Madison Metropolitan School District public meetings in 2023

Special Board of Education Meeting in Closed Session

This is a special closed session meeting of the Madison Metropolitan School District Board of Education. The sole agenda item is discussion of employment matters and interviews related to hiring a new superintendent, conducted behind closed doors under Wisconsin law.

• Closed session to discuss superintendent hiring under Wis. Stat. Secs. 19.85(1)(c) and (f)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will hold a special closed session meeting to discuss employment matters and interviews related to hiring a new superintendent, as authorized under Wisconsin statutes. The only action item is a motion to enter closed session and then adjourn.

• Motion to go into closed session under Wis. Stat. 19.85(1)(c) and (f) for superintendent hiring discussions

Special Board of Education Meeting in Closed Session

This is a special closed-session meeting of the Madison Metropolitan School District Board of Education. The board will vote to go into closed session to discuss student disciplinary proceedings and decisions, and will also approve minutes from prior closed sessions in 2019 and 2023. No public business will be conducted.

• Motion to close meeting under Wis. Stat. Secs. 19.85(1)(a), (f), (g); 118.125; 120.13(1)(e) for student discipline
• Approval of closed session minutes from October 21, 2019
• Approval of closed session minutes from April 10, 2023

Regular Board of Education Meeting

The Board will decide on the Nuestro Mundo Charter renewal for 2024-2029, following a report from the Instruction Work Group. The consent agenda includes approval of interim bills totaling $40,159,944.14 and referendum construction bills of $5,098,069.21. Public input included 42 written statements, with 18 opposing proposed attendance areas for the charter renewal.

• Action on Nuestro Mundo Charter renewal for 2024-2029
• Approval of interim bills: $40,159,944.14 for period Nov 4 – Dec 1, 2023
• Approval of referendum construction bills: $5,098,069.21 from Fund 42 Referendum Bonds
• Update on Behavior Education Plan Policy revision and restorative justice
• 42 written public comments submitted, most opposed to proposed attendance areas for Nuestro Mundo

The Board of Education unanimously approved a five-year contract renewal for the Nuestro Mundo Community School Charter and the addition of Full Day 4K Dual Language Immersion. The board also approved the minutes from the November 20, 2023 meeting.

• Approved Nuestro Mundo Community School Charter renewal for five years (7-0)
• Approved inclusion of Full 4K DLI for Nuestro Mundo (7-0)
• Approved November 20, 2023 meeting minutes (7-0)

Special Board of Education Meeting in Closed Session--Subgroup B--CANCELLED

This special Board of Education meeting was cancelled. The sole agenda item was to conduct initial interviews of candidates for superintendent in closed session.

• Cancelled closed session for initial superintendent candidate interviews

Special Board of Education Meeting in Closed Session--Subgroup B

This is a special closed-session meeting of the Madison Metropolitan School District Board of Education Subgroup B. The board will conduct initial interviews of candidates for Superintendent pursuant to Wisconsin statute, then adjourn. No public discussion or votes on other matters are scheduled.

• Initial interviews of candidates for Superintendent in closed session under Wis. Stat. §19.85(1)(c) and (f)

Special Board of Education Meeting in Closed Session--Subgroup C-- CANCELLED

This special closed session Board of Education meeting, scheduled for December 15, 2023, was cancelled. The meeting was originally intended for initial interviews of candidates for Superintendent pursuant to Wisconsin statutes. No action was taken as the meeting did not occur.

• Meeting cancelled; no interviews conducted
• Original agenda included motion to go into closed session under Wis. Stat. Secs. 19.85(1)(c) and (f)

Special Board of Education Meeting in Closed Session--Subgroup A

This is a special closed session meeting of the Madison Metropolitan School District Board of Education. The sole purpose is to conduct initial interviews of candidates for the Superintendent position, as permitted under Wisconsin statutes for personnel matters. No public decisions or discussions are scheduled.

• Initial interviews of candidates for Superintendent in closed session

Special Board of Education Meeting in Closed Session--Subgroup A

This is a special closed session meeting of the Madison Metropolitan School District Board of Education (Subgroup A) to conduct initial interviews of candidates for Superintendent. No public discussion or decisions are scheduled; the only action is a motion to enter closed session under Wisconsin statutes for personnel interviews. The meeting is purely procedural.

• Initial interviews of candidates for Superintendent in closed session pursuant to Wis. Stat. §19.85(1)(c) and (f)

City, County, Schools Collaborative Committee

The City, County, Schools Collaborative Committee will discuss and receive information on several topics, including a recap of the 2024 budgets for the City of Madison, Dane County, and Madison Metropolitan School District. They will also discuss a recently passed state bill related to driver's education and receive an update on pedestrian safety for MMSD students. No major decisions are expected; the meeting is largely informational and procedural.

• Recap of City, County, and MMSD 2024 budgets (discussion/information)
• Discussion of recently passed state bill on driver's education
• Update on pedestrian safety for MMSD students
• Statement of Interest per MGO 3.35(9)(i)2 (discussion/information)

Special Board of Education Meeting in Closed Session--Subgroup C

This is a special closed-session meeting of the Madison Metropolitan School District Board of Education. The board will conduct initial interviews of candidates for the superintendent position behind closed doors, as permitted under Wisconsin state law. The meeting is procedural and includes only the call to order, closed session, and adjournment.

• Board votes to enter closed session under Wis. Stat. §§19.85(1)(c) and (f) for superintendent candidate interviews
• No public action or discussion occurs; all business is conducted in closed session

Special Board of Education Meeting in Closed Session--Subgroup B

The Board of Education is holding a special closed session meeting to conduct initial interviews of candidates for the Superintendent position. No public action or discussion of substantive policy is scheduled.

• Closed session under Wis. Stat. §19.85(1)(c) and (f) for initial interviews of Superintendent candidates

Special Board of Education Meeting in Closed Session--Subgroup C

This is a special closed-session meeting of the Madison Metropolitan School District Board of Education. The board will vote to go into closed session under state statute to conduct initial interviews of candidates for Superintendent. The agenda is otherwise procedural, with no other substantive items.

• Initial interviews of candidates for Superintendent in closed session

Special Board of Education Meeting in Closed Session--Subgroup A

The Madison Metropolitan School District Board of Education is holding a special closed session meeting to conduct initial interviews of candidates for the position of Superintendent. The board will vote to go into closed session under Wisconsin statutes for these interviews, then adjourn. No public decisions or discussions are on the agenda.

• Initial closed-session interviews of candidates for Superintendent

Special Board of Education Meeting in Closed Session

The Board will meet in closed session to discuss employment matters and interview preparation for the hiring of a new superintendent. No public business will be conducted.

• Motion to enter closed session under Wis. Stat. Secs. 19.85(1)(c) and (f)
• Discussion of superintendent hiring process and candidate interviews

Instruction Work Group

The Instruction Work Group will discuss the Behavior Education Plan (BEP) policy revision update with a spotlight on restorative justice, and consider the Nuestro Mundo Community School charter renewal for 2024-2029. Public input includes three written statements supporting the charter renewal with the International Baccalaureate program and full-day 4K. The group will also vote to approve the minutes from the November 6, 2023 meeting.

• Behavior Education Plan (BEP) policy revision update and restorative justice spotlight
• Nuestro Mundo Community School charter renewal discussion for 2024-2029
• Public input: three written statements supporting charter renewal with IB program and full-day 4K
• Approval of minutes from November 6, 2023

The group approved the minutes from the November 6, 2023, meeting. Members also held a discussion and presentation regarding the Nuestro Mundo Charter renewal, focusing on the proposed International Baccalaureate (IB) program and enrollment strategies.

• Approved minutes from November 6, 2023 (7-0)
• Approved motion to reorder agenda items 4 and 5 (7-0)

Regular Board of Education Meeting

The Madison Metropolitan School District Board of Education held a regular meeting on November 20, 2023, including reports from the superintendent and work groups on early literacy, secondary pathways, budget forecasting, and building conditions. The board approved a consent agenda that included $53,391,694.30 in interim bills, $12,473,488.73 in referendum construction invoices, and shortened day agreements for 2 students. The meeting also featured recognition of National Merit Scholar semi-finalists.

• Approval of interim bills totaling $53,391,694.30 for the period October 17–November 3, 2023
• Approval of referendum construction invoices totaling $12,473,488.73 from Fund 42 bond proceeds
• Approval of shortened day agreements for 2 students
• Recognition of National Merit Scholar semi-finalists
• Reports on budget forecasting for 2024-2025 and building conditions

The Board of Education approved several financial contributions, including a $10,000 donation for the West High School Symphony Band and a $16,000 state grant for social emotional learning. The board also approved a consent agenda covering construction invoices and rental agreements.

