Alexandria City Public Schools public meetings in 2023
123 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board is meeting to discuss and vote on several items, including a contract for smartboards at George Washington and Francis C. Hammond Middle Schools, monthly financial reports, and a closed session for legal matters. The board will also hear public comments and reports from student representatives.
- Contract approval for smartboards at George Washington Middle School and Francis C. Hammond Middle School (267 rooms, $1.2M)
- FY 2024 Monthly Financial Report ending October 31, 2023
- FY 2023 Monthly Financial Report ending June 30, 2023
- Closed meeting for contract discussion, legal advice on committee appointments, and student matter
- Public comments and reports from student representatives
Committee Meeting - Redistricting - 12/12/2023
The Alexandria City Public Schools School Board is holding a committee meeting focused on redistricting. The agenda includes procedural items, discussion of committees, scope of work, timeline, and next steps. No specific decisions or proposals are listed in the agenda text.
- Discussion of committees
- Scope of work for redistricting
- Timeline for redistricting
- Next steps
Committee Meeting--Collective Bargaining - 1:00 PM
The Alexandria City Public Schools School Board committee is meeting to discuss collective bargaining. The agenda includes a motion to convene a closed meeting for legal counsel consultation on collective bargaining matters, followed by certification of that closed meeting. The meeting is largely procedural, with no public discussion items listed.
- Closed meeting under Virginia Code 2.2-3711(A)(8) for legal advice on collective bargaining
- Certification of closed meeting per Virginia Code 2.2-3712
- Possible electronic participation by board members
- Meeting at School Board Room, 1340 Braddock Place, Alexandria VA
Committee Meeting--CTE - 4:00 p.m.
The Career and Technical Education Advisory Committee is meeting to review its agenda and approve the minutes from the October 17, 2023 meeting. No other substantive items are listed.
- Review of December 12, 2023 meeting agenda
- Approval of October 17, 2023 meeting minutes
Committee Meeting--Superintendent Evaluation Criteria - 3:30 PM
The Alexandria City Public Schools Superintendent Evaluation Criteria Development Committee is meeting via Zoom to review the superintendent evaluation criteria document and a draft of evaluation procedures. The committee will also consider changes to Virginia's superintendent evaluation criteria from June 2022. This is a working session to develop the evaluation framework.
- Review of Superintendent Evaluation Criteria Document
- Review of Superintendent Evaluation Procedures Draft
- VDOE Superintendent Evaluation Criteria Changes, June 2022 (attachment)
- Policy CBG - Evaluation of the Superintendent referenced
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The SB Policy Review Subcommittee is meeting to review several proposed policy revisions. The agenda includes discussions on equitable access to information, student wellness, and public information programs.
- Equitable Access to Essential Information and Regulations
- Student Wellness and Wellness Guidelines for ACPS
- School Health Guidelines - Managing Allergies in Schools
- Public Information Program
- Working Revisions
Committee Meeting--Collective Bargaining - 8:30 AM
The Alexandria City School Board is holding a committee meeting on collective bargaining. The agenda includes a motion to convene a closed meeting to consult with legal counsel on specific legal matters related to collective bargaining, followed by certification of that closed meeting. The meeting is otherwise procedural, with items for call to order, electronic participation, and adjournment.
- Closed meeting under Virginia Code 2.2-3711(A)(8) for legal advice on collective bargaining
- Certification of closed meeting per Virginia Code 2.2-3712
- Possible approval for board members to participate electronically
- Meeting at School Board Room, 1340 Braddock Place, Alexandria VA
CIP Add/Delete Work Session #1 - 6:30 p.m.
The Alexandria City Public Schools School Board is holding a work session to discuss add/delete proposals for the FY 2025-2034 Capital Improvement Program (CIP) budget. They will also receive a presentation and discuss capacity and enrollment. The Superintendent recommends the Board review co-sponsorships and discuss potential add/deletes.
- Discussion of FY 2025-2034 CIP add/delete proposals
- Presentation on capacity and enrollment
- Review of add/delete co-sponsorships
- Follows prior CIP work sessions on Nov 13 and Nov 27, 2023
Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM
The Ad Hoc School Board Advisory Support Committee is meeting to discuss the Board Manual, review advisory committee policy, and recognize advisory committee members. The agenda is largely procedural, with items for call to order, adoption of the agenda, future business, and setting the next meeting date. No votes or specific decisions are listed on the agenda.
- Recognition of Advisory Committees Members
- Board Manual discussion
- Advisory Committee Policy Review
- Future Business
- Set Next Meeting Date and Time
Board Meeting - 6:30 p.m.
The Alexandria City School Board is meeting to handle routine business, including approving personnel actions, a community use of facilities report, and agreements related to electric school buses. The board will also hear public comments and reports from student representatives, and may enter a closed meeting.
- Approved Right of Way Agreement with Dominion Energy Virginia for 10 additional electric bus charging stations at 3540 Wheeler Avenue at no cost to ACPS
- Approved personnel actions for October 30 through November 20, 2023 (confidential report)
- Accepted October 2023 Community Use of Facilities report, collecting $3,660.00
- Heard public comments and reports from student representatives
- Convened closed meeting and certification
Committee Meeting--Budget - 6:30 PM
The Budget Advisory Committee is meeting to review the agenda and committee documents. The meeting includes a review of the 2023-2024 BAC Scope of Work and minutes from the October 25, 2023, meeting.
- Review of 2023-2024 BAC Scope of Work
- Review of October 25, 2023, meeting minutes
- Review of BAC Membership Flyer
Committee Meeting--Special Education - 6:30 p.m.
The Alexandria City Public Schools Special Education Advisory Committee (SEAC) is holding three virtual subcommittee meetings on November 29, 2023: a Teacher Retention Subcommittee at 6:30 p.m., the regular SEAC meeting at 7:00 p.m., and a City-Wide Subcommittee at 8:00 p.m. The agenda includes items for each subcommittee and the regular meeting, plus minutes from the September 27, 2023 SEAC meeting. This is a procedural meeting with no major decisions or public hearings listed.
- Teacher Retention Subcommittee meeting at 6:30 p.m.
- Regular SEAC meeting at 7:00 p.m.
- City-Wide Subcommittee meeting at 8:00 p.m.
- Agenda for November 29, 2023 SEAC Subcommittee on Teacher Hiring and Retention
- Minutes from September 27, 2023 SEAC meeting
Committee Meeting - Advanced Academic Services - 6:30 p.m.
The Advanced Academic Services Advisory Committee is meeting to review its agenda, approve minutes from the October 17, 2023 meeting, and discuss its 2023-2024 scope of work. A staff presentation on advanced academic services from September 6, 2023 is also included as an attachment. No decisions or votes are listed on the agenda.
- Review of November 28, 2023 meeting agenda
- Approval of minutes from October 17, 2023 meeting
- Discussion of 2023-2024 AASAC Scope of Work
- Review of staff presentation on Advanced Academic Services from September 6, 2023
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Joint City Council/School Board Subcommittee will meet on November 27, 2023. The agenda consists of procedural items, including the review of meeting notes from the September 18 and October 23, 2023, meetings.
- Review of September 18, 2023, meeting notes
- Review of October 23, 2023, meeting notes
CIP Budget Work Session #2 - 6:45 p.m.
The Alexandria City Public Schools School Board is holding the second work session to discuss the proposed FY 2025-2034 Capital Improvement Program (CIP) budget, which was presented by the Superintendent on November 2, 2023. The board will review work session materials, with additional work sessions scheduled for December 6 and 12, and adoption of the CIP budget on December 14.
- Discussion of FY 2025-2034 Capital Improvement Program (CIP) budget
- Review of Superintendent's proposed CIP budget summary and details
- Upcoming CIP Add/Delete Work Sessions on December 6 and 12, 2023
- Adoption of FY 2025-2034 CIP budget scheduled for December 14, 2023
Special Called Board Meeting - 6:30 p.m.
