Harrison County Schools public meetings in 2020
50 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Regular Meeting
The board approved budget supplements and transfers totaling over $2.3 million, including a $1,413,556 transfer from the Excess Levy Fund. They also adopted the K-5 health instructional resource 'The Children's Health Market-The Great Body Shop' and placed revisions to Policy 1203 on a 30-day public comment period. A presentation from Medbrook Children's Charity donated $35,000 for the Children's Apparel Program.
- Donation of $35,000 from Medbrook Children's Charity for the Children's Apparel Program
- Budget supplements: Capital Improvement Fund $82,550, Special Revenue Fund $510,039, and others
- Transfer of $1,413,556 from Excess Levy Fund
- Approval of K-5 health instructional resource 'The Great Body Shop'
- Revisions to Policy 1203 (School Board Effectiveness) placed on 30-day public comment
The Board approved a new health instructional resource for grades K-5 and several budget supplements and transfers. Revisions to the School Board Effectiveness policy were placed on a 30-day public comment period. The district also received $50,000 in donations from the Medbrook Children's Charity.
- Approved 'The Children's Health Market-The Great Body Shop' for Grades K-5 health instruction (5-0)
- Approved budget supplements and transfers, including $1,413,556.00 from the Excess Levy Fund (5-0)
- Approved vendor accounts and unpaid bills totaling $5,951,241.21 (5-0)
- Placed revisions to Policy 1203: School Board Effectiveness on a 30-day public comment period (5-0)
- Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel (5-0)
- Approved minutes from the December 1, 2020 meeting (5-0)
Regular Meeting
The Harrison County Board of Education approved consent items including budget supplements and vendor accounts. It voted to place revisions to Policy 1105 (School Calendar) on a 30-day public comment period from December 3, 2020 to January 4, 2021. The board also approved the personnel agenda and a new job description for a Project AWARE-LEA Community Manager, a grant-funded position.
- Approved budget supplements and transfers totaling $34,732 across six actions
- Approved vendor accounts and unpaid bills for November 16–20, 2020 totaling $5,296,616.80
- Placed revisions to Policy 1105: School Calendar on 30-day public comment
- Approved personnel recommendations for Professional, Service, and Extra Curricular Personnel
- Approved job description for Project AWARE-LEA Community Manager (5-year grant-funded position)
The Board approved a series of budget supplements, transfers, and vendor payments. It also initiated a 30-day public comment period for revisions to the school calendar policy and approved a new grant-funded job description.
- Approved November 17, 2020 meeting minutes (5-0)
- Approved budget supplements and transfers totaling $28,839 in special revenue and $11,963 in transfers (5-0)
- Approved vendor accounts and unpaid bills including $2,206,306.27 for payroll and $1,427,442.60 for purchase cards (5-0)
- Placed Policy 1105: School Calendar revisions on 30-day public comment period from Dec 3, 2020 to Jan 4, 2021 (5-0)
- Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel (5-0)
- Approved job description for grant-funded Project AWARE-LEA Community Manager (5-0)
Regular Meeting
The Harrison County Board of Education approved consent items, including budget transfers and vendor bills totaling over $2.7 million. The board voted to approve a bid from Harry Green's Chevrolet for new maintenance vehicles at $138,215.00 and adopted revisions to Policy 5501 regarding student promotion.
- Harry Green's Chevrolet bid for maintenance vehicles ($138,215.00)
- Approval of budget supplements and transfers ($15,878)
- Approval of vendor accounts and unpaid bills ($2,821,556.05)
- Adoption of Policy 5501 revisions effective July 1, 2021
- Approval of personnel recommendations
Regular Meeting
The board will hear a superintendent update on two new workforce pipeline programs: a water treatment collaboration with the Clarksburg Water Board (starting summer 2021) and a computer science/cybersecurity program at Robert C. Byrd High School (fall 2021). The meeting also includes recognition of Healthy Grandfamilies graduates and a health department presentation on current concerns.
- Water treatment workforce pipeline: Liberty High School-based program with Clarksburg Water Board, open to all county students, starting summer 2021
- Computer Science/cybersecurity program of study to be based at Robert C. Byrd High School, beginning fall 2021, with potential dual-credit
- Recognitions: Healthy Grandfamilies fifth cohort graduates (4 individuals) and sponsors listed
- Chad Bundy from Harrison-Clarksburg Health Department to present on health concerns and precautions
- Superintendent's update also notes existing computer science pathways at multiple high schools
The Board approved a Memorandum of Agreement with West Virginia Junior College for a nursing education program. Members also authorized vendor payments totaling over $2.6 million and approved personnel recommendations following an executive session.
- Approved October 20, 2020 Special and Regular meeting minutes (5-0)
- Approved vendor accounts and unpaid bills totaling $2,621,120.48 (5-0)
- Approved Memorandum of Agreement with West Virginia Junior College Nursing Education Program (5-0)
- Authorized $1,500 in payments for Timothy Rittenhouse's bus operator training and incentive (5-0)
- Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel (5-0)
Special Meeting
The Harrison County Board of Education held a special meeting on October 20, 2020, at 5:00 P.M. in Clarksburg. The agenda consisted only of procedural items, including a call to order, pledge of allegiance, delegation policy review, and a superintendent's update on facilities. The meeting concluded with a motion to adjourn.
- Call to order and Pledge of Allegiance
- Review of delegation policy (Policy 1204)
- Superintendent's update on facilities
- Adjournment motion carried
The Board received a presentation and update regarding the Comprehensive Educational Facilities Plan for 2020-2030. No substantive votes or policy decisions were recorded during this special meeting.
- Reviewed Comprehensive Educational Facilities Plan for 2020-2030
Regular Meeting - Agenda Adjustment
The Board of Education met to approve a 10-year Comprehensive Educational Facilities Plan and authorize payments for bus driver promissory notes. The Superintendent provided updates on high school graduation rates and the OPTIONS program. The board also approved various budget supplements, transfers, and personnel recommendations.
- Approval of the 2020-2030 Comprehensive Educational Facilities Plan
- Budget supplement of $6,616,616.00 for Special Revenue
- Budget supplement of $151,000.00 for Capital Improvement
- Payment of vendor accounts and bills totaling $6,721,320.21
- Authorization of payments for Bus Driver Promissory Notes
The Board approved a 10-year facilities plan required by state statute to remain eligible for project funding. Other actions included approving budget transfers, personnel changes, and bus driver training payments.
