Harrison County Schools public meetings in 2021
48 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Regular Meeting
The Harrison County Board of Education approved several consent items, including vendor account payments and budget supplements. It authorized a $1,500 payment to two substitute bus operators for training fees and an incentive. The board approved $5,000 to fund upgrades and maintenance of the wetland behind Nutter Fort Elementary School. Final updates to Policies 2206, 3202, and 3212 were also adopted.
- Approval of $5,000 funding for the wetland behind Nutter Fort Elementary School
- Payment of $200.00 and $1,300.00 to substitute bus operators Dewayne Profitt and James Sendling
- Vendor accounts and unpaid bills approved: Payroll $1,645,465.75; Dental/Vision $38,260.13; EFTPS/Wires $1,193,920.66; General Accounts Payable $285,989.48
- Adoption of final update to Policy 2206 Purchasing
- Adoption of final update to Policy 3202 Teacher Cover Planning Period
The Board approved $5,000 for wetland maintenance at Nutter Fort Elementary and authorized training incentives for substitute bus operators. Four policy updates regarding purchasing, teacher planning periods, substitute employment, and overtime were approved. The Board also approved the personnel agenda and various financial reports.
- Approved $5,000 for Nutter Fort Elementary School wetland upgrades and maintenance (5-0)
- Approved $200 training fee reimbursement and $1,300 incentive for substitute bus operators Dewayne Profitt and James Sendling (5-0)
- Approved final update to Policy 2206 Purchasing (5-0)
- Approved final update to Policy 3202 Teacher Cover Planning Period (5-0)
- Approved final update to Policy 3212 Employment of Substitute Teachers in Areas of Critical Need Shortages (5-0)
- Approved final update to Policy 3309 Overtime/Compensatory Time for Non-Exempt Employees (5-0)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
- Approved consent items including minutes, budget supplements, and $3,205,635.46 in vendor accounts/unpaid bills (5-0)
Regular Meeting
The Harrison County Board of Education approved the acquisition of property in North View for $23,500 to provide parking for North View Elementary School. The board also approved the Superintendent Performance Evaluation Process as required by state policy and reinstated the contracted salary for an Accounts Payable position. Consent items included approval of minutes, budget transfers, and $4.37 million in payroll. The meeting also featured recognitions of the Washington Irving Middle School boys soccer team and presentations on the Crisis Assistance Response Team and a wetland revitalization project.
- Approved purchase of property from Barnes Memorial Baptist Church for $23,500 for North View Elementary parking
- Approved Superintendent Performance Evaluation Process per WV Board of Education Policy 5309
- Reinstated Accounts Payable salary to Executive Secretary rate (interim correction)
- Consent items included $4,369,337.40 payroll and $1,584,613.46 in PCard expenses
- Recognized Washington Irving Middle School boys soccer team for undefeated county season and championship
The Board approved the acquisition of property from the Trustees of Barnes Memorial Baptist Church for North View Elementary School parking. Other actions included approving the Superintendent's performance evaluation process and reinstating a contracted salary for an Accounts Payable position.
- Approved acquisition of North View property for $23,500.00 (4-1)
- Approved Superintendent Performance Evaluation Process per WVBE Policy 5309 (5-0)
- Approved reinstatement of contracted salary for Accounts Payable position (5-0)
- Approved retirement of Sharon K. Hinkle (4-1)
- Approved personnel agenda with adjustments (5-0)
- Approved consent items including Nov 16 and 17 minutes and financial reports (5-0)
Special Meeting - Game Changers West Virginia
This special meeting is scheduled for a presentation by Game Changers West Virginia. The agenda consists of procedural items including a call to order and the pledge of allegiance.
- Presentation by Game Changers West Virginia
Governor Jim Justice presented the Game Changers West Virginia substance abuse program to the Board. The student-powered program, partnering with the Hazelton Betty Ford Foundation, will be implemented in three Harrison County Schools.
- Adjourned meeting (5-0)
Special Emergency Meeting
The Harrison County Board of Education approved an affiliation agreement with Suttle & Stalnaker, PLLC to provide consulting services for the finance office. The meeting was held at the Board Room on West Main Street.
- Approved affiliation agreement with Suttle & Stalnaker, PLLC
- Motion carried with aye votes from Gary Hamrick, Kristin Messenger, Douglas Hogue, Frank Devono, and Michael Daugherty
- Meeting held at 445 West Main Street, Clarksburg, WV 26301
The Board approved an affiliation agreement with Suttle & Stalnaker Certified Public Accountants, PLLC. The firm will provide as-needed consulting services for the Harrison County Board of Education finance office.
- Approved affiliation agreement with Suttle & Stalnaker, Certified Public Accountants, PLLC (5-0)
Special Meeting - Curriculum
The Harrison County Schools Board holds a special meeting on curriculum. The Superintendent will present an update including a curriculum presentation by Administrative Assistants Julie Mancini and Chris Derico and their teams. Board members may comment before adjournment.
- Curriculum presentation by Julie Mancini and Chris Derico and their teams
- Superintendent's update on curriculum matters
- Board members' comments
The Board held a special meeting focused on curriculum. Administrative Assistants Julie Mancini and Chris Derico and their teams gave presentations to the Board; however, no substantive decisions or votes on curriculum were recorded.
- Adjourned the meeting (5-0)
Regular Meeting
The Harrison County Board of Education approved consent items including budget supplements and transfers totaling over $3 million, and voted to approve payments for bus driver training reimbursements and a canopy for Johnson Elementary School.
- Budget supplements and transfers totaling $3,448,382.32
- Reimbursement of $1,500 to substitute bus operators
- Funding of $7,819.85 for Johnson Elementary canopy
- Approval of November 2, 2021 Board of Education minutes
- Personnel recommendations for Professional, Service, and Extra Curricular staff
The Board approved $7,819.85 from the contingency fund for a new canopy at Johnson Elementary School. It also authorized payments to two substitute bus operators for training fees and incentives. Consent items, including financial reports and meeting minutes, were approved.
