Harrison County Schools public meetings in 2023

Regular Meeting

The Harrison County Board of Education met to review superintendent updates and approve various administrative actions. The board approved several large-scale financial transactions, student transfer requests, and personnel recommendations.

• Approval of $7,175,000.00 in operating cash transfers
• Approval of $4,138,186.32 in accounts payable transactions
• Approval of $2,385,593.33 in payroll transactions
• Approval of $169,346.01 in budget supplements
• Approval of $9,346,649.86 in budget transfers

The Board approved several financial transactions, including over $7 million in cash transfers and $4.1 million in accounts payable. Other actions included approving student transfers, personnel recommendations, and a three-day unpaid suspension for a bus operator.

• Approved Operating Cash Transfers of $7,175,000.00 (5-0)
• Approved Accounts Payable Transactions of $4,138,186.32 (5-0)
• Approved Payroll Transactions of $2,385,593.33 (5-0)
• Approved Budget Transfers of $9,346,649.86 (5-0)
• Approved Budget Supplements of $169,346.01 (5-0)
• Approved out of state travel study requests (5-0)
• Approved student transfer approvals and denials per HB 2596 (5-0)
• Approved three-day unpaid suspension for bus operator Ray White (5-0)

Regular Meeting - Personnel Agenda Addendum

The Harrison County Board of Education approved financial transactions totaling $24,647,282.43 and set Hope Scholarship tuition rates for the 2023-2024 academic year. The meeting also included recognition of student achievements and a correction to the 2023-2024 Supplemental Pay Scale.

• Financial transactions: $2,864,816.60 accounts payable, $1,402,344.56 payroll, $19,875,711.17 budget carryovers
• Hope Scholarship tuition rates: Single class $642, Double class $1,284, Triple class $1,926
• Correction of 2023-2024 Supplemental Pay Scale for Network Engineers ($19,826.33)
• Payment of $1,500 to substitute bus operators for training
• Recognition of Bridgeport Middle School teams and Dr. MaryJo Bastin

The Board approved several financial transactions, including $2.8M in accounts payable and $1.4M in payroll. It also established tuition rates for Hope Scholarship students and approved incentive payments for substitute bus operators.

• Approved accounts payable of $2,864,816.60 and payroll of $1,402,344.56 (5-0)
• Approved Hope Scholarship tuition rates: $642 for single, $1,284 for double, and $1,926 for triple classes (5-0)
• Approved $19,826.33 supplemental pay scale correction for network engineers (5-0)
• Approved $1,500 total payments to four substitute bus operators for training fees and incentives (5-0)
• Approved $400 refresher training incentive for substitute bus operator Hubert Bland, Jr. (5-0)
• Approved out of state travel study requests (5-0)
• Approved 2023-2024 At Risk Services contracts with Hamner Psychological Services, Family Matters, and Deluca Family Wellness Center (5-0)
• Approved minutes from November 20 and 21, 2023 meetings (5-0)

Special Meeting - Hearing Norwood Closure Nutter Fort Intermediate

This special meeting of the Harrison County Board of Education is a public hearing to discuss the proposed closure of Norwood school and the transition to Nutter Fort Intermediate. The agenda is largely procedural, including a call to order, pledge of allegiance, a public delegation period for community input, board member comments, and adjournment. No specific proposals or votes are listed; the board will hear public comments during the delegations segment.

• Public hearing on proposed closure of Norwood school

The board held a special meeting for a hearing on the Norwood closure at Nutter Fort Intermediate. No substantive decisions were made, and the meeting adjourned after one minute.

• Adjourned meeting (5-0)

Special Meeting - Hearing Norwood Closure Nutter Fort Primary

The Harrison County Board of Education is holding a special meeting to hear public comments regarding the potential closure of Norwood Primary School. The meeting is scheduled for 4:00 P.M. on November 21, 2023, at Nutter Fort Primary/Intermediate School.

• Public hearing on Norwood Primary School closure
• Meeting location: Nutter Fort Primary/Intermediate School (1302 Buckhannon Pike)
• Meeting time: 4:00 P.M. on November 21, 2023

The special meeting regarding the Norwood Closure Nutter Fort Primary was called to order and adjourned. No substantive decisions were made and no individuals presented before the Board.

• Adjourned the meeting (5-0)

Regular Meeting - Agenda Adjustment

The Harrison County Board of Education voted to approve the emergency closure of Norwood Elementary School and realignment of students to Simpson Elementary, Nutter Fort Primary, and Nutter Fort Intermediate Schools beginning the 2024-25 school year. The board also approved multiple change orders for HVAC and boiler projects at several schools, totaling over $500,000, and approved an updated MOU with Healthy Harrison. Consent items included approval of financial transactions totaling over $25 million and funding for Lincoln High School baseball field safety improvements.

• Approval of emergency closure of Norwood Elementary and student realignment to Simpson, Nutter Fort Primary, and Nutter Fort Intermediate starting 2024-25
• Change order for Bridgeport High/Middle School boiler replacement: $63,464 to City Construction
• Change orders for Liberty and Lincoln High School HVAC: $103,713 (Liberty) and $32,751 (Lincoln) to HRANEC
• Change order for South Harrison High/Middle HVAC upgrades: $166,464 to Casto Technical Services
• Funding of $20,000 from contingency fund and $5,996 split between school and maintenance for Lincoln High School baseball field safety

The Board approved the emergency closure of Norwood Elementary and the realignment of its students to Simpson Elementary, Nutter Fort Primary, and Nutter Fort Intermediate Schools. Several HVAC and boiler project change orders were approved, along with financial transactions and personnel recommendations. The Board also entered into a legal agreement for real estate representation.

• Approved emergency closure of Norwood Elementary and student realignment for 2024-25 (5-0)
• Approved $63,464 change order for Bridgeport High and Middle School boiler replacement (5-0)
• Approved $103,712.96 and $32,750.81 HVAC change orders for Liberty and Lincoln High Schools (5-0)
• Approved $166,464 change order for South Harrison High and Middle School HVAC upgrades (5-0)
• Approved $142,995 change order for Simpson Elementary roof and HVAC replacement (5-0)
• Approved $20,000 from Contingency Fund for Lincoln High School Baseball Field (5-0)
• Approved affiliation agreement with Steele McMunn PLLC for real estate matters (5-0)
• Approved three-day unpaid suspension for teacher Tim Bode (5-0)

Special Meeting - Hearing Norwood Closure

The Harrison County Board of Education holds a special meeting as a public hearing on the proposed closure of Norwood. The agenda is procedural: call to order, pledge of allegiance, public comment period (delegations), board member comments, and adjournment. No votes or decisions on the closure are scheduled; the purpose is solely to receive public input.

