Bixby public meetings in 2024

Board of Adjustment

The Board of Adjustment will consider and approve the meeting minutes from September 16, 2024. It will also hold a public hearing on variance application BXBA-24.04 submitted by Ron Boyd.

• Approve Board of Adjustment meeting minutes from September 16, 2024
• Public hearing on variance BXBA-24.04 – applicant Ron Boyd

Planning Commission

The Bixby Planning Commission will hold a public hearing to discuss and possibly vote on several development proposals. Items include an oath of office for a new commissioner, revised site plans, preliminary plats, and major amendments to planned unit developments. The commission will also consider a comprehensive plan amendment, a rezoning, and a new planned unit development for the Bixby Meadows II area.

• Oath of Office for Scott Williams (appointed by Vice Mayor Robert Founds)
• Revised Site Plan (BXSP-24.14) for Courts & Commons
• Preliminary Plat (BXPT-24.12) for Reserve at Pecan Creek
• Planned Unit Development Major Amendment No. 2 (BXPUD-21.11 MA.02) for Ellis Ranch
• Comprehensive Plan Amendment (BXCP-24.04) for Bixby Meadows II

City Council

The Bixby City Council work session will feature presentations and discussions on four topics: downtown pole banners presented by the Bixby Chamber of Commerce, a proposed ordinance to allow retail firework sales outside, a residential development project called Bixby Farms, and a residential development at 111th and Mingo. No formal votes are listed; the meeting is for informational and discussion purposes.

• Presentation on downtown pole banners by the Bixby Chamber of Commerce
• Proposed ordinance to allow retail firework sales outside
• Presentation on residential development – Bixby Farms
• Presentation on residential development at 111th and Mingo

The Bixby City Council held a work session on December 9, 2024, discussing four agenda items but taking no formal votes. They directed staff to continue working with the Chamber of Commerce on a downtown pole banner program, tabled a request from Jake's Fireworks to sell fireworks outside allowed dates, and heard presentations on two proposed residential developments (Bixby Farms near 151st and Sheridan, and a private community at 111th and Mingo). No decisions were made.

• Directed staff to continue collaboration with Chamber on pole banner initiative
• Tabled discussion on fireworks exception request due to absence of business owner
• Heard presentation on Bixby Farms PUD; no action taken
• Heard presentation on 111th and Mingo development; no action taken

City Council

The Bixby City Council will discuss and vote on an ordinance that revises excess‑capacity fees for several drainage basins and declares an emergency ordinance (2486). The meeting also includes approvals for vehicle purchases, downtown façade grants, and a cost‑share agreement for a pedestrian bridge. Additional items cover utility easements, infrastructure permits, and several repair contracts.

• Approve emergency purchase of a 2024 Chevrolet Colorado for $33,855.00 (Development Services)
• Approve emergency purchase of a 2024 Chevrolet 2500 for $51,505.00 (Emergency Management)
• Approve Downtown Façade Grant applications for Alltech Fire and Security totaling $34,500.00 across four properties
• Approve cost‑share agreement with 151 Bixby LLC for a pedestrian bridge, city share $125,695
• Approve contract to Thrive Outdoor Construction for 60" storm drain repair at 151st & Mingo for $21,506.00

The Bixby City Council approved the consent agenda (items 1-18) 4-0, including vehicle purchases, facade grants, and infrastructure repairs. They also passed Ordinance 2486 clarifying excess capacity fees (4-0) and its emergency clause (4-0), approved a cost-share agreement for a pedestrian bridge (4-0), and approved several plats, including Pecan Meadows (3-1). The council also authorized the city attorney to negotiate with Paragon after an executive session.

• Approved consent agenda items 1-18 (4-0)
• Approved Ordinance 2486 on excess capacity fees (4-0)
• Approved emergency clause for Ordinance 2486 (4-0)
• Approved $125,695 cost-share for Haikey Creek pedestrian bridge (4-0)
• Approved final plat for Presley Heights West Blocks 4-7 (4-0)
• Approved preliminary plat for Indigo Ranch (4-0)
• Approved preliminary plat for Pecan Meadows (3-1)
• Approved revised final plat for Haikey Creek Estates Blocks 1-6 (4-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve minutes from a previous meeting and discuss a water tap application. The agenda also includes a consent agenda and new business items.

• Approve minutes dated 11/12/24
• Discuss water tap application for Genasee Twitchell at 16704 South 159th East Avenue
• Consent agenda items
• New business items
• Adjournment

The Bixby Public Works Authority met on December 9, 2024, and approved the consent agenda, which included the November 12, 2024 meeting minutes and a water tap application for Genasee Twitchell at 16704 South 159th East Avenue. The vote was unanimous (4-0). No other substantive decisions were made; the meeting adjourned immediately after.

• Approved BPWA minutes from 11/12/24 (4-0)
• Approved water tap application for Genasee Twitchell at 16704 South 159th East Avenue (4-0)

Technical Advisory Committee

The Technical Advisory Committee will first consider and approve the minutes from its November 6 meeting. It will then discuss two preliminary plats submitted by Tanner Consulting: the Reserve at Pecan Creek (approximately 36.7 acres with 114 lots) and Deer Valley (approximately 160.4 acres with 439 lots). The discussion will focus on the layout of lots, blocks, and reserve areas for future residential development.

• Approve minutes from the November 6 Technical Advisory Committee meeting
• Review B.X.P.T. 24.12 – Reserve at Pecan Creek, ~36.685 acres, 114 lots, 5 blocks, 7 reserve areas, located at 12700 South Mingo Road
• Review B.X.P.T. 24.13 – Deer Valley, ~160.422 acres, 439 lots, blocks and reserve areas to be determined, located at the northwest corner of East 161st Street South and South Yale Avenue

Board of Adjustment

The Bixby Board of Adjustment meeting scheduled for November 18, 2024, was canceled. No agenda items were presented for discussion or decision.

Planning Commission

The Bixby Planning Commission will meet to approve minutes from September and October and hold public hearings for three subdivision plats: Presley Heights West Blocks 4-7, Indigo Ranch, and Pecan Meadows.

• Approve minutes from September 16, 2024
• Approve minutes from October 21, 2024
• Final Plat BXPT-24.09; Presley Heights West Blocks 4-7
• Preliminary Plat BXPT-24.10; Indigo Ranch
• Preliminary Plat BXPT-24.11; Pecan Meadows

City Council

The Bixby City Council will hear a presentation on Kathleen Turner State of Oklahoma partnership opportunities, discuss restrictive covenants, and review a presentation on the Spartan Crossing project by Jerry Ezell. No formal actions are listed; the items are for discussion.

• Presentation on Kathleen Turner State of Oklahoma partnership opportunities
• Discussion on restrictive covenants
• Presentation on Spartan Crossing by Jerry Ezell

The Bixby City Council held a work session with no formal votes or decisions. They heard presentations on Oklahoma state partnership opportunities, discussed proposed changes to restrictive covenant enforcement, and reviewed concerns about stormwater at Spartan Crossing. The council took no action on any item.

• No formal decisions or votes taken during the work session

City Council

The Bixby City Council will elect a mayor and vice mayor and consider several sole‑source contracts for network equipment and emergency management gear. Council members will discuss and possibly vote on Ordinance 2484 to rezone about 112.5 acres from agriculture to residential single‑family, and on Ordinance 2485 to adopt a Planned Unit Development for the Spartan Crossing area, each with an emergency clause. The meeting also includes the City Manager's report and any new business.

• Approve sole source expenditure up to $69,872.01 for network equipment for the new municipal building (BTC Broadband).
• Approve sole source expenditure up to $37,752.33 for network equipment for the new municipal building (BTC Broadband).
• Approve sole source expenditure up to $10,790.45 for emergency management equipment for New Tahoe (10-8 Outfitters).
• Ordinance 2484: Rezoning of ~112.481 acres from Agriculture to Residential Single‑Family (RS‑2) near Sheridan Road and the 6900‑block of East 161st St South.
• Ordinance 2485: Adoption of Bixby Planned Unit Development 24.02 for Spartan Crossing.

The Bixby City Council elected Councilor Girard as Mayor in a 4-0 vote. The council approved the Spartan Crossing rezoning (Ordinance 2484) from Agriculture to Residential Single-Family (RS-2) with an emergency clause, both 4-0. However, the companion Planned Unit Development (Ordinance 2485) failed in a 2-2 tie, and its emergency clause was stricken. Consent agenda items, including network equipment and vehicle up-fitting expenditures, were approved 4-0.

• Elected Councilor Girard as Mayor (4-0)
• Approved consent agenda including $69,872.01 and $37,752.33 for network equipment and $10,790.45 for Tahoe up-fitting (4-0)
• Approved Ordinance 2484 rezoning Spartan Crossing from AG to RS-2 (4-0)
• Approved emergency clause for Ordinance 2484 (4-0)
• Denied Ordinance 2485 Planned Unit Development for Spartan Crossing (2-2 tie, failed)
• Stricken emergency clause for Ordinance 2485 due to PUD failure

Bixby Public Works Authority

The Bixby Public Works Authority will consider approval of the meeting minutes from October 28, 2024. It will then consider a sole-source contract of up to $21,091.91 from Capital Equipment funds to purchase network equipment for City Hall and to pay labor from BTC Broadband. The agenda also includes a New Business item, though no specific matters are listed. The meeting will conclude with adjournment.

• Approve Bixby Public Works Authority meeting minutes dated 10/28/24
• Approve sole-source expenditure up to $21,091.91 for network equipment and labor (Capital Equipment funds, BTC Broadband)
• New Business (no specific items listed)

The Bixby Public Works Authority met on November 12, 2024, and approved the consent agenda items unanimously (4-0). This included the meeting minutes from October 28, 2024, and a sole source expenditure of up to $21,091.91 from Capital Equipment funds for network equipment and labor from BTC Broadband. No other substantive decisions were made; the meeting adjourned shortly after.

• Approved meeting minutes from 10/28/24 (4-0)
• Approved sole source expenditure of up to $21,091.91 for network equipment and labor from BTC Broadband (4-0)

Technical Advisory Committee

The Bixby Technical Advisory Committee will consider and approve the minutes from its August 7, 2024 meeting. It will discuss a Conditional Final Plat for Presley Heights West (21.464 acres, 68 lots) and two Preliminary Plats: Pecan Meadows (39.912 acres, 95 lots) and Indigo Ranch (40.037 acres, 107 lots). All items pertain to residential development proposals.

• Approve minutes for the Technical Advisory Committee meeting dated 8/7/2024
• Review Conditional Final Plat B.X.P.T. 24.09 – Presley Heights West, 21.464 acres, 68 lots, 4 blocks, located at 2800 Block of East 141st Street South
• Review Preliminary Plat B.X.P.T. 24.11 – Pecan Meadows, 39.912 acres, 95 lots, 5 blocks, located at 16400 Block of South Sheridan Road
• Review Preliminary Plat B.X.P.T. 24.10 – Indigo Ranch, 40.037 acres, 107 lots, 6 blocks, located at 10319 East 121st Street

City Council

The City Council will hold a work session to review presentations and discuss three specific items. These include a cigar bar and agreements regarding the Event Center and MVP Sports and Training.

