Berkeley County Schools public meetings in 2023
49 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education will hear updates on the Science of Reading initiative and Model Schools program during its regular meeting. The board will also recognize Holiday Stars, a National Merit Semifinalist, volunteers, and fall athletics accomplishments. Routine consent agenda items include approval of minutes, trip requests, student transfers, and budget supplements.
- Science of Reading update from the Department of Teaching and Learning
- Model Schools update from Assistant Superintendent Tana Burkhart
- Recognition of Spring Mills' Mason Garrett as a National Merit Semifinalist
- Consent agenda includes budget supplements and transfers, vendor payment approvals
- Recognition of Holiday Stars, Volunteer of the Month, and Distinguished Service Award honoree
The Board of Education approved placing a school excess levy on the May 14, 2024 primary election ballot. The board also approved a bid for construction materials testing and various personnel actions. Additionally, the Superintendent announced $25 million in grant funding for two new elementary schools.
- Authorized school excess levy for May 14, 2024 Primary Election ballot (5-0)
- Approved Hillis-Carnes as low bidder for geotechnical and construction materials testing, excluding traffic impact studies (5-0)
- Approved superintendent-recommended personnel actions for Line 68 (4-0)
- Approved superintendent-recommended professional, service, substitute, and coaching personnel actions excluding Line 68 (5-0)
- Approved agenda (5-0)
- Approved consent agenda including bills, financial reports, and student transfers (5-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education discussed mobility rates, the superintendent's contract (no action taken), and a potential excess levy for the May 2024 ballot. They approved advertising for competitive bids on an energy-savings contract for HVAC renovations and upgrades at seven schools, restroom renovations at two schools, and window replacements at one school. They also approved a change order to temporarily stage a modular classroom originally for Tomahawk Intermediate at Bunker Hill.
- Approved advertising for bids on energy-savings contract for HVAC at Back Creek Valley Elementary, Burke Street Elementary, Hedgesville High, Martinsburg High, Musselman Middle, Tomahawk Intermediate, and Winchester Avenue Schools, plus restroom and window work at Burke Street.
- Discussed placing an excess levy on the May 14, 2024 primary election ballot.
- Approved change order to temporarily stage a modular classroom at Bunker Hill.
- Discussed mobility rate in Berkeley County Schools.
- Discussed budget and budgeting process.
The Board approved advertising for competitive bids for energy-savings contracts to upgrade HVAC, restrooms, and windows at several schools. A change order was also approved to relocate a modular classroom to the Bunker Hill campus. The Board discussed a potential excess levy for the May 14, 2024 election and reviewed budget processes.
- Approved advertising for competitive bids for HVAC, restroom, and window upgrades at seven schools (5-0)
- Approved change order to move modular classroom from Tomahawk Intermediate to Bunker Hill campus (5-0)
- Approved meeting agenda (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education will hold a regular meeting on December 4, 2023. The board will consider adoption of policies on school board officers and board meetings, and discuss vandalism in school restrooms, student mobility rates, and a bond project status update. The consent agenda includes approval of minutes, chaperone requests, student transfers, trips, use of school property, budget supplements, and payment of bills.
- Adoption of Berkeley County File BBA: School Board Officers
- Adoption of Berkeley County File BC: County Board of Education Meetings
- Discussion of vandalism in BCS restrooms
- Discussion of mobility rates within Berkeley County Schools
- Bond project status update
The Board of Education approved several administrative policies regarding board officers and meetings. They also approved 66 recommended personnel actions and a consent agenda including budget supplements and bill payments. A proposed $17 million energy savings contract for HVAC and restroom projects was tabled.
- Approved Consent Agenda including budget supplements and payment of bills (5-0)
- Adopted Policy BBA: School Board Officers (5-0)
- Adopted Policy BC: County Board of Education Meetings (5-0)
- Adopted Policy BCBA: Meetings of the Board in a State of Emergency (5-0)
- Tabled Guaranteed Energy Savings Contract for HVAC and restroom projects until Dec. 11 Special Meeting (5-0)
- Approved 66 superintendent-recommended professional, service, substitute, and coaching personnel actions (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education held a regular meeting on November 20, 2023, and approved a consent agenda that included minutes, chaperone requests, curricular/extra-curricular trips, student transfers, use of school property, budget supplements/transfers, vendor payments, financial reports, and the treasurer's report. The board also recognized Holly Roberts with a Distinguished Service Award and Jennifer Stanley as Volunteer of the Month, and received presentations on the CARES Academy, bond project status, and a School Building Authority needs grant submission.
- Approved consent agenda covering budget supplements/transfers and vendor payments
- Recognized Holly Roberts (Distinguished Service Award) and Jennifer Stanley (Volunteer of the Month)
- Heard CARES Academy report from Program Manager Tyler Long
- Received bond project status update from Superintendent Ron Stephens
- Reviewed School Building Authority presentation for needs grant submission
The Board of Education awarded two construction bid packages for school renovations and athletic fields. They also approved the creation of a new in-school suspension position at Eagle School Intermediate and authorized various personnel actions.
- Approved $1,135,000 contract to Brechbill & Herman Construction for Bid Packet 1 (5-0)
- Approved $1,981,000 contract to Hellas Construction for Musselman High turf and track (5-0)
- Approved creation of an in-school suspension position at Eagle School Intermediate (5-0)
- Approved superintendent-recommended personnel and coaching actions (5-0)
- Approved Line 4 of personnel actions (4-0, Damon Wright recused)
- Approved Consent Agenda including bills, financial reports, and transfer requests (5-0)
- Tabled discussion on mobility rate in Berkeley County Schools (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised 11/2/23)
The Berkeley County Board of Education will hold a regular meeting with a recognition for Alison Reed as the A Caring Educator recipient, followed by a citizens' forum. The board will then vote on a consent agenda that includes approval of minutes, budget supplements/transfers, payment of bills, student transfer requests, and use of school property.
- Recognition of Alison Reed with the A Caring Educator (ACE) award
- Approval of budget supplements and transfers
- Approval of payment of bills and invoices
- Approval of student transfer requests
- Approval of use of school property requests
The Board of Education approved the purchase of 3,000 Lenovo Chromebooks for secondary schools and a bid for intercom replacements at Berkeley Heights Elementary. Several new policy files regarding voter registration and communications were adopted. The Board also approved superintendent-recommended personnel and coaching actions.
