Arlington Public Schools public meetings in 2024

Audit Committee Meeting - 8 a.m. (Open to the Public)

The Arlington Public Schools Audit Committee will meet to discuss updates on HR audit items, including leave time, retiree survey delivery options, and employee follow-up on board letters. A proposed employee waste, fraud, and abuse hotline will be discussed, along with brown bag lunches and finance audit follow-up. No public comments will be accepted.

• HR audit survey and leave time updates
• Retiree survey delivery options
• Employee follow-up on HR issues from board letters
• Proposed employee waste, fraud, and abuse hotline
• Audit follow-up with finance updates

The Audit Committee met to discuss the Human Resources audit, employee surveys, and a hotline for reporting waste, fraud, or abuse. The committee also received updates from the Finance Department. No formal votes or decisions were recorded.

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The School Board Policy Subcommittee will discuss second drafts of two policies: D-1.32 Financial Management-Debt Management and M-9 Transportation Demand Management. The meeting is open to the public but no comments are accepted. No votes or decisions are listed; this is a discussion-only session.

• Second draft review of D-1.32 Financial Management-Debt Management
• Second draft review of M-9 Transportation Demand Management
• Policy Revision Schedule discussed

The subcommittee met to discuss revisions to School Policy D-1.32 Financial Management-Debt Management and M-9 Transportation Demand Management. No substantive decisions or votes were recorded in the minutes.

Closed Meeting - 5:30 pm. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed meeting at 5:30 pm to consider personnel actions, then convened an open meeting at 7 pm. The board approved a consent agenda that included numerous personnel actions (appointments, resignations, retirements, terminations), amendments to Technology Policy M-12, revisions to the FY 2026 budget development calendar, and changes to advisory committee memberships. The meeting also featured presentations, recognitions, and a farewell to outgoing board members.

• Closed meeting to consider 18 appointments, 8 resignations, 2 resignations with prejudice, 4 retirements, and 2 terminations
• Consent approval of personnel actions including T-scale, A-scale, and support services personnel changes
• Approval of revisions to the FY 2026 budget development calendar
• Amendments to School Board Policy M-12 Technology
• Advisory committee member changes for ACTL, ASEAC, and JFAC

The School Board approved the Middle and High School Program of Studies for the 2025-2026 school year and adopted Policy J-30 regarding student use of personal electronic devices. The Board also approved a revised FY 2026 budget development calendar and amendments to technology policy M-12.

• Approved Middle and High School Program of Studies for 2025-2026 (5-0)
• Adopted New School Board Policy J-30 Student Use of Personal Electronic Devices (5-0)
• Approved amendments to School Board Policy M-12 Technology (5-0)
• Adopted revised FY 2026 budget development calendar (5-0)
• Approved consent agenda including various committee minutes (5-0)
• Approved personnel actions: 18 appointments, 12 resignations, 2 resignations with prejudice, 4 retirements, and 2 terminations (5-0)

Policy Subcommittee Meeting- 1 p.m. (Open to the Public)

The Policy Subcommittee will discuss proposed revisions to Policy Implementation Procedure M-12 PIP-11, which governs student use of personal electronic devices. No public comments are accepted during this open meeting.

• Discussion of proposed revisions to M-12 PIP-11 Student Use of Personal Electronic Devices

The School Board Policy Subcommittee met to discuss proposed revisions to Policy Implementation Procedure M-12 PIP-11 regarding student use of personal electronic devices. No substantive decisions or votes were recorded.

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The School Board Policy Subcommittee will discuss two policy items: a proposed amendment to the G-2.14 Employment policy and a first draft of the E-3.31 Safety and Security policy. Additionally, the subcommittee will take up the topic of scoreboards. No public comments will be accepted.

• Discussion of amendment to G-2.14 Employment policy
• First draft review of E-3.31 Safety and Security policy
• Other topic: Scoreboards
• Meeting at Syphax Education Center, 2110 Washington Blvd, Arlington VA

The subcommittee met to discuss amendments to Policy G-2.14 Employment and revisions to Policy E-3.31 Safety and Security. The group also discussed the use of scoreboards. No formal decisions or votes were recorded.

Virtual Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The Arlington Public Schools Policy Subcommittee will meet virtually to discuss a proposed amendment to the M-12 Technology policy. The meeting is open to the public but does not accept comments.

• Discussion of M-12 Technology policy amendment (file attached)

The School Board Policy Subcommittee met to discuss amendments to School Board Policy M-12 Technology. No formal decisions or votes were recorded during the meeting.

Work Sessions - 9 a.m., 10:45 a.m., 1 p.m. (Open to the Public), Committee of the Whole - 2:45 p.m. (Open to the Public) and Closed Meeting - 4:30 p.m.

The Arlington School Board will hold work sessions on program capacity and class sizes, non-traditional secondary programs, and school boundaries and options programs, followed by a committee of the whole on the budget. A closed meeting is scheduled for the performance of a public school employee. No public comments are accepted during the work sessions.

• Work session on program capacity and class size (9 a.m.)
• Work session on non-traditional secondary program (10:45 a.m.)
• Work session on boundaries and options programs (1 p.m.)
• Committee of the whole on the budget (2:45 p.m.)
• Closed meeting on performance of a public school employee (4:30 p.m.)

The School Board conducted three work sessions to review school capacity methodology, non-traditional secondary programs, and the boundary review process. No formal votes were taken; the sessions focused on staff presentations and board discussions regarding enrollment and program locations.

• Requested follow-up on legally required programs, enrollment trends, and funding
• Proposed formation of a committee to evaluate student needs and support for non-traditional programs
• Proposed a timeline for annual enrollment projection reports and boundary decisions

Audit Committee Meeting - 7:45 a.m. (Open to the Public)

The Arlington Public Schools Audit Committee will meet to receive updates on HR audit surveys, discuss overpayments for overtime, consider expanding the HR audit scope to include leave time, and review prior audit follow-ups. No public comments are accepted.

• HR Audit Surveys: Updates
• Overpayments for Overtime
• Expanded scope of HR Audit (Leave Time)
• Audit Follow-up

The Audit Committee met to discuss updates regarding a Human Resources (HR) survey, the expansion of the HR audit scope, and overtime overpayments. The minutes record no formal decisions or votes.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board will meet for a closed session on personnel actions followed by an open meeting at 7 p.m. to consider consent items including revisions to policies on boundaries (B-2.1), superintendent evaluation (C-2.7), and joint county-board activities (D-2.32). The board will also approve personnel actions covering 39 appointments, resignations, and retirements, and appoint members to advisory committees and a working group.

• Revisions to School Board Policy B-2.1 Boundaries, C-2.7 Superintendent Evaluation, and D-2.32 Joint County Board and School Board Activities
• Personnel actions: 16 appointments, 9 position/salary changes, 6 resignations, 2 resignations with prejudice, 6 retirements (closed meeting)
• Appointments to School Board Advisory Committees (ACTL, ASEAC, and others)
• Charge to the School Board Advisory Committee Working Group
• Appointment of School Board Advisory Committee Work Group Members

The School Board awarded construction contracts to Landivar & Associates, LLC for kitchen renovations at Carlin Springs and Barrett Elementary Schools. The Board also approved several personnel appointments and updated three school board policies.

• Awarded $1.25M contract to Landivar & Associates, LLC for Carlin Springs Elementary kitchen renovations (5-0)
• Approved $2.2M project budget for Carlin Springs Elementary renovations (5-0)
• Awarded $2,149,812 contract to Landivar & Associates, LLC for Barrett Elementary kitchen renovations (5-0)
• Approved $3.4M project budget for Barrett Elementary renovations (5-0)
• Approved appointments for the School Board Advisory Committee Working Group (4-0)
• Adopted revisions to School Board Policies B-2.1, C-2.7, and D-2.32 (5-0)
• Approved personnel actions including 16 appointments and 9 salary/position changes (5-0)
• Approved Charge to the School Board Advisory Committee Working Group (5-0)

School Board Annual Legislative Meeting - 8:30 a.m. (Open to the Public)

The Arlington School Board is convening jointly with the Alexandria City and Falls Church City public school boards for their annual legislative meeting. They will discuss each district's legislative package for the upcoming General Assembly session and hear from legislators about their priorities. The meeting is open to the public and includes a breakfast session before the formal program.

• Arlington Public Schools Legislative Package
• Alexandria City Public Schools Legislative Package
• Falls Church City Public Schools Legislative Package
• Legislators' Priorities for the 2024 General Assembly Session

The School Board held an annual legislative meeting to present proposed 2025 Legislative Positions to Virginia Delegates and Senators. Members discussed legislative packages and collaboration between school districts. No formal votes or decisions were recorded.

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The School Board Policy Subcommittee will meet to discuss second drafts of four policies: B-6 School Board Policy Process, C-2.1 Board/Superintendent Relationship, D-10.30 Purchasing-School Board Approval Required on Construction and Non-Construction Contracts, and E-6 Food and Nutrition Services. The meeting is open to the public but no comments are accepted. These are discussion items only; no votes or decisions are scheduled.

