Las Cruces Public Schools public meetings in 2024

Student Services Committee 4:00 p.m.

The Student Services Committee will consider approving a revised Policy 5345 on Restraint and Seclusion of Students, sending it to the full School Board as an information item. The agenda also includes public comment procedures and approval of draft minutes from previous meetings.

• Revised Policy 5345: Restraint and Seclusion of Students – standard cyclical policy review, presented for committee approval and referral to School Board
• Public comment period limited to 10 minutes total, sign-up required before meeting
• Draft minutes from November 7, 2024, and approved minutes from this meeting to be posted

Human Resources and Talent Development Committee 5:00 p.m.

The Human Resources and Talent Development Committee will consider approval of draft minutes from November 14, 2024, and receive a staff presentation on the HRTD 2024 Annual Data Report. Public comment is also scheduled. No votes on new policies or expenditures are on the agenda.

• Approval of draft minutes from the November 14, 2024 HRTD Committee meeting
• Presentation and discussion of the HRTD 2024 Annual Data Report by staff

Finance & Operations Committee 4:00 p.m.

The Finance & Operations Committee will consider awarding a $780,000 contract for auditorium and black box dimmer system services to Artistic Concepts Group. They will also recommend revisions to Policy 6320 on playgrounds, incorporating feedback from advisory committees. Public comment is limited to 10 minutes. Minutes from the December 3 meeting are pending approval.

• Recommend award of RFP #R25314 to Artistic Concepts Group, Chantilly, VA, for $780,000 for auditorium dimmer services
• Proposed revisions to Policy 6320, Playgrounds, to include inclusive playgrounds for ages 2-5 and 5-12
• Public comment period limited to 10 minutes total
• Draft minutes from December 3, 2024, meeting for approval

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee is reviewing three policy updates to ensure compliance with the Virginia State Code. The body will also receive updates on the Office of the Auditor General and upcoming legislative sessions.

• Policy 1040: Equal Opportunity for Equitable, Safe and Inclusive Environment
• Policy 2420: Meeting Procedures
• Policy 2450: Board Minutes
• Quarterly update from the Office of the Auditor General
• Pre-session legislative update from Cozen O'Connor

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will discuss 2023-2024 student achievement data, including results from the Virginia Language and Literacy Screener System (VALLSS) and Measures of Academic Progress (MAP) tests. Staff will also present a revised roadmap for reporting performance data during the 2024-2025 school year and share research on measuring trust and communication between LCPS and the community. All items are informational; no votes or decisions are scheduled.

• Presentation of 2023-2024 VALLSS and MAP student achievement data
• Revised roadmap for 2024-2025 performance monitoring topics and reporting
• Discussion on measuring and improving communication and trust in LCPS
• Public comment period for in-person speakers
• Approval of draft minutes from November 13, 2024 meeting

Special School Board Meeting - Closed Session Only 5:00 p.m.

This was a special closed-session meeting of the Loudoun County School Board. The board approved remote participation for Chair Melinda Mansfield, then held two closed sessions to discuss employee performance and discipline. In the first closed session, the board upheld a hearing officer's decision and recommended developing a policy on administrative leave. In the second, the board voted to terminate employee 02121224 effective immediately.

• Approved remote participation for Chair Melinda Mansfield via medical exemption (vote 8-0).
• First closed session: upheld hearing officer's decision and recommended developing an administrative leave policy (vote 6-0 with 1 abstention).
• Second closed session: affirmed hearing officer's report and terminated employee 02121224 from LCPS effective immediately (vote 7-0).
• Meeting entirely closed to the public; only procedural motions and votes were recorded.
• Resolution #18-24/25 certifying closed session compliance was adopted.

The School Board voted to terminate Employee 02121224 from employment effective immediately. The Board also voted to uphold a hearing officer's decision and recommendation to develop an administrative leave policy.

• Approved remote participation for Melinda Mansfield (6-0)
• Upheld hearing officer decision and recommendation to develop administrative leave policy (6-0, 1 abstention)
• Approved termination of Employee 02121224 effective immediately (7-0)

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved the consent agenda, including submission of a U.S. EPA Clean School Bus Grant application to purchase 15 propane school buses at a total cost of $2,677,500, with $525,000 from the EPA. The board also adopted changes to Policy 5130 on textbook adoption and approved personnel actions and minutes from a prior work session.

• Approved application for EPA Clean School Bus Grant Round 4 to buy 15 propane buses at $2,677,500 total ($525,000 EPA share)
• Adopted revisions to Policy 5130, Textbook Adoption, after public feedback period
• Approved minutes of November 19, 2024, CIP/CAPP Public Hearing and Work Session
• Approved Personnel Actions list including hires and changes

The School Board adopted the December 10, 2024, Consent Agenda, which included approving a grant application for 15 propane school buses and updating the textbook adoption policy. The board also approved personnel actions and the renewal of a water management contract.

• Approved submission of U.S. EPA Clean School Bus Grant Program application for 15 propane buses
• Adopted changes to Policy 5130, Textbook Adoption
• Approved Superintendent's recommendations for Personnel Actions
• Renewed RFP #R24252 Legionella Water Management Programs with Water Chemistry Inc. ($341,000)
• Adopted minutes from the November 19, 2024, CIP and CAPP Public Hearing and Work Session

Equity Committee 5:30 p.m.

The Equity Committee will hear presentations from representatives of the Jewish Community Relation Council and the ADAMS Center (All Dulles Area Muslim Society). The Committee will also receive subcommittee reports on the Equity Charter and equity policy, and discuss charter and policy reviews. Public comment will be taken, and minutes from November 7, 2024 are up for approval.

• Public comment period
• Approval of draft minutes from November 7, 2024
• Presentation from Jewish Community Relation Council Director of Educational Programs and Services
• Presentation from ADAMS CENTER: All Dulles Area Muslim Society Educational Services
• Subcommittee reports on Policy and Charter, and discussion items on Charter Review and Policy Review

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum and Instruction Committee will receive an update on the review of Policy 5030, Assessment and Grading, based on feedback from teachers and students. The committee will also discuss a potential shift from CPR training to certification for high school students. The meeting includes public comment and approval of previous minutes.

• Update on Policy 5030 (Assessment and Grading) review with focus group feedback
• Presentation on moving from CPR training to certification model for high school students
• Discussion on committee goals and reflection on work
• Public comment period at start of meeting
• Approval of draft minutes from November 6, 2024 meeting

Finance & Operations Committee 4:30 p.m.

The Finance and Operations Committee will consider consent agenda items including renewing a $341,000 Legionella water management contract and authorizing an EPA grant application for 15 propane school buses. Action items include recommending approval of a revised Policy 6120, Wellness, and awarding roof renovation contracts totaling $7,535,925 for Catoctin, Little River, Mill Run, and Round Hill elementary schools. All recommendations go to the full School Board on December 10, 2024.

• Legionella water management contract renewal with Water Chemistry Inc. for $341,000
• Authorization to apply for EPA Clean School Bus Grant for 15 propane buses ($525,000 grant, $2.152M LCPS share)
• Revision of Policy 6120, Wellness, to align with USDA requirements
• Roof renovation awards: Catoctin ES ($2,456,675 to Patuxent Roofing), Little River ES ($1,754,950 to Simpson Unlimited), Mill Run ES ($1,778,750 to Simpson Unlimited), Round Hill ES ($1,545,550 to Simpson Unlimited)

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will consider approving revisions to Policy 5150, Adult Education, and forward it to the full School Board. The committee will also receive updates on the ACCESS Academy and the role of school counselors in special programs. Members will reflect on committee goals and approve draft minutes from the November 5 meeting.

• Review and vote on staff-recommended revisions to Policy 5150, Adult Education (no budget impact)
• Update on ACCESS Academy progress
• Presentation on school counselors' role in supporting special programs K-12
• Approval of draft minutes from November 5, 2024 meeting
• Discussion on committee work and goals

Superintendent's Recommended FY2026-FY2031 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) Work Session 5:30 p.m.

The Loudoun County School Board held a work session to discuss the Superintendent's recommended FY2026-FY2031 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) budgets. The board also convened closed sessions to discuss a public employee's performance and the acquisition of real property. A friendly amendment to remove the employee performance item from the closed session motion failed, and the motion to convene passed 6-2-1.

• Work session on Superintendent's recommended FY2026-FY2031 CIP and CAPP budgets (presentation and discussion)
• Board convened a closed session under Va. Code §2.2-3711(A)(1) to discuss a public employee's performance
• Board convened a closed session under Va. Code §2.2-3711(A)(3) to discuss acquisition of real property
• A friendly amendment to remove the employee performance discussion from the closed session motion failed; the base motion passed 6-2-1

The board conducted a work session regarding the Superintendent's recommended Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). No formal decisions were made regarding the budget during this session. The board also held two closed meetings to discuss personnel and real property.

• Approved motion to convene closed meeting for public employee performance (7-0)
• Approved motion to adjourn and certify first closed meeting (7-0)
• Denied amendment to remove public officer discussion from second closed meeting motion (3-6)
• Approved motion to convene closed meeting for real property and public officer performance (6-2-1)
• Approved motion to adjourn and certify second closed meeting (9-0)

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved a consent agenda including a $1,000,000 transfer from personnel savings to fund a school-based copy paper initiative, and updated Policy 4320 on procurement methods to align with state thresholds. The board also approved remote participation for two members and adopted minutes from the prior meeting.

• Transfer of $1,000,000 in projected personnel savings to the Department of Support Services for the school-based Copy Paper Initiative.
• Revision of Policy 4320, Methods of Procurement, aligning thresholds with Commonwealth of Virginia limits.
• Approval of personnel actions as recommended by the Superintendent.
• Approval of remote participation requests for board members Linda Deans and Lauren Shernoff.
• Adoption of minutes from the November 12, 2024 School Board meeting.

The School Board adopted the November 26, 2024, Consent Agenda, which included a budget transfer to fund copy paper for schools. The board also approved updates to procurement and CDL-related personnel policies.

• Approved transfer of $1,000,000 from personnel savings to fund the school-based Copy Paper Initiative
• Approved updates to Policy 4320, Methods of Procurement, to align with Commonwealth of Virginia limits
• Approved revisions to Policy 7322, Records Required of Commercial Driver's License (CDL) Holders
• Approved revisions to Policy 7324, Drug and Alcohol Testing for Employees Required to Hold a Commercial Driver's License (CDL)
• Approved Superintendent's recommendations concerning Personnel Actions
• Adopted minutes of the November 12, 2024, 2nd Tuesday School Board Meeting
• Approved remote participation request for Linda Deans (6-0-0-1)
• Approved remote participation request for Lauren Shernoff (7-0-0-1)

Student Behavior and Accountability Committee 4:30 p.m.

The Student Behavior and Accountability Committee will vote on forwarding proposed updates to Policy 8230 (Student Disciplinary Appeals) to the full School Board as an information item, and will consider posting revised Policy 8235 (Weapons) for public comment. The meeting also includes public comment and approval of prior minutes.

• Action item: Policy 8230, Procedures for Student Disciplinary Appeals to School Board — staff recommends approval to forward to full board as information item
• Information item: Revisions to Policy 8235, Weapons — staff recommends posting draft for public comment
• Public comment period before discussion of agenda items
• Approval of draft minutes from October 28, 2024 meeting

Superintendent's Recommended FY2026-FY2031 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) Public Hearing and Work Session 6:30 p.m.

The Loudoun County School Board held a public hearing and work session on the Superintendent's Recommended FY2026-FY2031 Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP). No votes were taken; the board heard public comments and reviewed presentations on proposed capital projects, facility conditions, and playground replacement plans.

• Public hearing with 22 registered speakers (virtual and in-person) addressing the CIP and CAPP budgets.
• Work session presentation on the FY2026-FY2031 Capital Budgets, including facility condition assessment and school-level heat maps.
• Attachments include the Superintendent's Recommended FY26-FY31 Capital Budgets document and updated page 3 of the CIP document.
• Discussion of existing inclusive playgrounds and replacement plans.
• Closed session on real property acquisition was canceled.

The School Board conducted a public hearing and work session regarding the Superintendent's recommended Capital Improvement Program (CIP) and Capital Asset Preservation Program (CAPP) for FY2026-FY2031. No substantive decisions or votes were recorded during the meeting.

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will review updates to several school board policies to comply with recent Virginia state code changes. The group will also discuss the 2025 legislative program and broadcast practices.

• Approval of September 17, 2024 draft minutes
• Review of Policy 1040, Equal Opportunity
• Review of Policy 2420, Meeting Procedures
• Review of Policy 2450, Board Minutes
• Review of Policy 2440, Order of Business

Collective Bargaining Notice of Election and Notice to Intervenors (This is not a Meeting.)

This is a notice, not a meeting. Loudoun County Public Schools has issued a Notice of Election and Notice to Intervenors regarding certified and non-certified employee bargaining units, with related information documents. No decisions or discussions are being held.

• Notice of Election for Certified Employees Bargaining Unit
• Notice of Election for Non-Certified Employees Bargaining Unit
• File attachments provided for each bargaining unit

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee is reviewing a budget transfer to fund copy paper for schools using personnel savings. The body is also discussing the renewal of a water management contract and revisions to wellness and playground policies.

• Proposed $1,000,000 transfer from personnel savings to fund the school-based Copy Paper Initiative
• Proposed renewal of Legionella Water Management Programs contract with Water Chemistry Inc. (estimated $341,000)
• Proposed revisions to Policy 6120, Wellness
• Proposed revisions to Policy 6320, Playgrounds
• Discussion of U.S. EPA Clean School Bus Grant Program, Round 4

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

The joint committee of the Loudoun County School Board and Board of Supervisors will hear information on the JLARC study findings on school funding, transition services for students with disabilities, and a proposed 2025 meeting schedule. Public comment is allowed for 15 minutes. The committee will also approve the previous meeting summary.

