Bixby public meetings in 2024

Board of Adjustment

The Board of Adjustment will consider and approve the meeting minutes from September 16, 2024. It will also hold a public hearing on variance application BXBA-24.04 submitted by Ron Boyd.

• Approve Board of Adjustment meeting minutes from September 16, 2024
• Public hearing on variance BXBA-24.04 – applicant Ron Boyd

Planning Commission

The Bixby Planning Commission will hold a public hearing to discuss and possibly vote on several development proposals. Items include an oath of office for a new commissioner, revised site plans, preliminary plats, and major amendments to planned unit developments. The commission will also consider a comprehensive plan amendment, a rezoning, and a new planned unit development for the Bixby Meadows II area.

• Oath of Office for Scott Williams (appointed by Vice Mayor Robert Founds)
• Revised Site Plan (BXSP-24.14) for Courts & Commons
• Preliminary Plat (BXPT-24.12) for Reserve at Pecan Creek
• Planned Unit Development Major Amendment No. 2 (BXPUD-21.11 MA.02) for Ellis Ranch
• Comprehensive Plan Amendment (BXCP-24.04) for Bixby Meadows II

City Council

The Bixby City Council work session will feature presentations and discussions on four topics: downtown pole banners presented by the Bixby Chamber of Commerce, a proposed ordinance to allow retail firework sales outside, a residential development project called Bixby Farms, and a residential development at 111th and Mingo. No formal votes are listed; the meeting is for informational and discussion purposes.

• Presentation on downtown pole banners by the Bixby Chamber of Commerce
• Proposed ordinance to allow retail firework sales outside
• Presentation on residential development – Bixby Farms
• Presentation on residential development at 111th and Mingo

City Council

The Bixby City Council will discuss and vote on an ordinance that revises excess‑capacity fees for several drainage basins and declares an emergency ordinance (2486). The meeting also includes approvals for vehicle purchases, downtown façade grants, and a cost‑share agreement for a pedestrian bridge. Additional items cover utility easements, infrastructure permits, and several repair contracts.

• Approve emergency purchase of a 2024 Chevrolet Colorado for $33,855.00 (Development Services)
• Approve emergency purchase of a 2024 Chevrolet 2500 for $51,505.00 (Emergency Management)
• Approve Downtown Façade Grant applications for Alltech Fire and Security totaling $34,500.00 across four properties
• Approve cost‑share agreement with 151 Bixby LLC for a pedestrian bridge, city share $125,695
• Approve contract to Thrive Outdoor Construction for 60" storm drain repair at 151st & Mingo for $21,506.00

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve minutes from a previous meeting and discuss a water tap application. The agenda also includes a consent agenda and new business items.

• Approve minutes dated 11/12/24
• Discuss water tap application for Genasee Twitchell at 16704 South 159th East Avenue
• Consent agenda items
• New business items
• Adjournment

Technical Advisory Committee

The Technical Advisory Committee will first consider and approve the minutes from its November 6 meeting. It will then discuss two preliminary plats submitted by Tanner Consulting: the Reserve at Pecan Creek (approximately 36.7 acres with 114 lots) and Deer Valley (approximately 160.4 acres with 439 lots). The discussion will focus on the layout of lots, blocks, and reserve areas for future residential development.

• Approve minutes from the November 6 Technical Advisory Committee meeting
• Review B.X.P.T. 24.12 – Reserve at Pecan Creek, ~36.685 acres, 114 lots, 5 blocks, 7 reserve areas, located at 12700 South Mingo Road
• Review B.X.P.T. 24.13 – Deer Valley, ~160.422 acres, 439 lots, blocks and reserve areas to be determined, located at the northwest corner of East 161st Street South and South Yale Avenue

Board of Adjustment

The Bixby Board of Adjustment meeting scheduled for November 18, 2024, was canceled. No agenda items were presented for discussion or decision.

