Sumner County Schools public meetings in 2020

Regular Meeting

The Sumner County Board of Education will hold a regular meeting to act on several items including a consent agenda covering personnel, bids, grants, and surplus property, as well as new business such as the 2021/22 Union Calendar and High School Curriculum Guide. They will also consider amendments to the General Purpose and Federal budgets.

• Approval of amendments to the General Purpose Budget and Federal Budget
• Authorizing surplus property from Support Services
• Approval of 2021/22 Union Calendar
• Approval of 2021/22 High School Curriculum Guide
• Approval of bids, purchases, and grants from the Business department

The Board approved the 2021/22 High School Curriculum Guide and the 2021/22 Union Calendar. Additionally, amendments to both the General Purpose Budget and the Federal Budget were approved.

• Approved 2021/22 High School Curriculum Guide (11-0)
• Approved 2021/22 Union Calendar (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)
• Approved all Consent Agenda items (11-0)
• Approved minutes of the November 17, 2020 Regular Meeting (10-0, 1 abstain)

Regular Meeting

The Sumner County Board of Education will hold a regular meeting to consider approval of the 2021-2022 district calendar, amendments to the General Purpose Budget, and a memorandum of understanding for William and Martha Brown Park at Liberty Creek. The board will also conduct first readings of over 20 policies covering curriculum, instruction, grading, and testing. Routine consent agenda items include HR actions, bids, purchases, grants, and surplus property.

• Proposed 2021-2022 district calendar with three preferences; Calendar Committee recommends Preference 1
• Amendments to the General Purpose Budget (unfinished business)
• Memorandum of understanding for William and Martha Brown Park at Liberty Creek
• First readings of 21 board policies (items 3-23 grouped), including curriculum, special education, grading, and religion in the curriculum
• Recognition of Station Camp Middle School boys TMSAA State Cross Country Champions

Study Session

The Sumner County Board of Education will hold a non-voting study session on Nov 10, 2020, to discuss and receive presentations on multiple topics. Key items include a presentation on Safe Schools/Healthy Students programs, a proposed MOU for William and Martha Brown Park at Liberty Creek, the Sumner Connect Lesson Library, and the proposed 2021/22 district calendar with four options. The board will also discuss first readings of over 20 policies covering curriculum, special education, grading, and other instructional areas. No votes will be taken at this session.

• Presentation on Safe Schools/Healthy Students programs
• Presentation and MOU discussion for William and Martha Brown Park at Liberty Creek
• Discussion of proposed 2021/22 district calendar with four preference options
• First-reading discussions of 22 policies including curriculum, special education, grading, and graduation requirements
• Presentation on Sumner Connect Lesson Library

Regular Meeting

The Sumner County Board of Education adopted the regular and consent agendas, including personnel actions, bids, purchases, salary supplements, grants, and surplus property. The board approved a revision to Policy 4.600 Grading System upon first reading, waiving the second reading. It also approved amendments to the General Purpose Budget and the Federal Budget, and approved the minutes from the September 15, 2020 meeting.

• Revision to Policy 4.600 Grading System approved upon first reading with waiver of second reading
• Amendments to the General Purpose Budget approved
• Amendments to the Federal Budget approved
• Consent agenda included approval of bids & purchases, salary supplements, and grants
• Surplus property declared

The Board approved a revision to Policy 4.600 Grading System and waived the second reading. Amendments to both the General Purpose Budget and the Federal Budget were also approved. Additionally, the Board adopted the consent agenda and the minutes from the September 15, 2020 meeting.

• Approved revision to Policy 4.600 Grading System and waived second reading (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)
• Approved all Consent Agenda items
• Approved minutes of the September 15, 2020 Regular Meeting (11-0)
• Approved Regular Agenda as presented (11-0)

Study Session CANCELED

This meeting was canceled. The board had planned to discuss policy revisions from the Tennessee School Boards Association, but no decisions or discussions occurred.

• Canceled discussion of policy revisions from TSBA

Regular Meeting

The Sumner County Board of Education will hold a regular meeting including swearing in of newly elected members, election of board officers, and approval of a consent agenda covering HR, bids, purchases, and surplus property. The board will also discuss renaming a Gallatin High School sports facility, final release of retainage for Gene Brown Elementary, first readings of several personnel policies, and amendments to the General Purpose and Federal budgets.

