Las Cruces Public Schools public meetings in 2020

Student Support & Services Committee 5:00 p.m. (Virtual Meeting)

The Student Support & Services Committee of Loudoun County Public Schools will hold a virtual meeting on December 17, 2020, due to the declared state of emergency. The committee will discuss and possibly act on updates to policies including school assignment (Policy 8155), deleted Policy 8-51, updated Policy 8410, and transportation services for Community Independence Instruction. They will also consider approving the minutes of the previous meeting.

• Discussion of Policy 8155 on school assignment with updates from Chair Serotkin
• Review of deleted Policy 8-51 and updated Policy 8410
• Consideration of Transportation Services for Community Independence Instruction
• Approval of minutes from November 19, 2020 meeting

4th Tuesday School Board Meeting - Reconvened from December 15, 2020 at 10:58 p.m. (Virtual Meeting) (Moved due to Winter Break) - 6:30 p.m.

This is a reconvened meeting from December 15, 2020, held virtually due to the COVID-19 state of emergency. All substantive items—disclosures, public comment, and the consent agenda—were already addressed at the prior session. The board's only action at this meeting is to adopt minutes from several earlier meetings (November 10, November 17, November 30, December 1, and December 7). No new business or public debate occurred.

• Approval of minutes from November 10, 2020, 2nd Tuesday School Board Meeting
• Approval of minutes from November 17, 2020, Special School Board Meeting (closed session and attendance zone work session)
• Approval of minutes from November 30, 2020, Special School Board Meeting (CIP and CAPP public hearing)
• Approval of minutes from December 1, 2020, 2nd Tuesday School Board Meeting
• Approval of Licensed Personnel Action (consent agenda item)

The School Board reconvened a meeting from December 15, 2020. The board approved a consent agenda that included several sets of meeting minutes, personnel actions, and a membership change for the Equity Committee.

• Approved minutes from Nov 10, Nov 17, Nov 30, Dec 1, and Dec 7 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Approved replacing Rabbi Amy Sapowith with Rabbi Abbi Sharofsky on the Equity Committee (9-0)

Curriculum & Instruction Committee 9:00 a.m. (Virtual Meeting) CANCELLED

This meeting of the Loudoun County Public Schools Curriculum & Instruction Committee was cancelled. No decisions or discussions took place. The agenda would have included public comment, approval of minutes, and review of policy revisions on school day and Policy 5045.

• Meeting cancelled; no substantive items were discussed.
• Scheduled: public comment procedures for virtual participation.
• Scheduled: approval of agenda and minutes from November meeting.
• Scheduled: review of Policy 5-2 to 5010 School Day revision.
• Scheduled: review of Policy 5-7 to 5045 and crosswalk of changes.

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

This virtual meeting of the Select Committee for Hearing Appeals will accept written public comments, then convene a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zones. The closed session is authorized under Virginia law for matters involving scholastic records.

• Written public comment accepted via email before meeting start time
• Closed meeting to consider student enrollment transfer requests
• Motions to convene, adjourn, and certify the closed meeting
• Resolution #26-20/21 to certify compliance with Virginia Freedom of Information Act

Charter School Committee 4:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Charter School Committee is holding a virtual meeting due to the state of emergency. The agenda includes public comment procedures and approval of draft minutes from the November 17, 2020 meeting. No substantive decisions or new proposals are listed.

• Approval of draft minutes from November 17, 2020 meeting
• Procedures for virtual public comment, including registration and time limits
• Meeting held virtually due to Governor's emergency declaration and executive orders

4th Tuesday School Board Meeting 5:00 p.m. (Virtual Meeting) (Moved due to Winter Break)

The Loudoun County School Board held a virtual meeting, approving a consent agenda that included adoption of minutes from five prior meetings and personnel actions for licensed and classified staff. The meeting included public comments and disclosures. It was largely procedural.

• Approval of minutes from November 10, November 17, November 30, December 1, and December 7, 2020 meetings
• Licensed personnel actions for the 2020-2021 school year approved
• Classified personnel actions for the 2020-2021 school year approved
• Virtual public comment accepted due to COVID-19 state of emergency

The School Board approved a consent agenda containing several sets of meeting minutes and personnel recommendations. The board also approved a membership change for the Equity Committee.

• Approved minutes from Nov 10, Nov 17, Nov 30, Dec 1, and Dec 7 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Approved replacing Rabbi Amy Sapowith with Rabbi Abbi Sharofsky on the Equity Committee (9-0)

Special School Board Meeting - Closed Session Only 7:30 p.m. (Virtual Meeting)

The Loudoun County School Board held a special closed meeting to discuss specific personnel and legal issues. The board addressed prospective candidates for the Acting Superintendent position, a division-level administrator's resignation, and litigation regarding DHR Case # 19-2652-MS.

• Discussion of prospective candidates for Acting Superintendent
• Discussion of a division-level administrator's resignation
• Consultation regarding DHR Case # 19-2652-MS

The School Board convened a closed session to discuss the Acting Superintendent position, a division-level administrator's resignation, and litigation. The minutes reflect that no formal action was taken during the closed meeting.

• Approved motion to convene closed meeting (7-0-2)
• Approved motion to adjourn closed meeting (8-0-1)
• Approved Resolution # 25-20/21 to certify the closed meeting (8-0-1)

Work Session on School Board Committee Structure (Virtual Meeting) 6:00 p.m.

The Loudoun County Public Schools Board held a virtual work session to review its committee structure and consider changes to the Equity Committee composition. Written public comments were accepted via the Written Public Comment Submission form and posted for review. The meeting consisted of discussion items only; no formal decisions were recorded.

• Discussion of School Board Committee Structure (see attached committee list and policy documents)
• Discussion of Equity Committee Composition (see charter and October 2020 equity committee document)
• Acceptance of written public comments submitted through the Written Public Comment Submission form

The School Board conducted a virtual work session to discuss committee structure and equity committee composition. The minutes record no substantive decisions, votes, or approvals.

Finance and Facilities Committee 5:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will consider and recommend approval of four action items: two procurement contracts for automotive parts and computer supplies (each exceeding $250,000), a sanitary sewer use agreement for Lucketts Elementary School, and a deed of easement with Dominion Energy for electric vehicle charging stations at Park View High School. The committee will also approve minutes and accept public comment.

• Contract award for automotive and special vehicle parts (RFP #R21261, estimated >$250,000) from Jan–Dec 2021
• Contract award for computer supplies and equipment (IFB #I21317, estimated >$250,000) from Jan–Dec 2021
• Sanitary Sewer Use Agreement for Lucketts ES to comply with VPDES permit
• Deed of Easement to Virginia Electric and Power Company for EV charging stations at Park View HS

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 3:30 p.m. (Virtual Meeting)

The joint committee of the Loudoun County School Board and Board of Supervisors meets virtually to take public comment, adopt the agenda, and approve minutes. The agenda includes discussion of services to non-enrolled students and the committee's proposed 2021 meeting schedule.

• Adoption of the meeting agenda and approval of prior meeting minutes
• Procedures for virtual public comment with 5-minute speaker limit
• Discussion of services provided to non-enrolled students (Item 01)
• Review of proposed Joint Committee meeting schedule for 2021 (Item 02)
• Resolution to conduct the meeting electronically due to state of emergency

Special School Board Meeting to include a Closed Session and Staff Briefing & School Board Attendance Zone Public Hearing (Elaine E. Thompson & Hovatter ES) (Virtual Meeting)

The Loudoun County School Board held a virtual special meeting with a closed session for personnel matters and a public hearing on proposed attendance zone changes for Elaine E. Thompson Elementary (ES-23) and Hovatter Elementary (ES-29). The board heard public comments, reviewed a revised zone plan (Plan2_Amended_12072020.pdf), and took action on closed session motions. The meeting included a briefing on the attendance zone proposals before public testimony.

• Public hearing on attendance zone boundaries for Elaine E. Thompson ES (ES-23) and Hovatter ES (ES-29)
• Closed session to discuss acting superintendent candidate and division-level administrator resignation
• Consideration of revised attendance zone plan (Plan2_Amended_12072020.pdf) and supporting documents
• Ten registered speakers each allotted two minutes for public comment
• Motions to convene, adjourn, and certify closed meeting passed 9-0

The School Board conducted a public hearing regarding attendance zones for Elaine E. Thompson and Hovatter Elementary Schools. The board also convened a closed session to discuss personnel and legal matters, though no formal action was taken during that session.

• Approved motion to convene closed meeting for personnel and legal discussions (9-0)
• Approved motion to adjourn closed meeting (9-0)
• Approved Resolution #24-20/21 to certify the closed meeting (9-0)

Equity Committee 5:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Equity Committee will hold a virtual meeting to hear public comment and review several reports, including quarterly equity data from 2019 and 2020, a third-quarter 2020 racial incidents report, and committee recommendations. The meeting is largely procedural with no new decisions or actions listed on the agenda.

• Review of 2020 Third Quarter Racial Incidents Report
• Review of quarterly equity reports covering 2019 Q1 through 2020 Q3
• Review of LCPS Equity Committee Recommendations
• Public comment period for residents (virtual, up to 5 minutes per speaker)
• Approval of minutes from a prior meeting

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board met virtually on December 1, 2020, due to the COVID-19 state of emergency. The board voted 9-0 to adopt the consent agenda, which included approval of minutes from four previous meetings, licensed and classified personnel actions, and a deed of easement for a future school site in Broadlands South to allow bike and pedestrian trail access. Public comment was held virtually, with 29 speakers registered.

• Deed of Easement between Loudoun County School Board and Board of Supervisors for Parcel C-1, Broadlands (South), Section 202 (Public Use Site), Pin Number 119-28-2808, to allow trail construction by Van Metre Homes
• Approval of minutes from October 27, November 4, November 9, and November 16, 2020 school board meetings
• Licensed personnel actions for the 2020-2021 school year
• Classified personnel actions for the 2020-2021 school year
• Virtual public comment accepted from 29 individuals, each allotted one minute

The School Board adopted the December 1, 2020 Consent Agenda via a 9-0 vote. This action approved several sets of meeting minutes, personnel recommendations, and a deed of easement for a future school site in Broadlands.

• Approved minutes from Oct 27, Nov 4, Nov 9, and Nov 16 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Approved Deed of Easement for Parcel C-1, Broadlands (South), Section 202 (9-0)

Special School Board Meeting to include Closed Session, Public Hearing and Work Session on the Superintendent's Recommended FY 2022-2027 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) 6:30 p.m. (Virtual Meeting)

The Loudoun County School Board held a special virtual meeting including a public hearing and work session on the Superintendent's Recommended FY 2022-2027 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). Three public speakers commented during the hearing. The board also convened a closed session to discuss candidates for Acting Superintendent and a division-level administrator's resignation.

• Public hearing on Superintendent's Recommended FY 2022-2027 CIP and CAPP with three speakers
• Work session with presentation and supporting documents on CIP and CAPP
• Closed session to discuss acting superintendent candidates and a division-level administrator resignation
• Meeting held virtually due to COVID-19 state of emergency
• Board passed motions to convene, adjourn, and certify the closed meeting

The School Board conducted a public hearing and work session regarding the Superintendent's recommended FY 2022-2027 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). The board also convened a closed session to discuss personnel matters. No formal actions were taken during the closed meeting.

• Approved motion to convene closed meeting for personnel discussions (9-0)
• Approved motion to adjourn closed meeting (8-0-1)
• Approved Resolution #22-20/21 to certify the closed meeting (8-0-1)

Student Support & Services Committee 5:00 p.m. (Virtual Meeting)

The Student Support & Services Committee will meet virtually on November 19, 2020. The agenda includes public virtual comment procedures, review of several policy documents, and approval of the October 15, 2020 meeting minutes. The committee will follow School Board Policy 2520 for decorum during public comment.

• Public virtual comment procedures (max 5‑minute remarks)
• Review of Policy 5310 Special Education documents
• Review of Policy 8410 Immunization Requirements update
• Review of Policy 6210 Student Transportation proposed changes
• Approval of October 15, 2020 committee minutes

Discipline Committee 6:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Discipline Committee holds a virtual meeting to receive public comment, review proposed revisions to Policy 8265 on student searches and seizure, consider a deletion of an unspecified policy, and approve previous meeting minutes.

• Review of Policy 8265 – Student Searches and Seizure (proposed staff edits attached)
• Consideration of deletion item (8-2_DELETE.pdf)
• Approval of meeting minutes from October 21, 2020
• Public comment via virtual registration for up to 5 minutes per speaker

Curriculum and Instruction Committee 8:00 a.m. (Virtual Meeting)

The Curriculum and Instruction Committee will hold a virtual meeting. The agenda includes public comment, approval of minutes, and discussion of curriculum development and a concurrent teaching and learning model for secondary schools. A regulation (5030-A-REG) is also attached for consideration.

• Public comment via virtual registration with one-hour-before-meeting deadline
• Approval of draft minutes from October 21, 2020
• Discussion of Curriculum Development for November 2020
• Discussion of Concurrent Teaching & Learning at Secondary Level
• Review of Regulation 5030-A-REG

Charter School Committee 4:00 p.m. (Virtual Meeting)

This is a procedural meeting of the Loudoun County Public Schools Charter School Committee, held virtually due to the state of emergency. The agenda includes public comment procedures and approval of minutes from the previous meeting. No substantive decisions or discussions are listed.

• Public comment procedures for virtual meeting
• Approval of October 20, 2020 minutes (DRAFTMINUTES_CSC_10.20.20.pdf)
• Meeting held virtually under Governor's Budget Amendment 28

Special School Board Meeting to include a Closed Session and School Board Elementary School Attendance Zone Work Session (Virtual Meeting) 6:30 p.m.

The Loudoun County School Board held a virtual special meeting including a closed session and work session on elementary school attendance zones. The board discussed attendance zones for Elaine E. Thompson and Hovatter elementary schools. In new business, the board approved a motion that if CDC core indicators for case incidence rate (over 200 per 100k) and percent positivity (over 10%) both reach highest risk, LCPS would return to 100% distance learning for all students. The board also voted to reprimand board member Ms. Barts for unauthorized disclosure of confidential attorney-client privilege information from closed session.

• Work session on attendance zones for Elaine E. Thompson Elementary School (ES-23) and Hovatter Elementary School (ES-29)
• Board voted 6-2-1 to reprimand board member Ms. Barts for unauthorized disclosure of attorney-client privileged information from closed session
• Approved motion that if CDC core indicators for Loudoun County case incidence rate and percent positivity rate each reach highest risk, LCPS will return to 100% distance learning
• Failed amendment to change percent positivity threshold from 10% to 9% (5-4)
• Closed meeting held to discuss resignation of a district-level administrator and prospective candidates for employment

The School Board reprimanded Ms. Barts for unauthorized disclosure of confidential attorney-client information. The Board also approved a motion to return to 100% distance learning for all students if specific CDC case incidence and positivity rates both reach the highest risk level.

• Reprimanded Ms. Barts for violating School Board Policy 1030 and disclosing confidential information (6-2-1)
• Approved return to 100% distance learning if CDC case incidence > 200 per 100k and positivity rate > 10% (6-3)
• Denied motion to change COVID-19 positivity rate trigger from 10% to 9% (5-4)
• Denied Draft Alternative Motion 1 regarding hybrid model expansion (5-4)
• Approved motion to convene closed meeting (8-0-1)
• Approved motion to adjourn closed meeting (8-0-1)
• Approved Resolution #21-20/21 certifying the closed meeting (8-0-1)

Legislative and Policy Committee 4:30 p.m. (Virtual Meeting)

The Legislative and Policy Committee of Loudoun County Public Schools is meeting virtually to discuss and potentially amend school board policies, including Policy 1035 and a draft of Policy 2515. The agenda also includes public comment procedures and approval of prior meeting minutes. No votes by the full board are expected at this committee meeting.

• Public comment will be taken virtually with registration required two business days in advance
• Review of Policy 1035 – updated staff edits and committee amendments presented
• Review of draft Policy 2515 – SLD 110420 Draft
• Approval of minutes from October 20, 2020 meeting

Finance and Facilities Committee 5:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will consider action items including a deed of easement for a future school site at Broadlands South and revised easements for the Lovettsville Elementary School community park project. They will also discuss a policy revision on Capital Improvement Program unspent funds and receive a Fiscal Year 2021 financial review. These recommendations will go to the full School Board.

• Recommend approval of Deed of Easement for Parcel C-1, Broadlands (South), Section 202 (Public Use Site), Pin 119-28-2808, from Van Metre Homes for trail and pedestrian access
• Recommend approval of revised Deed of Easement and Deed of Easement and Vacation for Lovettsville Elementary School as part of the Lovettsville Community Park project, including new turn lane, driveway, and paths
• Proposed revisions to Policy 4160, Capital Improvement Program Unspent Funds, for School Board consideration
• Fiscal Year 2021 financial review as of September 30, 2020, presented as information only
• Public comment period with virtual registration and decorum rules per Policy 2520

Technology Steering Committee 4:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Technology Steering Committee met virtually on November 16, 2020. The committee approved the minutes from the previous meeting and reviewed procedures for virtual public comment. Attachments included the agenda, draft minutes, and the meeting packet.

