Alexandria City Public Schools public meetings in 2020
20 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board held a virtual meeting on December 17, 2020, during the COVID-19 state of emergency. The board voted unanimously (9-0) on all agenda items, including approving a contract amendment for the Douglas MacArthur new build, personnel actions, monthly financial reports, policy revisions, and CTE committee items. The meeting was limited to essential business due to the emergency declaration.
- Approved Amendment #1 to Skanska contract for Douglas MacArthur Phase 1 (abatement & demolition)
- Approved November 2020 personnel actions
- Accepted FY 2021 monthly financial reports for September and October 2020
- Approved revisions to personnel and law enforcement-related policies (G, C, K)
- Approved CTE Advisory Committee 2020-2021 Scope of Work and 2019-2020 Annual Report
Committee Meeting--Special Education - 7:00 PM
The Alexandria City Public Schools Special Education Advisory Committee is holding a virtual meeting on December 16, 2020, during the COVID-19 state of emergency. The agenda includes adopting the meeting agenda, reviewing minutes from the November 16, 2020 meeting, and discussing a draft 2020-2021 SEAC Scope of Work. The meeting is limited to public health emergency matters and necessary school division operations per state law.
- Review of November 16, 2020 Special Education Advisory Committee meeting minutes
- Discussion of DRAFT 2020-2021 SEAC Scope of Work
- Virtual meeting via Zoom due to COVID-19 state of emergency
Committee Meeting--Budget - 7:00 PM
The Alexandria City Public Schools Budget Advisory Committee is meeting virtually to review and discuss budget-related materials, including draft minutes from previous meetings, survey results from School Board members, the FY 2022 budget calendar, and the committee's scope of work. The meeting is held under the state of emergency declared due to COVID-19, limiting business to necessary operations. No decisions are listed on the agenda; items are for information and discussion.
- Review of draft minutes from Jan 14, Feb 13, and Mar 10, 2020 BAC meetings
- BAC Survey Results including individual School Board member feedback (Sept. 2020)
- FY 2022 Budget Calendar
- FY20 BAC Scope of Work
School Board Retreat - 6:00 PM
The Alexandria City Public Schools School Board is holding a virtual retreat on December 14, 2020, due to the COVID-19 state of emergency. The agenda includes a presentation on 'Making a Space for Civility in ACPS' and a review of School Board Operating Procedures. These are informational items for discussion, not final decisions. The meeting is open to the public via Zoom and will be recorded.
- Presentation: Making a Space for Civility in ACPS
- Review of School Board Operating Procedures
- Virtual meeting due to COVID-19 state of emergency
- Public can watch live via Zoom link
Committee Meeting--Advanced Academic Services - 7:00 PM
The Talented and Gifted Advisory Committee is meeting virtually to review its agenda, approve minutes from prior meetings, and discuss a November 2020 employee diversity report and a CogAT information session. The meeting is held under COVID-19 emergency provisions, limiting business to necessary operations.
- Agenda for December 14, 2020 TAG Advisory Committee meeting
- Minutes from November 17, 2020 TAG Advisory Committee meeting
- Minutes from December 8, 2020 TAG Advisory Committee speaker event
- Diversity of Employees Report, Nov 2020
- CogAT Information Session
Special Called Board Meeting - 4:15 PM
The Alexandria City Public Schools School Board is holding a special called virtual meeting. The board will adopt the agenda, then convene a closed meeting to discuss investment of public funds and the award of a public contract, as allowed under Virginia law. The meeting is limited to COVID-19-related business and necessary operations due to the state of emergency.
- Closed meeting under Va. Code 2.2-3711(A)(6) for investment discussions
- Closed meeting under Va. Code 2.2-3711(A)(29) for public contract award discussions
- Certification of closed meeting per Va. Code 2.2-3712
- Virtual meeting via Zoom; watch on Comcast Channel 71
Work Session - 4:00 PM
The Alexandria City Public Schools Board is holding a work session to discuss the FY 2022-2031 Capital Improvement Program (CIP) budget, specifically reviewing add/delete co-sponsorships. They will also review proposed revisions to ten personnel and law enforcement-related policies and regulations. No final decisions are expected; this is a discussion session.