The Alexandria City Public Schools School Board is holding a special called meeting to address a vacant seat. The primary purpose is to approve a resolution certifying the existence of the vacancy.
- Resolution certifying the existence of a vacancy on the School Board
Committee Meeting--Ad Hoc Proposal Review - 10:00 AM
The Alexandria City School Board's Ad Hoc Proposal Review committee is meeting to review proposals. The agenda includes routine items: approving electronic participation for board members, entering a closed meeting to discuss a public contract award, certifying that closed meeting, and adjourning.
- Approve electronic participation of board members (Action)
- Closed meeting under Virginia Code 2.2-3711(A)(29) to discuss public contract award (Action)
- Certification of closed meeting per Virginia Code 2.2-3712 (Action)
CIP Budget Work Session #1 - 7:00 p.m.
The Alexandria City School Board is holding the first of several work sessions to discuss the proposed FY 2025-2034 Capital Improvement Program (CIP) budget, which was presented by the Superintendent on November 2, 2023. The board will also review a presentation on employee compensation, focusing on step increases and market rate adjustments to stay competitive with other jurisdictions. This is a discussion session; no votes are scheduled.
- Review of FY 2025-2034 Capital Improvement Program (CIP) budget
- Discussion of employee compensation, including step increases and market rate adjustments
- Public hearing on the CIP budget scheduled for November 13, 2023
- Upcoming CIP work sessions on November 27, December 6, and December 12, 2023
- Adoption of the CIP budget scheduled for December 14, 2023
Special Called Board Meeting - 6:30 p.m.
The School Board met to discuss the continued planning of academies and pathways for Alexandria City High School. The discussion focused on aligning school programming with Virginia Department of Education career and technical education standards. The meeting also included a public hearing notice for the FY 2025-2034 Capital Improvement Program budget.
- Discussion of Alexandria City High School (ACHS) academies and pathways
- Public hearing notice for the FY 2025-2034 Capital Improvement Program (CIP) Budget
- Approval of November 2 and November 6 meeting minutes
- Closed session regarding legal counsel for litigation involving an alleged public nuisance
Committee Meeting--Ad Hoc Proposal Review - 2:00 PM
The Alexandria City Public Schools School Board's Ad Hoc Proposal Review Committee is meeting to review proposals. The agenda includes approving a board member's remote participation, convening a closed meeting to discuss a public contract award, certifying that closed meeting, and adjourning.
- Approve Board Member Tammy's electronic participation
- Convene closed meeting under Virginia Code 2.2-3711(A)(29) to discuss public contract award
- Certify the closed meeting per Virginia Code 2.2-3712
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The SB Policy Review Subcommittee is meeting to review proposed revisions to several School Board policies, including purchasing authority, student representatives, and rules of order. They will also discuss next steps for staggered terms and public donations to schools. The meeting is informational; no final votes are scheduled.
- Review of proposed policy revisions (BBA, DJ, DJA) on School Board powers and purchasing
- Discussion of staggered term next steps
- Draft policy on student representatives to the School Board (BBBB) and middle school student reps (BBBB-R2)
- Revisions to BDDE - Rules of Order and By-Laws
- Discussion of public donations to schools (KH)
Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM
The Ad Hoc School Board Advisory Support Committee is meeting to discuss follow-up from a listening session with advisory committee chairs, review advisory committee and board committee policies, consider recognition of advisory committee members, and review the board manual. The agenda is largely procedural, with no specific decisions or dollar amounts listed.
- Listening session with advisory committee chairs - follow up
- Advisory committee policy review
- Recognition of advisory committee members
- Board committees policy review
- Board manual review
School Board Retreat - 6:30 PM
The Alexandria City School Board is convening a retreat meeting at Alexandria City High School. The agenda consists of a call to order and the approval of the retreat agenda.
- School Board Retreat at 3330 King Street
Committee Meeting--Collective Bargaining - 8:00 AM
The Alexandria City Public Schools Collective Bargaining Committee will meet to discuss legal matters. The Board plans to convene a closed meeting to consult with legal counsel regarding collective bargaining within the school system.
- Closed meeting for legal consultation regarding collective bargaining
- Approval for Board members to participate via electronic means
- Certification of closed meeting compliance with the Freedom of Information Act
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board is meeting to handle routine business, including approving the agenda, financial reports, budget transfers, personnel actions, and policy revisions. The board also received reports from the superintendent and student representatives, and recognized employees with VIP Awards. No closed meeting was held.
- Approved FY 2024 Monthly Financial Report ending September 30, 2023
- Approved FY 2024 First Quarter Budget Transfer Report
- Approved Personnel Actions Report from October 16-27, 2023
- Approved revisions to policies including EFB (School Nutrition), GBEF (Lactation Support), and JN (Student Fees)
- Appointed members to Ad Hoc Proposal Review Committee
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The Alexandria City Public Schools School Board Policy Review Subcommittee is meeting to review proposed policy revisions, including policies on student rights and responsibilities, internet privacy, and website accessibility. They will also discuss school admissions, staggered terms, and the process for updating policies to reflect code changes. The meeting is informational and no final votes are scheduled.
- Review of proposed revisions to policies KBA-E (Rights and Responsibilities), KBE (Internet Privacy), KBE-R (Internet Privacy Policy Statement), KBH (Website Accessibility), and KBH-R (Website Accessibility Regulations)
- Follow-up conversation on JEC - School Admissions policy
- Discussion on staggered terms for School Board members and next steps
- Discussion on process for updating policies to reflect code changes
- Discussion on revising policy for student representatives to the School Board
Committee Meeting--Collective Bargaining - 2:00 PM
The Alexandria City Public Schools Board Committee on Collective Bargaining is meeting to discuss collective bargaining matters. The agenda includes a motion to allow a board member to participate electronically, followed by a closed meeting for legal consultation on collective bargaining, and a certification of that closed meeting. The meeting is largely procedural, with the substantive discussion occurring behind closed doors.
- Motion to allow Board Member Meagan Alderton to participate by video conference due to childcare
- Closed meeting under Virginia Code 2.2-3711(A)(8) for legal consultation on collective bargaining
- Certification of closed meeting per Virginia Code 2.2-3712
Joint City Council/School Board Work Session on CIP Budget - 7:00 p.m.
This is a joint work session between the Alexandria City Council and School Board to discuss the Capital Improvement Program (CIP) budget and fiscal forecast for FY 2024-2034. The meeting is informational, with no public comment, and includes presentations on ACPS CIP funding. No formal decisions are expected; it is a discussion session.
- Discussion of FY 2024-2034 CIP Budget and Fiscal Forecast
- ACPS 2025 Strategic Plan Goal 4: Strategic Resource Allocation
- Policy FB - Facilities Planning referenced
- Presentations: ACPS CIP Funding Discussion and Joint Work Session (PDFs attached)
Committee Meeting--Special Education - 7:00 p.m.
This is a procedural meeting of the Special Education Advisory Committee (SEAC) subcommittees, with separate sessions for Teacher Hiring and Retention, Communications, and City-Wide Classroom. Each subcommittee will review its agenda, and the full committee will consider the 2023-2024 SEAC Scope of Work. No votes or decisions are listed on the agenda.
- Teacher Hiring and Retention Subcommittee meeting at 7:00 p.m.
- Communications Subcommittee meeting at 7:20 p.m.
- City-Wide Classroom Subcommittee meeting at 7:40 p.m.
- 2023-2024 SEAC Scope of Work attachment
Committee Meeting--Budget - 6:30 PM
The Alexandria City Public Schools Budget Advisory Committee is meeting to review its agenda, approve minutes from the September 27, 2023 meeting, and discuss notes from the October 16, 2023 Community Budget Forum. The meeting is informational and procedural, with no major decisions or proposals listed.
