Las Cruces Public Schools public meetings in 2021

Student Services Committee 5:00 p.m.

The Student Services Committee will vote on recommending Policy 3050, Trained Service Animals, to the full School Board as an information item. The committee will also review Policy 5320 on the location of self-contained special education classes and consider deleting Policy 5-58. Approval of draft minutes from October 21, 2021, and public comment are also on the agenda.

• Review and recommendation of Policy 3050, Trained Service Animals (action item)
• First review of Policy 5320, Procedures for Location of Self-Contained Special Education Classes and deletion of Policy 5-58
• Approval of draft minutes from October 21, 2021
• Public comment period with sign-up before meeting

4th Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board appointed Tom Marshall to fill the Leesburg Election District School Board vacancy, serving until December 31, 2022. The board also held a closed meeting to discuss candidates for the vacancy and approved a remote participation request for member Denise Corbo under a personal exemption after a medical exemption motion failed. Consent agenda items including meeting minutes were adopted.

• Appointment of Tom Marshall to the Leesburg District School Board vacancy effective until Dec 31, 2022 (motion approved 8-1)
• Closed meeting convened to discuss candidates for the Leesburg District vacancy
• Motion to allow Denise Corbo remote participation via medical exemption failed (4-3); personal exemption motion later approved
• Adoption of minutes from Nov 22 special meeting, Nov 29 CIP/CAPP work session, Nov 30 2nd Tuesday meeting, and Dec 6-7 public hearing for Leesburg vacancy
• Administration of oath of office to the appointed Leesburg District board member

The School Board appointed Tom Marshall to fill the Leesburg District vacancy until December 31, 2022. The board also approved a personal exemption for Denise Corbo to participate in the meeting remotely and adopted the consent agenda.

• Appointed Tom Marshall to Leesburg Election District School Board vacancy (7-1)
• Approved personal exemption for Denise Corbo to participate remotely (7-0)
• Denied medical exemption for Denise Corbo to participate remotely (3-4)
• Approved motion to convene closed meeting for Leesburg District vacancy candidates (8-0)
• Approved motion to adjourn and certify closed meeting (8-0)
• Approved consent agenda including minutes from Nov 22, Nov 29, Nov 30, and Dec 6 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel Action (9-0)

Curriculum & Instruction Committee 6:00 p.m.

The Curriculum & Instruction Committee will vote to recommend a new policy (5125) allowing alternative paths to standard units of credit, aligning with state accreditation standards. It will also discuss a new policy on teaching controversial and sensitive topics (5420), receive updates on STEM programs at high schools and the Academies of Loudoun, and hear about the Virtual Loudoun distance learning program. The committee will also vote to approve the draft minutes from November 29.

• Action: Recommend approval of Policy 5125 – Alternative Paths to Attaining Standard Units of Credit
• Discussion: Policy 5420 – Teaching About Controversial and Sensitive Topics (to be posted for public comment)
• Presentation: STEM programs at Academies of Loudoun and potential expansion to home high schools
• Update: Virtual Loudoun synchronous distance learning program for students with COVID-19 medical concerns
• Vote to approve draft minutes from November 29, 2021 meeting

Communications and Outreach Committee 5:00 p.m.

The Communications and Outreach Committee will discuss several policy reviews, including Policy 2510 (community communications), Policy 3070 (safety communications), and Policy 8070 (comments and complaint), which is being updated to align with district practice. They will also receive an update on a Constituent Management System RFQ and consider approval of draft minutes from November 8, 2021. Public comment procedures are outlined for the meeting.

• Review of Policy 2510, Community Communications and Community Involvement
• Review of Policy 3070, Safety and Emergency Related Communications
• Review of Policy 8-10 (redesignated as 8070), Comments and Complaint — updated language to be posted for community input
• Update on Constituent Management System RFQ submissions
• Approval of draft minutes from November 8, 2021

Special School Board Meeting - Closed Session Only 7:30 p.m.

The board approved a personal exemption for Atoosa Reaser to participate remotely and a personal exemption for Denise Corbo, while a medical exemption request for Corbo was denied. Members voted to recess the public meeting and hold a closed session to consider candidates for the Leesburg Election District school board vacancy and the performance of a specific public officer. The closed session was later adjourned and certified.

• Personal exemption approved for Atoosa Reaser to join remotely
• Medical exemption denied and personal exemption approved for Denise Corbo to join remotely
• Motion to convene closed meeting to discuss Leesburg Election District school board vacancy candidates and a public officer's performance
• Motion to adjourn the closed meeting
• Motion to certify the closed meeting

Select Committee of the School Board for Hearing Appeals 4:30 p.m.

The Select Committee of the School Board will review an appeal concerning the superintendent’s decision to keep the novel "Lawn Boy" by Jonathan Evison in the high school library collection. Committee members may affirm, modify, or reverse that decision. The outcome will be communicated to the complainant and reported to the full School Board at its next regular meeting. The meeting also includes the adoption of the committee’s minutes.

• Review of superintendent’s decision to retain "Lawn Boy" by Jonathan Evison in the high school library collection
• Possible motions: affirm, modify, or reverse the superintendent’s decision
• Decision to be communicated to the complainant and the full School Board within 30 workdays
• Adoption of the Select Committee minutes (Select Committee Minutes - Book Appeal.pdf)

Specialized Programs & Centers Committee 5:30 p.m.

The Specialized Programs & Centers Committee will first approve the draft minutes from its November 8 meeting. It will then vote to recommend Policy 5115, which establishes a system for special programs and academies, to the Loudoun County School Board. The committee will also receive updates on the Middleburg Community Charter School renewal, a family interest survey for future programs, and the FY21 charter school audit.

• Approve draft minutes for the November 8, 2021 meeting
• Recommend Policy 5115 – Special Programs and Academies – to the School Board
• Review MCCS Charter School renewal application packet
• Discuss Family Interest Survey for special programs or academies
• Provide FY21 Charter School audit report update

Discipline Committee [CLOSED MEETING] 7:00 p.m.

The Discipline Committee of the Loudoun County School Board held a closed meeting to discuss student discipline matters. The agenda consisted solely of procedural motions to convene, adjourn, and certify the closed session. No public action or discussion occurred.

• Motion to convene closed meeting for student discipline discussion under Virginia Code § 2.2-3711(A)(2)
• Motion to adjourn closed meeting with certification of no formal action taken
• Motion to certify closed meeting compliance with Virginia FOIA
• Approval of minutes from the closed session (to be added later)

Legislative & Policy Committee 4:30 p.m.

The Legislative & Policy Committee will consider revisions to policies governing school board vacancies and the appointment of the division superintendent. The committee will also receive information on proposed changes to powers and duties and conflict-of-interest policies. Public comment is limited to five minutes, and draft minutes from October will be approved.

• Action item: Revisions to Policy 2120 – Election, Term of Office, and Vacancy in Office
• Action item: Revisions to Policy 3110 – Appointment and Term of the Division Superintendent
• Information item: Revisions to Policy 3120 – Powers and Duties
• Information item: Revisions to Policy 2160 – Conflict of Interests and Disclosure of Economic Interests
• Public comment period: 5 minutes total

School Board Public Hearing for filling the Leesburg District School Board Vacancy (Reconvened from 12/6, if needed) 5:00 p.m.

The Loudoun County School Board reconvened a public hearing to fill the Leesburg District seat left vacant by Beth Barts' resignation. Thirteen candidates submitted statements of interest, and the board heard public comment from residents. The board is scheduled to appoint a new member on December 14, 2021, to serve until December 31, 2022.

• Vacancy created by resignation of Beth Barts
• 13 candidates submitted statements of interest
• Appointment scheduled for December 14, 2021, prior to the School Board meeting
• Appointed member will serve until December 31, 2022
• Public comment limited to candidates and their qualifications

The School Board conducted a public hearing to hear testimony and review statements from 13 candidates for the Leesburg District vacancy created by the resignation of Beth Barts. No appointment was made during this session; the board scheduled the appointment for December 14, 2021.

• Approved remote participation request for John Beatty
• Denied remote participation request for Denise Corbo

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will vote on recommending the School Board approve several contracts and policy changes. Action items include renewing audio visual, roof repair, and auditorium dimmer system contracts, appropriating $1,130,000 in Town of Leesburg school-specific proffer funds for playground and walking track projects, and adopting or revising policies on school support organizations, cash handling, and inventory loss.

• Appropriation of $1,130,000 in Town of Leesburg proffer funds for playground/pad enhancements at Catoctin, Cool Spring, and Frederick Douglass elementary schools and walking tracks at John W. Tolbert, Leesburg Elementary, and Smart's Mill Middle School
• Renewal of RFP #R19205 Roof Repair Services with Simpson Unlimited, estimated over $250,000
• Renewal of RFP #R19203 auditorium dimmer system inspections/repairs with Artistic Concepts Group, estimated $956,000 including replacements at Harmony MS, Heritage HS, and J.L. Simpson MS
• Award of IFB #I22336 Audio Visual Equipment and Supplies, estimated over $250,000
• Adoption of new Policy 8020 on Relations with School Support Organizations and revisions to Policy 4125 (Cash in School Buildings) and Policy 4210 (Inventory and Reporting of Loss or Damage)

School Board Public Hearing for filling the Leesburg District School Board Vacancy 5:00 p.m.

The School Board is conducting a public hearing to gather community input on 13 candidates for the Leesburg District seat, vacant after Beth Barts' resignation. The board will appoint a member on December 14 to serve until December 31, 2022. Public comment procedures and candidate statements are on the agenda.

• 13 candidates submitted statements of interest for the Leesburg District vacancy
• Public comment limited to one minute per speaker; over 30 pre-registered speakers listed
• Appointment to be made on December 14, 2022, filling the term through December 31, 2022
• Remote participation requests for board members Beatty (approved) and Corbo (failed)
• Walk-up registration for public comment accepted up to 30 minutes before meeting

The School Board conducted a public hearing to fill a vacancy created by the resignation of Beth Barts. The board heard from public speakers and reviewed statements from 13 candidates. An appointment is scheduled for December 14, 2021.

• Approved remote participation request for John Beatty (5-0)
• Denied remote participation request for Denise Corbo (3-3)

Select Committee of the School Board for Hearing Appeals 5:00 p.m.

The Select Committee of the School Board for Hearing Appeals will convene a closed meeting to discuss parent requests for out-of-zone attendance and VHSL transfer rule waivers. The agenda is largely procedural, with motions to convene, adjourn, and certify the closed meeting, followed by approval of minutes.

• Closed meeting to discuss student scholastic record appeals, including out-of-zone attendance requests and VHSL Transfer Rule waiver requests
• Motion to convene closed meeting under Virginia Code exemptions
• Motion to adjourn and certify closed meeting with Resolution #14-21/22
• Approval of minutes from prior committee meeting (Select Committee Minutes 12.2.21.pdf)

Equity Committee 5:30 p.m.

The Equity Committee will hold public comment, approve minutes, and discuss several information items including updates to policies on student discrimination/harassment (Policy 8030) and Title IX sex-based discrimination (Policy 8035), as well as a policy on teaching controversial topics (Policy 5420). The committee will receive an update on the Comprehensive Equity Plan and consider an action item on committee reflections and debrief protocol. Announcements include the committee nomination process and timeline and an update on draft equity policy 1045.

• Review of Policy 8030 (Student Discrimination and Harassment) and Policy 8035 (Title IX Sex-Based Discrimination)
• Discussion of Policy 5420 on Teaching Controversial and Sensitive Topics
• Update on the Comprehensive Equity Plan
• Action item on Committee Reflections and Debrief Protocol
• Announcement of committee nomination process and timeline

2nd Tuesday School Board Meeting and Public Hearing on Elementary School Attendance Zones 4:00 p.m (*moved due to Winter break)

The Loudoun County School Board is holding a public hearing on elementary school attendance zones, including for the new Elaine E. Thompson Elementary School (ES-23). The board also considers approval of a consent agenda containing minutes, licensed and classified personnel actions, and revisions to policies on student fees and procurement methods. Votes on remote participation requests for two board members were also taken.

• Public hearing on elementary school attendance zones (Elaine E. Thompson ES-23)
• Revision of Policy 4020, Student Fees and Charges
• Revision of Policy 4320, Methods of Procurement
• Approval of Licensed and Classified Personnel lists for 2021-2022 school year
• Remote participation votes for Board members Beatty and Corbo

The School Board adopted a consent agenda that included several personnel actions and revisions to policies regarding student fees, procurement methods, and unpaid meal debt. The board also granted remote participation requests for two members.

• Approved remote participation for John Beatty (5-0)
• Denied remote participation for Denise Corbo based on ADA medical disability (3-4)
• Approved remote participation for Denise Corbo using a personal exemption (6-1)
• Approved November 30, 2021, Consent Agenda (8-0)
• Adopted minutes from October 26, November 9, and November 10, 2021 meetings (via Consent Agenda)
• Approved Superintendent's recommendations for Licensed and Classified Personnel (via Consent Agenda)
• Approved revisions to Policy 4020, Student Fees and Charges (via Consent Agenda)
• Approved revisions to Policy 4320, Methods of Procurement (via Consent Agenda)

Curriculum & Instruction Committee 5:00 p.m.

The Curriculum & Instruction Committee will vote to approve the draft minutes from the October 19, 2021 meeting. Staff will provide an update on the stipend review process and present two new policies—Policy 5125 for alternative credit paths and Policy 5420 for teaching controversial and sensitive issues—for the committee to recommend to the Loudoun County School Board. The committee will also discuss the use of asynchronous days.

• Approve draft minutes for the October 19, 2021 meeting
• Information update on the stipend review process
• Recommend Policy 5125 – Alternative Paths to Attaining Standard Units of Credit
• Recommend Policy 5420 – Teaching About Controversial and Sensitive Issues
• Discussion of use of asynchronous days

Superintendent's Recommended FY 2023-2028 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) Public Hearing and Work Session 7:00 p.m.

The Loudoun County School Board held a public hearing (no speakers) and a work session on the Superintendent's recommended FY 2023-2028 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). The board discussed the proposed six-year capital plan and associated funding plan, with detailed documents provided. Two motions on remote participation were voted on, and the meeting adjourned at 7:40 p.m.

• No public speakers signed up for the hearing on the CIP/CAPP.
• The superintendent's recommended FY2023-2028 CIP and CAPP budgets were presented for discussion.
• Work session included a 29 MB PDF of the full CIP/CAPP proposal and a funding plan summary.
• Two remote participation requests were voted on: one granted (Beatty), one denied (Corbo).
• Board Chair Brenda L. Sheridan noted changes to public comment rules to prioritize local voices.

The School Board conducted a public hearing and work session regarding the Superintendent's recommended Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). No public speakers were present at the meeting and no substantive decisions were made regarding the budgets.

• Approved remote participation request for John Beatty (6-0)
• Denied remote participation request for Denise Corbo (2-4)

Select Committee of the School Board for Hearing Appeals 6:00 p.m.

The Select Committee of the School Board for Hearing Appeals is meeting to deliberate on unspecified matters. The agenda consists only of procedural items: call to order, deliberation, adjourn, and approval of minutes. No specific appeals or decisions are listed in the agenda.

• Approval of minutes from Select Committee meeting (PDF attachment)

The School Board held a closed session to discuss the performance of public officers and employees and consult legal counsel regarding an interim appointment for the Leesburg District. No formal action was taken during the closed meeting. A request for Denise Corbo to participate remotely was denied.

• Denied remote participation request for Denise Corbo (3-3)
• Approved motion to convene closed meeting (6-0)
• Approved motion to adjourn closed meeting (6-0)
• Approved Resolution # 13-21/22 to certify the closed meeting (6-0)

Special School Board Meeting - Closed Session Only 6:30 p.m.

The Loudoun County School Board convened a closed meeting to consider the performance of specific public officers and candidates for appointment to the Leesburg School District, and to consult legal counsel about an interim board appointment. The board approved the motions to convene, adjourn, and certify the closed session. A request for remote participation by Denise Corbo was denied.

• Motion to convene closed meeting (approved)
• Motion to adjourn closed meeting (approved)
• Motion to certify closed meeting (approved)
• Remote participation request denied (motion failed)
• Discussion topics: personnel performance and legal advice on Leesburg district appointment

Discipline Committee 5:00 p.m.

The Discipline Committee will vote on draft minutes from October 25, 2021, and consider a recommendation to the School Board to approve revisions to Policy 8030 on Student Discrimination and Harassment. The committee will also review Policy 8035 on Title IX, Sexual Discrimination, and Sexual Assault as an information item.

• Action: Recommend approval of revisions to Policy 8030, Student Discrimination and Harassment
• Information: Review of Policy 8035, Title IX, Sexual Discrimination, Sexual Assault
• Vote on draft minutes from October 25, 2021

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will review and recommend actions to the Loudoun County School Board. A $1,442,244 appropriation will fund six electric buses and charging infrastructure to mitigate excess diesel emissions. Staff will also recommend easement approvals for Segra fiber lines at two school properties and awards for computer and audio-visual equipment contracts.