- FY 2022-2031 CIP Add/Delete Work Session #1
- Revisions to G, C & K policies (personnel, administration, school-community relations)
- Policy revisions include telework, staff communications, controlled substances, criminal conviction effects, professional development, licensed staff discipline, school bus drivers, reporting violence, and relations with law enforcement
Committee Meeting--Advanced Academic Services - 6:30 PM
The Talented and Gifted Advisory Committee is holding a virtual meeting during the COVID-19 state of emergency. The agenda includes a guest speaker, Dr. Jonathan Plucker, and discussion of the meeting agenda. No specific decisions or proposals are listed.
- Guest speaker: Dr. Jonathan Plucker
- Meeting held via Zoom due to COVID-19 state of emergency
Committee Meeting--Athletic Hall of Fame - 6:00 PM
The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is holding a virtual meeting on December 7, 2020, to review its agenda and approve minutes from the November 10, 2020 meeting. The meeting is conducted via Zoom due to the COVID-19 state of emergency.
- Review of December 7, 2020 meeting agenda
- Approval of minutes from November 10, 2020 meeting
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board met virtually on December 3, 2020, to review updates on the phased reopening of schools and the 2021-2022 Program of Studies. The board also approved several consent items, including financial reports, a swing space change order, and a high school project contract.
- Approved FY 2021 First Quarter Budget Transfer Report
- Approved FY 2020 Monthly Financial Report ending June 30, 2020
- Approved Swing Space Change Order
- Approved High School Project A&E Contract
- Reviewed update on Virtual PLUS+ and phased reopening plan
Special Called Board Meeting - 8:00 AM
The Alexandria City Public Schools School Board held a special called meeting on November 30, 2020, to adopt the agenda, convene a closed meeting, certify that closed meeting, and adjourn. The closed meeting was authorized under Virginia law to discuss investment of public funds and the award of a public contract. The agenda contains no other public business items.
- Adopted the meeting agenda (8-0 vote)
- Convened closed meeting under Va. Code 2.2-3711(A)(6) and (A)(29) for investment and contract discussions
- Certified the closed meeting (7-0 vote)
- Adjourned the meeting (7-0 vote)
Joint City Council/School Board Sub Committee Meeting - 4:00 PM
This meeting is a joint session between the Alexandria City Council and the School Board. The agenda consists only of the presentation of the meeting agenda itself.
- Review of the November 23, 2020, Joint City Council-School Board Subcommittee Meeting agenda
Work Session - 5:15 PM
This virtual work session focuses on two informational topics: the second review of the FY 2022-2031 Capital Improvement Program (CIP) budget and an analysis of academic disparities in Hispanic male graduation rates. No votes or final decisions are scheduled, as the agenda consists solely of discussion and information review. The meeting is held under emergency provisions for virtual sessions.
- FY 2022-2031 Capital Improvement Program (CIP) Budget Work Session #2
- Review of academic disparities in Hispanic male On-Time Graduation rates
Special Called Board Meeting - 5:00 PM
The Alexandria City Public Schools School Board held a virtual special meeting to consider several action items, including a public hearing on the FY 2022-2031 Capital Improvement Program budget, approval of the 2021 legislative agenda, and an update on phased reopening. The board voted unanimously to approve the superintendent's recommendation to rename T.C. Williams High School and Matthew Maury Elementary School, with new names effective in the 2021-22 school year. The meeting was held virtually due to the COVID-19 state of emergency.