• Approved minutes from October 30, 2023 (7-0)
• Approved consent agenda excluding items 10.9, 10.11, 10.12, and 10.14 (7-0)
• Accepted $10,000 donation from Donald J. Helfrecht Estate for West High School Symphony Band (7-0)
• Accepted $33,748 donation from Raising Cane’s Chicken Fingers for school incentives (7-0)
• Accepted $16,000 grant from WI Department of Public Instruction for Southside and Shorewood Hills Elementary (7-0)

Operations Work Group

The Operations Work Group will discuss the 2024-2025 budget forecast and a building conditions report. One written public statement was submitted in support of sustainability measures including an energy manager. The group will also vote on approving previous meeting minutes and adjournment.

• Discussion of 2024-2025 budget forecast
• Review of building conditions report with cost analysis
• Written statement supporting energy manager, HVAC upgrades, and sustainability advisory committee
• Approval of minutes from October 9, 2023 meeting
• Public input procedures for written and oral statements

The work group reviewed budget projections and the impact of expiring ESSER funds, including 111 positions moved to those funds to address previous budget gaps. Staff reported approximately 80 current vacancies and noted that enrollment projections are being developed with UW-Madison.

• Approved minutes from October 9, 2023 (7-0)

Board of Education Retreat

The Board of Education is holding a retreat to discuss governance, policies, and upcoming commitments. The agenda includes a closed session to discuss personnel matters related to hiring a new superintendent.

• Closed session regarding the hiring of a new superintendent
• Policy Committee update on NEOLA review and legal counsel
• Discussion of Restorative Justice training sessions
• Planning for the WASB Conference in January 2024

The Board of Education held a retreat to reflect on operational agreements and discuss policy review processes. The Board entered a closed session to discuss personnel matters regarding the hiring of a new Superintendent. No formal votes were taken on policy updates during the open session.

• Approved motion to enter closed session for Superintendent hiring discussion (5-0)
• Approved motion to return to open session (6-0)

City, County, Schools Collaborative Committee

The City, County, Schools Collaborative Committee will discuss an updated 2024 budget for the city, county, and Madison Metropolitan School District, including potential adjustments to prior recommendations. Members will also review support for universal free driver’s education under State Assembly Bill 394 and consider the 2024 meeting schedule.

• Updated 2024 budget discussion for the city, county, and MMSD
• Potential adjustments to committee budget recommendations
• Support for universal free driver’s education and State Assembly Bill 394
• Review of the 2024 CCSCC meeting schedule
• Approval of October 11, 2023 meeting minutes

Instruction Work Group

The Madison Metropolitan School District Instruction Work Group will hear a teacher's perspective on early literacy implementation and receive an update on secondary early college and advanced coursework. No votes or decisions are scheduled; the meeting is primarily informational.

• Presentation on elementary and middle school literacy implementation
• Discussion of secondary early college and advanced coursework programs

The board heard reports and teacher testimony regarding the implementation of new elementary and middle school literacy materials. Discussions focused on class sizes, planning time, and the balance between curriculum pacing and student needs. No substantive policy decisions were made during the session.

• Approved minutes from October 2, 2023 (6-0)

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education will hold a special workshop meeting to discuss and vote on finalizing the Leadership Profile for the superintendent search. The board will also vote to approve minutes from three prior special meetings (April 14, April 17, and May 1, 2023). This meeting is procedural in nature with one main actionable item.

• Motion to approve minutes from April 14, 2023 special meeting
• Motion to approve minutes from April 17, 2023 special meeting
• Motion to approve minutes from May 1, 2023 special meeting
• Discussion and potential approval of the Leadership Profile for the Superintendent Search

The Board of Education approved the final Leadership Profile to be used in the search for a new superintendent. The profile includes specific requirements for classroom experience and a commitment to equity and inclusion. The position will be posted within 24 hours.

• Approved Leadership Profile for the Superintendent Search (7-0)
• Approved minutes from April 14, 2023 (6-0)
• Approved minutes from April 17, 2023 (6-0)
• Approved minutes from May 1, 2023 (6-0)

Regular Board of Education Meeting

The Madison Metropolitan School District Board of Education will hold a public hearing on the 2023/2024 budget and tax levy. The board also considers approving over $104 million in interim bills and referendum construction invoices, and will vote on changes to Board Policy 1301. A consent agenda includes payments and shortened day agreements for 7 students.

• Public hearing on 2023/2024 MMSD budget and tax levy
• Payment of interim bills totaling $74,356,960.69 for period Sept 12–Oct 16, 2023
• Payment of referendum construction invoices totaling $30,275,825.42 from Fund 42 bond proceeds
• Vote on revisions to Board Policy 1301 (Proposed Policies)
• Consent agenda approval of shortened day agreements for 7 students

The Board of Education approved a contract for the Common Threads Resource Center and updated Board Policy 1301. A large consent agenda including various grants, donations, and purchase orders was approved, though some items were separated for individual discussion.

• Approved $74,600 for Common Threads Resource Center services (7-0)
• Approved changes to Board Policy 1301 (6-0)
• Approved minutes from September 26, 2023 (7-0)
• Approved consent agenda items 10.2-10.6, 10.8-10.19, 10.21-10.23, 10.25-10.32 (7-0)

Special Board of Education Meeting in Open Session WORKSHOP followed by Closed Session

The Board will receive an update on community survey data for the superintendent search, then vote to enter closed session under state law to decide criteria for the role of the new superintendent.

• Update on data analysis and themes from community outreach survey for superintendent search
• Motion to go into closed session to decide criteria for new superintendent per Wis. Stat. Sec. 19.85(1)(c) and (e)

The Board of Education received a presentation from the Alma Advisory Group regarding community outreach survey data for the superintendent search. The session included discussions on candidate confidentiality, leadership competencies, and the need for an inclusive recruitment process. The board then moved into a closed session to decide criteria for the new superintendent.

• Moved into closed session to decide criteria for the role of new superintendent

City, County, Schools Collaborative Committee

The City, County, Schools Collaborative Committee will discuss the status of MMSD Driver's Education and potentially make recommendations on the 2024 proposed budgets for the City, County, and MMSD, focusing on priorities including child and youth homelessness, digital equality, transportation, mental health, and youth employment. Other items are procedural: approval of minutes and public comment. No decisions are expected beyond potential recommendations.

• Update on MMSD Driver's Education
• Discussion and potential recommendations on 2024 City, County, and MMSD budgets related to CCSCC priorities (homelessness, digital equality, transportation, mental health, youth employment)
• Approval of minutes from September 27, 2023
• Public comment opportunity

Operations Work Group

The Operations Work Group will discuss September student count updates, food and nutrition, and transportation. The group will also review Board Policy 1301 and consider approving the minutes from the September 18, 2023 meeting.

• September student count updates
• Food and nutrition update
• Transportation discussion
• Review of Board Policy 1301

The board unanimously approved the minutes from the September 18, 2023, meeting. Members received presentations on student enrollment counts and food and nutrition initiatives, though no formal actions were taken on these items.

• Approved minutes from September 18, 2023 (7-0)

Instruction Work Group

The Instruction Work Group will hear a presentation on special education and an update from the Superintendent's Advisory Panel on Safety and Wellness. No written public statements were submitted for this meeting. The group will also vote to approve minutes from September 11, 2023.

• Special Education Update presentation/discussion
• Superintendent's Advisory Panel on Safety/Wellness presentation/discussion
• Approval of minutes from September 11, 2023
• No written public statements were submitted for this meeting

The group unanimously approved the minutes from the September 11, 2023, meeting. Members also discussed a draft of the Special Education Plan, focusing on anti-racist IEPs, staffing shortages, and SMART goals to reduce disproportionality for Black students.

• Approved minutes from September 11, 2023 (7-0)

City of Madison Education Committee

The City of Madison Education Committee will discuss an ordinance change to rename and adjust the committee's membership, receive an update on a Driver's Education initiative, and begin deliberations on several 2024 budget requests, including the MMSD draft budget, the city's Community Development Division, and Dane County Human Services. All items are listed as discussion or presentation, with no votes scheduled.

