Sumner County Schools public meetings in 2021

Regular Meeting

The Sumner County Board of Education will hold a regular meeting to discuss and vote on several items, including amendments to the general purpose and federal budgets, and approval of the 2022-2023 high school curriculum guide. The board will also consider a consent agenda covering HR actions, bids, purchases, grants, surplus property, and attendance. A recognition of the Merrol Hyde Magnet School Lady Hawks soccer team is scheduled.

• Approval of general purpose budget amendments (BA #12, #18, #14, #91) and federal budget amendment (BA #11)
• Discussion and action on the 2022-2023 High School Curriculum Guide
• Consent agenda includes bids, purchases, and grants for Liberty Creek schools, lobbyguard kiosks, and technology
• Surplus property consideration as part of support services
• Recognition of the Merrol Hyde Magnet School Lady Hawks soccer team

The board approved the 2022-2023 High School Curriculum Guide and passed amendments to both the General Purpose and Federal budgets. Additionally, the board approved all items on the consent agenda and the minutes from the November 16, 2021 meeting.

• Approved 2022-2023 High School Curriculum Guide (10-0)
• Approved amendments to the General Purpose Budget (10-0)
• Approved amendments to the Federal Budget (10-0)
• Approved all Consent Agenda items (10-0)
• Approved minutes of the November 16, 2021 Regular Meeting (10-0)
• Approved Regular Agenda as presented (10-0)

Regular Meeting

The Board of Education met to discuss final zoning for Liberty Creek schools and a revision to the grading system policy. Members also addressed multiple amendments to the General Purpose and Federal budgets.

• Final zoning for Liberty Creek elementary and middle/high schools
• Revision to Policy 4.600 Grading System
• 2022-2023 Union Elementary Calendar
• Amendments to the General Purpose Budget
• Amendments to the Federal Budget

The Board approved final zoning for Liberty Creek schools and a revision to the grading system policy. Other actions included approving the 2022-2023 Union Calendar and amendments to both the General Purpose and Federal budgets.

• Approved final zoning for Liberty Creek schools (10-0)
• Approved revision to Policy 4.600 Grading System and waived second reading (10-0)
• Approved 2022-2023 Union Calendar (10-0)
• Approved amendments to the General Purpose Budget (10-0)
• Approved amendments to the Federal Budget (10-0)
• Approved all Consent Agenda items (10-0)
• Approved October 19, 2021 Regular Meeting minutes (10-0)

Study Session

The Sumner County Board of Education holds a non-voting study session to discuss final zoning for Liberty Creek elementary, middle, and high schools, and a proposed revision to Policy 4.600 on the grading system.

• Final zoning discussion for Liberty Creek elementary, middle, and high schools
• Discussion and/or action on revision to Policy 4.600 Grading System

Regular Meeting

The Sumner County Board of Education approved several items including the purchase of additional property for White House Intermediate School, the 2022-2023 school calendar, and amendments to the general purpose and federal budgets. The board also adopted the consent agenda covering HR actions, bids and purchases, grants, surplus property, and other routine items. A recognition was made for the Ellis Middle School Beta Club.

• Approved purchase of additional property for White House Intermediate School
• Adopted 2022-2023 calendar (Preference 1) as recommended by Calendar Committee
• Approved amendments to the General Purpose Budget and Federal Budget
• Considered surplus property declaration and release of retainage for Latimer Lane & Hunters Lane Water Main Extension project
• Approved bids and purchases, grants, and HR actions via consent agenda

The Board approved the purchase of additional property for White House Intermediate School and adopted the 2022-2023 school calendar. Members also approved amendments to the General Purpose and Federal budgets.

• Approved purchase of additional property for White House Intermediate School (9-0, 1 abstain)
• Approved 2022-2023 Calendar Committee recommendation Preference 1 (10-0)
• Approved amendments to the General Purpose Budget (10-0)
• Approved amendments to the Federal Budget (10-0)
• Approved release of retainage for Latimer Lane & Hunters Lane Water Main Extension project (10-0)
• Approved September 21, 2021 Regular Meeting minutes (10-0)
• Approved all Consent Agenda items including HR, Business, Instruction, Support Services, Attendance, and Director reports (10-0)

Study Session

The Sumner County Board of Education will hold a non-voting study session to discuss three items: a district classroom technology update, an update on Liberty Creek Middle and White House Intermediate schools, and the 2022-2023 Calendar Committee recommendation, which includes three preference options and a proposed 2023-2024 calendar.

