Birmingham public meetings in 2024

Historic District Commission

The commission will meet to conduct reviews of historic designs and signs. The agenda includes a study session and pre-application discussions.

• Historic Design Review
• Sign Review
• Courtesy Review

City Commission

The Birmingham City Commission will vote on a consent agenda that includes routine approvals such as the warrant list payment of $1,030,101.42, a special event permit for the 2025 In The Park Concert Series, and several traffic‑sign changes. The meeting also contains appointments to the City Commission, Board of Review, and Environmental Sustainability Board, and a discussion of future park‑entry plaza improvements. All items will be considered by a single motion unless a commissioner or citizen requests separate discussion.

• Approve warrant list payment of $1,030,101.42 (dated December 12, 2024)
• Approve special event permit for the 2025 City of Birmingham In The Park Concert Series (June 18 – August 27, 2025)
• Add placard to “No Right Turn, 7:00 AM to 9:00 AM” sign on northbound Woodward at Sheffield to include 4:00 PM to 6:00 PM rush hour
• Install stop sign on westbound Vinewood Ave. at Lakeview Ave.
• Extend agreement with ASI Signage Innovations for wayfinding signage fabrication and installation for six months

The Birmingham City Commission appointed Jason Emerine to fill a one-year vacancy on the Commission, expiring November 30, 2025, with a roll call vote of 5-1. The Commission also approved several other appointments, including Michael Killalea to the Board of Review and multiple members to the Environmental Sustainability Board. Additionally, the Commission approved a $400,000 grant agreement with the Michigan Department of Natural Resources for Booth Park improvements.

• Appointed Jason Emerine to City Commission one-year term (5-1)
• Appointed Michael Killalea to Board of Review (unanimous)
• Appointed Jessica Newman, Joe Mercurio, Harvey Bell, Debra Horner to Environmental Sustainability Board (unanimous)
• Approved consent agenda items including warrant list of $1,030,101.42
• Approved stop sign installation on westbound Vinewood Ave. at Lakeview Ave.
• Approved Amendment 2 to Local Fiscal Recovery Fund agreement with Oakland County
• Approved 2025 In The Park Concert Series special event application
• Approved $400,000 DNR Trust Fund grant for Booth Park entry plaza and trail improvements

City Commission

The City Commission is holding a workshop session to discuss candidates for a vacant City Commission seat. No formal actions will be taken during this meeting.

• Introduction of candidates for the vacant City Commission seat

This was a workshop session with no formal actions taken. The Commission heard prepared statements from 14 candidates for the vacant City Commission seat and discussed their qualifications. No appointment was made during this meeting; interviews and the final appointment were scheduled for the regular meeting later that evening.

• No formal actions taken (workshop session)
• Heard statements from 14 candidates for vacant City Commission seat

Planning Board

The Birmingham Planning Board will conduct study sessions regarding generator, childcare, and impervious surface ordinances. The board will also review public project guidelines for the 400 E. Lincoln property.

• Generator Ordinance study session
• 400 E. Lincoln Property public project review guidelines
• Impervious Surface study session
• Childcare Ordinance study session
• Pre-application discussion for 180 S. Chester parking deck

The Birmingham Planning Board voted to recommend public property development guidelines for the 400 E. Lincoln Senior/Recreation/Community Center project to the City Commission, with revisions to parking, front entryway, and loading area marked as 'to be determined.' The board also set a public hearing for January 8, 2025, on proposed standby generator ordinance amendments. No other substantive decisions were made; other agenda items were study sessions or discussions.

• Approved minutes of November 13, 2024, as corrected (7-0)
• Revised agenda order for items K and L (7-0)
• Set public hearing for January 8, 2025, on generator ordinance amendments (7-0)
• Recommended 400 E. Lincoln development guidelines to City Commission (7-0)

Board of Zoning Appeals

The Birmingham Board of Zoning Appeals will approve the November 12, 2024 meeting minutes and consider two appeals: one from 687 Davis (file 24-28) regarding a dimensional issue, and a withdrawn appeal from 707 Worth FHS Birmingham LLC (file 24-29). The meeting also includes routine items such as announcements, correspondence, general business, and an open public segment.

• Approval of November 12, 2024 minutes
• Appeal: 687 Davis – file 24-28 – dimensional issue
• Appeal: 707 Worth FHS Birmingham LLC – file 24-29 – withdrawn

The Birmingham Board of Zoning Appeals approved all three requested variances for a second-floor addition at 687 Davis, allowing a 5.14-foot front yard setback variance, a 0.90-foot side yard variance, and a 1.00-foot porch projection variance. The motion carried 7-0. The board also approved the November 12, 2024 meeting minutes unanimously.

• Approved front yard setback variance of 5.14 feet at 687 Davis (7-0)
• Approved side yard variance of 0.90 feet at 687 Davis (7-0)
• Approved porch projection variance of 1.00 feet at 687 Davis (7-0)
• Approved minutes of November 12, 2024 BZA meeting (7-0)

City Commission

The Birmingham City Commission will vote on routine consent agenda items, including warrant payments and a public hearing schedule for road surface work. Commissioners will also decide how to use Coronavirus State and Local Fiscal Recovery Funds for lead service line audit fees and to purchase a new ambulance. New business includes a fiscal year audit presentation and the selection of an architectural/engineering consultant for a project at 400 E. Lincoln. Additional items address a board resignation and upcoming communications on speed mitigation.

• Approve warrant list payments of $1,189,846.40 (Nov. 28) and $287,624.08 (Dec. 5).
• Set public hearing of necessity for road surface cape seal treatment on Jan. 13, 2025 (possible follow‑up Jan. 27, 2025) for multiple streets including Yorkshire Road and Yosemite Boulevard.
• Allocate $24,000 from recovery funds for audit fees and $200,696.13 for purchase of a new ambulance (Rescue 1).
• Accept resignation of Samy Eid from the Birmingham Shopping District Board.
• Consider approval of an agreement with an architectural/engineering consultant for final site plans at 400 E. Lincoln (budgeted in account #101.0-656.000-811.0000).

The Birmingham City Commission approved an agreement with Neumann Smith for final site plan, design, and construction plans for a new building at 400 E. Lincoln, not to exceed $354,200, with a $450,000 budget amendment. The vote was 4-2, with Commissioners Baller and Host opposed. The Commission also approved the consent agenda, including a resolution to set public hearings for road assessments and the use of federal funds for lead service line replacement and a new ambulance.

• Approved $354,200 agreement with Neumann Smith for 400 E. Lincoln design (4-2)
• Approved $450,000 General Fund budget amendment for the project (4-2)
• Approved consent agenda including $1,189,846.40 and $287,624.08 warrant lists
• Set public hearings for road assessments on Yorkshire, Dorchester, Buckingham, Edenborough, Yosemite, Yankee, Ann, and Northlawn (Jan 13 and Jan 27, 2025)
• Authorized use of federal funds for lead service line replacement, audit fees, and new ambulance
• Accepted resignation of Samy Eid from Birmingham Shopping District Board
• Concurred in appointment of Sloane Wolf to Principal Shopping District Board

Greenwood Cemetery Advisory Board

The Greenwood Cemetery Advisory Board will consider a recommendation to release a grave. The board will also review the 2023‑2024 draft annual report and approve minutes from September 6 and October 11, 2024. Additional items include setting the 2025 meeting schedule and discussing future cemetery service demands.

• Recommendation for Grave Release
• Review of the 2023‑2024 Draft GCAB Annual Report
• Approval of meeting minutes of September 6, 2024
• Approval of meeting minutes of October 11, 2024
• 2025 Proposed Meeting Schedule

The Greenwood Cemetery Advisory Board unanimously approved the 2023-2024 annual report as amended and authorized the release of ten additional graves for sale. The board also adopted the 2025 meeting schedule and approved minutes from September and October 2024. All votes were 5-0.

• Approved September 6, 2024 minutes (5-0)
• Approved October 11, 2024 minutes (5-0)
• Approved 2023-2024 annual report as amended (5-0)
• Approved release of ten more graves (5-0)
• Adopted 2025 meeting schedule (5-0)

Museum Board

The Museum Board will conduct a walkthrough of the 'Birmingham’s Auto History and Diner Culture' exhibit. Members will also review the museum's strategic plan and discuss membership requirements for the Friends group.

• Exhibit walkthrough: Birmingham’s Auto History and Diner Culture
• Review of strategic plan and achievements from 2013-2024
• Discussion of Friends’ membership requirements and annual renewal

The Birmingham Museum Board approved the minutes from its November 7, 2024 meeting unanimously. The board discussed strategic planning, reviewing sample plans and identifying key elements for its own future plan, including measurable goals, clear mission/values, and community outreach. Director Pielack reported on the scanning of Quarton family materials, expected to be complete by year-end. No formal decisions were made beyond the minutes approval.

• Approved minutes of November 7, 2024 (7-0)

Historic District Commission

The Birmingham Historic District Commission will review historic design proposals and signage. The meeting includes study sessions on the Historic Preservation Master Plan and the Wallace Frost Program. Staff will present reports on administrative approvals, demolitions, and the 2024/2025 action list. The commission will also discuss miscellaneous business and communications.

• Historic Design Review
• Sign Review
• Study Session – Historic Preservation Master Plan
• Study Session – Wallace Frost Program
• Staff Reports – Demolitions

The Historic District Commission approved the minutes from their November 20, 2024, meeting. The commission also held study sessions regarding the Historic Preservation Master Plan and the Wallace Frost Program, but took no formal actions on these items.

• Approved November 20, 2024, meeting minutes (6-0)

Advisory Parking Committee

The Birmingham Advisory Parking Committee will hold a roll call, select a chair and vice chair, and approve the October 2024 meeting minutes. The primary agenda item is a proposal to increase the size of parking stalls at the Chester Garage. The meeting will also include parking reports and an open public comment period.

• Increase parking stall size – Chester Garage

The Advisory Parking Committee voted 5-0 to recommend increasing parking stall size to 8'9" in the Chester Garage. The committee also elected Kevin Kozlowski as Chair and Jim Arpin as Vice Chair, and approved the October 2024 minutes. No other formal decisions were made; the rest of the meeting was informational discussion.

• Approved recommendation for 8'9" parking stall size in Chester Garage (5-0)
• Elected Kevin Kozlowski as permanent Chair (5-0)
• Elected Jim Arpin as Vice Chair (5-0)
• Approved October 2024 meeting minutes (5-0)

Parks and Recreation Board

The Parks and Recreation Board will approve the minutes from the November 12 meeting and hear updates from the Senior/Recreation Center Committee. Unfinished business includes a review of e‑bike municipality comparisons and proposed park rule changes. New business features an update on the Booth Park Entry Plaza and Trail Improvements Project. Staff will report on the spotted lantern fly and the board will note upcoming park capital planning for the next meeting.

• Ad Hoc Senior/Recreation Center Committee – update
• Unfinished Business: E‑Bike municipality comparisons, park rules and ordinance
• New Business: Booth Park Entry Plaza & Trail Improvements Project – update
• Staff Report: Spotted lantern fly
• Next meeting agenda item: Park capital planning

The Parks and Recreation Board voted 5-1 to recommend that staff work with the City Attorney to determine what rule or regulatory change is needed to permit class one or two e-bikes in city parks, including language requiring safe and respectful operation. The board also approved the November 12 meeting minutes (7-0) and selected the Rhonda chair style for the Booth Park Entry Plaza & Trail Improvements project (6-1). No other substantive decisions were made.

• Approved November 12, 2024 meeting minutes (7-0)
• Recommended staff work with City Attorney to permit class 1-2 e-bikes in parks (5-1, Collins abstained)
• Selected Rhonda chair for Booth Park project (6-1)

City Commission

The Birmingham City Commission will hold public hearings on the 2025-2026 Community Development Block Grant application and a proposed amendment to the zoning ordinance for the Triangle District. It will also consider the 48th District Court’s 2025 budget and approve routine items on the consent agenda. Additional agenda items include appointments to the Principal Shopping District Board and other standard reports.

• Approval of the 2025-2026 Community Development Block Grant application allocating $5,107 for yard services and $28,945 to remove architectural barriers at Museum Park (total $34,052).
• Proposed amendment to Article 3, Section 3.08 and Article 9, Section 9.02 of the Zoning Ordinance to modify building‑height provisions in the Triangle District.
• Resolution to approve the 48th District Court’s 2025 budget as submitted.
• Appointment of Beth Hussey as a business representative to the Principal Shopping District Board through November 16, 2025.
• Appointment of Julie Sloan as a resident representative to the Principal Shopping District Board through November 16, 2028.

The Birmingham City Commission approved the 2025-2026 Community Development Block Grant application totaling $34,052 for yard services and Museum Park accessibility improvements, the 48th District Court's 2025 budget, and amendments to the zoning ordinance. The Commission also approved updated roles for the Advisory Parking Committee and filled two Birmingham Shopping District board vacancies. All votes were unanimous except the court budget, which passed 5-1 with Commissioner Host dissenting.

• Approved 2025-2026 CDBG application with $34,052 in allocations (6-0)
• Approved 48th District Court 2025 budget (5-1, Host dissenting)
• Approved zoning ordinance amendments to Articles 3 and 9 (6-0)
• Approved updated Advisory Parking Committee role (6-0)
• Concurred in appointment of Beth Hussey to Shopping District Board (6-0)
• Concurred in appointment of Julie Sloan to Shopping District Board (6-0)
• Approved consent agenda minus Item C (6-0)
• Approved process to fill Commission vacancy from McLain resignation (6-0)

Historic District Commission

The Birmingham Historic District Commission will meet to conduct a historic design review for a specific property. The body will also review signs and receive staff reports on demolitions and administrative approvals.

• Historic Design Review: 106 S. Old Woodward – O’Neal Building
• Sign Review
• Staff reports on demolitions
• Staff reports on administrative approvals

The Historic District Commission approved a Certificate of Appropriateness for the O'Neal Building at 106 S. Old Woodward, contingent on a façade condition assessment. The commission also elected Dustin Kolo as chair and Keith Deyer as vice chair, and approved the minutes from the November 6 meeting. No other substantive decisions were made.

• Approved Certificate of Appropriateness for 106 S. Old Woodward – O'Neal Building, with condition to prepare Façade Condition Assessment (6-0)
• Elected Dustin Kolo as chairperson (6-0)
• Elected Keith Deyer as vice chairperson (6-0)
• Approved HDC minutes of November 6, 2024 (6-0)

City Commission

The Birmingham City Commission will elect a Mayor and Mayor Pro Tem and consider a series of consent‑agenda items, including routine payments and budget amendments. Commissioners will vote on a $509,385 purchase of a 2026 Road Rescue Type 1 ambulance and a $123,996 camera and generator system contract. The meeting also includes public hearings on special land‑use permits for the Baldwin House at 200 Chester Street and for 2211 & 2243 Cole, as well as a historic‑district designation for 1283 Buckingham.

• Election of Mayor and Mayor Pro Tem (including temporary chair election)
• Resolution to purchase a 2026 Road Rescue Type 1 ambulance for up to $509,385
• Resolution to purchase a new camera and generator system for up to $123,996 from The Safety Company, LLC
• Approval of Special Land Use Permit, Parking Agreement, and PILOT for The Baldwin on Chester (200 Chester Street)
• Adoption of historic district designation for 1283 Buckingham (Frederick E. Good House) and amendment to historic‑district boundaries ordinance

The Birmingham City Commission elected Therese Longe as Mayor and Andrew Haig as Mayor Pro Tem, then approved a special land use permit, parking agreement, and PILOT agreement for the Baldwin House senior housing at 200 Chester Street. It also approved a new ambulance purchase, a special event permit for the Village Fair, and several other items. All votes were unanimous except the mayoral election, which was 5-1.

• Elected Therese Longe as Mayor (5-1)
• Elected Andrew Haig as Mayor Pro Tem (2-4)
• Approved Baldwin House special land use permit, parking agreement, and PILOT agreement (unanimous)
• Approved purchase of 2026 Road Rescue Type 1 Ambulance for $509,385 (unanimous)
• Approved special event permit for 60th Annual Village Fair, with time to be revisited (unanimous)
• Approved BCT Design Group contract for parking garage design (unanimous)
• Approved historic district designation for Frederick E. Good House at 1283 Buckingham (unanimous)
• Approved Marrow bistro application to proceed to Planning Board (unanimous)

City Commission

The City Commission will hold a workshop session to discuss the qualifications and abilities of commissioners to serve as Mayor. No formal actions will be taken during this meeting.

• Discussion of commissioner qualifications for the role of Mayor

The City Commission held a workshop session to discuss the qualifications and willingness of commissioners to serve as Mayor. No formal actions were taken during this meeting.

