Toledo Public Schools public meetings in 2023

Special Board Meeting - Resolution Authorizing the Renewal of Institutional Memberships and Other Services Provided the Board of Education

The Toledo Public Schools Board of Education held a special meeting to consider and approve a resolution authorizing the renewal of institutional memberships and other services. The motion carried with two votes in favor and one abstention.

• Approved resolution authorizing renewal of institutional memberships and other services (no dollar amounts or specific memberships listed in agenda)

The Board of Education approved Resolution No. 434-2023 to renew institutional memberships and other services. The motion passed with two yes votes and one abstention.

• Approved Resolution No. 434-2023 for renewal of institutional memberships and other services (2-0-1)

Regular Board Meeting

The board will recognize retirees with 25+ years of service and hear community comments. The main action is approval of a consent agenda including a resolution to award a contract for the Jones & Larchmont Shingle Roof, monthly financial reports, insurance renewals, and other business items. Motions attached to the agenda show these items were approved unanimously.

• Recognition of retirees with 25 or more years of service
• Resolution to award contract for Jones & Larchmont Shingle Roof
• Monthly financial report for period ending November 30, 2023
• Resolution for Airport Liability Insurance 2024
• Resolution for Cyber Liability Insurance 2024

The Board approved several administrative and financial resolutions, including insurance renewals and facility contracts. Sheena Barnes was appointed President Pro Tempore, and the next organizational meeting was scheduled for January 4, 2024.

• Appointed Sheena Barnes as President Pro Tempore (5-0)
• Approved Jones & Larchmont Shingle Roof contract (5-0)
• Approved VFD-AFMS Upgrades PH II contract (5-0)
• Approved 2024 Airport and Cyber Liability Insurance (5-0)
• Approved December 19, 2023 Instructional Section (4-0, 1 abstain)
• Approved Renewal of Institutional Memberships for 2024 (5-0)
• Scheduled Organizational Board Meeting for Jan 4, 2024 (5-0)
• Approved November 30, 2023 Monthly Financial Report (5-0)

Finance and Business Operations Committee

The Finance and Business Operations Committee will review the November 2023 monthly financial report and consider several consent agenda action items, including a resolution to award a contract for the Jones & Larchmont shingle roof project and change orders for other school improvements. The committee will also discuss renewing institutional memberships and a cyber liability proposal for 2024.

• Monthly Financial Report for period ending November 30, 2023
• Resolution to Award Contract – Jones & Larchmont Shingle Roof
• Special Projects Change Orders (Leverette Roof, Edgewater & Westfield Roofs, DeVilbiss HVAC-LED)
• Resolution to Award Contract – VFD-AFMS Upgrades Phase II at Start & Scott
• Discussion: Cyber Liability Proposal for Toledo Public Schools

The committee approved several construction contracts, including roof replacements and infrastructure upgrades. Members also reviewed the November financial report and discussed the necessity of adding cyber liability insurance.

• Approved October 6, 2023 meeting minutes
• Approved airport liability insurance renewal for 2024
• Approved resolution for advance of taxes from the County
• Approved placeholder resolution for Scott Park roof and masonry repairs
• Awarded shingle roof replacement contract at Jones and Larchmont to Heartland Construction
• Approved special projects change order resolution returning unused contingency funds
• Awarded VFD-AFMS Upgrades PH II contract for Start and Scott
• Removed institutional memberships resolution from agenda for further review

Human Resource, Staff Development and Training Committee

The Toledo Public Schools Human Resource Committee will hold a public hearing to accept comments on the reemployment of retiree Jeanine McElheney, a Locksmith/Hardware Repairperson. The meeting also includes consent items for the December 19, 2023 board agenda and reports on substitute teachers and paraprofessionals.

• Public hearing for rehiring retiree Jeanine McElheney
• Consent items for December 19, 2023 Administrative Section
• Consent items for December 19, 2023 Instructional Section
• Consent items for December 19, 2023 Non Certified Section
• Reports on Substitute Teachers and Para staffing

Policy Committee - CANCELLED 12.13.23

The Toledo Public Schools Policy Committee meeting scheduled for December 13, 2023, was cancelled. The agenda included discussions on various school policies, including staff contracts, student attendance, and extracurricular activities.

• Cancelled meeting
• Review of policies: Foundations & Basic Commitments
• New Business: Professional Staff Contracts and Compensation Plans (Teachers)
• New Business: Student Absences and Excuses
• New Business: Interscholastic Athletics

Family and Community Engagement Committee

The Family and Community Engagement Committee will meet to discuss updates on the Family and Community Collaborative and community partnerships. The meeting is scheduled for December 12, 2023, at the Toledo Public Schools Educational Campus.

• Discussion of Family and Community Collaborative updates
• Discussion of Community Partnerships
• Presentation by Assistant Superintendent of Student, Family, and Community Engagement
• Next meeting scheduled for January 9, 2024

Regular Board Meeting

The Toledo Public Schools Board of Education met to adopt the agenda, approve resolutions for student programs and retiree recognition, and approve a consent agenda of administrative, financial, and contract items.

• Adoption of November 28, 2023 Board Agenda
• Resolution in Remembrance of Tuscarawas Valley High School
• Monthly Financial Report for October 2023
• Resolution to Award Contract - DeVilbiss PH IV
• Resolution to Award Contract - VFD-AFMS Upgrades PH I

The Board approved a series of administrative and personnel resolutions, including updated policies on staff conduct and student health. Members also awarded contracts for facility upgrades at DeVilbiss and Bowsher-Rogers schools and approved the district's five-year financial forecast.

• Approved contract for DeVilbiss PH IV (4-0)
• Approved VFD-AFMS Upgrades PH I contract for Bowsher-Rogers (4-0)
• Approved five-year financial forecast (4-0)
• Approved updated policies on staff dress, grooming, and gifts (4-0)
• Approved updated policies on home instruction and administering medicines to students (4-0)
• Approved additional athletic pay rates for 2023-24 (4-0)
• Approved Resolution in Remembrance of Tuscarawas Valley High School (4-0)
• Approved monthly financial report ending October 31, 2023 (4-0)

Family and Community Engagement Committee

The Family and Community Engagement Committee will meet to discuss public relations, student supports, and community partnerships. The agenda includes presentations and updates on the Family and Community Collaborative.

• Presentation by Tiffany Ways, Chief School Officer of Health Partners of NW Ohio
• Discussion on Community and Public Relations
• Discussion on Community Engagement and Student Supports
• Discussion on Family and Community Collaborative
• Discussion on Community Partnerships

Finance and Business Operations Committee - CANCELLED

The Finance and Business Operations Committee meeting scheduled for November 16, 2023, was cancelled. The agenda included consent items for financial reports, contracts for school projects, and insurance resolutions.

• Consent agenda includes monthly financial reports for October 2023
• Resolution to award contract for DeVilbiss PH IV
• Resolution to award contract for VFD-AFMS Upgrades PH I
• Property Insurance Resolution for Scott Park Main Campus 2023-24
• Discussion item: Five Year Forecast

Head Start Policy Council

The Head Start Policy Council will discuss recent incidents at MLK and Stewart locations, receive financial and enrollment reports, and vote on two contracts (GLCAP and LCFC) for the period December 2023 through November 2024. The meeting also includes reports on licensing, SUTQ, and the infant/toddler room.

• Approval of GLCAP Contract 12/1/2023 (Dec 2023 – Nov 2024)
• Approval of LCFC Contract 12/1/2023 (Dec 2023 – Nov 2024)
• Discussion of MLK and Stewart incidents
• Discussion of Licensing and SUTQ Reports
• Infant/Toddler Room report and note of no December meeting

Technology, Improvements and Process Committee

The Technology, Improvements and Process Committee will receive a presentation on the October 2023 Threat Assessment Report and review computer skills programs to ensure student readiness for online testing. The committee will also discuss updates to online enrollment and FOIA requests from outside agencies.

• Review computer skills programs for student readiness
• Receive Threat Assessment Report for October 2023
• Discuss online enrollment updates for next meeting
• Discuss FOIA requests from outside agencies

The committee received reports on suicide and harm-to-others threat assessment protocols and IT department functions. No formal votes were taken, but staff were assigned action items regarding student computer skills and online enrollment.

• Assigned Ms. Draheim to review previous computer skills programs for online testing readiness to be taken to Board Curriculum
• Assigned Mr. Zink to provide an update on online enrollment changes and registration texts at the next meeting
• Assigned Mr. Gant to consult legal regarding for-profit FOIA requests from outside agencies

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will meet to review and consent to the Administrative, Instructional, and Non Certified sections of the November 28, 2023 board agenda. The meeting also includes reports on substitute teachers, paraprofessionals, and grievances, along with discussions on HR positives and the hearing process.