• Recommend awarding IFB #I22321 for computer supplies to Daly Computers, Electronic Systems, Ink Systems, and White Rock Cybersecurity for over $250,000 (Jan 1–Dec 31, 2022).
• Approve $1,442,244 in Volkswagen Environmental Mitigation Trust funds to purchase six electric buses and charging infrastructure.
• Approve 10-foot easements for Segra fiber lines at the North Street property and Frederick Douglass Elementary School.
• Review IFB #I22336 for audio-visual equipment and supplies, estimated over $250,000.
• Review renewal of roof repair contract with Simpson Unlimited through January 31, 2023.

Superintendent's Recommended FY 2023-2028 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) Public Hearing and Work Session 7:00 p.m.

The Loudoun County School Board held a public hearing and work session on the Superintendent's Recommended FY 2023-2028 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). The meeting included public comments from residents and a work session to discuss the proposed budgets for school construction and asset preservation.

• Public hearing on Superintendent's Recommended FY 2023-2028 CIP and CAPP budgets
• Work session to review proposed capital and preservation programs
• Revised public comment procedures implemented for the meeting
• In-person and virtual public comments heard, each speaker allotted three minutes
• No written public comment was submitted

The School Board conducted a public hearing and work session regarding the Superintendent's recommended Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) for FY 2023-2028. No substantive decisions were made regarding the budgets during this session.

• Approved request for Denise Corbo to participate remotely (4-3)

Human Resources and Talent Development Committee 6:00 p.m.

The Human Resources and Talent Development Committee will vote to approve draft minutes from September 23, 2021. They will receive information on a revised Policy 7540 concerning criminal conviction or founded complaint of child abuse or neglect for applicants, and a new Policy 7542 regarding required notification and consequences of criminal charges for employees. A presentation on universal leave proposals will also be given.

• Approval of draft minutes from September 23, 2021 meeting
• Revised Policy 7540 on criminal conviction or founded complaint of child abuse or neglect for applicants
• New Policy 7542 on required notification and consequences of criminal charges, convictions, and pleas for employees
• Presentation on universal leave proposals

CANCELLED - Technology Steering Committee Meeting 5:00 p.m.

This meeting of the Loudoun County Public Schools Technology Steering Committee was cancelled. No decisions or discussions took place.

• Chromebook utilization overview was scheduled as a discussion item but was not discussed due to cancellation
• Approval of draft minutes from October 18, 2021 was on the agenda but not acted upon

Work Session - Elaine E. Thompson Elementary School Attendance Zone (ES-23) and Closed Session 5:00 p.m.

The Loudoun County School Board held a work session on the Elaine E. Thompson Elementary School (ES-23) attendance zone. The board voted 6-0-2 to eliminate a December 7 staff briefing and move the public hearing to November 30, 2021, with adoption scheduled for December 14, 2021. A closed session was also held for legal consultation on student disciplinary matters and collective bargaining.

• Voted to move public hearing for Thompson Elementary attendance zone to Nov 30, adoption to Dec 14
• Closed session for legal consultation on student discipline and collective bargaining
• Motion passed 6-0-2 with two members absent

The School Board rescheduled the public hearing for the Elaine E. Thompson Elementary School (ES-23) attendance zone to November 30, 2021. The board also eliminated a previously scheduled staff briefing for December 7, 2021.

• Approved moving the ES-23 attendance zone public hearing to November 30, 2021 (6-0-2)
• Approved eliminating the December 7, 2021 staff briefing (6-0-2)
• Approved convening a closed meeting for legal counsel regarding student disciplinary, personnel, and contract matters (6-0-2)
• Approved adjourning the closed meeting with no formal action taken (6-0-2)
• Approved Resolution # 12-21/22 certifying the closed meeting (6-0-2)

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board adopted the consent agenda, approving the minutes from the October 12, 18, 21 and 27 meetings, the licensed and classified personnel action lists, and staff‑recommended revisions to Policy 4170 (Insurance Management) and Policy 4310 (Purchasing Authority). The board also considered a remote‑participation request, which was denied by a 3‑3‑1 vote. No other items were discussed.

• Approval of Policy 4170 revision – Insurance Management
• Approval of Policy 4310 revision – Purchasing Authority
• Adoption of licensed personnel action list for 2021‑2022
• Adoption of classified personnel action list for 2021‑2022
• Adoption of minutes from October 12, 18, 21 and 27 meetings

The School Board approved a consent agenda that included several sets of meeting minutes, licensed and classified personnel actions, and revisions to insurance and purchasing policies. A request for a board member to participate remotely due to a medical condition was denied.

• Denied remote participation request for Ms. Corbo (3-3-1)
• Approved minutes from October 12, 18, 21, and 27, 2021 meetings
• Approved Superintendent's recommendations for Licensed Personnel
• Approved Superintendent's recommendations for Classified Personnel
• Approved revisions to Policy 4170, Insurance Management
• Approved revisions to Policy 4310, Purchasing Authority
• Approved support for VSBA Legislative Positions

Communications and Outreach Committee 6:30 p.m.

The Communications and Outreach Committee will meet to approve minutes, receive an update on a Request for Quotation for a Constituent Management System, and review two policies: Policy 8-10 on Comments and Complaints and Policy 3070 on Safety and Emergency Related Communications. Public comment will be taken before the information items.

• Update on RFQ for a Constituent Management System
• Review of Policy 8-10, Comments and Complaint (New 8070)
• Review of Policy 3070, Safety and Emergency Related Communications
• Approval of draft minutes from October 4, 2021 meeting

Specialized Programs & Centers Committee 5:00 p.m.

The Specialized Programs & Centers Committee will consider approving the October 13, 2021 meeting minutes and review draft Policy 5115 on special programs and academies, including a draft regulation. Public comment will be heard before the committee's discussion.

• Approval of draft minutes from the October 13, 2021 meeting
• Review of draft Policy 5115: Special Programs and Academies (version 4.0)
• Discussion of draft Regulation 5115 (version 4.0) for reference
• Public comment period with time limits set by the chair

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 5:00 p.m.

The Joint Committee of the Loudoun County School Board and Board of Supervisors will consider two action items: confirming the 2022 meeting schedule and approving a plan to convert existing LCPS tennis courts into pickleball courts. The committee will also receive an information item on a study of past segregation in Loudoun County schools and potential reconciliation measures.

• Action: Confirm 2022 meeting schedule for the joint committee (countywide).
• Action: Recommend plan to alter LCPS tennis courts for pickleball use (countywide).
• Information: Study and reconciliation for operation of segregated schools in Loudoun County.
• Public comment period limited to 15 minutes.

Equity Committee 6:00 p.m.

The Equity Committee will hold a focus group discussion with RTI International to gather input for the LCPS Strategic Plan. The committee will also consider approving minutes from October 7 and hear public comment.

• Focus group discussion with RTI International for strategic planning input
• Public comment period (in-person and virtual)
• Approval of draft minutes from October 7, 2021
• Consideration of approved minutes for this meeting

Legislative & Policy Committee 4:30 p.m.

The Legislative & Policy Committee will take action on proposed revisions to multiple school board policies, including Policy 2520 on public participation, which has attached community feedback. The committee will also vote to approve draft minutes from three prior meetings. A 5-minute public comment period is scheduled at the start.

• Proposed revisions to Policy 2520 (Participation by the Public) presented for information with community feedback
• Proposed revisions to Policy 2010 (Legal Status, Authority, Powers and Duties) for action
• Proposed revisions to Policy 2140 (Orientation and Professional Development for Board Members) for action
• Proposed revisions to Policy 2220 (Clerk) for action
• Approval of draft minutes from September 23, October 1 (special), and October 14 (special) 2021 meetings

Select Committee of the School Board for Hearing Appeals 6:00 p.m.

This is a Select Committee of the Loudoun County School Board meeting to hear an appeal. The only substantive item is a closed meeting to discuss a parent's request for a student to receive a waiver of the Virginia High School League Transfer Rule. The meeting is primarily procedural, with motions to convene, adjourn, and certify the closed session, followed by approval of minutes.

• Closed meeting to discuss a parent request for a student waiver of the VHSL Transfer Rule (28A-7-1)
• Motions to convene, adjourn, and certify the closed meeting
• Approval of minutes from a previous Select Committee meeting and an administrative appeal report

School Board Elementary Attendance Zone Briefing/Public Hearing for Elaine E. Thompson Elementary School and Closed Session (ES-23) 7:00 p.m.

The Loudoun County School Board held a briefing and public hearing on the attendance zone for the new Elaine E. Thompson Elementary School (ES-23). No public speakers appeared. The Board also approved a contract agreement with Thomas Jefferson High School for Science and Technology for SY 2022-2023 and entered a closed session to consult with legal counsel on student disciplinary matters and pending litigation.

• Briefing and public hearing on attendance zone for Elaine E. Thompson Elementary School (ES-23) with staff presentations and proposed maps
• Approved contract agreement with Thomas Jefferson High School for Science and Technology for SY 2022-2023 tuition and enrollment
• Voted 5-0-4 to allow member Ian Serotkin to participate remotely; motion to allow Denise Corbo remote participation failed for lack of a second
• Closed session convened for legal consultation on student disciplinary matters and two specific lawsuits (Case #1:21-cv-00669 and Case #CL21-3254)
• Revised public comment procedures enforced, requiring proof of residency or affiliation; no public speakers were present

The School Board approved a tuition contract with Thomas Jefferson High School for Science & Technology for the 2022-2023 school year. A public hearing was held for the Elaine E. Thompson Elementary School attendance zone, but no public speakers were present. The Board also convened a closed session to consult with legal counsel regarding litigation.

• Approved contract agreement with TJHSST for SY 2022-2023 (6-0-3)
• Approved remote participation request for Ian Serotkin (5-0-4)
• Denied remote participation request for Denise Corbo (failed for lack of a second)
• Approved motion to convene closed meeting for legal consultation (6-0-3)

4th Tuesday School Board Meeting and Work Session on Budget and Enrollment Updates 4:00 p.m.

The Loudoun County School Board held a meeting and work session on budget and enrollment updates. The board approved a consent agenda including minutes, personnel actions, a utility easement at Cool Spring Elementary School for Dominion Energy, and a custodial supplies contract. A motion to allow board member Denise Corbo to participate remotely failed for lack of a second.

• Approval of an underground distribution easement at Cool Spring Elementary School for Dominion Energy (10 ft. wide, minimal disturbance)
• Award of IFB #I22318 for custodial supplies and equipment from Nov 1, 2021 to Oct 31, 2022
• Approval of licensed and classified personnel actions for the 2021-2022 school year
• Adoption of minutes from Sept 28, Oct 5, and Oct 13, 2021 meetings
• Motion to allow remote participation by board member Denise Corbo failed for lack of a second

The School Board adopted the consent agenda, which included approving a $1.3M contract for custodial supplies and equipment. The Board also approved a utility easement for Dominion Energy at Cool Spring Elementary School and accepted personnel recommendations.

• Approved $1.3M contract for custodial supplies and equipment (6-0)
• Approved Underground Distribution Easement Agreement for Dominion Energy at Cool Spring Elementary School (6-0)
• Approved Superintendent's recommendations for Licensed Personnel (6-0)
• Approved Superintendent's recommendations for Classified Personnel (6-0)
• Adopted minutes from September 28, 2021 meeting (6-0)
• Adopted minutes from October 5, 2021 public hearing (6-0)
• Adopted minutes from October 13, 2021 attendance zone work session (6-0)
• Request for Denise Corbo to participate remotely failed for lack of a second

Discipline Committee 5:00 p.m.

The Discipline Committee will meet to review two policies: Policy 8030 on Student Discrimination and Harassment and Policy 8035 on Title IX, Sexual Discrimination, and Sexual Assault. The committee will also consider approving the draft minutes from the September 27, 2021 meeting. No votes on policy changes are scheduled; the items are for discussion only.

• Review of Policy 8030, Student Discrimination and Harassment
• Review of Policy 8035, Title IX, Sexual Discrimination, Sexual Assault
• Approval of draft minutes from September 27, 2021 meeting
• Public comment period at start of meeting

School Board Attendance Zone Work Session for Elaine E. Thompson Elementary School (ES-23) 7:00 p.m.

The School Board held a work session to discuss attendance zone boundaries for the new Elaine E. Thompson Elementary School (ES-23). They reviewed proposed maps and staff plans. No decisions were made; the session was informational.

• Dulles Area ES attendance zones map attachment
• Staff plan with zoom details attachment
• Tracking chart for attendance zones attachment
• Work session presentation attachment

The School Board conducted a work session regarding the attendance zone for Elaine E. Thompson Elementary School (ES-23). No substantive decisions or votes were recorded during this session.

Student Services Committee 5:00 p.m.

The Student Services Committee will review and recommend Policy 8420, Student Medication, to the full School Board as an information item, pending public feedback and legal review. The agenda also includes approval of draft minutes from September 30, 2021, and a first review of Policy 3050 on Trained Service Animals.

• Approve draft minutes from the September 30, 2021 meeting
• Recommend Policy 8420, Student Medication (2nd review) to full board; includes forms for CBD/THC-A oil and albuterol administration
• First review of Policy 3050, Trained Service Animals
• Public comment period prior to committee discussion

Curriculum & Instruction Committee 6:00 p.m.

The Curriculum & Instruction Committee will hear follow-up information on middle school athletics, including three possible scenarios with cost, staff, and other implications. They will also receive an update on the LCPS Teacher Cadet Program. The committee is scheduled to vote on approving the draft minutes from the September 21, 2021 meeting.

• Middle school athletics follow-up discussion with three scenarios (cost, staff, implications)
• Update on the LCPS Teacher Cadet Program
• Vote to approve draft minutes from September 21, 2021 meeting
• Procedures for public comment at the meeting

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will recommend that the Loudoun County School Board approve several actions: award the $1.3 M custodial supplies and equipment contract (IFB #I22318); renew the elevator, wheelchair lift and dumbwaiter preventive‑maintenance contract (RFP #R21263) which may exceed $250,000; adopt revisions to Policies 4320, 4020 and 6130; and approve utility and communication easements for Dominion Energy at Cool Spring Elementary and for Segra at the North Street property.

• Award of IFB #I22318 custodial supplies and equipment contract, estimated $1.3 M
• Renewal of RFP #R21263 elevator, wheelchair lift and dumbwaiter maintenance contract, value may exceed $250,000
• Revision and approval of Policy 4320, Methods of Procurement
• Revision and approval of Policy 4020, Student Fees and Charges
• Approval of utility easement for Dominion Energy at Cool Spring Elementary School

Technology Steering Committee Meeting 5:00 p.m.

The Technology Steering Committee will hear staff presentations on network and internet connectivity, classroom presentation and device connectivity, and customer satisfaction survey results. The committee will also consider approving minutes from the previous meeting.

• Overview of current network configuration and bandwidth
• Overview of classroom presentation landscape and device connectivity
• Presentation on Technology Support Center customer satisfaction surveys and results
• Approval of draft minutes from September 20, 2021 meeting

School Board Attendance Zone Briefing/Public Hearing for Elaine E. Thompson Elementary School (ES-23) and Closed Session 6:00 p.m.

The Loudoun County School Board is holding a briefing and public hearing on proposed attendance zones for the new Elaine E. Thompson Elementary School (ES-23). The meeting also includes a closed session to discuss employee performance and legal matters related to student disciplinary issues. A motion to allow a board member to participate remotely failed.

• Attendance zone briefing and public hearing for Elaine E. Thompson Elementary School (ES-23) at 7:00 p.m.
• Closed session under Virginia law to discuss employee performance and litigation related to student discipline
• Motion to permit remote participation for board member Denise Corbo failed (3-2-2 vote)
• Revised public comment procedures for 2021-2022 limiting speakers to residents, students, parents, and employees

The School Board denied a request for a member to participate remotely. The board convened a closed session to discuss employee performance and legal counsel regarding student disciplinary matters, though no formal action was taken during that session.

• Denied request for Denise Corbo to participate remotely (2-3)
• Approved motion to convene closed meeting for employee performance and student disciplinary litigation (7-0)
• Approved motion to adjourn closed meeting (7-0)
• Approved resolution certifying the closed meeting (7-0)

Special Legislative & Policy Committee 4:30 p.m.

The Loudoun County School Board's Special Legislative & Policy Committee will discuss the 2021 Virginia School Boards Association (VSBA) legislative positions. This is an action item where the committee may formulate recommendations. The meeting also includes a 5-minute public comment period and procedural items.

• Discussion of 2021 VSBA Legislative Positions (action item)
• Public comment period limited to 5 minutes total
• Remote participation by committee member Denise Corbo

Specialized Programs & Centers Committee 5:30 p.m.

The Specialized Programs & Centers Committee will discuss the renewal process for Middleburg Community Charter School and review draft Policy 5115 regarding special programs or academies. They will also revisit Academies of Loudoun admissions data and hear updates on HCA celebrations. The committee will consider approving minutes from the prior meeting.

• Overview of MCCS charter school renewal timeline
• Discussion of Academies of Loudoun admissions data (revisited from September)
• Initial review of draft Policy 5115: Special Program or Academy
• HCA Celebrations and Updates
• Approval of draft minutes from September 28, 2021

School Board Attendance Zone Work Session for Elaine E. Thompson Elementary School (ES-23) 7:00 p.m.