• Discussion of 2nd Draft B-6 School Board Policy Process
• Discussion of 2nd Draft C-2.1 Board/Superintendent Relationship
• Discussion of 2nd Draft D-10.30 Purchasing-School Board Approval Required on Construction and Non-Construction Contracts
• Discussion of 2nd Draft E-6 Food and Nutrition Services

The School Board Policy Subcommittee met to discuss revisions to policies regarding the board process, superintendent relationship, purchasing contracts, and food services. No substantive decisions or votes were recorded in the minutes.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board will hold a closed meeting at 5:30 p.m. to discuss personnel actions, followed by an open public meeting at 7 p.m. The open meeting includes a consent agenda with approval of minutes, personnel actions, appointments to advisory committees, revisions to several school board policies, and a deed of temporary easement and construction agreement at Kenmore Middle School.

• Closed meeting to consider 16 appointments, 3 changes in position/salary, 1 classification specification, 2 resignations, 1 resignation with prejudice
• Consent item: Approve revisions to policies A-5 (Priorities), A-6.31 (Program Evaluation), B-2.1.33 (School Board Liaison), B-4 (School Board Meetings), and C-1 (Goals)
• Consent item: Deed of Temporary Easement and Construction Agreement and Deed of Easement at Kenmore Middle School
• Consent item: Personnel actions including appointments, changes, resignations across multiple pay scales
• Consent item: Appointments to School Board Advisory Committees, including removals from Advisory Committee on Teaching and Learning

The School Board approved the FY 2026 budget direction with amendments to prioritize competitive compensation and fiscal responsibility. The Board also adopted the 2025 Legislative Package. Additionally, several personnel actions and policy revisions were approved via a consent agenda.

• Adopted FY 2026 Budget Direction with amendments (5-0)
• Adopted 2025 School Board Legislative Package (5-0)
• Approved consent agenda including policy revisions A-5, A-6.31, B-2.1.33, B-4, and C-1 (5-0)
• Approved easement and construction agreement at Kenmore Middle School (5-0)
• Appointed Niasharee Frater as Director of Counseling at Gunston Middle School (5-0)
• Approved 16 personnel appointments, 3 position/salary changes, and 3 resignations (5-0)
• Certified closed meeting on personnel actions (4-0)

Audit Committee Meeting - 8 a.m. (Open to the Public)

The School Board Audit Committee is meeting to discuss audit report protocols and follow-ups with Finance and Management Services. The committee will review updates regarding P-Cards, SAF, and a Human Resources audit.

• Audit Report Protocols
• Audit follow-up with Finance and Management Services
• Critical Business Event Matrix updates for P-Cards and SAF
• HR Audit updates

The Audit Committee met to discuss audit report revision protocols and follow-ups for Finance and Management Services. Members reviewed recommendations for PCard and student activities funds audits and received an update on the Human Resources audit. No formal votes or decisions were recorded.

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The School Board Policy Subcommittee will discuss four draft policies at its October 23 meeting. The items are second drafts and discussions only; no final decisions will be made. The meeting is open to the public but public comments are not accepted.

• B-6 School Board Policy Process (2nd draft)
• C-2.7 Superintendent Evaluation (2nd draft)
• D-10.30 School Board Approval Required on Construction and Non-Construction Contracts (2nd draft)
• J-30 Student Use of Cell Phones and Personal Electronic Communication Devices (2nd draft)

The subcommittee met to discuss revisions to policies regarding the board process, superintendent evaluation, and contract approvals. The group also discussed the new policy on student use of cell phones and personal electronic communication devices. No formal decisions or votes were recorded.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The School Board conducted a closed session to consider personnel matters and a public meeting to approve a consent agenda. The board decided on various staff appointments, salary changes, and membership updates for several advisory committees.

• Approved personnel actions including 39 appointments, 36 changes in position/salary, and 1 termination in closed session
• Approved consent agenda personnel actions for P-Scale, T-Scale, A-Scale, and Support Services staff
• Updated memberships for advisory committees including ACTL, ASEAC, SHAB, BAC, and JFAC
• Removed from agenda: Waiver to School Board Policy J-5.3.30 Admissions regarding non-resident employee tuition

The School Board adopted a consent agenda that approved multiple personnel actions and previous meeting minutes. The Board also appointed Wendy Crawford as Director of Student Behavioral Health and Wellness and Susan Russo as Director of Counseling at Williamsburg Middle School. No other substantive action items were decided.

• Adopted consent agenda (5-0)
• Approved minutes for July 8, Sept 17, Sept 19, and Sept 25 meetings (5-0)
• Approved personnel actions: 39 appointments, 36 changes in position/salary, 11 resignations, 7 resignations with prejudice, 1 termination, and 5 retirements (5-0)
• Appointed Wendy Crawford as Director of Student Behavioral Health and Wellness (5-0)
• Appointed Susan Russo as Director of Counseling at Williamsburg Middle School (5-0)
• Approved appointments to School Board Advisory Committees (5-0)

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The Arlington School Board Policy Subcommittee will meet to discuss multiple policy drafts, including revisions to course addition/deletion procedures, school boundaries, joint county-school board activities, graduation and retention standards, and secondary course withdrawal. No public comments are accepted. The meeting is open to the public.

• PIP I-7.2.3.32: Addition or Deletion of Courses (2nd draft)
• B-2.1: Boundaries (2nd draft)
• D-2.32: Joint County Board and School Board Activities (2nd draft)
• I-11.6.30: Graduation, Promotion, and Retention (1st draft)
• I-11.6.34: Secondary Course Withdrawal (1st draft)

The School Board Policy Subcommittee met to discuss revisions to several policies and one Policy Implementation Procedure. The minutes record discussions but do not list any formal decisions, approvals, or vote tallies.

Committee of the Whole Meeting on the School Board Budget Direction - 5:30 p.m. (Open to the Public)

The Arlington School Board convened as a Committee of the Whole to discuss budget direction for the upcoming fiscal year. The board also voted on a personnel grievance (SY 2024-25-2) to place the grievant in a position per the hearing officer's findings, with the motion carried unanimously.

• Board voted to direct Superintendent to place Grievant SY 2024-25-2 in a position per hearing officer findings
• Discussion of FY 2025 and FY 2026 budget direction, referencing multiple budget guidance documents
• Attachments include APS Reserves Summary, County Board Budget Guidance, and budget direction drafts

The School Board voted to direct the Superintendent to place Grievant number SY 2024-25-2 in a position based on a hearing officer's findings. The Board also met to discuss the proposed FY 2026 budget direction.

• Directed Superintendent to place Grievant number SY 2024-25-2 in a position (5-0)

Audit Committee Meeting - 8 a.m. (Open to the Public) and Closed Meeting - 5:30 p.m.

The Arlington Public Schools Audit Committee will review updates on payroll, human resources, and overtime audits, along with revisions to internal audit protocols. The committee will also hold a closed session to consider grievance SY 2024-25-2 under Virginia Code §2.2-3711(A)(1). These audit reviews track district financial and staffing compliance, which affects how school resources are managed and reported to the public.

• Review of payroll, human resources, and overtime audit updates
• Revisions to internal audit presentation protocols and follow-up matrix
• Closed session to consider grievance SY 2024-25-2
• Certification of closed meeting discussions under Virginia Code §2.2-3712(D)
• Meeting conducted via Microsoft Teams with no public comment period

The School Board convened a closed meeting to determine grievance SY 2024-25-2. The Audit Committee also met to discuss report protocols and audit updates for Payroll, Human Resources, and overtime.

• Approved motion to convene closed meeting for grievance SY 2024-25-2 (5-0)
• Approved certification that only lawfully exempted public business was discussed in closed session (5-0)

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The Arlington Public Schools Policy Subcommittee will discuss second drafts of policies on priorities, program evaluation, school board liaison, board meetings, and goals, as well as first drafts on animals in instruction, course additions/deletions, and student services. The meeting is open to the public but no comments are accepted.

• Second drafts: A-5 Arlington Public Schools Priorities, A-6.31 Program Evaluation, B-2.1.33 School Board Liaison, B-4 School Board Meetings, C-1 Goals
• First drafts: I-7.1.11 Use of Animals in the Instructional Program, I-7.2.3.32 Addition or Deletion of Courses, I-10.32 Student Services
• Meeting is open to the public but no comments accepted
• Policy revision schedule for Oct 2024–Dec 2025 included as a file attachment

The subcommittee met to discuss revisions to eight specific policies. The minutes record no substantive decisions, votes, or approvals.

Work Sessions - 9 a.m., 10:45 a.m., 1 p.m., and 2:45 p.m. (Open to the Public) and Closed Meeting - 4:30 p.m.

The Arlington School Board holds work sessions on instructional technology, community and work-based learning partnerships, career center programming, and planning factors including the FY26 budget forecast. The board also convenes a closed meeting to discuss public safety and facility security. No public comments are taken during work sessions.

• Work session on instructional technology covering hardware and instructional goals
• Community and work-based learning partnerships and proposed revision of School Board Advisory Committee structure
• Arlington Career Center instructional programming including enrollment and staffing projections
• Planning factors work session with FY26 budget forecast and additional position proposals
• Closed meeting to discuss public safety and facility security (motion carried 4-0)

The School Board conducted three work sessions to review instructional technology guidelines, partnership frameworks, and programming for the future Grace Hopper Center. No formal votes or decisions were recorded; the sessions focused on presentations and discussions.

