Bedford County public meetings in 2023

DSS Board Meeting

The Bedford County DSS Board approved a revision to the Compensation Plan to allow a 2% county raise effective December 1, 2023, and approved two Adoption Consents. The Board also approved the proposed organizational structure for FY 2024-25 staffing plans. No public comment was made, and the meeting included a closed session for a personnel issue.

• Approved agenda and prior meeting minutes unanimously
• Approved Compensation Plan revision for 2% county raise (unanimous)
• Approved two Adoption Consents (unanimous)
• Approved proposed organizational structure for FY 2024-25 staffing (unanimous)
• Held closed session for personnel issue; resolution passed unanimously

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession and regular meeting. The worksession includes a financial report presentation and a parks master plan update. The regular meeting features public hearings on the amended school budget, a road vacation, and two ordinance amendments, plus action items on solid waste consulting and chicken zoning.

• Resolution authorizing reciprocal agreements with Region 2000 and Roanoke Valley Resource Authority (R 121123-01)
• Resolution adopting and appropriating FY 2023-24 Amended Bedford County School Board budget (R 121123-02)
• Ordinance vacating an unopened, unnamed road adjoining property north of Somerset Meadows Subdivision (O 121123-03)
• Ordinance amending Chapter 2, Section 2-77 on disclosure of personal interests by county employees (O 121123-04)
• Ordinance amending Chapter 17, Section 17-52 on real estate tax exemption for seniors and disabled persons (O 121123-05)

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession and regular meeting. The worksession includes a financial report presentation and a parks master plan update. The regular meeting includes public hearings on the amended school budget, a road vacation, and several ordinance amendments, plus action items on solid waste consulting and zoning for domestic chickens.

• Resolution adopting and appropriating the FY 2023-24 Amended Bedford County School Board budget (R 121123-02)
• Ordinance vacating an unopened, unnamed road adjoining property north of Somerset Meadows Subdivision (O 121123-03)
• Ordinance amending Chapter 17, Section 17-52 on real estate tax exemption for seniors and disabled persons (O 121123-05)
• Resolution authorizing advertisement of RFP for Solid Waste Management consulting services (R 121123-06)
• Resolution initiating Zoning Ordinance text amendment on domestic chickens (R 121123-08)

The Board of Supervisors adopted an amended FY 2023-24 school budget and increased income and asset limits for senior and disabled real estate tax exemptions. The Board also approved the vacation of an unnamed road and initiated zoning changes for domestic chickens.

• Approved amended FY 2023-24 School Board budget (7-0)
• Increased senior/disabled tax exemption income limit to $50,000 and asset limit to $150,000 (7-0)
• Approved vacating an unnamed road north of Somerset Meadows Subdivision (7-0)
• Initiated Zoning Ordinance amendment for domestic chicken use and design standards (7-0)
• Authorized RFP for Solid Waste Management consulting services (7-0)
• Approved reciprocal waste disposal agreements with Region 2000 and Roanoke Valley Resource Authority (7-0)
• Updated employee personal interest disclosure ordinance (7-0)
• Re-appointed multiple members to Planning Commission, Economic Development Authority, and other boards (7-0)

EDA Regular Meeting

The Bedford County Economic Development Authority is holding a regular meeting to approve the agenda and minutes, receive reports from the director, marketing, and finance, and discuss other business. Updates will be given on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center. The meeting may also include a closed session.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Updates on Bedford Center for Business, Montvale Center for Commerce, New London Business and Technology Center

The Bedford County Economic Development Authority met on December 7, 2023, but the minutes contain only procedural items—call to order, agenda and minutes approval, reports, and other business. No substantive decisions, votes, or outcomes were recorded.

Ag Board Meeting

The Bedford County Economic Development Authority is holding a regular meeting to approve minutes, hear reports from the director and on marketing and finances, and discuss other business. The agenda includes updates on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center, followed by a possible closed session. No specific decisions or proposals are detailed in the agenda.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Updates on Bedford Center for Business, Montvale Center for Commerce, New London Business and Technology Center

The Bedford County Economic Development Authority met on December 6, 2023, but the minutes contain only procedural items: call to order, agenda and minutes approval, reports, and other business. No substantive decisions, votes, or outcomes are recorded in the provided text.

PC - Regular Meeting

The Bedford County Planning Commission will hold a public hearing on a text amendment to site plan administrative procedures and short-term rentals, plus a rezoning and special use permit application by Tim Ernandes. The commission will also review draft minutes from August and November, take citizen comments, and discuss Chapter 11 (Public Safety & Community Services) of the 2030 Comprehensive Plan update.

• Text Amendment #TA23-0004: Site Plan Administrative Procedures and Short-Term Rental
• Rezoning #RZ23-0004 and Special Use Permit #SU23-0009 – Tim Ernandes
• 2030 Comprehensive Plan Update – Chapter 11 (Public Safety & Community Services)
• Approval of draft minutes from August 1 and November 14, 2023

Library Board Meeting

The Bedford Public Library System Board of Trustees will vote on a collection development policy update and a FY24 budget adjustment, and discuss FY25 capital improvement requests and operating budget. They will also review financial reports and E-rate fund applications for internet and connectivity.

• Policy and Procedures action item (collection development)
• FY24 budget adjustment action item
• FY25 CIP requests and operating budget discussion
• E-rate fund year 2024 report – FCC Form 470 (CAT 1) IA and (CAT 2) IC

The Bedford Public Library System Board of Trustees approved revisions to the collection development policy (sections 5 and 2) and accepted the revised FY24 operating budget to account for increased state aid. The board also reviewed FY25 capital improvement requests and discussed the FY25 operating budget. No public comments were made, and no other substantive decisions were taken.

• Approved collection development policy with revisions to sections 5 and 2 (unanimous)
• Accepted revised FY24 operating budget reflecting increased state aid (unanimous)
• Accepted director's report (unanimous)
• Accepted financial report (unanimous)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to discuss solid waste and the landfill, followed by a regular meeting with several action items. Key decisions include a proposed 2% pay increase for county employees and a 7% increase in pay ranges, as well as two special use permits. The agenda also includes consent items such as renewing forensic software for an Internet Crimes Against Children task force and requesting a disaster declaration due to drought.

• Resolution R 112723-06: 2% pay increase for county employees and 7% increase in pay ranges
• Special Use Permit SU23-0012 for Shannon Simmons: Automobile Repair Services, Minor
• Special Use Permit SU23-0008 for Holly Adams: Stable, Commercial
• Resolution R 112723-01: Renew and expand forensic software tools for Southern Virginia ICAC Task Force
• Resolution R 112723-02: Petition Governor to declare Bedford County a disaster area due to drought

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession to discuss solid waste and the landfill, followed by a regular meeting. The regular meeting includes consent agenda items, public hearings on two special use permits, and a resolution to approve a 2% pay increase for county employees and a 7% increase in pay ranges. The board will also enter closed session to discuss the Shentel Contract and a zoning enforcement case.

• Resolution renewing and expanding forensic software tools for the Southern Virginia Internet Crimes Against Children Task Force (R 112723-01)
• Resolution petitioning the Governor to declare Bedford County a disaster area due to drought (R 112723-02)
• Resolution authorizing application for 2023 Library of Virginia Item Preservation Grant, no local match (R 112723-03)
• Special Use Permit for Automobile Repair Services, Minor for Shannon Simmons (SU23-0012)
• Special Use Permit for Stable, Commercial for Holly Adams (SU23-0008)

The Bedford County Board of Supervisors approved a 2% pay increase for employees in constitutional officer and state-supported departments, excluding other county employees. The board also approved two special use permits, a consent agenda with resolutions on drought disaster declaration and grant application, and held a worksession on landfill options without making a final decision.

• Approved 2% pay raise for constitutional officers and state-supported employees (6-1)
• Approved special use permit for automobile repair shop on Stewartsville Road (7-0)
• Approved special use permit for commercial stable on Smith Mountain Lake Parkway (7-0)
• Approved consent agenda including drought disaster petition and preservation grant application (7-0)
• Approved minutes of November 6, 2023 (7-0)
• Approved agenda as amended (7-0)
• Entered closed session for legal consultation (7-0)
• Certified closed session compliance (7-0)

DSS Board Meeting

The Bedford County DSS Board met on November 16, 2023, and unanimously approved the meeting agenda and the minutes from the previous meeting. The board welcomed three new Family Services Specialists and received updates on program reports, vacancies, and budget items. No substantive policy decisions were made; the meeting was largely informational and procedural.

• Approved meeting agenda (unanimous)
• Approved previous meeting minutes (unanimous)
• Adjourned meeting at 10:11 a.m. (unanimous)

PC - Regular Meeting

The Bedford County Planning Commission is meeting to consider the 2030 Comprehensive Plan update, specifically Chapter 11 on Public Safety & Community Services, and to hold a general discussion on the plan. The agenda also includes citizen comments and approval of the agenda. No new business items are listed.

• 2030 Comprehensive Plan Update – Chapter 11 (Public Safety & Community Services)
• 2030 Comprehensive Plan Update – Discussion
• Citizen Comment Period

Electoral Board - Nov. 7th Vote Canvass

The Bedford County Electoral Board canvassed the November 7, 2023 general election, reviewing precinct results and resolving discrepancies. They processed 136 provisional ballots, counting or rejecting each based on research. The board certified the final results on November 14, 2023.

• Canvassed all precincts' Statement of Results and resolved discrepancies
• Processed 136 provisional ballots, counting or rejecting each
• Certified final election results on November 14, 2023
• Appointed Beth Ehrhorn as acting secretary for the canvass

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to discuss a Bedford Regional Water Authority ARPA funds request, a loan application to the Literacy Fund of Virginia, and tax relief for senior citizens. The regular meeting will consider consent agenda items including state funding for the Internet Crimes Against Children Task Force, adding Valleywood Drive to VDOT's system, and IT switch replacements, plus resolutions on zoning ordinance amendments and the literacy loan application.

• Discussion of Bedford Regional Water Authority ARPA funds request
• Discussion of loan application to Literacy Fund of Virginia
• Discussion of tax relief for Senior Citizens
• Resolution accepting state funding for Southern Virginia Internet Crimes Against Children Task Force (R 110623-01, R 110623-02)
• Resolution adding Valleywood Drive in Bristol Wood subdivision to VDOT Secondary System (R 110623-03)

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession and regular meeting on November 6, 2023. The worksession includes discussions on an ARPA funds request from the Bedford Regional Water Authority, a loan application to the Literacy Fund of Virginia, and tax relief for senior citizens. The regular meeting includes consent agenda items, a resolution to initiate zoning ordinance amendments for site development plan administrative procedures and short-term rentals, and a resolution to approve a loan application to the Literacy Fund of Virginia.