• Discussion on the Cigar Bar
• Discussion on the Event Center agreement
• Discussion of MVP Sports and Training agreement

City Council

The Bixby City Council will vote on awarding the sale of $3,500,000 General Obligation Bonds, Series 2024. It will also consider several ordinances, including a rezoning of Spartan Crossings and adoption of the 2018 International Residential Code. Additional items include procurement of radios for $114,783.90 and other public‑infrastructure agreements.

• Award sale of $3,500,000 General Obligation Bonds, Series 2024
• Rezoning Spartan Crossings from Agriculture (AG) to Residential Single‑Family (RS‑2) for approximately 112.481 acres
• Adopt amendment to Bixby City Code adopting the ICC 2018 International Residential Code
• Purchase radios and related equipment from L3Harris Technologies for $114,783.90
• Rental agreement for an ice chiller with Oklahoma Chiller for the 2024 Skating Rink Season

Bixby Public Works Authority

The Bixby Public Works Authority will approve the minutes from the October 14 meeting, correct the Neptune 360 subscription amount for AMR readers to $18,550.00, and reimburse Jacobs $17,607.11 for expenses exceeding the FY24 repair allowance. The regular agenda includes a placeholder for new business, with no specific items listed.

• Approve Bixby Public Works Authority minutes dated 10/14/24
• Correct Neptune 360 subscription amount for AMR readers to $18,550.00
• Approve reimbursement to Jacobs for FY24 contract excess of $17,607.11
• New Business (no specific items identified)

Board of Adjustment

The Board of Adjustment meeting scheduled for October 21, 2024 was canceled because there were no agenda items. The notice of cancellation was posted on October 18, 2024 at City Hall, 116 W. Needles Ave., Bixby. No decisions or discussions will occur at this meeting.

Planning Commission

The Bixby Planning Commission will consider approving a rezone from AG to RS-2 and a Planned Unit Development for the Spartan Crossings project. The meeting is scheduled for October 21, 2024.

• Approve minutes from September 16, 2024
• Vote on Rezone (BXZO - 24.02) for Spartan Crossings
• Vote on Planned Unit Development (BXPUD-24.02) for Spartan Crossings

City Council

The Bixby City Council will consider the resignation of the City Manager. Council members will vote on an emergency appointment of an interim City Manager. They will also discuss beginning a search for a new City Manager. The meeting will end with adjournment.

• Resignation of the City Manager – discussion, consideration, and acceptance
• Emergency appointment of an interim City Manager
• Discussion and action on beginning search for a new City Manager

City Council

The Bixby City Council work session will include presentations and discussion on two development projects: Ellis Ranch and Spartan Crossing, presented by City Manager Jared Cottle and Jerry Ezell respectively. No decisions are indicated; the items are for informational presentation and discussion.

• Presentation and discussion on Ellis Ranch (presented by City Manager Jared Cottle)
• Presentation and discussion on Spartan Crossing (presented by Jerry Ezell)

City Council

The council will consider and approve several consent‑agenda items, including minutes from September meetings and public‑notice schedules for 2025. Major items include approval of the $4,377,480.24 Washington Irving River Access Park Project, a $2,099,409.48 infrastructure package for 151st and Kingston, and a $351,690.93 contract for a 12‑inch water‑line replacement. The meeting also includes discussion of a downtown façade grant for Cookie Advantage ($7,209.65), a sale of 65 obsolete police duty weapons at $175 each, and reviews of the city manager and legal services contracts in executive session.

• Approve Washington Irving River Access Park Project – contract $4,377,480.24
• Approve 151st and Kingston Infrastructure Package – contract $2,099,409.48
• Approve contract for 12‑inch Water Line Replacement – $351,690.93
• Discuss Downtown Facade Grant for Cookie Advantage – $7,209.65
• Sale/buy‑back of 65 obsolete police duty weapons – $175 each

Bixby Public Works Authority

The Bixby Public Works Authority will consider routine consent items, including approval of the September 23, 2024 meeting minutes and the 2025 public‑notice schedule. It will also discuss and possibly act on water tap applications for Bixby Properties, LLC at 17447 South Memorial Drive and for Johnny and Tyler Paxton at 13948 East 161st Street South. No other new business is listed on the agenda.

• Approve minutes from the Bixby Public Works Authority meeting dated 09/23/24
• Approve public notice schedule for Bixby Public Works Authority meetings for calendar year 2025
• Discuss and/or take action on Water Tap Application for Bixby Properties, LLC at 17447 South Memorial Drive, Bixby, OK
• Discuss and/or take action on Water Tap Application for Johnny and Tyler Paxton at 13948 East 161st Street South, Bixby, OK

Technical Advisory Committee

The Bixby Technical Advisory Committee meeting scheduled for October 2, 2024, was canceled and marked as not required. No agenda items will be discussed or decided. The cancellation notice was posted on the city bulletin board before 10:00 a.m. on the meeting date.

City Council

The Bixby City Council work session will include a presentation and discussion on the Spartan Crossing project by Development Services Director Joey Wiedel. No other agenda items are listed aside from adjournment. Public comments are limited to items on the agenda.

• Presentation and discussion on Spartan Crossing
• Adjournment

The City Council held a work session to discuss the Spartan Crossing planned unit development (PUD), a 112.481-acre single-family residential project south of East 161st Street between Sheridan Road and Memorial Drive. The applicant, Tanner Consulting, presented details including 277 maximum lots, 1,700 sq ft minimum dwelling size, and 75% masonry first-floor exterior. A citizen, Jerry Ezell, raised concerns about stormwater management, minimum house size, and development fence alignment; the applicant stated the development would comply with Title 13. No formal action or vote was taken; the item was discussion only.

• Discussed Spartan Crossing PUD (Phase 4) with applicant and citizen input
• No vote or formal action taken on Spartan Crossing PUD

City Council

The Bixby City Council will consider approving the purchase of three police vehicles and various IT and infrastructure upgrades. The meeting also includes the approval of easements and the renewal of a security agreement with the Public Works Authority.

• Purchase of three Dodge Durango police vehicles for up to $136,000
• Approval of IT infrastructure and cybersecurity upgrades for $293,487.31
• Renewal of security agreement with Bixby Public Works Authority
• Approval of easement dedications for water and sewer lines
• Consideration of a technical memo for Springtree Lift Station improvements

The Bixby City Council approved the consent agenda (items 1-27) with one amendment, including IT hardware and software upgrades, police vehicle and equipment purchases, and various easement dedications. The council also approved a bond sale resolution and a contract amendment for the Performing Arts Center site design. All votes were 4-0.

• Approved consent agenda items 1-27, with item 27 amended to correct 'unfitting' to 'upfitting' (4-0)
• Approved Resolution 2024-15 for bond sale details (4-0)
• Approved Contract Amendment No. 1 with Beck Design for Performing Arts Center site design (4-0)
• Approved $136,000 for three Dodge Durango police vehicles (consent)
• Approved $167,133.31 for software upgrades from CDW-G (consent)
• Approved $126,356.30 for hardware upgrades from Dell (consent)
• Approved $49,854 for police equipment upfitting from Dana Safety Supply (consent)
• Approved $70,248 for a 2024 Ford F550 for Street Department (consent)

Bixby Public Works Authority

The Bixby Public Works Authority will consider and approve several procurement items. Items include a $64,596.40 purchase of a 2024 Ford F350 for the Water Department, $27,713.99 for UV system maintenance parts, and a $13,850.00 contract for a Neptune 360 subscription. The Authority will also approve minutes from its August 26, 2024 meeting.

• Approve Bixby Public Works Authority minutes dated 8/26/24
• Purchase 2024 Ford F350 for the Water Department from John Vance Fleet Services – $64,596.40
• Buy maintenance parts for the UV System at the WWTP from Nuvonic – $27,713.99
• Contract annual subscription to Neptune 360 for AMR readers – $13,850.00

The Bixby Public Works Authority met on September 23, 2024, and approved all four items on the consent agenda in a single 4-0 vote. These included approving the August 26, 2024 minutes, purchasing a 2024 Ford F350 for the Water Department, buying UV system maintenance parts, and contracting for Neptune 360 AMR reader subscription. No new business was discussed, and the meeting adjourned at 6:47 pm.

• Approved minutes from 8/26/24 (4-0)
• Approved purchase of 2024 Ford F350 for Water Department from John Vance Fleet Services, $64,596.40 (4-0)
• Approved purchase of UV system maintenance parts from Nuvonic, $27,713.99 (4-0)
• Approved annual Neptune 360 AMR reader subscription contract, $13,850.00 (4-0)

Board of Adjustment

The Bixby Board of Adjustment will hold a public hearing regarding a variance request. The board will also consider the appointment of a secretary and the 2025 meeting schedule.

• Public hearing for Variance BXBA-24.03 (Applicants: Dean and Terri Guthrie)
• Appointment of Gladys Gill as Board of Adjustment Secretary
• Approval of the 2025 Regular Meetings schedule

Planning Commission

The Planning Commission will hold a public hearing to discuss and vote on a minor amendment for a Planned Unit Development. The body will also consider the 2025 regular meeting schedule and the appointment of a secretary.

• Planned Unit Development Minor Amendment No. 1 (B.X.P.U.D. 22.07 MA.01) for The Reserve at Cedar Ridge
• Approval of Gladys Gill as Planning Commission Secretary
• Approval of the 2025 Regular Meeting schedule

City Council

The Bixby City Council's regular meeting and work session scheduled for September 9, 2024 were cancelled because a quorum was not present. The cancellation notice was posted on September 4, 2024 at City Hall, 116 W. Needles, Bixby, Oklahoma. No agenda items were considered.

Bixby Public Works Authority

The Bixby Public Works Authority meeting scheduled for September 9, 2024 was cancelled because a quorum was not present. No agenda items were discussed or decided. The cancellation notice was posted at City Hall and filed with the City Clerk's office.

City Council

The September 9, 2024, Regular Meeting and Work Session of the Bixby City Council are cancelled due to a lack of quorum. The cancellation notice was filed with the City Clerk and posted at City Hall on September 4, 2024.

• Meeting cancelled due to lack of quorum
• Notice filed with City Clerk
• Posted at City Hall, 116 W. Needles Bixby, Oklahoma

Technical Advisory Committee

The Bixby Technical Advisory Committee meeting scheduled for September 4, 2024 was canceled. No agenda items will be discussed or decided. The cancellation notice was posted on the bulletin board on September 3, 2024 at City Hall. No further action is required.

City Council

The City Council will hold a work session to receive a presentation and discuss a proposed development. The item will be presented by City Manager Jared Cottle.

