Alexandria City Public Schools public meetings in 2021

Board Meeting - 6:30 PM

The Alexandria City Public Schools Board met to review financial reports, facility use, and personnel actions. The Board approved several revisions to student discipline and conduct policies as part of an ongoing equity audit. Additionally, the Board convened a closed meeting to discuss employment and contractual matters for 10 public employees.

• Approved revisions to multiple student discipline and conduct policies (including JFC, JFCA, and JGDA)
• Convened a closed meeting regarding employment and performance for 10 specific public employees
• Approved November 2021 facilities use report showing $2,440.00 collected
• Accepted FY 2021 and FY 2022 monthly financial reports
• Reviewed Mount Vernon Kitchen contingency contract to expand project scope

Committee Meeting--Budget - 6:00 PM

The Budget Advisory Committee is meeting to review the agenda and approve minutes from previous meetings held on October 4 and November 17, 2021. The meeting is scheduled to take place via Zoom.

• Review of December 15, 2021, meeting agenda
• Approval of November 17, 2021, meeting minutes
• Approval of October 4, 2021, meeting minutes

Special Called Board Meeting - 7:00 PM

The School Board will meet to discuss proposed revisions to 14 personnel, instructional, and community relation policies. The meeting also includes a closed session for an employee evaluation and a review of draft student discipline and conduct policy revisions from the Equity Policy Audit.

• Proposed revision of 14 policies including staff time schedules and sex offender registry notifications
• Closed meeting to discuss employment, performance, and contractual matters for one public employee
• Review of draft revisions to student discipline and conduct policies (JFC, JFC-R, JGD/JGE, JGD-R/JGE-R)
• Proposed deletion of one existing policy

Committee Meeting--Special Education - 12:00 PM

The SEAC Budget and Bylaws Subcommittee met to review the meeting agenda and SEAC bylaws. The meeting was held in-person at Lena’s Pizza.

• Review of SEAC Bylaws

Committee Meeting--Advanced Academic Services - 7:00 PM

The Talented and Gifted Advisory Committee is meeting to review its draft scope of work for 2021-2022, approve minutes from prior meetings, and discuss a 2017 report on increasing diversity in gifted education in Virginia. The meeting is open to the public via Zoom, live stream, or cable channel 71.

• Review of TAGAC 2021-2022 Draft Scope of Work
• Approval of draft minutes from November 8, 2021 and September 13, 2021 meetings
• Discussion of VACEG Report on Increasing Diversity in Gifted Education in Virginia (2017)

School Board Retreat - 6:30 PM

The Alexandria City Public Schools School Board is holding a retreat at 1340 Braddock Place. The agenda includes only procedural items: approval of the retreat agenda and a review of the School Board Operating Procedures. No substantive decisions or discussions are listed.

• Review of School Board Operating Procedures (attachment 211209_School_Board_Operating_Procedures_190606.pdf)

Work Session - 7:15 PM

The Alexandria City School Board held a work session to review the FY 2023-2032 Capital Improvement Program (CIP) budget, which will be adopted on December 16, 2021. The board also reviewed draft revisions to student discipline and conduct policies as part of an equity policy audit, and statutory/regulatory policy revisions driven by state law changes.

• FY 2023-2032 CIP budget review; no Add/Deletes were submitted; adoption scheduled for Dec 16, 2021
• Draft revisions to student discipline policies: JFCA, JFCB, JFCB-R, JFCE, JFCF/JFCI, JFCF-R/JFCI-R, JFCH, GBEC, JFCH-R/GBEC-R, JFG, JGDA, JGDB
• Statutory/regulatory policy revisions: EB, EBB, EBB-R, EF, EFB, GBE, GBE-R/JHCC-R, JHCD, JHCD-R, JHCH, JHCH-R
• Equity Policy Audit School Board Committee created Oct 7, 2021; recommendations presented to full board
• Policies revised due to Code of Virginia and VBOE regulation changes

Special Called Board Meeting - 7:00 PM

The Alexandria City Public Schools Board held a special called meeting to approve entering closed sessions to discuss contracts for the Mount Vernon Kitchen Renovation Project and the Minnie Howard Renovation Project. The board also certified the closed meeting and considered a contract for the Minnie Howard Redevelopment on the consent calendar.

• Closed meeting approved for Mount Vernon Kitchen Renovation Project contract
• Closed meeting approved for Minnie Howard Renovation Project contract
• Contract for Minnie Howard Redevelopment on consent calendar
• Board certified closed meeting with 7-0 vote, one abstention

Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM

This is a meeting of the Ad Hoc School Board Advisory Support Committee. The agenda includes adopting the meeting agenda, allowing Board Member Margaret Lorber to participate electronically, and reviewing draft minutes from the August 11, 2021 meeting. No substantive decisions or discussions are listed beyond these procedural items.

• Agenda for the December 7, 2021 meeting
• Allow Board Member Lorber to join by electronic means
• Minutes from the August 11, 2021 meeting (draft)

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Athletic Hall of Fame Advisory Committee is meeting to review its agenda and draft minutes from the previous meeting. The meeting is held via Zoom due to the local state of emergency, with public access available online or on cable channel 71.

• Agenda for December 6, 2021 meeting
• Draft minutes from November 1, 2021 meeting

Board Meeting - 6:30 PM

The Alexandria City School Board met on December 2, 2021, and approved a resolution supporting collective bargaining for school employees, a significant policy shift. The board also accepted resignations from advisory committee members, approved meeting minutes, and received informational reports on equity policy revisions for student discipline and on proposed 2022-2024 academic calendars.

• Approved Resolution Concerning Collective Bargaining by ACPS (9-0 vote)
• Accepted resignation of Sabrina Reilly from Special Education Advisory Committee
• Accepted resignation of Zion Bezu from Talented and Gifted Advisory Committee
• Reviewed draft revisions to student discipline and conduct policies (Equity Audit)
• Reviewed proposed 2022-2024 academic calendars with pre-Labor Day start

School Board Workshop--Equity Training - 7:00 PM

The Alexandria City School Board is meeting for a workshop focused on equity training for board members. The discussion topic is an orientation to Diversity, Equity, and Inclusion (DEI) and the anti-racist journey, with attached presentation and resource materials. No formal decisions are scheduled; this is an informational session.

• Equity training for School Board members on DEI and anti-racist journey
• Presentation: SB Orientation to DEJI and Anti-Racist Journey (7,016 KB)
• Attachment: PELP Racial Equity in School Systems (2,287 KB)
• Attachment: PELPP Notecatcher (695 KB)
• Meeting at ACPS Central Office, 1340 Braddock Place, Alexandria VA

Special Called Board Meeting - 7:00 PM

The Alexandria City Public Schools School Board is holding a special called meeting that includes a public hearing on the FY 2023-2032 Capital Improvement Program (CIP) budget. The board will also receive reports from the chair and superintendent, and may convene a closed meeting. The agenda is largely procedural, with the public hearing being the main substantive item.

• Public hearing on FY 2023-2032 Capital Improvement Program (CIP) budget
• Closed meeting and certification of closed meeting (if needed)
• Reports from Board Chair and Superintendent

Work Session - 7:15 PM

The Alexandria City School Board is holding a work session to discuss the FY 2023-2032 Capital Improvement Program (CIP) budget, including specific adjustments to projects. They will also hear from the Talented and Gifted (TAG) Advisory Committee. The board is reviewing the CIP and will accept add/delete requests until noon on November 30, 2021.

• $500,000 in FY24 for turf field replacement at Jefferson Houston PreK-8 School
• $500,000 in FY24 for turf field replacement at Francis C. Hammond Middle School
• James K. Polk Elementary: added $500,000 for fire alarm system in FY26 and FY27
• Alexandria City High School: added $400,000 for building envelope repair in FY23
• System-wide: additional $400,000 in FY23 for emergency repairs due to pandemic cost increases

Committee Meeting--Equity Policy Audit - 6:30 PM

The Equity Policy Audit School Board Committee is meeting to review progress on the equity policy audit. The agenda includes reviewing October policy feedback, committee minutes, and several working drafts for policy revisions.

• Review of October 26, 2021, committee meeting minutes
• Review of October community and administrator feedback regarding discipline and conduct policies
• Discussion of draft revisions to student suspension and expulsion policies
• Review of draft policy revisions for teacher removal of students from class
• Review of draft revisions for policies regarding hate speech, gang activity, and tobacco/nicotine products

Committee Meeting--Budget - 6:30 PM

The Alexandria City Public Schools Budget Advisory Committee is meeting to review its agenda, approve minutes from the October 4, 2021 meeting, and discuss School Board Advisory Committee member survey responses. The meeting is held virtually due to the local state of emergency.