• Review of November 28, 2023 Administrative Section
• Review of November 28, 2023 Instructional Section
• Review of November 28, 2023 Non Certified Section
• Reports on Substitute Teachers and Para Report
• Discussion on HR Positives and Hearing Process

Early Childhood Education Committee

The committee will review several standing reports including financial statements, enrollment data, and performance panels. The meeting includes items for board approval regarding GLCAP and LCFC contracts.

• GLCAP Contract Dec 2023 - Nov 2024
• LCFC Contract Dec 2023 - Nov 2024
• Financial Statements including Budget vs. Expense and In-Kind reports
• Enrollment ECE Summary and Enrollment EOM reports
• Licensing and SUTQ Reports for October 2023

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will receive presentations on the EWIMS early warning system, first-quarter student supports, and iReady assessment results. Members will also discuss common scheduling, the middle school experience, graduate data, and an attendance champions program. Policy revisions for emergency closings, reading skills assessment, promotion/retention, and testing programs are scheduled for review.

• EWIMS Update presentation on early warning system
• Student Supports - Quarter 1 Report
• iReady Assessment Results presentation
• Middle School Experience with student survey responses
• Policy reviews: Emergency Closings (EBCD), Reading Skills Assessment (IGBEA-R), Promotion/Retention (IKE), Testing Programs (IL)

Arts, Athletics & Student Activities Committee

The Arts, Athletics & Student Activities Committee of Toledo Public Schools is meeting to receive informational updates on fall and winter sports, facilities maintenance, pay rate approval, sound system maintenance, and fine arts. No action items are listed on the agenda; the meeting is primarily for discussion and information.

• Fall Sports Final Report
• Winter Sports discussion
• Facilities, Maintenance & Operations update
• Pay Rate Approval
• Fine Arts Update and Sound System Maintenance Report

Policy Committee

The Toledo Public Schools Policy Committee will review 24 proposed policy updates covering staff evaluation, conflict of interest, food services, student attendance, and community relations. The meeting also revisits policies on board organizational meetings and extracurricular eligibility. Items are for discussion only; no action scheduled.

• 3.01 AFC-2-R: Evaluation of Professional Staff (Administrators)
• 3.02 BBFA: Board Member Conflict of Interest
• 3.03 EF/EFB: Food Services Management/Free and Reduced Price Food Services
• 3.09 IGBEA: Reading Skills Assessments and Intervention (Third Grade Reading Guarantee)
• 3.19 JEDA: Truancy

Regular Board Meeting

The Toledo Public Schools Board of Education met to adopt the agenda and approve a series of consent items, including administrative, instructional, and financial reports, as well as resolutions for school projects and policy updates.

• Adoption of the October 24, 2023 Board Agenda
• Approval of Administrative, Instructional, and Non-Certified Sections
• Resolution for Minimum Wage Rate Increase effective January 2024
• Resolution to award contract for TPS Glann Elementary Exterior Renovations 2023
• Resolution declaring transportation impractical for Crossgates and NSTC

The Board approved a minimum wage rate increase effective January 2024 and awarded a contract for exterior renovations at Glann Elementary. Members also approved numerous administrative policy updates and financial reports.

• Approved minimum wage rate increase for January 2024 (3-0)
• Approved contract for TPS Glann Elem Exterior Renovations 2023 (3-0)
• Approved resolution declaring transportation impractical (3-0)
• Approved special projects change orders for Crossgates and NSTC (3-0)
• Approved monthly financial report for period ending September 30, 2023 (3-0)
• Approved 23 separate policy updates regarding district administration and staff (3-0)
• Approved Bowsher High School Fall Cabaret and Start High School Spartan Spotlight shows (3-0)
• Approved October 2023 Gifts & Contributions Report (3-0)

Head Start Policy Council

The Head Start Policy Council will receive financial statements, performance reports, and discuss infant/toddler room operations. The council is also set to vote on a budget revision request for the LCFC.

• Review of financial statements and performance panels
• Discussion of infant/toddler room operations
• Approval of LCFC Budget Revision Request
• Licensing and SUTQ reports for September 2023
• Policy council elections

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee is meeting to receive a Department of Justice update and review three grant prospectuses: TPS Rental Assistance Program, Get Connected Truancy Prevention, and AMEND Together Program. Old business discussions include common scheduling, middle school experience, and literacy data. No votes or action items are scheduled.

• Department of Justice Update (discussion)
• TPS Rental Assistance Program grant presentation
• Get Connected Truancy Prevention grant presentation
• AMEND Together Program grant presentation
• Key Performance Indicators presentation

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee of Toledo Public Schools is meeting to discuss the Superintendent and Treasurer evaluation timeline, consider a resolution for a minimum wage rate increase in January 2024, and review various reports including EEOC and substitute teacher data. The committee will also act on consent agenda items for administrative, instructional, and non-certified sections, and address non-MOU resolutions for school performances.

• Presentation on Superintendent and Treasurer evaluation timeline
• Resolution for Minimum Wage Rate Increase effective January 2024
• Consent agenda: Administrative, Instructional, and Non Certified sections for October 24, 2023 board meeting
• Non-MOU resolutions: Bowsher High School Cabaret Show and Start High School play
• Reports: EEOC, Substitute Teacher, and Grievance reports

Early Childhood Education Committee

The committee is meeting to review standing reports on enrollment, finances, and performance. The primary action item is a budget revision request for the LCFC.

• LCFC Budget Revision Request for board approval
• September 2023 Enrollment Summary and EOM Report
• Financial statements including Budget vs. Expense October 2023
• September 2023 Licensing and SUTQ Reports
• Special Education Preschool, SST, and Playgroup Screening reports

Family and Community Engagement Committee

The Toledo Public Schools Family and Community Engagement Committee is meeting to discuss updates on community and public relations, community engagement and student supports, the Family and Community Collaborative, and the Assistant Superintendent of Student, Parent, and Community Engagement. No action items are listed; the meeting includes a welcome, presentations, discussion items, and community comments.

• Discussion on Community and Public Relations
• Discussion on Community Engagement and Student Supports
• Discussion on Family and Community Collaborative
• Discussion on Assistant Superintendent of Student, Parent, and Community Engagement
• Community comments with 3-minute speaking time limit

Finance and Business Operations Committee

The Finance and Business Operations Committee approved monthly financial reports for September 2023 and consent agenda items including a contract for Glann Elementary exterior renovations and change orders for Crossgates and NSTC projects. The meeting also included a discussion on Senate Bills 153 and 187.

• Approval of September 2023 monthly financial reports
• Contract award for TPS Glann Elementary exterior renovations 2023
• Change orders for Crossgates and NSTC special projects
• Discussion on Senate Bills 153 and 187
• Approval of September 2023 check registers

The committee approved the minutes from the September 8, 2023 meeting. Members reviewed monthly financial, treasury, and investment reports, as well as a placeholder resolution for exterior renovations at Glann Elementary.

• Approved September 8, 2023 meeting minutes

Arts, Athletics & Student Activities Committee

The Toledo Public Schools Arts, Athletics & Student Activities Committee will meet to receive informational updates on fall sports, facilities, and student activities. The meeting will include a public welcome and conclude with an executive session.

• Fall Sports Update
• Facilities, Maintenance & Operations Update
• Parent Pass Update
• Fine Arts Update
• Executive Session

Policy Committee

The Toledo Public Schools Policy Committee will discuss and review proposed policies regarding the superintendent's contract, administration structure, and staff relations. The meeting is scheduled for 10:00 A.M. on October 5, 2023, at the Educational Campus on N. Summit Street.

• Review of Superintendent's Contract (CBC)
• Review of Administration Organizational Plan (CC)
• Review of Staff Relations and Lines of Authority (CCB)
• Review of Staff Participation in Political Activities (GBG)
• Review of Staff-Student Relations (GBH)

Special Board Meeting - Presentation to the Board and to Enter Into Executive Session

The Toledo Public Schools Board of Education met to hear a presentation from a State Board of Education member and to enter into executive session. The board then approved two resolutions supporting the State Board of Education's legal efforts to preserve local control and oppose the takeover of public education.

• Approved Resolution No. 336-2023 to enter into executive session
• Approved Resolution No. 337-2023 to reconvene from executive session
• Approved Resolution No. 336-2023 supporting State Board of Education litigation
• Approved Resolution No. 337-2023 joining State Board of Education litigation
• Heard a presentation from State Board of Education Member Teresa Fedor

The Board approved two resolutions regarding State Board of Education litigation to preserve local control and oppose the takeover of public education. The meeting also included an executive session to confer with an attorney regarding pending or imminent court action.