• Election of Tim Brewer as Board chairperson and Alice Bachman as vice chairperson for 2020-21
• Discussion and action on renaming Gallatin High School sports facility after distinguished alumni
• Final release of retainage for the Gene Brown Elementary project
• First readings of Policies 5.104 (Equal Opportunity Employment), 5.115 (Assignment and Transfer), 5.106 (Application and Employment), and 5.202 (Resignation and Retirement)
• Amendments to the General Purpose Budget and Federal Budget

The Board of Education elected its chairperson and vice chairperson for the 2020-21 term. Members approved amendments to both the General Purpose and Federal budgets. The board also authorized the renaming of a sports facility at Gallatin High School.

• Elected Tim Brewer as Board Chairman (11-0)
• Elected Alice Bachman as Vice Chairman (11-0)
• Approved renaming of Gallatin High School sports facility after distinguished alumni (11-0)
• Approved final release of retainage for Gene Brown Elementary project (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)
• Approved all Consent Agenda items (11-0)
• Approved minutes of the August 18, 2020 Regular Meeting (11-0)

Study Session

The Sumner County Board of Education holds a non-voting study session to discuss the renaming of a Gallatin High School sports facility in honor of distinguished alumni. The board also reviews first readings of several personnel policies on equal opportunity, application, assignment, transfer, resignation, and retirement.

• Discussion on renaming Gallatin High School sports facility after distinguished alumni
• First reading discussion of Policy 5.104 Equal Opportunity Employment
• First reading discussion of Policy 5.106 Application and Employment of School District Personnel
• First reading discussion of Policy 5.115 Assignment and Transfer
• First reading discussion of Policy 5.202 Resignation and Retirement of Personnel

Regular Meeting

The Sumner County Board of Education held a regular meeting on August 18, 2020, approving consent agenda items including HR actions, bids and purchases, grants, and a dual enrollment agreement. The board also voted on budget amendments for the general purpose and federal budgets, and approved bids for water main extensions at Latimer Lane and Hunters Lane for the Liberty Creek project. Several policy revisions were discussed on first reading.

• Approval of bids for Latimer Lane and Hunters Lane water main extension for Liberty Creek
• Amendments to the General Purpose Budget and Federal Budget
• Approval of a dual enrollment agreement with TCAT Hartsville
• Recognition of 100-year anniversary of Women's Suffrage and Hendersonville VFW
• First-reading revisions to policies on emergency preparedness, asbestos, water testing, service animals, employee communication devices, traffic/parking, transportation, nutrition, school activities, and purchasing

The Board approved amendments to both the General Purpose and Federal budgets. Members also approved a group of 11 policy revisions upon first reading and waived the second reading. Additionally, the Board approved all items on the consent agenda and the July 21, 2020 meeting minutes.

• Approved all Consent Agenda items (11-0)
• Approved July 21, 2020 Regular Meeting minutes (11-0)
• Approved group of policy revisions (items 2-12) and waived second reading (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)

Study Session

The Sumner County Board of Education will hold a non‑voting study session on August 4, 2020. Board members will discuss proposed revisions to several district policies before any formal reading. No votes or decisions will be made at this meeting. The session is for informational discussion only.

• Revision of Policy 3.202 Emergency Preparedness Plan
• Revision of Policy 3.208 Asbestos
• Revision of Policy 3.212 District Water Testing
• Revision of Policy 3.218 Service Animals in District Families
• Revision of Policy 3.3001 Employee Use of Communication Devices

Regular Meeting

The Sumner County Board of Education will vote on a resolution to suspend board policies during the 2020-2021 school year, approve a waiver request from state testing and accountability, and revise the grading system policy. The board will also adopt the consent agenda covering human resources, business purchases, grants, surplus property, and special courses. Budget amendments for the general purpose and federal budgets are scheduled for discussion and action.

