Madison Metropolitan School District public meetings in 2020

Citizens Ad Hoc Committee relative to the Proposal to Rename Falk Elementary School

The Citizens Ad Hoc Committee is meeting to consider proposals for renaming Falk Elementary School and to recommend a new name to the Board of Education. They will review public comments submitted to date, the Citizens Naming Committee's charge and timeline, and related board policy. The committee is also expected to set next steps leading to a Board vote on January 25, 2021.

• Deliberation and vote on a recommendation to the Board of Education for a new school name
• Review of public comments submitted through December 22, 2020
• Review of Citizens Naming Committee charge, timeline, and Board Policy 6700 on naming
• Upcoming January 4 public hearing and January 11 Board Instruction Work Group presentation
• Proposed names include Milele Chikasa Anana, Dolores Simms Greene, John Robert Lewis, and William H. Noland

The Citizens Ad Hoc Committee reviewed public comments and naming proposals for Falk Elementary School. The committee decided to recommend the name Milele Chikasa Anana to the Board of Education.

• Approved minutes from November 11, 2020 (unanimous)
• Recommended the name Milele Chikasa Anana for Falk Elementary School (unanimous)

Regular Board of Education Meeting

The Madison Metropolitan School District Board will consider public input, approve the October 26 minutes, and hear reports on early literacy and virtual learning. A consent agenda will be voted on, including a $25,780,044.75 payment for interim bills, purchases for literacy kits and virtual resources, and several student‑service requests.

• Approve interim bills covering Nov 11‑Dec 1, 2020 for $25,780,044.75 (FY 2020‑2021 Districtwide Operating Budget)
• Approve purchase of Pioneer Valley Books for $117,920.64 to support virtual foundational skills (2020‑21 C&I Cares Act funds)
• Approve purchase from Benchmark Education for $68,584 to support DLI and DBE virtual resources in Spanish and Hmong (2020‑21 OMGE Cares Act funds)
• Approve shortened day agreements for six students
• Excuse eight students from attendance to enroll in high‑school equivalency diploma programs

The Board approved the purchase of 501 East Badger Road and passed a series of consent agenda items including equipment purchases and funding for literacy resources. The motion to approve the October 26, 2020 minutes was deferred to the January meeting.

• Approved purchase of 501 East Badger Road
• Approved purchase of one 2020 Ford F-550 Super-Duty Dump Truck and one 2020 Transit-350 Van
• Approved funding for literacy kits and foundational skills virtual resources
• Approved Kajeet Hotspot Data Plan Renewal for student home broadband
• Approved Madison Gas & Electric Renewable Energy Rider (RER) contract revision
• Approved purchase of customer service and retention technology
• Approved donations to Gompers Elementary School and Leopold Elementary Community School
• Deferred approval of October 26, 2020 minutes to January meeting

Safety and Security Ad Hoc Committee

The Madison Metropolitan School District Safety and Security Ad Hoc Committee will discuss final budget and policy recommendations for school safety and security. The committee will also review updated responses to questions and comments, and approve minutes from the previous meeting.

• Approval of minutes from December 3, 2020
• Review of charge statement/purpose and timeline
• Review updated responses to questions and comments
• Review from last meeting
• Discussion of final budget and policy recommendations

Instruction Work Group

The Instruction Work Group will receive a presentation and discuss the Pathways and Secondary Virtual Learning Update. The agenda also includes a proposal to approve the minutes from the August 3 meeting, though that item is noted as deferred to the January meeting. Public appearances and written registration guidelines are procedural items.

• Presentation and discussion on Pathways and Secondary Virtual Learning Update
• No written statements were submitted for this meeting
• Proposed approval of minutes from August 3, 2020 (deferred to January meeting)
• Public appearances limited to 3 minutes per speaker via virtual waiting room
• Meeting held virtually via Zoom and live-streamed on YouTube

The group received updates on secondary virtual learning and the Pathways program. No substantive policy decisions were made, and the approval of previous minutes was deferred.

• Deferred approval of August 3, 2020 minutes to January meeting

Safety and Security Ad Hoc Committee

The Safety and Security Ad Hoc Committee will discuss the Freedom, Inc. Policy and Budget Proposal and finalize budget and policy recommendations for the full board. They will also review updated responses to questions and comments from previous meetings and confirm the next meeting date.

• Discussion of Freedom, Inc. Policy and Budget Proposal
• Final budget and policy recommendations by entire ad hoc membership
• Review of updated responses to questions and comments
• Review of charge statement, purpose, and timeline
• Approval of minutes from November 19, 2020

The committee discussed budget and policy recommendations following the removal of School Resource Officers, including proposals for mental health services and restorative justice. No final budget or policy recommendations were decided during the meeting.

• Approved minutes from November 19, 2020 (unanimous)

Regular Board of Education Meeting

The Madison Board of Education will vote on adopting a new Sexual Harassment Policy updated for Title IX regulations. The board will also consider a consent agenda including $30.5 million in interim bills and a $57,125 network switch contract. Reports will cover an early literacy strategy, annual enrollment projections, and educator effectiveness.

• Adoption of new Sexual Harassment Policy (Policy 8012A) per federal Title IX updates
• Authorization of $30,525,604.33 in interim bills for Oct 14–Nov 10, 2020
• Award of $57,125.25 to Heartland Business Systems for LAN infrastructure upgrades at schools
• Approval of shortened day agreements for 14 students and continued enrollment for a student over 20
• Reports on Early Literacy Strategy and 2020 fall enrollment projections

The Board of Education unanimously approved a new Sexual Harassment Policy to align with U.S. Department of Education Title IX regulations. The Board also approved a series of consent agenda items including infrastructure upgrades and grant acceptances. No action was taken on operations work group items.

• Adopted new Sexual Harassment Policy per Title IX regulations (Unanimous)
• Approved minutes from September 21, 2020 (Unanimous)
• Approved LAN infrastructure upgrades at each school (Unanimous)
• Approved Chromebook and laptop lease extension payments (Unanimous)
• Approved $15,000 Focus on Energy grant for West High School solar panels (Unanimous)
• Approved COVID-19 screener addition to Qualtrics contract (Unanimous)
• Approved grants and donations under $10,000 (Unanimous)
• Approved Human Resources Transactions Report (Unanimous)

Safety and Security Ad Hoc Committee

This meeting of the Safety and Security Ad Hoc Committee will discuss updated responses to questions, review restorative justice implementation best practices, and examine a draft flow and guidance for partnering with law enforcement. The committee will also consider budget and policy recommendations for Board Policy #4147 on student-employee safety. No final decisions are expected; items are information and discussion only.

• Review updated responses to questions about safety and security
• Presentation on partnering with law enforcement – flow and guidance
• Discussion of restorative justice district-wide implementation best practices and budget/policy
• Examine budget and policy recommendations for Board Policy #4147 on safety
• Approve minutes from November 5, 2020

The committee reviewed presentations on law enforcement partnerships and restorative justice implementation. Members discussed budget and policy recommendations and the process for reviewing Individualized Education Plans (IEPs). No substantive policy changes were decided during the meeting.

• Approved minutes from November 5, 2020 meeting (unanimous)

Board of Education Retreat

The Madison Metropolitan School District Board of Education will hold a retreat to discuss creating an equity-driven school district, establishing board norms and operating procedures, and identifying board goals aligned with district goals. Items are discussion and information only; no votes are scheduled.

• Creating an equity-driven school district (discussion)
• Creating board norms/operating procedures (discussion)
• Identifying board goals aligned with district goals (discussion)
• Overview of retreat survey results and presentation

Board of Education Retreat

The Madison Metropolitan School District Board of Education held a virtual retreat on November 13, 2020. This agenda is procedural and contains only discussion items, including board governance training, team dynamics, and pre-assessment results. No binding decisions, policy changes, or public hearings were scheduled.

• No rezonings, contracts, fee changes, or public hearings listed on this agenda.

Ad Hoc Citizens Committee relative to the Renaming of Falk Elementary School

The Ad Hoc Citizens Committee will deliberate on proposals to rename Falk Elementary School and vote on a recommendation to the Board of Education. The committee will also review public comments submitted to date and discuss the charge statement, timeline, and procedural rules. The Board of Education will hold a public hearing on Nov 30 and vote on the recommendation on Dec 14.

• Deliberation and vote on recommending a new name for Falk Elementary School (motion to recommend name)
• Review of public comments received to date
• Review of charge statement, timeline, and procedural rules (Board Policy 6700)
• Proposals include Milele Chikasa Anana, Dolores Simms Greene, and John R. Lewis
• Next steps: Public hearing on Nov 30, Board vote on Dec 14

The Ad Hoc Citizens Committee reviewed proposals to rename Falk Elementary School, including options for John Lewis and Dolores Simms Greene. The committee voted to recommend the name Milele Chikasa Anana to the Board of Education.

• Approved meeting minutes from November 4, 2020 (unanimous)
• Recommended the name Milele Chikasa Anana for Falk Elementary School (unanimous)

Operations Work Group

The Operations Work Group will receive a presentation and discussion on annual enrollment projections for fall 2020, along with next steps. The group will also discuss proposed updates to the employee handbook regarding surplus/layoff language. The meeting includes approval of prior minutes and guidelines for public input, though no written statements were submitted.

