Las Cruces Public Schools public meetings in 2023

4th Tuesday School Board Meeting to Include a Public Hearing on the Superintendent's Recommended FY2025-FY2030 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) 5:00 p.m.

The Loudoun County School Board held a public hearing on the Superintendent's recommended FY2025-FY2030 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). The board also approved consent agenda items including minutes from previous meetings, personnel actions, and an alternative accreditation plan for W.O. Robey High School. Additionally, the board voted to allow board member Denise Corbo to participate remotely via a personal exemption.

• Public hearing on Superintendent's recommended FY2025-FY2030 CIP and CAPP
• Remote participation vote for Denise Corbo approved 3-2-0-3
• Consent agenda approved: minutes, personnel actions, and W.O. Robey High School alternative accreditation plan for 2024-2025
• Personnel actions list and addendum approved
• Alternative accreditation plan request for W.O. Robey High School approved

The School Board adopted the consent agenda, which included personnel actions and the 2024-2025 alternative accreditation plan for W.O. Robey High School. The board also approved a personal exemption for member Denise Corbo to participate remotely.

• Approved remote participation for Denise Corbo via personal exemption (3-2-0-3)
• Adopted consent agenda including minutes from Nov 14, Nov 28, and Dec 4 meetings
• Approved Superintendent's recommended Personnel Actions
• Approved Alternative Accreditation Plan for W.O. Robey High School for 2024-2025
• Approved $1,500 reimbursement for legal fees for employee in matter 1080823

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee will meet to receive an update on the implementation of Prayers/Reflection/Meditation spaces in schools. The committee will also hear public comments and consider draft minutes from a prior meeting.

• Update on Prayers/Reflection/Meditation spaces for students presented by DEIA staff
• Public comment period for in-person speakers
• Approval of draft minutes from November 2, 2023

Canceled - Superintendent's Recommended FY2025-FY2030 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) Public Hearing and Work Session 6:30 p.m.

This meeting, scheduled for December 5, 2023, was canceled. It was intended as a public hearing and work session on the Superintendent's Recommended FY2025-FY2030 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) budgets.

• Canceled meeting — no decisions or discussions took place.
• Original agenda included a public hearing on the FY2025-FY2030 CIP/CAPP budget.
• Original agenda included a work session on the same budget.
• Public comment procedures and eligibility rules were listed but not invoked.

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will recommend renewing two contracts: auditorium dimmer system services ($723,000) and roof repair services ($615,000), plus award a computer supplies contract (over $250,000). The committee will also forward a new Policy 6330 to the full board that restricts distribution of political materials on school property, replacing Policy 8-65. Public comment and approval of prior minutes are also on the agenda.

• Renewal of RFP #R19203 auditorium black box dimmer system services with Artistic Concepts Group, estimated $723,000, including replacement at Dominion High School
• Renewal of RFP #R19205 roof repair services with Simpson Unlimited, estimated $615,000
• Award of IFB #I24318 for computer supplies and equipment, estimated value over $250,000, with average 6% price increase
• Proposed new Policy 6330 restricting distribution of political materials on school property, replacing Policy 8-65
• Approval of draft minutes from November 14, 2023

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum & Instruction Committee will vote on revisions to Policy 5125 on alternative paths to attaining standard units of credit, aligning with new Virginia code. They will also discuss updates to policies on class sizes, school publications, and theatrical presentations, among other items.

• Action item: Revision of Policy 5125 on alternative paths to attaining standard units of credit, referred to full School Board
• Information item: Revisions to Policy 5080 on class sizes, previously tied vote at School Board
• Information item: Review of Policy 8360 on school publications (digital/print)
• Information item: Update on middle school intramural sports pilot program funded in FY24 budget
• Information item: Annual review of W.O. Robey High School alternative accreditation plan for 2024-2025

School Board Staff Briefing & Elementary School Attendance Zone Public Hearing and the Superintendent's Recommended FY2025-FY2030 Capital Improvement Program(CIP) and Capital Asset Preservation Program (CAPP) Public Hearing and Work Session 7:00 p.m.

The School Board held a staff briefing and two public hearings: one on the attendance zone for Henrietta Lacks Elementary School and another on the Superintendent's recommended FY2025-FY2030 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). Residents spoke at the attendance zone hearing; no speakers for the CIP/CAPP hearing. The board then held a work session on the capital budgets.

• Public hearing on attendance zone for Henrietta Lacks Elementary School
• Superintendent's Recommended FY2025-FY2030 CIP and CAPP presented
• Staff briefing on policy and rationale for changing school attendance zones
• Work session on FY2025-FY2030 capital budgets and proposed capital renewal plan
• No public speakers for the CIP/CAPP public hearing

The School Board conducted a staff briefing and public hearings regarding elementary school attendance zones for Henrietta Lacks ES and the recommended FY2025-FY2030 Capital Improvement and Asset Preservation Programs. The meeting included a work session on capital budgets, but no substantive decisions were recorded.

Canceled - Superintendent's Recommended FY2025-FY2030 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) Public Hearing and Work Session 6:30 p.m.

This meeting was canceled. It would have included a public hearing and work session on the Superintendent's Recommended FY2025-FY2030 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) budget. No decisions or discussions occurred.

• Canceled public hearing on FY2025-FY2030 CIP and CAPP budgets
• Canceled work session on the Superintendent's recommended capital budgets
• Procedural items for public comment and remote participation were listed but not executed

2nd Tuesday School Board Meeting 4:00 p.m. (Moved due to Winter Break)

The Loudoun County School Board voted on remote participation requests for members Denise Corbo and Brenda Sheridan. Corbo's motion for a medical exemption failed for lack of a second, but a personal exemption passed 5-2-0-1. Sheridan's personal exemption request passed 7-0-0-1. The board also adopted the consent agenda, including personnel actions and revisions to policies on board committees, discipline authority, and student technology use.

• Board voted 5-2-0-1 to allow Denise Corbo to participate remotely via personal exemption (medical exemption motion failed)
• Board voted 7-0-0-1 to allow Brenda Sheridan to participate remotely via personal exemption
• Approved Personnel Actions list
• Approved revision of Policy 2310, Committees of the School Board
• Approved revisions to Policy 8205 (Discipline Authority) and Policy 8650 (Student Technology Acceptable/Responsible Use)

The School Board approved the November 28, 2023, Consent Agenda, which included personnel actions and revisions to policies regarding board committees, discipline authority, and student technology use. The board also granted remote participation requests for two members via personal exemptions.

• Approved remote participation for Denise Corbo via personal exemption (5-2-0-1)
• Approved remote participation for Brenda Sheridan via personal exemption (7-0-0-1)
• Denied remote participation for Denise Corbo via medical exemption (failed for lack of second)
• Approved Superintendent's recommendations for Personnel Actions
• Adopted revisions to Policy 2310, Committees of the School Board
• Approved Policy 8205, Discipline Authority
• Approved revised Policy 8650, Student Technology Acceptable/Responsible Use, including blocking TikTok on LCPS equipment

Legislative & Policy Committee 4:30 p.m.

The Legislative & Policy Committee will discuss a draft collective bargaining resolution for LCPS employees, to be recommended to the full School Board by December 31, 2023. The committee will also hear public comment and consider approval of previous meeting minutes.

• Draft collective bargaining resolution for LCPS employees with budget impact to be determined
• Public comment period limited to 10 minutes
• Approval of draft minutes from November 9, 2023 meeting

Student Behavior and Accountability Committee to Include a Closed Session 6:00 p.m.

The Student Behavior and Accountability Committee will meet to discuss a December meeting schedule, approve prior minutes, hear public comment, and hold a closed session to discuss disciplining a student(s) as allowed by Virginia law. The closed session requires motions to convene, adjourn, and certify.

• Public comment period with sign-up and time limits
• Approval of draft minutes from October 23, 2023
• Discussion of December 2023 committee meeting schedule
• Closed session under §2.2-3711(A)(2) to discuss student discipline
• Motions to convene, adjourn, and certify the closed session

Audit Committee 5:00 p.m.

The Audit Committee will consider adopting the draft minutes from September 27, 2023, and receive an update on current audits including the LCPS Fine Arts Stipend Program and Special Education Staffing Needs. The meeting includes a public comment period and is largely administrative.

• Approval of draft minutes from September 27, 2023
• Update on audit of LCPS Fine Arts Stipend Program
• Update on audit of Special Education Staffing Needs and Requirements
• Public comment period limited to 10 minutes total

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will review information regarding charter school agreement revisions and admissions data for the Academies of Loudoun. Staff will also provide updates on various special programs, William Obediah Robey High School, and Early Childhood Education learning labs.

• Review of Hillsboro Charter Academy and Middleburg Community Charter School checklists
• Update on Academies of Loudoun admissions data (2019-2023)
• Update on Health and Medical Sciences Academy, International Baccalaureate, and Dual Language Immersion programs
• Update on William Obediah Robey High School enrollment and impact
• Overview of Early Childhood Education School-led Learning Labs

Student Services Committee 5:00 p.m.

The Loudoun County Public Schools Student Services Committee will vote on revisions to two policies: Policy 8630 (Inspection and Review of Educational Records) and Policy 8290 (Threat Assessment for the Protection of Schools). The committee will also discuss proposed updates to Policy 5090 (Graduation: Diplomas and Certificates) and begin a multi-meeting review of Policy 8040 (Rights of Transgender and Gender Expansive Students) in light of the Virginia Department of Education's 2023 Model Policies. The meeting includes public comment and approval of previous minutes.

• Action item: Approve revised Policy 8630, Inspection and Review of Educational Records, and send to School Board
• Action item: Approve revised Policy 8290, Threat Assessment for the Protection of Schools, updated for Virginia Code change via Senate Bill 1359
• Information item: Discuss revised Policy 5090, Graduation: Diplomas and Certificates, for clarity
• Information item: Begin review of Policy 8040, Rights of Transgender and Gender Expansive Students, against VDOE's 2023 Model Policies
• Public comment period at 21000 Education Court, Ashburn

2nd Tuesday School Board Meeting and Public Hearing on Elementary School Attendance Zones 4:00 p.m.

The Loudoun County School Board holds a public hearing on elementary school attendance zones and considers a consent agenda that includes approving a settlement of claims against Altria from a vaping-related class action lawsuit, adopting minutes from prior meetings, and approving personnel actions. The board also voted to allow member Denise Corbo to participate remotely via a personal exemption.

• Public hearing on elementary school attendance zones
• Approval of settlement of claims against Altria (vaping lawsuit)
• Adoption of minutes from October 19, 23, and 24 meetings
• Personnel actions list approved
• Motion to allow remote participation for board member Denise Corbo passed 3-2-0-3

The School Board approved a consent agenda that included a settlement offer for claims against Altria related to vaping products in schools. The board also approved personnel actions and the adoption of several sets of previous meeting minutes.

• Approved remote participation for Denise Corbo via personal exemption (3-2-0-3)
• Approved settlement offer and release of claims against Altria
• Approved Superintendent's recommendations for Personnel Actions
• Approved support for 2024 VSBA Legislative Positions
• Adopted minutes from October 19, 2023, Elementary School Attendance Zone Overview
• Adopted minutes from October 23, 2023, Attendance Zone Public Hearing and Work Session
• Adopted minutes from October 24, 2023, 4th Tuesday School Board Meeting

Finance & Operations Committee 3:00 p.m.

The Finance & Operations Committee is reviewing contract awards for Banneker Elementary School and high school security vestibules. Members are also considering the adoption of a new policy regarding emergency and weather-related operations.

• Contract award for Banneker ES Renovation and Addition preconstruction services to Gilbane for $113,312
• Contract award for John Champe and Freedom High School security vestibule renovations to Gilbane Building Company for $17,321,147
• Adoption of new Policy 6360 regarding Emergency and Weather-Related Operations

Legislative & Policy Committee 4:00 p.m.

The Legislative & Policy Committee will discuss and refine a draft collective bargaining resolution to recommend to the full School Board by December 31, 2023. The committee will also approve minutes from its October 2, 2023 meeting and hear public comments (limited to 10 minutes total). The collective bargaining item is the main agenda item.

• Collective Bargaining: Draft resolution presented, with discussion and plan to bring back as action item after incorporating feedback
• Approval of October 2, 2023 draft minutes
• Public comment period limited to 10 minutes total
• Staff contact: Daniel W. Smith, Ed.D. (571-252-1030)

(CANCELED DUE TO LACK OF A QUORUM) School Board Attendance Zone Public Hearing and Work Session for Elementary Schools 7:00 p.m.

This meeting was canceled because the School Board did not have a quorum. Had it proceeded, the Board would have held a public hearing and work session on attendance zones for Henrietta Lacks Elementary School (ES-32). No decisions were made or discussions held.

• Cancellation due to lack of a quorum
• Attendance zone briefing for Henrietta Lacks Elementary School (ES-32) was scheduled
• Public hearing procedures were listed but not conducted
• Remote participation was planned for Ms. Corbo
• No action taken on any agenda item

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee will hear public comment, approve minutes from September, and introduce a new Chief Communications and Community Engagement Officer and a Communications Coordinator. Information items include updates from the MSAAC committee, discussion of an ADL-compliant playground, and mindfulness/prayer rooms in schools.

• Approval of draft minutes from September 7, 2023, meeting
• Introduction of new Chief Communications and Community Engagement Officer
• Introduction of Communications Coordinator
• MSAAC committee updates on changes and opportunities
• Discussion of ADL-compliant playground and mindfulness/prayer rooms

Technology Steering Committee Meeting 5:00 p.m.

The Technology Steering Committee will vote on approving revised Policy 8650, which updates student technology acceptable/responsible use to incorporate state-required language blocking TikTok on LCPS equipment. The committee will also discuss transitioning from the BrightBytes survey to the VDOE's free Speak Up Survey. Procedural items include approving minutes from September and hearing public comments.

• Action: Second reading and vote on Policy 8650, Student Technology Acceptable/Responsible Use, adding TikTok prohibition per VA SB 1459
• Discussion: Transition from paid BrightBytes survey to free VDOE Speak Up Survey
• Approval of draft minutes from September 21, 2023 meeting
• Public comment period at start of meeting

Human Resources and Talent Development Committee 5:30 p.m.

The committee is discussing revisions to several HR policies, including a revision to Policy 7030 (Staff Time Schedules) that the School Board sent back for further review. The committee will also consider moving a revision to Policy 7714 (Personal Leave) to the full board, and hear information items on Policy 7022 (Employee Classification) and Policy 7024 (Classified Employee Dismissal and Demotion Grievance Procedures). The meeting includes a public comment period and approval of prior minutes.

• Revisions to Policy 7030, Staff Time Schedules (sent back by School Board)
• Revisions to Policy 7714, Personal Leave (action item to move to full board)
• Revisions to Policy 7022, Employee Classification (information item)
• Revisions to Policy 7024, Classified Employee Dismissal and Demotion Grievance Procedures (information item)
• Public comment period

Specialized Programs & Centers Committee 4:30 p.m.

The Specialized Programs & Centers Committee will review the external audit results for Middleburg Community Charter School (MCCS) and consider recommending removal from probation. Staff also will present on recruitment and staffing challenges for special programs, and discuss a proposal to expand the half-day STEP preschool program to full-day with two funding options.

• Middleburg Community Charter School external audit results and recommendation to remove from probation after two deficiencies were found
• HRTD presentation on recruitment and staffing challenges for special programs, including Dual Language Immersion
• Proposal to expand Starting Towards Excellence in Preschool (STEP) from half-day to full-day with two budget options: $1,710,720 for 10 teachers or $855,360 for 5 teachers
• Approval of draft minutes from the September 19, 2023 meeting

4th Tuesday School Board Meeting 5:00 p.m.