• Ordinance change for committee name and membership recommendation
• Drivers Education Initiative update
• 2024 budget discussion: City of Madison Community Development Division request
• 2024 budget discussion: Dane County Human Services request
• 2024 budget discussion: MMSD 2023-2024 draft budget

Regular Board of Education Meeting

The Madison Metropolitan School District Board of Education will consider a resolution to support declaring Dane County a sanctuary for trans and nonbinary individuals. The board also will vote on authorizing up to $60 million in temporary borrowing and pay $25.3 million in interim bills. Reports on transportation, literacy, and the superintendent search will be discussed.

• Resolution supporting Dane County as a sanctuary for trans and nonbinary individuals
• Authorization of $60,000,000 Tax Revenue Anticipation Note from J.P. Morgan Securities LLC at 3.83% net interest cost
• Payment of interim bills totaling $25,307,177.86 for period August 15–September 11, 2023
• Additional purchase of Lexia Core 5 licenses for $15,600 using IDEA flowthrough funds
• Reports on school year launch, transportation, and September student count

Board of Education Retreat

This is a Board of Education retreat with discussions on strategic goals, policy updates, allocation and class size, and a superintendent search update. The board will also approve minutes from eight prior meetings. No major votes are expected.

• Approve minutes from eight prior meetings (June 2022 to July 2023)
• Review updated SMART Goals for 2024-25 and board development training with YWCA and governance
• Policy committee updates including introduction to NEOLA and review of Policy 1301
• Follow-up from July retreat on allocation and class size with equity charts and class size reports
• Superintendent search update

The Board of Education approved minutes from eight separate meetings held between June 2022 and July 2023. Members discussed updating the 2024-25 SMART goals scorecard, specifically regarding policy compliance and referendum engagement, but did not finalize these goals.

• Approved minutes from June 17, 2022 (6-0)
• Approved minutes from June 18, 2022 (6-0)
• Approved minutes from August 27, 2022 (6-0)
• Approved minutes from October 21, 2022 (6-0)
• Approved minutes from February 3, 2023 (6-0)
• Approved minutes from April 28, 2023 (6-0)
• Approved minutes from June 23, 2023 (6-0)
• Approved minutes from July 28, 2023 (6-0)

Operations Work Group

The Operations Work Group will discuss a proposed cash flow borrowing action for the September 26 regular board meeting, along with the Third Friday September student enrollment count, the board budget amendment process, and a review of Board Policy 1301. The group will also consider approving minutes from August 14. No written public statements were submitted for this meeting.

• Proposed cash flow borrowing action for September 26 regular board meeting
• Discussion of Third Friday September enrollment count
• Discussion of board budget amendment process
• Review of Board Policy 1301
• Approval of minutes from August 14, 2023

The Operations Work Group approved the minutes from the August 14, 2023 meeting. Members discussed cash flow borrowing, budget amendment processes, and the impact of declining enrollment on staffing and facilities.

• Approved minutes from August 14, 2023 meeting (6-0)

Instruction Work Group

The Instruction Work Group is meeting to discuss launching the school year, including presentations on district improvement and mental health/wellbeing. The group will also discuss transportation and approve minutes from the previous meeting. No written public input was submitted.

• Approval of minutes from August 7, 2023
• Discussion and presentation on District Improvement and School Improvement
• Discussion and presentation on Mental Health and Wellbeing
• Discussion on Transportation

The Instruction Work Group approved the minutes from its August 7, 2023, meeting. Members and staff discussed the district's School Improvement Plans (SIPs) and the use of the Plan4Learning digital platform to monitor academic and attendance metrics.

• Approved minutes from August 7, 2023 (7-0)

Regular Board of Education Meeting

The Board will consider approving changes to the Elementary Behavior Education Plan that remove references to out-of-school suspension and expulsion, allowing exceptions only for 4th and 5th graders in extenuating circumstances. The consent agenda includes approval of interim bills totaling $48,844,240.38 and referendum construction invoices of $9,756,779.60. Reports from the Instruction and Operations work groups will also be presented.

• Vote on Elementary Behavior Education Plan changes removing out-of-school suspension and expulsion references
• Approval of interim bills $48,844,240.38 for July 12–August 14, 2023
• Approval of referendum construction invoices $9,756,779.60 from Fund 42
• Reports on end-of-year financials, summer 2023 counts, transportation (First Student), and facilities sustainability
• Public input includes six written statements on district surveys, outdoor education task force, and PINE Program expansion

The Board of Education unanimously approved the minutes from the July 24, 2023, regular meeting. The session primarily consisted of superintendent reports regarding literacy initiatives, 4K expansion, and staff recognitions.

• Approved minutes from July 24, 2023 (7-0)

Operations Work Group

The Madison Metropolitan School District's Operations Work Group will review end-of-year 2022-2023 financials for Fund 10, discuss summer 2023 enrollment counts, and receive updates on transportation with First Student and facilities sustainability. One public comment supported hiring an Energy Manager to meet a carbon-neutral goal by 2040. No votes on these items are scheduled; the agenda is primarily discussion and information.

• End of Year 2022-2023 Financials - Fund 10 Balance Update (discussion)
• Summer 2023 Counts (discussion/presentation)
• Transportation (First Student) update (discussion)
• Facilities Update (Sustainability) (discussion/presentation)
• Scope & Sequence of Operations Work Group (information/discussion item)

The board approved the minutes from the June 12, 2023, meeting. The session primarily consisted of presentations and discussions regarding fund balances, summer school counts, and transportation readiness with First Student.

• Approved minutes from June 12, 2023 (6-0)

Instruction Work Group

The Instruction Work Group will discuss recommended changes to the Elementary Behavior Education Plan and the scope of work for a full revision. They will also review the scope and sequence of the work group itself. The meeting includes approval of June 5, 2023 minutes and public input, though no written statements were submitted.

• Discussion of proposed changes to the Elementary Behavior Education Plan, with a recommendation for the August 28 Board meeting
• Scope of work for full Behavior Education Plan revisions
• Discussion and presentation on the scope and sequence of the Instruction Work Group for 2023-24
• Motion to approve minutes from the June 5, 2023 Instruction Work Group meeting

The group approved the minutes from the June 5, 2023 meeting. Members and staff discussed proposed changes to the Elementary Behavior Education Plan, focusing on shifting level five behaviors to level four and replacing out-of-school suspensions with in-school suspensions for certain incidents.

• Approved minutes from June 5, 2023 meeting (5-0)

Board of Education Retreat

The Madison Board of Education is holding a retreat to discuss and set SMART goals for the 2023-24 school year, review the previous year's scorecard, and receive updates on policy committee work, board development training, and fall preparations including staffing and class sizes. No votes are expected; the retreat focuses on planning and discussion.

• Update and review of 2022-2023 SMART Goals Scorecard
• Discussion of policy committee timeline with NEOLA
• Final decisions on YWCA and governance training for board development
• Preview of fall updates: organizational chart phase 2, staffing data, class size and FTE allocation
• Discussion of central office working methods including emails, school visits, board briefings

The Board of Education held a retreat to discuss proposed SMART goals for the 2023-24 school year. Members reviewed goals regarding policy updates, board development, the superintendent search, and public engagement for a potential referendum. No formal votes were recorded in the provided text.

• Discussed updating SMART goals for policy, board development, superintendent search, and referendum engagement
• Proposed professional learning with YWCA on restorative justice for 2023-2024
• Discussed requirement for all board members to fully participate in the superintendent search process
• Proposed continuing community listening sessions for public engagement

Regular Board of Education Meeting

The Madison Board of Education will consider a consent agenda that includes authorizing $76,305,504.58 in interim bills and approving several expenditures: $65,600 for K-5 literacy kits, $200,000 for early college credit programs, and $69,500 for English Learners professional development. The meeting also includes recognition of Disability Pride Month and a remembrance of former board member Chris Lins.

• Interim bills totaling $76,305,504.58 for the period June 14–July 11, 2023
• K-5 Science of Reading volunteer kits expenditure of $65,600 from b.a.s.i.c.
• Start College Now & Early College Credit program budget of $200,000 ($100,000 technical, $100,000 university)
• Additional $69,500 for English Learners/Open Up professional development
• Resolution in Support of Disability Pride Month

The Board of Education approved a consent agenda covering multiple interim bills, construction costs, and educational resources. Several items were separated from the consent agenda for individual consideration. The board also received reports on summer programming, including the Summer Arts Academy and student internships.