• Presentation and discussion of Fall 2020 enrollment projections and next steps
• Discussion of employee handbook language update on surplus/layoff procedures
• Approval of September 14, 2020 Operations Work Group minutes

The Work Group discussed the impact of COVID-19 on student enrollment and budget assumptions. No substantive decisions were made regarding enrollment or the employee handbook, as both items are pending further data or committee work.

• Deferred approval of September 14, 2020 minutes to the next meeting
• Approved motion to adjourn the meeting at 6:25 p.m. (unanimous)

Safety and Security Ad Hoc Committee

The Safety and Security Ad Hoc Committee will discuss updates on a MMSD grant for school-based critical response teams, review successful security implementations in other districts, and explore connections to restorative justice and Board Policy #4147. The agenda also includes a review of previous meeting feedback and a discussion of budget and policy recommendations for continuing the work. No votes on final recommendations are scheduled.

• Discussion of MMSD Grant for School-based Critical Response Teams (wraparound support)
• Overview of successful safety and security implementations in other school districts
• Review of connections between safety work and restorative justice, plus Board Policy #4147 (Students-Employees/Safety)
• Discussion of budget and policy recommendations for continuing the committee's work

The committee approved the minutes from the October 22, 2020 meeting. Members discussed restorative justice implementation, school-based Critical Response Teams, and potential revisions to Board Policy 4147. No policy or budget changes were decided during this session.

• Approved minutes from October 22, 2020 (unanimous)

Ad Hoc Citizens Committee relative to the Renaming of Falk Elementary School

The Ad Hoc Citizens Committee is meeting to review formal renaming proposals for Falk Elementary School, including those for Milele Chikasa Anana, Dolores Simms Greene, and John Robert Lewis. The committee will also discuss the charge statement, timeline, and procedural guidelines. A vote on a recommendation is scheduled for a future meeting.

• Review of proposals and renaming rubrics for Milele Chikasa Anana, Dolores Simms Greene, and John Robert Lewis
• Approval of minutes from August 21, 2020 meeting
• Discussion of charge statement, timeline, and Board Policy 6700
• Upcoming schedule: committee vote on recommendation on November 11
• Public hearing on recommendation set for November 30

The committee approved the meeting minutes from August 21, 2020. Members agreed to review four school renaming proposals, including two separate proposals for John R. Lewis, using individual rubrics to prepare a recommendation for the Board.

• Approved August 21, 2020 minutes (unanimous)
• Agreed to review two John R. Lewis proposals separately using two different rubrics

Instruction Work Group

The Instruction Work Group will hear presentations on the Early Literacy Strategy, Educator Effectiveness, and a draft Sexual Harassment Policy (Title IX) proposed for action at the November 23 regular board meeting. The group will also consider approving minutes from June 1, 2020. No written registrations were submitted for this meeting.

• Presentation and discussion of the Early Literacy Strategy
• Presentation and discussion of the Educator Effectiveness program
• Discussion of a proposed Sexual Harassment Policy (Title IX) draft, scheduled for action at the Nov 23 regular board meeting
• Approval of Instruction Work Group minutes from June 1, 2020
• No written public statements submitted

The group approved the minutes from the June 1, 2020, meeting. Members discussed an early literacy strategy, educator effectiveness during COVID-19, and a proposed sexual harassment policy update scheduled for a future vote.

• Approved June 1, 2020 Instruction Work Group minutes (6-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will meet in closed session to discuss disciplinary proceedings and decisions involving an individual student. The only actions are a motion to enter closed session and a motion to adjourn; no public business is conducted.

• Motion to go into closed session per Wis. Stat. Secs. 19.85(1)(a), (f), (g); 118.125; and/or 120.13(1)(e) for student disciplinary review

Regular Board of Education Meeting

The board will take action to finalize the 2020-21 budget and tax levy, following a public hearing on the budget. It will also hold a public hearing on a request to waive the Educator Effectiveness program for the current school year, backed by 112 written public comments in support. Reports include a virtual learning update and a pilot proposal for full-day four-year-old kindergarten. The consent agenda includes $33.3 million in interim bills and a $61,380 contract for Richardson School.

• Finalization of the 2020-21 budget and tax levy
• Public hearing on DPI waiver request for Educator Effectiveness program (112 public comments in support)
• Payment of $33,321,124.36 in interim bills covering Sept 9 – Oct 13, 2020
• Report on a proposed full-day four-year-old kindergarten pilot for 2021-22
• Report on virtual learning operations update

The Board of Education approved the 2020-2021 budget with total expenditures of $478,914,041 and certified a total tax levy of $331,843,421. The board also authorized a request for a state waiver regarding educator effectiveness evaluations for the school year. Several base wage increases were approved contingent on a passing referendum budget.

• Adopted 2020-2021 budget with $471,415,177 revenue and $478,914,041 expenditures (6-1)
• Certified 2020-2021 All Funds Tax Levy of $331,843,421
• Authorized request for DPI waiver from Educator Effectiveness cycle for 2020-2021 (unanimous)
• Approved .5% base wage increase for MTI Educational Support Employees, contingent on passing referendum (5-1)
• Approved .5% base wage increase for MTI Teachers Unit, contingent on passing referendum (5-1)
• Approved .5% base wage increase for MTI Substitute Teachers Unit, contingent on passing referendum (6-1)
• Approved .5% base wage increase for Building and Construction Trades Council Unit, contingent on passing referendum (6-1)
• Approved .5% base wage increase for eligible non-represented employees, contingent on passing referendum (6-1)

Safety and Security Ad Hoc Committee

The Safety and Security Ad Hoc Committee of the Madison Metropolitan School District is meeting to discuss restorative justice practices and gather staff and student input. The committee will also review its charge statement, update responses to prior questions, and plan future budget and policy recommendations. No binding votes are scheduled; the meeting is primarily discussion and information.

• Approval of minutes from October 8, 2020
• Update to responses to committee questions
• Presentation and discussion on Restorative Justice—School/Staff/Student Voice
• Discussion of budget and policy recommendations for continuing restorative justice work
• Confirmation of future meeting dates through December 3, 2020

The committee discussed proactive strategies for promoting restorative justice and equitable school safety, including examples from other school districts. Members from several high schools shared the current and desired state of restorative justice in their buildings.

• Approved minutes from October 8, 2020 (unanimous)

Operations Work Group

The Operations Work Group is reviewing items related to the 2020/2021 budget close and tax levy final update. The meeting also includes a presentation and discussion regarding a virtual learning operations update.

• Approval of June 15, 2020, Public Input Session minutes
• Approval of June 15, 2020, Operations Work Group minutes
• Discussion of 2020/2021 Budget Close and Tax Levy Final Update
• Presentation and discussion of Virtual Learning-Operations Update

The Board of Education Operations Work Group approved two sets of minutes from June 15, 2020. The group reviewed the 2020/2021 budget close and tax levy updates and received an operational update on virtual learning during the pandemic.

• Approved Operations Work Group Public Input Session minutes dated June 15, 2020 (7-0)
• Approved Operations Work Group minutes dated June 15, 2020 (7-0)
• Deferred approval of September 14, 2020 minutes to next meeting

Safety and Security Ad Hoc Committee

The Safety and Security Ad Hoc Committee is reviewing its charge statement and timeline. The meeting includes a joint presentation regarding restorative justice practices within the district and the community.

• Review of August 27, 2020 minutes
• Review of September 10, 2020 minutes
• Presentation on Restorative Justice Practices in MMSD and in the Community

The committee approved the minutes from August 27 and September 10, 2020. Members viewed a joint presentation on restorative justice practices from the YWCA, TimeBank, Freedom, Inc., and the MMSD RJ team.

• Approved August 27, 2020 meeting minutes (unanimous)
• Approved September 10, 2020 meeting minutes (unanimous)

Instruction Work Group

The Madison Metropolitan School District Instruction Work Group will discuss a virtual learning update for early learning and a full-day four-year-old kindergarten (4K) pilot program. The group will also consider approval of minutes from a prior public input session, with regular minutes deferred to November. No written or public appearances were registered.

• Presentation on virtual learning update for early learning
• Discussion of a full-day four-year-old kindergarten (4K) pilot program for 2021-2022
• Approval of Public Input Session minutes from June 1, 2020
• Deferral of Instruction Work Group minutes from June 1 to November meeting

The Instruction Work Group approved the minutes from a June 1, 2020, public input session. The group also held discussions regarding virtual learning for early education and a pilot program for full-day four-year-old kindergarten (4K).

• Approved Public Input Session minutes dated June 1, 2020 (7-0)
• Deferred approval of Instruction Work Group minutes dated June 1, 2020 to November meeting

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will vote to enter a closed session. The purpose is to confer with district legal counsel about strategy for current or potential litigation, as allowed by Wis. Stat. Sec. 19.85(1)(g). After the discussion, the meeting will be adjourned.

