Las Cruces Public Schools public meetings in 2025

Student Services Committee 4:00 p.m.

The Student Services Committee will consider approving new Policy 5340, Safe & Supportive Removal of Students from the Educational Setting, after community and advisory board feedback. The committee will also hear public comment, approve draft minutes from November 6, and discuss any new business. The policy would then go to the full School Board as an information item.

• Action item: New Policy 5340, Safe & Supportive Removal of Students from the Educational Setting, recommended for approval and referral to full board
• Public comment period limited to 10 minutes total
• Approval of draft minutes from November 6, 2025 meeting
• Policy developed following January 2025 work session on restraint and seclusion (Policy 5345)

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved a consent agenda that includes a $125,000 budget transfer from Teaching and Learning to Communications and Community Engagement to fund the Communities in Schools program. The board also adopted minutes from four previous meetings, approved personnel actions recommended by the superintendent, and granted a remote participation request for Vice Chair Anne Donohue. Multiple board members read disclosures before the vote.

• Approved $125,000 budget transfer for Communities in Schools from Teaching and Learning to Communications and Community Engagement
• Approved personnel actions as recommended by the superintendent
• Adopted minutes from November 24, December 1, December 2, and December 8, 2025 meetings (including elementary school attendance zone hearings)
• Granted Vice Chair Anne Donohue remote participation due to a personal matter
• Disclosures read by seven board members

The School Board approved several items via the consent agenda, including previous meeting minutes and personnel actions. Additionally, the board authorized a $125,000 transfer from the Department of Teaching and Learning to the Department of Communications and Community Engagement to fund the Communities in Schools partnership.

• Granted Anne Donohue's request for remote participation
• Approved November 24, 2025, meeting minutes
• Approved December 1, 2025, Capital Budget Work Session minutes
• Approved December 2, 2025, School Board meeting minutes
• Approved December 8, 2025, ES Attendance Zone briefing and public hearing minutes
• Approved personnel actions
• Approved $125,000 budget transfer to fund Communities in Schools program

Student Behavior and Accountability Committee 4:00 p.m.

This committee is reviewing recommended revisions to Policy 8220 (Student Disciplinary Consequences) after public and advisory committee feedback. The revisions aim to improve clarity, set forth all possible sanctions, define aggravating circumstances, and align with state code and other LCPS policies. The committee will discuss and may take action to forward the policy to the full board.

• Review of revisions to Policy 8220, Student Disciplinary Consequences, with attachments including redline and clean versions and feedback summaries
• Approval of draft minutes from the November 24, 2025 committee meeting
• Approval of minutes from the December 15, 2025 meeting
• Public comment period with sign-up prior to meeting

(Closed Meeting) Student Behavior and Accountability Committee 2:00 p.m.

The Student Behavior and Accountability Committee is meeting in a closed session. The body will discuss or consider recommendations for disciplining students enrolled in Loudoun County Public Schools.

• Discussion of student discipline recommendations pursuant to § 2.2-3711(A)(2) of the Code of Virginia

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will vote on recommending approval of a $22.46 million contract for Enterprise Resource Planning (ERP) software and implementation services to IBM, Oracle, and TimeClocks Plus. They will also consider renewing three consent agenda contracts: Legionella water management ($400,000), box trucks ($350,000), and automotive parts ($3.4 million). The ERP item includes a request to transfer $4.46 million from county contingency funds.

• Award of RFP #R25271 for ERP Software and Implementation Services to IBM, Oracle, and TimeClocks Plus for $22,464,093
• Recommendation to request $4,464,093 transfer from LCPS CIP Contingency to fund the ERP project
• Renewal of RFP #R24252 Legionella Water Management Programs with Water Chemistry Inc. ($400,000)
• Renewal of IFB #I24322 Box Trucks with K Neal International Truck, Inc. ($350,000)
• Renewal of RFP #R24251 Automotive and Special Vehicle Parts ($3,400,000)

Legislative, Audit & Policy Committee 4:30 p.m.

The Legislative, Audit & Policy Committee will consider proposed changes to several policies, including a new Policy 6330 that would replace existing Policy 8-65 on solicitation and posting. The committee will also review updates to Policies 1035 (board norms), 2230 (legal counsel), and 2540 (policy manual), and receive the Office of the Auditor General's 2025 annual report.

• New Policy 6330 replacing Policy 8-65 on distribution of materials and posting in schools
• Proposed changes to Policy 1035 (School Board Norms, Protocols and Violations)
• Proposed changes to Policy 2230 (Legal Counsel)
• Proposed changes to Policy 2540 (Policy Manual) – clarify five-year review cycle
• Office of the Auditor General 2025 Annual Report – audit engagements and hotline concerns

Performance Monitoring Committee - 6:00 p.m.

The committee will receive informational presentations on English Learner achievement data and on family and community engagement efforts. No votes or decisions are scheduled; the meeting is limited to discussion of updates.

• Public comment period before the start of the meeting
• Approval of draft minutes from the November 18, 2025 meeting
• Presentation on English Learner population trends, ACCESS progress, and SOL performance data
• Joint update from Family and Community Engagement (FACE) and EL FACE on division-wide engagement initiatives
• Launch of the FACE Teacher Cohort professional learning initiative

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will review a proposed amendment to the Middleburg Community Charter School agreement regarding student discipline. The committee will also review data from a survey on student and family interest in special programs and academies.

• Proposed amendment to Middleburg Community Charter School agreement to allow consultation with LCPS Office of School Administration regarding returning students to home schools for behavior or attendance issues
• Presentation of Special Programs and Academies Interest Survey data

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will continue a discussion from October on creating positive school culture, focusing on data about racial slurs and hate speech. Staff will present survey results on sense of belonging from elementary, middle, and high schools, and answer questions left unanswered at the prior meeting. No votes are scheduled.

• Discussion of Division of Diversity, Equity, Inclusion and Accessibility: continuation of creating positive school culture
• Data presentation on racial slurs and hate speech by school
• Sense of belonging survey results for 2025 (elementary, high school) and 2024 (middle school)
• Public comment period opens before discussion
• Approval of minutes from this meeting (item 6.01)

School Board Elementary School Attendance Zone Briefing & Public Hearing to include a Closed Session 6:30 p.m.

The School Board briefs staff on proposed attendance zone changes for Ashburn and Dulles North elementary schools and conducts a public hearing. The board also convenes a closed session to discuss real estate acquisition and personnel.

• Staff briefing on Ashburn and Dulles North Elementary School attendance zones
• Public hearing with 60+ registered speakers (virtual and in-person)
• Closed session for real property acquisition and personnel matters
• Multiple redistricting plans (e.g., Staff Plan R11, Staff Plan R17, Redistrict Plan 280, Redistrict Plan 533) presented

The Loudoun County School Board entered a closed meeting after the public hearing. Members approved motions to convene, adjourn, and certify the closed session, and then adopted and approved the contract presented in that session. All motions were approved by the listed board members.

• Convene closed meeting – motion approved
• Adjourn closed meeting – motion approved
• Certify closed meeting – motion approved
• Adopt and approve contract discussed in closed session – motion approved

Equity Committee 5:30 p.m.

The Equity Committee will hold a procedural meeting to approve draft minutes from its November 6, 2025 meeting. Public comment will be accepted. No new policy or funding decisions are on the agenda.

• Approval of draft minutes from the November 6, 2025 Equity Committee meeting.

Curriculum & Instruction Committee 4:30 p.m.

This is an information-only meeting of the Curriculum & Instruction Committee. Members will hear updates on the opening of Welcome Center East (scheduled for early spring 2026), LCPS preschool programs (Head Start and STEP enrollment and alignment), and instructional technology including 1:1 device deployment and potential budget impacts. No actions or votes are scheduled on these items.

• Welcome Center East update: scheduled to open early spring 2026 to serve eastern Loudoun families
• Preschool update: Head Start (100 students) and STEP (320 students) programs working on alignment and full enrollment
• Instructional Technology update: 1:1 device deployment, student use data, and potential budget impacts for elementary grades
• Public comment period at start of meeting
• Approval of draft minutes from November 5, 2025 meeting

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board will vote on a consent agenda that includes renewing a $7 million job order contracting for general construction, deleting Policy §8-19 on dismissals during the school day, and approving minutes and personnel actions. The board also will hear disclosures and a proclamation for Computer Science Education Week.

• Renewal of RFP #R26014 Job Order Contracting for General Construction, estimated $7 million, through December 31, 2026
• Deletion of Policy §8-19 (Dismissal During the School Day), now covered by Policy 8140
• Approval of personnel actions including appointments
• Adoption of minutes from November 10 and November 11, 2025 meetings
• Proclamation for Computer Science Education Week

The School Board approved a consent agenda containing several administrative actions. These included renewing construction job order contracting, updating school policies, and adopting meeting minutes.

• Approved November 10, 2025, Capital Budget Public Hearing minutes (6-0)
• Approved November 11, 2025, School Board meeting minutes (6-0)
• Approved Superintendent's Personnel Actions (6-0)
• Renewed RFP #R26014 Job Order Contracting for General Construction through December 31, 2026 (6-0)
• Deleted Policy §8-19, Dismissal During the School Day (6-0)
• Adopted proclamation for Computer Science Education Week, December 8-14, 2025 (6-0)

School Board FY2027-FY2032 Capital Budget Work Session 6:30 p.m.

The Loudoun County School Board holds a work session to review the Superintendent's Recommended FY2027-FY2032 Capital Budget. Staff presents the six-year plan, including project funding changes, a white paper on PFAS and artificial turf, and capital budget survey findings. No votes are taken; the session is for discussion and information.

• Superintendent's Recommended FY2027-FY2032 Capital Budget presented
• Amended project funding changes for November and December 2025
• White Paper on PFAS and Artificial Turf included as attachment
• Capital Budget Survey Thematic Analysis Findings discussed
• Area-specific school funding updates for Ashburn, Central Loudoun, Dulles North/South, Eastern, and Western Loudoun

The School Board conducted a work session regarding the Superintendent's recommended capital budget for 2027 through 2032. No substantive decisions or votes were recorded during this session.

Special School Board Meeting and Public Hearing & Work Session on School Board Elementary School Attendance Zones 6:30 p.m.

The Loudoun County School Board will hold a public hearing and work session on proposed elementary school attendance zones for Ashburn and Dulles North. The board is also set to vote on ratifying the division's first collective bargaining agreements for certified and non-certified employees, with a total package cost estimated at $188.3 million over three years.

• Public hearing on proposed Ashburn and Dulles North elementary school attendance zones
• Staff briefing on two attendance zone plans: Staff Plan R11 and Staff Plan R17
• Action item to ratify collective bargaining agreements with Loudoun Education Association for certified and non-certified units
• The three-year contract would provide average cumulative wage increases of 15.5%, potentially rising to 19.5%
• Agreements cover wages, benefits, and working condition topics including safety, planning time, and union-release time

The School Board approved the ratification of collective bargaining agreements for both Certified and Non-Certified bargaining units. These agreements follow tentative agreements reached with the Loudoun Education Association and are set to take effect at the start of Fiscal Year 2027.

• Approved remote participation request for April Chandler
• Ratified collective bargaining agreements for Certified and Non-Certified units (6-1)

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee will vote on updated Policy 8655 restricting student personal device use during the school day, based on a new Virginia state law. The committee will also review proposed revisions to Policy 8205 on discipline authority and receive an information item on Policy 8220 regarding disciplinary consequences.

• Action item: Approve updated Policy 8655, Student Personal Device Use, and send to Dec. 2, 2025 School Board meeting
• Action item: Review recommended revisions to Policy 8205, Discipline Authority, after public and advisory committee feedback
• Information item: Review proposed revisions to Policy 8220, Student Disciplinary Consequences, to improve clarity and alignment with state code
• Public comment period at the start of the meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will discuss recommendations to award a $22.4 million ERP software contract (IBM/Oracle), renew a $7 million general construction contract, approve a $125,000 budget transfer for the Communities in Schools program, and renew a $400,000 Legionella water management program. These items will later go to the full School Board for final action.

• RFP #R26014: $7M job order contracting for general construction, recommended award to four firms through Dec 2026
• FY26 budget transfer of $125,000 to fund Communities in Schools coordinators at Seneca Ridge MS and Dominion HS
• RFP #R25271: $22,464,093 ERP software and implementation services awarded to IBM, Oracle, and TimeClocks Plus, projected go-live Oct 2028
• RFP #R24252 renewal: $400,000 for Legionella water management programs with Water Chemistry Inc through Jan 2026

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will hear presentations on the 2025-2026 program evaluation schedule and the K-8 VALLSS literacy screening data within the Multi-Tiered Systems of Support (MTSS) framework. Staff will also seek committee feedback on the evaluation schedule. No votes or decisions are on the agenda; the meeting is informational.

• Update on the 2025-2026 program evaluation schedule for LCPS
• Presentation of K-8 VALLSS literacy screening data and MTSS data in literacy, math, behavior, and social-emotional learning
• Approval of draft minutes from the October 21, 2025 meeting
• Public comment period at the start of the meeting

Legislative, Audit & Policy Committee 4:30 p.m.

The Legislative, Audit & Policy Committee will vote on proposed revisions to Policy 3410, transferring administrative oversight of the Office of the Auditor General from the Superintendent’s Office to the School Board. The committee will also review four other policies due for updates: Oath of Office (2130), Board Orientation (2140), Board Norms (1035), and Superintendent Powers (3120). Additionally, they will receive a legislative update on the proposed 2025-2026 LCPS Legislative Program. Public comment is limited to 10 minutes total.

• Policy 3410 – Office of the Auditor General: proposed to move oversight from Superintendent to School Board via a future Standing Audit Committee
• Policy 2130 – Oath of Office: five-year review with changes to align with current practice
• Policy 2140 – Orientation and Professional Development for Board Members: five-year review updating orientation processes
• Policy 1035 – School Board Norms, Protocols and Violations: five-year review adding references to professional development and clarifying scheduled visits
• Policy 3120 – Powers and Duties of the Division Superintendent: revised to include professional development requirements from Policy 2140

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

This meeting of the joint committee will hear information items on LCPS unpaid meal debt, contents testing of confiscated vape devices, and a Memorandum of Understanding between LCPS, the Loudoun County Sheriff’s Office, and the Leesburg Police Department. The committee will also consider approving the 2026 schedule of meetings.

• Information item on LCPS unpaid meal debt
• Information item on contents testing of confiscated vape devices
• Memorandum of Understanding between LCPS, Loudoun County Sheriff’s Office, and Leesburg Police Department
• Action item: Approve 2026 schedule of meetings

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board will consider approving the consent agenda, which includes adoption of meeting minutes, personnel actions, renewal of a lease for 102 North Street in Leesburg through 2046, and awarding contracts for roof renovations at Eagle Ridge Middle School ($1.96M) and Meadowland Elementary School ($1.28M). The board will also hear disclosures from members.