• Approved Resolution No. 338-2023 Supporting State Board of Education Litigation to Preserve Local Control (5-0)
• Approved Resolution No. 339-2023 to Join State Board of Education Litigation Opposing the Unconstitutional Takeover of Public Education (5-0)
• Approved motion to enter into Executive Session (5-0)
• Approved motion to reconvene from Executive Session (5-0)

Head Start Policy Council

The Head Start Policy Council will review financial reports, grant updates, and performance data. The body is scheduled to vote on a budget revision, a non-food menu waiver, and new transportation and classroom supervision procedures.

• Budget Period 5 Revision
• NFM Waiver
• Active Supervision Transportation Procedure
• Active Supervision Classroom Transition Procedure
• Corrective Action Plan

Regular Board Meeting

The Toledo Public Schools Board of Education met to adopt the agenda and approve a series of consent items including administrative reports, union memorandums, financial reports, and facility contracts. The meeting also included recognition of retirees and facility dogs.

• Approval of TFT and AFSCME MOU Resolutions
• Monthly Financial Report for August 2023
• Approval of FY24 Tuition Rates
• Contract award for Glann Elementary Boiler Replacement
• Waiver Day resolution for April 8, 2024

The Board approved a series of administrative and personnel actions, including new tuition rates for FY24 and a boiler replacement contract for Glann Elementary. Several district policies were updated, including those regarding the evaluation of the Superintendent and Treasurer. The Board also approved a waiver day for April 8, 2024.

• Approved FY24 Tuition Rates (5-0)
• Approved contract for TPS Glann Elem Boiler Replacement 2023 (5-0)
• Approved Waiver Day for April 8, 2024 (5-0)
• Approved policy updates for Superintendent and Treasurer evaluations (5-0)
• Approved policy on Student Involvement in Decision Making (5-0)
• Approved Budget Period 5 Revision for Early Childhood Education (5-0)
• Approved Active Supervision Transportation and Classroom Transition Procedures (5-0)
• Approved September 19, 2023 Instructional Section (4-0, 1 abstain)

Family and Community Engagement Committee

The Family and Community Engagement Committee will meet to discuss mental health, community partnerships, and public comment procedures. The agenda includes presentations and updates from district staff on various engagement initiatives.

• Presentation on SMARTS Mental Health Summit
• Updates on community and public relations
• Discussion on special education parent liaison
• Public comment period with 3-minute time limit
• Executive session following the meeting

Policy Committee

The Toledo Public Schools Policy Committee is meeting to discuss and review proposed policy changes, including those regarding the superintendent's contract, administration goals, and student involvement in decision-making.

• Review of Superintendent's Contract and Administration Goals
• Discussion on Student Dress Code (Grades K-12)
• Policy on Interscholastic Extracurricular Eligibility
• Review of Staff Relations and Lines of Authority
• Policy on Staff Participation in Political Activities

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee met to review and approve agenda items for the September 19, 2023 board meeting. The committee will consider resolutions for Memoranda of Understanding with the Toledo Federation of Teachers and AFSCME, along with reports on employment and grievances.

• Review of September 19, 2023 Administrative, Instructional, and Non Certified Sections
• TFT MOU Resolution
• AFSCME MOU Resolution
• EEOC Report
• Discussion of HR Positives and Policy updates

Early Childhood Education Committee

The Toledo Public Schools Early Childhood Education Committee met to review reports on enrollment, finances, and performance, and to approve revisions to budget period 5 and new supervision procedures for transportation and classroom transitions.

• Review of Head Start financial statements and enrollment reports
• Approval of Budget Period 5 Revision
• Approval of Active Supervision Transportation Procedure
• Approval of Active Supervision Classroom Transition Procedure
• Presentation on Housing Insecure Grant

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will discuss student grading, tutoring, and staffing. The body will also review grant prospectuses for the Fresh Fruit and Vegetable Program and present several Memorandums of Understanding.

• Fresh Fruit and Vegetable Program grant prospectuses for 41 schools
• Discussion on TPS Grade Card and Alternative Grade Card
• Presentation of the RISE Up MOU
• Presentation of the Fine Arts Festival MOU
• Discussion on MTSS and tutoring updates

Technology, Improvements and Process Committee

The Technology, Improvements and Process Committee of Toledo Public Schools is meeting to discuss updates on the state report card release, internal and external technology department initiatives, and a Unified Insights data platform. The agenda also includes community comments, district focus items, and FOIA requests. No votes or firm decisions are scheduled; all items are listed as discussion or procedural.

• Discussion of Report Card Release Update
• I&T Internal & External Department Initiatives and Updates
• Unified Insights (data platform) discussion
• District Focus Items discussion
• FOIA Requests discussion

The committee received updates on the new Year In Review/Strategic Plan website and technology department staffing for FY24. No formal votes or policy decisions were recorded during the meeting.

• Reviewed Year In Review/Strategic Plan website and report card data
• Reviewed I&T department staffing and FY24 work lanes
• Discussed Unified Insights data access and discipline reporting
• Reviewed district focus items for 2023-24 including safety, security, and MTSS
• Reviewed FOIA request tracking processes

Records Commission Committee Meeting

This is a procedural meeting of the Toledo Public Schools Records Commission Committee, where members voted to approve a disposal request for records. The motion carried unanimously with three votes in favor.

• Approved a Disposal Request for Records Commission (motion by Romules L Durant, second by Sheena Barnes; carried unanimously)

The committee met to review and act upon a records disposal request. The request was approved by a unanimous vote.

• Approved Disposal Request for Records Commission (3-0)

Finance and Business Operations Committee

The Finance and Business Operations Committee will consider a consent agenda including a resolution to award a contract for the Glann Elementary boiler replacement, change orders for the Waite Skill Center door and Woodward Health Clinic projects, and approval of FY24 tuition rates. The committee will also receive monthly financial reports for August 2023 and discuss standing action items, including the transfer of the former Eastside Central property to Health Partners of Northwestern Ohio.

• Resolution to award contract for TPS Glann Elementary boiler replacement
• Change order for Waite Skill Center door project
• Change order for Woodward Health Clinic project
• Approval of FY24 tuition rates
• Standing item: transfer of former Eastside Central property to Health Partners of Northwestern Ohio

The committee approved the August 14 meeting minutes and reviewed the August monthly financial report, which showed a 59.1% increase in expenses. Members discussed the need for a detailed cost-saving plan and the management of vacant district-owned properties.

• Approved August 14, 2023 meeting minutes
• Presented placeholder resolution for Glann Elementary boiler replacement funded by $1.2M grant
• Presented change order for Waite Skill Center Door and Woodward Health Clinic ($6,271.83 returned to district)
• Presented FY24 tuition rates for approval
• Presented annual resolution for Deputy Superintendent Performance Bond

Arts, Athletics & Student Activities Committee

The Toledo Public Schools Arts, Athletics & Student Activities Committee met to receive informational updates on fall sports, the Fine Arts Festival, and facility maintenance. The meeting included a review of the 2023-24 athletic department goals and a discussion on student civic activities.

• Fall Sports Update
• Facilities, Maintenance & Operations Update
• Fine Arts Festival MOU
• Auditorium and Sound System Maintenance
• 2023-24 District Athletic Department Goals

Regular Board Meeting

The Toledo Public Schools Board approved a strategic plan and a series of consent agenda items including construction contracts for HVAC renovations, window replacements, and a video surveillance upgrade at Early College.

• Approved strategic plan establishing vision, mission, and core values
• Awarded contract for Early College HVAC renovations
• Awarded contract for Mayfair window replacement Phase I
• Awarded contract for video surveillance upgrade project
• Approved property insurance and liability resolutions for 2023-24

The Board adopted a new vision, mission, and strategic goals for the district. Members also approved several facility contracts, insurance resolutions, and early childhood education applications.

• Approved Resolution Establishing Vision, Mission, Core Values and Strategic Goals (5-0)
• Awarded contract for Early College HVAC Renovations (5-0)
• Awarded contract for Hill Ditch Restoration (5-0)
• Awarded contract for Mayfair Window Replacement PH I (5-0)
• Awarded contract for DeVilbiss Skill Center Roof Replacement (5-0)
• Approved Head Start Refunding Application (4-0, 1 abstain)
• Approved 2023-24 Property, Liability, and Liability Crime Insurance resolutions (5-0)
• Approved TAAP and TFT MOU Resolutions (5-0)

Head Start Policy Council

The Head Start Policy Council is meeting to review financial statements, enrollment reports, and program presentations. The council is seeking approval for several administrative plans and annual reports.

• Approval of the Refunding Budget Narrative 2023-2024
• Approval of the Self-Assessment Plan TPS ECE 2023
• Approval of the Early Childhood Annual Report TPS 2022-2023
• Approval of the Fiscal Services Plan Revised 7.28.23
• Presentations on ERSEA and the ECE Attendance Success Plan

Finance and Business Operations Committee

The Finance and Business Operations Committee will approve monthly financial reports, insurance resolutions, and contracts for HVAC renovations, roof replacements, and property transfers.