• Approval of the previous meeting's minutes
• Adoption of procedures for virtual public comment
• Distribution of agenda and supporting documents (PDF attachments)

Special School Board Meeting to include Public Hearing and Work Session on the Superintendent's Recommended FY 2022-2027 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) 6:30 p.m.

The board held a special meeting with a public hearing and work session to consider the superintendent’s recommended FY 2022‑2027 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) budgets. Motions to allow remote participation were approved unanimously. No public comments were submitted during the hearing. The board will adopt the capital budgets on December 15, 2020.

• Motion approved 5‑0 to permit remote participation for board members
• Public hearing on the FY 2022‑2027 CIP and CAPP; no speakers submitted comments
• Work session to review the superintendent’s recommended CIP and CAPP budgets (attachments provided)
• Adoption of the FY 2022‑2027 capital budgets scheduled for December 15, 2020

The School Board conducted a public hearing and work session regarding the Superintendent's recommended FY 2022-2027 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). No speakers participated in the public hearing, and no substantive decisions were recorded.

• Approved remote participation for Ms. Barts, Ms. Corbo, and Ms. Reaser (5-0)
• Approved remote participation for Mr. Mahedavi (5-0)

Select Committee of the School Board for Hearing Appeals – Curriculum Materials Appeals Committee 5:30 p.m. (Virtual Meeting)

The Select Committee of the School Board for Hearing Appeals – Curriculum Materials Appeals Committee is meeting virtually to handle procedural items: call to order, written public comment, approval of agenda, and approval of minutes. No specific appeals or curriculum materials are listed for discussion or decision.

• Written public comment accepted via email to [email protected]
• Agenda approval (Select Committee Agenda 111220.pdf)
• Minutes approval (Select Committee Minutes_111220.pdf)

2nd Tuesday School Board Meeting 4:00 p.m.

The board approved a consent agenda that included appropriating $15,885,407 in federal CARES Act funds (CRF, ESSER, GEER) for pandemic-related costs, with a December 30, 2020 spending deadline for the CRF portion. Separately, the board voted 8-0-1 to terminate an employee after a hearing (HRTD Case #7111020).

• Appropriation of $15,885,407 in CARES Act funding for COVID-19 expenses, including CRF, ESSER, and GEER funds
• Termination of an employee (HRTD Case #7111020) following a hearing officer's recommendation, approved 8-0-1
• Approval of a protocol for non-instructional LCPS staff participation in County of Loudoun meetings
• Support for six of seven VSBA legislative position proposals for 2021
• Approval of minutes from October 13, 19, and 28, 2020 meetings, and licensed/classified personnel actions

The School Board approved the appropriation of $15,885,407 in CARES Act, ESSER, and GEER funds to the School Operating Fund. The board also terminated an employee following a hearing officer's recommendation and adopted several personnel actions and policy revisions.

• Appropriated $15,885,407 in CRF, ESSER, and GEER funds (9-0)
• Terminated employee in HRTD Case Number: #7111020 (8-0-1)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Approved protocol for non-instruction related LCPS staff participation in meetings (9-0)
• Supported VSBA 2021 Legislative Positions (9-0)
• Approved revision of Policy 2450, Minutes (9-0)
• Adopted minutes from October 13, October 19, and October 28 meetings (9-0)

Special School Board Meeting to include a Closed Session and Staff Briefing & School Board Attendance Zone Public Hearing (Elaine E. Thompson & Hovatter ES)

The Loudoun County School Board held a public hearing on proposed attendance zones for Elaine E. Thompson Elementary (ES-23) and Hovatter Elementary (ES-29). Board members also reviewed attendance zone overviews and voted to enter a closed session to discuss personnel matters, including a resignation, prospective hires, and teacher discipline.

• Public hearing on attendance zones for Elaine E. Thompson ES and Hovatter ES
• Staff briefing and review of two proposed attendance zone plans
• Closed session for discussion of a district-level administrator's resignation and other personnel items
• Motion to certify closed meeting passed 7-0

The School Board conducted a public hearing regarding attendance zones for Elaine E. Thompson and Hovatter Elementary Schools. The board also held a closed session to discuss personnel matters, though no formal action was taken during that session.

• Approved remote participation for Ms. Barts, Ms. Corbo, Mr. Mahedavi, and Ms. Reaser (5-0)
• Approved motion to convene closed meeting for personnel discussions (8-0-1)
• Approved motion to adjourn closed meeting with no formal action taken (7-0-2)
• Adopted Resolution #19-20/21 certifying the closed meeting (7-0-2)

CANCELLED - Human Resources and Talent Development 6:00 p.m. (Virtual Meeting)

This meeting of the Loudoun County Public Schools Human Resources and Talent Development Committee was cancelled. The agenda included public comment procedures, approval of minutes, and discussion of Policy 7560 on Professional Conduct.

• Meeting cancelled; no decisions or discussions occurred
• Agenda included agenda item 3.01 and minutes item 4.01
• Attachments included draft minutes and Policy 7560 documents

Equity Committee 5:30 p.m. (Virtual Meeting)

The Equity Committee is meeting virtually due to a state of emergency. The agenda is procedural boilerplate and outlines rules for registering to speak, a five-minute time limit for public comments, and decorum standards. No substantive policy items or votes are listed. The committee will also review and approve the minutes from its previous meeting.

• Virtual meeting format due to state of emergency
• Public comment registration opens two business days prior
• Five-minute time limit for public speakers
• Committee members: Brenda Sheridan, Leslee King, Ian Serotkin
• Review and approval of meeting minutes

4th Tuesday School Board Meeting - Reconvened from October 27, 2020 at 11:34 p.m. - (Virtual Meeting) 7:30 p.m.

This is a reconvened virtual meeting of the Loudoun County School Board to conclude business from the October 27 meeting. The board will vote on the consent agenda, which includes approval of meeting minutes, licensed and classified personnel actions, nominations to the Equity Committee, and a custodial supplies contract. Disclosures and public comment were already addressed at the earlier meeting.

• Approval of minutes from meetings on Sept 22, Oct 8, Oct 14, and Oct 20
• Licensed personnel actions for 2020-2021 school year
• Classified personnel actions for 2020-2021 school year
• Nominations of Jessica Harding and Lenny Compton to fill Equity Committee vacancies
• IFB #I21316 for custodial supplies and equipment

The School Board approved a series of consent agenda items, including personnel actions and facility contracts. Key approvals included a $1.4M custodial supplies contract and the renewal of construction support services.

• Approved remote participation for Ms. Barts, Ms. Corbo, Mr. Mahedavi, and Ms. Reaser (5-0)
• Approved $1.4M contract for custodial supplies and equipment (IFB #I21316)
• Renewed construction support services (RFP #R20239) with MBP, Alpha Corporation, Dewberry Engineers Inc., and Skanska USA Building Inc.
• Approved appointment of Jessica Harding and Lenny Compton to the Equity Committee
• Approved Superintendent's recommendations for Licensed Personnel actions
• Approved Superintendent's recommendations for Classified Personnel actions

CANCELLED - Special Meeting of the School Board to Conduct a Closed Session: Superintendent’s Goal Setting Conference 6:00 p.m.

The Loudoun County School Board scheduled a special closed session on November 2, 2020, to establish performance goals for the division superintendent. The meeting has been cancelled. No public business was discussed or decided.

• Meeting cancelled; no agenda items were processed.
• Scheduled closed session for the superintendent’s goal-setting conference.
• Cited Virginia Code §2.2-3712 for closed meeting authority.
• Resolution #18-20/21 listed for post-meeting certification.

CANCELLED - Work Session on School Board Committee Structure and Clerk of the School Board Job Description (Virtual Meeting) 5:00 p.m.

This work session of the Loudoun County School Board was cancelled. The meeting was scheduled to discuss the School Board Committee Structure, the Equity Committee Composition, and the Clerk of the School Board Job Description. It was to be held virtually due to the state of emergency.

• Discussion on School Board Committee Structure
• Discussion on Equity Committee Composition
• Discussion on Clerk of the School Board Job Description
• Procedures for written public comment (cancelled)

School Board Elementary School Attendance Zone Work Session (Virtual Meeting) 6:30 p.m.

The School Board held a work session to discuss attendance zones for Elaine E. Thompson Elementary School (ES-23) and Hovatter Elementary School (ES-29). The meeting included procedures for written public comment, but none were submitted. The session lasted from 6:30 p.m. to 7:00 p.m.

• Work session on attendance zones for Elaine E. Thompson Elementary School (ES-23) and Hovatter Elementary School (ES-29)
• No written public comment was submitted for this meeting
• Meeting duration: 6:30 p.m. to 7:00 p.m.

The School Board conducted a virtual work session regarding attendance zones for Elaine E. Thompson Elementary School (ES-23) and Hovatter Elementary School (ES-29). No formal decisions or votes were recorded during this session.

4th Tuesday School Board Meeting 5:00 p.m.

The Loudoun County School Board approved a consent agenda including minutes from four previous meetings, licensed and classified personnel actions, nominations to the Equity Committee, and a custodial supplies contract (IFB #I21316). Public comment was held with over 50 speakers. The board also authorized remote participation for four members.

• Approved minutes from Sept 22, Oct 8, Oct 14, and Oct 20 meetings
• Approved licensed and classified personnel actions for 2020-2021
• Approved IFB #I21316, Custodial Supplies and Equipment, Nov 1, 2020 – Oct 31, 2021
• Approved Jessica Harding and Lenny Compton to Equity Committee
• Heard public comment from 57 registered speakers

The School Board approved a consent agenda including a $1.4M contract for custodial supplies and equipment. The board also approved recommendations for licensed and classified personnel and filled two vacancies on the Equity Committee.

• Approved $1.4M contract for custodial supplies and equipment (9-0)
• Approved licensed personnel actions (9-0)
• Approved classified personnel actions (9-0)
• Approved appointment of Jessica Harding and Lenny Compton to the Equity Committee (9-0)
• Adopted minutes from September 22, October 8, October 14, and October 20 meetings (9-0)
• Approved remote participation for Ms. Barts, Ms. Corbo, Mr. Mahedavi, and Ms. Reaser (5-0)

Communications & Outreach Committee 6:00 p.m. (Virtual Meeting)

The Communications & Outreach Committee will meet virtually to discuss and possibly revise draft policies on discrimination and harassment complaints, including Policy 8070 and an associated complaint form. The committee will also review and approve minutes from prior meetings and hear public comments via virtual registration.

• Discussion of draft Policy 8070 with staff edits on comments and complaints
• Review of draft Comment and Complaint Discrimination and Harassment form for discipline committees
• Approval of minutes from previous committee meeting
• Public comment period with virtual registration and 5-minute speaking limit

Curriculum and Instruction Committee 8:00 a.m. (Virtual Meeting)

The Curriculum and Instruction Committee is meeting virtually to discuss and potentially approve agenda items including draft minutes and a revised agenda. Key substantive items include presentations on math pathways and the Virginia Mathematics Pathways Initiative, along with a review of Policy 5030 on flexibility for the 2020 school year. The meeting also includes procedures for public comment via virtual registration.

• Presentation and discussion of the Virginia Mathematics Pathways Initiative (handouts attached)
• Review of Policy 5030 regarding flexibility for the 2020-2021 school year
• Approval of draft minutes from August and September 2020 meetings
• Public comment period with virtual registration and speaker ID system

Discipline Committee 6:00 p.m. (Virtual Meeting)

The Discipline Committee is meeting virtually to discuss and potentially revise policies on student searches and seizure (Policy 8265), discipline (Policy 8210), and comments and complaints (Policy 8070), along with a discrimination and harassment form. Public comment is accepted via online registration. The meeting is held under the Governor's emergency order.

• Review of Policy 8265: Student Searches and Seizure (staff edits attached)
• Review of Policy 8210: discipline policy (10/19/20 staff edits)
• Review of Policy 8070: Comments and Complaints (draft with staff edits)
• Consideration of a Discrimination and Harassment form (working draft)
• Deletion of two documents (8-2 and 8-10) from previous agenda

Legislative and Policy Committee 4:30 p.m. (Virtual Meeting)

The Legislative and Policy Committee is meeting virtually to consider proposed amendments to the Virginia School Boards Association legislative positions, as well as new policies on school board norms and social media use. The agenda also includes approval of previous minutes and public comment procedures.

• Consideration of VSBA proposed legislative position amendments
• Revision to Policy 2450 (minutes documentation)
• New Policy 1035 – School Board norms and protocols
• New Policy 2515 – School Board member use of social media
• Virtual public comment procedures due to state of emergency

Charter School Committee 4:00 p.m. (Virtual Meeting)

This is a procedural meeting of the Loudoun County Public Schools Charter School Committee held virtually due to the declared state of emergency. The agenda includes call to order, public comment, review of the agenda, and approval of minutes. No substantive decisions or discussions are listed.

• Public comment period with virtual speaking registration
• Review and approval of previous meeting minutes

Staff Briefing & School Board Attendance Zone Public Hearing (Elaine E. Thompson & Hovatter ES) 6:30 p.m.

The Loudoun County School Board held a staff briefing and public hearing on proposed attendance zones for Elaine E. Thompson Elementary (ES-23) and Hovatter Elementary (ES-29). Staff presented an overview and mapping plans, and the board heard public comment from one speaker.

• Attendance zone overview for Elaine E. Thompson Elementary and Hovatter Elementary presented by staff
• Public hearing held with procedures for in-person comment under COVID-19 restrictions
• One speaker, Rob Bohn, registered for public comment
• Motion passed 5-0 to allow remote participation by three board members

The School Board conducted a staff briefing and public hearing regarding attendance zones for Elaine E. Thompson and Hovatter Elementary Schools. No substantive decisions or votes were recorded regarding the attendance zones.

• Approved remote participation for Ms. Barts, Ms. Corbo, and Mr. Mahedavi (5-0)

Finance and Facilities Committee 5:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will consider approving four action items, including a $1.4M custodial supplies contract and renewal of construction support services up to $6M. The committee will also vote on an elevator maintenance contract and a deed of easement for John Champe High School. All items are expected to go to the School Board for final approval on October 27.

• Award of IFB #I21316 for custodial supplies and equipment, estimated $1.4M, from Nov 1, 2020 to Oct 31, 2021
• Renewal of RFP #R20239 Construction Support Services with four vendors, total not to exceed $6M per term
• Award of RFP #R21263 for elevator, wheelchair lift, and dumbwaiter maintenance to Oracle Elevator Holdco, estimated over $250,000
• Approval of a deed of easement with Loudoun Water for a relocated fire hydrant on John Champe High School property

2nd Tuesday School Board Meeting - Reconvened from October 13, 2020 at 11:03 p.m. - 6:00 p.m.

The Loudoun County School Board reconvened from October 13 to vote on a consent agenda that includes approving a refunding of local school bonds expected to save $373,104 over four years, as well as personnel actions, a teaching license revocation, and a religious exemption request. The meeting also included remote participation approvals and disclosures.

• Approval of Certificate of Refunding of Local School Bond for Mercer Middle, Pinebrook Elementary, Legacy Elementary, and School Administration Building, with $373,104 savings expected from FY22–FY25
• Licensed and classified personnel actions for employees of the 2020-2021 school year
• Recommendation to revoke a teaching license (case 3101320) forwarded to Virginia Board of Education
• Excusal from school attendance for religious reasons per Code of Virginia §22.1-254(B)(1)
• Replacement of Amy Elledge with Craig Metz as SEAC representative on the Equity Committee

The School Board approved a Certificate of Refunding for local school bonds and accepted recommendations for licensed and classified personnel. The board also approved a teaching license revocation and a member replacement for the Equity Committee.

• Approved remote participation for Ms. Barts, Ms. Corbo and Mr. Mahedavi (5-0)
• Approved Certificate of Refunding of Local School Bond
• Approved Superintendent's recommendations for Licensed Personnel
• Approved Superintendent's recommendations for Classified Personnel
• Approved recommendation to revoke teaching license for case 3101320
• Approved school attendance exemptions for religious reasons
• Approved replacing Amy Elledge with Craig Metz on the Equity Committee

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 3:30 p.m. (Electronic Meeting)

This is a procedural meeting of the Loudoun County School Board and Board of Supervisors joint committee. The agenda includes virtual public comment, approval of the meeting agenda, and approval of the prior meeting summary. A document titled 'LCPS Protocol for Staff Attendance at Meetings' is attached for consideration. No substantive decisions or proposals are listed on the agenda beyond these routine items.

• Virtual public comment via WebEx, with sign-up deadline noon Oct. 19
• Consideration of LCPS Protocol for Staff Attendance at Meetings (attached as PDF)
• Approval of the Oct. 19 Joint Committee meeting summary

Technology Steering Committee 4:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Technology Steering Committee will hold a virtual meeting to call to order, hear public comment, review the agenda, and approve minutes from the previous meeting. No substantive decisions or new proposals are listed on the agenda.

• Virtual public comment procedures and registration details
• Review of draft minutes from September 21, 2020
• Review of Technology Steering Committee document (3,414 KB)
• Approval of minutes from previous meeting

Student Support and Services Committee 5:00 p.m. (Virtual Meeting)

The Student Support and Services Committee will consider proposed changes to Policy 6210 on student transportation and receive presentations on transportation and on prior notice and parent consent for IEPs. The committee will also review draft minutes from the previous meeting and an updated Policy 2320 regarding the Health Advisory Committee. Public comment will be accepted virtually with registration required in advance.