• Public comment period (15 minutes)
• Information item: Transition services for students with disabilities in LCPS
• Information item: JLARC study findings on school funding
• Information item: 2025 proposed schedule of meetings

Student Behavior and Accountability Committee (Closed Meeting) 12:00 p.m.

The Student Behavior and Accountability Committee of the Loudoun County School Board is convening a closed meeting to discuss a recommendation for disciplining a student. The meeting includes procedural motions to convene, adjourn, and certify the closed session. No public action or discussion is scheduled.

• Closed meeting to discuss student discipline recommendation under Va. Code § 2.2-3711(A)(2)
• Motion to convene closed meeting
• Motion to adjourn and certify closed meeting
• Approval of minutes from prior closed session (OSA03-24_25)

Human Resources and Talent Development Committee 5:00 p.m.

The Human Resources and Talent Development Committee will consider approving revisions to Policy 7301 (Licensed Staff) and Policy 7308 (Provision of Professional References or Assistance). Both policies were previously discussed as information items and opened for public feedback. The committee will also receive a presentation on time-to-hire metrics and vote on minutes from the October 24 meeting.

• Revisions to Policy 7301, Licensed Staff (action item)
• Revisions to Policy 7308, Provision of Professional References or Assistance (action item)
• Time to Hire overview presentation (discussion item)
• Approval of draft minutes from October 24, 2024
• Public comment period with sign-up required

Performance Monitoring Committee - 5:30 p.m.

The Performance Monitoring Committee will hear a presentation on chronic absenteeism data comparing the 2022-2023 and 2023-2024 school years by level, school, and reporting group. Staff will also discuss division-level strategies and share Woodgrove High School's attendance improvement efforts. Additionally, the committee will review a draft roadmap for 2024-2025 data reporting topics.

• Chronic absenteeism data comparison by school level, school, and reporting group (2022-2023 vs 2023-2024)
• Woodgrove High School attendance improvement strategies presented
• Draft roadmap for 2024-2025 PMC data reporting topics including chronic absenteeism, hiring, and staff retention
• Approval of draft minutes from October 15, 2024 meeting

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met on November 12, 2024, and approved the consent agenda, which included adopting minutes, personnel actions, and a revision to Policy 4030 on non-locally funded programs. The board also approved updated bylaws for the School-Business Partnership Executive Council. The meeting was largely procedural with no public hearings or major fiscal decisions.

• Approval of minutes from October 22, 2024 meeting
• Personnel actions list approved as recommended by the superintendent
• Revision of Policy 4030, Non-Locally Funded Programs, to clarify definitions and guidelines
• Approval of revised School-Business Partnership Executive Council bylaws (2024)
• Board member disclosures read by seven members

The Loudoun County School Board approved a consent agenda containing several administrative actions. These included updates to policies regarding non-locally funded programs and the revision of business-partnership bylaws.

• Adopted minutes of the October 22, 2024 meeting (Approved)
• Approved Superintendent's recommendations for Personnel Actions (Approved)
• Approved updates to Policy 4030, Non-Locally Funded Programs (Approved)
• Approved revised School Business-Partnership Executive Council bylaws (Approved)
• Approved School Board Advisory Committee Memberships (Approved)
• Adopted proclamation recognizing November 2024 as National Youth Homeless Awareness Month (Approved)

Student Services Committee 4:00 p.m.

The Student Services Committee will consider two revised policies: Policy 8155 on School Assignment (special permission process) and Policy 5345 on Restraint and Seclusion of Students (cyclical review). Both policies are presented as information items with recommendations for committee approval and referral to the full School Board. The meeting also includes public comment (limited to 10 minutes total) and approval of draft minutes from October 2024 work sessions.

• Revised Policy 5345 on Restraint and Seclusion of Students – standard cyclical review with attachments including MSAAC and SEAC feedback
• Revised Policy 8155 on School Assignment – updating the special permission process first established in 1970
• Draft minutes from SSC Work Session October 10, 2024 and SSC meeting October 17, 2024 for approval
• Public comment period – total 10 minutes, sign-up required before meeting

Equity Committee 5:30 p.m.

The Equity Committee will approve minutes from June and September 2024, introduce Delegate David Reid, and hear from the new LCPS Ombuds about the office's role. Committee subcommittees will also discuss the Equity Charter and policy review.

• Introduction of Delegate David Reid, former US Navy Commander and foster child, to the committee
• Presentation by Ombuds Carey Williams on the functions of the Ombuds Office
• Discussion by the Equity Committee Charter Review Subcommittee on the Equity Charter
• Discussion by the Equity Committee Policy Review Subcommittee on policy
• Public comment period prior to committee business

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee is meeting to review revisions to the textbook adoption policy and discuss the results of a division-wide curriculum audit. The body will also receive drafts regarding the use of generative artificial intelligence and instructional technology integration.

• Review and potential approval of revisions to Policy 5130, Textbook Adoption
• Presentation of Curriculum Audit results conducted by Insight Education Group
• Introduction of draft Policy 5430, Use of Generative Artificial Intelligence
• Overview of instructional technology integration guidance document

Specialized Programs & Centers Committee 3:30 p.m. -

The Specialized Programs & Centers Committee will receive an update on the proposed Academy of Global and Linguistic Studies, which would require $250,000 in the FY26 budget. The committee will also review admissions data for special programs, accreditation reports for two charter schools, and proposed revisions to Policy 5150 on adult education. The meeting includes public comment and approval of prior minutes.

• Update on Academy of Global and Linguistic Studies (AGLS) with $250,000 FY26 budget request
• Review of 2024-2025 admissions data for Academies of Loudoun, IB, DLI, NJROTC, and HAMSci
• Accreditation and student achievement report for Hillsboro Charter Academy and Middleburg Community Charter School
• Proposed revisions to Policy 5150 (Adult Education) for public feedback

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending approval of a $1,000,000 budget transfer from personnel savings to fund a school-based copy paper initiative. The committee also will discuss revisions to procurement, sponsorship, and wellness policies, and review draft minutes from October 15. No final action is taken at this committee level; items are forwarded to the School Board.

• $1,000,000 budget transfer from projected personnel savings to Support Services for copy paper
• Revision of Policy 4320 (Methods of Procurement) to align with Virginia thresholds
• Revision of Policy 4180 (Commercial, Promotional, and Corporate Sponsorships and Partnerships)
• Revision of Policy 6120 (Wellness) to comply with USDA requirements
• Draft minutes from October 15, 2024 meeting for approval

Student Behavior and Accountability Committee 4:30 p.m.

The Student Behavior and Accountability Committee will consider approving two revised policies: Policy 8230 on procedures for student disciplinary appeals to the School Board, and Policy 8650 on student technology acceptable/responsible use. Both policies are recommended for approval and forwarding to the full School Board as information items. The committee will also hear public comment and approve minutes from a prior meeting.

• Action item 4.01: Approve draft Policy 8230, Procedures for Student Disciplinary Appeals to School Board, to forward to full board
• Action item 4.02: Approve revised Policy 8650, Student Technology Acceptable/Responsible Use, removing personal device language (now in Policy 8655) and adding security protocols
• Public comment period will be held at the start of the meeting
• Approval of draft minutes from September 23, 2024 meeting

Human Resources and Talent Development Committee 5:00 p.m.

The Human Resources and Talent Development Committee will consider approving revisions to two policies affecting employees with commercial driver's licenses: Policy 7322 on required records and Policy 7324 on drug and alcohol testing. The committee will also receive information on proposed changes to policies for licensed staff and professional references, and will hear an overview of open enrollment for benefits. Public comment is accepted at the start of the meeting.

• Action item: Revisions to Policy 7322, Records Required of Commercial Driver's License (CDL) Holders
• Action item: Revisions to Policy 7324, Drug and Alcohol Testing for Employees Required to Hold a CDL
• Information item: Proposed revisions to Policy 7301, Licensed Staff
• Information item: Proposed revisions to Policy 7308, Provision of Professional References or Assistance
• Discussion: Open Enrollment overview for employee benefits

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board is requesting $57,456,500 from the county's FY24 fund balance, including $7,756,500 for operating fund needs and $49,700,000 for capital improvement projects. The board also approved consent items including minutes, personnel actions, and a revision to Policy 8020 governing relations with school support organizations.

• $7.8M in operating fund requests: SPED process review ($500K), tech device refresh ($1.5M), classroom furniture ($2.7M), and more
• $49.7M in capital fund requests: $17.9M for Park View HS replacement, $20.5M for HS-14, $9.3M for Banneker ES addition
• Personnel actions list approved as part of consent agenda
• Revision of Policy 8020 (Relations with School Support Organizations) approved
• Minutes from October 8 and October 15 meetings adopted

The School Board approved a request for $7,756,500 for the FY25 School Operating Fund and $49,700,000 for the Capital Improvement Plan Fund. The board also approved personnel actions and updates to the policy regarding school support organizations.

• Requested $7,756,500 for FY25 School Operating Fund (Approved)
• Requested $49,700,000 for Capital Improvement Plan Fund (Approved)
• Approved Superintendent's recommendations for Personnel Actions (Approved)
• Approved updates to Policy 8020, Relations with School Support Organizations (Approved)
• Adopted minutes from October 8, 2024, meeting (Approved)
• Adopted minutes from October 15, 2024, closed session (Approved)

Student Services Committee 5:30 p.m.

The Student Services Committee will discuss and vote on a revised Policy 5345 regarding restraint and seclusion of students, as part of a standard cyclical review. If approved, the policy will be forwarded to the full School Board as an information item. The committee will also hear public comment and approve minutes from the previous meeting.

• Revised Policy 5345 on Restraint and Seclusion of Students up for committee approval
• Public comment period limited to 10 minutes total
• Draft minutes from September 19, 2024 meeting to be approved
• Attachments include redline and clean copies of policy, plus feedback from MSAAC and SEAC

Finance & Operations Committee 4:30 p.m.

The Finance and Operations Committee will consider recommending several procurement contracts to the School Board, including a $3.4 million renewal for automotive and special vehicle parts and a $1.7 million award for custodial supplies and equipment. They will also review a revision to Policy 4030 on non-locally funded programs. Public comment and approval of prior meeting minutes are on the agenda.

• Recommend award of IFB #I25102 for custodial supplies and equipment, estimated value $1,700,000.
• Recommend award of RFP #R25310 for construction support services, estimated value $600,000.
• Recommend renewal of RFP #R24251 for automotive and special vehicle parts, estimated value $3,400,000.
• Recommend approval of updates to Policy 4030, Non-Locally Funded Programs.

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will discuss and prioritize metrics for monitoring division-wide performance, review 2023-2024 student achievement data including SOL, MAP, graduation rates, and chronic absenteeism, and determine how to present this data to the full School Board. The committee will also discuss its overall purpose.

• Review of 2023-2024 student achievement data: SOL pass rates, MAP scores, graduation rates, chronic absenteeism, SAT results, state accreditation
• Setting Performance Monitoring Committee priorities based on Strategic Plan metrics and board retreat input
• Discussion of the committee's purpose and role
• Approval of prior meeting minutes
• Public comment period

Special School Board Meeting - Closed Session Only 7:30 p.m.

This special meeting of the Loudoun County School Board consisted entirely of a closed session to discuss the performance of a specific public employee, as authorized by Virginia law. The board voted unanimously to convene, adjourn, and certify the closed meeting. No public business was conducted beyond the procedural motions.

• Closed session held to discuss performance of a specific public employee under Va. Code § 2.2-3711(A)(1)
• Board approved certification motion 10-0 (Resolution #10-24/25) confirming closed session complied with Virginia law
• Motion to proceed as discussed in closed session passed 7-1-1 (Donohue opposed, Shernoff abstained)

The School Board convened a closed session to discuss the performance of a specific public employee. Following the session, the board voted to proceed as discussed during the closed meeting.

• Approved motion to convene closed meeting (9-0)
• Approved motion to adjourn closed meeting (9-0)
• Approved Resolution #10-24/25 to certify closed meeting (9-0)
• Approved motion to proceed as discussed during closed session (8-1)

Student Services Committee Work Session 4:30 p.m.

This is a work session of the School Board's Student Services Committee, primarily focused on a continued discussion of the Special Permission process, following previous presentations. The committee will review a presentation and multiple attachments. The agenda also includes approval of draft minutes from the September 12, 2024 work session and approval of finalized minutes from the current meeting. No new business items are listed.

• Work session on the Special Permission process, including a presentation and attachments (e.g., 3-year status report, multiple PDFs)
• Approval of draft minutes from September 12, 2024 Student Services Committee Work Session
• Approval of minutes from the October 10, 2024 meeting (file: APPROVED_MINUTES_SSC_WORKSESSION_101024.pdf)

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met to approve a consent agenda including personnel actions and meeting minutes. The board also authorized easements for safety improvements at Lucketts Elementary School and utility service at Woodgrove High School.

• Approval of VDOT easements at Lucketts Elementary School for Route 15 safety improvements, including new sidewalks and crosswalks
• Approval of a 15 ft. wide non-exclusive easement for Dominion Energy to provide electric service to a cell tower at Woodgrove High School
• Approval of Superintendent's recommendations for Personnel Actions
• Adoption of minutes from the September 18 and September 24, 2024 meetings

The School Board adopted the October 8, 2024, Consent Agenda, which included the approval of two property easements and personnel actions. The easements allow for road safety improvements at Lucketts Elementary School and electric service for a cell tower at Woodgrove High School.

• Approved VDOT Deed for safety improvements and easements at Lucketts Elementary School
• Approved Dominion Energy Right of Way Agreement for electric service lines at Woodgrove High School
• Approved Superintendent's recommendations concerning Personnel Actions
• Adopted minutes of the September 18, 2024, Special School Board Meeting - Closed Session Only
• Adopted minutes of the September 24, 2024, 4th Tuesday School Board Meeting

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

The joint committee of the Loudoun County School Board and Board of Supervisors will hear information items including the Advisory Commission on Youth's 2024 report on the state of youth, a review of LCPS and county childcare programs, and an overview of the county budget development calendar and process. No votes or formal decisions are scheduled; the meeting is primarily informational.