• District Classroom Technology Update
• Update regarding Liberty Creek Middle and White House Intermediate
• 2022-2023 Calendar Committee recommendation with three preference options
• Proposed 2023-2024 calendar

Regular Meeting

The Sumner County Board of Education elected Tim Brewer as chair and Tammy Hayes as vice chair for the 2021‑22 term. It approved the regular and consent agendas, including various contracts, grants, and budget amendments. The board also approved accepting the Comer Barn and a 42‑acre parcel from the county for an AG/STEM Learning Center, using general purpose school funds for future improvements.

• Election of Tim Brewer as Board chair for 2021‑22
• Election of Tammy Hayes as vice chair for 2021‑22
• Approval of bids and purchases such as the Station Camp High baseball infield turf project
• Adoption of amendments to the General Purpose and Federal Budgets
• Acceptance of Comer Barn and a 42‑acre parcel for an AG/STEM Learning Center

The Board of Education elected its chairperson and vice chairperson for the 2021-22 term. Members approved the acquisition of the Comer Barn and a 42-acre parcel for the AG/STEM Learning Center. The board also approved budget amendments and several policy revisions.

• Elected Tim Brewer as Board of Education chairperson (10-0)
• Elected Tammy Hayes as Board of Education vice chairperson (10-0)
• Approved AG/STEM Learning Center acquisition of Comer Barn and 42-acre parcel (10-0)
• Approved resolution supporting inclement weather day waiver (10-0)
• Approved revisions to Policies 5.113, 5.500, 5.605, and 5.611 (10-0)
• Approved amendments to the General Purpose Budget (10-0)
• Approved amendments to the Federal Budget (10-0)
• Approved August 17, 2021 meeting minutes (10-0)

Study Session

The Sumner County Board of Education holds a non-voting study session to discuss a resolution supporting an inclement weather day waiver, review 2020-21 student data, and consider plans for an AG/STEM Learning Center. No votes are taken during this meeting.

• Discussion of a resolution supporting inclement weather day waiver
• Presentation of 2020-21 student data
• Discussion of AG/STEM Learning Center with draft conceptual drawing

Regular Meeting

The Sumner County Board of Education approved a consent agenda including HR actions, bids, purchases, grants, and surplus property. The board also voted to extend a lease agreement with the Sumner County Highway Department for property at J.W. Wiseman. Amendments to the General Purpose and Federal budgets were adopted.

• Extension of lease agreement with Sumner County Highway Department for J.W. Wiseman property
• Approval of bids and purchases including Beech High wrestling mats, stadium audio upgrade, and Portland East Middle library furniture
• Amendments to the General Purpose Budget and Federal Budget (including ESSER funds)
• Consideration of surplus property
• 2021-22 TCAT Hartsville Agreement

The Board approved amendments to both the General Purpose and Federal budgets. Members also voted to extend a lease agreement with the Sumner County Highway Department for property at J.W. Wiseman. All consent agenda items and the July 20, 2021 meeting minutes were approved.

• Approved extension of lease agreement with Sumner County Highway Department for J.W. Wiseman property (8-0)
• Approved amendments to the General Purpose Budget (8-0)
• Approved amendments to the Federal Budget (8-0)
• Approved July 20, 2021 Regular Meeting minutes (8-0)
• Approved all Consent Agenda items (8-0)
• Approved Regular Agenda (8-0)

Study Session

The Sumner County Board of Education holds a non-voting study session to discuss an overview of ESSER 3 (federal pandemic relief funds) and after-school programming. No votes will be taken.

• ESSER 3 (federal COVID-19 relief) fund overview discussion
• After-school programming discussion

Regular Meeting

The Sumner County Board of Education approved a consent agenda covering HR actions, bids, grants, and class fees. The board extended a Crown Castle cell tower lease at Indian Lake Elementary, approved technology infrastructure bids for Liberty Creek schools, and rejected all bids for a Station Camp High School soccer facility. It also approved amendments to the General Purpose and Federal budgets.