Planning Commission

The Bixby Planning Commission will meet to approve minutes from September and October and hold public hearings for three subdivision plats: Presley Heights West Blocks 4-7, Indigo Ranch, and Pecan Meadows.

• Approve minutes from September 16, 2024
• Approve minutes from October 21, 2024
• Final Plat BXPT-24.09; Presley Heights West Blocks 4-7
• Preliminary Plat BXPT-24.10; Indigo Ranch
• Preliminary Plat BXPT-24.11; Pecan Meadows

City Council

The Bixby City Council will hear a presentation on Kathleen Turner State of Oklahoma partnership opportunities, discuss restrictive covenants, and review a presentation on the Spartan Crossing project by Jerry Ezell. No formal actions are listed; the items are for discussion.

• Presentation on Kathleen Turner State of Oklahoma partnership opportunities
• Discussion on restrictive covenants
• Presentation on Spartan Crossing by Jerry Ezell

City Council

The Bixby City Council will elect a mayor and vice mayor and consider several sole‑source contracts for network equipment and emergency management gear. Council members will discuss and possibly vote on Ordinance 2484 to rezone about 112.5 acres from agriculture to residential single‑family, and on Ordinance 2485 to adopt a Planned Unit Development for the Spartan Crossing area, each with an emergency clause. The meeting also includes the City Manager's report and any new business.

• Approve sole source expenditure up to $69,872.01 for network equipment for the new municipal building (BTC Broadband).
• Approve sole source expenditure up to $37,752.33 for network equipment for the new municipal building (BTC Broadband).
• Approve sole source expenditure up to $10,790.45 for emergency management equipment for New Tahoe (10-8 Outfitters).
• Ordinance 2484: Rezoning of ~112.481 acres from Agriculture to Residential Single‑Family (RS‑2) near Sheridan Road and the 6900‑block of East 161st St South.
• Ordinance 2485: Adoption of Bixby Planned Unit Development 24.02 for Spartan Crossing.

Bixby Public Works Authority

The Bixby Public Works Authority will consider approval of the meeting minutes from October 28, 2024. It will then consider a sole-source contract of up to $21,091.91 from Capital Equipment funds to purchase network equipment for City Hall and to pay labor from BTC Broadband. The agenda also includes a New Business item, though no specific matters are listed. The meeting will conclude with adjournment.

• Approve Bixby Public Works Authority meeting minutes dated 10/28/24
• Approve sole-source expenditure up to $21,091.91 for network equipment and labor (Capital Equipment funds, BTC Broadband)
• New Business (no specific items listed)

Technical Advisory Committee

The Bixby Technical Advisory Committee will consider and approve the minutes from its August 7, 2024 meeting. It will discuss a Conditional Final Plat for Presley Heights West (21.464 acres, 68 lots) and two Preliminary Plats: Pecan Meadows (39.912 acres, 95 lots) and Indigo Ranch (40.037 acres, 107 lots). All items pertain to residential development proposals.

• Approve minutes for the Technical Advisory Committee meeting dated 8/7/2024
• Review Conditional Final Plat B.X.P.T. 24.09 – Presley Heights West, 21.464 acres, 68 lots, 4 blocks, located at 2800 Block of East 141st Street South
• Review Preliminary Plat B.X.P.T. 24.11 – Pecan Meadows, 39.912 acres, 95 lots, 5 blocks, located at 16400 Block of South Sheridan Road
• Review Preliminary Plat B.X.P.T. 24.10 – Indigo Ranch, 40.037 acres, 107 lots, 6 blocks, located at 10319 East 121st Street

City Council

The City Council will hold a work session to review presentations and discuss three specific items. These include a cigar bar and agreements regarding the Event Center and MVP Sports and Training.

• Discussion on the Cigar Bar
• Discussion on the Event Center agreement
• Discussion of MVP Sports and Training agreement

City Council

The Bixby City Council will vote on awarding the sale of $3,500,000 General Obligation Bonds, Series 2024. It will also consider several ordinances, including a rezoning of Spartan Crossings and adoption of the 2018 International Residential Code. Additional items include procurement of radios for $114,783.90 and other public‑infrastructure agreements.