- Approved 2020-2030 Comprehensive Educational Facilities Plan (5-0)
- Approved consent items including Oct 6 minutes and budget supplements/transfers (5-0)
- Authorized $200 training fee reimbursements and $1,300 incentive payments for substitute bus operators (5-0)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
- Approved resignation of Robert C. Byrd High School Assistant Principal Scott Davis (5-0)
- Approved termination of Bridgeport High School custodian Sean Cain effective Sept 30, 2020 (5-0)
Regular Meeting
The Harrison County Board of Education approved consent items including budget supplements and transfers totaling over $3.6 million, and voted to adopt Davis Art instructional materials for grades K-12 at a cost of approximately $139,913. The board also approved agreements with three law firms and a student teacher compensation addendum.
- Approved $3.6M in budget supplements and transfers
- Adopted Davis Art instructional materials for K-12 ($139,912.85)
- Approved agreements with Harris, Wilson, Turner & Davisson, PLLC
- Approved agreements with Steptoe & Johnson and Bowles Rice
- Approved student teacher compensation addendum for substitute teachers
The Board approved a new K-12 art curriculum and several budget supplements and transfers. It also authorized agreements with three law firms and updated policies regarding instructional minutes and student teacher compensation.
- Approved K-12 Art Instructional Materials adoption (Davis Art) for $139,912.85 (5-0)
- Approved budget supplements and transfers, including Supplement 10-5 for $850,000.00 (5-0)
- Approved agreements with law firms Harris, Wilson, Turner & Davisson, PLLC, Steptoe & Johnson, and Bowles Rice (5-0)
- Approved compensation for student teachers from WVU and Fairmont State University serving as substitutes (5-0)
- Approved revisions to Policy 1103: Instructional Day (5-0)
- Placed Policy 5501: Promotion and Retention on a 30-day public comment period (5-0)
- Approved updated 2020-2021 contract for Mark Clingan to correct a typo (5-0)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
Regular Meeting - Agenda Adjustment
The Harrison County Board of Education approved consent items including budget supplements and transfers totaling over $18 million, and a Memorandum of Understanding with Marshall University for student teacher placements. The board also voted to reject a federal payroll tax deferral option.
- Approval of budget supplements and transfers totaling $18,482,919
- Approval of Memorandum of Understanding with Marshall University
- Vote to NOT participate in federal payroll tax deferral
- Approval of Annual Financial Statements for Year Ended June 30, 2020
- Approval of minutes from September 1, 2020 meetings
The board approved the annual financial statements for the year ended June 30, 2020, and a memorandum of understanding with Marshall University for student teacher placement. Members also voted to decline participation in the federal COVID-19 payroll tax deferral program. Consent items including budget supplements and vendor payments were approved.
- Approved consent items including budget supplements and vendor payments (5-0)
- Approved Memorandum of Understanding with Marshall University for student teacher placement (5-0)
- Approved Annual Financial Statements for year ended June 30, 2020 (5-0)
- Voted to NOT participate in the President's Memorandum on Deferring Payroll Tax Obligations for COVID-19 (5-0)
- Approved motion to enter executive session for personnel matters (5-0)
- Approved motion to reconvene from executive session (5-0)
Special Meeting - Levy
The Harrison County Board of Education is holding a special meeting focused on the upcoming levy. The superintendent's update includes a finance presentation on the levy. The meeting is largely procedural with a delegation period and board member comments.
- Finance update on the upcoming levy from Mrs. Sharon Hinkle
The board convened for a special meeting regarding an upcoming levy. No votes were taken or decisions made other than the motion to adjourn.
- Adjourned meeting (5-0)
Regular Meeting
The Harrison County Board of Education approved several contracts for the 2020-2021 school year, including agreements with The Job Squad and The Arc for student support services, a professional services agreement with Dr. Mark Clingan, and a Memorandum of Understanding with Upshur County for orientation and mobility specialists. The meeting also included the approval of consent items, such as minutes and budget transfers.
- Contract with The Job Squad for 2020-2021
- Contract with The Arc for 2020-2021
- Professional services agreement with Dr. Mark Clingan
- MOU with Upshur County for orientation and mobility specialists
- Budget supplements and transfers totaling $463,628
The Board approved several service contracts for student vocational and behavioral support, including a partnership with Upshur County Board of Education. Members also approved budget supplements, vendor payments, and updated graduation and grading policies to align with state requirements.
- Approved consent items including minutes, budget supplements, and vendor payments (5-0)
- Approved 2020-2021 contract with The Job Squad for student person-centered support (5-0)
- Approved 2020-2021 contract with The Arc for student person-centered support (5-0)
- Approved professional service agreement with Mark Clingan, E.D., BCBA-D (5-0)
- Approved MOU with Upshur County Board of Education for an Orientation and Mobility Specialist (5-0)
- Approved revised Policy 5502: Grading Policy and dispensed with 30-day public comment (5-0)
- Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
Regular Meeting - Agenda Adjustment for Personnel
The Harrison County Board of Education approved a special excess levy election for December 12, 2020, and approved a memorandum of understanding with Community Care to expand school-based mental health services to four schools. The board also approved consent items including $412,929 in budget supplements and $1.8 million in vendor accounts, student transfers, and school support groups. A policy revision on grading was discussed but no action recorded in the agenda.
- Approved December 12, 2020 date for Special Excess Levy Election
- Approved MOU with Community Care for school-based health and mental health clinics, expanding services to Wilsonburg, Nutter Fort Elementary, Washington Irving Middle, and Robert C. Byrd High School
- Consent items included budget supplements totaling $412,929 and $28,188 levy transfer
- Approved student transfers per WV Code 18-5-16
- Approved annual list of school support groups (PTA, PTO, boosters) for each school
The Board approved a date for a special levy election and a memorandum of understanding to expand mental health services to four schools. Other actions included approving a revised grading policy for weighted courses and various personnel and budget items.