• Approval of emergency suspension of board policies for 2020-2021 (Resolution 2020-02)
• Resolution requesting waiver from state testing and accountability (Resolution 2020-03)
• Revision to Policy IHA (Grading System) waiving second reading
• Reduction of retainage for Gene Brown Elementary project from 2.5% to 1.0%
• Amendments to General Purpose Budget and Federal Budget for July 2020

The Board approved the emergency suspension of board policies for the 2020-2021 school year and a resolution requesting a waiver from state testing and accountability. Additionally, the Board approved revisions to the grading system policy and budget amendments.

• Approved Emergency Suspension of Board Policies During the 2020-2021 School Year Resolution (11-0)
• Approved resolution requesting a waiver from state testing and accountability (11-0)
• Approved revision to Policy IHA, Grading System (11-0)
• Approved reduction of retainage for Gene Brown Elementary project (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)
• Approved all Consent Agenda items including HR, Business, Support Services, Instruction, Attendance, and Director reports (11-0)
• Approved June 16, 2020 Regular Meeting minutes (11-0)

Study Session

The Sumner County Board of Education will hold a non-voting study session to receive a presentation on the SCS Pathway to Re-entry Plan. No votes are scheduled; the session is solely for discussion of the district's plan for returning to school during the COVID-19 pandemic.

• Presentation of the SCS Pathway to Re-entry Plan (discussion only, no vote)

Regular Meeting

The Sumner County Board of Education held a regular meeting on June 16, 2020, and approved a consent agenda covering HR actions, purchases, grants, surplus property, and special courses. Discussion items included a Path to Reentry Update related to COVID-19, and the board approved amendments to both the General Purpose and Federal budgets. The board also authorized a purchase of disinfecting services from Servpro for graduation ceremonies.

• Path to Reentry Update discussion with attached SCS COVID RESPONSE.pdf
• Approval of CARES Act ESSER fund purchases as part of consent agenda
• Approval of bids and purchases including various educational materials and services
• Amendments to the General Purpose Budget and Federal Budget
• Purchase and exemption from competitive solicitation for Servpro graduation disinfecting services

The board approved amendments to both the General Purpose and Federal budgets. Members also approved the 2020-21 board meeting schedule and a purchase exemption from formal competitive solicitation. All consent agenda items and the May 19, 2020, meeting minutes were approved.

• Approved 20/21 Board Meeting schedule (11-0)
• Approved purchase and exemption from formal competitive solicitation Policy DJE (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)
• Approved May 19, 2020 Regular Meeting minutes (11-0)
• Approved all Consent Agenda items (11-0)

Regular Meeting

The Sumner County Board of Education is meeting to adopt multiple budgets for fiscal year 2020/21, including the General Purpose, Federal Projects, Duke Endowment, Brown Endowment, and School Nutrition budgets. The board also considers a revision to Policy 3.304 on Outdoor Activities, approves bids and purchases, and authorizes engineering work for Hawkins Middle School. Consent agenda items include personnel actions, surplus property, and grants.

• Approval of FY 2020/21 General Purpose Budget (attached presentation)
• Approval of FY 2020/21 Federal Projects Budget
• Revision to Policy 3.304 Outdoor Activities (waiving second reading)
• Engineering work for Hawkins Middle School (consent agenda)
• Bids and purchases including Station Camp Middle marquee sign, sanitizing supplies, Madison Creek Elementary HVAC controls, custodial chemical contract, LobbyGuard kiosk

The board approved the General Purpose, Federal Projects, Duke Endowment, Brown Endowment, and School Nutrition budgets for the 2020/21 fiscal year. Members also approved budget amendments and a revision to the outdoor activities policy.

• Approved General Purpose Budget for FY 2020/21 (11-0)
• Approved Federal Projects Budget for FY 2020/21 (11-0)
• Approved Duke Endowment Budget for FY 2020/21 (11-0)
• Approved Brown Endowment Budget for FY 2020/21 (11-0)
• Approved School Nutrition Budget for FY 2020/21 (11-0)
• Approved revision to Policy 3.304 Outdoor Activities and waived second reading (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)

Budget Workshop

The Sumner County Board of Education holds a non-voting budget workshop to receive a presentation of the proposed FY 2020-21 budget. No votes or decisions are scheduled; the meeting is for discussion and information only.