The Loudoun County School Board approved the consent agenda, including a cooperative agreement with Fairfax County Public Schools to send LCPS students to Thomas Jefferson High School for Science and Technology for the 2024-2025 school year, with a budget impact of $6,866,792. The board also awarded a $1.4M custodial supplies contract and renewed a construction support services contract. A motion to allow board member Denise Corbo to participate remotely due to a medical exemption failed for lack of a second.

• Approved Cooperative Agreement with Thomas Jefferson High School for Science and Technology for SY 2024-2025 ($6,866,792 budget impact)
• Awarded IFB #I24316 for custodial supplies and equipment, estimated value $1.4M
• Renewed RFP #R20239 for construction support services from November 2023 to October 2024
• Denied remote participation request from board member Denise Corbo due to medical exemption (motion failed for lack of a second)
• Adopted personnel actions list including staff changes

The School Board adopted the consent agenda, which included the 2024-2025 cooperative agreement for students to attend Thomas Jefferson High School for Science and Technology. The board also approved a contract for custodial supplies and renewed construction support services.

• Approved Cooperative Agreement for Thomas Jefferson High School for Science and Technology SY 2024-2025
• Awarded IFB # I24316 for Custodial Supplies and Equipment estimated at $1.4M
• Renewed RFP #R20239 Construction Support Services with four vendors (not to exceed $6M total)
• Approved Superintendent's recommendations concerning Personnel Actions
• Adopted minutes of the October 10, 2023 meeting
• Denied request for remote participation via medical exemption (motion failed for lack of a second)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 4:15 p.m.

This is a closed meeting of the Select Committee of the School Board for Hearing Appeals. The committee will discuss a parent request for a student to be granted a waiver of the Virginia High School League (VHSL) Transfer Rule, a matter involving a student's scholastic record. The meeting is closed under Virginia law, and no public action is taken.

• Discussion of a parent request for a student to be granted a waiver of the VHSL Transfer Rule (closed meeting)

School Board Attendance Zone Public Hearing and Work Session for Elementary Schools (Henrietta Lacks ES) 7:00 p.m.

The Loudoun County School Board held a public hearing and work session to discuss attendance zone boundaries for the new Henrietta Lacks Elementary School (ES-32). Staff provided a briefing on proposed attendance zones. The board also considered a remote participation request but no motion was made.

• Staff briefing on attendance zone boundaries for Henrietta Lacks Elementary School (ES-32) with attached maps and tracking charts.
• Public hearing held; two speakers (Ravi Chimmiri, Kiran Kasturi) each allotted three minutes to comment.
• Remote participation request by board member Denise Corbo under medical exemption was not granted (no motion made).
• Procedures for public comment outlined, including registration, time limits, and safety/security measures.

The School Board conducted a public hearing and work session regarding the attendance zone for Henrietta Lacks Elementary School. No substantive decisions or votes were recorded during the meeting.

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee will review and update Policy 8205 on discipline authority and discuss updated discipline data. The committee is expected to forward the policy to the full School Board as an information item. Public comment and approval of previous meeting minutes are also on the agenda.

• Review of Policy 8205, Discipline Authority, with recommendation to forward to full School Board as information item
• Continued discussion of discipline data from August 2023 meeting
• Public comment period for in-person speakers
• Approval of draft minutes from September 27, 2023 meeting

School Board Elementary School Attendance Zone Overview (Henrietta Lacks Elementary School) 7:00 p.m.

The School Board held an overview of attendance zone boundaries for Henrietta Lacks Elementary School (ES-32), with staff presenting maps, projections, and planning data. A board member's request to participate remotely via medical exemption was denied after the motion lacked a second.

• Attendance zone overview presentation for Henrietta Lacks Elementary (ES-32)
• Maps and planning documents presented, including elementary, middle, and high school zone maps
• Planning zone resident student projections for K-5 provided
• Board member Denise Corbo's remote participation request denied; motion failed for lack of a second

The School Board held an overview of the attendance zone for Henrietta Lacks Elementary School. No substantive decisions or votes regarding the attendance zone were recorded in the minutes.

• Motion to grant remote participation for Denise Corbo failed for lack of a second

Student Services Committee 5:00 p.m.

The Student Services Committee will vote on several policy revisions, including an update to the bullying prevention policy that shortens parental notification from 5 days to 24 hours. Other votes cover threat assessment training requirements, free admission procedures, and expunging middle school grades. The committee will also begin a review of state model policies on transgender student rights and discuss updates to educational records policy.

• Vote on revised Policy 8250 (Bullying Prevention) requiring 24-hour parental notification of alleged incidents
• Vote on revised Policy 8290 (Threat Assessment) updating training requirements per Senate Bill 1359
• Vote on revised Policy 8115 (Individuals Who May Be Admitted Free) as part of cyclical review
• Vote on revised Policy 5035 (Expunging Middle School Student Grades) to align with graduation pathways
• Discussion of Policy 8630 (Inspection of Educational Records) and review of 2023 VDOE Model Policies on transgender student rights

Finance & Operations Committee 5:00 p.m.

The Loudoun County Public Schools Finance & Operations Committee will consider consent agenda items including a $1.4M custodial supplies contract, renewal of construction support services, and a $1.732M appropriation of Sterling Meadow proffer funds for capital improvements at Countryside, Sugarland, River Bend, and Potomac Falls schools. The committee will also vote on a $275,000 contract for preconstruction services for Park View High School replacement.

• Appropriation of $1,732,000 in Sterling Meadow proffer funds for improvements at Countryside ES, Sugarland ES, River Bend MS, and Potomac Falls HS
• Award of IFB #I24316 for custodial supplies and equipment, estimated value $1.4M, through Oct 31, 2024
• Renewal of RFP #R20239 Construction Support Services with four firms, up to $6M per contract term
• Contract award of $275,000 for CMaR Part 1 preconstruction services for Park View High School replacement

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board held its 2nd Tuesday meeting on October 10, 2023. The board approved a consent agenda that included minutes, personnel actions, and identification of projects to use about $2 million in proffer funds from the Town of Leesburg for school capital improvements. The board also voted on remote participation requests: one was approved for Atoosa Reaser (personal exemption), while Denise Corbo's request (medical exemption) failed for lack of a second.

• Board approved consent agenda including minutes, personnel actions, and Leesburg proffer fund project list.
• Approved Atoosa Reaser's remote participation request (personal exemption) 5-0-0-4.
• Denied Denise Corbo's remote participation request (medical exemption) for lack of a second.
• Consent agenda item 3.03: identify and approve order of projects for $2 million in Town of Leesburg school proffer funds.
• Potential projects include athletic enhancements, press boxes, turf fields, and digital signs at Leesburg-area schools.

The School Board approved the order of projects for the Town of Leesburg to review for proffer funding eligibility. The board also adopted previous meeting minutes and approved the Superintendent's personnel recommendations.

• Approved order of projects for Town of Leesburg proffer funding eligibility review
• Approved Superintendent's personnel actions recommendations
• Adopted minutes of the September 26, 2023 meeting
• Approved remote participation request for Atoosa Reaser (5-0-0-4)
• Denied remote participation request for Denise Corbo (failed for lack of a second)

CANCELLED Equity Committee 5:30 p.m.

The October 5, 2023, meeting of the Loudoun County Public Schools Equity Committee has been cancelled. No business will be conducted. The agenda included updates on the MSAAC committee and the Superintendent's Entry Plan.

• Meeting cancelled
• Agenda included MSAAC Updates (information item)
• Agenda included Superintendent's Entry Plan (information item)

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will vote on recommending the School Board request $20.4 million from completed capital projects and county contingency funds to cover shortfalls for three projects: school security upgrades, Arcola Elementary parking expansion, and the Woodgrove High School/Fields Farm Park Road project. The committee will also consider revisions to Policy 6220 on student safety and discipline on buses, including clarifying drill procedures and reporting misconduct.

• Request to transfer $10,420,152 from completed projects and county contingency to School Security Improvements Project (secure vestibules at 6 schools)
• Request to transfer $1,265,000 from county contingency to Arcola ES Parking Expansion (additional parking and second entrance)
• Request to transfer $8,815,000 from county contingency to Woodgrove High School / Fields Farm Park Road Project (road construction)
• Proposed revision of Policy 6220: clarifies emergency bus evacuation drills, kindergarten escort rules, and misconduct reporting procedures

Communications and Outreach Committee 5:00 p.m.

The Communications and Outreach Committee will vote on approving draft minutes from September 11, 2023, and consider a proposal to move an item to the full School Board that would reinstate recording public comment speakers' faces on camera. The committee will also receive updates on HRTD recruitment campaign statistics, FOIA request themes, and follow-up questions from a previous meeting.

• Proposal by Chair Polifko to revise public comment recording to show speakers' faces, to be moved to full Board
• Approval of draft minutes from September 11, 2023 meeting
• Update on communications campaign for HRTD recruitment
• FOIA reporting by topic for FY 2022-2023
• Housekeeping items responding to previous meeting questions

Legislative & Policy Committee (to include a CLOSED SESSION) 4:00 p.m.

The Legislative & Policy Committee will vote to forward revisions to three school policies (2010, 2160, 3120) to the full School Board for approval, all updated to align with recent Virginia State Code changes. The committee will also consider adopting the 2024 Legislative Program. A closed session is scheduled to consult with legal counsel on collective bargaining requirements. The meeting opens with up to 10 minutes of public comment and approval of draft minutes from September 11, 2023.

• Revision of Policy 2010 (Legal Status, Authority, Powers and Duties) forwarded to full board
• Revision of Policy 2160 (Conflict of Interests and Disclosures of Economic Interests) forwarded to full board
• Revision of Policy 3120 (Powers and Duties of the Superintendent) forwarded to full board
• Adoption of the 2024 Legislative Program for full board consideration
• Closed session to discuss legal requirements regarding collective bargaining with employees

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum and Instruction Committee is set to vote on revised Policy 5060, Textbooks Furnished Free, and forward it to the full School Board. The committee will also receive a presentation on building capacity, class size, and staffing standards for information only. Public comment will be heard at the start of the meeting.

• Action item: approval of revised Policy 5060, Textbooks Furnished Free, with changes for clarity and alignment with Virginia Code and LCPS Policy 4020, after public comment period from June 7-21, 2023
• Information item: presentation on capacity and class size, created in response to board member questions, covering interactions between class size, building capacity, and staffing standards
• Approval of draft minutes from September 11, 2023 meeting
• Public comment period with sign-up prior to meeting and time limits set by chair

Human Resources and Talent Development Committee 5:30 p.m.

The HRTD Committee will vote on approving the August 31, 2023 draft minutes and consider recommending several policy revisions to the full School Board. Revisions include Policy 7040 (School Calendar), Policy 7562 (Professional Learning), Policy 7712 (Sick Leave), and Policy 7714 (Personal Leave), all of which were previously presented as information items and opened for public feedback.

• Revisions to Policy 7040, School Calendar, recommended to move to full School Board
• Revisions to Policy 7562, Professional Learning, recommended to move to full School Board
• Revisions to Policy 7712, Sick Leave, recommended to move to full School Board
• Revisions to Policy 7714, Personal Leave, recommended to move to full School Board
• Approval of draft minutes from August 31, 2023 meeting

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee will consider forwarding Policy 8205 on Discipline Authority to the full School Board as an information item. Members will continue discussions on discipline data and student use of social media. The committee will also review a draft of Policy 8260 on Reporting of Student Conduct.

• Action to forward Policy 8205 (Discipline Authority) to full School Board as information item
• Continued discussion on discipline data from the August 28 meeting
• Review of Policy 8260 (Reporting of Student Conduct), deferred from August
• Discussion of student use of social media, continued from August 27
• Approval of draft minutes from August 28, 2023 meeting

Audit Committee 5:00 p.m.

The Audit Committee of Loudoun County Public Schools will meet to approve draft minutes from June 26, 2023, and receive an update on current audits, including an audit of employment eligibility verification (Form I-9), the Fine Arts Stipend Program, and Special Education Staffing Needs and Requirement. The meeting includes a public comment period limited to 10 minutes.

• Approval of draft minutes from June 26, 2023
• Update on audit of Employment Eligibility Verification Form I-9
• Update on audit of LCPS Fine Arts Stipend Program
• Update on audit of Special Education Staffing Needs and Requirement

4th Tuesday School Board Meeting 6:30 p.m. (Please note the change in the start time of the meeting.)

The Loudoun County School Board approved a consent agenda that included the deletion of two outdated policies, personnel actions, and a $328,000 printing contract. A motion to allow a board member to participate remotely due to a medical exemption failed for lack of a second.

• Awarded RFP #R23250 for Printing, Graphic Design, Mailing and Related Services with an estimated value of $328,000, effective Oct 1, 2023–Sep 30, 2024.
• Deleted Policy 5-1 (Philosophy) as its content is now covered by Policy 1020 (Strategic Framework).
• Deleted Policy 5-17 (Access to Programs, Courses, and Activities) as its content is now covered by Policy 8035 (Title IX).
• Motion to allow board member Denise Corbo to participate remotely via medical exemption failed for lack of a second.
• Approved minutes of the September 12, 2023 meeting and personnel actions list.

Technology Steering Committee Meeting 6:00 p.m.

The Technology Steering Committee will review a proposed revision to Policy 8650 that would block TikTok on LCPS equipment, as required by new state law. The committee is expected to recommend bringing the policy to an action vote in October. Also on the agenda are updates on AI and ChatGPT use in schools and a discussion of student cell phone policies.

• Review of Policy 8650 revision prohibiting TikTok on LCPS devices per VA Code Section 2.2-5514.1 (SB 1459)
• Recommendation to bring Policy 8650 as an action item for the October 19, 2023 meeting
• Update on LCPS approach to AI and ChatGPT, including a staff information one-pager
• Discussion of current policies and practices for student cell phone use and Bring Your Own Technology devices
• Approval of draft minutes from the June 15, 2023 Technology Steering Committee meeting

Student Services Committee 5:00 p.m.

The Student Services Committee will decide on approval of revised Policy 8140 (Student Attendance Requirements and Procedures) to address LCPS's 18.8% chronic absenteeism rate, and Policy 5170 (Substance Use Education). The committee will also discuss updates to bullying prevention (Policy 8250), threat assessment training (Policy 8290), who may be admitted free (Policy 8115), and expunging middle school grades (Policy 5035).

• Action: Revised Policy 8140 aims to reduce chronic absenteeism (18.8% rate) with a comprehensive attendance approach
• Action: Revised Policy 5170 updates substance use education to include gambling addiction instruction per Virginia code
• Discussion: Policy 8250 update requires parent notification within 24 hours of alleged bullying incident per SB 1072/HB 1592
• Discussion: Policy 8290 update mandates threat assessment team training every three years per Senate Bill 1359
• Discussion: Policy 5035 proposes changes to allow expunging middle school grades to support student pathways

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 5:00 p.m.

The Loudoun County School Board's Select Committee for Hearing Appeals will hold a closed meeting to discuss a parent request for a student to be granted a waiver of the Virginia High School League Transfer Rule. The meeting is closed because it involves disclosure of information from a student's scholastic record. No other business is scheduled.

• Closed meeting to consider a parent request for a student waiver of the VHSL Transfer Rule (28A-7-1)
• Meeting is held at 21000 Education Court, Ashburn, VA, starting at 5:00 p.m.
• Agenda includes only procedural motions: convene, adjourn, and certify the closed meeting

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will review information updates on potential special programs at Park View High School and progress on the Health and Medical Sciences Academy, including initial FY25 budget considerations. The agenda also lists approval of August minutes and a public comment period. No recommendations or votes are scheduled for this meeting.