• Public hearing on the proposed closure of Norwood
• Public delegation period with 5-minute speaking limit per policy 1204
• Board members will offer comments but take no action
• Meeting adjourns after public hearing

The special meeting regarding the Norwood Elementary closure resulted in no substantive decisions. The board adjourned the meeting after noting there were no individuals present to speak.

• Adjourned meeting (5-0)

Regular Meeting - Agenda Adjustment

The Harrison County Board of Education will hold a regular meeting to adjust the agenda. The session includes recognitions for multiple school sports teams and a presentation regarding funding for a baseball field project.

• Recognition of South Harrison Middle School Volleyball Team
• Recognition of Mountaineer Middle School Boys Soccer Team
• Recognition of Bridgeport Middle School Football Team
• Recognition of Washington Irving Middle School Football Team
• Presentation on baseball field funding request ($58,696 total)

The Board approved several consent items, including the purchase of iPads for K-8 students and revised agreements for school additions. Financial transactions totaling over $25 million in transfers, payables, and payroll were also approved.

• Approved purchase of iPads and accessories for K-8 using ESSER/ARP funds for $3,239,175.00 (5-0)
• Approved revised agreement with McKinley & Associates for Simpson Elementary and Nutter Fort Primary additions at an estimated $495,000 (5-0)
• Approved financial transactions including $13,956,000.00 in operating cash transfers (5-0)
• Approved accounts payable of $5,947,761.82 and payroll of $5,007,971.22 (5-0)
• Approved budget supplements of $544,631.80, transfers of $86,437.10, and carryovers of $292,668.62 (5-0)
• Approved minutes from the October 17, 2023 meeting (5-0)

Regular Meeting - Agenda Adjustments

The Board approved an amendment to include the emergency closure of Norwood Elementary and related additions at Nutter Fort Primary, Nutter Fort Intermediate, and Simpson Elementary. They also authorized moving forward with a comprehensive school realignment plan involving several other schools for the 2025-26 school year.

• Emergency closure of Norwood Elementary and classroom additions at Nutter Fort Primary and Simpson Elementary
• Comprehensive School Realignment including North View Elementary, Salem Elementary, Mountaineer Middle School, Washington Irving Middle School, and Liberty High School
• Merger of Liberty High School into Robert C. Byrd High School
• Memorandum of Understanding with University of Southern California for student teacher placement
• Financial transactions including $11,594,271.28 in budget transfers and $21,963,740.24 in budget carryovers

The Board approved the emergency closure of Norwood Elementary and the addition of classrooms at receiving schools. Members also voted to proceed with a comprehensive realignment plan involving the potential closure of five other schools for the 2025-26 school year. Other approved actions included financial transactions and a student teacher agreement with the University of Southern California.

• Approved emergency closure of Norwood Elementary and additions to Nutter Fort Primary, Nutter Fort Intermediate, and Simpson Elementary (5-0)
• Approved moving forward with Comprehensive School Realignment for North View Elementary, Salem Elementary, Mountaineer Middle, Washington Irving Middle, and Liberty High School (5-0)
• Approved financial transactions including $7,888,651.00 in operating cash transfers and $21,963,740.24 in budget carryovers (5-0)
• Approved Memorandum of Understanding with University of Southern California for student teacher placement (5-0)
• Approved student transfer requests per HB2596 (5-0)
• Approved Lincoln High School JRROTC trip to Pittsburgh, PA (5-0)
• Approved personnel recommendations and agenda addendum (5-0)
• Approved minutes from September 26 and October 3, 2023 meetings (5-0)

Regular Meeting

The Harrison County Board of Education approved consent items including financial transactions totaling over $14 million and minutes from previous meetings. The board also approved preschool contracts for the 2023-2024 school year and a Memorandum of Understanding with Concord University for student teacher placement.

• Approval of financial transactions ($14.6 million)
• Preschool budgets and contracts for 2023-2024
• MOU with Concord University for student teachers
• Approval of School Building Authority Needs Project for Norwood Elementary
• Out of state travel study requests

The Board of Education approved a School Building Authority Needs Project for the emergency closure of Norwood Elementary School. Other actions included approving preschool budgets, student teacher placements, and several million dollars in financial transactions.

• Approved School Building Authority Needs Project for emergency closure of Norwood Elementary School
• Approved Memorandum of Understanding with Concord University for student teacher placement (2023-24)
• Approved preschool budgets and contracts for Universal Preschool Program partners
• Approved out of state travel study requests
• Approved personnel agenda, excluding Allison Richardson (Extended Day Employments)
• Approved $8,818,000.00 in operating cash transfers
• Approved $2,897,877.12 in accounts payable transactions
• Approved $2,443,718.44 in payroll transactions

Special Meeting - Finance

The Harrison County Board of Education held a special finance meeting to present the FY 23 financial statement and the FY 22 audit status. Members voted to approve the FY 23 financial statement package and its submission to the West Virginia Department of Education by September 28, 2023. The board also approved written goals for the superintendent and for the board itself. The meeting concluded with standard procedural items and adjournment.

• Approval of FY 23 financial statement package and its submission to the WV Department of Education
• Presentation of FY 23 financial statement
• Presentation of FY 22 audit status
• Approval of superintendent goals
• Approval of board goals

Special Meeting - Facilities Work Session

The Harrison County Board of Education will hold a special work session to discuss school facilities with McKinley and Associates Architects. The meeting will include procedural items, public delegation policy review, and board member comments before adjournment.

• Presentation by McKinley and Associates Architects on school facilities
• Review of public delegation policy (Policy 1204)
• Board members' comments
• Meeting adjournment
• Public comment policy and procedures

The board held a special facilities work session featuring a presentation by McKinley and Associates and testimony from a delegation regarding the proposed merger of Liberty High School into Robert C. Byrd High School. No substantive decisions were made during the meeting.