• Award sale of $3,500,000 General Obligation Bonds, Series 2024
• Rezoning Spartan Crossings from Agriculture (AG) to Residential Single‑Family (RS‑2) for approximately 112.481 acres
• Adopt amendment to Bixby City Code adopting the ICC 2018 International Residential Code
• Purchase radios and related equipment from L3Harris Technologies for $114,783.90
• Rental agreement for an ice chiller with Oklahoma Chiller for the 2024 Skating Rink Season

Bixby Public Works Authority

The Bixby Public Works Authority will approve the minutes from the October 14 meeting, correct the Neptune 360 subscription amount for AMR readers to $18,550.00, and reimburse Jacobs $17,607.11 for expenses exceeding the FY24 repair allowance. The regular agenda includes a placeholder for new business, with no specific items listed.

• Approve Bixby Public Works Authority minutes dated 10/14/24
• Correct Neptune 360 subscription amount for AMR readers to $18,550.00
• Approve reimbursement to Jacobs for FY24 contract excess of $17,607.11
• New Business (no specific items identified)

Board of Adjustment

The Board of Adjustment meeting scheduled for October 21, 2024 was canceled because there were no agenda items. The notice of cancellation was posted on October 18, 2024 at City Hall, 116 W. Needles Ave., Bixby. No decisions or discussions will occur at this meeting.

Planning Commission

The Bixby Planning Commission will consider approving a rezone from AG to RS-2 and a Planned Unit Development for the Spartan Crossings project. The meeting is scheduled for October 21, 2024.

• Approve minutes from September 16, 2024
• Vote on Rezone (BXZO - 24.02) for Spartan Crossings
• Vote on Planned Unit Development (BXPUD-24.02) for Spartan Crossings

City Council

The Bixby City Council will consider the resignation of the City Manager. Council members will vote on an emergency appointment of an interim City Manager. They will also discuss beginning a search for a new City Manager. The meeting will end with adjournment.

• Resignation of the City Manager – discussion, consideration, and acceptance
• Emergency appointment of an interim City Manager
• Discussion and action on beginning search for a new City Manager

City Council

The Bixby City Council work session will include presentations and discussion on two development projects: Ellis Ranch and Spartan Crossing, presented by City Manager Jared Cottle and Jerry Ezell respectively. No decisions are indicated; the items are for informational presentation and discussion.

• Presentation and discussion on Ellis Ranch (presented by City Manager Jared Cottle)
• Presentation and discussion on Spartan Crossing (presented by Jerry Ezell)

City Council

The council will consider and approve several consent‑agenda items, including minutes from September meetings and public‑notice schedules for 2025. Major items include approval of the $4,377,480.24 Washington Irving River Access Park Project, a $2,099,409.48 infrastructure package for 151st and Kingston, and a $351,690.93 contract for a 12‑inch water‑line replacement. The meeting also includes discussion of a downtown façade grant for Cookie Advantage ($7,209.65), a sale of 65 obsolete police duty weapons at $175 each, and reviews of the city manager and legal services contracts in executive session.

• Approve Washington Irving River Access Park Project – contract $4,377,480.24
• Approve 151st and Kingston Infrastructure Package – contract $2,099,409.48
• Approve contract for 12‑inch Water Line Replacement – $351,690.93
• Discuss Downtown Facade Grant for Cookie Advantage – $7,209.65
• Sale/buy‑back of 65 obsolete police duty weapons – $175 each

Bixby Public Works Authority

The Bixby Public Works Authority will consider routine consent items, including approval of the September 23, 2024 meeting minutes and the 2025 public‑notice schedule. It will also discuss and possibly act on water tap applications for Bixby Properties, LLC at 17447 South Memorial Drive and for Johnny and Tyler Paxton at 13948 East 161st Street South. No other new business is listed on the agenda.