- Public hearing on FY 2022-2031 Capital Improvement Program (CIP) Budget
- Approved 2020-2021 Talented and Gifted Advisory Committee Scope of Work
- Appointed Michael Johnson to the Athletic Hall of Fame Advisory Committee
- Approved renaming T.C. Williams High School and Matthew Maury Elementary School
- Approved ACPS 2021 Legislative Agenda
Committee Meeting--Special Education- 7:00 PM
The Alexandria City Public Schools Special Education Advisory Committee is meeting virtually to review its agenda, approve draft minutes from the October 27 meeting, and discuss the results of a communications survey and a Parent Resource Center report. The meeting is held under COVID-19 emergency provisions, limiting business to necessary operations.
- Review of agenda for November 18, 2020 SEAC meeting
- Draft minutes from October 27, 2020 SEAC meeting
- SEAC Communications Survey Results November 2020
- Parent Resource Center Report for October 2020
Committee Meeting--Advanced Academic Services - 7:00 PM
This is a routine virtual meeting of the Talented and Gifted Advisory Committee (TAGAC) for Alexandria City Public Schools. The committee will review its meeting agenda and consider approving draft minutes from its November 9 and October 14, 2020 meetings. No substantive policy decisions or new business are listed.
- Review of November 17, 2020 TAGAC meeting agenda
- Approval of draft minutes from November 9, 2020 TAGAC meeting
- Approval of draft minutes from October 14, 2020 TAGAC meeting
Joint City Council/School Board Work Session - 7:00 PM
The Alexandria City Council and School Board held a joint work session to discuss the Capital Improvement Program (CIP) budget. The primary topic was the FY2021-2030 CIP Budget, with a specific focus on colocation related to the High School Project. The Superintendent recommended the School Board review materials for the FY 2022-2031 CIP Budget Work Session #1. This was the second year the joint CIP work session took place in the fall following a recommendation to de-couple budget processes.
- Discussion of FY2021-2030 CIP Budget
- Review of colocation plans for the High School Project
- Recommendation to review FY 2022-2031 CIP Budget materials
Work Session - 4:00 PM
The Alexandria City Public Schools School Board will hold a virtual work session to discuss several items, including a preliminary overview of employee compensation for the FY 2022 budget, the first work session on the FY 2022-2031 Capital Improvement Program, and a plan to address disproportional identification of Black students as Emotionally Disabled. The board will also review the superintendent's recommendation to rename T.C. Williams High School and Matthew Maury Elementary School, with a recommendation to adopt the name changes effective in the 2021-22 school year.
- Preliminary FY 2022 employee compensation overview, including step increases and market rate adjustments
- FY 2022-2031 Capital Improvement Program (CIP) budget work session #1
- Special Education disproportionality: set aside $551,545.95 (15% of IDEA funds) for Coordinated Early Intervening Services
- Superintendent's recommendation to rename T.C. Williams High School and Matthew Maury Elementary School, effective 2021-22
- Estimated costs for renaming T.C. Williams High School and Matthew Maury Elementary School attached
Board Meeting - 4:00 PM
The Alexandria City Public Schools Board is meeting virtually to review updates on PreK-2 literacy programs, the Enhanced Continuity of Learning Plan 5.0 for school reopening, and progress on the Communications Audit. The board will also consider consent items including personnel actions, a budget calendar revision, and appointments of middle school student representatives.
- Approve personnel actions for October 2020
- Revise FY 2022 Budget Calendar (joint work session moved to Nov 17, 2020)
- Appoint middle school student representatives: Giselle Hughes, Caleb Bonga, Sarah Murphy, Scott Price II
- Review PreK-2 literacy Virtual PLUS+ instructional models and K-2 Literacy Task Force recommendations
- Review Enhanced Continuity of Learning Plan 5.0 reopening update
Committee Meeting--Athletic Hall of Fame- 6:00 PM
The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is meeting virtually via Zoom due to the COVID-19 state of emergency. The agenda includes the meeting agenda, a draft scope of work for 2020-2021, and a draft end-of-year report for 2019-2020. All items are listed as information items, meaning the committee is reviewing them rather than voting on them.
- Review of November 10, 2020 meeting agenda
- 2020-2021 Athletic Hall of Fame DRAFT Scope of Work
- 2019-2020 Athletic Hall of Fame DRAFT End of Year Report