• Approved extension of Crown Castle cell tower lease at Indian Lake Elementary
• Approved technology infrastructure bids for Liberty Creek Elementary and High School
• Rejected all bids for a soccer facility at Station Camp High School
• Approved revision to Policy 6.200 Student Attendance
• Approved amendments to the General Purpose and Federal budgets

The Board approved technology infrastructure bids for Liberty Creek Elementary and High School and extended a cell tower lease at Indian Lake Elementary. All bids for a soccer facility at Station Camp High School were rejected. The Board also approved revisions to the student attendance policy and amendments to both the General Purpose and Federal budgets.

• Approved extension of Crown Castle lease for Indian Lake Elementary cell tower (9-0)
• Approved technology infrastructure bids for Liberty Creek Elementary and High School (9-0)
• Rejected all bids for soccer facility at Station Camp High School (9-0)
• Approved revision to Policy 6.200 Student Attendance and waived second reading (9-0)
• Approved amendments to the General Purpose Budget (9-0)
• Approved amendments to the Federal Budget (9-0)
• Approved all Consent Agenda items (9-0)
• Approved minutes of the June 15, 2021 Regular Meeting (9-0)

Regular Meeting

The Sumner County Board of Education adopted its regular agenda, approved the Director of Schools employment agreement, and moved several consent agenda items. It approved contracts for architectural services for Liberty Creek Middle School and White House Intermediate School. The board also voted on revisions to multiple student policies and on amendments to the General Purpose and Federal Budgets.

• Approval of Director of Schools employment agreement (2021 Directors Employment Contract)
• Approval of contract for architectural services for Liberty Creek Middle School (LCMS Architectural Fees)
• Approval of contract for architectural services for White House Intermediate School (WHIS Architectural Fees)
• Adoption of consent agenda items: bids, purchases, grants, class fees, workers' compensation, surplus property
• Revision and first‑reading approval of several student policies (e.g., Policy 6.200 Attendance, 6.300 Disciplinary, 6.3071 Drug Education)

The Board approved the Director of Schools employment agreement and architectural services contracts for Liberty Creek Middle and White House Intermediate. Members also approved amendments to the General Purpose and Federal budgets and several student-related policy revisions.

• Approved Director of Schools employment agreement (11-0)
• Approved architectural services contract for Liberty Creek Middle (11-0)
• Approved architectural services contract for White House Intermediate (11-0)
• Approved revisions to Policies 6.200, 6.300, 6.3071, 6.312, 6.316, 6.303, and 6.402 (11-0)
• Approved revision to Policy 5.403 Drug Free Workplace (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)
• Approved all Consent Agenda items (11-0)

Regular Meeting

The Sumner County Board of Education met on May 18, 2021, to approve the FY 2021/22 General Purpose Budget, Federal Projects Budget, School Nutrition Budget, and two endowment budgets. The board also approved class fees for the 2021-22 school year, a TSBA policy maintenance contract, and the 2021/22 board meeting calendar. Additionally, members discussed a first reading of a revision to Policy 5.403 regarding the Drug Free Workplace and recognized several student athletic and academic teams.

• Approval of the FY 2021/22 General Purpose Budget
• Approval of the FY 2021/22 Federal Projects, School Nutrition, Duke Endowment, and Brown Endowment budgets
• Approval of Class Fees for the 2021-22 school year
• Approval of a TSBA Policy Maintenance Contract
• First reading of a revision to Policy 5.403 (Drug Free Workplace)

The Board approved the General Purpose, Federal Projects, School Nutrition, and Brown Endowment budgets for FY 2021/22, as well as the Duke Endowment Budget for FY 2020/21. Members also approved a revision to the Drug Free Workplace policy and a contract extension for the Director.

• Approved General Purpose Budget for FY 2021/22 (10-0)
• Approved Federal Projects Budget for FY 2021/22 (10-0)
• Approved School Nutrition Budget for FY 2021/22 (10-0)
• Approved Duke Endowment Budget for FY 2020/21 (10-0)
• Approved Brown Endowment Budget for FY 2021/22 (10-0)
• Approved 2021/22 Board meeting calendar (10-0)
• Approved first reading of Policy 5.403 Drug Free Workplace revision (10-0)
• Approved Director's Contract extension with Chairman Brewer as negotiator (10-0)

Special-Called Meeting

The Sumner County Board of Education held a special-called meeting to approve a budget and bids for the Summer Scholars Grant program. Both agenda items were approved unanimously. A non-voting budget workshop followed the meeting.