• Contract award to Patuxent Roofing & Contracting, LLC for $1,963,677 for Eagle Ridge MS roof renovation (HVAC relocation included).
• Contract award to CHU Contracting, Inc. for $1,279,650 for Meadowland ES roof renovation (HVAC relocation included).
• Renewal of lease at 102 North Street, Leesburg, with County of Loudoun from July 1, 2026, through June 30, 2046.
• Approval of personnel actions as recommended by the superintendent.
• Adoption of meeting minutes from October 28 and November 5, 2025.

The School Board approved several items through the consent agenda, including personnel actions and meeting minutes. This included renewing a property lease in Leesburg and awarding contracts for roofing projects at two schools.

• Adopted October 28, 2025, meeting minutes
• Adopted November 5, 2025, Elementary School Attendance Zone minutes
• Approved personnel actions
• Renewed lease for 102 North Street, Leesburg through June 30, 2046
• Awarded $1,963,677 roofing contract to Patuxent Roofing & Contracting, LLC for Eagle Ridge MS
• Awarded $1,279,650 roofing contract to CHU Contracting, Inc. for Meadowland ES

FY2027-FY2032 Capital Budget Public Hearing and Work Session 6:30 p.m.

The Loudoun County School Board held a public hearing and work session on the Superintendent's Recommended FY2027-FY2032 Capital Budget. No delegates signed up for the public hearing. Staff presented the recommended budget, including project funding changes and survey findings, along with regional school maps. The board discussed the six-year capital plan for school facilities.

• Superintendent's Recommended FY2027-FY2032 Capital Budget presentation
• Capital Budget Survey Thematic Analysis Findings
• Appendix B Facility Condition Assessment Supplement 102025
• Superintendent's Recommended FY2027-FY2032 Capital Budget - Amended Project Funding Changes – 11.10.25
• Regional school maps for Ashburn, Central Loudoun, Dulles North, Dulles South, Eastern Loudoun, and Western Loudoun

The School Board conducted a public hearing and work session regarding the Superintendent's recommended capital budget for fiscal years 2027 through 2032. No substantive votes or decisions were recorded during this session.

Student Services Committee 4:30 p.m.

The Student Services Committee will consider updates to Policy 8155 on school assignment and send it to the full School Board as an information item. The committee will also review new Policy 5340 on safe and supportive removal of students as an information item. Draft minutes from the October 16, 2025 meeting are pending approval.

• Action item: Revision of Policy 8155, School Assignment – committee to recommend sending to full board
• Information item: New Policy 5340, Safe & Supportive Removal of Students
• Approval of draft minutes from October 16, 2025 meeting
• Public comment period limited to 10 minutes total
• Meeting location: 21000 Education Court, Ashburn, VA

Equity Committee 5:30 p.m.

The Equity Committee will review School Board Policies 2310 and 3030 on committee types and discuss whether to become a standing, select (ad hoc), or advisory committee. Members will also approve minutes from the June 5 meeting and hear legal counsel's overview. The December meeting will be a celebratory event rather than a formal meeting.

• Legal counsel overview of Policy 2310 and Policy 3030 on committee structures
• Committee discussion on choosing between standing, select, or advisory status
• Approval of June 5, 2025 meeting minutes
• December meeting to be a celebration, not an official meeting
• Public comment opportunity at start of meeting

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will hear a presentation on draft Policy 5140 Advanced or Accelerated Mathematics, developed in response to Virginia House Bill 2686, and provide input on whether to publish it for public comment. The committee will also receive an update on implementation of the revised Policy 5030 Grading and Assessment, which took effect in August 2025.

• Draft Policy 5140 on advanced or accelerated mathematics, mandated by House Bill 2686 for middle school acceleration
• Update on Policy 5030 Grading and Assessment implementation after first quarter of 2025-2026 school year
• Approval of draft minutes from October 1, 2025 meeting
• Public comment period for committee meeting attendees

School Board Elementary School Attendance Zone Public Hearing & Work Session 6:30 p.m.

The School Board holds a public hearing and work session to consider adjustments to elementary school attendance zones for the Ashburn and Dulles North areas. Staff presented two proposed plans (R11 and R17) and a conditions-without-change option. Public comments were heard from registered speakers. The board will discuss the options and next steps.

• Staff Plan R11 for Ashburn-Dulles North elementary attendance zones
• Staff Plan R17 for Ashburn-Dulles North elementary attendance zones
• Conditions without change option for Ashburn-Dulles North zones
• Map book and plan tracking chart for the attendance zone process
• Public hearing with 13 registered speakers (1 virtual, 12 in-person)

The School Board convened a public hearing and work session to discuss the Ashburn and Dulles North Elementary School attendance zones. The meeting included a briefing from staff and a list of pre-registered speakers, but no final decisions were made.

• Public comment procedures and safety protocols established
• Staff presented attendance zone plans and rationale
• No attendance zone decisions were made at this meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will decide on consent and action items, including a lease renewal for 102 North Street, Leesburg, and contract awards for roof renovations at Eagle Ridge Middle School and Meadowland Elementary School totaling over $3.24 million. The committee will also discuss new policies and procurement items as information items.

• First Amendment Lease Renewal for 102 North Street, Leesburg with the County of Loudoun, extending through June 30, 2046 (no budget impact)
• Contract award to Patuxent Roofing & Contracting, LLC for Eagle Ridge MS roof renovation, $1,963,677
• Contract award to CHU Contracting, Inc. for Meadowland ES roof renovation, $1,279,650
• New Policy 4190 on Other Post Employment Benefits (OPEB) Funding
• RFP #R26014 Job Order Contracting for General Construction, estimated $7 million

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will hear a presentation on 2025-2026 admissions data for special programs including Academies of Loudoun, IB, and Dual Language Immersion. They will discuss a proposal to add the International Baccalaureate Career-Related Programme (IBCP) at three high schools, with a $25,500 initial authorization fee requested in FY27. The committee will also consider an amendment to the Middleburg Community Charter School agreement to add language on disciplinary actions and student return to home schools.

• Presentation on 2025-2026 special programs admissions data for Academies of Loudoun, IB, NJROTC, DLI, and others
• Proposal to expand International Baccalaureate offerings with Career-Related Programme at three high schools, $25,500 initial fee
• Middleburg Community Charter School seeks amendment to charter agreement to allow consultation with LCPS for disciplinary returns
• Approval of draft minutes from October 7, 2025 meeting

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met to approve a consent agenda including a new literacy policy and custodial supply contracts. The board also reviewed personnel actions and religious exemptions from school attendance.

• Adoption of Policy 5440, Division-Wide Literacy Plan, to comply with the Virginia Literacy Act
• Award of IFB # I26101 for custodial supplies and equipment estimated at $1.4M
• Approval of Superintendent's recommendations for Personnel Actions
• Approval of school attendance exemptions for students based on religious reasons
• Adoption of minutes from the October 14, 2025, meeting

The School Board approved the October 28, 2025, consent agenda, which included the adoption of a new division-wide literacy policy. The board also approved personnel actions, religious attendance exemptions, and recognized November as Family Engagement in Education Month.

• Adopted October 14, 2025, meeting minutes (7-0, 1 abstention)
• Approved Superintendent's recommendations for Personnel Actions (7-0, 1 abstention)
• Adopted Policy 5440, Division-Wide Literacy Plan (7-0, 1 abstention)
• Excused students from attendance for religious reasons per Code of Virginia (7-0, 1 abstention)
• Recognized November as Family Engagement in Education Month (7-0, 1 abstention)

(Closed Meeting) Student Behavior and Accountability Committee 2:00 p.m.

The Student Behavior and Accountability Committee is meeting in closed session to discuss a recommendation for disciplining a student or students, as permitted under Virginia law. The agenda contains only procedural motions to convene, adjourn, and certify the closed meeting, with no public action expected.

• Motion to convene closed meeting under Va. Code §2.2-3711(A)(2) for student discipline discussion
• Motion to adjourn closed meeting and reconvene in public
• Motion to certify that the closed meeting complied with Virginia FOIA requirements
• Motion required by closed meeting (no details provided)

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee will discuss and consider recommending that Policy 8655 (student personal device use) be posted for community and advisory board feedback from Oct 31 to Nov 14, following a new Virginia state law restricting device use during school hours. The committee will also review proposed revisions to Policy 8205 on discipline authority to align with state code. Additionally, they will consider approving draft minutes from September 22 and hear public comment.

• Review Policy 8655, Student Personal Device Use – updated to comply with Va. Code § 22.1-79.3:1; recommendation to post for public feedback from 10/31–11/14/25.
• Review Policy 8205, Discipline Authority – proposed revisions to align with state code; discussion only, no vote.
• Public comment sign-up required before meeting; time limits set by chair.
• Approval of draft minutes from the September 22, 2025, committee meeting.
• Policy update informed by a ThoughtExchange survey of the LCPS community in September 2025.

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending a $1.4M custodial supplies contract award and a 20-year lease renewal for 102 North Street in Leesburg. Both items are on the consent agenda for the full School Board later this month. The meeting also includes public comment and approval of prior meeting minutes.

• Recommend awarding IFB #I26101 for custodial supplies and equipment at an estimated $1.4M, with 3% price increase, effective Nov 1, 2025 through Oct 31, 2026
• First Amendment lease renewal for 102 North Street, Leesburg, extending from July 1, 2026 to June 30, 2046
• Public comment period limited to 10 minutes total
• Draft minutes from October 7, 2025 meeting for approval

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will hear a presentation on current and trend data regarding racial slurs and hate speech in schools, along with proactive approaches to reduce incidents. The committee will also receive an update on the 2025-26 program evaluation schedule. Public comment and approval of prior meeting minutes are also on the agenda.

• Presentation on racial slurs and hate speech data, including school-level reports and surveys on sense of belonging
• Update on the 2025-26 program evaluation schedule for school programs
• Public comment period before the start of the meeting
• Approval of draft minutes from September 16, 2025 meeting

Legislative, Audit & Policy Committee 4:30 p.m.

The Legislative, Audit & Policy Committee will review five-year updates to four policies (Oath of Office, Board Orientation, Board Norms, and Superintendent Powers) and discuss two audit reports on IT risk and staff support. The main discussion item is proposed revisions to Policy 3410 to move oversight of the Office of the Auditor General from the Superintendent to the School Board, potentially creating a new Standing Audit Committee.

• Discussion of Policy 3410 revisions to transfer Auditor General oversight from Superintendent to School Board, with a potential new Standing Audit Committee
• Overview of two audit final reports: IT Third-Party Risk Management and LCPS Staff Support and Advocacy Resources
• Five-year review of Policy 2130 (Oath of Office) with proposed changes for clarity
• Five-year review of Policy 2140 (Orientation and Professional Development for Board Members) to align with current practice
• Five-year review of Policy 1035 (School Board Norms, Protocols and Violations) and Policy 3120 (Powers and Duties of the Division Superintendent)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 4:30 p.m.

This is a closed meeting of the Select Committee of the School Board for Hearing Appeals. The only business is a closed session to discuss a parent request for a student waiver of the Virginia High School League Transfer Rule (28A-7-1), as permitted under Virginia Code §2.2-3711.A2. No public action or discussion is scheduled; the meeting consists entirely of procedural motions to convene, adjourn, and certify the closed session.

• Closed meeting to hear a student appeal of the VHSL Transfer Rule waiver request under §2.2-3711.A2
• Motions to convene, adjourn, and certify the closed meeting (Resolution #10-25/26)
• No other public agenda items; meeting is entirely closed

Student Services Committee 4:30 p.m.

The Student Services Committee will consider deleting Policy §8-19 (Dismissal During the School Day) since it has been incorporated into Policy 8140. The committee will also review a revised Policy 8155 on school assignment as an information item. Public comment is limited to 10 minutes total. A work session for October 30 is discussed.

• Action item: Deletion of Policy §8-19, Dismissal During the School Day (sent to full Board as information item)
• Information item: Revision of Policy 8155, School Assignment (with data from 2025 special permission process)
• Discussion: Scheduling a work session for October 30, 2025
• Public comment period limited to 10 minutes total
• Approval of draft minutes from October 9, 2025

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board will consider approving a consent agenda that includes several routine items. Notable actions include awarding a $884,000 contract for stream mitigation credits for High School 14 and granting easements for a sidewalk along Gum Spring Road. The board will also adopt meeting minutes and approve personnel actions.

• Award of IFB #I26016 Stream Mitigation Credits for High School 14 to CBAY-VA, LLC for $884,000
• Grant of easements for proffered sidewalk construction along Gum Spring Road on Gum Spring Middle School property
• Approval of personnel actions including hires and separations
• Addition of LCPS/LCSO/LPD MOU to Joint Committee Work Plan

The Loudoun County School Board approved the October 14, 2025, consent agenda, which included adopting previous meeting minutes, personnel actions, and three specific items: granting an easement for a sidewalk at Gum Spring Middle School, awarding a $884,000 stream mitigation contract for High School 14, and adding an item regarding a school safety MOU to the 2025-2026 work plan.

• Adopted minutes of September 30, 2025 meeting (8-1)
• Approved personnel actions (8-1)
• Approved easement for Gum Spring Middle School sidewalk (8-1)
• Awarded $884,000 stream mitigation contract to CBAY-VA, LLC (8-1)
• Added MOU item to 2025-2026 Joint Committee work plan (8-1)
• Authorized Chair to sign sidewalk easement deed

Student Behavior and Accountability Committee (Closed Meeting) 10:30 a.m.

The Student Behavior and Accountability Committee will convene a closed meeting, authorized under Virginia law, to discuss or consider recommendations for disciplining students. No public discussion or votes on policy are scheduled; the meeting is entirely procedural.

• Motion to convene closed meeting under § 2.2-3711(A)(2) for student discipline discussion
• Motion to adjourn closed meeting and reconvene in public
• Motion to certify that the closed meeting complied with Virginia FOIA

Student Services Committee 4:30 p.m.

The committee will review data on the 2025 special permission process for school assignments and consider deleting a dismissal policy that has been merged into an existing attendance policy. The body will approve the draft minutes from the August 21, 2025 meeting and discuss scheduling an October work session. The agenda lists no budget impacts or public hearings.

• Review of Policy 8155 (School Assignment) data from the 2025 special permission process
• Recommendation to delete Policy §8-19 (Dismissal During the School Day)
• Approval of draft minutes from the August 21, 2025 meeting
• Discussion on scheduling the October work session

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will receive updates on four information items: the Eastern Loudoun Performing Arts Center, a five-year Career and Technical Education pathway expansion, Dual Language Immersion program changes, and the Academy of Global and Linguistic Studies along with IB progress at Park View High School. The committee will also vote on approving draft minutes from September 2, 2025. No final decisions are scheduled; items are presented for review and feedback ahead of future board action.