- Approved purchase of 3,000 Lenovo Chromebooks for $1,003,470 using ESSER 3 funding (5-0)
- Approved $85,451.32 bid from Tele-Plus for Berkeley Heights Elementary intercom replacement (4-0)
- Adopted Berkeley County File JS: Voter Registration (4-0)
- Adopted Berkeley County File KA: Introduction to the School Community Relations Program (4-0)
- Adopted Berkeley County File KBB: Internal Information (4-0)
- Adopted Berkeley County File KBC: News Media Relations (4-0)
- Approved superintendent-recommended professional, service, substitute personnel and coaching actions (4-0)
- Tabled creation of in-school suspension position at Eagle School Intermediate for next meeting
WORK SESSION OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education held a work session that included a presentation and discussion on education legislation collaboration. The board also approved the agenda and adjourned.
- Discussion on education legislation collaboration, with a 9,818 KB legislative packet and a 155 KB document on local student placement facility and funding.
- Approval of the agenda as presented (motion carried).
The Board of Education conducted a work session to discuss legislative requests and school system needs. No substantive policy changes or funding approvals were decided during this session.
- Approved the meeting agenda (5-0)
- Adjourned the meeting (5-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education held a special meeting to discuss and possibly act on topics for the annual Education Legislation Collaboration meeting. The board voted to remove Item 3.2 regarding grade-level configuration at a Falling Waters-area school from the agenda. No other substantive decisions were made.
- Discussion and possible action on list of items/topics for annual Education Legislation Collaboration meeting
- Item 3.2 on grade-level configuration of Falling Waters-area school removed from agenda by motion
- Agenda approved as amended with removal of Item 3.2
The Board of Education discussed a list of topics and issues to present at the annual Education Legislation Collaboration meeting. No formal votes were taken on the specific legislative items discussed. A planned discussion on grade-level configuration for Falling Waters-area schools was removed from the agenda.
- Approved meeting agenda with the removal of Item 3.2 (4-0)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised 10/12/23)
The Berkeley County Board of Education holds a regular meeting to recognize Marlowe Elementary as an Apple Distinguished School, present a Distinguished Service Award to Curtis Hite, and name Nicole Freyman Volunteer of the Month. The board also considers a consent agenda covering minutes, chaperone and trip requests, student transfers, use of school property, budget supplements, payment of bills, financial reports, and two policy file reviews.
- Recognize Marlowe Elementary as an Apple Distinguished School
- Distinguished Service Award presented to Curtis Hite (Hedgesville Elementary)
- Volunteer of the Month award to Nicole Freyman (Bunker Hill Elementary)
- Consent agenda: budget supplements/transfers and payment of bills
- Review of policy files KA (Community Relations) and KBB (Internal Information)
The Board of Education approved a contract for gym roof replacement and adopted a new policy regarding school visitors. Members also reappointed a parks and recreation board member and approved personnel actions. The Board discussed district-wide efficiency indicators and bond project updates.
- Approved Skyline Roofing bid for Martinsburg High gymnasium roof and ladder replacement ($142,415 total) (5-0)
- Adopted Berkeley County File KM: Visitors to the Schools policy (5-0)
- Reappointed Jennifer Smith to the Martinsburg-Berkeley County Parks and Recreation Board (5-0)
- Approved sending a letter regarding mandated professional development training to WV legislators and the Department of Education (5-0)
- Approved superintendent-recommended professional, service, substitute, and coaching personnel actions (5-0)
- Approved Consent Agenda including bills, financial reports, and student transfer requests (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education will approve the meeting agenda, recognize a Caring Educator, and hold a Citizens' Forum. The Board will also approve a consent agenda covering items such as budget supplements and transfers, vendor payments, and purchase orders. All consent agenda items are approved by a single motion. The meeting is scheduled for October 2, 2023 at 7:00 PM in the Board Room, 401 S. Queen St., Martinsburg, WV.
- Approval of agenda (motion carried)
- A Caring Educator Award presented to Keri Law
- Budget Supplements/Transfers approval
- Payment of Bills and Vendor Invoices approval
- Purchase Order approval
The Board approved change orders for intercom installations at two schools and passed a list of recommended personnel actions. One specific personnel reclassification in Pupil Services was denied. The Board also approved a consent agenda covering routine requests and bills.
- Approved TelePlus intercom change orders for Opequon Elementary ($13,336) and Martinsburg High School ($15,090) (5-0)
- Approved superintendent-recommended personnel, service, substitute, and coaching actions, excluding Line 68 (5-0)
- Denied personnel reclassification for Pupil Services executive director (Line 68) (1-4)
- Approved consent agenda including bills, purchase orders, and student transfer requests (5-0)
- Approved meeting agenda (5-0)
🗳️ How they voted (1 roll-call vote)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised 9/14/23)
The Berkeley County Schools Board of Education is holding a regular meeting to recognize the 2023 Service Person of the Year, law enforcement officers for Handle With Care, and a Volunteer of the Month, as well as to approve a consent agenda including minutes, chaperone and trip requests, budget transfers, and invoices.
- Recognition of Kerrie Prather (Eagle) as 2023 Service Person of the Year
- Recognition of law enforcement officers for most Handle With Care referrals
- Presentation of September Volunteer of the Month to Cheyanne Mulligan at Spring Mills Primary
- Presentation of Governor Jim Justice's WV Service Personnel Day Proclamation
- Consent agenda includes approval of minutes, chaperone requests, trip requests, budget supplements/transfers, and payment of bills
The Board of Education approved a resolution asking the legislature to remove zoning requirements related to impact fees. Other key actions included the approval of FY23 annual financial statements and superintendent-recommended personnel actions.
- Approved resolution requesting legislature drop zoning requirements for impact fees (5-0)
- Approved FY23 Annual Financial Statements (unaudited) (5-0)
- Approved superintendent-recommended professional, service, substitute, and coaching personnel actions (5-0)
- Approved consent agenda, including removal of Item 6.13 (5-0)
- Approved motion to enter executive session for potential litigation (5-0); no action taken
WORK SESSION OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education held a work session to discuss student achievement and assessment data, presented by Director Robyn Lopez. The board also discussed the superintendent's annual goals and objectives and entered executive session regarding them. Future work session topics were discussed, and the agenda was approved with a unanimous vote.
- Discussion of WVGSA 2023 achievement data presented by Director Robyn Lopez
- Board entered executive session to discuss superintendent's annual goals and objectives
- Discussion of future work session topics
- Agenda approved by unanimous vote (Long, Murphy, Power, Wright)
- Meeting adjourned at 4:40 p.m. after returning from executive session
The Board of Education held a work session to review district-wide student achievement and assessment data presented by Director Robyn Lopez. The Board also entered an executive session to discuss the Superintendent's annual goals and objectives. No substantive policy or budget decisions were made.
- Approved meeting agenda (4-0)
- Entered executive session to discuss Superintendent's Annual Goals and Objectives (4-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education met on September 5, 2023. The board entered executive session from 6:02 to 7:02 PM to discuss the Superintendent's Annual Work Plan & Objectives. A consent agenda was approved covering minutes, budget supplements/transfers, vendor payments, student transfers, chaperone requests, trip requests, PASS volunteers, and use of school property. Stephen Malcolm was recognized with the A Caring Educator (ACE) Award.