- Approved $7,819.85 from contingency fund for Johnson Elementary canopy/awning (5-0)
- Approved $200 training fee reimbursement and $1,300 incentive for substitute bus operators Eugene Toothman and Ron Doll (5-0)
- Approved consent items including November 2, 2021 minutes and financial reports (5-0)
- Approved personnel agenda with adjustments to bus assignments for Timothy Rittenhouse and Brian Kemmerer (5-0)
- Approved motion to enter executive session for personnel matters (5-0)
Special Meeting - Work Session - Facilities
The Harrison County Board of Education held a special work session at Victory Elementary School to discuss facilities. The board approved an out-of-state travel study request presented by the Superintendent.
- Approved out-of-state travel study request
- Meeting held at Victory Elementary School
- Special work session on facilities
The Board conducted a tour of the new Victory Elementary School building project. Members approved a request for out of state travel study presented by the Superintendent.
- Approved out of state travel study request (5-0)
Regular Meeting
The Harrison County Board of Education decided on updates to the Comprehensive Educational Facilities Plan and appointed an architect for ARP ESSERF projects. The board also approved several policy updates and a series of vendor payments.
- Approved Mckinley and Associates as Architect/Engineer of Record for ARP ESSERF Projects
- Approved CEFP Amendment #1 to purchase the old RESA building for United High School and rename Gore Elementary to Victory Elementary School
- Approved vendor payments including $2,188,711.41 for Payroll and $1,796,758.68 for PCard
- Updated policies 2206 (Purchasing), 3202 (Teacher Cover Planning Period), 3212 (Substitute Teachers), and 3309 (Overtime/Compensatory Time)
- Heard a funding request from Johnson Elementary School Principal Vivki Huffman for an entry canopy/awning
The Board approved an amendment to the 2020-2030 Comprehensive Educational Facilities Plan and appointed McKinley and Associates as the Architect/Engineer of Record for ARP ESSERF projects. Several policy updates were sent for a 30-day comment period, and the personnel agenda was approved.
- Approved McKinley and Associates as Architect/Engineer of Record for ARP ESSERF Projects (5-0)
- Approved Comprehensive Educational Facilities Plan (CEFP) Amendment #1 (4-1)
- Approved consent items including October 19 minutes and vendor accounts (5-0)
- Approved sending updates for Policies 2206, 3202, 3212, and 3309 to a 30-day comment period (5-0)
- Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
Regular Meeting - Agenda Adjustment
The Harrison County Board of Education approved several budget supplements, vendor payments, and personnel changes including a new chief business official. The board also authorized a partnership with West Virginia University for school counselor placements and approved $17,640.62 in district funds for a South Harrison High School theater sound system. These decisions affect district finances, staff hiring, and facility upgrades for local students.
- Approved $17,640.62 district funding for a South Harrison High School theater sound system (total quote $33,640.62)
- Executed MOU with West Virginia University for Clinical Teacher of Record school counselor placements for the 2021-22 academic year
- Approved Joseph Spadafore as Treasurer/Chief School Business Official effective October 25, 2021
- Approved September to October 2021 vendor payments including payroll ($2,089,661.53) and general accounts payable ($804,328.76)
- Approved job description for an extra-curricular West Virginia Game Changers Coach position
The Board approved a funding request for a new sound system at South Harrison High School and a partnership with WVU for school counselor placements. Other actions included approving personnel recommendations and a travel study request for Lincoln High School.
- Approved $17,640.62 for South Harrison High School theater sound system (5-0)
- Approved MOU with WVU for Clinical Teacher of Record for School Counselors (5-0)
- Approved out-of-state professional leave and travel study requests (5-0)
- Approved travel study request for Lincoln High School to Fright Farm in Smithfield, PA (4-1)
- Approved personnel agenda including employment of Joseph Spadafore as Treasurer/Chief School Business Official (5-0)
- Approved job description for West Virginia Game Changers Coach (5-0)
- Approved consent items including October 5, 2021 minutes and vendor accounts (5-0)
Regular Meeting
The Harrison County Board of Education approved consent items, including minutes and financial transfers totaling over $5 million. It adopted a resolution supporting Bridgeport High School's three‑year Purple Star Designation for military families. The board also approved out‑of‑state travel study requests, preschool program contracts and budgets, and the naming of a roadway at Robert C. Byrd High School as Dougie Layfield Lane.
- Consent items: approval of minutes and transfers (e.g., Payroll $2,121,747.43, PCard $1,622,133.12)
- Purple Star Designation Award Resolution for Bridgeport High School (3‑year support for military families)
- Out‑of‑state travel study requests approved (recusal noted for one member)
- Preschool contracts and budgets for Universal Preschool Program partners approved
- Roadway at Robert C. Byrd High School named Dougie Layfield Lane
The Board approved a resolution supporting Bridgeport High School's application for the Purple Star Designation Award to support military families. Members also approved several policy updates regarding school attendance, behavior, school assignments, and virtual schooling. Additional approvals included preschool contracts, out-of-state travel, and the naming of a roadway at Robert C. Byrd High School.
- Approved Purple Star Award Resolution for Bridgeport High School (5-0)
- Approved out-of-state travel study requests (4-0, Michael Daugherty recused)
- Approved 2021-2022 preschool budgets and contracts (5-0)
- Approved naming the roadway at Robert C. Byrd High School 'Dougie Layfield Lane' (5-0)
- Approved updates to Policy 1101 School Attendance Areas (5-0)
- Approved updates to Policy 4103 Manual for Expected Behavior in Safe and Supportive Schools (5-0)
- Approved updates to Policy 4302 Assignment to Schools (5-0)
- Approved updates to Policy 5701 Virtual School (5-0)
Regular Meeting - Agenda Adjustment
The Harrison County Board of Education approved a Memorandum of Agreement with the Monongalia County Health Department for school-based dental services and approved funding requests for South Harrison High School and Bridgeport High School. The board also clarified paraprofessional work hours and approved the Superintendent's goals.