• Advisory Commission on Youth Report – State of Youth of Loudoun County, 2024
• Review of Loudoun County Public Schools and County Offered Childcare Programs
• County Budget Development Calendar and Process Overview
• Public comment period limited to 15 minutes total
• Meeting accessible via live-stream, Comcast channel 18, or Verizon FIOS channel 43

Student Behavior and Accountability Committee (Closed Meeting) 2:30 p.m.

The Student Behavior and Accountability Committee is holding a closed meeting to discuss recommendations for disciplining students. The agenda includes motions to convene, adjourn, and certify the closed meeting. No public action or decisions are scheduled; the meeting is exempt under Virginia FOIA.

• Motion to convene closed meeting under §2.2-3711(A)(2) for discussion of student discipline recommendations
• Motion to adjourn closed meeting with certification that no formal action was taken
• Motion to certify the closed meeting as compliant with Virginia law (Resolution #09-24/25)

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will hear an update on the Elementary Instructional Schedule's impact on library and gifted services, with a recommendation to consider enhancing staffing standards for librarians and gifted teachers in the FY26 budget. The committee will also review proposed revisions to Policy 5130 on textbook adoption and receive updates on teacher career pathways and dual enrollment, AP, and IB programs. Public comment and approval of draft minutes are also on the agenda.

• Elementary instructional schedule impact on library and gifted services; potential staffing standard enhancements for FY26 budget
• Policy 5130, Textbook Adoption, five-year review with proposed revisions for clarity and compliance
• Career pathways update: possible stipends or new salary lanes to retain teachers in the classroom
• Updates on Dual Enrollment, Advanced Placement, and International Baccalaureate programs and expansion plans
• Public comment procedures and approval of September 4, 2024 draft minutes

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will hear updates on transportation for specialized programs, an overview of the Monroe Advanced Technical Academy (MATA), staffing considerations for special programs, technology support from Digital Innovation, and a proposed Academy of Global and Linguistic Studies requiring $250,000 in the FY26 budget. No votes are scheduled; all items are information or discussion only.

• Transportation update for specialized programs including Academies of Loudoun, North Star School, and Alternative Education
• Monroe Advanced Technical Academy (MATA) program and admissions overview with 16 one-year and 10 two-year pathways
• HRTD briefing on recruiting and staffing challenges for special programs requiring specific licensure
• Digital Innovation (DDI) presentation on technology requirements for special programs and centers
• Proposed Academy of Global and Linguistic Studies (AGLS) requiring $250,000 in FY26 budget for coordinator and curriculum development

Finance & Operations Committee 4:30 p.m.

The Finance and Operations Committee will consider recommending that the School Board approve revised Policy 8020 on school support organizations and grant easements to VDOT at Lucketts Elementary School for Route 15 safety improvements. The committee will also receive information on three procurement contracts: custodial supplies ($1.7M), construction support services ($600K), and automotive parts renewal ($3.4M). No final votes are taken at this committee level; actions go to the full School Board.

• Recommend approval of Policy 8020 update clarifying school support organization vs. school-sponsored activities.
• Recommend granting permanent and temporary easements to VDOT at Lucketts ES for sidewalks, crosswalks, and turn-lane modifications on Route 15.
• Information item: IFB #I25102 for custodial supplies and equipment, estimated $1.7M, award recommended effective Nov 1, 2024.
• Information item: RFP #R25310 for construction support services, estimated $600K, multiple firms recommended.
• Information item: Renewal of RFP #R24251 for automotive and special vehicle parts, estimated $3.4M, with a 2% increase from one vendor.

Human Resources and Talent Development Committee 5:00 p.m

The Human Resources and Talent Development Committee will vote on revisions to Policy 7316 (supplementary pay for athletic coaches, VHSL sponsors, and other stipends) and Policy 7630 (tuition programs). They will also receive information on Policy 7322 (physical exams and DMV records for bus drivers) and Policy 7324 (drug and alcohol testing for CDL holders). A presentation on Ambassador Teachers is scheduled for discussion. The committee will first approve minutes from August 29, 2024.

• Action: Revisions to Policy 7316 on supplementary pay for athletic coaches, VHSL sponsors, and co-curricular stipends
• Action: Revisions to Policy 7630 on tuition programs
• Information: Revisions to Policy 7322 on physical exams and DMV records for bus drivers
• Information: Revisions to Policy 7324 on drug and alcohol testing for employees with commercial driver's licenses
• Discussion: Presentation on Ambassador Teachers program

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved the consent agenda, including personnel actions, the FY26 budget development calendar, and a $3.975 million supplemental budget for the Electric Bus Pilot Program from EPA grant funds. The board also adopted minutes from the September 10, 2024 meeting.

• Approval of minutes from September 10, 2024 School Board meeting
• Approval of personnel actions
• Approval of FY26 annual budget development calendar with work sessions and public hearings
• Approval of $3,975,000 supplemental budget increase to the Grant Fund for the Electric Bus Pilot Program using EPA Clean School Bus Grant funds

The School Board adopted the consent agenda, which included approving a construction contract for the Park View HS replacement and a budget increase for electric buses. The board also approved the FY26 annual budget development calendar and personnel actions.

• Approved $36,532,804 contract with Dustin Construction, Inc. for Park View HS Replacement (8-1 abstention)
• Approved $3,975,000 supplemental budget increase to Grant Fund for EPA Clean School Bus Grant Program (8-1 abstention)
• Approved FY26 Annual Budget development calendar (8-1 abstention)
• Approved Superintendent's recommendations for Personnel Actions (8-1 abstention)
• Adopted September 10, 2024, meeting minutes (8-1 abstention)

Student Behavior and Accountability Committee (Closed Meeting) 2:30 p.m.

The Student Behavior and Accountability Committee is holding a closed meeting to discuss a reassignment decision for a specific student. The agenda includes only procedural motions to convene, adjourn, and certify the closed session. No public business or votes are scheduled.

• Closed meeting to discuss a reassignment decision for a student, as authorized by Virginia Code §2.2-3711(A)(2)
• Motion to convene closed meeting (action item)
• Motion to adjourn closed meeting and reconvene public meeting
• Motion to certify that the closed meeting complied with Virginia law

Student Behavior and Accountability Committee 4:30 p.m.

The Student Behavior and Accountability Committee will hear public comment, approve draft minutes, and discuss information items including Policy 8230 (Appeals and Hearings) and Policy 8650 (Student Technology Acceptable/Responsible Use). The committee will also receive a presentation on student substance use, prevention, and response. No votes are scheduled; items are for discussion and feedback.

• Review and public feedback on Policy 8230, Appeals and Hearings
• Review of Policy 8650, Student Technology Acceptable/Responsible Use, with recommended return as action item in October
• Presentation on student substance use, intervention, and response
• Approval of draft minutes from August 26, 2024 meeting
• Public comment period for in-person attendees

Student Services Committee 5:00 p.m.

The Student Services Committee will consider three action items: revised Policy 5360 (Medical Homebound Instruction), new Policy 5365 (Home-Based Instruction), and revised Policy 8420 (Student Medication). These policies clarify services for students confined at home or in health care facilities and update medication administration, including self-carry of naloxone. The committee will also discuss a December meeting date.

• Approve revised Policy 5360 Medical Homebound Instruction (tri-annual update, separation from home-based instruction)
• Approve new Policy 5365 Home-Based Instruction (for general education, special education, and 504 plan students)
• Approve revised Policy 8420 Student Medication (allows self-carry of naloxone, digestive enzymes, hydrocortisone, and Solu-cortef)
• Approve draft minutes from August 22, 2024
• Discussion of Student Services Committee meeting date for December

Special School Board Meeting - Closed Session Only 4:00 p.m.

This was a special closed-session-only meeting of the Loudoun County School Board. The board voted to convene a closed meeting to discuss superintendent annual goal setting and contractual matters. In closed session, the board approved the superintendent's 2024-25 annual goals and authorized the board chair to execute an amendment to the superintendent's contract. No other public business was conducted.

• Approved the Superintendent's annual goals for the 2024-25 school year as discussed in closed session.
• Authorized the Board Chair to execute an amendment to the LCPS Superintendent Contract in conformity with terms discussed in closed session.

The School Board met in a closed session to discuss the Superintendent's performance evaluation and contractual matters. The Board approved the Superintendent's annual goals for the 2024-25 school year and authorized a contract amendment.

• Approved Superintendent's annual goals for 2024-25 (9-0)
• Authorized Board Chair to execute an amendment to the LCPS Superintendent Contract (6-3)

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will discuss proposed revisions to three policies (1040, 2420, 2440) to comply with recent Virginia state code changes, and receive the Office of the Auditor General's 2024 annual report covering activities from October 2022 to June 2024. No action items are scheduled; the committee will consider feedback before bringing revised policies to a future meeting. The meeting also includes public comment and approval of draft minutes from August 20.

• Discussion of Policy 1040, Equal Opportunity for Equitable, Safe and Inclusive Environment — update to comply with Virginia HB18
• First review of revisions to Policy 2420, Meeting Procedures, and Policy 2440, Order of Business, Quorum, Rules, Voting
• Office of the Auditor General 2024 annual report — summarizes audit engagements, hotline concerns, and initiatives for FY2025
• Approval of draft minutes from August 20, 2024 committee meeting
• Public comment period limited to 10 minutes total

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending a $36,532,804 construction contract award to Dustin Construction, Inc. for the first phase of the Park View HS replacement project. The committee will also vote on a $3,975,000 supplemental budget increase for the LCPS Electric Bus Pilot Program and renewal of a printing services contract worth $328,000. Additionally, an action item seeks approval of a Dominion Energy easement at Woodgrove High School for electric service to an existing cell tower.

• GMP-1 contract award of $36,532,804 to Dustin Construction for Park View HS replacement
• Supplemental budget increase of $3,975,000 for electric bus pilot program from EPA Clean School Bus Grant
• Renewal of RFP #R23250 Printing, Graphic Design, Mailing, and Related Services at $328,000
• Grant of easement to Dominion Energy at Woodgrove High School for cell tower electric service

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 1:30 p.m.

The Loudoun County School Board's Select Committee for Hearing Appeals is holding a closed meeting to discuss student scholastic records, specifically parent requests for a VHSL Transfer Rule waiver and for attendance outside the assigned zone. The meeting is closed under Virginia FOIA and includes procedural motions to convene, adjourn, and certify the session.

• Discussion of a parent request for a student waiver of the Virginia High School League (VHSL) Transfer Rule (28A-7-1)
• Discussion of parent requests for a student to attend a school outside their assigned attendance zone
• Motion to convene closed meeting under §2.2-3712 of the Code of Virginia
• Motion to adjourn closed meeting and certify no formal action was taken

Student Services Committee Work Session 5:30 p.m.

The Student Services Committee is holding a work session to review the Special Permission process for student school assignments. The process, revised in 2023, was first presented on August 22, 2024, and the committee requested this follow-up discussion. No budget impact or decisions are scheduled.

• Work session presentation on the Special Permission process (policy 8155)
• Attachments include sample notification letters and presentation slides
• Process began in 1970 and was revised in 2023
• No budget impact or recommended action

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met on September 10, 2024, and approved a consent agenda containing several action items. These include awarding a $1,659,767 architectural/engineering contract for Waterford Elementary School renovation to Hord Coplan Macht, awarding a vision services contract to Davis Vision (estimated $1.2M), and approving a $1.7M supplemental increase to the Health Self Insurance Fund. The board also approved personnel actions and minutes from the previous meeting.

• Approved contract award of $1,659,767 to Hord Coplan Macht for architectural/engineering services for Waterford ES renovation and addition.
• Awarded RFP #R25250 Vision Services to Davis Vision from Jan 2025 to Dec 2027, estimated $1.2M.
• Approved $1,700,000 supplemental budget increase to Health Self Insurance Fund.
• Approved personnel actions list.
• Adopted minutes of August 13, 2024 meeting and public hearing on elementary attendance zone.

The School Board adopted the September 10, 2024, Consent Agenda, which included several financial and operational approvals. Key actions included awarding a design contract for school renovations and increasing health insurance funding.

• Approved $1,659,767 contract to Hord Coplan Macht for Waterford ES Renovation and Addition architectural/engineering services
• Awarded RFP #R25250 Vision Services to Davis Vision from Jan 1, 2025, to Dec 31, 2027
• Approved $1.7M supplemental budget increase to the Health Self Insurance Fund
• Adopted minutes from the August 13, 2024, meeting
• Approved Superintendent's recommendations for Personnel Actions

Equity Committee 5:30 p.m.

The Equity Committee will consider approval of draft minutes from June 6, 2024, and then discuss the Equity Committee Charter and Purpose, receive a FOIA overview, and review the policy review process. These are informational and procedural items.

• Approval of draft minutes from June 6, 2024
• Review of the Equity Committee Charter and Purpose
• FOIA overview and training for committee members
• Discussion of the policy review process
• Public comment period at start of meeting

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will receive updates on Fine Arts program support (including increased instructional allotments and a new elementary stipend), feedback on Policy 5030 (Assessment and Grading), and the continued implementation of the Virginia Literacy Act. The committee may also approve draft minutes from August 7, 2024, and hear public comment. No binding votes are expected; all items are information-only.

• Update on support for Fine Arts with budget impact: increased instructional allotments, new elementary Fine Arts activity stipend, and additional transportation funding for marching band and theatre competitions
• Review of spring 2024 feedback on Policy 5030 (Assessment and Grading) as part of a revision process due in 2026
• Literacy update: implementation of the Virginia Literacy Act, new core resource HMH Into Reading at elementary level, and Lexia Power Up intervention for secondary schools
• Approval of draft minutes from the August 7, 2024 Curriculum & Instruction Committee meeting
• Public comment period with sign-up prior to meeting start

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will meet to consider three action items recommending approval to the full School Board. They will vote on awarding a $1.2M vision services contract to Davis Vision, approving a $1.7M supplemental budget increase for the Health Self Insurance Fund to cover incurred but unpaid claims, and confirming projects to use available proffer funds for school improvements including playgrounds, tracks, and library materials.