• Proposed development at 116th & Memorial

The City Council held a work session and discussed a proposed development at 116th & Memorial, including a possible rezoning from residential to commercial. No formal action was taken; the council advised the developer to seek feedback from the neighborhood HOA and return for further discussion. The meeting was procedural, with no votes or decisions made.

• Discussed proposed development at 116th & Memorial (no action)
• Advised developer to seek HOA feedback on rezoning plans

Bixby Public Works Authority

The Bixby Public Works Authority will approve the minutes from its August 12 meeting. It will also consider renewing its website hosting and software package with CivicPlus, Inc. for FY25 at a total cost of $20,832.02, of which $10,918.81 is the Authority's share. The agenda also includes a placeholder for new business items.

• Approve minutes for Bixby Public Works Authority meeting dated 8/12/24
• Approve FY25 website hosting and software renewal with CivicPlus, Inc. for $20,832.02 total ($10,918.81 BPWA portion)
• New Business item as defined by the Open Meeting Act

The Bixby Public Works Authority met on August 26, 2024, and approved the consent agenda items unanimously (4-0). This included the minutes from the August 12, 2024 meeting and the annual renewal of the website hosting and software package from CivicPlus, Inc. for FY25, with the BPWA portion being $10,918.81. No new business was discussed, and the meeting adjourned shortly after.

• Approved minutes from 8/12/24 meeting (4-0)
• Approved CivicPlus website hosting and software renewal for FY25, BPWA portion $10,918.81 (4-0)

City Council

The Bixby City Council will consider and vote on several consent agenda items, including two School Resource Officer contracts with Bixby Public Schools and purchases for the fire department and city services. The council will also discuss and possibly approve multiple development plats, site plans, and planned unit development amendments, some with emergency ordinance clauses. Additional actions include contract amendments and fee approvals related to city projects.

• Approve SRO contract for two officers at $165,265.80
• Approve SRO contract for two officers at $126,329.90
• Purchase bunker gear for fire department new firefighter at $27,628.00
• Upgrade DIGI Security Systems for Fire Station 2 at $15,593.16
• Amend contract with Planning Design Group for Posey Creek Trail design fee $16,500

The Bixby City Council approved all consent agenda items, including two School Resource Officer contracts totaling $291,595.70, and all regular agenda items, including final plats for The Fountains and Henson Square, site plans for First National Bank and Spartan Square, and PUD amendments for Midland Development, Spartan Square, and Haikey Creek. The council also approved a resolution to place a 1% sales tax continuation on the November 5, 2024 ballot. All votes were 4-0 with Councilor Girard absent.

• Approved consent agenda including SRO contracts ($165,265.80 and $126,329.90), bunker gear ($27,628.00), and other items (4-0)
• Approved Final Plat B.X.P.T. 23.14 The Fountains (4-0)
• Approved Final Plat B.X.P.T. 23.04 Henson Square (4-0)
• Approved Site Plan B.X.S.P. 24.11 First National Bank (4-0)
• Approved Site Plan B.X.S.P. 24.12 Spartan Square (4-0)
• Approved PUD B.X.P.U.D. 24.05 Midland Development and Ordinance 2480 with emergency clause (4-0)
• Approved PUD Major Amendment B.X.P.U.D. 22.02 MA.01 Spartan Square and Ordinance 2479 with emergency clause (4-0)
• Approved PUD Major Amendment B.X.P.U.D. 21.07 MA.01 Haikey Creek with amendments on dwelling sizes and masonry, and Ordinance 2481 with emergency clause (4-0)

Planning Commission

The Bixby Planning Commission will discuss and possibly vote on multiple development proposals. Items include final plats for The Fountains and Henson Square, a Planned Unit Development for Midland Development, a major amendment to a PUD for Spartan Square, and a site plan for Spartan Square. The meeting also includes routine consent agenda items for prior meeting minutes.

• Final Plat (B.X.P.T.) 23.14; The Fountains – discussion, consideration, possible vote for approval
• Final Plat (B.X.P.T.) 23.04; Henson Square – discussion, consideration, possible vote for approval
• Planned Unit Development (B.X.P.U.D.) 24.05; Midland Development – discussion, consideration, possible vote for approval
• Planned Unit Development Major Amendment No. 1 (B.X.P.U.D.) 22.02 MA.01; Spartan Square – discussion, consideration, possible vote for approval
• Site Plan (B.X.S.P.) 24.12; Spartan Square – discussion, consideration, possible vote for approval

The Bixby Planning Commission approved all five items on the agenda: two final plats (The Fountains and Henson Square), two Planned Unit Developments (Midland Development and Spartan Square), and a site plan for Spartan Square. All votes were unanimous, with one recusal for Henson Square. The commission also discussed PUD processes with no action taken.

• Approved Final Plat B.X.P.T. 23.14 The Fountains (5-0)
• Approved Final Plat B.X.P.T. 23.04 Henson Square (4-0, Mohler recused)
• Approved PUD B.X.P.U.D. 24.05 Midland Development with stipulations excluding vape shops, marijuana businesses, and automotive uses (5-0)
• Approved PUD Major Amendment B.X.P.U.D. 22.02 MA.01 Spartan Square (5-0)
• Approved Site Plan B.X.S.P. 24.12 Spartan Square (5-0)
• Approved PUD Major Amendment B.X.P.U.D. 21.07 MA.01 Haikey Creek with conditions on masonry and dwelling sizes (5-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing to discuss a variance request. The board will also review minutes from the January 16, 2024 meeting.

• Variance request BXBA-24.03 submitted by Dean and Terri Guthrie

The Bixby Board of Adjustment voted 3-0 to continue the variance request by Dean and Terri Guthrie (BXBA-24.03) to the September meeting. The applicants sought a variance to build a 30x50 accessory building exceeding zoning limits, citing builder assurances and potential financial loss. Staff recommended the continuance so the City Engineer and City Attorney could review the case. The board also approved the January 16, 2024 meeting minutes.

• Approved January 16, 2024 meeting minutes (3-0)
• Continued variance BXBA-24.03 to September meeting (3-0)

City Council

The City Council and department personnel are meeting for a retreat to discuss organizational goals and strategic planning. The agenda includes reviews of infrastructure needs and economic development projects.

• Discussions on Downtown River projects and development
• Review of Bond projects
• Strategic planning and organizational goals
• Infrastructure needs assessment

City Council

The City Council will hold a work session to receive presentations and discuss two specific projects. These items are presented by the Development Services Director.

• Presentation and discussion on Froning 121
• Presentation and discussion on Spartan Crossing

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving a discharge permit fee of $11,061.58 for the Bixby Water Reclamation Facility. It will also consider approving a payment of $14,679.07 to McGuire Brothers Construction for emergency sanitary sewer repair at 14215 S New Haven. The agenda includes approval of the July 22, 2024 meeting minutes and a new business item.

• Approve $11,061.58 payment for discharge permit fees to the Department of Environmental Quality for the Bixby Water Reclamation Facility
• Approve $14,679.07 payment to McGuire Brothers Construction for emergency sanitary sewer repair at 14215 S New Haven
• Approve minutes from the Bixby Public Works Authority meeting held on July 22, 2024

City Council

The Bixby City Council will vote to extend a 3% sales tax until 2054 and consider rezoning two large agricultural tracts for residential development. The meeting also includes approval of several construction contracts and easement dedications.

• Resolution 2024-14 to extend 3% sales tax until November 30, 2054
• Rezoning Froning 121 from AG to RS-2 (40 acres)
• Rezoning Spartan Crossing from AG to RS-3 (112 acres)
• Contract with Aimright for Testing Services ($17,840)
• Approval of Fire Station 1 Pay Application ($61,751.39)

Technical Advisory Committee

The Bixby Technical Advisory Committee will meet to review and discuss a final plat for a residential and commercial development and two site plans for a bank and a commercial project.

• Review of Bixby Final Plat (B.X.P.T.) Number 24.07 The Fountains
• Review of Bixby Site Plan (B.X.S.P.) Number 24.11 First National Bank
• Review of Bixby Site Plan (B.X.S.P.) Number 24.12 Spartan Square

City Council

The City Council will hold a work session to receive a presentation and discuss the Third Penny Sales Tax Renewal. This item is the sole substantive topic on the agenda.

• Presentation and discussion on Third Penny Sales Tax Renewal

The City Council discussed the expiring Third Penny Sales Tax and directed staff to proceed with calling an election in November 2024. The proposed renewal would allocate 2% to Capital Improvements, 0.3% to Sewer, and 0.5% to Streets. No formal vote was taken; the item will be on the August 12 agenda for official action.

• Directed staff to call for a November 2024 election on Third Penny Sales Tax renewal (no formal vote)
• Proposed allocation: 2% Capital Improvement, 0.3% Sewer, 0.5% Streets

Bixby Public Works Authority

The Bixby Public Works Authority is meeting to consider the purchase of equipment and fuel. The body will review minutes from the July 11, 2024 meeting.

• Purchase of a 47 HP Pump for SpringTree Lift Station from Haynes Equipment for $26,849
• Purchase of unleaded gasoline and diesel for $25,000

The Bixby Public Works Authority approved all three consent agenda items in a 5-0 vote: the July 11 meeting minutes, a $26,849 pump purchase for the SpringTree Lift Station, and $25,000 for unleaded gasoline and diesel. No new business was discussed, and the meeting adjourned at 7:40 pm.

• Approved July 11, 2024 meeting minutes (5-0)
• Approved $26,849 purchase of 47 HP Pump for SpringTree Lift Station from Haynes Equipment (5-0)
• Approved $25,000 for unleaded gasoline and diesel (5-0)

City Council

The Bixby City Council will decide on multiple zoning ordinances, design contracts for park and playground projects, and a $3.58 million road improvement contract. They will also consider emergency clauses for several ordinances and discuss a new fire chief hire in executive session.

• Approve $69,500 design contract for Bentley Park pickleball/volleyball courts
• Approve $132,250 design contract for Bentley Park playground project
• Award $3,577,222 contract for East 111th Street South roadway improvements
• Vote on rezoning 40-acre Froning 121 property from AG to RS-2 and CS
• Consider emergency clauses for floodplain map updates and zoning ordinances

The Bixby City Council approved a $3,577,222 contract for roadway improvements on East 111th Street South, hired Joe Sherrell as Fire Chief, and approved several development items including a rezoning for DixieLou and site plans for a restaurant and dental office. A proposed rezoning and PUD for the Froning 121 development were continued to a future work session for further discussion.

