Brownsville public meetings in 2020

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will approve routine consent agenda items, including minutes from the December 3 meeting, a proposed replat of the Beason Addition (RP20‑41), and a request to abandon 2,000 sq ft of right‑of‑way on North Logan Avenue (RA20‑10). Commissioners will also hear a staff presentation on a possible amendment to regulate shipping containers on private property. The meeting concludes with announcements of upcoming regular meeting dates.

• Approval of minutes from the December 3, 2020 workshop and regular meeting (consent agenda).
• Replat RP20‑41: Beason Addition – proposed subdivision of lots on the southeast side of West Duncan Street.
• Right‑of‑way abandonment RA20‑10: 500 block of North Logan Avenue – request to abandon 2,000 sq ft of public street.
• Staff presentation on a potential text amendment regulating the use of shipping containers on private property.
• Announcements of upcoming regular meeting dates in January and February 2021.

Parks and Recreation Advisory Board Regular Meeting

The Parks and Recreation Advisory Board will receive presentations on the City Course at the Phillips Event Center and the Park Improvement Plan. The Director's Report will cover facility visitation, the monthly event calendar, and updates on Camelot Park Bridge, Travis Bryan Midtown Park, Travis Park Baseball/Softball Complex, and Sale Park Depot. The meeting is informational with no votes scheduled; citizens may submit written comments by 9 a.m.

• Presentation on update of City Course at Phillips Event Center
• Presentation on update of Park Improvement Plan (PIP) with attached master lists
• Director's Report includes Camelot Park Bridge Project, Travis Bryan Midtown Park, Travis Park Baseball/Softball Complex, and Sale Park Depot
• Approval of minutes from September 15, 2020
• Citizens can submit written comments by email, fax, or mail by 9 a.m. meeting day

BTU Board of Directors Regular Meeting

The BTU Board will consider awarding a $12.6 million construction contract for a new Distribution Service Center complex, a $1.56 million contract for underground utility conversion on South College Ave, and a recommendation to purchase real property at 512 W. Carson St for an administration building. The board will also discuss a broadband feasibility study and receive a financial report.

• Award of $12,578,996 contract to EBCO General Contractor for Distribution Service Center complex near Atkins Power Plant
• Award of $1,561,849.18 contract to Primoris T&D Services for Phase II of South College Ave underground conversion (Villa Maria Rd to West Carson St)
• Recommendation to Bryant City Council to purchase real property at 512 W. Carson St for future BTU administration building
• Discussion on broadband feasibility study following voter approval of charter amendment allowing COB/BTU to provide broadband
• Authorization of letter to City Council requesting reimbursement resolution for bonds to fund administration building construction

Bryan Building and Standards Regular Meeting

The Bryan Building and Standards Commission will hold public hearings on seven properties to determine if they should be declared unsafe and ordered vacated, repaired, secured, or demolished. Cases include 1600 Finfeather Road, 326 Waco Street, 1404 Carver Street, 5955 Lynette Drive, 2201 Leonard Road #16, 905 Briar Cliff Drive, and 3500 Colson Road. The meeting also includes procedural items and staff announcements about future meetings.

• Case #2397 - 1600 Finfeather Road; owner Debbie Krenek
• Case #2399 - 326 Waco Street; owner Doris Kennard
• Case #2400 - 1404 Carver Street; owner Noe Mancera
• Case #2404 - 5955 Lynette Drive; owner Frank Dominguez
• Case #2405 - 2201 Leonard Road #16; owner Edgar Alvarez

Community Development Advisory Committee Regular Public Hearing and Meeting

The Community Development Advisory Committee will hold a public hearing and meeting to discuss and recommend allocation of $603,226 in CDBG-CV3 CARES Act funding for local coronavirus pandemic needs. Proposed allocations include $259,388 (43%) for Public Service Agency Program Assistance, $253,355 (42%) for Emergency Working Capital, and $90,483 (15%) for Administrative Expenses. The committee will also review and approve minutes from November 19, 2020.

• Public hearing on $603,226 CDBG-CV3 CARES Act funding allocation
• Proposed $259,388 for Public Service Agency Program Assistance (43%)
• Proposed $253,355 for Emergency Working Capital Special Economic Development (42%)
• Proposed $90,483 for Administrative Expenses (15%)
• Review and approval of November 19, 2020 meeting minutes

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The board will convene in executive session to discuss legal advice and negotiations for a 30-acre land sale and incentives at Texas Triangle Park. In open session, they will consider renewing a grazing lease, amending a purchase agreement, authorizing surface waiver negotiations, and extending a contract with Quest Site Solutions. They will also approve engagement letters for financial statement preparation and audit services.

• Renewal of grazing lease with Larry Lero for 2021
• Amendment to Purchase and Sale Agreement with 42 Real Estate, LLC
• Authorize Mike Gentry to negotiate surface waivers on Phase I and II of Texas Triangle Park
• Contract extension with O'Neal Inc. (Quest Site Solutions) to September 11, 2021
• Letter of engagement with Ingram, Wallis & Co. for FY 2020 audit

The Board of Directors approved a grazing lease renewal and authorized the acquisition of surface waivers for the Texas Triangle Park. The Board also extended a contract with Quest Site Solutions and engaged two firms for financial statements and auditing.

• Approved grazing lease renewal with Larry Lero for Jan 1, 2021 to Dec 31, 2021 (7-0)
• Authorized Mike Gentry to negotiate and acquire surface waivers on Phase I and II of Texas Triangle Park (7-0)
• Approved contract extension with Quest Site Solutions to March 11, 2021 (7-0)
• Approved engagement of Thompson, Derrig & Craig, P.C. for financial statements (7-0)
• Approved engagement of Ingram, Wallis & Co., P.C. for audit of year ended Sept 30, 2020 (7-0)
• Approved 'tilt-wall' construction of facility subject to City ordinances (7-0)
• Approved minutes from October 15, 2020 meeting (7-0)

Bryan Historic Landmark Commission Regular Meeting

The Bryan Historic Landmark Commission will conduct public hearings and vote on three Certificates of Appropriateness for exterior alterations in historic districts. Items include roof, siding, and window work at 609 East 32nd Street; a projecting sign at 203-205 South Main Street; and an amendment to leave the brick facade unpainted at 206 West 26th Street. The consent agenda includes approval of November 11, 2020 minutes and setting 2021 regular meeting dates.

• Certificate of Appropriateness HLC20-12 for roof, siding, and new windows at 609 East 32nd Street in the East Side Historic District
• Certificate of Appropriateness HLC20-13 for a projecting sign at 203-205 South Main Street
• Certificate of Appropriateness HLC20-14 to amend a prior approval to leave the brick facade unpainted at 206 West 26th Street
• Consent agenda: approval of minutes from November 11, 2020 regular meeting
• Consent agenda: approval of 2021 regular meeting dates (January 13 and February 10)

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings on a conditional use permit for nine townhomes on Lynn Drive and a variance to lot depth standards for the Majestic Pointe subdivision. Consent agenda items include master plans for Traditions Subdivision Phases 35-37 (64.71 acres) and Hunter's Crossing Estates (345 acres), along with the final plat for Hunter's Crossing Phase 1. The meeting also includes procedural items such as approval of minutes and 2021 meeting dates.

• Conditional Use Permit CU20-06: Request to allow nine townhomes on 0.83 acres at 209-217 Lynn Drive, zoned RD-5
• Planning Variance PV20-16: Request for 0.92-foot and 13.15-foot variances from minimum 100-foot lot depth for two lots in Majestic Pointe Subdivision on Old Hearne Road
• Master Plan MP20-07: Traditions Subdivision Phases 35-37, 64.71 acres west of South Traditions Drive, east of Riverside Parkway
• Master Plan MP20-04: Hunter's Crossing Estates Subdivision, 345 acres near FM 2776 and Wilcox Lane (partly in ETJ)
• Final Plat FP20-05: Hunter's Crossing Estates Phase 1, 27.01 acres on Wilcox Lane (ETJ)

Bryan Planning and Zoning Commission Workshop Meeting

The Bryan Planning and Zoning Commission will hold a workshop meeting to discuss the North of Northgate experience district in Midtown. No action will be taken; the session includes staff presentations and public questions. The meeting may be held in-person, teleconference, or Zoom due to COVID-19 precautions.

• Staff presentation and discussion on the North of Northgate experience district in Midtown
• Upcoming regular meeting dates: December 17, 2020 and January 21, 2021 (noon), and January 7 and February 4, 2021 (evening)

Bryan Commerce & Development, Inc., Board of Directors Meeting

The Bryan Commerce & Development Board will meet via teleconference to discuss legal advice, real estate, and personnel in executive session, then consider a consent agenda that includes a resolution for a Chapter 380 Economic Development Agreement for the Lake Walk Innovation Center at 3891 South Traditions Drive. The consent agenda also includes approval of minutes from previous meetings.

• Resolution to enter into a Chapter 380 agreement for Lake Walk Innovation Center development (3891 South Traditions Drive)
• Executive session for legal advice on Performance Agreement with Advent GX and Lake Walk Innovation Center agreement
• Executive session discussion on possible sale/lease of property in south and west Bryan
• Executive session discussion on appointment of Vice President of BCD
• Executive session on economic development incentives for Lake Walk Innovation Center

The Board of Directors appointed Buppy Simank as Vice President. The Board also approved a Chapter 380 Economic Development Agreement for the Lake Walk Innovation Center and approved the minutes from October 13 and November 12, 2020.

• Appointed Buppy Simank as BCD Vice President (7-0)
• Approved minutes from October 13, 2020, and November 12, 2020 (7-0)
• Adopted Resolution No. BCD-14 for Chapter 380 Economic Development Agreement for Lake Walk Innovation Center at 3891 South Traditions Drive (7-0)

Bryan Planning and Zoning Commission Regular Meeting

The Commission will review several land development items including street abandonments, replats, and master plans. Staff will also present a discussion regarding the Urban Tree Canopy and its benefits to the City of Bryan.

• Street and Alley Abandonment RA20-05: 0.03-acre portion of North Parker Avenue and 0.04 acres of public alley
• Replat RP20-17: 0.35 acres at West Martin Luther King Jr. Street and North Parker Avenue
• Master Plan MP20-01: 26.32 acres for Foxwood Crossing Subdivision near Jones Road
• Final Plat FP20-12: 12.94 acres for Foxwood Crossing Subdivision Phase 1
• Final Plat FP20-13: 14.43 acres for Austin's Colony Subdivision Phase 22A

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The board will convene in executive session to discuss legal advice and negotiations for a 30-acre land sale at Mikulin Road and State Highway 6, a 20-acre tract in Texas Triangle Park Phase I, and economic development incentives. Following that, they will consider action on a grazing lease renewal, a contract extension with O'Neal Inc., and engagement letters for financial statements and audit.

• Executive session: legal advice and negotiations for a 30-acre sale at SW corner of Mikulin Road and SH 6 Frontage Road, Bryan
• Executive session: real estate negotiations for contract to sell land in Phases 1 and 2 of Texas Triangle Park
• Executive session: deliberation of financial or other incentive to a business prospect at Texas Triangle Park
• Consider renewal of grazing lease with Larry Lero for Jan 1 – Dec 31, 2021
• Consider contract extension with O'Neal Inc. (Quest Site Solutions) to Sept 11, 2021

Community Development Advisory Committee Regular Public Hearing and Meeting

The Community Development Advisory Committee will hold a public hearing on a new allocation of $603,266 in CDBG-CV3 funds, including waivers and potential uses. Following the hearing, the committee may take action on community development programs such as housing rehabilitation, minor repair, and public service agency programs.

• Public hearing on new allocation of $603,266 in CDBG-CV3 funds (coronavirus relief)
• Possible action on Housing DPA and Minor Repair Programs
• Possible action on Housing Rehabilitation/Reconstruction Program
• Possible action on Public Service Agency Programs
• Recognition of conflict of interest affidavits

Bryan College Station Library System Advisory Board Meeting

The Bryan College Station Library System Advisory Board will hold a routine meeting via Zoom. Agenda items include approval of minutes, a presentation of monthly statistics, and the librarian's report. No major decisions or financial actions are scheduled.

• Presentation of monthly library statistics for discussion
• Librarian's report by Director Beatrice Saba
• Approval of minutes from previous meeting
• All library branches closed on January 18, 2021 for Martin Luther King Jr. Day
• Future advisory board meetings set for January 20 and March 17, 2021

Bryan Historic Landmark Commission Regular Meeting

The Bryan Historic Landmark Commission will consider two Certificates of Appropriateness for exterior alterations to properties in the East Side Historic District: a shingle color change at 815 East 30th Street and wood trim repairs, fence construction, and paint updates at 616 East 31st Street. The meeting also includes approval of previous minutes, staff announcements, and future agenda items.

• Certificate of Appropriateness HLC20-10: shingle color modification at 815 East 30th Street
• Certificate of Appropriateness HLC20-11: exterior wood repairs, fence, and paint at 616 East 31st Street
• Approval of minutes from October 14, 2020 meeting

Bryan Business Council Regular Meeting

The Bryan Business Council voted to sell its leasehold estate at Coulter Field to Shoreline Consulting, LLC and approved an earnest money contract with Kenneth Lawson for remaining property at Bryan Industrial Park. The council also authorized a $2,000 payment to The Arkitex Studio for D-BAT site work and set the 2021 regular meeting schedule. An executive session was held to discuss economic incentives and real estate negotiations.

• Sell leasehold estate at Coulter Field to Shoreline Consulting, LLC
• Earnest money contract for remaining Bryan Industrial Park property with Kenneth Lawson
• Authorize $2,000 payment to The Arkitex Studio for D-BAT site and building layout
• Set 2021 regular meeting schedule
• Approved minutes and general ledger report from Thompson, Derrig & Craig

The Bryan Business Council approved the sale of its leasehold estate at Coulter Field to Shoreline Consulting, LLC and an earnest money contract for property at the Bryan Industrial Park. The council also authorized a $2,000 payment for site plan work and set the 2021 meeting schedule.

• Approved sale of leasehold estate at Coulter Field to Shoreline Consulting, LLC
• Approved earnest money contract with Kenneth Lawson for remaining property at Bryan Industrial Park (10-0, 1 abstain)
• Authorized $2,000 payment to The Arkitex Studio for D-BAT site and building layout
• Approved 2021 regular meeting schedule
• Approved October 19, 2020 meeting minutes
• Accepted General Ledger Report from Thompson, Derrig & Craig

BTU QSE Board of Directors Annual Meeting

The BTU QSE Board of Directors will meet via video-conference on November 9, 2020. The agenda includes approval of minutes from the previous meeting and an executive session to discuss electric utility competitive matters under Texas Government Code Section 551.086. Open session action may follow if needed. The meeting is largely procedural with a focus on closed-session discussions.