- Approval of $20,000 from County Contingency Fund to Bridgeport High School
- Approval of funding request for South Harrison High School sound system
- Clarification of paraprofessional work hours (7:30am-3:00pm)
- Approval of Memorandum of Agreement with Monongalia County Health Department
- Approval of Superintendent's goals regarding properties and attendance areas
The Board approved a partnership with the Monongalia County Health Department for school-based dental services and granted $20,000 from the Contingency Fund for weight room equipment. They also established annual goals for the Superintendent and standardized paraprofessional work hours. A funding request for South Harrison High School was deferred to October 5.
- Approved Memorandum of Agreement with Monongalia County Health Department for school-based dental services (5-0)
- Approved $20,000 from County Contingency Fund for Bridgeport High School weight room flooring/racks (5-0)
- Approved Superintendent's annual goals, including property listing and attendance area discussions (5-0)
- Set paraprofessional work hours to 7:30 a.m. - 3:00 p.m., retroactive to July 1, 2021 (5-0)
- Approved consent items including August 23 minutes and unpaid bills totaling $1,000,000+ (5-0)
- Approved out-of-state professional leave and travel study requests (5-0)
- Approved retroactive salary reinstatement for Director of Maintenance & Facilities Danny Dennison (5-0)
- Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
Special Meeting - Work Session - Facilities and Establish Superintendent Goals
The board is holding a special work session to establish goals for the superintendent. The meeting includes updates on facilities, finance, and curriculum and technology.
- Establishment of Superintendent Goals
- Facilities update
- United Technical Center update from Douglas Hogue
- Curriculum and Technology update
- Safety and Health update
The Board held a work session to receive updates on curriculum, technology, finance, and safety. Members discussed facility enrollment disparities and the possibility of redistricting. No substantive policy or budget decisions were made during this session.
- Scheduled action on Superintendent goals for the September 21, 2021 meeting
- Approved motion to enter executive session to discuss personnel (5-0)
- Approved motion to reconvene to regular session (5-0)
Regular Meeting - Personnel Agenda Adjustment
The Harrison County Board of Education approved consent items, including budget supplements and vendor payments, and adopted legal services agreements with three law firms. It also ratified several memoranda of understanding covering student‑teacher placements, school‑based health services, nutrition programs and dental care. All motions carried. A funding request from Bridgeport High School principal was presented for information.
- Approved budget supplements and transfers: $101,485 (9‑6), $112,431 (9‑7), $23,735 (9‑8), $24,750 (9‑9), $2,400 (9‑20)
- Approved vendor accounts and unpaid bills totaling $5,? (e.g., Payroll $2,469,978.48, Dental/Vision $53,270.60, Utilities $8,470.76, EFTPS/Wires $241,286.64, General AP $1,822,603.87, P‑Card $1,431,678.30)
- Legal services agreements with Bowles Rice, Steptoe & Johnson, and Harris, Wilson, Turner & Davisson
- MOU for student‑teacher placements with Fairmont State, Glenville State, Grand Canyon, Pierpont Community & Technical, Salem, and West Virginia universities
- MOU with Community Care of West Virginia for school‑based health centers in all public schools
The Board approved several Memorandums of Understanding for student teacher placements, healthcare services, nutrition programs, and dental care. They also approved legal services agreements and the personnel agenda. A funding request for Bridgeport High School was deferred to a later meeting.
- Approved legal services agreements with Bowles Rice, Steptoe & Johnson, and Harris, Wilson, Turner & Davisson, PLLC (5-0)
- Approved student teacher placement agreements with six universities and colleges (5-0)
- Approved healthcare services agreement with Community Care of West Virginia for school-based health centers (5-0)
- Approved nutrition and physical activity program agreement with West Virginia Extension Service Family Nutrition Program (5-0)
- Approved dental care agreement with Minigh Family Dentistry for Shinnston area schools (5-0)
- Approved personnel agenda and adjustments (5-0)
- Approved consent items including August minutes, budget transfers, and vendor payments (5-0)
- Deferred $20,000 contingency fund request for Bridgeport High School weight room to September 21, 2021
Special Meeting - Personnel
This special meeting focused solely on personnel matters. The board voted unanimously to approve the superintendent's recommended personnel agenda, covering professional, service, and extra-curricular staff. No other substantive business was conducted.
- Motion to approve the public personnel agenda as recommended by the superintendent carried 5-0.
- Personnel agenda includes professional, service, and extra-curricular personnel categories.
- Public delegation rules were presented but no delegations are recorded for this meeting.
Regular Meeting - Agenda Adjustment
The Harrison County Board of Education approved several service contracts and a real estate purchase to house United High School students during construction. The board also reviewed budget supplements and unpaid bills totaling over $2.6 million.
- Purchase of former RESA building from City Construction for $40,000.00
- Student Affiliation Agreement with West Virginia University, School of Medicine
- Contracts with The Arc of Harrison County and The Job Squad for 2021-22
- After hours contracts for psychologists Victoria Barnosky, Jennifer Downward, Rachel James, Kristen Majewski, and Emily McCauley
- Payment of unpaid bills including $1,781,993.67 in General Accounts Payable and $570,734.12 for Payroll
The Board approved several service contracts, personnel recommendations, and the purchase of a building to house United High School students during construction. Four policy updates were sent for 30 days of public comment.
- Approved purchase of former RESA building from City Construction for $40,000 (5-0)
- Approved 2021-2022 Student Affiliation Agreement with WVU School of Medicine (5-0)
- Approved 2021-22 contract with The Arc of Harrison County (5-0)
- Approved 2021-22 contract with The Job Squad (5-0)
- Approved after-hours contracts for five psychologists (5-0)
- Approved budget supplement of $16,319 for Special Revenue Fund (5-0)
- Approved placing updates to Policies 1101, 4302, 4103, and 5701 out for 30 days of public comment (5-0)
- Approved personnel agenda and agenda addendum (5-0)
Special Meeting - Summer Work Session
The Harrison County Board of Education met to discuss school updates and approve personnel recommendations. The board voted to approve the personnel agenda, including an amendment to remove a Child Nutrition Director recommendation.