• Resolution to initiate amendments to the Bedford County Zoning Ordinance regarding Site Development Plan Administrative Procedures and Short-Term Rental (R 110623-05)
• Resolution approving submission of a loan application to the Literacy Fund of Virginia (R 110623-06)
• Resolution accepting and appropriating state funding for the Southern Virginia Internet Crimes Against Children Task Force (R 110623-01) and affiliates (R 110623-02)
• Resolution adding Valleywood Drive in the Bristol Wood subdivision to VDOT's Secondary System of State Highways (R 110623-03)
• Resolution authorizing procurement of IT switch replacements (R 110623-04)

The Board approved a resolution to apply for up to $28.7 million in Literary Fund loans at 3% interest for three school capital projects (Liberty High School, Staunton River High School, Bedford Primary School). The Board also reached consensus to appropriate $1.75 million in ARPA funds to the Bedford Regional Water Authority, and approved zoning ordinance amendments regarding site development plans and short-term rentals.

• Approved Literary Fund loan application for up to $28,687,000 for school projects (7-0)
• Reached consensus to approve $1.75 million in ARPA funds for BRWA
• Approved zoning amendments for site plan procedures and short-term rentals (7-0)
• Approved consent agenda including $3,096,547 ICAC Task Force grant and $53,782 IT switch purchase (7-0)
• Approved minutes of August 28, September 11, September 25, and October 23, 2023 (7-0)
• Approved agenda as presented (7-0)

EDA Regular Meeting

The Bedford County Economic Development Authority is holding a regular meeting to approve the agenda and minutes, hear reports from the economic development director, marketing, and finance, and discuss other business. The meeting also includes updates on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center, followed by a possible closed session.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Updates on Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center

The Bedford County Economic Development Authority met on November 2, 2023, but the minutes list only agenda items (call to order, approvals, reports, and facility updates) with no recorded votes, motions, or outcomes. No substantive decisions were made; the meeting was procedural.

Ag Board Meeting

The Bedford County Economic Development Authority is holding its regular monthly meeting. The agenda includes approval of minutes, reports from the director, marketing, and finance, and updates on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center. No specific decisions or proposals are listed beyond routine approvals and reports.

• Approval of agenda and minutes
• Economic Development Director's report
• Monthly financial and accounts payable reports
• Updates on Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center
• Closed session (agenda item)

The provided minutes record a meeting agenda but do not list any substantive decisions, votes, or outcomes. The record is procedural in nature.

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession on broadband updates, followed by a regular meeting with public hearings and action items. Key items include a tax-exempt ordinance for SML Good Neighbors, a resolution amending the Bedford Regional Water Authority's Articles of Incorporation, and resolutions to solicit bids for courthouse bell tower painting and atrium repairs. The board will also consider lease agreements for equipment cabinets and a solid waste collection center.

• Ordinance #O 102323-04: tax-exempt status for SML Good Neighbors, Inc.
• Resolution #R 102323-05: amending Articles of Incorporation for Bedford Regional Water Authority
• Resolution #R 102323-07: soliciting bids for Courthouse bell tower painting
• Resolution #R 102323-08: soliciting bids for County Administration building atrium repairs
• Resolution #R 102323-09: approving lease at Otterville Solid Waste Collection Center

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession on broadband project updates, followed by a regular meeting with public hearings and action items. The board will consider an ordinance granting tax-exempt status to SML Good Neighbors, Inc., a resolution amending the Bedford Regional Water Authority's Articles of Incorporation, and several resolutions authorizing bids for county projects. They will also recognize Deputy Brandon McKee with an award and approve minutes from prior meetings.

• Ordinance #O 102323-04: tax-exempt status for SML Good Neighbors, Inc.
• Resolution #R 102323-05: amend Articles of Incorporation for Bedford Regional Water Authority
• Resolution #R 102323-07: solicit bids for Courthouse bell tower painting
• Resolution #R 102323-08: solicit bids for County Administration building atrium repairs
• Resolution #R 102323-09: approve lease at Otterville Solid Waste Collection Center

The Bedford County Board of Supervisors approved an ordinance granting tax-exempt status to the real estate of SML Good Neighbors, Inc., located at 10664 Moneta Road, Moneta, VA, valued at $399,400. The board also approved a resolution amending the Bedford Regional Water Authority's Articles of Incorporation to remove term limits for its Board of Directors. Several other resolutions were approved, including authorizing bids for courthouse bell tower painting and administration building atrium repairs, and executing a lease for an adjacent landowner at the Otterville Solid Waste Collection Center. The board also heard presentations on broadband expansion progress from Verizon, ZiTel, and Shentel, expressing disappointment with Shentel's progress and permitting delays.

• Approved tax-exempt status for SML Good Neighbors, Inc. property (7-0)
• Approved resolution amending BRWA Articles of Incorporation to remove term limits (7-0)
• Approved consent agenda including lease agreements with Riverstreet and Zitel for equipment cabinets (7-0)
• Approved resolution authorizing bids for Courthouse bell tower painting (7-0)
• Approved resolution authorizing bids for Administration Building atrium repairs (7-0)
• Approved resolution authorizing lease for access to Masons at Otterville Solid Waste Collection Center (7-0)
• Approved minutes of July 24 and August 14 meetings (7-0)
• Approved agenda as presented (7-0)

DSS Board Meeting

The board approved the agenda and prior meeting minutes unanimously. No substantive policy decisions were made; the meeting consisted of program reports, a director's update, and informational items. The board entered closed session for a foster care child and a personnel issue, then unanimously passed the required resolution.

• Approved meeting agenda (unanimous)
• Approved prior meeting minutes (unanimous)
• Entered closed session for foster care child and personnel issue
• Passed closed session resolution per Virginia Code 2.2-3712 (unanimous)
• Adjourned at 11:09 a.m. (unanimous)

Electoral Board Meeting

The Bedford County Electoral Board met on October 12, 2023, and approved the minutes from the September 25 meeting, appointed a list of new election officials, and reviewed ADA accessibility assessments for all polling places, determining they are compliant. The board also discussed preparations for the November General Election and agreed to consider a policy on scanned voter registration applications at a future meeting.

• Approved minutes from September 25, 2023 meeting (unanimous)
• Appointed list of new Election Officials (unanimous)
• Determined all polling places ADA compliant per state and federal laws
• Filed ADA checklists and compliance form with ELECT
• Agreed to consider policy on scanned voter registration applications at future meeting

BOS - Joint Worksession w/EDA

The Bedford County Board of Supervisors is holding a joint worksession with the Economic Development Authority (EDA) on October 10, 2023. The agenda contains only placeholder items ("Insert Name of Section") and no specific topics, decisions, or proposals are listed, making it purely procedural.

• Joint worksession with EDA
• Agenda items are placeholders only

The Bedford County EDA unanimously approved a one-year lease extension for East Coast Fabricators through October 31, 2024, and ratified the Parkland Direct Performance Agreement with an amendment adding a statutory judgment rate for late payments. The meeting was otherwise procedural.

• Approved agenda as amended (unanimous)
• Extended East Coast Fabricators lease to October 31, 2024 (unanimous)
• Ratified Parkland Direct Performance Agreement with amendment adding statutory judgment rate after 30 days (unanimous)

Ag Board Meeting

The Bedford County Economic Development Authority is meeting to approve the agenda and minutes, receive reports from the director, marketing, and finance, and discuss other business. The agenda also includes updates on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center, followed by a closed session. No specific decisions or proposals are listed.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Closed Session

The Bedford County Economic Development Authority met on October 4, 2023, but the minutes contain only procedural items (call to order, agenda approval, minutes approval, reports, and other business). No substantive decisions, votes, or actions were recorded.

PC - Regular Meeting

The Bedford County Planning Commission will hold a regular meeting with public hearings on four applications: a rezoning by Carriage Square LTD, a planned district review by Melanie & Kevin Isaacs, and special use permits by Holly Adams and Shannon Simmons. The commission will also discuss zoning ordinance text amendments regarding domestic chickens and various other amendments. Citizen comments can be submitted by email if unable to attend.

• Rezoning Application #RZ23-0007 – Carriage Square LTD
• Planned District Review Application #PDR23-0002 – Melanie & Kevin Isaacs
• Special Use Permit Application #SU23-0008 – Holly Adams
• Special Use Permit Application #SU23-0012 – Shannon Simmons
• Zoning Ordinance Text Amendment – Domestic Chickens

Library Board Meeting

The Bedford Public Library System Board of Trustees will hold a regular meeting to approve minutes, hear public comments, and receive updates on the Montvale Library and annual building maintenance, including an elevator repair. The director will discuss policies and procedures, and the board will review end-of-September income/expenses and fund balances.

• Montvale Library update by Kristin Robertson
• Annual buildings/maintenance update by Ivan Kirby, including elevator repair
• Policy and Procedures discussion
• Financial report: end of September income/expenses and fund account balances

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession and regular meeting, discussing strategic priorities and the Personal Property Tax Relief Act, then voting on resolutions including setting the depreciation rate for 2023 personal property taxes and the PPTRA relief percentage. They will also consider special use permits, a sewage pump-out text amendment, and grant acceptances.

• Resolution setting 2023 depreciation rate for cars, trucks, motorcycles, motor homes, trailers (R 092523-08)
• Resolution setting PPTRA tax relief percentage (R 092523-09)
• Special use permit for PLS LLC (SU23-0010) and RYT LLC (SU23-0011)
• Text amendment to County Code Chapter 10 on mandatory sewage disposal system pump-out (R 092523-07)
• Acceptance of VDEM FY25 Individual PEP Grant and Staffing Recognition Grant (R 092523-01, R 092523-02)

The Board approved a 15% depreciation rate on 2023 assessed values for cars, trucks, motorcycles, motor homes, and trailers, reducing tax bills by $3.97 million. It also set the PPTRA tax relief rate at 33%, approved two special use permits for industrial and equipment sales uses, and initiated a text amendment for mandatory septic pump-outs near lakes. All votes were unanimous (7-0).

• Approved 15% depreciation rate on 2023 personal property taxes (7-0)
• Set PPTRA tax relief rate at 33% (7-0)
• Approved special use permit for Industry, Type I on Homestead Drive (7-0)
• Approved special use permit for Kubota dealership at 11400 W Lynchburg Salem Tpke (7-0)
• Initiated text amendment for mandatory septic pump-outs near Smith Mountain and Leesville Lakes (7-0)
• Approved VDEM PSAP Staffing Recognition Grant application for $68,750 (7-0)
• Approved consent agenda including PEP grant and road additions (7-0)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to discuss strategic priorities and the Personal Property Tax Relief Act (PPTRA), followed by a regular meeting with public hearings and action items. Key decisions include setting the depreciation rate for 2023 personal property taxes and the PPTRA tax relief rate, as well as approving special use permits and grant submissions.

• Resolution setting Depreciation Rate on 2023 Personal Property Taxes for cars/trucks, motorcycles, motor homes, trailers (R 092523-08)
• Resolution setting percentage tax relief rate for PPTRA (R 092523-09)
• Special Use Permit applications SU23-0010 (PLS LLC) and SU23-0011 (RYT LLC)
• Resolution initiating text amendment to County Code Chapter 10 (Mandatory Sewage Disposal System Pump-out) (R 092523-07)
• Resolutions adding Woodberry Square Place and Lochwood Hill Drive to VDOT Secondary System (R 092523-03, R 092523-04)

Electoral Board - Regular Meeting

The Bedford County Electoral Board approved the minutes from its July 17, 2023 meeting. The board identified 14 polling locations needing further ADA assessment and scheduled visits before October 6. It also discussed preparations for the November 7 General Election, developing a plan with the registrar's staff to complete outstanding items.