Regular Meeting - Personnel Agenda Addendum

The Harrison County Board of Education will hold a regular meeting with a personnel addendum on September 19, 2023. They will consider approving financial transactions totaling over $12 million, student transfers under HB 2596, and out-of-state travel requests. A special work session on school consolidation is set for September 21, 2023. Personnel actions and policy updates are also on the agenda.

• Approval of financial transactions: $4,173,000 in operating cash transfers, $5,737,195.64 accounts payable, $2,386,411.26 payroll, plus budget transfers and carryovers
• Student transfer approvals and denials under HB 2596
• Out-of-state travel study requests approved
• Special work session scheduled for September 21, 2023 on school consolidation
• Personnel agenda and addendum approvals for professional, service, and extra-curricular staff

The Board approved several million dollars in payroll, accounts payable, and cash transfers. Members also approved student transfers, personnel recommendations, and scheduled a special work session to discuss school consolidation.

• Approved $4,173,000.00 in Operating Cash Transfers (5-0)
• Approved $5,737,195.64 in Accounts Payable Transactions (5-0)
• Approved $2,386,411.26 in Payroll Transactions (5-0)
• Approved $82,258.00 in Budget Transfers and $105,475.79 in Budget Carryovers (5-0)
• Approved student transfer approvals and denials per HB2596 (5-0)
• Approved Special Work Session for school consolidation on Sept 21, 2023 (5-0)
• Approved Superintendent and Board goals for Sept 26, 2023 meeting (5-0)
• Approved personnel agenda and personnel agenda addendum (5-0)

Special Meeting - Establish Superintendent and Board Goals Amended Agenda

The Harrison County Board of Education will meet to establish written goals for the superintendent and the board. The agenda also includes a motion to approve personnel recommendations and a motion to adjourn the meeting.

• Establish Superintendent and Board Goals
• Approve Personnel Recommendations
• Executive Session for Personnel Matters
• Meeting at 445 West Main Street, Clarksburg, WV
• Adjournment of the Special Meeting

The Board approved the personnel agenda for professional and service personnel as recommended by the superintendent. The Board entered executive session to discuss personnel matters and goals, but no action was taken on the goals during this meeting.

• Approved personnel agenda for Professional and Service Personnel (5-0)
• Approved motion to enter executive session to discuss personnel matters (5-0)

Regular Meeting

The Harrison County Board of Education approved several financial transactions and contracts, including student teacher placements and psychologist services. The board also reviewed elementary WVGSA test scores and received updates on facilities and finance.

• Approved $1,888,000.00 low bid from HRANEC for HVAC and lighting at Robert C. Byrd High School, Bridgeport Middle School, and Bridgeport High School
• Approved financial transactions including $3,200,000.00 in operating cash transfers and $3,088,782.75 in accounts payable
• Approved MOUs for student teacher placements with Glenville State University, Salem University, and Pierpont Community & Technical College
• Approved a $5,600.00 addition to a purchase order for Curriculum Associates, Inc. (total not to exceed $325,600.00)
• Approved Medicaid billing services MOU with Marion County Board of Education at $54/hour (not to exceed $85,000.00)

The Board approved a low bid for gymnasium HVAC and lighting upgrades at Robert C. Byrd High, Bridgeport Middle, and Bridgeport High schools. Other actions included approving student teacher placement agreements and several personnel contracts. The Board also authorized federal funding payments for private school professional development.

• Approved $1.888M HRANEC low bid for HVAC and lighting at Robert C. Byrd High, Bridgeport Middle, and Bridgeport High (5-0)
• Approved student teacher placement MOUs with Glenville State University, Salem University, and Pierpont Community & Technical College (5-0)
• Approved after-hours contracts for psychologists Kimberly Moss and Crystal Smithson (5-0)
• Approved $3.2M operating cash transfers and $3.08M in accounts payable (5-0)
• Approved $5,600 addition to Curriculum Associates, Inc. purchase order for I-Ready services (5-0)
• Approved MOUs to provide WVEIS technical services to seven regional counties (5-0)
• Approved MOU with Marion County Board of Education for Medicaid billing services not to exceed $85,000 (5-0)
• Approved memorandum of agreement for Communities In Schools at Nutter Fort Primary and Intermediate schools (5-0)

Regular Meeting - Personnel Agenda Addendum

The Harrison County Board of Education approved contracts for the Parent Education Resource Center and a Memorandum of Understanding with Community Care for school-based health services. The board also approved financial transactions and student transfer requests.

• Parent Education Resource Center contracts approved
• Community Care MOU for school-based health centers
• $16.7M operating cash transfers approved
• $2.2M accounts payable transactions approved
• Student transfer approvals and denials approved

The Board approved several personnel contracts for the Parent Education Resource Center and a funding request for the Black Heritage Festival. Additionally, the Board authorized financial transactions and Memorandums of Understanding for health and nutrition services.

• Approved $16,724,100.00 in operating cash transfers (5-0)
• Approved $2,233,713.94 in accounts payable and $725,416.70 in payroll (5-0)
• Approved $455,884.00 in budget supplements (5-0)
• Approved PERC contracts for Pamela Hotsinpiller, Tracey Beall, and Kristy Leemasters (5-0)
• Approved MOU with WVU Extension Service for family nutrition education (5-0)
• Approved MOU with Community Care for school-based healthcare services (5-0)
• Approved $5,000.00 sponsorship for The Black Heritage Festival (5-0)
• Approved personnel agenda and job description for Coordinator of Teacher Leadership, Professional Development, and Policy (5-0)

Special Meeting - Personnel Agenda Addendum

The Harrison County Board of Education met to address personnel recommendations and emergency facility needs. The board approved a lease for portable classrooms and corrected two pay scale errors.

• Approved $152,000 purchase order to Mobilease Modular Space, Inc. for installation and one-year lease of portable Pre-K classrooms at Nutter Fort Primary
• Corrected Accountant II supplemental pay scale to $1,000/year plus $15/day
• Added County Level Wellness Coordinator to extracurricular pay scale with a $1,500 stipend
• Approved personnel recommendations for Professional, Service, and Extra Curricular Personnel

The Board authorized an emergency purchase order for portable classrooms following the closure of Norwood Elementary. Members also approved corrections to the FY2023 supplemental and extracurricular pay scales and passed the personnel agenda and addendum.