- Executive session for Superintendent's Annual Goals and Objectives (6:02–7:02 PM)
- Approval of Budget Supplements/Transfers
- Approval of Payment of Bills/Invoices
- Recognition of Stephen Malcolm with the ACE Award
- Approval of student transfer requests and curricular/extra-curricular trip requests
The Board of Education voted to take over the Sumner-Ramer Memorial School Heritage Archives and museum. The board also approved several hourly contracts for special education services and adopted two policies regarding critical staffing needs.
- Approved assuming responsibility for Sumner-Ramer Memorial School Heritage Archives and museum (5-0)
- Adopted policy GAB: Critical Need (4-0)
- Adopted policy GABA: Critical Need/Shortage - Retired Bus Operators (5-0)
- Approved special education contracts for BCBAs and RBTs: ATLAS ($80/hr), Achieving True Self ($100/hr), and Stepping Stones ($55/hr) (5-0)
- Approved special education contract for Teacher for the Deaf and Hard of Hearing: Best Life Therapy ($75/hr) (5-0)
- Approved special education contracts for RNs and LPNs: Stepping Stone and Best Life Therapy (5-0)
- Approved special education contracts for Sign Language Interpreters: Deafnet ($75/hr) and Best Life Therapy ($60/hr) (5-0)
- Approved special education contracts for Speech and Psychologists (5-0)
🗳️ How they voted (1 roll-call vote)
WORK SESSION OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education held a work session to discuss bond projects with McKinley Architects and Engineering, a proposed resolution about zoning for the Berkeley County Commission, and the superintendent's annual goals and objectives. The board entered executive session to discuss the superintendent's goals. The meeting was procedural in nature with no votes on the substantive items.
- Discussion of bond projects with John Jefferis of McKinley Architects and Engineering
- Discussion of proposed Berkeley County Schools resolution about zoning for the Berkeley County Commission
- Discussion of superintendent's annual goals and objectives (executive session held)
The Board reviewed the status of bond projects, including school facilities in Falling Waters and athletic field updates. Members discussed a proposed resolution regarding the Local Powers Act zoning requirements and held an executive session on the superintendent's goals.
- Approved the meeting agenda (4-0)
- Agreed to move forward with discussing Falling Waters elementary and intermediate facilities with the SBA
- Tabled proposed zoning resolution for monitoring on 9/5/23 and approval on 9/18/23
- Entered and exited executive session to discuss superintendent's annual goals and objectives (4-0)
WORK SESSION OF THE BOARD OF EDUCATION
This is a work session of the Berkeley County Schools Board of Education. The board will discuss the superintendent's annual goals and objectives, as well as potential topics for future work sessions. The meeting includes procedural items such as call to order, opening, and approval of the agenda.
- Discussion of Superintendent's Annual Goals and Objectives
- Discussion of future work session topics
The Board of Education held a work session to discuss the Superintendent's annual goals and objectives, including a portion in executive session. The board also scheduled future work sessions regarding architecture and student achievement.
- Approved the meeting agenda (5-0)
- Entered executive session to discuss Superintendent's Annual Goals and Objectives (5-0)
- Scheduled work session with McKinley Architects for August 30, 2023
- Scheduled work session on student achievement for September 6, 2023
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised Aug. 17, 2023)
The board will recognize Sydney Bostic for her participation in the International Science and Engineering Fair. The board will also vote on a consent agenda including minutes, trip requests, budget supplements/transfers, and payment of bills. Most items are routine procedural actions.
- Recognition of Sydney Bostic for International Science and Engineering Fair participation
- Approval of consent agenda including minutes from Aug. 7 and Aug. 14 meetings
- Budget supplements/transfers and payment of bills as part of consent agenda
- Student transfer requests and use of school property approvals
- Citizens' forum open for public comment
The Board of Education approved new contracts for student transportation and renewed services for school psychologists. Members also adopted an updated policy regarding attendance zones and student transfers to comply with new legislation.
- Adopted Berkeley County File JA: Attendance Zones, Resident Student Transfers and Non-Resident Student Open Enrollment (4-0)
- Approved ProCare Therapy for school psychologist services at $88.00 to $94.50 per hour (4-0)
- Approved Varsity Travel and River Riders as contracted student transportation vendors (4-0)
- Approved superintendent-recommended personnel and coaching actions except Line 45 (4-0)
- Approved personnel action Line 45 (3-0; Jackee S Long recused)
- Approved consent agenda including trip requests, bills, and financial reports (4-0)
WORK SESSION OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education holds a work session to discuss the results of the annual Board Self-Appraisal Survey and the Superintendent's Annual Goals and Objectives. The board also enters executive session to discuss the superintendent's goals. Future work session topics are discussed.
- Discussion of 2022-23 Board of Education Self-Appraisal Survey results
- Discussion and action on Superintendent's Annual Goals and Objectives (entered executive session)
- Discussion of topics and schedules for future work sessions
The board reviewed results from a self-appraisal survey and discussed board roles, policy alignment, and student achievement measurement. Members entered executive session to discuss the Superintendent's Annual Goals and Objectives.
- Approved the meeting agenda (4-0)
- Entered executive session to discuss Superintendent's Annual Goals and Objectives (4-0)
- Scheduled next work session for Aug. 23, 2023, at 3 p.m.
REGULAR MEETING OF THE BOARD OF EDUCATION (revised Aug. 3, 2023)
The Berkeley County Board of Education met to approve several administrative items and a significant real estate transaction. The Board voted to finalize the purchase of approximately 36 acres in the Falling Waters District for $2,000,000 plus closing costs.
- Purchase of ~36 acres in Falling Waters District for $2,000,000 plus closing costs
- Recognition of Clifton Galloway for third place in the state Transportation Conference Tech Inspect Competition
- Recognition of Underwood Smith Teaching Scholarship recipients Rylee Burrill and Laken Copenhaver
- Approval of consent agenda items including chaperone requests, student transfers, and budget supplements
The Board of Education approved the purchase of approximately 36 acres of land for $2,000,000. Other key actions included adopting a new kindergarten report card system and discontinuing transportation payments for non-public school students.
- Approved purchase of ~36 acres in Falling Waters District for $2,000,000 (5-0)
- Adopted Berkeley County File IHA: Marking System (4-1)
- Adopted new kindergarten report card system (5-0)
- Discontinued payment in lieu of transportation for non-public school students (5-0)
- Approved regular meeting dates through July 1, 2024 (5-0)
- Approved superintendent-recommended personnel and coaching actions (4-1)
- Approved Consent Agenda items excluding Item 7.9 (4-0)
- Approved Item 7.9 Purchase Orders (3-0)
🗳️ How they voted (1 roll-call vote)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised 7/20/23)
The Berkeley County Board of Education is holding a regular meeting with a consent agenda covering routine administrative items. The board will vote on budget supplements and transfers, payment of bills, financial reports, and a review of the attendance policy (BC File JA). A citizens' forum provides opportunity for public comment.