• Review of Park View High School special programs following a September 6 community listening session
• Progress update and initial budget information for the Health and Medical Sciences Academy (HAMSci)
• Approval of draft minutes from the August 15, 2023 meeting
• Public comment period with time limits determined by the Committee Chair

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will recommend an order of projects for using approximately $2 million in proffer funds collected by the Town of Leesburg for school capital costs. The consent agenda includes renewal of a printing and graphic design contract worth $328,000. The committee will also discuss information items including $20.5 million in capital fund transfers for school security improvements, parking expansion at Arcola Elementary School, and a road project at Woodgrove High School.

• Renewal of RFP #R23250 for printing, graphic design, mailing and related services – $328,000
• Prioritization of projects for $2M in Town of Leesburg proffer funds: baseball/softball press boxes, practice field turf & lights, tennis court lights, weight room expansion at Heritage HS, and more
• Proposed $10,420,152 increase for School Security Improvements Project from completed capital projects and FY24 BOS supplemental funding
• Proposed $1,265,000 increase for Arcola Elementary School parking expansion from FY24 BOS supplemental funding
• Proposed $8,815,000 increase for Woodgrove High School / Fields Farm Park Road project from FY24 BOS supplemental funding

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

This meeting of the Joint Committee of the Loudoun County School Board and Board of Supervisors includes information items on striping LCPS tennis courts for pickleball usage and student activity fees. Action items are a vote on Safe Pedestrian Passage to Schools – Part 3 and recommendations from the Douglass High School Commemorative Committee's Reconciliation Subcommittee. The committee will also hear a co-chairs report on board activities.

• Safe Pedestrian Passage to Schools – Part 3 (action item)
• Recommendations from the Douglass High School Commemorative Committee's Reconciliation Subcommittee (action item)
• Striping LCPS tennis courts for pickleball usage (information item)
• Student Activity Fees (information item)
• Co-Chairs Report on Board of Supervisors and School Board Activities

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board met on September 12, 2023, to approve administrative actions and set financial rates for the district. The board adopted the consent agenda, which included previous meeting minutes and personnel recommendations. Staff also established updated tuition rates for the 2023-24 school year and approved a contract for a school renovation project.

• Set 2023-24 tuition rates at $14,338 for in-state (out of county) students and $20,777 for out-of-state students.
• Awarded $3,041,990 contract to Architecture Incorporated for Banneker ES Renovation and Addition.
• Approved consent agenda items including August 8 meeting minutes and superintendent personnel recommendations.
• Considered a request for board member Denise Corbo to participate remotely via medical exemption (motion failed).

The School Board adopted the September 12, 2023, Consent Agenda, which included approving a contract for architectural services and setting 2023-2024 tuition rates. The board also approved personnel actions and easements for VDOT. A request for remote participation by one board member failed for lack of a second.

• Approved $3,041,990 contract to Architecture Incorporated for Banneker ES Renovation and Addition
• Adopted 2023-2024 tuition rates: $14,338 for in-state (out of county) and $20,777 for out-of-state students
• Approved Superintendent's recommendations for Personnel Actions
• Approved easements for VDOT at Valley Service Center and Harmony MS
• Adopted minutes of the August 8, 2023, meeting
• Denied remote participation request for Denise Corbo (Motion failed for lack of a second)

Communications and Outreach Committee 5:00 p.m.

The Communications and Outreach Committee will vote on approving draft minutes from May 1, 2023, and receive two information presentations: an FY23 year-end communications report and a discussion led by Chair Tiffany Polifko on revising public comment procedures. No budget impact is noted for these items.

• Approval of draft minutes from May 1, 2023, meeting
• FY23 year-end communications report with metrics on social media, TV/video, media coverage, and website traffic
• Discussion on revising public comment procedures led by Committee Chair Tiffany Polifko (no details provided in agenda)

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum & Instruction Committee will discuss and consider referring revised Policy 5125 on alternative paths to attaining standard credit to the full School Board. The committee will also receive updates on CTE career investigations and K-3 gifted services. The meeting includes public comment and approval of prior minutes.

• Policy 5125 update to align with new Virginia Code sections 22.1-370, 22.1-371, and 22.1-380
• Update on CTE Career Investigations and Social Science/Global Studies course progressions due to new VDOE standards
• Update on gifted services for K-3 learners including new curriculum initiatives and professional learning plans
• Approval of draft minutes from August 28, 2023 meeting

Legislative & Policy Committee 4:00 p.m.

The Legislative & Policy Committee will hear first reviews of proposed revisions to Policies 2010 (Legal Status), 2160 (Conflict of Interests), and 3120 (Powers of the Division Superintendent) to align with recent Virginia State Code changes. The committee will also consider approving draft minutes from June 26, 2023, and take public comment.

• First review of Policy 2010 revision (Legal Status, Authority, Powers and Duties)
• First review of Policy 2160 revision (Conflict of Interests and Disclosure of Economic Interests)
• First review of Policy 3120 revision (Powers and Duties of the Division Superintendent)
• Approval of June 26, 2023 draft minutes

Equity Committee 5:30 p.m.

The Equity Committee will hear presentations on social-emotional learning K-8, an update on racial slurs and hate speech incidents, and introductions from Equality Loudoun. The committee will also consider approving minutes from June 1, 2023. No votes on new policy or funding are scheduled.

• Update on racial slurs and hate speech incidents by Shahid Muhammad
• SEL presentation for K-8 by Dr. Lindsay Orme
• Welcoming new Superintendent Dr. Aaron Spence and Director of Equity Dr. Latisha Ellis-Williams
• Equality Loudoun introductions by Candice Tuck and Jennifer Boudrye
• Approval of draft minutes from June 1, 2023

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will vote on recommending the School Board adopt tuition rates for 2023-2024: $14,338 for in-state (out-of-county) and $20,777 for out-of-state students. The committee will also consider granting easements to Dominion Energy, Verizon, the Town of Leesburg, and VDOT for utility and traffic projects at multiple school properties.

• Tuition rates: $14,338 in-state (out-of-county), $20,777 out-of-state for 2023-2024 school year
• Grant of easement to Dominion Energy for street lights at Loudoun Valley High School
• Grant of easement to Verizon Virginia LLC for underground utility lines at Valley Service Center
• Grant of easement and vacation to Town of Leesburg for stormwater management at Catoctin Elementary School
• Grant of easements to VDOT for traffic signal installation at Valley Service Center and Harmony Middle School

Human Resources and Talent Development Committee 5:30 p.m.

The Human Resources and Talent Development Committee will consider public comments, approve the draft minutes from the June 22, 2023 meeting, and vote on staff‑proposed revisions to several policies. The committee will recommend accepting the revised Policy 7030 (Staff Time Schedules) and forwarding it to the full School Board on September 12, 2023. It will also recommend accepting revisions to Policies 7040, 7562, 7628, 7712, and 7714 and sending those to the full Board.

• Approve June 22, 2023 draft minutes
• Accept revisions to Policy 7030, Staff Time Schedules, and refer to full Board
• Accept revisions to Policy 7040, School Calendar, and refer to full Board
• Accept revisions to Policy 7562, Professional Learning, and refer to full Board
• Accept revisions to Policy 7628, Retirement Benefits, and refer to full Board

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee is reviewing updates to several school policies. The meeting includes discussions on discipline authority, reporting of student conduct, and student cell phone use.

• Review and update of Policy 8205, Discipline Authority
• Discussion regarding discipline data
• Review and update of Policy 8260, Reporting of Student Conduct
• Update on Policy 8650, Student Technology Acceptable/Responsible Use Policy regarding cell phone use

Curriculum & Instruction Committee 5:00 p.m.

The Curriculum & Instruction Committee will vote on three action items: recommend deletion of Policy 5-1 (Philosophy) and Policy 5-17 (Access to Programs, Courses and Activities) to the School Board, and approve staff-recommended revisions to Policy 5080 (Class Sizes). They will also receive information on MAP assessment results, an update on middle school honors rigor, and a first review of revised Policy 5060 (Textbooks Furnished Free). Public comment will be heard at the start.

• Recommend deletion of Policy 5-1 (Philosophy) as substance is covered by Policy 1020
• Recommend deletion of Policy 5-17 (Access to Programs) as substance is covered by Policy 8035 (Title IX)
• Approve revisions to Policy 5080 (Class Sizes) aligning with state code for music and PE; equity committee recommended lower class sizes but staff did not adopt
• Information item: 2022-2023 MAP assessment results presented by Research, Assessment, and School Improvement
• Information item: Update on middle school honors rigor, including professional learning and monitoring growth data

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 5:00 p.m.

The Select Committee of the School Board for Hearing Appeals will convene a closed meeting to discuss parent requests for students to attend a school outside their assigned attendance zone. The agenda consists solely of procedural motions to convene, adjourn, and certify the closed meeting. No public decisions are expected.

• Discussion of parent requests for out-of-zone student attendance (closed under Virginia FOIA)
• Admin appeals #118–126 listed in file attachments
• Motion to convene closed meeting
• Motion to adjourn closed meeting
• Motion to certify closed meeting

Loudoun Education Alliance of Families (LEAF) 5:30 p.m.

The Loudoun Education Alliance of Families will hold an organizational meeting to establish its 2023-2024 leadership structure. The committee will also consider amending the bylaws regarding quorum requirements and conduct a new member orientation.

• Election of LEAF Chair, Vice-Chair of Planning, Vice-Chair of Membership, and Vice-Chair of Communications
• Proposed amendment to Article VII to change quorum from 50% to at least 25% of voting members
• Approval of draft minutes from the May 15, 2023 meeting
• New member orientation regarding policies and the Freedom of Information Act (FOIA)

Student Services Committee 5:00 p.m.

The Student Services Committee will consider revisions to Policy 8140 on student attendance to address a chronic absenteeism rate of 18.8%, up from 13% the prior year. The committee will also review a proposed update to Policy 5170 on substance use education to align with state model policy and include gambling addiction instruction. Both items are information items with recommendations to send to the full School Board.

• Revision of Policy 8140, Student Attendance Requirement & Procedures, to reduce 18.8% chronic absenteeism rate
• 58 schools identified at Level 2 and 9 schools at Level 3 under Virginia School Accreditation Model
• Revision of Policy 5170, Substance Use Education, to align with VSBA model policy and add gambling addiction instruction
• Approval of draft minutes from June 28, 2023 meeting

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will discuss charter agreement renewals for Middleburg Community Charter School and Hillsboro Charter Academy, and receive an update on special programs including Pre-IB, Dual Language Immersion, and the Health and Medical Sciences Academy – including final school selections for the latter. The committee will also consider potential special programs for Park View High School and HS14.

• Guidance on charter agreement renewals for Middleburg Community Charter School and Hillsboro Charter Academy
• Update on special programs including Pre-IB, Dual Language Immersion, and Health and Medical Sciences Academy with final school selections
• Consideration of special programs for Park View High School and HS14
• Approval of draft minutes from June 20, 2023 meeting
• Public comment period

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board is meeting to approve a consent agenda that includes a $600,000 budget transfer to cover incurred FY23 utility costs, following delayed invoices from Dominion Energy. The board also approved remote participation for member Denise Corbo via a personal exemption. Other items include adoption of past meeting minutes and personnel actions.

• Approved remote participation for board member Denise Corbo using a personal exemption (vote 6-1-1)
• Consent agenda includes $600,000 budget transfer for unpaid water and electric utilities due to Dominion Energy invoicing delays
• Consent agenda includes approval of personnel actions list
• Consent agenda includes adoption of minutes from June 13, June 27, and July 5, 2023 meetings

The School Board adopted the consent agenda, which included awarding a grocery contract to Sysco USA III, LLC and approving a budget realignment for FY23 utility costs. The board also approved several sets of meeting minutes and personnel actions.

• Approved $15M grocery contract (RFP #R23267) awarded to Sysco USA III, LLC through Jan 31, 2024
• Approved $600,000 budget transfer to cover incurred FY23 water and electric utility costs
• Approved Superintendent's recommendations for Personnel Actions
• Approved minutes from June 13, 2023, June 27, 2023, and July 5, 2023 meetings
• Approved remote participation for Denise Corbo via personal exemption (6-1-1-0)

(POSTPONED) Curriculum & Instruction Committee 5:30 p.m.

This postponed meeting of the Curriculum & Instruction Committee includes action items to recommend deletion of Policy 5-1 (Philosophy) and Policy 5-17 (Access to Programs, Courses, and Activities), and to approve revisions to Policy 5080 (Class Sizes). Information items cover MAP assessment results and an update on middle school honors rigor.

• Recommend deletion of Policy 5-1 (Philosophy) as outdated; substance covered by Policy 1020
• Recommend deletion of Policy 5-17 (Access to Programs, Courses, and Activities); now addressed by Policy 8035
• Staff recommends approving revisions to Policy 5080 (Class Sizes) aligning with state code for music and PE; no change to lower class sizes due to budget impact
• Presentation of 2022–2023 MAP assessment results for elementary and middle schools
• Update on middle school honors placement models and rigor efforts; no change recommended

(POSTPONED) Communications and Outreach Committee 5:00 p.m.

This meeting of the Loudoun County Public Schools Communications and Outreach Committee has been postponed. The agenda includes approval of draft minutes from May 1, 2023, a presentation of the FY23 year-end communications report, and a discussion led by Chair Tiffany Polifko on revising public comment procedures.

• Approval of draft minutes from the May 1, 2023, meeting
• FY23 Year-End Communications Report presentation
• Discussion of revising public comment procedures by Chair Tiffany Polifko
• Procedures for public comment at the meeting
• Meeting is postponed as indicated in the agenda title

(POSTPONED) Legislative & Policy Committee 4:00 p.m.

This meeting of the Loudoun County Public Schools Legislative & Policy Committee is postponed. The agenda includes approval of draft minutes from June 26, 2023, and a discussion of the 2024 Legislative Program, which is a working document for review only.

• Approval of draft minutes from June 26, 2023 meeting
• Discussion of 2024 Legislative Program (redlined draft) – no action expected
• Public comment period limited to 10 minutes

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 5:00 p.m.

The Select Committee of the School Board for Hearing Appeals is meeting in closed session, as permitted by Virginia law, to discuss matters involving student scholastic records: a parent request for a waiver of the VHSL Transfer Rule and parent requests for a student to attend a school outside their assigned attendance zone. No public votes or decisions are scheduled; the agenda is entirely procedural.

• Motion to convene closed meeting to discuss a parent request for a VHSL Transfer Rule waiver (28A-7-1)
• Motion to convene closed meeting to discuss parent requests for a student to attend a school outside their assigned attendance zone
• Motion to certify the closed meeting as compliant with Virginia FOIA
• Minutes from a prior Select Committee meeting to be approved

Finance & Operations Committee 5:00 p.m.

The Finance and Operations Committee will consider recommending award of several contracts including a $9.87 million architecture/engineering contract for the replacement of Park View High School. Other action items include a $15 million grocery supply contract, a $600,000 budget transfer for unpaid utility bills, and naming the Algonkian Elementary gym basketball court after Joe Terango. An information item on the HS-14 concept site plan will also be presented.

• Award $9,870,770 architecture/engineering contract to GWWO Architects for Park View Replacement High School (RFP #23-518)
• Award $15,000,000 grocery supply contract to Sysco USA III, LLC (RFP #R23267)
• Approve $600,000 budget transfer for accrued FY23 water and electric utility costs
• Request to name Algonkian Elementary gym basketball court 'Joe Terango Court' for 10 years (Policy 6510)
• Information item: HS-14 concept site plan design update

Special School Board Meeting - Closed Session Only 5:00 p.m.

The Loudoun County School Board convened a special closed meeting to discuss the performance and discipline of specific public employees. The board also consulted with legal counsel regarding specific legal matters. No formal action was taken during this closed session.

• Discussion of specific public employee performance and discipline
• Consultation with legal counsel on specific legal matters

The School Board convened a closed meeting to discuss specific public employee performance, discipline, and legal matters. The minutes state that no formal action was taken during the closed session.