• Update on Scaled Performance and Visual Arts Facility in Eastern Loudoun, with $500,000 in contingency funds for planning and design
• Career and Technical Education 5-Year Pathway Expansion Plan to align with high-wage, high-demand industries
• Dual Language Immersion program at Potowmack Elementary School shifting from a regional to a school-only model
• Planning update for Academy of Global and Linguistic Studies launching 2026-2027 and IB authorization at Park View High School

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider placing several consent agenda items, including a $884,000 contract for stream mitigation credits for High School 14 and an easement for a sidewalk along Gum Spring Road. The committee will also vote on renewing a $600,000 construction support services contract and receive information on a $1.4M custodial supplies award and the Waterford Elementary School renovation design update.

• Award of IFB #I26016 Stream Mitigation Credits for High School 14 to CBAY-VA, LLC for $884,000
• Renewal of RFP #R25310 Construction Support Services for $600,000
• Easement grant for proffered sidewalk along Gum Spring Road on Gum Spring Middle School property
• Information item: Award of IFB #I26101 Custodial Supplies and Equipment for $1.4 million
• Information item: Waterford ES Renovation and Addition schematic design update

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will consider approving Policy 5440, Division-Wide Literacy Plan, and forward it to the full School Board. The committee will also hear updates on school support roles (instructional coaches and math resource teachers) and proposed Program of Studies changes for the 2026-2027 school year. Procedural items include approval of prior meeting minutes and a remote participation request.

• Action Item: Approve Policy 5440, Division-Wide Literacy Plan, and forward to full School Board
• Information: School Support Updates focusing on instructional coaches and math resource teachers
• Information: Program of Studies changes for the 2026-2027 school year (new, modified, and retired courses)
• Approval of draft minutes from the September 3, 2025 meeting
• Public comment period at the start of the meeting

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board is voting on a lease agreement with Loudoun County for 132.6 acres of the Sycolin Creek Elementary School property for athletic fields, trails, and recreation. The board also approved consent agenda items including minutes and personnel actions, and moved a proclamation for LGBTQ+ History Month to an action item.

• Lease agreement with Loudoun County for ±132.6 acres at Sycolin Creek Elementary School (21100 Evergreen Mills Road, Leesburg) for athletic fields and trails
• Personnel actions approved as part of consent agenda
• Minutes adopted from August 12, September 8 (closed session), and September 9 board meetings
• LGBTQ+ History Month proclamation moved from consent to action item 10.01
• Remote participation approved for board member Dr. Linda Deans via medical exemption

Student Behavior and Accountability Committee (CLOSED MEETING) 11:00 a.m.

The Student Behavior and Accountability Committee is holding a closed meeting to discuss recommendations for disciplining students, as authorized by Virginia law. No public votes or policy decisions are on the agenda; the meeting consists solely of motions to convene, adjourn, and certify the closed session.

• Motion to convene closed meeting under §2.2-3711(A)(2) to discuss student discipline
• Motion to adjourn closed meeting and certify that no formal action was taken
• Resolution to certify that the closed meeting complied with Virginia FOIA

Student Behavior and Accountability Committee (Open Meeting) 4:00 p.m.

The Student Behavior and Accountability Committee will consider approving draft minutes from a previous meeting and receive a presentation on the SY25-26 Policy Review Overview. Public comment procedures are outlined. No major decisions are on the agenda beyond routine approvals and discussion.

• Approval of draft minutes from the June 23, 2025 SBAC meeting
• Presentation on the Student Behavior and Accountability Committee's SY25-26 Policy Review Overview

CANCELLED - Student Services Committee 4:30 p.m.

This meeting of the Loudoun County Public Schools Student Services Committee has been cancelled. The agenda included discussion of proposed policy revisions for School Assignment (Policy 8155), Special Education (Policy 5310), and deletion of a policy on Dismissal During the School Day.

• Consideration of revisions to Policy 8155, School Assignment
• Consideration of revisions to Policy 5310, Special Education
• Proposed deletion of Policy §8-19, Dismissal During the School Day
• Approval of draft minutes from August 21, 2025 meeting
• Discussion of date for September work session

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee is considering items for the School Board consent agenda, including renewals of tree services ($579,279.62) and printing services ($355,000), an award for wetland mitigation credits for High School 14 ($803,000), and a lease agreement for 132.6 acres of Sycolin Creek Elementary property to Loudoun County for athletic fields and trails. A renewal of construction support services is also presented as information.

• Renewal of RFP #R23268 Tree Services for $579,279.62
• Renewal of RFP #R23250 Printing, Graphic Design, Mailing Services for $355,000
• Award of IFB #I26010 Wetland and Stream Mitigation Credits for High School 14 to Foggy Bottom Wetlands, LLC for $803,000
• Lease agreement with Loudoun County for 132.6 acres at Sycolin Creek Elementary School (21100 Evergreen Mills Road, Leesburg) for athletic fields and trails

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will receive presentations on discipline data from the last four years, including referrals to law enforcement and suspensions. Staff will also present the new 3E (Enrollment, Employment, Enlistment) Readiness Framework as part of Virginia's accountability system. The committee will discuss a draft roadmap for the 2025-2026 school year.

• Review of overall discipline data (2021-2025) including referrals to law enforcement and suspensions
• Presentation on the 3E Readiness Framework performance levels by student groups
• Discussion of the Performance Monitoring Committee's 2025-2026 roadmap
• Approval of draft minutes from August 19, 2025 meeting

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will review proposed revisions to Policy 3410 (Office of the Auditor General) and discuss a new Policy 2320 (School Health Advisory Board). They will also receive a quarterly update from the Office of the Auditor General and a post-session legislative update from Virginia's General Assembly. The committee will consider approving draft minutes from August 19, 2025, and discuss adjusting meeting scheduling due to time constraints.

• Review of proposed revisions to Policy 3410, Office of the Auditor General, with redlined changes
• Discussion of new Policy 2320, School Health Advisory Board, including community feedback and recommendations from SEAC and MSAAC
• Quarterly update from the Office of the Auditor General covering May–August 2025
• Post-session legislative update from Virginia General Assembly presented by Government Relations Coordinator
• Discussion of meeting scheduling to address incomplete agendas

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

The joint committee will hear information items on three topics: an update on LCPS student activity fees for extracurricular activities, a briefing on the Transition Center, and a county update on youth substance abuse response and resources. No votes are scheduled; the meeting includes a 15-minute public comment period and co-chair reports.

• Update on LCPS student activity fees for extracurricular activities
• Information on the Transition Center (student services)
• Loudoun County update on youth substance abuse response and resources
• Public comment period (15 minutes)
• Co-chairs report on Board of Supervisors and School Board activities

Special Committee on Retiree Health Benefits 10:00 a.m.

This is the final meeting of a four-meeting series on retiree health benefits. The committee will receive staff responses to open questions and participate in a reflection activity. No votes or decisions will be made; the session is solely informational. Public comment is limited to 10 minutes total.

• Staff to respond to committee member questions on retiree health benefits (4.01)
• Committee members to share insights from the series in a reflection activity (4.02)
• Public comment period (10 minutes total, sign-up required)
• Review of draft minutes from September 4, 2025 meeting (3.01)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 12:30 p.m.

This is a closed meeting of the Loudoun County School Board's Select Committee for Hearing Appeals. The agenda consists solely of procedural items: convening a closed meeting, adjourning it, and certifying that it complied with Virginia law. No specific appeals, decisions, or public business are listed on the agenda.

• Motion to convene closed meeting for discussion of employee performance/discipline and public safety/security
• Motion to adjourn closed meeting with certification that no formal action was taken
• Resolution #08-25/26 certifying the closed meeting was conducted in accordance with Virginia FOIA

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved a consent agenda that included granting a sanitary sewer easement to Loudoun Water at Watson Mountain Middle School for Fleetwood Farm Winery, personnel actions, religious exemption requests, and a proclamation for National Hispanic Heritage Month.

• Grant of sanitary sewer easement to Loudoun Water at Watson Mountain Middle School for Fleetwood Farm Winery tie-in (no cost to LCPS)
• Approval of personnel actions including new appointments and a personnel action list
• Excusing students from attendance for religious reasons under Virginia Code §22.1-254 (B)(1)
• Proclamation recognizing September 15 – October 15, 2025, as National Hispanic Heritage Month in LCPS

Special School Board Meeting - Closed Session Only 5:00 p.m.

This special meeting was held entirely in closed session to discuss and set the superintendent's annual goals for the 2025-26 school year. The board approved those goals after convening, adjourning, and certifying the closed meeting under Virginia law. One board member participated remotely via a medical exemption.

• Approved Superintendent Dr. Aaron Spence's 2025-26 annual goals (closed session).
• Granted Dr. Linda Deans' request to participate remotely due to a medical condition.
• Closed session certified under Virginia FOIA code sections 2.2-3711(A)(1) and 2.2-3712.
• Motion to approve goals passed 7-0 with two members absent (Anne Donohue, Deana Griffiths).

The School Board approved Dr. Linda Deans' request to participate remotely via a medical exemption. The Board also convened a closed session to conduct the Superintendent's annual goal setting and subsequently approved those goals.

• Approved Dr. Deans' remote participation request (5-0)
• Approved convening of closed meeting (7-0)
• Approved adjournment of closed meeting (7-0)
• Approved certification of closed meeting (7-0)
• Approved Superintendent's annual goals for 2025-26 school year (7-0)

Special Committee on Retiree Health Benefits 10:00 a.m.

The Special Committee on Retiree Health Benefits will hold its third of four informational meetings. No action will be taken; an outside panel will discuss Medicare changes, industry trends, and benefits environment. The committee will hear public comment and consider draft minutes from the previous meeting.

• Public comment period limited to 10 minutes total
• Draft minutes from August 28, 2025 meeting for approval
• Informational session with expert panel on retiree health benefits (no action)

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will receive two informational presentations: an update on the English Learners program covering instructional support and family engagement, and a review of staffing needs for Elementary Library, World Languages, and Fine Arts. The committee is also set to approve minutes from the August 6 meeting. No voting items are on the agenda besides the minutes approval.

• Approval of draft minutes from August 6, 2025 meeting
• English Learners Program Update: instructional impact, professional learning, and family/community engagement
• Staffing considerations for Elementary Library, World Languages, and Fine Arts, with potential FY27 budget impact
• Elementary library staffing standards based on enrollment (0.5–1.5 FTE per school)
• Aspirational goal of at least 1 librarian per 22 classrooms

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will vote on proposed changes to Policy 5410 (Charter Schools) and forward it to the full School Board. They will also discuss updates to the NJROTC admissions criteria (moving to lottery-based with increased seats), a CTE 5-year pathway expansion plan with a GO Virginia grant, and special programs outreach initiatives.

• Vote on Policy 5410 (Charter Schools) changes after five-year review
• Discussion of new NJROTC admissions criteria: lottery-based, 48 total seats
• Update on Career and Technical Education (CTE) 5-year pathway expansion and GO Virginia grant
• Progress update on special programs survey and outreach for current year

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending approval of a sanitary sewer easement at Watson Mountain Middle School for Fleetwood Farm Winery, and naming the LCPS Recovery School as Recovery, Inspiration, Strength, and Empowerment (R.I.S.E.) Academy and the LCPS Transition Center as the LCPS VIEW Transition Academy. The committee will also receive updates on contract renewals for tree services and printing services.

• Sanitary sewer easement at Watson Mountain Middle School for Fleetwood Farm Winery
• Naming LCPS Recovery School as R.I.S.E. Academy
• Naming LCPS Transition Center as LCPS VIEW Transition Academy
• Renewal of tree services contract ($579,279.62)
• Renewal of printing/graphic design contract ($355,000)

Special Committee on Retiree Health Benefits 10:00 a.m.

This is the second of four informational meetings of the Special Committee on Retiree Health Benefits. The committee will hear presentations from Human Resources (HRTD) staff answering prior questions and from Business and Financial Services on the financial history of the retiree health benefit. No action will be taken at this meeting.

• HRTD staff presentation responding to open questions from the August 21 committee meeting
• Business and Financial Services presentation on historical and current financial aspects of the retiree health benefit

Student Services Committee 4:30 p.m.

The Loudoun County Public Schools Student Services Committee will consider an update to Policy 8155 on school assignment, including data from the 2025 special permission process that ended April 30, 2025. The committee will also discuss rescheduling its November meeting due to the VSBA Conference and propose policy items for the 2025-26 school year. Public comment is limited to 10 minutes total.

• Information item: Revision of Policy 8155, School Assignment, with data from the 2025 special permission process
• Discussion: New date for November meeting due to VSBA Conference
• Discussion: Proposed policy items for the 2025-26 school year for Student Services Committee
• Approval of draft minutes from the June 5, 2025 meeting
• Public comment period limited to 10 minutes total

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will vote on adopting the draft FY26 Audit Plan from the Office of the Auditor General and sending it to the full School Board. Members will also discuss the Office of the Ombuds annual report for 2024-2025 and review the evaluation process for staff who report directly to the School Board, including the Clerk, Counsel, Auditor General, and Ombuds.

• Action: Adopt draft FY26 Audit Plan and forward to full School Board
• Discussion: Office of the Ombuds annual report (July 2024–June 2025)
• Discussion: Evaluation process for Division Counsel, Auditor General, Ombuds, and Clerk of the Board
• Information: OAG quarterly update (May–August 2025)
• Information: Post-session Virginia legislative update

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will discuss its accomplishments from the past year and set goals for the 2025-2026 school year. Members will also receive an update on Strategic Plan Goal 1.4 (Student Voice) and an overview of LCPS survey practices. The committee will consider approving draft minutes from May 29, 2025. No formal votes are expected on agenda items.

• Review of PMC's first year and goal setting for 2025-2026 (Item 4.01)
• Update on Strategic Plan Goal 1.4: Student Voice (Item 4.02)
• Overview of Loudoun County Public Schools survey practices (Item 4.03)
• Approval of draft minutes from May 29, 2025 meeting (Item 3.01)
• Public comment period (Item 2.01)

Special Committee on Retiree Health Benefits 10:00 a.m.

The Special Committee on Retiree Health Benefits meets to receive a presentation from HRTD on the history and current status of the retiree health benefit. The meeting is informational only and no action will be taken; discussion is limited to past actions due to collective bargaining. Public comment is allowed for a total of 10 minutes.