- Approved December 12, 2020, for Special Excess Levy Election (5-0)
- Approved MOU with Community Care for school-based health and mental health clinics (4-1)
- Approved revised Policy 5502: Grading Policy for weighted courses (5-0)
- Approved budget supplements and transfers, including $345,273.00 for Special Revenue (5-0)
- Approved student transfers per West Virginia Code §18-5-16 (5-0)
- Approved list of school support groups for fund collection (5-0)
- Approved personnel agenda and personnel agenda adjustment (5-0)
- Approved Head Freshman Football Coaches: Delbert Carpenter, Steven Hastings, and Gary Meeks (5-0)
Special Meeting
The Harrison County Board of Education approved the purchase of 2,800 student partitions for Pre-K through 2nd grades for $185,668.00 and a quote to install a radio relay system at Liberty High School and Mountaineer Middle School. The meeting also approved consent items, including minutes and financial reports, and personnel matters.
- Purchase of 2,800 student partitions for $185,668.00
- Approval of radio relay system for Liberty High School and Mountaineer Middle School
- Approval of minutes for Special August 4, 2020 and Regular August 4, 2020 meetings
- Approval of budget supplements and transfers
- Approval of personnel recommendations
The Board approved the purchase of 2,800 student partitions for Pre-K through 2nd grade using Cares Act funds. They also approved the installation of radio relay systems for first responders at two schools and an amended personnel agenda.
- Approved purchase of 2,800 student partitions from Grainger for $185,668 (4-1)
- Approved installation of radio relay systems at Liberty High School and Mountaineer Middle School (5-0)
- Approved amended personnel agenda, excluding most coaching positions except Lincoln High Athletic Trainer (5-0)
- Approved consent items including August 4 minutes, budget supplements, and financial reports (5-0)
Work Session Levy Special Meeting
The Harrison County Board of Education will hold a work session to discuss the levy. The meeting is scheduled for August 4, 2020, at the Board Room in Clarksburg.
- Work session to discuss the levy
- Meeting location: 445 West Main Street, Clarksburg, WV 26301
- Adjournment motion carried by board members
The board held a work session to discuss the levy. No substantive decisions or votes on the levy were recorded in the minutes.
- Adjourned the meeting (5-0)
Regular Meeting
The Harrison County Board of Education met on August 4, 2020, and approved a consent agenda including minutes, budget transfers, and vendor accounts. They also approved new business items: a music therapy contract with Milestones & Music LLC, a MOU with Minigh Family Dentistry to provide dental care for students in the Shinnston area, after-hours work agreements for school psychologists, and student teacher placement agreements with Salem University and West Virginia Wesleyan College. The board also approved the personnel agenda as recommended by the superintendent.
- Approved music therapy contract with Milestones & Music LLC, Patricia Smith, MT-BC Owner
- Approved MOU with Minigh Family Dentistry of Shinnston for preventive and restorative dental care at Big Elm Elementary, Lumberport Elementary, Lincoln Middle School, and Lincoln High School
- Approved after-hours work agreements for school psychologists for psychoeducational evaluations
- Approved student teacher placement agreements with Salem University and West Virginia Wesleyan College
- Consent items included payroll/direct deposit of $388,926.41 and vendor accounts for July 17-29, 2020
The Board approved several educational partnerships, including student teacher placements and a music therapy contract. It also established a dental health collaboration for students in the Shinnston area and approved personnel recommendations.
- Approved music therapy contract with Milestones & Music LLC (5-0)
- Approved MOU with Minigh Family Dentistry for 2020-2021 school year (5-0)
- Approved School Psychologists' After Hours Work Agreement (5-0)
- Approved 2020-2021 contract with California University of PA (5-0)
- Approved student teacher placement agreement with Salem University (5-0)
- Approved 2020-2021 student teacher agreement with West Virginia Wesleyan College (5-0)
- Approved personnel agenda as recommended, excluding coaching positions (5-0)
- Approved consent items including minutes, budget supplements, and unpaid bills (5-0)
Special Meeting - Work Session
The Harrison County Board of Education held a special meeting/work session. They discussed the re-entry plan with principals and approved the low bid contractor for the Lost Creek Elementary construction project, pending School Building Authority approval. The board also approved the personnel agenda as recommended by the superintendent.
- Approved low bid contractor for Lost Creek Elementary construction project (pending School Building Authority approval)
- Met with principals to gather information on the re-entry plan
- Approved personnel agenda for professional, service, and extra-curricular personnel
- Received superintendent's update on curriculum, technology, facilities, finance, personnel, safety, health, and United Technical Center
- Conducted delegation procedures per board policy
The Board approved a low bid from contractor Nello for the Lost Creek Elementary construction project, pending School Building Authority approval. The Board also approved personnel recommendations for professional, service, and extra-curricular staff.
- Approved $4,524,000.00 low bid from contractor Nello for Lost Creek construction project (4-1)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
Regular Meeting
The Harrison County Board of Education approved a revised 2020-2021 school calendar starting September 8, a paving bid for Liberty High School, and agreements with Fairmont State University and Glenville State College. The meeting also approved budget supplements and vendor payments.
- Approval of 2020-2021 Harrison County Schools Calendar
- Approval of Liberty High School paving bid ($155,812.50)
- Approval of Fairmont State University MOU
- Approval of Glenville State College MOU
- Approval of budget supplements and transfers
The Board approved a revised school calendar with a September 8 start date and a phased return for students by grade level. Other actions included approving a paving contract for Liberty High School and updating policies regarding homeschooling and virtual schools.
- Approved revised 2020-21 school calendar and phased student return schedule (5-0)
- Approved $155,812.50 paving bid from Anderson Excavating, LLC for Liberty High School (4-1)
- Approved MOU with Fairmont State University for teacher candidates and student teachers (5-0)
- Approved MOU with Glenville State College for dual enrollment classes (5-0)
- Approved payment of $35 per hour for private school employees' professional development (5-0)
- Approved Policy 5505 regarding homeschooled students on first reading (5-0)
- Approved revisions to Policy 5701 regarding Virtual School on first reading (5-0)
- Approved consent items including budget supplements, transfers, and unpaid bills (5-0)
Employee Hearing
The Harrison County Schools Board is holding a special employee hearing requested by a district employee. The agenda includes only procedural items leading to the personnel hearing and adjournment. No details about the employee or the nature of the hearing are provided in the agenda.