• Approval of July 31, 2023 financial reports
• Property Insurance Resolution 2023-24
• Contract for DeVilbiss Skill Center roof replacement
• Lease agreement with Health Partners of Western Ohio
• Transfer of property at Collingwood Blvd and Arcadia Ave.

The committee approved the May 12, 2023 meeting minutes and reviewed monthly financial reports for June and July. Several resolutions for insurance renewals and facility maintenance contracts were presented, while a lease agreement for the former East Side Central School was pulled from the consent agenda for further review.

• Approved May 12, 2023 meeting minutes
• Pulled resolution to lease former East Side Central School to Health Partners of Western Ohio from consent
• Presented annual property, liability, and liability crime insurance renewals
• Presented resolution for State of Ohio Cooperative Purchasing Program
• Presented contract for Toledo Early College HVAC renovations
• Presented contract for hill ditch restoration funded by EPA grants
• Presented contract for Mayfair Window Replacement Phase I
• Presented resolution to transfer 0.0009 acres at Collingwood Blvd and Arcadia Ave to the City of Toledo

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum, Instruction and Academic Excellence Committee will review updates on dyslexia and third-grade reading guarantees, discuss freshman cluster focus and tutoring programs, and present grant prospectuses for the Parent Mentor Project and Title I and II funds.

• Dyslexia Law Update presentation
• Third Grade Reading Guarantee update
• Future Forward - Ohio's High Dosage Tutoring Program discussion
• Parent Mentor Project grant prospectus
• Title I and II FY24 grant prospectuses

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will consider consent items for the August 22, 2023 board meeting, including administrative, instructional, and non-certified sections, and a TFT MOU resolution. The committee will also receive an EEOC report, discuss policies BCC and CBA, and may enter executive session.

• Consent agenda items for August 22, 2023: Administrative, Instructional, and Non Certified sections
• TFT MOU Resolution to be considered for approval
• EEOC report (August 2023) to be presented
• Discussion of Policy BCC and Policy CBA
• Executive session scheduled

Early Childhood Education Committee

The Early Childhood Education Committee of Toledo Public Schools will hold a meeting on August 9, 2023, at 10:00 AM at the Educational Campus Back Board Room. The agenda includes presentations on ERSEA and the ECE Attendance Success Plan, standing reports on financials, enrollment, and other program areas, and discussion of July Board Docs. Items for board approval include a refunding application for the 2023-2024 budget, the ECE Self-Assessment Plan, the 2022-2023 Annual Report, and revised Head Start Fiscal Services Policies.

• Presentation on ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance)
• Presentation on ECE Attendance Success Plan
• Discussion of July Board Docs including budget reports and enrollment data
• Action on 2023-2024 Refunding Application (budget narrative attached)
• Action on revised Head Start Fiscal Services Plan

Family and Community Engagement Committee

This is a largely procedural meeting of the Family and Community Engagement Committee, with discussion items on community partnerships, public relations, and student supports, and an action item on gifts and contributions. No concrete proposals or votes are specified in the agenda.

• Discussion on Community Partnerships led by Gayle Lake
• Discussion on Community and Public Relations
• Discussion on Community Engagement and Student Supports led by Linda Ruiz-Bringman
• Action item: Gifts and Contributions

Arts, Athletics & Student Activities Committee

The Toledo Public Schools Arts, Athletics & Student Activities Committee will convene to receive informational updates on fall sports, facilities maintenance, fine arts, and student civic activities. The meeting is scheduled for August 2, 2023, at the Educational Campus.

• Fall Sports Update
• Facilities, Maintenance & Operations Update
• Fine Arts Update
• Civic Activities for Students

Regular Board Meeting

The Toledo Public Schools Board of Education met on July 25, 2023, to approve a consent agenda containing administrative, non-certified staff, and finance items, as well as the instructional section. The meeting also included retiree recognition and public comment opportunities.

• Approved consent agenda items including administrative section and purchases for board confirmation
• Approved July 25, 2023 Instructional Section
• Recognized retirees with 25 years or more of service
• Held public comment session with 3-minute time limits
• Held organizational input sessions with TAAP and TFT representatives

The Board approved several administrative, non-certified, and instructional personnel sections. Members also confirmed district purchases and a TFT MOU. The Superintendent provided the start-of-school calendar for students and staff.

• Approved July 25, 2023 Board Agenda (5-0)
• Approved July 25, 2023 Administrative Section (5-0)
• Approved July 25, 2023 Non Certified Section (5-0)
• Approved TFT MOU Resolution (5-0)
• Approved Purchases for Board Confirmation (5-0)
• Approved July 25, 2023 Instructional Section (4-0, 1 abstain)

Regular Board Meeting

The Toledo Public Schools Board approved the FY24 annual appropriation measure and budget narrative, as well as athletic rates and student fee schedules for the 2023–24 school year. They also passed a resolution declaring transportation impractical and authorized special project change orders for Waite High School and DeVilbiss. Retirees with 25+ years of service and a recent graduate were recognized.

• Approved FY24 Annual Appropriation Measure and Budget Narrative
• Authorized 2023-24 Athletic Rates and Student Fee Schedule
• Resolution declaring transportation impractical
• Special Projects Change Orders for Waite HS HVAC and DeVilbiss Career Pathways
• Resolution to renew institutional memberships for FY24

The Board approved the final annual appropriation measures for fiscal years 2023 and 2024, along with the FY24 budget narrative. Multiple policy updates regarding nondiscrimination, sexual harassment, and student discipline were adopted. The Board also authorized athletic rates and student fees for the 2023-2024 school year.

• Approved FY23 Annual Appropriation Measure (5-0)
• Approved FY24 Annual Appropriation Measure (5-0)
• Approved FY24 Budget Narrative (5-0)
• Authorized 2023-2024 athletic rates and student fee schedule (5-0)
• Approved updated policies on Nondiscrimination and Sexual Harassment (5-0)
• Approved policies on Discipline of Students With Disabilities (5-0)
• Approved Resolution to Honor the Service of Mrs. Billie Johnson (5-0)
• Approved Resolution Declaring Transportation Impractical (5-0)

Head Start Policy Council

The Head Start Policy Council will meet on June 21, 2023 to review reports, discuss program updates, and vote on the ETFC contract covering July 1, 2023 through June 30, 2024. Items include a 2023 survey presentation, financial statements, licensing reports, and an infant/toddler room update. The council will formally approve the contract in the Items for Policy Council Approval section.

• Approve ETFC Contract 7/1/23 – 6/30/24 (Item 5.01)
• Presentation of Survey Results 2023 (Item 2.01)
• Review of Financial Statements and budget reports (Item 3.02)
• Discussion of Licensing and SUTQ Reports (Item 4.03)
• Discussion of Infant/Toddler Room Report (Item 4.05)

Arts, Athletics & Student Activities Committee

The Arts, Athletics & Student Activities Committee met to discuss spring/summer sports, facilities maintenance, and marketing updates. The body also reviewed graduation plans and facilities rental processes for future action.

• Spring/Summer Sports Update
• Facilities, Maintenance & Operations Update
• Marketing of Athletics Update
• Review and update Committee on 2024 Graduation Plans
• Review Facilities Rental Process

Family and Community Engagement Committee

This is a procedural meeting of the Family and Community Engagement Committee of Toledo Public Schools. The agenda includes welcome, approval of the agenda, executive session, scheduling the next meeting, action items, and adjournment. No specific substantive items are listed in the agenda text.

• Welcome by Chairperson Bob Vasquez and Co-Chairperson Randall Parker
• Approval of the Family and Community Engagement Agenda for June 13, 2023

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum, Instruction and Academic Excellence Committee will discuss the 2023-2024 calamity day resolution and summer school updates. The group will also review end-of-year data for the Behavior Intervention Specialist program and set future meeting dates.

• 2023-2024 Calamity Day Resolution
• Summer School Update
• 2023-2024 Board Curriculum Committee Meeting Dates
• 2022-2023 End-of-Year Data Report - Behavior Intervention Specialist Program
• Common Scheduling and Middle School Experience discussions

Early Childhood Education Committee

The Early Childhood Education Committee met to review financial statements, enrollment reports, and monitoring data for Head Start and preschool programs. The group approved a contract with the Early Childhood Technical Assistance Center (ETFC) for services from July 1, 2023, to June 30, 2024.

• ETFC Contract 7/1/23 - 6/30/24
• Review of 2023 Survey Results
• Financial Statements and Budget Reports
• Enrollment and Monitoring Reports
• Policy Council Meeting Minutes

Human Resource, Staff Development and Training Committee

This committee is reviewing consent agenda items from the Administrative, Instructional, and Non Certified sections for the June 27 board meeting. They will also discuss a TFT MOU resolution and receive reports on EEOC, substitute teachers, and grievances. Policy discussions on BCC and CBA are scheduled.