Board of Ethics

The Birmingham Board of Ethics meets on November 15, 2024 at the Municipal Building, 151 Martin Street. The board will approve the minutes from the September 20, 2024 meeting. It will then review a draft opinion for case 2024-01 Shell re Pielack. Public comment and board comment are also scheduled.

• Approve minutes of September 20, 2024 meeting
• Review draft opinion for case 2024-01 Shell re Pielack

Planning Board

The Planning Board will consider a one-year site plan extension for 35001 & 35075 Woodward. The board will also hold study sessions on a generator ordinance, impervious surfaces, and height requirements in the Triangle District.

• One year extension request for final site plan at 35001 & 35075 Woodward
• Study session for Generator Ordinance
• Review of Public Project Review Guidelines for 400 E. Lincoln Property
• Study session for Triangle District Bonus Height Requirements Phase 2
• Study session for Impervious Surface

The Birmingham Planning Board granted a six-month extension for the final site plan approval at 35001-35075 Woodward, rather than the requested one year, to allow for more information. The board also adopted amended Rules of Procedure, subject to confirmation that a section is consistent with state law. Several study sessions were held on a generator ordinance, public project review guidelines, Triangle District bonus height requirements, impervious surface definitions, and board rules, with items to be returned for further review.

• Granted 6-month extension for final site plan at 35001-35075 Woodward (7-0)
• Adopted amended Rules of Procedure, subject to state law confirmation (7-0)
• Approved minutes of October 9, 2024 meeting (7-0)
• Held study session on generator ordinance; returned for further review
• Held study session on 400 E. Lincoln public project review guidelines
• Held study session on Triangle District bonus height requirements Phase 2
• Held study session on impervious surface definition; returned for further review

Board of Zoning Appeals

The Birmingham Board of Zoning Appeals will meet on November 12, 2024 to approve the October 8, 2024 meeting minutes and to hear an appeal regarding the property at 1245 Westboro. The appeal, filed by Paul Carroll, concerns a 24-27 dimensional issue. The agenda also includes routine items such as announcements, correspondence, general business, and an open public period.

• Approval of October 8, 2024 meeting minutes
• Appeal for 1245 Westboro – petitioner Paul Carroll – 24-27 dimensional issue
• Announcements
• Correspondence
• General business and open public comments

The Board of Zoning Appeals denied a request for a 2.95-foot variance to construct a pergola at 1245 Westboro. The board cited a lack of sufficient documentation and detailed drawings to evaluate the request against ordinance criteria.

• Approved minutes of October 8, 2024 meeting (7-0)
• Denied variance request for pergola at 1245 Westboro (6-1)

Parks and Recreation Board

The Birmingham Parks and Recreation Board will consider updates on the Booth Park Entry Plaza and Trail Improvements, the Senior/Recreation Center Committee, and the final Booth Park Phase Two donor‑recognition policy. The board will also approve the minutes from the October 1, 2024 meeting and discuss an E‑bike request along with park capital planning. Public comment will be limited to two minutes per speaker.

• Booth Park Entry Plaza & Trail Improvements Project – update
• Ad Hoc Senior/Recreation Center Committee – update
• E‑Bike request and city parks regulation rules – discussion
• Park Capital Planning – discussion
• Final Booth Park Phase Two – donor recognition policy

The Parks and Recreation Board voted 7-0 to support the full park closure site control plan for the Booth Park Entry Plaza and Trail Improvement project. The board also discussed e-bike regulations, suggesting alternatives to a full ban on class two e-bikes, and reviewed capital planning priorities for several parks. No other formal decisions were made.

• Approved minutes of the November 12, 2024 regular meeting (7-0)
• Supported full park closure site control plan for Booth Park Entry Plaza and Trail Improvement project (7-0)

Museum Board

The Birmingham Museum Board will approve the minutes from the September 5, 2024 meeting, adopt the 2025 board meeting schedule, and conduct a walkthrough of the new Indigenous contributions exhibit. The board will also review and discuss the revised strategic‑plan revision process, including timeline, leadership, digital initiatives, and post‑pandemic workplace considerations. A director’s report on replacing two Allen House HVAC units will be presented.

• Approve minutes of the September 5, 2024 meeting
• Adopt 2025 Museum Board meeting schedule (first Thursday of each month)
• Exhibit walkthrough: Indigenous contributions to Birmingham’s story (lobby)
• Review and discuss revised strategic‑plan process and timeline
• Director report on replacement of two Allen House HVAC units

The Birmingham Museum Board approved the 2025 meeting schedule and agreed by consensus to a revised strategic plan timeline. The board also discussed diversity, audience changes, and potential collaborations, but no formal decisions were made on those topics.

• Approved minutes of September 5, 2024 (5-0)
• Approved 2025 Museum Board Meeting Schedule (5-0)
• Agreed by consensus to revised strategic plan timeline

Historic District Commission

The Birmingham Historic District Commission will hold a historic design review and a sign review. A study session will discuss the Historic Preservation Master Plan. Miscellaneous business includes pre‑application discussions and staff reports on administrative sign approvals and demolitions.

• Historic Design Review
• Sign Review
• Study Session – Historic Preservation Master Plan
• Staff Reports – Administrative Sign Approvals
• Staff Reports – Demolitions

The Historic District Commission approved a Certificate of Appropriateness for the O'Neal Building at 106 S. Old Woodward, with a condition requiring a facade condition assessment. The commission also elected Dustin Kolo as chair and Keith Deyer as vice chair, and approved the minutes from the November 6 meeting. No other substantive decisions were made.

• Approved Certificate of Appropriateness for 106 S. Old Woodward (O'Neal Building) with condition for facade assessment (6-0)
• Elected Dustin Kolo as chairperson (6-0)
• Elected Keith Deyer as vice chairperson (6-0)
• Approved minutes of November 6, 2024 (6-0)

City Commission

The City Commission is holding a workshop session to review a presentation and discuss the proposed redevelopment of 400 E. Lincoln. No formal actions will be taken during this meeting.

• Discussion regarding the proposed redevelopment of 400 E. Lincoln

The City Commission held a workshop to discuss the proposed redevelopment of 400 E. Lincoln, with no formal actions taken. Commissioners nominated Katie Schafer as temporary Mayor and Therese Longe as temporary Mayor Pro Tem. They discussed tax impacts, pool options, and potential uses, and requested more detailed cost and contribution information.

• Nominated Katie Schafer as temporary Mayor (voice vote, all present ayes)
• Nominated Therese Longe as temporary Mayor Pro Tem (voice vote, all present ayes)

City Commission

The City Commission will discuss issuing an RFP for a new building between 44,500 and 53,000 square feet with a maximum cost of $32 million. The body is also considering a rezoning request for 400 E. Lincoln and various infrastructure and contract approvals.

• Rezoning request for 400 E. Lincoln from R4 (Two-Family Residential) to PP (Public Property)
• Contract with Quality Roofing Inc. for $155,420.00 for Baldwin Public Library youth wing roof repair
• Agreement with KLM Landscape for 2024 Fall tree purchase and plant not to exceed $140,499
• One-year agreement with Next for fiscal year 2024-2025 in the amount of $126,632
• Final design authorization for Wimbleton reconstruction project phase 1

The Birmingham City Commission directed staff to proceed with final design for the Wimbleton Reconstruction Project Phase 1, including sewer/water upgrades, curb and gutter, cape seal treatment, and sidewalk installation per Alternative B. The Commission also approved the rezoning of 400 E. Lincoln from R4 to PP, and directed staff to issue an RFP for the Senior/Recreation Center project. All votes were unanimous except for the Senior/Recreation Center RFP, which passed 5-1.

• Approved Wimbleton Reconstruction Phase 1 final design (Alternative B) (6-0)
• Approved rezoning of 400 E. Lincoln from R4 to PP (6-0)
• Directed staff to issue RFP for Senior/Recreation Center (44,500-49,000 sq ft, max $32M) (5-1)
• Approved lease negotiations with Next and YMCA for Senior/Recreation Center (5-1)
• Approved consent agenda items including warrants totaling $7,075,724.92 (6-0)
• Approved appointments to Birmingham Shopping District Board and Multi-Modal Transportation Board (6-0)
• Approved $126,632 agreement with Next for FY 2024-2025 services (6-0)
• Approved $140,499 fall tree purchase and planting with KLM Landscape (6-0)

City Commission

The Birmingham City Commission and Planning Board will hold a joint meeting on October 21, 2024. They will discuss the Triangle District Additional Bonus Height Provisions and the Birmingham Plan 2040. No action will be taken on items not listed on the agenda, and public comment is limited at the mayor’s discretion.

• Triangle District Additional Bonus Height Provisions
• The Birmingham Plan 2040

The City Commission appointed Katie Schafer as temporary Mayor and Therese Longe as temporary Mayor Pro Tem. The body discussed bonus height provisions for the Triangle District and implementation steps for the Birmingham Plan 2040, but no formal votes were taken on those topics.

• Nominated Katie Schafer as temporary Mayor (5-0)
• Nominated Therese Longe as temporary Mayor Pro Tem (5-0)

Greenwood Cemetery Advisory Board

The Greenwood Cemetery Advisory Board will discuss modifications to cemetery rules, capital improvement needs, and future service demands. It will review the 2023-2024 draft annual report and consider a recommendation for a grave release. The board will also set the 2025 meeting schedule, noting cancellations for November 1, 2024 and January 3, 2025.

• Recommendation for Grave Release
• Review of 2023-2024 Draft GCAB Annual Report
• Discussion of modifications to cemetery rules and regulations
• Consideration of capital improvements for Greenwood Cemetery
• Proposed 2025 meeting schedule with cancellations for Nov 1 2024 and Jan 3 2025

The Greenwood Cemetery Advisory Board meeting was called to order but adjourned after two minutes because fewer than the required number of members were present. No substantive decisions were made.

• Meeting adjourned due to lack of quorum (8:40 a.m.)

Planning Board

The Planning Board will conduct a public hearing regarding a rezoning request for 400 E. Lincoln. The board will also hold study sessions on the Birmingham Plan 2040 and Triangle District height requirements.

• Public hearing: Request to rezone 400 E. Lincoln from R4 (Two-Family Residential) to PP (Public Property)
• Study session: Triangle District Bonus Height Requirements Phase 2
• Study session: The Birmingham Plan 2040 next steps

The Birmingham Planning Board approved the September 25, 2024 meeting minutes and recommended that the City Commission approve rezoning 400 E. Lincoln from R4 Two-Family Residential to PP Public Property. The board also held study sessions on Triangle District Bonus Height Requirements Phase 2 and The Birmingham Plan 2040.

• Approved September 25, 2024 meeting minutes (7-0)
• Recommended City Commission approve rezoning 400 E. Lincoln to PP Public Property (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to hear four appeals regarding dimensional requirements and approve minutes from the September 10, 2024 meeting. The public may attend in person at City Hall or via Zoom.

• Approval of September 10, 2024 minutes
• Appeal at 2136 W Lincoln (24-23)
• Appeal at 695 W 14 Mile (24-24)
• Appeal at 303 Greenwood (24-25)
• Appeal at 1155 E Lincoln (24-26)

The Birmingham Board of Zoning Appeals denied a variance for a 17-foot garage door at 2136 W Lincoln, voting 7-0 that it would not do substantial justice to the neighborhood. The board approved three other variances: a second-floor addition at 695 E 14 Mile, a new detached garage at 303 Greenwood, and a second-floor/rear addition at 1155 E Lincoln, all by 7-0 votes.

• Denied 8-ft garage door width variance at 2136 W Lincoln (7-0)
• Approved side yard setback variances for second-floor addition at 695 E 14 Mile (7-0)
• Approved 2.70% lot coverage variance for new detached garage at 303 Greenwood (7-0)
• Approved side yard and front open space variances for addition at 1155 E Lincoln (7-0)
• Approved minutes of September 10, 2024 meeting as amended (7-0)

City Commission

The Birmingham City Commission will vote on appointing members to the Board of Zoning Appeals and the Historic District Study Committee. The body will also approve police equipment contracts and set public hearings for rezoning and land use permit applications.

• Appoint John Miller, Erik Morganroth, and Susan Friedlaender to the Board of Zoning Appeals
• Approve police equipment contract with Axon Enterprises for $727,621.80
• Set public hearing for rezoning 400 E. Lincoln from R4 to PP
• Set public hearing for Special Land Use Permit at 2211 & 2243 Cole
• Approve resolution to update RFP for Senior/Recreation Center design at max cost of $32 million

The Birmingham City Commission adopted an ordinance creating a standing Environmental Sustainability Committee and appointed three members to the Board of Zoning Appeals and Historic District Study Committee. The public hearing on the Baldwin House Senior Living special land use permit amendment was continued to October 28, 2024, with no decision made. The Commission also discussed, but did not vote on, the Senior/Recreation Center project.

• Adopted ordinance creating standing Environmental Sustainability Committee (unanimous)
• Appointed Eric Morganroth to Board of Zoning Appeals, 3-year term to 2027 (unanimous)
• Appointed John Miller to Board of Zoning Appeals, 3-year term to 2027 (unanimous)
• Appointed Sean Moran to Historic District Study Committee, term to 2027 (unanimous)
• Continued Baldwin House Senior Living public hearing to October 28 (unanimous)
• Approved consent agenda items including $14,114,635.41 warrant list (unanimous)
• Approved Axon Enterprises agreement, noted as 5-year investment with ~$200K savings (unanimous)
• Made Landscaping Code of Conduct a future agenda item (unanimous)

Parks and Recreation Board

The Parks and Recreation Board will meet to approve minutes, discuss updates on Booth Park projects, and consider park designations. The meeting will include reports on a city recognition program and a national benchmarking report.

• Approval of September 10, 2024, minutes
• Booth Park Entry Plaza & Trail Improvements Project update
• Booth Park Phase Two - Donor Recognition Policy
• Birmingham Well Sites Park Designations
• National Recreation and Park Association Benchmarking Report

The Parks and Recreation Board approved the September minutes and unanimously recommended that City staff take the updated donor recognition policy to the City Commission for approval. The Board also unanimously recommended that the City Commission review three well sites—Baldwin, Pumphouse Park, and West Lincoln—for designation as park property. The meeting included updates on the Booth Park Entry Plaza & Trail Improvements Project and other reports, but no other formal decisions were made.

• Approved minutes of September 10, 2024 regular meeting (7-0)
• Recommended City staff take updated donor recognition policy to City Commission (7-0)
• Recommended City Commission review Baldwin, Pumphouse Park, and West Lincoln well sites for park designation (7-0)

Planning Board

The Birmingham Planning Board will hold a public hearing to review a request to connect two commercial buildings on Cole Street to create a single tenant space. The board will also hold a study session on potential changes to bonus height requirements in the Triangle District.

• Public hearing: 2211 & 2243 Cole – Special Land Use Permit for >6,000 sq. ft. in MX district
• Public hearing: 2211 & 2243 Cole – Final Site Plan & Design Review
• Study session: Triangle District Bonus Height Requirements Phase 1
• Study session: Triangle District Bonus Height Requirements Phase 2
• Study session: The Birmingham Plan 2040 – Next Steps

The Planning Board voted 5-0 to recommend approval to the City Commission for a Special Land Use Permit and Final Site Plan & Design Review for 2211 & 2243 Cole St, subject to compliance with all City Department requests. The Board also recommended approval of amendments to Triangle District bonus height requirements, with minor language changes. A study session on Phase 2 of the Triangle District bonus height and The Birmingham Plan 2040 was held with discussion but no decisions.

• Recommended approval of Special Land Use Permit for 2211 & 2243 Cole St (5-0)
• Recommended approval of Final Site Plan & Design Review for 2211 & 2243 Cole St (5-0)
• Recommended approval of Triangle District bonus height amendments (5-0)

City Commission

The Birmingham City Commission will approve routine items including meeting minutes, a warrant list totaling over $41 million, and special event permits for the Celebrate Birmingham parade and Birmingham Shopping District events. The body also plans to appoint members to the Design Review Board and Historic District Commission, and authorize election officials for the November 5 General Election.

• Warrant list approval for $39,956,276.84
• Special event permits for Celebrate Birmingham and Birmingham Shopping District events
• Amendment to Engineering Department fee schedule effective October 1, 2024
• Authorization for OpenGov software subscription not to exceed $76,235.55
• Ordinance to regulate emergency standby generators in single-family districts

The Birmingham City Commission adopted the Birmingham Green: Healthy Climate Plan in its entirety, committing the city to a resilient and sustainable future. The commission also approved lot division and combination for 532 & 568 Lakeside Drive, authorized a revised MNRTF grant application, and postponed the ordinance to create an Environmental Sustainability Committee to October 7, 2024. Several appointments to the Design Review Board and Historic District Commission were made.