• Executive session for electric utility competitive matters under Texas Govt Code 551.086
• Approval of minutes from August 10, 2020, board meeting
• Next board meeting scheduled for February 8, 2021
• Meeting held via Zoom due to COVID-19, with public comments accepted in writing by 2:00 PM on meeting day

BTU Board of Directors Regular Meeting

The BTU Board will vote on three construction contracts, including a $994,071.25 contract for Phase 1A of the overhead-to-underground conversion of Texas Avenue. The board will also receive financial reports for FY2020 and discuss an update on the proposed new BTU Administration Building.

• Consider contract up to $994,071.25 with Echo Powerline Holdings for Phase 1A of overhead-to-underground conversion of Texas Ave from SH 21 to E. 15th St.
• Consider contract up to $235,614.54 with Primoris T&D Services for FY21 CIP electric construction projects.
• Consider contract up to $317,807.10 with Valmont Utility for steel poles for the Leonard Road project.
• Presentation of non-competitive financial report showing FY2020 net revenues $3.717M above budget for City system.
• Discussion and update on proposed new BTU Administration Building at West Carson St and Bomber Dr.

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings and consider recommendations to the City Council on three rezoning requests, two ordinance text amendments, and a variance. Consent agenda items include a right-of-way abandonment and a replat. All actions are subject to final approval by the City Council except the variance, which is decided by the Commission.

• Rezoning of 62.131 acres from PD-M and A-O to PD-H for Traditions Subdivision Phases 35-37 near Club Drive and Texas A&M Health Science Center
• Rezoning of 6.83 acres to reduce minimum home size from 2,200 to 2,000 sq ft for Stonebrier Subdivision Phase 2 at FM 1179 and Riverstone Drive
• Rezoning of 1.075 acres from Office District to Residential District-5000 at 1800 Groesbeck Street
• Variance request for a 4.5-foot side setback reduction to legitimize a shed and carport at 1511 Una Avenue
• Amendments to Chapter 130 (modular home standards) and Chapter 62 (reducing minimum setbacks from 7.5 to 5 feet in certain districts)

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting of the Bryan Planning and Zoning Commission, not a regular meeting. The agenda includes staff announcements of upcoming regular meeting dates and a review of agenda items for the November 5 regular meeting, but no action will be taken. All items are procedural.

• Upcoming noon regular meeting dates: November 19 and December 17, 2020
• Upcoming evening regular meeting dates: December 3, 2020 and January 7, 2021
• Review of agenda items for the November 5 regular meeting (questions only, no action)
• Future agenda items may be requested by commission members

City of Bryan Audit Committee Regular Meeting

The Audit Committee will discuss and possibly approve minutes from August 24, 2020, and receive an update on the audit plan from Baker Tilly. The Committee will also review adopted changes to the City of Bryan Financial Management Policy Statements and consider future meeting dates. The agenda includes routine recognition of conflict of interest affidavits.

• Recognition of conflict of interest affidavits per state law
• Approval of August 24, 2020, Audit Committee minutes
• Status update on the Audit Plan by Baker Tilly
• Discussion of adopted changes to the City of Bryan Financial Management Policy Statements
• Discussion of future Audit Committee meeting dates

Bryan Building and Standards Regular Meeting

The Bryan Building and Standards Commission will hold public hearings on seven properties deemed unsafe, including 907 Cole Street, 2002 Avenue C, 720 Fairview Avenue, 807 South Coulter Drive, 1207 Suncrest Street, 2319 Old Hearne Road #5, and 1800 Carter Creek Parkway. The commission will also go into executive session to discuss a settlement appeal concerning 907 Cole Street. Residents may testify at the hearings.

• Public hearing on Case #2367 – 907 Cole Street, also subject of executive session for appeal settlement.
• Public hearing on Case #2197 – 2002 Avenue C (owner: Edward & Diana Casares).
• Public hearing on Case #2388 – 720 Fairview Avenue (owners: Ted Wilson Strong & Reginald Palmer).
• Public hearing on Case #2389 – 807 South Coulter Drive (owners: Lorace E. Jr. & Diana Catterson).
• Public hearings on Cases #2393 (1207 Suncrest Street), #2398 (2319 Old Hearne Road #5), and #2376 (1800 Carter Creek Parkway).

City of Bryan Animal Center Advisory Committee Meeting

The Animal Center Advisory Committee will discuss and possibly recommend alternative language for the term 'no-kill'. Staff will provide an update on future goals and plans for the Bryan Animal Center. The committee will also consider approving previous minutes and scheduling future meetings.

• Discussion and possible action to recommend alternative language for the term 'no-kill'
• Update by staff on future goals and plans for the Bryan Animal Center
• Approval of minutes from September 17, 2020 meeting
• Discussion of possible future agenda topics
• Consideration and possible action to schedule next meeting on Thursday, January 21, 2021

Bryan Business Council Regular Meeting

The Bryan Business Council will vote to authorize its President to execute a purchase‑and‑sale agreement and related deeds for the properties at 3600 and 3710 Old College Road. The meeting also includes a funding agreement with the City of Bryan, presentations on the BISD bond election, a joint marketing campaign with BISD and the city, and an update on the Downtown Gameday Shuttle. Several items will be handled in executive session, including potential economic‑development incentives and legal advice on real‑estate contracts.

• Authorize President to execute purchase‑and‑sale agreement for 3600 and 3710 Old College Road
• Approve funding agreement with the City of Bryan (FY21)
• Presentation on upcoming BISD bond election
• Update on joint marketing campaign with BISD and City of Bryan
• Downtown Gameday Shuttle update

The Bryan Business Council authorized the sale of properties at 3600 and 3710 Old College Road and the remaining property in the Bryan Industrial Park. The Board also approved a $50,000 funding agreement from the City of Bryan for FY2021 administrative costs.

• Approved sale of properties at 3600 and 3710 Old College Road
• Approved Letter of Intent to sell remaining property in Bryan Industrial Park
• Authorized negotiation to sell ground lease interest at Coulter Field
• Approved $50,000 funding agreement from City of Bryan for FY2021 administrative costs
• Approved September 14, 2020 meeting minutes
• Accepted General Ledger Report from Thompson, Derrig & Craig

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The board will consider authorizing the sale of approximately 47 acres in Phase I of the Texas Triangle Park to 42 Real Estate, LLC, after discussing related legal advice, real estate negotiations, and economic development incentives in executive session. Also on the agenda: appointing members to the Architectural Control Committee and hearing an update on site certification with Quest Site Solutions.

• Authorize President to execute a purchase and sale agreement with 42 Real Estate, LLC for ~47 acres in Phase I of Texas Triangle Park
• Discuss real estate contract legal advice under Texas Gov't Code §551.071
• Discuss real estate negotiations for Phases 1 and 2 of Texas Triangle Park under §551.072
• Deliberate economic development incentive offer to a business prospect at Texas Triangle Park under §551.087
• Consider appointing members to the Architectural Control Committee for Texas Triangle Park

The Board approved a purchase and sale agreement for approximately 47 acres of land in Phase 1 of the Texas Triangle Park. Members were appointed to the park's Architectural Control Committee, and additional funding was approved for site certification work.

• Authorized President to execute purchase and sale agreement with 42 Real Estate, LLC for ~47 acres in Phase 1 of Texas Triangle Park (5-0)
• Appointed Andrew Nelson, Greg Owens, and Mark Humphrey to the Architectural Control Committee (5-0)
• Approved up to $2,000 for additional expenditures to complete site certification work with Quest Site Solutions (5-0)
• Approved minutes from the September 17, 2020 Regular Meeting (5-0)

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will approve the minutes from the October 1, 2020 meetings. It will then adopt the consent agenda, which contains routine approvals such as the Highland Hills Phase 2 replat and the Traditions Subdivision Phase 8A final plat. Staff will present on adult entertainment use in the Industrial District and give a development update. The meeting will conclude with staff announcements and future agenda planning.

• Approval of minutes from the workshop and regular meetings on October 1, 2020
• Consent agenda approval of Replat RP20-35: Highland Hills – Phase 2 (5.9 acres at Wildflower and Hillpoint Drives)
• Consent agenda approval of Final Plat FP20-18: The Traditions Subdivision – Phase 8A (6.89 acres at Persimmon Ridge Court between West Villa Maria Road and North Traditions Drive)
• Staff presentation on adult entertainment use in the Industrial District (I)
• Development update by Lauren Hovde, Development Administrator for the City of Bryan

Community Development Advisory Committee Regular Public Meeting

The Community Development Advisory Committee will meet virtually to discuss and potentially take action on several community development programs, including housing repair, homebuyer assistance, economic development, and rental assistance. The meeting also includes citizen comment period and approval of prior minutes.

• Presentation and discussion on Minor Repair Program and Homebuyer's Assistance Program
• Presentation and discussion on Major Rehabilitation/Reconstruction Program
• Presentation and discussion on Housing Developments and Infill Housing Program
• Presentation and discussion on Economic Development Program and Tenant Based Rental Assistance Program
• Presentation and discussion on Administrative, Public Services, Public Facilities/Infrastructure Programs and CDBG CARES

Bryan Historic Landmark Commission Regular Meeting

The Bryan Historic Landmark Commission will hold a regular meeting with two public hearings on Certificates of Appropriateness for exterior alterations at 206 West 26th Street (brick facade repair and new awning) and 613 East 32nd Street (brick facade and trim color changes). The agenda also includes approval of minutes from August 26, 2020, and staff announcements. The meeting may be held teleconference, Zoom, or in-person with social distancing due to COVID-19.

• Certificate of Appropriateness HLC20-08 for exterior alterations at 206 West 26th Street (brick facade repair, new awning)
• Certificate of Appropriateness HLC20-09 for exterior alterations at 613 East 32nd Street (brick facade and trim color changes)
• Approval of minutes from Special Meeting on August 26, 2020
• Upcoming meeting dates: November 11 and December 9, 2020
• Public hearing method contingent on COVID-19 declarations (teleconference, Zoom, or in-person)

BTU Board of Directors Regular Meeting

The BTU Board of Directors will meet via video conference to consider a consent agenda containing several contracts for electrical infrastructure projects. Key items include approval of easement assignments with College Station Utilities, a pole inspection contract for $244,509.65, and multiple contracts for undergrounding projects on Texas Avenue and South College Avenue, including a $908,117 engineering contract. The board will also receive a safety report.

• Partial assignment of eight BTU easements to College Station Utilities for new distribution feeder near Traditions Subdivision.
• Contract with Osmose Utilities Services for FY21 distribution pole inspection, $244,509.65.
• Contract with Seven Arrows Land Staff for Phase II Texas Ave undergrounding easements, $203,437.
• Contract with Seven Arrows Land Staff for Phase III South College Ave undergrounding easements, $275,000.
• Contract with POWER Engineers for Phase III South College Ave undergrounding engineering, $908,117.

Bryan Planning and Zoning Commission Workshop Meeting

The commission held a workshop to hear a staff presentation on how current public‑infrastructure capacity affects new development proposals. No decisions were made. Staff also announced upcoming regular meeting dates in October, November and December.

• Staff presentation on existing public‑infrastructure capacity and its impact on new development proposals (discussion only, no action)
• Announcement of noon regular meeting on October 15, 2020 at 12 pm in Council Chambers
• Announcement of noon regular meeting on November 19, 2020 at 12 pm in Council Chambers
• Announcement of evening regular meeting on November 5, 2020 at 5/6 pm in Council Chambers
• Announcement of evening regular meeting on December 3, 2020 at 5/6 pm in Council Chambers

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings on two rezoning requests and two conditional use permits. They will also vote on a consent agenda including a replat of the Bryan Industrial Sites. The commission makes recommendations on zoning changes, with final approval by City Council, and has final authority on conditional use permits.

• Replat RP20-34: Bryan Industrial Sites, 28.48 acres near Fountain Avenue (604, 614 Atkins St & 2301 Fountain Ave)
• Rezoning RZ20-22: 1.95 acres at 1824 Chakett Court from SC-R to Planned Development – Housing (PD-H)
• Rezoning RZ20-24: Amendment to Planned Development – Mixed Use on 10.29 acres along West Villa Maria Road
• Conditional Use Permit CU20-08: Nightclub or tavern ≤5,000 sq ft at 101 South Texas Avenue (C-2 zoning)
• Conditional Use Permit CU20-09: 1,600 sq ft storage building on residential land at 4000 Austin's Crossing

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The board approved the FY2021 budget and ratified a $2,035 expense for mineral title review. In executive session, they discussed legal advice, potential sale of real estate, and economic incentives for the Texas Triangle Park.

• Approved FY2021 budget
• Ratified $2,035 expense to Sbar Land Services for mineral title and well review on 191.81 acres
• Executive session to discuss legal advice on broker's agreement for Texas Triangle Park Phases 1 & 2
• Executive session on real estate negotiations for possible sale of Texas Triangle Park land
• Executive session on offering financial incentive to a business prospect at Texas Triangle Park

The Board approved the Fiscal Year 2021 budget and authorized the President to negotiate and sign a broker agreement for the Texas Triangle Park. Additionally, the Board ratified a payment for mineral title and well review services.

• Authorized President to negotiate and sign broker agreement for Texas Triangle Park (6-0)
• Approved Fiscal Year 2021 budget and amendment of FY2020 budget for site certification work (6-0)
• Ratified expense not to exceed $2,035.00 to Sbar Land Services, LLC for Texas Triangle Park mineral title and well review (6-0)
• Approved minutes from August 20, 2020 meeting (6-0)

Community Development Advisory Committee Regular Public Meeting

The Brownsville Community Development Advisory Committee will approve the minutes from the June 25, 2020 meeting and recognize affidavits filed under the state conflict‑of‑interest law. The committee will hear brief public comments and present discussions on several programs, including the Minor Repair and Homebuyer's Assistance Program, the Major Rehabilitation/Reconstruction Program, the Housing Developments and Infill Housing Program, the Economic Development and Tenant‑Based Rental Assistance Program, and the Administrative/Public Services and CDBG CARES program.

• Approval of minutes from the June 25, 2020 meeting
• Recognition of affidavits filed under state conflict‑of‑interest law
• Hear Citizens – each speaker limited to three minutes
• Presentation on Minor Repair Program and Homebuyer's Assistance Program
• Presentation on Major Rehabilitation/Reconstruction Program

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold a public hearing on proposed amendments to Chapters 62 (Land and Site Development) and 118 (Traffic and Vehicles) of the City Code, covering definitions, site plans, parking, drive-thrus, speed limits, and more. The consent agenda includes approval of minutes and a final plat for the 84.9-acre Great Escapes at Bryan Subdivision on Leonard Road. A staff presentation and discussion on 5-foot setbacks is also scheduled.

• Public hearing on amendments to Chapter 62 (Land and Site Development) and Chapter 118 (Traffic and Vehicles) of the City of Bryan Code of Ordinances
• Final plat approval (FP19-26) for Great Escapes at Bryan Subdivision, 84.9 acres on the 4600 block of Leonard Road
• Staff presentation and discussion regarding 5-foot setbacks
• Approval of minutes from the September 3, 2020 workshop and regular meetings
• Recognition of conflict of interest affidavits under state law

City of Bryan Animal Center Advisory Committee Meeting

The Committee will receive an update on how COVID-19 has affected Animal Services, review year-to-date activity and fiscal year finances, and discuss partnerships, fosters, rescues, and special events. They will also consider approving the May 7, 2020 minutes and scheduling the next meeting for January 21, 2021.