• Review of Administrative Section consent agenda for June 27
• Review of Instructional Section consent agenda for June 27
• Review of Non Certified Section consent agenda for June 27
• Discussion of TFT MOU resolution
• Presentation on the Like Me Program by Angelica Johnson

Finance and Business Operations Committee

The Finance and Business Operations Committee is reviewing draft annual appropriation measures for fiscal years 2023 and 2024. The body is also considering updates to student fees and athletic rates for the 2023-2024 school year.

• Draft FY23 and FY24 Annual Appropriation Measures
• Resolution to authorize 2023-2024 athletic rates and student fee schedule
• Special projects change orders for Waite HS Fitness Ctr HVAC and DeVilbiss PH II Career Pathways
• Resolution declaring transportation impractical
• Discussion of levy certifications from the County Auditor

The committee reviewed the draft FY23 and FY24 annual appropriation measures and the FY24 budget narrative. Members discussed a recommended $5 million transfer from the general fund to the employee benefits fund to cover costs. The committee also reviewed monthly financial reports and various operational resolutions.

• Approved May 12, 2023 meeting minutes
• Recommended $5,000,000 transfer from general fund to employee benefits fund
• Reviewed draft FY23 Annual Appropriation Measure
• Reviewed draft FY24 Annual Appropriation Measure and budget narrative
• Reviewed athletic rates and student fee schedule for 2023-2024
• Reviewed renewal of institutional memberships for FY24
• Processed $4,622.68 deduction for Waite HS Fitness Center HVAC project
• Processed $204,957.01 change order for DeVilbiss Renovations ceiling work

Policy Committee

The Toledo Public Schools Policy Committee will discuss and review multiple policies, including nondiscrimination, sexual harassment, superintendent and treasurer evaluation, student discipline, and community involvement. The meeting includes new business items with redlined policy documents and previous business items, such as the Third Grade Reading Guarantee and discipline of students with disabilities. No action items are listed; all items are listed as discussion.

• New Business: Review of Nondiscrimination (AC) and Sexual Harassment (ACAA) policies
• New Business: Review of Evaluation of the Superintendent (AFB) and Treasurer (AFBA) policies
• Previous Business: Review of Discipline of Students With Disabilities (JGF) and associated regulation (JGF-R)
• Previous Business: Review of Reading Skills Assessments (IGBEA-R) related to Third Grade Reading Guarantee
• Previous Business: Review of Relations with Parent Organizations (KMA)

Regular Board Meeting

The Toledo Public Schools Board approved a consent agenda including administrative, instructional, and financial items, as well as resolutions for transportation impracticality and construction contracts.

• Resolution to award contract for Crossgates Circulation Improvements
• Resolution to award contract for TPS EV Building Project
• Resolution declaring transportation impractical
• Monthly financial report for April 30, 2023
• Resolution for Public Participation at Board Meetings

The Board approved a five-year financial forecast and a resolution to renew an existing $5.8 million tax levy for operating expenses and permanent improvements. Multiple contracts for building projects and policy updates were approved via a consent agenda. The Board also recognized the 175th anniversary of the district's founding.

• Approved five-year financial forecast (5-0)
• Approved resolution to renew $5.8M existing tax levy (Resolution No. 219-2023)
• Approved contract for Crossgates Circulation Improvements (5-0)
• Approved contract for TPS EV Building Project (5-0)
• Approved 2023-24 athletic pay rates (5-0)
• Approved OHSAA membership for 2023-24 school year (5-0)
• Approved policy updates for public participation, regulation review, and homeless student admissions (5-0)
• Approved May 23, 2023 Non Certified Section (4-0, 1 abstain)

Head Start Policy Council

This is a regular meeting of the Toledo Public Schools Head Start Policy Council. Members will receive and discuss standing reports on finances, enrollment, meals, monitoring, and other program areas. No action items or approvals are listed on the agenda.

• Review of Financial Statements including budget vs. expense reports and grant award documents
• Monthly PIR (Program Information Report) snapshots for Head Start and Early Head Start
• Monthly monitoring reports for Head Start and Early Head Start
• Discussion of Licensing and SUTQ (Step Up To Quality) reports
• Discussion of Infant/Toddler Room report

Finance and Business Operations Committee

The Finance and Business Operations Committee will approve the March 10 minutes and a series of consent‑agenda items, including financial reports and several resolutions. It will vote on contracts for the Crossgates circulation improvements and the TPS EV building project, as well as on a Builders Risk Insurance policy for NSTC. The committee will also discuss and vote on two tax‑levy renewal resolutions—one for a 6.5‑mill current‑expense levy and another for a 5.8‑mill levy covering operating expenses and permanent improvements.

• Resolution to award contract for Crossgates Circulation Improvements
• Placeholder resolution to award contract for TPS EV Building Project
• Resolution of necessity to renew current expense tax levy (6.5 mills)
• Resolution of necessity to renew tax for operating expenses and permanent improvements (5.8 mills)
• Resolution approving Builders Risk Insurance for NSTC

The committee approved the March 10, 2023 meeting minutes and reviewed monthly financial reports. Members discussed a five-year forecast indicating a projected deficit starting in FY24 and the impact of vouchers on funding. The committee also reviewed resolutions regarding tax levy renewals and school construction projects.

• Approved March 10, 2023 meeting minutes
• Reviewed April 2023 monthly financial report
• Discussed Resolution - Builders Risk Insurance for NSTC
• Discussed Resolution Declaring Transportation Impractical
• Discussed contract award for Crossgates Circulation Improvements
• Discussed placeholder contract for TPS EV Building Project
• Discussed Resolution of Necessity to Renew Current Expense Tax Levy
• Discussed Resolution of Necessity to Renew Tax for Operating Expenses and General Permanent Improvements

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum Committee will receive presentations on Spring 2023 SAT testing results and the proposed 2023-2024 fees and fines schedule. Discussions will cover common scheduling, middle school experience, staffing updates, and the EdChoice program. No action items are scheduled for this meeting.

• Spring 2023 SAT testing report presentation
• 2023-2024 fees and fines schedule presentation
• Update on 3E (Enroll, Enlist, Employ) program
• Discussion of common scheduling and middle school experience
• Staffing update for 2023-2024 school year

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will meet to review and approve agenda items for the May 23, 2023 board meeting, including administrative, instructional, and non-certified sections, as well as memoranda of understanding and resolutions.

• Review May 23, 2023 Administrative, Instructional, and Non Certified sections
• Consider AFSCME Memorandum of Understanding Resolution
• Review EEOC Report
• Review Substitute Teacher and Para Reports
• Discuss HR Positives and Policy BCC

Early Childhood Education Committee

The committee will hear standing reports from the Office of Head Start and Ohio Department of Education, review financial statements, enrollment data, meal reports, and other program updates. No action items or public hearings are scheduled; the meeting is primarily a briefing on recent operations.

• Financial statements including Head Start Fuelman and budget vs. expense reports
• Enrollment summaries for Early Childhood Education and Head Start programs
• Meal report for March 2023 under the CACFP program
• Monthly PIR snapshots for TPS ECE, HS, EHS, GLCAP, and LCFC EHS
• Licensing and SUTQ quality assurance reports for 2022-23

Technology, Improvements and Process Committee

The Technology, Improvements and Process Committee is meeting to review presentations on community engagement and parent concern ticketing. The body will also discuss a phishing campaign update and major projects for 2023/2024.

• Presentation on Parent Concerns Ticketing
• Community Engagement Update
• Phishing Campaign Update
• Discussion of 2023/2024 Major Projects
• Discussion of Unified Insights

The committee received updates on the parent concerns ticketing system, phishing campaigns, and the Azure Active Directory initiative. No formal votes were taken; the meeting focused on data reviews and project updates.

• Requested board access and instructions for the Qualtrics parent concerns system
• Requested Community Engagement update be presented to F.A.C.E. committee before report card release
• Planned RFP for a technology audit in the coming months

Family and Community Engagement Committee

The Family and Community Engagement Committee of Toledo Public Schools is holding a meeting with a procedural agenda. The agenda includes welcome, approval of agenda, executive session, next meeting, action items, and adjournment. No substantive decisions or discussions are listed.

• Chairperson Bob Vasquez and Co-Chairperson Randall Parker presiding
• Agenda attachment: FACE AGENDA MAY 9, 2023.pdf
• No specific action items or dollar amounts mentioned

Policy Committee

The Toledo Public Schools Policy Committee will consider and vote on 23 new or revised policies, covering areas such as student discipline, dress code, homeless student admission, board operations, and relations with parent and booster organizations. The meeting also includes welcome remarks, a review of facilities development policies, and an executive session. No fiscal amounts are mentioned.