• Approve minutes from the Bixby Public Works Authority meeting dated 09/23/24
• Approve public notice schedule for Bixby Public Works Authority meetings for calendar year 2025
• Discuss and/or take action on Water Tap Application for Bixby Properties, LLC at 17447 South Memorial Drive, Bixby, OK
• Discuss and/or take action on Water Tap Application for Johnny and Tyler Paxton at 13948 East 161st Street South, Bixby, OK

Technical Advisory Committee

The Bixby Technical Advisory Committee meeting scheduled for October 2, 2024, was canceled and marked as not required. No agenda items will be discussed or decided. The cancellation notice was posted on the city bulletin board before 10:00 a.m. on the meeting date.

City Council

The Bixby City Council work session will include a presentation and discussion on the Spartan Crossing project by Development Services Director Joey Wiedel. No other agenda items are listed aside from adjournment. Public comments are limited to items on the agenda.

• Presentation and discussion on Spartan Crossing
• Adjournment

City Council

The Bixby City Council will consider approving the purchase of three police vehicles and various IT and infrastructure upgrades. The meeting also includes the approval of easements and the renewal of a security agreement with the Public Works Authority.

• Purchase of three Dodge Durango police vehicles for up to $136,000
• Approval of IT infrastructure and cybersecurity upgrades for $293,487.31
• Renewal of security agreement with Bixby Public Works Authority
• Approval of easement dedications for water and sewer lines
• Consideration of a technical memo for Springtree Lift Station improvements

Bixby Public Works Authority

The Bixby Public Works Authority will consider and approve several procurement items. Items include a $64,596.40 purchase of a 2024 Ford F350 for the Water Department, $27,713.99 for UV system maintenance parts, and a $13,850.00 contract for a Neptune 360 subscription. The Authority will also approve minutes from its August 26, 2024 meeting.

• Approve Bixby Public Works Authority minutes dated 8/26/24
• Purchase 2024 Ford F350 for the Water Department from John Vance Fleet Services – $64,596.40
• Buy maintenance parts for the UV System at the WWTP from Nuvonic – $27,713.99
• Contract annual subscription to Neptune 360 for AMR readers – $13,850.00

Board of Adjustment

The Bixby Board of Adjustment will hold a public hearing regarding a variance request. The board will also consider the appointment of a secretary and the 2025 meeting schedule.

• Public hearing for Variance BXBA-24.03 (Applicants: Dean and Terri Guthrie)
• Appointment of Gladys Gill as Board of Adjustment Secretary
• Approval of the 2025 Regular Meetings schedule

Planning Commission

The Planning Commission will hold a public hearing to discuss and vote on a minor amendment for a Planned Unit Development. The body will also consider the 2025 regular meeting schedule and the appointment of a secretary.

• Planned Unit Development Minor Amendment No. 1 (B.X.P.U.D. 22.07 MA.01) for The Reserve at Cedar Ridge
• Approval of Gladys Gill as Planning Commission Secretary
• Approval of the 2025 Regular Meeting schedule

City Council

The September 9, 2024, Regular Meeting and Work Session of the Bixby City Council are cancelled due to a lack of quorum. The cancellation notice was filed with the City Clerk and posted at City Hall on September 4, 2024.

• Meeting cancelled due to lack of quorum
• Notice filed with City Clerk
• Posted at City Hall, 116 W. Needles Bixby, Oklahoma

City Council

The Bixby City Council's regular meeting and work session scheduled for September 9, 2024 were cancelled because a quorum was not present. The cancellation notice was posted on September 4, 2024 at City Hall, 116 W. Needles, Bixby, Oklahoma. No agenda items were considered.

Bixby Public Works Authority

The Bixby Public Works Authority meeting scheduled for September 9, 2024 was cancelled because a quorum was not present. No agenda items were discussed or decided. The cancellation notice was posted at City Hall and filed with the City Clerk's office.

Technical Advisory Committee

The Bixby Technical Advisory Committee meeting scheduled for September 4, 2024 was canceled. No agenda items will be discussed or decided. The cancellation notice was posted on the bulletin board on September 3, 2024 at City Hall. No further action is required.