• Approved consent agenda including design contracts for Bentley Park, Charley Young Event Park, Harmony Bridge, and Washington Irving projects (5-0)
• Continued Froning 121 rezoning and PUD items to next work session (5-0)
• Approved rezoning for DixieLou at 151st & Harvard from AG to CS (5-0)
• Approved final plat for Perfect Food and Gas at 15911 S. Memorial Dr. (5-0)
• Approved site plan for El Maguey Mexican Restaurant at 7450 E. 121st St. S. (5-0)
• Approved site plan for T&T Smiles at S. Yale Ave. & E. 151st St. S. (4-1)
• Awarded $3,577,222 road contract to Diversified Civil Contractors (5-0)
• Approved floodplain map ordinance and emergency clause (5-0)

Planning Commission

The Planning Commission will hold public hearings to vote on several site plans and zoning requests. Key items include a rezoning request for a 40-acre property and a Planned Unit Development proposal.

• Rezoning of +/- 40.016 acres at 10319 East 121st Street South from Agriculture (AG) to Residential Single-Family (RS-2)
• Planned Unit Development (B.X.P.U.D. 24.04) for Froning 121 at 10319 East 121st Street South
• Site Plan for Marlee Office No. 5 at 7638 East 126th Street South
• Final Plat for Perfect Food and Gas at 15911 South Memorial Drive
• Site Plans for El Maguey Mexican Restaurant (7450 E 121st Street South) and T&T Smiles (NE Corner of South Yale Avenue and East 151st Street South)

The Commission approved site plans for three businesses and a final plat for a food and gas station. Two rezoning requests were approved, while a Planned Unit Development for Froning 121 was denied.

• Approved Site Plan 24.08 for Marlee Office No. 5 (4-0)
• Approved Rezone 24.04 for Dixielou 151st & Harvard from Agriculture to Commercial Shopping (4-0)
• Approved Rezone 24.05 for Froning 121 from Agriculture to Residential Single-Family (3-1)
• Denied Planned Unit Development 24.04 for Froning 121 (2-2)
• Approved Final Plat 24.06 for Perfect Food and Gas (4-0)
• Approved Site Plan 24.09 for El Maguey Mexican Restaurant (4-0)
• Approved Site Plan 24.10 for T&T Smiles (4-0)
• Approved June 17, 2024 meeting minutes (3-0)

Board of Adjustment

The Board of Adjustment meeting scheduled for July 15, 2024, has been canceled. The cancellation is due to a lack of agenda items.

City Council

The Bixby City Council is holding a work session to review city planning documents. The meeting includes a presentation regarding the comprehensive plan and zoning ordinance language.

• Presentation of comprehensive plan and zoning ordinance language

The City Council held a work session to discuss discrepancies between the city's comprehensive plan and zoning ordinance language. Council reached a consensus that the comprehensive plan should be updated every 3 to 5 years. Further discussions on these processes and a Matrix update are scheduled for the Council retreat.

• Reached consensus to update Comprehensive Plan every 3 to 5 years
• Affirmed readiness to consider Comprehensive Plan amendments as needed

Bixby Public Works Authority

The Bixby Public Works Authority will review several purchase orders for the Water Department and Water Reclamation Facility. The board will also consider a $250,000 purchase for a centrifuge rotating assembly. Additionally, the agenda includes payment for emergency waterline repairs.

• $250,000 purchase of a centrifuge rotating assembly from GEA Mechanical Equipment
• $14,200 payment to McGuire Brothers Construction for emergency waterline repair at Memorial Drive and Fry Ditch
• $49,100 contract with GFAC Materials Testing for Public Works Facility services
• FY25 Water Department purchase orders including $125,000 for Neptune AMR meters
• FY25 Water Reclamation Facility purchase orders for chemicals and landfill fees

The Bixby Public Works Authority approved its consent agenda, covering prior meeting minutes, FY25 purchase orders for the Water Department and Water Reclamation Facility, an emergency waterline repair payment, and a materials testing contract. It also approved purchasing a $250,000 centrifuge rotating assembly from GEA Mechanical Equipment for the Waste Water Treatment Plant. Both votes carried 3-0, with Mayor Guthrie and Councilor Girard absent. No new business was raised, and the meeting adjourned at 6:23 pm.

• Approved consent agenda items 1-5, including 06/24/24 minutes, FY25 Water Department and Water Reclamation Facility purchase orders, a $14,200 emergency waterline repair payment to McGuire Brothers Construction, and a $49,100 GFAC Materials Testing contract (3-0)
• Approved purchase of a $250,000 centrifuge rotating assembly from GEA Mechanical Equipment for the Waste Water Treatment Plant (3-0)
• No new business raised

City Council

The Bixby City Council will consider several contract renewals and a property conveyance. The council also plans to enter an executive session to discuss the employment of a new Fire Chief.

• Discussion on employment of new Fire Chief
• Renewal of behavioral health services for $18,328.80
• GeoSafe renewal in the amount of $15,000
• Property conveyance to Robert Patel Leisure Hospitality Management Inc.
• Professional Services Agreement with Municipal Finance Services, Inc.

The Bixby City Council approved all ten consent agenda items by a 3-0 vote, including a deed conveying property to Robert Patel of Leisure Hospitality Management Inc. tied to a previously approved hotel economic development plan. Councilors Guthrie and Girard were absent. The executive session item on hiring a new Fire Chief was not heard and was continued, and no new business was taken up. The meeting adjourned at 6:18 pm.

• Approved consent agenda items 1-10, including minutes, contracts, and resolutions (3-0)
• Approved deed of property conveyance to Robert Patel / Leisure Hospitality Management Inc. as part of consent agenda (3-0)
• Approved Fire Department renewal of behavioral health services with First Responder Support Services for $18,328.80 (3-0)
• Approved renewal to GeoSafe for $15,000 as budgeted (3-0)
• Approved Resolution No. 2024-13 for OMAG Recognition Program participation (3-0)
• Executive session on employment of new Fire Chief not heard; item continued
• No new business taken up

Technical Advisory Committee

The Bixby Technical Advisory Committee will review two new site plans and one final plat. These items involve proposed commercial developments at various locations in Bixby.

• Site Plan 24.09: El Maguey Mexican Restaurant (East of S 74th E Ave and S of E 121st St S)
• Site Plan 24.10: T&T Smiles (East of S Yale Ave and N of E 151st St S)
• Final Plat 24.06: Perfect Food and Gas, a 3.6838-acre commercial development

City Council

The Bixby City Council will hold a work session to review the annual fee schedule. Finance Director Charles Barnes is scheduled to provide a presentation and lead a discussion on this item.

• Presentation and discussion on Annual Fee Schedule

The Bixby City Council held a work session on June 24, 2024 to review the annual fee schedule. Staff presented updates, and the council discussed a proposed $1,000 Certificate of Compliance fee for medical marijuana facilities intended to cover zoning, building, and fire inspections. Councilor Girard said the $20 returned-check fee is too low and suggested $35. No motions or votes were taken; the Finance Director advised that any fee changes must be motioned at a council meeting. The meeting adjourned at 5:35 pm.

• No decisions or votes recorded; work session discussion only
• Discussed proposed $1,000 Certificate of Compliance fee for medical marijuana facilities (no action)
• Councilor Girard proposed raising returned-check fee from $20 to $35 (no action)
• Staff advised fee schedule changes require a motion at a council meeting

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve meeting minutes from June 10, 2024. The authority will also consider a $35,000 sole source purchase order for Neptune AMR from Core and Main.

• Approval of June 10, 2024, meeting minutes
• $35,000 sole source purchase order for Neptune AMR from Core and Main

The Bixby Public Works Authority approved the minutes from the June 10, 2024, meeting. The board also authorized a $35,000 sole-source purchase from Core and Main for Neptune AMR equipment.

• Approved June 10, 2024, meeting minutes (4-0-1)
• Approved $35,000 sole-source purchase for Neptune AMR equipment (4-0-1)

City Council

The council will review multiple zoning changes, including a 112-acre residential rezoning for Spartan Crossings. The meeting also includes votes on street repair agreements with Tulsa and various police department technology contracts.

• Rezoning of 112 acres at Spartan Crossings from Agriculture to Residential Single-Family
• $33,749 contract for SWAT team radio system replacement
• $20,400 purchase and installation of six Flock Safety cameras
• Interlocal agreement with the City of Tulsa for one-time street repairs
• Approval of final plats for Robinson Ranch IV and Pecan Ridge Estates

The City Council approved multiple development plats and zoning amendments, including a major amendment for a Planned Unit Development at 126 Memorial and a rezoning for 127th and Mingo. A rezoning request for the Spartan Crossings project failed due to a lack of motion following public concerns regarding drainage and floodplains. Additionally, the Council authorized an interlocal agreement with the City of Tulsa for street repairs.

• Approved consent agenda items 1-7 (4-0-1)
• Approved alleyway easement vacation, Resolution 2024-12 (4-0-0)
• Approved Robinson Ranch IV final plat (4-0-1)
• Approved Pecan Ridge Estates final plat with conditions (4-1-1)
• Spartan Crossings rezoning failed for lack of motion
• Approved 126 Memorial PUD amendment and emergency clause (4-0-1)
• Approved 127th and Mingo rezoning and emergency clause (4-0-1)
• Approved interlocal agreement with Tulsa for street repairs (4-0-1)

Board of Adjustment

The Bixby Board of Adjustment meeting scheduled for June 17, 2024, has been canceled. The cancellation is due to a lack of agenda items.

Planning Commission

The Bixby Planning Commission will consider several plat approvals and zoning changes. These include new plats for Robinson Ranch IV and Pecan Ridge Estates. The commission will also review rezoning requests and amendments for Spartan Crossings and 126 Memorial.

• Rezoning of 112.481 acres at 6900-Block of East 161st Street South to Residential Single-Family
• Final Plat approval for Pecan Ridge Estates Blocks 1-8 on South Harvard Avenue
• Revised Final Plat for Robinson Ranch IV on South Memorial Drive
• PUD Major Amendment No. 2 for 126 Memorial at East 126th Street South and South Memorial Drive

The Planning Commission approved two final plats for Robinson Ranch IV and Pecan Ridge Estates, and rezoned the Spartan Crossings property from Agriculture to Residential Single-Family. The commission also denied a major amendment for the 126 Memorial Planned Unit Development. An application for a Planned Unit Development at Spartan Crossings was withdrawn by the applicant.

• Approved May 20, 2024, meeting minutes (4-0)
• Approved Revised Final Plat 24.04 for Robinson Ranch IV (4-0)
• Approved Final Plat 24.05 for Pecan Ridge Estates (4-0)
• Approved rezoning for Spartan Crossings to RS-2 (4-0)
• Spartan Crossings PUD application withdrawn by applicant
• Denied Major Amendment No. 2 for 126 Memorial PUD (3-1)

City Council

The Bixby City Council will hold a work session to review a presentation regarding mowing financial analysis. Public Works Director Bea Aamodt will lead the discussion.