• New policy JFCA-R on student dress code
• New policies JGF and JGF-R on discipline of students with disabilities
• New policy JECAA-R on admission of homeless students (dispute resolution process)
• Redline policy BDDH on public participation at board meetings
• New policies KMA and KMB on relations with parent and booster organizations

Arts, Athletics & Student Activities Committee

The Arts, Athletics & Student Activities Committee will meet to review updates on spring sports, athletic pay, facilities, marketing, and the athletic director report. Members will consider and act on the OHSAA Membership Resolution for the 2023‑24 school year. Additional items include a fine arts update, civic activities information, and final survey feedback forms.

• Spring Sports Update (information)
• Athletic Pay Schedule for 2023‑24 (information)
• Facilities, Maintenance & Operations Update (information)
• OHSAA Membership Resolution for 2023‑24 (action)
• Fine Arts Update (information)

Regular Board Meeting

The Toledo Public Schools Board approved a consent agenda that included financial reports, budget resolutions, and a series of contract awards for facility improvements. Contract resolutions were adopted for projects such as the Woodward Health Clinic, Waite Skill Center Door, Leverette Roof replacement, DeVilbiss Parking Lot, and Edgewater and Westfield roof replacements. The meeting also featured opening items, student presentations, retiree recognitions, community comments, and organizational input.

• Resolution to award contract for Woodward Health Clinic Project
• Resolution to award contract for Waite Skill Center Door Project
• Resolution to award contract for Leverette Roof Replacement Project
• Resolution to award contract for DeVilbiss Parking Lot Project
• Resolution to award contract for Edgewater and Westfield Roof Replacement Project

The Board approved a series of facility improvement contracts, including roof replacements and HVAC projects. Members also authorized lunch fee increases for 2023-2024 and approved numerous policy updates regarding staff evaluation and hiring. All listed resolutions passed with unanimous support from the present members.

• Approved lunch fee increases for 2023-2024 (4-0)
• Approved contract for Leverette Roof Replacement Project (4-0)
• Approved contract for Edgewater and Westfield Roof Replacement Project (4-0)
• Approved contract for Aviation Center HVAC Renovations (4-0)
• Approved contract for DeVilbiss TTA HVAC Project (4-0)
• Approved contract for DeVilbiss Parking Lot Project (4-0)
• Approved contract for Woodward Health Clinic (4-0)
• Approved records retention schedule and disposal request (4-0)

Head Start Policy Council

The Head Start Policy Council will review financial statements, monthly monitoring reports, and licensing updates. The body is scheduled to vote on two grant applications: one for Cost of Living Adjustments and another for Quality Improvement.

• COLA Grant Application 2023
• Quality Improvement Grant Application 2023
• Financial Statements and Budget Reports
• Monthly Monitoring and Licensing Reports
• Enrollment and Meal Reports

Family and Community Engagement Committee

The Family and Community Engagement Committee will convene at the Thurgood Marshall Board Room to review its agenda and hold an executive session before adjourning.

• Welcome by committee chair and co-chair
• Review of the April 18, 2023 agenda
• Executive session
• Next meeting scheduled
• Adjournment

Special Board Meeting

The Toledo Public Schools board approved a series of resolutions opposing 13 proposed Ohio state bills during a special meeting. The board voted unanimously to oppose legislation affecting public education funding, LGBTQ+ student rights, and curriculum standards.

• Resolution opposing House Bill 1 (potential $1M-$4M loss in FY2024)
• Resolution opposing House Bill 6 (transgender sports participation)
• Resolution opposing House Bill 8 (LGBTQ+ student disclosure)
• Resolution opposing voucher expansion (HB 11, SB 11, HB 33)
• Resolution opposing Senate Bill 14 (unlicensed teaching)

The Board approved a series of resolutions expressing opposition to pending Ohio House and Senate bills. These resolutions cover topics including public education funding, LGBTQ+ student rights, teacher licensing, and school oversight.

• Approved Resolution 133-2023 opposing legislation to defund public education (5-0)
• Approved Resolution 134-2023 opposing House Bill 1 regarding tax laws (5-0)
• Approved Resolution 135-2023 opposing House Bill 6 regarding transgender students in sports (5-0)
• Approved Resolution 136-2023 opposing House Bill 8 regarding disclosure of student sexual orientation or gender identity (5-0)
• Approved Resolution 137-2023 opposing HB 11, HB 33, and SB 11 regarding voucher programs (5-0)
• Approved Resolution 138-2023 opposing HB 12 and SB 1 regarding State Board of Education oversight (5-0)
• Approved Resolution 139-2023 opposing House Bill 48 regarding classroom discussion restrictions (5-0)
• Approved Resolution 140-2023 opposing House Bill 68 regarding gender-affirming healthcare for minors (5-0)

Human Resource, Staff Development and Training Committee

The committee will discuss and take action on consent items including a TFT MOU resolution and personnel actions from the Administrative, Instructional, and Non-Certified sections of the April 25 board agenda. Reports on EEOC data, substitute teacher usage, paraprofessional staffing, and grievances will also be presented. No public presentations or community comments are scheduled.

• TFT MOU resolution (Item 5.01)
• April 25 board agenda Administrative Section (Item 4.01)
• April 25 board agenda Instructional Section (Item 4.02)
• April 25 board agenda Non-Certified Section (Item 4.03)
• Start OMEA Solo & Ensemble Contest resolution (Item 6.01)

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee met to discuss textbook adoptions, grant prospectuses, and updates on school operations. The agenda includes presentations on physics textbooks, a Department of Energy grant, and a draft Memorandum of Understanding for the Virtual Academy.

• Physics textbook adoption update
• Department of Energy grant prospectus
• Discussion on 2023-2024 staffing
• Draft Virtual Academy MOU
• Discussion on 2023 Summer School MOU

Policy Committee

The Toledo Public Schools Policy Committee will discuss and review a large slate of proposed policy revisions covering board member compensation, staff hiring, evaluation, reduction in workforce, and public participation at board meetings. The agenda also includes previous business on the reading skills assessment (Third Grade Reading Guarantee) and a resolution requesting changes to the Ohio School Boards Association's legislative platform.

• New Business: BHD-R - Board Member Compensation and Expenses (Travel Expense Allowance)
• New Business: GBQ - Criminal Records Check
• New Business: GCPA - Reduction in Professional Staff Workforce
• New Business: KD - Public Participation at Board Meetings
• Previous Business: IGBEA-R - Reading Skills Assessments and Intervention (Third Grade Reading Guarantee)

Early Childhood Education Committee

The Early Childhood Education Committee will review a series of standing reports on Head Start funding, financial statements, enrollment, meals, and licensing. It will discuss items such as the Homeless Grant Award, a health and safety incident at the LCFC, COVID mitigation plans, and a corrective action plan. The committee will also consider an application for COLA and Quality Improvement Funding for board approval.

• Application for COLA and Quality Improvement Funding (board approval)
• Homeless Grant Award discussion
• LCFC Health and Safety Incident discussion
• COVID Mitigation Plans discussion
• Grove Patterson discussion

Records Commission Meeting

The Toledo Public Schools Records Commission will convene at 5:20 PM to conduct a roll call and consider action items, including a revised retention schedule and a disposal request.

• Revised Retention Schedule
• Disposal Request for Records Commission
• Roll Call
• Adjournment

The Records Commission approved a revised retention schedule and a disposal request for the commission. Both items passed with unanimous support from the members present.

• Approved Revised Retention Schedule (3-0)
• Approved Disposal Request for Records Commission (3-0)

Regular Board Meeting

The Toledo Public Schools Board of Education met to approve a series of consent agenda items, including administrative, instructional, and financial reports, as well as policy updates and retiree recognitions.

• Approval of monthly financial report for February 2023
• Approval of AFSCME MOU Resolution
• Approval of policy updates including AG-Equity and BCE-Board Committees
• Recognition of retirees with 25+ years of service
• Presentation on LU Interactive Playground at Oakdale Elementary

The Board approved a wide range of resolutions covering personnel, finance, and district policies. Key actions included approving the February 2023 financial report and updating multiple board and staff operational policies.

• Approved Administrative, Instructional, and Non-Certified sections (Res. 86-88-2023) (5-0)
• Approved AFSCME and Non-MOU resolutions (Res. 89-90-2023) (5-0)
• Approved Monthly Financial Report for period ending February 28, 2023 (Res. 91-2023) (5-0)
• Approved Resolution Declaring Transportation Impractical (Res. 92-2023) (5-0)
• Approved Purchases for Board Confirmation (Res. 93-2023) (5-0)
• Approved Graduates and Prospectus resolutions (Res. 94-95-2023) (5-0)
• Approved 22 separate policy updates regarding board operations, equity, and staff conduct (Res. 96-123-2023) (5-0)
• Approved Resolution for Evaluation of Instructional Programs and Educational Resources (Res. 96-97-2023) (5-0)

Special Board Meeting - Board Retreat

The Toledo Public Schools Board is holding a special meeting/retreat focused on a presentation and discussion of Equity, Diversity & Inclusion (EDI). The agenda also includes open discussion and board comments. No binding votes on policies or budgets are scheduled.