• Proposed changes to Policy 6210 on Student Transportation
• Presentation on student transportation
• Presentation on prior notice and parent consent for IEPs
• Updated Policy 2320 on Health Advisory Committee
• Approval of previous meeting minutes

School Board Elementary School Attendance Zone Overview 6:30 p.m.

The Loudoun County School Board held a discussion on proposed attendance zones for the new Elaine E. Thompson Elementary (ES-23) and Hovatter Elementary (ES-29). No vote was taken during this overview session. The meeting included remote participation by three board members.

• Discussion of attendance zone boundaries for Elaine E. Thompson Elementary School (ES-23) and Hovatter Elementary School (ES-29)
• Presentation of attendance zone mapping and tracking charts (ETE_HOV_AZ_PLAN_MAPPING_PLAN_STAFF.pdf and ETE_HOV_PZ_PLAN_TRACKING_CHART_10142020.pdf)
• Remote participation approved for three board members (Ms. Corbo, Mr. Mahedavi, Ms. Reaser)

The School Board conducted an attendance zone overview for Elaine E. Thompson Elementary School and Hovatter Elementary School. No substantive decisions were recorded regarding the zones.

• Approved remote participation for Ms. Corbo, Mr. Mahedavi, and Ms. Reaser (5-0)

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board approved a consent agenda that included a certificate of refunding for Virginia Public School Authority bonds originally sold for Mercer Middle, Pinebrook Elementary, Legacy Elementary, and the administration building, with estimated credits of $373,104 over four fiscal years. The board also approved personnel actions (licensed and classified), minutes from prior meetings, a teaching license revocation recommendation, religious exemption requests, and a SEAC representative replacement. The meeting included public comment procedures and disclosures from board members.

• Refunding of VPSA bonds tied to Mercer Middle, Pinebrook Elementary, Legacy Elementary, and the School Administration Building, expected to yield $373,104 in credits over FY22-FY25
• Approval of licensed and classified personnel actions for the 2020-2021 school year
• Recommendation to revoke a teaching license for case number 3101320 to be forwarded to the Virginia Board of Education
• Approval of religious exemption from school attendance under Code of Virginia §22.1-254(B)(1)
• Replacement of Amy Elledge with Craig Metz as SEAC representative on the Equity Committee

The School Board approved a consent agenda including the refunding of local school bonds and various personnel actions. The board also authorized the revocation of a teaching license and approved religious exemptions for school attendance.

• Approved Certificate of Refunding of Local School Bond (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Approved recommendation to revoke teaching license for case 3101320 (9-0)
• Approved school attendance exemptions for religious reasons (9-0)
• Approved replacing Amy Elledge with Craig Metz on the Equity Committee (9-0)
• Adopted minutes from September 8 and September 15, 2020 meetings (9-0)
• Approved remote participation for four board members (5-0)

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee will convene a virtual closed meeting to discuss parent requests for students to attend a school outside their assigned attendance zone, which involves disclosure of scholastic records. The agenda is otherwise procedural, with written public comment accepted before the closed session.

• Closed meeting pursuant to Virginia Code §2.2-3711.A2 to discuss parent requests for out-of-zone student attendance.
• Written public comment accepted via email until ten minutes before meeting start.
• Motions to convene, adjourn, and certify the closed meeting are on the agenda.

Special School Board Meeting - Closed Session Only 7:30 p.m. (Virtual Meeting)

This is a special virtual meeting of the Loudoun County School Board for a closed session only. The board voted 7-0-2 to convene a closed meeting to discuss the appointment, performance, and salary of a division administrator. No public business was conducted.

• Motion to convene closed meeting under Va. Code §2.2-3711(A)(1) for discussion of division administrator appointment, performance, and salary – passed 7-0-2
• Written public comments accepted via email due to virtual closed session format
• Meeting adjourned at 8:52 p.m. with no formal public action taken

The School Board convened a closed meeting to discuss the appointment, performance, and salary of an appointed division administrator. The minutes reflect that no formal action was taken during the closed session.

• Approved motion to enter closed meeting (7-0-2)
• Approved motion to adjourn closed meeting (7-0-2)
• Adopted Resolution # 15-20/21 to certify the closed meeting (7-0-2)

Human Resources and Talent Development 6:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Human Resources and Talent Development Committee is holding a virtual meeting on October 7, 2020. The agenda includes public comment, approval of minutes, and presentations on leadership development and supporting teachers during the COVID-19 pandemic. No votes or decisions are explicitly listed.

• Public comment (virtual) with registration and five-minute limit
• Approval of minutes from prior meeting
• Agenda approval, with attachments including Leadership Development Presentation and Supporting Teachers during Covid19 Presentation
• Approved minutes from the same date (likely previous meeting minutes)

Finance and Facilities Committee 5:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will consider recommending approval of a Certificate of Refunding of Local School Bonds, expected to save $373,104 over four years. The committee will also hear updates on several procurement contracts, including custodial supplies, construction support services, and elevator maintenance, and receive an update on the Douglass High School renovation.

• Action item: Approve refunding of bonds originally issued for Mercer Middle, Pinebrook Elementary, Legacy Elementary, and the School Administration Building, with estimated credits of $373,104 over FY22-FY25
• Information item: Award of IFB #I21316 for custodial supplies and equipment, estimated contract value $1.4M, from November 2020 to October 2021
• Information item: Renewal of RFP #R20239 for construction support services with four vendors, total not to exceed $6M per term
• Information item: Award of RFP #R21263 for elevator, wheelchair lift, and dumbwaiter maintenance to Oracle Elevator Holdco, Inc., estimated over $250,000
• Information item: Update on Douglass High School renovation, part of Capital Improvement Program approved in 2016

Communications and Outreach Committee 6:00 p.m. (Virtual Meeting)

Due to technical issues, this committee meeting is being recorded for later viewing. The agenda includes virtual public comment procedures and presentations on engaging English Learner families and parent liaison resources. The committee also plans to approve previous meeting minutes.

• Virtual public comment procedures and registration details for the meeting
• Presentation on engaging English Learner (EL) families
• Parent Liaison and Parent Resource presentation
• Communications/PIO update
• Approval of previous meeting minutes

4th Tuesday School Board Meeting 5:00 p.m.

The Loudoun County School Board met to approve consent agenda items including minutes and personnel actions. The board also entered a closed session to discuss the performance or disciplining of a specific board member, as authorized by Virginia law. Public comment was held with COVID-19 safety protocols, including face coverings and social distancing.

• Public comment procedures updated for COVID-19 safety: face coverings required, 6-foot spacing, limited to one minute per speaker
• Closed session convened to discuss disciplining a specific board member (under Va. Code 2.2-3711(A)(1))
• Approved minutes from August 11, August 18, and September 10, 2020 meetings
• Licensed personnel actions for 2020-2021 school year approved
• Classified personnel actions for 2019-2020 and 2020-2021 school years approved

Technology Steering Committee - 4:00 p.m. (Virtual Meeting)

The Technology Steering Committee will hold a virtual meeting to hear public comment, approve the agenda, and approve the minutes from the previous meeting. No substantive decisions or proposals are listed on the agenda.

• Public comment procedures for virtual participation
• Approval of the meeting agenda
• Approval of the draft minutes from August 17, 2020
• Review of vendor partners list (attached as a PDF)

Student Support and Services Committee 5:00 p.m. (Virtual Meeting)

The Student Support and Services Committee will hold a virtual meeting to hear public comments, approve minutes, receive a transportation presentation, and discuss an updated policy for the Health Advisory Committee (Policy 2320). The meeting is conducted under emergency resolutions due to the COVID-19 state of emergency.

• Transportation presentation (file attached)
• Updated Policy 2320 – Health Advisory Committee (file attached)
• Approval of draft minutes from August 20, 2020 meeting
• Procedures for virtual public comment with registration and speaker ID

Curriculum & Instruction Committee 8:00 a.m. (Virtual Meeting)

This agenda covers a virtual meeting of the Loudoun County Public Schools Curriculum & Instruction Committee. The session outlines procedures for live public comment and lists review items for ELA curriculum materials, recommended flexibility for Policy 5030, and FY22 Alternative High School planning. The provided text contains only procedural notices and attachment titles, with no specific decisions or votes recorded.

• Review of ELA C&I Committee materials (September 2020)
• Discussion of recommended flexibility for Policy 5030
• Review of Alternative High School FY22 planning documents
• Virtual public comment registration procedures and deadlines

Discipline Committee 6:00 p.m. (Virtual Meeting)

The Discipline Committee is meeting virtually to consider revisions to policies 8210 and 8030, which govern student discipline. The agenda includes public comment, approval of minutes, and review of staff-proposed edits. No votes are expected on the policy changes during this committee meeting.

• Review of staff edits to Policy 8210 (student discipline)
• Review of staff edits to Policy 8030 (student conduct)
• Virtual public comment period with registration required

Charter School Committee 4:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Charter School Committee is meeting virtually due to the state of emergency. The agenda includes approval of the meeting agenda, approval of minutes from the previous meeting, and procedures for virtual public comment. No substantive decisions on charter school matters are scheduled.

• Procedures for live virtual public comment during the meeting
• Approval of the meeting agenda
• Approval of the August 18, 2020 draft minutes

Finance and Facilities Committee 5:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will meet virtually to consider four contract renewals and awards: OEM automotive parts, printing services, petroleum products, and toner cartridges. They will also approve minutes and take public comment. The meeting is part of a series leading to full School Board action on September 22.

• Renewal of RFP #R15093 for OEM automotive parts with six vendors, including Beltway Companies and Koons Sterling Ford
• Renewal of RFP #R18161 for printing and graphic design services with seven vendors, estimated value over $250,000
• Renewal of RFQ #87780 for petroleum products with Quarles Petroleum, estimated $435,000 for heating oil and $10,000 for diesel fuel
• Award of IFB #I21315 for toner and ink cartridges, estimated value over $250,000, with multiple vendors

Special Meeting of the School Board to Conduct a Closed Session: Superintendent’s Goal Setting Conference 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual special meeting to conduct a closed session. The purpose of the session was to hold a goal-setting conference for the Division Superintendent.

• Closed session for Division Superintendent goal-setting conference

The School Board convened a closed meeting to conduct a goal-setting conference for the Division Superintendent. The minutes reflect that no formal action was taken during the closed session.

• Approved motion to enter closed meeting for Superintendent goal-setting (9-0)
• Approved motion to adjourn closed meeting (9-0)
• Adopted Resolution # 13-20/21 certifying the closed meeting (9-0)

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 3:30 p.m. (Virtual Meeting)

The Joint Committee of the Loudoun County School Board and Board of Supervisors meets virtually to discuss and take action on several items, including the LCPS budget structure, staff attendance practices at meetings, a childcare program update, and the committee's mission and goals. Public comment will be taken virtually. The meeting is held under emergency resolutions due to the COVID-19 state of emergency.

• Info Item 1: LCPS Budget Structure (145 KB document attached)
• Info Item 2: LCPS Practices Staff Attendance at Meetings (484 KB document attached)
• Info Item 3: Childcare Program Update with presentation (two attachments, 201 KB and 241 KB)
• Action Item 4: Mission and Goals (140 KB document attached)
• Public comment procedures for virtual meeting, with registration required by one hour before start

Special School Board Meeting - Closed Session Only 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board met virtually on September 10, 2020. It voted to recess the public meeting and convene a closed session to consult legal counsel about Virginia Division of Human Rights Case No. 19-2652 and Boyapati et al. v. LCSB, Case No. CL-20-5799. The closed session was later adjourned and certified, with no formal action taken.

• Motion to convene closed meeting on litigation (Virginia Division of Human Rights Case No. 19-2652 and Boyapati et al. v. LCSB, Case No. CL-20-5799) passed 8-0-1
• Motion to adjourn closed meeting passed 9-0
• Motion to certify closed meeting (Resolution #12-20/21) passed 9-0
• No additional motion required in the closed meeting
• Meeting conducted virtually due to state of emergency

The School Board convened a closed meeting to consult with legal counsel and staff regarding two specific legal cases. The minutes state that no formal action was taken during the closed session.

• Approved motion to enter closed meeting for litigation consultation (8-0-1)
• Approved motion to adjourn closed meeting (9-0)
• Approved Resolution # 12-20/21 to certify the closed meeting (9-0)

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board met and voted 9-0 to adopt the consent agenda, which included approving minutes from prior meetings, licensed and classified personnel actions, a deed of easement for a future school site, and two financial items: a $1.5 million capital fund transfer from the Independence High School project to the Lucketts Wastewater Treatment Facility replacement, and renewal of a fuel services contract with Quarles Petroleum for an estimated $5.6 million.

• Approved consent agenda including minutes from August 2020 special meetings
• Approved licensed and classified personnel actions for 2019-20 and 2020-21 school years
• Approved deed of easement and vacation with Loudoun Water on Parcel C-1, Broadlands (South) for future school site
• Transferred $1.5 million from Independence High School project to Lucketts Wastewater Treatment Facility replacement to award low bid construction contract
• Renewed fuel services contract RFP #R16095 with Quarles Petroleum Inc. for one year at estimated $5,624,467

The School Board adopted a consent agenda that included funding for a wastewater treatment facility and a fuel services contract renewal. The board also approved personnel actions and a sewer easement for a future school site.

• Approved transfer of $1,500,000 from Independence High School project to Lucketts Wastewater Treatment Facility Replacement (9-0)
• Renewed fuel services contract (RFP #R16095) with Quarles Petroleum Incorporated through August 31, 2021 (9-0)
• Approved Deed of Easement and Deed of Vacation with Loudoun Water for Parcel C-1, Broadlands (South) (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Adopted minutes from August 6, 10, and 17, 2020 Special School Board Closed Session meetings (9-0)
• Approved remote participation for Ms. Corbo, Ms. King, Mr. Mahedavi, and Ms. Reaser (5-0)

Equity Committee 5:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Equity Committee will hold a virtual meeting to discuss its agenda and consider approval of minutes from the August 6 meeting. A key attachment is the revised July 2020 LCPS Protocol for Responding to Racial Slurs and Hate Speech in Schools. Public comment will be taken virtually under emergency procedures.

• Revised 7-2020 LCPS Protocol for Responding to Racial Slurs and Hate Speech in Schools
• Draft minutes from the August 6, 2020 Equity Committee meeting
• August Equity Committee CRF Feedback document
• Procedures for live virtual public comment with registration deadlines
• Approval of September 3, 2020 Equity Committee meeting minutes

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee of the Loudoun County School Board is meeting virtually to hear appeals regarding parent requests for students to attend schools outside their assigned attendance zones. The committee will convene a closed meeting as authorized by Virginia law to discuss student scholastic records. The agenda includes written public comment and approval of prior minutes.

• The committee will consider student attendance appeals in closed session under §2.2-3711.A2 of the Code of Virginia.
• Written public comment accepted by email until 10 minutes before the 5:00 p.m. meeting start.
• Meeting held virtually due to the COVID-19 state of emergency; building closed to the public.

Special Legislative and Policy Committee Meeting 6:30 p.m. (Virtual Meeting)

The Special Legislative and Policy Committee is meeting virtually to review the draft 2021 Legislative Program and handle routine items including written public comment and approval of prior minutes. No votes or decisions are scheduled; the meeting is focused on discussion and review.

• Review of draft 2021 Legislative Program for Loudoun County Public Schools
• Written public comment accepted via email prior to meeting
• Approval of minutes from previous committee meetings

Human Resources and Talent Development 6:00 p.m. (Virtual Meeting)

This virtual meeting of the Human Resources and Talent Development Committee includes public comment and approval of the agenda and minutes from the previous meeting. The agenda is primarily procedural, with no substantive actions or discussions listed.

• Virtual meeting due to declared state of emergency
• Procedures for live virtual public comment
• Approval of agenda for September 2, 2020
• Approval of minutes from August 19, 2020

Finance and Facilities Committee 5:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will consider three action items: renewing a fuel services contract with Quarles Petroleum for approximately $5.6 million, transferring $1.5 million from the Independence High School project to cover a shortfall for the Lucketts Wastewater Treatment Facility replacement, and approving a sewer easement for a future school site in Broadlands. The committee will also approve minutes and receive information items.

• Renewal of RFP #R16095 Fuel Services with Quarles Petroleum; estimated one-year cost $5,624,467
• Transfer of $1,500,000 from Independence High School capital account to Lucketts Wastewater Treatment Facility Replacement project to award low bid of $4,369,000
• Deed of easement and vacation agreement with Loudoun Water for Parcel C-1, Broadlands (South) Section 202 (Public Use Site)

CANCELLED - Special School Board Meeting - Closed Session Only 7:00 p.m. (Virtual Meeting)

The Special School Board meeting scheduled for August 25, 2020, was cancelled. The agenda included a closed session to consult with legal counsel regarding Division of Human Rights Case No.: 19-2652.