The Loudoun County School Board held a work session to discuss attendance zone boundaries for the new Elaine E. Thompson Elementary School (ES-23). The session included an overview by staff and review of proposed zone maps. No votes were taken; this was a discussion-only meeting.

• Attendance zone overview for Elaine E. Thompson Elementary School (ES-23) presented by staff
• Staff plan and multiple zone maps attached (e.g., ETE_STAFF_PLAN_wZoom_10132021.pdf, DULLES_AREA-ES_ATTENDANCE_ZONES_2021.pdf)
• Resident student data by grade and preliminary projections provided
• School board members present: Brenda Sheridan, John Beatty, Andrew Hoyler, Harris Mahedavi, Jeff Morse

The School Board conducted a work session to review the attendance zone overview for Elaine E. Thompson Elementary School (ES-23). No formal decisions or votes were recorded during this session.

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board voted to appoint Andrew Hoyler to fill the Broad Run District school board vacancy until December 31, 2022. The board also convened a closed meeting to discuss candidate appointments, student disciplinary matters, and a contract for COVID-19 testing. Changes to public comment rules were announced, requiring proof of residency or affiliation with LCPS.

• Appointment of Andrew Hoyler to Broad Run District School Board vacancy (8-0 vote)
• Closed meeting authorized to discuss contract for COVID-19 testing (Section 2.2-3711(A)(29))
• Public comment restrictions require proof of Loudoun County residency or LCPS affiliation
• Remote participation approved for board member Denise Corbo due to medical condition
• Consent agenda adopted including September 27 closed session minutes

The School Board appointed Andrew Hoyler to fill the Broad Run Election District vacancy through December 31, 2022. The Board also approved a consent agenda including licensed personnel actions and the minutes from a September 27 special meeting.

• Appointed Andrew Hoyler to Broad Run Election District vacancy (8-0)
• Denied substitute motion to appoint Katrece Nolen to Broad Run vacancy (3-5)
• Approved remote participation for Denise Corbo
• Approved consent agenda including licensed personnel actions and Sept 27 minutes
• Convened and certified two closed sessions regarding board vacancies, student matters, and COVID-19 testing contracts

Equity Committee 5:30 p.m.

The Equity Committee will review revisions to the draft Equity Policy and consider recommending it to the School Board for adoption. The committee will also receive updates on policies regarding student discrimination/harassment and Title IX, and review Academies of Loudoun admission data for 2021-2022. Public comment will be accepted.

• Review and recommendation of Draft Equity Policy
• Review of Policy 8030 on Student Discrimination and Harassment and related regulation
• Presentation on Policy 8035 (Title IX, Sexual Discrimination, Sexual Assault)
• Final review of Academies of Loudoun Admission Data for 2021-2022
• Approval of minutes from September 2, 2021 meeting

Finance & Operations Committee 4:00 p.m.

The Finance & Operations Committee will consider recommending approval of a $3.88 million contract for renovating the administration building at 21000 Education Court, along with policy revisions, federal fund appropriations, and an easement at Arcola Elementary School. The committee also discusses minutes, public comment procedures, and information items on custodial supplies and elevator maintenance contracts.

• Revision of Policy 4170 Insurance Management to clarify coverage and covered individuals
• Revision of Policy 4310 Purchasing Authority to clarify Purchasing Agent responsibilities
• Appropriation of $471,081 in ARP Homeless II funds and $1,978,075 in Emergency Connectivity Funds
• Contract award of $3,883,833 to TMG Construction Corp for renovation of the Administration Building at 21000 Education Court
• Approval of a water line easement and vacation at Arcola Elementary School for Loudoun County Sanitation Authority

School Board Public Hearing for filling the Broad Run District School Board Vacancy 5:00 p.m.

The Loudoun County School Board is conducting a public hearing to gather community input on seven candidates for the Broad Run District seat, left vacant by the passing of Leslee King. The board will appoint a member on October 12 to serve until December 31, 2022. The meeting includes public comment procedures, candidate statements, and board member questioning.

• Vacancy created by the passing of Leslee King
• Seven candidates: Paul Chen, Daniel Eisert, Andrew Hoyler, Cliff Keirce, Marjo Mitsutomi, Katrecia Nolen, Samuel Yan
• Public comment procedures allow written, virtual, and in-person comments limited to candidate qualifications
• Appointment scheduled for October 12, 2021, before the regular School Board meeting

The School Board conducted a public hearing to receive comments and candidate statements for the Broad Run District vacancy created by the passing of Leslee King. No appointment was made during this meeting; the board will appoint a member on October 12.

• Approved request for Denise Corbo to participate remotely (7-0)

Communications and Outreach Committee 6:30 p.m.

The Loudoun County School Board's Communications and Outreach Committee will meet to hear presentations on the Safe2Talk anonymous reporting app and a communications dashboard. The committee will also review the constituent management system and discuss updates to the LCPS homepage and school menu issue. No votes are scheduled; action items are limited to identifying next steps.

• Review of constituent management system (Action Item 4.01) to identify next steps
• Presentation on Safe2Talk anonymous reporting app by Director of Safety & Security (5.01)
• Update on LCPS homepage redesign (5.02)
• Communications dashboard presentation by Chief Technology Officer (5.03)
• Update on school menu issue (5.05)

Special Legislative & Policy Committee 3:00 p.m.

This special meeting of the Legislative & Policy Committee will discuss revisions to the 2022 Legislative Program, which outlines the school board's policy priorities. The agenda also includes a public comment period of up to five minutes and approval of previous meeting minutes.

• Discussion and possible action on the 2022 Legislative Program, including staff and committee revisions

Student Services Committee 5:00 p.m.

The Student Services Committee will review and vote on recommending Policy 8140, Student Attendance Requirements and Procedures, to the full School Board for consideration. The item also includes deleting the former Policy 8-17. Additionally, the committee will conduct a first review of Policy 8420 on student medication, including a draft for administration of CBD/THC-A oil. The meeting includes public comment and approval of prior minutes.

• Recommend Policy 8140, Student Attendance Requirements and Procedures to School Board as information item
• Recommend deletion of Policy 8-17
• First review of Policy 8420, Student Medication, including CBD/THC-A oil administration form
• Approval of draft minutes from August 19, 2021 Student Services Committee meeting
• Public comment period with sign-up before meeting start

4th Tuesday School Board Meeting 5:00 p.m.

The Loudoun County School Board met on September 28, 2021, and approved the consent agenda. This included personnel actions for licensed and classified staff, a water line easement at Sycolin Creek Elementary School, and contracts for toner/ink cartridges (estimated over $250,000) and petroleum products (estimated $390,000 for heating fuel). The board also heard disclosures and approved minutes from the previous meeting.

• New public comment rules requiring proof of residency or affiliation for speakers
• Water line easement at Sycolin Creek Elementary School for LCSA (15 ft wide, vacating 10 ft)
• IFB #I22315 Toner and Ink Cartridges awarded, estimated value over $250,000
• RFQ #87780 Petroleum Services renewal with Quarles Petroleum, estimated $380,000 for heating fuel oil and $10,000 for diesel
• Approval of licensed and classified personnel actions for the 2021–2022 school year

The School Board approved a consent agenda covering personnel actions, a water line easement at Sycolin Creek Elementary School, and procurement contracts for toner and petroleum services. The board also granted a request for a member to participate in the meeting remotely.

• Approved remote participation for Denise Corbo
• Adopted minutes from the September 14, 2021 meeting
• Approved Superintendent's recommendations for Licensed Personnel
• Approved Superintendent's recommendations for Classified Personnel
• Approved Deed of Easement and Deed of Vacation at Sycolin Creek Elementary School
• Approved award for IFB #I22315 Toner and Ink Cartridges (estimated value over $250,000)
• Renewed RFQ #87780 Petroleum Products contract with Quarles Petroleum, Incorporated

Specialized Programs & Centers Committee 4:00 p.m.

The Specialized Programs & Centers Committee will receive information on the potential addition of an International Baccalaureate Diploma Program, including costs and considerations. Staff will also present an update on admissions data for the Academies of Loudoun AET and AOS programs. The committee will vote to approve minutes from August 2, 2021. No other decisions are scheduled.

• Information item on potential International Baccalaureate Diploma Program costs and considerations
• Update on admissions data for Academies of Loudoun (AET and AOS programs)
• Approval of August 2, 2021 committee minutes

Special School Board Meeting - Closed Session Only 6:30 p.m.

The Loudoun County School Board held a special closed-session meeting to discuss candidates for appointment to the Broad Run School district and to consult with legal counsel on that appointment and on changes to the public comment policy. The board approved remote participation for one member and certified that the closed meeting complied with Virginia law. No public decisions were made during the open portion of the meeting.

• Approved remote participation for board member Denise Corbo due to a medical condition
• Convened closed session to discuss candidates for Broad Run School district appointment
• Consulted with legal counsel on interim appointment process and public comment policy changes
• Certified closed meeting complied with Virginia Freedom of Information Act via Resolution #07-21/22
• Meeting adjourned at 8:55 p.m. after closed session

The School Board convened a closed meeting to discuss candidates for the Broad Run School district and consult legal counsel on board appointments and public comment policy. The board certified that the closed meeting followed Virginia law. No formal action was taken during the closed session.

• Approved remote participation for Denise Corbo
• Approved motion to convene closed meeting
• Approved motion to adjourn closed meeting
• Approved Resolution # 07-21/22 to certify the closed meeting

Discipline Committee 5:00 p.m.

The Loudoun County Public Schools Discipline Committee will approve the August 30, 2021 draft minutes and the September 27, 2021 minutes. It will review updates to Policy 8030 on student discrimination and harassment and Policy 8035 on Title IX sexual discrimination and assault. The committee will also discuss comments and complaints on Policy 8‑10.

• Approve draft minutes from August 30, 2021
• Approve minutes from September 27, 2021
• Review Policy 8030 – Student Discrimination and Harassment
• Review Policy 8035 – Title IX Sexual Discrimination and Assault
• Discuss comments and complaints on Policy 8‑10

Legislative & Policy Committee 4:30 p.m.

The Legislative & Policy Committee will vote on recommending staff-revised Policy 2150 (Compensation) to the full School Board for consideration. They will also hear information on proposed changes to Policy 2520 (Participation by the Public) and discuss the 2022 Legislative Program. The meeting includes approval of prior minutes and a public comment period.

• Action item: recommend revised Policy 2150 (Compensation) to the full School Board
• Information item: proposed revisions to Policy 2520 (Participation by the Public)
• Discussion of the 2022 Legislative Program
• Approval of draft minutes from August 26, 2021

Human Resources and Talent Development Committee 5:30 p.m.

The Loudoun County Public Schools Human Resources and Talent Development Committee meets to approve draft minutes from August 26, 2021, and receive information on paid leave options, Paid Health Emergency Leave (PHEL), and an update on substitute staffing. No votes are scheduled on the information items.

• Draft minutes approval from August 26, 2021 meeting
• Information on Paid Leave Options
• Information on Paid Health Emergency Leave (PHEL)
• Substitute Update

Select Committee of the School Board for Hearing Appeals 5:00 p.m.

The Select Committee of the Loudoun County School Board is meeting to conduct a closed session regarding a parent request for a student to be granted a waiver of the Virginia High School League Transfer Rule. The meeting is limited to this private appeal involving student record information. No public votes on policies, budgets, or contracts are scheduled.

• Closed meeting to discuss a parent request for a VHSL Transfer Rule waiver for a student

Curriculum & Instruction Committee 6:00 p.m.

The Curriculum & Instruction Committee will hear staff presentations on middle school athletics (including space needs and cost), the co-curricular stipend review process, and an update on middle school honors programs. Brief updates on the literacy program review and the Virginia Mathematics Pathways Initiative are also scheduled. The committee will consider approval of August meeting minutes and take public comment.

• Information item on middle school athletics covering space needs, cost, and other considerations
• Information on stipend review process for athletic and co-curricular stipends for 2021-2022
• Update on middle school honors programs and the 'What is rigor' work group
• Brief updates on literacy program review and Virginia Mathematics Pathways Initiative (VMPI)
• Approval of minutes from August 17, 2021 Curriculum & Instruction Committee meeting

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider several procurement contract renewals, a health insurance policy revision, and a $400,000 grant appropriation from the Jack Kent Cooke Foundation for a summer program. Recommended actions include awarding toner/ink cartridge contracts, renewing petroleum, printing, and construction support services, and approving a water line easement. These items will be forwarded to the Loudoun County School Board for final approval.

• IFB #I22315 Toner and Ink Cartridges award estimated over $250,000
• Renewal of petroleum contract with Quarles Petroleum, estimated $390,000 total for LCPS
• Renewal of printing/graphic design/ mailing services, estimated over $250,000
• Renewal of construction support services with four firms, task orders up to $2.5M each, total $6M per term
• Revision of Policy 7626, Health Insurance, to clarify dependent coverage and board member eligibility

Technology Steering Committee Meeting 5:00 p.m.

The Loudoun County Public Schools Technology Steering Committee will begin with public comment, then approve the draft minutes from the June 21, 2021 meeting. After that, the committee will review two discussion items: an overview of methods to measure instructional software usage, and checklists of baseline teacher knowledge for the Schoology learning management system. No formal decisions are scheduled; the items are for committee review only.

• Approve draft minutes from June 21, 2021
• Discuss methods to measure instructional software usage
• Review Schoology teacher knowledge checklists
• Public comment procedures

2nd Tuesday School Board Meeting 4:00 p.m.

The School Board is reviewing a schedule for developing the Fiscal Year 2023 operating budget. Additionally, the board is considering projects to be reviewed by the Town of Leesburg for school proffer funding eligibility.

• FY23 Operating Budget development calendar including a January 5 presentation and February 2 adoption
• Town of Leesburg playground/play pad enhancement projects at Catoctin, Cool Spring, and Frederick Douglass Elementary Schools
• Town of Leesburg walking track projects at Ball’s Bluff, Frederick Douglass, John W. Tolbert, Jr., Leesburg Elementary Schools, and Smart’s Mill Middle School
• Current balance of $1.7 million in available school proffer funds held by the Town of Leesburg

The School Board adopted the consent agenda, which included the development calendar for the Fiscal Year 2023 operating budget and personnel recommendations. The Board also approved the submission of specific school improvement projects to the Town of Leesburg for proffer funding eligibility.

• Approved request for Denise Corbo to participate remotely
• Adopted minutes of the August 5, 2021, Special School Board Meeting (Closed Session)
• Adopted minutes of the August 10, 2021, 2nd Tuesday School Board Meeting
• Approved Superintendent's recommendations for Licensed Personnel
• Approved Superintendent's recommendations for Classified Personnel
• Approved the FY 2023 School Board Operating Budget development calendar
• Confirmed submission of playground and walking track projects to the Town of Leesburg for proffer funding review

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) (Electronic Meeting) 5:00 p.m.

This joint committee of the Loudoun County School Board and Board of Supervisors will hear an informational presentation comparing healthcare plans for LCPS and county government. The meeting is conducted electronically due to the COVID-19 pandemic, with public comment available via sign-up.

• Information item on jointly administered healthcare plans for LCPS and Loudoun County Government
• Resolution to conduct the meeting electronically under the Readopted Continuity of Government Ordinance
• 15-minute public comment period with electronic sign-up by noon on September 13, 2021
• Co-chairs report on recent board activities

Communications and Outreach Committee 6:30 p.m.

The Loudoun County Public Schools Communications and Outreach Committee will meet to approve draft minutes from its August 2, 2021, meeting and receive informational updates on an event planning tip sheet, School Board aide training, and the CCO structure. The agenda is largely procedural with no action items other than minutes approval.

• Approval of draft minutes from the August 2, 2021, meeting
• Discussion of an event planning tip sheet for meetings with the public
• Update on School Board aide training
• Update on CCO (Communications and Outreach) structure

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will recommend that the School Board approve a $4,392,413 contract to FHP Tectonics Corp. for the Catoctin Elementary School classroom addition and renovations. The committee will also discuss contract renewals for toner and ink cartridges, petroleum products, and printing/graphic design services, each valued at over $250,000. Additionally, staff will present revisions to Policy 7626 covering health insurance for Board members.

• Approve $4,392,413 contract for Catoctin ES addition and renovations (IFB #20-492)
• Award toner and ink cartridge purchases exceeding $250,000 (IFB #I22315)
• Renew petroleum products contract with Quarles Petroleum ($380,000 heating oil, $10,000 diesel)
• Renew printing, graphic design, mailing services contract exceeding $250,000 (RFP #R18161)
• Recommend revisions to Policy 7626, Health Insurance

Equity Committee 5:30 p.m.

This meeting includes public comment, approval of June minutes, and review of the Equity Committee's charge and binder contents. The main action item is reviewing feedback on the draft Equity Policy from the June meeting. Information updates include the Academies of Loudoun admissions and recruitment, and presentations on Policy 8030 (Student Discrimination and Harassment) and Policy 8035 (Title IX Sexual Discrimination).

• Review feedback on Draft Equity Policy (Action Item 5.01)
• Update on Academies of Loudoun admissions and recruitment (Item 6.01)
• Presentation on Policy 8030 – Student Discrimination and Harassment (Item 6.02)
• Presentation on Policy 8035 – Title IX Sexual Discrimination (Item 6.02)
• Adoption of draft minutes from June 3, 2021 (Item 3.01)

CANCELLED - Emergency School Board Meeting - Closed Session Only 6:30 p.m.