• Review of October 4, 2021 meeting minutes
• Discussion of School Board Advisory Committee member survey responses

Committee Meeting--Special Education - 7:00 PM

The Alexandria City Public Schools Special Education Advisory Committee (SEAC) is meeting via Zoom to review its agenda, approve minutes from previous meetings, and receive reports including the Parent Resource Center report for October 2021. The committee will also discuss subcommittee guiding documents and a workshop on credit accommodations scheduled for November 30, 2021.

• Review of agenda for November 17, 2021 SEAC meeting
• Approval of minutes from June 16, 2021 SEAC meeting
• Approval of minutes from May 19, 2021 Communications Subcommittee meeting
• Parent Resource Center Report for October 2021
• Workshop flyer on Understanding Credit Accommodations (Nov 30, 2021)

Committee Meeting--Superintendent Evaluation Criteria - 12:00 PM

The Alexandria City Public Schools School Board's Superintendent Evaluation Criteria Development Committee is meeting to discuss and develop criteria for evaluating the superintendent. The agenda includes a working draft of the superintendent evaluation document for the 2021-22 school year. This is a working session, not a final decision-making meeting.

• Review of Superintendent Evaluation Document (2021-22 working draft)
• Discussion of evaluation criteria under Policy CBG
• Meeting held in person and via Zoom; masks required for in-person attendees

Work Session - 6:30 PM

The Alexandria City School Board is holding the first of several work sessions on the FY 2023-2032 Capital Improvement Program (CIP), reviewing the superintendent's recommended budget and facility conditions. The board will also discuss employee compensation, focusing on step increases and market rate adjustments for the FY 2023 budget. Both items are for discussion and information only, with no final votes scheduled.

• Discussion of FY 2023-2032 Capital Improvement Program (CIP) budget
• Review of facility conditions assessments
• Employee compensation: step increases and market rate adjustments (MRA)
• Public hearing on CIP scheduled for November 29, 2021
• CIP adoption scheduled for December 16, 2021

Special Called Board Meeting - 7:30 PM

This is a special called meeting of the Alexandria City Public Schools School Board. The board voted unanimously to adopt the agenda, then convened a closed meeting to discuss employment, performance, and contractual matters for 15 specific public employees, and certified the closed meeting as compliant with Virginia law. The meeting was then adjourned.

• Closed meeting authorized under Virginia Code 2.2-3711(A)(1) for discussion of 15 specific public employees
• Board certified closed meeting per Virginia Code 2.2-3712
• All votes were 8-0 in favor

Board Meeting - 6:30 PM

The Alexandria City Public Schools Board approved guidelines to implement the Public-Private Education Facilities and Infrastructure Act of 2002. These guidelines allow the division to enter into agreements for projects such as solar panel installations at Douglas MacArthur and Minnie Howard campuses.

• Approval of ACPS guidelines for the Public-Private Education Facilities and Infrastructure Act
• Adoption of a revised FY 2023 Budget Calendar
• Acceptance of the FY 2022 Monthly Financial Report ending September 30, 2021
• Approval of the FY 2022 First Quarter Budget Transfer Report
• Authorization of a closed meeting to discuss public contract awards

Committee Meeting--CTE - 4:00 PM

The Career and Technical Education Advisory Committee is meeting to review its agenda for the November 9, 2021 meeting and to approve the minutes from its September 14, 2021 meeting. The agenda contains only these two informational items, with no substantive decisions or discussions listed.

• Review of November 9, 2021 CTE Advisory Committee agenda
• Approval of September 14, 2021 CTE Advisory Committee minutes

Committee Meeting--Advanced Academic Services- 7:00 PM

The Talented and Gifted Advisory Committee (TAGAC) is meeting to review its agenda, approve minutes from a prior meeting, and discuss a draft scope of work for the 2021-2022 school year. The meeting is informational and advisory in nature.

• Review of November 8, 2021 TAGAC agenda
• Approval of minutes from September 13, 2021 meeting
• Review of October 18, 2021 TAGAC agenda
• Discussion of DRAFT 2021-2022 TAGAC Scope of Work

Committee Meeting--Advanced Academic Services-7:00 PM

The Talented and Gifted Advisory Committee is meeting to review the agenda and previous meeting minutes. The committee will also review a draft of the 2021-2022 Scope of Work.

• Review of September 13, 2021, meeting minutes
• Review of October 18, 2021, meeting agenda
• Discussion of DRAFT 2021-2022 TAGAC Scope of Work

Special Called Board Meeting - 6:30 PM

The Alexandria City Public Schools Board is meeting to review thirteen proposed policy and regulation revisions. The agenda also includes discussions regarding the 2022 legislative agenda and guidelines for public-private partnerships.

• Proposed revisions to thirteen policies including school bus idling, grading, and charter schools
• Review of the proposed 2022 ACPS Legislative Agenda
• Discussion of guidelines for the Public-Private Education Facilities and Infrastructure Act of 2002
• Planned use of energy savings contracts for photovoltaic panels at Douglas MacArthur and Minnie Howard projects
• Closed meeting requested to discuss public contract awards

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Athletic Hall of Fame Advisory Committee will meet via Zoom to review the agenda and previous meeting minutes. The committee will also review candidate selection guidelines and a candidate screening worksheet.

• Review of October 11, 2021, meeting minutes
• Review of AHOF Candidate Selection Guidelines
• Review of AHOF Candidate Screening Worksheet

Joint City Council/School Board Work Session - 7:00 PM

The Alexandria City Council and School Board are holding a joint work session to review the ACPS FY 2023-2032 Capital Improvement Program (CIP) budget. This is an information item, with the Superintendent recommending that both bodies review the presentation. The session is held electronically due to the COVID-19 pandemic.

• Review of ACPS FY 2023-2032 Capital Improvement Program (CIP) budget
• Joint City Council/School Board work session
• Presentation by Superintendent Dr. Gregory C. Hutchings, Jr.
• Meeting held electronically due to COVID-19 emergency

Committee Meeting--Equity Policy Audit - 7:00 PM

The Alexandria City School Board's Equity Policy Audit Committee is meeting to review the first presentation of an equity policy audit, including an IDRA report on A and J policies (student conduct and discipline) and administrator focus group feedback on those policies. The committee is gathering information to inform potential revisions to school board policies, with a focus on systemic alignment and equitable systems. No decisions are on the agenda; this is an information-gathering session.

• Review of IDRA Equity Policy Audit Report covering A Policies (Foundations) and J Policies (Student Conduct & Discipline)
• Presentation for Equity Policy Audit School Board Committee Meeting #1
• Student Discipline & Conduct Policies: Administrator Focus Group Feedback
• Meeting held in-person and via Zoom, live-streamed on ACPS website and cable channel 71

Joint City Council/School Board Sub Committee Meeting - 5:00 PM

This is a joint subcommittee meeting of the Alexandria City Council and School Board, held electronically due to the COVID-19 pandemic. The agenda includes only the meeting agenda itself and meeting notes from the September 27, 2021 subcommittee meeting. No substantive decisions or discussions are listed on this agenda.

• Meeting held electronically per Virginia Code 2.2-3708.2(A)(3) due to COVID-19
• Meeting notes from September 27, 2021 joint subcommittee meeting attached

Committee Meeting--Special Education - 7:00 PM

The Alexandria City Public Schools Special Education Advisory Committee is meeting via Zoom to review its agenda, approve draft minutes from June 16, 2021, and receive reports including the Parent Resource Center report for September 2021 and an overview of subcommittees. All items are listed as information items, so the meeting is primarily for discussion and updates rather than formal decisions.

• Agenda for October 20, 2021 SEAC meeting
• Draft minutes from June 16, 2021 SEAC meeting
• Parent Resource Center report for September 2021
• Overview of SEAC subcommittees

Board Meeting - 7:00 PM

The Alexandria City Public Schools Board held its regular meeting on October 21, 2021, adopting the agenda and convening a closed meeting for personnel matters. The board also approved several consent calendar items, including the FY 2022 monthly financial report, statutory policy revisions, the TAG Advisory Committee annual report, meeting minutes, and personnel actions.