• Recommend award of RFP #R23267 (or R25250) Vision Services contract to Davis Vision, estimated value $1.2M, from Jan 2025 to Dec 2027
• Recommend $1,700,000 supplemental budget increase to Health Self Insurance Fund for FY24 incurred-but-not-paid claims
• Recommend using Ashburn Village proffer funds ($106,768.15) for inclusive playground at Ashburn ES
• Recommend using Cascades proffer funds ($1,981) for walking track at Seneca Ridge MS
• Recommend using Loudoun Station proffer funds for walking tracks at Rosa Lee Carter ES and Stone Hill MS

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will vote on whether to forward the Hillsboro Charter Academy lease renewal (through June 2029) to the full School Board for approval. Staff will also present informational updates on special programs enrollment, environmental literacy efforts, transportation for specialized programs, and an upcoming workforce summit. Public comment and approval of prior meeting minutes are also on the agenda.

• Action item: vote to move Hillsboro Charter Academy lease renewal to full board (lease term through June 30, 2029)
• Information item: special programs update including FY26 budget planning
• Information item: environmental science update from new Office of Sustainability
• Information item: transportation update on current model and future resource impacts for specialized programs
• Information item: LCPS Workforce Summit on Oct. 18, 2024, with $40,000 budget impact

Human Resources and Talent Development Committee 5:00 p.m.

The Human Resources and Talent Development Committee is meeting to review proposed changes to policies regarding supplementary pay and tuition programs. The committee will also receive a presentation on tuition assistance.

• Proposed revisions to Policy 7316 (Supplementary Pay Athletic Coaches, Sponsors of Virginia High School League Activities, Co-Curricular and Other Stipends)
• Proposed revisions to Policy 7630 (Tuition Programs)
• Tuition Assistance presentation
• Approval of June 20, 2024 meeting minutes

Select Committee of the School Board for Hearing Appeals - Special Permission (CLOSED MEETING) 1:00 p.m.

The Select Committee of the Loudoun County School Board will convene a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zones. The meeting is procedural, with no public votes or policy decisions expected.

• Motion to convene closed meeting under Virginia FOIA to discuss student scholastic records
• Report on Admin Appeal #113-125 (student special permission requests)
• Motion to certify that closed meeting followed state law

Student Behavior and Accountability Committee 4:30 p.m.

The Student Behavior and Accountability Committee will consider approving amendments to Policy 8273 (Student Speech and Expression) and forward it to the full School Board as an information item. The board will also hear public comments and vote on draft minutes from the June 24, 2024 meeting.

• Consideration of amended Policy 8273, Student Speech and Expression (staff recommends approval)
• Public comment period (speakers must sign up and abide by time limits)
• Approval of draft minutes from the June 24, 2024 SBAC meeting

Student Services Committee 5:30 p.m.

The Student Services Committee will consider three policy items: revised Policy 5360 (Medical Homebound Instruction), new Policy 5365 (Home-Based Instruction), and revised Policy 8420 (Student Medication). The committee will also receive a presentation on the Special Permission process and approve draft minutes from May and June 2024. The policies are then recommended to the full School Board as information items.

• Revised Policy 5360, Medical Homebound Instruction, separating medical homebound and home-based instruction
• New Policy 5365, Home-Based Instruction, for general and special education students
• Revised Policy 8420, Student Medication, adding self-carry and administration of naloxone HCL, digestive enzymes, hydrocortisone, and Solu-cortef
• Presentation on LCPS Special Permission process (Policy 8155 – School Assignment)
• Approval of draft minutes from May 16 and June 20, 2024 meetings

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will review and discuss the 2025 Legislative Program, the Ombuds Annual Report, and proposed updates to policies on the Auditor General and School Board Aides. The 2025 Legislative Program is expected to be forwarded to the full School Board for consideration. The meeting includes a public comment period and approval of prior minutes.

• 2025 Legislative Program – redlined draft reviewed; recommendation to forward to full board
• Ombuds Annual Report (2023-2024) – summary data from constituent contacts, information only
• Policy 3410: Office of the Auditor General – draft policy presented for approval to send to full board
• Policy 2610: Loudoun County School Board Aides – revised policy to align with current practices
• Public comment period limited to 10 minutes total, with audio recording posted in BoardDocs

2nd Tuesday School Board Meeting and Public Hearing on Abbreviated Elementary School Attendance Zone 4:30 p.m.

The School Board holds a public hearing to consider changes to elementary school attendance zones (abbreviated). The board also votes on a consent agenda including minutes, personnel actions, authorization for land development documents for Park View High School replacement, and revisions to Policy 7650 on licensed staff contracts.

• Public hearing on abbreviated elementary school attendance zone
• Authorization for School Board Chair to sign land development/easement documents for Park View HS replacement
• Revisions to Policy 7650, Licensed Staff Contracts
• Approval of minutes from June 17 and June 25, 2024 meetings
• Personnel actions list approval

The School Board adopted the August 13, 2024, Consent Agenda. This included authorizing the Board Chair to sign land development and easement documents for the Park View High School replacement and accepting revisions to three personnel policies.

• Approved August 13, 2024, Consent Agenda (8-0, 1 abstention)
• Authorized School Board Chair to sign land development and easement documents for Park View HS replacement
• Accepted revisions to Policy 7650, Licensed Staff Contracts
• Accepted revisions to Policy 7724, Public Service
• Accepted revisions to Policy 7730, Religious Accommodation
• Adopted minutes of the June 17, 2024, Special School Board Meeting - Closed Session Only
• Adopted minutes of the June 25, 2024, 4th Tuesday School Board Meeting
• Approved Superintendent's recommendations concerning Personnel Actions

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 1:30 p.m.

The Select Committee of the Loudoun County School Board is convening a closed meeting to discuss and consider parent requests for students to attend schools outside their assigned attendance zones. The meeting includes procedural motions to convene, adjourn, and certify the closed session, followed by approval of minutes.

• Motion to convene closed meeting under Va. Code §2.2-3711.A2 for discussion of scholastic records related to out-of-zone attendance appeals
• Motion to adjourn closed meeting and certify that no formal action was taken in the closed session
• Resolution #02-24/25 certifying the closed meeting complied with Virginia FOIA
• Approval of minutes from previous Select Committee meetings

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will receive information presentations on four topics: a proposed timeline to revise Policy 5030 (Assessment and Grading), an update on generative AI in schools, a bell schedule pilot at Watson Mountain Middle School, and support for fine arts. No votes or decisions are scheduled; all items are for discussion only.

• Timeline for revising Policy 5030 (Assessment and Grading) for 2025-26 implementation
• Update on Generative AI, including division-created resources and potential policy revisions
• Middle school schedule pilot at Watson Mountain Middle School using a flipped bell schedule
• Overview of fine arts program supports, including requests for increased allotments and transportation funding

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will review a lease renewal for Hillsboro Charter Academy extending through June 30, 2029, and move it to action at a future meeting. The committee also receives updates on the BEAM Summer Math Discovery Program and a broader special programs update covering ACCESS Academy and admission data. Draft minutes from the June 4, 2024 meeting are up for approval.

• Hillsboro Charter Academy lease renewal (term through June 30, 2029) presented as information item, to move to action at September 3, 2024 meeting
• Update on LCPS Bridge to Enter Advanced Mathematics (BEAM) Summer Math Discovery Program
• Special Programs update including ACCESS Academy, program admission data forecast, and preview of School Board work session
• Approval of draft minutes from June 4, 2024 committee meeting
• Public comment period at start of meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will vote on two action items: revising Policy 6350 on wireless network facility colocation, and authorizing the School Board Chair to sign land development and easement documents for the Park View High School replacement. They will also receive an information item on school proffer funds, including proposed projects such as an inclusive playground at Ashburn Elementary and a walking track at Seneca Ridge Middle School.

• Revision of Policy 6350, Wireless Network Facility Colocation, including grammatical edits and added language on FCC compliance and board discretion
• Authorization for School Board Chair to sign land development/easement documents for Park View High School replacement to keep project on schedule
• Proposal to use $106,768 in Ashburn Village proffer funds for an inclusive playground at Ashburn Elementary School
• Proposal to use $1,981 in Cascades proffer funds for a walking track at Seneca Ridge Middle School
• Discussion of proffer funds from five rezoning cases: Ashburn Village, Cascades, Corro Property, Loudoun Station, Moorefield Station

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 11:00 a.m.

The Select Committee of the School Board for Hearing Appeals is convening a closed meeting. The committee will discuss parent requests for students to attend schools outside their assigned attendance zones.

• Closed meeting to discuss scholastic records regarding student attendance zone requests

Student Behavior and Accountability Committee (Closed Meeting) 10:30 a.m.

The Student Behavior and Accountability Committee is holding a closed meeting to discuss or consider a recommendation for disciplining a student, as authorized by Virginia law. The agenda includes only procedural motions to convene, adjourn, and certify the closed session. No public business or decisions are expected during this closed portion.

• Motion to convene closed meeting under § 2.2-3711(A)(2) for student discipline discussion
• Motion to adjourn closed meeting with certification of no formal action taken
• Motion to certify closed meeting as compliant with Virginia FOIA
• Approved minutes from previous appeal hearing committee closed session included for review

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved a consent agenda including personnel actions, meeting minutes, and revised 2024-2025 calendars for Hillsboro Community Charter School (HCA) and Middleburg Community Charter School (MCCS). The board also granted remote participation for Board member Kari LaBell due to a medical exemption. The meeting was largely procedural.

• Approved revised 2024-2025 school year calendar for Hillsboro Community Charter School (HCA) adding four professional learning days
• Approved revised 2024-2025 school year calendar for Middleburg Community Charter School (MCCS)
• Approved personnel actions list and addendum
• Approved minutes from June 3, 2024 special closed session, June 11 retreat, and June 11 regular meeting
• Approved remote participation request by Board member Kari LaBell under medical exemption

The School Board approved the June 25, 2024, Consent Agenda, which included personnel recommendations and revised 2024-2025 school calendars for two charter schools. The board also granted a medical exemption for a member to participate remotely.

• Approved remote participation for Kari LaBell via medical exemption (5-0-0-3)
• Approved June 25, 2024, Consent Agenda (6-0-0-3)
• Adopted minutes from June 3, 2024, Special School Board Meeting (Closed Session)
• Adopted minutes from June 11, 2024, School Board Retreat
• Adopted minutes from June 11, 2024, 2nd Tuesday School Board Meeting
• Approved Superintendent's recommendations for Personnel Actions
• Approved revised 2024-2025 calendar for Hillsboro Community Charter School
• Approved revised 2024-2025 calendar for Middleburg Community Charter School

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 9:00 a.m.

The Select Committee of the School Board for Hearing Appeals holds a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zones and a parent request for a VHSL transfer rule waiver. The meeting is entirely closed under Virginia law, with no public action taken.

• Discussion of parent requests for LCPS students to attend schools outside assigned attendance zone
• Discussion of a parent request for a waiver of the VHSL Transfer Rule (28A-7-1)
• Motions to convene, adjourn, and certify the closed meeting

Student Behavior and Accountability Committee 4:30 p.m.

The Student Behavior and Accountability Committee will consider further revisions to Policy 8273 on student speech and expression after the full School Board sent it back for additional review. The committee may approve amendments and forward the policy to the full board as an information item. Other business includes public comment and approval of draft minutes.

• Policy 8273, Student Speech and Expression: committee to consider revisions based on School Board feedback and vote on forwarding to full board
• Public comment period: residents may speak on agenda items or related topics
• Approval of draft minutes from May 30, 2024 SBAC meeting

Human Resources and Talent Development Committee 3:30 p.m.

The Loudoun County Public Schools Human Resources and Talent Development Committee will vote on revisions to policies regarding staff contracts, religious accommodation, and reduction in force. The meeting also includes approval of prior meeting minutes and a presentation on employee recognition.

• Approval of April 25, 2024 committee minutes
• Vote to accept revisions to Policy 7650, Licensed Staff Contracts
• Vote to accept revisions to Policy 7730, Religious Accommodation
• Vote to accept revisions to Policy 7910, Reduction in Force
• Vote to approve deletion of Policy 7920, Reduction in Force - Classified Employees

Legislative, Audit & Policy Committee 1:00 p.m.

The Legislative, Audit & Policy Committee will review revised policies on the Office of the Auditor General (3410) and School Board Aides (2610), discuss the 2025 Legislative Program, and take action on the FY25 Audit Plan and collective bargaining. The collective bargaining item follows a joint committee process and is recommended to be sent to the full school board as an information item.

• Revised Policy 3410: Office of the Auditor General
• Revised Policy 2610: Loudoun County School Board Aides
• FY25 Audit Plan from the Office of the Auditor General
• Update on collective bargaining resolution and joint committee minutes

Student Services Committee 5:30 p.m.

The Student Services Committee is reviewing policies regarding staff certifications for emergency first aid, CPR, AED, and diabetes management. The body is also discussing the separation of medical homebound and home-based instruction into two distinct policies.

• Proposed Policy 6640: Emergency First Aid, CPR, AED and Diabetes Management Trained and Certified Personnel
• Proposed Policy 5360: Medical Homebound Instruction
• Proposed Policy 5365: Home-Based Instruction

CANCELED - Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee meeting scheduled for June 18, 2024, was canceled. The agenda included items regarding a $12 million supplemental budget request for self-insurance funds and the renewal of food service contracts.