• Approved minutes from July 17, 2023 meeting (unanimous)
• Identified 14 polling locations for further ADA assessment
• Scheduled ADA assessment visits before October 6, 2023
• Developed plan to complete November election preparation items

DSS Board Meeting

The Bedford County DSS Board approved two adoption consents and a resolution related to a closed-session human resources issue. The board also approved the agenda and prior meeting minutes. No public comment or board concerns were raised.

• Approved agenda with added Human Resource Issue for closed session (unanimous)
• Approved September meeting minutes as presented (unanimous)
• Approved two Adoption Consents as presented (unanimous)
• Passed resolution for closed session per Code of Virginia 2.2-3712 (unanimous)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to review waste management and landfill closure options, followed by a regular meeting with consent agenda items and action items. The board will consider resolutions on vehicle purchases, grant acceptances, and a landfill groundwater monitoring program.

• Resolution approving vehicle purchases for Southern Virginia Internet Crimes Against Children Task Force (R 091123-01)
• Resolution approving BJA FY23 Edward Byrne Memorial Justice Assistance Grant for Sheriff's Office (R 091123-02)
• Resolution approving grant from Office for Juvenile Justice and Delinquency Prevention for ICAC Task Force (R 091123-03)
• Resolution authorizing purchase of new Air Compressor System for SCBA (R 091123-05)
• Resolution authorizing landfill groundwater monitoring program (R 091123-08)

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession to review waste management and landfill closure options, followed by a regular meeting. The regular meeting includes consent agenda items for vehicle purchases, grant submissions, and equipment purchases, as well as action items on a domestic violence services grant and a landfill groundwater monitoring program. No public hearings are scheduled.

• Resolution approving vehicle purchases for the Southern Virginia Internet Crimes Against Children Task Force (R 091123-01)
• Resolution approving BJA FY23 Edward Byrne Memorial Justice Assistance Grant for Sheriff's Office, no local match (R 091123-02)
• Resolution approving OJJDP grant for Internet Crimes Against Children Task Force, no local match (R 091123-03)
• Resolution authorizing purchase of new Air Compressor System for SCBA (R 091123-05)
• Resolution authorizing landfill groundwater monitoring program (R 091123-08)

The Board of Supervisors held a worksession on solid waste disposal, hearing that continuing to transfer waste (option one) is cheaper and less risky than expanding the landfill (option two), though no decision was made. In the regular meeting, the Board unanimously approved the consent agenda, which included resolutions for vehicle purchases, grant applications, and a fire department equipment purchase. They also approved a grant application for Bedford Domestic Violence Services and purchase orders for landfill groundwater monitoring.

• Approved consent agenda (6-0) including vehicle purchases for ICAC Task Force, grant applications, and $81,713.57 air compressor purchase
• Approved ARPA Victim Services Grant application for $78,647 for Bedford Domestic Violence Services (6-0)
• Approved purchase orders for $84,200 and $107,200 for landfill groundwater monitoring (6-0)
• Approved minutes of June 12, 2023 (6-0)
• Heard presentation on solid waste options; no decision made

EDA Regular Meeting

The Bedford County Economic Development Authority is holding a regular meeting to approve the agenda and minutes, receive reports from the director, marketing, and finance, and discuss other business. Updates will be given on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center. The meeting may also include a closed session.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Updates on Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center

The Bedford County Economic Development Authority met on September 7, 2023, but the minutes record only procedural items: call to order, approval of agenda and minutes, reports, and discussion of the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center. No substantive decisions, approvals, or votes are recorded.

• Agenda approved
• Minutes approved

Ag Board Meeting

The Bedford County Economic Development Authority is holding a regular meeting to approve the agenda and minutes, receive reports from the Economic Development Director, marketing, and finance, and discuss other business. The meeting will also cover updates on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center, followed by a closed session.

• Approval of agenda and minutes
• Economic Development Director's report
• Monthly financial and accounts payable reports
• Updates on Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center
• Closed session

The meeting minutes record the agenda items discussed but do not list any specific decisions, votes, or outcomes. The record is procedural in nature.

PC - Regular Meeting

The Bedford County Planning Commission will hold a regular meeting to consider two special use permit applications, one from PLS Inc. and one from RYT LLC, during a public hearing. The agenda also includes approval of the agenda and draft minutes from the April 4, 2023 meeting, a citizen comment period, and old/new business items.

• Special Use Permit Application #SU23-0010 – PLS Inc.
• Special Use Permit Application #SU23-0011 – RYT LLC
• Approval of April 4, 2023 Regular Meeting Draft Minutes
• Citizen Comment Period

Library Board Meeting

The Bedford Public Library System Board of Trustees is meeting to discuss routine business, including the director's report on library updates, IT projects, and financials. The board will consider an action item on E-rate and review end-of-August income and expense reports. Public comments are also scheduled.

• E-rate action item
• End of August income/expense reports
• Annual IT projects report by Julie Wyatt
• Stewartsville Library update
• Discussion of 4th quarter book/media displays

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession and regular meeting on August 28, 2023. The regular meeting includes public hearings on a tax-exempt status for The Virginia Institute of Autism, a revenue sharing project for Valleywood Drive, and a special use permit for James Andrews. The board will also consider several resolutions, including year-end budget adjustments, reappropriations, a broadband project contract, and an IT firewall purchase. A closed session is scheduled to discuss the acquisition or disposition of real property for Parks and Recreation.

• Resolution R 082823-01: $5,000 transfer from Contingency Fund for Farmers Market funding
• Resolution R 082823-02: Readvertise RFP to redevelop former Body Camp Elementary facility
• Resolution R 082823-03: Adopt updated Emergency Operations Plan
• Resolution R 082823-06: Public hearing on Valleywood Drive Revenue Sharing Project
• Resolution R 082823-11: Contract with VA DHCD for Verizon's Wheats Valley and Big Island Broadband Project

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession and regular meeting on August 28, 2023. The regular meeting includes consent agenda items, public hearings, and action items covering budget adjustments, reappropriations, a broadband project contract, and other administrative matters. A closed session is scheduled to discuss a property acquisition for Parks and Recreation.

• Resolution to transfer $5,000 from Contingency Fund for Farmers Market funding
• Resolution to readvertise RFP for redevelopment of former Body Camp Elementary facility
• Public hearing on Special Use Permit #SU23-0007 for James Andrews
• Resolution authorizing contract with Virginia DHCD for Verizon's Wheats Valley and Big Island Broadband Project
• Resolution authorizing purchase of IT firewall replacement

The Board gave consensus to allocate $2,253,213 in ARPA funds to reimburse the Bedford Regional Water Authority for the East Crest/Route 460 Booster Station project, with the condition that the Board can review the Authority's capital improvement plan. The Board also approved a consent agenda including $5,000 for new farmers markets, readvertising the Body Camp Elementary redevelopment, and adopting the Emergency Operations Plan. Additionally, the Board approved a special use permit for a commercial indoor amusement arcade at 2907 Big Island Highway, with conditions prohibiting gambling or skill games.

• Approved $2,253,213 ARPA reimbursement for BRWA booster station (consensus)
• Approved $5,000 transfer for Moneta and Montvale farmers markets (7-0)
• Authorized readvertisement of RFP for former Body Camp Elementary (7-0)
• Adopted updated Emergency Operations Plan (7-0)
• Approved tax exemption for Virginia Institute of Autism property (7-0)
• Approved Valleywood Drive revenue sharing project (7-0)
• Approved special use permit for indoor amusement at 2907 Big Island Hwy (7-0)
• Approved $91,849.78 firewall replacement contract with SHI, Inc. (7-0)

DSS Board Meeting

The Board approved one adoption consent request and the minutes from the July meeting. A motion to reconsider Board compensation was made but tabled pending a review by the Board of Supervisors.

• Approved July meeting minutes (unanimous)
• Approved one Adoption Consent (unanimous)
• Tabled reconsideration of DSS Board Compensation pending Board of Supervisors review (unanimous)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to review the revised Emergency Operations Plan, discuss possible amendments to County Code Chapter 10 (private sewage disposal system pump-out) and an update on Chapter 7 (Environmental Fee Schedule), and enter closed session for legal consultation regarding a plat vacation. The regular meeting includes joint public hearings with the Planning Commission on three zoning ordinance amendments (short-term rentals, halfway houses, boarding houses/guidance services), a consent agenda item for a State Homeland Security Program Grant, and a board appointment to the Recreation Advisory Board.

• Public hearing on ordinance amending 'Short-Term Rental' in Zoning Ordinance (Ordinance #O 081423-01)
• Public hearing on ordinance amending 'Halfway House' in Zoning Ordinance (Ordinance #O 081423-02)
• Public hearing on ordinance amending 'Boarding House' and 'Guidance Services' in Zoning Ordinance (Ordinance #O 081423-03)
• Resolution approving State Homeland Security Program Grant (Resolution #R 081423-04)
• Appointment to fill unexpired term for District 2 seat on Recreation Advisory Board

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession to review the revised Emergency Operations Plan, discuss possible amendments to County Code Chapter 10 (private sewage disposal system pump-out) and an update on Chapter 7 (Environmental Fee Schedule), and enter a closed session for legal consultation regarding a plat vacation. The regular meeting includes joint public hearings with the Planning Commission on three zoning ordinance amendments concerning short-term rentals, halfway houses, and boarding houses/guidance services. The board will also consider a resolution to accept a State Homeland Security Program Grant and make an appointment to the Recreation Advisory Board.

• Public hearing on ordinance amending 'Short-Term Rental' in zoning ordinance (Ordinance #O 081423-01)
• Public hearing on ordinance amending 'Halfway House' in zoning ordinance (Ordinance #O 081423-02)
• Public hearing on ordinance amending 'Boarding House' and 'Guidance Services' in zoning ordinance (Ordinance #O 081423-03)
• Resolution approving submission, acceptance, and appropriation of State Homeland Security Program Grant (Resolution #R 081423-04)
• Closed session for legal consultation regarding a plat vacation

The Board of Supervisors unanimously approved a revised short-term rental ordinance (O 081423-01) that requires yearly registration, a management plan, and prohibits rentals after more than three violations. The board also approved ordinances removing halfway houses from the AV district and revising boarding house and guidance services definitions. A $114,250 homeland security grant application was approved, and Kaylee Martin was appointed to the Recreation Advisory Board.

• Approved short-term rental ordinance O 081423-01 (7-0)
• Approved ordinance O 081423-02 removing halfway houses from AV district (7-0)
• Approved ordinance O 081423-03 revising boarding house and guidance services definitions (7-0)
• Approved consent agenda including $114,250 homeland security grant application (7-0)
• Appointed Kaylee Martin to Recreation Advisory Board (7-0)
• Approved minutes of April 24 and May 8, 2023 (7-0)

EDA Regular Meeting

The Bedford County Economic Development Authority is holding a regular meeting to approve the agenda and minutes, receive reports from the director and on marketing and finances, and discuss other business. Updates will be given on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center. The meeting may also include a closed session.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Updates on Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center

The Bedford County Economic Development Authority met on August 3, 2023, but the minutes list only agenda items and no actions or votes. No substantive decisions were made; the meeting was procedural.