This emergency School Board meeting, scheduled for September 1, 2021, was cancelled. The agenda consisted solely of procedural motions to convene, adjourn, and certify a closed session, which did not occur.

Discipline Committee 5:00 p.m. (Rescheduled from August 23rd)

The Discipline Committee will hear public comments, approve the draft minutes from June 28, 2021, adopt the approved minutes for this meeting, and receive information on two policy updates: Policy 8030 addressing student discrimination and harassment, and Policy 8035 addressing Title IX sexual discrimination and assault. No new business items are listed.

• Public comment period (speakers must sign up in advance)
• Approval of draft minutes for June 28, 2021
• Adoption of approved minutes for the August 30 meeting
• Information item: Policy 8030 – Student Discrimination and Harassment
• Information item: Policy 8035 – Title IX Sexual Discrimination and Assault

Human Resources and Talent Development Committee 5:30 p.m.

The Loudoun County Public Schools Human Resources and Talent Development Committee will meet to hear information on substitute staffing for the 2021-22 school year and a presentation on parental leave. The committee will also consider approving draft minutes from a prior meeting and receive public comment.

• Substitute update for 2021-22 school year
• Parental leave presentation
• Approval of draft minutes from June 24, 2021
• Procedures for public comment

Legislative & Policy Committee 4:30 p.m.

The Legislative & Policy Committee will review proposed staff revisions to several school policies. The committee will also continue discussions regarding the LCPS logo rebranding.

• Revisions to Policy 2510, School – Community Communications and Community Involvement
• Revisions to Policy 2150, Compensation
• Revisions to Policy 2520, Participation by the Public
• Discussion of LCPS logo rebranding
• Approval of June 15, 2021 meeting minutes

CANCELLED AND POSTPONED TO AUGUST 30th - Discipline Committee 5:00 p.m.

This Loudoun County Public Schools Discipline Committee meeting scheduled for August 23, 2021 was cancelled and postponed to August 30th. The agenda included review of draft minutes from June 28, 2021 and information items on Policy 8030 (Student Discrimination and Harassment) and Policy 8035 (Title IX, Sexual Discrimination, Sexual Assault). No decisions were made at this meeting.

• Meeting cancelled and postponed to August 30, 2021
• Review of draft minutes from June 28, 2021 meeting
• Discussion of Policy 8030 on Student Discrimination and Harassment
• Discussion of Policy 8035 on Title IX, Sexual Discrimination, Sexual Assault

Student Services Committee 5:00 p.m.

The Student Services Committee will vote on New Policy 5350, which requires parental notification before student screenings and assessments, and may send it to the full School Board. The committee will also review proposed changes to Policy 8140 on student attendance and receive a presentation on vaping prevention and intervention efforts. Additionally, the committee will hear public comments and approve draft minutes from a previous meeting.

• Action item: vote on new Policy 5350, Parental Notification for Screening and Assessments (2nd review), to forward to full School Board
• Information item: review of revised Policy 8140, Student Attendance Requirements and Procedures, and deletion of old Policy 8-17
• Information item: presentation on vaping and LCPS multi-tiered approach to awareness, prevention, and intervention
• Public comment period with sign-up before start of meeting
• Approval of draft minutes from June 15, 2021 Pupil Services Committee meeting

Select Committee of the School Board for Hearing Appeals 5:00 p.m.

The Select Committee of the Loudoun County School Board is meeting to hear appeals from parents requesting that their children attend a school outside their assigned attendance zone. All substantive discussion will occur in a closed meeting under Virginia law to protect student scholastic records. The committee will vote to convene, adjourn, and certify the closed session. No other business is scheduled.

• Motion to convene closed meeting to discuss parent requests for out-of-zone student attendance
• Motion to adjourn closed meeting with certification that no formal action was taken
• Motion to certify closed meeting as compliant with Virginia Freedom of Information Act
• Resolution #03-21/22 to confirm closed meeting legality
• Approval of meeting minutes from prior sessions

Curriculum & Instruction Committee 6:00 p.m.

The Curriculum & Instruction Committee will receive information on the 2021-2022 assessment calendar and the multi-tiered system of supports (MTSS), as well as a discussion of world languages instruction possibilities. The committee will also consider approving draft minutes from a prior meeting and hear public comment.

• Overview of the 2021-2022 assessment calendar
• Overview of LCPS multi-tiered system of supports (MTSS)
• Background and discussion on world languages instruction options
• Approval of draft minutes from June 23, 2021 meeting
• Public comment period with sign-up before meeting

2nd Tuesday School Board Meeting and Public Hearing (Recessed and Reconvened from August 10, 2021 at 8:24 p.m.) Start Time 5:30 p.m.

The Loudoun County School Board reconvened to approve remote participation for three members and to administer the superintendent's oath. It adopted minutes from June meetings and approved personnel actions for licensed and classified staff. The board also authorized a litigation retainer agreement and appropriated $2,467,500 of state ESSER II funds for unfinished learning and extended school year programs.

• Remote participation approved for three board members
• Adoption of June 8, June 14, June 22 meeting minutes
• Approval of licensed personnel actions for 2020‑2021 and 2021‑2022 school years
• Approval of classified personnel actions for 2020‑2021 and 2021‑2022 school years
• Appropriation of $2,467,500 ESSER II funds for unfinished learning and extended school year

The School Board approved a consent agenda including the appropriation of several million dollars in federal COVID-19 relief funds for unfinished learning, disabilities, and homeless youth. The board also approved licensed and classified personnel actions and a litigation retainer agreement.

• Approved appropriation of $2,467,500 in ESSER II funds for Unfinished Learning and Extended School Year programs
• Approved appropriation of $3,937,987 (IDEA Part B 611), $287,934 (IDEA Part B 619), and $200,000 (ARP-HCY) for disabilities and homeless youth
• Approved Superintendent's recommendations for Licensed Personnel Action
• Approved Superintendent's recommendations for Classified Personnel Action
• Approved litigation retainer agreement for proceedings discussed in closed session
• Approved minutes from June 8, June 14, and June 22, 2021 meetings
• Approved remote participation for board members Beth Barts, Denise Corbo, and Leslee King

2nd Tuesday School Board Meeting and Public Hearing 4:00 p.m.

The Loudoun County School Board is meeting to approve a consent agenda including personnel actions and a litigation retainer, and to hold a public hearing on an abbreviated secondary school attendance zone change process. The board will also appropriate $2.47 million in CRRSA ESSER II funds for unfinished learning and extended school year programs, plus $4.43 million in IDEA and ARP-HCY funds.

• Public hearing on Support Services: Abbreviated Secondary School Attendance Zone Change Process (time certain at 6:30 p.m.)
• Appropriation of $2,467,500 in CRRSA ESSER II funds for unfinished learning and extended school year programs
• Appropriation of $3,937,987 IDEA Part B 611, $287,934 IDEA Part B 619, and $200,000 ARP-HCY funds
• Authorization of litigation retainer agreement discussed in closed session
• Approval of licensed and classified personnel actions for 2020-2021 and 2021-2022 school years

The School Board adopted the consent agenda, which included the appropriation of several million dollars in federal COVID-19 relief funds for unfinished learning, disabilities, and homeless youth. The board also approved licensed and classified personnel actions and a litigation retainer agreement.

• Approved remote participation for Beth Barts, Denise Corbo, and Leslee King
• Adopted minutes from June 8, June 14, and June 22, 2021 meetings
• Approved Superintendent's recommendations for Licensed Personnel Action
• Approved Superintendent's recommendations for Classified Personnel Action
• Authorized a litigation retainer agreement discussed in closed session
• Appropriated $2,467,500 in ESSER II funds for Unfinished Learning and Extended School Year programs
• Appropriated $3,937,987 (IDEA Part B 611), $287,934 (IDEA Part B 619), and $200,000 (ARP-HCY) to the Grant Fund

Special School Board Meeting - Closed Session Only 6:30 p.m.

This special meeting was entirely closed to the public, with the board voting to convene a closed session to discuss school board meeting security, consult with legal counsel on specific legal matters, and consider a contract for facilitating the LCPS Strategic Plan. No public business or decisions were made in open session.

• Board approved remote participation for two members citing medical conditions
• Motion to convene closed meeting under Virginia code for security, legal advice, and contract negotiation
• Motion to adjourn closed meeting with certification that no formal action was taken

The School Board convened a closed session to discuss meeting security, legal counsel regarding board members, and a contract for the LCPS Strategic Plan. The minutes state that no formal action was taken during the closed meeting.

• Approved remote participation for Leslee King and Atoosa Reaser
• Approved motion to convene closed meeting
• Approved motion to adjourn closed meeting
• Approved Resolution # 02-21/22 to certify the closed meeting

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider recommending to the School Board the appropriation of $2,467,500 in ESSER II funds for unfinished learning and extended school year programs, along with $4,425,921 in IDEA and ARP-HCY funds. The committee will also review a $3,683,000 contract award to TMG Construction Corp for security vestibules at 10 elementary schools and discuss projects eligible for $1.7 million in Town of Leesburg school proffer funds. Additionally, they will hear public comment and approve minutes from prior meetings.

• Appropriation of $2,467,500 in CRRSA ESSER II funds for unfinished learning and extended school year programs
• Appropriation of $3,937,987 (IDEA Part B 611), $287,934 (IDEA Part B 619), and $200,000 (ARP-HCY) for special education and homeless children
• Contract award to TMG Construction Corp for $3,683,000 to construct vestibules at 10 elementary schools
• Recommendation to fund playground/play pad and walking track projects with Town of Leesburg school proffer funds (balance $1.7 million)
• Information item on MCN Build, Inc., contract separation agreement for prior security vestibule renovations

Specialized Programs & Centers Committee 5:00 p.m.

The committee will vote on renewing support services and technology services contracts for Hillsboro Charter Academy and Middleburg Community Charter School, and consider a supplemental staffing request that would allow an employee to convert from HCA to LCPS employment. They will also approve draft minutes from the June 14, 2021 meeting.

• Renewal of Hillsboro Charter Academy Support Services and Technology Services contracts for 2021-2022
• Renewal of Middleburg Community Charter School Support Services and Technology Services contracts for 2021-2022
• Supplemental staffing request to convert an HCA employee to LCPS employment and assign them to both HCA and LCPS
• Approval of draft minutes from the June 14, 2021 Specialized Programs & Centers Committee meeting

Communications and Outreach Committee 6:30 p.m.

The Communications and Outreach Committee will vote to approve draft minutes from June 7, 2021, and receive several information items, including a staffing update for the Communications Office, a quarterly communications year-end report, an update on School Board communications, and proposed fall 2021 meeting dates. Public comment is also scheduled.

• Approval of draft minutes for June 7, 2021, meeting
• Communications Office staffing update and introductions
• Quarterly communications update/year-end report
• Update on School Board communications
• Fall 2021 meeting dates

Select Committee of the School Board for Hearing Appeals 5:00 p.m.

The Select Committee of the School Board for Hearing Appeals is meeting to consider parent requests for students to attend schools outside their assigned attendance zones. All substantive discussion will occur in a closed meeting under Virginia law to protect student scholastic records. The meeting includes motions to convene, adjourn, and certify the closed session, followed by approval of minutes from a previous meeting.

• Closed meeting to discuss student transfer requests (attendance zone appeals)
• Motion to convene closed meeting under Va. Code §2.2-3711.A2
• Motion to certify closed meeting as lawful (Resolution #01-21/22)
• Approval of Select Committee Minutes from a prior meeting

Discipline Committee 5:00 p.m. (Virtual Meeting)

The Discipline Committee is meeting virtually to discuss and review several policies and regulations, including Policy 8030 on Student Discrimination and Harassment, Policy 8035 on Title IX and Sexual Assault, and Policy 8270 on Student Dress Code. The committee will also hear public comment and approve previous meeting minutes.

• Review of Policy 8030 and its regulations on student discrimination, harassment, and hate speech
• Review of Policy 8035 and its regulations on Title IX and sexual assault procedures
• Review of Policy 8270 on student dress code, including community feedback
• Approval of previous meeting minutes from May 24, 2021
• Public comment period for residents

Human Resources and Talent Development 6:00 p.m. (Virtual Meeting)

This virtual meeting includes public comment, approval of prior minutes, and discussion of draft policies. Attached materials include Policy 7020 on employment or supervision of family members and Draft Policy 7560 on professional conduct. No final votes are listed on the agenda.

• Public comment procedures and virtual registration details
• Draft Policy 7020 - Employment or Supervision of Family Members
• Draft Policy 7560 - Professional Conduct
• Approval of agenda and prior meeting minutes

Curriculum & Instruction Committee 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board's Curriculum & Instruction Committee is meeting virtually to discuss student growth data from MAP assessments, review Policy 5030, and receive updates on summer school, ESY, and credit recovery programs. The committee will also consider approving minutes from a previous meeting.

• Review of Policy 5030
• Student growth data from MAP assessments presented
• Update on summer school, ESY, and credit recovery programs
• Professional learning update for 2021-22
• Approval of draft minutes from May 18, 2021 meeting

4th Tuesday School Board Meeting 4:00 p.m.

The board approved the consent agenda unanimously (8-0), which included adoption of meeting minutes, personnel actions, revision of Policy 7040 (School Calendar), Head Start grant application and budget, ESEA consolidated grant, and a milk supply contract with Lehigh Valley Dairy Farms for 2021-2022.

• Approval of revised Policy 7040, School Calendar
• Approval of Head Start PY29 Grant Application and Budget for 2021-2022
• Approval of consolidated ESEA grant application for 2021-2022 (Titles I-IV)
• Award of IFB #I21331 Milk and Related Items contract to Lehigh Valley Dairy Farms from Aug 2021 to July 2022
• Approval of licensed and classified personnel actions for 2020-2021 and 2021-2022 school years

The School Board adopted the consent agenda, which included approvals for personnel actions, federal grant applications, and cafeteria supply contracts. The board also approved a revised school calendar policy.

• Approved revised Policy 7040, School Calendar (9-0)
• Approved 2020-2021 Head Start Annual Training and Report and PY29 Grant Application (9-0)
• Approved 2021-2022 consolidated ESEA grant application for Titles I, II, III, and IV (9-0)
• Awarded $877,967 milk contract to Lehigh Valley Dairy Farms (9-0)
• Approved food and supplies contract renewal with Merchants Grocery Company exceeding $10M (9-0)
• Approved Superintendent's recommendations for Licensed and Classified Personnel (9-0)
• Adopted minutes from May 25, 2021, and June 1, 2021, meetings (9-0)
• Granted remote participation for Ms. Corbo (8-0)

Technology Steering Committee 5:00 p.m. (Virtual Meeting)

The Technology Steering Committee will hold a virtual meeting to receive public comment, approve minutes from the previous meeting, and review presentations on Gaggle, rapid delivery of digital solutions, and an IT security overview.

• Public comment on technology issues
• Approval of draft minutes from May 17, 2021 meeting
• Presentation on Gaggle overview
• Presentation on Speed of Change with Rapid Delivery of Digital Solutions
• Presentation on IT Security Overview

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will consider recommending several contract awards and renewals for school nutrition services, including a $10M+ food and supplies renewal with Merchants Grocery Company. Other items include milk, ice cream, beverages, and fresh produce contracts. The committee also plans to approve minutes from previous meetings and take public comment.

• Renewal of food and supplies contract with Merchants Grocery Company, estimated over $10M
• Award of milk contract to Lehigh Valley Dairy Farms, $877,967
• Renewal of beverages contract with Merchants Grocery Company, $1,268,345
• Renewal of ice cream contract with Garber's Ice Cream Company, over $250,000
• Renewal of fresh produce contract with Keany Produce Company, over $250,000

Legislative and Policy Committee 7:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Legislative and Policy Committee is meeting virtually due to the ongoing state of emergency. The agenda includes discussion of Draft Policy 2420 and a comparison of school division public participation procedures, as well as public comment and approval of minutes from the prior meeting.

• Discussion of Draft Policy 2420 (file attached)
• Review of public participation comparison document
• Approval of minutes from prior meeting
• Public comment period (virtual and written) with 5-minute total limit
• Virtual meeting format due to COVID-19 state of emergency

Pupil Services Committee 6:30 p.m. (Virtual Meeting)

The Pupil Services Committee will hold a virtual meeting to conduct business including public comment and policy reviews. The agenda includes discussions regarding transgender student rights and special education class locations.

• Policy 8040: Rights of Transgender and Gender-Expansive Students
• Draft Policy 5320: Procedures for Location of Self-Contained Special Education Classes
• Policy 5350: Parental Notification for Screening and Assessments

Select Committee of the School Board for Hearing Appeals 4:30 p.m. (Virtual Meeting)

The Select Committee of the School Board for Hearing Appeals will accept written public comments emailed to Dawn Mahoney. It will consider a motion to convene a closed meeting under Va Code §2.2-3712 to discuss parent requests for a student to attend a school outside the assigned attendance zone. Subsequent motions will address adjournment of the closed meeting and certification of that meeting (Resolution #43-20/21). The meeting is held virtually due to the state of emergency.