- Review of October 25, 2023 meeting agenda
- Approval of minutes from September 27, 2023 meeting
- Discussion of Community Budget Forum notes from October 16, 2023
Joint City Council/School Board School Law Enforcement Partnership - 6:00 PM
The Alexandria City Council and School Board are meeting jointly to discuss the school law enforcement partnership. They will review notes from the September 27 meeting and hear a presentation on best practices in School Resource Officer programming, specifically the Triad Model. The meeting is informational, with no votes scheduled.
- Review of September 27, 2023 meeting notes
- Presentation on Best Practices in School Resource Officer Programming: The Triad Model
- Discussion of questions and next steps
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Joint City Council/School Board Subcommittee will meet to review meeting notes from September 18, 2023. The agenda includes a presentation from the City of Alexandria and a review of City of Alexandria/ACPS leases.
- Review of September 18, 2023, meeting notes
- City of Alexandria presentation
- Review of City of Alexandria/ACPS leases
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board met on October 19, 2023, and approved several routine items on the consent calendar, including the FY 2024 monthly financial report, the September 2023 community use of facilities report, personnel actions, and policy revisions. The meeting also included public comments, student representative reports, and a superintendent's report. No closed meeting was held.
- Approved FY 2024 Monthly Financial Report ending August 31, 2023
- Accepted September 2023 Community Use of Facilities report with $6,545 collected
- Approved personnel actions for October 2-13, 2023 (confidential)
- Approved revisions to policies including AF (Comprehensive Plan), DB (Annual Budget), DJF (Purchasing Procedures), IKFB (Transfer Students), JFCF/JFCI (Alcohol and Other Drugs)
Committee Meeting--Collective Bargaining - 1:00 PM
The Collective Bargaining Committee will meet to discuss matters related to collective bargaining within Alexandria City Public Schools. The agenda includes a request for a closed meeting to consult with legal counsel regarding specific legal advice on this topic.
- Request for Board Member Meagan Alderton to participate via video conference
- Motion to convene a closed meeting for legal consultation regarding collective bargaining
- Certification of the closed meeting pursuant to Virginia Code 2.2-3712
School Board Retreat - 7:30 PM
The Alexandria City Public Schools School Board is holding a retreat to discuss response outreach protocols. This meeting is categorized as an information session.
- Discussion of Response Outreach Protocols
Committee Meeting--CTE - 4:00 p.m.
The Career and Technical Education Advisory Committee is meeting to review its agenda for this session and to approve the minutes from its May 15, 2023 meeting. No other business items are listed on this agenda.
- Review of agenda for October 17, 2023 CTE Advisory Committee meeting
- Approval of minutes from May 15, 2023 CTE Advisory Committee meeting
Committee Meeting - Advanced Academic Services - 6:30 p.m.
The Advanced Academic Services Advisory Committee is meeting to review its agenda, draft minutes from the September 5, 2023 meeting, and a draft scope of work for 2023-2024. The meeting is informational, with no votes or decisions listed on the agenda.
- Review of October 17, 2023 meeting agenda
- Draft minutes from September 5, 2023 meeting
- 2023-2024 AASAC draft scope of work
- Staff presentation from September 5, 2023 meeting
Committee Meeting--School Health - 6:30 p.m.
The School Health Advisory Board is meeting to review its agenda and approve the minutes from its September 19, 2023 meeting. No substantive policy decisions or discussions are listed on this agenda.
- Agenda for the October 17, 2023 meeting
- Minutes from the September 19, 2023 meeting
Special Called Board Meeting - 6:30 p.m.
This special called meeting of the Alexandria City Public Schools School Board was held primarily to enter a closed session for legal and personnel matters. The board also appointed five members to a new Collective Bargaining Committee to develop a collective bargaining resolution, with community input to follow.
- Board voted 5-0 to enter closed session for legal counsel consultation and personnel matters
- Board voted 6-0 to certify the closed meeting
- Appointed Meagan Alderton, Willie Bailey, Abdel-Rahman Elnoubi, Michelle Rief, and Ashley Simpson Baird to the Collective Bargaining Committee
- Committee will collaborate with the Superintendent to develop a collective bargaining resolution
Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM
The Ad Hoc School Board Advisory Support Committee is meeting to discuss improving the advisory committee process. The agenda includes a listening session with advisory committee chairs and next steps for process improvement. No votes or decisions are listed; the meeting is informational.
- Listening session with advisory committee chairs
- Discussion of next steps for advisory committee process improvement
- Future business and adjournment
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The Alexandria City Public Schools School Board Policy Review Subcommittee is meeting to review proposed revisions to several policies, including testing programs, use of animals in instruction, school admission, and advanced alternative courses for credit. The subcommittee will also discuss next steps for staggered terms, a process for updating policies to reflect code changes, revising the policy on student representatives to the School Board, and revisions to BDDE (Rules of Order and Bylaws). All items are listed as information items, indicating discussion rather than final action.
- Review of proposed policy revisions (IL - Testing Programs, IMG - Use of Animals in the Instructional Program, JEC - School Admission, LEB - Advanced Alternative Courses for Credit)
- Discussion on next steps for staggered terms
- Discussion on process for updating policies to reflect code changes
- Discussion on revising policy for student representatives to the School Board
- Revisions to BDDE - Rules of Order and Bylaws
Work Session - 7:00 p.m.
The Alexandria City School Board will hold a work session to discuss two items: the 2024 ACPS Legislative Agenda, which outlines advocacy priorities for the Virginia General Assembly, and a plan to consider staggered terms for School Board members. The board will review materials and discuss these topics, with a decision on staggered terms expected by Fall 2023.
- Discussion of 2024 ACPS Legislative Positions, including attached JLARC reports on Virginia's K-12 funding formula and teacher pipeline
- Review of recommended plan for staggered School Board terms, with decision targeted by Fall 2023
- Previous discussions on staggered terms referenced from 2018-2023, including public hearing and survey
Committee Meeting--Athletic Hall of Fame - 6:30 p.m.
The Athletic Hall of Fame Advisory Committee is meeting to review its agenda, approve minutes from the September 5, 2023 meeting, and discuss a draft revision of the committee's bylaws. The meeting is informational, with no votes or decisions listed on the agenda.
- Review of agenda for October 2, 2023 meeting
- Approval of minutes from September 5, 2023 meeting
- Discussion of Athletic Hall of Fame Bylaws Revision (draft dated 230807)
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The SB Policy Review Subcommittee is meeting to review proposed revisions to several school policies, including student fees, school nutrition services, lactation support, and attendance. The subcommittee will also discuss electronic participation in remote meetings, rules of order, and staggered terms. No final decisions are being made at this meeting; it is an information and discussion session.
- Review of proposed revisions to policy JN on student fees, fines, and charges
- Review of proposed revisions to policy EFB on school nutrition services
- Review of proposed revisions to policy GBEF on lactation support
- Discussion of attendance policies
- Discussion of revisions to BDDE rules of order and by-laws
School Board Retreat - 6:30 PM
This is a procedural agenda for the Alexandria City Public Schools School Board retreat. The only listed items are calling the work session to order and adopting the retreat agenda. No substantive policy decisions, presentations, or public hearings are listed.
- Call to order of the School Board retreat work session
- Adoption of the September 28, 2023 retreat agenda
Committee Meeting--Budget - 6:30 PM
The Alexandria City Public Schools Budget Advisory Committee is holding a virtual meeting on September 27, 2023. The agenda includes only procedural items: approving the meeting agenda and reviewing minutes from the August 22, 2023 meeting, though no minutes were presented for approval. No substantive budget decisions or discussions are listed.
- Approval of the September 27, 2023 Budget Advisory Committee meeting agenda
- Review of minutes from the August 22, 2023 meeting (none presented for approval)
Joint City Council/School Board School Law Enforcement Partnership - 6:00 PM
The Alexandria City Council and School Board are meeting jointly to discuss the School Law Enforcement Partnership (SLEP). The agenda includes a presentation on 2022-23 research findings and a subcommittee update. No votes or decisions are listed; the items are for information only.
- Presentation: Overview of 2022-23 SLEP Research Findings
- Joint City Council/School Board SLEP Subcommittee update
- Agenda approval for the September 27, 2023 meeting
Committee Meeting--Special Education - 7:00 p.m.