• Update on COVID-19 impact on Animal Services
• Year-to-date Animal Activity Report and Fiscal Year Financial Review
• Partnerships, Fosters, and Rescues report
• Special Events update (adoption events and marketing strategies)
• Approval of May 7, 2020, meeting minutes

Bryan College Station Library System Advisory Board Meeting

This is a routine meeting of the Bryan College Station Library System Advisory Board. The board will consider approval of minutes from the previous meeting, receive a presentation of monthly usage statistics from three library locations, and hear a report from the library system director. No votes on ordinances, rezoning, or contracts are scheduled.

• Approval of minutes from the July 2020 meeting
• Presentation of monthly statistics for Carnegie, Mounce, and Ringer libraries (July and August 2020)
• Librarian's report from Director Beatrice Saba

The board approved the minutes from the previous meeting with one correction. The meeting primarily consisted of reports on extended library hours, monthly statistics, and current programming updates.

• Approved previous meeting minutes (Passed)

AMENDED - Bryan Commerce & Development, Inc., Board of Directors Meeting

The board will hold an executive session to discuss legal advice regarding Advent GX and real estate in west Bryan, then consider a consent agenda including a $225,000 performance agreement with Traditions Acquisition Partnership to support FUJIFILM DB's expansion in the BioCorridor. Citizens may submit written comments on agenda items.

• Approval of a $225,000 performance agreement with Traditions Acquisition Partnership for FUJIFILM DB's 60,000 sq ft campus expansion in the BioCorridor
• Executive session for legal advice on performance agreement with Advent GX and consent agenda item 4B
• Executive session for discussion of real estate in west Bryan (possible sale, lease, conveyance, or purchase)
• Approval of minutes from the August 11, 2020 meeting
• Citizens may submit written comments via email, fax, or mail by 9:00 a.m. on meeting day

The Board of Directors approved the minutes from the August 11, 2020 meeting and a performance agreement with Traditions Acquisition Partnership, L.P. No action was taken on items discussed during the executive session.

• Approved minutes from August 11, 2020 meeting (6-1)
• Approved performance agreement with Traditions Acquisition Partnership, L.P. (6-1)

Parks and Recreation Advisory Board Regular Meeting

The Parks and Recreation Advisory Board will discuss and possibly act on proposed changes to the department's Schedule of Fees. The board will also hear a Director's Report covering updates on Edgewater Park, Camelot Park Bridge, Travis Bryan Midtown Park, and Sue Haswell Park playground. Procedural items include approval of June 2020 minutes and public comments.

• Presentation, discussion, and possible action on changes to Parks and Recreation's Schedule of Fees.
• Director's Report with updates on Edgewater Park Project, Camelot Park Bridge Project, Travis Bryan Midtown Park, and Sue Haswell Park playground.
• Approval of minutes from June 16, 2020.
• Public comments accepted in writing by 9:00 a.m. on meeting day.

BTU Board of Directors Regular Meeting

The BTU Board of Directors meets via video-conference to discuss a strategic plan presentation from Hometown Connections, following an audit recommendation. The board will also consider consent agenda items including easement releases for Chick-Fil-A and the City of College Station, and a $392,000 contract for electric distribution relocation. Regular session items include votes on two major contracts: $1,760,765.89 with Echo Powerline for FY21 capital projects and $1,203,859.09 with MBCM Management for site reclamation. A financial report showing net revenues and capital spending through July will be presented.

• Presentation of BTU's Strategic Plan by Hometown Connections
• Release of easement for Chick-Fil-A at Briarcrest Drive and Freedom Boulevard and partial release of 13 easements for City of College Station
• Approval of $392,000.90 contract with Bayer Construction for electric distribution facility relocation
• Approval of $1,760,765.89 contract with Echo Powerline for FY21 capital improvement projects
• Approval of $1,203,859.09 contract with MBCM Management for Distribution Service Center site reclamation

Bryan Business Council Regular Meeting

The Bryan Business Council voted to release Hospice Brazos Valley from its lease at 3710 Old College Avenue and forgive September 2020 rent. It also approved up to $10,000 for a Downtown Gameday Shuttle with the City of Bryan. The board held an executive session to discuss economic development incentives for a business prospect at properties on Old College Road and Main Street. Consent items included approval of August minutes and the general ledger report.

• Released Hospice Brazos Valley from lease at 3710 Old College Avenue and forgave September 2020 rent
• Approved up to $10,000 for Downtown Gameday Shuttle with City of Bryan
• Executive session to discuss economic development incentives for properties at 3600 Old College Road, 3710 Old College Road, and 201 Main Street
• Heard update on joint marketing campaign with BISD
• Future agenda item: consider one-year extension of Chapter 380 agreement with City of Bryan

The Bryan Business Council approved releasing Hospice Brazos Valley from its lease and forgiving September 2020 rent. The board also committed up to $10,000 for the Downtown Gameday Shuttle, a reduction from the original $12,000 budget due to COVID-19 uncertainty.

• Approved release of Hospice Brazos Valley from lease at 3710 Old College Ave. and forgiveness of September 2020 rent
• Approved funding up to $10,000 for the Downtown Gameday Shuttle with the City of Bryan
• Approved minutes from the August 17, 2020 meeting
• Accepted General Ledger Report from Thompson, Derrig & Craig

Bryan Planning and Zoning Commission Workshop Meeting

The Bryan Planning and Zoning Commission will hold a workshop meeting with no votes. The main item is a staff presentation and discussion on proposed updates to Chapters 62 (Land and Site Development) and 118 (Traffic and Vehicles) of the Bryan Code of Ordinances. Other items are procedural, including meeting date reminders and review of future agenda items.

• Staff presentation and discussion on proposed updates to Code of Ordinances Chapters 62 (Land and Site Development) and 118 (Traffic and Vehicles)
• Upcoming regular meetings: September 17 and October 15 (noon), October 1 and November 5 (evening)
• Review of agenda items for regular meeting of September 3
• Future agenda items may be requested by commission members

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings and make recommendations on one rezoning request and two proposed code ordinance amendments. The rezoning would change 29.99 acres at 2901 Old Hearne Road from Agricultural-Open to Planned Development-Housing. Proposed amendments include reducing minimum side and rear setbacks from 7.5 to 5 feet for certain districts, and revising landscaping regulations to incentivize tree preservation and ban invasive species.

• Rezoning RZ20-18: 29.99 acres at 2901 Old Hearne Road from A-O to PD-H for housing
• Replat RP20-21: Midway Place Addition, 0.55 acres at 304 Sulphur Springs Road
• Proposed setback reduction from 7.5 ft to 5 ft for certain zoning districts
• Proposed landscaping code amendments to protect old growth trees and remove invasive species
• Public hearings on all three action items

Bryan Historic Landmark Commission Special Meeting

The Bryan Historic Landmark Commission will hold a special meeting to consider three Certificates of Appropriateness for exterior alterations at historic properties. Items include facade updates and a new sign at 108 South Main Street, brick repair and awning at 206 West 26th Street, and exterior painting at 805 West 27th Street. The meeting also includes approval of prior minutes and routine consent items.

• Certificate of Appropriateness HLC20-05 for exterior alterations and new wall sign at 108 South Main Street
• Certificate of Appropriateness HLC20-06 for brick facade repair and new awning at 206 West 26th Street
• Certificate of Appropriateness HLC20-07 for exterior painting at 805 West 27th Street
• Approval of minutes from the July 9, 2020 special meeting
• Staff announcements including upcoming regular meeting dates (September 9 and October 14, 2020)

City of Bryan Audit Committee Regular Meeting

The Bryan Audit Committee will discuss and consider approving the FY2020 audit engagement letter with BKD CPAs, and consider directing staff to draft an Internal Audit Charter. They will also discuss funding the City's $54 million unfunded pension liability through taxable municipal debt and review the status of the audit plan. The committee will review Q3 FY2020 financial reports and a financial management policy checklist, and receive an update on pandemic insurance coverage.

• FY2020 audit engagement letter with BKD CPAs and Advisors
• Discussion of $54 million unfunded pension liability and possible debt issuance
• Proposal to direct staff to draft an Internal Audit Charter
• Review of FY2020 Q3 quarterly budget report (unaudited)
• Update on pandemic insurance coverage for the City

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The City of Bryan and Brazos County Economic Development Foundation Board will meet via teleconference due to the COVID-19 pandemic. The board will discuss real estate negotiations and a possible economic development incentive for a business prospect at Texas Triangle Park in executive session. Action items include considering a broker agreement, accepting a financial report, and authorizing an early access agreement with 42 Real Estate, LLC.

• Discussion of possible sale of real estate in Phases 1 and 2 of Texas Triangle Park (executive session)
• Deliberation of financial or other incentive offer to a business prospect at Texas Triangle Park (executive session)
• Consider broker agreement with Clark Isenhour Real Estate Services, LLC or Stafford Barrett Commercial Brokerage
• Consider acceptance of Independent Accountants' Compilation Report and Financial Statements for 9 months ended June 30, 2020
• Consider authorizing president to sign early access agreement with 42 Real Estate, LLC on property in Texas Triangle Park

The Board approved beginning negotiations with a real estate broker and authorized an early access agreement for property in the Texas Triangle Park. The Board also accepted the financial statements for the nine months ending June 30, 2020.

• Approved motion to begin negotiations with Clark Isenhour Real Estate Services, LLC (7-0)
• Accepted Independent Accountants' Compilation Report and Financial Statements for 9 months ended June 30, 2020 (7-0)
• Authorized president to sign early access agreement with 42 Real Estate, LLC for Texas Triangle Park property (7-0)
• Approved minutes from May 21, 2020 meeting (7-0)

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will approve routine consent agenda items, including minutes and several development proposals. Commissioners will hear a rezoning request to amend a Planned Development for the Austin's Colony Subdivision. A conditional use permit for a self‑storage facility on 10 acres in the Retail District will also be considered. The meeting may be held via Zoom or in person due to COVID‑19.

• Right‑of‑Way Abandonment RA20-09: abandon 0.023‑acre alley near 1212 Lucky Street
• Replat RP20-30: lots in Opersteny Addition near Hall and Lucky Streets
• Replat RP20-32: 0.5‑acre lot at 3704 Stevens Drive (Fox Meadow Addition)
• Master Plan MP20-05 amendment for Phases 20‑25 of Austin's Colony Subdivision (155.56 acres)
• Rezoning RZ20-21 amendment to Planned Development for Austin's Colony Subdivision (155.56 acres)

Bryan Planning and Zoning Commission Workshop Meeting

The Bryan Planning and Zoning Commission will hold a workshop to discuss proposed landscape section updates to Chapter 62 of the city code and to consider how to receive public comments during the COVID-19 pandemic. No formal votes will be taken. The meeting also includes staff announcements and planning for future regular meetings.

• Staff presentation and discussion on landscape section updates to Chapter 62 of Bryan's Municipal Code
• Commission discussion on receiving public comment during the COVID-19 health situation
• Review of agenda items for the regular meeting of August 20, 2020 (no action taken)
• Upcoming regular meeting dates: September 17 and October 15 (noon), September 3 and October 1 (evening)

Bryan Business Council Regular Meeting

The Bryan Business Council voted to approve a commercial contract for the sale of two properties in the Triangle Subdivision to DWS Development, Inc. The council also entered executive session to deliberate economic development incentives for a business prospect at 3600 and 3710 Old College Road, and to discuss real estate negotiations for properties at 6120 State Highway 21 East and near Travis Field. Additionally, they considered placing future agenda items regarding a modification of a promissory note with 3rd Floor Cantina and a one-year extension of the Chapter 380 agreement with the City of Bryan.

• Approved commercial contract for sale of two properties in Triangle Subdivision to DWS Development, Inc. (motion carried)
• Executive session to deliberate economic development incentives for a business prospect at 3600 and 3710 Old College Road
• Executive session to discuss possible purchase, lease, or sale of properties at 6120 State Highway 21 East, Old College Road properties, and in Travis Field vicinity
• Considered placing modification of promissory note with 3rd Floor Cantina on future agenda
• Considered placing one-year extension of Chapter 380 agreement with City of Bryan on future agenda

The Bryan Business Council approved a commercial contract for the sale of two properties in the Triangle Subdivision to DWS Development, Inc. The council also approved the June 15, 2020 meeting minutes and fiscal year 2020 financial reports.

• Approved commercial contract for sale of two properties in Triangle Subdivision to DWS Development, Inc. (11-0)
• Approved June 15, 2020 meeting minutes (11-0)
• Accepted General Ledger Report from Thompson, Derrig & Craig (11-0)
• Accepted End of Fiscal Year 2020 Financial Statement (11-0)

Bryan Historic Landmark Commission Regular Meeting

The Bryan Historic Landmark Commission will hold a regular meeting to discuss and possibly act on two Certificates of Appropriateness for exterior alterations to historic buildings. The items involve a facade update and new sign at 108 South Main Street, and brick facade repair and new awning at 206 West 26th Street. The consent agenda includes approval of minutes from a special meeting.

• Certificate of Appropriateness HLC20-05 for exterior alterations at 108 South Main Street
• Certificate of Appropriateness HLC20-06 for brick facade repair and new awning at 206 West 26th Street
• Approval of minutes from the special meeting on July 9, 2020

BTU Board of Directors Regular Meeting

At the August 10, 2020 meeting, the BTU Board will review a safety report, approve the minutes, and consider several contract renewals. Items include a $2,688,282.20 renewal with Nelson Tree Service for line clearance and tree trimming, renewals for underground and overhead unit services, and a distribution easement renewal with Texas A&M at 8441 State Highway 47. The Board may also discuss the easement renewal and other routine items.

• Renewal of distribution easement with Texas A&M University System for electric easement at 8441 State Highway 47 (no fiscal impact)
• Contract renewal for Secondary Underground Unit Services with Kasparian Underground, LLC – $937,500
• Contract renewal for Primary Underground Unit Services with Bayer Construction Electrical Contractors, Inc. – $1,187,500
• Contract renewal for Primary Overhead Unit Services with Echo Powerline, LLC – $1,187,500
• Renewal of line clearance/tree trimming contract with Nelson Tree Service, Inc. – $2,688,282.20

BTU QSE Board of Directors Quarterly Meeting

The BTU QSE Board of Directors will hold a quarterly meeting with procedural items including call to order, approval of minutes from May 11, 2020, and an executive session to discuss electric utility competitive matters as allowed by Texas Government Code. After executive session, the board may take action. The meeting will be held via video conference due to COVID-19.

