Engagement Seal, Fine Arts Seal, Community Service Seal (Class of 2023+)
• Special programs update: Adult Education, Aviation Program

Early Childhood Education Committee

The Toledo Public Schools Early Childhood Education Committee met to review standing reports, including financial statements, enrollment data, and communications from the Ohio Department of Education. The committee also discussed a Summer 2020 grant for board approval.

• Review of financial statements and budget reports
• Enrollment reports for Early Childhood and Head Start
• Communications from Ohio Department of Education
• Summer 2020 grant for board approval
• Licensing and SUTQ reports for April 2020

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee is meeting to review administrative, instructional, and non-certified personnel sections. The body will also discuss HR outcomes and provide an update on Covid-19.

• Prospectus Grant presentation
• Administrative, Instructional, and Non Certified board agenda sections
• EEOC report
• Grievance and Training listings
• Monthly Substitute Teacher AESOP Report

Finance and Business Operations Committee

The committee will review the monthly financial report ending April 30, 2020, and consider a resolution for Taxable School Facilities Improvement Refunding Bonds, Series 2020. Also up for approval: purchases for board confirmation. Reports on investments, aging, self-insurance fund, severance liability, and check registers will be presented. The committee will discuss scheduling a special finance meeting for the 5-year forecast.

• Monthly Financial Report period ending April 30, 2020
• Taxable School Facilities Improvement Refunding Bonds, Series 2020 Resolution
• Purchases for Board Confirmation
• List of Investments as of April 30, 2020
• Discussion of special finance meeting for 5-year forecast

Policy Committee

The Toledo Public Schools Policy Committee will meet via Blackboard Collaborate to discuss a draft resolution on equity, diversity, and inclusion, as well as Department of Justice guidelines regarding student discipline and services for Limited English Proficient parents. The next meeting is scheduled for June 2, 2020.

• Discussion of draft resolution on equity, diversity, and inclusion
• Review of Section F: Facilities Development policies
• Discussion of DOJ/Student Discipline and LEP Parent services
• Meeting held via Blackboard Collaborate
• Next meeting scheduled for June 2, 2020

Family and Community Engagement Committee

The Family and Community Engagement Committee of Toledo Public Schools is meeting virtually to discuss its agenda, which includes an executive session, setting the next meeting date, and adjournment. The agenda text provided indicates no specific substantive items, only procedural boilerplate.

• Agenda item 2.01 references a PDF attachment titled FACE AGENDA 05.05.2020
• Executive session is scheduled as item 3

Community and Public Relations Committee

This meeting of the Community and Public Relations Committee is largely procedural, with welcome, mission/vision, agenda approval, and adjournment. No substantive decisions or discussions are listed in the agenda text. The only item is a file attachment of the updated agenda.

Regular Board Meeting

The Toledo Public Schools Board of Education met virtually to vote on a consent agenda covering personnel, finance, and academic policies. Key decisions included establishing grading and credit rules for the COVID-19 pandemic and authorizing a partial roof replacement for Waite Field House.

• Resolution regarding COVID-19 Grades and Credits for 2019-2020
• Contract for Waite Field House partial roof replacement
• Resolution for Grade 3 paper administration for 2020-2021 ELA testing
• Policy updates for Equity (AG), Pupil Transportation Eligibility Zones (EEAA), and Graduation Plans (IKFC)
• Approval of the Monthly Financial Report for the period ending March 31, 2020

The Board approved several administrative and financial resolutions, including a contract for a partial roof replacement at Waite Field House. Members also passed resolutions regarding COVID-19 grades and credits for the 2019-2020 school year and Grade 3 ELA testing for 2020-2021.

• Approved contract for Waite Field House partial roof replacement (5-0)
• Approved COVID-19 Grades and Credits for 2019-2020 (5-0)
• Approved Grade 3 Paper Administration for ELA Testing 2020-2021 (5-0)
• Approved COLA and Quality Improvement application for mental health services (5-0)
• Approved FY21 Resolution Accepting Amounts and Rates (5-0)
• Approved Monthly Financial Report ending March 31, 2020 (5-0)
• Approved policy updates for Equity, Pupil Transportation, and Graduation Plans (5-0)
• Approved March 24 and April 13, 2020 meeting minutes (5-0)

Human Resource, Staff Development and Training Committee

The Toledo Public Schools Human Resource Committee will meet via BlackBoard Collaborate to discuss board agenda items, reports, and updates on Covid-19. The meeting is scheduled for 9:00 A.M. on Tuesday, April 14, 2020.