• Closed session discussion regarding Division of Human Rights Case No.: 19-2652

Communication and Outreach Committee 6:00 p.m. (Virtual Meeting)

This meeting is largely procedural. The committee will hear public comment via virtual registration and call-in, and is expected to approve meeting minutes. No substantive policy decisions or financial items are on the agenda.

• Procedures for live virtual public comment during the meeting
• Approval of minutes from prior meeting

Student Support & Services 5:00 p.m. (Virtual Meeting)

The Student Support & Services Committee is meeting virtually to discuss updates on school nutrition services, mental health services, and special education. The agenda includes public comment procedures and approval of prior meeting minutes. No decisions or votes are listed; the meeting focuses on receiving reports.

• School Nutrition Services Update presented as an attachment
• Mental Health Services Update presented as an attachment
• Special Education Update presented as an attachment
• Approval of previous meeting minutes
• Virtual public comment procedures outlined

Discipline Committee 6:00 p.m. (Virtual Meeting)

This is a procedural meeting of the Loudoun County Public Schools Discipline Committee, held virtually due to the declared state of emergency. The committee will take public comment, adopt the agenda, and approve minutes from a previous meeting. No specific disciplinary policies or cases are listed for discussion or decision.

• Public comment will be taken virtually, with registration required two business days prior.
• The meeting is conducted under emergency resolutions from the Governor, School Board, and County Board of Supervisors.
• The committee will consider minutes from a prior meeting (attached as a file).

Human Resources and Talent Development 6:00 p.m. (Virtual Meeting)

The Human Resources and Talent Development Committee of Loudoun County Public Schools is meeting virtually. The committee will consider a draft policy on professional conduct (Policy 7560) and revisions to teacher and administrator evaluation standards and handbooks. They will also receive a recruitment update and review draft minutes from a previous meeting. Written public comments are accepted by email.

• Consideration of draft Policy 7560 on professional conduct
• Review of revised weighting of standards for teacher evaluations
• Update on recruitment efforts
• Review of evaluation handbooks for licensed and administrative employees
• Approval of minutes from June 4, 2020 meeting

Curriculum & Instruction Committee 8:00 a.m. (Virtual Meeting)

The Curriculum & Instruction Committee will hold a virtual meeting to discuss and potentially act on several curriculum-related items. The agenda includes public comment procedures, approval of previous minutes, and presentations on class rank data, English learner department updates, and a Schoology learning management system update.

• Review of class rank data and discussion of class rank policy
• English Learner (EL) department update
• Schoology learning management system update
• Public comment via virtual registration
• Approval of draft minutes from June 17, 2020

Legislative & Policy Committee - 4:30 p.m. (Virtual Meeting)

This agenda is procedural boilerplate with no substantive policy votes or contracts. The Legislative & Policy Committee will hold a virtual meeting during a declared state and county emergency to review written public comment procedures and draft documents. Items include the 2021 legislative program draft and a brochure template.

• Virtual meeting format due to state and county emergency declarations
• Procedures for submitting written public comments via email
• Review of the draft 2021 legislative program
• Review of a draft brochure template
• Approval of the previous Legislative & Policy Committee minutes

2nd Tuesday School Board Meeting (Virtual Meeting) Reconvened from August 12, 2020 at 12:30 a.m. - 6:00 p.m.

This is a reconvened meeting of the Loudoun County School Board from August 12, 2020. All substantive items were previously discussed and addressed at the August 11, 2020 meeting. The board will vote on consent agenda items including personnel actions, religious exemptions, charter school service contracts, a right-of-way easement with Dominion Energy at Hillsboro Elementary, and adoption of tuition rates for 2020-2021: $10,794 for out-of-county and $15,898 for out-of-state students.

• Approval of licensed and classified personnel actions for 2019-2020 and 2020-2021 school years
• Religious exemption from school attendance per Va. Code §22.1-254(B)(1)
• Renewal of support services and technology contracts for Hillsboro Charter Academy and Middleburg Community Charter School for SY 2020-2021
• Right-of-way agreement with Dominion Energy Virginia for easements at Hillsboro Elementary School property
• Adoption of 2020-2021 tuition rates: $10,794 (out-of-county) and $15,898 (out-of-state)

The School Board adopted tuition rates for out-of-county and out-of-state students for the 2020-2021 school year. The board also established a meeting calendar for the FY 2022 Capital budgets and the attendance zone change process for two new elementary schools.

• Adopted $10,794 tuition for out-of-county students and $15,898 for out-of-state students
• Adopted meeting calendar for elementary school attendance zone changes and FY 2022 Capital budgets
• Approved annual Support and Technology Services contracts for Middleburg Community Charter School and Hillsboro Charter Academy
• Approved Right of Way Agreement with Dominion Energy Virginia at Hillsboro Elementary School
• Approved Superintendent's recommendations for Licensed and Classified Personnel
• Approved exemptions from school attendance for students for religious reasons
• Adopted minutes from July 16, July 21, and July 30, 2020 meetings

Charter School Committee 4:00 p.m. (Virtual Meeting)

This meeting of the Loudoun County Public Schools Charter School Committee is solely procedural: it includes call to order, virtual public comment procedures, and approval of the agenda and minutes from prior meetings. No substantive decisions or discussions are listed on the agenda.

• Meeting held virtually due to COVID-19 state of emergency
• Approval of agenda for August 18, 2020
• Approval of minutes from June 24, 2020 draft

Special School Board Meeting - Closed Session Only 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board met in a virtual closed session only to consult with legal counsel regarding an active litigation (Division of Human Rights Case No. 19-2652). No formal action was taken in open session, and no written public comments were submitted. The meeting was held virtually due to the state of emergency.

• Board unanimously voted 9-0 to convene a closed meeting under Virginia FOIA exemption for litigation consultation.
• Closed session addressed Division of Human Rights Case No. 19-2652.
• Board also voted unanimously to adjourn and certify the closed meeting.
• Meeting held virtually; administration building closed to the public.
• No written public comments were submitted.

The School Board convened a closed meeting to consult with legal counsel and staff regarding Division of Human Rights Case No.: 19-2652. The board certified that the meeting followed Virginia law and noted that no formal action was taken during the session.

• Approved motion to enter closed meeting for litigation consultation (9-0)
• Approved motion to adjourn closed meeting and noted no formal action was taken (9-0)
• Approved Resolution # 09-20/21 to certify the closed meeting (9-0)

Technology Steering Committee 4:00 p.m. (Virtual Meeting)

This meeting is largely procedural, covering public comment procedures, approval of the agenda, and approval of minutes from a prior meeting. No substantive technology decisions or proposals are scheduled for discussion.

• Public comment will be taken virtually with registration required two business days in advance
• Approval of the meeting agenda for August 17, 2020
• Approval of the draft minutes from the May 18, 2020 Technology Steering Committee meeting

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee will consider motions to convene, adjourn, and certify a closed meeting to discuss parent requests for a student to attend a school outside the assigned attendance zone. The closed meeting is authorized under Virginia Code §§2.2-3711.A2 and 2.2-3712. The public agenda and minutes will be posted, and the public meeting minutes will note that no formal action was taken in the closed session.

• Motion to convene closed meeting to discuss student out-of-zone attendance requests
• Motion to adjourn closed meeting and resume public meeting
• Motion to certify closed meeting per Virginia Freedom of Information Act
• Agenda attachment (Select Committee Agenda 8.13.20.pdf)
• Minutes attachment (Select Committee Minutes 8.13.20.pdf)

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board met virtually on August 11, 2020, and approved a consent agenda that included minutes from previous meetings, licensed and classified personnel actions, pupil service religious exemptions, and renewal of support and technology contracts for Middleburg Community Charter School and Hillsboro Charter Academy for SY 2020-2021. All items passed unanimously (9-0).

• Approved licensed and classified personnel lists for 2019-2020 and 2020-2021
• Renewed support and technology services contracts for Hillsboro Charter Academy and Middleburg Community Charter School (July 1, 2020 – June 30, 2021)
• Excused students from school attendance for religious reasons under Code of Virginia §22.1-254(B)(1)
• Adopted minutes of July 16, July 21, and July 30, 2020 meetings

The School Board approved a consent agenda including personnel recommendations for licensed and classified staff. The board also renewed support and technology service contracts for two charter schools and approved student exemptions from attendance for religious reasons.

• Approved minutes from July 16, July 21, and July 30, 2020 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Approved school attendance exemptions for students based on bona fide religious training or belief (9-0)
• Approved 2020-2021 Support and Technology Services contracts for Middleburg Community Charter School and Hillsboro Charter Academy (9-0)

Special School Board Meeting - Closed Session Only 7:00 p.m. (Virtual Meeting)

This is a special school board meeting held virtually that consists solely of a closed session. No public business is decided; the board votes to convene, adjourn, and certify the closed meeting, which covers discussion of the appointment, performance, and salary of an appointed division administrator and the performance of another administrator and public employee. No written public comments were submitted.

• Motion to convene closed meeting under §2.2-3711(A)(1) of the Code of Virginia for personnel discussions (passed 8-0-1).
• Motion to adjourn closed meeting (passed 8-0-1).
• Motion to certify closed meeting (passed 8-0-1).
• Meeting held virtually due to state of emergency; no in-person attendance.

Equity Committee 5:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Equity Committee met virtually on August 6, 2020. The meeting was conducted under the Board’s emergency resolutions and included a live public comment period with virtual registration procedures. The committee reviewed and approved the minutes from the previous meeting and considered the agenda items attached. No specific policy decisions or actions were listed in the agenda.

• Live public comment (virtual) – registration opens at 8 a.m. two business days before the meeting
• Agenda attachment: AugustEquityComMeeting Agenda.pdf (35 KB)
• CRF August Draft Equity Committee (003).pdf (191 KB)
• Draft of 07.16.2020 Equity Minutes_.pdf (124 KB)
• Culturally Responsive Instruction Presentation – August 2020 Equity Committee.pdf (1,578 KB)

Special School Board Meeting - Closed Session Only 7:30 p.m. (Virtual Meeting)

This is a special meeting of the Loudoun County School Board held virtually for closed session only. The board voted to enter closed meeting to consult with legal counsel regarding Division of Human Rights Case No. 19-2652, an actual or probable litigation matter. No formal action was taken during the closed session, and the board certified the meeting was conducted in accordance with Virginia law. Public comment was accepted in writing only.

• Closed session convened to discuss Division of Human Rights Case No. 19-2652
• Motion to convene closed meeting passed 7-0-2 (two members absent)
• Motion to adjourn closed meeting passed 8-0-1
• Motion to certify closed meeting passed 8-0-1
• Meeting held virtually due to state of emergency

Finance and Facilities Committee 5:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will consider approving a Right of Way Agreement between the Loudoun County School Board and Virginia Electric and Power Company dba Dominion Energy Virginia for easements at Hillsboro Elementary School. It will also recommend tuition rates of $10,794 for out‑of‑county students and $15,898 for out‑of‑state students for the 2020‑21 school year. An information item will review the one‑year renewal of the fuel services contract with Quarles Petroleum, estimated at $5,624,467. The meeting includes public virtual comment and adoption of draft and approved minutes.

• Approve Right of Way Agreement with Dominion Energy for easements at Hillsboro Elementary
• Recommend tuition rates: $10,794 (out‑of‑county) and $15,898 (out‑of‑state) for 2020‑21
• Review fuel services contract renewal with Quarles Petroleum, estimated $5,624,467
• Public virtual comment procedures and speaker ID requirements
• Adopt draft and approved minutes for the Finance and Facilities Committee

Special School Board Meeting - Closed Session Only 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a special virtual meeting that was entirely a closed session. The board voted unanimously (9-0) to enter closed session to discuss the appointment, performance, and salary of a division administrator, as well as the performance of another administrator and a public employee. The meeting was conducted virtually due to the declared state of emergency. No other business was conducted in open session.

• Meeting held virtually due to state of emergency; building closed to public.
• Written public comments accepted via email and posted online.
• Motion to convene closed meeting passed 9-0 for discussion under Virginia Code §2.2-3711(A)(1) regarding appointment, performance, and salary of a division administrator and performance of another administrator/employee.
• Motion to adjourn closed meeting passed 8-0-1 (one absent).
• Motion to certify closed meeting passed 8-0-1, confirming compliance with Virginia FOIA.

The School Board convened a closed meeting to discuss the appointment, performance, and salary of division administrators. The minutes reflect that no formal action was taken during the closed session.

• Approved motion to enter closed meeting (9-0)
• Approved motion to adjourn closed meeting and noted no formal action was taken (8-0-1)
• Approved Resolution # 05-20/21 to certify the closed meeting (8-0-1)

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

This is a virtual meeting of the Select Committee for Hearing Appeals. The board will vote to enter a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zone, which involves disclosure of scholastic records protected under Virginia law. No public decisions are on the agenda; the meeting is largely procedural.

• Motion to convene closed meeting to discuss parent requests for out-of-zone student attendance
• Motion to adjourn closed meeting with certification that no formal action was taken
• Agenda and minutes items for the Select Committee meeting

School Board Meeting to Address COVID-19 Crisis Including the Conduct of All Business 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board met virtually on July 21, 2020, to address the COVID-19 crisis. The board approved the purchase of two electric school buses for $260,018 from capital improvement funds, and approved consent agenda items including minutes and licensed/classified personnel actions. A closed meeting was held for discussion of personnel matters, and public comment was accepted virtually.

• Approved purchase of two electric school buses for $260,018 from CIP funds (Dominion Energy Electric Bus program)
• Approved consent agenda including minutes from May 26, June 23, and June 29 meetings
• Approved licensed and classified personnel actions for 2019-2020 and 2020-2021 school years
• Convened closed meeting under Virginia law for performance/disciplining of public officers
• Accepted virtual public comment with 22 registered speakers (30-second limit per speaker after 300 registrations)

The School Board approved the purchase of two electric school buses using Capital Improvement Program funds. The board also approved several sets of meeting minutes and personnel recommendations. A closed meeting was held to discuss the performance or disciplining of specific public officers.

• Approved purchase of two electric school buses for $260,018 (9-0)
• Approved Licensed Personnel Action recommendations (9-0)
• Approved Classified Personnel Action recommendations (9-0)
• Adopted minutes from May 26, 2020 meeting (9-0)
• Adopted minutes from June 23, 2020 meeting (9-0)
• Adopted minutes from June 29, 2020 special meeting (9-0)
• Convened closed meeting to discuss performance or disciplining of public officers (8-0-1)
• Certified closed meeting conducted in conformity with Virginia law (9-0)

Special School Board Meeting - Closed Session Only 4:00 p.m. (Virtual Meeting)

This is a special school board meeting held virtually that consists entirely of a closed session. No public deliberation or votes on policy matters occur. The board unanimously approved entering a closed meeting to discuss assignment of a specific employee and to consult with legal counsel regarding a pending human rights case. Written public comments were accepted by email but not read aloud.

• Closed session authorized under Virginia Code to discuss assignment of a specific employee (Section 2.2-3711(A)(1))
• Closed session authorized to consult with legal counsel on litigation: Division of Human Rights Case No. 19-2652 (Section 2.2-3711(A)(7))
• Motion to convene closed meeting passed 9-0
• Motion to adjourn closed meeting passed 7-0-2 (Barts and Sheridan absent)
• Motion to certify closed meeting passed 7-0-2 (same absent members)

The School Board convened a closed meeting to discuss a specific employee assignment and litigation regarding Division of Human Rights Case No.: 19-2652. The board later reconvened in public and noted that no formal action was taken during the closed session.

• Approved motion to enter closed meeting (9-0)
• Approved motion to adjourn closed meeting and noted no formal action was taken (7-0-2)
• Approved Resolution # 02-20/21 to certify the closed meeting (7-0-2)

Equity Committee 5:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Equity Committee is meeting virtually to discuss proposed revisions to the 2020-21 Student Code of Conduct and a protocol for responding to racial slurs and hate speech. The committee will also consider equity goals, a continuous improvement process, and an equity dashboard. Public comment will be accepted virtually.

• Draft of 2020-21 LCPS Student Code of Conduct under review
• Revised protocol for responding to racial slurs and hate speech in schools
• LCPS Equity Goals document and Equity Dashboard Opportunity Race attachment
• Continuous Improvement Process document
• Notes from February 20, 2020 Community Conversation

Virtual Town Hall Meeting hosted by the Department of Pupil Services on July 13, 2020, at 5:00 p.m. for Families of LCPS Students Receiving Special Education Services. If three or more School Board members attend, this will serve as notice of an informal gathering of School Board Members. (Virtual Meeting)

The Loudoun County Public Schools Department of Pupil Services is hosting a virtual town hall for families of students receiving special education services. The meeting will feature a Question and Answer session where panelists will respond to questions about the LCPS Return to School Plan. The event will be streamed live on the LCPS website, Comcast channel 18, and Verizon FIOS channel 43. No formal decisions are being made; the session is for discussion and information sharing.