• Presentation and discussion on mowing financial analysis

The Bixby City Council held a work session on June 10, 2024. Public Works Director Bea Aamodt presented a financial analysis of mowing operations, concluding that in-house mowing would be more expensive than outsourcing the work. Councilor Girard suggested informing the public about the current mowing schedule for transparency, and Ms. Aamodt agreed. No decisions or votes were recorded; the meeting adjourned at 5:37 pm.

Bixby Public Works Authority

The Bixby Public Works Authority will meet to consider several administrative approvals and contract renewals. These items include software maintenance, municipal league fees, and insurance renewals for the upcoming fiscal year.

• Annual maintenance with Tyler Technologies (INCODE) for $34,356.86
• FY25 Oklahoma Municipal League service fees of $13,651.30
• Worker’s Compensation Insurance renewal for $11,106.36
• Janitorial services contract for the Dawes Building at $1,045 per month

The Bixby Public Works Authority approved a consent agenda containing five items. These included annual maintenance for Tyler Technologies, Oklahoma Municipal League fees, workers compensation insurance, and janitorial services.

• Approved minutes from 05/28/24 (5-0)
• Approved FY-25 Tyler Technologies annual maintenance for $34,356.86 (5-0)
• Approved FY25 Oklahoma Municipal League service fees for $13,651.30 (5-0)
• Approved FY-24 Workers Compensation Insurance renewal for $11,106.36 (5-0)
• Approved renewing contract with Dunn-Right Cleaning Service, Inc. for $1,045 per month (5-0)

City Council

The City Council will consider rezoning a 37-acre property at 127th and Mingo to residential RS-2. The agenda also includes real estate negotiations for property on S. Garnett Road and several annual contract renewals. Additionally, the council will vote on an easement closure near South 74th East Avenue.

• Rezoning 37.179 acres at 127th and Mingo to RS-2 residential
• Real estate negotiations for property at 13852 S. Garnett Road
• Worker’s Compensation Insurance renewal for $191,543.84
• Contract with Humane Society of Tulsa for stray animal care
• Tyler Technologies maintenance contract for $41,920.28

The City Council approved a mutual access easement closure near S. 74th East Avenue and E. 121st Street South. The council also authorized the City Manager to begin negotiations to purchase real estate at 13852 S. Garnett Road. Additionally, several maintenance and service contracts were approved via the consent agenda.

• Approved easement closure at Quail Creek Commons (5-0)
• Approved emergency clause for Ordinance 2471 (5-0)
• Directed City Manager to negotiate purchase of 13852 S. Garnett Road (5-0)
• Approved $41,920.28 Tyler Technologies maintenance contract (5-0)
• Approved $13,651.30 Oklahoma Municipal League service fees (5-0)
• Approved $191,543.84 Workers Compensation Insurance renewal (5-0)
• Approved contract with Humane Society of Tulsa for animal shelter services (5-0)
• Approved mowing contracts for BOCA Outdoors, Heartland Lawn Care, Source One, and Prodigy Lawn and Care (5-0)

Technical Advisory Committee

The Bixby Technical Advisory Committee will discuss and review several land-use proposals at this meeting. Items include a right-of-way closure for the Bixby Historical Society that will be discussed at City Council, a commercial site plan, and two residential plats creating 163 new lots. These reviews are preliminary steps before potential final approval or council action.

• Right-of-Way Closure No. 24.01 for Bixby Historical Society at East of South Memorial Drive and South of East 151st Street South
• Site Plan review for Marlee Office #5 by W Design at West of South Memorial Drive and North of East 126th Street South
• Final Plat review for Robinson Ranch IV (63 Lots, 16.409 Acres) at East of South Memorial Drive and South of East 161st Street South
• Final Plat review for Pecan Ridge Estates Blocks 1-8 (100 Lots, 42.551 Acres) at West of South Harvard Avenue and North of East 151st Street South

City Council

The City Council work session scheduled for May 28, 2024, was canceled. The cancellation occurred due to a lack of agenda items requiring action by the City Council.

Bixby Public Works Authority

The Bixby Public Works Authority will discuss the approval of the Fiscal Year 2025 budget and budget resolution. The board will also consider a contract amendment for operations and maintenance at the Bixby Water Reclamation Facility. Additionally, the meeting includes reviews of property and liability insurance renewals.

• Approval of the Fiscal Year 2025 budget and budget resolution
• Contract amendment with CH2M HILL Engineers, Inc. for Bixby Water Reclamation Facility ($853,358 fee and $45,000 repair allowance)
• Property insurance renewal purchase order via Oklahoma Municipal Assurance Group ($88,490.00)
• General liability and automobile insurance renewal purchase order via Oklahoma Municipal Assurance Group ($46,097.20)

The Bixby Public Works Authority approved the consent agenda including property, general liability, and automobile insurance renewals. They also approved the Fiscal Year 2025 budget and a contract amendment with CH2M HILL Engineers, Inc. for the Water Reclamation Facility.

• Approved minutes and insurance renewals for property ($88,490) and general liability/automobile ($46,097.20) (5-0)
• Approved Fiscal Year 2025 budget and budget resolution (5-0)
• Approved contract amendment with CH2M HILL Engineers, Inc. for O&M of the Water Reclamation Facility with an $853,358 fee and $45,000 repair allowance (5-0)

City Council

The Bixby City Council will consider approval of the Fiscal Year 2025 budget and budget resolution. The agenda also includes rezoning requests for 37 acres at 127th and Mingo and a specific use permit for Shellenbarger Free Will Baptist Church.

• Approval of the Fiscal Year 2025 budget
• Rezoning and PUD for 37.179 acres at 127th & Mingo
• Specific Use Permit for Shellenbarger Free Will Baptist Church
• Engineering contract with Kimley-Horn for $39,500.00
• Renewal of city property insurance for $118,786.00

The Bixby City Council unanimously approved the Fiscal Year 2025 budget and the final plat for Rowan Grove Blocks 4-9. The council tabled the rezoning and Planned Unit Development for 127th & Mingo, requesting further details on masonry, setbacks, and stormwater. A Specific Use Permit for Shellenbarger Free Will Baptist Church and an easement closure at 11601 S 101st East Avenue were also approved.

• Approved FY 2025 budget (5-0)
• Approved Final Plat for Rowan Grove Blocks 4-9 (5-0)
• Tabled rezoning for 127th & Mingo for further detail (5-0)
• Tabled Planned Unit Development for 127th & Mingo for further detail (5-0)
• Approved Specific Use Permit for Shellenbarger Free Will Baptist Church (5-0)
• Approved Easement Closure at 11601 S 101st East Avenue (5-0)
• Approved emergency clause for Easement Closure ordinance (5-0)
• Approved consent items including insurance renewals and 2025 court dates (5-0)

Board of Adjustment

The Board of Adjustment meeting scheduled for May 20, 2024, has been canceled due to a lack of agenda items.

Planning Commission

The commission will review several land use requests, including a final plat for Rowan Grove and a site plan for South Memorial Business Park. They will also consider rezoning and a planned unit development for property near 127th and Mingo. A specific use permit for Shellenbarger Free Will Baptist Church is also on the agenda.

• Final Plat for Rowan Grove Blocks 4-9 at 13321 South Mingo Road
• Site Plan for South Memorial Business Park, Office No. 2 at 7623 East 126th Street South
• Rezoning of 37.179 acres at 127th & Mingo from RS-1 to RS-2
• Planned Unit Development for 127th & Mingo
• Specific Use Permit for Shellenbarger Free Will Baptist Church at 8017 E 131st Street South

The Planning Commission approved a final plat for Rowan Grove and a site plan for South Memorial Business Park. The commission also approved a rezoning and PUD for 127th & Mingo and a specific use permit for a church-based school.

• Approved Final Plat 23.03 for Rowan Grove Blocks 4-9 (3-0)
• Approved Site Plan 24.07 for South Memorial Business Park, Office No. 2 (4-0)
• Approved Rezoning 24.03 for 127th & Mingo from RS-1 to RS-3 (4-0)
• Approved PUD 24.01 for 127th & Mingo with lot and masonry conditions (3-1)
• Approved Specific Use Permit 24.01 for Shellenbarger Free Will Baptist Church school (4-0)

City Council

The City Council will hold a work session featuring a tour of Fire Station No. 1 for its grand opening. The meeting also includes an update on Bixby Fire Department EMS services and a presentation regarding the OMAG Recognition Program.

• Fire Station No. 1 tour and grand opening
• Bixby Fire Department EMS Service update
• OMAG Recognition Program presentation

The City Council conducted a tour of the new Fire Station No. 1 and received updates on the implementation of the new Emergency Medical Services (EMS) Service. Finance Director Charles Barnes presented the OMAG Recognition Program and requested council participation to receive a monetary award. No formal votes were recorded during this work session.

Bixby Public Works Authority

The Bixby Public Works Authority will discuss a $12,306,107.92 maximum price for the Public Works Facility Project. The board will also consider signing an order regarding wastewater treatment system corrections and lagoon closure. Additionally, they will review a software renewal for SeeClickFix.

• $12,306,107.92 Guaranteed Maximum Price for the Public Works Facility Project
• ODEQ Consent Order 19-265 Add A regarding wastewater treatment corrections and lagoon closure
• Renewal of CivicPlus SeeClickFix software ($6,887.87 BPWA portion)

The Bixby Public Works Authority approved a Guaranteed Maximum Price of $12,306,107.92 for the Public Works Facility Project. The board also authorized the Chairman to sign an Oklahoma Department of Environmental Quality consent order regarding wastewater treatment corrections and lagoon closure. Additionally, the board approved annual software renewals and accepted previous meeting minutes.

• Approved minutes from 04/22/2024 meeting (5-0)
• Approved CivicPlus/SeeClickFix software renewal for FY25 at $6,887.87 BPWA portion (5-0)
• Authorized Chairman to sign ODEQ Consent Order 19-265 Add A for wastewater corrections (5-0)
• Approved Guaranteed Maximum Price of $12,306,107.92 for Public Works Facility Project (5-0)

City Council

The Bixby City Council will hold a public hearing for the FY-25 Budget. The council will also consider a contract with Garver Engineers for a water supply study and a real property purchase in Jade Crossing. Several items regarding police vehicle equipment and city maintenance are also up for approval.

• Public hearing for the FY-25 Budget
• $80,000 contract with Garver Engineers for a Water Supply Study
• Purchase of real property in Reserve “A”, Jade Crossing
• $70,500 expenditure for a replacement police SUV from Carter Chevrolet
• $14,125.01 repair work with Wade's RV for the Command Post

The Bixby City Council approved all 11 consent agenda items, including a $14,125.01 repair for the Command Post, $24,992.32 for EOC furniture, and a $55,500 police vehicle purchase. The council also approved an $80,000 contract with Garver Engineers for a water supply study and authorized the purchase of real property in Jade Crossing. A public hearing on the FY-25 budget was held with no action taken, and after an executive session with no action, the council voted to notify Precision Project Management of default on the Flats @ 151st property and to hire outside legal counsel for case CV-2024-01058.