• Equity, Diversity & Inclusion (EDI) presentation and discussion
• Open discussion items by the board
• Comments by the board members
• Procedural opening items (moment of silence, roll call, mission/vision statement)
• Meeting adjourned by unanimous vote

The Board held a retreat featuring a presentation on Equity, Diversity, & Inclusion (EDI) and discussions on board operational and communication policies. No substantive policy changes were voted on during this session, though one policy was slated for a future regular meeting.

• Approved motion to adjourn the meeting (5-0)

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will hear presentations recommending textbook adoptions for Chemistry (Savvas Experience Chemistry) and Anatomy and Physiology. They will also receive a presentation on the Science of Reading, discuss grants including a Navarre Elementary classroom grant from Directions Federal Credit Union and an update on the Drive-to-Succeed grant, and hold discussions on summer school 2023, common scheduling, and the middle school experience.

• Textbook adoption recommendation for Chemistry (Savvas Experience Chemistry)
• Textbook adoption recommendation for Anatomy and Physiology
• Presentation on the Science of Reading
• Navarre Elementary Directions Federal Credit Union classroom grant presentation
• Drive-to-Succeed grant update discussion

Head Start Policy Council

The Head Start Policy Council will review financial statements, enrollment data, and monitoring reports. The body will also discuss a homeless grant award and COVID mitigation plans.

• Communications regarding Head Start funding increase
• Financial statements including Budget vs. Expense for March 2023
• Homeless Grant Award discussion
• COVID Mitigation Plans discussion
• Licensing and SUTQ Reports for March 2023

Family and Community Engagement Committee

The Family and Community Engagement Committee of Toledo Public Schools is holding a regular meeting. The agenda includes a welcome, approval of the agenda, an executive session, discussion of the next meeting, and action items. No specific proposals or decisions are detailed in the posted agenda.

• Executive session scheduled
• Action items to be considered
• Meeting held at Woodward High School

Finance and Business Operations Committee

The Finance and Business Operations Committee is meeting to review the February 2023 monthly financial report and various aging and investment reports. The body will discuss the FY23 budget, the Fair School Funding Plan, and a presentation from the TPS Foundation.

• Monthly Financial Report for the period ending February 28, 2023
• Resolution Declaring Transportation Impractical
• Purchases for Board Confirmation
• Discussion on HB 1 Analysis
• Discussion on HB33 and Fair School Funding Plan (FSFP)

The committee approved the February 10, 2023, meeting minutes. Members reviewed monthly financial, investment, and aging reports, and discussed a $250,000 funding request from the TPS Foundation.

• Approved February 10, 2023 meeting minutes

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will consider consent agenda items for the March 28, 2023 board meeting, including administrative, instructional, and non-certified sections. They will also receive reports on EEOC data, substitute teachers, paraprofessionals, and grievances, and discuss a resolution for Bowsher High School's Spring Show. No community comments or presentations are scheduled.

• Consent agenda: March 28, 2023 Administrative, Instructional, and Non Certified Sections
• Resolution: Bowsher High School Spring Show 2023
• EEOC Report comparison for March 2023
• Substitute Teacher and Para Reports for February
• Grievance Report

Policy Committee

The Toledo Public Schools Policy Committee meets to discuss proposed revisions to numerous board policies, covering instructional evaluation, equity, board operations, personnel matters, and more. All items are listed as discussion only; no votes are scheduled. The agenda includes a welcome, a review of fiscal policies (none listed), 53 new business items, and two previous business items.

• Discussion of policy AG - Equity (new business item 3.03)
• Discussion of policy KD - Public Participation at Board Meetings (new business item 3.53)
• Discussion of policy BF - Board Policy Development and Adoption (new business item 3.10)
• Discussion of policy GBEB - Weapons - Personnel Policy (new business item 3.26)
• Discussion of policy DJB-R - Petty Cash Accounts, recommended for rescission (new business item 3.19)

Arts, Athletics & Student Activities Committee

The Toledo Public Schools Arts, Athletics & Student Activities Committee held a meeting to review updates on winter sports, facilities, and marketing for athletics and fine arts. The agenda included discussions on student clubs, summer clinics, and 8th-grade shadowing opportunities.

• Winter Sports Update
• Facilities, Maintenance & Operations Update
• Marketing of Athletics
• Marketing of Fine Arts
• Proposed Club Review

Regular Board Meeting

The board voted to approve a resolution opposing Ohio Senate Bill 1 and recognized Dr. Crystal Ellis. They also approved a consent agenda that includes a contract for the DeVilbiss renovation project, a purchase agreement with the State of Ohio for Scott Park, and a lease agreement for the former Libbey High School property.

• Resolution opposing Senate Bill 1 approved
• Resolution recognizing Dr. Crystal Ellis passed
• Contract awarded for DeVilbiss renovation project Phase III
• Purchase agreement with State of Ohio for Scott Park
• Lease agreement with Libbey HS Redevelopment LLC for former Libbey property

The Board approved a contract for the DeVilbiss Renovation Project PH III and a lease agreement with Libbey HS Redevelopment LLC. Members also passed a resolution opposing Senate Bill 1 and approved numerous policy updates regarding nondiscrimination and staff evaluations.

• Approved Resolution Opposing Senate Bill 1 (5-0)
• Approved contract for DeVilbiss Renovation Project, PH III (4-0)
• Approved lease agreement with Libbey HS Redevelopment LLC (4-0)
• Approved purchase agreement with State of Ohio for Scott Park (4-0)
• Approved Resolution Recognizing Dr. Crystal Ellis (5-0)
• Approved TAAP and TFT MOU Resolutions (4-0)
• Approved policy updates for Nondiscrimination on the Basis of Sex and Student Voice (4-0)
• Approved Resolution Declaring Transportation Impractical (4-0)

Family and Community Engagement Committee

The Family and Community Engagement Committee will convene at 1:00 PM on February 21, 2023, at the Toledo Public Schools Educational Campus to review agenda items and hold an executive session.

• Welcome by committee chairpersons
• Review of the Family and Community Engagement Agenda
• Executive session
• Next meeting scheduled
• Adjournment

Head Start Policy Council

The Head Start Policy Council is meeting to review financial, enrollment, and monitoring reports. The council will consider an action item regarding a Head Start ARP extension request.

• Approval of Head Start ARP Extension Request
• Review of February 2023 financial statements and budget vs. expense reports
• Review of February 2023 enrollment and monitoring reports
• Discussion of February 2023 Licensing and SUTQ Quality Assurance Reports
• Review of December 2022 meal report

Finance and Business Operations Committee

The Finance and Business Operations Committee approved monthly financial reports and several consent agenda items, including airport liability insurance and special project change orders. The meeting also included reports on investments and transportation.

• Approval of January 31, 2023 monthly financial reports
• Resolution for Airport General Liability Insurance FY 23
• Special Projects Change Orders Resolution
• Placeholder Resolution to award contract for DeVilbiss Renovation PH III
• Presentation on transportation and charter school updates

The committee approved the January 13, 2023 meeting minutes. Members reviewed monthly financial reports, insurance resolutions, and a presentation on transportation cost savings and regulations.

• Approved minutes from January 13, 2023 meeting

Early Childhood Education Committee

The Early Childhood Education Committee is reviewing a series of standing reports on enrollment, finances, and monitoring. The body is seeking board approval for a Head Start ARP extension request.

• Head Start ARP Extension Request for board approval
• Financial statements including Budget vs. Expense February 2023
• Enrollment reports for Early Childhood and Head Start
• Monthly monitoring reports for ECE, Head Start, and Early Head Start
• Discussion regarding changing the April 13th meeting date

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will review consent agenda items for the February 28 board meeting, including administrative, instructional, and non-certified sections. Memoranda of understanding with TFT and TAAP are up for action. Reports on EEOC, substitute teachers, paraprofessionals, and grievances will be presented. The meeting also includes discussion items and an executive session.

• Consent agenda: Administrative, Instructional, and Non Certified sections for February 28 board meeting
• TFT MOU resolution
• TAAP MOU resolution
• Non-MOU resolution (Lewis, Godfrey)
• EEOC report for February 2023

Curriculum, Instruction and Academic Excellence Committee

The Curriculum, Instruction and Academic Excellence Committee will receive presentations on a Career Tech sponsorship agreement with Peterbilt Motors Company and a Drive-to-Succeed Grant application. Discussions are scheduled on block scheduling, middle school experience, a three-year calendar draft, district initiatives, and alternative school updates. New business includes reports on graduates and retention.