Ag Board Meeting

The Agricultural Economic Development Advisory Board is holding a regular meeting with reports from staff, the Cooperative Extension, Farm Bureau Young Farmers, and its own committees. The agenda lists only informational reports and updates, with no specific action items, votes, or public hearings scheduled.

• Farmer's Market updates
• Coyote Lottery
• School Ag Programs update
• County Fair Report
• Land Protection & Conservation committee report

The Bedford County Agriculture Economic Development Advisory Board met and approved the agenda and June minutes. The board discussed updating the county brochure to better highlight agriculture, and agreed to develop a plan within 30-60 days to suggest agricultural training and hands-on skills to the Board of Supervisors. No formal votes were taken on substantive policy items.

• Approved agenda (unanimous)
• Approved June 7, 2023 minutes as corrected (unanimous)
• Agreed to work on a plan in 30-60 days to suggest ag training to Board of Supervisors

Planning Commission Meeting

The Bedford County Planning Commission is meeting to consider a special use permit application (SU23-0007) from James W. Andrews. The agenda includes a public hearing on this item, along with citizen comments, old business, and new business. No other specific actions are listed.

• Public hearing on Special Use Permit #SU23-0007 (James W. Andrews)

Library Board Meeting

The Bedford Public Library System Board of Trustees will hold a regular meeting to review and potentially approve revisions to the public comment policy. The board will also receive reports on the summer reading program, fiscal year 2023 statistics, and building and financial updates.

• Public Comment policy revisions - action item
• Summer Reading Program final report by Cassandra Baldwin
• FY23 (July 2022 - June 2023) stats final report
• Buildings update
• Financials update

The Bedford Public Library System Board of Trustees unanimously approved amendments to the public comment policy. The board also reviewed final reports on the 2023 summer reading program and FY2023 library usage, and discussed ongoing building issues at the Montvale branch, including roof replacement completion and concerns about rodents, mold, and drainage.

• Approved amendments to the BPLS public comment policy (unanimous)
• Accepted minutes from previous meeting (unanimous)
• Approved agenda (unanimous)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to discuss possible revisions to a previously approved zoning ordinance amendment for short-term rentals and possible amendments to County Code Chapter 10 regarding septic tank pump-out. The regular meeting includes public hearings on a special use permit, a rezoning, a street vacation, and voting district line adjustments, plus action on ambulance purchases and consent agenda items.

• Discussion on revising Resolution #R062623-06 (short-term rental zoning amendments)
• Possible amendments to County Code Chapter 10 (septic tank pump-out)
• Public hearing on Special Use Permit #SU23-0006 (James Wood, Jr.)
• Public hearing on Rezoning #RZ23-0002 and Special Use Permit #SU22-0017 (Smith Mountain Manor)
• Resolution authorizing purchase of two ambulances (Resolution #R 072423-03)

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a worksession to discuss revisions to a short-term rental zoning resolution and possible septic tank pump-out code changes, followed by a regular meeting with public hearings and votes on several items. The regular meeting includes decisions on special use permits, a rezoning, a street vacation, voting district lines, ambulance purchases, and consent agenda items.

• Special Use Permit #SU23-0006 for James Wood, Jr.
• Rezoning #RZ23-0002 and Special Use Permit #SU22-0017 for Smith Mountain Manor
• Ordinance to vacate a portion of public right of way near Fisher Drive
• Ordinance adjusting voting district lines
• Resolution authorizing purchase of two ambulances

The Board approved a resolution initiating amendments to the short-term rental zoning ordinance, including new registration, management, and parking requirements, and referred it to the Planning Commission. They also approved a special use permit for a campground at 5237 Peaks Road (4-3), a rezoning and special use permit for a conference center at 4062 Tollers Ferry Road, and an ordinance adjusting election district lines due to the Town of Bedford boundary adjustment. Additionally, they authorized the purchase of two ambulances for $867,128 and approved several consent agenda items.

• Approved initiating resolution for short-term rental ordinance amendments (7-0)
• Approved special use permit for campground at 5237 Peaks Road (4-3)
• Approved rezoning of 4062 Tollers Ferry Road to AP for conference center (7-0)
• Approved special use permit for conference center at 4062 Tollers Ferry Road (7-0)
• Approved ordinance adjusting election district lines (7-0)
• Approved purchase of two ambulances for $867,128 (7-0)
• Approved consent agenda including $12,180 for animal shelter grates (7-0)
• Approved appointment of Sarah Mayhew to Recreation Advisory Board (7-0)

DSS Board Meeting

The Bedford County DSS Board met on July 20, 2023, with a quorum present. They approved the agenda and the June meeting minutes unanimously. No public comment was offered. The board also unanimously passed a resolution after a closed session regarding a Family Services case, confirming no other business was conducted. No substantive policy decisions were made; most items were informational or procedural.

• Approved meeting agenda unanimously
• Approved June meeting minutes unanimously
• Passed closed-session resolution unanimously (Family Services case)
• Decided to try SNAP interview waiving (50/50 staff vote, director's decision)
• Deferred board salary change request to next budget cycle
• Noted plan to request budget reallocation for undelivered furniture

Electoral Board meeting

The Bedford County Electoral Board approved the June 21, 2023 meeting minutes and reaffirmed the General Registrar's authority as custodian of voting equipment, both by unanimous vote. The board scheduled pre-election day visits to all precincts on August 15, 2023, starting at precinct 202 Thomas Jefferson Elementary School at 9:00 a.m., and will assess ADA compliance during these visits. No other substantive decisions were made.

• Approved minutes of June 21, 2023 meeting (unanimous)
• Reaffirmed General Registrar as custodian of voting equipment (unanimous)
• Scheduled precinct visits for August 15, 2023, starting at precinct 202 Thomas Jefferson Elementary School at 9:00 a.m.
• Decided to assess ADA compliance at each voting location during precinct visits

PC - Regular Meeting

The Bedford County Planning Commission is holding a regular meeting to discuss updates to the 2030 Comprehensive Plan, including chapters on history and demographics, housing, solid waste, and public safety. The agenda also includes administrative items such as the approval of minutes and a review of the staff report format.

• 2030 Comprehensive Plan Update – Chapter 2 (History and Demographics)
• 2030 Comprehensive Plan Update – Chapter 4 (Housing)
• 2030 Comprehensive Plan Update – Chapter 13 (Solid Waste)
• 2030 Comprehensive Plan Update – Chapter 11 (Public Safety & Community Services)

Library Board - Regular Meeting

The Bedford Public Library System Board of Trustees will hold an organizational meeting to select officers for FY24, readopt the 2020-2025 long-range plan, and adopt the meeting calendar. The board will also discuss and act on several items, including a public comment policy, building and grounds improvements, IT network upgrades, and financial matters.

• Elect officers: chair, vice-chair, treasurer
• Readopt long-range plan 2020-2025
• Public Comment Policy – 1st consideration
• Parking lot expansion at Forest, maintenance at Bedford
• E-rate transfers – action item

The Bedford Public Library System Board of Trustees held its organizational meeting, electing Pamela Palmer as chairman, Tracy Reichard as vice-chairman, and Hope Cupit as treasurer. The board re-adopted the long range plan, approved the FY24 meeting calendar, and approved the previous meeting's minutes. It also directed staff to revise the public comment policy for further discussion in August, discussed parking issues at Forest Library, and approved several funding actions including using building maintenance funds for carpet and transferring E-rate reimbursements.

• Elected Pamela Palmer chairman, Tracy Reichard vice-chairman, Hope Cupit treasurer (all agreed)
• Re-adopted the long range plan (all agreed)
• Approved FY24 meeting calendar (all agreed)
• Approved previous meeting minutes (all agreed)
• Directed staff to revise public comment policy for August 1, 2023 meeting
• Approved $850 from building maintenance fund for walk-off carpet (all agreed)
• Transferred $13,930 to IT fund and $4,199.56 to vehicle fund (all agreed)
• Approved $6,956.80 IT equipment expense from IT fund (all agreed)

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a regular meeting on June 26, 2023, to decide on multiple zoning ordinances, resolutions supporting a business hotel and broadband grant, and amendments to animal and tax codes. The board will also discuss potential changes to short-term rental regulations and the establishment of a halfway house.

• Consideration of rezoning applications RZ22-0011 and RZ23-0002 for Jacob A. Burbopp and Veridian Properties, LLC
• Consideration of ordinance amending animal interference penalties and tax exemption rules
• Resolution supporting a business class hotel in Bedford County (R 062623-02)
• Resolution authorizing a $1.2M contract with Shentel for a 2023 VATI Broadband Grant
• Resolution initiating amendments to zoning ordinance for short-term rentals (R 062623-06)

The Bedford County Board of Supervisors denied a rezoning request for a welding and storage facility on US 460, despite the applicant's appeal, and approved a separate rezoning for a mini-warehouse. The board also initiated amendments to the short-term rental ordinance, including registration and septic pump-out requirements, and approved several other resolutions, including a broadband contract and a vehicle purchase.

• Denied rezoning RZ22-0011 for welding/storage/retail on US 460 (7-0)
• Approved rezoning RZ23-0002 for mini-warehouse off Piney Grove School Road (7-0)
• Approved resolution to initiate short-term rental ordinance amendments (7-0)
• Approved resolution to remove 'Halfway House' as special use in AV zone (7-0)
• Approved resolution for Shentel broadband contract with $1,373,161.74 VATI grant (7-0)
• Approved $115,629 for UPS and cooling unit for 911/Sheriff's server closet (7-0)
• Approved extending solid waste hauling contracts with Bays Trash and Republic Services (7-0)
• Approved $54,197.40 for Ford Expedition for Emergency Management Director (7-0)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession with presentations from local business groups, followed by a regular meeting with public hearings and action items. Key decisions include two rezoning applications, amendments to animal and tax ordinances, and resolutions on short-term rentals, a halfway house, a broadband grant contract, and other administrative matters.

• Rezoning #RZ22-0011 and Special Use Permit #SU22-0020 for Jacob A. Burbopp
• Rezoning #RZ23-0002 for Veridian Properties, LLC
• Ordinance amending Chapter 4 on guide dog interference penalties
• Resolution authorizing Shentel contract for 2023 VATI Broadband Grant
• Resolution requesting waiver for split precinct in 2023 elections

DSS Board Meeting

The Bedford County DSS Board met on June 15, 2023, and approved the purchase of new desks not to exceed $40,000, to be delivered as soon as possible. The Board also changed the December meeting date to December 14. No other substantive decisions were made; the meeting included reports on program updates, staffing, and budget status.

• Approved purchase of desks not to exceed $40,000 (unanimous)
• Changed December Board meeting date to December 14 (unanimous)
• Approved agenda as revised (unanimous)
• Approved minutes from May meeting (unanimous)
• Entered Closed Session for annual evaluation (unanimous)
• Passed resolution confirming no other business in Closed Session (unanimous)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession and regular meeting. The worksession includes a review of the FY2022 audit, a discussion about purchasing discounted portable radios, and a closed session covering personnel, a development performance agreement, and real property. The regular meeting includes consent agenda items, resolutions on grants and policies, and possible continuation of the closed session.