- Budget supplements and transfers (attached document)
- Payment of bills and invoices (attached vendor list)
- For review and comment: Attendance Policy BC File JA
- Approval of regular meeting minutes from July 10, 2023
- Student transfer requests and chaperone/trip requests
The Board approved several contract extensions for child nutrition services and authorized a firm to manage athletic bond projects. They also approved a large list of superintendent-recommended personnel actions. Discussions were held regarding discipline policies and conflict of interest rules, but no final decisions were made on those items.
- Authorized McKinley Architecture and Engineering to manage and design bond-related athletic projects (4-0)
- Approved one-year extension for Waste Disposal Removal Child Nutrition Bid FY23-#01 (4-0)
- Approved one-year extension for Produce Bid FY22-#02 (4-0)
- Approved one-year extension for ONC Bid #FY22-01 Milk and Dairy Products (4-0)
- Approved superintendent-recommended personnel, service, and coaching actions, excluding items 150 and 99 (4-0)
- Approved personnel Line Items 150 and 99 (3-0, 1 recused)
- Approved the meeting agenda (3-0)
- Approved the consent agenda (4-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education holds a regular meeting to approve a consent agenda including minutes, student transfers, budget transfers, and vendor payments. Item 6.10, a transfer policy review, was removed from the consent agenda at the request of a board member. The board will also recognize retired Martinsburg Police Chief George Swartwood as a Champion for Education.
- Recognition of retired Martinsburg Police Chief George Swartwood as a Champion for Education
- Removal of Item 6.10 (Transfer Policy review) from the consent agenda
- Approval of Budget Supplements/Transfers
- Approval of Payment of Bills and Invoices
- Review and comment period for BC File IHA – Marking System
The Board of Education approved multiple vendor contracts for security cameras, nursing staff, and educational consulting. They also authorized a performance contracting process for HVAC projects and renewed a learning software subscription.
- Awarded security camera bids to Atlantic Security totaling $1,385,040 (5-0)
- Approved ICLE consulting firm for student achievement at a first-year cost of $1,026,560 (5-0)
- Approved nursing staffing contracts with SNFout, American Medical Staffing, Wise Medical Staffing, EGA Associates, and Maxim/Healthcare Staffing Professionals (5-0)
- Authorized CMTA and McKinley to finalize scope and budgets for HVAC projects (5-0)
- Approved IXL Learning renewal for $172,500 (5-0)
- Approved President Murphy to present a proposed pupil yield formula to the County Commission on July 13 (5-0)
- Approved superintendent-recommended personnel and coaching actions (5-0)
- Set aside a previous June 26 action regarding Security Camera Systems bids (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education will hold its regular meeting including a discussion with Faculty Senate and Service Personnel representatives. The board will administer the Oath of Office to Superintendent Ronald E. Stephens IV, effective July 1, 2023. The board may enter executive session to discuss pending litigation under state code. A consent agenda covering routine items such as budget transfers, trip requests, and financial reports will be approved.
- Superintendent Ronald E. Stephens IV takes Oath of Office, effective July 1, 2023
- Board may enter executive session under §6-9A-4(b)(2)(A) to discuss pending litigation
- Spring athletics recognition presentation by Assistant Superintendent Dr. Ron Branch
- Consent agenda includes budget supplements/transfers and payment of bills (amounts not specified in agenda)
- Citizens' Forum open for public comment with advance registration
The Board of Education approved several large-scale facility contracts, including security cameras and roof replacements. Superintendent Ronald E. Stephens IV was also sworn into office for a one-year term. The Board held a dialogue session with faculty and service personnel regarding staffing and safety concerns.
- Approved security camera projects for 21 schools via Electronic Specialty Company for $1,499,737
- Approved roof replacements for South Middle, Musselman Middle, Bunker Hill Elementary, and Martinsburg High for $1,767,004
- Approved preventative roofing maintenance plan via Skyline Roofing for $75,639
- Approved Workers Compensation FY24 contract with Erie Insurance for $371,100
- Approved vendor supply list and Hydro-Chem Systems bus wash project for $165,863
- Approved consent agenda including bills, financial reports, and student transfers
- Sworn in Superintendent Ronald E. Stephens IV for term July 1, 2023, to June 30, 2024
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education is holding a special meeting to conduct a personnel hearing on a probationary contract renewal and to take action on several personnel items, including the creation of a CARES Academy Program Manager position and a security position.
- Personnel hearing on probationary contract renewal for employee matter 2022-2023-E004
- Approval of superintendent's recommended personnel actions for professional, service, and substitute staff
- Approval of Dr. Tyler Long as CARES Academy Program Manager with a stipend
- Discussion and possible action on a new security position
The Board of Education approved a series of professional, service, substitute, and coaching personnel actions. It also appointed Dr. Tyler Long as the CARES Academy Program Manager. A personnel hearing was cancelled after the individual withdrew the appeal.
- Approved professional, service, substitute, and coaching personnel actions (5-0)
- Approved Dr. Tyler Long as CARES Academy Program Manager including stipend (4-0)
- Personnel hearing 2022-2023-E004 cancelled due to appeal withdrawal
- No action taken on proposal to hire retired law enforcement for security positions
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education will approve its meeting agenda and recognize 2022‑2023 retirees and student achievements. A Citizens' Forum will be held, and the board will enter an executive session to discuss personnel matters. The consent agenda includes approval of recent meeting minutes and budget supplements/transfers.
- Approve the meeting agenda (motion by Melissa D Power, carried)
- Recognize 2022‑2023 Berkeley County Schools retirees
- Present music, arts, Golden Horseshoe, Unified Bocce Ball, and Purple Star recognitions
- Enter executive session on personnel (motion by Melissa D Power, carried)
- Approve Budget Supplements/Transfers (consent agenda item 7.9)
The Board of Education approved several high-cost technology upgrades, including a cybersecurity solution and new intercoms for four schools. Members also adopted multiple district policies and approved the 2023-24 Pre-K calendar.