- Employee hearing requested by a Harrison County Schools employee
The Board held an employee hearing regarding the non-renewal of a probationary contract. Following a presentation by the employee's attorney and the Superintendent, the Board voted to accept the recommendation for non-renewal.
- Approved non-renewal of probationary contract for Randy McKinley (5-0)
CEFP Special Meeting
The Harrison County Board of Education held a special meeting as a required public hearing on the Comprehensive Educational Facilities Plan (CEFP). The agenda included procedural items, public comment rules, and adjournment with no substantive decisions or proposals listed.
- Public meeting of the Comprehensive Educational Facilities Plan
- Delegation policy for public comment (5-minute limit, registration required)
The Board conducted a required public meeting regarding the Comprehensive Educational Facilities Plan. Mayor Ryan Kennedy spoke regarding the priority of Washington Irving Middle School, and Thom Worlledge of McKinley and Associates presented to the Board. No substantive votes or policy decisions were recorded.
- Adjourned meeting (5-0)
Regular Meeting
The Board of Education approved the renewal of the Newsela online reading platform for the 2020-2021 school year. The board also approved personnel recommendations and processed various vendor payments.
- Renewal of Newsela contract agreement funded by Federal Programs Title IV and Title I
- Payment of $2,742,759.58 via EFTPS/Wires
- Payment of $396,538.25 for General Accounts Payable
- Payment of $3,833.58 for Utilities
- Approval of personnel recommendations for Professional, Service, and Extra Curricular Personnel
The Board approved the renewal of the Newsela online reading platform for the 2020-2021 school year using Federal Programs Title IV and Title I funds. Other actions included approving consent items, personnel recommendations, and a specific coaching appointment.
- Approved consent items including minutes, budget supplements, and unpaid bills (5-0)
- Approved renewal of Newsela agreement for 2020-2021 (5-0)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
- Approved Robert Shields as Head Girls Basketball Coach at Robert C. Byrd High (4-1)
Organizational Meeting
The Harrison County Board of Education is holding its organizational meeting to swear in a new superintendent and two board members, and to elect board officers and a representative to the United Technical Center board. The meeting also includes a superintendent's update on curriculum, facilities, finance, personnel, safety, and health.
- Oath of office for Superintendent Dora L. Stutler
- Oath of office for Board members Gary M. Hamrick and Douglas K. Hogue
- Selection of Board President and Vice President
- Appointment of a board member to the United Technical Center Board
- Superintendent's update on curriculum, technology, facilities, finance, personnel, safety, and United Technical Center
The Board held an organizational meeting to appoint its President and Vice President. The Board also designated representatives for the United Technical Center and WVU Extension – 4H boards.
- Elected Gary M. Hamrick as President (5-0)
- Elected Frank Devono as Vice President (5-0)
- Appointed Doug Hogue as representative for the United Technical Center Board (5-0)
- Selected Kristin Messenger as representative for the WVU Extension – 4H Board
Special Meeting
The Harrison County Board of Education approved the Superintendent's contract for the term of July 1, 2020, to June 30, 2021. The board also voted on the 2020-2021 meeting schedule, personnel recommendations, and various financial consent items.
- Approval of Superintendent's contract (July 1, 2020 - June 30, 2021)
- Payroll/Direct Deposit payments of $9,207,598.16
- EFTPS/Wires payments of $1,421,684.91
- Purchase Card payments of $886,117.27
- Discussion on purchasing additional masks for staff
The Board approved the Superintendent's contract for the 2020-2021 term and authorized $25,000 for staff masks. Other actions included approving the 2020-2021 meeting schedule and personnel recommendations. The Board also approved various financial reports and vendor payments.
- Approved Superintendent's contract for July 1, 2020 to June 30, 2021 (5-0)
- Approved $25,000 purchase of masks from Senergy at $2.60 per mask (5-0)
- Approved 2020-2021 Board meeting dates (5-0)
- Approved personnel agenda, including Jennifer Oliverio as Adamston Elementary principal (5-0)
- Approved consent items including minutes, budget supplements, and financial reports (5-0)
- Approved vendor payments totaling $10,723,030.43 across various accounts (5-0)
Regular Meeting
The Harrison County Board of Education is approving bids for a Liberty High School track repair, a milk supply contract for 2021-2023, and a resolution to refinance an energy lease purchase. The board also approved consent items including budget supplements and transfers totaling over $7 million, and personnel recommendations with one recusal.
- Low bid of $183,560 from Anderson Excavating, LLC for Liberty High School track repair
- Milk supply bid of $281,326.35 awarded to United Dairy for FY21-FY23
- Resolution to refinance the Energy Lease Purchase with Banc of America at a lower interest rate
- Budget supplements and transfers: $6,330,000 Capital Project Fund supplement, $550,000 Special Revenue supplement, and others totaling over $7 million
- Personnel agenda approved; board member Douglas Hogue recused from vote on summer employment of Nicholas Hogue
The Board approved several financial items, including a low bid for track repairs at Liberty High School and a milk contract for child nutrition. They also voted to refinance an energy lease purchase with Banc of America to secure a lower interest rate.
- Approved $183,560 low bid from Anderson Excavating, LLC for Liberty High School track repair (5-0)
- Approved $281,326.35 milk bid from United Dairy for FY21-FY23 (5-0)
- Approved resolution to refinance Energy Lease Purchase with Banc of America (5-0)
- Approved 2020-2021 PERC contracts for Pamela Hotsinpiller and Melody Waybright (5-0)
- Approved budget supplements and transfers, including $6.33M for Capital Project Fund (5-0)
- Approved vendor accounts and unpaid bills totaling over $4.6M (5-0)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
Special Meeting - Superintendent Selection
The Harrison County Board of Education met to interview candidates for the superintendent position and voted to approve a board recommendation for the role. The meeting was held at the Board Room at 445 West Main Street in Clarksburg, WV.
- Interviews for Superintendent of Harrison County Schools
- Motion to approve the Board's recommendation for the Superintendent
- Motion to adjourn the meeting
The Board met in executive session to discuss personnel matters regarding the superintendent selection. Following the session, the Board recommended and approved Dora Stutler as Superintendent for the term of July 1, 2020, through June 30, 2021.