• Discussion on purchasing discounted portable radios
• Resolution approving renewal of forensic software for ICAC Task Force (R 061223-02)
• Resolution adopting VDOT Secondary Six-Year Plan FY 2024-2029 (R 061223-03)
• Resolution authorizing purchase of recycling containers for schools (R 061223-06)
• Resolution approving Body-Worn Camera Grant application (R 061223-01)

BOS - Regular Meeting

The Board of Supervisors will review the FY2022 audit and discuss the purchase of portable radios. The body is deciding on several resolutions including grant appropriations for law enforcement and the adoption of a VDOT transportation plan.

• Adoption of VDOT’s Secondary Six-Year Plan (SSYP) for FY 2024-2029
• Purchase of recycling containers for the Bedford County School System
• Appropriation of Bulletproof Vest Partnership Grant for FY2023
• Appropriation of BJA FY23 Body-Worn Camera Policy and Implementation Program Grant
• Renewal of forensic software for the Southern Virginia Internet Crimes Against Children Task Force

The Board of Supervisors approved the accelerated purchase of 515 portable radios for Fire & Rescue using ARPA recovered revenues. Other actions included adopting a six-year road plan and approving grants for body-worn cameras and bulletproof vests.

• Approved $857,027 for 515 portable radios for Fire & Rescue (7-0)
• Approved $128,727.30 for 10 school recycling containers (4-3)
• Approved grant application for 38 body-worn cameras totaling $210,871.42 (7-0)
• Approved Bulletproof Vest Partnership Grant application for $36,484.00 (7-0)
• Adopted VDOT Secondary Six-Year Plan for FY 2024-2029 (7-0)
• Approved revised Debt Obligation, Investment, and Fund Balance policies (7-0)
• Approved $59,540 forensic software renewal for ICAC Task Force (7-0)
• Appointed Supervisor Johnson to Roanoke Valley Transportation Planning Organization (7-0)

Ag Board Meeting

The Agricultural Economic Development Advisory Board is holding a regular meeting with no major decisions on the agenda. The meeting consists of approval of the agenda and minutes, followed by administrative, economic development, and cooperative extension reports, as well as updates from the Farm Bureau and committees on education, marketing, and land protection.

• Approval of May 3, 2023 meeting minutes
• Administration report
• Economic development report
• Cooperative extension report
• Committee updates on school ag programs, farmer's market, and land protection

The Bedford County Agricultural Economic Development Advisory Board met on June 7, 2023, and approved the agenda and the May 3, 2023 minutes unanimously. No substantive policy decisions were made; the meeting consisted of informational reports from staff and committee updates.

• Approved meeting agenda (unanimous)
• Approved May 3, 2023 meeting minutes (unanimous)

PC - Regular Meeting

The Bedford County Planning Commission will hold public hearings for three specific land use applications. The body will also discuss a short-term rental ordinance and potential zoning text amendments for distilleries and outdoor wedding venues.

• Rezoning Application #RZ23-0003 & Special Use Permit Application #SU22-0017 for Smith Mountain Manor
• Rezoning Application #RZ23-0002 for Veridian Properties, LLC
• Special Use Permit #SU23-0006 for Chris Wood
• Discussion on Short Term Rental Ordinance
• Zoning Ordinance Text Amendment discussion regarding Outdoor Wedding Venue and Distillery

Library Board of Trustees - Bedford Central Library

The Bedford Public Library System Board of Trustees approved the FY2024 operating budget, three revised policies, and several emergency expenditures. The board also rescheduled the July meeting to July 11 due to the holiday. All decisions were unanimous.

• Approved agenda as amended (unanimous)
• Approved May meeting minutes (unanimous)
• Rescheduled July meeting to July 11 at 5:00pm (unanimous)
• Approved 3D printer policy (unanimous)
• Approved bulletin board policy (unanimous)
• Approved free handout of materials policy (unanimous)
• Approved FY2024 operating budget (unanimous)
• Approved up to $6000 for van repairs and rental from vehicle replacement fund (unanimous)

EDA Regular Meeting

The Bedford County Economic Development Advisory Board will call to order, approve the agenda, and review minutes from its May 3, 2023 meeting. Members will hear administrative, economic development, cooperative extension, and Bedford County Farm Bureau Young Farmers reports, along with committee updates on education, marketing, and land protection.

The Agricultural Economic Development Advisory Board met and unanimously approved the agenda and the May 3, 2023 meeting minutes. No substantive decisions were made; the meeting consisted of reports on economic development, cooperative extension, and committee updates.

• Approved meeting agenda (unanimous)
• Approved May 3, 2023 meeting minutes (unanimous)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to discuss the VDOT Secondary Six-Year Plan and review the new county website, followed by a regular meeting to consider several resolutions and ordinances. Key actions include adopting the FY 2023-2024 county and school budgets, amending the building fee schedule, and approving special use permits and right-of-way vacations.

• Resolution R 052223-03: Adopt and appropriate FY 2023-2024 Bedford County and School Board budgets
• Resolution R 052223-02: Approve amendments to the Division of Building Fee Schedule
• Resolution R 052223-01: Allocate General Fund unassigned balance as reserve for Self-Insurance Fund
• Ordinance O 052223-05: Vacate portion of Private Shores Drive right-of-way
• Resolution R 052223-07: Authorize replacement of call bell system at Bedford County Nursing Home

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a regular meeting to adopt the county and school board budgets for fiscal year 2023-24, approve amendments to building fee schedules, and vote on two ordinances to vacate portions of public right-of-way streets. The board will also consider a resolution to allocate unassigned fund balance to the self-insurance reserve and hear a proclamation for Emergency Medical Services Week.

• Adopt FY2023-24 Bedford County and School Board budgets (Resolution #R 052223-03)
• Approve amendments to Division of Building Fee Schedule (Resolution #R 052223-02)
• Vacate terminus of Private Shores Drive (Ordinance #O 052223-05)
• Vacate portion of public right-of-way from Fisher Drive (Ordinance #O 052223-06)
• Allocate General Fund Unassigned Fund Balance to Self-Insurance Fund (Resolution #R 052223-01)

The Board of Supervisors adopted and appropriated the FY 2023-2024 County budget of $123,722,655 and the School Board budget of $129,296,942. The Board also approved a new building fee schedule, a special use permit for townhouses, and allocated $1.22 million to a new self-insurance fund. A request to vacate a right-of-way on Fisher Drive was tabled indefinitely pending resolution of legal matters between property owners.

• Adopted FY24 County budget of $123,722,655 and School budget of $129,296,942 (7-0)
• Approved $1,220,000 allocation to new self-insurance fund (7-0)
• Approved building fee schedule amendments effective May 23, 2023 (6-1)
• Approved special use permit for townhouses at 1696 White House Road, Moneta (6-1)
• Approved $172,641 contract with Ambassador Enterprises for nursing home call bell system (7-0)
• Approved revised Board Bylaws and Rules of Procedure (7-0)
• Tabled indefinitely ordinance to vacate right-of-way at Fisher Drive (7-0)
• Approved vacation of terminus of Private Shores Drive (7-0)

LBBCA Organization Meeting

The Local Board of Building Code Appeals (LBBCA) holds its annual organization meeting to elect a chair and secretary, approve minutes, and receive updates on new codes, supply chain issues, and potential delays. No decisions are scheduled beyond officer elections.

• Election of Chair and Secretary
• Approval of April 26, 2022 meeting minutes
• New fee schedule proposals discussed

BOS - Regular

The Bedford County Board of Supervisors will hold public hearings on the VDOT Secondary Six-Year Plan and a special use permit. The board is also deciding on nursing home per diem rates and funding for the school board.

• Public hearing for Special Use Permit #SU23-0002 for Mitchell and Megan Vaughan
• Ordinance #O 050823-03 to establish Bedford County Nursing Home per diem rates
• Resolution #R 050823-05 to appropriate grant awards and State funding for the Bedford County School Board
• VDOT Public Hearing on the Secondary Six-Year Plan (SSYP) for FY 2024 through 2029
• Appointments to the Bedford Public Library Board of Trustees and the Central Virginia Community College Board

The Board approved a special use permit for Mitchell and Megan Vaughan to operate a 'Meeting Hall' wedding venue at 2843 Elkton Farm Road in Forest, with conditions including operating hours of 9:00 am to 9:00 pm and a 50-guest limit for outdoor events. The Board also approved an ordinance increasing Bedford County Nursing Home per diem rates, a $583,383 supplemental appropriation for the school system, and several appointments to the Bedford Public Library Board of Trustees. The FY2024 external agency funding discussion was deferred for further worksession.

• Approved Special Use Permit #SU23-0002 for wedding venue at 2843 Elkton Farm Road (7-0)
• Approved Ordinance #O 050823-03 increasing Nursing Home per diem rates to $264-$274 (7-0)
• Approved Resolution #R 050823-05 for $583,383 supplemental school appropriation (7-0)
• Re-appointed Debra Bahouth to Library Board of Trustees (7-0)
• Appointed Tracey Reichard to Library Board of Trustees (7-0)
• Appointed Olivia Madison to Library Board of Trustees (7-0)
• Approved minutes of February 27, 2023 (7-0)
• Deferred discussion on LRBA, SBDC, and Chambers of Commerce funding

BOS - Worksession

The Bedford County Board of Supervisors will hold a regular meeting on May 8, 2023, to consider ordinances and resolutions, including establishing nursing home per diem rates and approving a VDOT secondary road plan. The session also includes public hearings on a special use permit and proclamations recognizing local professionals.

• VDOT Public Hearing – Bedford County Secondary Six-Year Plan (FY 2024–2029)
• Consideration of ordinance establishing Bedford County Nursing Home per diem rates (Ordinance #O 050823-03)
• Public Hearing – Special Use Permit #SU23-0002 for Mitchell and Megan Vaughan (Resolution #R 050823-02)
• Resolution appropriating grant awards and State funding for Bedford County School Board (Resolution #R 050823-05)
• Proclamations recognizing Emergency Medical Services Week 2023 and National Skilled Nursing Care Week 2023

EDA Regular Meeting

The Bedford County Economic Development Authority is holding its regular meeting to approve the agenda and minutes, receive reports from the director, marketing, and finance, and discuss other business. Updates will be given on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center. The meeting may also include a closed session.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Updates on Bedford Center for Business, Montvale Center for Commerce, New London Business and Technology Center

The provided minutes record the meeting agenda but do not list any substantive decisions, votes, or outcomes. The record is procedural in nature.

Ag Board Meeting

The Economic Development Authority will review director, marketing, and financial reports. The body will also discuss the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center.

• Economic Development Director’s Report
• Marketing/Business Development Report
• Monthly Financial and Accounts Payable Reports
• Bedford Center for Business
• Montvale Center for Commerce and New London Business and Technology Center

The Bedford County Economic Development Authority met on May 3, 2023, but the minutes list only agenda items (call to order, approvals, reports, and facility updates) with no recorded votes, motions, or outcomes. No substantive decisions were made; the meeting was procedural and adjourned.

• No decisions recorded; agenda items listed only

PC - Regular Meeting

The Bedford County Planning Commission is holding a regular meeting to consider three public hearings: a special use permit for Sobrius Curae, LLC, a special use permit for Joey Dawson, and a planned district review for Robert Hurt. Residents may submit written comments via email if unable to attend in person.