• Approved $152,000 purchase order to Mobilease Modular Space, Inc. for portable Pre-K classrooms at Nutter Fort Primary (5-0)
• Approved correction to FY2023 Supplemental Pay Scale for Accountant II to $1,000/year plus $15/day (5-0)
• Approved correction to FY2023 Extracurricular Pay Scale for County Level Wellness Coordinator stipend of $1,500 (5-0)
• Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel (5-0)
• Approved personnel agenda addendum for Professional Personnel (5-0)

Regular Meeting - Personnel Agenda Addendum

The board approved consent items including financial transactions totaling over $5.6 million and a purchase order for a 47-passenger special needs bus. They also approved after-hours contracts for five school psychologists and a memorandum of understanding with Minigh Family Dentistry for dental care at four Shinnston-area schools.

• Purchase order to Bluebird Bus Sales for a 47-passenger special needs bus at $140,932
• Approval of financial transactions: $2,863,000 operating cash transfers, $1,715,208.74 accounts payable, $1,075,379.95 payroll, and $4,950 budget transfers
• After-hours contracts approved for school psychologists Jennifer Downward, Rachel James, Kristen Thompson, Emily McCauley, and Lori Bailey
• Memorandum of Understanding with Minigh Family Dentistry to provide preventative and restorative dental care to students at Big Elm Elementary, Lumberport Elementary, Lincoln Middle, and Lincoln High schools
• Presentation from John Paul Nardelli, Executive Director of Healthy Harrison

The Board approved a low bid from City Construction for boiler replacements at Bridgeport High and Middle Schools. Other actions included approving several school psychologist contracts, financial transactions, and partnerships with WVU and Healthy Harrison.

• Approved $747,951 boiler replacement bid from City Construction (5-0)
• Approved $140,932 purchase order for a special needs bus from Bluebird Bus Sales (5-0)
• Approved financial transactions including $2,863,000 in cash transfers and $1,715,208.74 in accounts payable (5-0)
• Approved after-hours contracts for psychologists Jennifer Downward, Rachel James, Kristen Thompson, Emily McCauley, and Lori Bailey (5-0)
• Approved after-hours contract for psychologist Victoria Barnosky (4-0, 1 abstain)
• Approved MOU with Minigh Family Dentistry for student care in Shinnston area (5-0)
• Approved MOU with WVU for 2023-2024 school year (5-0)
• Approved MOU with Healthy Harrison (5-0)

Special Meeting - Addendum Legal/Disciplinary Matters

The Harrison County Board of Education approved a purchase order for literacy resources and personnel actions during a special meeting. The board also discussed structural issues at Norwood Elementary School.

• Approved $120,406.34 purchase order for Phonemic Awareness Resources
• Approved personnel recommendations for Professional Personnel
• Reviewed structural issues at Norwood Elementary School

The Board reviewed structural reports and a statement from the State Superintendent granting the emergency closure of Norwood Elementary School. Additionally, the Board approved a purchase order for literacy resources and personnel recommendations.

• Approved $120,406.34 purchase order to Heggerty for phonemic awareness resources (5-0)
• Approved personnel agenda as recommended by the superintendent (5-0)

Regular Meeting

The Board of Education approved several high-cost textbook and curriculum purchases and a new transportation radio system. They also awarded a paving contract for multiple school sites and approved personnel recommendations.

• Paving and asphalt sealing contract awarded to Anderson excavating, LLC for $387,879.65
• Purchase of transportation radio system equipment and installation for $232,845.57
• Textbook purchases: Cengage Learning ($327,120.60), James & Law ($306,688.81), and Goodheart-Wilcox ($258,040.96)
• Curriculum and license purchases: I-Ready ($301,125.12) and IXL Site License ($133,350)
• Approval of June 2023 P-Card payments totaling $574,661.46

The Board approved several textbook and curriculum purchases, a new transportation radio system, and summer paving projects for multiple schools. Personnel recommendations and out-of-state travel requests were also approved.

• Approved $387,879.65 low bid from Anderson excavating, LLC for summer paving and sealing (5-0)
• Approved $232,845.57 for transportation radio system equipment and installation (5-0)
• Approved $11,720,000.00 in operating cash transfers, $2,661,167.87 in accounts payable, and $504,849.64 in payroll (5-0)
• Approved CTE textbook purchase orders for Goodheart-Wilcox ($258,040.96) and Cengage Learning ($327,120.60) (5-0)
• Approved $306,688.81 for World Language textbooks from James & Law (5-0)
• Approved $133,350 for IXL Site License for Grades 9-12 (5-0)
• Approved $301,125.12 for I-Ready curriculum and professional development (5-0)
• Approved $574,661.46 for June 2023 P-Card payment (5-0)

Special Meeting - Employee Hearing

This was a special meeting for an employee hearing. The board voted unanimously to accept the superintendent's recommendation to terminate an employee.

• Board approved termination of an unnamed employee based on superintendent's recommendation.
• Motion carried with all five board members voting in favor.

The Board of Education held a special meeting to hear testimony and review video evidence regarding an employee. Following an executive session, the Board voted to accept the Superintendent's recommendation for termination.

• Entered executive session to discuss personnel matters (5-0)
• Approved termination of employee Tamela Morrison (5-0)

Regular Meeting

The Harrison County Board of Education approved financial transactions totaling over $11.7 million, including accounts payable, payroll, and capital lease payments. The board also approved insurance premiums and employee benefits for the 2023-2024 fiscal year.

• Accounts Payable: $5,341,105.57
• Payroll Transactions: $6,443,134.59
• Insurance Premiums: $1,164,740 to WV Board of Risk & Insurance Management
• Employee Benefits: $1,700,000 to American Benefits for dental and vision
• Fuel Contracts: Up to $1,100,000 to Bruceton Petroleum Co.

The Board approved over $11.7 million in payroll and accounts payable transactions. Members also authorized numerous purchase orders for insurance, lease payments, fuel, and commodities for the 2023-2024 fiscal year.