• Approval of minutes from May 11, 2020
• Executive session for electric utility competitive matters (Texas Gov't Code §551.086)
• Possible action following executive session
• Next board meeting scheduled for November 9, 2020

Cemeteries Advisory Board Special Meeting

The Cemeteries Advisory Board will discuss and possibly act on a proposal to establish a Veterans Section at the Bryan City Cemetery. The meeting includes a public comment period for cemetery-related topics.

• Discussion and possible action on establishment of a Veterans Section at Bryan City Cemetery
• Public hearing for citizens to submit comments on cemetery-related topics (by email, fax, or mail by 9 a.m. on meeting day)
• Reference to a Veterans section amendment ordinance (Ord 8-3-20) attached as a file

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting with no votes or decisions. The commission will receive an update on the Midtown Area Pattern Zoning Districts and discuss upcoming regular meeting dates. All other items are procedural.

• Update on Midtown Area Pattern Zoning Districts
• Upcoming evening special meeting August 20, 2020
• Upcoming noon regular meeting September 17, 2020
• Upcoming evening regular meetings September 3 and October 1, 2020

Bryan Planning and Zoning Commission Regular Meeting

The Planning and Zoning Commission will hold public hearings on two rezoning requests, including a 190.11-acre amendment to a Planned Development – Mixed Use District at the northwest corner of State Highway 30 and Hardy Weedon Road. The consent agenda includes a master plan for Yaupon Trails (phases 2-7), several replats, and street abandonments. Citizens may address the commission during the hearing portion.

• Rezoning RZ20-17: 190.11 acres at SH 30 and Hardy Weedon Road for amended PD-M district
• Rezoning RZ20-13: 7.81 acres at Wildflower and Hillpoint Drives for PD-M amendment
• Master Plan MP20-03: Yaupon Trails (151.85 acres) at northwest corner of FM 158 and Hardy Weedon
• Replat RP20-13: Reserve at Cottonwood Creek, 10.99 acres at South Sims and West 31st Street
• Street Abandonment RA20-06: Atkins Street and portions of Northern and Union Streets

Bryan Commerce & Development, Inc., Board of Directors Meeting

The Bryan Commerce & Development Board meets via teleconference due to COVID-19. The board will convene an executive session under Texas law to receive legal advice regarding a performance agreement with Advent GX. The meeting is otherwise procedural, with no other substantive items on the agenda.

• Executive session to discuss legal advice on performance agreement with Advent GX

The Board of Directors met via teleconference to receive legal advice regarding a performance agreement with Advent GX. No action was taken on the items discussed during the executive session.

Cemeteries Advisory Board Regular Meeting

The Cemeteries Advisory Board will hold a regular meeting via teleconference to discuss quarterly cleanup scheduling, a designated veterans area at Bryan City Cemetery, and an update on Oakwood Cemetery. No votes or financial decisions are on the agenda; all items are discussion or information only.

• Discussion of quarterly cleanup schedule for city cemeteries
• Discussion of a designated veterans area at Bryan City Cemetery
• Update on Oakwood Cemetery conditions or projects

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings on two rezoning requests: a Planned Development-Mixed Use amendment on West Villa Maria Road and a change from Agricultural-Open to Commercial District at North Earl Rudder Freeway and Old Reliance Road. The agenda also includes a conditional use permit for townhomes on Sulphur Springs Road and a planning exception for lot widths in the extraterritorial jurisdiction. The consent agenda covers approval of minutes and several final plats and replats. The meeting may be conducted via Zoom due to COVID-19.

• Rezoning RZ20-15: Amendment to Planned Development-Mixed Use on 10.29 acres south of West Villa Maria Road
• Rezoning RZ20-19: Change from Agricultural-Open to Commercial (C-3) on 29.3 acres at NE corner of N Earl Rudder Freeway and Old Reliance Road
• Conditional Use Permit CU20-05: Townhomes on 0.55 acres at 304 Sulphur Springs Road (RD-5 zone)
• Planning Exception PE20-02: Lot width exception for 5.24 acres at Old Reliance and Merka Roads in ETJ
• Consent agenda includes final plats for Pleasant Hill Section 2 Phases 3 & 4, Oakmont Phase 2B, Burt Road Subdivision, and replats in Miramont Section 7

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting of the Bryan Planning and Zoning Commission; no formal votes or decisions will be made. The agenda includes a staff presentation and discussion on 5-foot setbacks and a development update. Commissioners also review upcoming regular meeting dates and potential future agenda items.

• Staff presentation and discussion regarding 5-foot setbacks
• Development Update presented by Lauren Hovde, Development Administrator
• Upcoming noon regular meetings: August 20 and September 17, 2020
• Upcoming evening regular meetings: August 6 and September 3, 2020
• Review of agenda items for the regular meeting of July 16, 2020

Bryan College Station Library System Advisory Board Meeting

The Bryan College Station Library System Advisory Board will discuss stages of reopening during COVID-19, review monthly circulation statistics for three branches, consider user savings from the library system, and discuss Census participation. The board will also vote on approving previous meeting minutes and hear a director's report.

• Presentation of monthly statistics for Clara B. Mounce, Larry J. Ringer, and Carnegie libraries
• Discussion of stages of reopening (COVID-19) with attached draft plan
• Review of BCSPLS user savings
• Discussion of Census activities
• Approval of minutes from November 2019 meeting

The board approved the minutes from the previous meeting. Members discussed COVID-19 reopening stages, monthly statistics, and the use of library space for Census responders.

• Approved previous meeting minutes (unanimous)

Bryan City Council Second Regular Meeting

The Bryan City Council will hold public hearings and consider the first and only readings of two ordinances: rezoning 4.7 acres from commercial to multifamily residential for a 90-unit apartment complex on East Villa Maria Road, and rezoning 8.16 acres from residential to planned development mixed-use for an event venue at South Sims Avenue and West 31st Street. The meeting also includes a citizen comment period and ceremonial items.

• Rezoning RZ20-16: 4.7 acres at East Villa Maria Road between Osborn Lane and Howell Avenue from C-3 to MF for 90-unit apartment complex
• Rezoning RZ19-25: 8.16 acres at southwest corner of South Sims Avenue and West 31st Street from RD-5 to Planned Development Mixed-Use for event venue including retail, hotel, restaurant, office
• Applicant for RZ20-16 requested by Todd Carnes; Planning and Zoning Commission recommended approval 7-1
• Applicant for RZ19-25 requested by Roger Villanueva of Capitol Flooring Service LLC; Planning and Zoning Commission unanimously recommended approval
• Meeting conducted via teleconference due to COVID-19; citizen comments accepted in writing

The City Council approved rezoning for land on East Villa Maria Road and at South Sims Avenue and West 31st Street. The council also passed a consent agenda including a waste management budget and a school resource unit agreement, and approved a statutory agenda involving right-of-way abandonment and bid rejections.

• Approved rezoning 4.7 acres on East Villa Maria Road from Commercial (C-3) to Multiple-Family Residential (MF) (7-0)
• Approved rezoning 8.16 acres at South Sims Avenue and West 31st Street from Residential (RD-5) to Planned Development-Mixed Use (PD-M) (7-0)
• Approved $85,250 price agreement for crushed rock flexible base with Statewide Materials (7-0)
• Approved Park Standards and Guidelines (7-0)
• Approved FY 2021 budget for Brazos Valley Solid Waste Management Agency with $12,061,327 in expenditures (7-0)
• Approved $338,072 City share for FY 2021 School Resource Unit agreement with Bryan ISD (7-0)
• Approved Texas Municipal Power Agency FY 2021 Generation Budget and charges (7-0)
• Approved abandonment of 6,880 square feet of public right-of-way (7-0)

BTU Board of Directors Regular Meeting

The BTU Board of Directors will review a proposed FY2021 generation budget from TMPA that exceeds the previous year by over 20%. The meeting also includes discussion on removing a natural gas pipeline due to road widening projects.

• Recommendation to approve the FY2021 TMPA Generation Budget of $21,213,762
• Proposed contract with HEATRO Pipeline Services for $1,244,759 for the FM 2818 pipeline removal
• Recommendation for a correction easement regarding the Atkins Street radio tower property
• Presentation of the June 2020 Safety Report
• Review of non-competitive financial reports showing city and rural revenue variances

Bryan Historic Landmark Commission Special Meeting

The Bryan Historic Landmark Commission will hold a special meeting to consider two Certificate of Appropriateness requests for exterior alterations to historic buildings on South Main Street. The meeting may be held in person or remotely due to COVID-19. Remaining agenda items are procedural, including approval of prior minutes and setting future meeting dates.

• Certificate of Appropriateness HLC20-02 for exterior alterations to 203 and 205 South Main Street
• Certificate of Appropriateness HLC20-05 for new paint colors and a wall sign at 108 South Main Street
• Approval of minutes from June 10, 2020 regular meeting

Community Development Advisory Committee Virtual Public Meeting

The Community Development Advisory Committee of Bryan, Texas, will hold two public hearings virtually on June 25, 2020. One hearing covers the draft 2020-2024 Consolidated Plan and 2020 Annual Action Plan for Community Development Block Grant and HOME Investment Partnerships Program funds. Another hearing addresses fair housing, affirmative marketing, and the 2020-2024 Analysis of Impediments. The committee will also discuss and may take action on several housing programs including minor repair, major rehabilitation, developments, homebuyer assistance, and public services/facilities.

• Public Hearing 1: Draft 2020-24 Consolidated Plan and 2020 AAP for CDBG and HOME funds
• Public Hearing 2: Fair Housing, Affirmative Marketing, and 2020-24 Analysis of Impediments
• Discussion and possible action on housing programs: Minor Repair, Major Rehabilitation/Reconstruction, Housing Developments, Homebuyer's Assistance, Public Services and Facilities
• Approval of minutes from May 6, 2020 CDAC meeting
• Recognition of conflict of interest affidavits under state law

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting of the Bryan Planning and Zoning Commission. The main item is a staff presentation on the history of zoning in Bryan. No action will be taken. The meeting also includes reminders of upcoming regular meeting dates.

• Staff presentation on the history of zoning in Bryan
• Upcoming regular meetings: August 20 and September 17, 2020 (noon), and July 16 and August 6, 2020 (evening)
• Review of agenda items for the regular meeting of June 18, 2020

Bryan Planning and Zoning Commission Regular Meeting

The Planning and Zoning Commission will hold public hearings on a rezoning request for 8.12 acres at 407 West 31st Street from residential to planned development mixed-use, and a variance request for lot depth in Greenbrier Subdivision. They will also consider approval of final plats for Albert Vasquez Subdivision (4 acres at 2022 Nuches Lane) and Hidden Oaks Estates #3 (41.74 acres along FM 1179) as part of the consent agenda.

• Rezoning RZ19-25: 8.12 acres at 407 West 31st Street from RD-5 to PD-M
• Variance PV20-11: lot depth variance for five new lots in Greenbrier Subdivision
• Final plat FP20-06: Albert Vasquez Subdivision at 2022 Nuches Lane
• Final plat FP20-07: Hidden Oaks Estates #3 along FM 1179 in ETJ
• Consent agenda includes approval of June 4, 2020 meeting minutes

Parks and Recreation Advisory Board Regular Meeting

The Parks and Recreation Advisory Board will consider waiving Parkland Dedication and Development fees for the ICON residential development in the 2200 block of West Villa Maria Road. The board will also discuss updates to Park Standards and Guidelines and the future of Sale Park Depot. The director's report covers several park projects and COVID-19-related program closures and budget adjustments. The meeting is held via teleconference due to the pandemic.

• Presentation, discussion, and possible action on waiver of Parkland Dedication and Development fees for the ICON Project at 2200 block West Villa Maria Road
• Presentation and discussion on Park Standards and Guidelines
• Presentation and discussion regarding Sale Park Depot
• Director's Report with updates on Edgewater Park, Camelot Park Bridge, Travis Bryan Midtown Park, playgrounds at multiple parks, and COVID-19 closures/budget cuts
• Approval of minutes from January 21, 2020

Bryan Business Council Regular Meeting

The Bryan Business Council will convene an executive session to discuss economic development incentives for properties at 3600 and 3710 Old College Road and real estate negotiations for three properties including 6120 State Highway 21 East. The board also considers adopting the Fiscal Year 2021 budget, extending a Chapter 380 agreement with the City of Bryan, engaging Thompson, Derrig & Craig for accounting services, deferring a principal payment from 3rd Floor Cantina, and requesting a refund for the canceled 2020 Great American Steak Out. Consent items include approval of minutes and acceptance of the general ledger report.

• Adoption of FY2021 BBC budget (motion carried 10-0)
• Executive session on economic development incentives for 3600 and 3710 Old College Road
• Consider one-year extension of Chapter 380 agreement with City of Bryan
• Consider deferment of principal payment from 3rd Floor Cantina
• Consider requesting refund for canceled 2020 Great American Steak Out

The Council approved the Fiscal Year 2021 budget and a contract for accounting services. The board also voted to donate $3,500 to Scotty's House and directed staff to amend a loan agreement for 3rd Floor Cantina.

• Adopted Fiscal Year 2021 BBC budget (10-0)
• Accepted letter of engagement with Thompson, Derrig & Craig, P.C. for Accounting Services (10-0)
• Donated $3,500 to Scotty's House instead of requesting a refund for the canceled 2020 Great American Steak Out event (10-0)
• Directed staff to amend 3rd Floor Cantina loan agreement to extend term by up to 6 months for deferred principle payment
• Approved consent agenda including March 9 and April 27, 2020 minutes and General Ledger Report (10-0)
• Chapter 380 agreement extension with City of Bryan not considered

Bryan Historic Landmark Commission Regular Meeting

The Bryan Historic Landmark Commission will consider a Certificate of Appropriateness for exterior alterations at 108 South Main Street, including facade updates and a new wall sign. They will also approve minutes from the May 13 meeting and discuss future agenda items. The meeting may be held via teleconference due to COVID-19.

• Certificate of Appropriateness HLC20-05 for exterior alterations at 108 South Main Street (applicant: Aaron Curs)
• Approval of minutes from the May 13, 2020 regular meeting
• Hear citizens (public comment period)
• Staff announcements including upcoming meeting dates: July 8 and August 12, 2020

Bryan Commerce & Development, Inc., Board of Directors Meeting

The Bryan Commerce & Development Board will hold an executive session to discuss legal advice on a performance agreement with Advent GX, possible real‑estate transactions in the biocorridor and downtown areas, and economic‑development incentives for central, downtown, and west Bryan. In the open session the board will approve the May 12, 2020 meeting minutes and consider a $140,000 assignment and assumption contract for Lot 21, Block 7 of the Oak Terrace Addition. The board will then vote on the consent agenda items.

• Executive session: legal advice on performance agreement with Advent GX
• Executive session: discussion of possible sale, lease, conveyance or purchase of property in the biocorridor and downtown, central and south Bryan
• Executive session: discussion of economic‑development incentives for prospects in central and downtown Bryan and existing businesses in west Bryan
• Approval of May 12, 2020 board meeting minutes
• Approval of $140,000 contract assignment for Lot 21, Block 7, Oak Terrace Addition

The Board of Directors approved the minutes from May 12, 2020, and a contract assignment for a property in the Oak Terrace Addition. No action was taken on items discussed during the executive session.