• Canceled meeting: Finance & Operations Committee
• Supplemental budget increase of $12,000,000 for Health Self Insurance Fund
• Supplemental budget increase of $160,000 for Short Term Disability Fund
• Renewal of RFP #R23267 Groceries to Sysco USA III, LLC (estimated $15,000,000)
• Renewal of RFP #R23261 Fresh Produce to P.J.K Food Service, LLC (estimated $300,000)

Special School Board Meeting - Closed Session Only 5:30 p.m.

The Loudoun County School Board held a special meeting that was entirely a closed session. The board voted 5-3 to convene a closed meeting to discuss the performance and disciplining of a specific public officer under Virginia FOIA exemption. A substitute motion to hold an open session on the same topic failed. The board also voted to reaffirm confidentiality of unauthorized disclosure of the superintendent's evaluation ratings.

• Closed session convened 5-3 to discuss performance and disciplining of a specific public officer
• Substitute motion for open session on same topic failed 3-5
• Board voted to reaffirm confidentiality after unauthorized disclosure of superintendent evaluation ratings
• Board approved remote participation for one member via medical exemption
• Meeting adjourned at 7:32 p.m.; no public business was conducted

The School Board convened a closed session to discuss the performance and disciplining of a public officer. No formal action was taken during the closed meeting. Upon reconvening, the Board voted to reaffirm the confidentiality of individual ratings and evaluation discussions regarding the Superintendent.

• Approved remote participation for Kari LaBell via medical exemption
• Approved motion to enter closed session to discuss performance and disciplining of a public officer (5-3)
• Denied substitute motion to hold an open session regarding a Board member's performance (3-5)
• Approved motion to adjourn closed meeting
• Approved Resolution #30-23/24 to certify the closed meeting
• Approved motion to reaffirm confidentiality of individual ratings and Superintendent evaluation discussions

School Board Retreat 9:00 a.m.

The School Board will hold a retreat to discuss board operations and the Superintendent's Post Entry Plan. Members will review end-of-year data for the One LCPS: 2027 Strategic Plan for Excellence and discuss a division-wide compensation philosophy.

• Superintendent's Post Entry Plan overview
• One LCPS: 2027 Strategic Plan for Excellence end-of-year update and metrics discussion
• Division-wide classification and compensation study presentation by Segal
• Multi-Tiered System of Supports (MTSS) framework information

The School Board conducted a retreat focused on informational briefings and discussions. No substantive decisions were made, as all agenda items were designated as discussion-only or required no board action.

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved a consent agenda that includes updated tuition rates for nonresident students, personnel actions, and advisory committee memberships. The board also received updates from the Gifted Education Advisory Committee and a 3rd quarter forecast from the Superintendent's office.

• Adopted tuition rates of $15,718 for in-state (out-of-county) and $22,679 for out-of-state for the 2024-25 school year
• Approved personnel actions including the Superintendent's recommendations (list attached)
• Approved advisory committee memberships for the Loudoun Education Alliance of Families and the Equity Committee
• Received a Gifted Education Advisory Committee update covering initiatives since January 2024
• Received the Office of the Superintendent’s 3rd Quarter Forecast on upcoming topics and division alignment

The School Board approved the consent agenda, which included establishing tuition rates for nonresident students and approving personnel actions. The board also approved memberships for School Board Advisory Committees.

• Approved in-state (out-of-county) tuition rate of $15,718 for 2024-25
• Approved out-of-state tuition rate of $22,679 for 2024-25
• Approved Superintendent's recommendations for Personnel Actions
• Approved School Board Advisory Committee Memberships
• Adopted minutes from May 28, 2024 meeting
• Approved medical exemption for Kari LaBell to participate remotely

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

The joint committee will discuss the school attendance zone/boundary review process, public use and lighting of LCPS tennis courts, and logistics for sporting events at Park View High School during renovation. Action items include revising the joint committee rules of order, adopting a 2024-2025 work plan, and a revised meeting schedule.

• Information item on school attendance zone / boundary review process
• Information item on public use and lighting of LCPS tennis courts
• Information item on logistics for sporting events at Park View High School during renovation
• Action item on revised joint committee rules of order
• Action item on 2024-2025 joint committee work plan

Legislative, Audit & Policy Committee 9:30 a.m.

The Legislative, Audit & Policy Committee is meeting to take action on collective bargaining. This follows the establishment of a joint committee to consider eight items raised by the LEA in December 2023.

• Action item regarding Collective Bargaining and the proposed LCPS Collective Bargaining Resolution

Curriculum & Instruction Committee 9:00 a.m.

The Curriculum & Instruction Committee will receive updates on instructional technology, professional learning reorganization, and social science standards. The body will discuss the decision to maintain the current course sequence despite new Virginia Department of Education recommendations.

• Update on Social Science and Global Studies revised Standards of Learning for 2025-2026
• Decision to not alter the current course sequence for Social Science and Global Studies
• Reorganization of the Division of Professional Learning to the Division of Professional Learning and School Support
• Overview of instructional technology work, including artificial intelligence guiding principles
• Approval of draft minutes for the May 2, 2024 meeting

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee will receive a data update on racial slurs and hate speech. The committee will also discuss the 2027 Strategic Plan for Excellence.

• Presentation of updated Racial Slurs and Hate Speech information
• Discussion on the 2027 Strategic Plan for Excellence
• Approval of May 2024 draft minutes

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee is reviewing the charter renewal application for Hillsboro Charter Academy. The body is also discussing program updates for the Academies of Loudoun and other special programs.

• Hillsboro Charter Academy Renewal Application for 2024-2029
• Career and Technical Education (CTE) program update for the Academies of Loudoun
• Annual Technology and Support Services agreements for Hillsboro Charter Academy and Middleburg Community Charter School
• Revised 2024-2025 school year calendar for Middleburg Community Charter School
• Progress reports on Dual Language Immersion, International Baccalaureate, Health and Medical Sciences Academy, and NJROTC

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee is reviewing proposed tuition rates for nonresident students and several contract renewals for school nutrition services. The body is also discussing supplemental budget requests for employee insurance funds.

• Proposed 2024-25 tuition rates: $15,718 for in-state (out-of-county) and $22,679 for out-of-state students
• Proposed FY24 supplemental budget increase of $12,000,000 for the Health Self Insurance Fund and $160,000 for the Short Term Disability Fund
• Renewal of RFP #R23267 Groceries with Sysco USA III, LLC estimated at $15,000,000
• Renewal of IFB #I21331 Milk and Related Items with Dairy Maid Dairy estimated at $2,100,000
• Renewal of RFP #R23263 Ice Cream with Garber’s Ice Cream Co., Inc. estimated at $475,000

Special School Board Meeting - Closed Session Only 4:30 p.m.

The Loudoun County School Board met in a closed session to discuss and approve the Superintendent's 2023-24 performance evaluation and authorize a contract addendum. The meeting was certified as lawful under Virginia law.

• Approved Superintendent's 2023-24 evaluation
• Authorized contract addendum for Superintendent
• Certified closed meeting under Virginia law
• Board member Deana Griffiths left meeting at 6:30 p.m.
• Board member Kari LaBell was absent

The School Board held a closed session to discuss the Superintendent's annual performance. Following the session, the Board approved the 2023-24 evaluation and authorized the Board Chair to execute a contract addendum.

• Approved Superintendent's 2023-24 evaluation and contract addendum (7-0)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 9:00 a.m.

The Select Committee of the School Board for Hearing Appeals is meeting in a closed session. The committee will discuss parent requests for students to attend schools outside their assigned attendance zones.

• Review of parent requests for students to attend schools outside assigned attendance zones

Legislative, Audit & Policy Committee 2:00 p.m.

The Legislative, Audit & Policy Committee will discuss proposed changes to Virginia School Boards Association (VSBA) legislative positions. Members will also review the Office of the Auditor General's FY25 audit plan and updates regarding collective bargaining.

• Approval of VSBA Legislative Position changes
• Review of Office of the Auditor General FY25 Audit Plan
• Proposed revisions to Policy 2610 regarding School Board Aides
• Overview of the 2025 Legislative Program process
• Update from the Joint Committee on Collective Bargaining

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee is meeting to review and approve amendments to three school policies. These items are recommended for approval and will be forwarded to the full School Board as information items.

• Policy 8655: New policy regarding Student Personal Device Use
• Policy 8273: Amended policy on Student Speech and Expression
• Policy 8550: Amended policy on Parental Notification Concerning Sex Offender and Crimes Against Minors Registry
• Approval of April 22, 2024 draft minutes

4th Tuesday School Board Meeting and Public Hearing on Lansdowne Boulevard Elementary School Attendance Zone 4:30 p.m.

The Loudoun County School Board is meeting to conduct a public hearing regarding the Lansdowne Boulevard Elementary School attendance zone. The board is also reviewing personnel actions and funding transfers for school construction.

• Public hearing on Lansdowne Boulevard Elementary School Attendance Zone
• Request to transfer $2,785,043 from County Held LCPS CIP Contingency Funding to the Watson Mountain Middle School (MS-14) Project for solar panels and contingency
• Approval of Superintendent's recommendations for Personnel Actions
• Recommendation to allow the Equity Committee to function as a 2-year committee

The School Board approved a consent agenda including a request for funding to install solar panels at Watson Mountain Middle School. The board also renewed nursing and special education service contracts and updated the Equity Committee charter.

• Requested $2,785,043 from County Held LCPS CIP Contingency Funding for Watson Mountain Middle School (MS-14) (6-1 abstention)
• Renewed RFP #R23259 Agency Nursing and Special Education Student Services for an estimated $583,000 (6-1 abstention)
• Approved Equity Committee recommendations to allow for a 2-year functioning committee (6-1 abstention)
• Adopted minutes from the May 14, 2024 meeting (6-1 abstention)
• Approved Superintendent's recommendations for Personnel Actions (6-1 abstention)
• Granted medical exemption for Kari LaBell to participate remotely (7-0)

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending approval of a consent agenda containing five contract renewals and a resolution to request up to $43,684,000 in general obligation bonds for school capital projects. The renewals include agency nursing and special education services ($583K), civil and environmental engineering services ($3M), a transportation management system ($592K), and vehicle repair services ($612K). The meeting also includes public comment and approval of prior minutes.

• Renewal of agency nursing and SPED services contract (R23259) valued at $583,000 with a 7% price increase
• Renewal of civil and environmental engineering services contract (R23257) valued at $3,000,000
• Renewal of transportation management system contract (R21271) valued at $592,000
• Renewal of vehicle repair services contract (R19201) valued at $612,000
• Resolution to request $43,684,000 in general obligation bonds for school CIP projects

Student Behavior and Accountability Committee Appeals Hearing [CLOSED MEETING] 1:00 p.m.

The Student Behavior and Accountability Committee of the Loudoun County School Board is convening a closed meeting to consider appeals related to student discipline. The agenda consists solely of procedural motions to enter, adjourn, and certify the closed session, as permitted under Virginia law. No public discussion or votes on specific disciplinary actions are listed.

• Motion to convene closed meeting under Virginia Code §2.2-3711(A)(2) for student discipline discussions
• Motion to adjourn closed meeting with certification that no formal action was taken in closed session
• Resolution #24-23/24 certifying that the closed meeting complied with Virginia FOIA requirements
• Approved minutes from the meeting will be added once available

CANCELED - Student Behavior and Accountability Committee 4:30 p.m.

This meeting was canceled. If it had occurred, the Student Behavior and Accountability Committee would have reviewed and potentially approved new Policy 8655 on student personal device use, along with revisions to policies on parental notification for sex offenders (Policy 8550) and student speech and expression (Policy 8273).

• Canceled meeting, originally included action on Policy 8655 governing student personal device use
• Discussion of Policy 8550, parental notification concerning sex offender and crimes against minors registry
• Review of Policy 8273, student speech and expression

Student Services Committee 5:30 p.m.

The committee is deciding on a revised Policy 5345 on Restraint and Seclusion of Students as a standard cyclical review. It will also discuss new policies on emergency first aid/CPR/AED/diabetes management (Policy 6640), medical homebound instruction (Policy 5360), and home-based instruction (Policy 5365) as information items. All items are recommended to be sent to the full School Board.

• Action item: Revised Policy 5345 on Restraint and Seclusion of Students
• Information item: New Policy 6640 on Emergency First Aid, CPR, AED, and Diabetes Management
• Information item: Policy 5360 on Medical Homebound Instruction
• Information item: New Policy 5365 on Home-Based Instruction
• Approval of draft minutes from April 18, 2024

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 9:00 a.m.

The Select Committee of the Loudoun County School Board for Hearing Appeals convenes a closed meeting on May 15, 2024, to discuss student scholastic records and parent requests for attending a school outside their assigned attendance zone. The agenda consists entirely of procedural motions to convene, adjourn, and certify the closed meeting. No public action is taken.

• Motion to convene closed meeting under Va. Code §2.2-3711.A2 to discuss student scholastic records and parent out-of-zone attendance requests
• Motion to adjourn closed meeting with certification that no formal action was taken
• Motion to certify closed meeting as conducted in conformity with Virginia law (Resolution #23-23/24)
• Agenda includes minutes and a committee report related to Admin Appeal#23-42

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board held a largely procedural meeting, approving a consent agenda that included a certificate of refunding for the 2014C local school bond, yielding $227,658.72 in savings over fiscal years 2025-2035, and a right-of-way agreement with Dominion Energy Virginia for EV chargers at River Bend Middle School. The board also accepted personnel actions and meeting minutes, and granted remote participation requests for two members.

• Approved Certificate of Refunding of Local School Bond for 2014C bond, saving $227,658.72 for County Debt Service Fund
• Approved Right of Way Agreement with Dominion Energy Virginia for EV chargers on River Bend MS property
• Approved Superintendent's recommendations for personnel actions (appointment lists attached)
• Adopted minutes of April 23, 2024 School Board meeting
• Granted remote participation requests for Kari LaBell (medical exemption) and Sumera Rashid (personal exemption)

The School Board adopted the May 14, 2024, Consent Agenda, which included personnel actions and a bond refunding certificate. The board also approved a right-of-way agreement to relocate electric vehicle charging stations to River Bend Middle School.