• No substantive decisions recorded; sessions were for discussion and presentation only

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The School Board held a closed meeting to consider various personnel actions including appointments, resignations, and terminations. The regular public meeting included the adoption of consent items regarding committee appointments and policy revisions.

• Personnel actions: 19 appointments, 6 changes in position/salary, 8 classification specifications, 4 resignations, 8 resignations with prejudice, 3 terminations, and 1 retirement
• Appointments to various School Board Advisory Committees including Budget Advisory Council and School Health Advisory Board
• Proposed revisions to policies B-3.6.37 and B-4.4 regarding electronic participation in meetings

The School Board approved an amended internal audit work plan and a textbook resource for Wakefield High School's 9th Grade Immersion. The Board also adopted revisions to policies regarding electronic participation in meetings and approved various personnel actions.

• Adopted amended FY 2024-25 Internal Audit Work Plan (4-0)
• Adopted proposed resource textbook for Wakefield High School 9th Grade Immersion (4-0)
• Adopted revisions to School Board Policies B-3.6.37 and B-4.4 regarding electronic participation (4-0)
• Approved consent agenda including minutes from seven previous meetings (4-0)
• Approved personnel actions including 19 appointments, 6 changes in position/salary, and 8 classification specifications (4-0)

Committee of the Whole Meeting on the Budget - 5:30 p.m. (Open to the Public)

The School Board will discuss reserve creation, management, and spending, along with an update on Other Post-Employment Benefits (OPEB). They will also hear initial stakeholder input from principals and employee associations. The meeting is open to the public but does not accept public comments.

• Reserve Creation, Management and Spending
• OPEB Update
• Stakeholder Input from Principals, AEA, ASA
• Attachments include reserve balances history and GFOA fund balance recommendation
• OPEB Statement and actual benefit payments summary for FY24

The School Board met to discuss the FY 2026 budget process. Discussions included reserve funds, the Other Post-Employment Benefits (OPEB) Trust fund, and community engagement. No substantive decisions were recorded.

Policy Subcommittee Meeting- 3 p.m. (Open to the Public)

The Arlington School Board Policy Subcommittee will discuss and review draft policies, including a first draft of the superintendent evaluation (C-2.7) and second drafts of school board meeting procedures (B-4), program evaluation (A-6.31), and Arlington Public Schools priorities (A-5). The meeting is open to the public but does not accept comments.

• First draft of Superintendent Evaluation policy (C-2.7)
• Second draft of A-5 Arlington Public Schools Priorities
• Second draft of A-6.31 Program Evaluation
• Second draft of B-4 School Board Meetings

The School Board Policy Subcommittee met to discuss revisions to policies regarding priorities, program evaluation, board meetings, and superintendent evaluation. The minutes record no substantive decisions or votes.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed meeting at 5:30 p.m. to discuss personnel actions, including 140 appointments, resignations, and retirements. The open meeting at 7 p.m. included approval of a consent agenda with minutes, personnel actions, advisory committee appointments, a policy revision on buildings and grounds management, and a personnel record designation. Public comment was also heard.

• Closed meeting on personnel actions: 140 appointments, 3 changes in position/salary, 16 resignations, 10 resignations with prejudice, 4 retirements, plus 2 employee appeal requests
• Approval of consent agenda including revisions to School Board Policy E-3.30 Buildings and Grounds Management
• Appointments to advisory committees: Advisory Committee on Teaching and Learning (ACTL) and School Health Advisory Board (SHAB)
• Designation of employee record status PA-SY25-02 as 'Resignation'

The School Board approved a consent agenda including numerous personnel appointments, resignations, and retirements. The Board also adopted revisions to Policy E-3.30 regarding Buildings and Grounds Management.

• Approved August 15, 2024 meeting minutes (4-0)
• Approved 140 total appointments across P/E, T, A, and Support scales (4-0)
• Approved 20 resignations and 10 resignations with prejudice (4-0)
• Approved 4 retirements (4-0)
• Approved appointments to School Board Advisory Committees (4-0)
• Adopted revisions to School Board Policy E-3.30 Buildings and Grounds Management (4-0)

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The School Board Policy Subcommittee is meeting to discuss a first draft of policy C-2.7 regarding Superintendent Evaluation. This is a discussion-based meeting and no public comments are accepted.

• Discussion of 1st Draft of Policy C-2.7 Superintendent Evaluation

The School Board Policy Subcommittee met to discuss revisions to School Board Policy C-2.7 Superintendent Evaluation. No substantive decisions or votes were recorded in the minutes.

Audit Committee Meeting - 2 p.m. (Open to the Public)

The Arlington Public Schools Audit Committee will discuss the audit presentation for the 2023-2024 annual plan, the risk-based audit plan, and proposed audits for fiscal year 2024-2025. They will also consider revised protocols for audit reporting. The meeting is open to the public, but no comments are accepted.

• Audit Presentation Annual Plan 2023-2024
• Risk-Based Audit Plan
• Proposed Audits for fiscal year 2024-2025
• Audit Reporting: revised protocols for presentation

The Audit Committee met to discuss the FY 2023-24 final audit presentation, a Risk-Based Audit Plan, proposed audits for FY 2024-2025, and revised presentation protocols. The minutes record no formal votes or final decisions on these items.

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The School Board Policy Subcommittee will discuss second drafts of policies on electronic participation in advisory committee meetings and by individual members, and first drafts on board-superintendent relationship, superintendent evaluation, financial management (debt management), and transportation demand management. No public comments are accepted. The meeting is open to the public.

• Second draft: B-3.6.37 Electronic Participation in School Board Advisory Committee Meetings
• Second draft: B-4.4 Electronic Participation in Meetings by Individual Members
• First draft: C-2.1 Board-Superintendent Relationship
• First draft: C-2.7 Superintendent Evaluation
• First draft: D-1.32 Financial Management-Debt Management and M-9 Transportation Demand Management

The School Board Policy Subcommittee met to discuss revisions to six specific policies. The minutes do not record any final decisions, votes, or approvals made during the meeting.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed meeting to approve 166 appointments, 12 position/salary changes, 9 resignations, 9 resignations with prejudice, 1 retirement, and 2 employee appeal requests. In the open session, the board adopted a consent agenda that included approval of meeting minutes, personnel actions, advisory committee appointments (ASEAC, ACTL, SHAB), and a personnel record designation (PA-SY25-01). An amendment to Policy M-12 Technology was presented but no vote is recorded. A final internal audit report was postponed to September 5.

• Approved 166 appointments across multiple pay scales (P/E, T, A, Support Services) plus changes, resignations, and retirement
• Adopted consent agenda including 9 sets of meeting minutes from June to August
• Made appointments to advisory committees: Jennifer Wheelock as ASEAC Chair, Sheila Kelly as SHAB Chair, and others
• Designated employee record PA-SY25-01 as resignation
• Presented proposed amendments to School Board Policy M-12 Technology (no vote recorded)

The School Board approved amendments to the technology policy and adopted a consent agenda including numerous personnel actions. The Board also discussed the development of a systemwide cell phone use policy.

• Adopted amendments to School Board Policy M-12 Technology (4-0)
• Approved consent agenda including minutes from nine previous meetings (4-0)
• Approved 166 appointments, 12 position/salary changes, 17 resignations, 9 resignations with prejudice, and 1 retirement (4-0)
• Appointed Dr. Edwin Acevedo as Principal at Abingdon Elementary School
• Appointed Krista Simkins as Director of the Office of Talent Acquisition and Management
• Appointed Dr. Erin Stone as Supervisor of Specially Designed Instruction
• Postponed FY 2023-24 Final Internal Audit Report until September 5 meeting

Policy Subcommittee Meeting- 3:30 p.m. (Open to the Public)

The Arlington Public Schools Policy Subcommittee is meeting to discuss a new policy implementation procedure (M-12 PIP-11) regarding student use of personal electronic devices. The meeting is open to the public but does not accept comments. No decisions are being made at this discussion-only session.

• Discussion of New Policy Implementation Procedure M-12 PIP-11: Student Use of Personal Electronic Devices

The Policy Subcommittee met to discuss the new Policy Implementation Procedure PIP-11 regarding Student Use of Personal Electronic Devices. No formal decisions or votes were recorded during the meeting.

Policy Subcommittee Meeting- 1 p.m. (Open to the Public)

The Arlington School Board Policy Subcommittee will discuss first drafts of several policies, including a new policy on student use of personal electronic devices (J-30). Other items include boundaries (PIP-1), school board policy process, construction contract approvals, food and nutrition services, and transportation demand management. The meeting is open to the public but does not accept comments.