• Motion to go into closed session to confer with legal counsel on litigation strategy

Special Board of Education Meeting in Closed Session

The Board of Education will hold a closed session on September 21, 2020, to discuss negotiation strategy regarding collectively bargaining base wages for all MMSD Bargaining Units. The meeting begins with a motion to enter closed session and ends with adjournment; no public action is taken.

• Motion to go into closed session under Wis. Stat. §§19.82(1), (2) and 19.85(1)(e) for negotiations strategy on base wages for all MMSD Bargaining Units

Regular Board of Education Meeting

The Madison School Board will decide on three DPI waiver requests for the 2020-2021 school year, a $6.4 million building purchase for a new elementary school at 501 East Badger Road contingent on the November referendum, and a consent agenda including $12,991,603 in interim bills. Reports cover virtual learning feedback, the 2020-2021 budget, and potential building purchase details.

• Proposed purchase of land and building at 501 East Badger Road for $6.4 million, contingent on November 3 referendum, for a new south-side elementary school
• Three DPI waiver requests: instructional minutes, school attendance enforcement, and civics exam requirements for 2020-2021
• Consent agenda includes $12,991,603 in interim bills for August 19 – September 8, 2020
• Virtual Learning Feedback Report and Operations update on virtual learning discussed
• 2020/2021 Budget Update and potential Building Purchase report from Operations Work Group

The Board of Education approved the purchase of land and a building at 501 East Badger Road for $6.4 million, pending the outcome of the November 3, 2020 referenda. The Board also authorized three DPI waiver requests regarding instructional minutes, attendance enforcement, and civics exams for the 2020-2021 school year.

• Approved $6.4M purchase of 501 East Badger Road contingent on November 3 referenda (Unanimous)
• Authorized DPI waiver request for Instructional Minutes for 2020-2021 (Unanimous)
• Authorized DPI waiver request for School Attendance Enforcement for 2020-2021 (Unanimous)
• Authorized DPI waiver request for Civics Exam for 2020-2021 (Unanimous)
• Approved minutes from June 29, 2020 Public Input Session (Unanimous)
• Approved minutes from June 29, 2020 Regular meeting (Unanimous)

Operations Work Group

The Operations Work Group will discuss a potential building purchase (Badger Rock) and receive a 2020/2021 budget update. They will also get an update on virtual learning operations. No written public statements were submitted for this meeting.

• Discussion of potential purchase of Badger Rock property, with proposed action for Sept 21 regular board meeting
• Presentation and discussion on the 2020/2021 budget
• Virtual learning operations update
• Approval of minutes from July 13, 2020 Operations Work Group meeting
• No written public statements submitted

The group approved the July 13, 2020 minutes and discussed the 2020/2021 budget, specifically supporting 'Scenario A' revenues. Members reviewed a proposed land and building purchase at 501 East Badger Road, which remains contingent on passing referenda.

• Approved July 13, 2020 meeting minutes (unanimous)

Safety and Security Ad Hoc Committee

The Safety and Security Ad Hoc Committee will discuss what it means to be safe in MMSD schools and review policies 4224, 4147, and 4400. They will also respond to questions from the previous meeting and approve minutes from August 27. No binding votes are scheduled; the agenda consists mainly of discussion and information items.

• Discussion on defining safety in MMSD schools
• Review of policies 4224, 4147, and 4400
• Responses to questions from the August 27 meeting
• Approval of minutes from August 27, 2020
• Confirmation of future meeting dates (September 24 and October 8, 2020)

The committee discussed critical elements of school safety following the removal of School Resource Officers (SROs). Members reviewed Board Policies 4147, 4224, and 4400 and discussed the relationship between the district and the Madison Police Department. No substantive policy changes were decided.

• Deferred approval of August 27, 2020 minutes to the next meeting
• Adjourned meeting at 7:18 p.m. (unanimous)

Instruction Work Group

The Madison Metropolitan School District Instruction Work Group will hear a presentation on a Virtual Learning Feedback Report and discuss an overview of waiver requests. The group will also consider approval of minutes from a May 4, 2020 public input session and regular meeting. No written public statements were submitted for this meeting.

• Presentation and discussion of the Virtual Learning Feedback Report (two PDF attachments)
• Discussion of an Overview of Waiver Requests, with a proposed action item for the September 21, 2020 regular board meeting
• Approval of Public Input Session Minutes dated May 4, 2020
• Approval of Instruction Work Group minutes dated May 4, 2020
• No written statements were submitted for this meeting

The group approved the minutes from the May 4, 2020, Public Input Session and the May 4, 2020, Instruction Work Group meeting. Members discussed virtual learning feedback and upcoming waiver requests, though no votes were taken on those items.

• Approved Public Input Session minutes dated May 4, 2020 (unanimous)
• Approved Instruction Work Group minutes dated May 4, 2020 (unanimous)

Regular Board of Education Meeting

The Madison Metropolitan School District Board of Education meets virtually to act on several items, including approving temporary borrowing of up to $70 million, revising Board Policy 4221 on restraint and seclusion, and supporting three resolutions (broadband expansion, Act 31 funding, and retiring Native American mascots) for submission to the Wisconsin Association of School Boards. The board also receives reports on Title IX policy updates, virtual learning plans, and back-to-school preparations, and will consider a consent agenda including $29,995,970.15 in interim bills and 12 diplomas.

• Temporary borrowing resolution authorizing up to $70,000,000 via Tax Revenue Anticipation Notes awarded to Morgan Stanley & Co. LLC and Citigroup Global Markets Inc.
• Proposed revisions to Board Policy 4221—Use of Restraint and/or Seclusion
• Resolution supporting legislation for expansion of affordable broadband in Wisconsin and district broadband access funding
• Resolution supporting legislation requiring school districts retire Native American mascots, symbols, and nicknames
• Consent agenda includes $29,995,970.15 in interim bills and diplomas for 12 students

The Board of Education approved a $70 million Tax Revenue Anticipation Note and updated policies regarding the use of restraint and seclusion. The board also passed three resolutions to be submitted to the Wisconsin Association of School Boards regarding broadband access, Act 31 funding, and the retirement of Native American mascots.

• Authorized temporary borrowing of $70,000,000 via Morgan Stanley & Co., LLC and Citigroup Global Markets, Inc. (7-0)
• Approved revisions to Board Policy 4221 regarding Use of Restraint and/or Seclusion (7-0)
• Approved resolution recommending legislation for affordable, quality broadband and district funding (Unanimous)
• Approved resolution recommending funding for school district compliance with Act 31 (Unanimous)
• Approved resolution recommending legislation to retire Native American mascots, symbols, images, logos and nicknames (Unanimous)

Safety and Security Ad Hoc Committee

The Safety and Security Ad Hoc Committee will review a district update on school safety planning, assessment, and implementation. They will also review the 2018 Education Resource Officer (ERO) Ad Hoc Committee recommendations. The meeting includes approval of minutes and setting future meeting dates. No votes on new policies are scheduled.

• Review of District Update on School Safety and Security Planning, Assessment, and Implementation
• Review of 2018 Education Resource Officer (ERO) BOE Ad Hoc Committee Recommendations
• Approval of minutes from August 13, 2020 meeting
• Guidelines for open meetings and introduction to paperless board system (BoardDocs)
• Confirmation of next meeting dates: September 10, 24, and October 8, 2020

The committee reviewed district updates on school safety and security planning and the 2018 Education Resource Officer recommendations. Members discussed the role of School Security Assistants and the impact of restorative justice. No new policies were decided during the meeting.

• Approved minutes from August 13, 2020 (unanimous)
• Confirmed next three meeting dates as previously established

Citizens Committee relative to the Proposal to Rename Falk Elementary School

The Citizens Committee relative to the Proposal to Rename Falk Elementary School is convening to discuss its charge, timeline, and procedural rules under Board Policy 6700. Members will review public comments submitted to date and plan next steps toward a recommendation. The meeting is informational and procedural, focusing on process rather than final decisions.

• Overview of Citizens Naming Committee's charge, timeline, and procedural rules (Board Policy 6700)
• Review of public comments submitted regarding the renaming proposal
• Proposed process and procedures for carrying out the committee's work
• Proposed schedule of future meetings and agenda outline
• Discussion of next steps to reach a recommendation

The Citizens Ad Hoc Committee met to review the charge, timeline, and public comments regarding the renaming of Falk Elementary School. The committee discussed a proposal to rename the school in honor of Milele Chikasa Anana, noting that public comments and the family of the current namesake support the change. No final recommendation was made during this meeting.

• Scheduled next meeting for August 28, 2020
• Adjourned meeting at 5:42 p.m. (unanimous)

Board of Education Retreat

The Madison Board of Education holds a retreat virtually via Zoom. Members will discuss Referenda Phase III planning, organizational chart alignment, and superintendent transition. Items are primarily discussion and information; no formal votes are expected except call to order and adjournment.