• Approved accounts payable ($5,341,105.57) and payroll ($6,443,134.59) (5-0)
• Approved $774,827.53 purchase order to Banc of America for 2018 Energy Savings lease payments (5-0)
• Approved $576,598.92 purchase order to Summit Community Bank for 2014 HVAC lease payments (5-0)
• Approved $1,164,740 purchase order to WV Board of Risk & Insurance Management for premiums (5-0)
• Approved estimated $1,700,000 purchase order to American Benefits for dental and vision plans (5-0)
• Approved $200,000 allocation to Clarksburg Harrison Library for FY2024 (5-0)
• Approved fuel purchase orders to Bruceton Petroleum Co. not to exceed $1,100,000 (5-0)
• Approved commodity purchase orders for Amazon (max $650,000) and Staples (max $350,000) (5-0)

Special Meeting - BOE Self Assessment Results

The Board of Education is holding a special meeting to discuss BOE self-assessment results. The agenda is primarily procedural.

• Discussion of BOE Self Assessment Results

The Board reviewed its self-assessment results and directed the Superintendent to submit a response to the West Virginia Department of Education. The Board also requested research into a contractor to review and maintain school policies.

• Instructed Superintendent to compile assessment results and send response to WV Department of Education
• Requested Superintendent research a contractor to review and maintain school policies

Special Budget Meeting

The Harrison County Board of Education held a special budget meeting. The board approved consent items including budget supplements and transfers totaling over $82 million, as well as accounts payable and payroll transactions. New business included contracts for the Healthy Grandfamilies program, workers' compensation insurance, student accident insurance, and a permanent improvement fund for capital projects.

• Approved budget supplements totaling $5,163,660.32 and budget transfers of $77,011,887.99
• Approved accounts payable of $2,859,005.41 and payroll transactions of $2,455,799.92
• Approved contract with Pam Hotsinpiller for Healthy Grandfamilies Program coordinator
• Approved Encova for workers' compensation insurance at $219,585 annual cost, first quarterly premium $32,937 due 7/1/23
• Approved Chubb for student accident insurance at $44,810 annual cost, based on enrollment

The Board approved over $5 million in budget supplements and $77 million in transfers. They also authorized insurance contracts for workers compensation and student accidents, and established a permanent improvement fund for future capital projects.

• Approved budget supplements of $5,163,660.32 and transfers of $77,011,887.99 (5-0)
• Approved accounts payable of $2,859,005.41 and payroll of $2,455,799.92 (5-0)
• Approved contract with Pam Hotsinpiller for Healthy Grandfamilies Program (5-0)
• Approved Encova for FY 2024 workers compensation insurance at an estimated $219,585 (5-0)
• Approved Chubb for FY 2024 student accident insurance at an estimated $44,810 (5-0)
• Approved use of a permanent improvement fund for future capital projects (5-0)
• Approved resolution naming authorized signatories for accounts at Peoples' Bank (5-0)

Special Meeting - Board Self Assessment

The Harrison County Board of Education held a special meeting to complete a self-assessment required by the West Virginia Department of Education. The meeting concluded with a motion to adjourn.

• Board Self Assessment (required by WV Dept of Education)
• Board Members' Comments
• Adjournment motion carried

The board met for a special session to conduct its annual performance self-assessment as required by West Virginia state law and policy. No other substantive business was conducted.

• Completed annual board self-assessment instrument
• Adjourned meeting (5-0)

Regular Meeting

The Harrison County Board of Education approved consent items including $18,373 in budget supplements and $32,150,679.48 in budget transfers. It also adopted a memorandum of understanding with Clarksburg Water Board and the West Virginia Rural Water Association to launch a pilot pre‑apprenticeship program for Liberty High School students. Additional actions included approving an online payment portal contract, out‑of‑state travel study, Medicaid billing stipends, and the personnel agenda.

• Approval of budget supplements $18,373 and transfers $32,150,679.48
• MOU with Clarksburg Water Board and WV Rural Water Association for a pilot pre‑apprenticeship at Liberty High School
• Contract to use WV State Treasurer's online payment portal effective 7/1/23
• Approval of out‑of‑state travel study request
• Medicaid billing stipends: Professional $1,000 and Service $500

The Board approved a memorandum of understanding to create a pilot pre-apprenticeship program for Water System Operators in Training at Liberty High School. Members also approved the use of the State Treasurer's online payment portal to comply with state law and authorized various financial and personnel items.

• Approved pilot pre-apprenticeship program with Clarksburg Water Board and WV Rural Water Association (5-0)
• Approved use of WV State Treasurer's online payment portal for district payments effective 7/1/23 (5-0)
• Approved budget supplements of $18,373.00 and transfers of $32,150,679.48 (5-0)
• Approved accounts payable invoices of $6,329,396.53 and payroll transactions of $2,413,816.75 (5-0)
• Approved Medicaid Billing stipends of $1,000 for Professional and $500 for Service staff (5-0)
• Approved out of state travel study and professional leave requests (5-0)
• Approved personnel agenda, including increasing contract days from 240 to 250 for School Psychologists (5-0)

Regular Meeting

The Harrison County Board of Education recognized student achievements and heard a presentation on vape detection. The board approved consent items including budget supplements and transfers totaling over $20 million, and vendor payments. In new business, the board voted to award a $2,532,000 contract for HVAC upgrades at the South Harrison School complex and approved a $311,832 adoption of world language textbooks for grades 6-12.

• Approval of $2,532,000 low bid from Casto Technical Services for HVAC upgrades at South Harrison School complex
• Adoption of world language textbooks (Spanish, French, Italian) for grades 6-12 at total cost $311,832.19
• Consent items included budget supplements of $365,415 and transfers of $20,536,923.75, plus accounts payable of $2,238,447.77 and payroll of $2,260,566.48
• Recognition of South Harrison Middle School baseball team (undefeated champions) and Golden Horseshoe winners

The Board approved a low bid for HVAC upgrades at the South Harrison School complex. They also approved various budget supplements, transfers, and payroll transactions. The meeting included recognitions for student achievements and a presentation on vape detection.