• Public Hearing: Special Use Permit #SU22-0019 – Sobrius Curae, LLC
• Public Hearing: Special Use Permit #SU23-0004 – Joey Dawson
• Public Hearing: Planned District Review #PDR23-0001 – Robert Hurt

Library Board of Trustees - Forest Library

The Bedford Public Library System Board of Trustees meets to review the draft fiscal year 2024 operating budget proposal and consider new policies regarding 3D printers, bulletin boards, and free handouts. The board will also vote on Library Foundation Board appointments and hear reports on finances and the Forest Library.

• Draft FY24 operating budget proposal
• Library Foundation Board of Directors appointments
• 1st Consideration for the 3D Printer Policy
• 1st Consideration for the Bulletin Board Policy
• 1st Consideration for the Free Handout of Materials Policy

The Bedford Public Library System Board of Trustees reappointed Ryan Kirkpatrick and Andy Crawford to the BPLS Foundation Board and appointed Nicole Sheppard to a vacant seat. The board also discussed the draft FY24 budget and introduced a new 3D printer policy, but no formal votes were taken on those items.

• Reappointed Ryan Kirkpatrick to BPLS Foundation Board (all agreed)
• Reappointed Andy Crawford to BPLS Foundation Board (all agreed)
• Appointed Nicole Sheppard to vacant BPLS Foundation Board seat (all agreed)

Electoral Board

The Bedford County Electoral Board unanimously approved the minutes from the February 27, 2023 meeting and conducted a performance evaluation of General Registrar Barbara Gunter. Following the evaluation, the board unanimously voted to reappoint Gunter for another term. The board also discussed routine matters, including the status of a board vacancy, scheduled logic and accuracy testing, and the upcoming canvass for the June primary election.

• Approved minutes from February 27, 2023 meeting (unanimous)
• Reappointed Barbara Gunter as General Registrar (unanimous)
• Entered closed session for performance evaluation (unanimous)
• Certified closed session compliance with Virginia Code (unanimous)

BOS - Regular Meeting

The Bedford County Board of Supervisors will meet on April 24, 2023, to hold public hearings regarding fiscal year 2023 tax rates and satellite absentee voting amendments. The agenda also includes consideration of Smart Scale project applications for Timber Ridge Road and Camp Jaycee.

• Public Hearing on Ordinance #O 042423-01 regarding FY2023 Tax Rates
• Public Hearing on Ordinance #O 021323-07rev to amend Division III "Satellite Absentee Voting"
• Resolution #R 042423-02 to add Bedford County as co-applicant to the Timber Ridge Road Smart Scale application
• Resolution #R 042423-03 cancelling the recission of support for the Camp Jaycee Smart Scale Project

The Board of Supervisors approved a $0.41 real estate tax rate for tax year 2023, rejecting a motion for a $0.38 equalized rate. The vote was 4-3, with Supervisors Johnson, Tuck, Sharp, and Parker in favor. The Board also approved the remaining tax rates, including $2.35 for tangible personal property, and designated the Bedford County Gym as the satellite absentee voting location for the 2023 elections.

• Approved $0.41 real estate tax rate for FY2023 (4-3)
• Rejected $0.38 equalized real estate tax rate (3-4)
• Approved remaining tax rates including $2.35 tangible personal property (4-3)
• Approved satellite absentee voting at Bedford County Gym (unanimous)
• Approved consent agenda adding County as co-applicant for Timber Ridge Road Smart Scale (unanimous)
• Approved resolution to rescind recission of Camp Jaycee Smart Scale project (unanimous)

BOS - Budget Worksession

The Bedford County Board of Supervisors is holding a worksession to discuss the fee schedule for the Division of Building, analyze the solid waste budget, and answer questions on the draft FY23-24 budget that was distributed in the April 10, 2023 meeting packet. No votes are scheduled; this is a discussion-only session.

• Fee schedule for Division of Building
• Solid waste budget analysis
• Q&A on draft FY23-24 budget

The Board of Supervisors reached consensus on several fee increases for the Division of Building, which will be formally adopted with the budget for a July 1st effective date. The Board also discussed EMS controlled substance regulations and a projected $2.6 million operating deficit for Solid Waste.

• Consensus reached to increase Single Family Residential and Addition Residential permits to .18 cent sf (Supervisor Bansley dissented)
• Consensus reached to increase Residential Alteration permits to .15 cent sf (Supervisor Bansley dissented)
• Consensus reached to increase Residential Electrical and Plumbing/HVAC permits to $50.00 (Supervisor Bansley dissented)
• Consensus reached to increase Commercial Alteration permits to .20 cent sf (Supervisor Bansley dissented)
• Unanimous consensus for tiered Commercial Reinspection fees from $0.00/$25 up to $300.00
• Unanimous consensus for tiered Residential Reinspection fees from $0.00/$25 up to $150.00
• Unanimous consensus for 'Start Job w/o Permit' fees: 2x permit fee (capped at $2,500 residential / $10,000 commercial)
• Unanimous consensus for Refund Processing fees: $25.00 (no review), $50.00 (plan reviewed), or 20% for issued permits

BOS - Worksession

The Board of Supervisors will hold a worksession to review the draft FY23-24 budget and discuss Community Development fee schedules. The regular meeting includes votes on grants, a state highway addition, and nursing home rate changes.

• Review of Draft FY23-24 Budget
• Appropriation of $15,500 sponsorship from Centra's Department of Community Health
• Addition of Route 908, Meade Road, to VDOT’s Secondary System of State Highways
• Public hearing advertisement for Bedford County Nursing Home rate changes
• ARPA Grant for the Sheriff’s Office

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold its regular meeting on April 10, 2023. The board is scheduled to approve a $15,500 sponsorship from the Department of Community Health and a contract with BIS Digital for Circuit Court recording equipment. A public hearing on nursing-home rate changes will be advertised, and the Sheriff’s Office will present an ARPA grant resolution.

• $15,500 sponsorship from Department of Community Health
• Contract with BIS Digital for Circuit Court recording equipment
• Resolution to add Route 908, Meade Road to VDOT’s Secondary System of State Highways
• Public hearing advertisement on Bedford County Nursing Home rate changes
• ARPA Grant resolution for the Sheriff’s Office

The Board approved several funding requests, including a grant application for law enforcement vehicles and equipment. They also authorized a contract for Circuit Court recording equipment and a public hearing for nursing home rate changes.

• Approved $260,120.49 ARPA grant application for Sheriff's Office vehicles and equipment (7-0)
• Authorized $78,481.22 contract with BIS Digital for Circuit Court recording equipment (7-0)
• Approved $15,500 Centra sponsorship for outdoor recreation and wellness (7-0)
• Requested Route 908, Meade Road, be added to VDOT’s Secondary System of State Highways (7-0)
• Authorized public hearing on May 8, 2023, for Bedford County Nursing Home rate changes (7-0)
• Consensus reached to bring revised Community Development fees back for future action

EDA Regular Meeting

The Bedford County Economic Development Authority is holding a regular meeting to approve the agenda and minutes, receive reports from the economic development director, marketing, and finance, and discuss other business. Updates will be given on the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center. The meeting may also include a closed session.

• Economic Development Director's Report
• Marketing/Business Development Report
• Monthly Financial Report
• Monthly Accounts Payable Report
• Updates on Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center

The Bedford County Economic Development Authority met on April 6, 2023, and handled routine agenda items including approval of the agenda and minutes. Reports were given, and the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center were discussed. No substantive decisions were made; the meeting was procedural in nature.

• Approved agenda
• Approved minutes

Ag Board Meeting

The Bedford County Economic Development Authority will convene its regular monthly meeting to receive reports from staff, review financial documents, and discuss ongoing business centers. No formal decisions are listed on the agenda.

The Bedford County Economic Development Authority met on April 5, 2023, but the minutes list only procedural agenda items (call to order, approvals, reports, other business, and a closed session). No specific actions, votes, or outcomes are recorded in the minutes, so no substantive decisions were made or documented.

PC - Regular Meeting

The Bedford County Planning Commission will hold a public hearing regarding a Special Use Permit application for Mitchell & Megan Vaughan. The body will also discuss updates to the 2030 Comprehensive Plan and zoning text amendments for short-term rentals.

• Public Hearing: Special Use Permit Application #SU23-0002 (Mitchell & Megan Vaughan d/b/a Vaughan House Inc.)
• Discussion of Short-Term Rental Zoning Ordinance Text Amendments
• 2030 Comprehensive Plan Update: Future Land Use Map discussion for Lakeland Pines Subdivision & Kaseys Lakeview Dr.
• Discussion regarding Agritourism (Weddings and Special Events)
• 2030 Comprehensive Plan Review: Chapter 11 Public Safety & Community Services

Cancelled - no quorum - Library Board of Trustees - Big Island Library

The Bedford Public Library System Board of Trustees did not achieve a quorum and therefore cancelled its April 4, 2023 regular meeting at Big Island Library. No decisions or discussions took place.

BOS - Budget Worksession

The Board of Supervisors is meeting to discuss the FY24 budget following reports from the Finance/Personnel and Public Safety committees. The body will also review a space needs study and landfill matters.

• FY24 budget follow-up from Finance/Personnel Committee
• FY24 budget follow-up from Public Safety Committee
• Space needs study discussion
• Landfill discussion

The Board of Supervisors conducted a worksession to review proposed budget items, including staffing, landfill funding, and tax rates. No formal votes were taken; the session served as a discussion on recommendations for the upcoming budget.

BOS - Regular Meeting

The Board of Supervisors will meet to discuss a lease for the Bedford Museum and funding for rescue services. The meeting includes a closed session for legal advice regarding reversion.

• Resolution #R 032723-01: Submission, acceptance, and appropriation of the Rescue Squad Assistance Fund
• Resolution #R 032723-02: Approval of the Bedford Museum Lease

The Board of Supervisors unanimously approved the consent agenda, which included a resolution to submit a $417,030 grant request for a new ambulance, and approved a five-year lease extension for the Bedford Museum and Genealogical Library. The Board also entered a closed session to consult with legal counsel regarding reversion, and certified the session as compliant with Virginia law. No other substantive decisions were made.

• Approved consent agenda including Rescue Squad Assistance Fund grant request for $417,030 (7-0)
• Approved Resolution #R 032723-02 extending Bedford Museum lease for five years (7-0)
• Approved minutes of January 23, 2023 (7-0)
• Entered closed session for legal consultation on reversion (7-0)
• Certified closed session compliance with Virginia law (7-0)

BOS - Budget - Worksession

The Board of Supervisors will meet to discuss the School Budget and the County General Fund. This is a worksession for discussion purposes.

• Discussion regarding School Budget
• Discussion regarding County General Fund

The Board of Supervisors held a worksession to review the FY23-24 school and general fund budgets. No final decisions were made, but the Board authorized staff to advertise a $0.41 tax rate, with the understanding that a lower rate could be adopted later. The school board presented a preliminary budget with local funding at $38,893,028 plus $500,000 in maintenance reserve, and a five-year CIP with $38,195,972 in estimated additional funding needs.