• Discussion of Referenda Phase III
• Review of board operating protocols and True Colours personality assessment
• Organizational chart alignment discussion
• Superintendent transition and ways of working
• Review of Sample School Board Operating Protocol

Safety and Security Ad Hoc Committee

The Madison Metropolitan School District Safety and Security Ad Hoc Committee met virtually via Zoom at 5 p.m. on August 13, 2020. The agenda included a review of the 2018 School Resource Officer (SRO) Ad Hoc Committee recommendations, a presentation of the charge statement and plan of work, and setting dates for future meetings. All items were informational or procedural; no specific actions or approvals were listed.

• Review of 2018 School Resource Officer (SRO) Ad Hoc Committee Recommendations
• Charge Statement and Plan of Work presentation
• Establish next meeting dates/times
• Call to Order
• Introductions/Membership Confirmations/Meeting Protocol

The committee conducted an introductory meeting to establish membership, review the group's charge, and set a meeting schedule. No substantive policy decisions were made during this session.

• Confirmed next meeting date for August 27, 2020
• Adjourned meeting at 5:58 p.m. (unanimous)

Special Board of Education Meeting in Open Session

The Madison Metropolitan School District Board of Education will consider several action items in its August 10, 2020 open‑session meeting. It will vote on two contract purchases—$99,000 for additional ANET ELA interim assessment licenses and $135,000 for DnA and FastBridge assessment licenses—both funded from the 2020/21 Office of Assessment Administration Operating Budget. The board will discuss a proposal for a new South Rimrock Road School and will establish a 12‑person committee to rename Falk Elementary School, naming Yolanda Shelton Morris as chair. The meeting also includes procedural items such as call to order, written registrations, public appearances, and an organizational session.

• Approve $99,000 purchase of ANET ELA interim assessment licenses (Office of Assessment Administration Operating Budget)
• Approve $135,000 purchase of Illuminate Education DnA and FastBridge assessment licenses (Office of Assessment Administration Operating Budget)
• Discuss proposal for a new South Rimrock Road School
• Establish a 12‑person Falk Elementary School renaming committee, appointing Yolanda Shelton Morris as chair
• Conduct 2020/2021 Board organizational meeting

Special Board of Education Meeting in Open Session--WORKSHOP followed by Closed Session

The Madison Metropolitan School District Board of Education will hold a special meeting to finalize the membership, charge, and timeline of the Safety and Security Ad Hoc Committee. The board will also approve minutes from prior meetings and then go into closed session to deliberate on negotiations for the purchase, lease, or sale of public property.

• Approval of minutes from July 23, 2020 open session workshop
• Finalization of Safety and Security Ad Hoc Committee membership, charge, and timeline
• Motion to go into closed session under Wis. Stat. Sec. 19.85(1)(e) for property negotiations
• Approval of closed session minutes from June 30, July 1, and July 2, 2020

Instruction Work Group

The Instruction Work Group will hold a virtual meeting to receive presentations and discuss the Title IX Policy Update and the Instructional Continuity Plan for Virtual Learning Quarter 1. They will also discuss a proposed policy on Use of Restraint and/or Seclusion, which is slated for action at the August 31 regular board meeting. The agenda includes approval of minutes from May and June 2020, but those minutes were not available at the time of the meeting. No public written statements were submitted.

• Presentation and discussion of Title IX Policy Update
• Discussion of proposed policy on Use of Restraint and/or Seclusion (item for August 31 board meeting)
• Presentation and discussion of Instructional Continuity Plan for Virtual Learning Quarter 1
• Approval of minutes from May 4 and June 1, 2020 (not available)
• No written registrations or public appearances scheduled

The work group discussed a proposed Use of Restraint and/or Seclusion Policy and reviewed the Instructional Continuity Plan for a virtual first quarter. No substantive policy votes were taken during the meeting.

• Adjourned meeting at 8:24 p.m. (Unanimous)

Regular Board of Education Meeting Public Input Session (Register to speak or to submit a written statement at: https://board.madison.k12.wi.us/board-education-virtual-meetings

This meeting is a public input session for the Madison Metropolitan School District Board of Education. One written statement was submitted on the topic of returning to a safe face-to-face school setting after the pandemic. The agenda includes procedural items for written and oral public comments, with no decisions or other business.

• One written statement submitted on returning to safe face-to-face school setting post-pandemic
• Public appearance registration opens 30 minutes before meeting; speakers get 3 minutes
• Meeting conducted virtually via Zoom with live stream on YouTube

Regular Board of Education Meeting

The Madison Metropolitan School District Board of Education will discuss and vote on a revision to Board Policy 5111 on authorized transportation. The consent agenda includes approval of $45.2 million in interim bills and multiple software and learning material purchases for literacy, math, and science, funded by the operating budget and CARES Act. Reports include the summer food program and a farewell message from the superintendent.

• Interim bills totaling $45,170,756.32 for June 17–July 13, 2020
• Proposed revision to Board Policy 5111 on authorized transportation
• Renewal of Lexia online literacy resources for K-8 at $362,400
• Purchase of Achieve3000 platform for dual language immersion at $144,734
• Purchase of DreamBox elementary math licenses at $211,750 from CARES Act budget

The Board of Education approved a wide range of instructional software licenses, facility leases, and financial contracts via a consent agenda. The Board also addressed revisions to the authorized transportation policy and renewed the At Risk Plan.

• Approved revisions to Board Policy 5111 regarding Authorized Transportation
• Approved renewal of Lexia Online Literacy Resources K-8
• Approved Achieve3000 Platform for Dual Language Immersion and Development Bilingual Education
• Approved Amplify Science Licenses for Middle School Science
• Approved i-Ready for Middle School Mathematics and DreamBox for Elementary School Mathematics
• Approved renewal of Metro Transit Master Agreement and district-funded bus passes for 2020-2021
• Approved lease extensions for Badger Rock and Capital High Westside Program
• Approved At Risk Plan Renewal

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board will vote on resolutions to authorize a November 3, 2020 referendum. The first question asks voters to approve exceeding the state revenue limit by up to $33 million over four years for operating costs. The second question asks for $317 million in general obligation bonds for high school renovations, a new elementary school near Rimrock Road, and remodeling Hoyt School.

• Resolution to exceed revenue limit by $6M in 2020-21, $14M in 2021-22, $23M in 2022-23, and $33M from 2023-24 onward
• Initial resolution authorizing up to $317M in general obligation bonds for high school improvements, a new elementary school near Rimrock Road, and Capital High relocation to Hoyt School
• Proposed referendum election on both questions scheduled for November 3, 2020

The Board unanimously approved resolutions to exceed the district revenue limit for recurring purposes and to issue general obligation bonds up to $317 million. These measures will be submitted to voters for approval or rejection in the November 3, 2020, election.

• Approved budget to exceed revenue limit by $6M (2020-21), $14M (2021-22), $23M (2022-23), and $33M (2023-24 and thereafter) (7-0)
• Approved initial resolution for general obligation bonds not to exceed $317,000,000 for high school renovations, a new elementary school near Rimrock Road, and relocating Capital High to Hoyt School (7-0)
• Approved submitting the revenue limit and bond resolutions to electors for the November 3, 2020, election (7-0)

Special Board of Education Meeting in Open Session WORKSHOP

This special Board of Education meeting includes an update on reopening schools and discussion of an Ad Hoc Committee on Safety and Security charged with replacing School Resource Officers at four comprehensive high schools. The board will also consider possible action on the employee handbook.

• Update on reopening schools for the 2020-2021 year
• Proposal to create an Ad Hoc Committee on Safety and Security to replace School Resource Officers
• Board members Gloria Reyes and Savion Castro recommended as co-chairs of the ad hoc committee
• Discussion and possible action on the employee handbook

The Board held a special workshop meeting. The only substantive action recorded was the approval of the minutes from the July 13, 2020 meeting.

• Approved minutes dated July 13, 2020

Operations Work Group Public Input Session (Register to speak or to submit a written statement at: https://board.madison.k12.wi.us/

The MMSD Operations Work Group held a virtual public input session to receive oral and written comments. Two written statements were submitted, both supporting the proposed facilities referendum and operating budget, with emphasis on including sustainability projects in renovations and new construction.

• Written statement in support of proposed facilities referendum, specifically for sustainability funding
• Written statement supporting both operating budget and facilities referenda, with focus on environmental sustainability in renovations and new construction
• Public appearances allowed via Zoom with 3-minute speaking limit

Operations Work Group

The Operations Work Group will discuss proposed revisions to Board Policy 5111 on authorized transportation and review the 2020/2021 cash flow. Both items are proposed for action at the July 27 regular board meeting. No decisions are made at this work group meeting.

• Proposed revisions to Board Policy 5111--Authorized Transportation (discussion)
• 2020/2021 Cash Flow Review (discussion, intended for July 27 board action)
• Meeting held virtually via Zoom

The group discussed a proposed $70 million borrowing plan to cover COVID-19 costs and revenue losses. Members also reviewed proposed revisions to the Authorized Transportation policy regarding middle school start times. No substantive policy or financial actions were decided during this meeting.

• Adjourned meeting (unanimous)

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education approved a superintendent contract with Dr. Carlton D. Jenkins, authorized resolutions to exceed the state revenue limit by up to $33 million annually and issue up to $317 million in general obligation bonds for school facility improvements, and directed that both questions be placed on the November 3, 2020 ballot.