- Approved recommendation of Dora Stutler as Superintendent for July 1, 2020 to June 30, 2021 (5-0)
Regular Meeting
The board will discuss the re-entry plan for the 2020-2021 school year and hear a presentation on high-speed internet access from county officials. They are also expected to approve consent items including budget supplements totaling over $1.5 million and personnel recommendations.
- Discussion of re-entry plan for 2020-2021 school year
- Presentation on high-speed internet access by Harrison County Commissioner Patsy Trecost and Delegate Tim Miley
- Budget supplements totaling $1,500,137 (including a $1,350,899 Special Revenue supplement)
- Approval of consent items covering minutes, vendor accounts ($1.9M payroll), and monthly financial report
- Personnel recommendations for professional, service, and extra-curricular positions
The Board approved a series of budget supplements and transfers, as well as vendor accounts and unpaid bills for May 15-27, 2020. The Board also approved the personnel agenda following an executive session. A draft re-entry plan for the 2020-2021 school year was presented.
- Approved May 26, 2020 Special Meeting - Personnel minutes (5-0)
- Approved budget supplements totaling $1,374,339 and one Excess Levy transfer of $125,023 (5-0)
- Approved vendor accounts and unpaid bills including $1,940,508.23 for Payroll/Direct Deposit (5-0)
- Approved personnel agenda as recommended by the superintendent (5-0)
Special Meeting - Personnel
The Harrison County Board of Education held a special personnel meeting where it approved several consent items, adopted a legal services agreement, authorized an Apple iPad purchase using CARES Act funds, and renewed the superintendent’s contract for three years. It also approved the personnel agenda and other routine items.
- Renewal of Superintendent Dr. Mark A. Manchin’s contract for three years
- Adoption of legal services agreement with Dinsmore & Shohl LLP
- Approval of Apple iPad purchase for K‑12 students using CARES Act funds
- Approval of consent items: minutes, budget supplements, vendor accounts, monthly financial report
- Approval of personnel agenda for professional, service, and extracurricular staff
The Board approved a three-year contract renewal for Superintendent Dr. Mark A. Manchin. Members also authorized the purchase of Apple iPads for K-12 students using CARES Act funds and accepted a legal services agreement with Dinsmore & Shohl LLP.
- Approved three-year contract renewal for Superintendent Dr. Mark A. Manchin (5-0)
- Approved purchase of Apple iPads and accessories using CARES Act funds (5-0)
- Accepted legal services agreement for Dinsmore & Shohl LLP (5-0)
- Approved personnel recommendations for Professional, Service, and Extra Curricular Personnel (5-0)
- Approved May 19, 2020 Special Budget and Regular meeting minutes (5-0)
- Approved budget supplements, transfers, vendor accounts, unpaid bills, and monthly financial report (5-0)
Regular Meeting
The Harrison County Board of Education met to approve the fiscal year 2021 budget and salary schedules. The board also reviewed consent items including previous meeting minutes, budget supplements, and vendor accounts.
- Approval of FY 21 budget and salary schedules
- Budget Supplement 5-1: $186,542 (Special Revenue)
- Budget Supplement 5-2: $389,956 (Special Revenue)
- Budget Supplement s-3: $1,500,000 (Capital Project)
- Transfer 5-20: $323,910 (General Fund)
The Board approved the budget and salary schedules for the fiscal year ending June 2021. Members also approved a series of budget supplements, transfers, and vendor payments. Personnel recommendations for professional, service, and extra-curricular staff were approved.
- Approved FY 21 Budget and Salary Schedules (5-0)
- Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
- Approved budget supplements including $1.5M for Capital Project and $576,498 for Special Revenue (5-0)
- Approved budget transfers of $323,910 from General Fund and $60,000 from Excess Levy (5-0)
- Approved vendor accounts and unpaid bills totaling $3,431,521.83 (5-0)
- Approved minutes from April 21, May 5, and May 13, 2020 meetings (5-0)
Special Meeting - Budget
The Harrison County Board of Education will convene a special meeting on May 19, 2020, to discuss the budget. The agenda includes procedural items, a delegation session, and a motion to adjourn.
- Special meeting to discuss budget
- Public delegation session allowed
- Meeting to be held at 445 West Main Street
- Motion to adjourn the meeting
- Audio and video recording of the meeting
The Board of Education met for a special budget session to review the budget for the fiscal year ending June 2021. No formal votes were taken on the budget during this meeting; it was presented for review prior to a proposal for approval at the May 19, 2020 Regular Board meeting.
- Reviewed Fiscal Year ending June 2021 Budget
Work Sesion - Special Meeting
The board met for a special work session to provide a discussion forum for board members. The agenda consists of procedural items and a general work session.
The Board received presentations on potential energy savings projects and the allotment of levy funds for school athletics. The meeting included an executive session to discuss property, construction planning, or public fund investments.
- Entered executive session to discuss property, construction, or public funds (5-0)
- Returned to regular session (5-0)
- Adjourned meeting (5-0)
Regular Meeting
The Board of Education is meeting to hear presentations on a playground funding request for West Milford Elementary and an energy savings report. The board is also reviewing personnel recommendations and financial reports.
- Funding request for a new playground at West Milford Elementary
- Energy savings report presented by Audra Blackwell of Energy Systems Group
- Approval of vendor accounts and unpaid bills totaling $4,320,494.41
- Personnel recommendations for Professional, Service, and Extra Curricular Personnel
- Proclamations for Nurses' Day and Teacher Appreciation Week
Special Meeting - Budget
The Harrison County Board of Education is holding a special meeting to discuss the Fiscal Year 2021 budget. The agenda includes procedural items and a public comment period, followed by a motion to adjourn.
- FY 21 Budget document available for review
- Public comment period for delegations
- Motion to adjourn the meeting
Reconvened Statutory March 16, 2020 Meeting Via Video Conferencing
The Harrison County Board of Education reconvened a statutory meeting via video conference to approve the Levy Order and Rate Sheet for the Fiscal Year Ended June 30, 2020. The meeting was called to order and adjourned with all members voting in favor.