• Approved minutes from May 12, 2020 meeting
• Approved $140,000 contract assignment with Lero & Associates, Inc. for Lot 21, Block 7, of the Oak Terrace Addition

BTU Board of Directors Regular Meeting

The BTU Board will vote on awarding a $304,125 construction contract for new restrooms at Lake Bryan Park and consider a $292,574 change order for architectural services for a new distribution service center. Members will also discuss the FY21 non-competitive operating budget (up 5.9% from FY20) and receive updates on TRE audit results, customer operations during COVID-19, and financial performance. An executive session is scheduled to discuss competitive matters related to TMPA asset sales.

• Award of construction contract for Lake Bryan Restroom Project to GAM Construction for $304,125 (not to exceed)
• Change order for Williamson Group Architects for electric distribution service center, increasing contract from $1,242,895 to $1,535,469
• Presentation of non-competitive financial report showing $2.935M net revenue surplus for City operations through April
• Discussion of FY21 preliminary O&M budget, $1.452M (5.9%) higher than FY20, driven by merit increases and medical coverage
• Executive session to discuss competitive matters related to sale of certain assets by TMPA

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold a public hearing on a request to rezone 4.7 acres near East Villa Maria Road from Commercial (C-3) to Multiple-Family Residential (MF). The consent agenda includes approval of minutes, a right-of-way abandonment on West 31st Street, and a replat on Stevens Drive. No other major items are scheduled.

• Rezoning RZ20-16: request to change 4.7 acres at 3134 E Villa Maria Road and 1326 Prairie Drive from C-3 to MF
• Right-of-way abandonment RA20-03: abandon 6,880 sq ft on West 31st Street in Block 154
• Replat RP19-35: replat of 5.12 acres on Stevens Drive (addresses 2201 Southside Drive, 2014 and 2016 Stevens Drive)
• Approval of minutes from May 21, 2020 regular meeting
• Recognition of affidavits filed under state conflict-of-interest law

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting of the Bryan Planning and Zoning Commission; no votes or decisions will be taken. The main items are a presentation on the 500-foot rule as it relates to industrialized/modular homes and an update on the Midtown Area Plan. The meeting also includes staff announcements and a review of upcoming regular meeting agenda items.

• Presentation regarding the 500-foot rule as it relates to industrialized/modular homes
• Update regarding the Midtown Area Plan
• Upcoming regular meetings: June 18 and August 20 (noon), July 16 and August 6 (evening)

BTU Board of Directors Special Meeting

The BTU Board of Directors will hold a special meeting to consider temporary modifications to fuel rates in response to economic hardship from the COVID-19 pandemic. Staff recommendations and revenue impact forecasts will be presented. The board may vote on approving the proposed modifications.

• Consideration and possible action on temporary fuel rate modifications to provide economic relief to BTU customers during the COVID-19 pandemic

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings and vote on three proposed amendments to the city's Thoroughfare Plan, affecting road realignments and classifications for the Hidden Oaks and Green Branch Ridge subdivisions. Also up for decision are a planning exception to allow a longer block length in Hidden Oaks Phase 3, two variance requests for side setback and lot depth, and a consent agenda including a replat. The commission makes recommendations on thoroughfare plan changes; City Council has final approval.

• Replat RP20-19: 0.48 acres at 1907 Nuches Lane
• Planning Exception PE20-01: allow 2,054-ft block length in Hidden Oaks Subdivision Phase 3 (off FM 1179)
• Variance PV20-08: 0.9-ft side setback variance at 1934 Basil Court (Northcrest Cottages)
• Variance PV20-10: 3.12-ft lot depth variance at 2014 Stevens Drive
• Three comprehensive plan amendments (CPA20-01, -02, -03) to realign/reclassify roads for Hidden Oaks and Green Branch Ridge

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The board will convene, hear citizen comments, and hold an executive session to discuss real‑estate negotiations for a possible sale of land in Phases 1 and 2 of the Texas Triangle Park. It will also consider offering a financial or other incentive to a business prospect at the park. Additional items include accepting the FY 2019 audit report, several accountant’s compilation reports, and approving up to $5,000 for site‑certification work.

• Executive session to discuss possible sale of real estate in Phases 1 and 2 of Texas Triangle Park
• Executive session to deliberate a financial or other incentive to a business prospect at Texas Triangle Park
• Approval of additional funding for site certification work not to exceed $5,000
• Acceptance of the Fiscal Year 2019 audit report
• Acceptance of the Accountant's Compilation Report and Financial Statement for the year ended September 30, 2019

The Board accepted three financial reports and approved additional funding for site certification work. Members also discussed water well sites and broker options for the Texas Triangle Park.

• Approved Fiscal Year 2019 audit report (4-0)
• Approved Accountant's Compilation Report and Financial Statement for year ended September 30, 2019 (4-0)
• Approved Accountant's Compilation Report and Financial Statement for 6 months ended March 31, 2020 (4-0)
• Approved additional funding for site certification work not to exceed $5,000 (4-0)
• Approved minutes from the February 20, 2020 Regular Meeting (4-0)

Bryan Zoning Board of Adjustment Regular Meeting

The Bryan Zoning Board of Adjustment will hold a regular meeting on May 14, 2020, with opening items, a consent agenda, and public hearings. The board will approve the minutes from the February 13, 2020 meeting and adopt the consent agenda. Two variance requests will be heard: VAR20-01 for a 50‑foot buffer reduction on the north side of Bittle Lane, and VAR20-03 for a 1,694‑square‑foot accessory dwelling unit on Palmetto Trail. The meeting may be conducted in person, via Zoom, or by telephone due to COVID‑19 precautions.

• Approve minutes from the regular meeting on February 13, 2020
• Approve the consent agenda
• Variance VAR20-01: reduce required buffer from 75 ft to 25 ft on 0.3942 acres at 1305 Bittle Lane
• Variance VAR20-03: allow a 1,694 sq ft accessory dwelling unit on 1.395 acres at 3102 Palmetto Trail
• Public hearings will be held for each variance request

Bryan Historic Landmark Commission Regular Meeting

The Bryan Historic Landmark Commission will consider two Certificate of Appropriateness requests for exterior alterations: one for a building at 203-205 South Main Street and another at 600 E. 32nd Street in the East Side Historic District. The commission will also discuss a declaration for Historic Preservation Month and approve minutes from January 8, 2020. The meeting may be held via teleconference due to COVID-19.

• Certificate of Appropriateness HLC20-02 for front facade updates at 203-205 South Main Street
• Certificate of Appropriateness HLC20-03 for brick facade updates at 600 E. 32nd Street in East Side Historic District
• Discussion and possible action on Historic Preservation Month declaration
• Approval of January 8, 2020 meeting minutes

BTU QSE Board of Directors Quarterly Meeting

The BTU QSE Board of Directors is holding a quarterly meeting with procedural items: approval of minutes from the previous meeting, a closed executive session to discuss electric utility competitive matters under Texas law, and a possible open session for action afterward. The meeting also sets the next board date for August 10, 2020. No substantive decisions or financial details are on the agenda.

• Approval of minutes from the February 10, 2020 meeting (BTU-QSE-Bd-MIN-021020.pdf)
• Executive session under Texas Gov. Code §551.086 for electric utility competitive matters
• Potential open session for action following executive session, if necessary
• Next board meeting scheduled for August 10, 2020

BTU Board of Directors Regular Meeting

The BTU Board of Directors will discuss a proposed five-year Capital Improvement Plan that includes a $14.0 million increase for City operations and a $1.7 million decrease for Rural operations. The board will also receive a non-competitive financial report showing net revenues above budget, an annual performance report, and a COVID-19 update. An executive session is scheduled to discuss competitive matters and the possible purchase of real property.

• Five-year Capital Improvement Plan: $14.0M increase for City, $1.7M decrease for Rural
• Non-competitive financial report: City net revenues $3,087k above budget through March
• Presentation of BTU FY19 Annual Performance Report and Management Compensation Report
• COVID-19 update: lobby closed, most staff returned May 4, Lake Bryan reopened May 1
• Executive session on possible purchase of lot 9 block 1 real property in Bryan Industrial Sites Subdivision

City of Bryan Animal Center Advisory Committee Meeting

The Animal Center Advisory Committee will discuss and possibly take action on the utilization and tracking of donated funds. They will also receive an update from staff on the timeline for the new shelter facility. Other items include approval of previous minutes, a director's report on year-to-date activity and financial review, partnerships, fosters, rescues, and special events. The meeting is held via videoconference due to the COVID-19 pandemic.

• Discussion and possible action on utilization and tracking of donated funds received by the Animal Center
• Staff update regarding the timeline for the new shelter facility
• Year-to-date Animal Activity Report and Fiscal Year Financial Review
• Approval of February 6, 2020 Animal Center Advisory Committee minutes
• Scheduling of next meeting on Thursday, September 17, 2020

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will approve the minutes from the April 16 meeting and adopt the consent agenda. It will hold public hearings on four rezoning proposals that amend previously approved Planned Development districts. The commission will also consider a street abandonment request and a related replat for Elm Avenue.

• Approve minutes from the regular meeting on April 16, 2020 (Consent Agenda).
• Rezoning RZ20-03: amend PD-M for 5.957 acres at 3345 University Drive East.
• Rezoning RZ20-11: amend PD-M for 21.8 acres in the Greenbrier Subdivision near Thornberry Drive.
• Rezoning RZ20-12: change 4 acres at 2022 Nuches Lane from Agricultural‑Open to Residential‑5000.
• Street Abandonment RA20-02: abandon 0.04‑acre portion of Elm Avenue in the Midway Place Subdivision.

City of Bryan and College Station Joint Relief Funding Review Committee Public Meeting

The Joint Relief Funding Review Committee will consider and rank proposals from multiple agencies for Community Development Block Grant (CDBG) public service funding for the 2020-2021 fiscal year. Possible actions include recommending funding allocations and discussing the review process. The meeting also includes procedural items such as call to order, conflict-of-interest affidavits, and approval of prior minutes.

• Site visit discussions for proposals from MHMR Authority of Brazos Valley, Unity Partners dba Project Unity, and Brazos Valley Rehabilitation Center
• Consideration of eight proposals including Unlimited Potential, Big Brothers Big Sisters, Brazos Maternal and Child Health Clinic, and others
• Ranking and funding recommendations for RFP 20-019 for CDBG Public Service Funding
• Discussion of committee members' and staff's proposal review and ranking process
• Hearing public comments

Community Development Advisory Committee Virtual Public Meeting

The Community Development Advisory Committee is holding a virtual public meeting with four public hearings on substantial amendments to the city's Citizen Plan, 5-Year Plan, and Annual Action Plan. Key items include adding disaster/pandemic response language, reallocating $75,000 in HOME funds from rehab to tenant-based rental assistance, and approving an additional $494,864 in CDBG-CARES funding. The committee may also take action on 2020 CDBG and HOME funding recommendations and community development programs.

• Public Hearing III: Substantial amendment for CDBG-CARES funding of $494,864 (estimated $346,405 for Special Economic Development Program, $148,459 for Public Service Agency)
• Public Hearing IV: Reallocation of $75,000 in HOME funds from Major Rehabilitation/Reconstruction to Tenant Based Rental Assistance
• Public Hearing I: Substantial amendment to the Citizen Plan to include current and future disasters and pandemics language and updated percentage cap for amendments
• Public Hearing II: Substantial amendment to the 2015/2019 5-Year Plan to add a Disaster/Pandemic Response Plan Goal
• Possible action on Housing DPA, Minor Repair, Rehabilitation/Reconstruction, and Public Agency programs

City of Bryan and College Station Joint Relief Funding Review Committee Public Meeting

The Joint Relief Funding Review Committee will discuss and possibly take action on the review process for 2020-2021 Public Service Agency Funding, including mechanics of RFP 20-019 and a site visit schedule. The committee will consider site visits for proposals submitted by MHMR Authority of Brazos Valley, Brazos Maternal and Child Health Clinic, Unity Partners dba Project Unity, and Brazos Valley Rehabilitation Center for Community Development Block Grant funds.

• Discussion of RFP 20-019 agency proposal mechanics for 2020-2021 Public Service Funding Process
• Proposed review and site visit schedule for 2020-2021 Joint Relief Funding Review Committee
• Site visit for MHMR Authority of Brazos Valley proposal in response to RFP 20-019
• Site visit for Brazos Maternal and Child Health Clinic proposal in response to RFP 20-019
• Consideration of proposals from Unity Partners dba Project Unity and Brazos Valley Rehabilitation Center

Bryan Business Council Special Meeting

The Bryan Business Council met via teleconference on April 27, 2020 to address COVID‑19 recovery actions. Council members approved the creation of an Emergency Small Business Gap Financing Loan, earmarking $250,000 for Bryan businesses, and appointed John Bush to the loan committee. They also appointed Steve Mobley to the Finance Subcommittee and held an executive session for legal advice on a loan service agreement with Brazos Valley Council of Governments.

• Appointment of Steve Mobley to the Finance Subcommittee
• Creation of the Emergency Small Business Gap Financing Loan with $250,000 earmarked for Bryan businesses
• Appointment of John Bush to the Emergency Small Business Gap Financing Loan Committee
• Executive session to receive legal advice on a loan service agreement with Brazos Valley Council of Governments
• Teleconference meeting held under Governor's COVID‑19 Order

The Council approved a $250,000 contribution to the Brazos Valley Council of Governments (BVCOG) to create an Emergency Small Business Gap Financing Loan for eligible Bryan small businesses. The board also made two committee appointments.

• Created Emergency Small Business Gap Financing Loan with $250,000 contribution to BVCOG (8-0)
• Appointed Steve Mobley to the Finance Subcommittee (8-0)
• Appointed John Bush to the Emergency Small Business Gap Financing Loan Committee (8-0)

City of Bryan and College Station Joint Relief Funding Review Committee Public Meeting

The City of Bryan and College Station Joint Relief Funding Review Committee will hold a virtual public meeting to discuss and potentially take action on the 2020-2021 Public Service Agency Funding process. Items include reviewing RFP 20-019 proposals, site visit schedules, and specific proposals from Family Promise, Twin City Mission, MHMR Authority of Brazos Valley, and Brazos Maternal and Child Health Clinic. The committee will also address procedural matters such as conflict of interest affidavits and approval of previous minutes.

• Review of RFP 20-019 agency proposal mechanics for 2020-2021 Public Service Funding
• Proposed review and site visit schedule for funding committee
• Site visit for Family Promise of Bryan-College Station proposal
• Site visit for Twin City Mission, Inc. proposal
• Discussion of proposals from MHMR Authority of Brazos Valley and Brazos Maternal and Child Health Clinic

City of Bryan Audit Committee Regular Meeting

The City of Bryan Audit Committee will discuss and possibly accept the Fiscal Year 2019 audit and Comprehensive Annual Financial Report. Members will also consider a proposed reduction of the FY2020 Internal Audit budget from $150,000 to $120,000 due to COVID-19 impacts. Other items include approval of prior meeting minutes and review of unaudited second-quarter budget reports.