• Adopted Birmingham Green: Healthy Climate Plan (5-0)
• Approved lot division and combination at 532 & 568 Lakeside Drive (5-0)
• Authorized revised MNRTF grant application submission (5-0)
• Postponed Environmental Sustainability Committee ordinance to Oct 7, 2024 (5-0)
• Appointed Patricia Lang, Julijana Rasawehr, Timothy Collins to Design Review Board (5-0 each)
• Appointed Patricia Lang, Gigi Debbrecht, Timothy Collins to Historic District Commission (5-0 each)
• Approved consent agenda items including warrants totaling $41,620,541.64
• Removed Item VII(A) from agenda for later amendment

City Commission

The City Commission will hold a special workshop session to engage in a presentation and discussion regarding the Baldwin House. No formal actions will be taken during this meeting.

• Presentation and discussion regarding the Baldwin House

The City Commission held a workshop to discuss the proposed Senior/Recreation Center at 400 East Lincoln, with presentations from Next and the YMCA of Metropolitan Detroit. No formal decisions were made, as this was a workshop session. Commissioners discussed various options, including building the entire building with city funds and partnering with the YMCA, and noted that neither Option A nor Option B was preferable at this time.

• Nomination of Therese Longe as Mayor Pro Tem approved (voice vote, unanimous)

Board of Ethics

The Birmingham Board of Ethics approved the minutes from its January 19, 2024 meeting. It considered and dismissed Ethics Complaint 2024-01 involving Jay Shell and Museum Director Leslie Pielack, finding no violation of the ethics ordinance or related statutes. The board also welcomed new members and received an update on a Detroit Ethics Board conference.

• Approval of minutes of the January 19, 2024 Board of Ethics meeting
• Dismissal of Ethics Complaint 2024-01 (Shell vs. Leslie Pielack)
• Welcome and introduction of new regular member Melissa LeDuc and alternate member Irene Hathaway
• Update from City Clerk Bingham on the Detroit Ethics Board conference
• Public comment period before adjournment

The Board of Ethics reviewed a complaint filed by Jay Shell against Museum Director Leslie Pielack. After reviewing testimony and evidence, the Board found no evidence of ethics ordinance violations and dismissed the complaint.

• Approved minutes of January 19, 2024 (3-0)
• Dismissed Ethics Complaint 2024-01 Shell re Pielack (3-0)

Environmental Sustainability Committee

The Environmental Sustainability Committee will approve the minutes from its July 29 and August 19, 2024 meetings. It will hold a study session to review the final draft of the SCAP document. The meeting also includes public comment and routine procedural items.

• Approval of AHESC minutes from July 29, 2024 and August 19, 2024
• Study session to review the SCAP Final Draft
• Open public comment period
• Draft agenda listed as N/A (no new items)
• Standard procedural items (call to order, roll call, agenda review, adjournment)

Historic District Commission

The commission will meet to conduct courtesy, historic design, and sign reviews. The agenda also includes a study session and staff reports on administrative approvals and demolitions.

• Historic Design Review
• Sign Review
• Staff reports on demolitions
• Staff reports on administrative approvals

Historic District Study Committee

The Historic District Study Committee will conduct a public hearing on the proposed Good House Historic District at 1283 Buckingham. The meeting also includes routine roll call and approval of the August 21, 2024 minutes. No other actions are listed.

• Public hearing on 1283 Buckingham – Good House Historic District
• Roll call of committee members
• Approval of minutes from August 21, 2024

Planning Board

The Birmingham Planning Board will review and approve the minutes from the August 28 meeting, hear chairperson comments, and open the meeting to the public. It will discuss and decide on rezoning applications, community impact studies, special land use permits, and site plan & design reviews. The board will also hold study sessions on triangle district bonus height requirements, impervious surface, its own rules of procedure, and next steps for the Birmingham Plan 2040.

• Rezoning Applications
• Community Impact Studies
• Special Land Use Permits
• Site Plan & Design Reviews
• Study Session – Triangle District Bonus Height Requirements

The Birmingham Planning Board held study sessions on Triangle District bonus height requirements, impervious surface definitions, rules of procedure, and the Birmingham Plan 2040, but took no final action on these items. The board approved the August 28, 2024 meeting minutes (6-0) and amended its rules of procedure to allow both site plans and study session items at the October, November, and December meetings (6-0). No rezoning, site plan, or special land use applications were considered.

• Approved minutes of August 28, 2024 meeting (6-0)
• Amended rules of procedure for Oct 9, Nov 13, Dec 11 meetings to allow site plans and study session items (6-0)

Board of Zoning Appeals

The Birmingham Board of Zoning Appeals will approve the minutes from the August 13, 2024 meeting. The board will hear six petitions that request relief from dimensional requirements for properties at 1115 Chapin, 160 Baldwin, 999 Twin Oaks, 1587 S Bates, 1407 Ruffner, and 1410 Cole. No other business is listed on the agenda.

• Approve August 13, 2024 meeting minutes
• Appeal for 1115 Chapin – dimensional issue (Petitioner: Frank Colasonti)
• Appeal for 160 Baldwin – dimensional issue (Petitioner: Alexander Bogaerts)
• Appeal for 999 Twin Oaks – dimensional issue (Petitioner: Paul Canvasser)
• Appeal for 1587 S Bates – dimensional issue (Petitioner: Nadim Yahchouchi)

The Birmingham Board of Zoning Appeals denied a lot coverage variance for 1115 Chapin (7-0) and approved variances for 160 Baldwin, 999 Twin Oaks (5-2), 1587 S. Bates, and 1410 Cole (all 7-0). The board also approved the August 13, 2024 minutes as amended.

• Denied lot coverage variance at 1115 Chapin (7-0)
• Approved front yard setback variance at 160 Baldwin (7-0)
• Approved driveway paving variance at 999 Twin Oaks (5-2)
• Approved side yard setback variance at 1587 S. Bates (7-0)
• Approved lot coverage variance at 1407 Ruffner (7-0)
• Approved side yard setback variance at 1410 Cole (7-0)
• Approved minutes of August 13, 2024 meeting (7-0)

Parks and Recreation Board

The Parks and Recreation Board is meeting to address unfinished business regarding Poppleton Park. The board will also establish its 2026 meeting schedule.

• Poppleton Park Playground Improvements
• 2026 Parks and Recreation Board Schedule

The Parks and Recreation Board voted unanimously to forward a revised resolution for a Michigan Natural Resources Trust Fund grant application to the City Commission, with an updated cost estimate and adjusted grant request. The board also approved the 2025 meeting schedule, moving the July 1 and September 2 meetings to July 8 and September 9. Minutes from the August 13, 2024 meeting were approved as amended.

• Approved minutes of August 13, 2024 meeting as amended (5-0)
• Forwarded revised MNRTF grant resolution to City Commission (5-0)
• Approved 2025 meeting schedule with July 8 and September 9 changes (5-0)

City Commission

The City Commission is discussing the design and agreements for a 53,300 square foot building at 400 E. Lincoln to house the YMCA and Next senior services. The body is also reviewing routine warrants and local traffic and zoning amendments.

• Proposed maximum city contribution of $23.5 million for a new building at 400 E. Lincoln
• Warrant lists totaling $9,107,100.72 and $1,925,457.77
• Implementation of all-way stop control at Frank and Pierce Streets
• Ordinance amendment establishing regulations for emergency standby generators in single-family zones
• Public hearing set for October 7, 2024, regarding Baldwin House Senior Living Center at 200 S. Chester Street

The Birmingham City Commission discussed the Senior/Recreation Center project and set an upper bond amount of $32 million and an upper square footage limit of 53,000. The Commission also approved the consent agenda, excluding items F, G, and H, which were handled separately. Item F, regarding emergency standby generators, was tabled for a full presentation at the next meeting. The public hearing for the Baldwin House Senior Living special land use permit amendment was rescheduled from October 6 to October 7, 2024.

• Set upper bond amount of $32M and upper square footage limit of 53,000 for Senior/Recreation Center project
• Approved consent agenda items A-E, including $9,107,100.72 and $1,925,457.77 warrant lists
• Tabled emergency standby generators in single-family districts for full presentation at next meeting
• Rescinded October 6 public hearing date for Baldwin House special land use permit amendment
• Set new public hearing date of October 7 for Baldwin House special land use permit amendment
• Approved MDOT contract as written
• Approved all-way stop control at Frank and Pierce Streets
• Approved special event permit for 44th Art Birmingham art fair

City Commission

The Birmingham City Commission will hold a workshop session with no formal actions. Commissioners and the public will hear a presentation on the Future Senior/Recreation Center located at 400 East Lincoln. The meeting includes a discussion and comment period on the project.

• Presentation and discussion of the Future Senior/Recreation Center at 400 East Lincoln

This was a workshop session with no formal actions taken. The Commission heard a presentation on the proposed Senior/Recreation Center at 400 East Lincoln and received public comment. Commissioners discussed various options, including building the entire facility with a potential pool and partnering with the YMCA, but made no decisions.

• No formal actions taken (workshop session)
• Nomination of Therese Longe as Mayor Pro Tem approved (voice vote, unanimous)

Greenwood Cemetery Advisory Board

The board will select a Chairperson and Vice Chairperson for the 2024-2025 term. Members will review the 2023-2024 draft GCAB Annual Report and receive updates on cemetery sales and activity.

• Nomination and selection of Chair and Vice Chair Person
• Review of the 2023-2024 DRAFT GCAB Annual Report
• Approval of May 10, 2024 meeting minutes
• Financial reports and cemetery sales and activity updates

The Greenwood Cemetery Advisory Board re-elected Linda Buchanan as chair by a 4-2 vote and elected Linda Peterson as vice chair unanimously. The board also approved the minutes from May 10, 2024, and discussed updates to the draft annual report, which will be reviewed again at the next meeting.

• Re-elected Linda Buchanan as Chair (4-2)
• Elected Linda Peterson as Vice Chair (6-0)
• Approved minutes of May 10, 2024 (6-0)

Museum Board

The Museum Board will meet to discuss its strategic plan, focusing on museum ethics, accountability, and a human-centered future. The agenda also includes an exhibit walk-through and a director's report.

• Review of AAM’s Museum Ethics and Standards
• Discussion of Museum Code of Ethics and Museum Accountability
• Exhibit walk-through
• Director Report

The Birmingham Museum Board approved the minutes from its July 11, 2024 meeting unanimously (7-0). The board agreed on a six-step process for developing a new strategic plan over approximately a year, including reviewing current goals, seeking public input, and presenting the final plan to the city commission. No other formal decisions were made; the meeting also included reports on HVAC replacements, exhibit delays, and upcoming events.

• Approved minutes of July 11, 2024 (7-0)
• Agreed on a six-step strategic planning process to take about a year

Historic District Commission

The Birmingham Historic District Commission will meet on September 4, 2024 at City Hall. The agenda includes roll call, approval of minutes, courtesy review, historic design review, sign review, a study session, and miscellaneous business. No specific projects or decisions are detailed in the agenda.

• Roll Call
• Approval of the HDC Minutes
• Courtesy Review
• Historic Design Review
• Sign Review

Planning Board

The Birmingham Planning Board will meet on August 28, 2024 to review agenda items including rezoning applications, community impact studies, special land use permits, and site plan reviews. A study session will be held on the Triangle District bonus height requirements. The board will also discuss miscellaneous business such as pre‑application discussions, project updates, and upcoming joint meetings.

• Study Session – Triangle District Bonus Height Requirements
• Rezoning Applications
• Community Impact Studies
• Special Land Use Permits
• Site Plan & Design Reviews

The Birmingham Planning Board voted unanimously to schedule a public hearing for September 25, 2024, to consider amendments to the Triangle District's bonus height provisions, incorporating consensus comments from the study session. The board also approved the August 14 meeting minutes and agreed to hold the September 25 meeting in a hybrid format. No other substantive decisions were made.

• Approved minutes of August 14, 2024 meeting (7-0)
• Set public hearing for September 25, 2024 on Triangle District height amendments (7-0)
• Amended rules to allow hybrid meeting on September 25, 2024 (7-0)

City Commission

The City Commission will review several routine payments and a contract for concrete sidewalk repairs. The body is also scheduling public hearings for land use and lot divisions and discussing a design proposal for a senior services building.

• Contract for 2024 Concrete Sidewalk Repair Program #1-24 (SW) to Italia Construction, Inc. for $872,161.44
• Warrant lists dated August 15 and August 22 totaling $10,020,720.24
• Public hearing set for Sept 23 regarding lot division and combination of 532 & 568 Lakeside Drive
• Public hearing set for Oct 6 regarding Special Land Use Permit Amendments for Baldwin House Senior Living Center at 200 S. Chester Street
• Proposal for the final design of a 40,000 square foot building for Next senior services

The Birmingham City Commission approved a settlement in the pending litigation Christine Lindsey v. City of Birmingham after a closed session, and made several other decisions. They appointed Jim Arpin to the Advisory Parking Committee, approved consent agenda items including warrants totaling over $10 million, and directed staff to investigate noise ordinance changes and assigned the Multi-Modal Board to review speed mitigation on Arlington and Shirley. The commission postponed action on the Senior/Recreation Center project pending a future workshop.

• Finalized settlement in Christine Lindsey v. City of Birmingham (5-0)
• Appointed Jim Arpin to Advisory Parking Committee (5-0)
• Approved consent agenda including warrants of $8,460,655.04 and $1,560,065.20 (5-0)
• Approved special land use permit amendment for Baldwin House Senior Living (5-0)
• Approved ordinance amendment to Chapter 26, Article III (5-0)
• Approved 2024 Concrete Sidewalk Repair Program Contract #1-24 (5-0)
• Directed staff to investigate noise ordinance modifications (4-1)
• Assigned Multi-Modal Board to review speed mitigation for Arlington and Shirley (5-0)

Historic District Commission

The Birmingham Historic District Commission will hold its regular meeting to take roll call, approve minutes, and conduct courtesy, historic design, and sign reviews, followed by a study session. The agenda also includes miscellaneous business such as pre‑application discussions, a draft agenda, and staff reports. No specific projects, contracts, or ordinance actions are listed. The meeting will be held in person at City Hall and streamed via Zoom.

Historic District Study Committee

The Historic District Study Committee is meeting to review a request for historic designation. The body will also consider the approval of minutes from September 26, 2023.

• Historic designation request for 1283 Buckingham

Environmental Sustainability Committee

The Birmingham Ad Hoc Environmental Sustainability Committee will approve the minutes from the July 29, 2024 meeting. It will hold a study session to review the SCAP Final Draft. The committee will open the floor for public comment and discuss the project timeline. A draft agenda for the September 16, 2024 meeting will be prepared.

• Approve AHESC minutes of July 29, 2024
• Study Session – review SCAP Final Draft
• Public comment period
• Discussion of project timeline
• Draft agenda for September 16, 2024 meeting

The Environmental Sustainability Committee held a study session on the final draft of the Sustainability Climate Action Plan (SCAP), offering extensive comments and suggestions but taking no formal votes or decisions. The minutes from the July 29, 2024 meeting were deferred for review at the September 16, 2024 meeting. No substantive decisions were made.

• Deferred approval of July 29, 2024 minutes to September 16, 2024 meeting

Planning Board

The Birmingham Planning Board will consider rezoning applications, community impact studies, special land‑use permits, and site‑plan designs. A study session will examine bonus height requirements for the Triangle District. Miscellaneous business includes a pre‑application discussion for the Lincoln Yard project at 2159 E. Lincoln and updates on upcoming joint meetings.

• Rezoning applications
• Community impact studies
• Special land use permits
• Triangle District bonus height requirements – study session
• Pre‑application discussion for 2159 E. Lincoln – Lincoln Yard

The Planning Board held a study session on Triangle District bonus height requirements and directed staff to integrate recommended ordinance changes, including removing certain language for longer-term study and defining 'open space'. The board also administratively approved a pre-application request for 2159 E. Lincoln (Lincoln Yard) and scheduled the August 28 meeting as hybrid.

• Approved July 24, 2024 meeting minutes as amended (7-0)
• Directed staff to revise Triangle District ordinance language per board feedback
• Administratively approved pre-application for 2159 E. Lincoln (Lincoln Yard)
• Approved hybrid meeting for August 28, 2024 (7-0)

Board of Zoning Appeals

The Birmingham Board of Zoning Appeals will consider four appeals requesting variances to the city zoning ordinance. The appeals involve side‑yard, front‑yard, and height requirements for properties at 611 Ruffner, 160 Baldwin, 1759 Holland, and 1141 Lake Park. Each request seeks a specific reduction or increase from the required measurements. No decisions have been made at the time of the meeting.