• Approved minutes from June 26, 2023 (7-0)
• Approved consent agenda items 10.2 through 10.34, excluding 10.23, 10.31, 10.33, and 10.34 (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will hold a special closed session meeting to review student disciplinary proceedings and decisions, and to receive advice from counsel. They will also approve minutes from a prior closed session. No public business or votes are scheduled.

• Motion to enter closed session under Wis. Stat. Secs. 19.85(1)(a), (f), and (g); 118.125; and/or 120.13(1)(e) for student disciplinary matters
• Approval of closed session minutes from April 3, 2023

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education is holding a special workshop to plan the superintendent search with a consultant. The board will also approve minutes from four prior meetings in March and April 2023.

• Planning session with consultant to conduct superintendent search
• Approval of minutes from March 1, March 16, April 5, and April 13, 2023 meetings

The Board of Education met with Alma Advisory Group to discuss the timeline and strategy for hiring a new superintendent. The session focused on ensuring inclusive community outreach, including neurodiverse populations, students, and senior citizens. No formal votes were taken on the search process during this workshop.

• Approved minutes from March 1, 2023 (6-0)
• Approved minutes from March 16, 2023 (6-0)
• Approved minutes from April 5, 2023 (6-0)
• Approved minutes from April 13, 2023 (6-0)

City of Madison Education Committee

The City of Madison Education Committee will review a shared resolution recommending expanding and universalizing access to a fully driver's education curriculum. The committee will also preview budget focal areas for MMSD, Dane County, and the City, and discuss its own budget priorities and preliminary recommendations. No final decisions are expected; these are discussion and information items.

• Review of shared resolution to expand and universalize driver's education access
• Preview of MMSD, County and City budget focal areas aligning with committee priorities
• Discussion of committee's own budget priorities and preliminary recommendations
• Approval of minutes from June 14, 2023 meeting
• Public comment period

Regular Board of Education Meeting

The Madison Metropolitan School District Board will vote on the 2023‑2024 preliminary budget and associated tax levies. It will also consider ending the district's COVID‑19 employee vaccination mandate and approve revisions to the Behavior Education Plan for elementary, middle, and high schools. The meeting includes routine items such as approving the May 22 minutes and a consent agenda.

• Approve minutes from the regular meeting held May 22, 2023
• End the COVID‑19 employee vaccination mandate approved in 2021
• Approve changes to the Behavior Education Plan (Policies 4502B, 4502C, 4502D)
• Adopt the 2023‑2024 preliminary budget totaling $647,669,118 (or $581,154,025 net of interfund transfers)
• Approve preliminary tax levies totaling $379,183,115

The Board of Education approved the minutes from the May 22, 2023, meeting. While the board discussed ending the COVID-19 Employee Vaccination Mandate Policy, the provided record ends before a final vote tally was recorded.

• Approved minutes from May 22, 2023 (7-0)

Board of Education Retreat

The Madison Metropolitan School District Board of Education held a retreat to discuss governance, policy updates, and long-term planning. The board reviewed board norms, SMART goals, and the interim superintendent's organizational chart phase 1. A key discussion focused on future budgetary sustainability, though no formal decisions were made. The retreat also included planning for the 2023/2024 school year and work group meetings.

• Discussion of consultant pros and cons for board governance
• Review of board SMART goals and scorecard for 2022-23
• Presentation of organizational chart phase 1 by interim superintendent
• Discussion of future budgetary sustainability
• Updates from the policy committee and YWCA wrap-up

The Board of Education held a retreat to review board agreements and discuss ways to improve communication between administration and board members. No formal votes or policy changes were recorded in the provided text.

City of Madison Education Committee

The Madison Education Committee will approve minutes from the May 10, 2023 meeting. It will hear a presentation from County Youth in Governance and a chair report. The committee will discuss a draft driver’s education policy and potential budget recommendations for the school district. Additional items include a review of the elected and appointed officials’ code of ethics.

• Approve minutes dated May 10, 2023
• Discuss draft driver’s education policy (Driver's Ed Policy Statement.pdf)
• Discuss potential budget recommendations (Ed Committee Budget Priorities and Recommendations.pdf)
• County Youth in Governance presentation
• Review of elected and appointed officials’ code of conduct (Elected and Appointed Official Code of Conduct.pdf)

Operations Work Group

The Operations Work Group is meeting to discuss the 2023/2024 budget, including a proposed action item for the June 26 regular board meeting. Ten written statements were submitted in support of budget amendment #2 to keep a 0.5 FTE position for Operation Fresh Start. The meeting also includes approval of minutes, celebrations, and public input procedures.

• 10 written statements supporting budget amendment #2 for Operation Fresh Start 0.5 FTE
• Discussion and presentation on 2023/2024 budget update and close out
• Proposed action item for June 26, 2023 regular board meeting
• Approval of minutes from May 8, 2023 Operations Work Group meeting
• Public input procedures for written and oral statements

The group discussed the preliminary budget, including the impact of an 8% cost of living adjustment and potential budget deficits. Members reviewed board amendments and discussed the financial implications of staffing and state funding. No final budget votes were taken; these are scheduled for the June 26 regular board meeting.

• Approved minutes from May 8, 2023 meeting (6-0)

Instruction Work Group

The Instruction Work Group will hear public input procedures and approve the minutes from the May 1, 2023 meeting. The board will announce student senate candidates and recognize current representatives. Presentations will be given on the district’s strategic framework recalibration, health services, and the behavior education plan. The meeting will conclude with an adjournment motion.

• Public input registration guidelines and procedures (no written statements submitted)
• Motion to approve minutes dated May 1, 2023
• Announcement of student senate candidates and recognition of current representatives
• Presentation on Strategic Framework Recalibration Update
• Health Services Update presentation

The group approved the minutes from the May 1, 2023 meeting. Members also received a presentation from Joint Venture regarding the Strategic Framework Recalibration process and the development of four draft goals.

• Approved minutes from May 1, 2023 meeting (6-0)

Special Board of Education Meeting in Closed Session

This is a special closed-session meeting with no public agenda items. The Board is voting to go into closed session under state law to discuss disciplinary proceedings and decisions involving individual students.

• Motion to enter closed session for student disciplinary matters under Wis. Stat. Secs. 19.85(1)(a), (f), (g); 118.125; 120.13(1)(e)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is holding a special closed session to consider negotiations strategy regarding collectively bargaining base wages for all MMSD Bargaining Units. The board will also approve nine sets of closed session minutes from meetings held between January and March 2023. All business is conducted in closed session pursuant to Wisconsin state statutes.

• Motion to go into closed session to consider negotiations strategy regarding collectively bargaining base wages for all MMSD Bargaining Units
• Approval of closed session minutes from January 4, 2023 (two sets), January 23, February 3, February 20, March 6, March 7, March 13, and March 22, 2023

Regular Board of Education Meeting

The Madison Metropolitan School District Board will consider a resolution to award the sale of $105,000,000 in General Obligation School Building and Facility Improvement Bonds, Series 2023. It will also approve a consent agenda that includes payments for interim bills ($57,195,513.60) and referendum construction invoices ($11,838,191.11), as well as contracts for FY24 Kwik Trip fuel cards ($150,000) and shortened day agreements for three students. Additional items include approval of the April 24 minutes and public‑input procedures.

• Resolution awarding the sale of $105,000,000 General Obligation School Building and Facility Improvement Bonds, Series 2023
• Authorization of interim bills payment totaling $57,195,513.60
• Authorization of referendum construction bills totaling $11,838,191.11
• Approval of FY24 Kwik Trip fuel cards contract for $150,000
• Approval of shortened day agreements for 3 students

The Board of Education unanimously approved the sale of $105 million in General Obligation School Building and Facility Improvement Bonds. The board also approved a wide-ranging consent agenda covering software renewals, construction bills, and various donations. Additionally, the board established a traditional timeline for the superintendent search.

• Approved sale of $105,000,000 General Obligation School Building and Facility Improvement Bonds, Series 2023 (7-0)
• Approved April 25, 2023 meeting minutes (7-0)
• Approved consent agenda items 10.2 through 10.17 and 10.19 through 10.44 (7-0)
• Separated item 10.18 (HRD Renewal of Contract with M3) from the consent agenda

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education holds a special workshop to plan the superintendent search with a consultant. No formal votes or decisions are scheduled; the session is for discussion and presentation only.

• Planning session with consultant to conduct superintendent search (Presentation/Discussion)

The Board of Education met with the Alma Advisory Group to plan the search for a new superintendent. Members discussed core values, bias mitigation, and community engagement before agreeing to a longer search timeline to ensure a more robust candidate pool and thorough process.