• Receive and accept City of Bryan FY2019 Audit and Comprehensive Annual Financial Report (CAFR)
• Discussion and possible action to reduce Internal Audit budget from $150,000 to $120,000 due to COVID-19
• Approval of January 27, 2020 Audit Committee minutes
• Status update on Audit Plan and possible reprioritization
• Acceptance of unaudited Second Quarter FY2020 Quarterly Budget Reports

BTU Board of Directors Special Meeting

The BTU Board of Directors will meet via teleconference on April 20, 2020. The board will hold an executive session to consult an attorney about active litigation and legal issues related to the Snook to Steele Store 138kV project. In the open session, the board will consider and possibly approve a contract with Mesa Line Services for $3,955,828.33 to complete the Snook to Steele Store 138kV transmission line. The meeting also includes routine opening and closing items and schedules future board meetings.

• Executive session to consult attorney on litigation (Cause No. 19-2860 and 20-000962-CV-272)
• Legal discussion on completion of the Snook to Steele Store 138kV transmission project
• Consideration of a $3,955,828.33 contract with Mesa Line Services for the transmission line construction
• Scheduling of future board meetings on May 11, June 15, July 13, and August 10, 2020
• Standard opening items (call to order) and adjournment

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold a teleconference meeting due to COVID-19. The agenda includes a consent agenda with routine subdivision items (Foxwood Crossing master plan, Traditions Phase 10 replat, Green Branch Ridge Phase 6 replat) and a public hearing for a rezoning request (RZ20-11) to amend a Planned Development – Mixed Use District on 38.6 acres near Greenbrier. The commission will make a recommendation on the rezoning; final approval rests with the City Council.

• Rezoning RZ20-11: Homewood, LLC & Carter Arden Development, LLC request to amend a PD-M on 38.6 acres near Thornberry Drive and Greenbrier Subdivision
• Master Plan MP20-01: Foxwood Crossing Subdivision – 132 lots on 26.32 acres northeast of Jones Road and West Villa Maria Road
• Replat RP20-11: The Traditions Subdivision Phase 10 – replat of 1.96 acres on Chinquapin Court
• Replat RP20-14: Green Branch Ridge Subdivision Phase 6 – replat of 4.68 acres on Stiteler Drive north of Steep Hollow Road in ETJ
• Meeting held via teleconference; in-person testimony not accommodated

City of Bryan and College Station Joint Relief Funding Review Committee Public Meeting

The City of Bryan and College Station Joint Relief Funding Review Committee will discuss and possibly act on the proposal mechanics for RFP 20-019 for 2020-2021 Public Service Funding, including proposed site visits and schedules. The committee will also review specific proposals from A Home Base for Transitioning Foster Youth, Big Brothers Big Sisters of South Texas, Family Promise, and Twin City Mission for Community Development Block Grant funding.

• Discussion of RFP 20-019 agency proposal mechanics for 2020-2021 Public Service Funding
• Proposed review and site visit schedule for 2020-2021 Joint Relief Funding Review Committee
• Site visit for A Home Base for Transitioning Foster Youth DBA Unlimited Potential's CDBG proposal
• Site visit for Big Brothers Big Sisters of South Texas's CDBG proposal
• Proposals from Family Promise and Twin City Mission for CDBG Public Service Funding

BTU Board of Directors Regular Meeting

The BTU Board of Directors will consider a consent agenda authorizing equipment purchases, change orders, and an engineering contract, plus a regular session item for the Snook to Steele Store 138kV transmission line construction contract. The consent agenda includes a $398,192 bucket truck, two $237,500 change orders for underground and overhead unit services, a $136,058 change order for a TxDOT-related transmission relocation, and a $535,000 engineering contract for the Wellborn substation expansion. The meeting is held via teleconference due to COVID-19.

• Purchase of one 2021 bucket truck from Altec, Inc. for $398,192
• Change order for Bayer Construction for underground unit services: $237,500
• Change order for Echo Powerline for overhead unit services: $237,500
• Change order for Taihan Electric USA for TxDOT FM2818 underground transmission relocation: $136,058
• Engineering services contract with M&S Engineering for Wellborn substation expansion: $535,000

City of Bryan and College Station Joint Relief Funding Review Committee Public Meeting

The City of Bryan and College Station Joint Relief Funding Review Committee will discuss the mechanics of Request for Proposal 20-019 and consider several submitted proposals for the 2020‑2021 Community Development Block Grant. The meeting also includes a review of the site‑visit schedule, the format for upcoming presentation and ranking meetings, and approval of minutes from the April 2, 2020 meeting.

• Presentation and discussion of Request for Proposal 20-019 agency proposal mechanics
• Review and scheduling of site visits per the 2020‑2021 Joint Relief Funding Review Committee Site Visit Memo
• Discussion of dates and format for presentation/ranking public meetings
• Review of proposal from A Home Base for Transitioning Foster Youth DBA Unlimited Potential
• Review of proposal from Big Brothers Big Sisters of South Texas

BTU Board of Directors Special Meeting

The BTU Board of Directors will consider temporary modifications to certain rate structures to provide economic relief to customers impacted by the COVID-19 pandemic. Staff recommends approval of the modifications and will present forecasted revenue impacts. The meeting is held via teleconference due to the pandemic.

• Temporary rate modifications proposed in response to economic hardship from COVID-19 pandemic (fiscal impact, not budgeted)

City of Bryan and College Station Joint Relief Funding Review Committee Public Meeting

The committee will discuss the 2020-2021 Public Service Agency Funding process, including the use of Zoom for virtual meetings. Members will review staff initial findings regarding Request for Proposal 20-019 for Community Development Block Grant public service funding.

• Request for Proposal 20-019 agency proposal mechanics
• Staff initial review of proposals for 2020-2021 Community Development Block Grant Public Service Funding
• Proposed review and site visit schedule

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings and make recommendations to the City Council on three rezoning requests, a code amendment for child care facility loading zones, and the Midtown Area Plan. The meeting will be held via teleconference due to COVID-19. Consent agenda includes approval of previous minutes.

• Rezoning RZ20-03: Legacy BTX Holdings, LLC request to amend a Planned Development – Mixed Use District on 5.85 acres at 3345 University Drive East
• Rezoning RZ20-09: Tony Gongora & Delores Celano request to change 0.56 acres from Residential District-5000 to Downtown-North District at 404/406 W 22nd St and 500 N Sims Ave
• Rezoning RZ20-10: Southern Tire Mart request to change 5.67 acres from Planned Development to Commercial District on N Earl Rudder Freeway Frontage Rd
• Proposed amendment to Chapter 62 of Bryan Code of Ordinances to modify loading/unloading area requirements for child care facilities
• Recommendation to City Council regarding adoption of the Midtown Area Plan (bounded by S Texas Ave, Finfeather Rd, city limit to downtown Bryan)

CANCELED - Bryan Business Council Special Meeting

This Bryan Business Council special meeting was canceled. The sole substantive item, a proposal to create emergency small business gap financing loans, was not discussed or decided.

• Consideration of Emergency Small Business Gap Financing Loans (canceled)

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting with no votes or decisions. Commissioners will receive training on using Board Docs and Zoom for remote participation. The meeting is held via teleconference due to COVID-19.

• Training overview on Board Docs for Planning & Zoning Commissioners
• Training demonstration on Zoom video conference applications
• Discussion of future agenda items

CANCELLED: Community Development Advisory Committee Regular Public Meeting and Public Hearings

This meeting was cancelled. It would have included public hearings on the 2020-24 Consolidated Plan and Annual Action Plan for CDBG and HOME funds, as well as a Fair Housing/Affirmative Marketing Plan and Analysis of Impediments. The committee was also scheduled to discuss and possibly act on housing programs including minor repair, homebuyer assistance, major rehabilitation, housing developments, and public services.

• Public Hearing I: Planning and Development of the 2020-24 Consolidated Plan and the 2020 Annual Action Plan for Community Development Block Grant and Home Investment Partnerships Program Funds
• Public Hearing II: Fair Housing/Affirmative Marketing Plan and 2020-24 Analysis of Impediments
• Presentation, Discussion, and Possible Action on Minor Repair and Homebuyer Assistance
• Presentation, Discussion, and Possible Action on Major Rehabilitation/Reconstruction
• Presentation, Discussion, and Possible Action on Housing Developments and Public Services/Facilities/Infrastructure

CANCELLED: Bryan Planning and Zoning Commission Regular Meeting

This meeting was cancelled. No decisions or discussions took place. The agenda included routine consent items and a proposed amendment to loading zone requirements for child care facilities.

• Replat RP20-06: Woodville Acres No. 3, 0.25 acres near Stevens Drive
• Proposed amendment to Chapter 62 of Bryan Code of Ordinances regarding loading areas for child care facilities

Bryan College Station Library System Advisory Board Meeting

The Bryan College Station Library System Advisory Board will hold a regular meeting including roll call, recognition of visitors, introduction of new Library Director Bea Saba, approval of minutes, and a presentation of monthly statistics for Carnegie, Mounce, and Ringer branches. The board will also receive the Library Director's report and discuss upcoming events such as a welcome reception and a Friends of the Library book sale.

• Introduction of Bea Saba as Library Director
• Approval of minutes from previous meeting
• Presentation of monthly statistics for Carnegie, Mounce, and Ringer libraries (Nov 2019–Feb 2020)
• Library Director's report with attachments on Carnegie dollhouse exhibit and MLK reading event
• Upcoming events: Welcome Reception for Bea Saba (March 20) and Friends of the Library Book Sale (April 25-26)

Cancelled Parks and Recreation Advisory Board Regular Meeting

This meeting was cancelled. The agenda included discussion on senior programming, fee schedule changes for the Palace Theater, park standards and guidelines, and a presentation on Sale Park Depot.

• Discussion and possible action on Senior Programming
• Presentation and possible action on Fee Schedule Changes for Palace Theater
• Presentation and discussion on Park Standards and Guidelines
• Presentation and discussion regarding Sale Park Depot

Bryan City Council Second Regular Meeting

The City Council approved the construction of a 550-foot roadway extension for Bomber Drive through Travis Bryan Midtown Park. Council also approved three rezoning requests and the annexation of 8.47 acres of land. Several municipal contracts and annual reports were approved via the consent agenda.

• Approved Resolution No. 3869 to extend Bomber Drive across Travis Bryan Midtown Park (6-0)
• Authorized Mayor to execute Right-of-Way dedication for Bomber Drive extension (6-0)
• Approved Ordinance No. 2407 amending development plan for 800, 804, and 806 South Bryan Avenue (6-0)
• Approved Ordinance No. 2408 rezoning 208 North Logan Avenue to Multiple-Family District (6-0)
• Approved Ordinance No. 2409 rezoning 6.49 acres near North Earl Rudder Freeway to Planned Development-Business District (6-0)
• Approved Ordinance No. 2410 annexing 8.47 acres near Old Reliance Road (6-0)
• Approved $95,995.22 purchase of ballistic protection gear from Municipal Emergency Services (6-0)
• Approved $198,000 contract with Otis Elevator Company for Municipal Office Building modernization (6-0)

BTU Board of Directors Regular Meeting

The BTU Board will consider consent agenda items including change orders for overhead unit services ($237,500) and overhead-to-underground conversion on William J. Bryan Parkway ($886,499.60), along with a partial easement release. In regular session, the board will vote on a $1,364,325 contract for steel poles for the Steele Store to Smetana 138kV transmission line, discuss removal of a natural gas pipeline for the TxDOT FM2818 project, and receive financial and operating reports.

• Change order for Overhead Unit Services contract with LineTec Services, LLC ($237,500)
• Change order for Overhead to Underground Conversion of William J. Bryan Parkway with Primoris T&D Services ($886,499.60)
• Partial release of two City of Bryan easements south of Sandy Point Road near FM2818
• Contract with MVA Power for 18 steel poles for Steele Store to Smetana 138kV transmission line ($1,364,325)
• Presentation of non-competitive financial report showing net revenues above budget

Bryan Business Council Regular Meeting

The Bryan Business Council met and entered executive session to discuss legal advice, economic development incentives for properties at 3600 Old College Road, 3710 Old College Road, and 201 Main Street, and real estate negotiations for the two Old College Road properties. In open session, they approved appointing Mark Conlee to the Finance Subcommittee, adopting the 2020 Plan of Work, sponsoring the 2020 Great American Steak Out for Scotty's House, and assigning members to work with Planning & Zoning on housing. They also considered but did not vote on a loan modification with The Salle Management, LLC and a purchase agreement from DWS Development, Inc. for the Old College Road properties.

• Executive session for economic development incentives at 3600 Old College Road, 3710 Old College Road, and 201 Main Street
• Executive session for real estate negotiations on 3600 and 3710 Old College Road
• Consideration of loan modification with The Salle Management, LLC
• Consideration of purchase agreement from DWS Development, Inc. for 3600 and 3710 Old College Road
• Sponsorship of the 2020 Great American Steak Out benefiting Scotty's House

The Council adopted its 2020 Plan of Work and approved a $3,500 sponsorship for the Great American Steak Out. The board also appointed members to the Finance Subcommittee and a housing ad hoc committee.

• Appointed Mark Conlee to the Finance Subcommittee (8-0)
• Adopted the 2020 Plan of Work (8-0)
• Approved $3,500 'Choice' sponsorship for 2020 Great American Steak Out (8-0)
• Appointed Jack Valerius and Randy French to the housing ad hoc committee (8-0)
• Approved consent agenda including February 10 workshop and regular meeting minutes and General Ledger Report (8-0)

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting with no votes or decisions. The main item is a presentation and discussion of the Midtown Area Plan update. Staff will also make announcements about upcoming regular meeting dates. No action will be taken at this meeting.

• Presentation and discussion of the Midtown Area Plan update
• Upcoming regular meeting dates: March 19 and April 16, 2020 (noon, Council Chambers)
• Upcoming evening meetings: April 2 and May 7, 2020
• Review of agenda items for the regular meeting later on March 5, 2020

Bryan Planning and Zoning Commission Regular Meeting

The Planning and Zoning Commission will hold public hearings on three rezoning requests, including a change from multi-family to retail for Brazos Moving & Storage, and a street abandonment. Consent agenda items include master plans, final plats, and a replat for routine approval. A variance and replat for a Habitat for Humanity project on Bradley Street also require decisions.