• Approved consent agenda items 1-11 (5-0)
• Approved $80,000 contract with Garver Engineers for water supply study (5-0)
• Approved purchase of real property in Jade Crossing from First Equity Corporation (5-0)
• Directed City Attorney to notify Precision Project Management of default on Flats @ 151st property (5-0)
• Approved hiring outside legal counsel for lawsuit CV-2024-01058 (5-0)
• Held public hearing on FY-25 budget; no action taken
• Entered executive session; no action taken

Technical Advisory Committee

The scheduled meeting for the Bixby Technical Advisory Committee on May 1, 2024, was marked as canceled or not required. No agenda items were listed for discussion.

City Council

The Bixby City Council will hold a work session for presentations and discussions. The agenda includes an overview of the FY2025 budget and a presentation regarding the Bixby Municipal Court Community Service Program.

• FY2025 Budget Overview presentation
• Bixby Municipal Court Community Service Program discussion

The Bixby City Council held a work session to discuss a proposed Community Service Program for juvenile offenders and an overview of the FY2025 budget. No formal votes were taken or ordinances passed during this session. Staff presented details on assigning juveniles tasks in Parks, Public Works, and Police departments, while Finance Director Charles Barnes outlined budget allocations for street repairs and professional services.

• Discussed proposed Community Service Program for juvenile offenders
• Discussed FY2025 budget overview including street repairs and raises
• No formal votes or approvals recorded in this work session

Bixby Public Works Authority

The agenda consists of procedural matters and the approval of minutes from April 8, 2024. No specific new business or projects are listed for discussion at this meeting.

• Approval of minutes from the April 8, 2024, Bixby Public Works Authority meeting

The Bixby Public Works Authority held its regular meeting on April 22, 2024. The only substantive action was the approval of the minutes from the previous meeting on April 8, 2024. No new business was discussed, and the meeting adjourned at 6:50 PM.

• Approved minutes from April 8, 2024 meeting (5-0)
• No new business discussed
• Meeting adjourned at 6:50 PM

City Council

The City Council will elect a Mayor and Vice Mayor and administer oaths of office. The council will also consider purchasing a water tanker and two inspection vehicles. Additionally, the agenda includes resolutions for transportation program funds and a side path on East 121st Street South.

• Purchase of a Helie 2450-gallon water tanker for $312,055.32
• Purchase of a 2023 Ford F150 for construction inspections ($45,918)
• Purchase of a 2024 Chevy Tahoe for infrastructure inspections ($53,155)
• Side path project on East 121st Street South
• Corridor Appearance Waiver for Josh's Sno Shack

The Bixby City Council approved buying a 2450-gallon water tanker for $312,055.32 and passed its consent agenda, which included two vehicle purchases and a seasonal concession stand waiver. The council also re-elected Brian Guthrie as Mayor and Robert Founds as Vice Mayor, both by 5-0 votes, and administered oaths of office to Bobby Schultz (Ward 5), Guthrie, and Founds. Council members entered executive session on litigation but took no action, and an agenda item on directing the City Attorney regarding litigation was skipped.

• Re-elected Brian Guthrie as Mayor (5-0)
• Re-elected Robert Founds as Vice Mayor (5-0)
• Administered oath of office to Bobby Schultz as Ward 5 Council Member
• Approved consent agenda including minutes, a proclamation, Tulsa Tech Fire Academy invoice, two transportation resolutions, two vehicle purchases, and a corridor appearance waiver (5-0)
• Approved purchase of a Helie 2450-gallon water tanker for $312,055.32 (5-0)
• Entered executive session on litigation; no action taken
• Skipped agenda item on directing City Attorney action regarding litigation; no action taken

Board of Adjustment

The Board of Adjustment meeting scheduled for April 15, 2024, has been canceled. This cancellation is due to a lack of agenda items.

Planning Commission

The Planning Commission meeting scheduled for April 15, 2024, has been canceled due to a lack of agenda items.

City Council

The Bixby City Council will hold a work session to review three agenda items before potential future action. Officials plan to discuss a proposed development at Breckenridge and “A” Ave. in Downtown, along with updated design plans for the Performing Arts Center entrance. The meeting also includes a presentation on the city’s FY2025 budget overview. These sessions provide council members with project details and financial information that will guide future decisions affecting local services and downtown infrastructure.

• Proposed development at Breckenridge and “A” Ave. in Downtown
• Modified entrance design for the Performing Arts Center
• FY2025 Budget Overview presentation

The Bixby City Council met in a work session on April 8, 2024, and took up three discussion items. The council agreed to a revised Performing Arts Center entrance design presented by architect Wes Rutledge of Beck Design. It also heard a proposal from developer Clinton Taylor Jr. for a mixed-use project at Breckenridge and "A" Ave. that would add 70-72 downtown parking spaces and electric vehicle charging stations; City Manager Jared Cottle said he would meet with Taylor about land acquisition and possibly draft an agreement to bring back later. Finance Director Charles Barnes gave an overview of the proposed FY2025 budget, and the meeting adjourned at 5:59 pm. No formal votes or dollar amounts were recorded.

• Agreed to revised Performing Arts Center entrance design (no vote tally recorded)
• No action taken on proposed Breckenridge and "A" Ave. mixed-use project; staff to meet developer and possibly draft agreement for later
• FY2025 budget overview presented for discussion only; no action recorded

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving an 8-in pump rental for SpringTree LS. The board will also review a purchase of maintenance parts for the Waste Water Treatment Plant UV System.

• Rental of 8-in pump for emergency work at SpringTree LS ($14,168.43)
• Purchase of Nuvonic maintenance parts for WWTP UV System ($11,865)
• Approval of March 24, 2024 meeting minutes

The Bixby Public Works Authority approved three items via the consent agenda. This included funding for emergency pump rental and maintenance parts for the Waste Water Treatment Plant.

• Approved minutes from 03/24/24 (5-0)
• Approved $14,168.43 rental of an 8-in pump for emergency work at SpringTree LS (5-0)
• Approved $11,865 purchase of UV System maintenance parts from Nuvonic for the Waste Water Treatment Plant (5-0)

City Council

The City Council will consider rezoning requests for the White Hawk II and Spartan Crossing developments. They will also vote on a contract award for a new firearms training facility. Other items include approving various equipment purchases and drainage project agreements.

• Contract award of $693,062.90 to JL Earthworks & Design, LLC for a Firearms Training Facility
• Rezoning of Spartan Crossing from Agriculture to Residential Single Family
• Expansion of the camera project using $28,700 in grant and capital funds
• $71,300 agreement with P.E.C. for North Bixby Drainage Projects
• Plat approvals for The Reserve at White Hawk

The council approved several plats for The Reserve at White Hawk with specific building and fencing stipulations. A request to change the Comprehensive Plan for Spartan Crossing was denied, and a contract for a new firearms training facility was tabled.

• Approved 14 consent items including $28,700 for cameras and $50,465 for a slope mower (5-0)
• Approved land use change for White Hawk II to Low-Density Residential (3-2)
• Approved Preliminary and Final Plats for The Reserve at White Hawk with outbuilding and fencing limits (3-2)
• Approved Preliminary and Final Plats for The Reserve at White Hawk (10.26 acres) with gated emergency access (3-2)
• Denied Comprehensive Plan amendment for Spartan Crossing (5-0)
• Tabled $693,062.90 firearms training facility contract for further review (5-0)
• Approved Resolution 2024-6 for CDBG funds application (5-0)

General

The Bixby City Council will gather at River Spirit Casino for the Sparta Gala. This meeting is for social purposes only, and no official business will be acted upon by the Council.

• Sparta Gala special event

Technical Advisory Committee

The committee will discuss and review the final plat for Henson Square, a 32.35-acre development located east of South Harvard Avenue and south of East 151st Street. The proposal includes 83 lots and five blocks intended for residential and commercial use. Members will also consider approving minutes from the March 6, 2024, meeting.

• Final Plat (B.X.P.T.) Number 24.02 Henson Square
• 32.35-acre residential and commercial development
• 83 lots and five blocks at Henson Square
• Approval of March 6, 2024 meeting minutes

City Council

The Bixby City Council is holding a work session to receive a presentation on the FY2025 budget overview from Finance Director Charles Barnes and to discuss a modified entrance design for the Performing Arts Center with City Manager Jared Cottle. No votes are scheduled; the session is for information and discussion only.

• Presentation on FY2025 Budget Overview by Finance Director Charles Barnes
• Discussion of modified Performing Arts Center entrance design by City Manager Jared Cottle

The City Council held a work session to review a preliminary proposed budget for FY2025 and discuss design options for the Performing Arts Center entrance. No formal votes were taken during the session.

• Reviewed FY2025 preliminary proposed budget and project updates
• Requested design modifications for Performing Arts Center entrance

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving a professional service agreement with Crawford and Associates for FY-24 financial statement preparation and accounting assistance, costing $25,000, and a contract with CBEW for the FY-24 audit at $10,200. The meeting also includes approval of prior minutes and a consent agenda. No other substantive items are listed.

• Approve minutes from 03/11/24 meeting
• Professional service agreement with Crawford and Associates for $25,000 (BPWA portion)
• Contract with CBEW for FY-24 audit for $10,200 (BPWA portion)

The Bixby Public Works Authority approved its consent agenda, which included the prior meeting's minutes, a professional service agreement and purchase order with Crawford and Associates for FY-24 financial statement preparation and accounting assistance at $25,000 (BPWA portion), and a contract with CBEW for the FY-24 audit at $10,200 (BPWA portion). The vote carried 5-0. No new business was discussed, and the meeting adjourned.

• Approved consent agenda items 1-3 (5-0)
• Approved professional service agreement and purchase order to Crawford and Associates for FY-24 financial statement preparation and accounting assistance, $25,000 (BPWA portion)
• Approved contract with CBEW for FY-24 audit, $10,200 (BPWA portion)
• Approved minutes for the 03/11/24 Bixby Public Works Authority meeting
• No new business discussed
• Adjourned at 10:28 pm

City Council

The City Council approved Ordinance 2470, changing land use for White Hawk II from Low-Intensity Recreational/Open Space to Low-Intensity Residential, by a 3-2 vote. A separate vote to make this ordinance effective immediately via an emergency clause failed 3-2, so the ordinance will return for a second reading. The council also approved the consent agenda, including financial service contracts and equipment purchases, and deferred several other zoning and plat items to the next meeting.

• Approved Ordinance 2470 land use change for White Hawk II (3-2)
• Emergency clause for Ordinance 2470 failed (3-2)
• Approved Consent Agenda items 1-8 (5-0)
• Approved $25,000 agreement with Crawford and Associates for financial services
• Approved $10,200 contract with CBEW for FY-24 audit
• Approved purchase of two 500-gallon potable water tanks
• Approved $11,264.90 purchase of mobile dispatch radio cart
• Deferred items 3-10 (plats and Spartan Crossing ordinances) to next meeting

Board of Adjustment

The March 18, 2024, Board of Adjustment meeting has been cancelled. A variance request (BXBA 24.02) by applicant Sherry Roberts was pulled from the agenda, leaving no items for discussion.