• Presentation of FY 2020-21 Budget

Regular Meeting

The Sumner County Board of Education met electronically on April 21, 2020, and approved a consent agenda covering HR, business, and support services, as well as new policies and budget amendments. Key actions included adopting policies for FFCRA leave, emergency closings, and telework, approving bids for school projects, and amending the General Purpose and Federal budgets.

• Approved Policy 5.3051 (FFCRA Leave) upon first reading, waiving second reading
• Approved revision to Policy 1.8011 (Emergency Closings) upon first reading
• Approved Policy 5.1151 (Telework During Emergencies) upon first reading
• Approved bids for Ellis Middle School turn lane project
• Approved budget amendments for General Purpose and Federal budgets

The board approved bids for the Ellis Middle School turn lane and Beech High School field turf projects. Members also approved emergency policies regarding telework and FFCRA leave, as well as amendments to the General Purpose and Federal budgets.

• Approved conducting meeting via electronic means (11-0)
• Approved SCS Resolution No. 2020-01 (11-0)
• Approved Policy 5.3051 FFCRA Leave and waived second reading (11-0)
• Approved Policy 5.1151 Telework During Emergencies and waived second reading (11-0)
• Approved bids for Ellis Middle School turn lane project (11-0)
• Approved Beech High School field turf project (11-0)
• Approved final release of retainage for George Whitten Elementary project (11-0)
• Approved amendments to General Purpose and Federal budgets (11-0)

Regular Meeting

The Sumner County Board of Education met electronically on March 24, 2020, due to COVID-19. They approved a consent agenda covering HR, business, and support services items, and took action on new business including K-8 textbook adoption, naming the White House High School baseball field, and an easement on Albert Gallatin Road. The board also approved amendments to the general and federal budgets.

• Approved K-8 textbook adoption
• Approved naming of White House High School baseball field
• Approved easement on Albert Gallatin Road
• Approved amendments to General Purpose Budget
• Approved amendments to Federal Budget

The board approved K through 8 textbook adoptions and the naming of the White House High School baseball field. Members also approved budget amendments for both the General Purpose and Federal budgets. Due to COVID-19, the meeting was conducted electronically.

• Approved conducting meeting via electronic means (11-0)
• Approved Regular Agenda (11-0)
• Approved all Consent Agenda items (11-0)
• Approved February 18, 2020 meeting minutes (11-0)
• Named White House High School baseball field after Tony Long (11-0)
• Approved K thru 8 textbook adoption (11-0)
• Approved easement on Albert Gallatin Road (11-0)
• Approved General Purpose and Federal Budget amendments (11-0)

Study Session

The Sumner County Board of Education held a non-voting study session to discuss several items, including naming the White House High School baseball field, a presentation on textbook adoption, and proposed revisions to multiple policies covering emergency preparedness, asbestos, water testing, service animals, employee communication devices, student transportation, and school nutrition.

• Discussion of naming White House High School baseball field
• Presentation regarding textbook adoption
• Discussion of revisions to Policy 3.202 Emergency Preparedness Plan
• Discussion of revisions to Policy 3.400 Student Transportation Management
• Discussion of revisions to Policy 3.500 School Nutrition Management

Regular Meeting

The Sumner County Board of Education will consider adopting the 2020-2021 High School Curriculum Guide, approve multiple policy revisions on first reading, and vote on budget amendments for the General Purpose and Federal budgets. The consent agenda includes personnel actions, bids and purchases (including Beech High artificial turf field, playgrounds, shade structures, and grants), surplus property, and field trip acknowledgments.

• Discussion and action on 2020-2021 High School Curriculum Guide
• First reading of revisions to policies including IDFA Middle School Athletics, Duties and Powers of the Board, Duties of Officers, School Board Meetings, Public Hearings, Rules of Order, Recognition for Accomplishments, Policy Review, Attendance Zones, Emergency Closing, School Calendar, Use of Email, Annual Operating Budget, Revenues, Banking Services, and Inventories
• Approval of General Purpose and Federal budget amendments
• Consent agenda items: Beech High artificial turf football field preapproval, Jack Anderson Elementary playground, Howard Elementary shade structures, classroom furniture, grants (Dollar General, TVA mini grant), administrative device purchase, and surplus property
• Recognition of Student Leadership Council

The Board approved the 2020-2021 High School Curriculum Guide and amendments to both the General Purpose and Federal budgets. Members also approved a wide range of policy revisions and the TSBA renumbering system for the Board Policy Manual.