• Approved motion to convene closed meeting (6-0)
• Approved motion to adjourn closed meeting (6-0)
• Approved Resolution #EXP 01-23/24 to certify the closed meeting (6-0)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 4:00 p.m.

The Select Committee of the School Board for Hearing Appeals will hold a closed meeting to discuss matters involving the disclosure of scholastic records. Specifically, the committee will consider parent requests for students to attend a school outside their assigned attendance zone and requests for a waiver of the Virginia High School League (VHSL) Transfer Rule. The meeting consists of procedural motions to convene, adjourn, and certify the closed session.

• Discussion of parent requests for a student to attend a school outside their assigned attendance zone (scholastic record disclosure).
• Discussion of a parent request for a student to be granted a waiver of the VHSL Transfer Rule (28A-7-1).
• Motion to convene closed meeting under Virginia FOIA exemptions.
• Motion to adjourn and certify that no formal action was taken in closed meeting.

Student Services Committee 5:00 p.m.

The Student Services Committee will vote on three action items: approving a revised Policy 8435 on missing children, approving a new Policy 8025 on the rights of adult students (and deleting the former Policy 8-5), and deleting Policy 5-55 on disciplinary procedures for students with disabilities. The committee will also hear public comment and approve draft minutes from May 18. Recommendations approved will be sent to the full School Board as information items.

• Approval of revised Policy 8435, Missing Children (last updated 2018)
• Approval of new Policy 8025, Rights of Adult Students (replacing Policy 8-5)
• Deletion of Policy 5-55, Disciplinary Procedures for Students with Disabilities
• Approval of draft minutes from May 18, 2023
• Public comment period at the start of the meeting

4th Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board approved a consent agenda including personnel actions, a $1,139,618 budget transfer for AP test fees, athletic revenue sharing, and division-wide costs, and supplemental increases to self-insurance funds totaling $7.22 million. A motion to allow board member Denise Corbo to participate remotely via medical exemption failed for lack of a second.

• Approved $1,139,618 budget transfer for AP test fees ($356,417), athletic events revenue sharing ($583,201), and division-wide administrative costs ($200,000).
• Approved supplemental increases: $6.5M for Health Self Insurance Fund (from fund balance) and $720,000 for Workers' Compensation, Short Term Disability, and Virginia Local Disability Program (from operating budget).
• Approved personnel action list and addendum (details not included in agenda).
• Motion to allow Denise Corbo to participate remotely due to medical disability failed because no second was offered.
• Public comment eligibility and identification requirements read; meeting live-streamed and on Comcast/FiOS.

The School Board approved a consent agenda including $1.14M in budget transfers for AP tests, athletics, and administration. Additionally, the board approved $7.22M in supplemental increases for self-insurance funds to cover employee benefit claims.

• Approved $1,139,618 budget transfer for AP test fees, athletic revenue sharing, and administrative costs
• Approved $6.5M supplemental increase for Health Self Insurance Fund from existing fund balance
• Approved $100,000 supplemental increase for Workers’ Compensation Self Insurance Fund
• Approved $600,000 supplemental increase for Virginia Local Disability Program Self Insurance
• Approved $20,000 supplemental increase for Short Term Disability Fund
• Approved Superintendent's recommendations for Personnel Actions
• Denied request for Denise Corbo to participate remotely via medical exemption (failed for lack of a second)

Special Legislative & Policy Committee (to include a CLOSED SESSION) 3:00 p.m.

The committee will consider revisions to Policy 2430, School Board Agenda, and vote whether to forward it to the full School Board. The meeting also includes a closed session for legal advice on collective bargaining. Public comment is limited to 10 minutes total.

• Revision of Policy 2430, School Board Agenda (forwarded to full board with staff-recommended changes)
• Approval of draft minutes from June 5, 2023, meeting
• Closed session under Va. Code § 2.2-3711(A)(8) for legal advice on collective bargaining
• Public comment period (up to 10 minutes)

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee will consider approving minutes from May 24 and discuss updates to Policy 8205 on discipline authority. The committee will also identify additional policies for future review. No budget impact is noted.

• Approval of draft minutes from the May 24, 2023 committee meeting
• Review and update of Policy 8205 (Discipline Authority) — a regular policy review
• Discussion of additional policies that will be upcoming for review

Audit Committee 5:00 p.m.

The Audit Committee will decide whether to approve the FY24 Annual Audit Plan, which outlines audit activities for the upcoming fiscal year. Members will also receive updates on the Office of the Auditor General's quality assurance program, objectives, and current audits of employment eligibility verification and the Fine Arts Department Theatre Program.

• Action item: Approve OAG's FY24 Annual Audit Plan
• Information item: Quality Assurance and Improvement Program (QAIP)
• Information item: OAG Objectives and Key Tasks for next 2 fiscal years
• Update on current audits: Employment Eligibility Verification (I-9) and LCPS Fine Arts Theatre Program
• Approval of draft minutes from May 22, 2023 meeting

Human Resources and Talent Development Committee 5:30 p.m.

The Human Resources and Talent Development Committee will consider revisions to Policy 7726 (Military Leave) as an action item, and Policy 7030 (Staff Time Schedules) as an information item. The committee is also scheduled to approve draft minutes from May 25, 2023, and receive a substitute update. Public comment will be heard at the start of the meeting.

• Action item: Revision of Policy 7726, Military Leave, recommended to move to full School Board on June 27, 2023
• Information item: Revision of Policy 7030, Staff Time Schedules, recommended to move to full School Board
• Approval of draft minutes from May 25, 2023 HRTD Committee meeting
• Discussion: Substitute update presentation on 2022-2023 data
• Public comment period with sign-up prior to meeting

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will consider recommending renewal of annual support and technology services contracts for Hillsboro Charter Academy and Middleburg Community Charter School for the 2023-2024 school year. The contracts are updated annually and detail services provided and associated rates. The committee will also hear public comment and approve draft minutes from the May 16, 2023 meeting.

• Renewal of Hillsboro Charter Academy 2023-2024 Support Services Contract
• Renewal of Hillsboro Charter Academy 2023-2024 Technology Services Contract
• Renewal of Middleburg Community Charter School 2023-2024 Support Services Contract
• Renewal of Middleburg Community Charter School 2023-2024 Technology Services Contract
• Approval of draft minutes from May 16, 2023 meeting

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider recommending approval of a $10 million lease/purchase agreement with JPMorgan Chase for vehicles and technology equipment. Also on the consent agenda are contract awards for fresh produce ($850k), ice cream ($379,650), milk ($1.71M), and civil engineering services ($5M). Public comment and approval of draft minutes from June 6 are also scheduled.

• $10M lease/purchase with JPMorgan Chase for vehicles and equipment
• $850,000 fresh produce contract with P.J.K Food Service (Keany Produce)
• $379,650 ice cream contract with Garber Ice Cream Company
• $1.71M milk renewal contract with Dairy Maid Dairy
• $5M civil and environmental engineering services contract awarded to five firms

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 4:00 p.m.

The Select Committee of the Loudoun County School Board is meeting in closed session to discuss parent requests for students to attend schools outside their assigned attendance zone. This closed meeting is authorized under Virginia law for discussion of scholastic records. No public votes or decisions are scheduled.

• Motion to convene closed meeting to discuss student attendance zone appeals (parent requests for out-of-zone attendance)

Technology Steering Committee Meeting 6:00 p.m.

The Technology Steering Committee will discuss three informational items: an update on AI and ChatGPT, an overview of the BrightBytes survey and data tool, and a new parent portal for the LCPS content filter. No decisions or votes are scheduled; the meeting is for committee review only.

• Update on AI and ChatGPT in Loudoun County Public Schools
• Overview of how LCPS uses BrightBytes survey and data
• Preview of upcoming Content Filter Parent Portal for student internet and Chromebook monitoring

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board held a largely procedural meeting, approving minutes from six prior meetings as a consent agenda. Board member Denise Corbo requested to participate remotely due to a medical exemption, but no motion was made on the request. Several board members were absent or arrived late, and disclosures were read.

• Approved minutes of May 8, 9, 16, 20, 23 and June 2, 2023 meetings
• No motion made on Denise Corbo’s remote participation request
• Board members read financial disclosures
• Consent agenda passed 5-0 with four members not present for the vote

The School Board approved the appropriation of $160,000 in proffer funds from The Villas at Cascades for a play area at Meadowland Elementary School. The board also adopted several sets of meeting minutes from May and June 2023 and approved personnel actions.

• Appropriated $160,000 in proffer funds for Meadowland Elementary School play area
• Approved Superintendent's recommendations for Personnel Actions
• Adopted May 8, 2023, Special School Board Meeting minutes (Closed Session)
• Adopted May 9, 2023, 2nd Tuesday School Board Meeting minutes
• Adopted May 16, 2023, Emergency School Board Meeting minutes (Closed Session)
• Adopted May 20, 2023, Special School Board Meeting minutes (Closed Session)
• Adopted May 23, 2023, 4th Tuesday School Board Meeting minutes
• Adopted June 2, 2023, Special School Board Meeting minutes

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will vote on recommending that the School Board approve an application for the EPA Clean School Bus Grant to purchase 25 electric school buses at a total cost of $11,313,960, with $6,250,000 covered by the grant. The committee also considers renewing the property and casualty insurance program for $1,902,850, renewing the back-of-the-envelope energy audit contract with CMTA (estimated $30 million in projects), and renewing security guard services. Consent items include approval of prior meeting minutes.

• Recommend approval of EPA Clean School Bus Grant application for 25 electric buses (total cost $11,313,960, grant share $6,250,000)
• Renewal of property & casualty insurance (RFP #R22283) with VACoRP for $1,902,850 annual premium
• Renewal of back-of-the-envelope energy audit contract with CMTA, estimated $30 million in projects at Ashburn ES and Balls Bluff ES
• Renewal of security guard services contract (RFP #R21268) from July 2023 to June 2024

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum and Instruction Committee will vote on forwarding four policies to the full School Board for approval: Policy 5045 on supplemental instructional materials, Policy 5046 on school and classroom library materials, Policy 5047 on challenged materials, and Policy 5048 on family life education. The committee will also hear an information item on Policy 5060 regarding free textbooks. Public comment and approval of prior minutes are on the agenda.

• Forward Policy 5045, Criteria and Selection of Supplemental Instructional Materials, to full School Board
• Forward Policy 5046, Criteria and Selection of School and Classroom Library Materials, to full School Board
• Forward Policy 5047, Review of Challenged Instructional & Library Materials, to full School Board
• Forward Policy 5048, Family Life Education, to full School Board
• Information item on Policy 5060, Textbooks Furnished Free, due for five-year review

Legislative & Policy Committee 3:30 p.m.

The Legislative & Policy Committee will approve May 1 draft minutes and discuss a presentation on collective bargaining. It will recommend forwarding revised Policy 2610 (Staff Aides) and new Policy 3310 (Evaluation of Programs) to the full School Board for consideration at the next meeting. The committee will also present proposed revisions to Policy 2430 (School Board Agenda). Public comment is limited to ten minutes.

• Approve May 1, 2023 draft minutes (Item 3.01)
• LEA presentation on collective bargaining (Item 4.01)
• Recommend forwarding revised Policy 2610 to full board (Item 5.01)
• Recommend forwarding new Policy 3310 to full board (Item 5.02)
• Present revisions to Policy 2430 (Item 6.01)

Special School Board Meeting to Include a Closed Session 5:00 p.m.

The Loudoun County School Board held a special meeting to announce and approve Dr. Aaron Spence as Superintendent, authorizing the Chair to execute a contract. The board also voted to enter closed session for legal consultation and employee performance discussions. A request for board member Denise Corbo to participate remotely due to a medical exemption failed for lack of a second.

• Approved Dr. Aaron Spence as Superintendent on a 7-2 vote (Beatty, Polifko opposed)
• Denise Corbo's request to participate remotely via medical exemption failed for lack of a second
• Closed session convened for legal advice on circuit court cases CR-37536, CR-37874, CR-37875 and personnel discussions
• Board certified closed session was conducted in compliance with Virginia FOIA
• Meeting adjourned at 7:43 p.m. after closed session

The School Board approved the appointment of Dr. Aaron Spence as Superintendent. The board also convened a closed session to discuss legal matters and employee performance, though no formal action was taken during that session.

• Approved appointment of Dr. Aaron Spence as Superintendent (6-2)
• Denied remote participation request for Denise Corbo (Motion failed for lack of a second)
• Approved convening closed meeting for legal counsel and employee performance (7-1)
• Approved adjournment and certification of closed meeting (4-0, 1 abstention)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 3:30 p.m.

This is a procedural closed meeting of the Select Committee of the School Board to discuss student scholastic records related to parent requests for attending a school outside their assigned zone and for a waiver of the VHSL Transfer Rule. No public decisions are made; the agenda consists only of motions to convene, adjourn, and certify the closed session, plus approval of previous minutes.

• Motion to convene closed meeting to discuss parent requests for students to attend a school outside their assigned attendance zone
• Motion to convene closed meeting to discuss parent requests for a waiver of the Virginia High School League (VHSL) Transfer Rule
• Motion to adjourn and certify the closed meeting, with a resolution affirming compliance with Virginia FOIA
• Approval of minutes from previous Select Committee meeting and related appeals report (Admin Appeal #42-65)

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee will discuss a year-end update on incidents of slurs and hate speech and resume work on draft Equity Policy 1045. The committee will also consider approving minutes from its May 4 meeting and hold a public comment period.

• Year-end update on incidents of slurs and hate speech
• Discussion of draft Policy 1045, Commitment to Equity
• Approval of draft minutes from May 4, 2023 meeting
• Mid-year reflections by the Equity Committee
• Public comment period before agenda items

Human Resources and Talent Development Committee 5:30 p.m.

The Human Resources and Talent Development Committee will approve the draft minutes from the April 27 meeting. It will consider and vote on revisions to several HR policies, including Workers' Compensation, Staff Time Schedules, Organ and Bone Marrow Donation Leave, and Military Leave, and forward them to the full School Board. The committee will also present a discussion on Workers' Compensation.

• Approve April 27, 2023 draft minutes
• Accept revisions to Policy 7640, Workers' Compensation and move to full board
• Accept revisions to Policy 7030, Staff Time Schedules and move to full board
• Approve new Policy 7717, Organ and Bone Marrow Donation Leave and move to full board
• Accept revisions to Policy 7726, Military Leave and move to full board

Student Behavior and Accountability Committee 5:00 p.m.

The Student Behavior and Accountability Committee will receive presentations on current discipline data, the student transfer process, and a list of upcoming policies for review. The committee will also consider approving minutes from the previous meeting and hear public comment.

• Presentation on discipline data update
• Presentation on student transfer standard operating procedure
• Review of upcoming policies due for revision
• Approval of draft minutes from April 24, 2023
• Public comment period

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 4:30 p.m.

This is a closed meeting of the Select Committee of the School Board for Hearing Appeals to discuss a parent request for a student waiver of the Virginia High School League (VHSL) Transfer Rule. The board will convene in closed session, later adjourn and certify the meeting. No formal action is expected in public.

• Closed session to consider a parent request for a student waiver of the VHSL Transfer Rule (28A-7-1)
• Motion to convene closed meeting under Va. Code §2.2-3711.A2 (scholastic record disclosure)
• Motion to certify closed meeting with Resolution #44-22/23
• Appeal hearing before Select Committee for student administrative appeal

The School Board adopted the April 25, 2023, Consent Agenda, which included renewing architectural services and awarding geotechnical testing contracts. The board also approved personnel actions and the minutes from the March 28, 2023, meeting.