Planning Commission

The commission will review site plans for Bixby Dental Offices at 15000 S Hudson Avenue. The meeting also includes discussions on land use changes for the Spartan Crossing development and White Hawk II.

• Site plan approval for Bixby Dental Offices at 15000 S Hudson Avenue
• Rezoning Spartan Crossing from Agriculture to RS-3 Residential Single Family
• Comprehensive Plan amendment for Spartan Crossing to allow medium-density residential
• Planned Unit Development for Spartan Crossing
• Land use change for White Hawk II to low-intensity residential

The Bixby Planning Commission approved a site plan for Bixby Dental Offices and unanimously approved the Comprehensive Plan amendment, rezoning, and Planned Unit Development for the Spartan Crossing residential project. The Commission denied a request to change the land use designation for White Hawk II from recreational/open space to residential, following significant public opposition. All substantive votes were recorded as unanimous among the present commissioners.

• Approved minutes from Jan 16 and Feb 20 meetings (3-0)
• Approved Site Plan BXSP 24.04 for Bixby Dental Offices (4-0)
• Approved Comprehensive Plan Amendment BXCP 24.01 for Spartan Crossing (4-0)
• Approved Rezoning BXZO 24.01 for Spartan Crossing from Agriculture to RS-3 (4-0)
• Approved PUD BXPUD 24.01 for Spartan Crossing with staff recommendations (4-0)
• Denied Comprehensive Plan Amendment BXCP 24.02 for White Hawk II (3-0)

City Council

The Bixby City Council will hold a work session to review the Bixby / Broken Arrow joint water system study. Public Works Director Bea Aamodt will also provide an update on various 2021 Bond – Street and Drainage projects.

• Presentation and discussion of Bixby / Broken Arrow joint water system study
• Update on various 2021 Bond – Street and Drainage projects

The Bixby City Council held a work session on March 11, 2024, with no substantive decisions or votes recorded. Staff discussed a joint water system study with Broken Arrow, including ongoing low water pressure issues from Tulsa's supply and a proposal to seek a study from Garver, which will be presented for council approval on March 25 if complete. The council also reviewed 2021 bond street and drainage projects, with staff to bring cost estimates and funding options back for future approval. The meeting adjourned at 5:53 pm.

• No votes or formal actions recorded; work session only
• Water study proposal from Garver to be presented for approval March 25 if complete
• 2021 bond project proposals to return for council approval with cost estimates

City Council

The City Council will consider ordinances for the rezoning and Planned Unit Development of the 105.45-acre Greyhawk Residential project. The agenda also includes a funding application for the extension of 148th Street and a change order for municipal building infrastructure.

• Rezoning and PUD approval for Greyhawk Residential (105.45 acres)
• $21,022 change order for Municipal Building water and sewer work
• Vision 2025 funding application for 148th Street extension
• Infrastructure acceptance for Presley Heights West Phase 1

The Bixby City Council approved rezoning (Ordinance 2465) and a Planned Unit Development (Ordinance 2466) for the Greyhawk Residential property of about 105.45 acres near 131st and South Mingo Road, each on 4-0-1 votes with Councilor Girard absent. Emergency clauses making both ordinances effective immediately also passed 4-0-1. On the Greyhawk preliminary plat, a motion to limit a wider 60-foot right of way to one block died for lack of a second, and the council then voted 3-1-1 to amend the plat to remove the collector street conditions. The consent agenda, including a $21,022 change order for the Municipal Building at 111th/Cabaniss project, passed 4-0.

• Approved consent agenda items 1-7, including $21,022 Change Order No. 3 for water and sewer work at the Municipal Building at 111th/Cabaniss project (4-0)
• Approved Ordinance 2465, rezoning for Greyhawk Residential, ~105.45 acres near 131st and South Mingo Road (4-0-1)
• Approved emergency clause for Ordinance 2465 making it effective immediately (4-0-1)
• Approved Ordinance 2466, Planned Unit Development for Greyhawk Residential (4-0-1)
• Approved emergency clause for Ordinance 2466 making it effective immediately (4-0-1)
• Motion to limit wider 60-ft right of way with 36-ft lane to lot 15 of block 6 only died for lack of a second
• Amended Greyhawk preliminary plat to remove collector street conditions (3-1-1; Hirshey nay, Girard absent)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve minutes from the February 26, 2024 meeting. The board will also consider a $50,000 purchase order for plumbing parts for the Water Department.

• $50,000 purchase order for plumbing parts from Core and Main

The Bixby Public Works Authority approved the minutes from the February 26, 2024 meeting. The Authority also approved a purchase order for the Water Department to acquire plumbing parts.

• Approved February 26, 2024 meeting minutes (4-0)
• Approved $50,000 purchase order to Core and Main for Water Department plumbing parts (4-0)

Technical Advisory Committee

The committee will discuss and review two site plan applications. These include the Bixby Dental Offices near South Hudson Avenue and a McDonald's near South Memorial Drive.

• Site Plan 24.04 for Bixby Dental Offices (West of S. Hudson Ave and N. of E. 151st St S)
• Site Plan 24.05 for McDonalds (East of S. Memorial Dr and N. of E. 151st St S)
• Approval of minutes from the February 7, 2024 meeting

City Council

The City Council will review several land development requests, including plats for the Reserve at White Hawk and a large rezoning for Greyhawk Residential. The council will also consider allocating opioid settlement funds for abuse reduction.

• Rezoning 105.45 acres from Agriculture to Residential Single-Family for Greyhawk Residential
• Approval of plats for the Reserve at White Hawk (18.43 and 10.26 acres)
• Allocation of opioid settlement funds via Resolution 2024-3
• Utility easement dedication for Ellis Ranch
• Presentation of a Washington Irving Park map by Girl Scout Troop 7158

The Bixby City Council approved three items for the Greyhawk Residential project on 105.45 acres near South Mingo Road and 131st Street: a rezoning from Agriculture to Residential Single-Family, a Planned Unit Development, and a preliminary plat, each by a 5-0 vote. The council also voted 5-0 to postpone two Reserve at White Hawk plat items until after the Comprehensive Plan is heard, with the next Planning Commission meeting set for 3/18/24 and council review around March 25, 2024. The consent agenda, including minutes and four OMAG claim denials, passed 5-0. The council received a Girl Scout Troop 7158 presentation on an interactive tree map for Washington Irving Park and agreed the City would take over the map once completed.

• Approved consent agenda items 1-8, including minutes and four OMAG claim denials (5-0)
• Approved rezoning for Greyhawk Residential from Agriculture to Residential Single-Family, B.X.Z.O 24.01 (5-0)
• Approved Planned Unit Development for Greyhawk Residential, B.X.P.U.D 24.01, contingent on commencement within 24 months of LOMR or PUD approval and return to Planning Commission if work stops more than 24 months (5-0)
• Approved Preliminary Plat for Greyhawk Residential, B.X.P.T. 24.01, with a collector street added along Block 6 in Area B (5-0)
• Moved Reserve at White Hawk Preliminary and Final Plat B.X.P.T 23.10 to a later date after the Comprehensive Plan is heard (5-0)
• Moved Reserve at White Hawk Preliminary and Final Plat B.X.P.T 23.18 to a later date after the Comprehensive Plan is heard (5-0)
• Agreed the City will take over maintenance of the Girl Scout Troop 7158 interactive tree map for Washington Irving Park once the project is completed

City Council

The Bixby City Council will hold a work session to review park-related presentations. Parks Director John Wood is scheduled to discuss a Girl Scout project in Washington Irving Park and provide updates on various other parks projects.

• Presentation of Girl Scout project in Washington Irving Park
• Update on various Parks projects

The Bixby City Council held a work session on February 26, 2024, with no substantive decisions or votes recorded. Girl Scout Troop 7158 presented a project to map and identify trees in Washington Irving Park and asked the City to host the map on its website; the Council thanked the troop and called it a great idea. Parks Director John Wood updated the Council on park projects including shade structures, pickleball courts, a playground update, a splash pad update, and parking and bathroom work at Bentley Park, with bond funds mainly for the playground and splash pad and capital funds for pickleball and volleyball. City Manager Jared Cottle described a phased approach to scope and bid the projects, and the meeting adjourned with no action items approved or denied.

• No formal decisions or votes recorded; work session only
• Girl Scout Troop 7158 presented a tree-identification project for Washington Irving Park and asked the City to host the map on its website; Council thanked the troop
• Parks Director updated Council on shade structures, pickleball courts, playground and splash pad updates, and parking/bathroom work at Bentley Park
• City Manager said bond funds would focus on playground and splash pad, with pickleball and volleyball from capital funds
• Staff to review bond language and return with cost estimates and bids for Council input

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve minutes from the February 12, 2024 meeting. The authority will also consider a purchase of a 47 HP pump for the Spring Tree Lift Station.

• Purchase of a 47 HP Pump for the Spring Tree Lift Station from Haynes Equipment for $27,458.73
• Approval of minutes from the February 12, 2024 meeting

The Bixby Public Works Authority approved the purchase of a pump for the Spring Tree Lift Station. The board also approved the minutes from the February 12, 2024 meeting.

• Approved purchase of 47 HP Pump for Spring Tree Lift Station from Haines Equipment for $27,458.73 (5-0)
• Approved minutes for the February 12, 2024 meeting (5-0)

Board of Adjustment

The Board of Adjustment meeting scheduled for February 20, 2024, was cancelled due to a lack of agenda items.

Planning Commission

The Planning Commission will consider several items regarding the Greyhawk Residential project. This includes a request to rezone 105.45 acres from Agriculture (A.G.) to Residential Single-Family (RS-2). The commission will also review a Planned Unit Development and a preliminary plat for the property.

• Rezoning 105.45 acres from Agriculture (A.G.) to Residential Single-Family (RS-2)
• Planned Unit Development (B.X.P.U.D 24.01) for Greyhawk Residential
• Preliminary Plat (B.X.P.T. 24.01) for Greyhawk Residential

City Council

The Bixby City Council held a work session on February 12, 2024. No votes or formal decisions were recorded. Developer Greg Williams presented a concept for a 55+ retirement community, RV campground, and Airbnb on 13 acres on Keas Road north of Riverview, and asked the council to consider selling or jointly using a small city-owned parcel to meet a 10-acre minimum for a KOA franchise. The council gave feedback but took no action. On the Performing Arts Center, the council said tapered entrance columns would be a great addition but the estimated $850,000 additional cost was too high; the city manager will meet with the design team and return with cost-neutral material options.