• Presentation on retiree health benefit from past to present (HRTD)
• Public comment period limited to 10 minutes total
• Meeting is informational; no action will be taken

2nd Tuesday School Board Meeting 4:30 p.m. (The August 12, 2025, School Board Meeting was held in recess at 11:30 p.m. and will reconvene on September 2, 2025, at 6:00 p.m.)

The August 12, 2025, School Board meeting was called to order and later recessed at 11:30 p.m., reconvening on September 2, 2025 at 6:00 p.m. The board approved remote participation requests from Dr. Linda Deans (medical exemption) and Arben Istrefi (personal exemption). It adopted the consent agenda, which included minutes from meetings on June 10, June 23, June 24, and July 9, 2025. No substantive policy, budget, or contract items were discussed.

• Approved Dr. Linda Deans' request to participate remotely using a medical exemption
• Approved Arben Istrefi's request to participate remotely using a personal exemption (his second this calendar year)
• Adopted minutes of the June 10, 2025 2nd Tuesday School Board Meeting
• Adopted minutes of the June 23, 2025 Special School Board Meeting (Closed Session Only)
• Adopted minutes of the June 24, 2025 4th Tuesday School Board Meeting and July 9, 2025 Special Meeting

The School Board approved a consent agenda including multiple sets of meeting minutes and personnel actions. The Board also adopted a proclamation recognizing September 2025 as Attendance Awareness Month.

• Approved remote participation request for Dr. Linda Deans (medical exemption)
• Approved remote participation request for Arben Istrefi (personal exemption)
• Approved consent agenda including minutes from June 10, June 23, June 24, July 9, and August 4 meetings
• Approved Superintendent's recommendations for Personnel Actions
• Adopted proclamation recognizing September 2025 as Attendance Awareness Month

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 2:00 p.m.

The Select Committee of the Loudoun County School Board for Hearing Appeals met in a closed session to discuss parent requests for students to attend schools outside their assigned attendance zones, as authorized by Virginia FOIA. No public votes or decisions were taken; the meeting was entirely procedural and exempt from open-meeting requirements.

• Closed meeting convened under §2.2-3711.A2 to discuss scholastic records concerning student transfer requests.
• Motion to adjourn closed meeting with certification that no formal action was taken.
• Certification resolution #03-25/26 adopted that the closed meeting complied with Virginia law.

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will receive updates on three topics: math placement and acceleration per House Bill 2686, curriculum development following a 2024 audit, and literacy plan changes including the VALLSS K-8 screener. The committee will also approve minutes from the June 4, 2025 meeting and accept public comment. No votes are expected; all substantive items are informational only.

• Update on implementing HB2686: automatic advanced math placement for grades 5-8 students scoring in top 25% on SOL math assessments unless parents opt out
• Curriculum development update: response to Fall 2024 curriculum audit, new common templates and practices aligned with Instructional Framework
• Literacy update: revised Policy 5440 (Literacy Plan) and details on VALLSS K-8 literacy screener implementation
• Approval of draft minutes from the June 4, 2025 Curriculum & Instruction Committee meeting
• Public comment period with procedures for in-person speakers

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will vote on proposed changes to Policy 5095, which governs student participation in the Thomas Jefferson High School for Science and Technology, and forward it to the full School Board for adoption. The committee will also discuss charter school technology and support services agreements for Hillsboro Charter Academy and Middleburg Community Charter School, and review proposed changes to Policy 5410 on charter schools. The meeting includes public comment and approval of prior meeting minutes.

• Vote to approve changes to Policy 5095 (Thomas Jefferson HS participation) and forward to full School Board
• Information item on annual Technology and Support Services Agreements for Hillsboro Charter Academy and Middleburg Community Charter School
• Review of proposed changes to Policy 5410 (Charter Schools) for community feedback
• Approval of draft minutes from June 3, 2025 SP&C meeting
• Public comment period at start of meeting

CANCELLED - Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee meeting scheduled for August 5, 2025, was cancelled. The agenda included proposed contract awards for a new high school and naming recommendations for two academies.

• Proposed $202,599,000 contract award to Howard Shockey & Sons, Inc. for High School 14
• Proposed sanitary sewer easement at Watson Mountain Middle School for Fleetwood Farm Winery
• Proposed naming of the LCPS Transition Center as the LCPS VIEW Transition Academy
• Proposed naming of the LCPS Recovery School program as the R.I.S.E. Academy
• Proposed lease agreement with Loudoun County for ±132.6 acres at Sycolin Creek Elementary School

Special School Board Meeting - Closed Session Only 8:00 a.m.

The Loudoun County School Board held a special meeting that was entirely closed to the public. The board voted 5-3 to enter a closed session for legal consultation and litigation briefing, rejecting a motion to hold the meeting in open forum. The agenda consisted only of procedural actions: approving remote participation, convening the closed meeting, adjourning, and certifying the closed session. No public business was discussed in open session.

• Motion to hold meeting in open forum failed, 3-5
• Closed session convened under Va. Code §§2.2-3711(A)(7) and (A)(8) for legal consultation
• Remote participation requests granted for Ms. Chandler and Mrs. Griffiths
• Board certified closed meeting as compliant with Virginia FOIA
• Member Arben Istrefi absent; no formal action taken during closed session

The School Board convened a closed meeting to consult with legal counsel regarding litigation and specific legal advice. No formal action was taken during the closed session.

• Approved remote participation for Ms. Chandler
• Approved remote participation for Mrs. Griffiths
• Approved motion to convene closed meeting (5-3)
• Denied motion to hold the meeting in an open forum (3-5)
• Approved motion to adjourn closed meeting
• Approved Resolution #04-25/26 to certify the closed meeting

Special School Board Meeting - Closed Session Only 5:30 p.m.

The Loudoun County School Board held a special closed-session meeting to discuss the performance and conduct of a specific employee. After the closed session, the board voted to adopt a hearing officer's recommendation and dismiss employee number 1070925 effective immediately. The board also certified that the closed meeting complied with Virginia law. No other public business was conducted.

• Board voted 6-0 to adopt hearing officer's report and dismiss employee #1070925 effective immediately
• Board convened closed meeting under Va. Code §2.2-3711(A)(1) for discussion of employee performance/conduct
• Board certified closed meeting as compliant with Virginia Freedom of Information Act
• Remote participation request by member Kari LaBell was on the agenda but she chose not to participate
• Meeting adjourned at 5:49 p.m. after less than 20 minutes

The School Board held a closed session to discuss the performance and conduct of a specific employee. Following a hearing officer's report, the Board voted to terminate the employee's employment effective immediately.

• Approved termination of employee 1070925 effective immediately (6-0)

Committee - Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 1:00 p.m.

The Select Committee of the Loudoun County School Board will hold a closed meeting to discuss a parent's appeal of a student walk-zone, citing a Virginia law exemption for scholastic records. No public decisions are expected; the meeting is procedural and confidential.

• Motion to convene closed meeting under Va. Code §2.2-3711.A2 for student walk-zone appeal
• Motion to adjourn and certify the closed meeting as compliant with state law

Student Behavior and Accountability Committee [CLOSED MEETING] 10:00 a.m.

This is a closed meeting of the Student Behavior and Accountability Committee to discuss a recommendation for disciplining a student(s) as allowed by Virginia code. The only actions are motions to convene, adjourn, and certify the closed meeting. No public decisions or discussions are scheduled.

• Motion to convene closed meeting under Va. Code § 2.2-3711(A)(2) for student discipline discussion
• Motion to adjourn closed meeting and reconvene in public session
• Motion to certify that the closed meeting complied with Virginia FOIA

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved a consent agenda including personnel actions, policy revisions, and financial items. Key actions set 2025-26 nonresident tuition at $16,022 in-state and $24,819 out-of-state, and renewed property/casualty insurance at a $2.14 million annual premium.

• Approved 2025-26 nonresident tuition rates: $16,022 in-state, $24,819 out-of-state
• Renewed property/casualty insurance with VACoRP at $2,138,715 annual premium
• Renewed vehicle repair services contract (RFP #R19201) through July 31, 2026
• Adopted revisions to Policy 5070 on field trips following committee review
• Approved personnel actions as recommended by the superintendent

The School Board approved the June 24, 2025, Consent Agenda, which included updated nonresident tuition rates and several contract renewals. The board also adopted revisions to the field trip policy and approved personnel actions.

• Approved 2025-26 nonresident tuition rates: $16,022 (in-state/out-of-county) and $24,819 (out-of-state)
• Renewed Property and Casualty Insurance Program with VACoRP for $2,138,715 (Approved)
• Renewed Vehicle Repair Services contract (RFP #R19201) estimated at $612,000 (Approved)
• Adopted revisions to Policy 5070, Field Trips (Approved)
• Approved Superintendent's recommendations for Personnel Actions (Approved)
• Adopted minutes of the June 9, 2025, School Board Retreat (Approved)

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee will consider adopting revisions to Policy 8225, which governs admission, exclusion, or reassignment of students previously expelled, long-term suspended, or reassigned to an alternative education program. The revisions align the policy with Virginia state code and recently revised Policy 8230. The committee will also approve minutes from May 19, 2025, and hear public comments.

• Review and adopt revisions to Policy 8225 on readmission of expelled students
• Approve draft minutes from May 19, 2025 meeting
• Public comment period (procedural)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 1:00 p.m.

The Select Committee of the Loudoun County School Board is convening a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zones. The meeting is authorized under Virginia law for matters involving scholastic records. No formal public action is expected beyond convening, adjourning, and certifying the closed session.

• Motion to convene closed meeting to discuss student attendance zone appeals (parent requests for out-of-zone attendance)
• Motion to adjourn closed meeting with certification that no formal action was taken
• Motion to certify that the closed meeting complied with Virginia Freedom of Information Act requirements

Student Behavior and Accountability Committee (Closed Meeting) 2:00 p.m.

The Student Behavior and Accountability Committee of the Loudoun County School Board is holding a closed meeting to discuss a recommendation for disciplining a student, as permitted by Virginia law. The agenda contains only procedural motions to convene, adjourn, and certify the closed session; no public business is scheduled.

• Motion to convene closed meeting for discussion of student discipline (authorized under Va. Code §2.2-3711(A)(2))
• Motion to adjourn closed meeting with certification that no formal action was taken
• Motion to certify the closed meeting complied with Virginia Freedom of Information Act requirements

Special School Board Meeting - Closed Session Only 5:00 p.m.

The Loudoun County School Board held a special closed-session meeting to discuss the superintendent's annual performance evaluation and a contract amendment. The board approved the evaluation and authorized the board chair to execute the amended contract, with two members voting against the contract amendment.

• Board approved Superintendent Dr. Aaron Spence's 2024-25 evaluation in closed session
• Board authorized the chair to execute an amendment to the superintendent's contract; vote was 6-2 (Kari LaBell and Lauren Shernoff opposed)
• Closed meeting convened under Virginia Code §2.2-3711(A)(1) for discussion of superintendent evaluation

The School Board met in a closed session to discuss the Superintendent's annual performance. The Board approved the 2024-25 evaluation and authorized a contract amendment based on terms discussed in the closed session.

• Approved Superintendent's 2024-25 evaluation (8-0)
• Authorized Board Chair to execute amendment to LCPS Superintendent Contract (6-2)

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee is reviewing several contracts and fee updates for recommendation to the School Board. Key items include establishing 2025-26 tuition for nonresident students and approving a large lease for vehicles and technology equipment.

• Proposed 2025-26 nonresident tuition: $16,022 for in-state (out-of-county) and $24,819 for out-of-state students
• Lease/purchase agreement not to exceed $10,000,000 with TD Equipment Finance, Inc. for vehicles and technology equipment
• Estimated $4,250,000 award for playground equipment and services for various elementary schools
• Estimated $1,500,000 award to Riverside Paper Supply for cafeteria paper supplies
• Renewal of turf maintenance services with TruGreen and Action Pest Control estimated at $284,466.24

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will review and discuss proposed Policy 2310, which governs the structure and effectiveness of school board committees. The committee will also receive a draft FY26 audit plan for feedback and a post-session legislative update from Virginia's General Assembly. Approval of the draft audit plan is expected to return as an action item in August.

• Review of Policy 2310, Committees of the School Board (action item)
• Draft FY26 Audit Plan from the Office of the Auditor General (information item)
• Legislative update from John Sutton on 2025 Virginia Assembly session (information item)
• Approval of April 29, 2025 draft minutes
• Public comment limited to 10 minutes total

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 9:00 a.m.

The Select Committee of the Loudoun County School Board for Hearing Appeals is convening a closed meeting. The sole substantive item is discussion of parent requests for students to attend schools outside their assigned attendance zones, as authorized by Virginia law. No public votes or decisions are expected; the meeting is entirely procedural and exempt from open-meeting requirements.

• Closed meeting to discuss disclosures from scholastic records regarding student attendance zone appeals
• Motions to convene, adjourn, and certify the closed meeting are all procedural
• Certification resolution #33-24/25 confirming closed meeting complied with Virginia FOIA
• Minutes from previous meeting (June 1, 2025) attached for approval

2nd Tuesday School Board Meeting 4:30 p.m. (The June 10, 2025, 2nd Tuesday School Board Meeting was held in recess at 10:25 p.m. and will reconvene on June 17, 2025, at 6:30 p.m.)

The Loudoun County School Board approved a construction contract for the Banneker Elementary School renovation and addition. The board also adopted minutes from previous meetings and approved personnel actions.

• Contract award for Banneker Elementary renovation and addition ($41,833,921)
• Adoption of minutes from May 6, May 20, and June 2, 2025 meetings
• Approval of Superintendent's personnel recommendations
• Board attendance for June 10 and June 17 meetings
• Public comment eligibility and meeting access information

School Board Retreat 10:00 a.m.

The Loudoun County School Board is holding a retreat to discuss strategic planning, special programs, budget priorities for FY27, and attendance zone boundary adjustments. The meeting includes presentations and discussions on these topics, but no formal votes are scheduled. The retreat also includes a welcome, board discussion, and closing next steps.

• Budget priorities brainstorming for FY27 with attached presentation
• Attendance zone boundary adjustments discussion with presentation
• Post-Entry Plan Project and strategic planning updates
• Visioning and planning for special programs
• Disclosures read by several board members

The School Board conducted a retreat featuring discussions on the Post-Entry Plan Project, special programs, budget priorities, and attendance zones. The minutes record the agenda and attendance but do not list any formal votes or decisions.

Equity Committee 5:30 p.m.

The LCPS Equity Committee will consider approving minutes from May 1, which recorded a vote to review all LCPS policies through an equity lens and a recommendation to restructure the committee into a standing or advisory body. The meeting also includes a Juneteenth presentation featuring the NAACP Loudoun Branch president, public comment, and opening remarks.