• Administrative, Instructional, and Non-Certified Board Agenda Sections
• EEOC, Grievance, and Training Reports
• Discussion on Covid-19 and HR Efforts
• Executive Session scheduled

Special Board Meeting

The Toledo Public Schools Board of Education held a special meeting on April 13, 2020, to conduct an executive session regarding employee compensation and reconvene to discuss board comments.

• Executive session to review employee compensation and terms of employment
• Motion to reconvene from executive session carried by 5 board members
• Comments by Superintendent, Treasurer, and Board members scheduled

The Board conducted a special meeting online due to a COVID-19 Stay At Home Order. The Board approved Resolution No 246-2020 and Resolution No 247-2020.

• Approved Resolution No 246-2020 (4-0)
• Approved Resolution No 247-2020 (5-0)

Early Childhood Education Committee

The Early Childhood Education Committee will hear standing reports on Head Start, enrollment, finances, and licensing, then discuss and vote on a Cost-of-Living Adjustment and Quality Improvement proposal for 2020. The meeting also includes an executive session.

• Action item on COLA and QI 2020 for board approval
• Funding increase document from Office of Head Start
• Financial statements including budget vs expense and in-kind report
• Enrollment reports for Early Childhood and Head Start
• Monthly monitoring reports for TPS ECE, Head Start, and Early Head Start

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum Committee met to discuss remote learning tools, including Wi-Fi buses and Chromebook distribution. The group also reviewed the Third Grade Reading Guarantee and addressed special education guidance documents.

• Discussion of Third Grade Reading Guarantee paper and pencil testing resolution
• Review of learning packet distribution and iReady usage
• Technology update on Wi-Fi buses, hot spots, and Chromebook distribution
• Review of special education guidance documents and IEPs

Finance and Business Operations Committee

The Finance and Business Operations Committee is reviewing monthly financial reports and debt rating agency reports. The body is deciding on a contract for a partial roof replacement at Waite Field House and a resolution regarding FY21 amounts and rates.

• Contract for Waite Field House partial roof replacement
• FY21 Resolution Accepting Amounts and Rates
• Monthly Financial Report for period ending March 31, 2020
• Tax Abatement Update
• Rating Agency Reports from Moody's and S&P

The committee approved the March 11, 2020 meeting minutes and a contract for the Waite Field House partial roof replacement. Members reviewed the March financial report, which showed a cash balance of $126.2 million. The committee discussed the financial impacts of COVID-19, including a plan to stop non-essential purchasing for the remainder of the year.

• Approved March 11, 2020 meeting minutes
• Approved contract for Waite Field House partial roof replacement
• Approved FY21 resolution accepting tax amounts and rates

Family and Community Engagement Committee

The committee is scheduled to meet at 5:00 P.M. The agenda consists of a welcome, review of the agenda, an executive session, and adjournment.

Policy Committee

The Toledo Public Schools Policy Committee will meet to discuss proposed revisions to the 'Walkers and Riders' policy and review recommendations regarding student discipline and graduation plans. The meeting is scheduled for April 7, 2020.

• Review of 'Walkers and Riders' policy (EEAA)
• Discussion on graduation plans for at-risk students
• Review of proposed Equity Policy
• Discussion on DOJ/Student Discipline and services for LEP parents

Athletics & Student Activities Committee

The Toledo Public Schools Athletics & Student Activities Committee will meet to review the 2020-21 athletic costs proposal and receive updates on spring sports, hiring of fall coaches, and summer plans.

• Review of 2020-21 Athletic Costs proposal
• Updates on Spring Spots
• Updates on Hiring of Fall Coaches
• Updates on Coach Credentials for Fall
• Updates on Summer Plans

Community and Public Relations Committee

The Community and Public Relations Committee is scheduled to meet on April 1, 2020, to review the agenda and previous meeting materials. The session is listed as a procedural meeting with no specific board actions or reports scheduled.