• Appeal No. 24‑14: 611 Ruffner – variance of 4.14 ft to reduce side‑yard setback from 14.00 ft to 9.86 ft.
• Appeal No. 24‑09: 160 Baldwin – variance of 28.54 ft to reduce front‑yard setback from 53.54 ft to 25.00 ft.
• Appeal No. 24‑17: 1759 Holland – variance of 1.58 ft to increase building height from 24.00 ft to 25.58 ft.
• Appeal No. 24‑18: 1141 Lake Park – variance of 2.00 ft to reduce front‑yard setback from 45.80 ft to 43.80 ft.
• Appeal No. 24‑18: 1141 Lake Park – variance of 0.40 ft to reduce side‑yard setback from 20.00 ft to 19.60 ft.

The Board of Zoning Appeals approved a 4.14-foot side setback variance for a new home at 611 Ruffner (6-0), denied a 1.58-foot height variance for a new home at 1759 Holland (2-4), and postponed a front setback variance request for 160 Baldwin to September. A variance request for 1141 Lake Park was denied (6-0).

• Approved 4.14-ft side setback variance at 611 Ruffner (6-0)
• Denied 1.58-ft height variance at 1759 Holland (2-4)
• Postponed 28.54-ft front setback variance at 160 Baldwin to Sept 10, 2024 (6-0)
• Denied 2.0-ft front setback and 0.4-ft side setback variances at 1141 Lake Park (6-0)

Parks and Recreation Board

The Parks and Recreation Board will review improvements for the Booth Park entry plaza and trail. The body will also discuss board rules and regulations and receive an update from the Ad Hoc Senior/Recreation Center Committee.

• Booth Park Entry Plaza & Trail Improvements
• Parks and Recreation Board Rules and Regulations
• Ad Hoc Senior/Recreation Center Committee update
• Manor Park No-mow Demonstration Areas report
• Communication regarding City of Birmingham Pickleball Courts

The Parks and Recreation Board approved changes to the Parks and Recreation Rules and Regulations for 2024, and directed staff to consult the City Attorney about adding language on drones. The board also approved the July 9, 2024 meeting minutes as amended and nominated Anne Lipp as temporary vice-chairperson. No other substantive decisions were made; the Booth Park project was discussed but required no action.

• Approved 2024 Parks and Recreation Rules changes (5-0)
• Directed staff to consult City Attorney on drone language
• Approved July 9, 2024 minutes as amended (5-0)
• Nominated Anne Lipp as temporary vice-chairperson (5-0)

Board of Ethics

The Birmingham Board of Ethics meeting scheduled for Tuesday, August 13, 2024 at 4:00 p.m. was cancelled. No agenda items were presented or decided at this meeting. Approved minutes will be available at the Clerk’s Office or on the city website.

City Commission

The commission will consider and vote on items on the consent agenda, including approval of warrant lists totaling $8.8 million and naming the mayor to sign a pending MDOT agreement. Public hearings will be held on a special land use permit amendment for 219 Elm St., a special land use permit amendment and ownership transfer for 260 N Old Woodward, and confirmation of Special Assessment Roll No. 912 for the Oakland Avenue and Haynes Street project with a 9.5% interest rate on unpaid installments. The commission will award the Oakland Avenue and Haynes Street Project Contract #7‑24 to Eminent Excavating LLC for $1,136,948.25 plus a 10% contingency ($1,250,643.08) and adopt related budget appropriations, a sidewalk ordinance amendment, and a tentative collective bargaining agreement with Teamsters Local 214, before moving to a closed session to evaluate the City Manager’s performance.

• Approve warrant lists with Automated Clearing House payments dated July 25 2024 ($6,669,026.11), August 1 2024 ($1,319,516.99), and August 8 2024 ($824,021.09).
• Public hearing on 219 Elm St. special land use permit amendment – commission may approve or deny the amendment and related design changes.
• Confirmation of Special Assessment Roll No. 912 for the Oakland Avenue and Haynes Street project, payable in five installments with 9.5% annual interest on unpaid balances.
• Award of Oakland Avenue and Haynes Street Project Contract #7‑24 to Eminent Excavating LLC for $1,136,948.25 plus a 10% construction contingency ($1,250,643.08) and related budget appropriations across Major Street, Local Street, Sewer, and Water funds.
• Adopt ordinance amending Article III‑Sidewalks, Section 98‑63 to allow discretionary sidewalk construction and end the temporary pause on new sidewalks.

The Birmingham City Commission denied the Special Land Use Permit Amendment and Final Site Plan for 219 Elm St., citing insufficient commercial space. The Commission also approved several other items, including a special assessment roll, a construction contract, a labor agreement, and a city manager salary increase.

• Denied Special Land Use Permit Amendment for 219 Elm St. (unanimous)
• Confirmed Special Assessment Roll 912 for Oakland Avenue and Haynes Street sewer/water laterals (unanimous)
• Approved Special Land Use Permit Amendment for 260 N. Old Woodward (TERRA) (unanimous)
• Directed staff to finalize Booth Park Entry Plaza & Trail Improvement drawings (unanimous)
• Awarded Oakland Avenue and Haynes Street Project Contract #7-24 to Eminent Excavating LLC (unanimous)
• Approved ordinance amendment to Sidewalks Section 98-63 (unanimous)
• Approved tentative agreement with Teamsters Local 214 through June 30, 2027 (unanimous)
• Increased City Manager's salary by 6% ($10,500) (6-1)

Historic District Commission

The Birmingham Historic District Commission will hold its regular meeting on August 7, 2024. The agenda includes roll call, approval of minutes, courtesy review, a historic design review, a sign review, a study session, and miscellaneous business such as pre‑application discussions, a draft agenda, and staff reports. No specific projects, contracts, or ordinance changes are listed in the agenda.

Advisory Parking Committee

The Advisory Parking Committee will meet to review interior garage signage concepts from Corbin and discuss a draft of revised committee roles and duties. The meeting also includes an update from the June 24th City Commission meeting and a review of parking reports.

• Review of interior garage signage concepts from Corbin
• Discussion of revised Advisory Parking Committee roles and duties
• Update from the June 24th City Commission Meeting
• Review of parking reports

The Advisory Parking Committee approved the June 2024 minutes and reviewed interior garage signage concepts, offering feedback on readability and design. The committee also discussed a draft revision of its roles and duties, with members suggesting clarifications on scope and goals, but no formal action was taken on the draft. Chair Al Vaitas announced his term was ending and he would not renew his position.

• Approved June 2024 meeting minutes (6-0)
• Reviewed interior garage signage concepts from Corbin (no formal action)
• Discussed draft revision of APC roles and duties (no formal action)

City Commission

The Birmingham City Commission will consider two resolutions for a senior/recreation center at 400 E. Lincoln: constructing a new building or renovating the existing structure. Each option includes a city contribution capped at an unspecified amount. The agenda also includes a resolution to lift the pause on new sidewalk installation placed on June 3, 2024, and a discussion on the City Manager performance evaluation structure.

• Resolution to proceed with a new senior/recreation center building at 400 E. Lincoln, with city contribution not to exceed $____ million
• Resolution to renovate the existing building at 400 E. Lincoln for senior/recreation use, with city contribution not to exceed $____ million
• Resolution to lift the pause on new sidewalk installation imposed on June 3, 2024
• Selection of the City Manager performance evaluation structure

The City Commission voted to demolish and build new for the Senior/Recreation Center project, directing the City, Next, and the YMCA to negotiate a new space-sharing arrangement without preset allocations, with the YMCA expected to contribute based on square footage. The Commission also authorized financial and legal due diligence on partners. Separately, the Commission directed staff to amend the sidewalk ordinance to give the City Engineer discretion, and approved using the City of Austin's performance evaluation framework for the City Manager's 12-month review.

• Approved motion to demolish and build new for Senior/Recreation Center (6-1)
• Directed three parties to meet with counsel and negotiate space-sharing without preset allocations
• Authorized financial and legal due diligence on partners, possibly hiring outside counsel
• Directed staff to amend sidewalk ordinance to change 'shall' to 'may' at City Engineer's discretion (7-0)
• Approved using City of Austin's performance evaluation framework for City Manager review (7-0)

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee is meeting to discuss the final draft of the Birmingham Green: Healthy Climate Plan. The body is seeking a motion to publish the plan and open a 30-day public comment period.

• Review of the SCAP Final Draft
• Proposed 30-day public comment period for the Birmingham Green: Healthy Climate Plan
• Discussion of Survey #2 results
• Review of updated project schedule

The Environmental Sustainability Committee voted 5-0 to distribute the draft Birmingham Green Healthy Climate Plan for public comment by August 9, 2024, incorporating feedback from the meeting. The committee also approved the minutes from the June 17, 2024 meeting. The discussion included suggestions for improving the plan's metrics, equity considerations, and community engagement.

• Approved June 17, 2024 meeting minutes (5-0)
• Approved distributing draft Birmingham Green Healthy Climate Plan for public comment by August 9, 2024 (5-0)

City Commission

The Birmingham City Commission will consider two alternatives for a senior/recreation center at 400 E. Lincoln: constructing a new building or renovating the existing structure. They will also vote on a resolution to lift the pause on new sidewalk installation and on the structure for evaluating the City Manager's performance.

• Resolution to choose between a new senior/recreation building or renovation of the existing building at 400 E. Lincoln, with a maximum city contribution of $____ million
• Resolution to lift the pause on new sidewalk installation placed on June 3, 2024, to comply with Chapter 98, the Multi‑Modal Transportation Plan, and the 2040 Plan
• Selection of the City Manager performance evaluation structure

The Commission approved a motion to demolish and rebuild the Senior/Recreation Center, directing the City, Next, and the YMCA to negotiate a new space-sharing arrangement with legal counsel. The motion also initiates financial and legal due diligence on the partners. A separate motion directed staff to amend sidewalk requirements for residential development, changing 'shall' to 'may' at the City Engineer's discretion. The Commission also approved using the City of Austin's framework for the City Manager's 12-month performance review.

• Approved motion to demolish and rebuild Senior/Recreation Center, with negotiations among City, Next, YMCA (6-1)
• Directed financial and legal due diligence on project partners (6-1)
• Approved ordinance amendment changing sidewalk requirement from 'shall' to 'may' at City Engineer's discretion (7-0)
• Approved using City of Austin's performance evaluation framework for City Manager review (7-0)

Planning Board

The Birmingham Planning Board will consider rezoning applications, community impact studies, special land use permits, and a final site plan and design review for the 245 Townsend Parkview Townhomes project. A study session will discuss Triangle District bonus height requirements. The meeting also includes routine items such as minutes approval and public comments.

• 245 Townsend – Parkview Townhomes – Final Site Plan & Design Review request
• Triangle District Bonus Height Requirements – Study Session
• Rezoning Applications
• Community Impact Studies
• Special Land Use Permits

The Birmingham Planning Board approved the final site plan and design review for the Parkview Townhomes development at 245 Townsend St., including a waiver of the required 4-foot variation in front setbacks. The board also held a study session on Triangle District mixed-use requirements, discussing potential changes to bonus story incentives and public amenity contributions, but took no formal action on that item.

• Approved final site plan & design review for 245 Townsend St. townhomes (5-0)
• Approved waiver of 4-foot front setback variation requirement (5-0)
• Adopted Planning Division report findings as conditions of approval (5-0)

City Commission

The City Commission is meeting to confirm a special assessment roll for resurfacing work on N. Adams Road and hold a hearing of necessity for a new project on Oakland Avenue. The body will also vote on several board appointments and routine contracts.

• Public hearing to confirm Special Assessment Roll 911 for N. Adams Road sewer and water laterals
• Public hearing of necessity for sewer and water lateral replacements on Oakland Avenue from N. Old Woodward to Woodward Avenue
• Agreement with Delta Temp for air conditioning unit replacement in the foreman's office for $27,750.00
• 2023-2024 Public Services contract for Yard Services and Senior Outreach Services to NEXT for $10,388.00
• Appointments to the Multi Modal Transportation Board, Board of Zoning Appeals, and Principal Shopping District

The Birmingham City Commission approved the $5.6 million Arlington, Shirley, and Brandon street project, awarded to DiPonio Contracting, LLC, and confirmed the associated special assessment rolls. The Commission also approved several board appointments, a liquor license transfer for Sprazzo, and set a public hearing for a Special Land Use Permit amendment. A motion to direct staff to explore adding E. Lincoln Street repairs to an existing contract was approved, while a second motion to find a creative solution also passed.

• Awarded Arlington, Shirley, Brandon Project #6-24 (W) to DiPonio Contracting, LLC for $5,596,814.90 plus 10% contingency (6-0)
• Confirmed SAD Roll 910 for sewer/water on Arlington, Shirley, Brandon (6-0)
• Confirmed SAD Roll 910 for paving on Arlington, Shirley, Brandon (5-1, Host nay)
• Approved SLUP amendment for 115 Willits (Sprazzo) and liquor license transfer (7-0)
• Postponed SLUP amendment for 219 Elm St. to August 12 (7-0)
• Appointed Laura Schreiner, Linda Peterson, Paul O'Connell to Cemetery Board (7-0)
• Appointed Beverly Erickson and Eva Kirkman to Museum Board (7-0 each)
• Directed staff to explore adding E. Lincoln St. repairs to existing contract (2-5, Long & Host ayes)

Museum Board

The Birmingham Museum Board will meet to elect a new Chairperson and approve minutes from the June 6, 2024, meeting. The board will also hold discussions regarding the museum's strategic plan, including museum trends and values exploration. Additionally, the Director will present a summary of the History Leadership Seminar.

• Election of Board Chair
• Discussion of museum strategic plan and trends
• Review of History Leadership Seminar Summary
• Approval of June 6, 2024 meeting minutes

The board elected a new chairperson and approved the June 6 meeting minutes. Members discussed upcoming strategic planning and reviewed design estimates for Pond landscape work.

• Nominated Marty Logue as Chair (4-0)
• Approved minutes of June 6, 2024 (4-0)

Planning Board

The Planning Board will review a special land use permit and site plan for Ducati Detroit at 33278 Woodward. The meeting also includes a study session on Triangle District mixed-use requirements and next steps for The Birmingham Plan 2040.

• Special Land Use Permit and Site Plan review for Ducati Detroit at 33278 Woodward
• Study session on Triangle District Mixed-Use Requirements
• Discussion of next steps for The Birmingham Plan 2040

The Planning Board recommended approval to the City Commission for a Special Land Use Permit and final site plan for Ducati Detroit at 33278 Woodward. The board also held a study session regarding mixed-use requirements in the Triangle District and modified meeting rules for July 24.

• Approved June 26, 2024 meeting minutes (7-0)
• Recommended approval to City Commission for 33278 Woodward (Ducati Detroit) final site plan and design review (6-0)
• Recommended approval to City Commission for 33278 Woodward (Ducati Detroit) Special Land Use Permit for motorcycle sales (6-0)
• Approved change to rules of procedure to allow site plan review and study session matters on July 24, 2024 (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will review four appeals regarding zoning dimensions and signage. One appeal for 611 Ruffner is listed as postponed.

• Sign appeal at 200 S Chester
• Dimensional appeal at 1556 Emmons
• Dimensional appeal at 1001 Fairfax
• Postponed appeal for 611 Ruffner

The Board of Zoning Appeals approved variance requests for a ground sign at 200 S Chester and residential additions at 1556 Emmons and 1001 Fairfax. The board also approved the minutes from the May 14, 2024 meeting.

• Approved minutes of the May 14, 2024 meeting (7-0)
• Approved 9.5 sq ft sign variance for 200 S Chester (7-0)
• Approved side yard and building distance variances for 1556 Emmons (7-0)
• Approved combined setback and building distance variances for 1001 Fairfax (7-0)

Parks and Recreation Board

The July 8, 2025, meeting for the Birmingham Parks and Recreation Board consists of standard procedural agenda items. No specific topics for decision or discussion are listed in the provided text.

The Board approved the June 4 meeting minutes and directed staff to seek costs for a 15ft sound-mitigating fence at Crestview pickleball courts. The Board also received updates on the Booth Park Entry Plaza and the Senior/Recreation Center Committee.

• Approved June 4, 2024 meeting minutes (6-0)
• Directed staff to evaluate costs for a 15ft sound-mitigating fence at Crestview pickleball courts with city manager approval (4-2)

City Commission

The City Commission will hold public hearings regarding ownership changes at 115 Willits and site plan amendments for 219 Elm St. The meeting also includes a hearing of necessity for sewer and water lateral replacements on N. Adams Road. Additionally, several appointments to local boards are scheduled.