• Approved $2,532,000.00 bid from Casto Technical Services for South Harrison School complex HVAC upgrades (5-0)
• Approved budget supplements of $365,415.00 and transfers of $20,536,923.75 (5-0)
• Approved accounts payable invoices of $2,238,447.77 and payroll transactions of $2,260,566.48 (5-0)
• Approved meeting minutes (5-0)

Special Meeting - Superintendent's Evaluation

The Harrison County Board of Education is holding a special meeting to conduct the annual evaluation of the Superintendent. The evaluation will occur in executive session as required by state law, with only a general statement on the process and overall result made public afterward.

• Annual evaluation of the Superintendent under West Virginia Code § 18-4-6 and WV Board of Education Policy 5309

The Board of Education met in executive session to conduct the annual performance evaluation of Superintendent Dora Stutler. Following the session, Board President Gary Hamrick stated that Superintendent Stutler met or exceeded all areas of the evaluation.

• Approved motion to enter executive session for personnel matters (5-0)
• Approved motion to reconvene to regular session (5-0)
• Evaluated Superintendent Dora Stutler as meeting or exceeding all areas of evaluation

Regular Meeting

The Harrison County Board of Education will recognize students for state fair and academic wins, hear a superintendent update, and vote on consent items including budget transfers and carryovers totaling over $31 million. New business includes hiring an engineering firm for parking lot paving and approving a bus driver training incentive payment.

• Approval of The Thrasher Engineering Group for 2023 parking lot paving projects
• Budget transfers of $24,830.85 and carryovers of $31,048,969.53
• Vendor accounts and unpaid bills totaling $2,313,392.94 (payroll) and $202,057.96 (utilities)
• Payment of $1,500 to substitute bus operator Bruce Nutter for training reimbursement and incentive
• Recognition of Isabella Herrod as U.S. Presidential Scholar and other student award winners

The Board approved a banking services contract with Peoples Bank from July 1, 2023, to June 30, 2026. They also authorized the creation of separate checking accounts for payroll and accounts payable to improve internal controls. Other approved items included personnel recommendations and travel requests.

• Approved banking services contract with Peoples Bank (5-0)
• Approved creation of separate Accounts Payable and Payroll checking accounts (5-0)
• Approved $1,500 total payment to substitute bus operator Bruce Nutter (5-0)
• Approved out of state travel study requests (5-0)
• Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel (5-0)
• Approved budget transfers of $24,830.85 and carryovers of $31,048,969.53 (5-0)
• Approved payment of vendor accounts and unpaid bills totaling $2,313,392.94 for payroll and $90,872.56 for dental/vision (5-0)
• Pulled proposal for Thrasher Engineering Group, Inc. civil engineering services; no action taken

Special Meeting - Budget Hearing and Adoption Meeting

The Harrison County Board of Education held a special meeting to hear public input and formally adopt the proposed 2023-2024 budget. The meeting included a presentation by the Superintendent and the Treasurer regarding the budget, followed by a motion to approve the document.

• Adoption of 2023-2024 Budget
• Superintendent's update on curriculum, facilities, finance, personnel, and safety
• Presentation of Proposed 2023-2024 Budget Working Sessions
• Public delegation policy and procedures
• United Technical Center update

The Board of Education met for a special budget hearing and adoption session. The board voted to approve the proposed 2023-2024 Budget as presented by the Superintendent.

• Approved 2023-2024 Budget (5-0)

Special Meeting - Budget Work Session

The Harrison County Board of Education met to discuss the 2023-2024 budget and review updates on curriculum, facilities, and finance. The meeting concluded with a motion to adjourn.

• Superintendent's update on curriculum, facilities, finance, personnel, and safety
• United Technical Center update by Douglas Hogue
• Board members' comments
• Public delegation policy review (Policy 1204)
• Adjournment motion

The board met for a special budget work session where Treasurer Whitni Kines presented budget information and answered questions. No substantive decisions or votes were recorded other than the motion to adjourn.

• Adjourned meeting (5-0)

Regular Meeting

The Harrison County Board of Education decided on several funding requests and facility contracts. The body also approved personnel recommendations and budget supplements and transfers.

• Approved $2,466,500.00 bid from Kalkreuths Roofing for Liberty High School roof renovations
• Approved $10,610.00 from the Contingency Fund for Robert C. Byrd High School Show Choir risers
• Approved budget supplements of $5,786,257.37 and transfers of $35,112,116.04 (July 2022 - April 2023)
• Approved out of state professional leave and travel study requests
• Recognized school cooks for School Lunch Hero Day and school nurses for National School Nurses' Day

The Board approved a low bid for roof renovations at Liberty High School and provided funding for Robert C. Byrd High School's show choir risers. Other actions included approving consent items, personnel recommendations, and professional leave requests.

• Approved $2,466,500 bid from Kalkreuth Roofing for Liberty High School roof replacement (5-0)
• Approved $10,610 from Contingency Fund for Robert C. Byrd High School show choir risers (5-0)
• Approved consent items including April meeting minutes and budget transfers (5-0)
• Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
• Approved out of state professional leave and travel study requests (5-0)

Regular Meeting - Agenda Adjustments

The Harrison County Board of Education approved a contract for roof replacements at Robert C. Byrd High School and Bridgeport Middle School. The board also approved consent items including budget transfers and unpaid bills totaling over $2.6 million.

• Robert C. Byrd High School roof replacement contract ($3,183,300 base bid)
• Bridgeport Middle School roof replacement contract
• Approval of March 21, 2023 board meeting minutes
• Budget supplements and transfers
• Unpaid bills totaling $2,632,733.61

The Board approved two roofing contracts with Sutter Roofing for Robert C. Byrd High School and Bridgeport Middle School. Other actions included approving a grading waiver for Advanced Placement courses at Bridgeport High School and passing a set of consent items including unpaid bills.

• Approved $2,220,300 contract to Sutter Roofing for Robert C. Byrd High School roof renovations (5-0)
• Approved $1,274,500 contract to Sutter Roofing for Bridgeport Middle School roof renovations (5-0)
• Approved waiver to increase Bridgeport High School AP course weighted grades from 1.0 to 1.5 for 2023-2024 (5-0)
• Approved consent items including March 21, 2023 minutes and unpaid bills (5-0)
• Approved out of state professional leave and travel study requests (5-0)
• Scheduled budget meetings for May 2 and May 16, 2023

Special Meeting - Budget Work Session

The Harrison County Board of Education held a special meeting to discuss budget matters. The agenda included a superintendent's update on curriculum, facilities, finance, personnel, and safety, along with a presentation on the United Technical Center.