• Approved the May 14, 2024, Consent Agenda
• Approved Superintendent's recommendations for Personnel Actions
• Approved Certificate of Refunding of Local School Bond for $227,658.72 in savings
• Approved Dominion Energy Virginia Right of Way Agreement for EV chargers at River Bend MS
• Approved remote participation for Kari LaBell (7-0-0-0)
• Approved remote participation for Sumera Rashid (8-0-0-0)
• Adopted minutes of the April 23, 2024, meeting

Student Behavior and Accountability Committee [CLOSED MEETING] 10:30 a.m.

The Student Behavior and Accountability Committee is holding a closed meeting to discuss a recommendation for disciplining a student or students, as permitted by Virginia law. All items on the agenda are procedural motions to convene, adjourn, and certify the closed session. No public votes or substantive actions are scheduled.

• Discussion of a recommendation for disciplining a student(s) in closed session

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee is reviewing several contract renewals and a bond refunding certificate. Key items include energy efficiency projects and the renewal of security and instructional resource contracts.

• Renewal of Back of the Envelope Audit to CMTA for approximately $35,000,000
• Renewal of RFP #R21268 Security Guard Services for $1.8 million
• Renewal of RFP #R18172 K-12 Mathematics Textbooks & Resources for $1.5 million
• Contract award of $645,125 to FH Paschen, SN Nielson & Associates LLC for Safe Routes to School at Countryside ES
• Certificate of Refunding of Local School Bond to realize $227,658.72 in savings

Equity Committee 5:30 p.m.

The Equity Committee will hold its regular meeting including public comment, approval of draft minutes from March and April 2024, and new business item on an Equity Committee focus group. No other action or discussion items are listed in the agenda.

• Public comment period at start of meeting
• Approval of March 2024 draft minutes
• Approval of April 2024 draft minutes
• New business: Equity Committee focus group discussion

Joint Committee on Collective Bargaining 12:00 pm

The Joint Committee on Collective Bargaining is discussing five proposals from the Loudoun Education Association to modify the draft collective bargaining resolution. Topics include removing the resolution's expiration date, eliminating election thresholds, and expanding the scope of bargaining over working conditions. No votes are expected; the committee's recommendations will go to the School Board.

• Remove expiration date from the March 28, 2023 collective bargaining resolution
• Eliminate election thresholds for union representation, called 'anti-democratic' by LEA
• Expand definition of 'working conditions' to broaden bargaining scope
• Add language making board rules negotiable if within scope of bargaining
• Consider removing a clause reserving certain powers to the board in successor agreements

Curriculum & Instruction Committee 9:00 a.m.

The Curriculum & Instruction Committee will discuss a pilot 8-period day at Trailside Middle School to include designated MTSS and advisory time, review the Division Literacy Plan required by the Virginia Literacy Act, and receive a Fine Arts program overview. The committee will also consider approving draft minutes from April 4, 2024. No action items are listed; all substantive items are for information and discussion.

• Pilot of 8-period day at Trailside Middle School to include designated time for MTSS interventions, enhancement, and advisory
• Review of the Division Literacy Plan as required by the Virginia Literacy Act, to be forwarded to full School Board for approval
• Fine Arts program overview covering accomplishments, current support, enrollment snapshot, and program needs
• Approval of draft minutes from the April 4, 2024 meeting

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 10:00 a.m.

The Select Committee of the Loudoun County School Board is meeting in a closed session to hear appeals regarding parent requests for students to attend schools outside their assigned attendance zone. No public action is scheduled; the meeting will consist of convening, conducting, adjourning, and certifying the closed session.

• Closed meeting to discuss scholastic-record matters concerning student attendance zone appeals
• Motion to convene closed meeting under Virginia Code 2.2-3712
• Motion to adjourn and certify that no formal action was taken in closed session

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

The Joint Committee of the Loudoun County School Board and Board of Supervisors will discuss its rules of order, mission, and a two-year work plan. The committee will also vote on a schedule of meetings for the remainder of 2024. A 15-minute public comment period is included.

• Discussion of Joint Committee process, rules of order, and mission (countywide)
• Review of 2024-2025 Joint Committee work plan (countywide)
• Action on 2024 schedule of meetings (countywide)
• Public comment period (15 minutes)
• Approved meeting summary from previous meeting

Human Resources and Talent Development Committee 3:30 p.m.

The Human Resources and Talent Development Committee will act on revisions to Policy 7712 (Sick Leave) and the deletion of Policy 7714 (Personal Leave). The committee will also review proposed changes to several other HR policies, including licensed staff contracts, public service leave, religious observance, and reduction-in-force procedures.

• Action item: Revisions to Policy 7712, Sick Leave, recommended to move to full School Board
• Action item: Deletion of Policy 7714, Personal Leave
• Information item: Revisions to Policy 7650, Licensed Staff Contracts
• Information item: Revisions to Policy 7910, Reduction In Force
• Information item: Deletion of Policy 7920, Reduction In Force - Classified

Legislative, Audit & Policy Committee 2:00 p.m.

The Legislative, Audit & Policy Committee will meet to receive a debrief on the 2024 General Assembly session. The discussion will cover the budget adoption, legislative items, and K-12 legislative updates.

• Legislative debrief regarding the 2024 General Assembly session

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved the consent agenda, which included personnel actions and revisions to three policies: Policy 7022 (Employee Classification), Policy 7628 (Retirement Benefits), and new Policy 2620 (Recognition of Student and Staff Accomplishments). The board also adopted the minutes of the April 9, 2024, meeting.

• Approved personnel actions list (attached as PDFs)
• Adopted revisions to Policy 7022, Employee Classification
• Adopted revisions to Policy 7628, Retirement Benefits
• Adopted new Policy 2620, Recognition of Student and Staff Accomplishments
• Approved minutes of the April 9, 2024, School Board Meeting

The School Board adopted the April 23, 2024 Consent Agenda, which included several new and revised policies. Key actions included establishing guidelines for recognizing student and staff achievements and implementing personnel training for viral infections.

• Approved Minutes of the April 9, 2024 meeting
• Approved Superintendent's recommendations for Personnel Actions
• Accepted revisions to Policy 7022, Employee Classification
• Accepted revisions to Policy 7628, Retirement Benefits
• Adopted New Policy 2620, Recognition of Student and Staff Accomplishments
• Adopted New Policy 6650, Personnel Training – Viral Infections

Student Behavior and Accountability Committee Appeals Hearing [CLOSED MEETING] 12:00 p.m. (This meeting was held in recess on April 11, 2024, and postponed for further discussion on a matter).

This is a closed meeting of the Loudoun County School Board's Student Behavior and Accountability Committee to discuss an appeal of a student discipline matter. The agenda consists only of procedural motions to convene, adjourn, and certify the closed session. No public decisions or substantive details are included.

• Motion to convene closed meeting under Va. Code §2.2-3711(A)(2) for student discipline discussion
• Motion to adjourn closed meeting and reconvene public meeting
• Motion to certify closed meeting as compliant with Virginia Freedom of Information Act
• Meeting was originally held in recess on April 11, 2024, and postponed

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee will consider approving amendments to two policies (parental notification about sex offenders and student speech) and discuss a new policy on student personal device use in schools. The committee also plans to approve prior meeting minutes and hear public comment.

• Action item: Policy 8550 (parental notification concerning sex offender registry) – committee vote to forward to full School Board
• Action item: Policy 8273 (student speech and expression) – committee vote to forward to full School Board
• Information item: Policy 8655 (student personal device use) – new policy for discussion; staff recommends bringing back as action item after feedback
• Information item: Policy 8025 (rights of adult students) – review requested by committee
• Approval of draft minutes from March 18, 2024 meeting

Student Services Committee 5:30 p.m.

The Student Services Committee will vote on approving new Policy 6640, which sets requirements for staff training in emergency first aid, CPR, and AED use across school locations. The committee will also receive information on a revision to Policy 5345 on restraint and seclusion of students and a presentation on the new SchooLinks college and career readiness platform. Public comment will be taken for up to 15 minutes.

• Action item: Approval of new Policy 6640 on Emergency First Aid, CPR, and AED Certified Personnel
• Information item: Revision of Policy 5345 on Restraint and Seclusion of Students
• Information item: SchooLinks platform presentation for K-12 college and career readiness
• Approval of draft minutes from March 19, 2024

Student Behavior and Accountability Committee Appeals Hearing [CLOSED MEETING] 1:30 p.m.

This is a procedural closed meeting of the Loudoun County School Board's Student Behavior and Accountability Committee to consider appeals regarding student discipline. The agenda consists solely of motions to convene, adjourn, and certify the closed session, and no public action is taken. The meeting is closed to the public under Virginia law for discussing individual student disciplinary recommendations.

• Motion to convene closed meeting under Va. Code §2.2-3711(A)(2) for student discipline discussions
• Motion to adjourn closed meeting and reconvene public meeting
• Motion to certify closed meeting as compliant with Virginia FOIA (Resolution #18-23/24)
• Meeting scheduled at 21000 Education Court, Ashburn, VA, 1:30 p.m. on April 15, 2024

Joint Committee on Collective Bargaining 9:00 am

The Joint Committee on Collective Bargaining is discussing several proposals from the Loudoun Education Association to modify the draft collective bargaining resolution. Items include removing the December 31, 2023 deadline for adopting a resolution, eliminating election thresholds, and expanding the scope of bargaining to include working conditions and negotiable board rules. The committee is not taking a final vote at this meeting.

• Discuss removing the 24-month expiration date from the collective bargaining resolution
• Discuss removing election thresholds for bargaining recognition
• Discuss expanding the definition of working conditions to broaden scope of bargaining
• Discuss adding language that board rules and regulations are negotiable within scope of bargaining (Section 4, A)
• Discuss striking language reserving certain matters to the board in successor agreements (Section 4, A, Clause 10)

Student Behavior and Accountability Committee Appeals Hearing [CLOSED MEETING] 2:00 p.m.

The Student Behavior and Accountability Committee met in a closed session to discuss a recommendation for disciplining a student. The meeting was procedural, consisting of motions to convene, adjourn, and certify the closed meeting. No formal action was taken in the closed meeting, and the meeting was postponed to April 22, 2024.

• Closed session under Virginia code to discuss a student discipline recommendation

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board will vote on consent agenda items including a contract award of $8,495,000 to William A. Hazel, Inc. for construction of Centerfield Farm Drive, a road connecting Woodgrove High School to Route 690. The board will also consider approval of the 2024-2025 Carl D. Perkins CTE grant of $688,514.07, personnel actions, and adoption of previous meeting minutes.

• Contract award of $8,495,000 to William A. Hazel, Inc. for IFB #24-528 Construction of Centerfield Farm Drive
• Approval of 2024-2025 Carl D. Perkins Career and Technical Education grant of $688,514.07
• Personnel actions list and addendum approved as part of consent agenda
• Adoption of minutes from March 12, 2024 School Board meeting
• Board disclosures read by members Chandler, Donohue, Griffiths, Mansfield, and Shernoff

The School Board approved a consent agenda including a major road construction contract and federal grant funding for career and technical education. Personnel actions and advisory committee memberships were also approved.

• Approved $8,495,000 contract to William A Hazel, Inc for Centerfield Farm Drive construction
• Approved 2024-2025 Local Plan for Career and Technical Education (CTE) Perkins Funds ($688,514.07 in grant funds)
• Approved Superintendent's recommendations for Personnel Actions
• Approved School Board Advisory Committee Membership
• Adopted minutes from the March 12, 2024 meeting

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee will hear information on principals' responsibilities as equity leaders and collaborative equity-centered leadership from three schools. They will discuss how to establish division-wide fidelity for equity-centered leadership and review recommendations to enhance the role of Equity Leads. Public comment and approval of previous minutes are also scheduled.

• Public comment period
• Approval of draft minutes from March 7, 2024
• Introduction of equity-centered school-based leadership teams
• Information on principals' role as equity leaders (Potowmack Elementary, Mercer Middle, Freedom High)
• Discussion on establishing division-wide fidelity of equity-centered leadership

Curriculum & Instruction Committee 9:00 a.m.

The Curriculum & Instruction Committee will hear updates on expanding world language course offerings, developing an instructional framework, and the district's assessment calendar. The committee is also set to approve draft minutes from its March 7, 2024 meeting. No votes on new policies are scheduled.

• Approval of draft minutes from the March 7, 2024 meeting
• Update on world language offerings and long-term expansion opportunities (no current budget impact)
• Update on the Instructional Framework Project to create a shared vision for instruction
• Overview of the LCPS assessment calendar by grade level

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will discuss the renewal of Hillsboro Charter Academy's charter agreement, which expires June 30, 2024. The committee will also receive an update on the Dual Language Immersion Program and potential expansion. No votes are scheduled; items are for information and discussion.

• Review of proposed changes to Hillsboro Charter Academy renewal agreement
• Update on Dual Language Immersion Program expansion
• Approval of draft minutes from March 5, 2024 meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will recommend School Board approval of an $8,495,000 contract to William A. Hazel, Inc. for constructing Centerfield Farm Drive, connecting Woodgrove High School to Route 690. The committee will also discuss a $1,090,000 budget transfer from transportation fuel savings to cover higher costs for AP test fees ($590k) and contracted security services ($500k). Information items include the fourth renewal of a $4 million architectural/engineering services contract and an overview of school-based allotments.

• Contract award for IFB #24-528 Construction of Centerfield Farm Drive to William A. Hazel, Inc. for $8,495,000
• Proposed $1,090,000 budget transfer from transportation fuel savings to AP test fees ($590k) and security services ($500k)
• Renewal of RFP #R20252 Architectural/Engineering Services valued at $4 million for miscellaneous school construction projects
• Presentation on school-based allotments totaling $8.4 million in FY25 adopted budget
• Renewal of geotechnical and construction testing service contract

Human Resources and Talent Development Committee 3:30 p.m.