• Approval of May 1 minutes documenting a vote to review all LCPS policies through an equity lens
• Approval of minutes showing a rejected motion to dissolve the committee and a recommendation to restructure it
• Information item: Juneteenth celebration event with Pastor Michelle Thomas, NAACP Loudoun Branch president
• Public comment period for attendees
• Welcome and opening remarks by Chair Linda Deans

Student Services Committee 4:30 p.m.

The Student Services Committee will vote on revising Policy 8120 (Compulsory Attendance) and Policy 8115 (Individuals Who May Be Admitted Free), both to be sent to the full School Board as information items. The committee will also receive a status update on Policy 8155 (School Assignment), including data from the 2025 special permission process. Public comment will be limited to 10 minutes. Approval of draft minutes from May 15, 2025, is also on the agenda.

• Action item: Revision of Policy 8120, Compulsory Attendance, with recommended approval to forward to full board
• Action item: Revision of Policy 8115, Individuals Who May Be Admitted Free, updated for federal and Virginia code changes
• Information item: Status update on Policy 8155, School Assignment, including outcomes of the 2025 special permission process
• Public comment period of 10 minutes for speakers
• Approval of draft and signed minutes from the May 15, 2025, meeting

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum and Instruction Committee will vote on approving changes to Policy 5070 (Field Trips) and forward it to the full School Board. Members will also receive updates on the Division Literacy Plan for grades 6-8, changes to MTSS and Student Reading Plans, the Middle School Schedule Project, and fine arts fees. A regulation on K-12 assessment and grading guidelines will be presented for awareness.

• Action: Vote on revisions to Policy 5070, Field Trips (forward to full board)
• Information: Update on Division Literacy Plan expansion to grades 6-8 (due June 30 to VDOE)
• Information: Changes to MTSS modules and Student Reading Plans to reduce teacher burden (effective SY 2025-2026)
• Information: Middle School Schedule Project review and guidelines
• Information: Fine arts fees survey results and plan to standardize fees

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will consider approving the Transition Center proposal, which would provide vocational and life-skills training for students with disabilities, and forward it to the full School Board. The committee will also review proposed changes to Policy 5095 (Thomas Jefferson HS participation) and receive an update on four special programs: Academy of Engineering, Academy of Science, Monroe Advanced Technical Academy, and ACCESS Academy.

• Transition Center proposal with Year 1 staffing cost of $4.4 million, rising to $9.1 million by Year 4; facility cost TBD
• Approval of draft minutes from May 13, 2025 meeting
• Review of Policy 5095 (Thomas Jefferson HS for Science and Technology) – five-year revision for clarity
• Progress update on Academy of Engineering (AET), Academy of Science (AOS), Monroe Advanced Technical Academy (MATA), and ACCESS Academy
• Public comment period at start of meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending a resolution requesting the Loudoun County Board of Supervisors to seek voter approval for up to $107,220,000 in general obligation bonds for school construction and capital improvement projects. The committee also is voting on consent-agenda items including contract renewals for milk ($2.1M), toner and ink cartridges ($550k), ice cream ($495k), fresh produce ($300k), and language interpretation services ($300k). Public comment is limited to 10 minutes total.

• Resolution requesting Board of Supervisors to call a special election for general obligation bonds not to exceed $107,220,000 for school purposes (Item 5.02)
• Renewal of IFB #I21331 Milk and Related Items to Dairy Maid Dairy valued at $2,100,000 (Item 4.04)
• Award of IFB #I25110 Toner and Ink Cartridges valued at $550,000 (Item 4.01)
• Renewal of RFP #R23263 Ice Cream to Garber’s Ice Cream Company valued at $495,000 (Item 4.02)
• Renewal of RFP #R24250 Language Interpretation and Translation Services valued at $300,000 (Item 5.01)

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

This joint committee meeting of the Loudoun County School Board and Board of Supervisors will discuss information items including the 2025 State of Youth report, potential school attendance zone changes and their impact on the Capital Improvement Program, and Dominion Energy's proposed Golden to Mars transmission line. Public comment is limited to 15 minutes.

• Advisory Commission on Youth Report – State of Youth in Loudoun County, 2025
• School Attendance Zone Discussion and Capital Improvement Program (CIP) Impact
• Dominion Energy Virginia’s Proposed 500-230kV Golden to Mars Transmission Line, 230kV Lockridge and Sojourner Loops
• Public comment period (15 minutes)
• Co-Chairs Report on Board of Supervisors and School Board Activities

School Board Attendance Zone Briefing & Public Hearing: Dulles South Secondary School Attendance Zone Change Process 6:30 p.m.

The Loudoun County School Board is holding a briefing and public hearing on proposed changes to attendance zones for Dulles South secondary schools. Staff will present multiple redistrict plans (040, 289, 293, and 935) along with maps, projections, and policy rationale. The Board is gathering public comment before making a decision.

• Staff briefing on Dulles South secondary attendance zones with four redistrict plans (Plans 040, 289, 293, 935) and rationale
• Public hearing limited to the topic of the Dulles South attendance zone change process
• Review of Policy & Regulation 6530 (Changing School Attendance Zones) and Policy 8160 (Exceptions to School Assignment Due to Zone Change)
• Presentation of 24-25 DS planning zones map and six-year enrollment projections
• Approximately 70 registered speakers (virtual and in-person) offered public comment

The School Board conducted a staff briefing and public hearing regarding the Dulles South Secondary School attendance zone change process. No substantive decisions or votes were recorded during this meeting.

Performance Monitoring Committee - 5:00 p.m.

The Performance Monitoring Committee will review updates regarding a new Data Dashboards Project and initiatives to prioritize student care. The meeting includes an overview of how the district measures student sense of belonging and a presentation from J.L. Simpson Middle School.

• Department of Academics: Data Dashboard Update
• Department of Academics: Strategic Plan Goal 1.3 Update, Student Sense of Belonging
• Approval of draft minutes from the April 29, 2025, meeting

Student Behavior and Accountability Committee (CLOSED MEETING) 2:00 p.m.

This is a closed meeting of the Student Behavior and Accountability Committee. The only substantive item is a motion to convene a closed session to discuss recommendations for disciplining students, as permitted by Virginia law. The agenda is otherwise procedural, including motions to adjourn and certify the closed meeting.

• Motion to convene closed meeting to discuss student discipline recommendations under Va. Code § 2.2-3711(A)(2)

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board will consider a consent agenda including approval of minutes from two Dulles South attendance zone public hearings, personnel actions, a certificate of refunding local school bonds that saves $46,505.82, and a sanitary sewer easement grant to Loudoun Water at Lucketts Elementary School.

• Approval of minutes from April 30 and May 5, 2025 Dulles South Secondary School Attendance Zone public hearings
• Personnel actions including appointment lists for 2025-2026
• Certificate of Refunding of Local School Bond for 2007A and 2008A bonds, providing $46,505.82 in savings to the County Debt Service Fund
• Grant of sanitary sewer and treatment facility easements to Loudoun Water at Lucketts Elementary School property

The School Board adopted the May 20, 2025, Consent Agenda, which included personnel actions and the adoption of previous meeting minutes. Key financial and operational approvals included a bond refunding certificate and a deed of conveyance for a wastewater facility.

• Approved remote participation request for Arben Istrefi
• Adopted minutes from April 30 and May 5, 2025, attendance zone sessions
• Approved Superintendent's recommendations for Personnel Actions
• Approved Certificate of Refunding of Local School Bond for $46,505.82 in savings
• Approved Sanitary Sewer and Treatment Facility Deed of Conveyance and Easement to Loudoun Water at Lucketts Elementary School

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee will vote on two revised policies: one governing student personal device use (Policy 8655) and one on admission and exclusion of previously expelled or suspended students (Policy 8225). If approved, Policy 8655 will go to the full School Board as an information item. The committee may also take public comment and approve prior meeting minutes.

• Action Item: Approve amended Policy 8655 on student personal device use after community feedback from a ThoughtExchange survey
• Action Item: Adopt revised Policy 8225 on admission, exclusion or reassignment of previously expelled or long-term suspended students
• Public comment period before the start of the committee meeting
• Draft minutes from the April 28, 2025 SBAC meeting for approval

Student Behavior and Accountability Committee (CLOSED MEETING) 2:00 p.m.

This is a closed meeting of the Student Behavior and Accountability Committee with no public agenda items. The committee will convene in closed session under Virginia law to discuss or consider a recommendation for disciplining a student(s). All motions are procedural: convene, adjourn, and certify the closed meeting. No votes or decisions are scheduled in open session.

• Motion to convene closed meeting to discuss student discipline (no public details)
• Motion to adjourn closed meeting with certification of compliance with Virginia FOIA

Student Services Committee 4:30 p.m.

The Student Services Committee will vote on approving a revised Policy 8115, which updates admission rules for homeless students and children of certain federal employees. The committee will also discuss a revision of Policy 8120 on compulsory attendance. The meeting includes public comment and approval of prior minutes.

• Action item: Approval of Policy 8115 revision (Individuals Who May Be Admitted Free) to align with Virginia Code changes
• Discussion item: Revision of Policy 8120 (Compulsory Attendance) as part of cyclical review
• Public comment period limited to 10 minutes total
• Approval of draft minutes from April 24, 2025 meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending renewal of a $3 million security guard services contract, approve a bond refunding certificate saving $46,505, and grant an easement to Loudoun Water at Lucketts Elementary. The committee also received information on proposed awards for toner/ink cartridges ($550,000) and language interpretation services ($300,000). These items are expected to go to the full School Board on May 20 or June 10, 2025.

• Renewal of RFP #R21268 Security Guard Services with Allied Universal Security Services, $3 million, July 2025–June 2026
• Approval of Certificate of Refunding of Local School Bond (2007A and 2008A) saving $46,505.82 in county debt service
• Grant of sanitary sewer and treatment facility easement to Loudoun Water at Lucketts Elementary School property
• Award of IFB #I25110 Toner and Ink Cartridges, estimated $550,000, for FY26
• Renewal of RFP #R24250 Language Interpretation and Translation Services, estimated $300,000

Specialized Programs & Centers Committee 3:45 p.m.

The Specialized Programs & Centers Committee will hear and consider a proposal for a new Transition Center serving students with disabilities, with an estimated budget impact of $4.4 million in Year 1 growing to $9.1 million by Year 4. The committee is also asked to approve updated Policy 5095 on participation in Thomas Jefferson High School for Science and Technology for public feedback. Additional updates will cover special programs (Dual Language Immersion, IB, Health and Medical Sciences Academy, NJROTC) and the host site selection for the Academy of Global and Linguistic Studies.

• Transition Center Proposal with staffing costs: $4.4M Year 1, $9.1M Year 4
• Review and approval of Policy 5095 (Thomas Jefferson HS participation) for public comment
• Progress update on Dual Language Immersion, International Baccalaureate, Health and Medical Sciences Academy, and NJROTC
• Selection of host site for Academy of Global and Linguistic Studies (AGLS)
• Approval of draft minutes from April 1, 2025 meeting

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 12:30 p.m.

This is a closed meeting of the Select Committee for Hearing Appeals to discuss parent requests for students to attend a school outside their assigned attendance zone. The committee will convene in closed session pursuant to Virginia law to consider scholastic records. No formal action will be taken in the closed meeting.

• Motion to convene closed meeting to discuss parent requests for LCPS students to attend schools outside their assigned attendance zone

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will vote on two new policies: Policy 5440 (Literacy Plan) to comply with the Virginia Literacy Act, and Policy 5430 (Use of Generative Artificial Intelligence). Both policies have been through public feedback and are recommended for approval and forwarding to the full School Board. The committee will also review an updated Policy 5070 (Field Trips) as part of its five-year review cycle. Public comment and approval of previous minutes are also on the agenda.

• Approve Policy 5440, Literacy Plan (to comply with Virginia Literacy Act)
• Approve Policy 5430, Use of Generative Artificial Intelligence
• Review Policy 5070, Field Trips (five-year review, last revised 2019)

2nd Tuesday School Board Meeting 4:30 p.m.

The School Board is reviewing a consent agenda that includes meeting minutes, personnel actions, and several contract renewals. Key items include the renewal of history and social science textbook resources and a transportation management system.

• Renewal of RFP #R19193 for History and Social Science Textbooks and Resources ($1.5 million)
• Renewal of RFP #R21271 Transportation Management System with Transfinder Corporation ($592,000)
• Approval of April 8, 2025, meeting minutes
• Approval of April 9, 2025, public hearing minutes regarding school renaming
• Approval of April 22, 2025, meeting minutes

The Loudoun County School Board adopted the May 6, 2025, Consent Agenda, which included several contract renewals and personnel actions. Key approvals focused on instructional resources and transportation management systems.

• Approved renewal of RFP #R19193 for History and Social Science Textbooks and Resources ($1.5 million)
• Approved renewal of RFP #R21271 Transportation Management System to Transfinder Corporation ($592,000)
• Approved renewal of RFP #R22287 Fuel Services to Quarles Petroleum, Incorporated
• Approved Superintendent's recommendations for Personnel Actions
• Adopted minutes from April 8, 2025, April 9, 2025, and April 22, 2025 meetings

School Board Attendance Zone Public Hearing & Work Session: Dulles South Secondary School Attendance Zone Change Process 6:30 p.m.

The Loudoun County School Board is holding a public hearing and work session on changing attendance zones for Dulles South secondary schools. The meeting includes a staff briefing, public comment limited to the zone change topic, and a work session to discuss proposed maps and process. A list of pre-registered speakers is included.

• Staff briefing on Dulles South Secondary School Attendance Change Process
• Public hearing procedures allow virtual and in-person comment, with a two-minute limit per speaker
• Work session to discuss proposed attendance zone maps and rationale
• Attachments include multiple maps, policy documents, and a Q&A document
• Seven Board members present; four absent including the Superintendent

The School Board conducted a staff briefing, public hearing, and work session regarding the Dulles South Secondary School attendance zone change process. No substantive decisions or votes were recorded during this meeting.

Equity Committee 5:30 p.m.

The Equity Committee will decide whether to dissolve itself or restructure into a programming-only entity, based on subcommittee recommendations citing the fully operational DEIA department. The committee will also approve minutes from February and April meetings and hear a panel in recognition of Jewish American Heritage Month.

• Approval of draft minutes from February 6 and April 3, 2025 meetings
• Panel discussion and presentation for Jewish American Heritage Month
• Subcommittee recommends dissolving the current Equity Committee structure
• Vote on two options: continue as programming-focused entity or discontinue meetings for 2024–2025
• Policies Subcommittee recommends all policies be reviewed with an equity lens

School Board Attendance Zone Public Hearing & Work Session: Dulles South Secondary School Attendance Zone Change Process 6:30 p.m.