• Approved employment agreement for Superintendent Dr. Carlton D. Jenkins from August 1, 2020 to June 30, 2022.
• Authorized resolution to exceed state revenue limit by $6M in 2020-21, escalating to $33M by 2023-24 for operational expenses.
• Authorized up to $317M in general obligation bonds for renovations at all four high schools, a new elementary near Rimrock Road, and relocation of Capital High to Hoyt School.
• Directed that both the revenue limit resolution and bond authorization be submitted to voters on November 3, 2020.
• Received a presentation on the Building Excellence Referendum 2020 Planning.

The Board of Education unanimously approved a superintendent contract and two resolutions to be placed on the November 3, 2020 ballot. These include a request to exceed revenue limits for recurring expenses and the issuance of general obligation bonds for facility improvements.

• Approved employment agreement for Superintendent Dr. Carlton D. Jenkins (7-0)
• Approved resolution to exceed revenue limit by $6M in 2020-21, scaling to $33M by 2023-24 (7-0)
• Approved initial resolution for general obligation bonds not to exceed $317,000,000 for facility projects (7-0)
• Approved submitting the revenue limit and bond resolutions to voters for the November 3, 2020 election (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is meeting in a special closed session to deliberate over a candidate for superintendent. The meeting will begin with a call to order in open session, followed by a motion to enter closed session under Wisconsin law. No other public business is scheduled.

• Motion to go into closed session under Wis. Stat. Secs. 19.85(1)(c) and (e) for superintendent candidate deliberation
• Deliberations over candidate for superintendent

Special Board of Education Meeting in Closed Session

The Madison School Board is holding a special closed-session meeting solely to conduct an interview for the Superintendent position. The meeting begins with a call to order and a motion to enter closed session under state law, then proceeds to the interview, followed by adjournment. No public votes or decisions on policy are scheduled.

• Closed-session interview for Superintendent of Madison Metropolitan School District
• Meeting held at Doyle Administration Building, 545 West Dayton Street
• Motion to go into closed session under Wis. Stat. Sec. 19.85(1)(c)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is meeting in closed session to conduct interviews for the superintendent position. The board will first vote to go into closed session under Wisconsin statute for this purpose.

• Motion to go into closed session pursuant to Wis. Stat. Sec. 19.85(1)(c) for superintendent interview

Special Board of Education Meeting in Open Session WORKSHOP

The Board of Education will meet via Zoom to discuss a proposed action regarding school security. The primary item is a motion to terminate the MMSD School Resource Officer contract effective immediately.

• Termination of the MMSD School Resource Officer contract

Regular Board of Education Meeting

The Board of Education will vote on adopting the 2020-2021 preliminary budget of $526,771,506 and a tax levy of $334,131,710. Other actions include approving revisions to the Employee Handbook and Board Policy 6071 on district fund balance. Reports cover virtual learning updates and referendum planning.

• Adoption of $526,771,506 preliminary budget and $334,131,710 tax levy
• Approval of revisions to Board Policy 6071 on district fund balance
• Contract for services with Goodman Community Center for $80,000 for East High programs
• Extension of MOST Coordinator contract with City of Madison for $78,000 over two years
• Adoption of Employee Handbook modifications effective July 1, 2020

The Board of Education approved a preliminary budget and associated tax levies to maintain operations for the new fiscal year. The board also updated the district fund balance policy and recognized Disability Pride Month. An item regarding the Employee Handbook was withdrawn.

• Adopted 2020-2021 preliminary budget of $526,771,506 (5-2)
• Approved preliminary tax levies totaling $334,131,710 (unanimous)
• Revised Board Policy 6071 regarding District Fund Balance (unanimous)
• Approved resolution recognizing July 2020 as Disability Pride Month (unanimous)
• Withdrew proposed action on Employee Handbook
• Approved consent agenda items including diplomas, interim bills, and software subscriptions (7-0)

Regular Board of Education Meeting Public Input Session (Register to speak or to submit a written statement at: https://board.madison.k12.wi.us/

The Madison Metropolitan School District Board of Education is holding a public input session where registered speakers and written statements are being heard. The agenda includes public appearances on the 2020-21 preliminary budget and general topics. No board decisions are scheduled; the session is solely for receiving community comment.

• 39 written registrations submitted: 18 in support of ending the current SRO contract, 6 opposed
• 3 written registrations in support of including renewable energy and sustainability projects in the 2020 referendum
• 1 written registration in support of putting operating and capital referenda on the November 2020 ballot
• 10 written registrations opposed to proposed changes to the Employee Handbook
• Public appearances are allowed for comments on the 2020-21 preliminary budget and general topics

The meeting consisted of a public input session where the board received written registrations and public appearances. No substantive decisions were made during this session; the meeting recessed to enter the regular Board of Education meeting.

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is holding a special closed session meeting to approve prior closed session minutes and conduct an initial review of applicants for the position of Superintendent of Schools. No other business is scheduled.

• Initial review and consideration of applicants for Superintendent of Schools

Operations Work Group Public Input Session (Register to speak or to submit a written statement at: https://board.madison.k12.wi.us/

This is a procedural public input session of the Madison Metropolitan School District Board of Education Operations Work Group, held virtually via Zoom. No written statements were submitted, and the agenda only includes guidelines for public appearances and a motion to adjourn. No decisions or substantive discussions are scheduled.

• No written statements were submitted for the period of June 12-15, 2020
• Public appearance registrants will receive three minutes to speak
• Meeting is live-streamed on YouTube and recordings become part of the permanent record

The meeting was held to collect public input, but no written statements were submitted and no public appearances occurred. The session was adjourned after one minute.

• Adjourned meeting at 5:03 p.m.

Operations Work Group

The Madison Metropolitan School District Operations Work Group will approve minutes from the May 11 meeting, receive a presentation on the Building Excellence referendum planning, and discuss the preliminary 2020/2021 budget, including a proposed Board Policy 6071 update on the district fund balance. The group will forward the budget and policy items to the regular Board meeting on June 29, 2020.

• Approve minutes from the Operations Work Group meeting dated May 11, 2020
• Presentation on Building Excellence referendum planning (referendum document attached)
• Discussion of the 2020/2021 preliminary budget (budget draft attached)
• Proposed Board Policy 6071 – District Fund Balance update
• Motion to adjourn the meeting

The group approved the minutes from the May 11, 2020 meeting. Members discussed referendum planning and the 2020/2021 preliminary budget, including preferences for revenue and expenditure scenarios, ahead of a scheduled June 29 board meeting.

• Approved minutes from May 11, 2020 (unanimous)

Special Board of Education Meeting in Closed Session followed by Open Session WORKSHOP

The Madison Metropolitan School District Board of Education holds a special meeting with a closed session to discuss student discipline and collective bargaining strategy, followed by an open workshop. In open session, the board will consider a revision to attendance reporting policy, discuss the board's advocacy process, and vote on a proposed resolution requesting federal and state COVID-19 support for K-12 public schools based on poverty levels.

• Closed session to discuss disciplinary proceedings involving an individual student
• Closed session to consider negotiations strategy for collectively bargaining base wages for all MMSD bargaining units
• Action item: Revision to Board Policy 2604—Attendance Reporting
• Discussion/potential action: Board of Education Proposed Resolution/Advocacy Process
• Action item: Proposed resolution regarding COVID-19 support for Wisconsin public schools, with funding allocation based on poverty levels

Special Board of Education Meeting in Closed Session

The board voted to enter a closed session under Wis. Stat. §19.85(1)(f). In the closed session they will hear an initial presentation from BWP Consulting on the general characteristics of the superintendent applicant pool. The meeting concluded with a motion to adjourn.

• Motion to go into closed session for meeting with BWP Consulting on superintendent applicant pool
• Initial presentation by BWP Consulting of general applicant pool characteristics for superintendent position
• Motion to adjourn

Instruction Work Group Public Input Session (Register to speak or to submit a written statement at: https://board.madison.k12.wi.us/

The Madison Metropolitan School District Board of Education's Instruction Work Group held a virtual public input session on June 1, 2020, to receive oral and written comments. One written statement was submitted supporting the termination of the contract with the City of Madison for School Resource Officers at MMSD high schools. No decisions were made at this meeting; it was solely for gathering public input.

• One written statement submitted supporting ending the School Resource Officer contract with the City of Madison
• Public appearances allowed oral statements of up to three minutes via Zoom
• Meeting was live-streamed on YouTube and recorded as part of the permanent record

The meeting was held to receive public input. No substantive policy decisions or votes were made during the session.

Instruction Work Group

The Instruction Work Group met virtually on June 1, 2020. The group approved minutes from the Instruction Work Group public input session held on April 6, 2020. It discussed Board Policy 2604—Attendance Reporting and provided updates on virtual learning and the employee handbook, both proposed for the regular Board of Education meeting on June 29, 2020.