• Superintendent's update on curriculum, facilities, finance, personnel, and safety
• United Technical Center update
• Public comment policy and delegation procedures
• Board members' comments
• Adjournment

The Board held a special budget work session where Treasurer Whitni Kines presented budget matters and answered member questions. No substantive votes or policy decisions were recorded during the meeting.

• Adjourned meeting (5-0)

Reconvened Statutory Meeting of March 21, 2023

This is the reconvened statutory meeting of March 21, 2023. The board voted to accept the proposed levy order and rate sheet for fiscal year 2024, as approved by the state tax commissioner. The superintendent also provided updates on curriculum, facilities, finance, personnel, safety, and the United Technical Center. The agenda included procedural items such as the pledge of allegiance, special recognitions, and public delegation rules.

• Board approved proposed levy order and rate sheet for FY24
• Superintendent's update covered curriculum, technology, facilities, finance, personnel, safety, and United Technical Center
• Public delegation policy (Policy 1204) was reviewed

The Board reconvened a statutory meeting to officially enter the FY24 Proposed Levy Rate Worksheet. These rates, which determine the amount raised by tax levies, were approved following confirmation from the state tax commissioner.

• Approved proposed FY24 levy rates (5-0)

Regular Meeting

The Harrison County Board of Education approved consent items including minutes, budget transfers, and unpaid bills totaling over $1.9 million. The board also approved payments to substitute bus operators for training and approved an out-of-state travel study request.

• Approval of minutes and budget transfers
• Payment to substitute bus operators ($1,500 total)
• Out-of-state travel study request approved
• FY 22 Financial Statement presented for approval
• Personnel agenda approved

The Board approved a series of consent items including budget supplements, vendor accounts, and meeting minutes. They also authorized specific payments for substitute bus driver training and approved an out-of-state travel study request.

• Approved consent items including March 7 and March 21 minutes, budget supplements, and vendor accounts (5-0)
• Approved $200 training fee reimbursement and $1,300 incentive payments for substitute bus operators Debra O'Neill and Bryan Johnson (5-0)
• Approved out-of-state travel study request (5-0)
• Approved personnel agenda for Professional, Service, and Extra-Curricular Personnel (5-0)

Statutory Meeting

The Harrison County Board of Education will hold a statutory meeting on March 21, 2023, including public comment (delegations) per Policy 1204, a superintendent's update on curriculum, facilities, finance, personnel, safety, and the United Technical Center, and new business: a proposed levy order and rate sheet for FY24. The board will recess until April 18, 2023, to formally adopt the levies after state tax commissioner approval.

• Schedule of Proposed Levy Order and Rate Sheet for FY24 (action item; tax rate setting)
• Public comment (delegations) rules: registration 15 minutes before meeting, 5-minute speaking limit
• Superintendent's update covering curriculum, technology, facilities, finance, personnel, safety, health, and UTC update
• Meeting recessed to April 18, 2023, 5:45 p.m. for formal levy adoption

The Board reviewed the Proposed Levy Rate Worksheet for FY24. No final action was taken on the levies as the meeting was recessed until April 18, 2023, pending approval from the state tax commissioner.

• Recessed meeting until April 18, 2023 (5-0)

Regular Meeting

The Harrison County Board of Education approved several consent items, including vendor account payments totaling over $3.5 million. It also authorized payments to substitute bus operators, out‑of‑state leave and travel requests, and a $2,500 contingency fund allocation for the Nutter Fort Elementary wetland project. The meeting featured recognitions for Young Writers Contest winners and a proclamation for Music In Our Schools Month, and the Superintendent provided updates on curriculum, facilities, finance, personnel, safety, and the United Technical Center.

• Approval of consent items: minutes, budget supplements, and vendor accounts (payroll $211,199.68; direct deposit $2,173,819.18; dental/vision $88,139.68; utilities $209,893.53; EFTPS/wires $729,250.77; general AP $516,776.00)
• Payment to substitute bus operators Steven Haning and Jason Matheny: $200 reimbursement plus $1,300 incentive
• Approval of out‑of‑state professional leave and travel study requests submitted by the Superintendent
• Funding request of $2,500 from the 2022‑2023 Contingency Fund for the Nutter Fort Elementary wetland project (contingency balance reduced from $88,950 to $86,450)
• Special recognitions: Young Writers Contest winners and presentation of the Music In Our Schools Month proclamation

The Board approved a series of consent items including budget supplements and vendor payments. Additional approvals were granted for substitute bus driver incentives, professional travel requests, and funding for a school wetland project.

• Approved consent items including budget supplements, transfers, and vendor accounts (5-0)
• Approved $200 training reimbursement and $1,300 incentive for substitute bus operators Steve Haning and Jason Matheny (5-0)
• Approved Out of State Professional Leave and Travel Study Requests (5-0)
• Approved $2,500 from the 2022-2023 Contingency Fund for the Nutter Fort Elementary Wetland project (5-0)
• Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
• Tabled FY 22 Financial Statement until the Board takes action

Regular Meeting

The Harrison County Schools Board of Education held its regular meeting on March 7, 2023. The board approved consent items including payroll and vendor accounts, out-of-state travel requests, personnel recommendations (including a suspension), and a legal/disciplinary matter. The FY22 financial statement was tabled again for further review. Presentations included a UniCare check for the student hygiene closet, a new high school breakfast concept, and a wetland funding request from Nutter Fort Elementary.

• UniCare presented a check to restock the Health and Hygiene Closet for students
• Nutter Fort Elementary requested additional funding to complete the wetland project
• Consent items approved: payroll ($378,918.25), direct deposit ($4,235,921.07), general AP ($275,072.02), PCard ($884,745.89), and others
• Out-of-state travel study request approved
• FY22 Financial Statement tabled until March 21, 2023, per board request

The Board approved consent items including unpaid bills and the February 21 meeting minutes. It also approved a personnel agenda and a three-day unpaid suspension for a high school teacher. The FY22 Financial Statement and a funding request for the Nutter Fort Elementary Wetland were tabled for a future meeting.