The Alexandria City Public Schools Special Education Advisory Committee is meeting to review its agenda, approve minutes from a prior officers meeting, and discuss a draft scope of work for 2023-2024. The committee will also consider the approved 2022-2023 annual report and PRC contact data.
- Review of 2023-2024 SEAC Scope of Work (draft)
- Approval of minutes from August 23, 2023 SEAC Officers Meeting
- Review of 2022-2023 SEAC Annual Report (approved)
- PRC Contact Data for 2022-2023
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board met on September 21, 2023, and approved a routine agenda including consent calendar items such as the August 2023 facilities use report, personnel actions, and monthly financial reports. The board also voted to convene a closed meeting to discuss employment and contractual matters for specific public employees, and later certified that the closed meeting complied with state law. Public comments and reports from student representatives were also on the agenda.
- Approved August 2023 Community Use of Facilities report, collecting $2,040.00 in fees
- Approved personnel actions from September 5-18, 2023 (confidential)
- Accepted FY 2023 Monthly Financial Report ending June 30, 2023
- Accepted FY 2024 Monthly Financial Report ending July 31, 2023
- Voted to convene closed meeting for employment and contractual matters
Work Session - 7:00 p.m.
The Alexandria City School Board is holding a work session to discuss the five-year fiscal forecast for FY 2024-2029, which projects a budget gap of $7.6 million in FY 2025 growing to $34.7 million by FY 2029. The board will also participate in a facilitated activity to set budget priorities for the FY 2025 Combined Funds and FY 2025-2034 Capital Improvement Program budgets. These priorities will be finalized at the October 5, 2023 budget meeting.
- FY 2025 projected budget deficit of $7.6 million, growing to $34.7 million by FY 2029
- FY 2024 budget balanced with $8.72 million in fund balance
- Discussion of FY 2025 Combined Funds budget priorities
- Discussion of FY 2025-2034 Capital Improvement Program (CIP) budget priorities
- Board will review, amend, or approve staff-recommended budget priorities
Committee Meeting--School Health - 6:30 p.m.
The School Health Advisory Board is meeting to review its agenda and attachments. The agenda includes only routine items, with no major decisions or discussions listed.
- Review of September 19, 2023 School Health Advisory Board meeting agenda
- Review of attached file 230919_Agenda_SHAB.pdf
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Joint City Council/School Board Subcommittee is meeting to review the agenda, approve meeting notes from June 26, 2023, and discuss the Kids' First Years 2023 Report. All items are for information only; no votes are scheduled.
- Agenda for September 18, 2023 meeting
- Meeting notes from June 26, 2023 subcommittee meeting
- Kids' First Years 2023 Report (8,180 KB attachment)
Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM
The Ad Hoc School Board Advisory Support Committee is meeting to discuss logistics for an advisory committee chairs meeting, the establishment of a governance committee, and policies governing advisory committees. They will also set a meeting calendar for the 2023-24 school year. The agenda is procedural and informational, with no votes or decisions listed.
- Logistics for Advisory Committee Chairs Meeting (date, time, location, agenda, communication)
- Establishment of Governance Committee (purpose, tasks, projects, roles, communication)
- Discussion of policies: BCE, BCF, BCF-R, BCFD, BCFC
- Establish meeting calendar for SY23-24
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The Alexandria City Public Schools School Board Policy Review Subcommittee is meeting to discuss proposed revisions to several policies, including conflict of interests, annual budget, purchasing procedures, and alcohol/drug policies. They will also develop revisions to the rules of order and by-laws and receive an update on responding to model policy changes. The meeting is informational and no final votes are scheduled.
- Discuss proposed revisions to policies listed in the memo (BBFA, DB, DJF, JFCF/JFCI, JFCF-R/JFCI-R)
- Develop revisions to BDDE - Rules of Order and By-Laws
- Update on plan for responding to model policy changes
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board is meeting to approve routine items, including a federal grant for school security improvements, personnel actions, and committee appointments. The agenda also includes public comments, student reports, and a recognition of outgoing board members.
- Approval of Title IV, Part A Bipartisan Safer Community Act federal grant for school security equipment
- Approval of personnel actions from August 25 to September 1, 2023
- Appointment of Matthew Henry to the Advanced Academic Services Advisory Committee
- Acceptance of Jim Clark's resignation from the Athletic Hall of Fame Advisory Committee
- Re-appointment of Bridget Shea Westfall to the Budget Advisory Committee
Work Session - 7:00 p.m.
The Alexandria City Public Schools School Board will hold a work session to discuss the FY 2025 budget process. They will review the draft Budget Process Resolution, Rules of Engagement, and Budget Calendar, which set the timeline and guidelines for developing the Combined Funds and Capital Improvement Program budgets. The Superintendent recommends the board review these documents in preparation for the session.
- Review of FY 2025 Budget Process Resolution with proposed mark-ups
- Review of FY 2025 Rules of Engagement for budget questions and add/delete recommendations
- Review of FY 2025 Budget Calendar, similar to FY 2024 with minor date revisions
- Discussion of FY 2025 Combined-Funds Budget and FY 2025-2034 Capital Improvement Program (CIP) Budget
Committee Meeting--Athletic Hall of Fame - 6:30 p.m.
The Athletic Hall of Fame Advisory Committee is meeting to adopt its agenda, review minutes from the August 7 meeting, consider a revision to its bylaws, and confirm meeting dates for 2023-2024. The agenda is largely procedural, with no major decisions or public hearings listed.
- Adoption of September 5, 2023 meeting agenda
- Review of August 7, 2023 meeting minutes
- Revision to committee bylaws
- 2023-2024 meeting dates schedule
Committee Meeting - SB Policy Review Subcommittee - 1:30 PM
The School Board Policy Review Subcommittee is meeting to discuss proposed revisions to eight school policies, including those on career and technical education, transfer students, homeless student admission, physical exams, immunizations, and communicable diseases. The revisions aim to align with the ACPS Policy Style Guide, VSBA model policy, and the Code of Virginia, and have been reviewed by the Equity Audit Team and staff. The subcommittee will also consider a plan for responding to model policy revisions, next steps on student representatives to the School Board, and proposed revisions to the GBE Staff Health policy. These items are for information and discussion, with the policy revisions slated for the September 21, 2023 Board Meeting.
- Proposed revisions to policies AF (Comprehensive Plan), IGAD (Career and Technical Education), IKFB (Transfer Students and High School Credits), JECA (Admission of Children Who Are Homeless), JHCA (Physical Examinations of Students), JHCB (Student Immunizations), JHCB-R (ACPS Health Requirements for Registration), and JHCC (Communicable Diseases)
- Discussion of a draft plan for responding to model policy revisions
- Next steps on student representatives to the School Board
- Proposed revisions to GBE - Staff Health policy
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board held its regular meeting on August 24, 2023, covering routine procedural items, public comments, reports from the superintendent and student representatives, and a closed session for personnel and contract matters. The board also approved personnel actions and appointments to the Budget Advisory Committee.
- Approved agenda with added item: Minnie Howard Dominion right-of-way agreement
- Approved personnel actions for July 20 to August 24, 2023
- Re-appointed Ryan Reyna to the Budget Advisory Committee
- Approved participation of Board Member Jacinta Greene by electronic means
- Convened closed meeting for personnel and contract discussions
Work Session - 7:00 p.m.
The Alexandria City Public Schools School Board will hold a work session to discuss the draft ACPS Priority Areas for the 2023-2024 school year. The superintendent recommends the board review the draft, which is based on data from SY 22-23 and aligned with the ACPS Equity for All 2025 strategic plan and FY 24 budget priorities. The session is informational and no votes are scheduled.
- Draft ACPS Priority Areas for SY 2023-2024 presented for review
- Priority areas based on SY 22-23 data and aligned with Equity for All 2025 plan
- Presentation and board memo attached (100 KB and 1,257 KB PDFs)
Committee Meeting--Special Education - 7:00 p.m.