• Rezoning RZ20-03: amend PD-M on 11.288 acres at 3345 University Drive East
• Rezoning RZ20-06: change 8.52 acres from C-3 to Industrial at 2902 W 28th Street
• Rezoning RZ20-07: change 13.12 acres from MF to C-2 at N Harvey Mitchell Parkway
• Right-of-way abandonment RA20-01: abandon alley and portion of N Congress Street near W MLK Jr. Street
• Variance PV20-05 and replat RP20-09: Habitat for Humanity lot depth variance and replat at 1408 Bradley Street

TIRZ #22 Board of Directors Meeting

The TIRZ #22 Board approved the minutes from the February 7, 2019 meeting and adopted the Fiscal Year 2019 Annual Report. It discussed current development projects and presented a financial forecast for the zone. The board also adopted a resolution that any unencumbered TIRZ funds will first satisfy existing developer obligations before reimbursing new developers. An ethics‑training item was noted.

• Approve Board minutes from February 7, 2019
• Approve Fiscal Year 2019 Annual Report
• Adopt resolution prioritizing existing developer obligations for TIRZ funds
• Discuss current development projects within and around the zone
• Present financial forecast for TIRZ #22 revenues and expenditures

The Board approved the Fiscal Year 2019 Annual Report and the minutes from February 7, 2019. Members also adopted a resolution ensuring existing developer obligations are satisfied before funds are used for additional developer reimbursements.

• Approved Board Minutes from February 7, 2019 (6-0)
• Approved Fiscal Year 2019 Annual Report (7-0)
• Approved resolution to satisfy existing developer obligations before additional developer reimbursement (7-0)

TIRZ #21 Board of Directors Regular Meeting

The board approved the Fiscal Year 2019 Annual Report and minutes from August 12, 2019. Members also discussed current development projects within and around the zone, reviewed a financial forecast for revenues and expenditures, and heard an update on Carnegie lighting options. Ethics training was also provided.

• Approval of minutes from August 12, 2019
• Discussion on current development projects within and around the zone
• Presentation on financial forecast for TIRZ #21 revenues and expenditures
• Approval of Fiscal Year 2019 Annual Report
• Update on Carnegie lighting options

The Board approved the minutes from August 12, 2019, and the Fiscal Year 2019 Annual Report. Members discussed current development projects and financial forecasts. The Board reached a consensus to further explore lighting options for the Carnegie area.

• Approved August 12, 2019 meeting minutes (7-0)
• Approved Fiscal Year 2019 Annual Report (8-0)

TIRZ #10 Board of Directors Meeting

The TIRZ #10 Board of Directors will discuss current development projects within and around the zone and receive a financial forecast on revenues and expenditures. They will also consider approving the Fiscal Year 2019 Annual Report. Additional items include approval of the January 2019 board minutes and ethics training.

• Approval of Fiscal Year 2019 Annual Report (motion carried)
• Approval of Board Minutes for January 29, 2019 (motion carried)
• Discussion on current development projects within and around the zone
• Presentation and discussion on financial forecast for TIRZ #10
• Ethics training for board members

The Board approved the Fiscal Year 2019 Annual Report and the meeting minutes from January 29, 2019. Members received updates on development projects and a financial forecast for revenues and expenditures.

• Approved Board Minutes for January 29, 2019 (6-0)
• Approved Fiscal Year 2019 Annual Report (7-0)

TIRZ #19 Board of Directors Regular Meeting

The TIRZ #19 Board of Directors approved the FY2019 Annual Report and the August 2019 board minutes. They also discussed current development projects within and around the zone, the financial forecast for revenues and expenditures, and heard an update on Camelot Park.

• Approval of Fiscal Year 2019 Annual Report
• Approval of Board Minutes from August 15, 2019
• Discussion on financial forecast for TIRZ #19
• Discussion on current development projects within and around the zone
• Update on Camelot Park

The Board approved the Fiscal Year 2019 Annual Report and the meeting minutes from August 15, 2019. Members received updates on the financial forecast, current development projects, and the progress of Camelot Park.

• Approved Board Minutes for August 15, 2019 (8-0)
• Approved Fiscal Year 2019 Annual Report (8-0)

Bryan Building and Standards Regular Meeting

The Commission will hold public hearings to consider declaring eight buildings unsafe and ordering them vacated, repaired, secured, or demolished. The agenda also includes election of a chairperson and vice-chairperson, approval of prior meeting minutes, and annual ethics training.

• Case #2345: 807 North Polk Avenue; owner Alma Grays
• Case #2379: 104 Sulphur Springs Road; owners Ali H. Khan & Sarfraz J. Begum
• Case #2380: 3311 South College Avenue; owners Arnulfo Hernandez & Bennie Jo Bonjo Estate
• Case #2381: 607 Hensel Avenue; owner Toni Varisco Jennings
• Case #2386: 3815 Shirley Drive; owner Ricardo Mata

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The Board discussed executive session topics including real estate sale and incentives at Texas Triangle Park, and considered a letter of intent for project Cobalt Vin, which was approved. They also authorized insurance expenditure not to exceed $37,800 and discussed expanding the Foreign Trade Zone.

• Consider and approve Letter of Intent for project Cobalt Vin (motion carried)
• Authorize expenditure up to $37,800 for commercial general liability and rail insurance at Texas Triangle Park
• Discuss expanding the Foreign Trade Zone outside Texas Triangle Park
• Discuss possible sale of real estate in Phases 1 and 2 of Texas Triangle Park (executive session)
• Consider Letter of Engagement from Thompson, Derrig & Craig, P.C. for financial services

The Board approved a contract for financial services and authorized spending for liability and rail insurance. Members also decided against expanding the Foreign Trade Zone and authorized staff to negotiate with business prospects.

• Authorized insurance for Texas Triangle Park at a cost not to exceed $37,800 (6-0)
• Approved Letter of Engagement from Thompson, Derrig & Craig, P.C. for financial services (6-0)
• Denied expansion of the Foreign Trade Zone outside of Texas Triangle Park (6-0)
• Authorized President and Secretary/Treasurer to review and counter deal points for project Cobalt Vin (6-0)
• Authorized staff to negotiate with potential buyers under direction of President and Secretary/Treasurer (6-0)
• Approved minutes from January 16, 2020 meeting (6-0)

Bryan Planning and Zoning Commission Regular Meeting

The Planning and Zoning Commission will hold public hearings and make recommendations on two rezoning requests and one annexation. The consent agenda includes approval of minutes and four final plats for residential subdivisions. The most substantial item is a request to amend development standards on 11.3 acres at 3345 University Drive East.

• Rezoning RZ20-03: Amend PD-M at 3345 University Drive East to change building height, density, parking, and setbacks (11.3 acres, Legacy BTX Holdings).
• Rezoning RZ19-16: Amend PD-M development plan on 2.1 acres at 800-806 South Bryan Avenue (Peachridge Partners).
• Annexation Annex20-01: Owner-requested annexation of 8.5 acres (Vintage Estates) adjoining Old Reliance Road.
• Final plat FP19-11: Alamosa Springs Subdivision Phase 2 (13 acres, extension of Cerrillos Drive and Paseo Place).
• Final plats for Aggieland Humane (5359 Leonard Road), Hope Crossing (1601 W. MLK Jr. Street), and Sotelo (2100 Autry Lane) subdivisions.

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting of the Bryan Planning and Zoning Commission. No votes will be taken. Staff will present and discuss proposed updates to the daycare ordinance and the Midtown Area Plan. The commission will also review upcoming regular meeting dates and items for future agendas.

• Staff presentation and discussion on proposed daycare ordinance updates
• Staff presentation and discussion regarding the Midtown Area Plan
• Upcoming regular meeting dates: March 19, April 16, 2020 (noon) and March 5, April 2, 2020 (evening)
• Review of agenda items for the regular meeting of February 20, 2020

CANCELLED City of Bryan Cemeteries Advisory Board Workshop

The scheduled workshop for February 20, 2020, has been cancelled. The original agenda included tours of Bryan City Cemetery and Oakwood Cemetery.

• Tour of Bryan City Cemetery at 1111 N. Texas Avenue
• Tour of Oakwood Cemetery at 700 San Jacinto Road

Parks and Recreation Advisory Board Regular Meeting

The advisory board will review the City Golf Course Quarterly Report and discuss senior programming. Members may also appoint representatives to a committee for the Travis Bryan Midtown Park design-build proposals.

• City Golf Course Quarterly Report presentation
• Senior Programming discussion
• Appointment of members to the Travis Bryan Midtown Park Design Build Proposals committee
• Sale Park Depot presentation
• Edgewater Park and Camelot Park Bridge project updates

Bryan Zoning Board of Adjustment Regular Meeting

The Bryan Zoning Board of Adjustment will hold a public hearing and vote on a variance request (VAR20-02) to completely eliminate the required 50-foot buffer area on two vacant lots at 1122 East Villa Maria Road. The property is zoned Retail District (C-2) and adjoins a Residential-Neighborhood Conservation District. The board has final authority on this variance.

• Variance VAR20-02: request to eliminate all buffer area requirements (Section 130-32) for property at 1122 East Villa Maria Road, Lots 7 & 8, Block 8, Culpepper Manor Subdivision – Phase 3

Community Development Advisory Committee Regular Public Meeting

This meeting includes a presentation by staff on community needs and open discussion. The committee will also review and discuss several housing programs: Minor Repair, Homebuyer's Assistance, Major Rehabilitation/Reconstruction, and Infill Housing. No binding votes on funding are scheduled; the agenda is primarily informational and advisory.

• Approval of minutes from January 21, 2020 meeting
• Presentation by staff and open discussion on community needs
• Discussion of Minor Repair Program
• Discussion of Homebuyer's Assistance Program
• Discussion of Major Rehabilitation/Reconstruction Program

Addendum to Bryan City Council Agenda for Second Regular Meeting of February 11, 2020

The City Council is considering a Chapter 380 Agreement and a ground lease with Villa Maria Partnership, LLC. These agreements involve developing a golf and entertainment facility at the former municipal golf course site near Villa Maria Road and South College Avenue.

• Chapter 380 Agreement providing a $100,000 grant to the developer
• Ground lease agreement for development on City property
• Waiver of project-related development and permitting fees estimated under $50,000
• Estimated construction cost of approximately $13,000,000 for BigShots Aggieland

Bryan City Council Second Regular Meeting

The Bryan City Council will hold a public hearing and consider a first-and-only-reading ordinance to amend Chapter 110 of the Bryan Code of Ordinances, updating notification and public hearing requirements for certain replats to comply with HB 3314. The council will also vote on consent agenda items including a $150,000 extension with Specialized Public Finance, Inc. for financial advisory services and a $225,400 purchase of 10.15 acres for a new BTU substation near the RELLIS Campus.

• Public hearing and first reading of ordinance to eliminate public hearings for residential replats that meet all requirements, per HB 3314
• Third extension of agreement with Specialized Public Finance, Inc. for financial advisory services at $150,000
• Approval of $225,400 purchase of 10.15 acres for BTU Smetana Substation site and access road, plus 1.12-acre easement
• Proclamation recognizing 2-1-1 Day

BTU Board of Directors Regular Meeting

The BTU Board will hear the FY2019 audited financial statements (unmodified opinion) and discuss proposed modifications to financial metric targets, including increasing City System cash reserves to 175 days. Action items include a $201,548 contract with Power Engineers for the Steele Store–Cooks Point 138kV transmission line project and an interlocal agreement with Caldwell for shared utility poles. The board will also receive reports on cybersecurity preparedness and monthly finances, then enter executive session to discuss competitive matters related to TMPA asset sales.

• Contract with Power Engineers for Steele Store–Cooks Point 138kV line, not to exceed $201,548
• Interlocal agreement with City of Caldwell for common use of distribution poles
• Discussion on modifying financial metric targets to increase cash reserves to 175 days and assign excess funds to capital reserve
• Presentation of FY2019 audited financial statements with unmodified opinion
• Executive session on competitive matters related to sale of certain TMPA assets

Bryan Business Council Regular Meeting

The Bryan Business Council (BBC) held a regular meeting on February 10, 2020. The council approved a $250,000 loan at 3% interest over five years to The Salle Management One, LLC for gap financing to purchase property at 201 S. Main Street. The council also adopted its Mission Statement and Goals and the FY21 Plan of Work. An executive session was held to discuss economic development incentives and real estate negotiations for properties on Old College Road and Main Street.

• Approved $250,000 loan to The Salle Management One, LLC at 3% for five years for property at 201 S. Main Street
• Executive session on economic development incentives for 3600 Old College Rd, 3710 Old College Rd, and 201 Main St
• Adopted the BBC's Mission Statement and Goals
• Adopted the FY21 Plan of Work
• Heard an update from the Education Subcommittee

The Council approved a $250,000 gap financing loan for The Salle Management One, LLC to purchase property at 201 S. Main Street. The Board also adopted its Mission Statement, Goals, and the FY21 Plan of Work.

• Approved $250,000 loan to The Salle Management One, LLC at 3% interest for 5 years (9-0)
• Adopted Mission Statement and Goals (9-0)
• Approved FY21 Plan of Work (9-0)
• Approved January 13, 2020 Workshop Meeting minutes (9-0)
• Accepted General Ledger Report from Thompson, Derrig & Craig (9-0)

BTU QSE Board of Directors Quarterly Meeting

The BTU QSE Board of Directors is meeting for a quarterly session, primarily consisting of routine procedural items: call to order, approval of previous minutes, and setting future meeting dates. The board will also enter a closed executive session to discuss electric utility competitive matters as permitted by Texas law, with possible action afterward. No substantive decisions or public hearings are scheduled.

• Approval of minutes from the November 15, 2019 BTU QSE Board meeting
• Executive session closed to the public under Texas Government Code Section 551.086 for electric utility competitive matters
• Possible open-session action following executive session
• Next board meetings scheduled: May 11, August 10, and November 9, 2020

Bryan Business Council Workshop Meeting

This is a workshop meeting of the Bryan Business Council. Members will receive a presentation on the LaSalle Hotel, discuss the council's mission statement and goals, and review the current FY20 Plan of Work while beginning to shape the FY21 Plan of Work. No formal votes or decisions are scheduled.

• Hear presentation on LaSalle Hotel
• Discussion regarding the Bryan Business Council's Mission Statement and Goals
• Hear update on the FY20 Plan of Work and discuss the FY21 Plan of Work
• Discussion of future agenda items

The council reviewed its current mission statement and goals. Members updated the Plan of Work for Fiscal Year 2021. The meeting included a presentation regarding the LaSalle Hotel.

• Updated the FY21 Plan of Work

Bryan Planning and Zoning Commission Regular Meeting

The Commission will hold public hearings on two rezoning requests, a replat, and an alley abandonment. One rezoning would change 6.49 acres at 1757 North Earl Rudder Freeway to Planned Development District-Business for Brazos Transit District. Another would rezone 0.22 acres at 208 North Logan Avenue from Commercial to Multiple Family. The Commission also considers a replat and alley abandonment on 1.1 acres near South Haswell Drive.