• Town Hall Question and Answer Session on LCPS Return to School Plan (virtual)
• Panelists: Dr. Asia R. Jones (Assistant Superintendent for Pupil Services), Dr. Patricia D. Nelson (Director of Special Education), Mr. John Lody (Director of Diagnostic and Prevention Services)
• Live‑stream available on LCPS.org, Comcast channel 18, and Verizon FIOS channel 43

Virtual Town Hall Meeting hosted by the Superintendent on July 13, 2020, at 2:00 p.m. for Non-Instructional Staff. If three or more School Board members attend, this will serve as notice of an informal gathering of School Board Members. (Virtual Meeting)

This is a virtual town hall meeting hosted by Superintendent Dr. Eric Williams and other administrators for non-instructional staff. The session focuses on answering questions about the LCPS Return to School Plan. No formal decisions or votes are scheduled; it is a discussion and Q&A session.

• Town hall Q&A session on the LCPS Return to School Plan
• Led by Superintendent Dr. Eric Williams and assistant superintendents
• Open to non-instructional staff, with advance question submission
• Meeting streamed live via Webex and LCPS website

Virtual Town Hall Meeting hosted by the Superintendent on July 9, 2020, at 2:00 p.m. for Teachers and Teacher Assistants. If three or more School Board members attend, this will serve as notice of an informal gathering of School Board Members. (Virtual Meeting)

The Superintendent and assistant superintendents will answer questions from teachers and teacher assistants about the LCPS Return to School Plan during a virtual town hall. The event is live-streamed and limited to 3,000 participants. If three or more School Board members attend, it serves as notice of an informal gathering.

• Town Hall Question and Answer Session with panelists including Dr. Eric Williams, Dr. Ashley Ellis, Dr. Asia Jones, and Dr. Scott Ziegler
• Questions accepted in advance via form and during the meeting through Webex chat
• Live-stream available on the LCPS website and All District Announcements group on MyLCPS Workplace

Virtual Town Hall Meeting hosted by the Superintendent on July 8, 2020, at 5:30 p.m. for Families. If three or more School Board members attend, this will serve as notice of an informal gathering of School Board Members. 5:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Superintendent and assistant superintendents will hold a virtual town hall for families to answer questions about the LCPS Return to School Plan. The meeting will be live-streamed and recorded. Questions can be submitted in advance or during the event; not all will be answered, and FAQs will be posted later.

• Virtual town hall Q&A session on the LCPS Return to School Plan
• Advance question submission via online form
• Live-streamed on LCPS.org, Comcast channel 18, and Verizon FIOS channel 43
• Registration required; up to 3,000 participants can attend live
• Event recorded for later viewing by parents and guardians

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board Select Committee voted to recess the public session and enter a closed meeting to discuss parent requests for a student to attend a school outside their assigned zone, which involves confidential scholastic records. After the discussion, the committee moved to adjourn the closed meeting and then to certify that the meeting complied with Virginia law. The board recorded that no formal action was taken in the closed session.

• Motion to convene a closed meeting to discuss confidential student record requests for out‑of‑zone school attendance
• Motion to adjourn the closed meeting and reconvene the public session
• Motion to certify the closed meeting under Resolution #01-20/21
• Statement that no formal action was taken during the closed meeting

Special School Board Meeting to Address COVID-19 Crisis Including the Conduct of All Business 4:00 p.m. (Virtual Meeting)

This special virtual meeting included public comment, a closed session to discuss a prospective candidate for an administrative position, and the approval of licensed personnel actions for the 2020-2021 school year. The agenda was largely procedural, with no substantive policy decisions made in open session.

• Closed session authorized to discuss prospective candidate for an administrative position (VA Code §2.2-3711(A)(1))
• Licensed personnel actions for 2020-2021 school year approved (item moved to action items from consent agenda)
• Meeting held virtually due to COVID-19 state of emergency
• Over 120 public commenters registered, each allotted one minute

The School Board convened a virtual special meeting to address the COVID-19 crisis. The board entered a closed session to discuss prospective candidates for an administrative position, though no formal action was taken during that session.

• Approved motion to enter closed meeting to discuss administrative employment candidates (9-0)
• Approved motion to adjourn closed meeting and reconvene public meeting (9-0)
• Approved Resolution #35-19/20 certifying the closed meeting (9-0)

Charter School Committee 5:00 p.m. (Virtual Meeting)

The Charter School Committee met virtually on June 24, 2020 because of the state of emergency declared by the Governor and the Loudoun County Board of Supervisors. The agenda included procedures for live public comment, a review of attached service agreements and contracts, and approval of the meeting minutes. No substantive policy decisions or votes were listed on the agenda.

• Procedures for live public virtual comment
• Approval of the June 24, 2020 meeting minutes
• Review of 2020‑2021 MCCS Support Service Agreement (166 KB PDF)
• Review of HCA Support Service Agreement 2020‑2021 (127 KB PDF)
• Review of HCA Technology Services Contract 2020‑2021 (121 KB PDF)

4th Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual meeting due to the COVID-19 state of emergency. The board heard public comments and approved a consent agenda that included adopting minutes from prior meetings, licensed and classified personnel actions for the 2020-2021 school year, and a ruling on an employee grievance regarding timeliness.

• Approved licensed personnel actions for 2019-2020 and 2020-2021 school years
• Approved classified personnel actions for 2019-2020 and 2020-2021 school years
• Denied employee grievance #762320 citing lack of timeliness under Policy 7018
• Adopted minutes from March 31, June 2, June 9, June 11, and June 16, 2020 meetings

The School Board approved a consent agenda via a 9-0 vote. This included the adoption of several sets of meeting minutes, personnel recommendations for licensed and classified staff, and a deed of easement for VDOT properties.

• Approved minutes from March 31, June 2, June 9, June 11, and June 16 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Denied further proceedings for employee grievances #1 and #2 due to timeliness failures (9-0)
• Approved VDOT Deed of Easement on John W. Tolbert ES and Harper Park MS properties (9-0)

Finance and Facilities Committee 3:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will discuss and vote on recommending several action items to the Loudoun County School Board, including a $10M+ food supplies contract renewal, a deed of easement for the Route 7/Battlefield Parkway interchange on two school properties, and contract awards for engineering services. The meeting also covers approval of minutes and public comment procedures.

• Award of RFP #R20255 for civil and environmental engineering services to J2 Engineers, Rinker Design Associates, Dewberry Engineers Inc., and Urban Engineering and Associates (June 2020–June 2021)
• Deed of easement on John W. Tolbert ES and Harper Park MS properties for VDOT's Route 7/Battlefield Parkway interchange (28,003 SF permanent drainage easement, 9,436 SF temporary construction easement)
• Renewal of IFB #I17144 food and supplies contract with Merchants Grocery Company, Inc., estimated value over $10M (August 2020–July 2021)
• Renewal of RFP #R15093 OEM automotive and special vehicle parts with six vendors (July–October 2020)
• Approval of draft minutes from June 9, 2020

Student Support & Services Committee 5:00 p.m. (Virtual Meeting)

The committee will meet virtually to conduct public comment and review draft minutes from May 21. They will also discuss Policy 5310, as presented with recommendations from the Special Education Advisory Committee (SEAC). No votes or decisions are listed on the agenda.

• Virtual public comment procedures for residents
• Review and approval of May 21, 2020 committee minutes
• Discussion of Policy 5310 with SEAC recommendations
• Review of VDOE FPAR Exit Conference report
• Consideration of draft policy revisions

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee of the School Board for Hearing Appeals will meet virtually to discuss student scholastic records. The closed portion of the meeting concerns parent requests for students to attend schools outside their assigned attendance zones.

• Discussion of parent requests for school attendance zone exceptions

Curriculum & Instruction Committee 8:00 a.m. (Virtual Meeting)

The Curriculum & Instruction Committee of Loudoun County Public Schools holds a virtual meeting to discuss several items including a review of class ranking policies, updates on culturally responsive instruction, and the Schoology learning management system. The committee will also receive an overview of academies admissions and consider approval of prior meeting minutes. Public comment will be taken virtually according to specified procedures.

• Academies Admissions Overview
• Class Rank Discussion
• Culturally Responsive Instruction update
• Schoology Update
• Approved Minutes from prior meeting

School Board Work Session Regarding "Return to School" Planning 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board conducted a virtual work session to discuss plans for safely returning to school in fall 2020. Board members reviewed 'Week in the Life' narratives for students and teachers under different scenarios, along with feedback from 27 focus groups. A survey of parents and teachers on the return plan is forthcoming.

• Public comment heard from 11 speakers via virtual format
• Discussion of 'Week in the Life' narratives for elementary and high school students and teachers
• Review of Focus Group Summary from 27 community focus groups
• Plan to issue a survey to parents and teachers within the week
• Documents attached on supporting students with disabilities, English learners, and gifted learners

The School Board conducted a virtual work session to discuss student and teacher narratives and planning for the fall school year. No formal votes or policy decisions were recorded. The board announced a survey for parents and teachers will be issued within the week.

Special Meeting of the School Board to Conduct a Closed Session: Superintendent’s Summative Evaluation 6:00 p.m. (Virtual Meeting)

This special meeting of the Loudoun County School Board was held virtually to conduct a closed session for the summative evaluation of the Division Superintendent, as authorized by Virginia law. The board voted unanimously (9-0) on motions to convene, adjourn, and certify the closed meeting. No public comment was received. The meeting was procedural, with no public decisions or discussion of other items.

• Motion to convene closed meeting passed 9-0 for superintendent's summative evaluation
• Motion to adjourn closed meeting passed 9-0
• Motion to certify closed meeting passed 9-0 via Resolution #30-19/20
• No public speakers during the virtual public comment period
• Meeting held virtually due to state of emergency declared by Governor of Virginia and Loudoun County Board of Supervisors

The School Board met virtually to conduct a closed session regarding the Division Superintendent's summative evaluation. The minutes reflect that no formal action was taken during the closed meeting.

• Approved motion to enter closed meeting for Superintendent evaluation (9-0)
• Approved motion to adjourn closed meeting and reconvene public meeting (9-0)
• Adopted Resolution # 30-19/20 certifying the closed meeting was conducted in conformity with Virginia law (9-0)

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee of the Loudoun County School Board will convene a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zones. No public votes or decisions are scheduled; the meeting is held virtually due to the state of emergency.

• Closed meeting to consider student scholastic records for out-of-zone attendance requests

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board met virtually on June 9, 2020, and approved the consent agenda, which included minutes from a prior closed session. The board also approved licensed and classified personnel actions and renewed four food service contracts: milk ($1,032,682), ice cream ($250,000), beverages ($1,344,891), and fresh produce ($1,200,000) for the 2020-2021 school year.

• Approved minutes of the May 28, 2020 Special School Board Meeting – Closed Session
• Approved licensed personnel actions for the 2019-2020 school year
• Approved classified personnel actions for 2019-2020 and 2020-2021 school years
• Renewed IFB #I16096 Milk and Related Items with Lehigh Valley Dairy Farms for $1,032,682
• Renewed IFB #I18147 Ice Cream with Garber’s Ice Cream for $250,000, IFB #I18148 Beverages with Merchants Grocery for $1,344,891, and IFB #I18182 Fresh Produce with Keany Produce for $1,200,000

The School Board approved a consent agenda that included renewals for several school cafeteria supply contracts and personnel recommendations. The board also adopted the minutes from a May 28, 2020, closed session meeting.

• Adopted May 28, 2020, Special School Board Meeting Closed Session minutes (8-0)
• Approved Superintendent's recommendations for Licensed Personnel (8-0)
• Approved Superintendent's recommendations for Classified Personnel (8-0)
• Renewed $1,032,682 milk contract with Lehigh Valley Dairy Farms (8-0)
• Renewed $250,000 ice cream contract with Garber’s Ice Cream Company (8-0)
• Renewed $1,344,891 beverage contract with Merchants Grocery Company (8-0)
• Renewed fresh produce contract with Keany Produce Company (8-0)

Finance and Facilities Committee 3:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will vote on recommending five school nutrition contract renewals and a property insurance renewal totaling nearly $4.2 million. Members will also consider a request to name the Leesburg Annex baseball field 'Toby Atwell Field'. The committee will hear public comment virtually and approve minutes from a prior meeting.

• Renewal of property & casualty insurance with VACoRP for $1,498,510 (3.1% premium increase)
• Renew milk contract with Lehigh Valley Dairy Farms for $1,032,682
• Renew beverages contract with Merchants Grocery Company for $1,344,891
• Renew ice cream contract with Garber's Ice Cream Company for $250,000
• Request to name Leesburg Annex baseball field 'Toby Atwell Field' for 10 years

Legislative & Policy Committee 4:30 p.m. (Virtual Meeting)

The Legislative & Policy Committee will meet virtually to review a draft 2021 Legislative Program and discuss Policy 2510. The meeting also includes public comment and approval of prior minutes.

• Draft 2021 Legislative Program for LCPS
• Review of Policy 2510
• Approval of minutes from June 8, 2019 meeting
• Public comment procedures for virtual meetings

Equity Committee 5:30 p.m. (Virtual Meeting)

The LCPS Equity Committee holds a virtual meeting due to the state of emergency. The agenda includes public comment, approval of the meeting agenda, and approval of the draft minutes from the May 14, 2020 meeting. No substantive policy items are listed for discussion or decision.

• Public comment via virtual registration with a 5-minute limit per speaker
• Approval of draft minutes from May 14, 2020 Equity Committee meeting
• Approval of meeting agenda

Human Resources and Talent Development Committee 4:00 p.m. (Virtual Meeting)

This is a virtual meeting of the Loudoun County Public Schools Human Resources and Talent Development Committee. The agenda includes public comment, approval of previous minutes, and consideration of a policy for school board staff aides (Policy 7320) and a related Staff Aide NDA. No voting items are listed; the meeting is largely procedural.

• Public comment via virtual registration
• Approval of draft minutes from May 21, 2020
• Consideration of Policy 7320 (Policy for Loudoun County School Board Staff Aides)
• Consideration of Staff Aide NDA (Staff Aide NDA 5.29.20.pdf)
• Virtual meeting due to state of emergency

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee of the School Board for Hearing Appeals will convene a closed meeting to discuss parent requests for students to attend a school outside their assigned attendance zone. The meeting is held virtually due to the state of emergency. No public agenda items are listed beyond the closed session and procedural motions.

• Closed meeting authorized under Virginia Code for discussions of scholastic records on out-of-zone attendance requests
• Motions to convene, adjourn, and certify the closed meeting are on the agenda
• Meeting held virtually; public can watch via LCPS website livestream

School Board Meeting to Address COVID-19 Crisis 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board voted 7-1-1 to include all students in class rank calculations regardless of whether they chose pass/fail grades. The board also approved resolutions calling for state and federal action on climate change (8-0-1) and recognizing LGBTQ+ Pride Month (7-1-1). The meeting was held virtually due to the COVID-19 emergency, with 23 public comment speakers.

• Action item 3.01: Class rank - motion passed 7-1-1 to include all students in class rank calculations even if they selected pass/fail grades.
• Action item 3.02: Call for state and federal action on climate change - resolution passed 8-0-1.
• Action item 3.03: LGBTQ+ Pride Month proclamation passed 7-1-1.
• Public comment period with 23 registered speakers, each allocated two minutes.
• Information item 4.01: Technology Steering Committee recommendation for expenditure of FY20 appropriated but unspent funds.

The School Board decided to include all students in class rank calculations regardless of whether they chose a 'Pass' grade. The Board also approved a resolution for climate change action and a proclamation for LGBTQ+ Pride Month.

• Approved including all students in class rank calculations regardless of 'P' grade choice (7-1-1)
• Approved resolution calling for state and federal action on climate change (8-0-1)
• Approved proclamation recognizing LGBTQ+ Pride Month (7-1-1)
• Approved convening a closed meeting for legal counsel and personnel matters (9-0)
• Approved adjourning the closed meeting with no formal action taken (9-0)
• Approved certification of the closed meeting (9-0)

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 3:30 p.m. (Electronic Meeting)

The Joint Committee of the Loudoun County School Board and Board of Supervisors will hold an electronic meeting to discuss an overview of the joint land acquisition process, LCPS mental health services, and the 2020 work plan. The meeting will be conducted via WebEx with limited in-person attendance due to COVID-19. The committee will also consider approving a prior meeting summary.

• Joint Land Acquisition Process Overview
• LCPS Mental Health Services discussion with additional information from MHSADS
• 2020 Work Plan review
• Approval of meeting summary from previous meeting
• Public comment procedures for remote participation via WebEx

Communications & Outreach Committee 6:00 p.m. (Virtual Meeting)

The Communications & Outreach Committee is meeting virtually due to the COVID-19 emergency. The agenda includes public comment procedures, approval of the meeting agenda, and approval of minutes. No substantive policy decisions or discussion items are listed.

• Public comment will be taken virtually with registration required
• Approval of draft meeting minutes from February 2020
• Approval of the June 1, 2020 meeting agenda

Special Meeting of the School Board to Conduct a Closed Session: Superintendent’s Summative Evaluation 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board met virtually to conduct a closed session for the superintendent's summative evaluation. The meeting included procedural items such as public comment (with no speakers), a motion to convene closed session, and certification of the closed session. No substantive action was taken in public; the evaluation was discussed behind closed doors.

• Motion to convene closed meeting passed 8-0-1 (one absent) to discuss superintendent performance under Va. Code §2.2-3711(A)(1)
• Motion to adjourn closed meeting passed 7-0-2 (two absent) with certification that no formal action was taken
• Resolution #29-19/20 certifying closed meeting was adopted 7-0-2
• Meeting held virtually due to COVID-19 state of emergency; public livestream available

The School Board met virtually to conduct a closed session regarding the Division Superintendent's summative evaluation. The board certified that the closed meeting followed Virginia law, and no formal action was taken during the session.