• Approved FY 2022 Monthly Financial Report ending August 31, 2021
• Approved revisions to policies on public participation, emergency drills, student absences, and attendance
• Accepted 2020-2021 Talented and Gifted Advisory Committee annual report
• Approved minutes for September 23 and October 7, 2021 meetings
• Approved personnel actions for October 1-19, 2021

Committee Meeting--Advanced Academic Services - 7:00 PM

This Advanced Academic Services committee meeting was cancelled due to a conflict with the Community Budget Forum. No meeting was held. Instead, questions from the TAGAC (Talented and Gifted Advisory Committee) were submitted to School Board member candidates, and their written responses were uploaded for public review.

• Meeting cancelled due to Community Budget Forum conflict
• TAGAC questions for School Board candidates posted
• Responses from six candidates uploaded
• Candidates include Deanna D. Ohlandt, Michelle Rief, Kelly Carmichael Booz, PreeAnn Johnson, Bridget Shea Westfall, Ashley Simpson-Baird

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Athletic Hall of Fame Advisory Committee met to review the agenda for the October 11, 2021, session. The provided document contains only the meeting agenda and does not include specific discussion topics or decisions.

Board Meeting - 6:30 PM

The Alexandria City Public Schools Board met to review financial reports and establish future budget priorities. The Board also authorized a closed meeting to discuss public safety and security matters.

• Approved $3,704,000.00 contract with Curative Labs, Inc. for staff and student COVID-19 testing
• Adopted FY 2023 Combined-Funds and FY 2023-2032 Capital Improvement Program budget priorities
• Accepted FY 2021 and FY 2022 monthly financial reports
• Approved the FY 2021 Fourth Quarter Budget Transfer Report
• Authorized a closed meeting to discuss public safety, terrorist activity vulnerabilities, and facility security

Committee Meeting--Budget - 6:30 PM

The Alexandria City Public Schools Budget Advisory Committee (BAC) is meeting to review its agenda, approve minutes from June 22, 2021, and discuss the 2020-2021 end-of-year report and the FY 2023 budget calendar. This meeting is a reschedule of a session cancelled on September 16, 2021. All items are listed as information items, so no formal votes are scheduled.

• Rescheduled meeting after September 16, 2021 cancellation
• Minutes from June 22, 2021 BAC meeting
• 2020-2021 BAC End of Year Report
• FY 2023 Budget Calendar

School Board Retreat - 7:00 PM

The Alexandria City Public Schools School Board is holding a retreat. The agenda includes a review of the retreat agenda and a board self-evaluation for 2021. These are informational items, not final decisions.

• Review of the September 28, 2021 School Board Retreat agenda
• Board Self Evaluation 2021

Joint City Council/School Board Sub Committee Meeting - 5:00 PM

This is a joint subcommittee meeting of the Alexandria City Council and School Board, held electronically due to the COVID-19 pandemic. The agenda includes only the meeting agenda itself and meeting notes from the June 28, 2021 subcommittee meeting. No substantive decisions or discussions are listed.

• Meeting held via Zoom due to COVID-19 emergency
• Review of meeting notes from June 28, 2021 joint subcommittee meeting

Work Session - 7:30 PM

The Alexandria City Public Schools School Board will hold a work session to discuss the FY 2022-2027 fiscal forecast, which projects a budget deficit of $6.01 million for FY 2023 growing to $49.40 million by FY 2027. The board will also participate in a budget priorities exercise for the FY 2023 Combined Funds and FY 2023-2032 Capital Improvement Program budgets, with priorities to be finalized at the October 7, 2021 budget meeting.

• FY 2023 projected budget deficit of $6.01 million
• FY 2027 projected annual funding deficit of $49.40 million
• FY 2022 budget balanced with $5.11 million in fund balance
• Budget priorities work session for FY 2023 Combined Funds and FY 2023-2032 CIP
• Priorities to be finalized at October 7, 2021 School Board Budget Meeting

Special Called School Board Grievance Panel Meeting - 9:00 AM

This is a special called meeting of the Alexandria City Public Schools School Board Grievance Panel. The board voted 3-0 to adopt the agenda, convene a closed meeting, certify the closed meeting, and adjourn. The agenda contains only procedural items with no public discussion or decisions on substantive matters.

• Adopted the agenda for the September 17, 2021 special called meeting (3-0 vote)
• Convened a closed meeting on September 17, 2021 (3-0 vote)
• Certified the closed meeting held on September 17, 2021 (3-0 vote)
• Adjourned the meeting (3-0 vote)

Committee Meeting--Budget - 7:00 PM

This meeting of the Alexandria City Public Schools Budget Advisory Committee has been cancelled. The agenda items that would have been considered included the meeting agenda, minutes from the June 22, 2021 meeting, and the 2020-2021 end-of-year report. No decisions will be made at this meeting.

• Meeting cancelled
• Agenda for September 16, 2021 Budget Advisory Committee meeting
• Minutes from June 22, 2021 Budget Advisory Committee meeting
• 2020-2021 BAC End of Year Report

Special Called Board Meeting - 5:30 PM

The Alexandria City Public Schools School Board held a special called meeting on September 16, 2021, primarily to convene a closed meeting to discuss a public contract award. The board also approved the agenda, allowed two members to participate electronically, and certified the closed meeting. All actions were procedural and passed unanimously.

• Approved agenda for September 16, 2021 (5-0)
• Approved electronic participation for Board Members Margaret Lorber and Jacinta Greene (6-0 and 7-0)
• Convened closed meeting under Virginia Code 2.2-3711(A)(29) to discuss contract award (8-0)
• Certified the closed meeting per Virginia Code 2.2-3712 (8-0)
• Adjourned meeting (8-0)

Work Session - 7:30 PM

The Alexandria City Public Schools School Board is holding a work session to discuss the FY 2023 budget process. They will review the draft Budget Process Resolution, Rules of Engagement, and two options for the Budget Calendar. No final decisions are expected; this is a preliminary discussion to prepare for budget development.

• Review of FY 2023 Budget Process Resolution with proposed mark-ups
• Review of FY 2023 Rules of Engagement
• Two options for FY 2023 Budget Calendar (Option A and Option B)
• Discussion of FY 2023-2032 Capital Improvement Program (CIP) budget timeline

Board Meeting - 7:00 PM

The Alexandria City Public Schools Board met on September 9, 2021, and approved several routine items, including personnel actions for June through August 2021, the superintendent's outside professional activities, and appointments to advisory committees. The board also approved allowing a member to participate electronically due to illness.

• Approved personnel actions for June-August 2021
• Approved superintendent's outside work: mentoring, lecturing, co-authoring book
• Re-appointed Annika Eelkema to Athletic Hall of Fame Advisory Committee
• Re-appointed Allen Lomax and appointed Patrick Corr and Kobe Jackson to CTE Advisory Committee
• Approved electronic participation for board member Margaret Lorber

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Athletic Hall of Fame Advisory Committee is meeting to review its agenda, approve minutes from prior meetings, and consider proposed meeting dates for 2021-2022. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review of agenda for September 7, 2021 meeting
• Approval of minutes from August 2, 2021 meeting
• Approval of minutes from June 7, 2021 meeting
• Discussion of proposed 2021-2022 meeting dates

Special Called Board Meeting - 7:00 PM

The Alexandria City Public Schools Board met for a special called session. The primary action item was a request to allow Board Member Christopher Suarez to participate in the meeting via telephone from Pittsburgh, Pennsylvania.

• Request to allow Board Member Christopher Suarez to participate by electronic means

Work Session - 7:00 PM

The School Board will discuss the draft priorities for the upcoming school year, which are designed to align with the Equity for All strategic plan. Additionally, the Board will consider how to review approximately 115 policies identified during an ongoing equity audit.

• Review of draft 2021-2022 Areas of Focus
• Direction on approval approach for 115 Tier 1 policies identified in Equity Policy Audit
• Potential formation of a Board committee for policy review
• Potential addition of one monthly policy work session to the Board schedule

Special Called Board Meeting - 7:00 PM

The Alexandria City Public Schools Board approved a requirement for staff to provide proof of full vaccination or undergo weekly COVID-19 testing. The policy includes a deadline of August 27 for submitting vaccination documentation, with mandatory weekly testing beginning August 30 for those who do not comply.