• Review of November 2019 CPR Agenda
• Review of April 2020 Agenda
• Meeting link provided for remote participation

Regular Board Meeting 5:30 P.M.

The Board of Education met virtually to approve a series of consent agenda items including personnel sections and financial reports. The body decided on several policy updates and a new course proposal for high school students.

• Resolution authorizing the Contract Transportation Roof Replacement Project
• Approval of a new course proposal: GRADS (Start High School)
• Approval of TAAP and TFT MOU Resolutions
• Monthly Financial Report for the period ending February 29, 2020
• Policy updates for Student Transportation Services, Professional Staff Recruiting, and Human Growth and Development Education

The Board conducted an online meeting due to COVID-19 stay-at-home orders. Members approved a series of resolutions including personnel actions, financial reports, and a transportation roof replacement project. The Board also discussed the financial impact of the pandemic and the distribution of meals and learning packets.

• Approved Administrative Section Resolution No. 230-2020 (5-0)
• Approved Non Certified Section Resolution No. 231-2020 (5-0)
• Approved Instructional Section Resolution No. 232-2020 (5-0)
• Approved TAAP MOU Resolution No. 233-2020 (5-0)
• Approved TFT MOU Resolution No. 234-2020 (5-0)
• Approved Monthly Financial Report ending Feb 29, 2020 (5-0)
• Approved Contract Transportation Roof Replacement Project Resolution No. 238-2020 (5-0)
• Approved New Course Proposal - GRADS (Start High School) (5-0)

Community and Public Relations Committee- CANCELED!

The Community and Public Relations Committee meeting scheduled for March 19, 2020, at the Toledo Public Schools Educational Campus has been canceled. The agenda included procedural items such as a welcome and adjournment, but no business was conducted.

• Meeting canceled
• Location: Glass Room of Toledo Public Schools Educational Campus - 1609 N. Summit Street
• Date: March 19, 2020
• Time: 8:30 AM

Head Start Policy Council- CANCELED!

This meeting of the Toledo Public Schools Head Start Policy Council was canceled. No decisions or discussions occurred; the agenda was procedural only.

Curriculum, Instruction and Academic Excellence Committee - CANCELED!

The Curriculum, Instruction and Academic Excellence Committee meeting scheduled for March 12, 2020, was canceled. The agenda included items such as a new course proposal for the GRADS program, updates on the BMS scorecard, and discussions on the Adult Education Nursing Program and 2020-2021 staffing.

• Canceled meeting
• New Course Proposal - GRADS: Start High School
• BMS Scorecard Updates: Community Partnerships; Health and Wellness
• Healthy Student Profile
• Adult Education Nursing Program

Finance and Business Operations Committee

The Finance and Business Operations Committee will vote on a resolution authorizing a contract for the Transportation Roof Replacement Project. They will also review the monthly financial report for February 2020, approve purchases for board confirmation, and consider the service fund expenditure report. Additional reports include the annual tax ID audit, severance liability, and capital forecast for FY20.

• Resolution authorizing contract for Transportation Roof Replacement Project
• Monthly Financial Report period ending February 29, 2020
• Service Fund expenditure report for March 2020
• Purchases for Board Confirmation (consent agenda)
• Annual Tax ID Audit results for FYE2020

The committee approved the minutes from the February 29, 2020 meeting. Members reviewed the February financial report, which showed year-to-date revenues of $264.7 million and expenditures of $262.2 million. The committee also reviewed a resolution for a roof replacement project at the Transportation facility.

• Approved February 29, 2020 meeting minutes

Early Childhood Education Committee

The Toledo Public Schools Early Childhood Education Committee will meet at 11:00 AM on March 10, 2020, at the Board Room at 1609 N. Summit Street. The agenda includes a presentation on Family Services by Nicole Shetterly, standing reports on financial statements, enrollment, meal reports, licensing, and special education, as well as a discussion on board governance training. An executive session is also scheduled.