This is a meeting of the Special Education Advisory Committee (SEAC) officers for annual meeting planning. The agenda includes only the meeting agenda item and an attachment, with no substantive decisions or discussions listed.
- Agenda for the August 23, 2023 SEAC Officer Committee Meeting
Committee Meeting--Budget - 6:30 PM
This is a procedural meeting of the Alexandria City Public Schools Budget Advisory Committee. The only listed item is the approval of the agenda for this meeting, with no substantive budget decisions or discussions on the agenda.
- Approval of the August 22, 2023 Budget Advisory Committee meeting agenda
Committee Meeting--School Health - 6:30 p.m.
This is a procedural meeting of the School Health Advisory Board. The only listed item is the adoption of the agenda for this meeting. No substantive decisions or discussions are scheduled.
- Adoption of the August 22, 2023 School Health Advisory Board Meeting agenda
Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM
This is a procedural meeting of the Ad Hoc School Board Advisory Support Committee. The only listed item is the agenda for the May 8, 2023 meeting, which is provided for information. No substantive decisions or discussions are listed.
- Agenda for May 8, 2023 meeting (information item)
Committee Meeting--Athletic Hall of Fame - 7:00 p.m.
The Athletic Hall of Fame Advisory Committee is meeting via Zoom to review its agenda, approve draft minutes from the May 1, 2023 meeting, and discuss draft bylaws. The meeting is informational and procedural, with no major decisions or public hearings listed.
- Review of draft bylaws for the Athletic Hall of Fame Advisory Committee
- Approval of draft minutes from May 1, 2023 meeting
School Board Retreat - 6:30 PM
The Alexandria City School Board is holding a retreat to review its self-assessment results and discuss the eight characteristics of effective school boards. The agenda includes only informational items and no formal decisions or public hearings.
- Review of School Board Self-Assessment Results
- Discussion of Eight Characteristics of Effective School Boards
- Adoption of retreat agenda for July 24-25, 2023
School Board Retreat - 6:30 PM
The Alexandria City School Board is holding a two-day retreat on July 24-25, 2023, to review its self-assessment results and discuss characteristics of effective school boards. The agenda includes only informational items and no formal decisions or votes.
- Review of School Board Self-Assessment Results
- Discussion of Eight Characteristics of Effective School Boards
- Adoption of retreat agenda for July 24-25, 2023
Work Session - 6:30 p.m.
The Alexandria City Public Schools School Board is holding a work session to discuss the agenda for a July 13, 2023 panel discussion on staggered term elections. The meeting includes procedural items (call to order, adjournment) and one information item. No decisions or votes are scheduled.
- Discussion of agenda for panel on staggered term elections
- Meeting held in-person at School Board Meeting Room, 1340 Braddock Place, Alexandria VA
Special Called Board Meeting - 6:30 p.m.
The Alexandria City School Board held a special called meeting on June 28, 2023, to amend and restate its FY 2024 Combined Funds Budget, approve a closed meeting, and act on a confidential grievance. The board voted 5-0 to approve the amended budget, which includes an operating budget of $333,442,978, a grants and special projects budget of $17,850,779, and a school nutrition services budget of $12,600,871. The board also voted unanimously to enter a closed meeting for personnel and legal matters, and later certified that the closed meeting complied with the Freedom of Information Act. A confidential grievance (No. 23-01) was resolved by upholding the Division Superintendent's decision.
- Approved FY 2024 Operating budget of $333,442,978, including 2,442 FTEs and $258,686,800 City appropriation
- Approved FY 2024 Grants and Special Projects budget of $17,850,779, including $2,030,546 transfer from Operating Fund for Virginia Preschool Initiative
- Approved FY 2024 School Nutrition Services budget of $12,600,871
- Authorized carry-forward of encumbrances from FY 2023 to FY 2024
- Convened closed meeting for personnel and legal matters, and certified it
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Alexandria City Council and School Board subcommittee is meeting to review the agenda, approve meeting notes from May 22, 2023, and set FY 2024 meeting dates. They will also receive presentations on shared services and the June 2023 COA student generation rate, which affects school enrollment projections.
- Review of agenda for June 26, 2023 meeting
- Approval of meeting notes from May 22, 2023
- FY 2024 joint subcommittee meeting dates
- Presentation on shared services between City and Schools
- COA student generation rate data for June 2023
Special Called Board Meeting - 6:30 p.m.
The Alexandria City Public Schools School Board held a special called meeting on June 22, 2023, where it approved a consent calendar of routine items, including personnel actions, a superintendent designee, construction contracts, and federal grant applications. The board also convened a closed meeting and certified it afterward. All votes were unanimous (7-0) except one abstention on the closed meeting certification.
- Approved personnel actions for June 10-22, 2023
- Approved Dr. Clinton Page as Superintendent Designee
- Approved contract for William Ramsay Elementary School kitchen/cafeteria renovation
- Approved contract for Naomi L. Brooks Elementary School window replacement
- Approved Title I, II, III grant applications totaling $5,654,299.43
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board is holding its regular meeting, where it approved the agenda with amendments to add discussions on employee salaries and step increases, and on Encore, to New Business. The board also approved electronic participation for two members and later convened a closed meeting to discuss personnel and contractual matters.
- Approved agenda with added items on employee salaries/step increases and Encore
- Approved electronic participation for Board Members Jacinta Greene and Abdel-Rahman Elnoubi
- Held closed meeting for 140 specific public employees' employment and contractual matters
- Approved personnel actions for May 29-June 9, 2023
- Approved FY 2023 Preliminary Financial Report ending May 31, 2023
Committee Meeting--Budget - 6:30 PM
The Alexandria City Public Schools Budget Advisory Committee is meeting to review its agenda, approve minutes from the May 3, 2023 meeting, and discuss a draft revision of its bylaws. The meeting is informational, with no budget decisions listed on the agenda.
- Review of draft bylaws revision (1,227 KB attachment)
- Approval of minutes from May 3, 2023 meeting
- Agenda adoption for June 7, 2023 meeting
Committee Meeting - Ad Hoc School Board Advisory Support Committee - 7:00 PM
This is a procedural meeting of the Ad Hoc School Board Advisory Support Committee. The committee will review its agenda for the June 6, 2023 meeting and consider minutes from the April 25, 2023 meeting. No substantive decisions or discussions are listed.
- Review of June 6, 2023 meeting agenda
- Approval of minutes from April 25, 2023 meeting
Committee Meeting--Athletic Hall of Fame - 6:30 p.m.
The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is meeting to review its agenda and approve minutes from the May 1, 2023 meeting. No other substantive items are listed on the agenda.
- Review of June 5, 2023 meeting agenda
- Approval of minutes from May 1, 2023 meeting
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools School Board met on June 1, 2023, and took action on several items. The board approved the Equity for All 2025 Strategic Plan revisions, the updated Local Plan for the Gifted, and personnel actions for May 15-26, 2023. The meeting also included public hearings and comments, as well as recognition of staff and student representatives.
- Approved Equity for All 2025 Strategic Plan revisions (8-0)
- Approved updated Local Plan for the Gifted (8-0)
- Approved personnel actions for May 15-26, 2023 (8-0)
- Public hearing on ESSER III Fund Plan
- Recognized VIP Award winners in Leadership category
School Board Retreat - 6:30 PM
The Alexandria City Public Schools School Board is holding a retreat at the Central Office. The agenda includes a review of the retreat agenda and a school board self-assessment, both listed as information items. This appears to be a procedural working session rather than a decision-making meeting.
- Review of May 31, 2023 retreat agenda
- School Board self-assessment review
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The School Board Policy Review Subcommittee is meeting to review proposed regulations for the school year calendar (IC-R/ID-R). The agenda also includes a memo on the policy review process. No minutes from the previous meeting were presented for approval.