The Human Resources and Talent Development Committee will vote on revisions to Policy 7318, Separation of Staff Members, and discuss proposed changes to Policy 7712 (Sick Leave) and deletion of Policy 7714 (Personal Leave). The committee will also hear presentations on hiring strategies and calendar development, and discuss the LCPS exit survey.

• Action item: vote on revised Policy 7318, Separation of Staff Members, to be forwarded to full School Board on April 9, 2024
• Information item: proposed revisions to Policy 7712, Sick Leave
• Information item: proposed deletion of Policy 7714, Personal Leave
• Discussion: The Candidate's Journey presentation on recruitment and retention
• Discussion: Student and Staff Calendar Development presentation

Legislative, Audit & Policy Committee 2:00 p.m.

The Legislative, Audit & Policy Committee is meeting to consider a new policy for recognizing student and staff accomplishments. The body will also receive updates on collective bargaining, current audits, and the 2024 General Assembly session.

• Proposed Policy 2620: Recognition of Student and Staff Accomplishments
• Discussion of Policy 2520: Participation by the Public
• Update on the Joint Committee on Collective Bargaining regarding LEA items
• Office of Auditor General quarterly status update on audits in process
• Review of Virginia School Board Association (VSBA) legislative position changes

Joint Committee on Collective Bargaining 5:00 p.m.

The Joint Committee on Collective Bargaining holds its first meeting to discuss its purpose, norms, protocols, and a third-party facilitator. The committee was formed to consider eight items raised by the Loudoun Education Association (LEA) in a December 7, 2023 letter. No votes or decisions are scheduled; this is an organizational discussion.

• Committee to consider eight items LEA raised in its December 7, 2023 communication to the School Board
• Discussion of norms and protocols for collaboration
• Securing an independent third-party facilitator and mediator for the joint committee
• FOIA training for committee members as a public body
• Committee composed of two School Board members, LCPS HRTD and Business & Finance representatives, a principal, a licensed school representative, and two LEA board members

Student Services Committee 3:00 p.m.

The Student Services Committee will vote on approving two new policies: Policy 6650 on personnel training for viral infections and Policy 6640 on emergency first aid, CPR, and AED certification. If approved, both will be sent to the full School Board as information items. The committee will also discuss and clarify prior direction on stakeholder focus groups to review Policy 8040.

• Action item: Approve new Policy 6650, Personnel Training – Viral Infections, and send to full board as information item
• Action item: Approve new Policy 6640, Emergency First Aid, CPR, and AED Certified Personnel, and send to full board as information item
• Discussion: Clarification on staff direction to conduct focus groups reviewing Policy 8040

Student Behavior and Accountability Committee 4:00 p.m. (Note time change.)

The Student Behavior and Accountability Committee will review public comments on two draft policies — Policy 8550 (Parental Notification Concerning Sex Offender and Crimes Against Minors Registry) and Policy 8273 (Student Speech and Expression) — and vote to forward them to the full School Board as information items. Both policies are due for regular review and were previously discussed at the February 26, 2024 meeting.

• Policy 8550: Parental Notification Concerning Sex Offender and Crimes Against Minors Registry (formerly 8-57) – draft forwarded as information item
• Policy 8273: Student Speech and Expression (formerly 8-61) – draft forwarded as information item
• Approval of February 26, 2024 draft minutes
• Public comment period at start of meeting

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met for its regular 2nd Tuesday meeting and approved a consent agenda. The consent agenda included a $1,369,963 contract award to TMG Construction for stage accessibility projects at nine elementary schools, personnel actions, minutes from prior meetings, and a revision to Policy 5090 on graduation diplomas and certificates. Board members also read disclosures and heard public comment.

• Contract award for IFB #24-527 Nine Elementary School Stage Accessibility Project to TMG Construction for $1,369,963
• Approval of minutes from February 22, 2024, LCPS FY25 Budget Presentation to Board of Supervisors
• Approval of minutes from February 27, 2024, public hearing on school assignment change for Henrietta Lacks/Hovatter ES grade two students
• Personnel Actions list approved
• Revision of Policy 5090, Graduation: Diplomas and Certificates

The School Board approved a consent agenda that included a contract for stage accessibility projects at nine elementary schools. The board also approved personnel actions and revisions to policies regarding graduation diplomas and immunization requirements.

• Approved $1,369,963 contract to TMG Construction for stage accessibility at nine elementary schools
• Approved Superintendent's recommendations for Personnel Actions
• Approved revision of Policy 5090, Graduation: Diplomas and Certificates
• Approved revision of Policy 8410, Immunization Requirements
• Adopted minutes from February 22, 2024, FY25 Budget Presentation
• Adopted minutes from February 27, 2024, School Board Meeting and Public Hearing

Curriculum & Instruction Committee 9:00 a.m.

The Curriculum and Instruction Committee will vote on recommending the LCPS Gifted Plan for placement on the April 9 School Board agenda. It will also consider approving revisions to Policy 8310 on theatrical presentations. Information items include updates on the English Learner program, the LCPS Welcome Center, and the elementary instructional schedule.

• LCPS Gifted Plan committee vote to advance to School Board
• Revisions to Policy 8310, Theatrical Presentations, for full board adoption
• Update on English Learner program and response to WestEd review
• Welcome Center expansion update with two permanent locations planned
• Elementary instructional schedule update with short- and long-term recommendations

Equity Committee 5:30 p.m.

The Equity Committee is meeting for the first time in the 2024 term. Members will introduce themselves, receive training on the Virginia Freedom of Information Act, and hear an overview of the Division of Diversity, Equity, Inclusion, and Accessibility's scope of work. The committee will also discuss a Q&A presentation and consider draft minutes from a previous meeting.

• Introduction of new Equity Committee members and anchoring-in-purpose activity
• FOIA overview training for committee members
• Overview of the Scope of Work for the Division of DEIA
• Q&A presentation from the Division of DEIA
• Consideration of draft minutes from December 7, 2023

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will recommend School Board approval of a $1,369,963 contract to TMG Construction for stage accessibility projects at nine elementary schools. The committee will also discuss adoption of new Policy 6330 on distribution of information and posting, replacing Policy 8-65. Public comment is scheduled.

• Contract award for IFB #24-527 Nine Elementary School Stage Accessibility Project to TMG Construction for $1,369,963
• Discussion of new Policy 6330 on distribution of information and posting within schools, on school grounds, or during school-sponsored events
• Approval of draft minutes from February 20, 2024

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will vote on the 2024-2025 calendars for Hillsboro Charter Academy and Middleburg Community Charter School, forwarding them to the full School Board. The committee will also receive information on a proposed lab school partnership with George Mason University (ACCESS Academy), an update on early childhood education, and the Hillsboro Charter Academy renewal application due by June 30, 2024.

• Action: Approve 2024-2025 calendars for Hillsboro Charter Academy (HCA) and Middleburg Community Charter School (MCCS)
• Information: College Partnership Laboratory School (ACCESS Academy) collaboration with George Mason University
• Information: Hillsboro Charter Academy charter renewal application — five-year agreement with proposed changes
• Information: Early Childhood Education update on learning lab experiences and school-led learning labs

4th Tuesday School Board Meeting and Public Hearing on Proposed School Assignment Change for Grade Two Henrietta Lacks/Hovatter Elementary School Students 4:30 p.m.

The Loudoun County School Board is holding a public hearing on a proposed school assignment change for grade two students at Henrietta Lacks/Hovatter Elementary School. The board also considers a consent agenda including approval of previous meeting minutes, personnel actions, and contract renewals for HVAC filters ($715,000) and secondary music instruments.

• Public hearing on proposed school assignment change for grade two Henrietta Lacks/Hovatter Elementary students
• Renewal of IFB #I23321 HVAC Filters contract with Air Cleaning Technologies, estimated $715,000
• Award of IFB #I24321 Secondary Music Instruments and Furniture for new schools and ongoing needs
• Approval of personnel actions as recommended by the Superintendent
• Adoption of minutes from January 29 retreat, February 6 special meeting, and February 13 board meeting

The School Board approved several procurement contracts, including music instruments and library furniture for the upcoming Watson Mountain Middle School and Henrietta Lacks Elementary School. The board also renewed a contract for HVAC filters and adopted previous meeting minutes.

• Approved $875,000 contract for secondary music instruments and furniture (IFB #I24321)
• Approved $455,000 contract for library furniture (IFB #I24323)
• Renewed $715,000 contract with Air Cleaning Technologies for HVAC filters (IFB #I23321)
• Approved Superintendent's recommendations for Personnel Actions
• Adopted minutes from January 29, February 6, and February 13, 2024 meetings
• Approved remote participation request for Dr. Sumera Rashid

Student Behavior and Accountability Committee 6:00 p.m.

The Student Behavior and Accountability Committee will consider two revised policies: Policy 8550 (Parental Notification Concerning Sex Offender and Crimes Against Minors Registry) and Policy 8273 (Student Speech and Expression). The committee is asked to approve posting the policies for public feedback and advisory comment. The meeting also includes public comment and approval of prior minutes.

• Policy 8550 revision on parental notification of sex offenders and crimes against minors registry
• Policy 8273 revision on student speech and expression
• Approval of January 29, 2024 draft minutes
• Public comment period

Legislative, Audit & Policy Committee 2:00 p.m.

The Legislative, Audit & Policy Committee will discuss a proposed timeline for 2024-25 legislative and auditor general activities, review a draft policy on recognizing student and staff accomplishments, and consider appointing members to a Joint Committee on Collective Bargaining to address eight items raised by the Loudoun Education Association.

• Action item to appoint members of a Joint Committee on Collective Bargaining, following a December 2023 board vote to indefinitely delay a decision on collective bargaining
• Discussion of a new Policy 2620 establishing guidelines for recognizing student and staff accomplishments
• Presentation of the 2024-25 Legislative Program Timeline and Auditor General Program Timeline
• Approval of draft minutes from the January 25, 2024 meeting
• Public comment period limited to 10 minutes total

Loudoun County Public Schools FY25 Budget Presentation to the Board of Supervisors 5:00 p.m.

The Loudoun County School Board presented its adopted FY 2025 Budget to the Loudoun County Board of Supervisors. Roll call and disclosures were conducted. The budget documents were provided for review.

• FY25 Adopted Budget Presentation by the School Board to the Board of Supervisors
• Roll call of School Board and Board of Supervisors members
• Disclosures read by School Board members Chandler, LaBell, Mansfield, and Shernoff
• Budget documents: FY25 School Board Adopted Budget to BOS.pdf and Executive Summary

The Loudoun County School Board presented its adopted FY2025 Budget to the Loudoun County Board of Supervisors. The meeting was procedural and did not record any votes or new decisions.

Human Resources and Talent Development Committee 3:30 p.m.

The Human Resources and Talent Development Committee will consider revisions to Policy 7628 on retirement benefits, with a recommendation to accept and forward to the full School Board. The committee will also discuss revisions to Policy 7022 on employee classification and Policy 7318 on resignation of staff members. Approval of draft minutes from October 2023 is also on the agenda.

• Vote on revisions to Policy 7628, Retirement Benefits (move to full board)
• Discussion of revisions to Policy 7022, Employee Classification
• Discussion of revisions to Policy 7318, Resignation of Staff Members
• Approval of draft minutes from October 26, 2023 meeting
• Public comment period and authorization of remote participation for Ms. Donohue

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider renewing a $1.5 million building commissioning contract and awarding several other contracts for ASL interpreter services, library furniture, HVAC filters, and music instruments. All items are recommended for approval and will be forwarded to the full School Board if approved.

• Renewal of RFP #R23251 Building Commissioning Services for $1,500,000
• Award of RFP #R24254 American Sign Language Interpreter Services, estimated $270,000
• Award of IFB #I24323 Library Furniture for $455,000 for new schools
• Renewal of IFB #I23321 HVAC Filters for ongoing needs, estimated $715,000
• Award of IFB #I24321 Secondary Music Instruments and Furniture for $875,000

Student Services Committee 5:30 p.m.

The Student Services Committee will vote on revisions to three policies (Graduation, Immunization, and Bloodborne Diseases) and discuss new policies on emergency first aid and viral infections training. The committee will also review and approve a revision to Policy 8040 on the Rights of Transgender and Gender Expansive Students, aligning with new VDOE model policies. All approved items will be sent to the full School Board.

• Action: Revision of Policy 5090, Graduation: Diplomas and Certificates
• Action: Revision of Policy 8410, Immunization Requirements
• Action: Revision of Policy 8415, Bloodborne Contagious, Communicable or Infectious Diseases
• Information: New Policy 6640, Emergency First Aid, CPR, and AED Certified Personnel
• Information: Revision of Policy 8040, Rights of Transgender and Gender Expansive Students

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met on February 13, 2024, and approved a consent agenda that included adoption of meeting minutes, personnel actions, a grant of easement to Verizon for fiber optic lines at Rock Ridge High School, and the renewal of a $15 million groceries contract with Sysco Virginia, LLC. The board also heard public comment from eligible residents.

• Renewal of RFP #R23267 Groceries to Sysco Virginia, LLC for $15,000,000 through July 31, 2024
• Approval of a 10-foot-wide non-exclusive utility easement to Verizon at Rock Ridge HS for fiber optic lines to the cell tower
• Approval of personnel actions as recommended by the Superintendent
• Adoption of minutes from January 25, January 30, and February 1, 2024 meetings

The School Board adopted the consent agenda, which included renewing a grocery supply contract and granting a utility easement for a cell tower. The board also approved personnel actions and minutes from previous budget and board meetings.