• Written public comment accepted via email to Dawn Mahoney (must be submitted 1½ hours before start).
• Motion to convene a closed meeting to discuss student scholastic record requests for out‑of‑zone attendance (§2.2-3712, §2.2-3711.A2).
• Motion to adjourn the closed meeting and reconvene the public meeting.
• Motion to certify the closed meeting (Resolution #43-20/21).
• Agenda and minutes PDFs posted (Select Committee Agenda 6.14.21.pdf, Select Committee Minutes 6.14.21.pdf).

Specialized Programs & Centers Committee 5:00 p.m. (Virtual Meeting)

The Specialized Programs & Centers Committee will hold a virtual meeting on June 14, 2021. The agenda includes public comment and review of several documents, such as alternative education program proposals, the Health and Medical Science Career Institute, Career and Technical Education pathways, and multiple 2021‑2022 service agreements and technology contracts for the Mountain Campus Charter School (MCCS) and the Heritage Charter Academy (HCA). The committee will consider approving the attached support service agreements and technology contracts.

• Review of 2021‑2022 MCCS Support Service Agreement
• Review of 2021‑2022 HCA Support Service Agreement
• Review of HCA Technology Services Contract 2021‑2022
• Review of MCCS Technology Services Contract 2021‑2022
• Review of Alternative Education Programs (5120) proposal

School Board Work Session - School Resource Officer Memorandum of Understanding (SRO MOU) and Closed Session 6:00 p.m.

The School Board held a work session to discuss the final version of the School Resource Officer Memorandum of Understanding (SRO MOU) with stakeholders. Staff recommended the Board approve the MOU as an action item at the June 22, 2021 meeting. The Board also convened a closed session to discuss pending litigation and a contract for strategic plan facilitation.

• Work session on SRO MOU with presentations from law enforcement, MSAAC, and SEAC
• Staff recommends approval of SRO MOU at June 22, 2021 board meeting
• Closed session for litigation case CL21-3254 and strategic plan contract discussion
• Written public comment received on SRO MOU
• Board approved remote participation for member Corbo due to disability

The School Board conducted a work session to review the proposed School Resource Officer Memorandum of Understanding (SRO MOU). No formal action was taken on the MOU, which is scheduled as an action item for the June 22, 2021, meeting. The Board also convened and adjourned a closed meeting with no formal action taken.

• Approved remote participation for Ms. Corbo (7-0-1)
• Convened closed meeting for litigation and contract discussions (7-0-2)
• Adjourned closed meeting with no formal action taken (6-0-3)
• Certified closed meeting via Resolution #44-20/21 (6-0-3)

POSTPONED to 6/15/2021 - Pupil Services Committee 4:00 p.m. (Virtual Meeting)

This meeting was postponed to June 15, 2021. The agenda includes discussion of proposed policies on transgender student rights, special education class locations, and parental notification for screenings. The committee will also approve minutes from a previous meeting.

• Draft Policy 8040 – Rights of Transgender Students (two versions considered)
• Draft Policy 5320 – Procedures for Location of Self-Contained Special Education Classes
• Policy 5350 – Parental Notification for Screening and Assessments
• Deleted Policy 5-58 (replaced by new procedures)
• Approval of minutes from May 20, 2021 meeting

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board approved a consent agenda that includes revisions to Policy 8210 (Introduction to Student Discipline) and deletion of Policy 8-34 (Personal Electronic Devices and Laser Pointers). The board also approved an alternative accreditation plan for a new alternative high school, licensed and classified personnel actions, and a traffic signal easement at Pinebrook Elementary School. Recognitions were given to Teacher Cadet graduates.

• Approved minutes of May 11 and May 17 meetings
• Approved licensed personnel actions for 2020-2021 school year
• Approved classified personnel actions for 2020-2021 school year
• Adopted revised Policy 8210 on student discipline and deleted Policy 8-34 on personal electronic devices
• Approved traffic signal easement at Pinebrook ES, 2998 sq ft near Braddock Road and Summerall Drive

The School Board adopted a consent agenda that included personnel actions, a new accreditation plan for an alternative high school, and a traffic signal easement. The board also updated student discipline policies and appointed a new member to the Equity Committee.

• Approved remote participation for Ms. Corbo (7-0-1)
• Adopted minutes from May 11 and May 17, 2021 meetings (9-0)
• Approved Superintendent's recommendations for licensed and classified personnel (9-0)
• Approved Individual School Accreditation Plan for the New Alternative High School for SY 2022-2023 (9-0)
• Adopted revisions to Policy 8210 (Student Discipline) and deleted Policy 8-34 (Personal Electronic Devices and Laser Pointers) (9-0)
• Approved deed for a traffic signal easement at Pinebrook ES (9-0)
• Approved nomination of Emily Hanlin to the Equity Committee (9-0)

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 5:00 p.m. (Electronic Meeting)

This is a joint committee meeting of the Loudoun County School Board and Board of Supervisors, held virtually due to the state of emergency. The agenda includes public comment, a resolution to continue electronic meetings, and presentations on striping LCPS courts for pickleball, the Advisory Commission on Youth annual report, and glass recycling in schools. The committee will also consider approving a meeting summary from a prior session.

• Resolution to conduct an electronic meeting due to the ongoing state of emergency
• Striping LCPS courts for pickleball (presentation and discussion)
• Advisory Commission on Youth Annual Report presentation
• Glass Recycling in Schools presentation
• Approval of the June 7, 2021 joint committee meeting summary

Communications and Outreach Committee 6:30 p.m. (Virtual Meeting)

The Communications and Outreach Committee is holding a virtual meeting to hear public comments under special procedures due to the COVID-19 emergency. The meeting is largely procedural, with no substantive action items listed beyond approving minutes and the agenda.

• Public comment procedures for virtual participation outlined, including registration deadlines and speaking limits
• Approval of prior meeting minutes from May 3, 2021
• Attachment includes draft Communications Plan 2021-2022 summary for review

Equity Committee 5:30 p.m. (Virtual Meeting)

The Equity Committee of Loudoun County Public Schools will hold a virtual meeting to take public comment and review draft equity-related policies. The agenda includes consideration of a revised student dress code policy (Policy 8270), a draft equity policy, and a draft policy on the rights of transgender students (Policy 8040). The committee will also approve minutes from previous meetings.

• Review of draft Policy 8270 (Student Dress Code) with edits dated 5-24-21
• Review of LCPS Draft Equity Policy
• Review of draft Policy 8040 (Rights of Transgender Students) dated 5-6-21
• Approval of Equity Committee meeting minutes
• Public comment period for residents

Finance and Operations Committee 4:30 p.m. (Virtual Meeting)

The Finance and Operations Committee will discuss and recommend approval of a revision to Policy 4120 on management of funds, a traffic signal easement at Pinebrook ES, and a $2.6M grant application for up to six electric school buses. The committee also will receive an information item on LCPS representation on the county fiscal impact committee.

• Revision of Policy 4120, Management of Funds, to add threshold for intra-department transfers requiring committee and board approval
• Traffic signal easement at Pinebrook ES on Braddock Road: permanent easement of 2,998 sq ft
• Application for VA DEQ Clean School Bus Grant: up to $265,000 per electric bus, total project cost $2,607,742, net cost to LCPS $1,098,742
• Proposal to purchase six electric buses and charging infrastructure at Park View Bus Lot
• Information item on LCPS representation on county Fiscal Impact Committee

School Board Work Session Regarding Equity and Closed Session 6:00 p.m.

The Loudoun County School Board held a work session to receive a report on LCPS Equity Work, followed by a closed meeting to discuss a candidate for Division Superintendent including salary. The board voted 9-0 to convene the closed session, which is exempt from open meeting requirements.

• Equity Workshop: report on progress of LCPS Equity Work
• Closed meeting to discuss candidate for Division Superintendent
• Written public comment submissions reviewed
• Mask requirement per Governor's Executive Order 79 in effect

Human Resources and Talent Development Committee 6:00 p.m. (Virtual Meeting)

The Human Resources and Talent Development Committee is meeting virtually to discuss and potentially act on policies including Employment or Supervision of Family Members (7020), School Calendar (7040), and Professional Conduct (7560), along with a follow-up presentation on substitute data. The agenda also includes approval of previous meeting minutes and public comment procedures.

• Policy 7020: Employment or Supervision of Family Members
• Policy 7040: School Calendar
• Policy 7560: Professional Conduct (two versions for review)
• Feedback summaries for policies 7020 and 7040
• Substitute Data Follow-Up Presentation

Legislative and Policy Committee 7:00 p.m. (Virtual Meeting)

The Legislative and Policy Committee will hold a virtual meeting to conduct business including public comment. The agenda includes the review of minutes and various policy-related documents.

• Public comment procedures for virtual and written submissions
• Review of committee minutes

4th Tuesday School Board Meeting 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board will hold a virtual public hearing at 6:30 p.m. on a proposed cellular tower at LCPS-owned Mickie Gordon Park, followed by regular public comment. The board also approved a consent agenda including policy adoptions, personnel actions, and contract renewals.

• Public hearing on proposed cellular tower at LCPS-owned Mickie Gordon Park (time certain 6:30 p.m.)
• Adoption of Policy 8265, Student Searches and Seizure, and deletion of former Policy 8-2
• Renewal of RFP #R19232, Agency Nursing Services for Students, with estimated value over $250,000
• Recommended termination of employment for case number 1452521
• Adoption of Policy 7324, Drug and Alcohol Testing for Employees Required to Hold a Commercial Driver's License (CDL)

The Loudoun County School Board adopted a consent agenda via an 8-0-1 vote. Key actions included approving personnel recommendations, updating student search policies, and renewing several service contracts.

• Approved minutes from April 27, 2021, April 29, 2021, and May 4, 2021 (8-0-1)
• Approved Superintendent's recommendations for Licensed and Classified Personnel (8-0-1)
• Adopted Policy 8265, Student Searches and Seizure, and deleted Policy 8-2 (8-0-1)
• Approved revised Policy 7324 regarding Drug and Alcohol Testing for CDL employees (8-0-1)
• Approved termination of employment for case number 1452521 (8-0-1)
• Renewed RFP #R19232 for Agency Nursing Services with 12 vendors through June 30, 2022 (8-0-1)
• Renewed RFP #R20255 for Civil and Environmental Engineering Services with four firms through June 30, 2022 (8-0-1)

Discipline Committee 5:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Discipline Committee met virtually on May 24, 2021 to conduct public comment, review agenda documents, and approve the previous meeting’s minutes. The meeting was conducted under the state of emergency and follows the Governor’s executive orders and social‑distancing directives.

• Procedures for virtual public comment, with speakers limited to five minutes each
• Approval of the April 26, 2021 Discipline Committee meeting minutes
• Review of Policy 8270 – Student Dress Code draft (April 19, 2021)
• Review of Policy 8030 – Student Discrimination and Harassment staff edits (April 29, 2021)
• Discussion of several non‑discrimination regulations attached to the agenda

Pupil Services Committee 5:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Pupil Services Committee met virtually on May 20, 2021. The committee reviewed and approved the minutes from the April 15, 2021 meeting and considered several draft policies listed in the agenda. The meeting’s primary focus was to accept public comment virtually, following the procedures outlined in School Board Policy 2520. No specific policy decisions or votes were recorded in the agenda.

• Public comment procedures for virtual meetings (comments limited to five minutes)
• Review and approval of April 15, 2021 committee minutes
• Consideration of draft Policy 8155 – School Assignment
• Consideration of draft Policy 5320 – Procedures for location of self‑contained special education classes
• Consideration of draft Policy 8040 – Rights of transgender and gender‑expansive students

Select Committee of the School Board for Hearing Appeals 4:00 p.m. (Virtual Meeting)

The Select Committee of the Loudoun County School Board met virtually on May 20, 2021 and accepted written public comments submitted by email. The committee considered motions to convene a closed meeting to discuss student scholastic record information for out‑of‑zone attendance requests, to adjourn that closed meeting, and to certify the closed meeting with Resolution #40-20/21. Attachments included the meeting agenda and minutes.

• Written public comment accepted via email to Dawn Mahoney (deadline 1½ hours before start)
• Motion to convene a closed meeting under Va Code §2.2-3712 to discuss student record requests
• Motion to adjourn the closed meeting and reconvene the public meeting
• Motion to certify the closed meeting with Resolution #40-20/21
• Agenda (24 KB PDF) and minutes (80 KB PDF) attached to the agenda

Curriculum and Instruction Committee 6:00 p.m. (Virtual Meeting)

The Curriculum and Instruction Committee is meeting virtually to discuss several items including a revision of Policy 5030, an update from the Middle School Honors Workgroup, a Latin curriculum update, a Literacy Program Review update, and a Middle School Diverse Books report. The committee will also hear public comment and approve minutes from the previous meeting.

• Revision of Policy 5030
• Middle School Honors Workgroup update
• Latin Department of Instruction and Curriculum update
• Literacy Program Review update
• Middle School Diverse Books report

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will hear public comment, approve minutes, and recommend action on four contracts. Three are renewals for agency nursing services (over $250,000), civil engineering ($1 million), and energy audit (over $250,000); one is a new award for security guard services (over $1 million). All items are expected to go to the School Board as consent items on May 25.

• Renewal of RFP #R19232 for agency nursing services for medically fragile students; estimated over $250,000
• Renewal of RFP #R20255 for civil and environmental engineering services; estimated $1 million
• Award of RFP #R21268 for security guard services to Allied Universal Security Services; estimated over $1 million
• Renewal of back-of-the-envelope energy audit contract with CMTA; estimated over $250,000

Technology Steering Committee 5:00 p.m. (Virtual Meeting)

The Technology Steering Committee will hold a virtual meeting to discuss technology initiatives, including updates on Schoology, building digital solutions and data sciences practices, and an overview of Gaggle. The committee will also accept public comment virtually and approve minutes from the prior meeting.

• Public comment period with virtual registration
• Review and approval of draft minutes from April 19, 2021
• Discussion: May 2021 Schoology Board Update
• Discussion: Building Our Digital Solutions & Data Sciences Practices in LCPS
• Discussion: Gaggle Overview

Special School Board Meeting Superintendent Search - Closed Session Only 6:30 p.m. (Virtual Meeting)

This special meeting consisted only of a closed session to discuss candidates for the Division Superintendent position. The board voted 8-0-1 to convene the closed meeting and later voted 9-0 to adjourn and certify it. Written public comment was accepted but no other business was conducted.

• Motion to convene closed meeting under Va. Code §2.2-3711(A)(1) to discuss superintendent candidates (passed 8-0-1)
• Motion to adjourn closed meeting with certification that no formal action was taken (passed 9-0)
• Motion to certify closed meeting as compliant with Virginia FOIA (passed 9-0)
• Written public comment submission process described for a closed-session-only meeting

The School Board convened a closed session to discuss prospective candidates and salaries for the Division Superintendent position. The minutes reflect that no formal action was taken during the closed meeting.

• Approved motion to enter closed session for superintendent search (8-0-1)
• Approved motion to adjourn closed session and reconvene public meeting (9-0)
• Adopted Resolution # 39-20/21 certifying the closed meeting (9-0)

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board approved a consent agenda of routine items at its virtual meeting, including adoption of minutes, personnel actions, and tuition rates for the 2021-22 school year. The board set out-of-county tuition at $12,350 and out-of-state tuition at $17,894, based on state cost-per-pupil formulas. Other approved items included the CTE advisory committee membership and Policy 8080 on home instruction.

• Approved 2021-22 tuition rates: $12,350 for out-of-county students, $17,894 for out-of-state
• Approved licensed and classified personnel actions for 2020-2021 and 2021-2022 school years
• Approved Career & Technical Education Advisory Committee (CTEAC) executive council members for 2021-22
• Acknowledged religious exemption from school attendance and kindergarten non-enrollment notifications
• Adopted Policy 8080 on home instruction (home schooling) and deleted prior policy

The School Board approved a consent agenda including new tuition rates for the 2021-22 school year. The board also approved personnel actions, updated home instruction policy, and acknowledged kindergarten non-enrollment notifications.

• Set 2021-22 tuition at $12,350 for out-of-county and $17,894 for out-of-state students (8-0-1)
• Approved Licensed and Classified Personnel actions (8-0-1)
• Adopted revised Policy 8080 on Home Instruction and deleted Policy 8-11 (8-0-1)
• Approved Career & Technical Education Advisory Committee Executive Council membership (8-0-1)
• Excused students from attendance for bona fide religious reasons (8-0-1)
• Acknowledged parental notifications to delay kindergarten enrollment (8-0-1)
• Adopted minutes from April 15, April 20, and April 23, 2021 meetings (8-0-1)

Equity Committee 5:30 p.m. (Virtual Meeting)

The Equity Committee will hold a virtual meeting to discuss and review several policies and updates related to equity in Loudoun County Public Schools. Items include a presentation on Policy 5120 Alternative Education Programs, an overview of equity policies, updates on Policy 8265 Student Searches and Seizure, and a Gifted Education update. The committee will also vote on approving minutes from a previous meeting. No other action items are listed.