• Approve minutes from the April 6, 2020 Instruction Work Group meeting
• Discuss Board Policy 2604—Attendance Reporting (proposed for June 29 BOE meeting)
• Virtual Learning update presentation
• Employee Handbook revision update (proposed for June 29 BOE meeting)
• Announcement of Student Senate election results

The group approved the minutes from two April 6, 2020, sessions. Members discussed proposed changes to attendance reporting and the employee handbook, as well as updates on virtual learning scenarios for the upcoming school year.

• Approved minutes from April 6, 2020 Public Input Session (Unanimous)
• Approved minutes from April 6, 2020 Instruction Work Group meeting (Unanimous)

Special Board of Education Meeting in Closed Session

This is a special closed session meeting of the Madison Metropolitan School District Board of Education. The board will vote to go into closed session to confer with legal counsel regarding litigation strategy. No public discussion or decisions are scheduled.

• Motion to go into closed session under Wis. Stat. Sec. 19.85(1)(g) for legal counsel advice on litigation strategy

Regular Board of Education Meeting Public Input Session (Please go to--https://board.madison.k12.wi.us/ for registration to speak or to submit a written statement

The Board of Education met virtually on May 18, 2020 for a public input session. No written registrations were submitted between May 15 and the meeting. The agenda outlines procedures for written and oral public appearances, including registration links and time limits. The meeting concluded with a motion to adjourn.

• Public input session held via Zoom at 5:30 p.m.
• No written registrations submitted from May 15 to the meeting
• Guidelines provided for written and oral public appearances
• Oral registrants allowed three minutes each in a virtual waiting room
• Motion to adjourn adopted

The meeting consisted of a public input session with no written statements submitted. One resident appeared to request support for extended school year approval for a teacher. No substantive board decisions were made during this session.

Regular Board of Education Meeting

The Madison Metropolitan School District Board of Education meets virtually to discuss and act on several items, including approval of $28 million in interim bills and revisions to the Behavior Education Plan. Reports cover virtual learning updates, the 2020/21 preliminary budget, and referendum planning. The consent agenda includes contracts and student diploma requests.

• Interim bills totaling $28,064,010.15 for April 11–May 4, 2020
• AVID contract for services at $65,310 for 2020/21 school year
• Revisions to Behavior Education Plans for elementary, middle, and high schools
• Rainbow Flag resolution (procedural item)
• Requests for diplomas for nine students

The Board of Education unanimously approved revisions to Behavior Education Plans for elementary, middle, and high schools. The board also accepted various grants, donations for COVID-19 student internet access, and contracts for school roof rehabilitations.

• Approved revisions to Behavior Education Plans (7-0)
• Authorized payment of interim bills totaling $28,064,010.15
• Approved $65,310 AVID Implementation Agreement for 2020/21
• Approved $211,690 roof rehabilitation bid for Memorial High School
• Approved $555,450 roof rehabilitation bid for Huegel Elementary School
• Accepted $146,000 in donations for COVID-19 WiFi and printing materials (6-0-0)
• Accepted $138,162 Wisconsin Partnership Program grant for nurses and social workers
• Approved purchase of summer produce and bananas totaling $95,884.91

Operations Work Group Public Input Session (Please go to--https://board.madison.k12.wi.us/ for registration to speak or to submit a written statement

The Operations Work Group of the Madison Metropolitan School District Board of Education held a virtual public input session on May 11, 2020. No written registrations were submitted for the meeting. The session included only procedural items: call to order, review of written registrations (none), guidelines for public appearances, and adjournment.

• No written registrations were submitted for this meeting.
• Public appearances were open for registration starting 30 minutes before the meeting, with up to 3 minutes per speaker.
• Meeting was conducted virtually via Zoom and live-streamed on YouTube.

Special Board of Education Meeting in Closed Session

This is a special closed session meeting of the Madison Metropolitan School District Board of Education. The board will approve closed session minutes from February and May 2020 and discuss negotiations strategy for collectively bargaining base wages for all MMSD bargaining units.

• Approval of closed session minutes from February 10 and May 4, 2020
• Discussion of negotiations strategy for collectively bargaining base wages for all MMSD Bargaining Units

Operations Work Group

The Operations Work Group will approve minutes from the April 13, 2020 public input session. It will review and solicit input on the proposed preliminary budget for the 2020‑2021 school year. The group will receive an update on planning for the Building Excellence referendum and discuss a revision to the employee handbook.

• Approve minutes from the Operations Work Group Public Input Session dated April 13, 2020
• Discussion and input on the 2020/2021 proposed preliminary budget
• Building Excellence referendum planning update
• Employee handbook revision update

The group approved minutes from April 13, 2020. Members discussed the 2020/2021 preliminary budget and the impact of COVID-19 on costs and revenues. The group also reviewed the postponed referendum planning and the possibility of conducting a taxpayer poll.

• Approved minutes from April 13 Public Input Session (6-0)
• Approved minutes from April 13 meeting (6-0)
• Adjourned meeting (7-0)

Board of Education Retreat

The Madison Metropolitan School District Board of Education held a retreat with discussion items on Wisconsin statutes application for board members and on ways of working as board members. No formal decisions were made; the meeting consisted of training and informational sessions. The retreat was conducted virtually via Zoom.

• Discussion of Wisconsin Statutes application for board members, including policies on Code of Conduct and proposed policies
• Discussion of ways of working as board members, including self-reflection data, communication flow chart, and color wheel workshop

Instruction Work Group Public Input Session (Please go to--https://board.madison.k12.wi.us/ for registration to speak or to submit a written statement

This is a virtual public input session for the Instruction Work Group of the Madison Metropolitan School District Board of Education. The agenda includes only procedural items: call to order, guidelines for written and oral public comment, and adjournment. No written registrations were submitted for this meeting.

The meeting consisted of a public input session where one person spoke. No substantive policy decisions or legislative actions were taken.

• Adjourned meeting at 5:40 p.m. (Unanimous)

Instruction Work Group

The Instruction Work Group will discuss proposed revisions to Title IX procedures, mandatory reporting, and the Behavior Education Plan, with a possible action item for the May 18 regular board meeting. The group also approved minutes from the March 2, 2020 meeting.

• Discussion of Title IX updates and mandatory reporting requirements
• Proposed revisions to the Behavior Education Plan (BEP) for 2020-2021
• Possible action item to forward recommendations to the May 18 regular board meeting

The group approved the minutes from the March 2, 2020 meeting. Members discussed proposed revisions to Title IX, mandatory reporting, and the Behavior Education Plan in preparation for a May 18 board meeting.

• Approved minutes from March 2, 2020 (Unanimous)

Special Board of Education Meeting in Closed Session followed by Open Session WORKSHOP

The Madison Board of Education will meet in closed session to discuss employee performance data, then reconvene in open session to vote on a proposed action: nonrenewing a 1.0 FTE probationary contract in Applied Technology for the 2020-21 school year for staff reduction purposes. The meeting also includes procedural items to enter and exit closed session and adjourn.

• Nonrenewal of a probationary contract (1.0 FTE) in Applied Technology for 2020-21 for staff reduction
• Closed session under Wis. Stat. 19.85(1)(c) to consider employee performance data
• Motion to go into closed session and motion to return to open session

Regular Board of Education Meeting

The Madison Metropolitan School District Board of Education will consider and vote on several action items, including a five-year charter school contract for Badger Rock Middle School, revisions to graduation requirements policy, and early approval of $30,000 for Welcoming Schools curriculum. The board will also receive reports on the 2020/2021 preliminary budget and referendum planning, K-5 literacy updates, and a proposed procurement policy revision. A consent agenda includes approval of $37,908,896.75 in interim bills and a $38,400 contract with UMOJA Magazine Madison, Inc. for youth writing workshops.

• Action to approve 5-year charter contract for Badger Rock Middle School (2020-2025)
• Action on revisions to Policy 3540--Graduation Requirements
• Early approval of $30,000 for district-wide implementation of Welcoming Schools curriculum
• Consent agenda: $37,908,896.75 in interim bills and $203,324.37 for curricular learning materials
• Contract with UMOJA Magazine Madison, Inc. for $38,400 for youth writing workshops and special publication

The Board of Education elected its officers for the 2020/2021 school year and approved revisions to graduation requirements. The board also granted early budget approval for the Welcoming Schools curriculum and updated the procurement policy regarding purchase approval thresholds.

• Elected Gloria Reyes as president, Ali Muldrow as vice president, Savion Castro as treasurer, and Nicki Vander Meulen as clerk
• Elected Kelly Ruppel as secretary by acclamation (7-0)
• Approved minutes from February 24, 2020 (7-0)
• Approved revisions to Policy 3540--Graduation Requirements (7-0)
• Approved $30,000 early budget allocation for Welcoming Schools curriculum (7-0)
• Approved revisions to Policy 6244--Purchase and/or Contracted Services Limitations, setting the board approval threshold at $35,000 (4-3)

Regular Board of Education Meeting Public Input Session (Please go to--https://board.madison.k12.wi.us/ for registration to speak or to submit a written statement

This is a public input session for the Madison Metropolitan School District Board of Education to hear comments on proposed waivers from the Department of Public Instruction regarding civics requirements and instructional hours. The agenda also includes general public appearances and processing of written registrations, with no voting items scheduled.