• Approved motion to enter closed meeting for Superintendent's summative evaluation (8-0-1)
• Approved motion to adjourn closed meeting and noted no formal action was taken (7-0-2)
• Adopted Resolution #29-19/20 certifying the closed meeting was conducted in conformity with Virginia law (7-0-2)

Technology Steering Committee 5:00 p.m. (Virtual Meeting)

The Technology Steering Committee is meeting virtually to review a Technology Survey Report and discuss possible teacher device and collaboration monitor scenarios. The agenda includes public comment procedures and approval of previous minutes. No voting or decisions are scheduled; the committee is reviewing information for future recommendations.

• Public comment procedures for virtual meeting with registration and time limits
• Technology Survey Report comparing classrooms with collaboration monitors vs. projector/Promethean boards
• Possible Teacher Device Scenarios for committee review
• Possible Collaboration Monitor Scenarios for committee consideration
• Approval of draft minutes from May 18, 2020 meeting

4th Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board approved a consent agenda including a resolution requesting the Board of Supervisors to call a special election for up to $150,630,000 in general obligation bonds for school purposes. The board also recognized the 2020 Principal of the Year and Teacher of the Year. The meeting was conducted virtually due to the COVID-19 emergency.

• Approval of resolution to request a special bond election not to exceed $150,630,000 for school purposes
• Recognition of Kirk Dolson, Park View High School principal, as 2020 Loudoun County Principal of the Year
• Recognition of Mark Muldowney, Round Hill Elementary fifth-grade teacher, as 2020 Teacher of the Year
• Approval of licensed and classified personnel actions for the 2019-2020 and 2020-2021 school years
• Approval of the 2020-2021 LCPS School Business Partnership Executive Council membership

The School Board approved a resolution requesting the Board of Supervisors to seek financing for several capital projects, including security improvements and facility renewals. The Board also approved the consent agenda, which included personnel actions and the adoption of previous meeting minutes.

• Approved resolution requesting up to $150,630,000 in General Obligation Bonds for school purposes (8-0-1)
• Approved $64,295,000 for school security improvements (8-0-1)
• Approved $50,585,000 for LCPS facility renewals and alterations (8-0-1)
• Approved $10,420,000 for school bus radio replacements and UHF system upgrade (8-0-1)
• Approved $9,320,000 for Douglass School Renewal (8-0-1)
• Approved $8,300,000 for school bus replacement and acquisition (8-0-1)
• Approved $7,710,000 for Student Welcome Center at Sterling ES (8-0-1)
• Approved licensed and classified personnel actions and 2020-2021 SBP Executive Council membership (8-0-1)

Finance and Facilities Committee 3:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee will vote on three action items to recommend to the full School Board: a contract award for school security vestibules, a fund transfer for broadband infrastructure, and a resolution requesting up to $150,630,000 in bonds for several school capital projects including school security, renewals, and bus replacements. The meeting is virtual due to the state of emergency.

• Award of $1,216,000 contract to Cooper Building Services for entry modifications at Emerick ES and Waterford ES.
• Approval of $750,000 fund transfer from completed capital projects to broadband infrastructure project.
• Resolution requesting Board of Supervisors to order special election or apply for VPSA financing not to exceed $150,630,000 for school projects (Douglass School renewal, bus replacement, security improvements, etc.).

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee of the Loudoun County School Board for Hearing Appeals will hold a virtual closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zone. The public agenda consists of procedural items including a call to order, motions to convene and adjourn the closed meeting, and approval of the agenda and minutes.

• Closed meeting under Virginia FOIA to discuss scholastic records related to out-of-zone attendance requests
• Motions to convene, adjourn, and certify the closed meeting (Resolution #28-19/20)
• Virtual meeting due to state of emergency; public access via live stream on LCPS website

Student Support & Services Committee 5:00 p.m. (Virtual Meeting)

The Student Support & Services Committee is meeting virtually to handle routine business: calling the meeting to order, receiving public comment, and approving the agenda and minutes from a prior meeting. No substantive policy decisions or discussion items are listed on the agenda.

• Meeting held virtually due to state of emergency from COVID-19
• Public comment will be taken virtually with a 5-minute limit per speaker
• Committee to approve the agenda and minutes from February 27, 2020

Human Resources and Talent Development Committee 4:00 p.m. (Virtual Meeting)

The Human Resources and Talent Development Committee is meeting virtually to review a May 2020 recruiting update, draft job descriptions for School Board Assistants, and proposed Staff Aide Policies. The agenda also covers virtual public comment procedures and the approval of meeting minutes. Due to the declared state of emergency, the agenda contains only procedural items and file reviews with no substantive votes or policy changes scheduled.

• Virtual public comment registration procedures
• HRTD Recruiting Update for May 2020
• Draft job description for School Board Assistants
• Proposed Staff Aide Policies (Policy 7320)
• Approval of the May 21, 2020 meeting minutes

Discipline Committee 4:00 p.m. (Virtual Meeting)

This is a procedural meeting of the Loudoun County Public Schools Discipline Committee. The agenda includes a call to order, virtual public comment, and approval of the agenda and minutes. No substantive policy changes or discipline decisions are scheduled for discussion.

• Virtual public comment procedures outlined, with registration open two business days prior
• Approval of agenda for May 20, 2020 Discipline Committee meeting
• Approval of minutes from previous meeting

Legislative & Policy Committee 4:30 p.m. (Virtual Meeting)

The Legislative & Policy Committee will meet virtually due to the ongoing state of emergency. The committee is set to discuss a draft CARES Act letter, a proposed revision of Policy 2510, and the 2021 legislative program. Public comment will be accepted virtually under established procedures. This is a committee meeting; any actions are recommendations to the full School Board.

• Public comment procedures for virtual meeting
• Review of draft CARES Act letter on federal relief funding
• Revision of Policy 2510 (details not specified in agenda)
• Discussion of 2021 Legislative Program and timeline
• Approval of meeting minutes

School Board Meeting to Address COVID-19 Crisis 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual meeting to address the COVID-19 crisis. The board voted 8-0-1 to postpone adoption of the FY21 salary scales until the May 26 meeting. Members also received an information item recommending removal of John Beatty from the Equity Committee and as Discipline Committee chair, to be considered as an action item on May 26. An update on LCPS's continued COVID-19 response was presented.

• Postponement of FY21 Teacher, Auxiliary, Classified, and Administrator Salary Scales adoption to May 26 (motion passed 8-0-1)
• Equity Committee recommendation to remove John Beatty from the Equity Committee and as chair of the Discipline Committee (to be action item on May 26)
• COVID-19 update on LCPS continued response, including scenario planning
• Disclosures filed by board members Corbo, King, Mahedavi, Morse, Serotkin, Sheridan
• Procedures for virtual public comment established

The School Board postponed a vote on the FY21 salary scales for teachers, auxiliary, classified, and administrator staff. The board also voted to object to the consideration of recommendations regarding member participation on the Equity and Discipline committees.

• Postponed FY21 Teacher, Auxiliary, Classified, and Administrator Salary Scales until May 26 meeting (8-0-1)
• Objected to the consideration of Equity Committee recommendations regarding member participation and leadership (8-0-1)

Technology Steering Committee 4:30 p.m. (Virtual Meeting)

The Technology Steering Committee will hold a virtual meeting to discuss technology-related items, including a technology survey report and presentation, Schoology for distance and blended learning, and the district technology model. Public comment will be accepted virtually. The meeting follows the state of emergency declared due to COVID-19.

• Technology Survey Presentation and Report (May 2020)
• Schoology for Distance and Blended Learning presentation
• District Technology Model discussion
• Approval of February 24, 2020 meeting minutes
• Procedures for virtual public comment

Equity Committee 5:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Equity Committee met virtually on May 14, 2020 because of the state of emergency declared by the Governor and the County Board of Supervisors. The committee accepted live public comment according to its virtual‑comment procedures and reviewed the meeting agenda. It also approved the minutes from the May 14 Equity Committee meeting.

• Live public comment accepted virtually with registration, speaker IDs, and a five‑minute limit per speaker
• Review and acceptance of the meeting agenda (EquityCommitteeAgenda51420.pdf)
• Approval of the meeting minutes (Approved minutes of 05.14.2020 Equity Meeting 2.pdf)

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee will convene a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zones. No other substantive business is listed on the agenda.

• Closed meeting under §2.2-3712 of the Code of Virginia for discussion of scholastic records related to student attendance zone requests.
• Motion to convene, adjourn, and certify the closed meeting are the only agenda items.

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual meeting due to the COVID-19 state of emergency. The board approved a consent agenda including minutes of prior meetings, personnel actions, and two Head Start grant applications: a cost-of-living adjustment and quality improvement application totaling $73,718, and a COVID-19 supplemental funds application under the CARES Act. Also approved were pupil services items for kindergarten non-enrollment and religious exemption from attendance.

• Approved FY20 Head Start Supplemental COLA and Quality Improvement Application ($18,718 COLA + $55,000 QI) to expand Forest Grove and Rock Ridge Head Start classes to full day and add a part-time aide.
• Approved Head Start FY20 Supplemental Funds in Response to COVID-19 (CARES Act); exact amount not yet announced.
• Approved minutes from four prior meetings: April 21 emergency meeting on COVID-19, April 27 special meeting with General Assembly delegation, April 28 regular meeting, and May 5 special meeting.
• Approved licensed and classified personnel actions for 2019-2020 school year, with possible addenda.
• Acknowledged kindergarten non-enrollment notification and granted religious exemption from school attendance for qualifying students.

The School Board approved a consent agenda including personnel recommendations and several Head Start grant applications. The board also acknowledged kindergarten non-enrollment notifications and religious exemptions from school attendance.

• Approved minutes from April 21, April 27, April 28, and May 5 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Acknowledged parent notification of intent to delay kindergarten enrollment (9-0)
• Approved school attendance exemptions for religious reasons (9-0)
• Approved Head Start Supplemental Cost-of-Living Adjustment ($18,718) and Quality Improvement ($55,000) application for FY20 (9-0)
• Approved Head Start FY20 Supplemental Funds in Response to COVID-19 application (9-0)

Finance and Facilities Committee 3:00 p.m. (Virtual Meeting)

The Finance and Facilities Committee meets virtually to consider recommending a $750,000 fund transfer for broadband infrastructure and a $1.216 million contract for entry modifications at Emerick and Waterford elementary schools. They will also vote on a deed of easement with Loudoun Water for John Champe High School and hear public comment.

• Deed of easement between LCPS and Loudoun Water for water lines on John Champe HS property (action item)
• $750,000 fund transfer from completed capital projects to Broadband Infrastructure project to purchase equipment for fiber connectivity
• $1,216,000 contract award recommendation to Cooper Building Services for vestibule construction at Emerick ES and Waterford ES
• Procedures for live virtual public comment (registration required 2 business days prior)
• Approval of draft minutes from March 10, 2020 meeting

Equity Committee 5:30 p.m. (Virtual Meeting)

The Equity Committee is meeting virtually due to the COVID-19 state of emergency. The agenda includes public comment procedures, review of a draft agenda and prior meeting minutes, and approval of minutes. No substantive policy decisions or new proposals are listed.

• Virtual public comment will be accepted live via registration and phone call
• Review of draft agenda and March 5, 2020 equity minutes
• Consideration of a document on equity literacy
• Approval of May 7, 2020 meeting minutes

Special Meeting of the School Board to Address COVID-19 Crisis and to Conduct a Closed Session 4:00 p.m. (Virtual Meeting)

This special virtual meeting addressed the COVID-19 crisis. The board entered a closed session to consult legal counsel on IDEA/504 issues and the Davison v. Rose lawsuit. The board voted 9-0 to continue following the approved meeting calendar and schedule additional special virtual meetings on May 19 and June 2. Staff also provided an update on LCPS's COVID-19 response, including scenario planning and instructional updates.

• Closed session to consult legal counsel on IDEA/504 and the Davison v. Rose case
• Motion passed 9-0 to add special virtual meetings on May 19 and June 2
• Procedures for live virtual public comment with registration and 5-minute limits
• COVID-19 update with slide decks on scenario planning and preparedness

The School Board decided to maintain its original 2020 meeting calendar while adding special virtual meetings to align with gubernatorial emergency orders. The board also held a closed session to consult with legal counsel on COVID-19 responses and specific litigation.

• Approved scheduling special virtual meetings on May 19 and June 2 (9-0)
• Approved convening a closed meeting for legal consultation on IDEA, Section 504, and Davison v. Rose et al. (9-0)
• Approved adjourning the closed meeting with no formal action taken (9-0)
• Approved Resolution #26-19/20 certifying the closed meeting (9-0)

4th Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board is meeting virtually due to the COVID-19 state of emergency. The consent agenda includes approval of minutes, personnel actions, a land conveyance request for a future school site, and three construction contracts. The largest item is a $31,994,500 contract for building The North Star School in Leesburg, with other contracts for security kiosks at nine high schools and renovations at Tuscarora High School.

• Contract award of $31,994,500 to Branch Builds for construction of The North Star School
• Contract award of $1,056,213 to Gilbane Building Company for security kiosks at 9 high schools
• Contract award of $4,403,103 to Gilbane Building Company for Tuscarora HS office/media center renovation
• Request for direct conveyance of Broadlands Ashburn Metro proffered school site (Land Bay S) to School Board
• Approval of licensed and classified personnel actions for 2019-2020 and 2020-2021 school years

The School Board approved several construction contracts, including the building of The North Star School and security upgrades at high schools. The Board also approved personnel actions and requested the conveyance of a public use site for future school needs.

• Approved $31,994,500 contract to Branch Builds, Inc. for construction of The North Star School
• Approved $1,056,213 contract to Gilbane Building Company for security kiosks at 9 high schools
• Approved $4,403,103 contract to Gilbane Building Company for Tuscarora HS Office/Media Center construction
• Requested conveyance of Broadlands Ashburn Metro public use site (Land Bay S) for future school needs
• Approved Superintendent's recommendations for Licensed Personnel
• Approved Superintendent's recommendations for Classified Personnel
• Adopted minutes from April 7, 2020, and April 14, 2020, meetings

Special Meeting of the School Board to Debrief with the Loudoun Delegation and Receive an Update on the Outcome of the 2020 General Assembly Session 12:00 p.m. (Virtual Meeting)

This is a special virtual meeting of the Loudoun County School Board to discuss the 2020 Legislative Program with legislators and receive an update on the outcome of the 2020 General Assembly Session, including the April 22 Veto Session and budget amendments. No votes or formal actions are scheduled; the meeting consists of discussion and information sharing.

• Debrief with the Loudoun Delegation on the 2020 Legislative Program
• Receive update on outcome of 2020 General Assembly Session and Veto Session
• Discussion of budget amendments from the April 22 Veto Session

The School Board held a virtual special meeting to receive feedback and information from legislators regarding the 2020 Legislative Program and the outcomes of the 2020 General Assembly Session, including the April 22 Veto Session.

Select Committee of the School Board for Hearing Appeals 5:00 p.m. (Virtual Meeting)

The Select Committee of the School Board for Hearing Appeals is meeting virtually to enter a closed session. The closed meeting will discuss student scholastic records concerning parent requests for students to attend a school outside their assigned attendance zone. The public portion consists only of procedural motions to convene, adjourn, and certify the closed meeting.

• Motion to convene closed meeting under Virginia Code §2.2-3712
• Closed session to discuss student out-of-zone attendance requests
• Motion to adjourn and certify closed meeting with Resolution #25-19/20

Emergency Meeting of the School Board to Address the COVID-19 Crisis (Virtual Meeting) 4:00 p.m.

The Loudoun County School Board is meeting virtually to receive an update on LCPS's continued response to the COVID-19 crisis. No decisions are scheduled; the agenda includes only an information item and board member comments. Public comment will be accepted electronically prior to the meeting.

• COVID-19 update on LCPS continued response (information item)
• Procedures for electronic public comment during the emergency
• Virtual meeting format due to state of emergency declared by Governor and County Board

The School Board held a virtual emergency meeting to receive a staff update on the LCPS response to COVID-19. No substantive decisions were recorded in the minutes.

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

This is a routine meeting held virtually due to the COVID-19 state of emergency. The board is approving a consent agenda that includes adoption of meeting minutes, licensed and classified personnel actions, the 2020-2021 Annual Plan for Special Education and application for federal funds, and a deed of easement for NOVEC on Stone Hill Middle School property.

• Approval of the 2020-2021 Annual Plan for Special Education and Application for Federal Funds
• Approval of a Deed of Easement between LCPS and NOVEC on the Stone Hill MS property for existing electric lines
• Approval of licensed and classified personnel action lists for the 2019-2020 school year
• Adoption of minutes from March 10 and March 20 (COVID-19 work session) meetings

The School Board approved a consent agenda including personnel recommendations, meeting minutes, and a special education funding plan. The Board also approved a proclamation for Autism Awareness Month. The meeting was conducted virtually due to a state of emergency.