• Approved 2020-2021 High School Curriculum Guide (8-0)
• Approved revision to Policy IDFA Middle School Athletics and waived second reading (8-0)
• Approved TSBA recommendations for Board Policy Manual renumbering (8-0)
• Approved and waived second reading for policy revisions 1.101, 1.201, 1.400, 1.401, 1.405, 1.504, 1.600, 1.703, 1.8011, 1.800, 1.805, 2.200, 2.400, 2.500, and 2.702 (8-0)
• Approved amendments to the General Purpose Budget (8-0)
• Approved amendments to the Federal Budget (8-0)
• Approved all Consent Agenda items (8-0)
• Approved minutes of the January 21, 2020 Regular Meeting (8-0)

Special Called Meeting/Study Session

The Sumner County Board of Education holds a special called meeting to administer the oath of office to new District 6 member Betsy Hawkins, followed by a non-voting study session. The study session includes a presentation of the Internal School Funds Financial Report for the year ending June 30, 2019, discussion of the 2020-2021 High School Curriculum Guide, and discussions of revisions to numerous board policies prior to first reading. No votes are taken; the session is for information and discussion only.

• Swearing in of Betsy Hawkins as District 6 Board member
• Presentation of SCS Internal School Funds Financial Report for year ending June 30, 2019
• Discussion of the 2020-2021 High School Curriculum Guide
• Discussion of revisions to Policy 1.703 School Attendance Zones and Policy 2.200 Annual Operating Budget
• Discussion of revisions to multiple policies including meetings, public hearings, and rules of order

Regular Meeting

The Sumner County Board of Education held a regular meeting on January 21, 2020. They approved the consent agenda covering personnel actions, bids and purchases, salary supplements, grants, surplus property, instruction items, field trips, and attendance. They also adopted minutes from previous meetings, recognized Hannah Linn and Sam Gilbert, and voted on revisions to several personnel policies (GBK, GCAA, GBA, GBRHBA) on second reading. Amendments to the General Purpose Budget and Federal Budget were approved.

• Approval of consent agenda including bids, purchases, grants, and salary supplements
• Policy revision GBK on suspension and dismissal of personnel (second reading)
• Policy revisions GCAA (classified compensation), GBA (certified compensation), and GBRHBA (sick leave bank) on second reading
• Amendments to the General Purpose Budget and Federal Budget
• Recognition of Hannah Linn (Beech High School) and Sam Gilbert (Historic Rock Castle)

The board approved amendments to both the General Purpose and Federal budgets. Additionally, the board approved a revision to Policy GBRHBA regarding the Sick Leave Bank and passed several consent agenda items.

• Approved amendments to the General Purpose Budget (10-0)
• Approved revision to Policy GBRHBA Sick Leave Bank (10-0)
• Approved all Consent Agenda items including HR, Business, Support Services, Instruction, Attendance, and Director reports (10-0)
• Approved minutes from December 3, 2019 meeting (10-0)
• Approved minutes from January 7, 2020 meeting (10-0)
• Approved Regular Agenda as presented (10-0)

Special-Called Meeting/Study Session

The Sumner County Board of Education held a special-called meeting to consider and approve a bid for TE21 benchmark assessments, as recommended by the director. A non-voting study session followed, where the board recognized district AP scholars and discussed revisions to several personnel and compensation policies.

• Approved TE21 Benchmark assessment bid (quote attached)
• Recognized district AP scholars
• Discussed revision to Policy GBK (Suspension and Dismissal of Personnel)
• Discussed revision to Policy GCAA (Classified Personnel Compensation Guide)
• Discussed revisions to Policy GBA and Policy GBRHBA (compensation guides and sick leave bank)

The board held a special-called meeting to review bids for the TE21 Benchmark assessment. Following a recommendation from the Director, the board voted to approve the bids.

• Approved bids for TE21 Benchmark assessment (10-0)