- Approved LMG Security quote for CrowdStrike Falcon cybersecurity solution for $299,250 (5-0)
- Approved Tele Plus intercom system proposals for four schools for $226,531.50 (5-0)
- Approved 2023-24 Pre-K calendar (5-0)
- Adopted BC File: JGCDA - OPIOID ANTAGONIST POLICY (5-0)
- Approved BC File: JBB SCHOOL ENTRANCE AGE (5-0)
- Approved BC File: GAE - EMPLOYEE GRIEVANCE PROCEDURE (4-1)
- Approved BC File: GJ PERSONAL LEAVE POLICY (5-0)
- Approved superintendent-recommended personnel, service, substitute, and coaching actions (5-0)
🗳️ How they voted (1 roll-call vote)
SPECIAL MEETING OF THE BOARD OF EDUCATION
This special meeting of the Berkeley County Board of Education includes discussions with Berkeley County Council representatives on multiple topics, including student enrollment projections from subdivisions, vehicles with out-of-state tags, PILOT projects, property issues, zoning, and School Resource Officers. The board approved the agenda and adjourned after the discussions.
- Discussion of student numbers related to subdivisions
- Discussion of vehicles with out-of-state tags
- Discussion of PILOT Projects
- Discussion of School Resource Officers
- Discussion of zoning
The Board of Education met with Berkeley County Council representatives to discuss student enrollment impacts from new subdivisions, out-of-state vehicle tags, and PILOT program funding. No substantive policy changes or contracts were decided; the meeting consisted of discussions and information sharing.
- Approved the meeting agenda (5-0)
- Adjourned the meeting (5-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education held a special meeting to approve use of school property requests and conduct a personnel hearing for employee matter 2022-2023-E003. The board entered executive session to discuss the superintendent's recommendation on a probationary contract renewal, returning to vote 4-1 to accept the administration's recommendation. The meeting adjourned at 6:47 p.m.
- Approval of Use of School Property requests
- Personnel hearing for employee matter 2022-2023-E003
- Board entered executive session at 3:07 p.m., returned at 6:36 p.m.
- Motion to accept administration's recommendation passed 4-1 (Damon Wright voted no)
The Board of Education approved the administration's recommendation regarding a probationary contract renewal for employee matter 2022-2023-E003. The decision followed a closed personnel hearing and an executive session. The Board also approved requests for the use of school property.
- Approved Use of School Property requests (4-0, 1 absent)
- Accepted administration recommendation for Employee Matter 2022-2023-E003 (4-1)
🗳️ How they voted (1 roll-call vote)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised May 11, 2023)
The Berkeley County Board of Education approved the FY24 budget after a public hearing. The board also recognized the Counselor of the Year, Distinguished Service Award honoree, and Volunteer of the Month. A consent agenda including trip requests, student transfers, and other items was approved. One board member recused from a trip request item due to conflict of interest.
- Public hearing and approval of the FY24 budget
- Recognition of 2022-2023 Counselor of the Year
- Recognition of Tina Jones for Distinguished Service Award
- Recognition of Carol Temple as Volunteer of the Month
- Approval of consent agenda including chaperone requests, curricular/extra-curricular trips, student transfers, use of school property, and budget supplements/transfers
The Board approved the FY24 budget and several facility and personnel actions. Key decisions included funding for music contracts, roof replacements at four schools, and the approval of 670 personnel actions.
- Approved FY24 Budget (5-0)
- Approved Quaver Music contract for $105,000 (5-0)
- Approved roof replacement proposals for Bunker Hill Elementary, Martinsburg High, South Middle, and Musselman Middle (5-0)
- Approved 670 superintendent-recommended personnel and coaching actions (4-0)
- Declared 2008 Ford Econoline Van and 2003 Ford F250 as surplus property for auction (5-0)
- Approved Consent Agenda items including financial reports and foreign language materials (5-0)
- Approved Curricular & Extra Curricular Trip Requests (4-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education held a special meeting and voted unanimously to authorize and award the sale of its Series 2023 bonds to Jefferies LLC. The resolution also authorized execution of related documents and actions to complete the transaction.
- Unanimous vote to adopt a resolution authorizing and awarding the sale of Series 2023 bonds to Jefferies LLC
The Board of Education authorized and awarded the sale of its Series 2023 Bonds to Jefferies LLC. The resolution includes the execution of required documents to complete the transaction, with an anticipated closing date of May 18.
- Approved resolution awarding the sale of Series 2023 Bonds to Jefferies LLC (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education met on May 1, 2023 at Hedgesville High School. The board approved the consent agenda, including minutes from previous meetings and chaperone requests, with member Michael Martin recused from two items due to a conflict of interest. The board also recognized the 2023-2024 Teacher of the Year finalists and honoree, National Board Certified Nurses, and presented a Caring Educator award to Amber King.
- Approval of the consent agenda including minutes from April 18, 19, 20, 21, and 26, 2023 meetings and chaperone requests
- Announcement of the 2023-2024 Berkeley County Schools Teacher of the Year
- Recognition of National Board Certified Nurses by Elice Gregory
- A Caring Educator (ACE) award presented to Amber King by Principal Melissa Golliday
- Citizens' Forum registration guidelines provided
The Board of Education appointed Ronald E. Stephens IV to a one-year term as Superintendent starting July 1, 2023. The Board also approved the purchase of 17 new school buses and allocated funding for three additional school resource officers.
- Appointed Ronald E. Stephens IV as Superintendent (3-2) with a salary of $185,000
- Approved letter of intent to purchase 17 buses for $2,198,969 (5-0)
- Approved funding from reserves for three school resource officer positions (5-0)
- Approved superintendent-recommended personnel and coaching actions (5-0)
- Approved Consent Agenda items including meeting minutes and budget supplements (5-0)
- Approved curricular and extra-curricular trip requests and payment of bills (4-0, 1 abstain)
🗳️ How they voted (1 roll-call vote)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education will hold a special meeting to discuss and possibly act on the appointment of a county superintendent for a one- to four-year term starting July 1, 2023. The board also conducted two employee transfer hearings, which were discussed in executive session. The meeting included routine procedural items such as call to order, approval of agenda, and adjournment.
- Employee Transfer Hearing 2022-2023-001 and 2022-2023-002, discussed in executive session
- Updates, discussion, and possible action on appointing a county superintendent for a term beginning July 1, 2023
The Board entered executive session to conduct two employee transfer hearings. No action was taken regarding the appointment of a county superintendent. The results of the hearings were scheduled for the May 1 regular meeting agenda.
- Approved the meeting agenda (5-0)
- Approved motion to enter Executive Session for personnel matters (5-0)
🗳️ How they voted (1 roll-call vote)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education continued its superintendent search, discussing and interviewing candidates. A motion to offer the position to Candidate C failed 2-3, followed by a successful 3-2 vote to offer Candidate A a one-year contract from July 1, 2023 through June 30, 2024. The meeting also included procedural items such as reconvening from the previous day and approval of the agenda.