• J-30 Student Use of Personal Electronic Devices (new policy) – first draft
• B-2.1 PIP-1 Boundaries – discussion
• I-7.2.5.30 PIP-1 Prevention, Intervention, and Remediation-Remediation Recovery
• D-10.30 School Board Approval Required on Construction and Non-Construction Contracts – first draft
• E-6 Food and Nutrition Services – first draft

The subcommittee met to discuss revisions to policies regarding board processes, contracts, food services, electronic devices, and transportation. They also discussed Policy Implementation Procedures for boundaries and remediation recovery. No substantive decisions were recorded.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed session to consider personnel matters followed by a public meeting. The Board approved a consent agenda including staff appointments, policy revisions, and a legal settlement.

• Approval of personnel actions including 62 appointments and 1 termination
• Resolution to participate in a settlement of opioid-related claims against Kroger
• Approval of the Emergency Preparedness Management Plan
• Revisions to School Board Policies A-4, B-2, B-3.7.31, and B-8.4
• Appointments to various School Board Advisory Committees

The School Board approved a construction change order for The Heights Phase 2 and adopted several policy revisions. The Board also approved the 2024-2024 School Emergency Management Plan and various personnel actions, including three leadership appointments.

• Approved $152,426 construction change order for The Heights Phase 2 (4-0)
• Approved 2024-2024 School Emergency Management Plan (4-0)
• Adopted revisions to Policies A-4, B-2, B-3.7.31, and B-8.4 (4-0)
• Appointed Corey Dotson as Assistant Superintendent of Human Resources
• Appointed Juanice Jenkins as Assistant Principal of Washington-Liberty High School
• Appointed Meghan Neary as Principal of Ashlawn Elementary School
• Approved personnel actions including 62 appointments and 14 changes in position/salary (4-0)

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The School Board Policy Subcommittee will discuss and review several draft policies, including a new policy on students with reading deficiencies, second drafts on technology and buildings management, and first drafts on school board liaison, goals, and joint activities with the county board. No public comments will be accepted during the meeting.

• I-7.2.4 Students with Reading Deficiencies (New Policy) — discussion
• M-12 Technology (2nd Draft) — discussion
• B-2.1 Boundaries (2nd Draft) — discussion
• E-3.30 Buildings and Grounds Management (2nd Draft) — discussion
• B-2.1.33 School Board Liaison (1st Draft) — discussion

The subcommittee met to discuss amendments and revisions to several school board policies. No formal decisions or votes were recorded in the minutes.

School Board and Cabinet Retreat- 9 a.m. (Open to the Public)

The Arlington School Board and Cabinet will hold a retreat to discuss the FY26 budget, financial forecasts through FY28, and sustainable budgeting practices. The meeting is open to the public but no public comments are accepted. Key topics include addressing a structural deficit and setting budget goals and norms.

• Discussion of FY26 budget work: goals and norms
• Financial forecast review for FY26–FY28
• Sustainable budgeting practices
• Fixing a structural deficit
• Next steps and adjournment

The School Board and Cabinet met to discuss the upcoming FY2026 budget. The session focused on financial forecasts, sustainable budget practices, and the structural deficit. No substantive decisions were recorded.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed meeting at 5:30 PM for personnel, legal counsel, and a grievance determination, followed by an open regular meeting at 7 PM. The board unanimously adopted a consent agenda that included approving personnel actions, appointments to advisory committees, amendments to policies A-3 (Nondiscrimination), A-6.30 (Strategic Planning), and G-1.30 (Human Resources Goals), a new Policy A-7 (Literacy Plan), and a resolution related to a legal matter discussed in closed session.

• Closed meeting to determine grievance SY2024-25-1 and discuss personnel/legal matters
• Approved personnel actions including 17 appointments, 11 changes/resignations/retirements across pay scales
• Appointed members to Advisory Council on School Facilities and Capital Programs and Advisory Committee on Teaching and Learning
• Adopted amendments to policies A-3, A-6.30, and G-1.30
• Adopted new Policy A-7 Literacy Plan

The School Board approved a resolution to adopt the payment of prevailing wages for construction contracts. The Board also approved a consent agenda covering personnel actions and policy amendments, and denied a specific grievance appeal.

• Adopted Resolution for Payment of Prevailing Wages (5-0)
• Approved consent agenda including personnel actions and policy amendments (5-0)
• Appointed Faiza Jackson as Supervisor of Student Services
• Approved new School Board Policy A-7 Literacy Plan (5-0)
• Approved amendments to policies A-3, A-6.30, and G-1.30 (5-0)
• Denied appeal in grievance SY2024-25-1 (5-0)

Closed Meeting - 5:30 p.m. and Organizational Meeting/School Board Meeting - 7 p.m. (Open to the Public)

The School Board convened a closed meeting for personnel actions and legal consultation, then held an open organizational meeting. They elected Mary Kadera as Chair and Bethany Zecher Sutton as Vice Chair for the 2024-2025 school year, appointed Claudia Mercado as Clerk and Carmen Mejia as Deputy Clerk, and adopted the meeting schedule, pay dates, existing policies, and a code of conduct.

• Election of Mary Kadera as Chair for 2024-2025 school year
• Election of Bethany Zecher Sutton as Vice Chair
• Appointment of Claudia Mercado as Clerk of the Board
• Appointment of Carmen Mejia as Deputy Clerk
• Adoption of schedule of School Board meetings and pay dates for 2024-2025

The School Board held its organizational meeting to elect leadership and adopt operational guidelines for the 2024-25 school year. The Board approved a series of administrative appointments, personnel actions, and the FY 2026 budget development calendar.

• Elected Mary Kadera as Chair (3-2)
• Elected Bethany Zecher Sutton as Vice Chair (5-0)
• Adopted School Board Code of Conduct (5-0)
• Re-appointed Claudia Mercado as Clerk and Carmen Mejia as Deputy Clerk (5-0)
• Approved FY 2026 Budget Development Calendar (5-0)
• Approved resolution for Bond Issue (5-0)
• Approved Superintendent salary adjustment (5-0)
• Appointed Dr. Jeannette Allen, Frances Lee, and Stephanie McIntyre to leadership roles (5-0)

Audit Committee Meeting - 8 a.m. (Open to the Public)

The School Board Audit Committee is meeting to review updates on several internal audits. The body is discussing draft reports and the progress of ongoing reviews.

• Healthcare Audit: Draft report submitted to the Audit Chair
• Purchasing Card Audit: Draft report completed including management controls for Finance and Management Services
• SAF Final Report: Final report scheduled for release in July
• Transportation Audit: Ongoing review of maintenance, gas cards, accidents, and licensing
• Annual Audit Plan 2023-2024 Presentation

The Audit Committee reviewed draft audits for healthcare, purchasing cards, and transportation. The committee also discussed the final student activities funds report and the 2023-2024 annual audit plan presentation. No formal votes or decisions were recorded.

Policy Subcommittee Meeting- 11 a.m. (Open to the Public)

The School Board Policy Subcommittee will discuss proposed revisions to several policies, including nondiscrimination, strategic planning, a new literacy plan, human resources goals, mission/vision/values, priorities, and school board meetings. The meeting is open to the public but no comments are accepted.

• Discussion of amendments to A-3 Nondiscrimination, A-6.30 Strategic Planning Systems, A-7 Literacy Plan (new policy), and G-1.30 Human Resources Goals
• Second draft review of A-4 Mission, Vision, and Core Values
• First draft review of A-5 Arlington Public Schools Priorities and B-4 School Board Meetings
• Policy Revision Schedule for July 2024 through September 2025

The subcommittee met to discuss amendments and revisions to multiple policies, including nondiscrimination, strategic planning, and human resources goals. The group also reviewed a proposed Policy Revision Schedule. No formal decisions or votes were recorded in the minutes.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed meeting for personnel actions and then an open meeting where it approved a consent agenda. Key items include a Master Agreement for Collective Bargaining for Licensed Staff and Support Staff, a letter of agreement for the David M. Brown Planetarium, reimbursement for unpaid meal charges, and a waiver of internal audit policy. The board also recognized collective bargaining achievements and made announcements.

• Master Agreement for Collective Bargaining for Licensed Staff and Support Staff (tentative agreements approved)
• Personnel actions: appointments, resignations, terminations across multiple pay scales
• Friends of Arlington's David M. Brown Planetarium Letter of Agreement for 2024-2025
• Reimbursement for unpaid meal charges (Invoice No. 39, negative balance from students)
• Waiver of School Board Policy B-30 Internal Audit to complete final audit report after June 30

The School Board approved the FY 2025-34 Capital Improvement Plan, which includes school kitchen renovations and the relocation of the Montessori Public School of Arlington. The Board also approved master collective bargaining agreements for licensed and support staff.

• Adopted FY 2025-34 Capital Improvement Plan (CIP)
• Approved Master Agreements for Collective Bargaining for Licensed and Support Staff
• Approved reimbursement for unpaid meal charges per Policy J-8.3.8.30
• Approved waiver of School Board Policy B-30 Internal Audit
• Appointed Dara Williams as Director of Counseling at Washington-Liberty High School
• Approved consent agenda including minutes from June 7, 10, and 11 (5-0)
• Approved closed meeting to consider personnel actions (5-0)

Closed Meeting - 5:30 p.m.

The Board convened in a closed session to discuss the performance of a public school employee. Following the discussion, the Board voted to certify that only legally exempted business was addressed.