• Public hearing for ownership change and liquor license transfer at 115 Willits
• Public hearing for site plan amendments and renovations at 219 Elm St.
• Special Assessment District for sewer and water lateral replacements on N. Adams Road
• Approval of a warrant list totaling $924,916.56
• Appointments to the Greenwood Cemetery Advisory Board and Museum Board

The City Commission approved a $5,596,814.90 contract with a 10% contingency (total $6,156,496.39) to DiPonio Contracting for the Arlington, Shirley, and Brandon street project, and confirmed special assessment rolls for the affected properties. The Commission also approved a Special Land Use Permit ownership transfer for Sprazzo at 115 Willits, appointed several residents to city boards, and postponed a hearing for All Seasons 2 to August 12. A motion to explore adding E. Lincoln Street to an existing mill and overlay contract passed 4-3, and the Commission directed staff to review golf course operations.

• Approved $5,596,814.90 contract to DiPonio Contracting for Arlington/Shirley/Brandon project, plus 10% contingency (total $6,156,496.39) (6-0, Baller recused)
• Confirmed Special Assessment Roll 910S/910W for water and sewer laterals on Arlington, Shirley, and Brandon (6-0, Baller recused)
• Confirmed Special Assessment Roll 910 for paving on Arlington, Shirley, and Brandon (5-1, Host nay; Baller recused)
• Approved SLUP amendment and liquor license transfer for Sprazzo at 115 Willits to Birmingham Omni Hospitality, LLC (7-0)
• Postponed public hearing for All Seasons 2 SLUP at 219 Elm St. to August 12, 2024 (7-0)
• Set public hearing for August 12, 2024 on SLUP amendment for 260 N. Old Woodward ownership transfer to Old Woodward STA, LLC (Terra) (7-0)
• Directed staff to explore adding E. Lincoln Street to an existing mill and overlay contract and report back on funding (4-3, McLain/Baller/Host/Longe nay)
• Directed City Manager and staff to find a creative solution for E. Lincoln Street (5-2, Haig/Longe nay)

Historic District Commission

This meeting consists of routine procedural items and reviews. The commission will conduct courtesy reviews, historic design reviews, and sign reviews.

• Historic Design Review
• Sign Review
• Courtesy Review

Planning Board

The Birmingham Planning Board will review several site plan requests, including a four-story addition at 139 W. Maple. The board will also discuss next steps for The Birmingham Plan 2040. Additionally, members will conduct a courtesy review of the Booth Park Trail Improvements Plan.

• Preliminary site plan review for a 4-story addition at 139 W. Maple
• Design review for new electric vehicle charging stations at 685 E. Maple
• Site plan extension request for an auto sales agency at 33866 Woodward
• Courtesy review of the Booth Park Trail Improvements Plan
• Pre-application discussion for Bell Bistro at 185 N. Old Woodward

The Planning Board approved a preliminary site plan for a 4-story addition at 139 W. Maple and granted a 12-month site plan extension for 33866 Woodward. A design review request for electric vehicle charging stations at 685 E. Maple was denied.

• Approved preliminary site plan for 4-story addition at 139 W. Maple (7-0)
• Approved 12-month site plan and design review extension for 33866 Woodward (5-2)
• Denied design review for electric vehicle charging stations at 685 E. Maple (7-0)
• Approved May 22, 2024 meeting minutes (7-0)
• Approved changing July 10, 2024 meeting to a hybrid session (7-0)

City Commission

The commission will consider several large contracts for traffic signal modifications and parking garage improvements. The agenda also includes preparations for the August 6 State Primary Election and a tax levy for senior services.

• Contract with Dan’s Excavating for $1,538,343.40 for traffic signal modifications
• RAM Construction contract for Chester St. Parking Garage ($4,938,259.00)
• Tax levy of 0.3279 mills to raise $1,134,510 for senior services
• Public hearing for lot combination at 1114 & 1110 Lakeside Drive
• Contract with Thielen Turf Irrigation for Springdale Golf Course ($1,263,770)

The City Commission approved a $4,938,259 contract with RAM Construction for structural and safety work at the Chester St. Parking Garage, excluding lighting, and awarded the $1,398,949 Traffic Signal Modification Project #13-24 to Dan's Excavating plus a 10% contingency. It also approved a $1,263,770 contract with Thielen Turf Irrigation for the Springdale Golf Course pump station relocation and new irrigation system on a 4-2 vote, and confirmed the necessity of sewer, water and paving special assessments for the Arlington, Shirley and Brandon Street project. A motion to have staff create an RFP for a Chester St. garage architect passed 4-2, and a motion directing a 48th District Court cost analysis failed 2-4.

• Approved $4,938,259 contract with RAM Construction for Chester St. Parking Garage work, excluding lighting (6-0)
• Approved RFP for a Chester St. Parking Garage architect (4-2; Haig and Host nay)
• Approved $465,000 contract with Wiss, Janney, Elstner Associates for Chester St. garage construction period services (6-0)
• Approved $1,263,770 contract with Thielen Turf Irrigation for Springdale Golf Course pump station and irrigation (4-2; McLain and Baller nay)
• Awarded Traffic Signal Modification Project #13-24 to Dan's Excavating for $1,398,949 plus 10% contingency (6-0)
• Confirmed necessity of sewer and water lateral special assessments for Arlington, Shirley and Brandon project (5-0; Baller recused)
• Confirmed necessity of paving special assessment for Arlington, Shirley and Brandon project (4-1; Host nay; Baller recused)
• Approved Construction Staging Agreement with 370 E. Brown LLC and Sachse Construction (6-0)

Board of Zoning Appeals

The scheduled meeting for the Birmingham Board of Zoning Appeals on June 18, 2024, was canceled. The agenda included approval of May 14, 2024 minutes and a dimensional appeal for 1556 Emmons.

• The June 18, 2024, meeting was canceled.

Environmental Sustainability Committee

The Birmingham Ad Hoc Environmental Sustainability Committee will hold a study session regarding the SCAP draft. The committee will also review the April 29, 2024, minutes and discuss updates to the project schedule and public engagement phase 3.

• SCAP Draft study session
• Approval of April 29, 2024, minutes
• Updated Project Schedule communication
• Public Engagement Phase 3 discussion

The committee provided detailed feedback on the Sustainability Climate Action Plan (SCAP) draft, focusing on stormwater management, residential energy use, and carbon neutrality goals. No formal votes were taken on the plan; members will review specific sections once the draft is complete.

• Approved May 29, 2024 meeting minutes (5-0)

City Commission

The Birmingham City Commission and Planning Board will hold a joint meeting to discuss the prioritization of key actions for The Birmingham Plan 2040. The agenda also includes discussions regarding Woodward Avenue and the public project review process.

• Prioritization of key actions for The Birmingham Plan 2040
• Discussion regarding Woodward Avenue
• Review of the public project review process

The Birmingham City Commission and Planning Board discussed the implementation of the Birmingham Plan 2040, agreeing to prioritize zoning changes and Woodward Avenue improvements. They reached a consensus to establish a formal site plan and design review process for public development projects, similar to private projects. No specific ordinances or contracts were voted on; the meeting focused on planning priorities and procedural agreements.

• Consensus reached to create future agenda item directing boards to work on 2040 Plan key actions
• Consensus reached to require formal site plan and design review for public development projects
• Agreed to develop standards for public project review based on 2040 Plan recommendations
• Identified zoning ordinance changes and Woodward Avenue improvements as top priorities

Museum Board

The board is initiating the research phase of a strategic planning process for 2025 through 2028. This process involves reviewing museum trends, mission statements, and community feedback. The meeting also includes updates on upcoming museum tours and exhibit developments.

• Review of strategic plan research process
• Approval of May 2, 2024 minutes
• Update on 3-D printing projects for the transportation exhibit
• Report on upcoming June museum tours
• Update on Hunter House interpretive displays

The Museum Board approved the May meeting minutes and voted to cancel the August meeting due to scheduling conflicts. Members discussed strategic plan materials and received a report regarding an upcoming regional award for the museum's Underground Railroad research project.

• Approved May 2, 2024 minutes (5-0)
• Cancelled August meeting due to scheduling conflicts (5-0)

Advisory Parking Committee

The committee will review parking garage signage and examine parking reports. The meeting also includes the approval of minutes from April and May 2024.

• Parking garage signage review
• Approval of April and May 2024 minutes
• Parking reports

The committee approved the minutes from the April 3 and May 1 meetings. Members reviewed proposed parking garage signage and parking reports, providing feedback on design and data presentation.

• Approved April 3, 2024 minutes as amended (6-0)
• Approved May 1, 2024 minutes (6-0)

Historic District Commission

The commission will conduct a historic design review for the Field Building at 137 W. Maple. The meeting also includes a study session on the Historic Preservation Master Plan and reviews of sign applications.

• Historic design review for 137 W. Maple (Field Building)
• Study session: Historic Preservation Master Plan
• Sign reviews
• Discussion on proposed expansion of State Tax Credits

The Historic District Commission approved a Design Review application and issued a Certificate of Appropriateness for the Field Building. The approval includes conditions regarding the fifth-floor canopy and the rehabilitation of the historic portion of the building.

• Approved May 1, 2024 meeting minutes (7-0)
• Approved Design Review and issued Certificate of Appropriateness for 137 W. Maple – Field Building with conditions on the fifth-floor canopy and historic rehabilitation (5-2)

Parks and Recreation Board

The Parks and Recreation Board will receive an update on the Ad Hoc Senior/Recreation Center Committee. The meeting also includes progress updates for Adams Park, Booth Park, and Pumphouse Park.

• Start of In The Park Summer Concert Series on June 13, 2025
• Update on Ad Hoc Senior/Recreation Center Committee (SCC)
• Updates regarding Adams Park, Booth Park, and Pumphouse Park
• Communications regarding Kenning Park, accessibility, and golf courses

The Board reviewed a preliminary landscape design plan for the Booth Park Entry Plaza and Trail Improvements, including restroom options. Staff provided an update on pickleball noise complaints and noted that the 2024-2025 budget includes funding for acoustic fencing at Crestview Park.

• Approved June 4, 2024 meeting minutes (7-0)

City Commission

The Birmingham City Commission approved a $918,041.85 contract for the 2024 Asphalt Resurfacing Program and a $315,961.55 change order for the Cape Seal Program. The Commission tabled the Chester Street Parking Garage repair contract to address concerns about lighting and aesthetics, directing staff to return with recommendations on June 24. Additionally, the Commission approved a $19,880 agreement for a cultural resources survey and directed staff to require sidewalks on new construction projects citywide.

• Approved 2024 Asphalt Resurfacing contract to Best Asphalt, Inc. for $918,041.85 (7-0)
• Approved Cape Seal Program change order up to $315,961.55 (7-0)
• Tabled Chester St. Garage repair contract pending lighting/aesthetic review (7-0)
• Approved historical survey agreement with Kraemer Design Group for $19,880 (7-0)
• Directed staff to require sidewalks on new builds citywide (voice vote)
• Directed staff to postpone sidewalk work on Arlington Street indefinitely (voice vote)
• Approved FY 2022-2023 budget amendments with net zero total adjustment (7-0)
• Appointed Narlu Castellano and Evan Dix to advisory boards (voice votes)

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee met on May 29, 2024, and approved the minutes of its April 29, 2024 meeting on a 5-0 voice vote. The rest of the meeting was a study session: staff presented the draft Sustainability and Climate Action Plan (SCAP) and greenhouse gas inventory materials, and members offered comments and suggestions. No other motions, approvals, denials, or tabled items are recorded in these minutes.

• Approved April 29, 2024 AHESC minutes (5-0 voice vote)

Planning Board

The Birmingham Planning Board will hold public hearings on a special land use permit amendment for a new commercial use on the first floor of the independent senior living facility at 219 Elm St., and a preliminary site plan review for the Parkview Townhomes development at 245 Townsend. The board will also discuss prioritization of key actions for The Birmingham Plan 2040 and study Triangle District mixed-use requirements. The agenda includes routine items such as minutes approval and staff reports.

• Public hearing: Special land use permit amendment for new commercial use at 219 Elm St. (All Seasons 2)
• Public hearing: Preliminary site plan review for Parkview Townhomes at 245 Townsend
• Study session: The Birmingham Plan 2040 – Prioritization of Key Actions
• Study session: Triangle District Mixed-Use Requirements
• Joint Planning Board & City Commission meeting scheduled for June 10, 2024

The Planning Board voted 6-1 to recommend denial of the Final Site Plan and Special Land Use Permit for the All Seasons 2 project at 219 Elm St., citing concerns about commercial use and urban design. Separately, the Board unanimously approved the Preliminary Site Plan for Parkview Townhomes at 245 Townsend St. with specific conditions. The Board also held a study session on the Birmingham Plan 2040 and Triangle District mixed-use requirements.

• Approved May 8, 2024 minutes (7-0)
• Recommended denial of Final Site Plan for 219 Elm St. (6-1)
• Recommended disapproval of Special Land Use Permit for 219 Elm St. (6-1)
• Approved Preliminary Site Plan for 245 Townsend St. with conditions (7-0)

City Commission

The Commission adopted the 2024-2025 budget appropriations and updated water and sewer rates. Major approvals included a $816,901.05 alley paving project and a $733,300 police camera system upgrade. The board also appointed new members to the Board of Ethics and Storm Water Utility Appeals Board.

• Adopted 2024-2025 budget appropriations resolution (7-0)
• Approved $816,901.05 contract to Eminent Excavating LLC for Pierce and West Maple Project (7-0)
• Approved $733,300 agreement with D/A Central for camera system upgrade (6-1)
• Approved $625,500 contract with Kramer Management Group for 400 East Lincoln owner's representative (7-0)
• Approved 3.5% pay increase for Administrative, Management, and Non-Organized personnel (7-0)
• Approved purchase of three 2025 Ford Explorer Police Interceptors up to $143,457 (7-0)
• Approved $93,575 for 2024 Spring Tree Purchase and Plant of 185 trees (7-0)
• Amended water, sewer, and storm water rates effective July 1, 2024 (7-0)

Historic District Commission

The Birmingham Historic District Commission will hold a regular meeting on May 15, 2024, at Birmingham City Hall. The agenda consists of standard procedural items, including roll call, approval of minutes, and courtesy reviews. The commission will conduct historic design reviews and sign reviews, though the specific properties or applications are not listed in the provided text. The meeting will be held in person and virtually.

• Historic Design Review
• Sign Review
• Approval of HDC Minutes

Greenwood Cemetery Advisory Board

The Greenwood Cemetery Advisory Board will review existing cemetery rules and regulations. Discussion includes topics regarding monuments, grave markers, foundations, and operational enforcement.

• Review of Cemetery Rules and Regulations
• Discussion about Monuments, Grave markers, and Foundations
• Discussion about Operational Regulations and Enforcement

The Greenwood Cemetery Advisory Board approved the minutes from April 5, 2024, with a 4-0 vote. The board reviewed cemetery rules regarding monuments and commercial logos, agreeing that the City Clerk would consult with another official on specific wording. Three upcoming meetings in June, July, and August were cancelled, while a September meeting date is being determined.

• Approved April 5, 2024 minutes as amended (4-0)
• Cancelled meetings scheduled for June 7, July 5, and August 2, 2024
• Agreed City Clerk will consult on wording for commercial logos in rules
• Agreed City Clerk will email to find alternative date for September meeting

Planning Board

The Planning Board approved the minutes from the March 27, 2024 meeting. The remainder of the session consisted of study sessions regarding Triangle District zoning and the Birmingham Plan 2040, with no further formal decisions made.

• Approved March 27, 2024 meeting minutes (7-0)

Parks and Recreation Board

The Parks and Recreation Board is meeting to discuss design input for the Pumphouse and Lincoln Well Site playgrounds. The board will also review updates for Booth Park and receive a report from the Ad Hoc Senior/Recreation Center Committee.

• Playground design input for Pumphouse Playground
• Playground design input for Lincoln Well Site Playground
• Booth Park update
• Update from Ad Hoc Senior/Recreation Center Committee
• Proposed time change to Parks and Recreation Board meetings

The Board approved a resolution to add pickleball lines to the tennis courts at Poppleton Park to create multi-use courts. Members also reviewed preliminary design plans for the Booth Park Entry Plaza and Trail Improvements.