• Authorized advertising $0.41 tax rate (option to adopt lower rate)
• Reviewed school FY23-24 preliminary budget (no vote)
• Reviewed general fund budget with equalized rate assumption of $0.38 (no vote)
• Discussed new positions totaling $236,914 (to be reviewed by personnel committee)

DSS Board Meeting

The Department of Social Services Board will review budget and vacancy updates and discuss board member compensation. The meeting includes reports on foster care placements and benefit program data.

• Discussion of Board Member Compensation
• Adoption Consent action item
• Budget Review
• Vacancy Update
• Foster Care Placement Update

The Bedford County DSS Board approved one adoption consent, increased the Board Chairman's monthly compensation to $200 effective July 1, 2023, and discussed several program updates including a QAA review finding the agency out of compliance on federal foster care error thresholds. No public comment or closed session items were held.

• Approved adoption consent for one older child (unanimous)
• Increased Board Chairman monthly pay to $200, others remain $100, effective 7-1-2023 (unanimous)
• Approved agenda and February minutes (unanimous)
• Tabled personnel handbook change on lawful handgun carry for next meeting

BOS - Regular Meeting

The Board of Supervisors will discuss budget funds for solid waste and the nursing home. The regular meeting includes votes on several grant applications and facility maintenance contracts.

• Proposed rate changes for the Bedford County Nursing Home
• Contract for Montvale Library roof replacement
• Flooring replacement at the Bedford County Nursing Home
• Rescinding support for the Camp Jaycee Intersection Improvements Smart Scale Project
• Acceptance of additional proceeds from the National Opioid Litigation Settlement

The Bedford County Board of Supervisors voted 6-1 to rescind its support for the Camp Jaycee Road intersection improvements Smart Scale project, requesting the Commonwealth Transportation Board to cancel it. The board also approved several resolutions, including authorizing a contract for the Montvale Library roof replacement, advertising nursing home rate changes, and accepting opioid settlement proceeds. A worksession earlier reviewed the nursing home and solid waste finances, as well as capital improvement plan reductions.

• Rescinded support for Camp Jaycee Road Smart Scale project (6-1)
• Approved Montvale Library roof replacement contract with S.G. Young Contracting ($114,250) (7-0)
• Authorized advertisement of nursing home rate changes and public hearing (7-0)
• Approved nursing home flooring replacement with Whitt Carpet ($117,362.09 and $79,826.68) (7-0)
• Authorized SRO continuation grant application ($1,095,638.61) (6-1)
• Approved participation in opioid settlements with Teva, Allergan, Walmart, Walgreens, CVS (7-0)
• Approved DMV Selective Enforcement Alcohol Grant application ($19,020) (5-2)
• Approved consent agenda including DMV traffic services grant, arts grant, and paving projects (7-0)

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession to follow up on the Capital Improvement Plan and discuss budgets for Solid Waste and Nursing Home funds. The regular meeting includes consent agenda items for grant applications, a contract for Montvale Library roof replacement, and several resolutions including rescinding support for the Camp Jaycee Intersection Improvements project, nursing home rate changes, and accepting opioid settlement proceeds.

• Resolution to accept DMV Selective Enforcement grants for Sheriff's Office (R 031323-02, R 031323-03)
• Resolution to apply for Creative Communities Partnership Grant (R 031323-04)
• Resolution to execute task proposals for Solid Waste Facility paving (R 031323-05)
• Resolution to contract Montvale Library roof replacement (R 031323-08)
• Resolution to rescind support for Camp Jaycee Intersection Improvements Smart Scale Project (R 031323-09)

Library Board of Trustees - Bedford Central Library

The Bedford Public Library System Board of Trustees approved up to $3,800 from the building maintenance fund to replace cooling tower fan circuit boards at Bedford Central Library. They also approved $4,165 for a new staff door at Stewartsville Library, transferred $24,377.50 in E-rate reimbursement to the IT fund, and decided staff will handle policy revisions instead of forming an ad hoc committee.

• Approved up to $3,800 for cooling tower fan project from building maintenance fund
• Approved $4,165 for new staff door at Stewartsville Library from building maintenance fund
• Approved transfer of $24,377.50 E-rate reimbursement to IT fund
• Decided staff will revise 11 buildings and grounds policies, with drafts for May meeting
• Appointed Palmer and Cupit to Finance Committee

BOS - Budget Worksession

The Bedford County Board of Supervisors is holding a worksession to review capital improvement projects, including completed projects and the proposed FY 2024-2028 CIP, as well as FY24 revenue estimates. This is a discussion and review session, not a final decision-making meeting.

• Review of completed capital improvement projects
• Review of proposed FY 2024-2028 Capital Improvement Program
• Review of new project listings
• Review of FY24 revenue estimates

The Board of Supervisors held a budget worksession to review completed and proposed Capital Improvement Projects (CIP) and FY24 revenue estimates. No formal votes were taken, but the Board reached consensus on several project adjustments and directed staff to pause a childcare funding request.

• Consensus reached to remove new Montvale Library project and keep library in old building
• Consensus reached to remove Forest Library expansion and use Forest Recreation Center meeting room
• Directed staff to pause $500k YMCA Child Care Initiative to develop a county-wide distribution program
• Directed staff to request state funding assistance for landfill closure costs
• Consensus reached to retain funds for the Falling Creek Park red barn while exploring sale or demolition options

Joint Town & County EDA Meeting

The Bedford County and Town of Bedford Economic Development Authority will meet to consider extending a performance agreement deadline for the DDay Omstay project. They will also discuss next steps for site development grants at the New London Business and Technology Center.

• Consideration of request to extend DDay Omstay performance agreement commitment date
• Discussion regarding next steps for Lots 10A and 12A site development TRRC grant

The Bedford County Economic Development Authority unanimously approved a six-month extension of the D-Day Omstay performance agreement, moving the commencement date to September 30, 2025, and the commitment date to December 31, 2025. The board also discussed next steps for Lots 10A and 12A at the New London Business and Technology Center, including a potential TRRC grant extension and an upcoming prospect presentation in April. No other substantive decisions were made.

• Approved six-month extension of D-Day Omstay performance agreement (unanimous)
• Discussed TRRC grant next steps for Lots 10A and 12A; no action taken

Ag Board Meeting

The Economic Development Authority will meet to review director, marketing, and financial reports. The body will also discuss the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center.

• Economic Development Director’s Report
• Marketing/Business Development Report
• Monthly Financial and Accounts Payable Reports
• Bedford Center for Business
• Montvale Center for Commerce and New London Business and Technology Center

The Bedford County Economic Development Authority met on March 1, 2023, but the minutes contain only procedural items (call to order, agenda approval, minutes approval, reports, and other business). No substantive decisions, approvals, or votes were recorded.

BZA - Organizational Meeting

The Board is meeting to elect its leadership and establish operational guidelines for the year. The session focuses on internal organization and the adoption of administrative documents.

• Election of Chairman, Vice-Chairman, and Secretary
• Adoption of 2023-2024 Meeting Schedule and Inclement Weather Policy
• Adoption of Bylaws
• Adoption of 2022 Annual Report

Electoral Board - Closed Session

The Board met in closed session to discuss election security plans and voting systems security policies. In open session, the Board approved the minutes from the February 1, 2023 meeting.

• Approved February 1, 2023 meeting minutes (unanimous)

BOS - Worksession

The Bedford County Board of Supervisors will discuss a broadband update and a multi-year capital improvement funding plan during its worksession. During the regular meeting, the board will consider a $2,117,919.33 reappropriation to the School Maintenance fund, EMS Revenue Recovery Rate changes, and a special use permit for a townhouse development.

• Consideration of Special Use Permit #SU22-0014 for a townhouse use
• Consideration of EMS Revenue Recovery Rate changes
• Consideration of a reappropriation of $2,117,919.33 to the School Maintenance fund
• Consideration of an estate donation for the Bedford County Animal Shelter
• Consideration of a regional application for the Assistance to Firefighters Grant with Lynchburg Fire-EMS

BOS - Regular Meeting

The Board of Supervisors will discuss a multi-year capital improvement funding plan and a broadband project update. The regular meeting includes votes on school funding, EMS rate changes, and a special use permit for townhouses.

• Reappropriation of $2,117,919.33 to the School Maintenance fund
• Special Use Permit #SU22-0014 for Brent Lilly for 'Townhouse' use
• Resolution approving EMS Revenue Recovery Rate changes
• Regional application for the Assistance to Firefighters Grant with Lynchburg Fire-EMS Department
• Appropriation of grant awards and State funding for the Bedford County School Board

The Board of Supervisors approved over $3.5 million in supplemental appropriations and reappropriations for the School Board. The Board also accepted a $100,000 initial estate distribution for the County Animal Shelter and approved a special use permit for townhouses.

• Approved $1,398,189 supplemental appropriation for School Operating and Maintenance Funds (6-1)
• Approved $2,117,919.33 reappropriation to the School Maintenance Fund (7-0)
• Approved $100,000 initial estate distribution from the Estate of Nancy K. Newman for the Animal Shelter (7-0)
• Approved Special Use Permit #SU22-0014 for 'Townhouse' use on Tax Map #117-A-1M (6-1)
• Adopted 2023 Fire & Rescue transport rates based on 150% of Medicare Fee Schedule (7-0)
• Approved $10,000 donation from Boardman Family Foundation for video laryngoscopes (7-0)
• Authorized regional Assistance to Firefighters Grant application with Lynchburg Fire-EMS (7-0)
• Approved minutes from November 28, 2022 (7-0)

DSS Board Meeting

The Bedford County Department of Social Services Board met to review budgets, staffing updates, and policy changes. Key discussions included budget requests, foster care placements, and state-level changes to benefits like SNAP and Medicaid.

• Proposed 2023 budget of $8 million, up from $7.8 million in 2022
• Foster Care Placement Update with interstate placements under review
• SNAP emergency allotments ending in February 2023, reducing benefits for some families
• Medicaid expansion ending March 31, 2023, with potential economic impact on the community
• Foster Care Appreciation Funding of $25,000 allocated to Patrick Henry Family Services

The Board approved funding for a foster care event and signed the 2023 Annual Policy Statement. Members also agreed to a new reporting format for program statistics and a change to how supervisor comp time is recorded.

• Approved up to $2,000 for Patrick Henry Family Services Foster Care Appreciation Dinner
• Approved 2023 Annual Policy Statement
• Approved new program report format starting in July
• Approved alignment of supervisor comp time recording with County HR practice
• Approved January meeting minutes
• Approved meeting agenda

BOS - Regular Meeting

The Bedford County Board of Supervisors and Broadband Authority will decide on multiple grants and resolutions, including Firehouse Subs safety funding, ARPA broadband projects, and a courthouse boiler replacement. They will also hear updates from Horizon Behavioral Health and consider amendments to noise and election ordinances.

• Firehouse Subs Public Safety Foundation Grant for Sheriff's Office
• ARPA funds for Zitel and Verizon broadband projects
• Purchase order for a Fire & Rescue truck
• Amendment to Chapter 14 "Noise" ordinance
• Amendment to Chapter 6 "Elections" ordinances

The Bedford County Board of Supervisors approved a $1.92 million ARPA-funded broadband expansion for Verizon and Zitel projects, amended the noise ordinance to restrict animal noise to 11 p.m.–6 a.m., and approved several other resolutions including a courthouse boiler replacement and a farmer's market lease. The board also tabled a satellite absentee voting ordinance after removing a campaign sign restriction, and appointed Supervisor Sharp to the Bedford Regional Water Authority.