• Approved renewal of RFP #R20252 Architectural/Engineering Services for Miscellaneous Projects estimated at $4 million
• Approved award of RFP #R23252 Geotechnical and Construction Testing Services estimated at $850,000
• Approved Superintendent's recommendations concerning Personnel Actions
• Adopted minutes of the March 28, 2023, 4th Tuesday School Board Meeting
• Approved remote participation for Denise Corbo using a personal exemption (4-2-2-0)

4th Tuesday School Board Meeting 5:00 p.m.

The Loudoun County School Board approved a consent agenda that includes requesting up to $366,711,000 in financing for capital improvement projects, including new construction, renovations, and school security improvements. The board also adopted meeting minutes, personnel actions, and a revised Kindergarten policy.

• Request for up to $366,711,000 in bonds for CIP projects: HS-14 Dulles North ($87.4M), Park View HS Replacement ($183.5M), Banneker ES Renovation ($38.9M), Waterford ES Renovation ($20.1M), School Security Improvements ($16.7M), and LCPS Capital Facility Renewals ($20.0M)
• Approval of Policy 5065, Kindergarten, after a five-year review
• Personnel actions list approved as part of consent agenda
• Remote participation request by board member Denise Corbo failed for lack of a second

The School Board approved a resolution requesting financing for several capital improvement projects, including a new high school and security upgrades. The Board also approved personnel actions, a kindergarten policy, and a broadband easement. A request for a member to participate remotely via medical exemption failed for lack of a second.

• Approved request for financing up to $366,711,000 for CIP projects
• Approved $183,548,000 for Park View HS Replacement
• Approved $87,436,000 for HS14 Dulles North
• Approved $16,700,000 for School Security Improvements
• Approved $38,948,000 for Banneker ES Renovation/Addition
• Approved $20,085,000 for Waterford ES Renovation/Addition
• Approved $19,994,000 for LCPS Capital Facility Renewals and Alterations
• Approved revised Policy 5065, Kindergarten

Audit Committee 5:00 p.m.

The Audit Committee will review the prioritization of audits for the FY24 Annual Audit Plan. Staff will also provide updates on ongoing audits regarding employment eligibility and the Fine Arts Department theatre program. Additionally, the committee is reviewing a draft policy to establish guidelines for the Office of the Auditor General.

• Prioritization of the FY24 Annual Audit Plan
• Audit of Employment Eligibility Verification From 1-9
• Audit of LCPS Fine Arts Department Theatre Program
• Review of draft OAG Policy regarding authority and scope of work

Special School Board Meeting - Closed Session Only 2:00 p.m.

This is a special school board meeting that consisted entirely of a closed session. The board voted to convene a closed meeting to discuss and consider salaries of prospective candidates for the position of Division Superintendent, then adjourned and certified the closed session. No public business was conducted.

• Board voted to convene closed meeting under Va. Code 2.2-3711(A)(1) to discuss superintendent candidates and salaries
• Motion to certify closed meeting passed, stating only lawful matters were discussed
• Meeting adjourned at 3:44 p.m.; all board members except Denise Corbo were present

The School Board convened a closed meeting to discuss and consider salaries of prospective candidates for Division Superintendent. The board later certified that the meeting was conducted in conformity with Virginia law. No formal action was taken during the closed session.

• Approved motion to enter closed session to discuss prospective Division Superintendent candidates
• Approved motion to adjourn closed session
• Approved Resolution #EXP 41-22/23 to certify the closed meeting

Student Services Committee 5:00 p.m.

The Loudoun County Public Schools Student Services Committee will discuss three policy changes: an update to Policy 8435 on missing children, adoption of new Policy 8025 on rights of adult students, and deletion of Policy 5-55 on disciplinary procedures for students with disabilities. The committee will also take public comment and approve previous meeting minutes. Each policy item is recommended for approval and forwarding to the full School Board as an information item.

• Update Policy 8435, Missing Children (last revised 2018)
• New Policy 8025, Rights of Adult Students (replacing Policy 8-5)
• Deletion of Policy 5-55, Disciplinary Procedures for Students with Disabilities
• Approval of draft and approved minutes from previous meetings
• Public comment period at start of meeting

Emergency Meeting of the School Board - Closed Session Only 7:30 p.m.

The Loudoun County School Board met in emergency closed session to discuss personnel matters, including performance of specific officers and employees and prospective candidates for Division Superintendent, as well as building security measures. The only open-session action was approving remote participation for a board member via medical exemption. No formal action was taken in the closed meeting.

• Approved remote participation for board member Denise Corbo via medical exemption
• Convened closed session to discuss personnel and security matters
• Motion to adjourn closed session passed 9-0

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider consent agenda items including awarding a petroleum products contract, appropriating proffer funds for a play area, and naming a gymnasium. They will also take action to recommend renewing the contract with Fairfax Public Schools for Thomas Jefferson High School for Science and Technology for the 2024-2025 school year.

• Award RFQ #558787 for petroleum products to Valley Energy Company (estimated $675,284 for heating oil, $21,210 for diesel)
• Appropriate $160,000 proffer from The Villas at Cascades for a play area at Meadowland Elementary School
• Recommend naming Broad Run High School gymnasium the 'John Costello Gym' for 10 years
• Recommend renewing contract with Fairfax Public Schools for TJHSST for 2024-2025 (budget $6,866,792)

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will vote to recommend approval of a meal-services agreement between LCPS and Hillsboro Charter Academy, with a projected first-year deficit of $8,627. It will also hear updates on special programs, a second audit report for Middleburg Community Charter School, and a proposal for a Health and Medical Sciences Academy.

• Action: Recommend approval of School Nutrition Services Agreement with Hillsboro Charter Academy (budget impact: estimated $72,201 costs, $63,574 revenues)
• Information: Present results of second on-site financial audit for Middleburg Community Charter School
• Information: Special Programs update on NJROTC, PROPEL, Level Up, and LCPS BEAM
• Information: Proposal for a Health and Medical Sciences (HAMSci) Academy for committee review and recommendation to School Board

Select Committee of the School Board for Hearing Appeals (Closed Meeting) 6:00 p.m.

This is a procedural closed meeting of the Select Committee of the School Board for Hearing Appeals. The committee will convene in closed session to discuss parent requests for a student to attend a school outside their assigned attendance zone. Motions to convene, adjourn, certify, and adopt findings are on the agenda.

• Closed meeting under Virginia FOIA to discuss student scholastic records and parent requests for out-of-zone attendance
• Motion to adopt findings and decisions from the closed meeting
• Meeting held at LCPS Administration Building, 21000 Education Court, Ashburn

Loudoun Education Alliance of Families (LEAF) 5:30 p.m.

The Loudoun Education Alliance of Families (LEAF) will consider revising its bylaws to lower the quorum requirement from 50% to 25% of voting members, with a vote planned for fall 2023. The committee will also hear a presentation on special education services and discuss membership recruitment for year two. Approval of draft minutes from March 20, 2023, is on the action item list.

• Approval of draft minutes from March 20, 2023 LEAF meeting
• Student Services/Special Education overview and Q&A with LCPS staff
• Proposal to amend bylaws: reduce quorum from 50% to 25% of voting members
• Discussion of LEAF membership recruitment for year two

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board approved a consent agenda that includes $559,770 in state funds for the School Breakfast Program, a personnel actions list, and appointments to the School-Business Partnership Executive Council. The board also denied a request from member Denise Corbo to participate remotely due to a medical exemption, as the motion lacked a second. The meeting included disclosures from several board members and adoption of prior meeting minutes.

• Appropriation of $559,770 from the Commonwealth of Virginia to the School Nutrition Services Fund for breakfast incentive payments
• Approval of personnel actions list, including appointments for the 2023-2024 school year
• Approval of 2023-2024 School-Business Partnership Executive Council membership
• Denial of remote participation request by board member Denise Corbo (motion failed for lack of second)
• Adoption of minutes from the April 11, 2023 School Board meeting

The School Board approved a consent agenda that included a supplemental funding request for school nutrition and personnel actions. The board also appointed the School-Business Partnership Executive Council membership for the 2023-2024 school year.

• Approved $559,770 in additional funds from the Commonwealth of Virginia for the School Nutrition Services Fund
• Approved Superintendent's recommendations concerning Personnel Actions
• Approved the Loudoun School-Business Partnership Executive Council Membership for 2023-2024
• Adopted minutes of the April 11, 2023, meeting
• Denied request for Denise Corbo to participate remotely via medical exemption (failed for lack of a second)

Special School Board Meeting - Closed Session Only 5:00 p.m.

This special meeting of the Loudoun County School Board consisted entirely of a closed session, with no public business conducted. The board voted to convene a closed meeting to discuss and consider salaries of prospective candidates for Division Superintendent and consult with legal counsel on that hiring process. The meeting opened with a call to order and a request for remote participation that received no motion.

• Board voted to convene closed meeting under Virginia Code exemptions for discussing superintendent candidate salaries and legal consultation.
• No motion was made on board member Denise Corbo's request to participate remotely via medical exemption.
• Closed session lasted from 5:01 p.m. to 10:20 p.m.; board certified the meeting was conducted lawfully.

The School Board convened a closed meeting to discuss prospective candidates for Division Superintendent and receive legal counsel. The minutes state that no formal action was taken during the closed session.

• Approved motion to enter closed session for Superintendent candidate discussions
• Approved motion to adjourn closed session
• Approved Resolution #EXP 36-22/23 to certify the closed meeting

Equity Committee 5:30 p.m.

The Equity Committee will discuss restorative practices and next steps following incident reporting. They will also approve draft minutes from March 2, 2023, and introduce a new committee member. No votes are scheduled; items are discussion and information only.

• Approval of draft minutes from March 2, 2023, meeting
• Introduction of new 2023 Equity Committee member
• Discussion of incident reporting next steps
• Discussion of restorative practices

CANCELLED Finance & Operations Committee 5:00 p.m.

This meeting was cancelled. No decisions or discussions took place. The agenda included items on petroleum products contract, a play area proffer for Meadowland Elementary School, naming Broad Run High School gym, and insurance renewals.

• RFQ #558787 Petroleum Products award to Valley Energy Company, estimated $675,284 for heating oil, $21,210 for diesel
• Appropriation of $160,000 cash proffer from The Villas at Cascades for a play area at Meadowland Elementary School
• Proposal to name Broad Run High School gymnasium the ‘John Costello Gym’ for 10 years
• Renewal of Property and Casualty Insurance Program with VACoRP, premium $1,902,850
• Renewal of Back of the Envelope Audit for energy conservation projects, estimated $30,000,000

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum & Instruction Committee will vote on forwarding Policy 5065 (Kindergarten) to the full School Board for approval, following its five-year review and public feedback. The committee will also receive information on splitting Policy 5045 into separate policies covering supplemental instructional materials, school and classroom library materials, challenged materials, and family life education. Additionally, staff will present updates on Policy 5080 (class sizes) and challenges with elementary master schedules for the 2023-2024 school year.

• Action item: Forward Policy 5065 (Kindergarten) to full School Board for approval
• Information item: Revised Policy 5045 on supplemental instructional materials, now split into three policies
• Information item: New Policy 5046 on criteria and selection of school and classroom library materials
• Information item: New Policy 5047 on review of challenged instructional and library materials
• Information item: Update on elementary master schedule challenges for SY2023-2024

Select Committee of the School Board for Hearing Appeals (Closed Meeting) 4:00 p.m.

This select committee of the Loudoun County School Board is meeting in closed session to discuss parent requests for students to attend schools outside their assigned attendance zone. The agenda is procedural for convening, adjourning, and certifying the closed meeting.

• Discussion of parent requests for out-of-zone school attendance (scholastic record disclosure)

Communications and Outreach Committee 5:00 p.m.

The Loudoun County Public Schools Communications and Outreach Committee will approve the draft minutes from its March 6 and April 10, 2023 meetings. The committee will hear a presentation on communication plans and updates on campaign activities and internal news‑gathering processes. Public comment procedures will be reviewed, and the meeting will be audio recorded.

• Approve draft minutes for the March 6, 2023 meeting
• Approve draft minutes for the April 10, 2023 meeting
• Presentation on communications and outreach (no budget impact)
• Review procedures for public comment
• Information updates on school board communication plans, campaign updates, and continuous improvements

Legislative & Policy Committee (to include a CLOSED SESSION) 3:00 p.m.

The Legislative and Policy Committee will consider recommending several policy changes to the full School Board, including a new policy for evaluating programs and revisions to policies on powers and duties, public participation, and staff aides. The committee will also enter a closed session to receive legal advice regarding collective bargaining by school board employees.

• Discussion of additions or changes to VSBA legislative positions, due June 13, 2023
• New Policy 3310, Evaluation of New and Established Programs, recommended to full board
• Revisions to Policy 3120, Powers and Duties, incorporating VSBA model policy
• Revisions to Policy 2520, Participation by the Public, at chair's request
• Closed session under Va. Code § 2.2-3711(A)(8) for legal advice on collective bargaining

Human Resources and Talent Development Committee 5:30 p.m.

The HRTD Committee will consider approving March 23 draft minutes, review staff-recommended revisions to Policy 7640 on Workers' Compensation, and receive updates on continuous improvement initiatives and Special Education staffing data. The policy revision would move to the full School Board for a vote if accepted.

• Approval of March 23, 2023 draft minutes
• Staff-recommended revisions to Policy 7640 (Workers' Compensation) to be forwarded to full School Board
• Update on HRTD Continuous Improvement projects
• Special Education data update including fill rates and vacancy data

4th Tuesday School Board Meeting 5:00 p.m.

The Loudoun County School Board approved the consent agenda, including personnel actions, the renewal of an architectural/engineering services contract valued at $4 million, and the award of a geotechnical and construction testing services contract valued at $850,000. The board also voted to allow board member Denise Corbo to participate remotely via a personal exemption, with a 4-2-2-0 vote. Several board members disclosed potential conflicts of interest.

• Renewal of RFP #R20252 Architectural/Engineering Services for Miscellaneous Projects, estimated value $4 million, effective May 1, 2023 through April 30, 2024
• Award of RFP #R23252 Geotechnical and Construction Testing Services, estimated value $850,000, effective May 1, 2023 through April 30, 2024
• Approval of consent agenda including personnel actions and minutes from March 28, 2023 meeting
• Board voted 4-2-2-0 to grant Denise Corbo's request to participate remotely using a personal exemption
• Disclosures read by board members Corbo, Mahedavi, Morse, Serotkin, and Sheridan

The School Board approved a consent agenda including the renewal of architectural services and the award of geotechnical testing contracts. The board also approved personnel actions and the minutes from the March 28, 2023, meeting.

• Approved renewal of RFP #R20252 Architectural/Engineering Services for Miscellaneous Projects estimated at $4 million
• Approved award of RFP #R23252 Geotechnical and Construction Testing Services estimated at $850,000
• Approved Superintendent's recommendations concerning Personnel Actions
• Adopted minutes of the March 28, 2023, 4th Tuesday School Board Meeting
• Approved remote participation for Denise Corbo via personal exemption (4-2-2-0)
• Denied remote participation for Denise Corbo via medical exemption (failed for lack of a second)

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee will consider forwarding Policy 8255, a new policy on protective orders, to the full School Board for approval. The committee will also hear updates on the Relaunch Forward! Program for disciplined students and a revision to bus discipline policy. Draft minutes from the March 27 meeting are up for approval.

• Action item: Policy 8255, LCPS Guidelines for Protective Orders – new policy forwarded to full board
• Information: Staff updates on Relaunch Forward! Program for students in disciplinary placements
• Information: Revision of Policy 6220, Student Safety and Discipline on Buses – clarifying evacuation drills, kindergarten escort requirements, and misconduct reporting
• Approval of draft minutes from March 27, 2023 meeting

Audit Committee 5:00 p.m.