- Approved Levy Order and Rate Sheet for FY 2020
- Reconvened statutory meeting via video conferencing
- Board Room at 445 West Main Street, Clarksburg, WV 26301
The Board reconvened the March 16, 2020 meeting via video conferencing. The Board approved the Levy Order and Rate Sheet for the fiscal year ending June 30, 2021.
- Approved Levy Order and Rate Sheet for Fiscal Year Ended June 30, 2021 (5-0)
Regular Meeting Via Video Conferencing
The Harrison County Board of Education held a regular video meeting to consider routine procedural matters and updates from the superintendent. The board voted to approve consent items that included several budget supplements, revenue transfers, and vendor payments totaling more than $800,000. It also approved the personnel agenda as recommended by the superintendent.
- Approval of budget supplements: $37,738 (General Fund), $8,500, $108,666, $220,027 (Special Revenue)
- Approval of revenue transfers: $5,662 and $9,060 (Special Revenue)
- Vendor payments authorized: $8,302.98 (Payroll), $47,998.87 (Dental/Vision), $370.38 (Utilities), $205,843.41 (EFTPs/Wires), $425,146.53 (General AP)
- Approval of minutes from April 7, 2020 special and regular meetings
- Approval of the personnel agenda for professional, service, and extracurricular staff
The Board approved a series of budget supplements, transfers, and vendor payments. The Board also approved the personnel agenda for professional, service, and extra-curricular staff.
- Approved April 7, 2020 Special and Regular Meeting minutes
- Approved budget supplements and transfers including General Fund ($37,738.00) and Special Revenue items
- Approved vendor accounts and unpaid bills for 4/2/20-4/14/20 totaling $717,662.17
- Approved March 2020 Monthly Financial Report
- Approved personnel recommendations for Professional, Service, and Extra Curricular Personnel
Special Personnel Meeting Via Video Conferencing
The Harrison County Board of Education held a special personnel meeting via video conferencing on April 21, 2020. The agenda included procedural items such as a call to order, the pledge of allegiance, and a delegation policy. The meeting concluded with a motion to adjourn.
- Meeting held via video conferencing
- Policy 1204: School Board Meetings and Procedures
- Motion to adjourn the meeting
- Public comment policy and delegation rules
- Audio and video recording of the meeting
The Board received presentations regarding the management of abolished Online Communications Positions and extra-curricular coaching positions. No formal votes or decisions on these personnel matters were recorded in the minutes.
- Adjourned meeting (5-0)
Special Personnel Hearing Meeting Via Video Conferencing
The Harrison County Schools Board convened a special personnel hearing meeting via video conferencing. The sole substantive item was a personnel hearing, though the specific subject is not detailed in the agenda. The meeting followed procedural items and adjourned with a unanimous vote.
- Personnel hearing (details not provided in agenda)
The board conducted a special personnel hearing for employee Charlene Stear. The hearing concerned a request from Stear regarding an extra-curricular position that will be abolished at the end of the year. The minutes do not record a final decision or vote on the request.
- Held personnel hearing for Charlene Stear regarding abolished extra-curricular position
Regular Meeting Via Video Conferencing
The Harrison County Board of Education met via video conference to approve the 2020-2021 school calendar, the iReady instructional platform, and a driver's education textbook. The board also approved budget transfers, vendor accounts, and the selection of architects for the Gore Elementary project.
- Approval of Harrison County Schools 2020-2021 calendar
- Acceptance of iReady instructional and diagnostic platform ($258,174.00)
- Adoption of Driver's Education textbook ($40,729.57)
- Approval of McKinley and Associates as Gore Elementary architects
- Approval of budget supplements and transfers totaling $87,046.00
The Board approved several instructional purchases, including the iReady platform and new driver's education textbooks. Other actions included approving the 2020-2021 school calendar and selecting an architect for the Gore Elementary project.
- Approved $258,174 for iReady instructional and diagnostic platform (5-0)
- Approved $40,729.57 for Driver's Education textbooks and materials (5-0)
- Approved 2020-2021 school calendar for submission to WV Department of Education (5-0)
- Approved McKinley and Associates as architects for Gore Elementary Project (5-0)
- Approved mowing contract for 1 year with 1-year renewal option (3-2)
- Approved consent items including budget supplements, transfers, and unpaid bills (5-0)
- Approved personnel recommendations, excluding Freshman Coaches and Assistant Freshman Coaches (5-0)
Special Meeting - Update
The Harrison County Board of Education met to discuss a Superintendent's update and approve mowing bids for the fiscal year. The meeting concluded with a motion to adjourn.
- Superintendent's update on curriculum, facilities, finance, personnel, safety, and United Technical Center
- Approval of mowing bids for Harrison County Schools
- Adjournment of the special meeting
The board voted to table mowing bids as recommended by the Superintendent. This action allows mowing to continue under current contracts until June 30, 2020.
- Tabled mowing bids (5-0)
Regular Meeting
The Harrison County Board of Education will consider a contract with Frontier Communications for Wide Area Network services, with a federal E-Rate application deadline of March 25. The board will also act on consent items including a $1.37 million general fund budget supplement, vendor accounts, and personnel recommendations. A superintendent update will cover curriculum, facilities, finance, personnel, safety, and the United Technical Center.
- Contract with Frontier Communications for Wide Area Network services, tied to E-Rate deadline
- Budget supplement of $1,372,480 to the General Fund
- Vendor accounts and unpaid bills totaling over $3.6 million (payroll, dental/vision, EFTPS, accounts payable)
- Out-of-state travel study requests for board approval
- Special recognition of Robert C. Byrd and United High Schools as Heart Safe Schools
The Board approved a contract with Frontier Communications for data services to meet a federal E-Rate deadline. Consent items including budget supplements, transfers, and unpaid bills were approved. The Board also approved the personnel agenda as recommended by the superintendent.
- Approved contract with Frontier Communications for Wide Area Network services
- Approved budget supplement for General Fund ($1,372,480.00)
- Approved budget transfer for Excess Levy Fund ($14,803.00)
- Approved budget transfer for General Fund ($1,341,629.00)
- Approved vendor accounts and unpaid bills totaling $3,251,466.17
- Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel
- Approved minutes from six meetings held between February 17 and March 3, 2020
Special Meeting - Budget
The Harrison County Board of Education convened a special meeting focused on the budget. The agenda includes a Superintendent's update covering curriculum, technology, facilities, finance, personnel, and safety.