• Requirement for all employees to complete weekly COVID-19 testing or provide proof of full vaccination
• Deadline of August 27 for staff to submit vaccination documentation
• Mandatory weekly testing for unvaccinated or non-disclosing staff begins August 30
• Approval of a closed meeting to discuss employment, performance, and legal matters
• Appointment of Board Members Gentry, Rief, and Suarez to review a personnel matter

Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM

The Ad Hoc School Board Advisory Support Committee is meeting to review the July 14, 2021, meeting minutes. The committee will also discuss a draft advisory committee survey and draft recommendations for advisory committees.

• Review of July 14, 2021, meeting minutes
• Discussion of DRAFT Advisory Committee Survey
• Discussion of DRAFT Recommendations for Advisory Committees

Special Called Board Meeting - 7:00 PM

The Alexandria City School Board held a special meeting to review the district's $34.8 million federal ESSER III pandemic relief spending plan and voted unanimously to require masks in all ACPS facilities and vehicles regardless of vaccination status. The board also approved several procedural items, including allowing a member to participate remotely and appointing a new CTE advisory committee member.

• Approved requiring masks inside all ACPS facilities and vehicles regardless of vaccination status (7-0)
• Held public hearing on $34.8 million ARP ESSER III fund plan for pandemic recovery
• Approved remote participation for Board Member Ramee Gentry via Zoom from West Virginia (6-0)
• Appointed Shawnell Addison to CTE Advisory Committee with residency waiver (7-0)
• Approved minutes from June 23 and June 26, 2021 board meetings (7-0)

Committee Meeting--Athletic Hall of Fame - 7:00 PM

The Athletic Hall of Fame Advisory Committee is meeting to review its agenda, approve minutes from the June 7, 2021 meeting, and consider proposed meeting dates for the 2021-2022 school year. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review of August 2, 2021 meeting agenda
• Approval of June 7, 2021 meeting minutes
• Discussion of proposed 2021-2022 meeting dates

Committee Meeting - Ad Hoc School Board Advisory Support Committee - 6:30 PM

The Ad Hoc School Board Advisory Support Committee is meeting to review its agenda, minutes from June 14, 2021, and a summer work plan. The committee will also examine several policies related to school board committees and advisory committees, including BCE, BCF, BCF-R, BCFB, and BCFC. These are informational items; no votes are scheduled.

• Review of minutes from June 14, 2021 meeting
• Discussion of Ad Hoc Committee Summer Work Plan
• Review of Policy BCE: School Board Committees
• Review of Policy BCF: Advisory Committees to the School Board
• Review of Regulation BCF-R and Policies BCFB, BCFC

Joint City Council/School Board Sub Committee Meeting - 5:00 PM

The Alexandria City Council and School Board subcommittee is meeting electronically to review the agenda, approve meeting notes from May 24, 2021, set FY 2022 meeting dates, and hear a presentation on supports for ACPS students. The meeting is being held remotely due to the COVID-19 pandemic.

• Presentation on Supports for ACPS Students
• FY 2022 Joint City Council/School Board Subcommittee Meeting Dates
• Meeting notes from May 24, 2021 subcommittee meeting

Meeting of Certain Board Members - 1:00 PM

This is a candidate information session for School Board hopefuls, held via Zoom, with no public business conducted or discussed. The agenda consists of informational attachments: a superintendent's letter, a candidate presentation, a VSBA candidate guide, board operating procedures, and VFOIA guidelines. The meeting will be recorded and posted afterward.

• School Board Candidate Information Session held via Zoom on June 26, 2021
• No public business conducted or discussed at this meeting
• Superintendent's Letter to School Board Candidates attached
• School Board Candidate Presentation attached
• Virginia School Boards Association (VSBA) School Board Candidate Guide attached

Special Called Board Meeting - 8:00 AM

The Alexandria City Public Schools Board is holding a special called meeting, primarily to convene a closed session under Virginia law to discuss real estate acquisition, investment of public funds, and legal matters. Following the closed session, the board will consider a motion to proceed with a legal matter and a contract for kitchen renovations at Mt. Vernon Community School.

• Closed meeting under Virginia Code for real property acquisition, public fund investment, and legal consultation
• Motion to enter into a contractual relationship with legal counsel
• Kitchen serving line renovations at Mt. Vernon Community School
• Certification of the closed meeting as required by law

Committee Meeting--Budget - 7:00 PM

The Alexandria City Public Schools Budget Advisory Committee is meeting virtually to discuss and approve its agenda for the June 22, 2021 meeting. The meeting is held electronically due to the COVID-19 state of emergency, with public participation available via broadcast or Zoom.

• Agenda for the June 22, 2021 Budget Advisory Committee Meeting

Committee Meeting--Advanced Academic Services - 7:00 PM

The Talented and Gifted Advisory Committee is meeting virtually to review its agenda, approve minutes from the June 7 meeting, and consider reports from its K-12 Communications, Identification and Testing, and Virtual Learning subcommittees. The committee will also review a draft of its 2020-2021 annual report. All items are listed as information items, meaning the committee is discussing or receiving updates rather than voting on final actions.

• Review of minutes from June 7, 2021 TAG Advisory Committee meeting
• K-12 Communications Subcommittee Report
• Identification and Testing Subcommittee Report
• Virtual Learning Subcommittee Report
• DRAFT 2020-2021 TAG Advisory Committee Annual Report

Board Meeting - 5:00 PM

The Alexandria City Public Schools Board held a virtual meeting to approve routine consent items, including personnel actions and monthly financial reports. The board voted to approve federal grant applications totaling approximately $5.5 million for Title I, II, and III programs. Additionally, the board adopted new English Language Arts textbook resources for grades 6-12 and approved revisions to nine school policies, including updates related to Title IX regulations.

• Approval of Title I, Part A grant application for $4,326,240.67 to support low-income schools
• Approval of Title II, Part A grant application for $619,778.21 for teacher professional learning
• Approval of Title III, Part A grant application for $582,836.83 for English Learner support
• Adoption of Savvas Learning Company and Cengage Learning materials for Grades 6-12 English
• Approval of nine policy revisions, including updates to Title IX sexual harassment regulations

Committee Meeting--Special Education - 7:00 PM

The Alexandria City Public Schools Special Education Advisory Committee is meeting virtually to review a draft end-of-year report for 2020-2021, K-12 literacy recommendations, and a Parent Resource Center report for May 2021. The agenda also includes minutes from prior meetings and a letter of gratitude to special education staff. No votes or decisions are listed on the agenda.

• 2020-2021 DRAFT End-of-Year Report
• K-12 Literacy Recommendations
• Parent Resource Center Report for May 2021
• Letter of Gratitude to SPED Staff
• Minutes from March, April, and May 2021 meetings

Committee Meeting - Ad Hoc School Board Advisory Support Committee - 6:00 PM

The Ad Hoc School Board Advisory Support Committee is meeting to approve the agenda and minutes from the May 25, 2021 meeting, and to review a draft scope of work. The meeting is procedural, with no major decisions or public hearings scheduled.

• Approve minutes from May 25, 2021 meeting
• Review DRAFT Scope of Work for the committee

Committee Meeting--CTE - 4:00 PM

The Alexandria City Public Schools Career and Technical Education Advisory Committee is holding a virtual meeting on June 8, 2021, due to the COVID-19 state of emergency. The agenda includes only procedural items: approving the meeting agenda and reviewing minutes from the March 23, 2021 meeting. No substantive decisions or discussions are listed.

• Review of June 8, 2021 CTE Advisory Committee meeting agenda
• Review of minutes from March 23, 2021 CTE Advisory Committee meeting

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is meeting virtually via Zoom due to the COVID-19 state of emergency. The agenda includes only routine items: approving the meeting agenda, reviewing draft minutes from prior meetings, and considering a draft meeting calendar for 2021-2022. No decisions on inductions or other substantive matters are listed.

• Review of draft minutes from March 1, 2021 AHOF Advisory Committee meeting
• Review of draft minutes from May 25, 2021 AHOF Advisory Committee meeting
• Review of 2021-2022 AHOF meeting calendar draft

Committee Meeting--Advanced Academic Services - 7:00 PM

The Talented and Gifted Advisory Committee (TAGAC) of Alexandria City Public Schools is holding a virtual meeting to review its agenda, approve minutes from the May 10, 2021 meeting, and discuss a draft Student Voices Subcommittee report and a presentation to PTAC. The meeting is conducted electronically due to the COVID-19 state of emergency, with public access via cable, livestream, or Zoom.