- Personnel agenda approved with amendment to remove Child Nutrition Director
- School Administrators and Central Office Administrators present updates
- Public delegation policy 1204 reviewed for upcoming meetings
The Board approved personnel recommendations for professional, service, and extra-curricular staff. One amendment was made to the agenda to remove Kelley Scarberry as Child Nutrition Director.
- Approved personnel agenda and amendment to remove Kelley Scarberry as Child Nutrition Director (5-0)
Regular Meeting
The Harrison County Board of Education approved consent items including vendor accounts and unpaid bills totaling $1,286,375.88, as well as new business contracts with Milestones & Music LLC and Best Life Therapy for the 2021-2022 school year. The board also approved a bus driver promissory note for Thomas Carroll Jr., a policy update on Title I parent engagement, and personnel recommendations.
- Approval of vendor accounts and unpaid bills totaling $1,286,375.88, including payroll, utilities, and general accounts payable
- Contract renewal with Milestones & Music LLC for 2021-2022 school year
- Contract with Best Life Therapy for 2021-2022 school year
- Bus driver promissory note: $200 reimbursement and $1,300 incentive for substitute bus operator Thomas Carroll Jr.
- Revision of Policy 6303 on Title I Parent and Family Engagement after public comment
The Board approved contracts for music and speech therapy services for the 2021-2022 school year. Members also authorized a training incentive payment for a substitute bus operator and approved revisions to the Title I Parent and Family Engagement Policy.
- Approved 2021-22 contract with Milestones & Music LLC for music therapy (5-0)
- Approved 2021-22 contract with Best Life Therapy for speech therapy (5-0)
- Approved $200 reimbursement and $1,300 incentive payment to substitute bus operator Thomas Carroll, Jr. (5-0)
- Approved revision to Policy 6303 Harrison County Title I Parent and Family Engagement (5-0)
- Approved personnel recommendations for Professional, Service, and Extra Curricular Personnel (5-0)
- Approved consent items including July 13 minutes and vendor accounts (5-0)
Regular Meeting
The Harrison County Board of Education approved consent items including budget supplements, unpaid bills, and personnel recommendations. The meeting also included a superintendent's update and public delegation procedures.
- Approval of budget supplements totaling $111,668
- Approval of unpaid bills totaling $2,848,919.51
- Approval of personnel recommendations
- Public delegation registration policy (Policy 1204)
- Superintendent's update on curriculum, facilities, and finance
The Board approved a series of consent items including budget supplements, vendor payments, and the July 13, 2021 meeting minutes. Personnel recommendations for professional, service, and extra-curricular staff were also approved. The Board scheduled a retreat for August 9, 2021.
- Approved July 13, 2021 meeting minutes (5-0)
- Approved Budget Supplement 7-1 Special Revenue for $107,668 (5-0)
- Approved Budget Supplement 7-2 Special Revenue for $4,000 (5-0)
- Approved vendor accounts and unpaid bills totaling $2,844,511.11 (5-0)
- Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
- Scheduled Board Retreat for August 9, 2021
Regular Meeting
The Harrison County Board of Education held a regular meeting, approving consent items including minutes, budget transfers of $1,556,149, and vendor accounts totaling over $2.6 million. Under new business, the board approved contracts for a Parent Educator Resource Center Coordinator and a Grand-families Coordinator (both Pamela Hotsinpiller) for the 2021-22 school year, and a Memorandum of Understanding with Marion County for Medicaid billing services. The board also initiated a public comment period for a revised Title I Parent and Family Engagement Policy.
- Approved budget transfer of $1,556,149 from levy funds
- Approved contracts for Parent Educator Resource Center Coordinator and Grand-families Coordinator (Pamela Hotsinpiller) through June 2022
- Approved MOU with Marion County for Medicaid-eligible billing services for 2021-22
- Set public comment period until July 28 for revised Policy 6303 (Title I Parent and Family Engagement)
- Approved personnel agenda including professional, service, and extra-curricular hires
The Board approved several service contracts, including two for Pamela Hotsinpiller and a Medicaid billing agreement with Marion County. They also approved a budget transfer of $1,556,149 and a personnel agenda, though the resignation of a band director was narrowly approved.
- Approved $1,556,149 budget transfer of levy funds (5-0)
- Approved contract for Pamela Hotsinpiller as Parent Educator Resource Center Coordinator (5-0)
- Approved contract for Pamela Hotsinpiller as Grand-families Coordinator (5-0)
- Approved Title I Parent and Family Engagement Policy for comment period through July 28, 2021 (5-0)
- Approved MOU with Marion County Board of Education for Medicaid billing services (5-0)
- Approved personnel agenda and addendum (5-0)
- Approved resignation of Fred Channell, Lincoln High Band Director (3-2)
- Approved vendor accounts and unpaid bills totaling $2,236,418.21 (5-0)
Special Meeting
The Board of Education met for a special meeting to review various administrative items. The session included a Superintendent's update on facilities, finance, and safety, as well as the approval of several budget transfers and personnel matters.
- Approval of budget supplements including $1,290,400 in Levy Funds and $833,670 in Special Revenue
- Approval of budget transfers including $1,965,631 from Levy Funds and $510,046 from Special Revenue
- Approval of professional and extra curricular personnel recommendations
- Superintendent's update on curriculum, technology, facilities, finance, safety, and health
Special Meeting - Work Session
The Harrison County Board of Education will hold a special work session. Howard Seufer from Bowles and Rice Law Firm is scheduled to present legislative updates pertaining to education.
- Presentation by Howard Seufer regarding legislative updates pertaining to education
The board met for a special work session featuring a presentation on education-related legislative updates. No substantive policy or budgetary decisions were recorded.
- Adjourned meeting (5-0)
Regular Meeting
The Harrison County Board of Education approved a new Introduction to STEM elective for grades 9-12 starting the 2021-2022 school year. The board also approved consent items including budget supplements and vendor payments totaling over $3.9 million. Meeting dates for the 2021-2022 year were set, and renewal of the Newsela online learning platform was authorized with federal funds.
- Approved new Introduction to STEM elective for high schools (grades 9-12), starting 2021-2022 school year.