The Audit Committee will receive information items on the Office of the Auditor General's draft policy (converting its charter into a formal policy), the preliminary FY24 audit universe, and the OAG audit process. No votes are scheduled; the meeting includes a 10-minute public comment period and approval of prior minutes.

• Review of draft OAG Audit Policy and Audit Charter
• Presentation of OAG's FY24 Preliminary Audit Universe
• Presentation of OAG's audit process and procedures
• Approval of draft minutes from March 27, 2023, Audit Committee meeting

Student Services Committee 5:00 p.m.

The Student Services Committee will vote on two action items: approving new Policy 8440 on student-athlete sudden cardiac arrest (required by state law) and revised Policy 8640 on disclosure of student personally identifiable information. The committee will also receive updates on chronic absenteeism under Virginia’s revised accreditation model and the planned implementation of the SchooLinks college and career platform for K-12 students.

• New Policy 8440, Student-Athlete Sudden Cardiac Arrest – recommendation to approve and forward to full board
• Revised Policy 8640, Disclosure of Student Personally Identifiable Information – recommendation to approve and forward to full board
• Chronic absenteeism update: Virginia Board of Education’s proposed accreditation model changes for 2023-2024
• SchooLinks platform implementation replacing Naviance for college and career readiness, expanding to K-12

Specialized Programs & Centers Committee 6:00 p.m.

The committee will discuss a proposed agreement for LCPS to provide school nutrition services to Hillsboro Charter Academy, with estimated first-year revenues of $63,574 and costs of $72,201. They will also approve draft minutes from the March 21 meeting and receive an update on the Pre-International Baccalaureate and Dual Language Immersion programs. No action is expected on the agreement until a future meeting.

• Consideration of a School Nutrition Services Agreement with Hillsboro Charter Academy (est. $63,574 revenue, $72,201 costs, $8,627 deficit to be reimbursed by HCA)
• Approval of draft minutes from the March 21, 2023 Specialized Programs & Centers Committee meeting
• Update on the LCPS Pre-International Baccalaureate Program and Dual Language Immersion Program

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will vote on a consent agenda that includes recommending the school board appropriate $559,770 from the Commonwealth of Virginia for the School Nutrition Services Fund. It will also approve easements for Washington Gas on Madison’s Trust Elementary School and Independence High School properties, and a deed transferring sewer and water infrastructure at Waxpool Elementary to the Loudoun County Sanitation Authority. Finally, the committee will recommend renewing the Architectural/Engineering Services contract (RFP #R20252) for fiscal year 2023‑2024.

• Recommend $559,770 supplemental state funding for the School Nutrition Services Fund
• Approve Washington Gas easement at Madison’s Trust Elementary School
• Approve Washington Gas easement at Independence High School
• Approve deed transferring sewer and water systems at Waxpool Elementary to LCSA
• Renew RFP #R20252 Architectural/Engineering Services contract (May 1 2023 – Apr 30 2024)

CANCELLED - Loudoun Education Alliance of Families (LEAF) 5:30 p.m.

This meeting of the Loudoun Education Alliance of Families (LEAF) was cancelled. Therefore, no items were discussed or decided. The agenda had included a special education overview and recruitment discussion.

• Meeting cancelled; no action taken
• Scheduled item: Student Services/Special Education Overview and Q&A (cancelled)
• Scheduled item: LEAF recruitment discussion (cancelled)

Legislative and Policy Committee Meeting - CLOSED SESSION 7:00 p.m.

The Legislative and Policy Committee is convening a closed meeting to consult with staff and legal counsel on legal requirements and procedures regarding collective bargaining by employees. No public action is taken during the closed session; the meeting is entirely procedural with motions to convene, adjourn, and certify the closed meeting.

• Closed meeting under Virginia Code §2.2-3711(A)(8) for legal advice on collective bargaining

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

This joint meeting of the Loudoun County School Board and Board of Supervisors includes an information item on the School Resource Officer Memorandum of Understanding (MOU) and discussion of potential additions to the annual work plan, such as the budget adoption schedule and tennis court lighting. Public comment is also scheduled.

• Information item on School Resource Officer MOU (2011 & 2022, countywide) with staff from LCPS and Sheriff's Office
• Potential discussion on schedule of budget adoption
• Potential revisit of lighting and public use for tennis courts
• Public comment period (15 minutes)
• Remote participation approved for Ms. Corbo

CANCELLED - Equity Committee 5:30 p.m.

This April 13, 2023 meeting of the Loudoun County Public Schools Equity Committee was cancelled. The agenda had included public comment, approval of March minutes, introduction of a new member, incident reporting discussion, and restorative practices discussion. No actions were taken.

• CANCELLED - Equity Committee 5:30 p.m. on April 13, 2023
• Scheduled: Approval of draft minutes from March 2, 2023
• Scheduled: Introduction of new 2023 Equity Committee member
• Scheduled: Discussion on incident reporting
• Scheduled: Discussion on restorative practices

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board approved a consent agenda including personnel actions, adoption of minutes, and two major funding items: the 2023-2024 Carl D. Perkins grant ($671,314.77) for career and technical education, and a $1,316,441 supplemental appropriation from USDA for school nutrition supply chain support. The board also adopted a revision to Policy 7304 on licensed employee transfers. The meeting opened with a vote to allow board member Denise Corbo to participate remotely due to a medical exemption.

• Approved 2023-2024 Carl D. Perkins grant of $671,314.77 for career and technical education programs
• Appropriated $1,316,441 from USDA Supply Chain Assistance Funding for school nutrition services
• Adopted Policy 7304 revision on licensed employee transfers and involuntary reassignment
• Approved personnel actions list from the superintendent
• Granted remote participation for board member Denise Corbo via personal exemption (3-2 vote)

The School Board approved a consent agenda including federal funding for school nutrition and career technical education. The board also accepted personnel actions and revisions to the licensed employee transfer policy.

• Approved $1,316,441 in USDA Supply Chain Assistance Funding for School Nutrition Services
• Approved 2023-2024 Carl D. Perkins local plan grant funding of $671,314.77
• Approved revisions to Policy 7304, Licensed Employee Transfers and Involuntary Reassignment
• Approved Superintendent's recommendations for Personnel Actions
• Adopted minutes of the March 14, 2023 meeting
• Approved remote participation request for Denise Corbo (3-2-0-3)

Communications and Outreach Committee 5:00 p.m.

The Communications and Outreach Committee will consider approving a redline revision of Policy 3070 on safety and emergency communications, developed in response to a special grand jury report. They will also hear a quarterly communications update and a FOIA activity update. The committee will also vote on approving draft minutes from the March 6 meeting.

• Action item: Approval of redline revision of Policy 3070 (Safety and Emergency-Related Communications) to move to full School Board as information item
• Information: Quarterly communications update (Q3 strategic initiatives)
• Information: Quarterly FOIA activity update for 2022-2023 school year
• Approval of draft minutes from March 6, 2023 committee meeting
• Public comment period for agenda-specific topics

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum & Instruction Committee will hear an update on Family Life Education in response to Policy 5048. The committee will also review proposed revisions to Policy 5065 (Kindergarten) and Policy 5080 (Class Sizes) as part of their five-year review cycles. Public comment is invited. No final decisions are expected; items are informational.

• Update on Family Life Education in response to Policy 5048
• Review and possible approval of revisions to Policy 5065, Kindergarten
• Review and possible approval of revisions to Policy 5080, Class Sizes
• Approval of draft minutes from the March 6, 2023 meeting
• Public comment period

Legislative & Policy Committee 4:00 p.m.

The Legislative & Policy Committee will consider forwarding new Policy 3310, Evaluation of New and Established Programs, to the full School Board for approval. The committee will also discuss the 2023 legislative program timeline and review proposed revisions to policies on public participation and board powers and duties. Public comment is scheduled at the start of the meeting.

• Action to forward new Policy 3310 (Evaluation of New and Established Programs) to the full School Board
• Discussion of 2023 legislative program timeline and development of the 2024 LCPS Legislative Program
• First review of revisions to Policy 3120, Powers and Duties, incorporating VSBA model policy language
• First review of revisions to Policy 2520, Participation by the Public, requested by the committee chair
• Approval of draft minutes from the March 6, 2023 meeting

4th Tuesday School Board Meeting 5:00 p.m.

The Loudoun County School Board voted on a consent agenda approving minutes, personnel actions, participation in the Juul Labs settlement, Equity Committee nominations, and authorization for ES-32 land documents. A separate motion to allow board member Denise Corbo to participate remotely using a personal exemption failed 2-3-0-3. The medical exemption motion also failed for lack of a second.

• Denied remote participation for board member Denise Corbo (personal exemption failed 2-3-0-3; medical exemption failed for lack of second)
• Approved resolution to participate in settlement of vaping-related claims against Juul Labs, Inc.
• Authorized School Board Chair to sign land development/easement documents for new elementary school ES-32
• Approved Superintendent's recommendations on personnel actions (list attached)
• Approved 2023 Equity Committee member nominations

The School Board approved a consent agenda that included participating in a legal settlement with Juul Labs, Inc. regarding vaping-related claims. The Board also authorized the Chair to sign land development documents for the ES-32 project and approved personnel actions and Equity Committee nominations.

• Approved participation in settlement of vaping-related claims against Juul Labs, Inc.
• Authorized School Board Chair to sign land development and easement documents for ES-32
• Approved Superintendent's recommendations for Personnel Actions
• Approved nominations for 2023 Equity Committee members
• Adopted minutes of the February 28, 2023, meeting
• Denied request for Denise Corbo to participate remotely via medical exemption (failed for lack of second)
• Denied request for Denise Corbo to participate remotely via personal exemption (2-3-0-3)

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee will consider two policies: Policy 8255 on protective orders, which had a public feedback period, and Policy 8215 on in-school disciplinary measures, which the full School Board returned for further review. The committee may approve both and recommend forwarding them as information items to the full board. The meeting also includes public comment and approval of prior minutes.

• Approval of draft minutes from February 27, 2023 meeting
• Public feedback review and possible forwarding of Policy 8255 (Protective Order Policy) to full board
• Further review and possible forwarding of Policy 8215 (In-School Disciplinary Measures) after being returned by the full board
• Public comment period at start of meeting

Audit Committee 5:00 p.m.

The Loudoun County Public Schools Audit Committee will hold a 10‑minute public comment period. Members will receive an update on the three current audits. The committee will review a draft audit charter and policy and discuss the OAG annual audit plan process. Approved minutes from the prior meeting will also be considered.

• Public comment limited to 10 minutes
• Update on current audits (no budget impact)
• Draft audit charter and policy presented for review
• Presentation of OAG annual audit plan process
• Approval of previous meeting minutes

Human Resources and Talent Development Committee 5:30 p.m.

The Human Resources and Talent Development Committee will discuss revisions to two policies previously sent back by the School Board for further review: Policy 7304 on licensed employee transfers and involuntary reassignment, and Policy 7530 on duty to report child or student abuse and neglect. The committee will also receive an update on licensed staff vacancies and a continuous improvement update, and is asked to approve draft minutes from the February 23 meeting.

• Policy 7304: Licensed Employee Transfers and Involuntary Reassignment — revisions back to committee after School Board returned for further review
• Policy 7530: Duty to Report Child or Student Abuse and Neglect — revisions back to committee, with request to clarify mental abuse definition
• Licensed vacancy update presentation with fill-rate data
• HRTD continuous improvement update
• Approval of February 23, 2023 draft minutes

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider recommending revisions to Policy 6350 on wireless network facility colocation, including whether to remove a 500-foot distance requirement from homes and schools after FCC guidance. The committee will also vote on renewing a $4 million contract for architectural and engineering services for miscellaneous school projects. Additionally, the committee will recommend authorizing the School Board Chair to sign land development documents for the new ES-32 elementary school.

• Action item 4.02: Policy 6350 revisions on cell tower placement – staff recommends removing minimum distance requirement citing Telecom Act, adds annual FCC compliance testing reporting
• Action item 4.01: Renewal of RFP #R20252 Architectural/Engineering Services for Miscellaneous Projects – $4 million, third of four renewal options, with 5% rate increase
• Action item 4.03: Authorization for School Board Chair to sign land development documents/easements for ES-32 elementary school project
• Community feedback on Policy 6350 included – responses to questions attached
• Committee to approve draft minutes from March 7, 2023 meeting

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will discuss the results of the first on-site financial audit for Middleburg Community Charter School, a follow-up to a corrective action plan approved in December 2022. The committee will also receive an update on admissions data for the Academies of Loudoun and NJROTC from 2019 to 2023. No votes are scheduled; the agenda consists of public comment, approval of prior minutes, and two information items.

• Presentation of the first on-site financial internal audit for Middleburg Community Charter School, conducted February 8, 2023
• Update on admissions data for Academies of Loudoun (Academy of Engineering and Technology, Academy of Science, Monroe Advanced Technical Academy) and NJROTC from 2019 to 2023
• Approval of draft minutes from the February 21, 2023 committee meeting

Loudoun Education Alliance of Families (LEAF) 5:30 p.m.

The Loudoun Education Alliance of Families (LEAF) committee will meet to receive informational updates on school restroom safety and privacy, including a timeline for completing privacy space conversions by 2026. Members will also hear a transportation Q&A with LCPS staff and discuss recruitment for the committee's next year. The meeting includes approval of previous minutes and public comment on agenda-specific topics.

• Update on safety and privacy in school restrooms, with conversion projects funded through FY 2024–2029 CIP/CAPP
• Transportation Q&A with LCPS Director of Transportation Services
• Recruitment update as LEAF's inaugural year concludes
• Cluster reports for third-quarter reflection and SY2024 planning
• Approval of draft minutes from the February 22, 2023 meeting

Technology Steering Committee Meeting 6:00 p.m.

The Technology Steering Committee will vote on whether to approve revised Policy 8650 on student technology acceptable/responsible use, which includes changes recommended by a Special Grand Jury, and send it to the full School Board. The committee will also discuss technology feedback loops and receive a presentation on AI and ChatGPT in schools.

• Vote on revised Policy 8650, Student Technology Acceptable/Responsible Use, with changes from a Special Grand Jury
• Discussion of technology feedback loops and how the Department of Digital Innovation uses feedback to make changes
• Presentation on AI and ChatGPT and current practices within Loudoun County Public Schools

Student Services Committee 4:30 p.m.

The Student Services Committee will vote on approving revised Policy 8610 on Student Records and Policy 5040 on School Counseling Services, sending them to the full School Board as information items. The committee will also discuss a new policy on student-athlete sudden cardiac arrest and a revised policy on disclosure of student personally identifiable information.

• Approve revised Policy 8610, Student Records (action item)
• Approve revised Policy 5040, School Counseling Services (action item)
• Discuss new Policy 8440, Student-Athlete Sudden Cardiac Arrest (information item)
• Discuss revised Policy 8640, Disclosure of Student Personally Identifiable Information (information item)
• Consider draft minutes from February 15, 2023 meeting

Discipline Committee - Closed Meeting 6:00 p.m.

The Discipline Committee of the Loudoun County School Board is meeting in a closed session to discuss or consider disciplinary recommendations for one or more students. The agenda consists solely of procedural motions to convene, adjourn, and certify the closed meeting, with no public discussion or decisions on specific cases.

• Motion to convene closed meeting to discuss student discipline under Va. Code § 2.2-3711(A)(2).
• Motion to adjourn closed meeting and return to public session.
• Motion to certify that the closed meeting complied with Virginia FOIA requirements.

2nd Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board approved a consent agenda including a resolution to participate in a nationwide opioid settlement with Teva, Allergan, CVS, Walgreens, and Walmart to help Virginia maximize recovery funds. The board also awarded a $700,000 contract for HVAC filters and appropriated $585,900 in federal supply chain assistance funds for school nutrition. Personnel actions were approved as recommended by the superintendent.