• Review of June 7, 2021 TAGAC agenda
• Minutes from May 10, 2021 TAGAC meeting
• DRAFT Student Voices Subcommittee Report
• TAGAC presentation to PTAC

Work Session - 6:00 PM

The Alexandria City Public Schools School Board is holding a virtual work session to review proposed revisions to nine policies and regulations as part of its five-year policy review cycle. The revisions include updates to Title IX-related policies on sexual harassment and discrimination, as well as changes to align with new state laws and internal purchasing thresholds. The board is not voting; the superintendent recommends review only.

• Title IX-related revisions to policies GBA/JFHA (harassment) and JB-R/JFHA-R (student complaint procedures)
• Policy BDD on electronic participation in meetings from remote locations
• Policy DJ on small purchasing thresholds aligned with ACPS Procurement Manual
• Policy IC/ID on school year and school day
• Policy LBD on home instruction

Board Meeting - 5:00 PM

The Alexandria City School Board will vote on adopting the FY 2022 Combined Funds Budget and the FY 2022-2031 Capital Improvement Program (CIP). The CIP includes $551.5M for projects including a new high school, elementary school modernizations, and a new 600-student school. The board will also consider consent items such as a 2.5% employee bonus, a Title IV grant, and student representative appointments.

• Adoption of FY 2022-2031 CIP budget: $551.5M total, $55.2M for FY 2022 including $30M for high school construction
• Adoption of FY 2022 Combined Funds Budget (final figures to be uploaded)
• FY 2021 year-end projection supports 2.5% bonus for eligible employees
• Title IV, Part A grant funding continuation (current amount $340,285.95)
• Appointment of Emily Milton and Sylvia Rahim as 2021-22 student representatives

Work Session - 5:00 PM

The Alexandria City Public Schools School Board is holding a virtual work session to discuss two items: the FY 2022 Combined-Funds Budget Add/Delete proposals submitted by board members, and an update on the High School Project's Educational Design Team (EDT) work, including the Minnie Howard campus redevelopment. The board will review materials and remain current on project progress; no votes are scheduled.

• FY 2022 budget Add/Delete proposals require two co-sponsors for consideration with Superintendent's recommended adjustments
• High School Project: Minnie Howard campus redevelopment, with Perkins Eastman as architect
• Educational Design Team workgroups on Project-Based Learning, Program of Studies, Student Experience, and Alternative Pathways
• Industry Advisory Boards to meet June 30, 2021 to summarize year's work and plan for 2021-2022
• School Board voted Feb 4, 2021 to exclude affordable housing as colocation option on Minnie Howard campus

Special Called Board Meeting - 5:30 PM

This is a special called meeting of the Alexandria City Public Schools Board, held virtually due to COVID-19. The board will adopt the agenda, then convene a closed meeting to discuss employment, performance, and contractual matters for a senior administrator, as well as legal consultation. After the closed session, the board will certify that the closed meeting complied with Virginia law, then adjourn.

• Closed meeting to discuss employment and contract for a senior administrator
• Closed meeting for legal consultation on specific matters
• Certification of closed meeting per Virginia Code 2.2-3712

Committee Meeting - Ad Hoc School Board Advisory Support Committee - 5:00 PM

The Ad Hoc School Board Advisory Support Committee is meeting electronically due to the COVID-19 state of emergency. The agenda includes the meeting agenda and a memo from March 18, 2021 about the committee's formation. This appears to be a procedural meeting with no substantive decisions listed.

• Agenda for May 25, 2021 Ad Hoc School Board Advisory Support Committee
• Memo on committee formation from March 18, 2021

Joint City Council/School Board Sub Committee Meeting - 5:00 PM

The Alexandria City Council/School Board Subcommittee is meeting electronically to review the agenda, approve meeting notes from April 26, 2021, and discuss an update on student generation rates for the 2017-2018, 2018-2019, and 2019-2020 school years. The 2020-2021 year is excluded as an outlier. Staff recommend the subcommittee review the attached memo on the rates.

• Review of student generation rates for 2017-2018, 2018-2019, 2019-2020 school years
• Meeting notes from April 26, 2021 joint subcommittee meeting
• Electronic meeting due to COVID-19 pandemic

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is holding a virtual meeting to review its agenda, draft minutes from the May 3, 2021 meeting, and its approved bylaws. The meeting is conducted electronically due to the COVID-19 state of emergency, with public access via broadcast or Zoom.

• Review of May 24, 2021 meeting agenda
• Draft minutes from May 3, 2021 committee meeting
• Approved AHOF bylaws (dated December 3, 2018)

Work Session - 6:00 PM

The Alexandria City School Board will discuss the Budget Advisory Committee's recommendations on the FY 2023 budget process and calendar, focusing on the sequencing of the Board's budget approval relative to the City Manager's proposal. The Board will also provide feedback on proposed changes to the FY 2022 Combined Funds and 10-year CIP budgets, and decide on Board members' add/delete proposals submitted on May 14, 2021.

• Budget Advisory Committee report on FY 2023 budget process and calendar
• FY 2022 Combined Funds and FY 2022-2031 CIP Budget Add/Delete Work Session #1
• No Add/Delete Proposals for the 10-Year CIP
• Superintendent recommends Yes/No feedback on FY 2022 budget changes
• Decisions on consolidated add/delete proposals due May 14, 2021

Board Meeting - 5:00 PM

The Alexandria City Public Schools Board is meeting virtually to discuss and act on several items, including an update on the hybrid phased re-entry plan for reopening schools, a public hearing on the FY 2022-2031 Capital Improvement Program and FY 2022 Combined Funds Budgets, and the adoption of new English Language Arts textbooks for grades 6-12. The board will also consider consent items such as the April 2021 Community Use of Facilities report and meeting minutes, and will hold a closed meeting.

• Public hearing on FY 2022-2031 Capital Improvement Program and FY 2022 Combined Funds Budgets
• Update on Hybrid Phased Re-entry Transition Plan (revised 5/20/21)
• English Language Arts Textbook Resource Adoption (Grades 6-12) - review of publishers including McGraw Hill, Houghton Mifflin, Savvas Learning
• FY21 Q3 CIP Quarterly Report - summary of Capital Improvement Program work from January-March 2021
• Consent calendar: Community Use of Facilities Report April 2021 (no funding collected) and approval of May 6, 2021 meeting minutes

Committee Meeting--Special Education - 7:00 PM

The Alexandria City Public Schools Special Education Advisory Committee is meeting virtually to discuss special education matters. The agenda includes a draft memo with K-2 literacy recommendations, a report from the Parent Resource Center, and a guide from the Virginia Department of Education. No formal votes or decisions are listed; items are for information and discussion.

• Draft subcommittee memo on K-2 literacy recommendations
• Parent Resource Center report for April 2021 and contact data for 2020-2021
• VDOE guide for local Special Education Advisory Committees in Virginia
• Meeting held via Zoom due to COVID-19 state of emergency

Committee Meeting--Budget - 7:00 PM

The Alexandria City Public Schools Budget Advisory Committee is meeting virtually to review its agenda, approve minutes from the April 20, 2021 meeting, and discuss a report on the ACPS budget process to be presented to the School Board. The committee will also review its end-of-year memo for the 2020-2021 school year. The meeting is held electronically due to the COVID-19 state of emergency.

• Report on ACPS budget process for School Board presentation
• End of Year Memo for SY 2020-2021
• Minutes from April 20, 2021 meeting
• Comparison of budget calendars with other jurisdictions

Committee Meeting--Special Education - 4:00 PM

The Special Education Advisory Committee is holding a virtual meeting to discuss its agenda. The meeting is conducted electronically due to the COVID-19 state of emergency, with public participation available via broadcast or Zoom. The agenda includes only the adoption of the meeting agenda itself, with no other substantive items listed.

• Agenda for the May 13, 2021 SEAC Subcommittee Meeting

Committee Meeting--Advanced Academic Services - 7:00 PM

The Talented and Gifted Advisory Committee is meeting virtually to review its agenda, approve minutes from the April 12 meeting, and discuss draft subcommittee reports on topics like identification/testing, K-12 roadmap communication, student voices, virtual learning, and guest speakers. The meeting is held electronically due to the COVID-19 state of emergency.

• Review of April 12, 2021 meeting minutes
• TAGAC presentation to PTAC
• Draft subcommittee report on identification and testing
• Draft subcommittee report on K-12 roadmap communication
• Draft subcommittee report on virtual learning

Board Meeting - 5:00 PM

The Alexandria City School Board is meeting electronically due to the COVID-19 pandemic. The board voted to adopt the agenda, hold a closed meeting to discuss a settlement matter, and certify that closed meeting. The board also approved several consent calendar items, including financial reports, personnel actions, and a calendar change for Samuel Tucker Elementary School.