• Presentation on Family Services by Nicole Shetterly (includes FSP Survey 2.2020.pdf)
• Financial statements: Fuelman report (1/27-2/23/2020), Budget vs Expense, Ledger, In-Kind Report, SF425/428/429 forms
• ODH Grant Desk Review from Ohio Department of Education
• Enrollment reports for Early Childhood Education and Head Start
• Discussion on Board Governance Training

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee is reviewing several board agenda sections and memoranda of understanding. The meeting includes reports on EEOC, grievances, district training, and absences. Discussion will also include human resource efforts to produce positive outcomes.

• Administrative Section action items
• Instructional Section action items
• Non Certified Section action items
• TAAP Resolution
• TFT Resolution

Family and Community Engagement Committee

This meeting consists of welcome, agenda approval, executive session, and adjournment. No substantive decisions, discussions, or public hearings are listed on the agenda.

• Agenda includes an executive session (action item) and reconvene after executive session.
• No rezonings, contracts, fee changes, or ordinances are on the agenda.

Policy Committee

The Policy Committee is meeting to discuss several draft and revised policies. The agenda includes reviews of student transportation, exam exemptions, and human growth and development education.

• Discussion of draft Relocation Costs policy
• Discussion of EEA - Student Transportation Services
• Discussion of EEAA - Walkers and Riders
• Discussion of IGAI - Human Growth and Development Education
• Discussion of draft Exam Exemption policy

Canceled - Special Board Meeting - Board Retreat - Canceled

This meeting was canceled. The agenda contained only procedural items such as roll call, pledges, and comments from board members.

• Meeting was canceled.

Regular Board Meeting

The board approved a consent agenda covering human resources, finance, policy, and operations items. Presentations included retiree recognition and a report from the Ohio Department of Education. The board also accepted gifts and contributions, approved OHSAA membership for 2020/21, and updated regulations for administering medicines to students.

• Approved Human Resources Administrative and Instructional Section actions
• Accepted Monthly Financial Report for period ending January 31, 2020
• Approved purchases for board confirmation
• Authorized Phoenix Kitchen renovation change order
• Approved OHSAA Membership Resolution for 2020/21

The board passed a resolution regarding hair discrimination and approved several administrative and financial items via a consent agenda. Representatives from the Ohio Department of Education presented the state's Strategic Plan for Education and the district review process.

• Approved Resolution No. 229-2020 regarding Hair Discrimination (5-0)
• Approved Resolution No. 222-2020 for Phoenix Kitchen Renovation (5-0)
• Approved Resolution No. 227-2020 for OHSAA Membership 2020/21 (5-0)
• Approved Resolution No. 226-2020 regarding Regulations for Administering Medicines to Students (5-0)
• Approved Resolution No. 225-2020 for Incentive Form BHD-F (5-0)
• Approved Resolution No. 224-2020 regarding February Graduates (5-0)
• Approved Resolution No. 220-2020 for Monthly Financial Report ending Jan 31, 2020 (5-0)
• Approved Resolution No. 228-2020 for Jan 28, 2020 meeting minutes (5-0)

Head Start Policy Council

The Head Start Policy Council will meet to review nutrition and medication processes, review financial statements and monitoring reports, and discuss licensing and SUTQ updates.

• Nutrition and medication process presentations
• Financial statements and fleet management report
• Licensing and SUTQ updates for January 2020
• Monitoring and enrollment reports

Family and Community Engagement Committee

This is a procedural meeting of the Family and Community Engagement Committee with an executive session. The agenda consists of standard items: welcome, agenda approval, executive session, next meeting, and adjournment. No public hearings, contracts, or policy discussions are listed. The only supporting document is the agenda itself.

• Executive session (closed-door) scheduled, reason not specified in the agenda
• Agenda approval with attached PDF (02182020 FACE AGENDA.pdf)
• No rezonings, contracts, dollar amounts, or ordinances on the published agenda

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will convene at 3:15 P.M. on February 13, 2020, in the Board Room of the Toledo Public Schools Educational Campus. The agenda includes a proposal for a new high school course titled 'GRADS' and informational updates regarding district reviews and strategic plans.