• Selected the longer timeline option for the superintendent search
• Proposed Ali Muldrow and Nichelle Nichols as board liaisons for the search process

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education is holding a workshop to vote on an amended contract addendum for human resources support work with Dr. Linda Anderson, totaling $122,737 from the FY23 District Wide Operations Budget. The board will also approve minutes from three previous special meetings.

• Approval of minutes from February 13, 2023 special meeting
• Approval of minutes from March 2, 2023 special meeting
• Approval of minutes from March 15, 2023 special meeting
• Amended contract addendum for HR support work with Dr. Linda Anderson, not to exceed $122,737

The Board of Education approved an amended contract addendum for Human Resources support work. The decision provides additional funding for consultant Dr. Linda Anderson to continue HR operations and Associate Superintendent of Financial Services interviews.

• Approved additional expenditure not to exceed $122,737 for HR support work by Dr. Linda Anderson (4-1)
• Approved minutes from February 13, 2023 (4-0)
• Approved minutes from March 2, 2023 (4-0)
• Approved minutes from March 15, 2023 (4-0)

City of Madison Education Committee

The City of Madison Education Committee meets to discuss procedural items and four discussion topics. No votes are scheduled; the agenda includes discussions on renaming the committee, its membership and voting structure, input on the Community Development Division's School-Age Child and Youth Development program priorities, and review of driver's education next steps.

• Approve minutes from January 11, 2023
• Discuss Education Committee name change process and next steps
• Discuss Education Committee membership and voting structure
• Provide input on School-Age Child and Youth Development program priorities
• Review driver's education information and next steps

Operations Work Group

The Operations Work Group will discuss the 2023/2024 preliminary budget, receive updates on referendum and construction projects, and review policies on school activity fee waivers and fees/rentals/fines. Public input included 11 written statements and 1 speaking registration in support of maintaining a 0.5 FTE teaching position for the Operation Fresh Start program. The group will also approve minutes from the April 10, 2023 meeting.

• Discussion of 2023/2024 preliminary budget update
• Referendum and construction updates presentation
• Policy update: Policy 3340 (School Activity Fee Waiver) and Policy 3710 (Fees, Rentals and Fines)
• 12 public comments (11 written, 1 oral) supporting the 0.5 FTE position for Operation Fresh Start
• Approval of minutes from April 10, 2023

The Operations Work Group approved the minutes from the April 10, 2023, meeting. The group received updates on referendum construction, roofing studies, and a pilot program for scratch-made cooking in three schools.

• Approved April 10, 2023 meeting minutes (6-0)

Instruction Work Group

The Instruction Work Group will discuss an update on the Health Services department, the Academic Plan focusing on On-Track to Graduation and Co-Curriculars, and Graduation Policy 3540 projections. No action items are scheduled beyond approving previous minutes and adjourning. Public input procedures were outlined but no written statements were submitted.

• Health Services Update presentation
• Academic Plan Update includes On-Track to Graduation Plan and Co-Curriculars
• Graduation Policy 3540 – Graduation Projections Update
• Approval of minutes from April 3, 2023
• No public written statements submitted for this meeting

The Instruction Work Group approved the minutes from its April 3, 2023, meeting. The session primarily consisted of informational updates regarding health services and the On-Track to Graduation plan.

• Approved minutes from April 3, 2023, meeting (7-0)

Special Board of Education Meeting in Open Session--WORKSHOP

The Madison Metropolitan School District Board of Education will vote on a contract with Alma Advisory Group to conduct the superintendent search. The contract has a fiscal impact of $95,000 and is not budgeted. The meeting is a special workshop session with only this action item and routine opening/closing procedures.

• Vote on contract with Alma Advisory Group for superintendent search
• Contract amount: $95,000.00
• Fiscal impact noted, not currently budgeted
• Special workshop meeting format

The Board of Education approved a contract with Alma Advisory Group to conduct a search for a superintendent. No other substantive items were decided during the meeting.

• Approved contract with Alma Advisory Group for superintendent search (6-0-1)

Board of Education Retreat

The Madison Metropolitan School District Board of Education held a retreat to discuss board governance, including a consultant for governance policies and a timeline with NEOLA. The board also discussed a potential referendum, reviewed SMART goals for 2022-23, and received data updates on district priority metrics and graduation data. No formal decisions were made; most items were discussions or information.

• Discussion of board governance consultant pros/cons
• Referendum discussion under relational work
• Review of SMART goals and scorecard for 2022-23
• Data update on administration's five metrics
• Review of graduation data

The Board agreed to extend the Request for Quote (RFQ) deadline for a board governance consultant by two weeks. Members also discussed potential future referendums focusing on facilities, staff compensation, and class sizes, though no formal vote on a referendum was taken.

• Approved extension of the board governance RFQ deadline by two additional weeks
• Agreed to apply nine established board norms and agreements to all meetings
• Agreed that retreats may follow looser rules than Robert's Rules of Order

City of Madison Education Committee--CANCELLED

This meeting of the City of Madison Education Committee was cancelled. The agenda consisted of procedural items including call to order, public comment, approval of minutes, and discussion items on committee name change, membership/voting structure, youth development program priorities, and driver's education. No decisions were made.

Regular Board of Education Meeting

The Madison Board of Education will consider approving the end of the COVID-19 employee vaccination mandate and related mandatory testing, effective after a vote. The board will also discuss the draft preliminary budget for 2023-2024 and vote on a $1.9 million expenditure for middle school literacy resources. Additionally, the board will elect officers for the coming year and receive reports from work groups on various topics.

• Proposed end to the COVID-19 staff vaccination mandate (action item)
• Draft preliminary budget for 2023-2024 presented for discussion
• Middle school literacy and biliteracy adoption – expenditure of $1,919,371 from ESSER funds
• Election of Board President, Vice President, Clerk, Treasurer, Secretary
• 30 written public comments submitted, many opposing health care changes and supporting staff salary increases

The Board of Education elected its leadership for the upcoming school year and administered oaths of office to newly elected members. The board also approved the minutes from the March 22, 2023, meeting.

• Elected Nichelle Nichols as President (unanimous)
• Elected Maia Pearson as Vice President (unanimous)
• Elected Ali Muldrow as Treasurer (unanimous)
• Elected Nicki Vander Meulen as Clerk (unanimous)
• Appointed Natalie Rew as Secretary (7-0)
• Approved March 22, 2023, meeting minutes (7-0)

Special Board of Education Meeting in Closed Session followed by Open Session--WORKSHOP

The Madison Metropolitan School District Board of Education will hold a closed session to discuss employee benefits, evaluate superintendent search consultants, and consider employment of an interim administrator. In open session, the board will vote on an employment agreement for an interim superintendent for June 2023 through June 2024 and select a firm to conduct the superintendent search.

• Discuss, strategize, and deliberate about employee benefits (closed session).
• Evaluate consultants to select one for superintendent search (closed session).
• Consider employment of an interim administrator (closed session).
• Approve employment agreement for interim superintendent for period June 12, 2023 – June 30, 2024.
• Select a consultant firm to support the superintendent search.

The Board of Education approved an employment agreement for Lisa Kvistad to serve as Interim Superintendent from June 12, 2023, through June 30, 2024. The Board also selected a consulting firm to assist in the search for a permanent superintendent.

• Approved employment agreement for Interim Superintendent Lisa Kvistad (7-0)
• Approved retaining Alma Advisory Group to support the search for a new superintendent (7-0)

Special Board of Education Meeting in Open Session--WORKSHOP

This special workshop meeting is for the Madison Metropolitan School District Board of Education to conduct interviews with consulting firms responding to a request for proposal to lead the superintendent search. The board will hear presentations and discuss the firms. The meeting includes only procedural items (call to order, interviews, adjournment).

• Interviews with consulting firms for superintendent search (discussion/presentation)

The Board of Education held a workshop to interview a consulting firm (BWP) regarding a request for proposal to conduct a superintendent search. No substantive decisions were made during the session; the board is scheduled to vote on a search firm in a subsequent closed session.

• Adjourned meeting at 5:18 p.m. (7-0)

Special Board of Education Meeting in Open Session--WORKSHOP

The Board of Education is holding a special workshop to interview consulting firms responding to a request for proposals for a superintendent search. The meeting includes presentations from two firms, Madison and Alma, and is a discussion and presentation item. No decisions or votes are scheduled at this workshop.