- Approved budget supplements including $4,950,000 for Capital Improvement Fund and other transfers totaling $33,263.
- Approved vendor accounts and unpaid bills totaling $3,891,560.79, including payroll of $2,417,602.56.
- Approved renewal of Newsela online platform with addition of Career and Technical Literacy Collection for middle schools, funded by Federal Programs.
- Approved 2021-2022 meeting schedule, amending July 6 to July 13, 2021.
The Board approved several budget supplements and transfers, including a significant increase to the Capital Improvement Fund. The meeting also included updates on school facilities and a presentation on website upgrades.
- Approved $4,950,000 supplement to Capital Improvement Fund
- Approved $17,324 supplement to Special Revenue Fund (6-10)
- Approved $7,044 supplement to Special Revenue Fund (6-11)
- Approved $8,895 supplement to Special Revenue Fund (6-12)
- Approved $5,174 transfer in Special Revenue Fund (6-21)
- Approved $220 transfer in Excess Levy Funds (6-22)
- Approved minutes from May 24, June 1, and June 3, 2021 meetings
Special Meeting
The Harrison County Board of Education held a special meeting to tour The Bridge facility at 400 Forrester Blvd. The agenda included procedural items, public comment guidelines, and board member remarks before adjourning.
- Board tour of The Bridge facility
- Discussion of public comment policy
- Adjournment of special meeting
The Board held a special meeting and toured the Bridge to gather information regarding the facility. No substantive policy or financial decisions were made.
- Adjourned meeting (5-0)
Regular Meeting
The Harrison County Schools Board will discuss the application process for the American Rescue Plan Elementary and Secondary Schools Emergency Relief (ARP ESSERF) funding. The board also considers consent items including budget supplements and transfers totaling over $271,000 and vendor accounts/payroll of approximately $4.7 million. Personnel recommendations for professional, service, and extracurricular positions are on the agenda, with recusals noted for certain hires.
- Discussion of American Rescue Plan ESSERF funding application
- Consent items: budget supplements totaling $227,597 (Special Revenue) and a $43,794 transfer from Excess Levy
- Vendor accounts and unpaid bills for 5/13-5/26: payroll $2,074,724.61, general accounts $249,704.49, PCard $1,280,106.96
- Personnel agenda approved with recusals for relatives (Lauren Hogue, Amanda Phares)
- CTE Scholar recognition for Liberty High School student Mia Starkey
The Board approved a series of budget supplements and transfers, as well as vendor accounts and unpaid bills. Personnel recommendations for professional, service, and extra-curricular staff were also approved. The Board discussed the application process for American Rescue Plan ESSERF funding.
- Approved May 18, 2021 Special Budget and Regular Meeting minutes (5-0)
- Approved budget supplements and transfers totaling $174,401 (5-0)
- Approved vendor accounts and unpaid bills for 5/13/21-5/26/21 (5-0)
- Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
Special Meeting - Employee Hearing
The Harrison County Board of Schools will hold a special meeting to conduct a hearing requested by an employee. The meeting is scheduled for 5:30 P.M. on Tuesday, June 1, 2021, at the Board Room located at 445 West Main Street in Clarksburg, WV.
- Employee hearing scheduled before the Board
- Meeting to adjourn at 5:30 P.M.
- Location: 445 West Main Street, Clarksburg, WV 26301
The Board conducted a closed hearing for employee Stephanie Mathey regarding the non-renewal of her probationary contract. The minutes do not record a final decision or vote on the contract status.
- Held closed hearing for Stephanie Mathey regarding contract non-renewal
Work Session Meeting
The Harrison County Board of Education will tour the New Lost Creek Elementary building project to review progress. The meeting is a work session with no formal votes scheduled.
- Tour of New Lost Creek Elementary building
- Policy 1204: Delegations and public comment procedures
- Adjournment motion carried
The Board conducted a tour of a new facility led by Assistant Superintendent James Lopez, Joyce VanGilder of the School Building Authority, and Thom Worlledge of McKinley Architecture & Engineering. No substantive policy or financial decisions were made during this session.
- Adjourned meeting (5-0)
Special Budget Meeting
This special meeting includes a required public budget hearing for the FY 2022 preliminary budget, followed by formal adoption at the regular meeting. The board will also hear a presentation from the YMCA of Clarksburg and the Bridge from Bridgeport. Other items are procedural.
- Budget hearing for FY 2022 preliminary budget (required by state code)
- Presentation from YMCA of Clarksburg and the Bridge from Bridgeport
- Adoption of FY 2022 preliminary budget at the regular board meeting
The Board received information regarding the Preliminary Budget FY 22 from Treasurer Sharon Hinkle. No other substantive actions were taken during the meeting.
- Received information on Preliminary Budget FY 22
- Adjourned meeting at 5:48 p.m. (5-0)
Regular Meeting
The Harrison County Board of Education approved the preliminary budget and salary schedules for Fiscal Year 2022. The meeting also included recognitions for student awards, teacher certifications, and Golden Horseshoe winners.
- Approval of FY 22 preliminary budget and salary schedules
- Aviation Academy students win $1,500 awards each
- Harrison County Golden Horseshoe winners recognized
- National Board Certified Teachers honored
- Budget supplements and transfers totaling $48,611
The Board approved the preliminary budget and salary schedules for Fiscal Year 2022. Additionally, the Board agreed to provide $20,000 per year each to the YMCA of Clarksburg and the Bridge for high school swim team options.
- Approved preliminary budget and salary schedules for FY 22 (5-0)
- Agreed to provide $20,000 per year each to YMCA of Clarksburg and the Bridge
- Approved consent items including budget supplements, transfers, and vendor accounts (5-0)
- Approved personnel agenda as recommended by the superintendent (5-0)
- Scheduled special work session for May 24, 2021 at 5:00 p.m.
Regular Meeting
The Harrison County Board of Education decided on several facility improvements and real estate acquisitions. The board also approved a series of budget supplements and personnel recommendations.