- Motion to accept Candidate C for superintendent failed (2-3)
- Motion to accept Candidate A for 1-year contract passed (3-2)
- Board entered executive session under WV Code §6-9A-4(b)(2)(A) for search discussion
- Special meeting reconvened from Thursday, April 20, 2023
- Meeting location changed to 1453 Winchester Ave., Martinsburg
The Board of Education voted to appoint Candidate A to a one-year superintendent contract running from July 1, 2023, to June 30, 2024. A separate motion to make an offer to Candidate C was defeated.
- Offer to Candidate C for superintendent denied (2-3)
- Approved appointment of Candidate A for a 1-year contract beginning July 1, 2023 (3-2)
🗳️ How they voted (1 roll-call vote)
SPECIAL MEETING OF THE BOARD OF EDUCATION
This special meeting of the Berkeley County Schools Board of Education focuses on the search for a county superintendent. The board received updates, held discussions and interviews, and took possible action regarding the appointment for a one- to four-year term starting July 1, 2023. The board voted to enter executive session under WV Code for the superintendent search, then recessed to reconvene the following day.
- Superintendent search: updates, discussion, interviews, and possible action for a term beginning July 1, 2023
- Board voted to go into executive session for the superintendent search under WV Code §6-9A-4(b)(2)(A)
- Meeting recessed to reconvene on Friday, April 21, 2023 at 4 p.m.
The Board of Education met for a special session and entered executive session to discuss the appointment of a county superintendent. No action was taken following the executive session. The meeting was recessed to reconvene on April 21, 2023.
- Approved meeting agenda (5-0)
- Entered executive session regarding superintendent search (5-0)
- Recessed meeting to reconvene April 21, 2023 (5-0)
🗳️ How they voted (1 roll-call vote)
WORK SESSION OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education held a work session to discuss FY24 Budget Priorities. The board also approved the agenda and adjourned the meeting.
- Discussion of FY24 Budget Priorities with a presentation file attached.
The Board of Education conducted a work session to review the FY24 Budget draft and the seven funds maintained by the district. Members discussed administrator staffing levels, nurses, pay, stipends, school resource officers, and personnel needs for accounting and HR.
- Approved the meeting agenda (5-0)
RECONVENED STATUTORY MEETING OF THE BOARD OF EDUCATION
The Board of Education reconvened to hear any objections to the proposed levy rates for fiscal year 2024. No objections were raised, and the board voted unanimously to approve the levy rates.
- Approval of the Levy Rate for Fiscal Year 2024
The Board of Education reconvened to address the levy rates for FY24. Following a presentation by Treasurer Jim Butts and no objections from the public, the board voted to approve the rates.
- Approved the Levy Rate for Fiscal Year 24 (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education approved a supplemental resolution for its Series 2023 public school bonds, authorizing the preliminary official statement and notice of sale, and designating a registrar, dissemination agent, and paying agent. The board also recognized Angela Catrow as April’s Distinguished Service Award recipient and Joshua Rider as April’s Volunteer of the Month. A consent agenda was approved covering minutes, chaperone and trip requests, volunteer approvals, student transfers, use of school property, budget supplements and transfers, and invoice payments.
- Supplemental bond resolution approved for Series 2023 public school bonds
- Distinguished Service Award presented to Angela Catrow of Spring Mills Middle
- Volunteer of the Month presented to Joshua Rider of Hedgesville Elementary
- Consent agenda approved: budget supplements/transfers and payment of bills
- Consent agenda approved: chaperone and curricular/extra-curricular trip requests
The Board of Education approved a supplemental resolution for Series 2023 public school bonds and authorized roof replacement projects for eight district schools. Personnel actions and a consent agenda were also approved. No action was taken following an executive session regarding the superintendent search.
- Approved supplemental resolution for Public School Bonds, Series 2023 (5-0)
- Approved roof replacement proposals for Hedgesville Elementary, Tomahawk Intermediate, Back Creek Valley Elementary, Mill Creek Intermediate, Pikeside Learning Center, Marlowe Elementary, Bedington Elementary, and Inwood Primary (5-0)
- Approved superintendent-recommended professional, service, substitute personnel, and coaching actions (5-0)
- Approved Consent Agenda including financial reports and payment of bills (5-0)
- Approved motion to enter Executive Session for Superintendent Search; no action taken (5-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education held a special meeting to discuss and take possible action on appointing a county superintendent for a one-to-four-year term starting July 1, 2023. The board approved the agenda and entered executive session for the superintendent search before adjourning.
- Discussion and possible action on appointment of county superintendent for a 1-4 year term beginning July 1, 2023
- Executive session authorized under WV Code §6-9A-4(b)(2)(A) for superintendent search
- Approval of the agenda as presented
- Meeting adjourned at 9:20 p.m.
The Board of Education met for a special session to discuss the appointment of a county superintendent. The Board entered executive session for this purpose, but returned with no action taken.
- Approved the meeting agenda (4-0)
- Entered executive session regarding the superintendent search (4-0)
- Returned from executive session with no action taken
🗳️ How they voted (1 roll-call vote)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised March 30, 2023)
The Berkeley County Board of Education meets to approve a consent agenda covering minutes, chaperone requests, student transfer requests, trip requests, PASS volunteers, and use of school property. The board will also recognize winter athletics and arts participants and present the April A Caring Educator award.
- Recognitions for winter athletics and arts
- Approval of student transfer requests
- Approval of curricular and extra-curricular trip requests
- Approval of PASS volunteers list
- Approval of use of school property requests
The Board approved several facility and technology upgrades, including a boiler replacement and interactive panels. A student trip to Finland was approved with specific safety conditions. The Board also authorized various personnel and coaching actions.
- Approved $585,573 portable classroom set for Tomahawk Intermediate (4-1)
- Approved $422,416.50 for Newline Interactive Panels at Spring Mills High, North Middle, and Mountain Ridge Middle (4-0, 1 abstain)
- Approved $142,200 boiler replacement at Ramer Center (5-0)
- Approved Transatlantic Classroom Project trip to Finland with safety and chaperone caveats (5-0)
- Approved Erate and Step 7b funding projects for six intermediate schools (5-0)
- Approved interim-superintendent recommended personnel and coaching actions (5-0)
- Approved Consent Agenda items including meeting minutes and budget transfers (5-0)
🗳️ How they voted (1 roll-call vote)
SPECIAL MEETING OF THE BOARD OF EDUCATION
This special meeting of the Berkeley County Board of Education includes updates, discussion, interviews, and possible action on appointing a county superintendent for a one- to four-year term starting July 1, 2023. The board held interviews in executive session. Other items are procedural actions such as approving the agenda and adjournment.
- Superintendent search: interviews and possible appointment for a term beginning July 1, 2023
The Board of Education rejected one candidate for the superintendent position due to certification ineligibility and accepted one new application. The Board then entered an executive session to conduct interviews.