- Superintendent's Update on Curriculum & Technology
- Superintendent's Update on Facilities
- Superintendent's Update on Finance
- Superintendent's Update on Personnel
- Superintendent's Update on Safety & Health
The Board received updates on curriculum, technology, facilities, personnel, and safety. Chief Financial Officer Sharon Hinkle presented information regarding FY 20 and FY 21 Excess Levy Funds expenditures and budget matters. No substantive decisions or votes were recorded.
Special Emergency Meeting
The Harrison County Board of Education held a special emergency meeting to discuss and take action regarding school system operations following a directive from Governor Justice on March 14, 2020. The meeting concluded with a motion to adjourn.
- Discussion of school system operations per Governor Justice's memo
- Adjournment of the Special Emergency Meeting
- Public delegation policy review (Policy 1204)
The Board requested to change the March 23, 2020, work session on attendance areas to a 12:00 p.m. Special Meeting. This change allows the Board to receive updates from the Superintendent and personnel regarding Harrison County Schools.
- Rescheduled March 23 work session to a 12:00 p.m. Special Meeting
Statutory Meeting
The Harrison County Board of Education approved a schedule of proposed levy rates for fiscal year 2021 pending state approval. The meeting was adjourned until April 21, 2020, when the levies will be officially entered.
- Approval of minutes and financial reports
- Schedule of proposed levy rates for FY 21
- Motion to adjourn meeting until April 21, 2020
Special Meeting - 2nd Public Calendar Meeting
The board is reviewing a draft of the 2020-2021 school calendar. A proposal includes switching the designations of February 15, 2021, and April 1, 2021, to adjust professional learning and early dismissal days.
- Proposed change to make February 15, 2021, a full day Professional Learning Day
- Proposed change to make April 1, 2021, an early dismissal day for students
The board reviewed a proposed 2020-2021 school calendar presented by Dr. Hage. No substantive decisions were made during this meeting; the calendar is scheduled for final approval on April 7, 2020.
Regular Meeting
The Harrison County Board of Education approved a contract for Civil Environmental Consultant, Inc. to design renovations and an addition to Lincoln High School's football fieldhouse. The board also approved a professional services agreement with a behavior analyst and accepted a recommendation for Bridgeport High School renovations. Consent items included approving minutes, budget transfers, and vendor accounts totaling over $3.5 million.
- Contract with Civil Environmental Consultant, Inc. for Lincoln High School fieldhouse
- Professional Services Agreement with Mark Clingan, BCBA
- Bridgeport High School renovations recommendation
- Vendor accounts and unpaid bills totaling $3,565,018.66
- Personnel recommendations for professional, service, and extra-curricular staff
The Board approved architect and engineering recommendations for renovations at Lincoln High School and Bridgeport High School. Other actions included re-bidding mowing contracts and approving a professional services agreement for a behavior analyst. The Board also authorized payments for bus driver training incentives.
- Approved re-bidding of lawn mowing contracts (5-0)
- Approved Civil Environmental Consultant, Inc. for Lincoln High School fieldhouse renovations (5-0)
- Approved Thrasher Engineering for Bridgeport High School renovations (5-0)
- Approved professional service contract with Mark Clingan, BCBA, from 02/18/2020 to 06/30/2020 (5-0)
- Approved out of state professional leave and travel study requests (5-0)
- Authorized $1,500 total payment to Rodney Cooper for bus operator training fees and incentives (5-0)
- Approved personnel agenda and Alternative Elementary School Coordination job description (5-0)
- Approved consent items including budget supplements and vendor accounts (5-0)
Regular Meeting
The Harrison County Board of Education approved a new K-5 social studies instructional program, “Teacher Created Materials-Exploring Social Studies.” The board also approved consent items including budget supplements and transfers totaling over $350,000, vendor accounts and unpaid bills exceeding $4 million, and personnel recommendations. All votes were unanimous.
- Approval of grades K-5 Social Studies adoption – “Teacher Created Materials-Exploring Social Studies”
- Budget supplements and transfers: $3,500, $50,000, $9,000, $54,103, $300, $187,682, $14,090, $7,500, $23,836 in Special Revenue Fund; $5,036 transfer from Excess Levy Fund; $1,063 transfer from Special Revenue Fund
- Vendor accounts and unpaid bills: Payroll $2,074,629.66; Dental/Vision $99,051.68; Utilities $21,778.34; EFTPS/Wires $1,167,529.96; General Accounts Payable $701,535.91
- Approval of out-of-state professional leave and travel study requests
- Approval of personnel agenda for Professional, Service, and Extra Curricular personnel
The Board approved the 'Teacher Created Materials-Exploring Social Studies' program for grades K-5. Members also approved various budget supplements, vendor payments, and personnel recommendations.
- Approved 'Teacher Created Materials-Exploring Social Studies' for grades K-5 (5-0)
- Approved budget supplements and transfers, including several Special Revenue Fund supplements (5-0)
- Approved vendor accounts and unpaid bills totaling $4,064,025.95 (5-0)
- Approved February 4 and February 10, 2020 meeting minutes (5-0)
- Approved out-of-state professional leave and travel study requests (5-0)
- Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel (5-0)
Special Meeting - 1st Meeting for School Calendar
The Harrison County Board of Education will hold a special meeting to discuss the proposed school calendar for the 2020-2021 school year. The agenda includes procedural items, a superintendent's update, and a public comment period.
- Discussion of proposed 2020-2021 school calendar
- Superintendent's update on curriculum, facilities, finance, and personnel
- Public comment period for delegations
- Meeting at 445 West Main Street, Clarksburg, WV 26301
- Adjournment
The Board held a special meeting to receive a presentation on the proposed school calendar from Dr. Donna Hage. No formal votes were taken on the calendar proposal.
- Adjourned meeting (5-0)
Special Meeting - Personnel
The Board of Education is holding a special meeting to discuss personnel matters for the 2020-2021 school year. The Superintendent will also provide updates on curriculum, technology, facilities, finance, safety, and health.