- Approved $613,515 bid from City Construction for Bridgeport High School press box and weight room
- Approved $180,000 acquisition of real estate across from South Harrison High School
- Approved budget supplements including $1,280,261 in ARRA Funds and $341,450 for Capital Improvement
- Awarded $1,000 scholarships to Rebekah Williams and Molly Runner via HCEA
- Approved vendor accounts and unpaid bills totaling over $7 million, including $4,293,745.12 for payroll
The Board approved a construction bid for a press box and weight room at Bridgeport High School and authorized the $180,000 purchase of land near South Harrison High School. Consent items including budget supplements and vendor payments were also approved.
- Approved $613,515 bid from City Construction for Bridgeport High School press box and weight room (4-0, 1 abstain)
- Approved $180,000 acquisition of real estate across from South Harrison High School (5-0)
- Approved consent items including budget supplements and vendor accounts (5-0)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
Special Meeting - Budget
The Harrison County Board of Education held a special meeting to review the preliminary FY22 budget. The budget has been available for public inspection since May 4, 2021. A public hearing and final approval are scheduled for the regular meeting on May 18, 2021. No action was taken at this meeting except adjournment.
- Preliminary FY22 budget placed for public inspection since May 4, 2021
- Budget hearing scheduled for May 18, 2021 at 5:45 pm
- Final budget approval set for the May 18, 2021 regular meeting
- Board adopted motion to adjourn the meeting
The board noted that the FY 22 preliminary budget has been available for public inspection since May 4, 2021. No substantive decisions were made during this meeting; the budget is scheduled for approval at the May 18, 2021 regular meeting.
Regular Meeting
The Harrison County Board of Education will consider approval of the 2021-22 school calendar after public hearings and an employee survey. Consent items include minutes, budget supplements and transfers totaling over $1.3 million, and vendor accounts and unpaid bills. A presentation on the UniCare Health and Hygiene Closet donation of $3,000 and the Young Leaders Program will also be given.
- Approval of 2021-22 school calendar, guided by WV Code and WVBE Policy 3234
- Budget supplements and transfers: General Fund ($466,330), Capital Improvement ($287,824), Special Revenue ($1,345,000), and others
- Vendor accounts and unpaid bills for April 1–14, 2021: total $4,197,170.87 (including payroll, utilities, and general accounts payable)
- Unicare donation of $3,000 for Health and Hygiene Closet to serve Harrison County students
- Monthly Financial Report for March 2021
The Board approved the 2021-22 school calendar for submission to the WVDE and passed a series of consent items including budget supplements and vendor payments. The Board also agreed to reschedule the May 4, 2021 meeting to May 10, 2021.
- Approved 2021-22 school calendar for submission to WVDE
- Approved budget supplements and transfers totaling $1,838,375.00
- Approved vendor accounts and unpaid bills for April 1-14, 2021
- Approved minutes from April 6, 2021 meetings
- Rescheduled May 4, 2021 meeting to May 10, 2021
Special Meeting Personnel - Employee Hearings
The Harrison County Board of Education will hold a special meeting to conduct employee hearings regarding employment matters. The session is scheduled for 4:00 P.M. on April 20, 2021, at the Board Room located at 445 West Main Street in Clarksburg, WV.
- Employee hearings scheduled
- Meeting at 445 West Main Street
- Adjournment motion carried
The Board conducted a special meeting to allow employees Amber Myers, Constance Buffy, and Kayla Ketterman to appear regarding their employment. The minutes do not record any specific decisions or outcomes resulting from these hearings.
- Adjourned meeting at 5:47 p.m. (5-0)
Reconvene March 16, 2021
The Harrison County Board of Education reconvened to approve the levy order and rate sheet for fiscal year 2022. The rates were previously presented and approved by the West Virginia State Auditor.
- Approved levy order and rate sheet for FY 22
- Reconvened meeting from March 16, 2021
- Motion carried with unanimous vote
The Board approved the Levy Order and Rate Sheet for fiscal year 2022. These rates were previously presented on March 16, 2021, and approved by the West Virginia State Auditor.
- Approved FY 22 Levy Order and Rate Sheet (5-0)
Special Meeting - Work Session
The Harrison County Board of Education is holding a special work session to discuss digital website technology development. The session is informational and for discussion only; no action will be taken. The agenda also includes the standard delegations policy and a superintendent's update on curriculum and technology.
- Discussion of digital website technology development (informational, no action taken)
The Board conducted a work session to discuss digital website technology development. The session was informational, and no substantive actions were taken.
- Adjourned meeting (5-0)
Special Meeting - Calendar
The Harrison County Board of Education held a special meeting to consider the second draft of the 2021‑22 school calendar, which reflects employee ballot results and complies with West Virginia education code. Delegations were addressed, outlining registration and speaking limits for public participants. The meeting also noted upcoming public hearings on the calendar scheduled for March 2 and April 6, 2021. The session concluded with board members' comments and an adjournment motion.
- Second Draft for the Public Hearing for the 2021‑22 School Calendar presented
- Delegations policy (Policy 1204) explained, including registration and 5‑minute speaker limit
- Public hearing dates set for March 2 and April 6, 2021 at 5:30 PM
- Calendar requirements: minimum 180 instructional days, 200 employee days, and specified non‑instructional days
- Board members' comments recorded before adjournment
The Board conducted a special meeting to hold a public hearing regarding the second draft of the 2021-22 school calendar. The draft incorporates employee survey results and follows West Virginia Department of Education guidelines. No formal votes were taken on the calendar draft during this session.
- Adjourned meeting (5-0)
Regular Meeting
The Harrison County Board of Education will consider approving budget supplements and transfers totaling over $12.6 million, including funds for special revenue and American Recovery and Reinvestment Act (ARRA) programs. The meeting also includes a recognition of the Teacher of the Year finalists and a superintendent's update.
- Approval of March 16, 2021 Board of Education minutes
- Budget supplements and transfers totaling $12,642,543.00
- Recognition of Harrison County Teacher of the Year finalists and winner
- Superintendent's update on curriculum, facilities, and finance
- Community collaborations for family engagement
The Board approved a series of budget supplements, transfers, and vendor payments. They also scheduled a special meeting for employee hearings on April 20, 2021.