• Interviews with consulting firms responding to RFP for superintendent search
• Presentations from Madison and Alma firms

The Board of Education conducted interviews with consulting firms responding to a Request for Proposal to lead the superintendent search. No final selection was made during this meeting; the board will convene in a future open session to choose a firm and develop a contract.

Operations Work Group

The Madison Metropolitan School District Operations Work Group will discuss the 2023/2024 preliminary budget, review a proposed Open Records Request Policy, and recognize departing Board Member Chris Gomez Schmidt. One written public comment was submitted in support of maintaining investment in Operation Fresh Start and not eliminating a teaching position in the Legacy program.

• Presentation and discussion of the 2023/2024 preliminary budget
• Discussion of Open Records Request Policy 2615
• Recognition of service for departing Board Member Chris Gomez Schmidt
• One written statement supporting Operation Fresh Start and the Legacy program teaching position
• Approval of minutes from March 13, 2023 meeting

The work group reviewed revenue forecasts, ESSER funds, and strategies to reduce the budget gap. The board approved the minutes from the March 13, 2023 meeting. No votes were taken on the preliminary budget, as it serves as a draft for a future June vote.

• Approved minutes from March 13, 2023 meeting (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is holding a special closed session meeting to discuss, strategize, and deliberate about employee benefits under Wisconsin law. No public votes or decisions are scheduled; the meeting is entirely in closed session.

• Discussion of employee benefits in closed session pursuant to Wis. Stat. Sec. 19.85(1)(e)

The Board of Education met in closed session to discuss and strategize regarding employee benefits. No substantive decisions or votes on specific benefit packages were recorded in the minutes.

• Approved motion to adjourn (6-0)

Special Board of Education Meeting in Open Session--WORKSHOP

This special board workshop is discussing responses to the Request for Proposal for a consulting firm to assist with the permanent superintendent search. The board will review and discuss the proposals in a discussion item, but no decisions are being made at this meeting.

• Discussion of responses to Request for Proposal for a consulting firm for the permanent superintendent search

The Board of Education discussed proposals from four consulting firms to lead the search for a permanent superintendent. The board decided to interview the top three scoring firms, identified as J, K, and L, to further evaluate their fit and cost. The board also established a preliminary interview format consisting of a 15-minute tailored presentation and a question-and-answer session.

• Selected search firms J, K, and L for interviews
• Established interview format: 15-minute presentation followed by Q&A
• Agreed to synthesize board member questions into categories for the firms

Special Board of Education Meeting in Closed Session followed by Open Session WORKSHOP

The Madison Metropolitan School District Board of Education will hold a special meeting with a closed session to discuss the employment of an interim administrator, followed by an open workshop on the same topic. The agenda includes only this substantive item along with procedural motions to enter and exit closed session and to adjourn.

• Closed session under Wis. Stat. 19.85(1)(c) to consider employment of an interim administrator
• Open session workshop titled 'Interim Administrator'

Instruction Work Group

The Instruction Work Group will consider a proposal to end the district's COVID‑19 staff vaccination mandate, with a recommended action for the regular Board meeting on April 24, 2023. The group will also approve minutes from the February 6 and March 6, 2023 meetings and receive public input. Additional agenda items include updates on early literacy recommendations, a middle‑school bi‑literacy material RFP, and K‑12 English language development and social studies RFPs.

• Approve minutes dated February 6, 2023
• Approve minutes dated March 6, 2023
• Discuss proposal to end COVID‑19 staff vaccination mandate (action slated for April 24 board meeting)
• Update on Early Literacy and Beyond Task Force recommendations
• Update on Middle School Bi‑Literacy Material RFP (proposed action for April 24 board meeting)

The work group reviewed a proposal to end the COVID-19 staff vaccination mandate, which was originally approved in September 2021. Members discussed the impact on medically fragile staff and the end of federal funding for testing and vaccines on April 30, 2023. No vote was taken on the proposal during this meeting.

• Approved minutes from February 6, 2023 (7-0)
• Approved minutes from March 6, 2023 (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is meeting in closed session to consider the employment of an interim administrator. The public portion of the meeting is limited to a motion to enter closed session and adjournment. No other substantive public business is scheduled.

• Consideration of employment of an interim administrator (closed session under Wis. Stat. Sec. 19.85(1)(c))

Regular Board of Education Meeting

The Madison Board of Education will vote on a consent agenda authorizing $40,433,418.36 in interim bills and $3,923,637.61 in referendum invoices, and receive recommendations from the Safety & Student Wellness Ad Hoc Committee. Reports include updates on an equity audit, strategic framework recalibrations, health services, budget development for 2023/24, and human resources. The meeting also includes discussion on middle school literacy material adoption and ATSI/TSI school designations.

• Consent agenda: $40,433,418.36 in interim bills (Feb 15–Mar 7, 2023)
• Consent agenda: $3,923,637.61 in referendum invoices
• Action: motion to receive Safety & Student Wellness Ad Hoc Committee recommendations
• Report: MMSD Equity Audit Executive Summary and Final Draft presented
• Report: 2023/24 Budget Development, including health care benefits and strategic realignment

The Board of Education approved the minutes from the February 27, 2023, regular meeting. The session included a presentation on Strategic Framework Recalibrations and reports from the Instruction and Operations work groups.

• Approved minutes from February 27, 2023 (6-0)

Special Board of Education Meeting in Open Session

This is a special Board of Education meeting convened solely for a general listening session from the MMSD community. No decisions, proposals, or discussions of substantive items are on the agenda. The meeting includes public appearances on a first-come, first-served basis, followed by adjournment.

• In-person only public appearances with 3-minute speaking limit
• Public Comment Registrations attachment (7,726 KB) for the meeting

The Board of Education conducted a public listening session where staff and parents raised concerns regarding understaffing, salary compression, and class sizes. No formal actions or votes were taken during the meeting.

Special Board of Education Meeting in Open Session

This special meeting of the Madison Metropolitan School District Board of Education is primarily a listening session for public comment. No votes on policies, contracts, or budgets are scheduled. The board will hear in-person public appearances and receive written statements.

• Public comment registrations and written statements for the listening session are attached to the agenda.
• Speakers have up to 3 minutes, with possible extension by board approval.

The Board of Education conducted a general listening session featuring 24 registered participants. Community members and staff provided testimony regarding the Hmong bilingual program, arts funding, and teacher pay scales. No formal votes or policy decisions were recorded in the minutes.

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education will hold a special closed session meeting on March 13, 2023. The only agenda item is a motion to enter closed session under Wisconsin statutes to review disciplinary proceedings and decisions involving individual students. No public discussion or action on other matters is scheduled.

• Motion to go into closed session for student disciplinary proceedings
• Meeting held at Doyle Administration Building, 545 West Dayton Street
• Closed session authorized under Wis. Stat. Secs. 19.85(1)(a), (f), (g); 118.125; 120.13(1)(e)

Operations Work Group

The Operations Work Group will discuss final recommendations from the Safety and Student Wellness Ad Hoc Committee and review 2023/2024 budget development, including health care benefits, equity projects, and strategic budget realignment. The group will also review human resources and consider approving minutes from February 13, 2023. No written statements were submitted, but one online public appearance registration was received.

• Discussion of Safety and Student Wellness Ad Hoc recommendations to the Board
• Presentation on 2023/2024 budget development: health care benefits, equity projects, strategic budget realignment
• Human Resources review discussion
• Motion to approve minutes from February 13, 2023
• One online public appearance registration received

The Operations Work Group received a presentation on recommendations from the Safety and Student Wellness Ad Hoc committee covering nutrition, facilities, staffing, and mental health. Board members and the superintendent discussed how to prioritize these recommendations within the 2023/2024 budget planning process to ensure implementation.

• Approved minutes from February 13, 2023 meeting (7-0)

City of Madison Education Committee--CANCELLED

This meeting of the City of Madison Education Committee was cancelled. No business was conducted.

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is holding a special closed session meeting to consider the employment of a district administrator and an interim administrator, as permitted under state law. No other business is on the agenda.

• Consideration of employment of a district administrator and interim administrator in closed session

Special Board of Education Meeting in Closed Session

The Board of Education will hold a special closed session to discuss negotiations strategy for collectively bargaining base wages for all MMSD bargaining units. No public votes or decisions are expected.