• Approved March 10 and March 20, 2020 meeting minutes (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Approved 2020-2021 Annual Plan for Special Education and Application for Federal Funds (9-0)
• Approved Deed of Easement with NOVEC for Stone Hill MS property (9-0)
• Adopted proclamation recognizing April 2020 as Autism Awareness Month (9-0)

Special School Board Meeting to Address COVID-19 Crisis Including the Conduct of All Business 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board voted 9-0 to extend the Income Replacement program for part-time employees and COVID-19 Time Limited Emergency Pay (CTLEP) for hourly workers through May 23, 2020, using projected personnel savings of $34.4m. The board also received information on potential federal stimulus funds from the CARES Act and discussed paying spring sports coaching stipends.

• Approved continuation of Income Replacement and CTLEP through May 23, 2020, with possible extension (cost up to $6.1m through May 23)
• Projected FY20 year-end fund balance of $17.8m after $12.0m carryover, with $34.4m in personnel savings from hiring freeze, overtime, and health premiums
• Received update on CARES Act stimulus: Virginia estimated to receive $237.6m; LCPS expects small portion to cover COVID-19 expenditures
• Information item on paying stipends for Department Chairs, Spring Sports Coaches, etc.; staff will bring action item on April 14
• Meeting held virtually due to state of emergency; public comment accepted electronically

The School Board approved the continuation of the Income Replacement program and COVID-19 Time Limited Emergency Pay (CTLEP) through May 23, 2020. These programs provide pay continuity for part-time employees, substitutes, and hourly staff required to work onsite during school closures.

• Approved continuation of Income Replacement program and COVID-19 Time Limited Emergency Pay through May 23, 2020 (9-0)

Special School Board Meeting to Conduct Regular Business and Consider Meeting Procedures 4:00 p.m.

The Loudoun County School Board met virtually to consider COVID-19-related modifications to meeting procedures and to vote on construction contracts. The board approved a resolution temporarily modifying public meeting and hearing practices due to the pandemic. It also awarded contracts for Hovatter Elementary School (ES-29) for $32,169,545 and Elaine E. Thompson Elementary School (ES-23) for $34,294,633, both to Howard Shockey and Sons, Inc., and a $1,137,287 contract for Tuscarora High School entry modifications to Gilbane Building Company. All action items passed 9-0.

• Resolution to temporarily modify public meeting and hearing procedures due to COVID-19 pandemic (passed 9-0)
• Contract award for Hovatter Elementary School (ES-29) construction to Howard Shockey and Sons, Inc. for $32,169,545
• Contract award for Elaine E. Thompson Elementary School (ES-23) construction to Howard Shockey and Sons, Inc. for $34,294,633
• Contract award for Tuscarora High School entry modifications (GMP1) to Gilbane Building Company for $1,137,287
• Electronic public comment procedures established for virtual meetings

The School Board approved construction contracts for Hovatter and Elaine E. Thompson elementary schools. The board also authorized a contract for security modifications at Tuscarora High School and adopted a resolution to modify public meeting procedures due to the COVID-19 pandemic.

• Approved School Board Resolution For Continuity of Government March 31, 2020 (9-0)
• Approved $32,169,545 contract to Howard Shockey and Sons, Inc. for Hovatter Elementary School (9-0)
• Approved $34,294,633 contract to Howard Shockey and Sons, Inc. for Elaine E. Thompson Elementary School (9-0)
• Approved $1,137,287 contract to Gilbane Building Company for Tuscarora HS entry modifications (9-0)

Special School Board Meeting (reschedule of March 24, 2020 meeting) and Work Session on COVID-19 4:30 p.m.

At this special meeting, the Loudoun County School Board voted 8-1 to suspend public comment at meetings due to COVID-19 emergencies. It also approved a resolution temporarily modifying public meeting practices. The board adopted consent agenda including personnel actions and charter school calendars. Finally, it amended the FY21 operating budget by recognizing $6,246,164 in additional state revenue and reducing the county appropriation request by the same amount.

• Suspension of public comment (8-1 vote) due to COVID-19 state of emergency
• Approval of resolution to temporarily modify public meeting and hearing practices (9-0)
• Approval of consent agenda including minutes, licensed and classified personnel actions
• Approval of 2020-2021 school calendars for Hillsboro Charter Academy and Middleburg Community Charter School
• Amendment to FY21 budget: recognize $6,246,164 additional state revenue, reduce county request

The School Board approved temporary modifications to public meeting and hearing procedures and suspended public comment policies in response to state and county emergency declarations. The board also amended the FY21 operating budget to recognize additional state revenue and approved several personnel and charter school items.

• Approved suspension of public comment policies for March 20, 2020, and subsequent meetings (8-1-0)
• Approved resolution for temporary modifications to public meeting and hearing procedures (9-0)
• Approved remote participation for member Atoosa Reaser (8-0-1)
• Amended FY21 Adopted Budget to recognize $6,246,164 in state revenue and allocate $3,746,164 to teacher salaries (9-0)
• Reduced County appropriation request by $2,500,000 (9-0)
• Approved 2020-2021 school calendars for Hillsboro Charter Academy and Middleburg Community Charter School (9-0)
• Approved Superintendent's recommendations for licensed and classified personnel (9-0)
• Adopted minutes from February 4, February 11, and February 25, 2020 meetings (9-0)

Select Committee of the School Board for Hearing Appeals

This is a procedural meeting of the Select Committee of the School Board for Hearing Appeals. The only items are adopting the agenda and convening, adjourning, and certifying a closed meeting. No specific appeals or substantive decisions are listed on the agenda.

• Adoption of the meeting agenda
• Motion to convene a closed meeting
• Motion to adjourn the closed meeting
• Motion to certify the closed meeting

Finance and Facilities Committee 3:30 p.m.

The Finance and Facilities Committee will recommend School Board approval of a $32,169,545 contract to Howard Shockey and Sons for construction of Hovatter Elementary School (ES-29). The committee also will consider roof replacement at Emerick Elementary ($1.27M), renewal of geotechnical testing contracts, a policy revision for the annual operating budget, an easement for Hovatter water/sewer lines, and an energy performance contract for J.L. Simpson Middle School. Public comment and approval of prior meeting minutes are also on the agenda.

• Contract award for Hovatter Elementary School construction: $32,169,545 to Howard Shockey and Sons (Winchester, VA)
• Roof replacement at Emerick Elementary School: $1,265,450 to Chu Contracting (Chantilly, VA)
• Renewal of RFP #R18169 for geotechnical and construction testing services through March 2021
• Revision of Policy 4130 (Annual Operating Budget) – formatting changes
• Energy savings performance contract for J.L. Simpson Middle School with CMTA Energy Solutions

2nd Tuesday School Board Meeting 4:00 p.m. & 6:30 p.m.

The Loudoun County School Board convened a closed meeting under Virginia law to discuss public safety plans, cybersecurity threats, and the performance of a specific public officer. After a recess for dinner, the evening session will include recognitions of middle schools and teachers, public comments, and approval of consent agenda items.

• Closed meeting to discuss sheriff's office security plans and cybersecurity threats at schools
• Recognition of Blue Ridge, Harmony, and Stone Hill Middle Schools as National Schools to Watch (re-designations)
• Recognition of three new National Board Certified Teachers: Stephen Caviness, Renee Voce, Karen Wright
• Procedures for public comment with sign-up deadline and time limits
• Approval of minutes from the February 18, 2020, School Board Work Session Regarding Equity (consent agenda)

The School Board held a closed session to discuss public safety and personnel matters, noting that no formal action was taken. The board also recognized three middle schools for their National Schools to Watch designation and three teachers for National Board Certification.

• Approved motion to convene closed meeting (8-0-1)
• Approved motion to adjourn closed meeting (9-0)
• Adopted Resolution #23-19/20 certifying the closed meeting (9-0)

Discipline Committee CLOSED Meeting 5:30 p.m.

The Discipline Committee of Loudoun County Public Schools is holding a closed meeting at 5:30 p.m. on March 9, 2020. The agenda contains only procedural items: convening, adjourning, and certifying the closed meeting. No specific disciplinary cases are listed for public discussion.

• Motion to convene closed meeting
• Motion to adjourn closed meeting
• Motion to certify closed meeting
• Motion required by closed meeting

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee will discuss Policy 8030 and a Memorandum of Understanding with the Sheriff's Office regarding School Resource Officers. The meeting also includes review of draft and approved minutes from prior meetings.

• Discussion of Policy 8030 on equity (attached highlights and staff edits)
• Review of MOU and SRO Equity Committee questions (attached PDF)
• Approval of minutes from February 6, 2020 meeting

Human Resources and Talent Development Committee 6:00 p.m.

The Human Resources and Talent Development Committee meets to review its agenda, draft minutes from a prior meeting, and attachments including a School Board Assistant job description and a list of committee meeting dates for 2020-2021. No votes or decisions are noted on the agenda.

• Review of School Board Assistant job description
• Review of HRTD Committee meeting dates for 2020-2021
• Approval of prior meeting minutes (pending)
• Review of draft minutes from January 30, 2020

Student Support & Services Committee 5:00 p.m.

The Student Support & Services Committee will discuss school resource officers (SROs) in elementary schools, including survey results and a day-in-the-life presentation. They will also review proposed revisions to Policy 6210 and receive a transportation update.

• Discussion of SROs in elementary schools with supporting documents
• Proposed revisions to Policy 6210
• Transportation presentation to the committee
• Approval of minutes from the previous meeting

4th Tuesday School Board Meeting 4:00 p.m. & 6:30 p.m.

The Loudoun County School Board approved a consent agenda that included a $1,365,000 contract for metal roof replacement at Farmwell Station Middle School, a deed of easement for Hovatter Elementary School gas service, and adoption of a revised policy on classroom placement of twins. The board also approved minutes, personnel actions, and contract renewals.

• Approved $1,365,000 contract to Chu Contracting for metal roof replacement at Farmwell Station MS.
• Approved deed of easement with Washington Gas Light Company for Hovatter ES (ES-29) property.
• Adopted revised Policy 5210 on classroom placement of twins, deleting Policy 5-45.
• Renewed RFP #R18167 for building commissioning services with five firms for one year.
• Approved licensed and classified personnel actions for 2019-2020 and 2020-2021 school years.

The School Board approved a consent agenda including a metal roof replacement for Farmwell Station Middle School and a new policy for the classroom placement of twins. The Board also voted to hold future work sessions regarding Strategic Actions rather than using committees.

• Approved $1,365,000 contract for Farmwell Station MS metal roof replacement to Chu Contracting, Inc.
• Adopted Policy 5210 (Classroom Placement of Twins) and deleted Policy 5-45
• Approved Deed of Easement with Washington Gas Light Company for Hovatter ES
• Renewed building commissioning services contracts with five firms through Feb 28, 2021
• Awarded instructional supplies contract to School Specialty, Incorporated
• Approved dismissal of Employee #522520
• Approved Superintendent's recommendations for licensed and classified personnel
• Voted 7-2 to hold Strategic Actions work sessions instead of committee meetings

Finance and Facilities Committee 3:30 p.m.

The Finance and Facilities Committee will consider recommending the School Board approve a $1.365 million contract for metal roof replacement at Farmwell Station Middle School, renew a building commissioning services contract with five firms, and award a $250,000+ instructional supplies contract to School Specialty. They will also discuss a deed of easement for gas service at Hovatter ES and review policy revisions on fund management and the annual operating budget.

• Contract award for metal roof replacement at Farmwell Station MS to Chu Contracting, Inc. for $1,365,000
• Renewal of RFP #R18167 Building Commissioning Services with MBP, Horizon Engineering, Dewberry, Setty & Associates, and NV5 for one year
• Award of RFP #R20251 Instructional Supplies to School Specialty, Incorporated (value over $250,000)
• Deed of easement with Washington Gas Light Company for natural gas service at Hovatter ES (ES-29)
• Revisions to Policy 4120 Management of Funds and Policy 4130 Annual Operating Budget presented as information items

Technology Steering Committee Meeting 4:30 p.m.

The Technology Steering Committee will discuss and review technology initiatives, including Brightbytes information and a needs assessment. The committee will also consider a research plan and a sample teacher survey, and approve previous meeting minutes. No votes are scheduled; this is a discussion and planning session.

• Review of Brightbytes information (file attachment)
• Review of Needs Assessment information
• Review of Research Plan
• Review of Sample Teacher Survey
• Approval of prior meeting minutes

School Board and Board of Supervisors Joint Work Session on the FY 2021 Budget 6:00 p.m.

The Loudoun County School Board presented its adopted FY 2021 Budget to the Board of Supervisors during a joint work session. This was an informational item; no decisions or votes were taken at the meeting. Board members also read disclosures at the start of the session.

• Presentation of the School Board's adopted FY21 Budget to the Board of Supervisors
• Disclosures read by School Board members Corbo, Serotkin, Sheridan, Mahedavi, Morse, and King

The Loudoun County School Board and Board of Supervisors held a joint work session. The School Board presented its adopted FY 2021 Budget and an executive summary to the Board of Supervisors. No formal votes or decisions were recorded in the minutes.

School Board Work Session regarding Governance 8:00 a.m.

This is a procedural work session of the Loudoun County School Board focused on governance topics. No votes or decisions were taken; the meeting consisted of discussion only. Three board members were absent.

• Meeting held at The National Conference Center for a governance work session
• Three board members absent: Ms. Barts, Ms. Corbo, Ms. Reaser
• No specific agenda items listed beyond discussion of governance

The School Board conducted a work session regarding governance from 8:00 a.m. to 1:45 p.m. The minutes record no substantive decisions, votes, or specific actions taken during the session.

Communications and Outreach Committee 5:00 p.m.

The Communications and Outreach Committee will discuss and potentially vote on resuming electronic flyer distribution to LCPS parents, with two options: Option A includes community organizations, Option B only LCPS and county government. The committee will also receive an update on the revised Crisis Communications policy.

• Discussion and potential action on resuming electronic flyer distribution (Options A and B)
• Review of proposed e-flyer regulations for eligible organizations and content
• Staff recommendation to approve either Option A or Option B motion
• Information item on revised Policy 3070 Crisis Communications
• Proposed Regulation 3070 Communications Response Matrix

Legislative & Policy Committee 4:30 p.m.

The Legislative & Policy Committee of Loudoun County Public Schools is meeting to review the meeting agenda and approve previous meeting minutes. The agenda includes attachments for the current agenda, draft minutes from November 2019, and a legislative program timeline for 2021. No substantive policy decisions or public hearings are listed on the agenda.

• Review of meeting agenda for Feb 19, 2020 (attachment L&P Agenda 021920.pdf)
• Approval of minutes from previous meeting (attachments Draft L&P Minutes 110619.pdf and Approved L&P Minutes 021920.pdf)
• Discussion of Legislative Program Timeline-2021.pdf

Discipline Committee 6:00 p.m.

This meeting of the Loudoun County Public Schools Discipline Committee is procedural, consisting of reviewing the public meeting agenda and approving draft minutes from a prior meeting. No specific disciplinary cases, policy changes, or other substantive items are listed on the agenda.

• Approval of minutes from the January 29, 2020 Discipline Committee meeting
• Review of the agenda and supporting documents for the February 19, 2020 meeting

Curriculum & Instruction Committee 8:00 a.m.

The committee will consider approval of the agenda and minutes. Attached materials indicate presentations on K-12 Computer Science and Math curricula, as well as a Curriculum & Instruction update. No votes on substantive policies are listed.

• Approval of agenda
• Approval of minutes from January 29 meeting
• K-12 Computer Science curriculum presentation
• Math curriculum presentation
• February Curriculum & Instruction update

Charter School Committee 4:00 p.m.

The Loudoun County Public Schools Charter School Committee is meeting to discuss the agenda and review attachments related to Hill Country Academy (HCA), including a leadership plan, draft calendar, and stipend proposal. No actions or votes are scheduled; all items are listed as information. Minutes from a prior meeting are also attached but not yet approved.

• Hill Country Academy Leadership Plan (submitted Jan. 2020, 4,839 KB)
• Hill Country Academy 2020-21 Draft Calendar (155 KB)
• Hill Country Academy FY21 stipend proposal (63 KB)
• Draft minutes from January 21, 2020 Charter School Committee meeting (63 KB)
• Question Regarding Charter School Administrative Staffing (98 KB)

School Board Work Session regarding Equity 5:30 p.m.

The Loudoun County School Board held a work session on equity, during which board members and cabinet members participated in Session I of a multi-session professional learning program aimed at addressing race, bias, and cultural insensitivity. No votes or decisions were taken; the session was informational and experiential.

• Work Session: Equity — Session I: The WHY of Equity
• Professional learning sessions for staff on equity include three parts: Why, Me, Culture
• Board and cabinet members join educators in exploring personal motivation for equity work
• Meeting held at Ida Lee Recreation Center, 60 Ida Lee Drive, NW, Leesburg, VA

The School Board and Cabinet members participated in 'Session I: The WHY of Equity.' This session is part of a professional learning journey for staff to address race, bias, and cultural insensitivity.

Finance and Facilities Committee 3:30 p.m.