• Renewed $15M grocery contract (RFP #R23267) with Sysco USA III, LLC through July 31, 2024
• Approved Verizon Deed of Easement and Plat for fiber optic lines at Rock Ridge HS
• Approved Superintendent's recommendations for Personnel Actions
• Adopted minutes from Jan 25, 2024, FY25 Operating Budget Work Session
• Adopted minutes from Jan 30, 2024, 4th Tuesday School Board Meeting
• Adopted minutes from Feb 1, 2024, FY25 Operating Budget School Board Work Session

Curriculum & Instruction Committee 9:00 a.m.

The Curriculum & Instruction Committee will vote on staff-recommended revisions to Policy 8310 (Theatrical Presentations) and Policy 8360 (School Publications), and will review an update on the required LCPS Gifted Plan before forwarding it to the full School Board. The committee will also receive informational updates on the process behind Policy 5030 (Assessment and Grading) and the development of an Instructional Framework.

• Action item: approve revisions to Policy 8310, Theatrical Presentations, and refer to full board
• Action item: approve revisions to Policy 8360, School Publications (digital/print), and refer to full board
• Information item: next steps on the LCPS Gifted Plan, required by VDOE, to be forwarded for board approval
• Information item: review of process and public feedback related to Policy 5030, Assessment and Grading
• Information item: update on the Instructional Framework Project for LCPS

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will receive an update on special programs including the Health and Medical Sciences Academy, International Baccalaureate, Dual Language Immersion, and a new Environmental Science proposal from Woodgrove High School. The committee will also review and recommend 2024-2025 calendars for Hillsboro Charter Academy and Middleburg Community Charter School, and receive a charter school oversight overview. Public comment is permitted at the start of the meeting.

• Special Programs Update covering Health and Medical Sciences Academy, IB, Dual Language Immersion, and Woodgrove HS Environmental Science proposal
• Approval of draft minutes from November 16, 2023 meeting
• 2024-2025 calendar approval for Hillsboro Charter Academy and Middleburg Community Charter School
• Charter School Overview presentation on oversight
• Procedures for public comment

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending renewal of a $15 million grocery contract with Sysco, award a $250,500 box truck contract, and approve a Verizon easement at Rock Ridge High School. The committee will also discuss its own structure and receive information on building commissioning services and music instrument procurement.

• Renewal of RFP #R23267 Groceries with Sysco USA III, LLC ($15M) from Feb 14 to July 31, 2024
• Award of IFB #I24322 Box Trucks to K Neal International Truck, Inc. ($250,500) from Lease Purchase budget
• Grant of easement to Verizon South, Inc. for fiber optic lines at Rock Ridge HS cell tower
• First renewal of RFP #R23251 Building Commissioning Services ($1.5M) with five firms
• Discussion of Finance & Operations Committee structure under Policy 2310

Special School Board Meeting FY25 Operating Budget Adoption and Public Hearing 6:30 p.m.

The Loudoun County School Board held a public hearing on the superintendent's proposed FY25 operating budget, then voted to adopt it with amendments. The board approved a $567,650 expansion of the full-day STEP program with additional staff, and added $212,222 for a special education supervisor. A motion to reduce the budget by $156 million and cut 273.1 FTEs failed for lack of a second. The budget adoption motion passed after these amendments.

• Public hearing with 59 in-person and 9 virtual speakers on the FY25 operating budget
• Motion to amend budget to expand full-day STEP program ($567,650, 5.0 FTE) passed 7-2
• Motion to add special education supervisor for transition services ($212,222) passed 9-0
• Failed motion to reduce budget by $156,432,713 and 273.1 FTEs (no second)
• Board adopted FY25 Superintendent's Estimate of Needs as amended

The School Board adopted the FY25 Superintendent's Estimate of Needs after voting on multiple amendments. Approved changes include expanding the full-day STEP program, adding a Special Education Supervisor, and allocating staff for Virtual Distance Learning Elementary.

• Approved remote participation for Kari LaBell
• Approved budget amendment for full-day STEP program expansion, increasing Operating Fund by $567,650 and adding 5.0 FTE (7-2)
• Approved budget amendment to add $212,222 for 1 Special Education Supervisor (9-0)
• Approved budget amendment to allocate 7 FTE for Virtual Distance Learning Elementary from Flexible Staffing (9-0)
• Denied amendment to reallocate DEIA and Procedural Support Facilitators to Flexible Staffing (3-6)
• Denied amendment to reallocate $218,500 from DEIA travel to Special Education transition services (2-7)
• Denied amendment to return to FY24 budget levels (failed for lack of second)
• Denied amendment to reallocate $359,998 from web development and marketing roles to Special Education (failed for lack of second)

FY25 Operating Budget School Board Work Session 4:30 p.m.

The Loudoun County School Board met for a work session to review the FY25 operating budget. Presentations covered budget requests from the Departments of Student Services, School Leadership, and Support Services. No votes or decisions were taken; the session was informational.

• Presentation on Department of Student Services FY25 budget
• Presentation on Department of School Leadership FY25 budget
• Presentation on Department of Support Services FY25 budget
• Discussion of budget process and upcoming adoption steps

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board is meeting to approve a consent agenda that includes adoption of minutes from three prior meetings, personnel actions, and a proclamation for National School Counseling Week. The board also granted a remote participation request from a member due to a medical matter. No major policy changes or budget items are on the agenda.

• Approve minutes of Jan 2, Jan 9, and Jan 18 meetings
• Approve personnel actions list (no dollar amounts provided)
• Adopt proclamation recognizing Feb 5-9, 2024 as National School Counseling Week
• Grant remote participation for board member April Chandler via medical exemption

School Board Retreat 9:00 a.m.

The Loudoun County School Board held a retreat focused on board development, communication protocols, and operational procedures. Staff provided an overview of the FY25 budget and capital improvement plan process, asking for board feedback. The board also discussed public comment parameters, chair and vice chair responsibilities, and proclamations. No formal votes or decisions were taken; the meeting was informational and discussion-based.

• Discussion of board budget process for FY25 with CFO and COO
• Drafting of communication protocols and working agreements for board members
• Discussion of public comment process, including sign-up and speaker limits
• Review of chair and vice chair roles, including agenda development
• Remote participation granted to board member April Chandler via medical exemption

Student Behavior and Accountability Committee 5:30 p.m.

The Student Behavior and Accountability Committee will consider approving draft minutes from its November 27, 2023, meeting. Members will also receive a presentation on discipline data and review policies related to student behavior. Public comment is scheduled.

• Public comment sign-up procedures
• Approval of draft minutes from November 27, 2023
• Discipline data presentation for new committee members
• Review of policies for student behavior and accountability

Curriculum & Instruction Committee 9:00 a.m.

The Curriculum & Instruction Committee will vote on staff-recommended revisions to Policy 5080 (Class Sizes), which previously resulted in a tied School Board vote and was referred back to committee. The committee will also receive information on five items: updates to policies on student publications and theatrical presentations, implementation of the Virginia Literacy Act at middle school, a proposed elementary literacy core resource adoption with an estimated cost of $2.7-3 million, and a gifted education plan update.

• Action: Approve revisions to Policy 5080, Class Sizes (previously tied 2-2 vote on Sept. 26, 2023)
• Information: Proposed elementary 3-5 literacy core resource adoption (Houghton Mifflin Harcourt Into Reading), estimated $2.7-3 million budget impact
• Information: Middle school Virginia Literacy Act implementation update and options for textbook adoption
• Information: Review of Policy 8360, School Publications (digital/print), with proposed alignment to Code of Virginia
• Information: Update on LCPS Gifted Plan for 2024-2029 (required by VDOE, must be approved by School Board)

Legislative, Audit & Policy Committee 2:00 p.m.

The Legislative, Audit & Policy Committee will discuss whether to establish a joint committee, as recommended by the School Board on Dec. 12, 2023, to consider items raised by the Loudoun Education Association regarding collective bargaining. The committee will also approve minutes and set procedures for public comment.

• Discussion on establishing a joint committee to consider collective bargaining items raised by LEA (Item 4.01)
• Remote participation request for board member Donohue (Item 1.02)
• Approval of draft minutes from prior meetings (Item 3.01)
• Public comment procedures limited to 10 minutes total (Item 2.01)

FY25 Operating Budget School Board Work Session 4:30 p.m.

The Loudoun County School Board held a work session to review the FY25 operating budget. Presentations covered staffing standards, compensation, and budgets for departments including Human Resources, Business and Financial Services, and Digital Innovation. No final decisions were made; this was an information session.

• Presentation on Department of Business and Financial Services staffing standards
• Presentation on other funds in the FY25 budget
• Presentation on salaries and benefits (compensation)
• Department of Human Resources and Talent Development budget review
• School Board Office and Superintendent's Office budget reviews

The School Board conducted a work session to review FY25 budget presentations from various departments, including Human Resources, Digital Innovation, and the Superintendent's Office. No substantive budget decisions were made during this session.

• Approved remote participation request for Anne Donohue (8-0)

Student Services Committee 5:30 p.m.

The committee will consider approving three revised policies on graduation, immunization, and bloodborne diseases as part of a standard cyclical review. Additionally, members will discuss a review of Policy 8040 on transgender and gender expansive students to align with new VDOE model policies released in July 2023. Public comment and approval of prior meeting minutes are also on the agenda.

• Revised Policy 5090 (Graduation: Diplomas and Certificates) recommended for approval and referral to full School Board.
• Revised Policy 8410 (Immunization Requirements) recommended for approval and referral to full School Board.
• Revised Policy 8415 (Bloodborne Contagious, Communicable or Infectious Diseases) recommended for approval and referral to full School Board.
• Discussion of review process for Policy 8040 (Rights of Transgender and Gender Expansive Students) against new 2023 VDOE model policies.

FY25 Superintendent's Estimate of Needs 4:30 p.m.

This meeting presents the FY25 Superintendent's Estimate of Needs, the initial budget proposal for the next fiscal year. The board also approved remote participation for two members and read disclosures. No decisions on the budget were made at this meeting.

• Presentation of FY25 Superintendent's Estimate of Needs
• Approval of remote participation for Anne Donohue (medical exemption, COVID) and Arben Istrefi (family medical matter)
• Disclosures read by six board members
• Meeting adjourned at 5:20 p.m.

The board received a presentation regarding the FY25 Superintendent's Estimate of Needs. No substantive decisions or votes were taken on the budget estimate during this meeting.

• Approved remote participation for Arben Istrefi (7-0)
• Approved remote participation for Anne Donohue (8-0)

(CANCELED) Finance & Operations Committee 4:30 p.m.

This meeting of the Loudoun County Public Schools Finance & Operations Committee was canceled. The agenda included items regarding grocery contract renewals, box truck purchases, and a utility easement at Rock Ridge High School.

• Renewal of RFP #R23267 Groceries with Sysco USA III, LLC ($15,000,000)
• Award of IFB #I24322 for Box Trucks to K Neal International Truck, Inc. ($250,500)
• Verizon Deed of Easement and Plat for cell tower at Rock Ridge HS
• Renewal of RFP #R23251 Building Commissioning Services ($1,500,000)
• Acceleration of Capital Asset Preservation Program projects at Briar Woods HS, Legacy ES, and Dominion HS

(POSTPONED UNTIL JANUARY 18TH AT 4:30 P.M.) FY25 Superintendent's Estimate of Needs and Budget Work Session 6:30 p.m.

The Loudoun County School Board postponed its FY25 Superintendent's Estimate of Needs and Budget Work Session from January 16 to January 18 at 4:30 p.m. The agenda includes a call to order, disclosures from six board members, and a work session on the FY25 operating budget. No budget details or decisions are provided in the agenda.

• Meeting postponed from January 16 to January 18 at 4:30 p.m.
• FY25 Superintendent's Estimate of Needs work session listed as information-only item
• Disclosures filed by board members April Chandler, Anne Donohue, Deana Griffiths, Kari LaBell, Melinda Mansfield, and Lauren Shernoff

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board will approve the consent agenda including minutes, personnel actions, a credit waiver for a transfer student, and advisory committee memberships. They will receive an update from the Gifted Education Advisory Committee and hold a work session on the Annual Comprehensive Financial Report and School Activity Funds Annual Financial Report.

• Approval of consent agenda: minutes from Dec. 12, 2023 meeting (including CIP/CAPP public hearing), personnel actions list, verified credit waiver for a transfer student, and advisory committee memberships (LEAF)
• Work session on Annual Comprehensive Financial Report and School Activity Funds Annual Financial Report
• Update from Gifted Education Advisory Committee on SY24 topics, program highlights, and LCPS Gifted Plan status

The School Board approved the January 9, 2024, consent agenda. Actions included adopting previous meeting minutes, approving personnel recommendations, and authorizing the Board Chair to sign credit waivers for specific transfer students.

• Approved minutes of the December 12, 2023, meeting (9-0)
• Approved Superintendent's recommendations for Personnel Actions (9-0)
• Approved credit waiver process for transfer students (9-0)
• Approved School Board Advisory Committee Memberships (9-0)

Annual School Board Organizational Meeting 4:30 p.m.

The Loudoun County School Board held its annual organizational meeting, electing a new chair and vice chair for the 2024 calendar year, selecting a Virginia School Board Association delegate, and approving a resolution that sets meeting schedules, hearing officers, and other organizational business.

• Election of Melinda Mansfield as School Board Chair (approved 9-0)
• Election of Arben Istrefi as Vice Chair (approved 9-0)
• Election of Kari LaBell as VSBA delegate and Lauren Shernoff as alternate delegate (both approved 9-0)
• Approval of resolution for calendar year 2024 organizational business (approved 8-1, Deana Griffiths opposed)

The School Board elected its Chair, Vice Chair, and VSBA delegates for the 2024 calendar year. The board also approved a resolution covering administrative roles, hearing officers, and the meeting schedule.

• Elected Melinda Mansfield as board chair (9-0)
• Elected Arben Istrefi as vice chair (9-0)
• Elected Kari LaBell as VSBA delegate (9-0)
• Elected Lauren Shernoff as VSBA alternate delegate (9-0)
• Approved 2024 organizational resolution regarding clerks, hearing officers, and meeting schedule (8-1)