• Evaluation of a public school employee

The Arlington School Board convened a closed session to discuss the performance of a public school employee. Following the session, the Board voted to certify that only lawfully exempted public business was discussed.

• Approved motion to convene closed meeting to discuss employee performance (5-0)
• Approved certification that only lawfully exempted business was discussed (5-0)

Closed Meetings- 5:30 p.m. and 8 p.m. and Public Hearing on the School Board's Proposed FY 2025-34 Capital Improvement Plan (CIP) - 7 p.m. (Open to the Public)

The Arlington School Board will hold a public hearing at 7 p.m. on the proposed FY 2025-34 Capital Improvement Plan (CIP). Two closed meetings are also scheduled: one at 5:30 p.m. regarding consultation on the Master Agreement for Collective Bargaining, and another at 8 p.m. for evaluation of a public school employee. The public hearing is open to the public.

• Public hearing on School Board's Proposed FY 2025-34 Capital Improvement Plan (CIP) at 7 p.m.
• Closed meeting at 5:30 p.m. on Consultation of the Master Agreement for Collective Bargaining
• Closed meeting at 8 p.m. on Evaluation of a Public School Employee

The School Board conducted a public hearing to receive community input on the proposed FY 2025-34 Capital Improvement Plan (CIP). No votes were taken on the plan; the Board is scheduled to adopt the final CIP on June 20. Two closed sessions were held regarding collective bargaining and employee evaluation.

• Approved convening closed meeting for Master Agreement for Collective Bargaining consultation (5-0)
• Certified closed meeting on collective bargaining followed Virginia law (5-0)
• Approved convening closed meeting for public school employee evaluation (5-0)
• Certified closed meeting on employee evaluation followed Virginia law (5-0)

Policy Subcommittee Meeting- 11 a.m. (Open to the Public)

The Policy Subcommittee is meeting to discuss second and first drafts of several board policies. The body will also review feedback on existing policies and address other business items.

• Second drafts of policies B-2 School Board, B-3.7.31 Legislative Liaison, and B-8.4 Compensation and Benefits for School Board Members
• First drafts of policies B-3.6.37 and B-4.4 regarding electronic participation in meetings
• Feedback on policies B-2.1.33 School Board Liaison and B-6 School Board Policy Process
• Discussion on cell phones
• Discussion on electric-powered landscaping equipment and sustainable landscaping practices

The subcommittee met to discuss revisions to five School Board policies and review feedback on two others. Other topics discussed included cell phone use, landscaping practices, and a public comment survey. No formal decisions or votes were recorded.

Closed Meeting - 3 p.m.

The Arlington School Board convened in a closed meeting to discuss public safety vulnerabilities and security plans for governmental facilities. The discussion included an exercise for active violence incidents involving School Board and County Board elected officials.

• Discussion of public safety and active violence incident exercises
• Review of vulnerabilities and security of governmental facilities

The Arlington School Board convened a closed meeting to discuss public safety vulnerabilities and the security of governmental facilities. No substantive policy decisions were recorded in the open minutes beyond the procedural motions to convene and certify the closed session.

• Approved motion to convene closed meeting to discuss public safety and facility security (4-0)
• Approved motion to certify that only lawfully exempted public business was discussed in closed session (4-0)

Closed Meeting - 5 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed session to consider personnel actions, including appointments, salary changes, resignations, and terminations. During the open session, the board approved consent items covering past meeting minutes, additional personnel updates, an OPEB trust fund transfer for FY2024, and Title I through IV grant applications for the 2024-25 school year. The board also reviewed advisory committee membership changes and updated one employee record status.

• Closed meeting on personnel actions (9 appointments, 29 salary/position changes, 63 resignations, 5 retirements, 2 terminations)
• OPEB Trust Fund transfer and FY2024 contribution authorization
• Title I-A, II-A, III-A, and IV-A federal grant applications for 2024-25
• Advisory committee membership changes for ACTL and ASEAC
• Approval of minutes from April 25 and May 9, 16, and 30 meetings

The School Board approved the FY 2025 budget and increased the cost of living adjustment by 0.25%. The Board also approved a series of personnel actions and the annual contribution to the Other Post-Employment Benefits Trust Fund.

• Adopted FY 2025 School Board Budget totaling $826,324,295 (5-0)
• Increased cost of living adjustment by 0.25% at a cost of $1,577,600 (5-0)
• Approved annual contribution to the Other Post-Employment Benefits Trust Fund (5-0)
• Approved personnel actions including 9 appointments, 29 changes in position/salary, 63 resignations, 9 retirements, and 2 terminations (4-0)
• Appointed Chloé Duchaj as Supervisor of World Languages (5-0)
• Appointed Steven Geter as Assistant Principal at Wakefield High School (5-0)
• Approved minutes for April 25, May 9, May 16, and May 30 meetings (5-0)
• Authorized advance placement of purchase orders for productivity software and facility equipment (5-0)

Work Session on Planning Factors - 1 p.m., Joint School Board and County Board Joint Work Session on the Capital Improvement Plan (CIP) - 3 p.m. and Work Session on the CIP with the Council on School Facilities and Capital Programs (FAC) and Joint Facilities Advisory Committee (JFAC) - 6:30 p.m. (Open to the Public)

The Board is conducting three work sessions to discuss planning factors and the proposed FY2025-34 Capital Improvement Plan (CIP). These sessions include joint discussions with the County Board and advisory committees FAC and JFAC.

• Review of Design Team recommendations and process for planning factor updates
• Discussion of County Manager's Proposed FY2025-34 CIP
• Discussion of Superintendent's Proposed FY2025-34 CIP
• Presentation and response from the Joint Facilities Advisory (JFAC)
• Response from the Advisory Council on School Facilities and Capital Programs (FAC)

The Arlington School Board and County Board held a series of work sessions to discuss planning factors and the FY 2025-34 Capital Improvement Plan (CIP). These sessions focused on facility conditions, project funding, and recommendations from advisory committees. No formal votes or final decisions were recorded.

Audit Committee Meeting - 8 a.m. - CANCELLED

The Audit Committee meeting scheduled for May 31, 2024, was cancelled. The provided agenda text lists status updates for audits regarding healthcare, purchasing cards, SAF, and gas cards and fleet management.

• Healthcare Audit: Draft report for review and approval
• Purchasing Card Audit: Draft report completed
• SAF Final Report: Updates incorporated from School Board Members
• Gas Cards and Fleet Management Audit: Review and interviews in progress

CIP Work Sessions- 9:00 a.m.,10:45 a.m., 1 p.m., and Strategic Plan Work Session at 2:45 p.m. (Open to the Public) and Closed Meeting at 4:30 p.m.

The Arlington Public Schools Board will hold work sessions to review the Capital Improvement Plan, which outlines facility projects and funding timelines for district schools. The board will also discuss the 2024-30 Strategic Plan, which sets academic and operational priorities. A closed session will address the evaluation of a public school employee.

• Capital Improvement Plan work sessions covering project funding, timelines, and Arlington County joint initiatives
• Review of the Grace Hopper Center (formerly Arlington Career Center) project and MPSA relocation to Legacy ACC
• Discussion of the 2024-30 Strategic Plan, including community engagement and priority areas
• Closed session to evaluate a public school employee under Virginia Code §2.2-3711(A)(1)
• Meeting location: Syphax Education Center, 2110 Washington Blvd., Arlington, VA

The School Board conducted three work sessions to review the Capital Improvement Plan, including project funding, infrastructure, and feasibility studies. No formal votes or final decisions were recorded in these sessions.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The School Board held a closed meeting for personnel actions including appointments, resignations, and retirements, then convened an open meeting. Consent items included approval of minutes, personnel actions, revisions to policies on foreign exchange students and religious exemption to compulsory attendance, and advisory committee membership changes. Action items included the name change of the new Career Center site to Grace Hopper Center and adoption of proposed 2024 VSBA legislative positions.

• Approved name change of Arlington Career Center to Grace Hopper Center
• Revisions to School Board Policy M-2 (Foreign Exchange Students) and I-3 (Religious Exemption to Compulsory Attendance)
• Consent agenda included 7 T-scale appointments, 22 T-scale resignations, and other personnel actions
• Proposed 2024 Virginia School Boards Association legislative positions adopted
• Closed meeting discussed 7 appointments, 3 changes in position/salary, 24 resignations, 2 resignations with prejudice, and 10 retirements

The School Board approved the name for the new school at the Arlington Career Center site and adopted 2024 legislative positions. The Board also approved a consent agenda including personnel actions and policy revisions. Members discussed the proposed FY 2025-34 Capital Improvement Plan.

• Approved naming the new school at the Arlington Career Center site the Grace Hopper Center (4-0)
• Adopted proposed 2024 VSBA Legislative Positions (3-1)
• Approved consent agenda including 7 appointments, 24 resignations, and 8 retirements (4-0)
• Approved revisions to School Board Policy M-2 (Foreign Exchange Students Programs) and I-3 (Religious Exemption to Compulsory Attendance) (4-0)
• Approved membership changes to School Board Advisory Committees (4-0)

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board will hold a closed meeting at 5:30 p.m. for personnel actions, then open the regular meeting at 7 p.m. The board will vote on a construction contract award for the New Arlington Career Center and consider consent items including personnel actions, a robotics grant, and revisions to the student wellness policy.