The Loudoun County School Board is holding a public hearing and work session to discuss proposed changes to attendance zones for Dulles South secondary schools. Staff will present a briefing on the proposed zones, followed by public comment from registered speakers. The board will then deliberate in a work session, reviewing maps, projections, and policy options.

• Staff briefing on proposed Dulles South secondary attendance zone changes
• Public hearing with 11 registered speakers
• Work session to review staff plan map and conditions without change map
• Discussion of Policy 6530 regarding changing school attendance zones
• Presentation of Dulles South planning zone projections for spring 2025

The School Board conducted a public hearing and work session regarding the Dulles South Secondary School attendance zone change process. The meeting included a staff briefing and public testimony; however, no substantive decisions were recorded.

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will review Goal 4 metrics from the One LCPS strategic plan, receive a presentation on the Multi-Tiered System of Supports (MTSS) with data from two elementary schools, and discuss the program evaluation schedule for 2025-2027. No board action is required on these informational items. The committee will also hear public comments and vote on minutes from the March 18 meeting.

• Public comment period before the committee
• Approval of draft minutes from March 18, 2025
• Presentation of Goal 4 (Engaged Community) metrics for 2023-24
• MTSS framework presentation with data from Frederick Douglass and Sterling Elementary
• Program evaluation update and proposed schedule for 2025-26 and 2026-27

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider and recommend approval of several consent agenda items, including contract renewals for petroleum products, civil engineering services, a transportation management system, and fuel services. The committee will also discuss and propose revisions to Policy 6130 on unpaid meal debt, which must be adopted by the full School Board.

• Renewal of RFQ #558787 Petroleum Products with Valley Energy Company, estimated annual costs: $710,000 for heating oil, $25,000 for diesel
• Renewal of RFP #R23257 Civil and Environmental Engineering Services ($2,500,000) for multiple school projects including Waterford ES and Banneker ES renovations
• Renewal of RFP #R21271 Transportation Management System with Transfinder Corporation ($592,000)
• Renewal of RFP #R22287 Fuel Services with Quarles Petroleum, Incorporated (estimated $4,841,658 per year)
• Revision of Policy 6130, Unpaid Meal Debt, to align with USDA, VSBA, and LCPS practices

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will review and discuss proposed Policy 2310 regarding committees of the School Board. They will also receive a quarterly update from the Office of the Auditor General and a post-session legislative update from Virginia's General Assembly. Minutes from previous meetings will be approved.

• Review and discussion of Policy 2310, Committees of the School Board (action item)
• Quarterly update from the Office of the Auditor General (discussion)
• Post-session legislative update from Virginia General Assembly (discussion)
• Approval of March 18, 2025 draft minutes
• Public comment period limited to 10 minutes total

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee will vote on revisions to Policy 8225, which governs the admission, exclusion, or reassignment of students previously expelled, long-term suspended, or reassigned to alternative education. The revisions align the policy with Virginia state code and recently revised Policy 8230. The committee will also review Policy 8655 on student personal device use, incorporating community feedback, and may recommend posting it for further public comment before a future action item.

• Approval of March 24, 2025, committee meeting minutes
• Action item: Vote to approve revisions to Policy 8225 (Admission, Exclusion or Reassignment of Student Previously Expelled, Long-term Suspended, or Reassigned to an Alternative Education Program) and forward to full School Board
• Information item: Review of Policy 8655 (Student Personal Device Use) after community feedback via ThoughtExchange; proposal to post for public comment from 05/2/25 to 05/13/25 and return as action item on 05/19/25
• Public comment period with sign-up and time limits set by committee chair

Human Resources and Talent Development Committee 5:00 p.m.

The Human Resources and Talent Development Committee will consider and vote on proposed revisions to Policy 7306, Personnel Records and File, which has been reviewed by the public. The committee will also approve the March 27, 2025 meeting minutes.

• Action item: revisions to Policy 7306, Personnel Records and File, with public feedback attached
• Approval of draft minutes from the March 27, 2025 HRTD Committee meeting

Student Services Committee 4:00 p.m.

The Student Services Committee will consider revisions to Policy 8125 (Admission Requirements) as an action item and Policy 8115 (Individuals Who May Be Admitted Free) as an information item. They will also approve draft minutes from the March 20 meeting. Public comment is limited to 10 minutes total.

• Action on revision of Policy 8125, Admission Requirements (5-year cyclical review)
• Information on revision of Policy 8115, Individuals Who May Be Admitted Free (updates to match federal and state code)
• Approval of draft minutes from March 20, 2025 meeting
• Public comment period (10 minutes total)

Select Committee of the School Board for Hearing Appeals (CLOSED MEETING) 11:00 a.m.

The Select Committee of the Loudoun County School Board is convening a closed meeting to discuss parent requests for students to attend schools outside their assigned attendance zone and a waiver of the Virginia High School League Transfer Rule. No public decisions are made; the meeting is entirely procedural under Virginia FOIA exemptions for student records.

• Discussion of parent requests for a LCPS student to attend a school outside their assigned attendance zone
• Discussion of a parent request for a LCPS student to be granted a waiver of the VHSL Transfer Rule
• Closed meeting convened under §2.2-3711.A2 of the Code of Virginia

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board approved the consent agenda, which included revisions to Policy 7020 (Employment or Supervision of Family Members), Policy 7520 (Non-School Employment), and Policy 7612 (Experience Credit for New Hires). The board also approved personnel actions and minutes from the March 25, 2025 meeting. Public comment was permitted for eligible residents.

• Adopted revisions to Policy 7020, Employment or Supervision of Family Members
• Adopted revisions to Policy 7520, Non-School Employment
• Adopted revisions to Policy 7612, Experience Credit for Teacher, Licensed and Auxiliary New Hires
• Approved Personnel Actions as recommended by the Superintendent
• Approved minutes of the March 25, 2025 School Board meeting

The School Board adopted the consent agenda, which included the approval of the Superintendent's personnel recommendations and the 2025-2026 Joint Committee Work Plan. Additionally, the Board approved revisions to three policies regarding family employment, non-school employment, and experience credit for new hires.

• Approved March 25, 2025 meeting minutes
• Approved Superintendent's recommendations for Personnel Actions
• Adopted revisions to Policy 7020, Employment or Supervision of Family Members
• Adopted revisions to Policy 7520, Non-School Employment
• Adopted revisions to Policy 7612, Experience Credit for Teacher, Licensed and Auxiliary New Hires
• Approved 2025-2026 Joint Committee Work Plan

School Board Public Hearing on Proposed Renaming of Frances Hazel Reid Elementary School and Mercer Middle School 6:30 p.m.

The Loudoun County School Board held a public hearing to receive community comments regarding the proposed renaming of Frances Hazel Reid Elementary School and Mercer Middle School.

• Public hearing on the proposed renaming of Frances Hazel Reid Elementary School
• Public hearing on the proposed renaming of Mercer Middle School

The School Board conducted a public hearing regarding the proposed renaming of Frances Hazel Reid Elementary School and Mercer Middle School. The minutes record the attendance of board members and a list of virtual and in-person public speakers, but no substantive decisions were made.

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met to approve a series of consent agenda items. These include personnel actions, a long-term lease renewal for facilities operations, and two contracts for construction and engineering services.

• Lease renewal for 741 Miller Drive S.E., Leesburg, with a 2025-2026 base rent of $252,791.70
• Renewal of RFP #R23252 for Geotechnical and Construction Testing Services estimated at $850,000
• Award of RFP #R25315 for Architectural/Engineering Services for Miscellaneous Projects estimated at $4 million
• Approval of Superintendent's recommendations concerning Personnel Actions

The School Board approved a series of contracts and a lease renewal via the consent agenda. Key actions included awarding architectural services for miscellaneous projects and renewing a warehouse and office lease in Leesburg.

• Approved Superintendent's recommendations for Personnel Actions
• Renewed lease for 741 Miller Drive S.E. Leesburg through April 30, 2030 (base rent $252,791.70 for 2025-26)
• Renewed RFP #R23252 Geotechnical and Construction Testing Services through April 30, 2026 (estimated $850,000)
• Awarded RFP #R25315 Architectural/Engineering Services for Miscellaneous Projects through April 30, 2026 (estimated $4 million)

Equity Committee 5:30 p.m.

The Equity Committee will approve minutes from the February 6, 2025, meeting, hear a presentation on Arab American Heritage Month, and host a panel discussion on fostering a sense of belonging in schools. Public comment is scheduled. No binding decisions or financial actions are on the agenda.

• Public comment period before the meeting
• Approval of draft minutes from February 6, 2025
• Presentation on Arab American Heritage Month by Farhan Syed
• Panel discussion on sense of belonging with Ibrahim Moiz and Banan Malkawi
• Opening remarks by Chair Linda Deans

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will review and consider approving Policy 5430 on the Use of Generative Artificial Intelligence, forwarding it to the full School Board. They will also discuss the rollout of the Virginia Literacy Act's VALLSS screening for grades 4-8, review a new draft Policy 5440 Literacy Plan, and conduct a routine five-year review of Policy 5070 on Field Trips. The committee will approve minutes from March 12, 2025, and hear public comment.

• Draft Policy 5430, Use of Generative Artificial Intelligence, presented for committee approval and forwarding to the School Board, with supporting regulations 5430.1-REG and 5430.2-REG also drafted
• Update on Virginia Assessment Language and Literacy Screening System (VALLSS) implementation for grades 4-8, mandated by the Virginia Literacy Act, with a pilot underway and full rollout scheduled for fall 2025
• Introduction of draft Policy 5440, Literacy Plan, to comply with the Virginia Literacy Act, recommended to post for public comment
• Five-year review of Policy 5070, Field Trips, with a revised draft recommended for public feedback
• Approval of draft minutes from the March 12, 2025 Curriculum & Instruction Committee meeting

Finance & Operations Committee 4:30 p.m.

The Finance and Operations Committee will vote on recommendations to the School Board for two construction contracts and a revision of policy on changing school attendance zones. The policy revision removes socioeconomic characteristics as a consideration and adds a requirement to review attendance zones at least every five years. The committee also will consider renewing a geotechnical testing contract worth $850,000 and awarding a new architectural/engineering services contract worth $4 million.

• Renewal of RFP #R23252 Geotechnical and Construction Testing Services for $850,000
• Award of RFP #R25315 Architectural/Engineering Services for Miscellaneous Projects for $4 million
• Revision of Policy 6530 on Changing School Attendance Zones, removing socioeconomic data consideration and adding five-year review cycle

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will consider approving the proposed 2025-2026 student calendars for Hillsboro Charter Academy (HCA) and Middleburg Community Charter School (MCCS) and forward them to the full School Board as a consent item. Information items include updates on LCPS participation in Thomas Jefferson High School for Science and Technology, the International Baccalaureate authorization timeline for Park View High School (including an $8,500 pre-authorization fee), and development of a survey on special programs and academies. The committee will also vote on approving draft minutes from the March 4, 2025 meeting.

• Action item: approval of 2025-2026 student calendars for Hillsboro Charter Academy and Middleburg Community Charter School
• Update on Loudoun County Public Schools' participation in Thomas Jefferson High School for Science and Technology
• IB Diploma Programme authorization timeline for Park View High School, with $8,500 pre-authorization fee
• Development of a 2025 Special Programs and Academies Interest Survey (last done in 2022)
• Approval of draft minutes from March 4, 2025 Specialized Programs & Centers Committee meeting

Human Resources and Talent Development Committee 5:00 p.m.

The HRTD Committee will vote on revisions to three policies: employment/supervision of family members (7020), non-school employment (7520), and experience credit for new hires (7612). The committee will also receive an information item on personnel records (7306) and discuss teacher attrition/transfer data and results of a staff stay survey. Public comment is accepted before action items.

• Vote on revisions to Policy 7020, Employment or Supervision of Family Members
• Vote on revisions to Policy 7520, Non-School Employment
• Vote on revisions to Policy 7612, Experience Credit for Teacher, Licensed and Auxiliary New Hires
• Discussion of Teacher Attrition and Transfer Data by school
• Presentation of Stay Survey Analysis from November 2024 full-time employee survey

4th Tuesday School Board Meeting (The March 25, 2025, 4th Tuesday School Board Meeting was held in recess at 10:00 p.m. and will reconvene on April 1, 2025, at 6:00 p.m.)

The Loudoun County School Board met on March 25, 2025 (recessed at 10:00 p.m., reconvened April 1) and approved the consent agenda. The consent agenda included minutes from the March 11 meeting, personnel actions as recommended by the superintendent, and proclamations recognizing April 2025 as Autism Acceptance Month and Month of the Military Child. The board voted 7-0 with one abstention and one member not present.

• Approved consent agenda including minutes of March 11 School Board meeting
• Approved personnel actions as recommended by the superintendent (specific list attached)
• Recognized April 2025 as Autism Acceptance Month (encouraged wearing red on April 2)
• Recognized April 2025 as Month of the Military Child (encouraged wearing purple on April 9)
• Meeting was held in recess from March 25 at 10:00 p.m. to April 1 at 6:00 p.m.

The School Board adopted the March 25, 2025, Consent Agenda. This included the approval of personnel actions and the adoption of several monthly proclamations. The meeting was held in recess at 10:00 p.m. and reconvened on April 1, 2025.

• Approved Minutes of the March 11, 2025, 2nd Tuesday School Board Meeting
• Approved Superintendent's recommendations concerning Personnel Actions
• Recognized April 2025 as Autism Acceptance Month
• Recognized April 2025 as the Month of the Military Child
• Adopted the Equity in Education Month Proclamation 2025 for March 2025

Student Behavior and Accountability Committee (Closed Meeting) 2:00 p.m.

The Student Behavior and Accountability Committee will hold a closed meeting to discuss a recommendation for disciplining a student(s) under Virginia law. The agenda consists of procedural motions to convene, adjourn, and certify the closed session. No public action or votes are scheduled.

• Motion to convene closed meeting for student discipline discussion
• Motion to adjourn closed meeting
• Motion to certify closed meeting as compliant with Virginia FOIA
• Motion required by closed meeting (item 2.04, no details provided)
• Approval of minutes from a previous appeal hearing (attachments: SBAC Appeal Hearing Report and closed session minutes)

Joint Committee of the Loudoun County School Board (LCSB) and Loudoun County Board of Supervisors (LCBS) 4:00 p.m.

The Joint Committee of the Loudoun County School Board and Board of Supervisors will meet to consider and vote on the proposed 2025 meeting schedule and revisions to the 2024-2025 joint work plan. The meeting also includes public comment (15 minutes) and reports on board activities. These are procedural agenda items focused on coordinating the two bodies' future meetings and priorities.