The Finance and Facilities Committee will recommend the School Board award contracts for athletic equipment ($290,244.94) and secondary music instruments ($999,008.51) for Lightridge High School and ongoing needs, renew ASL interpreter services, and approve a deed of easement for John W. Tolbert Jr. ES property. They will also discuss the LCPS procurement process.

• Award IFB #I20303 for athletic equipment for Lightridge HS and ongoing needs, $290,244.94 from capital funds.
• Award IFB #I20304 for secondary music instruments and furniture for Lightridge HS and ongoing needs, total $999,008.51.
• Renew RFP #R19195 for American Sign Language interpreter services for one year.
• Approve deed of easement to Town of Leesburg on John W. Tolbert Jr. ES property for Route 7/Battlefield Parkway interchange construction.
• Discussion item: information on LCPS procurement process.

2nd Tuesday School Board Meeting 4:00 p.m. & 6:30 p.m.

The Loudoun County School Board approved a consent agenda including a deed of easement for the Route 7/Battlefield Parkway interchange, contracts for athletic equipment and music instruments for Lightridge High School, renewal of ASL interpreter services, and religious exemption requests. All items passed 7-0-2 with two members absent.

• Deed of easement between School Board and Town of Leesburg on John W. Tolbert Jr. ES property for Keystone Drive construction (Route 7/Battlefield Parkway interchange)
• Award of IFB #I20303 for athletic equipment for Lightridge High School and ongoing needs (estimated $290,244.94 for new school)
• Award of IFB #I20304 for secondary music instruments and furniture for Lightridge High School and ongoing needs (estimated $502,635.46 for new school, $496,373.05 for ongoing)
• Renewal of RFP #R19195 for American Sign Language interpreter services for one year
• Approval of student exemptions from school attendance for religious reasons under Virginia Code §22.1-254(B)(1)

Ad Hoc Committee on Equity 5:30 p.m.

This is a procedural meeting of the Loudoun County Public Schools Ad Hoc Committee on Equity. The committee is expected to adopt the agenda, approve minutes from a prior meeting, and discuss a memorandum of understanding (MOU) attached to the agenda. No substantive policy decisions or public hearings are listed.

• Adoption of the meeting agenda
• Approval of the January 23, 2020 draft minutes
• Discussion of a Memorandum of Understanding (MOU) filed as MOU 1-23-20final.pdf

Special School Board Meeting and Public Hearing 6:30 p.m.

The Loudoun County School Board held a public hearing on the superintendent's proposed FY21 operating budget, then adopted the budget with several amendments. Key changes include a 6% cap on teacher salary scale enhancements (saving $26.7 million), addition of 15 high school counselors, 48 teacher assistants, and a reduction in athletic fees from $150 to $75. The board also added computer science facilitators and supplies, and directed a study on classroom technology.

• Adopted FY21 operating budget with a 6% teacher salary scale cap, reducing the budget by $26,700,000
• Added 15 high school counselors at a cost of $1,665,270 and a staffing ratio of 1 counselor per 250 students
• Reduced athletic fees from $150 to $75, decreasing revenue by $800,000
• Added 48 teacher assistants at $2,322,720 to lower staffing thresholds in grades 1-5
• Added two computer science facilitators and $500,000 in supplies for a total of $726,344

The Loudoun County School Board approved the Superintendent's Proposed FY21 Budget with several amendments. These changes included adjustments to teacher and classified staff salaries, the addition of various counselor and facilitator positions, and modifications to student fees.

• Adopted FY21 Budget with a teacher salary scale cap of 6% for a $26.7M reduction (6-3)
• Approved $2.9M for an additional 1.5% increase for classified salary scale (8-0-1)
• Approved adding 15 High School Counselors at a cost of $1,665,270
• Approved adding 48 Teacher Assistants at a cost of $2,322,720
• Approved $760,000 for first-year and returning teacher classroom supply allotments
• Approved $726,344 for two Computer Science Facilitators and operating supplies (8-1)
• Reduced Athletic Fees from $150 to $75 (7-2)
• Approved $188,105 to make winter track a Tier 1 high school sport (8-1)

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 3:30 p.m.

This is a procedural meeting of the Joint Committee of the Loudoun County School Board and Board of Supervisors. The agenda includes adoption of the meeting's agenda, approval of prior meeting minutes, and review of the 2020 committee schedule, agenda preparation process, and committee goals. No substantive decisions or public hearings are listed.

• Approval of the joint meeting agenda for February 3, 2020
• Approval of the meeting summary from a prior meeting
• Review of the 2020 Joint Board of Supervisors-School Board Committee Schedule
• Review of the Agenda Preparation and Review Process document
• Review of the 2020 Committee Goals

Human Resources and Talent Development Committee 5:30 p.m.

The Human Resources and Talent Development Committee will discuss a draft Policy 7560 on Professional Conduct, review a School Board Assistant job description, and consider approving minutes from a previous meeting. No final votes are planned; this is a discussion and information session.

• Draft Policy 7560 - Professional Conduct (proposed new policy)
• School Board Assistant job description and supporting documents
• Approval of minutes from November 18, 2019 meeting

School Board Work Session on the FY 2021 Budget 6:30 p.m.

The Loudoun County School Board holds a work session on the FY 2021 Operating Budget. Staff provides responses to budget questions and outlines the budget adoption process, including motions to amend the Superintendent's proposed budget. No votes are taken; the session is informational.

• Disclosures read by board members Corbo, Serotkin, Sheridan, Mahedavi, Morse, and King
• Responses to FY21 budget questions from the Department of Business and Financial Services
• Discussion of budget adoption logistics and the process for motions to amend the Superintendent's budget

The School Board conducted a work session to review responses to budget questions and discuss the budget adoption process. No substantive votes or policy decisions were recorded.

Discipline Committee 6:00 p.m.

The Discipline Committee of Loudoun County Public Schools is meeting to adopt the public meeting agenda and approve minutes from prior meetings. The agenda includes supporting documents for discipline-related matters, but no specific decisions or proposals are listed on the agenda itself.

• Adoption of the public meeting agenda for the January 29, 2020 Discipline Committee meeting
• Approval of minutes from the previous Discipline Committee meeting

Curriculum & Instruction Committee 8:00 a.m.

This meeting of the Curriculum & Instruction Committee is largely procedural; the agenda includes adoption of the meeting agenda (Item 1.01) and approval of minutes from November 13, 2019 (Item 2.01). Attachments reference documents 5-16 to 5095, 5-45, a Schoology overview, and strategic alignment materials, but no specific decisions or proposals are listed in the agenda text.

• Consideration of meeting agenda (Item 1.01)
• Approval of minutes from November 13, 2019 (Item 2.01)
• Attachment: Documents 5-16 to 5095 (84 KB)
• Attachment: Document 5-45 (60 KB)
• Attachment: Schoology Overview and Strategic Alignment materials

4th Tuesday School Board Meeting 4:00 p.m. & 6:30 p.m.

The Loudoun County School Board approved the consent agenda, which included adoption of prior meeting minutes, personnel actions, and two construction contracts. The largest contract awarded $153,770 to Gilbane Building Company for pre-construction services for the Douglass School renovation, and $78,000 for entry office modifications at nine high schools.

• Award of $153,770 to Gilbane Building Company for Construction Manager at Risk pre-construction services for Douglass School Renovation (Part 1)
• Award of $78,000 to Gilbane Building Company for pre-construction services for Entry Office Modifications at 9 high schools (RFP #19-476, Part 1)
• Approval of licensed and classified personnel actions for the 2019-2020 school year
• Adoption of minutes from January 14, January 16, and January 21, 2020 meetings

The School Board approved two pre-construction contracts with Gilbane Building Company for school renovations. The board also adopted several sets of meeting minutes and approved personnel actions and equity language definitions.

• Approved $153,770 contract to Gilbane Building Company for Douglass School Renovations pre-construction services
• Approved $78,000 contract to Gilbane Building Company for Entry Office Modifications at 9 High Schools pre-construction services
• Approved definitions for division-wide equity literacy and common language
• Approved Superintendent's recommendations for Licensed Personnel
• Approved Superintendent's recommendations for Classified Personnel
• Adopted minutes from January 14, 2020 meeting
• Adopted minutes from January 16, 2020 special meeting
• Adopted minutes from January 21, 2020 work session

Finance and Facilities Committee 3:30 p.m.

The Finance and Facilities Committee will vote on recommending a $492,377 budget transfer to purchase OPENGOV budget software. They will also consider awarding construction manager contracts for Douglass School renovations ($153,770) and entry office modifications at 9 high schools ($78,000). A second-quarter financial review will be presented for information only.

• Budget transfer of $492,377 from Group Health Insurance to Digital Innovation for budget software system
• Award CMaR pre-construction services for Douglass School renovation to Gilbane Building Company ($153,770)
• Award CMaR pre-construction services for entry office modifications at 9 high schools to Gilbane Building Company ($78,000)
• Fiscal Year 2020 second-quarter financial review as of December 31, 2019

Communications and Outreach Committee 6:00 p.m.

The Communications and Outreach Committee will convene to review the meeting agenda and consider approval of prior meeting minutes. The agenda contains no substantive policy, financial, or other action items beyond these procedural matters.

• Review of meeting agenda for January 27, 2020
• Approval of draft minutes from December 9, 2019 meeting

Select Committee of the School Board for Hearing Appeals 5:00 p.m.

The Loudoun County Public Schools Select Committee of the School Board for Hearing Appeals is meeting on January 27, 2020. The agenda contains only the agenda item itself, with no specific appeals or substantive actions listed. This is a procedural meeting.

• No substantive items on the agenda; only a procedural agenda item

Ad Hoc Committee on Equity 5:30 p.m.

The Ad Hoc Committee on Equity meets to review its agenda and approve minutes from a previous meeting. No substantive decisions or discussions are listed.

• Review of meeting agenda
• Approval of prior meeting minutes

Student Support & Services Committee 5:00 p.m.

The Student Support & Services Committee is scheduled to meet at the Loudoun County Public Schools headquarters. The agenda includes information regarding school resource officers and overviews of pupil services and mental health.

• School Resource Officers in Elementary Schools
• Department of Pupil Services Overview
• Mental Health Overview

Charter School Committee 4:30 p.m.

This meeting of the Loudoun County Public Schools Charter School Committee is largely procedural. The committee will review the meeting agenda, which includes attached documents such as a draft of the 2020-2021 MCCS and a calendar, and will consider approving the minutes from the December 11, 2019 meeting. No specific decisions or public hearings are listed.

• Review of agenda and attached documents including '2020-2021 MCCS Draft FINAL' and 'HCA Calendar 20-21'
• Approval of minutes from the December 11, 2019 Charter School Committee meeting

Select Committee of the School Board for Hearing Appeals 5:30 p.m.

The Select Committee of the Loudoun County School Board is meeting to hear appeals on three classroom library books. The committee will consider recommendations on 'Other Broken Things', 'Willow and the Wedding', and 'Rani Patel in Full Effect'.

• Appeal on 'Other Broken Things' book recommendation
• Appeal on 'Willow and the Wedding' book recommendation
• Appeal on 'Rani Patel in Full Effect' book review recommendation

School Board Work Session on the FY 2021 Budget 6:30 p.m.

The School Board is holding a work session to discuss the FY 2021 operating budget, including responses to budget questions from board members and proposed budgets for the Departments of Pupil Services and Support Services. No votes or decisions are scheduled; this is a discussion-only session.

• Responses to FY21 budget questions from School Board members (Q&A document attached)
• FY21 proposed budget presentation for the Department of Pupil Services
• FY21 proposed budget presentation for the Department of Support Services
• Remote participation request granted for board member Leslee King due to temporary disability (8-0-1 vote)

The School Board conducted a work session to review proposed FY 2021 budgets for the Department of Pupil Services and the Department of Support Services. No substantive budget decisions were made during this session.

• Approved request for Leslee King to participate remotely (8-0-1)

Special School Board Meeting includes School Board Work Session on the FY 2021 Operating Budget and Closed Session 5:15 p.m.

The Loudoun County School Board convened a special meeting including a work session to discuss the FY 2021 operating budget. Items include supplemental salary and healthcare information, the Department of Business and Financial Services budget, responses to budget questions, and the Department of Instruction budget. The board also held a closed session for legal consultation.

• Work session on FY 2021 operating budget including salary and healthcare overview
• Presentation of proposed budget for Department of Business and Financial Services
• Responses to School Board members' budget questions
• Presentation of proposed budget for Department of Instruction

The School Board conducted a work session to review the FY 2021 Proposed Budget, including presentations on the Department of Instruction and the Department of Business and Financial Services. The Board also convened a closed session to consult with legal counsel regarding Davison v Rose, et. al., though no formal action was taken during that session.

• Approved motion to convene closed meeting for legal consultation (5-0-4)
• Approved motion to adjourn closed meeting (8-0-1)
• Approved Resolution #19-19/20 certifying the closed meeting (8-0-1)

Select Committee of the School Board for Hearing Appeals 5:30 p.m.

The Select Committee of the School Board for Hearing Appeals is meeting to consider appeals related to two book review recommendations: 'Prince & Knight' and 'Heather Has Two Mommies'. No other substantive items are on the agenda.

• Book review recommendation for 'Prince & Knight'
• Book review recommendation for 'Heather Has Two Mommies'
• Attached PDFs provide the full recommendations

Finance and Facilities Committee 3:30 p.m.

The Finance and Facilities Committee will vote on recommending approval of a $153,770 contract with Gilbane Building Company for pre-construction services for the Douglass School Renovation. The committee will also discuss replacing LCPS's budget system with OPENGOV at a total cost of $492,377, funded from unspent health insurance savings. Both items were previously tabled and are now up for action or information.

• Action item: Award of $153,770 contract to Gilbane Building Company for CMaR pre-construction services for Douglass School Renovation
• Information item: Replacement of Budget Management System with OPENGOV at $492,377 (software $422,377 + consulting $70,000)
• Item 3.01 tabled at Dec 3, 2019 meeting; now recommended for approval
• Budget system replacement to be brought back for action on Jan 28, 2020
• Approval of draft minutes from Dec 17, 2019 meeting

2nd Tuesday School Board Meeting 4:00 p.m. & 6:30 p.m.

The Loudoun County School Board is approving a consent agenda that includes awarding a $153,770 contract to Gilbane Building Company for pre-construction services on the Douglass School renovation, as well as approving minutes, personnel actions, and a new Special Education Advisory Committee member.

• Award of $153,770 to Gilbane Building Company for CMaR pre-construction services for Douglass School Renovations
• Approval of minutes from Dec 17, 2019, Jan 6, 2020, and Jan 9, 2020 special budget meeting
• Licensed and classified personnel actions for the 2019-2020 school year
• Appointment of Kathryn Rosenbrook to the Special Education Advisory Committee

The School Board approved a consent agenda including personnel recommendations and committee memberships. Item 3.07 regarding the Douglass School Renovations contract was excluded from the approval and remained with Construction.

• Adopted minutes from Dec 17, 2019, Jan 6, 2020, and Jan 9, 2020 meetings (6-0-3)
• Approved Superintendent's recommendations for Licensed Personnel (6-0-3)
• Approved Superintendent's recommendations for Classified Personnel (6-0-3)
• Approved Kathryn Rosenbrook to the Special Education Advisory Committee (6-0-3)
• Approved membership nominations for the Ad Hoc Committee on Equity (6-0-3)
• Excluded Item 3.07 (Douglass School Renovations contract) from consent agenda approval

Special School Board Meeting for Presentation of the Superintendent's Proposed FY 2021 Budget 6:30 p.m.

The school board met to receive the Superintendent's Proposed FY 2021 Budget. An overview of the budget was presented by staff, and supporting documents were provided. Board members also read their disclosures.

• Presentation of the FY 2021 Superintendent's Proposed Budget
• Overview of budget information provided by Sharon Willoughby
• Disclosures read by board members Barts, Corbo, Harris, King, Serotkin, and Sheridan
• Attachments include the budget presentation and the full budget book

The School Board met for a presentation and overview of the Superintendent's proposed FY 2021 budget. No formal votes or decisions were recorded during this meeting.

Annual School Board Organizational Meeting 7:00 p.m.

The Loudoun County School Board held its annual organizational meeting, electing a Chair (Ms. Sheridan) and Vice Chair (Ms. Reaser) for 2020. They also elected a VSBA delegate and alternate, and approved a resolution covering the meeting schedule, clerk appointments, and other procedural items. The meeting was procedural in nature, with all votes passing unanimously.

• Election of Ms. Sheridan as School Board Chair for 2020
• Election of Ms. Reaser as School Board Vice Chair for 2020
• Election of VSBA Official Delegate (Ms. Reaser) and Alternate (Ms. Sheridan)
• Approval of the 2020 Organizational Resolution, setting meeting schedule, clerk, hearing officers, fiscal agent, and other procedures

The School Board elected its Chair and Vice Chair and appointed delegates to the Virginia School Board Association. The Board also approved a resolution covering organizational matters for the 2020 calendar year.

• Elected Ms. Sheridan as Board Chair
• Elected Ms. Reaser as Vice Chair
• Appointed Ms. Reaser as VSBA Official Delegate
• Appointed Ms. Sheridan as VSBA alternate
• Approved 2020 Organizational Resolution (9-0)