• Approved adding pickleball lines to Poppleton Park courts (5-0)
• Approved April 2, 2024 meeting minutes (5-0)

City Commission

The regular Birmingham City Commission meeting scheduled for Monday, May 6, 2024, at 6:30 p.m. has been canceled. A notice for an in-person workshop is provided, with details for virtual participation via Zoom and instructions for submitting written statements.

• Regular meeting canceled
• In-person workshop notice for May 6, 2024, 6:30 p.m. at Municipal Building, 151 Martin St.
• Virtual participation via Zoom (Meeting ID: 655 079 760)
• Written statements may be submitted to City Commission, 151 Martin Street, P.O. Box 3001

City Commission

The City Commission is discussing the necessity of special assessment districts for repaving Pierce Alley and West Maple Alley, as well as the 2024 Cape Seal Program for several unimproved roads. The body is also reviewing board appointments and routine city expenditures.

• Proposed repaving of Pierce Alley and West Maple Alley with individual property assessments
• 2024 Cape Seal Program for resurfacing roads including Chestnut, Hazel, and Lawndale Streets
• Sewer Rehabilitation Program #4-24(S) contract awarded to D.V.M. Utilities, Inc. for $481,476.98
• Warrant lists totaling $2,486,589.57 for dates April 18, April 25, and May 1
• Public hearing set for June 3, 2024, regarding Special Land Use Permit Amendment for 260 N. Old Woodward

The Commission established Special Assessment Districts for repaving Pierce Alley, West Maple Alley, and several residential streets under the 2024 Cape Seal Program. It also approved a sewer rehabilitation contract and several board appointments.

• Approved repaving of Pierce Alley and West Maple Alley via Special Assessment District (7-0)
• Approved 2024 Cape Seal Program for unimproved roads via Special Assessment District (7-0)
• Awarded 2024 Sewer Rehabilitation Program #4-24(S) to D.V.M. Utilities, Inc. for $481,476.98 (7-0)
• Authorized application for Michigan Natural Resource Trust Fund grant (7-0)
• Appointed Aditya Oberoi to Board of Review, Irene Hathaway to Board of Ethics, and Phil Vincenti and Karson Claussen to Housing Board of Appeals (7-0)
• Rescinded resolutions 03-071-19 and 04-088-19 regarding Pierce Street Alley (7-0)
• Accepted resignations of Thomas Loafman, Caroline Ashleigh, and Kristin Lewis (7-0)
• Approved warrant lists totaling $2,486,590.57 (7-0)

Museum Board

The Birmingham Museum Board will meet to finalize the pond zone landscape plan presented by Brian Devlin of Nagy Devlin Land Design, following an April discussion. The board will also approve minutes from the April 4 meeting and hear the director's report, which includes updates on a board vacancy, budget items, and upcoming school tours.

• Finalize Pond Zone Landscape Plan with Brian Devlin
• Approve minutes of April 4, 2024
• Director report: Museum Board opening, budget hearing updates, school tours May 7-23
• Budget items: Allen House carpeting, furnace upgrade, fencing, roof repairs, pond landscape construction

The Museum Board approved the phased landscape design for John West Hunter Park as presented by Nagy Devlin Land Design. The project will be implemented in discrete phases to manage funding, utilizing approved federal funds for ADA components.

• Approved minutes of April 4, 2024 (4-0)
• Approved phased landscape design for John West Hunter Park and its implementation (4-0)

Advisory Parking Committee

The Advisory Parking Committee voted 4-0 to recommend the City Commission convert a no-parking zone on Peabody St. just south of Maple to 15-minute short-term parking. It also voted 4-0 to support the Parking System and Police Department jointly buying and installing a camera system. Approval of the April 3, 2024 minutes was postponed to the June 2024 meeting. The committee also heard a WJE presentation on parking deck conditions and discussed parking report readability.

• Recommended 15-minute short-term parking on Peabody St. just south of Maple (4-0)
• Supported joint Parking System and Police Department camera purchase and installation (4-0)
• Postponed approval of April 3, 2024 minutes to June 2024 meeting

Historic District Commission

The Birmingham Historic District Commission will conduct a design review for the Field Building at 137 W. Maple and hold a study session on the Historic Preservation Master Plan. The study session includes updates on property surveys, condition assessments, and public input. Staff will also report on administrative sign approvals, demolitions, and the 2024 action list.

• Historic Design Review for 137 W. Maple – Field Building
• Study Session on Historic Preservation Master Plan including survey updates and condition assessments
• Pre-Application Discussion for 163 W. Maple – The Last Bean
• Staff reports on administrative sign approvals and demolitions

The Historic District Commission postponed a review of a proposed addition to the Field Building to allow for further consideration of massing and materials. The commission also held a study session regarding the Historic Preservation Master Plan.

• Approved March 6, 2024 meeting minutes (5-0)
• Postponed 137 W. Maple (Field Building) project to June 5, 2024 (5-0)

Environmental Sustainability Committee

The Birmingham Ad Hoc Environmental Sustainability Committee is meeting to review a greenhouse gas inventory report, draft sustainability goals, and a survey draft. They will also approve minutes from March 7th and discuss an updated project schedule. The meeting is open to the public for items not on the agenda.

• Review of GHGI Report
• Discussion of SCAP Draft Goals
• Review of Survey Draft
• Approval of March 7th, 2024 minutes
• Updated Project Schedule

The Ad Hoc Environmental Sustainability Committee approved its March 7, 2024 minutes 9-0 and held a study session on three items: the Greenhouse Gas Inventory (GHGI) report, draft goals for a Sustainability and Climate Action Plan (SCAP), and a draft community survey. No decisions were made on the GHGI, SCAP goals, or survey; members gave feedback and requested clarifications. Member Lois DeBacker left at 8:05 p.m. and the meeting adjourned at 8:25 p.m.

• Approved March 7, 2024 meeting minutes (9-0)
• No action taken on GHGI report; committee discussed data gaps and focus areas
• No action taken on SCAP draft goals; committee suggested additions and clarifications
• No action taken on draft survey; member Horner volunteered to work with staff on wording

City Commission

The Birmingham City Commission is holding a public hearing to review the proposed 2024-2025 budget. The agenda covers detailed line items for General Fund departments, Public Safety, Public Works, and Enterprise Funds. Residents are invited to provide public comment on the proposed financial plan.

• Public hearing on the 2024-2025 Recommended Budget
• Review of General Fund departments including Police, Fire, and City Hall
• Review of Enterprise Funds including Water Supply, Sewage Disposal, and Golf Courses
• Review of Special Revenue Funds including Major Streets and Solid-Waste Disposal
• Public comment session scheduled for 12:00 P.M.

The City Commission held a public hearing on the 2024-2025 Recommended Budget. The Commission reached consensus on decreasing the millage rate and implementing phased water and sewer rate increases to fund infrastructure.

• Consensus to decrease millage rate to 10.7224
• Consensus to conduct phased increase of water and sewer rates over next two years

Board of Zoning Appeals

The Board of Zoning Appeals approved a dimensional variance for a property owner to construct a new home with an attached garage. The board also approved the minutes from the March 12, 2024 meeting.

• Approved 1.00 foot variance for minimum distance between principal residential buildings on adjacent lots at 2694 Dorchester (6-0)
• Approved March 12, 2024 meeting minutes (6-0)

City Commission

The City Commission will hold public hearings regarding special land use permits for businesses on Woodward and S. Eton. The body is also deciding on a policy for assessing residential properties when unimproved roads are converted to improved roads.

• Warrant list approval in the amount of $790,000.49
• Special Land Use Permit review for Papa Joe’s & Bistro Joe’s at 34244 Woodward
• Special Land Use Permit Amendment and Final Site Plan for Big Rock Italian Chophouse at 245 S. Eton
• Public hearing notices for pavement assessments on Pierce Alley, West Maple Alley, and multiple residential streets
• Proposed policy to assess residential rear yards at 85%, 25%, or 0% when converting unimproved roads to improved roads

The Commission established a policy to assess residential properties with rear yards on roads being converted from unimproved to improved at 25% of long-foot costs, provided there is legal driveway access. Other actions included approving a site plan for Big Rock Italian Chophouse and appointing a member to the Public Arts Board.

• Established 25% assessment rate for residential rear yards on unimproved-to-improved roads with legal driveway access (5-2)
• Approved Special Land Use Permit Amendment, Final Site Plan and Design Review for Big Rock Italian Chophouse at 245 S. Eton (7-0)
• Added Memorandum of Understanding to Special Land Use Permit for Bistro Joe’s/Papa Joe’s (4-3)
• Appointed Kristin Lewis as alternate member to the Public Arts Board (7-0)
• Approved $790,000.49 warrant list dated April 11, 2024 (7-0)
• Set public hearings for May 6 and May 20 regarding pavement assessments for Pierce Alley and West Maple Alley (7-0)
• Set public hearings for May 6 and May 20 regarding cape seal treatment assessments for multiple streets (7-0)
• Postponed confirmation of Nadim Yahchouchi to the Housing Board of Appeals (7-0)

City Commission

The City Commission approved a bond authorizing resolution for 2024 unlimited tax general obligation bonds for parks and recreation, and voted to have the City Manager sign a legal services agreement with Plunkett Cooney to defend the Yasamin Aziz lawsuit. It also approved the senior/recreation center vision, goals and timeline for 400 E. Lincoln, directed staff to revise the Advisory Parking Committee's role, and appointed four residents to boards. Several consent agenda items were pulled and approved individually, including three warrant lists totaling about $2.6 million.

• Approved 2024 parks bond authorizing resolution (6-0)
• Approved legal services agreement with Plunkett Cooney for Aziz lawsuit defense (6-0)
• Approved senior/recreation center vision, goals and timeline at 400 E. Lincoln (6-0)
• Directed staff to revise Advisory Parking Committee role and report back (6-0)
• Appointed Melissa Demorest LeDuc to Board of Ethics (voice vote, 6-0)
• Appointed R. David Eick and George Abraham to Cablecasting Board (voice votes, 6-0)
• Appointed Commissioner Long to Ad Hoc Senior/Recreation Center Committee (voice vote, 6-0)
• Approved warrant lists dated 03/21/2024 ($1,430,987.28) and 03/28/2024 ($942,661.05) (6-0)

Greenwood Cemetery Advisory Board

The Greenwood Cemetery Advisory Board meets to approve minutes from January 19, 2024, and discuss a revised strategic plan. The agenda includes organizing future business for May, June, and September 2024, with July and August meetings cancelled. The board will receive financial reports, cemetery sales updates, and reports from the City Manager for the first quarter of 2024.

• Approval of meeting minutes from January 19, 2024
• Review of the revised Strategic Plan
• Discussion of Monuments, Gravemarkers, and Foundations in Cemetery Rules and Regulations scheduled for May 3, 2024
• Cancellation of July 5, 2024 and August 2, 2024 meetings
• Financial Reports and Cemetery Sales & Activity updates

The Greenwood Cemetery Advisory Board approved the January 19, 2024 minutes as amended and accepted the strategic plan draft as amended, both by 5-0 votes. The board also scheduled future meeting topics, including a May 3, 2024 update on restoration policy and a review of cemetery rules on monuments, gravemarkers, and foundations. The July 5 and August 2, 2024 meetings were cancelled. Board comments touched on Greenwood history, possible capital improvements, repairs to the Michigan Historical sign, gate improvements, and possibly replacing the shed with a columbarium and storage.

• Approved January 19, 2024 minutes as amended (5-0)
• Accepted strategic plan draft as amended (5-0)
• Scheduled May 3, 2024 topics: restoration policy update and cemetery rules review
• Cancelled July 5, 2024 meeting
• Cancelled August 2, 2024 meeting

Museum Board

The Museum Board will meet to review unfinished business regarding a landscape plan for the Pond Zone. The meeting also includes a director's report and public comments.

• Pond Zone Landscape Plan by Brian Devlin of Nagy Devlin Land Design
• Museum budget presentation to City Commission on April 27

The Board reviewed a revised landscape plan for the pond area featuring native plants and an observation platform. No formal vote was taken on the plan; the Director will research city tree policies and meet with engineers before the May meeting.

• Approved minutes of March 7, 2024 (4-0)

Advisory Parking Committee

The committee discussed potential strategies for installing EV charging stations, including location preferences and pricing. No formal actions were taken regarding EV charging or parking reports.

• Approved March 6, 2024 meeting minutes (7-0)

Historic District Commission

The Birmingham Historic District Commission is holding its regular meeting to review historic design and sign applications, along with courtesy reviews and a study session. The agenda is largely procedural, with no specific project details or dollar amounts listed. Public can attend in person or virtually.

• Historic Design Review
• Sign Review
• Courtesy Review
• Study Session
• Pre-Application Discussions

Parks and Recreation Board

The Parks and Recreation Board is meeting to discuss playground design services and planning dates for the Pumphouse and Lincoln Well Site playgrounds. The board will also address the designation of Birmingham well sites as parks and surfacing for the Adams Park playground.

• Playground Design Services Recommendation
• Pumphouse Playground Design Meeting (April 15)
• Lincoln Well Site Playground Design Meeting (April 16)
• Birmingham Well Sites Designations As Parks
• Adams Park Playground Surfacing

The Parks and Recreation Board voted 6-0 to direct staff to select a few areas for a soft launch of 'No Mow' spaces in the City of Birmingham, with two members absent. It also voted 6-0 to approve installation of screech owl boxes and wood duck boxes along the Linden Trail. The board heard a kickoff presentation on the Booth Park Entry Plaza & Trail Improvements project and a playground presentation, and approved its March 5, 2024 minutes and agenda. No decisions were made on the Booth Park project or the Rotary's proposed $50,000 contribution to the Poppleton Playground.

• Approved adding YMCA updates to the Parks and Recreation Board agenda (6-0, two absent)
• Approved the March 5, 2024 Parks and Recreation Board agenda (6-0, two absent)
• Approved the minutes of the March 5, 2024 regular meeting as submitted (6-0, two absent)
• Directed staff to select a few areas for a soft launch of 'No Mow' spaces in the City of Birmingham (6-0, two absent)
• Approved installation of screech owl boxes and wood duck boxes along the Linden Trail (6-0, two absent)

Planning Board

The Birmingham Planning Board will review a final site plan and design for a building addition at 33816 Woodward. The board will also hold a study session to prioritize key actions for The Birmingham Plan 2040.

• Final Site Plan & Design Review for new addition at 33816 Woodward (Auto Europe)
• Study Session: The Birmingham Plan 2040 prioritization of key actions
• Pre-application discussion for 219 Elm St. (All Seasons 2)

The Birmingham Planning Board approved a Final Site Plan and Design Review for a new addition to the existing Auto Europe building at 33816 Woodward, subject to seven conditions including lot consolidation, parking compliance, landscaping, and light-emittance review. The motion carried 5-0. The Board also approved the minutes of the March 13, 2024 meeting, 5-0, and held a study session on The Birmingham Plan 2040 key actions. A pre-application discussion for 219 Elm St. ended with Board consensus that the proposal was an aesthetic improvement, but concerns were noted about whether one commercial unit justifies a two-floor bonus.

• Approved Final Site Plan & Design Review for 33816 Woodward (Auto Europe addition) with 7 conditions (5-0)
• Approved minutes of the March 13, 2024 regular Planning Board meeting (5-0)
• Pre-application discussion for 219 Elm St. (All Seasons 2): Board consensus that proposal is an aesthetic improvement; concerns raised about one commercial unit justifying a two-floor bonus

Hearing Officer

The Hearing Officer will review three appeals regarding city-issued invoices. These appeals concern snow removal and grass cutting services at specific residential properties.

• Appeal of $180.00 snow removal invoice for 157 W Maple Rd
• Appeal of two $206 grass cutting invoices for 1752 & 1754 Haynes Ave
• Appeal of $206 grass cutting invoice for 1528 Bowers Ave

The Hearing Officer reviewed three appeals regarding city invoices for snow removal and grass cutting. One grass cutting invoice was waived, while a snow removal invoice and another grass cutting invoice were upheld.

• Snow removal invoice #8246 for $180.00 (157 W Maple Rd) upheld
• Grass cutting invoices #7818 & #7819 for $206.00 each (1752 & 1754 Haynes St) waived
• Grass cutting invoice #7835 for $206.00 (1528 Bowers Ave) upheld

Historic District Commission

The commission will meet to conduct courtesy, historic design, and sign reviews. The agenda consists of standard procedural items and reviews.

• Courtesy Review
• Historic Design Review
• Sign Review

City Commission

The City Commission will consider the renewal of nine liquor licenses and select a design consultant for the Booth Park Entry Plaza and Trail Improvements. The body will also vote on several board appointments and approve funding for street paving and lawn maintenance.