- Discussion of personnel matters for the 2020-2021 school year
- United Technical Center update from Kristin Messenger
The board met for a special session regarding personnel matters. No substantive decisions or actions were recorded in the minutes.
Special Meeting - Superintendent's Evaluation
The Harrison County Board of Education held a special meeting on February 17, 2020 at the Board Room, 445 West Main Street, Clarksburg, WV, to evaluate the superintendent. The evaluation will be conducted in executive session in accordance with West Virginia Code §18-4-6 and Board of Education Policy 5309, and a general statement of the result will be released to the public. The agenda also included standard procedural items such as a call to order, pledge of allegiance, delegation guidelines, and adjournment.
- Superintendent's evaluation (action, executive session)
- Delegations procedure information (policy 1204)
- Pledge of Allegiance (procedural)
- Call to Order (procedural)
- Adjournment (motion carried)
The Board conducted an annual evaluation of the Superintendent in executive session. Following the session, the Board issued a statement finding that the Superintendent's performance exceeds the standards set forth in the state evaluation instrument.
- Approved motion to enter executive session to discuss personnel (5-0)
- Approved motion to return to regular session (5-0)
- Issued statement that Superintendent Dr. Manchin is performing duties at a level that exceeds state evaluation standards
Special Meeting - Work Session
The Harrison County Board of Education will hold a work session to discuss and consider the school calendar, budget, personnel, and facilities. The meeting will be held at the Board Room at 445 West Main Street in Clarksburg, WV.
- Discussion of school calendar
- Discussion of budget
- Discussion of personnel
- Discussion of facilities
Regular Meeting
The board reviewed and approved the regular‑meeting consent items, which included the January 21 minutes and vendor payment totals such as $2,132,835.04 for payroll, $49,691.08 for dental/vision, $66,273.22 for utilities, $424,466.43 for general accounts, and $1,122,713.93 for P‑Card purchases. The board also approved the personnel agenda recommended by the superintendent. Additional agenda items were a superintendent update and special recognitions, which did not require a vote.
- Approval of consent items with detailed vendor payment amounts
- Approval of the personnel agenda as recommended by the superintendent
- Superintendent’s update on curriculum, facilities, finance, personnel, safety, and United Technical Center
- Special recognitions for Haley McCormick and David Seay
- Presentation by Clarksburg Baptist Church regarding student lunch debts
The Board approved consent items including vendor accounts and unpaid bills totaling over $3.7 million. The personnel agenda was approved with the exception of one job description for Alternative Elementary School Coordination. The Board also scheduled a superintendent evaluation for February 17, 2020.
- Approved consent items including January 21, 2020 minutes and financial reports (5-0)
- Approved vendor accounts and unpaid bills totaling $3,795,979.69 (5-0)
- Approved personnel agenda except for Alternative Elementary School Coordination job description (5-0)
- Scheduled Superintendent evaluation for February 17, 2020 at 5:00 p.m.
- Rescheduled March 24, 2020 Special Meeting to March 23, 2020 at 5:00 p.m.
Regular Meeting
The Harrison County Board of Education will vote on a new Middle School STEAM course code to be implemented in the 2020-2021 school year. The board will also consider consent items including several special revenue budget supplements, a $2,500,000 capital improvement transfer, and unpaid vendor bills totaling over $3.5 million. Additional actions include approving out‑of‑state professional leave requests and scheduling future board meeting dates.
- Approval of STEAM new course code for grades 6‑8, to begin 2020‑2021
- Budget supplements: Special Revenue $132,460; $119,924; $500; $360; $25,175; $88,681 and Capital Improvement $2,500,000
- Vendor accounts unpaid bills: Payroll/Direct Deposit $2,081,269.54; Dental/Vision $85,199.75; Utilities $11,152.72; EFTS/Wires $1,058,057.58; General AP $1,279,493.59
- Approval of out‑of‑state professional leave and travel study requests
- Adoption of additional Board meeting dates for 2020
The Board approved an application to the West Virginia Department of Education for a Middle School STEAM course to be implemented in 2020-2021. Other actions included approving budget supplements, personnel recommendations, and a new instructional resource policy on first reading.
- Approved STEAM course code application for grades 6-8 (5-0)
- Approved budget supplements including $2.5M for Capital Improvement (5-0)
- Approved vendor accounts and unpaid bills totaling $4,434,123.58 (5-0)
- Approved Policy 5201: Instructional Resource Adoption Policy on first reading (5-0)
- Approved personnel recommendations for Professional, Service, and Extra Curricular staff (5-0)
- Approved out of state professional leave and travel study requests (5-0)
- Approved additional Board meeting dates for February, March, and April 2020 (5-0)
- Approved minutes from Dec 17, Dec 20, and Jan 7 meetings (5-0)
Regular Meeting
The Harrison County Board of Education approved several actions at its regular meeting, including a $150,000 funding request for Bridgeport High School press box and weight room renovations, a contract for a functional behavioral assessment, and consent items covering over $4.5 million in payroll, utility, and vendor payments. The board also recognized Adelle Thrush for the WVSSAC Academic Achievement Award and received updates from the superintendent on curriculum, facilities, and finance.
- Recognized Adelle Thrush of Robert C. Byrd High School for WVSSAC Academic Achievement Award
- Approved consent items: payroll $2,182,927.92, dental/vision $30,036.54, utilities $132,905.23, EFTPS $783,563.51, accounts payable $425,499.57, purchase card $1,037,128.69
- Approved $150,000 for Bridgeport High School press box and weight room renovations
- Approved contract with Dr. Claire St. Peter for Functional Behavioral Assessment
- Approved out-of-state travel study requests
The Board approved funding for press box and weight room renovations at Bridgeport High School. Other actions included approving vendor payments, travel requests, and personnel appointments.
- Approved $150,000 for Bridgeport High School press box and weight room renovations (5-0)
- Approved vendor accounts and unpaid bills for Dec 13-31, 2019, totaling $4,531,030.31 (5-0)
- Approved out of state travel study requests (5-0)
- Approved contract with Dr. Claire St. Peter for Functional Behavioral Assessment (5-0)
- Approved hiring of Emily Parent and Shannon Allen as Teachers in Residence (3-2)
- Approved personnel agenda with replacement of Lewis Andrick with Danny Leary (5-0)