- Review of IC-R/ID-R School Year Calendar Regulations
- Discussion of policy review subcommittee memo
- No minutes from May 11, 2023 meeting presented
Work Session - 5:30 p.m.
The Alexandria City School Board is holding a work session to discuss the process of collective bargaining for ACPS employees. The discussion will cover what collective bargaining is, Virginia law, collective bargaining in Virginia, and proposed next steps. The Superintendent recommends the Board review the information provided.
- Discussion of collective bargaining process for ACPS employees
- Review of Virginia law on collective bargaining
- Overview of collective bargaining in Virginia
- Proposed next steps for ACPS
- Attachments: Memo and presentation on collective bargaining
School Board Workshop - 6:30 PM
The Alexandria City Public Schools School Board is holding a workshop to discuss communication training. The agenda contains only this single discussion topic, with no votes or decisions scheduled.
- Discussion of communication training for the School Board
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Alexandria City Council and School Board subcommittee is meeting to review the agenda, approve meeting notes from April 24, 2023, and receive an update on major modernization projects. The meeting is informational, with no votes or decisions listed on the agenda.
- Meeting notes from April 24, 2023 Joint City Council/School Board Subcommittee Meeting
- Major Modernization Projects Update (8,062 KB attachment)
Committee Meeting--School Health- 6:30 p.m.
The Alexandria City Public Schools School Health Advisory Board is meeting to review its agenda and approve minutes from its February and March 2023 meetings. The agenda contains only routine procedural items, with no new policy decisions or discussions listed.
- Review of May 16, 2023 meeting agenda
- Approval of minutes from February 21, 2023 meeting
- Approval of minutes from March 21, 2023 meeting
Committee Meeting--Advanced Academic Services - 6:30 p.m.
The Talented and Gifted Advisory Committee is meeting to review its agenda and approve minutes from its March 20 and April 17, 2023 meetings. No other business is listed on this agenda.
- Agenda for May 15, 2023 TAG Advisory Committee meeting
- Minutes from March 20, 2023 TAG Advisory Committee meeting
- Minutes from April 17, 2023 TAG Advisory Committee meeting
Joint City Council/School Board Work Session - 7:00 p.m.
The Alexandria City Council and School Board will hold a joint work session to discuss shared services and budget collaboration, an update on the ACPS-APD school law enforcement partnership MOU, and staggered term elections for the School Board. The meeting is informational; no final votes are scheduled.
- Shared Services and Budget Collaboration discussion with attachments on shared sites, facilities, services, and FY 2024 budget memos
- ACPS and APD School Law Enforcement Partnership MOU update with draft 2023 MOU attached
- Staggered Term Elections for School Board presentation
- Agenda for the May 15, 2023 joint work session
Work Session - 7:00 p.m.
The Alexandria City School Board is holding a work session to discuss three items: the FY 2024 Combined Funds and FY 2024-2033 Capital Improvement Program budget, an update on the High School Project (including the new Minnie Howard Campus), and a proposed regulation governing the academic calendar. These are discussion items, not final votes.
- FY 2024 Combined Funds and FY 2024-2033 Capital Improvement Program budget work session
- High School Project update, including new Minnie Howard Campus construction
- Proposed calendar regulation, with staff collaborating with Arlington, Falls Church, Fairfax, and Loudoun
- Review of 60 calendar decision points such as first day of school and holidays
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board met on May 4, 2023, and unanimously approved the consent calendar, which included personnel actions, financial reports, the IDEA grant annual plan, and revisions to seven policies. The board also recognized the Washington Post 2023 Principal of the Year and the ACPS Teacher of the Year, and heard public comments and reports from student representatives.
- Approved personnel actions for April 14-28, 2023
- Approved FY 2023 preliminary financial report ending March 31, 2023
- Approved FY 2023 third quarter budget transfer report
- Approved 2023-2024 IDEA grant annual plan for VDOE submission
- Adopted revisions to seven policies including BBFA, BDDH, FE, IGAI, JRCA, KKA
Committee Meeting--Budget - 6:30 PM
The Alexandria City Public Schools Budget Advisory Committee is meeting to review its agenda, approve minutes from the April 12, 2023 meeting, and examine its bylaws and related policies. The committee will also discuss a draft joint memo to the City Council and School Board from the Budget and Fiscal Affairs Advisory Committee (BFAAC) and the Budget Advisory Committee (BAC). No budget decisions or dollar amounts are listed on this agenda.
- Review of draft joint memo to City Council and School Board from BFAAC and BAC
- Approval of minutes from April 12, 2023 Budget Advisory Committee meeting
- Review of Budget Advisory Committee Bylaws dated September 29, 2016
- Review of Policy BCF - Advisory Committees to the School Board
- Review of Regulation BCF-R - School Board Advisory Committee Regulations
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The Alexandria City Public Schools Policy Review Subcommittee is meeting to review working policy revisions and proposed policy changes, including a draft policy on the approval process for research studies. The subcommittee will also consider approving minutes from its April 13, 2023 meeting. The agenda is largely procedural, focused on policy review and approval of prior minutes.
- Review of working policy revision memo
- Review of subcommittee proposed policy revisions memo
- Attachment: Policy IFB - Approval Process for Research Studies
- Recommendation to approve minutes from April 13, 2023 meeting
Committee Meeting--Athletic Hall of Fame - 6:30 p.m.
The Alexandria City Public Schools Athletic Hall of Fame Advisory Committee is meeting to review its agenda and approve minutes from its April 11, 2023 meeting. No other business is listed on this agenda.
- Agenda for the May 1, 2023 meeting
- Minutes from the April 11, 2023 meeting
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Joint City Council/School Board Subcommittee is meeting to review the agenda, approve meeting notes from March 27, and discuss enrollment projections. They will also consider a proposed agenda and themes for the May 15, 2023 joint work session. The meeting is informational; no final decisions are listed on the agenda.
- Review of enrollment projections memo
- Proposed agenda for May 15, 2023 joint work session
- Proposed themes for May 15 work session on shared services
- Meeting notes from March 27, 2023 subcommittee meeting
Board Meeting - 6:30 p.m.
The Alexandria City School Board met on April 20, 2023, to consider routine consent items, including the FY 2023 preliminary financial report, personnel actions, and Athletic Hall of Fame reports. The board also held a public hearing on staggered school board elections and heard public comments. All consent items were approved unanimously (8-0).
- Approved FY 2023 Preliminary Financial Report ending February 28, 2023
- Approved personnel actions for March 23 to April 13, 2023
- Accepted 2021-2022 Athletic Hall of Fame End of Year Report
- Accepted 2022-2023 Athletic Hall of Fame Scope of Work
- Held public hearing on School Board staggered elections
Committee Meeting--Special Education- 6:00 p.m.
This is a meeting of the Special Education Advisory Committee's Equity and Inclusion Subcommittee. The agenda includes only the adoption of the meeting agenda and a reference to attachments; no substantive decisions or discussions are listed.
- Agenda for the April 19, 2023 Special Education Advisory Committee Equity and Inclusion Subcommittee Meeting
Committee Meeting--School Health - 6:30 p.m.
This is a procedural meeting of the Alexandria City Public Schools School Health Advisory Board. The agenda contains only the meeting agenda and a note that there are no minutes for approval; no substantive decisions or discussions are listed.
- Meeting held via Zoom with passcode 513723
- Agenda item: April 18, 2023 School Health Advisory Board Meeting agenda (PDF attached)
- No minutes for approval
Committee Meeting--Advanced Academic Services - 6:30 p.m.
The Talented and Gifted Advisory Committee is meeting to review its agenda for the April 17, 2023 meeting and to approve minutes from the February 13, 2023 meeting. Both items are listed as information only, with no substantive decisions or discussions noted on the agenda.
- Review of April 17, 2023 TAG Advisory Committee agenda
- Approval of February 13, 2023 meeting minutes
Special Called Board Meeting - 6:30 p.m.
This special called meeting of the Alexandria City Public Schools Board was largely procedural. The board adopted the agenda, approved a motion to hold a closed meeting within 15 days to interview superintendent candidates, and adjourned. All votes were unanimous (6-0).