• Approved FY 2021 Monthly Financial Report ending March 31, 2021
• Approved FY 2021 Third Quarter Budget Transfer Report
• Approved Personnel Actions for April 2021
• Approved revision to 2021-2022 Modified Academic Calendar for Samuel Tucker Elementary School, changing student start date to August 9, 2021
• Approved FY 2022 Individuals with Disabilities Education Act (IDEA) Grant

Work Session - 6:00 PM

The Alexandria City Public Schools School Board is holding a virtual work session to discuss the Superintendent's recommended adjustments to the FY 2022 Combined Funds and FY 2022-2031 Capital Improvement Program budgets, which were approved in February. The board will also review system-wide space needs, including a new 600-student school, and options for land acquisition through city development. No final votes are scheduled; the board will consider final budget adoption on June 3, 2021.

• Superintendent's adjusted FY 2022 Combined Funds and FY 2022-2031 CIP budgets
• Land acquisition options: North Potomac Yard, Landmark, Eisenhower East, Simpson Fields, Greenhill
• Space needs: Maintenance Warehouse, Transportation Center, Swing Space, Chance for Change, new 600-student school
• Lease status updates for Central Office, Maintenance Warehouse, and Chance for Change
• Enrollment projected to grow by 1,800 students in next ten years

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is holding a virtual meeting via Zoom due to the COVID-19 state of emergency. The agenda includes only the meeting agenda and draft minutes from prior meetings, with no substantive decisions or discussions listed.

• Review of May 5, 2021 meeting agenda
• Draft minutes from March 1 and May 3, 2021 meetings

Committee Meeting--Superintendent Evaluation Criteria - 9:00 AM

The Alexandria City Public Schools School Board's Superintendent Evaluation Criteria Development Committee is meeting virtually to discuss the superintendent evaluation process. The agenda includes the evaluation criteria for COVID-19 and a draft 360-degree leadership survey. This is an information session, not a decision-making meeting.

• Review of Superintendent Evaluation Criteria related to COVID-19
• Discussion of DRAFT Superintendent's 360 Leadership Survey
• Meeting held virtually due to COVID-19 state of emergency
• Public can watch via Comcast channel 71, ACPS website, or Zoom
• Reference to policy CBG - Evaluation of the Superintendent

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Athletic Hall of Fame Advisory Committee is holding a virtual meeting to review its agenda, approve draft minutes from the previous meeting, and discuss a presentation on selection criteria and examples. The meeting is conducted electronically due to the COVID-19 state of emergency, with public access via broadcast or Zoom.

• Review of agenda for May 3, 2021 meeting
• Approval of draft minutes from April 5, 2021 meeting
• Presentation on AHOF selection criteria and examples

Committee Meeting--Advanced Academic Services - 7:00 PM

The Advanced Academic Services committee is meeting virtually to discuss the K-12 Roadmap. The agenda includes a draft report and working documents for the subcommittee's review.

• Review of April 28, 2021 agenda
• Discussion of K-12 Roadmap Subcommittee working documents
• Draft TAGAC Report on K-12 Roadmap attached

Committee Meeting--Advanced Academic Services - 8:00 PM

The TAGAC Subcommittee is meeting electronically to discuss guest speakers. The agenda includes approving the meeting agenda, reviewing minutes from the April 6, 2021 meeting, and considering a draft report on guest speakers. Public participation is available via live broadcast or Zoom.

• Review of minutes from April 6, 2021 TAGAC Subcommittee meeting
• Discussion of DRAFT TAGAC Guest Speaker Report
• Meeting held electronically due to COVID-19 state of emergency
• Public access via Comcast channel 71, ACPS website, or Zoom

Committee Meeting--Advanced Academic Services - 7:00 PM

The TAGAC Subcommittee on Identification and Testing is meeting virtually to discuss its agenda and attachments, including draft minutes from a prior meeting and a draft report. The meeting is held electronically due to the COVID-19 state of emergency, with public participation available via broadcast or Zoom.

• Agenda for the April 27, 2021 TAGAC Subcommittee Meeting on Identification and Testing
• Draft minutes from the April 6, 2021 TAGAC Subcommittee Meeting
• Draft Identification and Testing Subcommittee Report

Joint City Council/School Board Sub Committee Meeting - 5:00 PM

The Joint City Council/School Board Subcommittee is holding an electronic meeting on April 26, 2021, at 5:00 PM, due to the COVID-19 pandemic. The agenda includes a revised agenda for the meeting and meeting notes from the March 22, 2021 subcommittee meeting. Both items are listed as information items.

• Meeting held electronically via Zoom due to COVID-19 emergency
• Revised agenda for the April 26, 2021 meeting
• Meeting notes from March 22, 2021 subcommittee meeting
• Public access via Zoom link or call-in number provided

Board Meeting - 5:00 PM

The Alexandria City Public Schools Board is meeting electronically due to COVID-19. They will consider consent items including a $5,400 donation for gift cards, the 2021-2022 Perkins V plan, and policy revisions. They will also receive updates on hybrid reopening, the HR audit, and a proposed calendar change for Samuel Tucker Elementary.

• Accept $5,400 donation from Lazarus Ministry for gift cards for families at William Ramsay Elementary School
• Approve 2021-2022 Local Perkins V Plan for Career and Technical Education with $332,541.30 in federal funds
• Approve revisions to E policies (Support Services) including school bus safety and viral infections
• Review Hybrid Reopening 5.0 update covering 3ft social distancing, playground guidelines, and summer learning
• Review HR Audit Update (18 of 25 recommendations completed)

Committee Meeting--Special Education - 7:00 PM

The Alexandria City Public Schools Special Education Advisory Committee is meeting virtually to discuss and review items including the agenda, a Parent Resource Center report, public comments to the School Board, and the 2021-2022 Special Education Local Plan. All items are listed as information, meaning the committee is discussing them rather than voting on them.

• Review of 2021-2022 Special Education Local Plan
• Parent Resource Center Report for March 2021
• Public comments to the School Board from SEAC

School Board Retreat - 7:15 PM

The Alexandria City Public Schools School Board is holding a virtual retreat to discuss its agenda and review the results of its January 2021 self-evaluation. The meeting is conducted electronically due to the COVID-19 state of emergency.

• Review of School Board Self-Evaluation from January 2021
• Discussion of agenda for the retreat

Committee Meeting--Advanced Academic Services - 7:00 PM

This virtual meeting is limited to procedural business due to the ongoing state of emergency. The agenda consists solely of reviewing draft minutes from previous Talented and Gifted Advisory Committee and K-12 Roadmap Subcommittee meetings. No new policies, contracts, or decisions are listed on the agenda.

• Review of draft minutes from the March 8, 2021 TAG Advisory Committee Meeting
• Review of draft minutes from the March 21, 2021 TAGAC K-12 Roadmap Subcommittee
• Review of draft minutes from the April 7, 2021 TAGAC K-12 Roadmap Subcommittee Meeting

Work Session - 5:45 PM

The Alexandria City School Board is holding a virtual work session to discuss proposed revisions to E Policies, which cover support services. These revisions are driven by changes to state law and regulations, as well as the division's own needs and the five-year review requirement. The board will review the recommended changes but no final action is scheduled.

• Policy EBAA: Reporting of Hazards
• Policy EBAB: Possible Exposure to Viral Infections
• Policy EBBA: First Aid/CPR Certified Personnel
• Policy EBBB: Personnel Training on Viral Infections
• Policy EEAC: School Bus Safety Program

Board Meeting - 5:00 PM

The Alexandria City School Board will decide on renaming T.C. Williams High School to Alexandria High School and Matthew Maury Elementary School to Naomi Brooks Elementary School, effective July 1, 2021. The board will also consider endorsing the Children and Youth Master Plan 2025, review design concepts for the High School Project, and handle consent items including financial reports and contracts.

• Vote on renaming T.C. Williams High School to Alexandria High School
• Vote on renaming Matthew Maury Elementary School to Naomi Brooks Elementary School
• Endorsement of Children and Youth Master Plan 2025
• Closed meeting for DMES project change order
• Consent items: FY 2021 financial report, personnel actions, DMES GMP contract, TCW Stadium change order

Committee Meeting--Advanced Academic Services - 7:00 PM

The Advanced Academic Services Committee is holding a virtual meeting to discuss the K-12 Roadmap Subcommittee's agenda and working documents, including draft communication and curriculum materials. The meeting is limited to necessary business during the COVID-19 state of emergency.