• Lawn maintenance contract with Birmingham Lawn Maintenance & Snow Removal, Inc. for $698,004.00 (2024-2027)
• Budget amendment of $132,774.75 for the Pierce Street Paving Project Contract
• Selection of design consultant for Booth Park Entry Plaza with bids ranging from $93,000 to $179,100
• Public hearings for 2024 liquor license renewals for nine establishments, including 220 Restaurant and Zana
• Public hearing set for April 15, 2024, regarding 245 S. Eton – Big Rock Italian Chophouse

The Commission approved a four-year lawn maintenance contract and selected a consultant for Booth Park improvements. Several board appointments were made, and liquor license renewals were processed, though one renewal was deferred for a public hearing.

• Approved $698,004 lawn maintenance contract with Birmingham Lawn Maintenance & Snow Removal, Inc. (5-1)
• Approved Grissim, Metz, Andriese Associates for Booth Park design services for $137,300 plus $71,550 contingency (6-0)
• Approved $132,774.75 budget amendment for Pierce Street Paving Project (6-0)
• Approved liquor license renewals for 8 restaurants (6-0)
• Set April 15 public hearing for Papa Joe’s/Bistro Joe’s liquor license renewal (6-0)
• Approved special event permits for In The Park Concert Series, Hometown Parade, Next Level Summer Performance, and Holy Name School Rosary 5K Walk (6-0)
• Approved $2,012,821.03 and $537,026.92 warrant lists (6-0)
• Appointed members to Planning Board, Architectural Review Committee, Parks and Recreation Board, and Board of Review (6-0)

Planning Board

The Planning Board will hold a study session to prioritize key actions for The Birmingham Plan 2040. The board will also consider a site plan extension request for 370 E. Brown.

• Site plan extension request for 370 E. Brown
• Study session on The Birmingham Plan 2040 prioritization
• Pre-application discussions for 300 S. Old Woodward and 330 Hamilton Row
• Appointment to Ad Hoc Senior/Recreation Center Committee

The Birmingham Planning Board approved a one-year extension of the site plan for 370 E. Brown (formerly 294 E. Brown) until March 2025, voting 6-0. The Board also approved the February 28, 2024 meeting minutes 6-0 and appointed Dan Share to the Ad Hoc Senior/Recreation Center Committee 5-0. In a study session on The Birmingham Plan 2040, the Board discussed prioritization of key actions and staff agreed to amend the action list to clarify that an 'Encourage renovations' item was an excerpt from the 2040 Plan, not a mandate. No other substantive decisions were made; remaining items were discussion or consensus only.

• Approved minutes of the February 28, 2024 regular Planning Board meeting (6-0)
• Extended the Site Plan Extension Request for 370 E. Brown (formerly 294 E. Brown) until March 2025 (6-0)
• Appointed Dan Share as the Planning Board's appointment to the Ad Hoc Senior/Recreation Center Committee (5-0)
• Board consensus that the pre-application request at 300 S. Old Woodward – RH should be administratively approved
• Board consensus that a Community Impact Study was not required by ordinance for the 330 Hamilton Row proposal, to be formally indicated at preliminary site plan review

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review three requests for dimensional appeals. The board will also consider the approval of minutes from the February 13, 2024 meeting.

• Dimensional appeal 24-02 for 508 W Lincoln (Richard Scheck)
• Dimensional appeal 24-03 for 705 Davis (Brian Neeper)
• Dimensional appeal 24-04 for 1982 Haynes (Armando Ybarra)

The Board of Zoning Appeals approved variance requests for a swimming pool and two home construction projects. The board also approved the minutes from the February 13, 2024 meeting.

• Approved minutes of February 13, 2024 meeting (6-0)
• Approved 3.07-foot variance for swimming pool at 508 W Lincoln (5-2)
• Approved three variances for home additions at 705 Davis (7-0)
• Approved 2.00-foot variance for new home construction at 1982 Haynes (7-0)

Environmental Sustainability Committee

The Birmingham Ad Hoc Environmental Sustainability Committee is meeting to review the draft introduction and outline of the Sustainability Climate Action Plan (SCAP), receive an update on the Greenhouse Gas Inventory (GHGI), and discuss the updated project schedule. The meeting includes approval of prior minutes and public comment. No final decisions are expected on the SCAP at this session.

• Review of SCAP Draft Intro and Outline
• GHGI Update
• Updated Project Schedule
• Approval of January 29th, 2024 minutes
• Draft agenda for April 29th, 2024

The Ad Hoc Environmental Sustainability Committee approved the minutes from its January 29, 2024 meeting by a 5-0 voice vote. The committee held a study session on the draft outline for the Sustainability Climate Action Plan (SCAP), where members offered feedback on structure and content. Staff also provided updates on the Greenhouse Gas Inventory and the project schedule.

• Approved January 29, 2024 committee minutes (5-0 voice vote)
• Discussed draft SCAP outline and received member feedback
• Reviewed Greenhouse Gas Inventory (GHGI) update
• Reviewed updated project schedule

Museum Board

The Museum Board will meet to discuss the planning and process for its 2025 strategic plan. The meeting also includes a director's report and the approval of February 1, 2023, minutes.

• Discussion of Strategic Plan for 2025 planning and process

The Birmingham Museum Board unanimously approved a proposal to conduct a thorough, multi-year review and update of the museum's Strategic Plan. Director Leslie Pielack proposed that the board handle the process internally without hiring an outside consultant, citing her qualifications and the board's agreement that external help was unnecessary. The review will examine the museum's past achievements and future positioning, requiring significant study and discussion by board members over the coming year.

• Approved February 1, 2024 minutes (6-0)
• Approved plan for comprehensive Strategic Plan review (6-0)
• Agreed to forgo hiring an outside professional for strategic planning

Advisory Parking Committee

The Advisory Parking Committee is discussing the status of moped parking spaces and reviewing a staff report on the Comprehensive Repair Project. The agenda includes a presentation on Voltpost EV charging opportunities and a survey discussion. The body will also approve the minutes from the October 1, 2025 meeting.

• Discussion of moped parking spaces
• Review of Voltpost EV charging opportunity
• Discussion of EV charging survey
• Staff report on Comprehensive Repair Project
• Approval of minutes from October 1, 2025

The committee approved a request for WJE to present a report on the condition of parking decks. Members discussed parking operations, finances, and the impact of increased parking fine amounts.

• Approved minutes from February 7, 2024 (5-0)
• Approved request for WJE to present a parking structure status report (5-0)

Historic District Commission

The Historic District Commission will conduct a design review for the Birmingham Grand Trunk Western Railroad Depot. The body will also hold a study session regarding the Historic Preservation Master Plan.

• Historic Design Review: 245 S. Eton – Birmingham Grand Trunk Western Railroad Depot
• Study Session: Historic Preservation Master Plan
• Communication regarding roofing materials at 239 N. Old Woodward – Huston Building

The Historic District Commission issued a Certificate of Appropriateness for the Birmingham Grand Trunk Western Railroad Depot. The commission also approved the roofing material used at the Huston Building.

• Approved Design Review and Certificate of Appropriateness for 245 S. Eton - Birmingham Grand Trunk Western Railroad Depot (5-0)
• Approved administrative approval of roofing material at 239 N. Old Woodward – Huston Building (4-1)
• Approved February 21, 2024 meeting minutes (5-0)

Parks and Recreation Board

The Board will review unfinished business regarding Birmingham Well Sites Park Designations. Staff reports will include a winter sports recap and a Request for Qualifications (RFQ) for playground design services.

• Birmingham Well Sites Park Designations
• Playground Design Services RFQ

The Board recommended a modified parking plan for Linden Park and requested that the City Commission interview three firms for Booth Park design services. Additionally, the Board appointed a representative to the Ad Hoc Senior/Recreation Center Committee.

• Recommended Option B for Linden Park parking but reduced to six spaces (7-0)
• Recommended City Commission interview PEA Group, GMA Associates, and MKSK for Booth Park project (7-0)
• Appointed Pam Graham as representative to the Ad Hoc Senior/Recreation Center Committee (7-0)
• Approved February 6, 2024 meeting minutes (7-0)

City Commission

The City Commission will consider awarding a road project contract and approving several special event permits. The body is also discussing changes to downtown parking meter durations and the design of the North Adams Road Project.

• Award of Edgewood Road Project #6-24(S) to Eminent Excavating LLC for $2,336,692.58
• Proposed reduction of North Adams Road from 4 lanes to 3 lanes from Madison Street to city limits
• Proposal to convert 1-hour parking meters to 2-hour meters in most downtown areas
• Establishment of Ad Hoc Senior/Recreation Center Committee for 400 E. Lincoln
• Special event permits for Day on the Town, Farmers Market, and Movie Nights

The Commission awarded a road project contract to Eminent Excavating LLC and established an Ad Hoc Senior/Recreation Center Committee. It also approved a 15-minute parking pilot program and directed the final design of the North Adams Road Project.

• Awarded Edgewood Road Project #6-24(S) to Eminent Excavating LLC for $2,336,692.58 (6-0)
• Directed final design of North Adams Road Project to reduce 4 lanes to 3 and investigate a west-side sidewalk (6-0)
• Approved 6-month pilot for 16 15-minute parking spaces downtown (6-0)
• Converted most 1-hour meters to 2-hour meters for a 6-month pilot (4-2)
• Established Ad Hoc Senior/Recreation Center Committee for a 3-year term (6-0)
• Appointed Patrick Hillberg and Gordon Davies to the Multi-Modal Transportation Board (6-0)
• Approved warrant lists totaling $10,966,281.23 (6-0)
• Approved special event permits for Day on the Town, Farmers Market, and Movie Nights (6-0)

City Commission

The City Commission is holding a special workshop session to discuss the Public Project Review Process. No formal actions will be taken during this meeting.

• Presentation and discussion regarding Public Project Review Process

The provided document is a meeting notice rather than minutes. It contains no record of decisions, votes, or actions taken during the meeting.

Planning Board

The Planning Board will hold public hearings regarding a Special Land Use Permit amendment and a Final Site Plan & Design Review for a small addition to the south side of a building at 245 S. Eton. The board will also hold a study session to prioritize key actions for The Birmingham Plan 2040.

• Public hearing for Special Land Use Permit amendment at 245 S. Eton (Big Rock) for a small building addition
• Public hearing for Final Site Plan & Design Review at 245 S. Eton (Big Rock) for a small building addition
• Study session on The Birmingham Plan 2040 prioritization of key actions

The Planning Board recommended approval of a Special Land Use Permit Amendment and Final Site Plan for a small addition to the Big Rock building. The board also held a study session regarding the prioritization of key actions for the Birmingham Plan 2040.

• Approved January 24, 2024 meeting minutes (6-0)
• Recommended approval of Special Land Use Permit Amendment for 245 S. Eton – Big Rock (6-0)
• Approved Final Site Plan & Design Review for 245 S. Eton – Big Rock (6-0)
• Approved March 13, 2024 meeting agenda to prioritize study sessions (6-0)

Historic District Commission

The Historic District Commission will conduct a historic design review for 245 S. Eton. The body will also review signs and receive staff reports on demolitions and administrative approvals.

• Historic Design Review: 245 S. Eton – Birmingham Grand Trunk Western Railroad Depot
• Sign Review
• Staff reports on demolitions
• Communication regarding 239 N. Old Woodward – Huston Building roofing materials
• 2023 Certified Local Government Annual Report

The Historic District Commission approved the minutes from February 7, 2024. The commission postponed a decision regarding a proposed addition to the Birmingham Grand Trunk Western Railroad Depot to allow for further review.

• Approved February 7, 2024 meeting minutes (7-0)
• Postponed decision on 245 S. Eton addition to March 6, 2024 (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider one dimensional appeal. The board will also discuss motions and elect a Vice Chairperson.

• Dimensional appeal 24-01 for 2428 Northlawn (Petitioner: Shanith Johnston)
• Election of Vice Chairperson

The Board of Zoning Appeals approved a dimensional variance allowing a new home at 2428 Northlawn to sit 27.40 feet from the neighboring principal building on the west side, where the ordinance requires 30.00 feet. The board also approved the January 9, 2024 meeting minutes and nominated Jason Canvasser as Vice Chair. Both votes were 6-0. The meeting adjourned at 7:49 p.m.

• Approved 2.60-foot dimensional variance for new home at 2428 Northlawn (6-0)
• Approved minutes of the January 9, 2024 BZA meeting (6-0)
• Nominated Jason Canvasser as Vice Chair (6-0)

City Commission

The City Commission will hold a public hearing to renew liquor licenses for several local establishments and set future hearings for those in violation of City Code. The body will also consider architectural bids for the Birmingham Senior/Recreation Building renovation.

• Public hearing for annual liquor license renewals for 30 establishments
• Proposed bid for Senior/Recreation Building assessment at 400 East Lincoln St: Krieger Klatt Architects (up to $158,975) or NORR, LLC (up to $133,694)
• Warrant list approval in the amount of $561,604.79
• Proposed $1 increase to golf round fees
• Public hearing set for March 18, 2024, regarding Special Land Use Permit for 115 Willits

The City Commission approved a contract with NORR, LLC for the assessment and conceptual design of the Senior/Recreation building at 400 East Lincoln St. The Commission also approved a $1 increase in golf green fees and renewed liquor licenses for 31 establishments while setting hearings for nine others. Additionally, the Commission directed staff to provide cost and placement details for speed mitigation measures.

• Approved $133,694 contract with NORR, LLC for Senior/Recreation building design (7-0)
• Approved $1 increase in golf green fees (6-1)
• Approved renewal of liquor licenses for 31 compliant establishments (7-0)
• Set public hearings for March 18 for 9 liquor license renewals in violation (7-0)
• Directed staff to report on speed board costs and enforcement plans (7-0)
• Approved $561,604.79 warrant list (7-0)
• Approved sculpture donations 'Connection' and 'Mulligan' (7-0 each)
• Approved 2024 Student Board Representative appointments (7-0)

Historic District Commission

The Historic District Commission will meet to conduct a historic design review for 245 S. Eton. The body will also review signs and receive staff reports on administrative approvals and demolitions.

• Historic Design Review: 245 S. Eton – Birmingham Grand Trunk Western Railroad Depot
• Sign Review
• Staff reports on demolitions
• Update on MHPN Award Letter for 100 N. Old Woodward

The Historic District Commission postponed the review of a proposed addition to 245 S. Eton to allow the applicant to address concerns regarding size, scale, and materials. The commission also approved the minutes from the January 17, 2024 meeting.

• Approved January 17, 2024 meeting minutes (6-0)
• Postponed review of 245 S. Eton addition to February 21, 2024 (6-0)

Advisory Parking Committee

The committee is meeting to review parking reports and a staff report on a comprehensive repair project. Members will discuss electric vehicle charging opportunities and moped parking spaces.

• Discussion of moped spaces
• Voltpost EV charging opportunity
• EV charging survey discussion
• Comprehensive Repair Project staff report from 10/6/25
• BSD Holiday Contribution Request from Director Ericka Bassett

The Advisory Parking Committee voted to send a letter as written to the City Commission. The committee also reviewed parking operations, garage wayfinding and signage design services, and parking reports.

• Approved minutes of January 10, 2024 (6-0)
• Approved presenting a letter as written to the City Commission (6-0)

Parks and Recreation Board

The Parks and Recreation Board will meet to discuss a fee increase recommendation for the Springdale Shelter. The board will also receive a presentation on a Little Library and review a submitted 5-Year Recreation Plan.

• Fee increase recommendation for Springdale Shelter
• Little Library presentation by Lilly Brinn
• Review of the submitted 5-Year Recreation Plan
• Park and project updates

The Parks and Recreation Board approved the installation of a student-led Little Library project in Adams Park. The Board also approved recommended rental fee increases for the Springdale Shelter for the 2024 season.

• Approved installation of Little Library in Adams Park (7-0)
• Approved rental fee increases for Springdale Shelter for 2024 season (7-0)
• Approved January 9, 2024 meeting minutes (7-0)

City Commission

The City Commission met for a workshop session to receive a presentation on Parliamentary Procedure and Robert’s Rules of Order. No formal actions were taken during this meeting.

• Presentation by Eleanor “Coco” Siewert on effective meetings and parliamentary law
• Discussion regarding meeting minutes and Open Meetings Act (OMA) requirements
• Discussion on a future Ethics Board Presentation

The provided text contains a presentation on the standards for recording meeting minutes rather than minutes of a City Commission meeting. No city business was decided, approved, or denied.

City Commission

The City Commission is deciding on the final design for street reconstructions and utility improvements on Arlington Street and Shirley Road, with a proposal to add Brandon Street to the project. The body is also reviewing several contracts and board appointments.