• Public appearances on DPI Civics Requirement Waiver
• Public appearances on DPI Instructional Hours Waiver
• General public appearances for other topics
• One written registration from a parent asking about monitoring a child's GPA for grade promotion

The meeting consisted of public input and written registrations. No substantive policy decisions or legislative actions were taken during this session.

• Adjourned meeting (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is meeting in closed session to consider employment, promotion, compensation, or performance evaluation data of two public employees. The meeting is procedural and includes a motion to go into closed session and a motion to adjourn.

• Closed session under Wis. Stat. Secs. 19.85(1)(c) to discuss personnel data of two employees

Operations Work Group Public Input Session (Please go to--https://board.madison.k12.wi.us/ for registration to speak to submit a written statement

The Madison Metropolitan School District Operations Work Group is holding a virtual public input session. One written statement requested reconsideration of pass/fail grading for middle schools. The meeting also includes public appearances and adjournment.

• One written statement asks district to reconsider pass/fail grading for middle schools
• Public appearances registration opens 30 minutes before meeting
• Meeting held virtually via Zoom at 5:00 p.m.

The meeting was held to receive public input. One written statement was received regarding middle school grading, and no public appearances occurred.

• Received one written statement requesting reconsideration of pass/fail grading for middle schools

Operations Work Group

The Operations Work Group will receive a presentation on the 2020/2021 preliminary budget and referendum planning, discuss proposed revisions to Board Policy 6244 on procurement, and review a proposed five-year contract for Badger Rock Middle School. They will also consider a resolution recognizing departing board member Kate Toews.

• Presentation and discussion of 2020/2021 preliminary budget and referendum planning
• Proposed revisions to Board of Education Policy 6244 (Procurement)
• Discussion of a proposed five-year contract (2020-2025) for Badger Rock Middle School
• Resolution recognizing departing board member Kate Toews
• Approval of minutes from March 9, 2020 meeting

The group approved the minutes from the March 9, 2020 meeting. Members discussed the 2020/2021 preliminary budget, referendum planning, and proposed procurement policy revisions, but no formal actions were taken on these items.

• Approved minutes from March 9, 2020 meeting (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is holding a special closed session meeting on April 6, 2020, via Zoom. The sole substantive item is a motion to enter closed session under Wisconsin law to discuss employment, promotion, compensation, or performance evaluation of a public employee. No public decisions or votes are expected.

• Motion to enter closed session under Wis. Stat. 19.85(1)(c) for personnel matters
• Motion to adjourn

Instruction Work Group Public Input Session (Please go to--https://board.madison.k12.wi.us/ for registration to speak to submit a written statement

The Madison Metropolitan School District Instruction Work Group hosted a virtual public input session on April 6, 2020. The agenda contained only procedural items and did not include policy votes or substantive decisions. The session collected public comments regarding employee health insurance benefits, retiree coverage, and online instruction for students with disabilities.

• 5 written public registrations submitted via the district website
• Comments opposing changes to employee health insurance benefits
• Comments supporting health insurance retention for retirees
• Comments supporting online instruction for students with disabilities
• One comment opposing the use of the Zoom application

The meeting consisted of a public input session where the Chair read summaries of written registrations and one resident spoke. No substantive policy or budgetary decisions were made.

• Adjourned meeting at 5:28 p.m. (Unanimous)

Instruction Work Group

The Instruction Work Group will discuss proposed revisions to Board Policy 3540 on graduation requirements, which is expected to be an action item at the April 27 regular board meeting. The group will also receive a presentation and discussion on the K-5 literacy update, including materials adoption.

• Proposed revisions to Board Policy 3540 on graduation requirements (discussion for April 27 board meeting)
• K-5 literacy update presentation on reading materials adoption and vision/mission commitments

The group approved the minutes from the February 3, 2020 meeting. Members discussed proposed revisions to graduation requirements for the class of 2020 and a K-5 literacy update, though no formal actions were taken on these items.

• Approved minutes from February 3, 2020 (Unanimous)

Regular Board of Education Meeting

This is the regular Board of Education meeting, held virtually due to the COVID-19 pandemic, with in-person public appearances suspended. The board will vote on several early budget proposals, including a $3,463,231.21 summer school budget, employee health care benefits (with two competing options), and $515,000 in strategic equity projects. It will also consider an anti-bullying policy revision and a surplus assets policy update. Written public comments were submitted, including concerns about online learning and health insurance.

• Vote on 2020 summer school model and $3,463,231.21 budget
• Decision on employee health care benefits: either maintain Dean and add Quartz, or keep current Dean and GHC, with varied employee premium contributions
• Early approval of $515,000 in strategic equity projects including $250,000 for Early College STEM Academy expansion
• Approval of changes to Board Policy 4510 – Anti-Bullying
• Approval of revisions to Board Policy 6178 – Surplus Assets

The Board of Education approved the 2020 Summer School budget and updated policies regarding anti-bullying and surplus assets. Members authorized early budget increases for mental health and special education programs and maintained current health care providers and budgets.

• Approved 2020 Summer School Model and $3,463,231.21 budget (7-0)
• Approved changes to Board Policy 4510 Anti-Bullying (7-0)
• Approved revisions to Board Policy 6178 Surplus Assets (7-0)
• Approved maintaining 2019-2020 healthcare budget and providers Dean and GHC (6-0)
• Approved $120,000 and $40,000 increases for Behavioral Health In Schools and BounceBack programs (7-0)
• Approved $55,000 increase for High School 9th Grade CBITS Program (7-0)
• Approved $50,000 increase for Accelerated Licensure in Special Education (7-0)
• Approved $250,000 increase for Early College STEM Academy expansion (6-0)

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education is holding a special workshop to discuss and potentially approve a modification to the 2019/2020 school year calendar as part of district plans to prevent the spread of the coronavirus. The item is a discussion/action item with a recommended motion to approve the change to the Employee Handbook. Other agenda items are procedural (call to order and adjournment).

• Discussion/action on modifying the 2019-2020 school calendar in response to coronavirus prevention plans

The Board of Education approved changes to the 2019-2020 school calendar to prevent the spread of the Coronavirus. These changes include adding a professional development day on March 19 and moving spring break to the week of March 23.

• Approved modification to Employee Handbook to adjust 2019/2020 school calendar (7-0)

City of Madison Education Committee

The City of Madison Education Committee will hold a discussion-heavy meeting covering a pilot bus pass program for Madison Metropolitan School District (MMSD) students, potential changes to committee membership, and protocols for selecting priority topics. No votes are anticipated; the agenda is primarily procedural and informational.

• Discussion of transportation options and a pilot bus pass program for MMSD students
• Potential recommendations for committee membership
• Determination of protocol/process for selecting and moving forward on priority topics
• Approval of minutes from December 11, 2019
• Opportunity for public comment

Operations Work Group

The Operations Work Group will discuss proposed referendum scope and draft questions, as well as 2020/2021 budget development focusing on health care benefits and proposed priority actions. The meeting also includes approval of minutes from January and February 2020 meetings.

• Discussion of referendum scope and draft questions for possible action at March 23 regular board meeting
• Presentation on 2020/2021 budget development, including health care benefits and proposed priority actions
• Approval of minutes from January 13, 2020 Operations Work Group meeting
• Approval of minutes from February 10, 2020 Operations Work Group meeting

The group approved the minutes from January 13 and February 10, 2020. Members discussed the scope of a referendum and the 2020/2021 budget development, specifically regarding health care benefits.

• Approved January 13, 2020 minutes (6-0)
• Approved February 10, 2020 minutes (6-0)

Instruction Work Group

The Instruction Work Group will discuss a proposed revision to Board Policy 4150 on bullying, intended as an action item at the March 23 regular board meeting. They will also receive an update on Opportunity Youth/Microschool programs from the Office of Youth Re-Engagement. The group will approve minutes from January 6, 2020, and hear public appearances.

• Discussion and presentation on bullying policy revision (Board Policy 4150) with proposed changes
• Update on Opportunity Youth/Microschool programs from the Office of Youth Re-Engagement
• Approval of minutes from the January 6, 2020 Instruction Work Group meeting
• Public appearances allowed; registration required 15 minutes before meeting start

The group approved the minutes from the January 6, 2020 meeting. Members discussed updates on the MicroSchool pilot and proposed policy revisions regarding bullying, which are scheduled for a regular board meeting on March 23, 2020.

• Approved minutes from January 6, 2020 meeting (6-0)

Regular Board of Education Meeting

The board will vote on a resolution to detach the Acacia Ridge neighborhood from the Middleton-Cross Plains Area School District and attach it to MMSD. They will also consider approving $35,326,154.82 in interim bills, $145,605 in curricular materials, a $90,000 training contract, and a $45,665 contract with Urban Triage. Public hearings are scheduled on the attachment/detachment agreement and a proposed Nuestro Mundo DPI waiver.