• No formal decisions or votes were recorded; work session only
• Heard concept for 55+ retirement community, RV campground, and Airbnb on 13 acres on Keas Road north of Riverview
• Developer asked council to consider selling or jointly using city-owned property to reach 10-acre KOA minimum; no action taken
• Council gave feedback on RV park design (pull-through lots, concrete roads, buffer wall); no action taken
• Discussed Performing Arts Center tapered columns; council said cost too high at about $850,000 additional
• Directed city manager to meet with design team and return with cost-neutral material options for PAC facade

City Council

The City Council will discuss Ordinance 2462 for a planned unit development at 114 and 116 East Breckenridge Avenue. The agenda also includes several plat approvals for The Reserve at White Hawk and various municipal service contracts.

• Ordinance 2462: Bixby Planned Unit Development for 114 and 116 East Breckenridge Avenue
• The Reserve at White Hawk: Preliminary and Final Plat for 18.43 acres north of East 151st Street South
• The Reserve at White Hawk: Preliminary and Final Plat for 10.26 acres at South Yale Avenue and East 141st Street South
• Oklahoma Facility Services: $13,300.00 for Downtown Streetscape landscape beds
• Simplot AB Retail Inc.: $14,577.48 for Bixby Parks herbicides

The City Council denied two preliminary and final plats for The Reserve at White Hawk residential development. However, the council later voted to reconsider both items at the next meeting. The council also approved a planned unit development for 114 East Breckenridge Avenue.

• Approved PUD for 114 East Breckenridge Avenue with no first-floor dwellings (4-0-1)
• Approved emergency clause for Ordinance 2462 (4-0-1)
• Denied Preliminary and Final Plat 23.10 for The Reserve at White Hawk (2-3)
• Denied Preliminary and Final Plat 23.18 for The Reserve at White Hawk (2-3)
• Approved motion to reconsider Plat 23.10 at next meeting (4-1)
• Approved motion to reconsider Plat 23.18 at next meeting (4-1)
• Approved Consent Agenda items 1-7 (5-0), including $24,354 MyGov subscription and $13,300 landscaping contract
• Approved OMAG recommendation to deny claim 214111-1-L for Rita Dean (5-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to conduct regular business. The agenda includes a request to approve the minutes from the January 22, 2024, meeting.

• Approval of minutes from the 01/22/24 meeting

The Bixby Public Works Authority met on February 12, 2024. The only substantive action taken was the approval of the minutes from the January 22, 2024, meeting.

• Approved minutes for the Bixby Public Works Authority meeting from 01/22/24 (5-0)

Technical Advisory Committee

The Technical Advisory Committee will review the Greyhawk preliminary plat. This project involves a 105.45-acre residential development consisting of 261 lots and 14 blocks.

• Bixby Preliminary Plat (B.X.P.T.) Number 24.01 Greyhawk: 105.45 acres, 261 lots, and 14 blocks for residential development

Planning Commission Special Meeting

The Planning Commission will discuss and consider the approval of two platting items for The Reserve at White Hawk. These items involve land located near South Yale Avenue and East 151st Street South.

• Preliminary and Final Plat (B.X.P.T. 23.18) for 10.26 acres at SE corner of S. Yale Ave. and E. 141st St. S.
• Preliminary and Final Plat (B.X.P.T. 23.10) for 18.43 acres North of E. 151st St. S. and East of S. 53rd East Ave.

City Council

The Bixby City Council will hold a work session to discuss the launch of MyGov and Municode. These presentations involve the City Clerk, Public Information Officer, and Development Services Director.

• Presentation and discussion on MyGov launch
• Presentation and discussion on Municode launch

The Bixby City Council held a work session to review the recent launches of the MyGov online permitting system and the Municode code platform. Staff reported that technical issues with MyGov addresses and GIS were resolved and that open houses are being held for contractors. The Finance Director requested guidance on consolidating trade permits under a single General/License code, but no formal decision or vote was recorded. The meeting adjourned without passing any ordinances or resolutions.

• Reviewed MyGov launch status and resolved GIS/address issues
• Discussed potential revenue increase from streamlined permitting
• Finance Director requested guidance on consolidating trade permits (no vote recorded)
• Reviewed Municode launch for online ordinance access
• Meeting adjourned at 5:36 p.m.

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review the minutes from the January 8, 2024 meeting. The board will also consider purchasing a manhole scanner and renewing a software license for the wastewater treatment plant.

• Purchase of Envirosight 360 Manhole Scanner from Key Equipment for $25,062.50
• Annual license renewal for VT SCADA for the WWTP for $10,687.61

The Bixby Public Works Authority approved its consent agenda, which included minutes from the January 8, 2024 meeting, the purchase of an Envirosight 360 Manhole Scanner from Key Equipment for $25,062.50, and the annual VT SCADA license renewal for the wastewater treatment plant at $10,687.61. Item 3 was pulled for clarification; City Manager Jared Cottle explained SCADA is the computer control system used to monitor and control plant processes at the Waste Water Treatment Plant. The vote carried 5-0. No new business was discussed, and the meeting adjourned at 7:08 p.m.

• Approved consent agenda items 1-3, including prior meeting minutes (5-0)
• Approved purchase of Envirosight 360 Manhole Scanner from Key Equipment for $25,062.50 (5-0)
• Approved annual VT SCADA license renewal for the WWTP at $10,687.61 (5-0)
• No new business discussed
• Meeting adjourned at 7:08 p.m.

City Council

The City Council will review a preliminary plat for the 70-acre South County Industrial Park and two site plans for Quail Creek Commons. The agenda also includes several items for approval regarding police equipment, fire station IT, and utility construction contracts.

• Approval of South County Industrial Park preliminary plat (70 acres)
• $296,100.00 contract award to Cherokee Pride Construction, Inc. for Dawes Storm Sewer
• Police Department replacement sidearms and equipment up to $64,000
• $63,162.00 for ambulance chassis and safety feature upgrades
• $33,700 purchase of IT items for the New Fire Station

The City Council approved a preliminary plat for the South County Industrial Park and site plans for two Quail Creek Commons buildings. The council also awarded a storm sewer contract to Cherokee Pride Construction and approved several equipment and IT purchases.

• Approved Preliminary Plat 23.1 for South County Industrial Park (5-0)
• Approved Site Plans 24.02 and 24.03 for Quail Creek Commons Buildings A and B (5-0)
• Awarded $296,100 Dawes Storm Sewer contract to Cherokee Pride Construction, Inc. (5-0)
• Approved Economic Development Agreement with Scratch Golf for tax rebates (3-2)
• Approved $64,000 for Police Department replacement sidearms and equipment (5-0)
• Approved $63,162 for final ambulance charges (5-0)
• Approved $33,700 for Fire Station IT items (5-0)
• Approved $11,910 purchase order to Hilltop Securities Asset Management (5-0)

Board of Adjustment

The Board of Adjustment will discuss a request to reduce parking requirements at 6911 East 151st Street South. The board will also consider appointing a Chair and Vice-Chair for the Board.

• Variance request to reduce parking spaces from 25 to 8 for SME Kubota
• Appointment of Board of Adjustment Chair and Vice-Chair
• Approval of October 16, 2023, meeting minutes

The Board of Adjustment approved a variance to reduce parking requirements for a business at 6911 E 151st Street South. The board also appointed a new Chairperson and Vice-Chairman.

• Approved variance BXBA 24.01 to reduce parking requirements from 25 to 8 spaces for SME Kubota (4-0)
• Appointed Kaylin Coody as Chairperson (4-0)
• Appointed Paul Blair as Vice-Chairman (4-0)
• Approved October 16, 2023 meeting minutes (3-0, 1 abstain)

Planning Commission

The commission will review multiple plat applications, including The Reserve at White Hawk. Members will also consider rezoning 105.45 acres for Greyhawk Residential and reviewing site plans for Quail Creek Commons.

• Rezoning 105.45 acres from Agriculture to Residential Single-Family for Greyhawk Residential
• Preliminary and Final Plat for The Reserve at White Hawk (10.26 acres)
• Preliminary and Final Plat for The Reserve at White Hawk Blocks 7-9 (18.43 acres)
• Preliminary Plat for South County Industrial Park (70 acres)
• Site Plans for Quail Creek Commons Building A and Building B

City Council

The City Council will hold a work session to discuss two specific items. The council will review potential senior transport services and a possible community service program for the Municipal Court.

• Discussion on senior transport services
• Discussion on potential Municipal Court Community Service program

The City Council held a work session to discuss the future of a senior transport bus and a proposed community service program for the Municipal Court. No final votes were taken; the council requested further planning and future discussion on both items.

• Tabled decision on bus surplus, donation, or sale until the next City Council meeting
• Requested staff create a plan and a list of eligible departments and tasks for a potential Municipal Court community service program

City Council

The City Council will discuss and approve minutes, agreements, and plats. They also consider a new 911 workstation and an election for Ward 5.

• Discuss and/or approve accepting infrastructure for Southern Farms Phase 2
• Agree to update Go Plan with I.N.C.O.G., City's portion $12,500.00
• Consider Community Development Block Grant funding agreement
• Approve purchase of additional 911 radio equipment up to $140,700
• Call for an election on April 2, 2024, for City Council Member Ward 5

The Bixby City Council approved a consent agenda covering infrastructure acceptance, grant agreements, and 911 center upgrades. The Council also accepted the FY-2023 audit, approved several property plats, and awarded a road construction contract.

• Accepted infrastructure for Southern Farms Phase 2 (5-0)
• Approved $12,500 I-COG GO Plan agreement (5-0)
• Approved CDBG funding agreement with Tulsa County (5-0)
• Approved $140,700 for 911 center workstation upgrades (5-0)
• Called April 2, 2024, election for Ward 5 Council Member (5-0)
• Accepted FY-2023 audit (5-0)
• Approved Richard Roberts Ministries final plat (5-0)
• Awarded $649,449.60 road contract to A&A Asphalt (5-0)

Bixby Public Works Authority

The agenda contains only procedural items and the approval of previous meeting minutes. No new business or specific projects are listed for discussion.

• Approval of minutes from the December 11, 2023, meeting

The Bixby Public Works Authority met on January 8, 2024. The board approved the minutes from the December 11, 2023, meeting. No new business was discussed.

• Approved minutes for the December 11, 2023 meeting (5-0)

Technical Advisory Committee

The Technical Advisory Committee will discuss and review several development site plans and a city storm sewer project. The meeting also includes the approval of minutes from the December 6, 2023, meeting.

• Site Plan 24.01: Perfect Food and Gas (East of S. Memorial Drive and N. of E. 161st St. S.)
• Site Plan 24.02: Quail Creek Commons Building A (W. of S. 74th East Ave and S. of E. 121st St. S.)
• Site Plan 24.03: Quail Creek Commons Building B (W. of S. 74th East Ave and S. of E. 121st St. S.)
• Dawes Storm Sewer project: Parker to Stanley (East Dawes Ave from N. Stanley St to N. Riverview Dr)