- Rejected Candidate #6 due to ineligible West Virginia Superintendent administrative certification (5-0)
- Accepted application of Candidate #7 for the interview process (5-0)
- Entered Executive Session to conduct interviews (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education will hold a regular meeting including a Local School Improvement Council report from the Spring Mills region, possible executive session and action on the superintendent search, recognition of National Merit Finalists and award recipients, and approval of a consent agenda covering minutes, chaperone requests, trip requests, volunteers, student transfers, use of school property, and budget supplements/transfers.
- Possible discussion and action on appointment of a county superintendent for a one-to-four-year term beginning July 1, 2023
- Spring Mills Region LSIC report presented by representatives
- Recognition of National Merit Finalists Andrew Davis (Spring Mills High) and Colby Shoffler (Hedgesville High)
- Distinguished Service Award to Ray Catrow presented by Valley View Principal Brent Sherrard
- Volunteer of the Month Season Jones presented by Mountain Ridge Middle Interim Principal Wendy Kiser
The Board of Education approved superintendent-recommended personnel and coaching actions and ratified a $10,000 settlement for a due process matter. Members also approved the consent agenda and voted to donate a surplus bus to the Berkeley County Sheriff's Office.
- Approved Consent Agenda (5-0)
- Approved donation of surplus bus to Berkeley County Sheriff's Office (4-1)
- Approved $10,000 settlement agreement for due process matter D23-0008 (5-0)
- Approved superintendent-recommended professional, service, substitute, and coaching personnel actions (5-0)
🗳️ How they voted (1 roll-call vote)
STATUTORY MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education holds a statutory meeting to discuss the proposed levy rates for fiscal year 2024. The board approves the agenda and then recesses to reconvene on April 18, 2023 to hear any public objections before final approval of the rates.
- Discussion of proposed levy rates for FY 2024
- Motion to recess and reconvene on April 18 for public objections to the proposed levy rates
- Approval of the statutory meeting agenda
- Meeting held immediately following the regular board meeting
The Board of Education reviewed proposed levy rates for FY 2024. The board voted to recess the meeting and reconvene on April 18, 2023, to hear objections to the rates before final approval.
- Approved the meeting agenda (5-0)
- Approved motion to recess and reconvene on April 18, 2023, to consider objections to FY 2024 levy rates (5-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education held a special meeting on March 15, 2023. After approving the agenda, they entered executive session to conduct two student hearings (22-23-S002 and 22-23-S003). The board voted to expel one student for 12 months with an offer to attend a structured transitional school.
- Executive session for student hearings 22-23-S002 and 22-23-S003
- Motion to expel student for full 12 months with transitional school option carried unanimously
- Meeting adjourned at 5:19 PM
The Board of Education held a hearing regarding Student Hearing 22-23-S003. The Board determined a Level 4 offense occurred and voted to expel the student for 12 months. The student was offered attendance at a structured transitional school during the expulsion period.
- Approved agenda as presented (4-0)
- Expelled student in case 22-23-S003 for 12 months with offer of transitional school (4-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Schools Board of Education is meeting to review and screen applicants for superintendent. The board may also discuss and take action to appoint a superintendent for a one- to four-year term starting July 1, 2023. The board voted to enter executive session for these discussions.
- Review and screening of superintendent applicants
- Possible appointment of superintendent for term beginning July 1, 2023
- Motion to enter executive session carried unanimously
- Approval of agenda as presented
- Meeting adjourned after executive session
The Board met for a special session primarily to discuss the superintendent search. While the Board entered executive session to review applicants, no formal actions were taken regarding the appointment of a superintendent.
- Approved the meeting agenda (5-0)
- Entered executive session for superintendent search (5-0)
- Adjourned the meeting (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education met on March 6, 2023, to approve a consent agenda that included minutes from the prior meeting, chaperone and student transfer requests, curricular trips, PASS volunteers, use of school property, budget supplements and transfers, and vendor payments. The board also recognized Valerie Kerns with the A Caring Educator Award and discussed possibly entering executive session to discuss property matters.
- Approved budget supplements and transfers (item 6.7)
- Approved payment of bills and vendor invoices (item 6.8)
- Approved curricular and extracurricular trip requests (item 6.4) with one board member abstaining
- Approved student transfer requests (item 6.3)
- Approved use of school property requests (item 6.6)
The Board of Education authorized the purchase of approximately 36 acres of land for $2,000,000. Members also approved the 2023-2024 school calendar and various personnel actions. The Board discussed school capacity and the Planning Commission process regarding residential projects.
- Approved purchase of ~36 acres in Falling Waters District for $2,000,000 (5-0)
- Approved 2023-2024 School Calendar (5-0)
- Approved professional, service, substitute, and coaching personnel actions (5-0)
- Approved Consent Agenda items excluding Item 6.4 (5-0)
- Approved Curricular & Extra-Curricular Trip Requests (4-0, 1 abstain)
🗳️ How they voted (1 roll-call vote)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised 2/16/23)
The Berkeley County Board of Education will hold a public hearing on the proposed 2023-2024 school calendar at 4:45 PM, and will evaluate the superintendent in executive session at 4 PM. The board will also consider consent agenda items including minutes, chaperone requests, trip requests, volunteer approvals, student transfers, and use of school property. Recognitions will be made for Presidential Scholars, National Board Certified Teachers, a Distinguished Service Award, and a Volunteer of the Month.
- Public hearing on proposed 2023-2024 school calendar at 4:45 PM
- Superintendent annual evaluation in executive session at 4 PM
- Recognitions: Presidential Scholars (Kendall Shepherd, Declan Hall, Billy McCune), National Board Certified Teachers, Distinguished Service Award (Cheryl Keller), Volunteer of the Month (Gwen Kighten)
- Consent agenda includes approval of minutes from Feb 6 and Feb 8, chaperone and trip requests, PASS volunteers, student transfers, and use of school property
- Local School Improvement Council report for Martinsburg region at 5 PM
The Board of Education concluded that Superintendent Ron Stephens met or exceeded all performance requirements. The board also approved the 2023-24 draft school calendar public hearing and adopted policy BC File: CA regarding Superintendent Legal Status.
- Approved the meeting agenda (5-0)
- Approved the Consent Agenda, including financial reports and bills (5-0)
- Approved Curricular & Extra Curricular Trip Requests (4-0, 1 abstain)
- Adopted BC File: CA - School Superintendent Legal Status (5-0)
- Accepted Superintendent Ron Stephens' Annual Evaluation (5-0)
- Approved superintendent-recommended personnel, service, substitute, and coaching actions (5-0)
🗳️ How they voted (1 roll-call vote)
SPECIAL MEETING OF THE BOARD OF EDUCATION
This special meeting of the Berkeley County Schools Board of Education consists primarily of a discussion item on the district's current and future relationships with CMTA and McKinley Architecture and Engineering. The agenda was approved and the meeting adjourned after this discussion. No votes on contracts or financial decisions were taken.