• Vote on detachment of Acacia Ridge from Middleton-Cross Plains to MMSD
• Approval of interim bills totaling $35,326,154.82
• Curricular learning materials purchase of $145,605
• Contract with Urban Triage for $45,665 to develop Black Student Unions
• Developmental Designs training expenditure of $90,000

The Board approved annual contracts with the City of Madison for special duty police officers to provide security at events. It also approved a resolution to detach the Acacia Ridge neighborhood from the Middleton-Cross Plains Area School District and attach it to MMSD. Several consent items, including curricular material purchases, were tabled.

• Approved recurring annual contracts for special duty police officers not to exceed $35,000 per year (4-3)
• Approved resolution to detach Acacia Ridge neighborhood from Middleton-Cross Plains Area School District and attach to MMSD (6-0)
• Approved minutes from June 24, 2019 (unanimous)
• Tabled Curricular Learning Materials purchasing adoptions (Item 10.4)
• Tabled Consent Agenda Item 10.7

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is meeting in a special closed session to discuss and potentially take action regarding the employment and potential resignation of an administrator. No other business is on the agenda.

• Closed session under Wis. Stat. Sec. 19.85(1)(c) to discuss employment and potential resignation of an administrator

City of Madison Education Committee--CANCELLED

The February 12, 2020 meeting of the City of Madison Education Committee was cancelled. No agenda items were considered or decided.

• Meeting cancelled; no actions taken.

Operations Work Group

The Operations Work Group of the Madison Metropolitan School District Board is discussing a proposed attachment/detachment agreement with the Middleton-Cross Plains School District, a draft revision to Board Policy 6178 on surplus assets, and receiving a presentation on the 2020-21 budget development, including staffing and summer school projections. These items are proposed for action at the regular board meeting on February 24, 2020.

• Discussion of Attachment/Detachment Agreement between MMSD and Middleton-Cross Plains School District (Acacia Ridge area)
• Proposed revision to Board Policy 6178 on surplus assets
• Presentation on 2020-21 budget development, staffing, and summer school projections

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will enter a closed session. In that session they will review employment, promotion, compensation, performance evaluation, and personal history data of district employees, as allowed by Wis. Stat. §§ 19.85(1)(c) and (f). The meeting will then adjourn.

• Consider employment, promotion, compensation, performance evaluation, and personal history data of district employees (confidential) pursuant to Wis. Stat. §§ 19.85(1)(c) and (f)

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education held a special workshop meeting on February 3, 2020, at Doyle Administration Building. The board voted unanimously to approve an employment agreement with Matthew Gutiérrez as superintendent for the period of June 1, 2020 through May 31, 2022.

• Approved superintendent employment agreement with Matthew Gutiérrez for two years starting June 2020
• Motion carried 7-0 with student advisory vote also in favor

Instruction Work Group

The Instruction Work Group will hear a presentation and discussion on an update to the Behavior Education Plan (BEP) for the Madison Metropolitan School District. No vote or decision is scheduled on this item; it is a discussion-only item. The meeting also includes public appearances and procedural adjournment.

• Presentation and discussion of Behavior Education Plan update for elementary, middle, and high schools

The Instruction Work Group discussed three new versions of the Behavior Education Plan (BEP) and reviewed suspension data. The meeting focused on goals to increase student belonging, integrate restorative justice, and reduce disproportionality in exclusionary practices. No formal policy changes were decided during this session.

• Adjourned meeting at 8:04 p.m. (Unanimous)

Special Board of Education Meeting in Closed Session

This is a special closed session of the Madison Metropolitan School District Board of Education. The board will go into closed session to confer with legal counsel regarding strategy for litigation in which the district is or is likely to become involved. No public business will be conducted.

• Motion to go into closed session to discuss litigation strategy with legal counsel under Wis. Stat. Sec. 19.85(1)(g)

Regular Board of Education Meeting

The Board of Education will consider renewing the charter for Badger Rock Middle School for two years and vote on renaming Glendale Elementary School to honor Dr. Virginia M. Henderson. They will also receive reports on referendum planning, community input, and the 2020-2021 budget timeline. A consent agenda includes approval of $47,546,779.58 in interim bills and $134,786.99 for curricular learning materials.

• Badger Rock Middle School charter renewal for two years with optional third year if enrollment reaches 120
• Proposal to rename Glendale Elementary School to Dr. Virginia M. Henderson Elementary
• Interim bills totaling $47,546,779.58 for period Dec 3, 2019 – Jan 21, 2020
• Curricular learning materials purchase of $134,786.99
• Contract with Cityspan Technologies, Inc. for up to $25,000 for MOST information system

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is holding a special closed session meeting to deliberate over candidates for superintendent. No public votes or decisions are scheduled; the meeting is solely for discussion under Wisconsin's closed session laws.

• Closed session deliberations for superintendent candidates pursuant to Wis. Stat. Secs. 19.85(1)(c) and (e)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will hold a special closed session meeting to conduct a second-round interview with a finalist candidate for superintendent. The board will first vote to enter closed session under Wisconsin statute for personnel purposes, then conduct the interview, and adjourn.

• Motion to enter closed session pursuant to Wis. Stat. Sec. 19.85(1)(c) to interview superintendent finalist
• Second-round interview for superintendent position

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will hold a special closed session meeting on January 15, 2020, to conduct a second-round interview with a finalist candidate for superintendent. The meeting is authorized under Wisconsin statute for personnel considerations. No other business is scheduled.

• Second-round interview for superintendent finalist (closed session under Wis. Stat. Sec. 19.85(1)(c))

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will hold a special closed session meeting to conduct a second-round interview with a finalist candidate for superintendent. The meeting is closed to the public under Wisconsin statute. No other business is scheduled.

• Closed session interview of superintendent finalist pursuant to Wis. Stat. Sec. 19.85(1)(c)

Operations Work Group

The Operations Work Group will discuss a recommendation on renaming Glendale Elementary School, along with referendum planning and community input. They will also review the 2020-2021 budget timeline and receive an update on the superintendent search. No votes are scheduled; items are for discussion and information.

• Discussion on recommendation for renaming Glendale Elementary School
• Presentation on referendum planning and community input summary
• Presentation/discussion on 2020-2021 budget timeline and strategy
• Update on superintendent search
• Public appearances with 3-minute speaker limit

The group reviewed a proposal to rename Glendale Elementary School and discussed potential 2020 operating and facilities referenda. No substantive votes were taken on these items; the renaming proposal is scheduled for a vote on January 27, 2020.

• Adjourned meeting at 8:11 p.m. (7-0)

Special Board of Education Meeting in Closed Session

This special closed session meeting is solely to discuss employment data, discipline of public employees, and separation agreements, as allowed under Wisconsin law. No public votes or substantive policy decisions are scheduled.

• Motion to go into closed session under Wis. Stat. Secs. 19.85(1)(b), (c), and (e)
• Agenda limited to considering employment data, discipline, and separation agreements

Board of Education Retreat (Special Meeting in Open Session--WORKSHOP)

The Board of Education will hold a workshop meeting focused on strategic planning. Discussion items include ways to increase public support for bond measure referendums and reviewing district guidance for responding to racial incidents.

• Presentation/discussion on strategies to increase public support for bond measures
• Discussion on district work and guidance for responding to racial incidents

Citizens Naming Committee relative to the Proposal to rename Glendale Elementary School

The Citizens Naming Committee will discuss public input and consider a recommendation to the Board of Education regarding the proposal to rename Glendale Elementary School (1201 Tompkins Drive). The committee will also approve minutes from its January 7, 2020 meeting.

• Discussion of public input on the proposal to rename Glendale Elementary School
• Action on a recommendation to the Board of Education regarding renaming
• Approval of minutes from the January 7, 2020 committee meeting

CANCELLED--City of Madison Education Committee

This meeting of the City of Madison Education Committee was cancelled. The agenda contained only procedural items such as call to order, minutes approval, public comment, and discussions on committee membership and a bus pass program.

Citizens Naming Committee relative to the Proposal to rename Glendale Elementary School

The Citizens Naming Committee will discuss public input and next steps regarding the proposal to rename Glendale Elementary School. The committee may vote on a recommendation to the Board of Education. Previous minutes from December 20, 2019, are also up for approval.

• Approval of minutes from December 20, 2019, meeting
• Discussion of public input on the Glendale Elementary renaming proposal
• Consideration of a recommendation to the Board of Education
• Discussion on need for further meetings

The Citizens Naming Committee discussed public input and communication strategies regarding the proposal to rename Glendale Elementary School. The committee decided to proceed with the current timetable while increasing community outreach and education efforts.

• Approved minutes from December 20, 2019 (unanimous)
• Agreed to continue with the current renaming timetable
• Scheduled next meeting for January 10 at 4 p.m.

Instruction Work Group

The Instruction Work Group will receive a presentation and discussion on Community Schools and hear an update on the superintendent search. They will also vote to approve minutes from a prior meeting. No other decisions are on the agenda.

• Community Schools Update – discussion/presentation with supporting documents
• Update on Superintendent Search – information item
• Approval of minutes from June 3, 2019 Instruction Work Group meeting

The group approved the minutes from the June 3, 2019 meeting. Members received a status update on the implementation of Community Schools and discussed metrics for measuring academic and behavioral success.

• Approved minutes from June 3, 2019 meeting (unanimous)