• 4.01 – 2025 Proposed Schedule of Meetings (action item)
• 4.02 – Revisions to the 2024-2025 Joint Committee Work Plan (action item)
• 2 – Public comment period (15 minutes) with sign-up prior to meeting
• 3 – Co-Chairs report on Board of Supervisors and School Board activities
• 5 – Requests for additions/deletions to the work plan

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee will review public feedback on revised Policy 8280, which prohibits corporal punishment, and recommend forwarding it to the full School Board as an information item. The committee will also consider Policy 8225 on admission, exclusion, or reassignment, with a recommendation to post it for public feedback. The meeting includes approval of previous minutes and public comment.

• Action item: Revised Policy 8280 (Corporal Punishment Prohibited) to be forwarded to full School Board as information item
• Information item: Revised Policy 8225 (Admission, Exclusion or Reassignment) recommended for public feedback posting
• Approval of draft minutes from February 24, 2025 meeting
• Public comment period with sign-up required before meeting start

Student Services Committee 4:30 p.m.

The committee will vote on approving a revision to Policy 8450, Student Lactation Support, and sending it to the full School Board as an information item. They will also discuss a proposed revision to Policy 8125, Admission Requirements, as an information item. The meeting will open with public comment and consider approval of draft minutes from the February 20, 2025 meeting.

• Action item: Approval of revised Policy 8450, Student Lactation Support, no budget impact
• Information item: Discussion of revised Policy 8125, Admission Requirements, no budget impact
• Approval of draft minutes from the February 20, 2025 Student Services Committee meeting
• Public comment period limited to 10 minutes total

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will review and discuss two proposed policies: Policy 2510 on School-Community Communications and Policy 2320 on the School Health Advisory Board. The committee will also receive an audit report on student placement policies and procedures and a legislative update from the Virginia General Assembly session. Other items include a policy webpage update and a discussion of Policy 2010 on legal status and powers.

• Approval of February 18, 2025 draft minutes
• Discussion of OAG Audit of Student Placement Policies and Procedures
• Action on Policy 2510 School-Community Communications and Community Involvement
• Action on Policy 2320 School Health Advisory Board
• Information on Policy 2310 Committees of the School Board

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will receive updates on the 2024-25 program evaluation schedule and the Extended School Year program. Staff will present metrics for Goal 3 of the Strategic Plan and 2024-2025 student achievement data. No items on the agenda require a formal recommendation or budget impact.

• Review of Extended School Year (ESY) Program evaluation report
• Discussion of 2025-2026 and 2026-2027 program evaluation schedules
• Presentation of Goal 3 metrics from the One LCPS | 2027 Strategic Plan
• Review of 2024-2025 Virginia Language and Literacy Screener System (VALLSS) results
• Presentation of Measures of Academic Progress (MAP) data and its use at Madison’s Trust Elementary School

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending revisions to Policy 4020 on student fees, including removal of CTE material fees funded in the FY26 budget. They will also receive information on a $4M architectural/engineering services contract and a $850K renewal for geotechnical testing, plus a policy update on unpaid meal debt.

• Policy 4020 revision to remove student fees for supplemental CTE materials (budgeted $256,885)
• Renewal of RFP #R23252 Geotechnical and Construction Testing Services (est. $850,000)
• Award of RFP #R25315 Architectural/Engineering Services for Miscellaneous Projects (est. $4 million)
• Revision of Policy 6130, Unpaid Meal Debt, aligning with USDA and VSBA guidelines

Curriculum & Instruction Committee 4:45 p.m.

The Curriculum & Instruction Committee will consider approving revisions to Policy 5030 on assessment and grading and forwarding it to the full School Board. They will also review a draft Policy 5430 on use of generative AI in schools. Additionally, they will receive an update on middle school schedule pilots at Trailside and Watson Mountain Middle Schools. Public comment and approval of previous meeting minutes are also on the agenda.

• Vote on revisions to Policy 5030 (Assessment and Grading) and move to full board
• Review and approval of draft Policy 5430 on Generative Artificial Intelligence
• Update on middle school instructional schedule pilots at Trailside and Watson Mountain
• Approval of draft minutes from February 5, 2025 meeting
• Public comment period for in-person attendees

Student Behavior and Accountability Committee (Closed Meeting) 2:00 p.m.

The Student Behavior and Accountability Committee of Loudoun County Public Schools held a closed meeting on March 11, 2025, to discuss a recommendation for disciplining a student(s), as permitted under Virginia law. The agenda was entirely procedural, with motions to convene, adjourn, and certify the closed meeting. No public decisions or substantive discussions occurred in open session.

• Motion to convene closed meeting under Va. Code §2.2-3711(A)(2) for student discipline discussion
• Motion to adjourn closed meeting with no formal action taken
• Motion to certify the closed meeting as compliant with Virginia FOIA (Resolution #26-24/25)

2nd Tuesday School Board Meeting 4:30 p.m.

The board approved a consent agenda including a request to transfer $2,500,000 from county contingency funds for HVAC replacement at Loudoun County High School. Also approved were meeting minutes, personnel actions, and a revision to Policy 6340 on disposal of surplus personal property.

• Request $2,500,000 from county CIP contingency to Loudoun County HS HVAC project
• Approval of Personnel Actions list
• Revision of Policy 6340, Disposal of Surplus Personal Property
• Adoption of minutes from February 24 and February 25, 2025 meetings

The School Board approved a consent agenda that included a request for additional funding for HVAC replacements and updates to facility management policies. The board also approved personnel actions and previous meeting minutes.

• Requested Loudoun County Board of Supervisors transfer $2,500,000 for Loudoun County HS HVAC replacement project (7-0)
• Approved revisions to Policy 6340, Disposal of Surplus Personal Property (7-0)
• Approved new Policy 6460, Buildings and Ground Management and Maintenance (7-0)
• Approved Superintendent's recommendations for Personnel Actions (7-0)
• Adopted minutes of the February 24, 2025, LCPS FY26 Budget Presentation (7-0)
• Adopted minutes of the February 25, 2025, 4th Tuesday School Board Meeting (7-0)

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will consider approving the Academy of Global and Linguistic Studies (AGLS) proposal and forwarding it to the full School Board. The committee will also hear an update on the Career and Technical Education Five-Year Plan and review proposed 2025–2026 calendars for Middleburg Community Charter School and Hillsboro Charter Academy.

• Action item: Approve AGLS with $250,000 FY26 budget request for coordinator and curriculum
• Update on Career and Technical Education Five-Year program expansion plan
• Approve 2025–2026 calendars for Middleburg Community Charter School and Hillsboro Charter Academy
• Approve draft minutes from February 4, 2025 meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will consider recommending the School Board award $35 million in energy performance contracts to CMTA Inc. and the McClure Company, and transfer $2.5 million from county-held CIP contingency to cover cost overruns on the Loudoun County High School HVAC replacement. It will also recommend naming four elementary school corners as 'Amazon Think Big Corners' funded by $125,000 from Amazon Web Services and $65,000 from the Jack Kent Cooke Foundation. The meeting includes public comment and approval of previous minutes.

• Recommend award of $35M energy performance contracts to CMTA and McClure for projects at Potowmack ES, Sanders Corner ES, and Farmwell Station MS
• Transfer $2.5M from county-held CIP contingency to Capital Asset Preservation Program for Loudoun County HS HVAC replacement
• Name four elementary school mini labs 'Amazon Think Big Corners' with $190K in donations from AWS and Jack Kent Cooke Foundation
• Public comment period limited to 10 minutes total
• Approval of draft minutes from February 18, 2025 committee meeting

Human Resources and Talent Development Committee 5:00 p.m.

The Loudoun County Public Schools Human Resources and Talent Development Committee will meet to consider staff-recommended revisions to four policies: Employment or Supervision of Family Members (7020), Staff Health (7320), Non-School Employment (7520), and Experience Credit for Teacher, Licensed and Auxiliary New Hires (7612). The committee will also vote on approving minutes from the December 19, 2024 meeting and hear public comment. These are information items; the committee will accept or discuss the revisions but not make final board decisions.

• Revisions to Policy 7020, Employment or Supervision of Family Members (nepotism)
• Revisions to Policy 7320, Staff Health
• Revisions to Policy 7520, Non-School Employment
• Revisions to Policy 7612, Experience Credit for new teacher, licensed, and auxiliary hires
• Approval of December 19, 2024 committee meeting minutes

4th Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board met to approve a consent agenda including personnel actions and meeting minutes. The board decided to revise Policy 6140 to align free and reduced-price meal services with Virginia State Code and USDA guidelines.

• Approval of revised Policy 6140, Free and Reduced-Price Meal Services
• Approval of Superintendent's recommendations for Personnel Actions
• Adoption of minutes from January 30, February 4, and February 13, 2025 meetings

The School Board approved the consent agenda, which included updating the free and reduced-price meal services policy to align with state and federal laws. The Board also renewed a district-wide contract for instructional supplies and approved several sets of meeting minutes and personnel actions.

• Approved revision of Policy 6140, Free and Reduced-Price Meal Services
• Renewed RFP #R20251 Instructional Supplies and Related Services contract through Feb 28, 2026 ($1.5M estimated value)
• Approved Superintendent's recommendations for Personnel Actions
• Adopted minutes from Jan 30, 2025, FY26 Operating Budget Work Session
• Adopted minutes from Feb 4, 2025, Special School Board Meeting FY26 Operating Budget Adoption and Public Hearing
• Adopted minutes from Feb 13, 2025, 2nd Tuesday School Board Meeting

Student Behavior and Accountability Committee (Closed Meeting) 2:00 p.m.

The Student Behavior and Accountability Committee is holding a closed meeting to discuss a recommendation for disciplining a student. The agenda includes motions to convene, adjourn, and certify the closed session. The meeting is held in accordance with Virginia law.

• Closed meeting to consider a student discipline recommendation under Virginia Code § 2.2-3711(A)(2)
• Motions to convene, adjourn, and certify the closed meeting
• Attached appeal hearing documents: OSA06-24_25.pdf (160 KB) and SBAC Appeal Hearing Report.pdf (73 KB)

Student Behavior and Accountability Committee 4:00 p.m.

The Student Behavior and Accountability Committee will review and consider posting Policy 8280 (Corporal Punishment Prohibited) for public comment. The committee also plans to approve draft minutes from January 30, 2025, discuss scheduling regular appeal hearing dates, and convene a closed meeting regarding student records and security.

• Review of Policy 8280, Corporal Punishment Prohibited, with staff recommendation to post draft for public comment
• Approval of January 30, 2025 draft minutes
• Discussion on scheduling regular appeal hearing dates
• Closed meeting for student scholastic records and security reports as authorized by Va. Code §§ 2.2-3711(A)(2) and (A)(19)

Loudoun County Public Schools FY26 Budget Presentation to the Board of Supervisors 6:00 p.m.

The Loudoun County School Board is meeting to present its adopted Fiscal Year 2026 budget to the Loudoun County Board of Supervisors. This is an informational presentation regarding the school system's financial plan for the upcoming year.

• Presentation of the FY26 Adopted Budget

The Loudoun County School Board presented its adopted FY2026 Budget to the Loudoun County Board of Supervisors. No votes or further actions were recorded during the presentation.

• Presented FY26 Adopted Budget to Board of Supervisors

Student Services Committee 4:30 p.m.

The Student Services Committee will review a cyclical update to the student lactation support policy. The body will also discuss the rights of transgender and gender-expansive students and set new meeting dates for April and June.

• Review of Policy 8450, Student Lactation Support (staff recommends no revision)
• Discussion of Policy 8040, Rights of Transgender and Gender-Expansive Students
• Approval of draft minutes from the January 24, 2025 meeting
• Scheduling of April and June committee meetings

Student Behavior and Accountability Committee (Closed Meeting) 10:30 a.m.

The Student Behavior and Accountability Committee will meet in a closed session. The purpose of the meeting is to discuss or consider recommendations for disciplining students enrolled in Loudoun County Public Schools.

• Discussion of student discipline recommendations pursuant to § 2.2-3711(A)(2) of the Code of Virginia

Legislative, Audit & Policy Committee 5:00 p.m.

The Legislative, Audit & Policy Committee will hear a legislative update on Virginia Assembly outcomes and discuss timelines for legislative activities and the Office of the Auditor General. The committee will also review proposed policies on school-community communications and the School Health Advisory Board. The December 17, 2024 minutes are scheduled for approval.

• Approval of December 17, 2024 draft minutes
• Legislative update on Virginia General Assembly session outcomes
• Discussion of 2025-26 Legislative Program Timeline
• Office of the Auditor General 2025 activities timeline
• Review of draft Policy 2510 (School-Community Communications) and Policy 2320 (School Health Advisory Board)

Performance Monitoring Committee - 6:00 p.m.

The Performance Monitoring Committee will hear presentations on a revised reporting roadmap, differentiated staffing in schools, and special education transition programs. No votes are scheduled; the meeting consists of public comment, minutes approval, and three information items.

• Staff to present a revised timeline for 2024-2025 data reporting to the committee
• Update on differentiated and flexible staffing at River Bend Middle School and Hutchison Farm Elementary School
• Data on transition programs serving 3,817 students with disabilities under Goal 1.2
• Approval of draft minutes from the December 17, 2024 meeting

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will review and recommend approval of several consent agenda items, including contract renewals for instructional supplies, music instruments, ASL interpreter services, building commissioning, and HVAC filters. The committee will also hear public comment and approve minutes from the previous meeting.

• Renewal of RFP #R20251 Instructional Supplies and Related Services with School Specialty Inc., estimated $1,500,000
• Award of IFB #I25316 Secondary Music Instruments and Furniture for ongoing needs, estimated $450,000
• Renewal of RFP #R24254 American Sign Language Interpreter Services, estimated $270,000
• Renewal of RFP #R23251 Building Commissioning Services, estimated $1,000,000
• Renewal of IFB #I23321 HVAC Filters for Ongoing Needs with Air Cleaning Technologies, estimated $785,000

2nd Tuesday School Board Meeting 4:30 p.m. (Rescheduled due to inclement weather)

This is a procedural meeting where the board will vote on a consent agenda to adopt minutes from six prior meetings, including work sessions on the FY26 operating budget and a retreat. No policy decisions, public hearings, or substantive actions are scheduled. The meeting was rescheduled from the usual second Tuesday due to inclement weather.

• Approval of minutes from Jan 9, 2025, Annual School Board Organizational Meeting
• Approval of minutes from Jan 14, 2025, 2nd Tuesday School Board Meeting
• Approval of minutes from Jan 16, 2025, FY26 Operating Budget Work Session (with closed session)
• Approval of minutes from Jan 23, 2025, FY26 Operating Budget Work Session and Public Hearing
• Approval of minutes from Jan 24, 2025, School Board Retreat

The School Board adopted the February 13, 2025, Consent Agenda. This included the approval of several sets of previous meeting minutes, personnel actions, and the nomination of three business partners for the 2025 VSBA Business Honor Roll.