• New Arlington Career Center construction contract award
• Consent agenda includes 1 termination, 33 resignations, 24 retirements, and other personnel changes
• Bringing STEM to High School Students through Robotics Grant
• Revisions to School Board Policy I-10.30 Support for Students-Wellness
• Student Advisory Board Annual Report

The School Board awarded a major construction contract for the New Arlington Career Center and approved a roof replacement for Escuela Key. The Board also adopted revisions to the student wellness policy and processed various personnel actions.

• Awarded $132,464,590 contract for New Arlington Career Center to The Whiting-Turner Contracting Company (4-0)
• Approved $175M project budget for New Arlington Career Center (4-0)
• Approved $4.8M for Turner & Townsend Heery as Construction Manager (4-0)
• Awarded $2,602,550 roof replacement contract for Escuela Key to Northeast Contracting Corporation (3-0)
• Adopted revisions to School Board Policy I-10.30 Support for Students-Wellness (4-0)
• Approved consent agenda including April meeting minutes and robotics grant (4-0)
• Approved personnel actions including 5 appointments, 28 resignations, 14 retirements, and 3 terminations (4-0)

School Board Meeting - 7 p.m. (Open to the Public)

The School Board met to approve a consent agenda including personnel changes, policy updates, and a religious exemption request. The body also recognized Arab American Heritage Month and Honored Citizens.

• Approval of personnel actions including 6 appointments, 19 salary/position changes, and 7 retirements
• Revisions to policies on Board conduct, conflict of interests, finance goals, and adult community education
• Amendments to Policy J-8.3.8.30 regarding unpaid meal charges for food and nutrition services
• Action on religious exemption SY24-02 from compulsory attendance
• Removal of Erik Johnson from the Advisory Committee on Teaching and Learning (Educational Technology)

The School Board adopted a consent agenda including several policy revisions and personnel actions. The Board also directed the Superintendent to propose a prevailing wage resolution for future construction projects by the end of 2024.

• Approved consent agenda (4-0)
• Adopted revisions to policies B-2.1.31, B-2.1.32, B-2.6.1, D-1.30, I-7.5, I-11.6.33, and J-10.1.3
• Adopted amendments to policy J-8.3.8.30 regarding unpaid meal charges
• Approved personnel actions including 6 appointments, 19 changes in position/salary, and 7 retirements
• Approved membership changes to School Board Advisory Committees
• Approved Religious Exemption SY24-02
• Directed Superintendent to propose a prevailing wage resolution by end of 2024

Policy Subcommittee Meeting- 8 a.m. (Open to the Public)

The Arlington Public Schools Policy Subcommittee will meet on April 24, 2024, to discuss five draft policies: a second draft of I-3 Religious Exemption to Compulsory Attendance, and first drafts of A-6.31 Program Evaluation, D-10.1 Purchasing, D-12.3 Financial Management-Travel Reimbursement, and E-3.30 Buildings and Grounds Management. The subcommittee will also discuss appeals language in policies and PIPs. No public comments are accepted.

• Second draft: I-3 Religious Exemption to Compulsory Attendance
• First draft: A-6.31 Program Evaluation
• First draft: D-10.1 Purchasing
• First draft: D-12.3 Financial Management-Travel Reimbursement
• First draft: E-3.30 Buildings and Grounds Management

The School Board Policy Subcommittee met to discuss revisions to several policies and proposed revisions to appeals. No formal decisions or votes were recorded in the minutes.

Closed Meeting - 5:30 p.m. and Public Hearing on the School Board's Proposed FY 25 Budget- 7 p.m. (Open to the Public)

The Arlington School Board meets for a closed session on personnel actions at 5:30 p.m., then holds a public hearing at 7 p.m. on the proposed FY 2025 budget. The closed meeting will consider appointments, salary changes, resignations, and retirements. No budget adoption vote occurs at this meeting; a future board action is scheduled for June 6.

• Closed meeting to act on 7 appointments, 19 changes in position/salary, 23 resignations, 3 resignations with prejudice, 7 retirements, and 4 classification specification terminations
• Public hearing on the School Board's proposed FY 2025 budget (open to the public, 2-minute speaker limit)
• Board announcements note tentative adoption of FY 2025 budget at June 6 meeting

The School Board conducted a public hearing regarding the proposed FY 2025 Budget, with a final adoption tentatively scheduled for June 6. The Board also held a closed session to consider personnel actions.

• Approved motion to convene closed meeting for personnel actions (4-0)
• Approved certification that only lawful public business was discussed in closed meeting (4-0)

Audit Committee Meeting - 8 a.m. (Open to the Public)

The Audit Committee of Arlington Public Schools met to hear progress reports on ongoing audits, including healthcare and purchasing card audits, and to discuss follow-up on prior recommendations. No votes or decisions were taken; the meeting was solely informational and procedural. The committee noted that implementation plans for prior audit recommendations were overdue.

• Healthcare audit: meeting held with Audit Committee Chair on April 12, additional research on RFP timeline requested
• Purchasing card audit: draft report in progress, meeting with Finance staff held on April 12
• Next audit: gas cards and fleet management — pre-audit conference held with Ms. Renee Harber
• Audit follow-up: implementation plans for SAF audit recommendations overdue since February 29, 2024; only draft Treasurers Training materials provided

The Audit Committee met to discuss the health care audit and purchasing card audit. Members also discussed upcoming audits for gas cards and fleet management, as well as recommendations for other audit work. No formal votes or decisions were recorded.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board held a closed meeting at 5:30 PM to discuss personnel actions and legal consultation, then opened the regular meeting at 7 PM. The board approved a consent agenda including approval of minutes, personnel actions (appointments, resignations, retirements, termination), membership changes to advisory committees, the Perkins Grant Application for 2024-2025, the Special Education Annual Plan, and item SY2023-24-1.

• Closed meeting on personnel actions: 7 appointments, 24 resignations, 8 retirements, 1 termination
• Approval of Perkins Grant Application for 2024-2025
• Approval of Special Education Annual Plan for SY 2023-2024
• Membership changes to Advisory Committee on Teaching and Learning and Arlington Special Education Advisory Committee (removal of 13 members)
• Approval of minutes from nine prior meetings

The School Board approved the Proposed FY2025 Budget, including adjustments for enrollment projections and a salary increase for board members. The board also approved a license agreement for a property on Columbia Pike and a series of personnel actions.

• Adopted Proposed FY2025 Budget including $67,250 for board salary increases (4-0)
• Approved License Agreement at 3108 Columbia Pike (4-0)
• Approved consent agenda including Perkins Grant and Special Education Annual Plan applications (4-0)
• Approved personnel actions including 7 appointments, 22 resignations, 8 retirements, and 1 termination (4-0)
• Approved minutes from nine previous meetings and work sessions (4-0)
• Certified that only lawful public business was discussed in the closed meeting (4-0)

Closed Meeting - 5:30 p.m. and Budget Work Session with Budget Advisory Council (BAC) - 6:30 p.m. (Open to the Public)

The Arlington School Board is convening a closed meeting at 5:30 p.m. to discuss a grievance, followed by a public budget work session with the Budget Advisory Council (BAC) at 6:30 p.m. The BAC will present recommendations on the proposed FY25 budget. The work session is open to the public but no public comments will be accepted.

• Closed meeting to discuss a grievance under Virginia Code 2.2-3711(A)(1)(8)
• Budget work session with the Budget Advisory Council (BAC) on FY25 proposed budget
• BAC Response to the FY25 Proposed Budget - Interim v1 amended.pdf and FY25 Proposed Budget - BAC Feedback to APS School Board - Interim.pdf attached

The School Board convened a closed meeting to consult legal counsel regarding a grievance. A subsequent work session included feedback from the Budget Advisory Council on the proposed FY 2025 Budget and discussions on budget reforms.

• Approved motion to convene closed meeting regarding a grievance (4-0)
• Approved certification that only lawfully exempted matters were discussed in closed session (4-0)

Committee of the Whole Meeting - 5:30 p.m.

The School Board will discuss revenue updates, potential reductions to close a budget gap, proposed additions, and student devices. This is a Committee of the Whole meeting, open to the public but no public comments are accepted.

• Revenue Updates
• Potential Reductions to Close the Gap
• Proposed Additions to the Budget
• Student Devices

The Committee of the Whole met to receive staff updates on State and County revenue. The Board discussed proposed additions and potential reductions to address the budget deficit. No formal votes or decisions were recorded.

Policy Subcommittee Meeting- 8 a.m.

The Arlington School Board Policy Subcommittee will meet to discuss draft amendments to several policies, including food service unpaid meal charges, student wellness, foreign exchange student programs, and program changes. No public comments will be accepted. The meeting is open to the public.