• Presentation on Career Tech sponsorship agreement with Peterbilt Motors Company, including signed NDA and dealer-sponsored agreements
• Presentation on Drive-to-Succeed Grant application
• Discussion on block scheduling
• Update on three-year calendar draft
• Report on retention actuals analysis

Policy Committee

The Toledo Public Schools Policy Committee is meeting to discuss and potentially adopt 55 proposed policy revisions covering personnel, board operations, and student rights. The agenda includes redline documents for each item, indicating proposed changes to existing rules.

• Review of 55 proposed policy revisions (AA through GCN-1)
• Policy updates on nondiscrimination and harassment (ACA)
• Revisions to staff evaluation policies (AFC-2, AFC-3)
• Updates to board operational procedures (BDDF, BDDJ)
• Changes to personnel policies (GBA, GBR, GBL)

Arts, Athletics & Student Activities Committee

The Arts, Athletics & Student Activities Committee of Toledo Public Schools is meeting to receive informational updates only. Topics include fall and winter sports recaps, the athletic department's three-year plan, facilities maintenance, arts equipment request process, fine arts festival, and weight rooms. No votes or action items are scheduled.

• Athletic Department Three Year Plan
• Arts Equipment Request Process
• Fine Arts Festival
• Winter Sports Update
• Weight Rooms (new business)

Regular Board Meeting

The Toledo Public Schools Board of Education met to approve a consent agenda including administrative actions, financial reports, and policy updates. The board also recognized retirees, students, and grant recipients.

• Approval of monthly financial report for December 2022
• Approval of resolution to award contract for Natural Science & Technology Reno, PH II
• Approval of special projects change order resolution
• Approval of TFT MOU resolution
• Recognition of East Broadway Elementary 2nd graders for Pledge of Allegiance

The Board approved a comprehensive series of policy resolutions covering board operations, legal status, and member ethics. Additionally, the Board approved several financial reports, personnel sections, and a contract for the Natural Science & Technology Reno, PH II.

• Approved Administrative and Non-Certified personnel sections (5-0)
• Approved TFT and Non-MOU resolutions (5-0)
• Approved Monthly Financial Report ending December 31, 2022 (5-0)
• Approved Resolution Declaring Transportation Impractical (5-0)
• Approved contract for Natural Science & Technology Reno, PH II (5-0)
• Approved graduates and prospectus resolutions (5-0)
• Approved 24 separate board policy resolutions including ethics, elections, and board duties (5-0)
• Approved resolutions regarding Treasurer and Superintendent relationships (5-0)

Head Start Policy Council

The Toledo Public Schools Head Start Policy Council will receive standing reports on finances, enrollment, meals, and program indicators, and discuss licensing and school readiness data. The council will also take action on two proposed procedures: Personnel Procedure (1302.90) and Staff Qualification (1302.91). A discussion item on a reported incident at McTigue Elementary is listed with no supporting document.

• Vote on Personnel Procedure (1302.90) and Staff Qualification procedure (1302.91)
• Discussion of the McTigue Incident (no document provided)
• Review of Financial Statements, including budgets and ledgers for multiple grant funds
• Enrollment and meal reports for Head Start and Early Head Start programs
• Monthly monitoring and PIR (Program Information Report) snapshots for January 2023

Technology, Improvements and Process Committee

The Technology, Improvements and Process Committee will review information and technology initiatives for Toledo Public Schools. Members are scheduled to discuss board member system access and receive a community engagement update. The agenda also lists public comments, executive session, and general action items without specifying details in this document.

• Presentation on information and technology initiatives
• Discussion on board member system access
• Update on community engagement efforts
• Public comment period
• Executive session

The committee reviewed the Information and Technology department's organizational chart and current initiatives. Members discussed board member network access and the status of a public-facing community engagement dashboard. The committee decided to meet every other month on the second Thursday at 8:30 a.m. starting March 9, 2023.

• Set 2023 meeting schedule for every other month on the second Thursday at 8:30 a.m. starting March 9, 2023

Policy Committee

The Policy Committee will discuss proposed revisions to 38 policies in Section B (Board Governance & Operations), covering topics such as board member qualifications, meetings, ethics, and treasurer duties. New business includes policies on nondiscrimination, student voice, and staff evaluations. This is a discussion only; no final decisions are made at this committee meeting.

• Review of 38 policies in Section B - Board Governance & Operations (e.g., BA, BB, BBA, etc.)
• New policy ABC-R - Student Voice
• New policy ACA - Nondiscrimination on the Basis of Sex
• New policy AFC-3 - Teacher Evaluation Policy (OTES)
• Review of BHD - Board Member Compensation and Expenses

Finance and Business Operations Committee

The Toledo Public Schools Finance and Business Operations Committee will review financial reports for December 2022 and approve consent agenda items including a resolution to award a contract for the Natural Science & Technology Center renovation and special project change orders. The meeting will also include reports on investments, assessed valuations, and aging reports.

• Approval of December 2022 monthly financial reports
• Resolution to award contract for NSTC Renovation Project Phase II
• Special Projects Change Order Resolution
• Resolution declaring transportation impractical
• Approval of Service Fund expenditures

The committee approved the December 2022 financial reports and minutes. Members reviewed a placeholder resolution for the NSTC renovation project and approved change orders for air handling upgrades and the Bowsher Health Clinic.

• Approved minutes from December 9, 2022 meeting
• Approved Monthly Financial Report for period ending December 31, 2022
• Approved January Board Service Fund and corrected December service fund
• Approved recurring resolution declaring transportation impractical
• Approved special projects change order for Air Handling Upgrades, PH III and Bowsher Health Clinic
• Reviewed placeholder resolution for NSTC Renovation Project Phase II

Human Resource, Staff Development and Training Committee

The Human Resource, Staff Development and Training Committee will meet to discuss and consider consent action items including a memorandum of understanding with the Toledo Federation of Teachers (TFT), several board agenda sections for January 24, and a non-MOU resolution for Start High School Spring Show. The committee will also receive reports on EEOC, substitute teachers, paraprofessionals, and grievances. No community comments are scheduled.

• TFT MOU resolution (memorandum of understanding with Toledo Federation of Teachers)
• Board agenda items for January 24: Administrative, Instructional, and Non-Certified sections
• Non-MOU resolution for Start High School Spring Show
• EEOC report and other staff reports (substitute teachers, paraprofessionals, grievances)
• Executive session (closed to public)

Curriculum, Instruction and Academic Excellence Committee

The Toledo Public Schools Curriculum Committee is meeting to review textbook adoption recommendations for Algebra 1, Geometry, and ELA 9-12, along with updates on dyslexia law compliance and student SEL curriculum. The agenda also includes presentations on grant prospectuses for STEMM programs at Marshall and McKinley middle schools.

• Textbook adoption recommendation: Algebra 1
• Textbook adoption recommendation: Geometry
• Textbook adoption recommendation: ELA 9-12
• Grant prospectus: Marshall STEMM Middle School Rovers
• Grant prospectus: McKinley STEMM Mobile Makers and Coders

Early Childhood Education Committee

The Toledo Public Schools Early Childhood Education Committee will review financial statements and personnel procedures. The meeting is scheduled for 10:00 A.M. at the Educational Campus.

• Review of financial statements and budget reports
• Approval of 1302.90 Personnel Procedure
• Approval of 1302.91 Staff Qualification
• Monthly monitoring and enrollment reports
• Executive session scheduled

Family and Community Engagement Committee

The Toledo Public Schools Family and Community Engagement Committee will meet on January 11, 2023, at the Toledo Technology Academy to review the agenda and discuss procedural matters.

• Welcome by committee chairperson and co-chairperson
• Review of the Family and Community Engagement Agenda from November 9, 2022
• Review of the FACE Agenda for January 11, 2023
• Executive Session scheduled
• Next meeting date to be determined

Winter Organizational Board Meeting

The Toledo Public Schools Board held its winter organizational meeting, electing Sheena Barnes as Board President and Randall Parker as Vice President for 2023. The board also approved a resolution setting regular meeting dates and times for the year, and the new president appointed committee chairs and representatives to organizations. The meeting included an executive session and procedural items.

• Election of Sheena Barnes as Board President for 2023 (motion carried 5-0)
• Election of Randall Parker as Vice President for 2023 (motion carried 5-0)
• Resolution establishing regular Board meeting dates and times for 2023
• Board president named chairs and co-chairs to committees and representatives to organizations
• Board entered and reconvened from executive session

The Board held its Winter Organizational Meeting to elect leadership for 2023 and establish the year's meeting schedule. The session included the election of a President and Vice President and a brief executive session regarding security arrangements.

• Elected Sheena Barnes as President (5-0)
• Elected Randall Parker as Vice President (5-0)
• Approved regular Board meeting dates and times for 2023 (5-0)
• Approved motion to enter Executive Session for security arrangements and emergency response protocols (5-0)
• Approved motion to reconvene from Executive Session (5-0)