• Approved Minutes of Jan 9, 14, 16, 21, 23, and 24, 2025 meetings
• Approved Superintendent's recommendations for Personnel Actions
• Approved submission of Apple Federal Credit Union, Oak Spring Garden Foundation, and Ridgetop Coffee and Tea to the 2025 VSBA Business Honor Roll

Equity Committee 5:30 p.m.

The Loudoun County Public Schools Equity Committee will hear a review of Policy 5030, which covers assessment and grading, to identify potential inequities. The committee will also consider approving December 2024 minutes, receive a presentation from a former colleague of Dr. Martin Luther King Jr., and discuss updates to its charter and policy review subcommittees.

• Dr. Ashley Ellis to review Policy 5030 on assessment and grading for equitable practices
• Public comment period before the meeting
• Approval of draft minutes from December 5, 2024
• Introduction of Dr. Robert L. Green, former coworker of Dr. Martin Luther King Jr.
• Reports from the Charter Review and Policy Review Subcommittees

Curriculum & Instruction Committee 4:30 p.m.

The Curriculum & Instruction Committee will receive informational updates on the Lexia Core5 reading intervention program, required under the Virginia Literacy Act, and on Credit Through Testing for world languages, which may shift to a third-party service in 2025-2026. The committee will also take public comment and consider approval of draft minutes from the January 16, 2025 meeting. No action items or discussion items are on the agenda.

• Update on Lexia Core5 implementation and data for K-12 literacy
• Proposal to move Credit Through Testing to a third-party service for more languages and faster results
• Public comment period with sign-up prior to meeting
• Approval of draft minutes from January 16, 2025 C&I meeting

Specialized Programs & Centers Committee 3:30 p.m.

The Specialized Programs & Centers Committee will hear an update on the proposed Academy of Global and Linguistic Studies (AGLS), which would require $250,000 in the FY26 budget for a coordinator and curriculum development. The committee is expected to recommend board approval of the proposal pending budget approval. Members will also receive an update on special programs, including International Baccalaureate stipend positions and the Health and Medical Sciences program.

• Academy of Global and Linguistic Studies (AGLS) proposal with $250,000 budget impact
• Recommendation to School Board to approve AGLS, pending budget approval
• Special programs update covering IB stipend positions and HAMSci program
• Approval of draft minutes from December 3, 2024 meeting
• Public comment period at start of meeting

Student Behavior and Accountability Committee (Closed Meeting) 9:30 a.m.

The Student Behavior and Accountability Committee will convene a closed meeting to discuss or consider a recommendation for disciplining a student(s) enrolled in Loudoun County Public Schools, as permitted by Virginia law. The meeting includes procedural motions to convene, adjourn, and certify the closed session. No public business will be conducted in the open portion.

• Motion to convene closed meeting for student discipline discussion
• Motion to adjourn closed meeting with certification of no formal action taken
• Motion to certify closed meeting in compliance with Virginia FOIA
• Attached: SBAC Appeal Hearing Report and Appeal Hearing Committee Closed Session Minutes

Special School Board Meeting FY26 Operating Budget Adoption and Public Hearing 4:30 p.m.

The Loudoun County School Board held a public hearing on the superintendent's proposed FY26 operating budget, then voted to adopt the budget with several amendments. Amendments approved included changes to staffing and program funding, totaling over $1.5 million in reductions and additions for athletic trainers and an International Baccalaureate program. Other proposed amendments to cut alternative programs and add a Key Club sponsorship failed.

• Adopted FY26 Superintendent’s Estimate of Needs and Budget Resolution
• Amendment passed 8-1 to reduce budget by $1,524,219 (safety camera AI, trainer, etc.)
• Amendment passed 9-0 to add 6 athletic trainers at $773,424
• Amendment passed 8-1 to add $280,278 and 1.0 coordinator for IB program at Park View High School
• Amendments to remove Recovery School ($912,760) and elementary alternative program ($630,934) failed

The School Board approved the FY26 Superintendent’s Estimate of Needs and Budget Resolution. Several amendments were passed to adjust staffing and program funding, while multiple proposals to reduce spending on specific programs were denied.

• Approved budget reduction of $1,524,219 for staff reclassifications, training, AI cameras, and an ERP Trainer (8-1-0-0)
• Approved $773,424 to add 6 Athletic Trainers and set staffing to 2 per high school (9-0-0-0)
• Approved $280,278 and 1.0 Coordinator to expand International Baccalaureate to Park View High School (8-1-0-0)
• Denied adding High School Key Club Sponsorship to hourly banded rates and increasing budget by $26,691 (1-8-0-0)
• Denied removing $912,760 and 8.5 FTE from the Recovery School (2-7-0-0)
• Denied removing $630,934 and 7.0 FTE from the elementary alternative program (1-8-0-0)
• Denied removing $1,463,409 from the elementary afterschool pilot program (1-8-0-0)
• Denied removing $807,376 and 5 FTE for additional behavior resources (1-8-0-0)

Student Behavior and Accountability Committee 10:00 a.m.

The Student Behavior and Accountability Committee will consider approving revisions to Policy 8230 (Procedures for Student Disciplinary Appeals) and Policy 8235 (Weapons), and will receive an update on Policy 8280 (Corporal Punishment Prohibited) for public comment. All items stem from regular policy reviews. The committee will also set its 2025 meeting dates.

• Approve updated Policy 8230 on student disciplinary appeals to forward to full School Board as an action item
• Revise Policy 8235 (Weapons) after public feedback from Dec 6–20, 2024; forward as information item
• Discuss posting revised Policy 8280 (Corporal Punishment Prohibited) for public comment
• Consider proposed 2025 meeting dates for the committee

FY26 Operating Budget School Board Work Session 4:30 p.m.

The Loudoun County School Board will hold a work session to review and discuss the FY26 Superintendent's Estimate of Needs, the proposed operating budget for the upcoming fiscal year. The board will consider a draft budget resolution and a Q&A packet. No final votes are expected; this is a discussion session.

• Review of FY26 Superintendent's Estimate of Needs
• Draft FY26 Budget Resolution attached
• FY26 School Board Q&A Packet #3 attached
• Board members will read disclosures before discussion

The School Board met for a work session to review and discuss the FY26 Superintendent’s Estimate of Needs. No formal votes or decisions were recorded during this session.

Student Services Committee 8:30 a.m.

The Student Services Committee will decide on approving a revised Policy 5345 on Restraint and Seclusion of Students, which would then go to the full School Board as an information item. The committee will also discuss scheduling changes for future meetings, including new dates and start times.

• Action item: approval of revised Policy 5345, Restraint and Seclusion of Students
• Public comment period limited to 10 minutes total
• Approval of draft minutes from Dec 19, 2024 and Jan 15, 2025 meetings
• Discussion on new meeting dates for February, April, and June 2025
• Discussion on changing the start time of SSC meetings

School Board Retreat 11:00 a.m.

The School Board is conducting a retreat focused on professional development and classroom instruction. The session includes training from the Virginia School Boards Association and a presentation on culturally responsive instruction.

• VSBA Training (11:00 a.m. – 2:00 p.m.)
• Presentation on Culturally Responsive Instruction in the Classroom (2:30 p.m. – 3:30 p.m.)

The School Board conducted a retreat featuring VSBA training and a session on Culturally Responsive Instruction in the Classroom. No substantive policy decisions or votes were recorded during this meeting.

FY26 Operating Budget School Board Work Session and Public Hearing 4:30 p.m.

The Loudoun County School Board held a work session to discuss the FY26 Operating Budget, including the Grant Fund, Lease Purchase, and School Nutrition Fund as proposed in the Superintendent's Estimate of Needs. The board received an overview of the budget adoption process and reviewed a Q&A document for discussion. A public hearing was held, but no speakers signed up.

• No public comment during the public hearing
• Presentation on Grant Fund, Lease Purchase, and School Nutrition Fund for FY26
• Overview of the budget adoption process provided
• School Board Q&A #2 document for discussion
• Disclosures filed by seven board members

The School Board conducted a work session to review the FY26 Superintendent’s Estimate of Needs and the budget adoption process. No substantive decisions were made during the meeting, and no members of the public spoke at the public hearing.

FY26 Operating Budget School Board Work Session 5:30 p.m.

The Loudoun County School Board holds a work session on the FY26 Operating Budget. Staff present information on proposed student investments from the Superintendent's Estimate of Needs. The board discusses the overall budget proposal. No votes are taken on budget items; this is a discussion-only session.

• Approved remote participation requests for two board members via medical exemption
• Board members read disclosures
• Presentation on proposed investments in students as part of FY26 budget
• School Board discussion on the FY26 Superintendent's Estimate of Needs

The School Board held a work session to receive information and discuss proposed student investments and the FY26 Superintendent’s Estimate of Needs. No substantive budget decisions were made during this session.

• Approved remote participation for Arben Istrefi via medical exemption
• Approved remote participation for Anne Donohue via medical exemption

Finance & Operations Committee 4:30 p.m.

The Finance & Operations Committee will vote on recommending approval of a $148.7 million guaranteed maximum price contract for construction of the new Park View High School. They will also consider a revision to Policy 6140 on free and reduced-price meal services to align with Virginia law. Other items include renewals of contracts for instructional supplies and music instruments, and an award for ASL interpreter services.

• Recommend approval of GMP-2 contract for Park View HS replacement at $148,743,032 to Dustin Construction, Inc.
• Revision of Policy 6140 on Free and Reduced-Price Meal Services to comply with Virginia code
• Renewal of RFP #R20251 for instructional supplies and services valued at $1,500,000
• Award of IFB #I25316 for secondary music instruments and furniture estimated at $450,000
• Award of RFP #R24254 for American Sign Language interpreter services (discussion item)

Curriculum & Instruction Committee 3:30 p.m.

The Curriculum and Instruction Committee will hear a staff presentation on recommended revisions to Policy 5030 (Assessment and Grading) for potential implementation in the 2025-26 school year. The committee will also consider approving minutes from the December 4, 2024 meeting and take public comment. No votes are scheduled; the item is for information and discussion only.

• Presentation of draft revisions to Policy 5030 on assessment and grading, including redlined and clean copies
• Approval of draft minutes from the December 4, 2024 Curriculum & Instruction Committee meeting
• Opportunity for public comment under established procedures
• Policy 5030 is up for revision in 2026; staff aim to implement changes for the 2025-26 school year

FY26 Operating Budget School Board Work Session to Include a Closed Session 4:30 p.m.

The Loudoun County School Board held a work session on the FY26 Operating Budget. Staff presented proposed investments in the school system and staffing standards, followed by a discussion on investing in staff and a general budget review. The board also convened a closed session to discuss a public contract award under state law.

• Presentation on proposed investments in the school system from the FY26 Superintendent's Estimate of Needs
• Presentation on staffing standards included in the FY26 Superintendent's Estimate of Needs
• Presentation on investing in exemplary staff as part of the FY26 budget
• School Board budget review and discussion of the FY26 Superintendent's Estimate of Needs
• Closed session held under Va. Code § 2.2-3711(A)(29) for contract award discussion

The School Board held a work session to receive information and discuss the FY26 Superintendent’s Estimate of Needs, including staffing standards and system investments. No formal budget decisions were made during the public session. The board also convened a closed session to discuss a public contract.

• Approved remote participation for Anne Donohue via medical exemption
• Approved motion to convene closed meeting for public contract discussion
• Approved motion to adjourn closed meeting (no formal action taken)
• Approved Resolution #19-24/25 to certify the closed meeting

Student Services Committee Work Session 5:00 p.m.

The Student Services Committee is holding a work session to review Policy 5345, Restraint and Seclusion of Students. The committee will consider approving the policy for submission to the full School Board as an information item.

• Review and potential approval of Policy 5345 (Restraint and Seclusion of Students)

2nd Tuesday School Board Meeting 4:30 p.m.

The Loudoun County School Board is meeting to approve a consent agenda including minutes from previous meetings, personnel actions, and a contract award. The main action item is awarding a $780,000 contract to Artistic Concepts Group for auditorium and black box dimmer system services.

• Award of RFP #R25314 Auditorium and Black Box Dimmer System Services to Artistic Concepts Group of Chantilly, VA, valued at $780,000
• Approval of personnel actions as recommended by the Superintendent
• Adoption of minutes from November 26, December 2, December 10, and December 12, 2024 meetings

The School Board approved a consent agenda that included a service contract for auditorium and black box dimmer systems and updates to the adult education policy. The board also adopted minutes from four previous meetings and approved personnel actions.

• Awarded RFP #R25314 for Auditorium and Black Box Dimmer System Services to Artistic Concepts Group ($780,000)
• Adopted changes to Policy 5150, Adult Education
• Approved Superintendent's recommendations for Personnel Actions
• Adopted proclamation recognizing February 3-7, 2025, as National School Counseling Week
• Adopted minutes of the November 26, 2024, 4th Tuesday School Board Meeting
• Adopted minutes of the December 2, 2024, CIP and CAPP Work Session
• Adopted minutes of the December 10, 2024, 2nd Tuesday School Board Meeting
• Adopted minutes of the December 12, 2024, Special School Board Meeting

Annual School Board Organizational Meeting 4:00 p.m. (Rescheduled due to inclement weather.)

The Loudoun County School Board held its annual organizational meeting, rescheduled due to inclement weather. The board elected Melinda Mansfield as Chair (6-3) and Anne Donohue as Vice Chair (7-2), and approved a resolution covering clerk appointments, meeting schedules, and other organizational matters for 2025. The meeting consisted entirely of procedural and administrative actions.

• Melinda Mansfield elected Chair (6-3) over Lauren Shernoff
• Anne Donohue elected Vice Chair (7-2) over Lauren Shernoff
• Approved resolution covering clerk, hearing officers, meeting schedule, and fiscal agent for 2025
• April Chandler and Anne Donohue granted remote participation via medical exemption
• April Chandler elected VSBA Delegate (8-1); Kari LaBell elected VSBA Alternate (9-0)

The School Board elected its Chair, Vice Chair, and VSBA representatives for the 2025 calendar year. The board also approved a resolution covering administrative roles, the meeting schedule, and fiscal agents.

• Elected Melinda Mansfield as Chair (6-3-0-0)
• Elected Anne Donohue as Vice Chair (7-2-0-0)
• Elected April Chandler as VSBA Delegate (8-1-0-0)
• Elected Kari LaBell as VSBA Alternate Delegate (9-0-0-0)
• Approved resolution for 2025 organizational business including clerk naming and meeting schedule (8-1-0-0)
• Approved remote participation requests for April Chandler and Anne Donohue