• Closed session to discuss negotiations strategy for base wages for all MMSD bargaining units

Instruction Work Group

The Madison Metropolitan School District Instruction Work Group will discuss the Equity Audit Report Update, including a final draft and executive summary. The group will also discuss middle school (bi)literacy material adoption and receive an update on ATSI and TSI school designations. No public input was submitted for this meeting. The group will vote on approving minutes from January 9, 2023.

• Discussion of Equity Audit Report Update with final draft and executive summary
• Middle School (Bi)Literacy Material Adoption Discussion
• Update on Additional Targeted Support and Improvement (ATSI) and Targeted Support and Improvement (TSI) Designations
• Approval of minutes from January 9, 2023 Instruction Work Group meeting
• Health Services Update (discussion/information item)

The work group approved the minutes from the January 9, 2023 meeting. The session included a health services update regarding Covid-19 transmission and testing, and a presentation on an equity audit report by Dr. Jerlando F. L. Jackson.

• Approved minutes from January 9, 2023 meeting (6-0)

Special Board of Education Meeting in Open Session

This is a special Board of Education meeting held for a general listening session where community members can speak in person. No decisions or substantive discussions are on the agenda; the meeting includes only call to order, public appearances, and adjournment.

• In-person public comment session with 3-minute speaking limit, first-come-first-served

The Board of Education conducted a general listening session where community members and staff raised concerns regarding gun violence, staffing shortages, and grading integrity. No formal votes or policy changes were decided during this meeting.

Special Board of Education Meeting in Open Session

This is a special Board of Education meeting consisting only of a general listening session for community members to speak. No policy decisions, proposals, or discussions are on the agenda beyond the call to order and adjournment.

• In-person public comment period with 3-minute speaking limit, first-come first-served
• Public comment registration PDF attached (5,632 KB)

The Board of Education conducted a listening session where community members raised concerns regarding class sizes, custodian shortages, and school accessibility. No substantive policy decisions or budget approvals were made during the meeting.

• Approved motion to suspend rules to allow the session to function as a listening session (6-0, Savion Castro abstaining)

Regular Board of Education Meeting

The board will vote on renaming Jefferson Middle School, with two options: Ezekiel Gillespie or Maya Angelou Middle School. They will also consider approving employee handbook changes effective July 1, 2023, and receive reports on the 2023/2024 budget, referendum projects, and health services.

• Vote to rename Jefferson Middle School to either Ezekiel Gillespie Middle School or Maya Angelou Middle School
• Approval of employee handbook changes (including summer school wage changes) effective July 1, 2023
• Report on 2023/2024 budget development – staffing and workbooks
• Report on referendum projects update
• Public input on proposed land attachment/detachment agreements with Middleton-Cross Plains and Verona Area school districts

The Board of Education unanimously approved the minutes from the January 30, 2023, regular meeting. The session included a final report on a Human Resources review and public testimony regarding staff wages, class sizes, and bus electrification.

• Approved minutes from January 30, 2023, regular meeting (7-0)

Special Board of Education Meeting in Closed Session

The Board of Education will hold a closed session to consider the employment of a district administrator, as allowed under Wisconsin state law. The meeting includes only procedural items—calling the meeting to order, moving into closed session, and adjourning. No public discussion or votes on other matters are scheduled.

• Closed session under Wis. Stat. Sec. 19.85(1)(c) to consider employment of a district administrator

Safety and Student Wellness Ad Hoc Committee

The committee will discuss and vote on final recommendations to the Board of Education regarding safety and student wellness. Attached PDFs include individual member recommendations and a summary of recommendations. Co-chairs will report to the Board at an upcoming meeting on March 13, 2023. Public input will be shared with the Board.

• Discussion and action on final recommendations to the Board of Education
• Attached PDF: Individual member recommendations by category (2.9.23)
• Attached PDF: Final Recommendations to Board of Education (2.9.2023)
• Attached PDF: Ad Hoc Student Statements (2.16.23)
• Co-chairs to report to Board Operations Work Group on March 13, 2023

Special Board of Education Meeting in Open Session WORKSHOP

The Madison Metropolitan School District Board of Education will hold a special workshop to approve several sets of minutes from previous meetings and discuss the process for searching for a new superintendent. The meeting includes motions to approve minutes from August, September, and December 2022.

• Motion to approve minutes from August 8, 2022 special meeting
• Motion to approve minutes from August 22, 2022 special meeting
• Motion to approve minutes from September 6, 2022 special meeting
• Motion to approve minutes from September 19, 2022 special meeting
• Information/discussion item on superintendent search process

The Board of Education held a workshop to discuss the timeline and procedure for hiring a new superintendent following a retirement. No formal votes were taken on the search process, but the board reviewed the use of a Request for Proposals (RFP) and search firms.

• Approved minutes from August 8, 2022 (7-0)
• Approved minutes from August 22, 2022 (7-0)
• Approved minutes from September 6, 2022 (7-0)
• Approved minutes from September 19, 2022 (7-0)
• Approved minutes from December 2, 2022 (7-0)

Operations Work Group

The Operations Work Group will discuss recommendations from the Citizens' Ad Hoc Committee to rename Jefferson Middle School, including research on numerous naming proposals and a proposed action item for the February 27 regular board meeting. The group will also receive presentations on the 2023/2024 budget development and referendum project updates. One written statement was submitted regarding plans to address the substitute teacher shortage.

• One written statement submitted in support of a plan to address the substitute teacher shortage
• Approval of minutes from the January 23, 2023 Operations Work Group meeting
• Discussion of research on renaming proposals for Jefferson Middle School, including candidates such as Shirley Abrahamson, Maya Angelou, Charles Darwin, Jeff Erlanger, and others
• Presentation on 2023/2024 budget development focusing on staffing and workbooks
• Presentation and discussion on referendum project updates

The Operations Work Group selected Ezekiel Gillespie and Maya Angelou as the final two name candidates for Jefferson Middle School. A final vote on the name change is scheduled for the Regular Board meeting at the end of February. The group also discussed 2023/2024 budget development and the impact of state budget timelines.

• Approved minutes from January 23, 2023 (7-0)
• Selected Ezekiel Gillespie and Maya Angelou as the two final names for renaming Jefferson Middle School (6-0)

Safety and Student Wellness Ad Hoc Committee

The Safety and Student Wellness Ad Hoc Committee will discuss and take action on its final recommendations to the Board of Education, based on attached documents. The committee will also approve minutes from previous meetings and plan next steps, including a report to the Board's Operations Work Group on March 13, 2023.

• Action on Final Recommendations to the Board of Education, with three attached PDFs detailing member recommendations and a grid
• Approval of minutes from March 17, 2022, and January 12, 2023
• Discussion of next steps: co-chairs to report to Board Operations Work Group on March 13, 2023

The Safety & Student Wellness Ad Hoc Committee approved recommendations for the Board of Education regarding staffing ratios and the use of volunteers. The committee also discussed improving staff mental health supports and emergency communication protocols.

• Approved recommendation to use volunteers to address safety and mental health needs, including lunch, recess, and hallway monitoring (Unanimous)
• Approved recommendation to support national goals for increasing student-to-staff ratios in psychology, social work, nursing, and counseling (Unanimous)
• Approved minutes from March 17, 2022 (Unanimous)
• Approved minutes from January 12, 2023 (Unanimous)
• Tabled discussion on 'Out-of-the-Box Ideas' category (Unanimous)

City of Madison Education Committee-CANCELLED

The City of Madison Education Committee meeting scheduled for February 8, 2023, was cancelled. The agenda included discussions on renaming the committee, changing membership/voting structure, input on School-Age Child and Youth Development program priorities, and reviewing driver's education next steps. No decisions were made as the meeting did not occur.

• Discussion on Education Committee name change process and next steps
• Discussion on Education Committee membership and voting structure
• Committee input on School-Age Child and Youth Development program priorities
• Review of driver's education information and next steps
• Approval of minutes from January 11, 2023 meeting

Instruction Work Group

The Instruction Work Group of the Madison Metropolitan School District Board of Education will discuss the Behavior Education Plan (BEP), including first-semester data and policy recommendations. They will also receive a health services update and hear an update on the Middle School Bi-Literacy RFP. An announcement about naming a new elementary school is on the agenda. No public input was submitted for this meeting.

• Review of first-semester behavior data and preview of policy recommendations under the Behavior Education Plan (BEP)
• Update on the Middle School Bi-Literacy Request for Proposals (RFP)
• Health Services Update for the Board of Education
• Announcement regarding naming a new elementary school

The superintendent announced that proposals are being sought to name a new elementary school in the Rimrock area, with a submission window open until March 9, 2023. The board also received updates on health services and the Middle School Bi-Literacy RFP process. No formal votes were recorded.