• New course proposal: GRADS - Graduate by Responsibly Achieving Desired Success
• Update on ODE District Review
• Updates on BMS and Scorecard
• Strategic Plan 2020 documents (Community Partnerships, Health & Wellness, Positive School Climate)
• Graduates list for February Board Meeting

Athletics & Student Activities Committee

The Athletics & Student Activities Committee is meeting to discuss new business and provide updates on various sports programs. The body will review a resolution regarding OHSAA membership and receive a presentation on Final Forms.

• OHSAA Membership Resolution
• Presentation on Final Forms
• Updates on Basketball Playoffs, Wrestling, and 7/8 Grade League
• Review of Coach Credentials for Spring
• Budget and Fall Passes updates

Early Childhood Education Committee

The Early Childhood Education Committee will hear a nutrition presentation and receive standing reports on Head Start, Ohio Department of Education funding, enrollment, meal counts, and financial statements. Discussion includes a monthly family engagement report. The committee may also enter executive session.

• Nutrition presentation by Nicole Hancock & Sarah Wagner
• Communications from Office Head Start (Head Start Duration Requirement.pdf)
• Revised Funding Amount Letter from Ohio Department of Education
• Financial statements including Budget vs Expense, Ledger, and Inkind reports
• Policy Council Meeting report (Jan 2020)

Human Resource, Staff Development and Training Committee

The committee will discuss HR efforts to produce positive outcomes and consider consent agenda items for administrative, instructional, and non-certified sections. Reports including EEOC data, grievance listing, sub-teacher usage, and training listing will be presented. No memoranda of understanding or non-MOU resolutions are on the agenda.

• Consent action on Administrative Section (Feb 24, 2020)
• Consent action on Instructional Section (Feb 28, 2020)
• Consent action on Non Certified Section (Feb 24, 2020)
• EEOC Comparison Report for Feb 2018-2020
• Discussion on HR efforts to produce positive outcomes

Finance and Business Operations Committee

The Finance and Business Operations Committee will meet to consider and recommend action on the monthly financial report for January 2020, purchases for board confirmation, and a special project change order resolution for the Phoenix Kitchen renovation. The committee will also receive reports on investments, severance liability, self-insurance fund, check registers, and accounts payable/receivable aging. Other items include approval of minutes, discussion, and a possible executive session.

• Monthly Financial Report Period Ending January 31, 2020
• Purchases for Board Confirmation
• Special Projects CO Resolution for Phoenix Kitchen Renovation
• List of Investments as of January 31, 2020
• January 2020 Severance Liability Report

Policy Committee

The Toledo Public Schools Policy Committee will meet to discuss new incentive forms and student reporting updates. The agenda includes a review of proposed equity policies and the administration of medicines to students.

• Review of BHD-F Incentive Form
• Discussion of JHCD-R-1 Regulations for Administering Medicines to Students
• Scorecard Updates for Student Information and Reporting
• Review of Proposed Equity Policy

Regular Board Meeting

The board held its regular meeting on Jan. 28, 2020, covering opening items, special presentations, citizen comments, and organizational input. The bulk of the meeting was a consent agenda that included HR, finance, policy, and curriculum actions, all of which were approved by motion. No new policy debates or votes were reported beyond the consent items.

• Approval of Administrative Section (consent agenda)
• Approval of Monthly Financial Report for period ending Dec 31 2019
• Approval of Service Fund Expenditure FY 2019
• Approval of FY20 Request for Advance of Taxes Collected
• Approval of New Course Proposal: AP World History (Bowsher and Waite)

The Board approved a series of consent agenda items covering personnel, finance, and policy updates. Key approvals included a new AP World History course for Bowsher and Waite high schools and several district policy revisions. The TPS Foundation also presented $30,000 in Creative Impact Grants to 11 teachers.