• Discussion of 2nd draft amendment J-8.3.8.30 on Food and Nutrition Services-Unpaid Meal Charges
• Discussion of amendment I-10.30 on Support for Students-Wellness
• Discussion of amendment M-2 on Foreign Exchange Student Programs
• Discussion of Other Business item K-3 on Program Changes

The subcommittee met to discuss revisions to policies regarding student wellness and foreign exchange student programs. Members also discussed amendments to unpaid meal charges and program changes. No formal decisions or votes were recorded.

Joint School Board and County Board Budget Work Session - 3 p.m. (Open to the Public)

The Arlington School Board and County Board will hold a joint work session to discuss the County Manager's proposed Fiscal Year 2025 budget and the Arlington Public Schools budget. They will also receive an update on the joint response to mental health and substance use. The session includes a report from Arlington Commissions, but no public comments will be accepted.

• County Manager's Proposed Fiscal Year 2025 Budget Overview
• Arlington Public Schools budget discussion
• Joint Response to Mental Health & Substance Use - Update
• Report from Arlington Commissions
• Meeting open to the public, but no comments accepted

The Arlington School Board and County Board held a work session to review the proposed FY 2025 budgets. The boards discussed budget topics and received an update on collaboration regarding youth mental health and substance abuse. No formal decisions were recorded.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board decided on land use agreements for two school sites and approved a series of personnel actions. The board also received a monitoring report on the 2024-30 Strategic Plan development.

• Approved Deed of Easement at Barrett Elementary School for the County’s Traffic Signal Improvement Project
• Approved Deed of Resubdivision, Vacation, Rededication, and Dedication for the Arlington Career Center Campus
• Approved personnel actions including 13 appointments, 17 resignations, 6 retirements, and 3 terminations
• Removed 8 members from the Advisory Committee on Teaching and Learning (ACTL)
• Approved minutes for the February 29, 2024 Closed Meeting and FY 2025 Budget Presentation

The School Board approved several real estate and licensing agreements to support school construction and safety projects. The Board also adopted a consent agenda covering various personnel actions and committee changes.

• Approved Deed of Easement at Barrett Elementary School for County Traffic Signal Improvement Project (3-0)
• Approved Deed of Resubdivision, Vacation, Rededication, and Dedication for Arlington Career Center (3-0)
• Approved Third Amendment to License Agreement at Long Branch Elementary School (3-0)
• Adopted consent agenda including personnel actions and advisory committee changes (3-0)
• Approved February 29, 2024 Closed Meeting and Budget Presentation minutes (3-0)

Policy Subcommittee Meeting- 8 a.m.

The Policy Subcommittee will discuss several proposed policy revisions, including second drafts on board member conduct, conflict of interests, finance goals, adult community education, and return-to-learn plans, as well as first drafts on school board governance, legislative liaison, and board member compensation. The meeting is open to the public but no comments are accepted.

• Second draft of B-2.1.31 (Members) and B-2.1.32 (Conduct)
• Second draft of B-2.6.1 (Conflict of Interests)
• Second draft of D-1.30 (Goals – Finance)
• First draft of B-8.4 (Compensation and Benefits for School Board Members)
• First draft of B-2 (School Board) and B-3.7.31 (Legislative Liaison)

The subcommittee met to discuss revisions to several policies, including board conduct, conflict of interest, and student return-to-learn plans. The minutes record no formal votes or final decisions.

Budget Work Sessions- 9:00 a.m.,10:45 a.m., 1 p.m., and 2:45 a.m. (Open to the Public) and Closed Meeting - 4 p.m.

The Arlington School Board convenes multiple work sessions to review the superintendent's revised proposed budget, covering enrollment projections, priority requests, revenue updates, compensation comparisons, proposed reductions, and unfunded needs. The sessions are open to the public without comment, followed by a closed meeting to consider nominations for the Honored Citizen Award.

• Enrollment projections and spring update
• Priority #1, #2, and #3 requests
• Compensation increases and comparison with other jurisdictions
• Proposed reductions for central office and schools
• Closed meeting to consider Honored Citizen Award nominations

The School Board conducted three budget work sessions to discuss the Superintendent's FY25 proposed budget. The sessions focused on revenue, staffing, employee compensation, and operational efficiency. No substantive decisions were recorded; the meetings consisted of presentations and deliberations.

Audit Committee Meeting - 8 a.m. (Open to the Public)

The Audit Committee will review the finalized School Activities Fund Audit report and discuss next steps. They will also assess a draft report for the Healthcare Audit and an in-progress report for the Purchasing Card Audit. The committee will plan an upcoming audit of Gas Cards and Fleet Management.

• School Activities Fund Audit report finalized; implementation plans due 2/29/24
• Healthcare Audit draft report review and assessment
• Purchasing Card Audit draft report in progress
• Next audit: Gas Cards and Fleet Management (announcement memo sent March 8, 2024)
• Audit follow-up on SAF questionable purchases-gift cards

The Audit Committee met to discuss audits regarding school activities funds, health care, and purchasing cards. The committee also discussed upcoming audits for gas cards and fleet management, as well as updates to the internal audit webpage. No formal votes or decisions were recorded.

Closed Meeting - 5:30 p.m. and Public Hearing on the Superintendent's Proposed FY25 Budget- 7:00 p.m. (Open to the Public)

The Arlington Public Schools Board held a closed meeting at 5:30 p.m. to discuss the performance of a public school employee, as permitted by Virginia law. At 7:00 p.m., the Board opened a public hearing to receive community input on the Superintendent's proposed FY 2025 budget. The Board also approved a consent agenda that included revisions to School Board Policy B-3.2 on Board Leadership.

• Closed meeting on the performance of a public school employee (Va. Code §2.2-3711(A)(1))
• Revisions to School Board Policy B-3.2 Board Leadership approved via consent agenda
• Public Hearing on the Superintendent's Proposed FY 2025 Budget open to public speakers (2-minute limit)
• Board announcements schedule multiple budget work sessions on March 19 and a joint work session with the County Board on March 22

The School Board approved revisions to Policy B-3.2 regarding Board leadership and conducted a public hearing on the Superintendent's Proposed FY 2025 Budget. No budget decisions were made during this meeting; the board heard testimony from students, parents, and staff.

• Approved revisions to School Board Policy B-3.2 Board Leadership (5-0)
• Certified that the closed meeting on employee performance followed Virginia law (5-0)

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The School Board will hold a closed meeting at 5:30 PM to discuss numerous personnel actions, including appointments, resignations, and retirements. The open meeting at 7 PM includes a consent agenda with items such as a firearms safety resolution, approval of minutes, and advisory committee membership changes. The board will also receive a Diversity, Equity, and Inclusion update and consider revisions to board leadership policy.

• Closed meeting on personnel actions: 13 appointments, 4 position/salary changes, 12 resignations, 1 resignation with prejudice, 3 retirements, 1 classification specialist
• Firearms Safety Resolution (consent item)
• Membership changes to School Board Advisory Committees (removing members from ACTL, English Learners, Social Studies, Student Services, World Languages, Budget Advisory Council)
• Diversity, Equity & Inclusion update presentation
• Revisions to School Board Policy B-3.2 Board Leadership

The School Board approved a resolution to provide parents with firearm storage and safety information. The Board also approved a consent agenda including various personnel actions and denied a specific grievance appeal. Several facility easements and policy revisions were discussed for future action.

• Adopted firearms safety resolution to send secure storage materials to parents
• Approved consent agenda including 13 appointments and 13 resignations (4-0)
• Denied appeal in Grievance number SY2023-24-1 (4-0)
• Approved minutes for February 20 and February 22, 2024 closed meetings (4-0)

Closed Meeting - 5:30 p.m. and Superintendent's Proposed FY25 Budget Presentation 7 p.m. (Open to the Public)

The Arlington School Board holds a closed meeting for legal consultation at 5:30 p.m., followed by an open session at 7 p.m. where the Superintendent presents the proposed FY 2025 budget. The board votes to convene the closed meeting and later certifies it. The public portion features the budget presentation.

• Closed meeting to consult with legal counsel on litigation matters (VA Code 2.2-3711(A)(7)(8))
• Certification that closed meeting complied with Virginia law
• Superintendent's Proposed FY 2025 Budget Presentation (public session at 7 p.m.)

Superintendent Dr. Francisco Durán presented a proposed FY 2025 budget of $824.7 million, noting a $29.5 million deficit. The proposal includes reductions to schools and the central office to balance the budget. The Board held a closed session to consult with legal counsel regarding litigation.

• Approved motion to convene closed meeting for legal consultation on litigation (5-0)
• Approved certification that only lawful public business was discussed in closed session (5-0)

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board convened a closed meeting at 5:30 PM to discuss personnel actions and a reorganization impacting the FY2025 budget, as permitted by Virginia law. The open meeting at 7 PM included recognitions, adoption of a consent agenda (including approval of minutes, personnel actions, advisory committee appointments, VDOE signature authorization, and denial of student appeal SY24-05), announcements, and public comment.