• Review of K-12 Roadmap Subcommittee agenda
• Discussion of K-12 Roadmap Communication draft (April 2021)
• Review of K-12 Roadmap Curriculum document (April 2021)

Committee Meeting--Advanced Academic Services - 7:00 PM

The Identification and Testing Subcommittee of the Advanced Academic Services advisory committee is meeting virtually to review its agenda, approve minutes from a prior meeting, and discuss a draft report on identification and testing procedures. The meeting is held under COVID-19 emergency provisions, and the public can watch via Zoom.

• Review of agenda for April 6, 2021 TAGAC subcommittee meeting
• Approval of minutes from March 23, 2021 meeting
• Discussion of draft Identification and Testing Subcommittee Report (v2 and v1)

Committee Meeting--Advanced Academic Services - 8:00 PM

This is a meeting of the Identification & Testing Subcommittee of the Advanced Academic Services advisory committee (TAGAC). The agenda contains only one item: a discussion of guest speakers, with an attached agenda PDF. The meeting is held virtually due to the COVID-19 state of emergency.

• Discussion of guest speakers for the TAGAC subcommittee

Committee Meeting--Athletic Hall of Fame - 6:00 PM

This is a procedural meeting of the Athletic Hall of Fame Advisory Committee, held virtually due to the COVID-19 state of emergency. The only listed item is the agenda for the meeting, with no substantive decisions or discussions noted.

• Meeting held via Zoom due to COVID-19 state of emergency
• Agenda for April 5, 2021 meeting (information item)

Committee Meeting--Advanced Academic Services - 7:00 PM

The TAGAC Subcommittee on Identification & Testing met to review the agenda and a draft subcommittee report. The meeting was held virtually in accordance with the COVID-19 State of Emergency protocols.

• Review of DRAFT Identification and Testing Subcommittee Report

Committee Meeting--CTE - 4:00 PM

The Career and Technical Education Advisory Committee is meeting virtually to review its agenda, approve minutes from the January 26, 2021 meeting, and discuss the 2021-22 Perkins Plan for CTE. They will also review design concepts for the High School Project and participate in an in-meeting poll on the project. The meeting is held under COVID-19 emergency provisions, limiting business to necessary operations.

• Review of 2021-22 Perkins Plan for CTE
• High School Project design concepts presentation
• In-meeting poll on High School Project
• Approval of January 26, 2021 meeting minutes

Joint City Council/School Board Sub Committee Meeting - 5:00 PM

The Alexandria City Council/School Board Subcommittee is meeting electronically to discuss the agenda, review meeting notes from February 22, 2021, and receive a presentation on the Early Care and Education Progress Report. Public comments are also included. The meeting is held remotely due to the COVID-19 pandemic.

• Agenda for March 22, 2021 Joint City Council-School Board Subcommittee Meeting
• Meeting notes from February 22, 2021 Joint City Council/School Board Subcommittee Meeting
• Presentation: Early Care and Education Progress Report
• Public comments (updated 3/22/21)

Committee Meeting--Budget - 7:00 PM

The Alexandria City Public Schools Budget Advisory Committee is meeting to review its agenda and approve draft minutes from the February 23, 2021 meeting, as well as review minutes from the January 19, 2021 meeting. The agenda is largely procedural, with no substantive budget decisions or discussions listed.

• Approval of draft minutes from February 23, 2021 Budget Advisory Committee meeting
• Review of approved minutes from January 19, 2021 Budget Advisory Committee meeting

Committee Meeting--Advanced Academic Services - 7:00 PM

The Talented and Gifted Advisory Committee (TAGAC) is holding a virtual meeting to address routine business: approving the agenda, reviewing draft minutes from a prior meeting, and considering a subcommittee report template and the committee's scope of work for 2020-2021. No substantive decisions or public hearings are listed.

• Agenda for March 8, 2021 TAGAC meeting
• Draft minutes from February 8, 2021 meeting
• TAGAC Subcommittee Report Template
• 2020-2021 TAGAC Scope of Work

Board Meeting - 4:00 PM

The Alexandria City Public Schools Board held a virtual meeting on March 4, 2021, during the COVID-19 state of emergency. The board voted unanimously to adopt the agenda, which included a consent calendar with routine items such as the FY 2021 monthly financial report, personnel actions for February 2021, Athletic Hall of Fame inductees, and budget committee reports. The meeting also included public comments and a report from student representatives.

• Approved FY 2021 Monthly Financial Report ending January 31, 2021
• Approved personnel actions for February 2021
• Approved 2020 ACPS Athletic Hall of Fame inductees including Katherine McAdoo, Roberta Elliott Speight, Bob Kessler, Cedric Matterson, Craig Harris, Lynwood Robinson, Mike Hynson, and the 1971 T.C. Williams High School Football Team
• Accepted 2019-2020 Budget Advisory Committee End of Year Report
• Approved 2020-2021 Budget Advisory Committee Scope of Work

Joint City Council/School Board Work Session - 7:00 PM

The Alexandria City Council and School Board will meet electronically to discuss the annual budget. The session includes a presentation on school debt service and an opportunity for public comments.

• Joint City Council/School Board Budget Work Session
• City presentation regarding Schools Debt Service
• Public comments period

Work Session - 6:00 PM

The Alexandria City Public Schools School Board is holding a virtual work session to discuss the Comprehensive Program / Educational Specifications (Ed Spec) document for the High School Project, which includes the King Street and Minnie Howard campuses. The board will review the document and prepare to vote on its approval, including proposed capacity, space list, and budget, at the March 4, 2021 Board Meeting. The session also includes written public comments.

• Review of Comprehensive Program / Ed Spec for Connected High School Network
• Site-specific recommendations for Minnie Howard campus
• Proposed capacity, space list, and budget requirements
• Presentation based on feedback from ACPS leadership, staff, and students
• Approval scheduled for March 4, 2021 Board Meeting

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is meeting virtually to discuss and potentially approve a proposed selection process, category composition, and a nomination screening worksheet. The agenda also includes public comments and approval of the previous meeting's minutes. This is a routine committee meeting focused on refining the Hall of Fame selection procedures.

• Proposed Selection Process and Category Composition
• Proposed Nomination Screening Worksheet
• Minutes from February 1, 2021 meeting
• Public comments

Committee Meeting--Special Education - 4:00 PM

This is a virtual meeting of the Special Education Advisory Committee (SEAC) Communications Subcommittee, held during the COVID-19 state of emergency. The agenda includes the subcommittee's agenda and public comments. The meeting is limited to addressing the public health emergency and necessary school division operations.

• SEAC Communications Subcommittee meeting
• Public comments
• Virtual meeting via Zoom

Committee Meeting--Budget - 7:00 PM

The Budget Advisory Committee met to review the agenda for the February 23, 2021, session. The provided document contains only the meeting agenda and does not include specific budget proposals or discussions.

• Review of the February 23, 2021, Budget Advisory Committee meeting agenda

Joint City Council/School Board Sub Committee Meeting - 5:00 PM

This is a procedural meeting of the Joint City Council/School Board Subcommittee, held electronically due to the COVID-19 pandemic. The agenda includes only the adoption of the meeting agenda, approval of meeting notes from the January 25, 2021 meeting, and public comments from that prior meeting. No substantive decisions or discussions are listed.

• Adoption of agenda for February 22, 2021 meeting
• Approval of meeting notes from January 25, 2021 joint subcommittee meeting
• Review of public comments from January 25, 2021 meeting

Board Meeting - 4:00 PM

The Alexandria City School Board is meeting virtually to take action on the FY 2022 Combined Funds Budget and consent items including personnel actions and policy revisions. They will also receive information reports on student attendance and grades, the High School Project's educational specifications, and Athletic Hall of Fame nominations.

• Adoption of FY 2022 Combined Funds Budget
• Approval of personnel actions for January 2021
• Revisions to C, D, G, I, and J policies and regulations
• Review of MTSS and SEAL first semester analysis on chronic absenteeism and grades
• High School Project: Site Specific Educational Specifications for Minnie Howard campus

Committee Meeting--Special Education - 7:00 PM

The Alexandria City Public Schools Special Education Advisory Committee is meeting virtually to discuss and review several items, including draft guidelines for public comments, a Parent Resource Center report, and a draft policy on managing student behaviors in emergency situations. The meeting is held electronically due to the COVID-19 state of emergency.