- Adopted the meeting agenda for April 23, 2023 (6-0)
- Approved closed meeting for superintendent interviews under Va. Code 2.2-3712(B) (6-0)
- Adjourned the meeting (6-0)
Committee Meeting--Budget - 6:30 PM
The Alexandria City Public Schools Budget Advisory Committee is holding a meeting that was changed from in-person to Zoom. The agenda includes only two information items: the meeting agenda itself and minutes from the December 8, 2022 and February 8, 2023 committee meetings. No budget decisions or discussions are listed on this agenda.
- Meeting changed from in-person to Zoom
- Agenda for April 12, 2023 Budget Advisory Committee meeting
- Minutes for December 8, 2022 and February 8, 2023 meetings
Committee Meeting--Athletic Hall of Fame - 6:30 p.m.
The Athletic Hall of Fame Advisory Committee is meeting to review its agenda, approve minutes from the March 6, 2023 meeting, and discuss draft documents including the 2022-2023 scope of work and the 2021-2022 end of year report. All items are listed as information only, with no votes or decisions specified.
- Agenda for April 11, 2023 meeting
- Minutes from March 6, 2023 meeting
- 2022-2023 AHOF Scope of Work (draft)
- 2021-2022 AHOF End of Year Report (draft)
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board held a regular meeting on March 30, 2023, at 6:30 p.m. The board approved several consent calendar items, including personnel actions, the FY 2023 preliminary financial report, the 2023–2024 Local Perkins V Plan for Career and Technical Education, revisions to nine policies, and the resignation of a committee member. The board also heard public comments and reports from advisory committees and student representatives.
- Approved personnel actions for February 22 to March 22, 2023
- Approved FY 2023 preliminary financial report ending January 31, 2023
- Approved 2023–2024 Local Perkins V Plan for CTE federal funds
- Approved revisions to nine policies including facilities and naming policies
- Accepted resignation of Carolyn Meza from Special Education Advisory Committee
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Joint City Council/School Board Subcommittee is meeting to review the agenda, approve meeting notes from February 27, 2023, and receive updates on early childhood programs and automated speed enforcement in school zones. These are informational items, not final decisions.
- Update: Early Childhood
- Update: Automated Speed Enforcement in School Zones
- Meeting notes from February 27, 2023 Joint City Council/School Board Subcommittee Meeting
Committee Meeting--School Health - 6:30 p.m.
The School Health Advisory Board is meeting to review its agenda for March 21, 2023, and to consider minutes from its February 21, 2023 meeting. The minutes were not provided, so the board may discuss or approve them without a written record. This appears to be a routine administrative meeting with no major decisions or public hearings listed.
- Review of March 21, 2023 meeting agenda
- Consideration of February 21, 2023 meeting minutes (not provided)
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board is holding its regular meeting, covering procedural items, a possible closed session, and a consent calendar. The board voted 8-0 to approve the agenda and several consent items, including the February 2023 facilities use report, the Budget Advisory Committee's scope of work and recommendations, and policy revisions. Public comments and reports from student representatives are also scheduled.
- Approved Monthly Facilities Use Report for February 2023, collecting $5,750.00 for school use
- Accepted 2022-2023 Budget Advisory Committee (BAC) Scope of Work
- Accepted BAC Community Budget Forum Recommendations memo
- Approved Secondary Science Textbook Adoption
- Approved revisions to five policies and regulations
Special Called Board Meeting - 6:00 p.m.
This is a special called meeting of the Alexandria City Public Schools Board, convened solely to enter a closed session regarding an employment matter. The board will also certify that the closed session complied with Virginia's Freedom of Information Act, then adjourn. No public decisions or discussions are scheduled.
- Closed session on an employment matter
- Certification of closed meeting per Virginia Code 2.2-3712
- Meeting at 1340 Braddock Place, Alexandria, VA
Joint City Council/School Board Work Session - 7:00 p.m.
The Alexandria City Council and School Board will hold a joint work session to discuss the FY 2024 ACPS Combined-Funds (CF) and Capital Improvement Program (CIP) budgets. The School Board already approved the CF budget on February 16, 2023, and this session is for further discussion. The agenda includes only this discussion topic and is otherwise procedural.
- Discussion of FY 2024 ACPS Combined-Funds (CF) budget
- Discussion of FY 2024 Capital Improvement Program (CIP) budget
- School Board approved CF budget on February 16, 2023
- Interim Superintendent Dr. Melanie Kay-Wyatt proposed the budget on January 5, 2023
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board is meeting to review a K-4 literacy update, hear public comments, and vote on consent calendar items including personnel actions, policy revisions, and an appointment. The board also voted to enter a closed meeting to discuss a public contract.
- K-4 Literacy Update presentation
- Personnel actions for Jan 20-Feb 22, 2023
- Revision of five policies and regulations
- Appoint Ian Lewis to Athletic Hall of Fame Advisory Committee with residency waiver
- Closed meeting to discuss public contract award
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
This is a joint subcommittee meeting of the Alexandria City Council and School Board. The agenda contains only two items: approval of the meeting agenda and meeting notes from the January 23, 2023 subcommittee meeting. No substantive decisions or discussions are listed.
- Approval of agenda for Feb 27, 2023 joint subcommittee meeting
- Review of meeting notes from Jan 23, 2023 joint subcommittee meeting
Joint City Council/School Board Work Session - 6:00 p.m.
The Alexandria City Council and School Board are holding a joint work session to discuss recommendations from the SLEP (School Liaison Engagement Program?) Advisory Group. The agenda includes a presentation and discussion of the recommendations, with supporting documents attached. This is a discussion item, not a final decision.
- Discussion of SLEP Recommendations (updated presentation)
- SLEP Advisory Group recommendations document
- Approved motions on SLEP recommendations
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The School Board Policy Review Subcommittee is meeting to review four policies: conflict of interests and disclosure of economic interests, public participation at board meetings, procedures for public communications, and character education. The subcommittee will also consider minutes from its February 8, 2023 meeting. This is a routine policy review session with no decisions listed on the agenda.
- Review of BBFA - Conflict of Interests and Disclosure of Economic Interests policy
- Review of BDDH - Public Participation at School Board Meetings policy
- Review of BDDH-R - Procedures for Public Communications with the School Board policy
- Review of IGAI - Character Education policy
- Approval of minutes from February 8, 2023 subcommittee meeting
Board Meeting - 6:30 p.m.
The Alexandria City Public Schools Board held a routine meeting, approving the agenda, allowing a board member to participate remotely, and unanimously passing consent items including financial reports, a budget transfer report, a facilities use report, and a confidential furniture budget transfer. The board also voted to convene a closed meeting to discuss a public contract.
- Approved FY 2023 Preliminary Financial Report ending December 31, 2022
- Approved FY 2023 Q2 Budget Transfer Report (Oct–Dec 2022)
- Approved Monthly Facilities Use Report for January 2023
- Approved confidential furniture budget transfer for Douglas MacArthur and Ferdinand T. Day schools
- Voted to hold a closed meeting on March 2, 2023 to discuss a public contract
Committee Meeting--Advanced Academic Services - 6:30 p.m.
The Talented and Gifted Advisory Committee is meeting to approve its agenda, review minutes from the January 9, 2023 meeting, and receive a presentation on the ACPS math curriculum. All items are listed as information items, with no votes or decisions specified on the agenda.
- Agenda for Feb 13, 2023 TAG Advisory Committee meeting
- Minutes from Jan 9, 2023 TAG Advisory Committee meeting
- Presentation on ACPS Math Curriculum
Work Session - 6:30 p.m.
The Alexandria City Public Schools School Board is holding a work session to discuss two topics: the possibility of staggering School Board member election terms, and revisions to the policy on public participation at School Board meetings. The board will review decision-making criteria for staggered terms and seek guidance on refining the public speaker process. No votes are scheduled; the agenda is discussion-only.