• Announced open call for proposals to name new Rimrock area elementary school

Board of Education Retreat

The Board of Education holds a retreat at Madison College Goodman South Campus. Discussions include board governance, rethinking the Behavior Education Plan (BEP), restorative justice practices, and quarterly data reviews. A closed session is planned for formative feedback on Superintendent Jenkins' performance and employment contract provisions.

• Discussion on best practices in strength-based differentiated learning for Behavior Education Plan
• Board circle practice and restorative justice training dates
• Review of data on BEP, On Track to Graduation, and LETRs Module Completion
• Closed session for superintendent performance evaluation and contract provisions
• Working lunch discussions on upcoming events with referendum and community listening sessions

The Board of Education held a retreat to discuss board governance and the potential adoption of a governance model. Members reviewed the benefits of such a model, including clearer boundaries between board and superintendent roles, and heard a presentation from a Verona Area School District board member regarding their experience with the Aspen Group. No formal votes or decisions were recorded.

Safety and Student Wellness Ad Hoc Committee

The Safety and Student Wellness Ad Hoc Committee will review survey response summaries and discuss final recommendations for the Board of Education. Co-chairs are scheduled to report these findings to the Board's Operations Work Group on March 13, 2023.

• Review of MMSD Safety & Wellness Survey Response Summary
• Discussion of final recommendations to the Board of Education
• Approval of minutes from the January 19, 2023 meeting

The committee met to review survey reports and discuss final recommendations for the Board of Education. The only recorded action was the approval of the January 19, 2023, meeting minutes.

• Approved minutes dated January 19, 2023

Regular Board of Education Meeting

The Madison Board of Education will take action on summer school teacher pay rates and approve a consent agenda including $57.8 million in interim bills. The board will also discuss updates on health services, summer programming, the special education plan, and a proposed rename for Jefferson Middle School. Reports on the 2023/2024 budget development and a transportation services RFP are scheduled.

• Action item: Approve summer school teacher pay rate (Item 9.1)
• Consent agenda includes $57,822,341.10 in interim bills (Item 10.3)
• Report from Citizens' Ad Hoc Committee on renaming Jefferson Middle School (Item 6.4, information only)
• Discussion of 2023/2024 budget development and transportation RFP (Items 7.1, 7.2)
• Update on Village Builders & Student Engagement Specialists (Item 5.1)

The Board of Education approved the minutes from the December 19, 2022 meeting. The session included reports on the Village Builders program and updates from the Instruction and Operations work groups. No other substantive actions were recorded.

• Approved minutes from December 19, 2022 regular meeting (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is holding a special closed session meeting to consider negotiations strategy regarding collectively bargaining base wages for all MMSD Bargaining Units. The board will vote on a motion to enter closed session under Wisconsin state statutes. The meeting includes only this item and adjournment.

• Motion to enter closed session under Wis. Stat. Secs. 19.82(1), 19.82(2), and 19.85(1)(e) for negotiations strategy
• Considering base wage negotiations for all MMSD bargaining units
• Meeting is a special closed session with no public discussion

Operations Work Group

The Operations Work Group will discuss the district's 2023/2024 budget development, including a summer pay rate proposal, and review the Transportation Services Request for Proposals (RFP 4084). The group will also approve minutes from the November 14, 2022 meeting. No written statements or public appearance registrations were submitted for this meeting.

• Approve minutes from the Operations Work Group meeting dated November 14, 2022
• Discussion and presentation on 2023/2024 Budget Development (includes Summer Pay Rate Proposal)
• Presentation on Transportation Update – 2023/2024 RFP (RFP 4084 – Transportation Services)
• Guidelines for submitting written statements for public input
• Guidelines for registering to speak during the public input segment

The work group approved the minutes from the November 14, 2022 meeting. Members and staff discussed the 2023/2024 budget development process, including revenue forecasts, guiding principles, and the impact of state funding uncertainty.

• Approved minutes from November 14, 2022 (5-0)

Safety and Student Wellness Ad Hoc Committee

The Safety and Student Wellness Ad Hoc Committee will review survey report themes, a proposal for a Superintendent's Advisory Panel on safety and wellness, and an updated recommendations grid. The committee will also approve minutes from October and December 2022 meetings. No written public input was submitted for this meeting.

• Approval of minutes from October 6, 2022 and December 15, 2022 meetings
• Discussion of survey report themes from three attached files
• Proposal for a Superintendent's Advisory Panel on Student/Staff Safety & Wellness (Panel structure.pdf)
• Updated Recommendations Grid (Committee Action Grid_MMSD Safety and Student Wellness Ad Hoc Committee_revised_1.18.2023.docx.pdf)
• Final committee meeting scheduled for January 26, 2023 at 5:15 p.m.

The committee approved meeting minutes from October and December 2022. Members discussed survey results from staff, students, and families, and reviewed a proposal for a Superintendent's Advisory Panel on Student/Staff Safety & Wellness.

• Approved minutes from October 6, 2022 (unanimous)
• Approved minutes from December 15, 2022 (unanimous)

Safety and Student Wellness Ad Hoc Committee

The Safety and Student Wellness Ad Hoc Committee will meet to discuss a report on survey results and an updated recommendations grid. The agenda also includes approval of previous meeting minutes and setting future meeting dates. No formal votes on policies are scheduled; items are for discussion and information only.

• Approval of October 27, 2022 meeting minutes
• Report on survey results (discussion/presentation)
• Updated Recommendations Grid discussion with attached PDFs
• Proposed next meeting dates: Jan 19 and Jan 26, 2023

The Safety and Student Wellness Ad Hoc Committee approved the October 2022 meeting minutes. Members reviewed survey data from 9,548 respondents and discussed the timeline for presenting recommendations to the Board of Education Operations Work Group in March.

• Approved minutes from October 27, 2022 (unanimous)

City of Madison Education Committee

The City of Madison Education Committee will hold discussions on two driver's education programs: one from Sun Prairie Areas School District and another from Operation Fresh Start. The meeting also includes routine procedural items like approving minutes and setting the 2023 meeting schedule. No formal votes on substantive matters are scheduled.

• Discussion on Sun Prairie driver's ed program presented by Shelley Weiss
• Discussion on driver's ed program by Greg Markle from Operation Fresh Start
• Chair's report on follow-up items and developments
• Check in on future agenda items
• Approval of minutes from December 14, 2022

Instruction Work Group

The Madison Metropolitan School District Instruction Work Group will discuss a health services update, summer programming (MSCR, Summer Semester, Summer Arts), a special education plan update, and recommendations from the Citizens' Ad Hoc Committee to Rename Jefferson Middle School, including research on over 25 naming proposals and a planned action item for the February 27 board meeting. No decisions are scheduled for this meeting; items are for discussion and information only.

• Health services update
• Summer programming: MSCR, Summer Semester, Summer Arts
• Special Education Three Year Plan draft update
• Recommendations to rename Jefferson Middle School with research on 25+ naming proposals
• Proposed action item for renaming at February 27, 2023 Regular Board Meeting

The group approved the minutes from the December 5, 2022 meeting. Members discussed health services updates and proposed changes to summer programming, including a $40 per hour staff pay rate and a shift to full-day programming for grades 4K-8.

• Approved minutes from December 5, 2022 (7-0)

Special Board of Education Meeting in Closed Session

The Madison Metropolitan School District Board of Education is meeting in closed session to discuss negotiations strategy for collectively bargaining base wages for all MMSD bargaining units. The only action item is a motion to enter closed session under Wisconsin open meetings law. No public votes or decisions are scheduled.

• Motion to go into closed session under Wis. Stat. Secs. 19.82(1),(2) and 19.85(1)(e) for negotiations strategy on base wages for all MMSD bargaining units

Special Board of Education Meeting in Closed Session

This is a closed session of the Madison Metropolitan School District Board of Education to review disciplinary proceedings and decisions involving individual students, as permitted by state statutes. The board will also consider approving minutes from four prior closed sessions held in November and December 2022. No public business is conducted.

• Motion to enter closed session under Wis. Stat. Secs. 19.85(1)(a), (f), and (g); 118.125; and/or 120.13(1)(e) for student discipline review.
• Approval of closed session minutes from November 7, November 15, November 29, and December 2, 2022.
• Receipt of legal advice regarding individual student disciplinary proceedings and decisions.