• Draft Policy JM: Management of Student Behaviors in Emergency Situations
• Proposed Guidelines for Public Comments
• Parent Resource Center Report for January 2021
• Minutes from January 27, 2021 SEAC meeting

Work Session - 5:00 PM

The School Board will review updates regarding the reopening of schools and specific school operations. The discussion focuses on the Enhanced Continuity of Learning Plan 5.0, including health data guidance and revised timelines.

• Update on Hybrid Phased Re-entry Transition Plan
• Review of staff return-to-school and vaccination data
• Discussion of classroom and hallway monitor availability
• Updates on transportation and Re-Ignite Mondays

Special Called Board Meeting - 5:15 PM

The Alexandria City Public Schools Board is holding a special called meeting to adopt the agenda, convene a closed meeting to discuss employment and contractual matters for a senior administrator, certify the closed meeting, and adjourn. No public action items are listed.

• Closed meeting under Virginia Code 2.2-3711(A)(1) for employment, performance, and contractual matters of one senior administrator
• Closed meeting under Virginia Code 2.2-3711(A)(6) for investment of public funds involving competition or bargaining, specifically an employment contract
• Closed meeting under Virginia Code 2.2-3711(A)(8) for consultation with legal counsel
• Certification of closed meeting per Virginia Code 2.2-3712

Work Session - 5:00 PM

The Alexandria City Public Schools School Board is holding a work session to discuss the FY 2022 Combined-Funds Budget, including the Superintendent's recommended adjustments and technical changes. The board will also review proposed revisions to fiscal, instructional, and student policies, driven by state law changes and the five-year review requirement.

• No add/delete requests were formally submitted for the FY 2022 budget; Superintendent presents recommended adjustments and five technical adjustments.
• Policy revisions include D (Fiscal Management), I (Instructional Program), and J (Students) categories.
• Specific policies: DG (custody/disbursement of school funds), DGB (procurement/credit card use), DIA (per-pupil costs reporting), DJFA (construction services purchasing), DJG (vendor relations), DK (payment procedures), DLC (expense reimbursements), JM (student behavior in emergencies).

Committee Meeting--Advanced Academic Services - 7:00 PM

The Talented and Gifted Advisory Committee is meeting virtually to review its agenda for February 8, 2021, and to approve minutes from the January 11, 2021 meeting. The agenda includes only these two informational items, with no substantive decisions or discussions listed.

• Review of February 8, 2021 meeting agenda
• Approval of January 11, 2021 meeting minutes

Board Meeting - 4:00 PM

The Alexandria City Public Schools Board is meeting virtually to conduct a public hearing on the FY 2022 Combined Funds Budget and to hear public comments. The board will also consider consent calendar items including financial reports, policy revisions, and committee appointments. The agenda includes procedural items and routine approvals.

• Public Hearing on FY 2022 Combined Funds Budget
• FY 2021 Monthly Financial Report ending December 31, 2020
• FY 2021 Budget Transfer Report Q2
• Revisions to A, B, C and E Policies and Regulations
• Appointments to advisory committees (Athletic Hall of Fame, CTE)

Committee Meeting--CTE - 4:00 PM

The Alexandria City Public Schools Career and Technical Education Advisory Committee is meeting virtually via Zoom due to the COVID-19 state of emergency. The agenda includes only two information items: adopting the meeting agenda and reviewing the minutes from the October 13, 2020 meeting. No new decisions or proposals are listed.

• Meeting held via Zoom due to COVID-19 state of emergency
• Agenda item: January 26, 2021 CTE Advisory Committee meeting agenda
• Attachment: Minutes from October 13, 2020 CTE Advisory Committee meeting

Work Session - 4:30 PM

The Alexandria City Public Schools School Board is holding a virtual work session to discuss two items: preliminary test fits for the High School Project, which includes a new school building for at least 1,600 students, and proposed revisions to ten policies and regulations. No votes are scheduled; the board will review information and remain current on project progress.

• High School Project: preliminary analysis confirms feasibility of school for 1,600 students with no net loss of fields
• A&E contract awarded to Perkins Eastman on Dec 3, 2020
• Revisions to policies AC, AD, AE, BBA, BBFA, BCF, BDD, CBA, CF, EBCD
• Policy revisions driven by changes to Code of Virginia and state regulations
• Virtual meeting due to COVID-19 state of emergency

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Athletic Hall of Fame Advisory Committee met to review the agenda and previous meeting minutes. The meeting focused on information-type items regarding committee operations.

• Review of the January 20, 2021, meeting agenda
• Review of minutes from the January 12, 2021, committee meeting

Committee Meeting--Budget - 7:00 PM

The Alexandria City Public Schools Budget Advisory Committee is holding a meeting to review its agenda, approve draft minutes from the December 15, 2020 meeting, and consider its scope of work for 2020-2021 along with the 2019-2020 end of year report. All items are listed as information items, so the committee is discussing these materials rather than voting on specific budget amounts.

• Review of agenda for January 19, 2021 meeting
• Draft minutes from December 15, 2020 BAC meeting
• 2020-2021 Budget Advisory Committee Scope of Work
• 2019-2020 Budget Advisory Committee End of Year Report

Work Session - 5:00 PM

The Alexandria City Public Schools School Board held a work session to discuss the FY 2022 Combined-Funds Budget, including a high-level overview and proposed employee compensation changes. The board also received an update on the Virtual PLUS+ and phased reopening transition plan, covering health data, staffing, and safety measures. No votes were taken; both items were informational discussions.

• FY 2022 Combined-Funds Budget overview and employee compensation summary
• Budget adoption timeline: public hearing Jan 21, adoption Feb 18
• Update on Virtual PLUS+ and phased reopening transition plan
• Discussion of health metrics, staffing, and building capacity for reopening

Special Called Board Meeting - 6:00 PM

The Alexandria City Public Schools School Board is holding a special called meeting, primarily to convene a closed session to discuss a senior administrator's mid-year evaluation and a contract amendment. The board will also certify the closed meeting and adjourn. The agenda is otherwise procedural, with no public action items.

• Closed meeting under Va. Code 2.2-3711(A)(1) for mid-year evaluation of a senior administrator
• Closed meeting under Va. Code 2.2-3711(A)(6) to discuss an amendment to an administrator's contract
• Certification of the closed meeting as compliant with FOIA
• Adoption of the meeting agenda (motion carried 9-0)
• Adjournment of the meeting

School Board Retreat - 6:00 PM

The Alexandria City Public Schools School Board is holding a retreat on January 12, 2021. The agenda includes adopting the retreat agenda, reviewing a presentation on Community Circles, and comparing school board evaluations with survey results. These are informational items for discussion, not final decisions.

• Agenda for the January 12, 2021 School Board Retreat
• Presentation on Community Circles
• ACPS School Board Evaluation Comparison
• 2021 Board Evaluation Survey Results

Committee Meeting--Advanced Academic Services - 7:00 PM

The Talented and Gifted Advisory Committee is meeting virtually to review its agenda and the draft minutes from the December 14, 2020 meeting. The meeting is held under the state of emergency provisions related to COVID-19.

• Review of January 11, 2021 meeting agenda
• Review of draft minutes from December 14, 2020 meeting

Committee Meeting--Athletic Hall of Fame - 6:00 PM

The Athletic Hall of Fame Advisory Committee is holding a virtual meeting on January 11, 2021, to review its agenda and approve minutes from the December 8, 2020 meeting. The meeting is conducted via Zoom due to the COVID-19 state of emergency, with public access provided through a live link.

• Review of January 11, 2021 meeting agenda
• Approval of minutes from December 8, 2020 meeting

Organizational Board Meeting - 4:00 PM

The Alexandria City School Board is holding its annual organizational meeting to elect a chair and vice chair, appoint designees of the division superintendent, and approve the clerk of the board. The board will also affirm its code of ethics and rules of order, and consider consent items including a delegation of financial authority and the 2021-2022 meeting calendar. Public comments are scheduled, and the meeting is held virtually due to the COVID-19 state of emergency.

• Election of School Board Chair and Vice Chair
• Approve Dr. Stephen Wilkins and Dr. Terri Mozingo as designees of the division superintendent
• Approve Susan Neilson as Clerk of the Board and Shanel Hill as Deputy Clerk
• Affirm Code of Ethics and Standards of Conduct
• Approve Delegation of Authority for Financial Functions