- Discussion of Berkeley County Schools' current and future relationships with CMTA and McKinley Architecture and Engineering
The Board of Education held a special meeting to review current and future relationships with CMTA and McKinley Architecture and Engineering. The session consisted of presentations on energy efficiency, HVAC systems, and roofing projects, but no formal votes were taken on these items.
- Approved the meeting agenda (3-0)
REGULAR MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education will hold a budget work session for FY2024 and a public hearing on the proposed 2023-2024 school calendar. The board may also enter executive session to evaluate the superintendent. Other business includes consent agenda items such as budget transfers, vendor payments, and a midyear academic report.
- Budget work session for FY2024 at 5:00 PM
- Public hearing on the 2023-2024 proposed school calendar at 5:45 PM
- Possible executive session for superintendent annual evaluation at 6 PM
- Consent agenda includes budget supplements/transfers and payment of bills
- Midyear academic report monitoring item
The Board approved a $4,229 contract for Dr. Howard O'Cull to facilitate the superintendent search. Other actions included approving the 2023-24 virtual school curriculum and personnel recommendations. The Board also held a public hearing on the proposed 2023-2024 school calendar.
- Approved contract for Dr. Howard O'Cull as superintendent search facilitator for $4,229 (4-1)
- Approved purchase of 2023-24 virtual school curriculum (5-0)
- Approved superintendent-recommended professional, service, substitute, and coaching personnel actions (5-0)
- Approved motion for Ms. Power and Ms. Long to divide and compile results of the Principals' Survey (5-0)
- Approved Consent Agenda including minutes, transfer requests, and bill payments (5-0)
- Approved meeting agenda (5-0)
- Entered Executive Session for Superintendent's Annual Evaluation (5-0)
🗳️ How they voted (1 roll-call vote)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised 1/19/23)
The Board of Education will approve a consent agenda that bundles items such as minutes from prior meetings, chaperone and trip requests, student transfer requests, use of school property, budget supplements and transfers, and vendor payments. The meeting also includes a report from the Musselman Region Local School Improvement Council and recognitions for QuestBridge scholarship recipients, a Distinguished Service Award recipient, and a Volunteer of the Month. A citizens' forum is scheduled for public comments.
- Approval of consent agenda items (minutes, chaperone requests, trip requests, student transfers, use of school property)
- Budget supplements and transfers (item 7.9)
- Vendor payments approval (item 7.10)
- Musselman Region Local School Improvement Council report (item 4)
- Recognition of QuestBridge scholarship recipients, Distinguished Service Award, and Volunteer of the Month (items 5.1‑5.3)
The Board approved a search for a county superintendent for a one- to four-year term starting July 1, 2023. The Board also approved the consent agenda and superintendent-recommended personnel actions. Maintenance officials reported up to $700,000 in winter break facility damages.
- Initiated Superintendent Search for term beginning July 1, 2023 (4-1)
- Approved Board President to appoint member to recommend search scope (5-0)
- Approved superintendent-recommended professional, service, substitute, and coaching personnel actions (5-0)
- Approved Consent Agenda including financial reports and bill payments (5-0)
- Approved meeting agenda (5-0)
🗳️ How they voted (1 roll-call vote)
SPECIAL MEETING OF THE BOARD OF EDUCATION (Reconvened from 1/12/23)
This special reconvened meeting of the Berkeley County Schools Board of Education focuses on a discussion and possible approval of a process for selecting a superintendent whose term would begin July 1, 2023. The agenda is otherwise procedural, including call to order, welcome, pledge, agenda approval, and adjournment.
- Discussion and possible approval of a process for the selection of a superintendent of schools for a term commencing July 1, 2023
The Board discussed the process for selecting a new superintendent, including application methods and advertising. No formal vote was taken on whether to conduct a search, the type of search, or the consultant's contract; these items were deferred to the January 23 meeting.
- Appointed Elaine Bobo and Dr. Justin Schooley as search liaisons
- Approved meeting agenda (5-0)
- Adjourned meeting (5-0)
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Berkeley County Board of Education is holding a special meeting to discuss and possibly approve a process for selecting a superintendent to start July 1, 2023. The board approved the agenda as presented and will consider a proposed search process outlined in attached documents.
- Discussion and possible approval of a process for the superintendent selection for a term beginning July 1, 2023 (includes attachment: Dr. O'Cull Superintendent Search Documents).
The Board of Education discussed the requirements, schedule, and methodology for searching for a new superintendent to begin term on July 1, 2023. No formal process was approved during this session; the Board recessed to reconvene on January 18, 2023.
- Approved the meeting agenda (5-0)
- Motion to recess until January 18, 2023, carried (5-0)
REGULAR MEETING OF THE BOARD OF EDUCATION (Revised 1/5/23)
The Berkeley County Schools Board of Education met on January 9, 2023, at Hedgesville High School. The board approved a consent agenda covering budget supplements/transfers, payment of bills, student transfers, and other routine items. It also recognized 23 community partners as STAR honorees and presented a Caring Educator Award to Andrea Enns.
- Approved budget supplements/transfers and vendor payments
- Approved student transfer requests and chaperone requests
- Recognized 23 community partners as STAR partners for 2022
- Presented January's A Caring Educator (ACE) Award to Andrea Enns
- Received Hedgesville Region Local School Improvement Council report
The Board approved a change order for a warehouse freezer addition and established a timeline and method for a principals' survey. Members also voted to begin the orientation process for a new superintendent appointment. A recommendation for the Executive Director of Child Nutrition was denied.
- Approved agenda (5-0)
- Approved consent agenda including bills and trip requests (5-0)
- Approved meeting with Dr. Howard O'Cull to begin superintendent appointment process (5-0)
- Approved change order for warehouse freezer addition (5-0)
- Approved principals' survey questions and hand-delivery distribution method (5-0)
- Approved personnel actions except for Line 27 (5-0)
- Denied appointment of Executive Director of Child Nutrition (Line 27) (2-2)
🗳️ How they voted — 1 divided vote
SPECIAL MEETING OF THE BOARD OF EDUCATION
The Board of Education met to conduct procedural actions and discuss specific monitoring items. Discussions included a compensation study and LSIC preparation.
- Discussion about Comp Study
- Board Professional Development presentation by Howard Seufer, Esq.
- Discussion about LSIC prep
The Board approved the agenda and previous meeting minutes. Members reviewed a compensation study on staff pay and received professional development on the Open Meetings Act and West Virginia Governmental Ethics Act.
- Approved meeting agenda (5-0)
- Approved Special and Regular Meeting Minutes of December 19, 2022 (5-0)
- Approved adding principals survey discussion to Jan. 9 Regular Meeting Agenda (5-0)