• Closed meeting on personnel actions (16 appointments, 11 changes, resignations, retirements, termination) and FY2025 budget reorganization
• Consent agenda approved: 7 sets of minutes from previous meetings
• Personnel actions for P/E-scale, T-scale, A-scale, and Support Services (appointments, changes, resignations, retirements, termination)
• Denial of student appeal in matter SY24-05
• Advisory committee membership changes: removals from ACTL (Avatar LeFevre) and FAC (Kelly Litzner, Kelly Jones, Nadia Volchansky, Tina Chiappetta)

The School Board adopted a consent agenda that approved various personnel changes, appointments, and minutes from previous meetings. The Board also reviewed a science monitoring report and discussed strategies to improve science instruction.

• Approved consent agenda including personnel actions and minutes (5-0)
• Approved 16 appointments, 11 salary/position changes, 8 resignations, 1 resignation with prejudice, 3 retirements, 1 termination, and 1 classification specification in closed session (5-0)
• Approved appointments to School Board Advisory Committees (5-0)
• Approved VDOE authorization of signature in absence of Division Superintendent (5-0)
• Approved Student Matter SY24-05 (5-0)

Closed Meeting - 5:30 p.m. and Work Session #2 with the Advisory Council on Teaching and Learning (ACTL) - 6:30 p.m. (Open to the Public)

The Arlington School Board convened a closed meeting to consider Administrative Decision Appeal SY24-05, then certified the meeting. They held an open work session with the Advisory Council on Teaching and Learning, hearing presentations from seven advisory committees on their recommendations and progress. No public comments were accepted during the work session.

• Closed meeting to consider Administrative Decision Appeal SY24-05 under Virginia Code 2.2-3711(A)(2)
• Certification of closed meeting by unanimous vote
• Presentations from Career, Technical & Adult Education (CTAE) Advisory Committee
• Presentations from Science, Immersion, Early Childhood, English Learners, Educational Technology, and World Languages advisory committees
• Work session held at Syphax Education Center, 2110 Washington Blvd.

The School Board held a closed meeting to consider an administrative decision appeal and a work session with the Advisory Council on Teaching and Learning. During the work session, seven committees presented recommendations and resource requests for board discussion. No formal votes on the recommendations were recorded.

• Approved motion to convene closed meeting for Administrative Decision Appeal SY24-05 (5-0)
• Approved certification that only lawful public business was discussed in closed meeting (5-0)

School Board and Superintendent Retreat- 9 a.m. (Open to the Public)

The School Board and Superintendent are meeting for a retreat at the Fairlington Center Multipurpose Room. The session is designated for discussion regarding board operations and advisory committees.

• Discussion of School Board Retreat Bias 1.5
• Review of draft School Board Advisory Committees revisions
• Review of Monitoring Items Review Timeline

The School Board and Superintendent met for a retreat to discuss community engagement, advisory committee structures, monitoring item timelines, and School Board Policy B-2.1 Boundaries. The session included Implicit Bias training. No substantive decisions or votes were recorded in the minutes.

Virtual Policy Subcommittee Meeting- 11:30 a.m. (Open to the Public)

The Arlington Public Schools Policy Subcommittee will discuss proposed revisions to Policy B-3.2 Board Leadership in a virtual meeting open to the public but without accepting comments. No other business is listed.

• Proposed revisions to Policy B-3.2 Board Leadership

The School Board Policy Subcommittee met to discuss proposed revisions to School Board Policy B-3.2 Board Leadership. No substantive decisions or votes were recorded.

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The Arlington School Board will hold a closed meeting at 5:30 p.m. for personnel actions, then a public meeting at 7 p.m. They will consider consent items including an alternative accreditation plan for Arlington Community High School and an appointment to the School Health Advisory Board. Monitoring reports on the FY 2024 mid-year budget and human resources will be presented. Public comment on agenda and non-agenda items is also scheduled.

• Closed meeting to consider appointments, resignations, retirements, and other personnel actions
• Arlington Community High School request for approval of an alternative accreditation plan for 2024-2025
• Appointment of Christopher Day to the School Health Advisory Board
• FY 2024 mid-year fiscal monitoring report covering budget status, capital projects, bonds, and minor construction
• Human resources update on staffing actions and trends

The School Board approved a contract for HVAC equipment at Wakefield High School and an alternative accreditation plan for Arlington Community High School. The Board also approved several personnel appointments and a series of previous meeting minutes via a consent agenda.

• Approved $285,949 total cost for Wakefield High School pool HVAC installation (5-0)
• Approved award contract to Paramount Mechanical Corporation for $225,949 (5-0)
• Approved $60,000 in contingency funds for pool HVAC installation (5-0)
• Approved Arlington Community High School Alternative Accreditation Plan for 2024-2025
• Appointed Danielle Godfrey as Director of Procurement
• Appointed Dr. Kenneth Brown as Director of Secondary Special Education
• Appointed Tia Halstead as Executive Director of Human Resources
• Adopted consent agenda including multiple meeting minutes and personnel actions (5-0)

Closed Meeting - 5:30 p.m. and School Board Meeting - 7 p.m. (Open to the Public)

The School Board will hold a closed meeting for personnel actions, then convene in open session to consider a consent agenda. Key items include approval of a Complete Streets Memorandum of Agreement with Arlington County for the Walter Reed Drive project, adoption of a School Board Code of Conduct, revised liaison assignments, and appointments to advisory committees. The meeting also welcomes new Board Member Miranda Turner.

• Personnel actions: 35 appointments, 7 position/salary changes, 6 resignations, 7 resignations with prejudice, 4 retirements, 4 terminations, and 1 classification specification
• Complete Streets Memorandum of Agreement with Arlington County for Walter Reed Drive between Columbia Pike and 5th Street as part of Career Center Construction Project
• Adoption of Arlington School Board Code of Conduct for School Board Members
• Revised School Board Member Liaison Assignments for 2023-24 school year
• Appointments to advisory committees including Budget Advisory Council, Joint Facilities Advisory Commission, School Health Advisory Board, and Advisory Committee on Teaching and Learning

The School Board approved a consent agenda including various personnel actions and a revised Code of Conduct. The Board also adopted resolutions to carry forward over $20 million in budget savings and tax revenue to FY 2024. Additionally, Brian Stockton was appointed as Chief of Staff.

• Approved carry-forward of $20,833,882 from FY 2023 to FY 2024 (Resolution #1)
• Approved re-appropriation of encumbrances for School Operating, Capital Projects, Community Activities, and Food & Nutrition Services funds (Resolution #2)
• Approved consent agenda including 34 appointments and various personnel changes (5-0)
• Adopted revised School Board Code of Conduct (5-0)
• Adopted revised School Board Member Liaison Assignments (5-0)
• Appointed Brian Stockton as Chief of Staff effective February 5, 2024
• Approved Complete Streets Memorandum of Agreement with Arlington County
• Approved Proposed Naming Committee for the New Arlington Career Center Building

Audit Committee Meeting - 8 a.m. (Open to the Public)

The Audit Committee discusses status reports and updates on ongoing audits, including a high-priority healthcare review, a draft SAF audit report, and a purchasing card audit. The committee also reviews open follow-up items and procedures for approving audit report drafts.

• December Status Report and Audit Updates
• Healthcare Review: high-priority review and classification of supporting documentation
• Draft SAF Audit Report discussion
• Purchasing Card Audit: audit scope and sample collection in progress
• Internal Audit Reports Distribution List and draft approval procedures

The Audit Committee met to discuss the December Status Report and updates to pending audit reports. Discussions included healthcare review, student activities funds, purchasing cards, and report distribution processes. No substantive decisions were recorded.

Work Session #1 with the Advisory Council on Teaching and Learning (ACTL) - 6:30 p.m.(Open to the Public)

The Arlington School Board will hold a work session with the Advisory Council on Teaching and Learning (ACTL) to receive presentations and recommendations from several advisory committees, including Advanced Academics, Special Education, English Language Arts, Mathematics, Social Studies, Student Services, and Student Health. No public comments will be accepted. No votes or decisions are scheduled.

• Presentations from Advanced Academics & Talent Development / Gifted Services Advisory Committee
• Arlington Special Education Advisory Committee (ASEAC) recommendations
• English Language Arts Advisory Committee presentation
• Mathematics Advisory Committee recommendations
• Social Studies, Student Services, and Student Health Advisory Board (SHAB) presentations

The Arlington School Board held a work session to hear presentations from seven advisory committees regarding their work and recommendations. The Board discussed requests for additional resources and associated costs. No formal votes or decisions were recorded.

Audit Committee Meeting - 8 a.m. (Open to the Public): Canceled

The Arlington Public Schools Audit Committee meeting scheduled for January 19, 2024, at 8 a.m. has been canceled. The agenda originally included discussion items on audit updates and reports, but no meeting occurred.

• Meeting canceled; no proceedings took place
• Originally planned to discuss December Status Report and audit updates
• Healthcare review and purchasing card audit were on the agenda

Work Session #1 with the Advisory Council on Teaching and Learning (ACTL) - 6:30 p.m.(Open to the Public) - CANCELED

This work session between the Arlington School Board and the Advisory Council on Teaching and Learning (ACTL) was canceled. No decisions or discussions took place. The agenda had planned presentations from multiple advisory committees, including Advanced Academics, Special Education, Early Childhood, English Language Arts, Mathematics, Social Studies, and Educational Technology.

• Meeting canceled; no items were discussed or decided.