- Named Kristi Jones Harrison County Teacher of the Year
- Approved budget supplements and transfers including $11,953,953.00 in ARRA Funds
- Approved vendor accounts and unpaid bills totaling $4,744,540.76
- Approved minutes from March 16, 2021 meetings
- Scheduled special meeting for employee hearings for April 20, 2021
Special Meeting - Statutory Meeting
This special statutory meeting of the Harrison County Board of Education includes a public comment period, a superintendent's update on curriculum, facilities, finance, personnel, safety, and the United Technical Center, and new business to review the proposed levy rates for fiscal year 2022. The board voted to recess until April 20, 2021, when the levies will be formally entered subject to state tax commissioner approval.
- Schedule of Proposed Levy Rates FY 22 — sets the amount to be raised by property taxes for the upcoming fiscal year
- Superintendent's update covering curriculum & technology, facilities, finance, personnel, safety & health, and United Technical Center
- Public delegations allowed under policy 1204, with registration required 15 minutes before meeting
- Board voted to recess until April 20, 2021, for final levy adoption after state approval
The Board presented the Proposed Levy Rate Worksheet for FY 22. No official levies were entered during this meeting; the session recessed to reconvene on April 20, 2021, pending approval from the state tax commissioner.
- Recessed meeting until April 20, 2021 (5-0)
Special Meeting - Budget Requests/Levy Funds
The Harrison County Board of Education will hold a special meeting to review budget requests and levy funds. The agenda includes a superintendent's update and a motion to adjourn.
- Superintendent's update on Finance - Budget Requests/Levy
- Board Members' Comments
- Motion to adjourn the meeting
The board met for a special session regarding budget requests and levy funds. No substantive decisions or votes on funding were recorded in the minutes.
- Adjourned the meeting (5-0)
Regular Meeting
The Harrison County Board of Education approved a $285,680.30 contract for the iReady educational platform and two Memorandums of Understanding for school mental health services. The board also approved consent items including budget transfers and personnel recommendations.
- iReady platform contract: $285,680.30
- MOU with United Summit Center for Adamston/Wilsonburg Elementary
- MOU with National Youth Advocate Program for Washington Irving Middle/Robert C. Byrd High
- Budget supplements and transfers totaling $860,780.00
- Personnel recommendations for Professional, Service, and Extra Curricular Personnel
The Board approved the continuation of the iReady benchmarking and intervention platform for grades 1-8. They also authorized mental health service agreements and approved various budget supplements and personnel recommendations.
- Approved $285,680.30 for iReady benchmark and instructional platform (5-0)
- Approved MOU for school mental health services with United Summit Center, Inc. and National Youth Advocate Program (5-0)
- Approved budget supplements and transfers, including $743,319.00 for General Fund (5-0)
- Approved vendor accounts and unpaid bills totaling $3,583,220.79 (5-0)
- Approved March 2, 2021 Special and Regular meeting minutes (5-0)
- Approved personnel agenda as recommended by the superintendent (5-0)
Regular Meeting
The Harrison County Board of Education approved a renovation contract for the Lincoln Fieldhouse and a partnership to provide CNA certification for high school students. The board also approved various financial reports and personnel recommendations.
- Approved $477,798 renovation bid from Veritas Contracting for Lincoln Fieldhouse
- Accepted Memorandum of Understanding with SunBridge Salem Health Care LLC for CNA credentials
- Approved vendor accounts and unpaid bills totaling over $4.2 million
- Approved personnel recommendations for Professional, Service, and Extra Curricular Personnel
- Accepted student transfer requests per §18-5-16
The Board approved a construction contract for the Lincoln Fieldhouse and a partnership with SunBridge Salem Health Care LLC for student CNA certifications. Other actions included approving personnel recommendations, student transfer requests, and various vendor payments.
- Approved $477,798.00 bid from Veritas Contracting for Lincoln Fieldhouse renovation (5-0)
- Approved Memorandum of Understanding with SunBridge Salem Health Care LLC for CNA certification program (5-0)
- Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
- Approved student transfer requests (5-0)
- Approved consent items including February 16, 2021 meeting minutes and vendor payments totaling $4,153,243.72 (5-0)
Special Meeting - Calendar
The Harrison County Board of Education will review the first draft of the 2021-22 school calendar, which must include 180 instructional days and 200 employment days for staff. The board will also hold public hearings on the calendar on March 2 and April 6, 2021.
- First Draft of 2021-22 School Calendar
- Public hearings on calendar: March 2 and April 6, 5:30 PM
- Calendar must provide 180 instructional days and 200 employment days
- United Technical Center Update - Douglas Hogue
- Superintendent's Update on Curriculum, Facilities, Finance, Personnel, and Safety
The Board reviewed the first draft of the 2021-22 school calendar and discussed state requirements for instructional days and employee contracts. No formal vote was taken on the calendar draft during this meeting.
- Adjourned meeting at 5:58 p.m. (5-0)
Regular Meeting
The Harrison County Board of Education approved several action items at its regular meeting, including a $7.591 million construction bid for Gore Elementary, purchase of 1,725 desk partitions for grades 3-5 at a cost of $114,385.75, and a $16,625.50 contingency fund request for Bridgeport High School band uniforms. The board also approved revisions to policies on substitute teachers and student records, and accepted consent items including budget supplements and vendor payments totaling over $4.3 million. All items were decided by recorded votes, with one abstention on the Gore bid.
- Approved $7.59M bid from City Construction Company, Inc. for Gore Elementary School project
- Approved purchase of 1,725 desk partitions from Grainger for grades 3-5 at $114,385.75
- Approved $16,625.50 from Contingency Fund for Bridgeport High School band uniforms
- Revised Policy 3212 on substitute teachers in critical need areas for 2020-2021
- Revised Policy 4304 on student records and parental rights after 30-day comment period
The Board approved a multi-million dollar construction contract for Gore Elementary and authorized $114,385.75 for student desk partitions. Other actions included updating substitute teacher and student record policies and approving funding for band uniforms.