• Review of Policy 5120 Alternative Education Programs
• Update on Policy 8265 Student Searches and Seizure
• Gifted Education update for Equity Committee
• Policy Overview presentation for Equity Committee
• Approval of previous meeting minutes

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will vote on recommending approval of a 185-foot telecommunications monopole at Mickie Gordon Park east of Middleburg. They will also consider adopting tuition rates for 2021-22: $12,350 for out-of-county and $17,894 for out-of-state students. Information items include renewals for agency nursing services and civil engineering contracts.

• Action: Recommend approval of 185-foot cell tower at Mickie Gordon Park for AT&T and future carriers
• Action: Recommend adopting 2021-22 tuition rates of $12,350 (out-of-county) and $17,894 (out-of-state)
• Information: Renewal of RFP #R19232 for agency nursing services, estimated value over $250,000
• Information: Renewal of RFP #R20255 for civil and environmental engineering services

School Board Work Session - School Resource Officer Memorandum of Understanding (SRO MOU) 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual work session to discuss adopting a Memorandum of Understanding (MOU) with the Loudoun County Sheriff's Office and Leesburg Police Department regarding School Resource Officers. The MOU, dated July 2020, was previously reviewed by the Legislative and Policy Committee. The board considered a motion to adopt the MOU as amended to reflect Interim Superintendent Scott Ziegler and to authorize its signature by the Interim Superintendent and School Board Chair.

• Adoption of SRO MOU between School Board, Sheriff's Office, and Leesburg Police
• MOU dated July 2020 with amendment to reflect Interim Superintendent Scott Ziegler
• Motion to authorize Interim Superintendent and School Board Chair to sign the document
• No written public comment was submitted for this meeting
• Meeting held virtually due to declared state of emergency

The School Board conducted a work session to review a recommended Memorandum of Understanding (MOU) between the board, the Loudoun County Sheriff’s Office, and the Leesburg Police Department. The minutes record no formal vote or final decision on the adoption of the MOU.

Communications and Outreach Committee 6:30 p.m. (Virtual Meeting)

The committee is scheduled to hold a virtual meeting on May 3, 2021. The agenda includes a call to order, public comment, and the review of minutes.

• Public comment period via virtual registration

Specialized Programs & Centers 5:00 p.m. (Virtual Meeting)

The Specialized Programs & Centers Committee will hold a virtual meeting to discuss Career and Technical Education pathways, a gifted education update, and charter school funding, as outlined in attached presentations. The agenda also includes public comment procedures and approval of minutes from the prior meeting.

• Career and Technical Education Pathways presentation
• Gifted Education Update presentation
• Charter School Funding overview
• Approval of minutes from April 12, 2021 meeting

School Board Work Session - Communications Training 5:00 p.m.

The Loudoun County School Board convened a work session focused on communications training. The meeting included procedural items such as granting remote participation for a member and reviewing written public comment procedures, though no written comments were submitted.

• Remote participation granted for Ms. Corbo (motion passed 6-0-2).
• Written public comment procedures reviewed; no submissions received.
• Work session on school board communications training conducted.

The School Board conducted a work session focused on communications training. No substantive policy or budgetary decisions were made during the meeting.

• Approved remote participation for Ms. Corbo (6-0-2)

Human Resources and Talent Development 6:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Human Resources and Talent Development Committee will hold a virtual meeting to approve minutes from March 25, 2021, and to review policy and data attachments included in the agenda. The agenda packet contains Policy 7324 on drug and alcohol testing for employees with commercial driver’s licenses and a substitute data presentation. No other decisions or discussions are listed beyond procedural items and public comment.

• Virtual public comment procedures with registration deadlines outlined.
• Approval of the draft minutes from the March 25, 2021 committee meeting.
• Review of Policy 7324: Drug and Alcohol Testing for Employees Required to Hold a Commercial Drivers License (CDL).
• Substitute Data Presentation attached to the agenda (no further description provided).

4th Tuesday School Board Meeting 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board is meeting virtually to recognize Kimberly Jackson as the 2021 Teacher of the Year and Principal Simon of Forest Grove Elementary as the Principal of the Year. The board will also adopt a proclamation for Teacher Appreciation Week and the March 23 meeting minutes. No major policy decisions or budget items are on the agenda.

• Announcement of Kimberly Jackson, math teacher at Riverside High, as 2021 Teacher of the Year
• Announcement of Simon, principal of Forest Grove Elementary, as 2021 Principal of the Year
• Proclamation recognizing May 2-8 as Teacher Appreciation Week and May as Educator Appreciation Month
• Adoption of minutes from the March 23, 2021 school board meeting
• Public comment procedures for in-person and virtual participation

The Loudoun County School Board adopted a proclamation designating May 2nd through May 8th as Teacher Appreciation Week and the entire month of May as Educator Appreciation Month. The board also recognized the 2021 Loudoun County Teacher and Principal of the Year.

• Approved proclamation for Teacher Appreciation Week and Educator Appreciation Month (9-0)

Discipline Committee 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board Discipline Committee is meeting virtually to review and discuss proposed revisions to policies on student searches and seizure (Policy 8265) and student dress code (Policy 8270), as well as a PBIS presentation. The meeting is largely procedural, including public comment and approval of previous minutes.

• Review of Policy 8265: Student Searches and Seizure, including redline and equity committee feedback
• Review of Policy 8270: Student Dress Code, with recommended edits from the committee
• PBIS (Positive Behavioral Interventions and Supports) presentation for the Discipline Committee
• Approval of meeting minutes from November 18, 2020 and March 22, 2021

Special School Board Meeting Superintendent Search and Related Items - Closed Session Only 5:00 p.m. (Virtual Meeting)

This is a special meeting of the Loudoun County School Board, conducted virtually due to the state of emergency. The board held a closed session to discuss, consider, and review salaries of prospective candidates for the Division Superintendent position. All procedural motions (convene, adjourn, certify) passed unanimously or with one absence.

• Motion to convene closed meeting passed 8-0-1 (Mr. Serotkin absent)
• Motion to adjourn closed meeting passed 9-0
• Motion to certify closed meeting passed 9-0
• Written public comment was accepted but not read due to closed session format

The School Board voted to waive the requirement for the Interim/Acting Superintendent or designee to attend special meetings regarding the search for the next superintendent. The board also held a closed session to discuss prospective candidates and salaries, though no formal action was taken during that session.

• Dispensed with Interim/Acting Superintendent attendance at superintendent search special meetings (7-0-2)
• Approved convening closed meeting to discuss superintendent candidates and salaries (8-0-1)
• Adjourned closed meeting with no formal action taken (9-0)
• Certified closed meeting conducted in conformity with Virginia law (9-0)

Legislative and Policy Committee 7:00 p.m. (Virtual Meeting)

This is a procedural virtual meeting of the Legislative and Policy Committee. The agenda includes call to order, public comment, consideration of the meeting agenda, and approval of minutes from the March 25, 2021 meeting. No substantive policy or legislative decisions are on the agenda.

• Approval of the meeting agenda
• Approval of minutes from the March 25, 2021 meeting
• Procedures for virtual and written public comment

School Board Work Session - Policy 1035, School Board Norms, Protocols and Violations 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a work session to discuss and amend Policy 1035, which governs board norms, protocols, and violations. After a series of motions, including one to strike a social media clause and another to define violations, the board adopted the policy as amended by a 7-1-1 vote. No written public comments were submitted for this virtual meeting.

• Motion to strike social media formulation clause from Policy 1035 passed 8-0-1.
• Motion to replace 'except that' with 'However, at a committee or board meeting,' failed 2-6-1.
• Motion to insert 'defines' before 'violations' passed 7-1-1.
• Base motion with amendments passed 6-2-1.
• Final adoption of Policy 1035 as amended passed 7-1-1.

The School Board voted to adopt Policy 1035, School Board Norms, Protocols and Violations, as amended. Several motions to modify the language regarding social media use, confidentiality, and board member conduct were considered during the work session.

• Adopted Policy 1035 as amended (7-1-1)
• Approved striking the sentence prohibiting social media use to formulate decisions (8-0-1)
• Approved inserting 'defines' before 'violations' in line 1 (7-1-1)
• Approved language changes regarding actions that interfere with board decisions (6-2-1)
• Approved deleting 'undermines or' in line 11 (8-0-1)
• Denied motion to replace Policy 1035 with a handbook and on-boarding procedures (Failed for lack of second)
• Denied motion to strike language regarding the disclosure of confidential information (1-7-1)

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will consider recommending approval of two contracts: one for athletic equipment (exceeding $250,000) and a renewal for architectural/engineering services for school projects (also over $250,000). They will also receive updates on the FY2021 financial review as of March 31, 2021, and on a proposed co-location of a fire station on Sycolin Creek Elementary property. No other substantive decisions are on the agenda.

• Award of IFB #I21319 for athletic equipment, estimated over $250,000, from May 2021 to Feb 2022
• Renewal of RFP #R20252 for architectural/engineering services, over $250,000, with seven firms from May 2021 to April 2022
• FY2021 financial review as of March 31, 2021, projecting year-end fiscal position
• Update on Loudoun County Fire and Rescue's request to use five acres of Sycolin Creek Elementary property for a new station
• Approval of prior meeting minutes

Technology Steering Committee 5:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Technology Steering Committee is meeting virtually to address procedural items including call to order, public comment, approval of agenda, and approval of minutes. The agenda contains no substantive decisions or proposals; it is primarily procedural.

• Virtual public comment procedures
• Approval of agenda
• Approval of draft minutes from February 17, 2021 meeting

Curriculum and Instruction Committee 6:00 p.m. (Virtual Meeting)

The Curriculum and Instruction Committee will approve the minutes from the March 16, 2021 meeting, adopt the agenda for this session, and review procedures for virtual public comment. No substantive policy items are on the agenda.

• Approve minutes from the March 16, 2021 meeting
• Adopt agenda for the April 19, 2021 meeting
• Review and adopt procedures for virtual public comment
• Distribute supporting documents (e.g., AAHEC report, math curriculum PDF)
• Observe continuity ordinance and Governor’s emergency directives

Pupil Services Committee 5:00 p.m. (Virtual Meeting)

This meeting is largely procedural, focusing on call to order, public comment, and approval of minutes. No substantive decisions or discussions are listed on the agenda.

• Public comment procedures for virtual meeting detailed
• Attachments include deleted Policy 8-11 and adopted Policy 8155 on school assignment
• Updated Policy 8080 on home instruction attached for reference

Special School Board Meeting to include Public Hearing and Work Session on the FY 2022 Operating Budget 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a special meeting including a public hearing and work session on the FY 2022 operating budget. The board discussed budget reconciliation, with action scheduled for April 27, 2021. The meeting was virtual due to the state of emergency, with both virtual and in-person public comment options available.

• Public hearing on FY 2022 operating budget
• Work session on budget reconciliation
• Action on reconciliation scheduled for April 27, 2021
• Virtual and in-person public comment available
• Disclosures read by six board members

The School Board conducted a public hearing and a work session regarding the FY 2022 Operating Budget reconciliation. No formal decisions were made during this meeting; action on the budget reconciliation is scheduled for April 27, 2021.

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board adopted its consent agenda, including minutes and personnel actions for licensed and classified staff. It approved the LCPS Head Start Supplemental Cost‑of‑Living Adjustment application, securing a 1.22% federal funding increase for the 2020‑21 period. The board also endorsed a business‑partner honor roll nomination and issued proclamations recognizing the Virginia PTA centennial and April as Month of the Military Child.

• Approve LCPS Head Start Supplemental Cost‑of‑Living Adjustment (1.22% COLA) for Dec 1 2020–Nov 30 2021
• Adopt consent agenda: minutes of March 9 meeting, licensed and classified personnel actions
• Endorse resolution to submit iQuasar for the 2021 Virginia School Boards Association Business Honor Roll
• Proclaim Virginia PTA 100th Anniversary
• Proclaim April 2021 as Month of the Military Child

The School Board approved a supplemental cost-of-living adjustment application for the Head Start program. The board also accepted recommendations for licensed and classified personnel and issued two commemorative proclamations.

• Approved March 9, 2021 meeting minutes (8-0-1)
• Approved Superintendent's recommendations for Licensed Personnel (8-0-1)
• Approved Superintendent's recommendations for Classified Personnel (8-0-1)
• Approved Head Start Supplemental Cost-of-Living Adjustment Application (8-0-1)
• Approved resolution to submit iQuasar to the 2021 VSBA Business Honor Roll (8-0-1)
• Approved Virginia PTA 100th Anniversary Recognition Proclamation (8-0-1)
• Proclaimed April 2021 as Month of the Military Child (9-0)

Specialized Programs & Centers Committee 5:00 p.m. (Virtual Meeting)

The Specialized Programs & Centers Committee is meeting virtually to discuss and potentially update the 2021-2025 LCPS Gifted Plan and proposed revisions to alternative education programs policy. The agenda also includes consideration of two policy deletions (5-18 and 8-40) and review of instructional observations. Public comments will be accepted virtually during the meeting.

• Review of 2021-2025 LCPS Gifted Plan
• Discussion of Draft Policy 5120 on Alternative Education Programs
• Consideration of Policy 5-18 Deletion
• Consideration of Policy 8-40 Deletion
• Review of MCCS Instructional Observations

Equity Committee 5:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Equity Committee will hold a virtual meeting on April 8, 2021. The agenda includes approval of the March 4, 2021 Equity Committee minutes and a public comment period conducted virtually under state emergency directives. No other decisions or proposals are listed on the agenda.

• Approve the March 4, 2021 Equity Committee meeting minutes
• Public virtual comment procedure per School Board Policy 2520
• Agenda attachment: April2021EquityComMeetingAgenda.pdf (35 KB)
• Draft minutes attachment: Draft minutes of 03.04.2021 Equity Meeting.pdf (154 KB)
• Policy attachments: MontgomeryCountyEquityPolicy.pdf and OUSD Board Approved Equity Policy_ (002).pdf

School Board Governance Training 6:30 p.m.

The Loudoun County Public Schools Board met on April 6, 2021 at the Administration Building, 21000 Education Court, Ashburn, VA. A motion was introduced to grant Ms. Barts and Ms. Corbo permission to participate remotely. The motion, moved by Ms. King and seconded by Mr. Mahedavi, passed unanimously with a 7-0 vote. The meeting also included a governance training session and adjourned at 9:33 p.m.

• Motion to grant remote participation for Ms. Barts and Ms. Corbo – passed 7-0
• School Board Governance Training session

The School Board met for governance training. The only formal action taken was the approval of remote participation for two members.

• Approved remote participation for Ms. Barts and Ms. Corbo (7-0)

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will discuss a $250k+ athletic equipment contract, a renewal of architectural/engineering services, and an update on the Safe Routes to School program. No votes are taken at this committee; items will move to the full School Board for action.

• IFB #I21319 for athletic equipment for ongoing needs, estimated value over $250,000, award recommended from May 2021 to Feb 2022
• RFP #R20252 renewal for architectural/engineering services for miscellaneous school projects, value may exceed $250,000, renewed to seven firms for one year
• Safe Routes to School program update: staff will not submit a FY2023 infrastructure grant for the Braddock Road project due to heavy project load, but will reconsider in 2023

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 5:00 p.m. (Electronic Meeting)

The Loudoun County School Board and Board of Supervisors Joint Committee will meet electronically on April 5, 2021. The agenda includes a resolution to conduct the electronic meeting, a proposal to stripe LCPS courts for pickleball, and an update on LCPS CARES Act funding. Public comments will be accepted remotely via WebEx.

• Resolution to Conduct an Electronic Meeting
• Striping LCPS Courts for Pickle Ball
• LCPS CARES Act Funding Update

Communications and Outreach Committee 6:30 p.m. (Virtual Meeting)

The Communications and Outreach Committee is holding a virtual meeting to accept public comments and review its agenda. The committee will also consider approving minutes from a prior meeting and reviewing a FOIA request comparison report. No substantive decisions or proposals are listed on the agenda.

• Public comment accepted via virtual registration with a 5-minute limit per speaker
• Approval of draft minutes from March 22, 2021 meeting
• Review of 'Comparisons of Virginia Freedom of Information Act Requests for the Last Two Quarters' report

Human Resources and Talent Development Committee 6:00 p.m. (Virtual Meeting)

This is a procedural meeting of the Human Resources and Talent Development Committee. The committee will hear public comment virtually, review the agenda, and approve minutes from the March 11, 2021 meeting. No substantive policy decisions or contracts are on the agenda.

• Public comment will be accepted virtually with registration requirements
• Approval of draft minutes from March 11, 2021
• Review of HRTD Data Presentation (PDF attached)

Legislative and Policy Committee 7:00 p.m. (Virtual Meeting)

On March 25, 2021 the Legislative and Policy Committee met virtually because of a state of emergency. The committee reviewed approved minutes and set procedures for virtual public comment and written comment. It also reminded participants of the decorum requirements under School Board Policy 2520.

• Virtual public comment limited to a total of 5 minutes; speakers must register online or by phone before the meeting.
• Written public comment accepted by email to Karen Dawson before the 1½‑hour cutoff prior to the meeting.
• Chair may mute speakers who breach civility or decorum per School Board Policy 2520.
• Approved minutes from the previous meeting were posted as a PDF attachment.
• Agenda and supporting documents (agenda PDF, legislative program timeline) were provided as attachments.