• Approved consent items including minutes, budget supplements, and unpaid bills (5-0)
• Approved out of state travel requests (5-0)
• Tabled FY 22 Financial Statement to March 21, 2023 (5-0)
• Approved personnel agenda for Professional, Service, and Extra Curricular Personnel (5-0)
• Approved three-day unpaid suspension for Diana Barbour, Spanish Teacher at Robert C. Byrd High School (5-0)
• Tabled Nutter Fort Elementary Wetland $2,500 funding request to March 21, 2023

Regular Meeting - Agenda Adjustment

The Board of Education met to approve financial reports, personnel recommendations, and out-of-state travel requests. The meeting included presentations on school safety, student achievement data, and United Way services.

• Approved payroll of $191,257.17 and direct deposits of $2,109,975.19
• Approved utilities payment of $100,080.90 and general AP of $194,552.50
• Approved personnel recommendations for professional, service, and extra-curricular staff
• Approved out-of-state professional leave and travel study requests
• Presentation on school safety by Jason Snider and Todd Poole

The Board approved a series of consent items including budget supplements, vendor accounts, and meeting minutes. Personnel recommendations and out-of-state travel requests were approved, while the FY22 Financial Statement was tabled.

• Approved consent items including budget supplements, vendor accounts, and minutes (5-0)
• Approved out of state professional leave and travel study requests (5-0)
• Tabled FY 22 Financial Statement until March 7, 2023
• Approved personnel recommendations for Professional, Service, and Extra-Curricular Personnel (5-0)
• Approved Personnel Agenda Addendum (5-0)
• Established meeting dates for March 21, April 18, and May 16, 2023

Regular Meeting - Agenda Adjustment

The Harrison County Board of Education approved consent items including minutes, budget transfers, and unpaid bills totaling over $5.7 million. The board also approved out-of-state travel requests and a renewal of a nursing student placement agreement with Salem University.

• Approval of minutes from January 17, 2023
• Budget supplements and transfers
• Unpaid bills totaling $5,019,502.40
• Approval of out-of-state travel study requests
• Renewal of Clinical Affiliation Agreement with Salem University

The Board approved a clinical affiliation agreement with Salem University School of Nursing through May 2024. The Superintendent announced that the Adamston Elementary building, a bus garage in Bristol, and former Prevention Resource Officer houses will be auctioned. Consent items including financial reports and minutes were also approved.

• Approved renewal of Clinical Affiliation Agreement with Salem University School of Nursing (5-0)
• Approved consent items including Jan 17 minutes and financial reports (5-0)
• Approved out of state travel study requests (5-0)
• Approved personnel agenda and addendum, excluding employment of Lisa Trickett (5-0)
• Decided to auction Adamston Elementary, Bristol bus garage, and former PRO houses

Regular Meeting - Agenda Adjustments

The Harrison County Board of Education approved the 2023-2024 Draft School Calendar B, which places out-of-school days at the end of the year. The board also approved updates to the School Wellness Policy, Grading Policy, and an exemption for homeschooled students, and authorized payments for private school professional development.

• Approval of 2023-2024 Draft School Calendar B
• Approval of Policy 4406 - School Wellness Policy
• Approval of Policy 5502 - Grading Policy
• Approval of Policy 5505 - Exemption for Homeschooled Students
• Authorization of payment for private school staff ($35/hr professional, $25/hr service)

The Board approved the 2023-2024 School Calendar B and updated policies regarding school wellness, grading, and homeschool exemptions. Other actions included approving personnel recommendations, out-of-state travel requests, and payments for private school employees using federal funds.

• Approved 2023-2024 School Calendar B (5-0)
• Approved updates to Policy 4406 School Wellness Policy (5-0)
• Approved updates to Policy 5502 Grading Policy (3-2)
• Approved updates to Policy 5505 Homeschooled Students Exemption (5-0)
• Approved payment for private school employees via federal funds (5-0)
• Approved out-of-state travel study requests (5-0)
• Approved personnel agenda and addendum (5-0)
• Tabled County Office Work Survey (5-0)

Regular Meeting

The Harrison County Board of Education held its regular meeting on Jan 3, 2023. It approved several consent items, including budget transfers and vendor payments, and adopted the personnel agenda. The board voted to award ADI a low‑base bid of $1,642,106.00 for HVAC and roofing work at Simpson Elementary School. Additional updates on curriculum, facilities, finance, personnel, safety, and the United Technical Center were presented by the superintendent.

• Approval of ADI contract for Simpson Elementary HVAC and roof replacement – $1,642,106.00
• Consent items: approval of minutes, budget supplements, and vendor accounts totaling $5,192,249.78
• Personnel agenda approved, including withdrawal of Executive Secretary/Accountant I position
• Superintendent’s update covering curriculum, facilities, finance, personnel, safety, and United Technical Center
• Delegations policy reminder requiring registration 15 minutes before the meeting

The Board approved a contract for HVAC and roofing renovations at Simpson Elementary School. Consent items including budget transfers and vendor payments were approved. The Board also voted on personnel recommendations and position changes.

• Approved $1,642,106.00 bid from ADI for Simpson Elementary HVAC and roofing (5-0)
• Approved consent items including minutes, budget supplements, and financial reports (5-0)
• Approved vendor accounts and unpaid bills totaling $4,733,485.13 (5-0)
• Denied motion to create 1.0 Professional Accountant and abolish 1.0 Executive Secretary/Accountant III (2-3)
• Approved personnel agenda with amendments to withdraw specific Coordinator of Certification and Executive Secretary/Accountant I positions (4-1)

Special Meeting - Calendar

This special meeting of the Harrison County Board of Education will feature a presentation on additional calendar options for the 2023-2024 school year. The superintendent will also provide updates on curriculum, technology, facilities, finance, personnel, safety, and the United Technical Center. Public delegations are permitted under policy 1204.

• Presentation of 2023-2024 draft school calendar options (Options 1, 2, and 4) by Secondary Schools Administrator Mr. Derico
• Delegations policy per Policy 1204; speakers must register 15 minutes before the meeting
• Superintendent's update covering curriculum & technology, facilities, finance, personnel, safety & health, and UTC update
• Board members' comments
• Motion to adjourn

The Board received additional school calendar proposals for 2023-2024 from the Secondary Schools Administrator. No substantive decisions or votes were recorded regarding the proposals.

• Adjourned meeting (5-0)