• Proposed final design for Arlington Street and Shirley Road reconstruction including sewer, water, and 5-foot sidewalks
• Proposed addition of Brandon Street to the Arlington and Shirley project
• Warrant lists for approval totaling $2,377,776.27 and $396,739.34
• Sewer root control services contract with Duke's Root Control, Inc. not to exceed $125,085.30
• Fuel delivery contracts with RKA Petroleum Companies, Marathon Flint Company, and Gen Oil Company

The Birmingham City Commission held a workshop session on February 5, 2024, with no formal actions taken except for one motion. The commission voted 7-0 to have the city attorney or city manager provide the Ethics Board's questions in writing with a deadline for replies, then accept replies and allow the city manager to direct the Ethics Board and schedule a presentation to the commission. The meeting also included a presentation on parliamentary procedure and Robert's Rules of Order by a registered parliamentarian, and one public comment about the minutes.

• Approved motion (7-0) to have city attorney or city manager provide Ethics Board questions in writing with a reply deadline, accept replies, and allow city manager to direct Ethics Board and schedule a presentation to the commission

Museum Board

The Board reviewed an initial landscape plan for the pond area presented by Nagy Devlin Land Design. Members agreed by consensus with the plan, which includes a boardwalk, patio, and native plantings. The project is expected to be implemented in phases.

• Approved January 4, 2024 minutes (4-0)
• Agreed by consensus to initial pond area landscape plan

City Commission

The City Commission is holding a special outdoor meeting to walk the Shirley Road and Arlington Street project area. No decisions will be made during this walk, and no debate will occur. Full discussion on the project is scheduled for the February 5, 2024, regular meeting.

• Site walk starting near W. Lincoln Street and Shirley near the Linden Park Trail

The City Commission approved the installation of approximately 200 yards of sidewalk on Brandon Street between Linden and Shirley. The remainder of the special meeting consisted of a walking tour and public comments regarding a project area near Shirley Road and Arlington Street.

• Approved approximately 200 yards of sidewalk on Brandon between Linden and Shirley (6-0)

Environmental Sustainability Committee

The Ad Hoc Environmental Sustainability Committee will hold a study session to review draft vision and objectives. The body will also discuss citywide sustainability efforts and a draft memo to city boards.

• Study session on Draft Vision and Objectives
• GHGI Update
• Long Range Planning for citywide sustainability efforts
• Review of a draft memo to City Boards

The committee held a study session to discuss draft vision and objectives for city sustainability, including land use, flood mitigation, and health. No formal actions were taken on the draft objectives or communications during the meeting.

• Approved November 20, 2023 meeting minutes (7-0)

Planning Board

The Birmingham Planning Board is reviewing site and design plans for three developments in the Triangle District. The board will also hold a study session to prioritize key actions for The Birmingham Plan 2040.

• 720 S. Adams: Preliminary Site Plan Review for a new 5-story mixed-use building
• 295 Elm: Final Site Plan and Design Review for Forest Townhouses single-family attached development
• 294 E. Brown: Design Review for building facade changes at Brown St. Mixed-Use
• The Birmingham Plan 2040: Study session on prioritization of key actions
• 479 S. Old Woodward: Pre-application discussion regarding tandem parking

The Planning Board approved a preliminary site plan for a new 5-story mixed-use building at 720 S. Adams in the Triangle District, with conditions including a LEED scoresheet and parking adjustments. The Board also approved final site plan and design review for Forest Townhouses at 295 Elm, and design review for facade changes at 294 E. Brown. In a study session, the Board discussed priorities for The Birmingham Plan 2040, including parking, Woodward safety, and zoning changes to promote aging in place. No other substantive decisions were made.

• Approved preliminary site plan for 720 S. Adams 5-story mixed-use building with conditions (6-0)
• Approved final site plan and design review for 295 Elm – Forest Townhouses with conditions (6-0)
• Approved design review for 294 E. Brown facade changes with conditions (6-0)
• Consensus that 479 S. Old Woodward tandem parking request be administratively approved
• Approved minutes of January 10, 2024 regular meeting (voice vote, yeas: Ramin, Emerine, Share, Boyle, Koseck, Jeffares; nays: none)

City Commission

The Birmingham City Commission will hold public hearings on special assessment roll 907 for the Edgewood Road water and sewer lateral project, and on a lot combination and special land use permit for the Fred Lavery Porsche dealership at 34350 Woodward Ave. The consent agenda includes routine approvals such as warrants totaling over $8.8 million, special event permits, and election-related resolutions. The commission will also discuss an interim report on the Shirley Rd. and Arlington St. unimproved street project.

• Confirm special assessment roll 907 for Edgewood Road water and sewer laterals, totaling $89,590 (sewer) and $20,424 (water), with 9.5% annual interest
• Public hearing on lot combination of 34350 Woodward Ave and 909-911 Haynes St (Fred Lavery Porsche)
• Public hearing on special land use permit, final site plan and design review for Fred Lavery Porsche dealership
• Approve warrant lists totaling $8,803,225.23
• Approve special event permits for Birmingham Street Art Fair (Sept 28-29) and Yoga in the Park (June 15)

The City Commission approved a special land use permit and final site plan for the Fred Lavery Porsche dealership. Other actions included confirming a special assessment roll for water and sewer laterals on Edgewood Road and appointing several board members.

• Approved lot combination and site plan for Fred Lavery Porsche (6-0)
• Confirmed Special Assessment Roll 907 for Edgewood Road water and sewer laterals (6-0)
• Approved $7,342,564.60 and $1,460,660.63 warrant lists (6-0)
• Established permanent Wayfinding and Branding Committee (6-0)
• Appointed Barbara Heller to Public Arts Board (6-0)
• Appointed Nicole Cillette to Martha Baldwin Park Board (6-0)
• Appointed Jason Canvasser and Carl Kona to Board of Zoning Appeals (6-0)
• Approved special event permits for Birmingham Street Art Fair and Yoga in the Park (6-0)

City Commission

The Birmingham City Commission is holding a long-range planning session to discuss various topics including the 5-year financial forecast, parks and recreation master plan, stormwater management changes, historic preservation, transit planning, economic growth, public safety building projects, parking improvements, and technology upgrades. This is a discussion-only meeting with no formal action items.

• 5-year financial forecast 2023-2027
• Parks & Recreation Master Plan implementation
• Police Department / City Hall safety & security building redesign & expansion
• Senior/Recreation Building Project at 400 E. Lincoln
• Parking system improvements

The Birmingham City Commission met on January 20, 2024 for a Long Range Planning session, a discussion-only meeting with no votes or formal actions recorded. Staff presented updates across finance, public services, engineering, planning, the Birmingham Shopping District, fire, police, parking, IT, the clerk's office, building, library, museum, human resources, and the manager's office. Commissioners asked questions and offered comments on topics including water and sewer rates, park bonds, stormwater management, historic preservation, Woodward crossing safety, and parking system improvements. The meeting adjourned at 2:19 p.m.

• No formal decisions, votes, or approvals recorded — discussion-only Long Range Planning session
• Five-Year Financial Forecast 2023 to 2027 presented; no action taken
• Parks & Recreation Master Plan implementation discussed; no action taken
• Stormwater management changes and 2024 capital projects presented; no action taken
• Historic preservation and transit planning discussed; no action taken
• Police Department/City Hall safety and redesign presented; no action taken
• Parking system improvements discussed; no action taken
• Meeting adjourned at 2:19 p.m.

Board of Ethics

The Board of Ethics will meet to review two draft opinions regarding a canvasser opinion request and a complaint involving Reagan. The board will also plan for a City Commission Workshop scheduled for February 5, 2024.

• Review of Draft Opinion 2023-04 (Canvasser Opinion Request)
• Review of Draft Opinion 2023-03 (Reagan Complaint)
• Planning for February 5, 2024 City Commission Workshop

The Board of Ethics approved minutes from December 19, 2023 as amended and adopted two draft advisory opinions: 2023-04 (Canvasser Opinion Request) and 2023-03 (Regan Complaint). Both were approved by voice vote with all three voting members in favor and no nays, then signed by the Board. The Board also discussed a potential February 5, 2024 City Commission workshop but reached no decision, and heard public comment from David Bloom and Paul Reagan.

• Approved December 19, 2023 minutes as amended (voice vote: Robb, Coakley, Schrot ayes; no nays)
• Adopted, approved, and signed Draft Opinion 2023-04 (Canvasser Opinion Request) (voice vote: Robb, Coakley, Schrot ayes; no nays)
• Signed Draft Opinion 2023-03 (Regan Complaint) as edited (voice vote: Robb, Coakley, Schrot ayes; no nays)
• Amended agenda to move public comment forward and allow public comment again on the workshop or other issues (voice vote: Robb, Coakley, Schrot ayes; no nays)
• Adjourned at 3:51 p.m.

Historic District Commission

The Birmingham Historic District Commission will meet to conduct a study session regarding the Historic Preservation Master Plan. The body will also review historic designs and signs. Staff will report on administrative approvals and demolitions.

• Study session for the Historic Preservation Master Plan
• Historic Design Review
• Sign Review
• Staff reports on demolitions
• Communication regarding 100 N. Old Woodward MHPN Award Letter

The Historic District Commission approved the minutes from its previous meeting. The board reviewed the Historic Preservation Master Plan, offering suggestions for map improvements and data on demolished homes. They also agreed to support a letter regarding a preservation award for a local project.

• Approved December 6, 2023 minutes (5-0 voice vote)
• Discussed Historic Preservation Master Plan (no vote recorded)
• Supported staff writing letter on 100 N. Old Woodward award (no vote recorded)

Planning Board

The Planning Board will hold a study session to prioritize key actions for The Birmingham Plan 2040. The meeting also includes standing agenda items for rezoning applications, special land use permits, and site plan reviews.

• Study session on The Birmingham Plan 2040 prioritization of key actions
• Review of rezoning applications
• Review of special land use permits
• Site plan and design reviews

The Birmingham Planning Board met on January 10, 2024, and voted 6-0 to name Robin Boyle as temporary chair and approved the December 13, 2023 minutes as amended. Most of the meeting was a study session on prioritizing key actions in The Birmingham Plan 2040; the Board discussed assignments and asked staff to prepare an introductory memo for each board, but took no formal action on the plan. A resident spoke against potential future upzoning of 14 Mile between Grant and Woodward. The meeting adjourned at 9:25 p.m.

• Named Robin Boyle temporary chair (6-0)
• Approved December 13, 2023 minutes as amended (voice vote, no nays recorded)
• No action taken on The Birmingham Plan 2040; discussion and staff direction only

Advisory Parking Committee

The committee will discuss a previous parking workshop and provide an update on parking operations. Members will also follow up on proposed changes to parking meters and review parking reports.

• Proposed parking meter changes follow up
• Review of parking reports
• Parking operations update
• Discussion of December's parking workshop

The Advisory Parking Committee approved a recommendation for one-hour parking on Maple west of Woodward and Old Woodward in the central shopping district, and two hours elsewhere. It also extended the 15-minute parking program to designated spots and declined dynamic pricing for now. All four parking-related motions passed 6-0, with member Mary-Claire Petcoff absent for those votes after leaving at 9:02 a.m. The committee also asked staff to present on parking system finances at a future meeting.

• Approved minutes of November 1, 2023 (7-0)
• Requested City Staff present on parking system and parking fund finances at a future meeting (7-0)
• Approved BSD recommendation: one hour on Maple west of Woodward and Old Woodward in central shopping district, two hours elsewhere (6-0)
• Extended 15-minute parking program to spots in packet diagrams (6-0)
• Declined dynamic pricing at this time (6-0)
• Implemented the approved programs as 90-day pilots with APC evaluation afterward (6-0)

Board of Ethics

The agenda consists of procedural boilerplate for a meeting of the Board of Ethics. No specific discussion items or decisions are listed.

Board of Zoning Appeals

The Board of Zoning Appeals will review five requests for dimensional variances at specific residential addresses. The board is also scheduled to elect a Vice Chairperson.

• Dimensional appeal for 631 Ruffner (Alan Ghassan)
• Dimensional appeal for 1215 Cedar (Jack Halifi)
• Dimensional appeal for 172 George (Greg Aerts)
• Dimensional appeal for 220 Lake Park (Scott Sawica)
• Dimensional appeal for 460 Wimbleton (Kevin Cleary)

The Board of Zoning Appeals approved dimensional variances for residential additions at 631 Ruffner, 1215 Cedar, and 460 Wimbleton (front setback only). The Board denied a variance for a detached garage at 172 George and denied a side yard variance at 460 Wimbleton. A variance for a front garage at 220 Lake Park was approved by a 5-1 vote.

• Approved 5 variances for addition at 631 Ruffner (6-0)
• Approved 3 variances for addition at 1215 Cedar (6-0)
• Denied variance for detached garage at 172 George (6-0)
• Approved variance for front garage at 220 Lake Park (5-1)
• Approved front yard variance at 460 Wimbleton (6-0)
• Denied side yard variance at 460 Wimbleton (6-0)
• Approved minutes from Dec 12, 2023 meeting (6-0)

Parks and Recreation Board

The Parks and Recreation Board will discuss recommendations for increasing golf course fees. The board is also reviewing two sculpture donations from local artists for city locations. Additionally, the board will nominate its 2024 Chairperson and Vice-Chairperson.

• Fee Schedule Increase Recommendation for Golf Courses
• Proposed sculpture donation by James Kaye for location west of the historic museum
• Proposed sculpture donation by Martin Van Almen for Lincoln Hills near the first tee box
• Nomination of 2024 Board Chairperson and Vice-Chairperson

The Board recommended a $1 increase in golf green fees for the 2024 season to fund infrastructure projects. It also approved the installation of two donated sculptures: one by James Kaye near the historic museum and one by Martin Van Almen at Lincoln Hills.

• Appointed Heather Carmona as Chairperson (7-0)
• Appointed Pam Graham as Vice-Chairperson (7-0)
• Recommended $1 increase in green fees for adults, juniors, and seniors for 2024 (7-0)
• Approved installation of James Kaye sculpture west of the historic museum (7-0)
• Recommended City Commission approval for Martin Van Almen sculpture at Lincoln Hills (7-0)
• Approved December 5, 2023 meeting minutes (7-0)

City Commission

The City Commission is considering several infrastructure projects, including a major sewer and water main contract and a special assessment district for Edgewood Road. The body will also discuss street reconstructions and traffic control changes.

• Award Redding Road Sewer and Water Main Improvements Project to FDM Contracting, Inc. for $3,105,518.85
• Public hearing on Edgewood Road Water and Sewer Lateral Special Assessment District
• Installation of all-way stop control at Columbia St and Villa Rd and Columbia St and Haynes St
• Lease agreement with Birmingham Tower Partners, LLC for $850.00 per year for balconies at 479 S. Old Woodward
• Increase Birmingham Museum research fee from $25 to $30 per hour

The City Commission determined that replacing aging water and sewer services on Edgewood Road is a necessity and directed the preparation of a Special Assessment Roll. The Commission also approved a design for Oakland Avenue and scheduled a walking tour for the Shirley Road and Arlington Street project.

• Approved Edgewood Road water and sewer lateral special assessment project (7-0)
• Approved design for Oakland Ave between Woodward and N. Old Woodward (7-0)
• Approved $1,091,382.32 warrant list dated Jan 4, 2024 (7-0)
• Approved $1,378,750.34 warrant list dated Dec 20, 2023 (7-0)
• Approved all-way stop control at Columbia St/Villa Rd and Columbia St/Haynes St (7-0)
• Approved $850/year lease for residential balconies at 479 S. Old Woodward (7-0)
• Accepted resignation of Cynthia Rose from the Board of Review (7-0)
• Scheduled walking tour of Shirley Rd and Arlington St for Jan 13 (6-0)

Museum Board

The Museum Board is meeting to discuss the Museum Long Range Plan and strategic planning for 2024. The session includes a Director's report on current projects and upcoming programming.

• Discussion of Museum Long Range Plan
• Discussion of Museum Strategic Planning, 2024
• Director's report on Allen House Porch Roof completion
• Review of Black History Month and Indigenous people presentation schedules
• Discussion of Landscape Master Plan implementation including pond and Rouge access improvements

The Birmingham Museum Board met to approve the minutes from their previous meeting. Members also reviewed the museum's upcoming long-range plan, which includes a strategic plan revision and landscape master plan implementation, ahead of a presentation to the City Commission.

• Approved minutes of December 7, 2023 (5-0)

Historic District Commission

The commission will meet to conduct business including design and sign reviews. The agenda consists of procedural items and general review categories.

• Courtesy Review
• Historic Design Review
• Sign Review