CANCELLED - School Board Work Session - Policy 1035, School Board Norms, Protocols and Violations 5:00 p.m.

This meeting was cancelled. The School Board was scheduled to hold a work session on Policy 1035, which concerns School Board norms, protocols, and violations, but the session did not occur.

• Cancelled work session on Policy 1035, School Board Norms, Protocols and Violations

4th Tuesday School Board Meeting 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board voted 9-0 to schedule a work session on Policy 1035 (School Board Norms, Protocols and Violations) and approved a consent agenda including personnel actions and meeting minutes. A motion to reconsider holding the work session off-site passed 7-2. The meeting included public comment and disclosure readings.

• Board approved motion to hold work session on Policy 1035, School Board Norms, Protocols and Violations (9-0)
• Motion to reconsider holding that work session at an off-site location passed 7-2
• Item 9.02 (Pupil Services Committee revision of Policy 8155, School Assignment) removed from consent agenda and referred back to committee
• Consent agenda approved including minutes from Feb 22, Feb 23, and Mar 4 meetings
• Licensed and classified personnel actions approved for the 2020-2021 school year

The School Board approved a work session to discuss Policy 1035 regarding board norms, protocols, and violations. The board also adopted the consent agenda, which included personnel actions and previous meeting minutes.

• Approved work session on Policy 1035, School Board Norms, Protocols and Violations (9-0)
• Reconsidered motion to hold Policy 1035 work session at an off-site location (7-2)
• Approved March 23, 2021 Consent Agenda (9-0)
• Adopted minutes from February 22, February 23, and March 4, 2021 meetings (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Referred Revision of Policy 8155, School Assignment back to the Pupil Services Committee

Communications & Outreach Committee 6:30 p.m. (Virtual Meeting)

The committee is holding a virtual meeting to receive public comment and approve agenda items and minutes. No substantive decisions or proposals are listed on the agenda.

• Public comment will be accepted virtually during the meeting
• Agenda and minutes from prior meetings are scheduled for approval

Discipline Committee 5:00 p.m. (Virtual Meeting)

The Discipline Committee will meet virtually to review proposed updates to Policy 8210 (Student Discipline) and Policy 8265 (Student Searches and Seizures), along with draft minutes from previous meetings. Public comment will be accepted virtually.

• Review of Policy 8265 Student Searches and Seizure (2-4-21 Committee Review)
• Review of Policy 8210 with recommended edits (2-22-21 DC Recommended Edits)
• Agenda includes proposed regulation 8265 REG_Student Searches and Seizure
• Draft minutes from November 18, 2020 and February 22, 2021 meetings
• Proposed deletions of policies 8-2 and 8-34

Pupil Services Committee 5:00 p.m. (Virtual Meeting)

The Pupil Services Committee will consider proposed revisions to Policy 8155 on school assignment, along with updates to Policy 8080 on home instruction. The meeting includes public comment, approval of minutes, and review of special permission data.

• Draft proposal and modified draft revisions of Policy 8155 (School Assignment)
• SEAC recommendations on Policy 8155
• Pupil Services Special Permission Data (Feb 2021)
• Updated Policy 8080 on home instruction (homeschooling)
• Deleted Policy 8-11

Curriculum and Instruction Committee 6:00 p.m. (Virtual Meeting)

The Curriculum and Instruction Committee is meeting virtually to review draft minutes and discuss curriculum materials. The agenda includes attachments on computer science, culturally responsive instruction, and a middle school honors program for committee review. Public comment procedures and virtual access instructions are outlined to allow resident participation.

• Virtual meeting format due to state and county emergency declarations
• Public comment registration procedures and time limits
• Review of Computer Science curriculum materials
• Review of Culturally Responsive Instruction guidelines
• Review of Middle School Honors Program details

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will discuss the Douglass High School renovation project, including the formation of a commemorative committee to plan historical artifact displays. The committee will also review and approve minutes from the previous meeting and hear virtual public comments.

• Update on Douglass High School renovation planning and timeline, including North Star School relocation
• Proposal to form a Douglass High School Commemorative Committee for historical displays
• Approval of minutes from March 2, 2021 Finance and Operations Committee meeting
• Virtual public comment procedures and registration details

Special Human Resources and Talent Development Committee 6:00 p.m. (Virtual Meeting)

The Special Human Resources and Talent Development Committee is meeting virtually to handle procedural items including public comment and approval of minutes. The agenda includes a draft of Policy 7560 on Professional Conduct for review, but no decisions are listed.

• Review of draft Policy 7560 – Professional Conduct
• Public comment procedures for virtual meeting
• Approval of minutes from February 25, 2021 meeting

2nd Tuesday School Board Meeting 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board approved a consent agenda including licensed and classified personnel actions, a revision to Policy 5010 (School Day), a $2,590,000 contract award to Cooper Building Services LLC for entry modifications at Sterling, Guilford, and Sully elementary schools, and a joint committee work plan. The board also recognized four new National Board Certified Teachers and received a presentation from Harmony Middle School on inclusive practices and distance learning. Public comment was accepted in person and virtually due to the COVID-19 state of emergency.

• Approval of licensed and classified personnel actions for the 2020-2021 school year
• Revision to Policy 5010 (School Day) approved
• Contract award of $2,590,000 to Cooper Building Services LLC for entry modifications at Sterling ES, Guilford ES, and Sully ES
• Approval of Joint Board of Supervisors and School Board Committee work plan

Equity Committee 5:30 p.m. (Virtual Meeting)

The Equity Committee will approve the minutes from its March 4, 2021 meeting and adopt procedures for virtual public comment. The meeting is being held virtually due to the state of emergency declared by the Governor and the Loudoun County Board of Supervisors. No other substantive agenda items are listed.

• Approve the March 4, 2021 Equity Committee meeting minutes
• Adopt procedures for virtual public comment, including registration deadlines and speaker ID requirements
• Reiterate School Board Policy 2520 decorum rules for virtual comments
• Distribute agenda and supporting PDF attachments

Special School Board Meeting - Closed Session Only 7:30 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual closed session on March 4, 2021. Board members voted to convene, adjourn, and certify the closed meeting. They approved a limited waiver of confidentiality for discussions about board member behavior on specific dates. The board also publicly censured member Beth Barts for violating School Board Policy 1030.

• Motion to convene closed meeting passed 7-0-2
• Motion to adjourn closed meeting passed 7-0-2
• Motion to certify closed meeting passed 7-0-2
• Motion to approve limited waiver of confidentiality passed 6-0-1-2
• Motion to censure Beth Barts for policy violations passed 7-0-2

The School Board held a closed session to discuss the performance and disciplining of specific board members. Following the session, the Board voted to publicly censure member Beth Barts for violating the Code of Conduct for School Board Members.

• Approved limited waiver of Closed Session confidentiality regarding Board Member behavior discussions from five dates between June 2, 2020 and February 9, 2021 (6-0-1-2)
• Publicly censured School Board member Beth Barts for violating School Board Policy 1030 (7-0-2)

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will vote on recommending a $2,590,000 contract to Cooper Building Services, LLC for entry modifications at Sterling, Guildford, and Sully Elementary Schools. The item is expected to go to the full School Board as a consent item on March 9. The meeting is being held virtually due to the state of emergency.

• Contract award of $2,590,000 to Cooper Building Services, LLC for entry modifications at Sterling ES, Guildford ES, and Sully ES

Specialized Programs & Centers Committee 5:00 p.m. (Virtual Meeting)

The Specialized Programs & Centers Committee of Loudoun County Public Schools is meeting virtually to consider its agenda, approve draft minutes from the previous meeting, and receive a committee update on specialized programs and centers. Public comment is accepted virtually during the meeting. No substantive decisions or proposals are listed on the agenda.

• Approval of draft minutes from February 8, 2021 meeting (attached)
• Committee update on specialized programs and centers (attached PDF)
• Public comment period for residents (virtual registration required)

Human Resources and Talent Development 6:00 p.m. (Virtual Meeting)

The Human Resources and Talent Development Committee will meet virtually to discuss revisions to Policy 7560 on Professional Conduct and review the HRTD Data Report for 2020. The agenda includes public comment procedures and approval of previous minutes. No final decisions are listed; items are under discussion.

• Review of Policy 7560 Professional Conduct with draft changes and feedback from LEA and SEAC
• HRTD Data Report 2020 presented as an informational item
• Public comment procedures for virtual meeting attendees
• Approval of minutes from October 7, 2020 meeting

Legislative and Policy Committee 7:00 p.m. (Virtual Meeting)

The Legislative and Policy Committee is meeting virtually to discuss revisions to Policy 1035, review draft minutes from November 2020, and approve minutes from this meeting. Public comment will be accepted via virtual registration.

• Discussion of redlined and clean versions of Policy 1035 with February revisions
• Review and approval of draft minutes from November 17, 2020
• Approval of minutes from this meeting (Feb 25, 2021)
• Virtual public comment period limited to 5 minutes total

4th Tuesday School Board Meeting 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board is approving a consent agenda that includes the purchase of two additional electric school buses using Capital Improvement Program funds, at a cost to LCPS of $261,760. The consent agenda also includes approval of several sets of minutes, licensed and classified personnel actions, and a planning item for Douglass High School renovation to provide space for community programs and after-school use. The meeting is held virtually due to the state of emergency.

• Purchase of two electric school buses for $261,760 from CIP funds, bringing total to five buses for $654,400; Dominion Energy covers the premium cost and installs charging infrastructure at Park View High School
• Douglass High School renovation planning to host historical artifact display, EL Welcome Center, Head Start, STEP, and Child Find program, with after-school availability per Policy 6310
• Approval of minutes from multiple prior meetings including FY22 budget work sessions and joint session with Board of Supervisors
• Licensed and classified personnel actions for the 2020-2021 school year, with addendums if needed

The School Board adopted the February 23, 2021 Consent Agenda, which included the purchase of two electric school buses and various personnel actions. The board also approved several sets of meeting minutes from January and February 2021.

• Approved purchase of fourth and fifth electric school buses for $261,760 (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Adopted minutes from Jan 26, Jan 28, Feb 2, Feb 8, and Feb 9 meetings (9-0)

Special School Board Meeting for Personnel Closed Session 6:30 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual special meeting to enter a closed session to discuss and take action on disciplining a licensed division teacher. The board voted 7-0-2 to recommend revoking the teacher's license, based on a hearing officer's report. No written public comment was submitted for the meeting.

• Board voted 7-0-2 to recommend revocation of teacher's license in Case No. 7111020
• Closed session held under Va. Code §2.2-3711(A)(1) for performance and discipline discussion
• Meeting held virtually due to declared state of emergency
• No written public comment was submitted

The School Board met in a closed session to discuss the performance and disciplining of a licensed teacher. The Board found the teacher's actions had detrimental effects on students and the public school system. It was decided to recommend the revocation of the teacher's license.

• Approved motion to convene closed meeting for Case No. 7111020 (7-0-2)
• Recommended revocation of teacher's license in Case No. 7111020 (7-0-2)
• Approved motion to adjourn closed meeting (7-0-2)
• Adopted Resolution # 30-20/21 to certify the closed meeting (7-0-2)

Discipline Committee 5:00 p.m. (Virtual Meeting)

The Discipline Committee of the Loudoun County School Board will hold a virtual meeting on February 22, 2021. The agenda includes public comment (virtual), review of draft minutes from January 25, 2021, and consideration of documents related to Policy 8210 and Policy 8030, including staff edits and SEAC recommendations.

• Public comment period for Loudoun County residents (virtual, up to 5 minutes per speaker)
• Review of draft meeting minutes from January 25, 2021
• Review of staff edits to Policy 8210 (attached as 10_19_20_Staff Edits Policy 8210.pdf)
• Review of Policy 8030 SEAC recommendations and staff edits
• Review of regulations 8030-1, 8030-2, and 8030-3

CANCELLED - Pupil Services Committee 5:00 p.m. (Virtual Meeting)

This meeting of the Loudoun County Public Schools Pupil Services Committee was cancelled. The agenda contains only procedural items: call to order, public comment, agenda approval, and minutes. No substantive decisions or discussions occurred.

Technology Steering Committee 5:00 p.m. (Virtual Meeting)

This virtual meeting of the Loudoun County Public Schools Technology Steering Committee is largely procedural: call to order, public comment, review of the agenda, and approval of minutes. No substantive decisions or policy changes are listed on the agenda, though attachments include an IFT staffing data collection summary and a document on IFT support in secondary schools.

• Public comment registration procedure for virtual participation
• Attachments: Agenda, Draft Minutes from Jan 21 meeting, IFT Staffing Data Collection Summary, IFT Support in Secondary Schools
• Approval of previous meeting minutes

Curriculum & Instruction Committee 6:00 p.m. (Virtual Meeting)

The Curriculum & Instruction Committee will hold a virtual meeting to discuss K-12 literacy, including a comprehensive literacy program overview and structured literacy approaches. The agenda also includes public comment and approval of previous meeting minutes. No votes or decisions are on the agenda; the focus is on presentation and discussion.

• Presentation on LCPS Comprehensive Literacy Program (K-12) Overview and Guiding Principles
• Review of structured literacy vs. balanced literacy approaches and three phonics approaches
• Public comment via virtual registration, with 5-minute speaking limit
• Approval of draft minutes from January 21, 2021 meeting

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will consider recommending renewal of a contract for building commissioning services (value may exceed $250,000) and awards for instructional supplies and secondary music instruments. They will also consider approving a deed of easement for SummitIG on Rosa Lee Carter Elementary property. The committee will hear public comment and approve minutes.

• Recommend renewal of RFP #R18167 for building commissioning services with five firms, value may exceed $250,000
• Recommend renewal of RFP #R20251 for instructional supplies and related products with School Specialty, Inc.
• Recommend award of IFB #I21320 for secondary music instruments and furniture, value may exceed $250,000
• Approve deed of easement between Loudoun County School Board and SummitIG, LLC on Rosa Lee Carter Elementary property

Communications and Outreach Committee 6:00 p.m. (Virtual Meeting)

The Communications and Outreach Committee of the Loudoun County School Board is meeting virtually to hear public comment, approve the agenda, and approve minutes from previous meetings. No substantive policy decisions are on the agenda.

• Public comment procedures detailed, with online registration and 5-minute speaking limit
• Approval of the February 11, 2021 agenda
• Approval of minutes from previous meetings (October 26, 2020 draft and February 11, 2021 final)

2nd Tuesday School Board Meeting 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board approved a consent agenda that included the installation of geothermal HVAC systems at Aldie Elementary School and Banneker Elementary School, renewal of ASL interpreter services, authorization for the board chair to sign land development documents for the Hartland site, a revision to Policy 4135 on reporting per pupil costs, and personnel actions. The meeting was held virtually due to the COVID-19 state of emergency.

• Approved installation of geothermal HVAC systems at Aldie ES and Banneker ES
• Renewed RFP #R19195 for ASL interpreter services for March 1, 2021 – Feb 28, 2022
• Authorized board chair to sign land development documents for Hartland Site
• Approved revision to Policy 4135 (Reporting per Pupil Costs) adding omitted word
• Approved licensed and classified personnel actions for 2020-2021 school year

The School Board approved the installation of geothermal HVAC systems at Aldie ES and Banneker ES. Other items approved via the consent agenda included personnel actions, policy revisions, and contract renewals.

• Approved installation of geothermal HVAC systems at Aldie ES and Banneker ES (8-0-1)
• Renewed RFP #R19195 for American Sign Language (ASL) Interpreter Services (8-0-1)
• Authorized School Board Chair to sign land development/easement documents for Hartland Site (8-0-1)
• Approved revisions to Policy 4135, Reporting per Pupil Costs (8-0-1)
• Approved Superintendent's recommendations for Licensed and Classified Personnel (8-0-1)
• Adopted minutes from January 12 and January 19, 2021 meetings (8-0-1)

Specialized Programs & Centers Committee 4:00 p.m. (Virtual Meeting)

The Specialized Programs & Centers Committee will meet virtually on Feb 8, 2021, to review draft minutes and bylaws, and receive a presentation on gifted programs and an information item from the CTE Advisory Committee. The meeting will accept written public comments emailed in advance. No votes are anticipated; the agenda is largely procedural.

• Public comment accepted via email to [email protected] until 10 minutes before meeting
• Gifted presentation by SPAC Committee (attached as PDF)
• Draft information item from CTE Advisory Committee (CTEAC)
• Review of draft bylaws for the committee
• Approval of minutes from January 19, 2021 meeting

School Board and Board of Supervisors Joint Work Session on the FY 2022 Budget 6:00 p.m.

The Loudoun County School Board and Board of Supervisors hold a joint work session to discuss the School Board's adopted FY 2022 Budget. The meeting is conducted electronically due to the COVID-19 pandemic, with public viewing options available online and on television. No votes are scheduled; the item is for information and discussion only.

• Presentation of the School Board's adopted FY22 Budget to the Board of Supervisors
• Meeting held electronically under COVID continuity ordinance
• Public can view via webcast, Comcast Channel 23, or Verizon FiOS Channel 40

The Loudoun County School Board presented its adopted FY 2022 Budget to the Loudoun County Board of Supervisors. No votes or formal decisions were recorded during this joint work session.