• Approved AP World History course for Bowsher and Waite (5-0)
• Approved FY20 Request for Advance of Taxes Collected (5-0)
• Approved Airport Liability Insurance FY 20-21 (5-0)
• Approved policy on Qualifications and Duties of the Treasurer (5-0)
• Approved policy on Admission of Inter-district Transfer Students (5-0)
• Approved policy on Community Use of School Facilities (5-0)
• Approved policy on Relations with Parent Organization (5-0)
• Approved January 2020 Gifts and Contributions Report (5-0)

Finance and Business Operations Committee

The Finance and Business Operations Committee met to approve minutes, review financial reports for December 2019, and consider resolutions for tax advances and insurance coverage. The committee also received reports on investments, severance liabilities, and capital forecasts.

• Approval of December 2019 Committee Minutes
• Monthly Financial Report Period Ending December 31, 2019
• Resolution: FY20 Request for Advance of Taxes Collected
• Airport Liability Insurance FY 20-21
• Geddis Paving C01 - TPSEC Site Imp.PHII

The committee approved the December 2, 2019, meeting minutes and a resolution for airport general liability insurance. Members reviewed the December 31, 2019, financial report showing revenues of $194 million and expenditures of $188.7 million.

• Approved December 2, 2019, meeting minutes
• Approved $10,450 premium for airport general liability insurance (W. Brown & Associates through USI Insurance Services LLC)

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee is reviewing personnel actions across administrative, instructional, and non-certified sections. The body is also considering resolutions regarding labor agreements and specific school activities.

• Resolution authorizing increased wages of substitute miscellaneous laborers
• TFT MOU Resolution
• Resolution for Start Spring Musical, 19-20
• Review of Administrative, Instructional, and Non Certified sections
• Reports on EEOC, grievance listings, and district training

Family and Community Engagement Committee

The Family and Community Engagement Committee of Toledo Public Schools meets on January 21, 2020, at Start High School. The agenda consists of procedural items: approval of the agenda, entry into executive session, and reconvening. No substantive decisions or discussions are listed.

• Meeting location: Start High School Library, 2010 Tremainsville Rd
• Executive session (action item) without stated reason

Policy Committee

The Toledo Public Schools Policy Committee will meet to discuss and review several proposed policy updates, including drug-free workplace guidelines, student transfer admissions, and facility usage rules.

• Review of Treasurer job description
• Discussion of Drug-Free Workplace policies
• Policy on inter-district transfer student admissions
• Policy on administering medicines to students
• Policy on community use of school facilities

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum, Instruction and Academic Excellence Committee met to review information on a new Advanced Placement World History course and a memorandum of understanding regarding a blended learning curriculum. The meeting included updates on administrative support and professional development.

• New Course Proposal: AP World History (Bowsher and Waite)
• Administrative Support and Professional Development Update
• TFT 20-001 Blended Learning Curriculum MOU
• TPS OPES-OSCES Improvement Plan
• Graduates list for January Board Meeting

Head Start Policy Council

The Head Start Policy Council will convene to review financial statements, enrollment data, and monitoring reports. The meeting will also include a discussion on licensing and Step Up to Quality standards.

• Review of financial statements and budget reports
• Review of enrollment and meal reports
• Discussion on licensing and Step Up to Quality standards

Early Childhood Education Committee

The Toledo Public Schools Early Childhood Education Committee met to review financial statements, enrollment data, and strategic planning documents. The agenda includes reports on Head Start, licensing, and special education preschool.

• Review of Strategic Plan and ECE Scorecard
• Financial statements and budget reports
• Enrollment and meal reports
• Licensing and SUTQ reports
• Special Education Preschool Report

Winter Organizational Board Meeting

The board conducted organizational business including the administration of oaths to new members. The body held elections for the positions of President and Vice President and discussed establishing regular meeting dates for 2020.

• Oath of Office for Stephanie Eichenberg
• Oath of Office for Sheena Barnes
• Election of Board President
• Election of Board Vice President
• Resolution to establish regular board meeting dates and times for 2020

The Board held its winter organizational meeting to swear in members and elect leadership for 2020. The Board appointed a President and Vice President and established the 2020 meeting schedule.

• Elected Bob Vasquez as President (5-0)
• Elected Chris Varwig as Vice President (5-0)
• Approved regular Board meeting dates and times for 2020 (5-0)
• Appointed Stephanie Eichenberg as alternate to the OSBA Annual Business
• Appointed Sheena Barnes as OSBA Black Caucus delegate