• Rezoning RZ20-02: 6.49 acres at 1757 N Earl Rudder Freeway from RD-5, A-O, I to PD-B (Brazos Transit District)
• Rezoning RZ20-01: 0.22 acres at 208 N Logan Avenue from C-3 to MF (Jorge Zermeno & Claudia Moreno)
• Replat RP19-27: 1.1 acres on South Haswell Drive (Buchanan Addition) including proposed alley abandonment
• Alley Abandonment RA19-06: 0.04 acres of alley right-of-way extending from East 27th Street
• Consent agenda includes approval of January 16, 2020 meeting minutes

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting of the Bryan Planning and Zoning Commission; no votes or decisions will be taken. The main agenda item is an update on the Midtown Area Plan project. Staff also announce upcoming regular meeting dates and review agenda items for the evening's regular meeting.

• Update on the Midtown Area Plan project (discussion only, no action)
• Upcoming regular meeting dates: February 20 and March 19, 2020 (noon, Council Chambers)
• Upcoming evening regular meeting dates: March 5 and April 2, 2020 (5/6pm, Room 305/Council Chambers)
• Review of agenda items for the regular meeting of February 6, 2020 (discussion only)

City of Bryan Animal Center Advisory Committee Meeting

The City of Bryan Animal Center Advisory Committee will consider recommending alternative names for the animal center and discuss local ordinances regarding rabbits. The committee will also hear a year-to-date animal activity report and fiscal year financial review, and review partnerships, fosters, and rescues. Additionally, they will discuss scheduling future meetings for April 16 and September 17, 2020.

• Discussion, consideration, and possible action to recommend alternative names for the Bryan Animal Center
• Discussion regarding the City of Bryan Animal ordinances pertaining to rabbits
• Approval of minutes from the October 24, 2019 meeting
• Presentation of the City of Bryan Code of Ethics and Conduct for Elected and Appointed Officials
• Discussion and possible action to schedule future 2020 meetings on April 16 and September 17

Bryan Cemeteries Advisory Board Regular Meeting

The Bryan Cemeteries Advisory Board will convene, recognize affidavits, hear citizens, and approve the July 24, 2019 meeting minutes. It will elect a Chair and Vice Chair, review the City of Bryan Code of Ethics for officials, and discuss updates to cemetery burial rules and staff concerns at Bryan City and Oakwood Cemetery. The meeting will conclude with a discussion of future agenda items and adjournment.

• Election of Officers – Chair and Vice Chair (action, procedural)
• Approval of Minutes from July 24, 2019 (action, minutes)
• Review of City of Bryan Code of Ethics Conduct for Elected and Appointed Officials (discussion)
• Update and discussion of Cemetery Burial Rules (information)
• Discussion regarding staff concerns at Bryan City and Oakwood Cemetery (information)

Bryan Design Review Board Special Meeting

This is a special meeting of the Bryan Design Review Board. The board will elect a chairperson and vice-chairperson for 2020, approve minutes from a prior meeting, and receive annual ethics training. No public hearings or substantive decisions are scheduled.

• Election of Chairperson and Vice-Chairperson for 2020
• Approval of minutes from February 6, 2018 regular meeting
• Presentation of annual ethics training

Senior Advisory Committee

The Senior Advisory Committee will convene to elect a Chair and Vice-Chair, review the City of Bryan Code of Ethics, and hold a presentation and discussion on the committee's governing ordinance. They will also hear citizens and approve minutes from the September 30, 2019 meeting.

• Election of officers (Chair and Vice-Chair)
• Review of City of Bryan Code of Ethics and Conduct for Elected and Appointed Officials
• Presentation and discussion regarding the Senior Advisory Committee ordinance (Ordinance No. 2093 Revision 2020 and Ordinance No. 2123)
• Approval of minutes from September 30, 2019 meeting

City of Bryan Audit Committee Meeting

The City of Bryan Audit Committee will meet to discuss and possibly approve updates to the city's Financial Management Policy Statements, including changes to auditor selection language and financial targets for BTU. The committee will also review audited financial statements for BTU City and Rural for fiscal year 2019, select a committee chair, approve prior meeting minutes, and review the city's Code of Ethics.

• Discussion and possible action to update Financial Management Policy Statements, including changes to auditor selection language, BTU-City cash balance target (110 to 175 days), debt service coverage ratio (2.0 to 2.5), and new fixed charge coverage ratio target of 1.4
• Review of BTU–City and BTU–Rural audited financial statements for fiscal year ended September 30, 2019, presented by independent auditor BKD
• Discussion of audit risk assessment and audit plan with Baker Tilly, the city's internal auditor
• Selection of a committee chair per Audit Committee bylaws
• Review of the City of Bryan's Code of Ethics and Conduct for Elected and Appointed Officials

The Audit Committee approved the BTU-City and BTU-Rural audited financial statements for the fiscal year ended September 30, 2019. Members also accepted a revised audit plan and updates to the City of Bryan Financial Management Policy Statements.

• Reappointed Greg Owens as chair of the Audit Committee (All present voted aye)
• Approved November 11, 2019, meeting minutes (All present voted aye)
• Approved BTU-City and BTU-Rural audited financial statements (All present voted aye)
• Accepted proposed Audit Plan with amendments for 50 hours of Succession Planning and 200 hours for a Pcard Audit (All present voted aye)
• Accepted changes to the City of Bryan Financial Management Policy Statements (All present voted aye)

Parks and Recreation Advisory Board Regular Meeting

The Parks and Recreation Advisory Board will elect its Chair and Vice Chair. Members will review the City of Bryan Code of Ethics for elected and appointed officials. The board will discuss the FY 2020 Park Improvement Plan and the Bryan Independent School District fencing project. A director's report will provide updates on Edgewater Park and the Camelot Park Bridge projects.

• Election of Officers – Chair and Vice Chair (action)
• Review of City of Bryan Code of Ethics Conduct (discussion)
• Update and discussion of FY 2020 Park Improvement Plan (information)
• Update and discussion on Bryan Independent School District Fencing Project (information)
• Director's report on Edgewater Park Project and Camelot Park Bridge Project (information)

Community Development Advisory Committee Regular Public Meeting

The Community Development Advisory Committee will hear citizen comments, receive a staff presentation on community needs, and discuss/consider actions on several Community Development Services Department programs: Minor Repair, Homebuyer's Assistance, Major Rehabilitation/Reconstruction, Housing Developments and Infill Housing, and Administrative/Public Services/Public Facilities/Infrastructure. The meeting includes approval of previous minutes and recognition of conflict of interest affidavits.

• Discussion and possible action on the Minor Repair Program
• Discussion and possible action on the Homebuyer's Assistance Program
• Discussion and possible action on the Major Rehabilitation/Reconstruction Program
• Discussion and possible action on Housing Developments and Infill Housing Program
• Discussion and possible action on Administrative, Public Services and Public Facilities/Infrastructure Programs

City of Bryan Civil Service Commission Meeting

The City of Bryan Civil Service Commission will elect a chair and vice-chair for 2020 and consider approving minutes from a previous meeting. The agenda also includes reports from the director, fire chief, and police chief on vacancies, exams, and an annual ethics policy overview. The meeting is primarily procedural.

• Election of chair and vice-chair for 2020 per Texas Local Government Code 143.006(e)
• Approval of November 25, 2019 meeting minutes
• Director's report on annual Ethics Policy (Resolution 3478 from 2013)
• Fire chief's report on vacancies, hires, exams, and promotions
• Police chief's report on vacancies, hires, exams, and promotions

City of Bryan and Brazos County Economic Development Foundation, Inc. Board of Directors Regular Meeting

The board will convene executive session to receive legal advice on the Industry Track Agreement with Union Pacific and discuss a possible sale of real estate in Texas Triangle Park. In open session, they will hear an update on Brightmark Energy's site visit, consider funding for site certification work, approve a $75,000 deposit for Union Pacific design work, authorize up to $50,000 in insurance, and act on other business.

• Executive session: legal advice on Union Pacific Industry Track Agreement
• Executive session: discussion of possible sale of real estate in Phases 1 and 2 of Texas Triangle Park
• Consider allotting up to $60,000 for Quest Site Solutions site certification work
• Consider paying Union Pacific a $75,000 deposit for signal design at Texas Triangle Park
• Authorize expenditure of up to $50,000 for liability and rail insurance for Texas Triangle Park

The Board approved several payments for the Texas Triangle Park, including a deposit for rail signal design and funds for site certification. The Board also accepted a financial report and renewed a grazing lease.

• Approved $75,000 deposit to Union Pacific for signal equipment design at Texas Triangle Park (5-0)
• Approved not to exceed $51,000 for Quest Site Solutions site certification work (5-0)
• Accepted Independent Accountants' Compilation Report and Financial Statements for year ended Sept 30, 2019 (5-0)
• Renewed 2020 grazing lease with Larry Lero (5-0)
• Accepted resignation from MFE, LLC (5-0)
• Approved minutes from October 17, 2019 meeting (5-0)
• Ratified Release of Collateral to First Financial Bank (5-0)
• Postponed expenditure of up to $50,000 for Commercial General Liability and Rail Insurance

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold public hearings on a replat and a proposed text amendment to the subdivision code, and receive presentations on manufactured vs. modular structures and the Midtown Area Plan. The consent agenda includes approval of minutes and a final plat for Pleasant Hill Subdivision Section 2 – Phase 1.

• Final Plat FP19-14: Pleasant Hill Subdivision Section 2 – Phase 1, 22.79 acres west of North Harvey Mitchell Parkway
• Replat RP19-40: Bryan Original Townsite, 0.984 acres at 601 and 606 West William Joel Bryan Parkway
• Proposed amendment to Chapter 110 (Subdivisions) to update replat notification and hearing requirements per HB 3314
• Presentation on differences between manufactured and modular structures
• Update on the Midtown Area Plan

BTU Board of Directors Joint Workshop Meeting

The BTU Board of Directors and the Bryan City Council will meet to discuss BTU achievements and future objectives. The meeting is scheduled for 1:30 p.m. at the Bryan Municipal Building.

• Annual Joint Meeting with BTU Board of Directors and the Bryan City Council

Bryan Business Council Regular Meeting

The Bryan Business Council will hold an executive session to discuss legal advice and negotiations on the possible purchase, exchange, or sale of properties at 3600 and 3710 Old College Road, as well as economic development incentives for a business prospect. In open session, the board will consider a purchase agreement from Hyatt Development for those same properties, a sponsorship for the Ronald McDonald House ($3,000), and a rent reduction for Hospice Brazos Valley at 3710 Old College Road. The meeting also includes routine consent items and a future agenda request.

• Consider purchase agreement from Hyatt Development for 3600 and 3710 Old College Road
• Executive session on real estate negotiations and attorney consultation for the same properties
• Deliberation of financial or other incentive to a business prospect (economic development)
• Consider sponsoring a table for Ronald McDonald House at $3,000
• Consider reduction of rent for Hospice Brazos Valley at 3710 Old College Road

The Council approved three financial commitments for community sponsorships and a rental agreement for Hospice Brazos Valley. A proposed purchase agreement for properties on Old College Road was not considered.

• Approved $5,000 sponsorship for Ronald McDonald House (8-0)
• Approved $3,000 sponsorship for Brazos Valley Cares, Inc. (8-0)
• Approved $2,500 monthly rent for Hospice Brazos Valley at 3710 Old College Road (8-0)
• Purchase agreement from Hyatt Development for 3600 and 3710 Old College Road not considered
• Approved November 18, 2019 Regular Meeting minutes (8-0)
• Approved December 10, 2019 Workshop Meeting minutes (8-0)
• Accepted General Ledger Reports from Nov 29, 2019 through Jan 13, 2020 (8-0)

BTU Board of Directors Regular Meeting

The BTU Board of Directors will consider consent agenda items including a $663,598 contract for overhead transmission line relocation for the TxDOT FM 2818 widening project, and a $562,000 engineering contract for the Steephollow Substation expansion. Regular session items include a proposed amendment to the Lake Bryan Park ordinance regarding parking, glass containers, fire safety, and concessions, as well as an appointment to the City of Bryan Investment Committee. A non-competitive financial report for November 2019 will also be presented.

• $663,598 overhead transmission construction contract with Bird Electric for TxDOT FM 2818 project
• $562,000 engineering services contract with M&S Engineering for Steephollow Substation expansion
• Partial release of easement on Mumford Road requested by 1984 Land Investments LLC and others
• Proposed amendment to Lake Bryan Park ordinance covering parking towing, glass containers, fire safety, and concessions
• Appointment of one member to the City of Bryan Investment Committee

Bryan Zoning Board of Adjustment Regular Meeting

The Bryan Zoning Board of Adjustment will elect its 2020 chairperson and vice-chairperson, hear citizens, and approve minutes from September 2019. The board also plans to convene in executive session for legal advice on permit application requirements and receive annual ethics training.

• Election of chairperson and vice-chairperson for 2020
• Approval of minutes from September 12, 2019 regular meeting
• Executive session under Texas Gov't Code Section 551.071 for legal advice on permit application uniformity
• Presentation of annual ethics training

Bryan Historic Landmark Commission Regular Meeting

The Bryan Historic Landmark Commission is meeting to elect officers for 2020 and consider one regular agenda item: a Certificate of Appropriateness for demolition of a dilapidated building at 209 North Main Street. The meeting also includes approval of prior minutes, staff announcements, and ethics training.

• Certificate of Appropriateness HLC20-01 for demolition and removal of the building at 209 North Main Street
• Election of Vice-Chairperson and Chairperson for 2020
• Approval of December 11, 2019 meeting minutes
• Presentation of annual ethics training

Bryan Planning and Zoning Commission Workshop Meeting

This is a workshop meeting of the Bryan Planning and Zoning Commission with no votes or decisions scheduled. Items include an annual staff presentation on the Code of Ethics and Conduct for appointed officials and a review of the upcoming regular meeting agenda. The meeting is informational and procedural only.

• Annual staff presentation of Code of Ethics and Conduct for Elected and Appointed Officials
• Review of agenda items for the regular meeting of January 2, 2020
• Future agenda items discussion
• Upcoming evening regular meeting dates: February 6 and March 5, 2020
• Upcoming noon regular meeting dates: January 16 and February 20, 2020

Bryan Planning and Zoning Commission Regular Meeting

The Bryan Planning and Zoning Commission will hold a public hearing on a variance request to allow a 7.5-foot side setback instead of the required 15 feet for a detached dwelling on Lot 4, Block 9 of Austin Addition. The commission will also consider a consent agenda including approval of minutes and a final plat for Oakmont Subdivision Phase 2A, and elect officers for 2020.

• Public hearing on variance PV20-01 to reduce side setback from 15 ft to 7.5 ft for a dwelling at Lot 4, Block 9, Austin Addition, near Henderson and Candy Hill Streets
• Consent agenda includes final plat FP19-32 for Oakmont Subdivision Phase 2A (28.38 acres, west of Pendleton Drive)
• Election of parliamentarian, vice-chairperson, and chairperson for 2020
• Approval of minutes from December 19, 2019 regular meeting
• Opportunity for citizens to address the commission during Hear Citizens