• Approved Summer Scholars Grant Program budget (Learning Camps Budget Amendment, $602 KB file)
• Approved bids and purchases for Summer Scholars Grant program, including AR Sandbox Kit and learning loss materials
• All nine board members voted in favor of both actions
• Non-voting budget workshop held after the special-called meeting

The board approved the budget for the Summer Scholars Grant Program. Additionally, the board approved the associated bids and purchases for the program.

• Approved Summer Scholars Grant Program budget (9-0)
• Approved bids and purchases for Summer Scholars Grant program (9-0)

Board Retreat

The Sumner County Board of Education is holding a non-voting retreat on April 27, 2021. The only agenda item is a presentation and discussion of board retreat topics; no decisions will be made. This is a procedural meeting with no actionable items.

• Presentation and discussion of Board Retreat topics (no vote taken)

Regular Meeting

The Sumner County Board of Education will hold a regular meeting on April 20, 2021. The agenda includes discussion and action on three new policies: student records, discrimination/harassment/bullying, and student fees. The board will also consider consent agenda items (HR, business, grants, surplus property) and amendments to general purpose and federal budgets.

• First reading of Policy 6.600 Student Records
• First reading of Policy 6.304 Discrimination, Harassment, Bullying and Retaliation
• First reading of Policy 6.709 Student Fees and Fines
• Approval of amendments to General Purpose and Federal budgets
• Consent agenda includes bids/purchases, grants, and surplus property declaration

The Board approved amendments to the General Purpose and Federal budgets, including a transfer of funds between them. Three policies regarding student records, discrimination and harassment, and student fees and fines were approved upon first reading. All consent agenda items and the March 23, 2021 meeting minutes were also approved.

• Approved Policy 6.600 Student Records upon first reading (10-0)
• Approved Policy 6.304 Discrimination, Harassment, Bullying and Retaliation upon first reading (10-0)
• Approved Policy 6.709 Student Fees and Fines upon first reading (10-0)
• Approved amendments to the General Purpose Budget (10-0)
• Approved amendments to the Federal Budget (10-0)
• Approved Transfer of Funds from General Purpose to Federal Projects (10-0)
• Approved all Consent Agenda items (10-0)
• Approved March 23, 2021 Regular Meeting minutes (10-0)

Study Session

The Sumner County Board of Education will hold a non-voting study session. They will hear a presentation on the FY 2019-20 Internal School Funds Financial Audit and discuss first readings of policies on discrimination/harassment/bullying (Policy 6.304), student records (Policy 6.600), and student fees/fines (Policy 6.709). No votes will be taken.

• Presentation of FY 2019-20 Internal School Funds Financial Audit by Blankenship CPA
• Discussion of Policy 6.304 (Discrimination, Harassment, Bullying and Retaliation) on first reading
• Discussion of Policy 6.600 (Student Records) on first reading
• Discussion of Policy 6.709 (Student Fees and Fines) on first reading

Regular Meeting

The board will consider a consent agenda covering HR, business purchases, grants, course offerings, surplus property, and policy contracts. New business includes action on bids for the Liberty Creek sewer extension project. Unfinished business includes amendments to the General Purpose Budget and Federal Budget. Reports on the educator prep program and ESSER funds are also scheduled.

• Approval of bids and purchases including paving at White House High Football Field
• Consideration of surplus property (UPDATED March 2021 - Surplus.pdf)
• Action on bids for the Liberty Creek sewer extension project
• Amendments to the General Purpose Budget (multiple attachments)
• Amendments to the Federal Budget

The board approved bids for the Liberty Creek sewer extension project and passed amendments to both the General Purpose and Federal budgets. Additionally, the board approved all items on the consent agenda and the minutes from two previous meetings.

• Approved bids for the Liberty Creek sewer extension project (10-0)
• Approved amendments to the General Purpose Budget (10-0)
• Approved amendments to the Federal Budget (10-0)
• Approved all Consent Agenda items (10-0)
• Approved minutes of the February 23, 2021 Regular Meeting (10-0)
• Approved minutes of the March 4, 2021 Special-Called Meeting (10-0)

Special-Called Meeting

The Sumner County Board of Education held a special-called meeting to discuss and approve a Building Program Update. The director recommended approval, and the board voted unanimously to carry the motion.