• Approved $1.92M ARPA supplemental appropriation for Verizon ($720,358) and Zitel ($1,200,000) broadband projects (7-0)
• Approved noise ordinance amendment restricting animal noise to 11 p.m.–6 a.m. (6-1, Sharp no)
• Approved $110,942 boiler replacement for courthouse (7-0)
• Approved lease for farmer's market at Old Montvale School (7-0)
• Approved RAISE planning grant application for Route 122 corridor study (7-0)
• Approved Firehouse Subs grant application for $25,165.33 crime scene scanner (7-0)
• Tabled satellite absentee voting ordinance after removing campaign sign limit (7-0)
• Appointed Supervisor Sharp to Bedford Regional Water Authority (6-0, Sharp abstained)

Ag Board Meeting

The board will receive reports from administration, economic development, and the cooperative extension. Members will also discuss updates regarding school agriculture programs and the farmer's market.

• School Ag Programs update
• Farmer’s Market updates

The Bedford County Agricultural Economic Development Advisory Board met and unanimously approved the meeting agenda and corrected January 4, 2023 minutes. Staff reported on the extension farm use tax (postponed to July 2024), and economic development updates included a $500,000 state funding request for a Montvale redevelopment plan, a GO Virginia grant for a metal works training facility study, and approval of a Virginia Business Ready Sites grant for phase 2 in New London. No formal votes were taken on substantive policy matters; the meeting was primarily informational.

• Approved meeting agenda (unanimous)
• Approved corrected January 4, 2023 meeting minutes (unanimous)
• Noted extension farm use tax postponed to July 2024
• Reported $500K state request for Montvale redevelopment plan (141 acres)
• Reported GO Virginia grant for metal works training facility study at former Winoa facility
• Reported Virginia Business Ready Sites grant approved for New London phase 2 Tier 3 site

Library Board of Trustees - Bedford Central Library

The Board of Trustees will discuss a five-year technology plan and upcoming audio/visual and security camera projects. The meeting includes reports on library programming and a review of the operating budget through January.

• 5 Year technology plan
• Audio/visual projects for meeting rooms
• Security camera project
• End of January operating budget revenue/expenses
• Erate financial report

The Bedford Public Library System Board of Trustees met on February 7, 2023, and approved the agenda and corrected minutes. They received updates on the 5-year technology plan, including a new audio/visual equipment project, and on system-wide programs and legislative bills. The board instructed the director to notify the Preservation Group about utility usage and bill them for the difference, and reviewed the FY24 budget request.

• Approved agenda (all agreed)
• Approved minutes as corrected (all agreed)
• Instructed director to notify Preservation Group and bill for utility difference

PC - Organizational & Regular Meeting

The Bedford County Planning Commission will conduct its annual organizational meeting to elect leadership and adopt bylaws. The body will also hold a public hearing regarding a rezoning and special use permit application.

• Public hearing for Rezoning Application #RZ22-0011 and Special Use Permit Application #SU22-0020 (Accupoint Surveying and Design, LLC)
• 2030 Comprehensive Plan Update – Future Land Use Map Amendment Request
• Draft Short-Term Rental Zoning Ordinance Text Amendments
• Draft Zoning Ordinance Text Amendments for Agritourism, Corridor Overlay, and Wireless Communication Facility
• Election of Chair, Vice Chair, and appointment of Secretary

Electoral Board - Regular Meeting

The Bedford County Electoral Board is meeting to appoint Officers of Election as required by Virginia law. The agenda also includes approval of minutes, a review of employment paperwork for election officials, and a closed session to review local election security standards.

• Appointment of Officers of Election per §24.2-115
• Approval of minutes
• Review of employment paperwork requirements for Election Officials
• Closed session for annual review of locality election security standards

BOS - Worksession

The Bedford County Board of Supervisors will hold a worksession and regular meeting on January 23, 2023. The worksession includes a broadband update from Shentel and a discussion on a Tourism Zone Ordinance. The regular meeting features public hearings on a subdivision ordinance waiver for SML Holdings VA LLC and a special use permit for US Cellular, plus action items on contracts for paving, welding, and museum repairs.

• Public hearing on Subdivision Ordinance Waiver Request #SWR22-0004 for SML Holdings VA LLC (Resolution #R 012323-02)
• Public hearing on Special Use Permit #SU22-0016 for US Cellular Corporation (Resolution #R 012323-03)
• Resolution authorizing contracts for on-call asphalt paving, concrete, and associated services (Resolution #R 012323-04)
• Resolution authorizing contract for on-call welding and fabrication services (Resolution #R 012323-05)
• Resolution authorizing contract for exterior repairs to the Bedford Museum (Resolution #R 012323-06)

BOS - Regular Meeting

The Bedford County Board of Supervisors will hold a regular meeting to decide on a subdivision ordinance waiver for SML Holdings, a special use permit for a US Cellular tower, and multiple service contracts for public works and museum repairs. The session also includes a broadband update and discussion on a tourism zone ordinance during a preceding worksession.

• Consideration of subdivision ordinance waiver request #SWR22-0004 for SML Holdings VA LLC
• Consideration of special use permit #SU22-0016 for US Cellular wireless facility on US Highway
• Authorization of on-call asphalt paving, concrete, and associated services contracts
• Authorization of on-call welding and fabrication services contract
• Authorization of contract for exterior repairs to the Bedford Museum

The Board of Supervisors approved a special use permit for US Cellular to build a wireless communication facility at 1089 Promised Land Road, Moneta, with conditions including a 195-foot height limit. The Board also authorized contracts for on-call asphalt paving, concrete, welding, and fabrication services, and approved $188,713 for exterior repairs to the Bedford Museum. A proposed tourism zone was discussed but not approved, with the Economic Development Director asked to revise the draft. The Board also appointed Joseph Byron to the Board of Zoning Appeals.

• Approved Special Use Permit #SU22-0016 for US Cellular wireless facility at 1089 Promised Land Road (7-0)
• Authorized on-call asphalt paving contract with Patterson Brothers Paving, Inc. (7-0)
• Authorized on-call concrete services contract with Concrete Foundations, Inc. (7-0)
• Authorized on-call welding and fabrication contract with CPT Solutions, LLC (7-0)
• Approved $188,713 contract with Midwest Maintenance, Inc. for Bedford Museum exterior repairs (7-0)
• Appointed Joseph Byron to Board of Zoning Appeals, term ending Dec 31, 2027 (7-0)
• Approved agenda as amended, removing withdrawn subdivision waiver request #SWR22-0004 (7-0)
• Certified closed session compliance with Virginia FOIA (7-0)

DSS Board Meeting

The Board approved one adoption consent and revisions to the Employee Education Award Program Contract. Members also updated the Employee Handbook and Board By Laws regarding virtual meetings. A decision on the 40-hour work week was tabled pending county action.

• Approved one adoption consent (unanimous)
• Approved revisions to Employee Education Award Program Contract (unanimous)
• Approved 2023 DSS Board Meeting schedule (unanimous)
• Approved By Law revisions allowing virtual meetings up to 25% of the year (unanimous)
• Approved revisions to the Employee Handbook (unanimous)
• Tabled decision on 40-hour work week (unanimous)
• Approved November meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

BOS - Worksession

The Board of Supervisors and Broadband Authority will meet to select leadership and adopt rules of procedure for 2023. The body will also consider resolutions regarding navigational buoys, law enforcement training equipment, and an intergovernmental agreement.

• Selection of Chairman and Vice Chairman
• Request from Georgia Pacific to install navigational buoys on the James River
• Sole source purchase of a virtual training simulator system for the Sheriff’s Office
• Amendment to the Tri-Lakes Administrative Commission Intergovernmental Cooperative Agreement
• Yearly appointments for Social Services, Horizon Behavioral Health, and Board of Zoning Appeals

BOS - Organizational & Regular Meeting

The Bedford County Board of Supervisors and Broadband Authority will reorganize leadership, adopt rules and policies, and approve a 2023 meeting schedule during the regular meeting. A work session will first hear a broadband update from Zitel.

• Re-adopt Board of Supervisors Rules of Procedure (Resolution #R 010923-01)
• Select 2023 Chairman and Vice Chairman
• Approve 2023 Board of Supervisors Meeting Schedule (Resolution #R 010923-05)
• Consider Georgia Pacific’s request to install navigational buoys on the James River (Resolution #R 010923-06)
• Consider sole source purchase of a virtual training simulator system for the Sheriff’s Office (Resolution #R 010923-07)

The Bedford County Board of Supervisors held its organizational meeting, electing Edgar Tuck as Chairman and Tammy Parker as Vice Chairman for 2023. The board approved the 2023 bylaws, inclement weather policy, and meeting schedule, and also approved a consent agenda including a sole-source purchase of a virtual training simulator for the Sheriff's Office. The adoption of the Broadband Authority's bylaws was postponed to the next meeting.

• Approved 2023 Bylaws and Rules of Procedure (7-0)
• Elected Edgar Tuck as 2023 Board Chairman (7-0)
• Elected Tammy Parker as 2023 Board Vice Chairman (7-0)
• Approved 2023 Inclement Weather Policy (7-0)
• Approved 2023 meeting schedule, removing first July meeting (7-0)
• Approved consent agenda including Georgia Pacific buoy request and VirTra simulator purchase (7-0)
• Approved TLAC intergovernmental agreement amendment (7-0)
• Postponed Broadband Authority bylaws adoption to next meeting

EDA - Organizational & Regular Meeting

The Economic Development Authority is meeting to review director, marketing, and financial reports. The body will also discuss the Bedford Center for Business, Montvale Center for Commerce, and New London Business and Technology Center.

• Bedford Center for Business
• Montvale Center for Commerce
• New London Business and Technology Center

Ag Board Meeting

The Agricultural Economic Development Advisory Board unanimously re-elected Jeff Powers as Chairman, Don Gardner as Vice Chairman, and Dorothy McIntyre as Secretary for 2023, and adopted the 2023 meeting calendar with no July meeting. The board also approved the December 7, 2022 agenda and minutes. No substantive policy decisions were made; the meeting focused on reports and updates.

• Re-elected Jeff Powers as Chairman, Don Gardner as Vice Chairman, Dorothy McIntyre as Secretary (unanimous)
• Adopted 2023 meeting calendar with no July meeting (unanimous)
• Approved December 7, 2022 agenda (unanimous)
• Approved December 7, 2022 meeting minutes (unanimous)

PC - Regular Meeting

The Bedford County Planning Commission will hold a public hearing on two special use permit applications: one for a townhouse use by Brent Lilly and one for a wireless communication facility by US Cellular. The commission will also consider amendments to its bylaws and approve the agenda and minutes from a prior meeting.

• Special Use Permit #SU22-0014 – Brent Lilly (Townhouse use)
• Special Use Permit #SU22-0016 – US Cellular Corporation (Wireless Communication Facility, Class 4 use)
• Planning Commission Bylaws – Amendments