• Resolution to join national opioid settlement to boost Virginia's $426 million recovery
• Award of IFB #I23321 for HVAC filters, estimated $700,000 contract through Feb 2024
• Appropriation of $585,900 in USDA Supply Chain Assistance Funding for school nutrition
• Approval of personnel actions list and addendum for LCPS staff
• Disclosures read by five board members regarding potential conflicts

The Loudoun County School Board approved a consent agenda containing several administrative and financial actions. Key decisions included participating in a national opioid settlement and awarding a contract for HVAC filters.

• Approved Superintendent's recommendations for Personnel Actions
• Approved resolution to participate in national opioid settlements with Teva, Allergan, CVS, Walgreens, and Walmart
• Awarded IFB #I23321 for HVAC Filters estimated at $700,000
• Appropriated $585,900 in USDA Supply Chain Assistance Funding to the School Nutrition Services Fund
• Approved revisions to Policy 7016, Employment Complaints

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider and recommend approval of several financial items, including a $16.2 million supplemental increase to the Self Insurance Funds, a $2.8 million increase to the School Nutrition Fund, and a $700,000 HVAC filter contract. They will also hear an information item on renewing a $4 million architectural/engineering services contract.

• Recommend $16,185,883 supplemental for Self Insurance Funds covering health, workers comp, and disability
• Recommend $2,800,180 supplemental for School Nutrition Fund to support spend down plan
• Award $700,000 contract for HVAC filters via IFB #I23321
• Information item: renew architectural/engineering services contract (RFP #R20252) for $4 million
• Approval of draft minutes from February 21, 2023 meeting

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum & Instruction Committee will receive information on splitting Policy 5045 (Selection and Review of Instructional Materials) into three separate policies: 5046 (library materials), 5047 (challenged materials), and 5048 (Family Life Education). Staff will also present a leadership development update. No votes are scheduled; all items are for discussion only.

• Information item on revised Policy 5045 (Criteria and Selection of Supplemental Instructional Materials)
• Presentation of new Policy 5046 (Criteria and Selection of School and Classroom Library Materials)
• Presentation of new Policy 5047 (Review of Challenged Instructional & Library Materials)
• Presentation of new Policy 5048 (Family Life Education)
• Update on Leadership Development programs for staff

Communications and Outreach Committee 5:00 p.m.

The Communications and Outreach Committee will review a redline revision of Policy 3070, which addresses safety and emergency-related communications, in response to the December 2022 Special Grand Jury report. The committee will also receive a half-year quarterly communications update covering July–December 2022 and consider approval of draft minutes from the November 7, 2022 meeting. Other items include welcoming new committee members and setting public comment procedures.

• Review and discussion of revised Policy 3070: Safety and Emergency-Related Communications (redline) in response to the Special Grand Jury report
• Presentation of FY23 half-year quarterly communications report (Q1&Q2, July–December 2022)
• Approval of draft minutes from the November 7, 2022 Communications and Outreach Committee meeting
• Welcome and introductions for new School Board Liaison and committee members
• Public comment procedures for the meeting

Legislative & Policy Committee 4:00 p.m.

The Legislative & Policy Committee will consider forwarding a revised Policy 1030, A Code of Conduct for School Board Members, to the full School Board for approval. The revision responds to a Special Grand Jury recommendation. The committee will also receive a legislative update on the 2023 General Assembly session and review a draft new policy for evaluating programs.

• Action to forward revised Policy 1030, A Code of Conduct for School Board Members, to the full board (response to Special Grand Jury recommendation)
• Legislative update from Jackson West Consulting on the 2023 General Assembly session
• First review of new Policy 3310, Evaluation of New and Established Programs
• Approval of February 6, 2023 draft minutes
• Public comment period with 10-minute total limit

Equity Committee 5:30 p.m.

The Equity Committee will hear public comment, approve draft minutes from February 9, and welcome new members. The main discussion item is a continuation of a division-wide look at racial and other slurs and incidents reported so far in the 2022/23 school year. A policy update will also be presented.

• Public comment period at start of meeting
• Approval of draft minutes from February 9, 2023 meeting
• Welcoming two new members to the Equity Committee
• Policy update discussion
• Continued review of reported racial and hate speech incidents for 2022/23 school year (Part 2)

4th Tuesday School Board Meeting 4:00 p.m.

The Loudoun County School Board convened to approve consent agenda items, including adoption of several meeting minutes, personnel actions, and appointments to the Equity Committee. The board also voted on a request from member Denise Corbo to participate remotely due to a medical exemption; the motion failed 3-3-1.

• Denied remote participation request for board member Denise Corbo (motion failed 3-3-1)
• Approved consent agenda including minutes from Feb 2, 9, 14, 16 meetings
• Approved Personnel Actions list and addendum
• Approved appointments to the 2023 Equity Committee
• Adopted minutes of FY24 Operating Budget Adoption and Public Hearing

The School Board voted to deny a medical exemption request for member Denise Corbo to participate remotely. The board also approved a consent agenda including personnel actions, equity committee nominations, and several sets of meeting minutes.

• Denied remote participation request for Denise Corbo (2-4)
• Approved February 2, 2023, FY24 Operating Budget Adoption and Public Hearing minutes
• Approved February 9, 2023, Special School Board Meeting minutes
• Approved February 14, 2023, 2nd Tuesday School Board Meeting and Public Hearing minutes
• Approved February 16, 2023, School Board and Board of Supervisors Joint Work Session minutes
• Approved Superintendent's recommendations for Personnel Actions
• Approved nominations for 2023 Equity Committee members

Discipline Committee 5:30 p.m.

The committee will approve the draft minutes from the Jan. 30 meeting and adopt the approved minutes for this session. It will hear public comments, with time limits set by the chair. Staff will present revised Policy 8155 on school assignment and a new Policy 8255 on protective orders, providing related documents for public review. No formal recommendations or votes are indicated.

• Approve draft minutes for the Jan. 30, 2023 meeting
• Adopt approved minutes for the Feb. 27, 2023 meeting
• Public comment period with time limits set by the chair
• Presentation of revised Policy 8155, School Assignment, with public feedback documents
• Presentation of new Policy 8255, Protective Order Policy, with supporting documents

Human Resources and Talent Development Committee 5:30 p.m.

The Human Resources and Talent Development Committee will consider and vote on revisions to several district policies. The recommended action is to accept the revisions and forward each policy to the full School Board on February 28, 2023. The policies include Drug‑ and Alcohol‑Free Workplace, Tobacco‑ and Smoke‑Free Environment, Employee Responsibility Concerning Student Alcohol and Drug Usage, Evaluation Related to Step Increase and One‑Time Payments, Supplemental Retirement Plans, and Employment Complaints. The committee will also approve the draft minutes from the January 26, 2023 meeting.

• Accept revisions to Policy 7550, Drug- and Alcohol-Free Workplace, and move to full board Feb 28, 2023
• Accept revisions to Policy 7552, Tobacco- and Smoke-Free Environment, and move to full board Feb 28, 2023
• Accept revisions to Policy 7554, Employee Responsibility Concerning Student Alcohol and Drug Usage, and move to full board Feb 28, 2023
• Accept revisions to Policy 7652, Evaluation Related to Step Increase and One-Time Payments, and move to full board Feb 28, 2023
• Accept revisions to Policy 7624, Supplemental Retirement Plans, and move to full board Feb 28, 2023

Loudoun Education Alliance of Families (LEAF) 5:30 p.m.

The Loudoun Education Alliance of Families committee will discuss the FY24 LCPS operating budget, elect a vice-chair of planning, and approve minutes from prior meetings. A presentation and public comment are also on the agenda.

• FY24 LCPS Operating Budget presentation by Acting Superintendent Dr. Daniel Smith
• Election to fill open Vice-Chair of Planning seat
• Approval of amended minutes from September and October 2022 meetings (adding names of members)
• Public comment on agenda-specific topics per LEAF bylaws
• Meeting presentation by Communications Coordinator Dr. Christina Arpante

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will decide whether to forward a proposal to expand the Starting Towards Excellence in Preschool (STEP) from half-day to full-day over three years. The plan is cost-neutral for FY24 but adds two classrooms (teachers and assistants, ~$336,560) in each of FY25 and FY26. The committee will also hear information items on Middleburg Community Charter School's proposed 2023-2024 calendar and an update on Pre-International Baccalaureate and Dual Language Immersion programs.

• Public comment procedures for in-person comments
• Approval of draft minutes from January 25, 2023 meeting
• STEP Full-Day Phased Approach Proposal – forwarding to full school board for approval
• Middleburg Community Charter School proposed 2023-2024 calendar – approval and forwarding to board
• Special Programs Update on Pre-IB and Dual Language Immersion progress

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will review draft minutes and approve its consent agenda. It will recommend that the School Board appropriate $585,900 from USDA supply‑chain assistance for the School Nutrition Services Fund. The committee will also consider revisions to Policy 8010 (Fundraising) and several procurement actions, including a $475,000 award for secondary music instruments and furniture, a $1,500,000 renewal of the Instructional Supplies contract, and a $250,000 renewal of the ASL Interpreter Services contract.

• Approve $585,900 USDA supply‑chain assistance appropriation for school nutrition
• Recommend revisions to Policy 8010, Fundraising
• Award IFB #I23323 for secondary music instruments and furniture ($475,000)
• Renew RFP #R20251 Instructional Supplies and Related Services ($1,500,000)
• Renew RFP #R19195 American Sign Language Interpreter Services ($250,000)

Technology Steering Committee Meeting 4:00 p.m.

The Technology Steering Committee will consider approving revised Policy 8650 on student technology acceptable/responsible use, following a school board work session and recommended changes. The committee will also discuss internet content filtering approaches and hear public comments. Approval of prior meeting minutes is also on the agenda.

• Review and recommendation of revised Policy 8650 (Student Technology Acceptable/Responsible Use) for School Board approval
• Discussion of internet content filtering practices (allow listing vs block/category listing)
• Approval of draft minutes from September 15, 2022 Technology Steering Committee meeting
• Public comment period before the meeting

School Board and Board of Supervisors Joint Work Session on the FY 2024 Budget 5:00 p.m.

The Loudoun County School Board and Board of Supervisors held a joint work session on the FY 2024 budget. The School Board presented its adopted budget to the Board of Supervisors. A motion to allow a school board member to participate remotely was denied. The meeting also included disclosures and opening procedures.

• School Board presented its adopted FY 2024 Budget to the Board of Supervisors
• Motion to allow Denise Corbo to participate remotely due to medical exemption was denied (4-3 vote)
• Disclosures read by five school board members

Student Services Committee 5:00 p.m.

The Student Services Committee will consider approving a revised Policy 8290 on Threat Assessment for the Protection of Schools, prompted by a Special Grand Jury recommendation, and send it to the full School Board. The committee will also review and discuss updates to policies on Student Records (8610) and School Counseling Services (5040), and receive presentations on Social Emotional Learning and Second Step, and on Student Mental Health Services.

• Action item: Approve revised Policy 8290, Threat Assessment for the Protection of Schools, in response to a Special Grand Jury recommendation
• Information item: Review revised Policy 8610, Student Records, last updated in 2017
• Information item: Review revised Policy 5040, School Counseling Services – Elementary, Middle and High School, last updated in 2018
• Presentation: Update on Social Emotional Learning and implementation of Second Step curriculum
• Presentation: Update on Student Mental Health Taskforce recommendations and Unified Mental Health Team roles

2nd Tuesday School Board Meeting and Public Hearing on Abbreviated Elementary School Attendance Zone Changes 4:00 p.m.

The Loudoun County School Board is meeting to hold a public hearing on proposed abbreviated elementary school attendance zone changes. The board also approved minutes from several prior meetings and granted remote participation requests for two members via personal exemptions.

• Public hearing on abbreviated elementary school attendance zone changes
• Approval of minutes from January 10, 12, 17, 19, 24, and 26 meetings
• Remote participation approved for Denise Corbo (personal exemption) and Erika Ogedegbe (personal exemption); motion for medical exemption for Corbo failed

The School Board approved a consent agenda containing multiple sets of previous meeting minutes and personnel actions. The board also voted on requests for members to participate in the meeting remotely.

• Denied remote participation for Ms. Corbo via medical exemption (2-3)
• Approved remote participation for Ms. Corbo via personal exemption (5-0)
• Approved remote participation for Ms. Ogedegbe via personal exemption (6-0)
• Approved February 14, 2023 Consent Agenda (8-0), which included adopting minutes from six previous meetings and Superintendent personnel recommendations

Discipline Committee Meeting - Closed Session Only 5:30 p.m.

The Loudoun County School Board Discipline Committee convened entirely in a closed session on February 13, 2023. The committee discussed a recommendation for disciplining a student(s) as permitted under Virginia law. The public portion was limited to procedural motions to enter, adjourn, and certify the closed meeting.

• Motion to convene closed meeting to discuss student discipline
• Motion to adjourn closed meeting with no formal action taken
• Motion to certify that closed meeting complied with Virginia FOIA
• Approved minutes for this meeting will be posted later

Special School Board Meeting - Closed Session Only 7:30 p.m.

This was a special meeting held entirely in closed session, with no public discussion or action on substantive matters. The board convened a closed meeting to discuss personnel information and legal consultation regarding a pending court case (Loudoun Circuit Court matter CL-22-3129). The board also considered and denied a remote participation request from a member due to a medical exemption.

• Closed session convened to discuss personnel information and legal consultation regarding Loudoun Circuit Court case CL-22-3129
• Motion to grant Denise Corbo's remote participation request using a medical exemption failed (3-3-1 vote)
• Board certified the closed meeting as compliant with Virginia FOIA requirements

The School Board denied a request for a member to participate remotely via medical exemption. The board convened a closed session to discuss personnel information and litigation, but no formal action was taken during that session.

• Denied remote participation request for Denise Corbo (3-3-1)
• Approved motion to convene closed meeting (7-0)
• Approved motion to adjourn closed meeting (6-0)
• Approved Resolution #EXP 24-22/23 to certify closed meeting (6-0)

Curriculum & Instruction Committee 5:30 p.m.

The Curriculum & Instruction Committee will receive information updates on teacher mentoring, instructional facilitators, early literacy, and two key policies: Policy 5045 (Selection and Review of Instructional Materials) and Policy 5030 (Assessment and Grading). No votes or budget decisions are scheduled; all items are for discussion only.

• Update on LCPS Mentoring and Coaching Program
• Update on Instructional Facilitator Program
• Update on 'Access to Literacy for All' early literacy initiative
• Review of Policy 5045 (Selection and Review of Instructional Materials) — being split into three policies
• Review of Policy 5030 (Assessment and Grading) — no changes recommended at this time

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee holds its first meeting of 2023. Members will approve prior meeting minutes, review the committee's charge and purpose, and receive information on reported incidents of racism and hate speech in schools during the current school year. The agenda also includes an overview of Virginia's Freedom of Information Act and an introduction of 30 new committee members.

• Approval of draft minutes from December 1, 2022, meeting
• Overview of the Equity Committee's charge, purpose, and function
• Introduction of 30 new 2023 Equity Committee members
• FOIA overview for committee members by Assistant Division Counsel
• Information on school-based incidents involving racism and hate speech (school year 2022-2023)

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider recommending School Board approval of a $19.8 million construction contract for ES-32, a $307,525 budget transfer for Central Support, and naming the Lovettsville Elementary baseball field after a coach. Information items include a student DECA project on inclusive playgrounds and a $585,900 supplemental for school nutrition supply chain aid.