• Approval of Building Program Update

The board held a special-called meeting to review the Building Program Update. Following a recommendation for approval from the Director, the board voted unanimously to approve the update.

• Approved Building Program Update (10-0)

Regular Meeting

The Sumner County Board of Education will discuss and vote on several items, including approval of construction bids for the Westmoreland High School field house and first readings of multiple student policies. The board will also consider amendments to the General Purpose and Federal budgets, and approve a consent agenda covering HR actions, purchases, grants, and surplus property.

• Discussion and action on construction bids for the Westmoreland High School field house
• First reading of Policy 6.201 Compulsory Attendance Ages
• First reading of Policy 6.206 Transfers
• Amendments to the General Purpose Budget (multiple amendments attached)
• Consent agenda approval including HR report, bids/purchases, grants, special courses, surplus property, and TSBA policy maintenance contract

The board approved construction bids for the Westmoreland High School field house and passed several budget amendments. Additionally, five school policies were approved upon first reading and the consent agenda was adopted.

• Approved construction bids for Westmoreland High School field house (11-0)
• Approved first reading of Policy 6.201 Compulsory Attendance Ages (11-0)
• Approved first reading of Policy 6.206 Transfers (11-0)
• Approved first reading of Policy 6.309 Zero Tolerance Offenses (11-0)
• Approved first reading of Policy 6.405 Medicines (11-0)
• Approved first reading of Policy 6.503 Homeless Students/Students in Transition (11-0)
• Approved amendments to the General Purpose Budget (11-0)
• Approved amendments to the Federal Budget (11-0)

Study Session

The Sumner County Board of Education held a non-voting study session to discuss five policies on first reading: compulsory attendance ages, transfers, zero tolerance offenses, medicines, and homeless students. No votes were taken; the board will likely consider these for adoption at a future meeting.

• Discussion of Policy 6.201 Compulsory Attendance Ages upon first reading
• Discussion of Policy 6.206 Transfers upon first reading
• Discussion of Policy 6.309 Zero Tolerance Offenses upon first reading
• Discussion of Policy 6.405 Medicines upon first reading
• Discussion of Policy 6.503 Homeless Students/Students in Transition upon first reading

Regular Meeting

The Sumner County Board of Education will adopt the regular agenda and approve a consent agenda covering routine items such as HR reports, bids, grants, and surplus property. It will consider the minutes from the December 8, 2020 meeting and recognize the T.W. Hunter Middle School girls cross‑country champions. The board will discuss and authorize settlement of House litigation and several personnel policy items. Finally, it will approve amendments to the General Purpose Budget and the Federal Budget.

• Approval of bids and purchases, including Station Camp High Soccer Fieldhouse architect fee
• Consideration of surplus property (January Surplus)
• Settlement of House litigation authorized in executive session
• Adoption of amendments to the General Purpose Budget
• Adoption of amendments to the Federal Budget

The board approved amendments to both the General Purpose and Federal budgets. Several personnel policies were adopted with second readings waived, and the board authorized a settlement for House litigation.

• Approved General Purpose Budget amendments (9-0)
• Approved Federal Budget amendments (9-0)
• Authorized settlement of House litigation (9-0)
• Approved Policy 5.106 Application and Employment of School District Personnel (9-0)
• Approved Policy 5.108 Supervision of Support Personnel (9-0)
• Approved Policy 5.115 Assignment and Transfer (9-0)
• Approved Policy 5.202 Resignation and Retirement of Personnel (9-0)
• Approved Policy 5.403 Drug Free Workplace and Policy 5.701 Substitute Teachers (9-0)

Study Session

The Sumner County Board of Education holds a non-voting study session to discuss several personnel policies on first reading, including application/employment, supervision, assignment, resignation, drug-free workplace, and substitute teachers. The board also receives a TSBA School Board of the Year Award. No votes are taken.

• Presentation of TSBA 2020 School Board of the Year Award by Executive Director Dr. Tammy Grissom
• Discussion of Policy 5.106 Application and Employment of School District Personnel on first reading
• Discussion of Policy 5.403 Drug Free Workplace on first reading
• Discussion of Policy 5.701 Substitute Teachers on first reading
• Discussion of rescinding policies GAEA, GBAA, GCI, CB, CK, GBE, and CGA