- Discussion of staggered term elections for School Board members
- Policy revisions: BDDH/BDDH-R on public participation at School Board meetings
- Review of documents from prior discussions (Dec 13, 2022; Nov 14, 2019; Jun 10, 2019; Jun 21, 2018; May 31, 2018; Apr 26, 2018)
Work Session - 6:30 p.m.
The Alexandria City School Board is holding a work session to discuss and consider members' add/delete proposals to the Superintendent's proposed FY 2024 Combined Funds Budget. These proposals were submitted and co-sponsored by board members, and the board will review them before adopting the budget on February 16, 2023.
- FY 2024 Combined Funds Budget Add/Delete Work Session
- Review of co-sponsored add/delete proposals
- Budget adoption scheduled for February 16, 2023
Committee Meeting - SB Policy Review Subcommittee - 10:30 AM
The School Board Policy Review Subcommittee is meeting to review four school policies: notification of learning objectives, school year/school day, character education, and procedures for public communications with the School Board. They will also review meeting notes from the January 26, 2023 subcommittee meeting. This is an information and discussion item, not a final vote.
- Review of IAA - Notification of Learning Objectives policy
- Review of IC_ID - School Year School Day policy
- Review of IGAI - Character Education policy
- Review of BDDH-R/KD-R - Procedures for Public Communications with the School Board
- Meeting notes from January 26, 2023 subcommittee meeting
Committee Meeting--Athletic Hall of Fame - 6:30 p.m.
The Athletic Hall of Fame Advisory Committee is meeting to review its agenda, approve minutes from the October 2022 meeting, and note revised meeting dates for 2022-2023. The agenda is largely procedural, with no major decisions or public hearings listed.
- Review of February 6, 2023 meeting agenda
- Approval of minutes from October 3, 2022 meeting
- Revised 2022-2023 meeting dates
Board Meeting - 6:30 p.m.
The Alexandria City School Board met on February 2, 2023, and took action on several items, including approving a motion to proceed with an engagement process regarding weapon abatement. The board also accepted the School Law Enforcement Partnership (SLEP) recommendations with staff responses and agreed to engage with City Council on implementation. Consent calendar items were approved, including personnel actions, a new course, policy revisions, and a committee appointment.
- Approved motion to proceed with engagement process regarding weapon abatement (7-0 vote)
- Accepted SLEP Advisory Group recommendations with staff response and agreed to engage with City Council
- Approved personnel actions from December 10, 2022 through January 13, 2023
- Approved new high school course 'Strategies for Academic Success II'
- Approved revisions to five policies and regulations as part of equity audit
Committee Meeting - SB Policy Review Subcommittee - 8:30 AM
The School Board Policy Review Subcommittee is meeting to review proposed revisions to eight policies, including those on student representatives, public participation, minute of silence, pledge of allegiance, and relations with law enforcement. The revisions aim to align with the ACPS Policy Style Guide, VSBA model policy, and the Code of Virginia, and have been reviewed by the Equity Audit Team. The subcommittee will also consider draft minutes from its January 12, 2023 meeting.
- Revisions to BBBB - Student Representatives to the School Board and BBBB-R regulations
- Revisions to BDDH - Public Participation at School Board Meetings and BDDH-R procedures
- Revisions to CBCA - Disclosure Statement Required for Superintendent
- Revisions to IE - Minute of Silence and IEA - Pledge of Allegiance
- Revisions to KNAJ - Relations with Law Enforcement Authorities
Joint City Council/School Board Sub Committee Meeting - 5:00 PM
The Alexandria City Council and School Board subcommittee is meeting to review the agenda, approve meeting notes from November 28, 2022, and receive a written update on automated speed enforcement in school zones. All items are informational; no votes or decisions are scheduled.
- Revised agenda for January 23, 2023 meeting
- Meeting notes from November 28, 2022 joint subcommittee meeting
- Written update on automated speed enforcement in school zones
Board Meeting - 6:30 p.m.
The Alexandria City School Board is meeting to conduct a public hearing on the FY 2024 Combined Funds Budget, hear public comments, and receive reports from student representatives and advisory committees. The board will also consider consent items including the November 2022 financial report, a committee reappointment, and the December 2022 facilities use report.
- Public hearing on FY 2024 Combined Funds Budget
- FY 2023 financial report for period ending November 30, 2022
- Re-appointment of Robert Trout to Athletic Hall of Fame Advisory Committee
- December 2022 Community Use of Facilities report with $5,680 collected
- Recognition of VIP Award recipients and James K. Polk Elementary highlight
Committee Meeting--Special Education - 7:00 p.m.
The Alexandria City Public Schools Special Education Advisory Committee (SEAC) is meeting to review its agenda, approve draft minutes from November 30, 2022, and consider a draft scope of work for 2022-2023. The committee will also review a Parent Resource Center report and draft recommendations from the Equity and Inclusion Subcommittee, which will meet separately at 8:15 p.m. All items are listed as information items, meaning they are for discussion rather than final action.
- Review of draft minutes from November 30, 2022 SEAC meeting
- Parent Resource Center Report for Nov/Dec 2022
- 2022-2023 SEAC Scope of Work (DRAFT)
- Equity and Inclusion Subcommittee Recommendations (DRAFT)
- Equity and Inclusion Subcommittee meeting at 8:15 p.m.
Special Called Board Meeting - 6:30 p.m.
This is a special called meeting of the Alexandria City Public Schools Board, held on January 12, 2023. The board adopted the agenda and approved a motion allowing Board Member Christopher Harris to participate remotely due to illness. The meeting then adjourned; no substantive policy or budget items were discussed.
- Approved remote participation for Board Member Christopher Harris (8-0 vote)
- Adopted the meeting agenda (8-0 vote)
- Adjourned the meeting (9-0 vote)
Work Session - 6:30 p.m.
The Alexandria City Public Schools School Board is holding a work session to review a high-level overview of the FY 2024 Proposed Combined-Funds Budget and proposed employee compensation changes. The board will discuss the budget, with a public hearing and approval scheduled for February 16, 2023.
- FY 2024 Proposed Combined-Funds Budget overview
- Proposed employee compensation changes
- Public hearing on the budget scheduled for January 19, 2023
- Budget approval scheduled for February 16, 2023
Committee Meeting--Budget - 6:30 PM
The Alexandria City Public Schools Budget Advisory Committee is meeting to review its agenda, approve minutes from the December 8, 2022 meeting, and discuss a draft scope of work for 2022-2023. The committee will also consider a memo with recommendations from a budget forum. All items are listed as information items, so no final votes are scheduled.
- Review of agenda for January 11, 2023 meeting
- Approval of minutes from December 8, 2022 Budget Advisory Committee meeting
- Discussion of 2022-2023 Budget Advisory Committee Scope of Work (draft)
- Review of Budget Forum Recommendations Memo
Committee Meeting--Advanced Academic Services - 6:30 p.m.
The Talented and Gifted Advisory Committee is meeting to review its agenda for the January 9, 2023 meeting and to approve minutes from the December 5, 2022 meeting. The agenda contains only procedural items—no new decisions or discussions are listed.
- Review of January 9, 2023 TAG Advisory Committee agenda
- Approval of December 5, 2022 meeting minutes
Organizational Board Meeting - 6:30 p.m.
The Alexandria City School Board held its annual organizational meeting, electing Meagan Alderton as Chair and Jacinta Greene as Vice Chair for the coming year. The board also approved several procedural items, including the agenda, remote participation for two members, the appointment of Dr. Wendy Gonzalez as designee to the division superintendent, and the adoption of the Code of Ethics and Rules of Order.
- Meagan Alderton elected Chair with 9 votes
- Jacinta Greene elected Vice Chair with 9 votes
- Approved Dr. Wendy Gonzalez as designee to the division superintendent
- Approved Susan Neilson as Clerk of the Board and Alexandra Bourdouane as Deputy Clerk
- Adopted Delegation of Authority for Financial Functions