• Recommend approval of GMP-2 award under contract #22-509 for $19,785,244.14 to Hess Construction for ES-32 remaining construction scope
• Recommend approval of $307,525 budget transfer within Central Support to fund priority items like Auditor General office, legal fees, severance
• Recommend approval to name Lovettsville Elementary baseball field ‘Coach Larry Wenner, Sr. Memorial Field’ for 10 years
• Information: Independence HS student DECA project presentation on inclusive and adaptive playgrounds
• Information: $585,900 supplemental Supply Chain Assistance funding for School Nutrition Services from VDOE

Legislative & Policy Committee 4:00 p.m.

The Legislative & Policy Committee will consider forwarding revisions to Policy 2310 (Committees of the School Board) and Policy 2430 (School Board Agenda), and adoption of new Policy 3210 (Office of the Ombuds) to the full School Board for approval. The committee will also approve draft minutes from December 8, 2022, and discuss organizational items for 2023.

• Revision of Policy 2310, Committees of the School Board, to comply with Va. Code § 2.2-3107.2 and Chair Morse's requests
• Revision of Policy 2430, School Board Agenda, to align with Roberts Rules of Order and add Consent Agenda language per Special Grand Jury report
• Adoption of new Policy 3210, Office of the Ombuds, to support Constituent Services within LCPS
• Approval of draft minutes from the December 8, 2022 committee meeting
• Organizational items: committee membership and meeting schedule for 2023

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 5:00 p.m.

This joint committee of the Loudoun County School Board and Board of Supervisors will hear public comment, receive co-chair reports, and discuss information items on the Title I school designation process and safe pedestrian passage to schools. Action items include voting on the 2023 schedule of meetings and the 2023 committee work plan. The meeting is at LCPS Administration Building and livestreamed.

• Information item on Title I school designation process (countywide)
• Information item on safe pedestrian passage to schools – Part 2 (countywide)
• Action item: adopt 2023 schedule of joint committee meetings
• Action item: adopt 2023 committee work plan

FY24 Operating Budget Adoption and Public Hearing 5:00 p.m.

The Loudoun County School Board will hold a public hearing on the Superintendent's proposed FY24 operating budget, then vote on adoption. Staff recommends adopting the budget with net reductions of $20,971 and allocating $2,418,456 of unspent FY23 funds for computer equipment, special education supplies, and other items. The Board also rejected a request for remote participation by a member.

• Public hearing on Superintendent's proposed FY24 operating budget
• Adoption vote on FY24 budget with staff-recommended changes (net reduction of $20,971)
• Allocation of $2,418,456 from unspent FY23 funds for computer refresh ($1.5M), special ed supplies ($350K), math intervention ($415K), utility vehicles ($55K), and library equipment ($98,456)
• Reduction of 2 pre-staffed custodian positions for savings of $53,569
• Increase in School Board compensation by $32,598 per policy 2150

The School Board adopted the Superintendent's FY24 Estimate of Needs with staff recommended changes. The board also allocated $2,418,456 in unspent FY23 year-end funds for specific equipment and supplies. A request for a member to participate remotely via medical exemption was denied.

• Adopted FY24 Operating Budget based on Superintendent's Estimate of Needs with staff changes
• Allocated $2,418,456 of unspent FY23 funds for computer equipment, special education, vehicles, and library updates
• Denied request for Denise Corbo to participate remotely via medical exemption (3-3-1)

Finance & Operations Committee 5:00 p.m.

The Finance & Operations Committee will consider recommending approval of $1,316,441 in federal Supply Chain Assistance funds for the School Nutrition Services Fund to address supply disruptions and price increases. The committee also reviews revisions to Policy 7620 (payroll procedures) and Policy 8010 (fundraising), a $307,525 budget transfer to support Central Office priorities, and a contract for secondary music instruments and furniture expected to exceed $250,000.

• Appropriation of $1,316,441 from USDA Supply Chain Assistance Funding to School Nutrition Services Fund
• Revision of Policy 7620, Payroll Procedures to align with VSBA and LCPS practices
• Revision of Policy 8010, Fundraising with added language requiring principal approval for fundraisers on school property
• Budget transfer of $307,525 from projected savings to fund Central Support priorities (Auditor General, legal fees, severance, etc.)
• Award of IFB #I23323 for secondary music instruments and furniture, estimated value over $250,000

Discipline Committee Meeting to Include a Closed Session 5:30 p.m.

The committee will hear public comment, consider revisions to Policy 8215 on in-school disciplinary measures and Policy 8260 on reporting student conduct, and then convene a closed session to discuss individual student discipline matters. The policy updates are presented as information items for eventual school board approval.

• Revision of Policy 8215 (In-School Disciplinary Measures) with public feedback
• Revision of Policy 8260 (Reporting of Student Conduct), returned from the December 13, 2022 school board meeting
• Approval of draft minutes from the November 28, 2022 meeting
• Closed session to discuss recommendations for disciplining individual students
• Public comment period at the start of the meeting

Special School Board Meeting - Closed Session Only 5:00 p.m.

This is a procedural special meeting consisting entirely of a closed session. The board convened behind closed doors to consult with legal counsel regarding an appeal of an administrative hearing, as permitted under Virginia FOIA. No public business was discussed or decided; the board certified the closed session as lawful.

• Closed session convened for legal consultation on an appeal of an administrative hearing
• Motion to convene closed meeting approved 6-0 with three members not present at vote
• Motion to adjourn closed meeting approved 8-0 with one member not present
• Motion to certify closed meeting as lawful adopted unanimously
• No formal action taken during the closed session

The School Board convened a closed meeting to consult with legal counsel regarding probable litigation and an appeal of an administrative hearing. The minutes reflect that no formal action was taken during the closed session.

• Approved motion to convene closed meeting (6-0)
• Approved motion to adjourn closed meeting (8-0)
• Approved Resolution #EXP 22-22/23 to certify the closed meeting (8-0)

Human Resources and Talent Development Committee 4:00 p.m.

The Human Resources and Talent Development Committee will consider approving revisions to eight HR policies and forwarding them to the full School Board on February 14, 2023. The committee will also vote on draft minutes from November 10, 2022, and take public comment. All policy revisions were previously presented as information items and include public feedback.

• Policy 7016, Employment Complaints revisions recommended for full board
• Policy 7302, Appointment and Assignment revisions recommended for full board
• Policy 7304, Licensed Employee Transfers and Involuntary Reassignment revisions
• Policy 7530, Duty to Report Child or Student Abuse and Neglect revisions
• Policy 7550, Drug- and Alcohol-Free Workplace and Policy 7552, Tobacco- and Smoke-Free Environment revisions

Specialized Programs & Centers Committee 6:00 p.m.

The Specialized Programs & Centers Committee will discuss and receive recommendations on the practical nursing program, which is under a conditional approval order from the Virginia Board of Nursing due to staffing and compliance deficiencies. Staff recommends pausing or ending the program and supporting affected students. The committee will also hear a proposal to transition the STEP preschool program to full-day over three years and consider approving the Hillsboro Charter Academy calendar for 2023-2024.

• Practical Nursing program: staff recommends pausing or ending the program due to unmet regulations and lack of a full-time director; 17 students affected
• STEP Full-Day Phased Approach: proposal to expand half-day preschool to full-day over three years, adding two classrooms per year at ~$211,992 total per fiscal year (FY25 and FY26)
• Approval of Hillsboro Charter Academy 2023-2024 calendar to be forwarded to full school board
• Hillsboro Charter Academy recognized as ITEEA STEM School of Excellence for fourth consecutive year

Student Services Committee 5:00 p.m.

The Student Services Committee is meeting to decide on recommended changes to Policy 8155 (School Assignment), approving staff recommendations up to line 357 while deferring Division Counsel language to the Discipline Committee. The committee will also receive information on special permission transfers, social-emotional learning, student mental health services, and a revised Policy 8290 (Threat Assessment) based on a Special Grand Jury recommendation.

• Approve staff recommendations on Policy 8155 School Assignment (lines 1-357), deferring lines 359-371 to Discipline Committee
• Information item: Special Permission Data for the 2022-23 school year
• Information item: Social Emotional Learning and Second Step update
• Information item: Student Mental Health Services update, including task force recommendations
• Information item: Revised Policy 8290 Threat Assessment in response to Special Grand Jury investigation

4th Tuesday School Board Meeting and FY24 Operating Budget Work Session and Public Hearing 4:00 p.m.

The Loudoun County School Board convened for a work session and public hearing on the FY24 operating budget. A motion to allow board member Denise Corbo to participate remotely via medical exemption failed on a 3-3 vote with one abstention. The board approved the consent agenda, which included policy revisions to the Daily Pledge of Allegiance and appointments to the Equity Committee.

• FY24 Operating Budget Work Session and Public Hearing held
• Motion to allow remote participation for board member Denise Corbo failed (3-3-1)
• Consent agenda approved including Policy 5015 revisions (Daily Pledge of Allegiance)
• Consent agenda included personnel actions and approval of prior meeting minutes
• Equity Committee nominations approved for 2023

The School Board approved a consent agenda that included personnel actions, the appointment of Equity Committee members, and revisions to the Daily Pledge of Allegiance policy. A request for a board member to participate remotely via medical exemption was denied.

• Denied remote participation request for Denise Corbo (3-3)
• Approved January 3, 2023, Annual School Board Organizational Meeting minutes
• Approved January 3, 2023, Special School Board Meeting for Personnel Closed Session minutes
• Approved Superintendent's recommendations for Personnel Actions
• Approved revisions to Policy 5015, Daily Pledge of Allegiance
• Approved additional nominations for 2023 Equity Committee members

FY24 Operating Budget School Board Work Session and a Closed Session 5:00 p.m.

The Loudoun County School Board held a work session on the FY24 operating budget, receiving responses to budget questions and presentations from the Departments of Support Services and Student Services. The board also convened a closed meeting to discuss the superintendent search contract. A request for remote participation by a board member due to a medical exemption failed for lack of a second.

• Remote participation request by Denise Corbo denied for lack of a second
• Responses to FY24 budget questions from board members presented
• Department of Support Services FY24 Estimate of Needs presented by Kevin Lewis
• Department of Student Services FY24 Estimate of Needs presented by Dr. Asia Jones
• Closed meeting convened to discuss superintendent search contract award

The board reviewed FY24 budget estimates of needs for the Departments of Support Services and Student Services. A closed session was held to discuss a public contract regarding the superintendent search, though no formal action was taken during that session.

• Request for Denise Corbo to participate remotely via medical exemption failed for lack of a second
• Approved motion to convene closed meeting for superintendent search contract discussion (6-0)
• Approved motion to adjourn closed meeting and reconvene public meeting (6-0)
• Approved resolution certifying the closed meeting was conducted in conformity with Virginia law (6-0)

FY24 Operating Budget School Board Work Session 5:00 p.m.

The Loudoun County School Board met for a work session on the FY24 operating budget. Staff presented budget estimates for the Department of Instruction and the Department of Digital Innovation. The board also voted on a remote participation request from board member Denise Corbo, which failed by a vote of 2-4-1.

• Remote participation request for board member Denise Corbo denied 2-4-1
• Presentation of FY24 budget estimates for Department of Instruction
• Presentation of FY24 budget estimates for Department of Digital Innovation
• Board members absent: John Beatty (Catoctin District)
• Meeting adjourned at 6:30 p.m.

The board held a work session to review FY24 Estimate of Needs presentations for the Department of Instruction and the Department of Digital Innovation. No budget decisions were made. The board voted to deny a request for remote participation via medical exemption for member Denise Corbo.

• Denied remote participation request for Denise Corbo (2-4)

FY24 Operating Budget School Board Work Session 5:00 p.m.

The Loudoun County School Board held a work session to receive presentations on components of the FY24 Superintendent's Estimate of Needs, including staffing standards, salary and benefits, and department budgets. No votes on the budget were taken; the session was informational only.

• Staffing standards presentation for FY24 operating budget
• Salary and benefits overview for FY24
• Department of Business and Financial Services budget estimate
• Other Funds budget presentation
• Central Office and Human Resources/Talent Development budget briefings

The School Board conducted a work session to review the FY24 Superintendent’s Estimate of Needs. Staff presented information on staffing standards, salaries, benefits, and budget needs for various departments. No substantive budget decisions were made during this session.

• Approved remote participation for Denise Corbo via medical exemption (6-0)

2nd Tuesday School Board Meeting and Presentation of the FY24 Superintendent's Estimate of Needs 4:00 p.m.

The Loudoun County School Board is meeting to receive the FY24 Superintendent's Estimate of Needs, the initial budget proposal for the upcoming fiscal year. The board also handled procedural items including a failed motion to allow a member to participate remotely and approved minutes from several prior meetings.

• Presentation of the FY24 Superintendent's Estimate of Needs
• Motion to allow member Denise Corbo to participate remotely due to medical exemption failed (3-3-1)
• Approval of consent agenda including minutes from Nov 29, Dec 5, Dec 6, Dec 8, and Dec 13, 2022 meetings

The School Board approved the consent agenda, which included several sets of meeting minutes and personnel actions. A motion to allow member Denise Corbo to participate remotely via a medical exemption was denied.

• Denied remote participation request for Denise Corbo (3-3-1)
• Approved Consent Agenda including minutes from Nov 29, Dec 5, Dec 6, Dec 8, and Dec 13 meetings
• Approved Superintendent's recommendations on Personnel Actions

Annual School Board Organizational Meeting 6:30 p.m.

The Loudoun County School Board held its annual organizational meeting. Members elected Ian Serotkin as Chair and Harris Mahedavi as Vice Chair for 2023. They also elected Atoosa Reaser as Virginia School Board Association delegate, approved the 2023 organizational resolution covering clerk, meeting schedule, and fiscal authority, and granted remote participation requests to two members.

• Election of Ian Serotkin as School Board Chair (6-3 vote)
• Election of Harris Mahedavi as School Board Vice Chair (8-1 vote)
• Election of Atoosa Reaser as VSBA Official Delegate and Ian Serotkin as Alternate
• Approval of 2023 Organizational Resolution (clerk, meeting schedule, fiscal agent)
• Granted remote participation to Denise Corbo (personal exemption) and Brenda Sheridan (medical exemption)

The School Board elected its Chair, Vice Chair, and VSBA delegates for the 2023 calendar year. The board also approved a resolution covering administrative roles, meeting schedules, and fiscal agents.

• Elected Ian Serotkin as Chair (6-3-0-0)
• Elected Harris Mahedavi as Vice Chair (8-1-0-0)
• Elected Atoosa Reaser as VSBA Official Delegate (8-1-0-0)
• Elected Ian Serotkin as VSBA Alternate Delegate (7-1-1-0)
• Approved 2023 Organizational Resolution regarding clerks, hearing officers, and meeting schedules
• Approved remote participation for Denise Corbo
• Approved remote participation for Brenda Sheridan

Special School Board Meeting for Personnel Closed Session - (Immediately following the Annual School Board Organizational Meeting)

The Loudoun County School Board held a special meeting to enter a closed session for discussing the performance and disciplining of a licensed teacher. During the closed meeting, the board voted to recommend revocation of the teacher's license based on findings of conduct affecting students. The board also certified that the closed session complied with Virginia law.

• Board voted 3-2-1-2 to allow a member to participate remotely due to a medical exemption
• Motion to convene closed meeting to discuss teacher discipline case No. 4092922
• Board approved certification that closed meeting complied with Virginia Freedom of Information Act
• Board voted to recommend revocation of the former teacher's license and transmit findings to the Superintendent of Public Instruction

The School Board held a closed session to discuss the performance and disciplining of a licensed teacher in Case No. 4092922. Following the session, the Board recommended the revocation of the teacher's license.

• Approved remote participation for Denise Corbo (3-2-1-2)
• Approved convening a closed meeting to discuss Case No. 4092922
• Approved adjournment and certification of the closed meeting
• Approved recommendation to revoke the license of the teacher in Case No. 4092922