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 5:00 p.m. (Electronic Meeting)

The joint committee will hold an electronic meeting conducted via the WebEx Events platform. The agenda includes a call to order, public comment procedures, and a review of the meeting agenda.

• Public comment procedures for virtual participation
• Review of the 2021 Joint Committee Work Plan
• Discussion of revisions to the 2021 Joint Committee Schedule

Equity Committee 5:30 p.m. (Virtual Meeting)

The Equity Committee is holding a virtual meeting with public comment and will approve minutes. The agenda includes multiple attached documents on equity plans, racism, and student dress code, but no specific votes or new proposals are listed.

• Public comment procedures for virtual meeting
• Approval of previous meeting minutes
• Attached Comprehensive Equity Plan and ad hoc committee recommendations
• Attached draft of student dress code policy 8270
• Attached protocol for responding to racial slurs and hate speech

Special School Board Meeting to include FY 2022 Operating Budget Adoption, Public Hearing and Closed Session 6:30 p.m. (Virtual Meeting)

The School Board is holding a public hearing on the Superintendent's proposed FY 2022 Operating Budget and is scheduled to vote on its adoption. The meeting is held virtually due to the COVID-19 state of emergency, with an option for in-person participation.

• Public Hearing on Superintendent's Proposed FY 2022 Operating Budget
• Adoption of FY 2022 Operating Budget
• Board member disclosures read prior to the hearing
• Virtual meeting format with limited in-person public comment
• Public comment period with 61 registered speakers

The School Board conducted a public hearing regarding the Superintendent's proposed FY 2022 Operating Budget. The minutes record public testimony and disclosures but do not list a final vote or decision on the budget adoption.

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will recommend that the Loudoun County School Board approve the purchase of a fourth and fifth electric school bus, costing $261,760, using Capital Improvement Program funds. The committee also will recommend renewing the American Sign Language interpreter services contract (RFP #R19195) and approve the installation of geothermal HVAC systems at Aldie Elementary and Banneker Elementary. Minutes from the previous meeting will be approved and public‑comment procedures were outlined; the items will be presented to the School Board as consent or information items at the February 9, 2021 meeting.

• Renewal of RFP #R19195 for American Sign Language interpreter services
• Purchase of two additional electric school buses for $261,760 from CIP funds
• Installation of geothermal HVAC systems at Aldie Elementary and Banneker Elementary
• Authorization for School Board Chair to sign land development/easement documents for the Hartland site
• Approval of February 2, 2021 meeting minutes

Cancelled - Communications and Outreach Committee 6:00 p.m. (Virtual Meeting)

This meeting of the Loudoun County Public Schools Communications and Outreach Committee was cancelled. The agenda lists only procedural items: call to order, public comment procedures, approval of the agenda, and approval of minutes. No substantive business was conducted or scheduled.

Cancelled - Special Programs & Centers Committee 5:00 p.m. (Virtual Meeting)

The Special Programs & Centers Committee meeting scheduled for February 1, 2021, was cancelled. There are no items listed for discussion or decision due to the cancellation.

School Board Work Session on the FY22 Operating Budget, Superintendent Search, and Closed Session 5:00 p.m. (Virtual Meeting)

The Loudoun County School Board held a virtual work session to discuss the FY22 operating budget, including responses to budget questions and the adoption process. The board also entered a closed session for legal consultation and held a time-certain discussion on the superintendent search process. No final decisions were made; the meeting was preparatory.

• Responses to School Board members' FY22 budget questions provided by Business and Financial Services
• Presentation on the budget adoption process, including how to amend the Superintendent's Proposed Budget
• Closed meeting at 6 p.m. for legal consultation regarding DHR Case #19-2652-MS
• Superintendent search process discussion scheduled for 7 p.m.
• Written public comments accepted and posted

The School Board conducted a work session to review the FY22 operating budget adoption process and the superintendent's search process. The board also convened a closed meeting to consult with legal counsel regarding a specific litigation case. No formal action was taken during the closed session.

• Approved motion to enter closed meeting for legal consultation on DHR Case # 19-2652-MS (8-0-1)
• Approved motion to adjourn closed meeting (8-0-2)
• Approved Resolution # 28-20/21 to certify the closed meeting (8-0-2)

4th Tuesday School Board Meeting and Public Hearing 4:00 p.m. (Virtual Meeting)

The Loudoun County School Board met virtually to review several consent agenda items. Key discussions included a proposed telecommunications facility at Rock Ridge High School and roofing contracts for local elementary schools.

• Installation of a 140-foot tall telecommunications monopole at Rock Ridge High School
• $1,016,150 contract award to Simpson Unlimited, Inc. for Sanders Corner Elementary School reroofing
• Approval of various licensed and classified personnel actions for the 2020-2021 school year
• Adoption of meeting minutes from December 2020 and January 2021

The Loudoun County School Board approved the installation of a 140-foot telecommunications tower at Rock Ridge High School. The Board also awarded two reroofing contracts for elementary schools. All items were passed as part of the consent agenda.

• Approved installation of 140-foot telecommunications monopole at Rock Ridge High School (9-0)
• Approved $1,016,150 reroofing contract for Sanders Corner Elementary School to Simpson Unlimited, Inc. (9-0)
• Approved $994,135 reroofing contract for Ball's Bluff Elementary School to Skyline Roofing, Inc. (9-0)
• Approved Superintendent's recommendations for Licensed Personnel (9-0)
• Approved Superintendent's recommendations for Classified Personnel (9-0)
• Adopted minutes from December 15, 2020, January 4, 2021, January 7, 2021, and January 14, 2021 meetings (9-0)

CANCELLED - Special School Board Meeting re: Superintendent's Search Process and a Closed Session 6:30 p.m. (Virtual Meeting)

This special meeting of the Loudoun County School Board, scheduled for January 25, 2021, to discuss the superintendent search process and hold a closed session, was cancelled. No decisions were made. The agenda included procedures for written public comment, a discussion of the search, and motions to enter, adjourn, and certify a closed meeting.

• Meeting cancelled — no business conducted
• Intended closed session under Va. Code §2.2-3711(A)(1) to discuss district-level employee performance
• Written public comment accepted prior to cancellation
• Resolution to certify closed meeting (Resolution #28-20/21) drafted but not acted upon

Discipline Committee 5:00 p.m. (Virtual Meeting)

The Discipline Committee will hold a virtual meeting to receive public comment, approve its agenda, and approve minutes from prior meetings. Attached documents include staff edits to Policy 8265 on student searches and seizures, indicating potential discussion or revision of that policy. The meeting is largely procedural with one substantive item.

• Public comment procedures for virtual participation
• Approval of agenda and minutes from Nov. 18, 2020 meeting
• Attached staff edits to Policy 8265 (Student Searches and Seizures)
• Attachment titled '8-2_DELETE.pdf' for possible removal

Pupil Services Committee 5:00 p.m. (Virtual Meeting)

The Pupil Services Committee will hold a virtual meeting to hear public comment and approve minutes from previous meetings. The agenda includes only procedural items; no policy decisions or discussions are scheduled. Public comment registration details are provided for residents.

• Public comment accepted virtually with registration required
• Approval of minutes from prior committee meetings
• Agenda includes attached draft minutes from Student Services Committee and Policy 8155 on School Assignment (not scheduled for action)

Curriculum & Instruction 6:00 p.m. (Virtual Meeting)

The Loudoun County School Board's Curriculum & Instruction Committee will hold a virtual meeting to discuss agenda items including proposed revisions to policies on the school day and instruction. The meeting includes public comment procedures and approval of previous minutes. No specific votes or decisions are listed; the agenda is largely procedural with attached policy documents.

• Review of proposed revisions to Policy 5010 (School Day)
• Review of proposed revisions to Policy 5045
• Crosswalk of changes to Policy 5045
• Approval of minutes from November 18, 2020 meeting
• Public comment conducted virtually due to declared emergency

Technology Steering Committee 4:00 p.m. (Virtual Meeting)

The Technology Steering Committee will hear public comment virtually, then discuss data-enabled decision making and Instructional Technology Facilitator (IFT) staffing. The committee is also expected to approve minutes from a prior meeting.

• Discussion of 'Data enabled decision making in LCPS' report
• Review of IFT staffing data collection summary
• Discussion of IFT support in secondary schools
• Approval of minutes from November 16, 2020 meeting
• Public comment period (virtual)

Specialized Programs & Centers Committee 6:00 p.m. (Virtual Meeting)

The Loudoun County Public Schools Specialized Programs & Centers Committee is meeting virtually to approve minutes from a previous meeting and accept written public comment. No substantive policy decisions or agenda items beyond procedural matters are listed.

• Written public comment accepted via email before the meeting
• Approval of meeting minutes (file: Approved SPC Minutes_01.19.21)

Finance and Operations Committee 5:00 p.m. (Virtual Meeting)

The Finance and Operations Committee will consider and recommend approval of construction contracts for entry modifications at Emerick ES and Waterford ES ($1,107,000) and reroofing at Farmwell Station Middle School ($1,388,000). They will also renew contracts for auditorium dimmer system repairs ($798,000) and roof repair services (up to $250,000+), and approve a minor revision to Policy 4135 on per-pupil cost reporting. These items are scheduled to go to the School Board on January 26, 2021.

• Contract award of $1,107,000 to Cooper Building Services for entry modifications at Emerick ES and Waterford ES
• Contract award of $1,388,000 to CHU Contracting for reroofing Farmwell Station Middle School
• Renewal of RFP #R19203 for auditorium dimmer system repairs with Artistic Concepts Group at $798,000
• Renewal of RFP #R19205 for roof repair services with Simpson Unlimited (costs may exceed $250,000)
• Revision of Policy 4135, Reporting per Pupil Costs, to correct an omitted word

Special School Board Meeting includes School Board Work Session on the FY 2022 Operating Budget 6:30 p.m. (Virtual Meeting)

The Loudoun County Public Schools Board held a virtual special meeting to discuss the FY 2022 operating budget. Board members received responses to budget questions and presentations of the proposed budgets for the Departments of Pupil Services and Support Services. No formal decisions were recorded in the agenda.

• Work Session – FY 2022 Operating Budget: responses to budget questions
• Presentation of FY22 proposed budget for the Department of Pupil Services
• Presentation of FY22 proposed budget for the Department of Support Services
• Written public comment process and submission guidelines
• Board member disclosures of financial interests

The School Board conducted a work session to review the FY 2022 Proposed Budget. Presentations were provided for the Department of Pupil Services and the Department of Support Services. No substantive decisions were recorded.

2nd Tuesday School Board Meeting - Recessed and Reconvened from January 12, 2021 at 10:40 p.m. - Start Time Will Be Immediately Following the FY 2022 Operating Budget Work Session (Virtual Meeting)

The Loudoun County School Board reconvened virtually on January 14, 2021, to continue the FY2022 Operating Budget Work Session. Previous items from the January 12 meeting—including the pledge, disclosures, consent agenda, and four personnel policy appeals—were already addressed and voted on. The board will consider responses to budget questions if needed.

• FY2022 Operating Budget Work Session continued
• Consent agenda approved 8-0-1 with amendments on Jan 12
• Four employee Policy 7014 appeals upheld by 6-2-1 votes (items 4.05-4.08)
• Licensed and classified personnel actions approved
• Meeting held virtually due to state of emergency

The School Board approved a consent agenda including personnel actions and meeting minutes. Additionally, the board voted to uphold the Superintendent's determinations regarding four separate employee policy violations.

• Approved January 12, 2021 Consent Agenda as amended (8-0-1)
• Adopted December 10, 2020 Work Session minutes (8-0-1)
• Adopted December 14, 2020 Special School Board Meeting minutes (8-0-1)
• Approved Superintendent's recommendations for Licensed Personnel (8-0-1)
• Approved Superintendent's recommendations for Classified Personnel (8-0-1)
• Upheld Superintendent's determination for HRTD Case #911221 (6-2-1)
• Upheld Superintendent's determination for HRTD Case #1011221 (6-2-1)
• Upheld Superintendent's determination for HRTD Case #1111221 and #1211221 (6-2-1)

Special School Board Meeting includes School Board Work Session on the FY 2022 Operating Budget 6:30 p.m. (Virtual Meeting)

The Loudoun County School Board is meeting virtually to discuss the FY 2022 Operating Budget. The work session includes board member questions on the budget, an enrollment update, and a presentation of the proposed Department of Instruction budget. Written public comments submitted in advance are being reviewed. No final votes are scheduled; this is a discussion-only session.

• Staff will provide responses to School Board members' FY 2022 budget questions
• Updated enrollment figures for the coming year will be presented
• Assistant Superintendent for Instruction presents proposed FY 2022 budget for the Department of Instruction
• Meeting held virtually due to the Governor's declared state of emergency and social distancing directives
• Written public comments accepted before the meeting and posted online

The School Board conducted a virtual work session to review the FY 2022 Operating Budget. The session included budget question responses, an enrollment update, and a presentation on the Department of Instruction's proposed budget. No formal votes or decisions were recorded.

2nd Tuesday School Board Meeting 4:00 p.m. and Public Hearing 6:30 p.m. (Virtual Meeting with In-Person Public Comment)

The Loudoun County School Board adopted the consent agenda, including minutes from December 2020 meetings and personnel actions for licensed and classified staff. It voted 6-2-1 on each of four HRTD Policy 7014 appeals (cases #911221, #1011221, #1111221, #1211221), upholding the superintendent's determinations and closing the matters. The board also began a work session on the FY22 operating budget, reviewing staffing standards, salaries, benefits, and the central office budget.

• Adopted minutes from the Dec 10, 2020 work session and Dec 14, 2020 special meeting
• Approved licensed personnel actions for the 2020‑2021 school year
• Approved classified personnel actions for the 2020‑2021 school year
• Voted 6‑2‑1 to uphold superintendent’s findings on four HRTD Policy 7014 appeals
• Started FY22 operating budget work session covering staffing, salaries, benefits, and central office

The School Board approved a consent agenda including personnel actions and previous meeting minutes. Additionally, the Board voted to uphold the Superintendent's determinations regarding four separate employee policy violations.

• Approved Consent Agenda including Dec 10 and Dec 14 minutes and personnel actions (8-0-1)
• Upheld Superintendent's determination for HRTD Case #911221 (6-2-1)
• Upheld Superintendent's determination for HRTD Case #1011221 (6-2-1)
• Upheld Superintendent's determination for HRTD Case #1111221 (6-2-1)
• Upheld Superintendent's determination for HRTD Case #1211221 (6-2-1)

Special School Board Meeting for Presentation of the Superintendent's Proposed FY 2022 Budget to include a Work Session and to Conduct Other Business 6:30 p.m. (Virtual Meeting)

The Loudoun County School Board held a special virtual meeting to present the Superintendent's proposed FY 2022 budget and conduct a work session. The board also considered and unanimously adopted a resolution requesting that the Governor of Virginia prioritize COVID-19 vaccinations for education professionals. The resolution passed 8-0-1 with one member absent.

• Presentation of the Superintendent's proposed FY 2022 budget (overview and full document available)
• Work session to discuss the budget details
• Adopted resolution requesting the Governor prioritize vaccination of education professionals, with an added amendment asking for a specific timeframe
• Resolution passed 8-0-1 (one member absent)
• Meeting held virtually due to state of emergency and governor's executive orders

The School Board adopted a resolution requesting the Governor of Virginia prioritize vaccinations for education professionals and provide a specific timeframe for completion. The board also held a work session to review the Superintendent's proposed FY 2022 budget.

• Adopted resolution to request Governor prioritize vaccination of education professionals and provide a specific timeframe for completion (8-0-1)

Annual School Board Organizational Meeting to Include a Closed Session 6:30 p.m. (Virtual Meeting)

The Loudoun County School Board held its annual organizational meeting virtually, electing Brenda Sheridan as chair and Atoosa Reaser as vice chair for 2021. The board approved an organizational resolution setting the meeting schedule and business procedures, restructured school board committees, and adopted a revised Equity Committee Charter adding seats for Hindu, Latinx, and LGBTQIA+ community members. Members also received an update on metrics for implementing a hybrid learning model.

• Elected Brenda Sheridan as School Board Chair and Atoosa Reaser as Vice Chair for 2021 (both 9-0).
• Approved 2021 Organizational Resolution covering clerk, hearing officers, meeting schedule, and fiscal agent (9-0).
• Restructured School Board committees and revised Policy 2310 (9-0).
• Adopted revised Equity Committee Charter adding one member each from Hindu, Latinx, and LGBTQIA+ communities (8-1).
• Received information item on metrics informing decisions for hybrid model implementation.

The School Board elected its Chair and Vice Chair and approved a resolution covering organizational business for the 2021 calendar year. The board also voted to restructure its committees and adopt a revised Equity Committee Charter.

• Elected Brenda Sheridan as School Board Chair (9-0)
• Elected Atoosa Reaser as School Board Vice Chair (9-0)
• Elected Atoosa Reaser as VSBA Official Delegate (9-0)
• Elected Brenda Sheridan as VSBA Alternate Delegate (9-0)
• Approved 2021 Organizational Resolution (9-0)
• Approved committee restructure and revision to Policy 2310 (9-0)
• Adopted revised Equity Committee Charter (8-1)
• Approved motion to convene closed meeting (9-0)