- Approved $7,591,000.00 bid from City Construction Company, Inc. for Gore Elementary Project (4-0, 1 abstain)
- Approved $114,385.75 purchase of 1,725 desk partitions from Grainger (4-1)
- Approved $16,625.50 from Contingency Fund for Bridgeport High School band uniforms (5-0)
- Approved revisions to Policy 3212 regarding substitute teachers in critical need areas (5-0)
- Approved revisions to Policy 4304: Student Records and Parental Rights (5-0)
- Approved consent items including January 2021 financial report and budget transfers (5-0)
- Approved personnel agenda as recommended by the superintendent (5-0, 1 recusal)
Special Meeting - Personnel/Budget
The Board met to receive updates from the Superintendent regarding the state of personnel and finance within Harrison County Schools. The meeting consisted of informational reports and procedural items.
- Superintendent's update on Finance
- Superintendent's update on Personnel
The Board met to receive updates from the Superintendent regarding the state of personnel and finance. No substantive actions were taken or decided during the meeting.
Regular Meeting
The Harrison County Schools Board approved a new contract for Superintendent Dora L. Stutler and authorized payment to private school employees at St. Mary's for professional development. The board also heard a funding request for Bridgeport High School band uniforms and adopted revisions to Policy 1203 on school board effectiveness. Consent items included approval of minutes, budget supplements/transfers totaling $56,108, and vendor accounts payable of approximately $4.5 million.
- Approval of new contract for Superintendent Dora L. Stutler
- Matt Demotto, Bridgeport High School principal, presented a funding request for new band uniforms
- Authorization to pay private school employees (St. Mary's) $35/hour for professional development
- Budget supplements and transfers: Special Revenue $10,750, $300, $19,609; Excess Levy $25,449
- Revisions to Policy 1203: School Board Effectiveness to align with WV Code changes
The Board of Education approved a new contract for Superintendent Dora L. Stutler and updated Policy 1203 regarding school board effectiveness. Other actions included approving budget supplements, vendor payments, and personnel recommendations.
- Approved Superintendent Dora L. Stutler's new contract (5-0)
- Approved revisions to Policy 1203: School Board Effectiveness (5-0)
- Approved payment of $35 per hour for private school professional development (5-0)
- Approved personnel recommendations for Professional, Service, and Extra Curricular Personnel (5-0)
- Approved budget supplements and transfers totaling $56,519 (5-0)
- Approved vendor accounts and unpaid bills for Jan 13-27, 2021 (5-0)
- Approved meeting minutes from January 5, 12, and 19, 2021 (5-0)
Special Meeting - Superintendent's Evaluation
The Harrison County Board of Education met to conduct the annual evaluation of Superintendent Dora Stutler. The board voted to accept the evaluation as recommended by President Gary Hamrick.
- Superintendent Dora Stutler evaluation approved
- Meeting held at 445 West Main Street, Clarksburg
- Motion to convene in executive session for evaluation
- Board President Gary Hamrick recommended the evaluation
- Motion to adjourn carried unanimously
The Board of Education conducted a mandated performance evaluation of Superintendent Dora Stutler in executive session. The board determined that Superintendent Stutler met or exceeded all evaluated areas and performed exceptionally in her duties.
- Approved evaluation for Superintendent Dora Stutler (5-0)
Regular Meeting - Agenda Adjustment
The Harrison County Board of Education met to approve personnel recommendations, financial reports, and a school calendar policy update. The board also authorized payments for a bus operator promissory note and moved to begin contract discussions for a new superintendent.
- Approval to offer Dora L. Stutler a contract as Superintendent
- Approval of $4,313,493.77 in vendor accounts and unpaid bills for 1.4.21 to 1.12.21
- Approval of revisions to Policy 1105: School Calendar
- Authorization of payments for bus Operator Promissory Note
- Approval of personnel recommendations for Professional, Service, and Extra Curricular Personnel
The Board of Education voted to offer Dora L. Stutler a three-year contract as Superintendent. Members also approved the school calendar policy revisions and various personnel and financial items.
- Approved offering Dora L. Stutler a three-year contract as Superintendent (5-0)
- Approved revisions to Policy 1105: School Calendar (5-0)
- Approved consent items including minutes, budget supplements, and financial reports (5-0)
- Authorized payment for Brian E. Kemmerer's bus operator promissory note (5-0)
- Approved personnel agenda and agenda adjustment (5-0)
- Approved executive session to discuss personnel matters (5-0)
Work Session - Information/Discussion of Covid-19 Concerns
The Harrison County Board of Education is holding a work session to gather information and discuss coronavirus pandemic concerns. No formal votes or policy decisions are scheduled for this meeting. The agenda features an update from the superintendent, a period for board comments, and a review of public speaker rules.
- Superintendent's update on gathering information regarding Covid-19 concerns
- Board members' comments period
- Review of public delegation procedures under Policy 1204
The board met for a work session to gather information and discuss Covid-19 concerns. No substantive policy decisions or votes on school operations were made during the meeting.
- Adjourned meeting (5-0)
Regular Meeting
The Board of Education approved a schedule of additional meetings for early 2021 and placed Policy 4304 regarding student records on a 30-day public comment period. The Superintendent also provided updates on a proposed CNA certification program collaboration with Genesis Health Care.
- Approval of additional Board meeting dates through May 18, 2021
- Policy 4304: Student Records and Parental Rights placed on public comment period
- Proposed student CNA certification program at Liberty and South Harrison high schools
- Budget supplements and transfers totaling $67,009
- Vendor accounts and unpaid bills totaling $4,251,523.65
The Board approved a series of consent items including budget supplements, transfers, and vendor payments. Members also approved a schedule of additional board meetings through May 2021 and placed a student records policy up for public comment.
- Approved December 15, 2020 meeting minutes (5-0)
- Approved budget supplements and transfers, including $61,500 and $300 special revenue supplements (5-0)
- Approved vendor accounts and unpaid bills totaling $5,482,424.84 (5-0)
- Approved additional Board Meeting dates from February 16 to May 18, 2021 (5-0)
- Placed Policy 4304: Student Records and Parental Rights on 30-day public comment period (5-0)
- Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)