City Council

The City Council will hold a work session to receive a presentation and discuss a proposed development. The item will be presented by City Manager Jared Cottle.

• Proposed development at 116th & Memorial

Bixby Public Works Authority

The Bixby Public Works Authority will approve the minutes from its August 12 meeting. It will also consider renewing its website hosting and software package with CivicPlus, Inc. for FY25 at a total cost of $20,832.02, of which $10,918.81 is the Authority's share. The agenda also includes a placeholder for new business items.

• Approve minutes for Bixby Public Works Authority meeting dated 8/12/24
• Approve FY25 website hosting and software renewal with CivicPlus, Inc. for $20,832.02 total ($10,918.81 BPWA portion)
• New Business item as defined by the Open Meeting Act

City Council

The Bixby City Council will consider and vote on several consent agenda items, including two School Resource Officer contracts with Bixby Public Schools and purchases for the fire department and city services. The council will also discuss and possibly approve multiple development plats, site plans, and planned unit development amendments, some with emergency ordinance clauses. Additional actions include contract amendments and fee approvals related to city projects.

• Approve SRO contract for two officers at $165,265.80
• Approve SRO contract for two officers at $126,329.90
• Purchase bunker gear for fire department new firefighter at $27,628.00
• Upgrade DIGI Security Systems for Fire Station 2 at $15,593.16
• Amend contract with Planning Design Group for Posey Creek Trail design fee $16,500

Planning Commission

The Bixby Planning Commission will discuss and possibly vote on multiple development proposals. Items include final plats for The Fountains and Henson Square, a Planned Unit Development for Midland Development, a major amendment to a PUD for Spartan Square, and a site plan for Spartan Square. The meeting also includes routine consent agenda items for prior meeting minutes.

• Final Plat (B.X.P.T.) 23.14; The Fountains – discussion, consideration, possible vote for approval
• Final Plat (B.X.P.T.) 23.04; Henson Square – discussion, consideration, possible vote for approval
• Planned Unit Development (B.X.P.U.D.) 24.05; Midland Development – discussion, consideration, possible vote for approval
• Planned Unit Development Major Amendment No. 1 (B.X.P.U.D.) 22.02 MA.01; Spartan Square – discussion, consideration, possible vote for approval
• Site Plan (B.X.S.P.) 24.12; Spartan Square – discussion, consideration, possible vote for approval

Board of Adjustment

The Board of Adjustment will hold a public hearing to discuss a variance request. The board will also review minutes from the January 16, 2024 meeting.

• Variance request BXBA-24.03 submitted by Dean and Terri Guthrie

City Council

The City Council and department personnel are meeting for a retreat to discuss organizational goals and strategic planning. The agenda includes reviews of infrastructure needs and economic development projects.

• Discussions on Downtown River projects and development
• Review of Bond projects
• Strategic planning and organizational goals
• Infrastructure needs assessment

City Council

The City Council will hold a work session to receive presentations and discuss two specific projects. These items are presented by the Development Services Director.

• Presentation and discussion on Froning 121
• Presentation and discussion on Spartan Crossing

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving a discharge permit fee of $11,061.58 for the Bixby Water Reclamation Facility. It will also consider approving a payment of $14,679.07 to McGuire Brothers Construction for emergency sanitary sewer repair at 14215 S New Haven. The agenda includes approval of the July 22, 2024 meeting minutes and a new business item.

• Approve $11,061.58 payment for discharge permit fees to the Department of Environmental Quality for the Bixby Water Reclamation Facility
• Approve $14,679.07 payment to McGuire Brothers Construction for emergency sanitary sewer repair at 14215 S New Haven
• Approve minutes from the Bixby Public Works Authority meeting held on July 22, 2024

City Council

The Bixby City Council will vote to extend a 3% sales tax until 2054 and consider rezoning two large agricultural tracts for residential development. The meeting also includes approval of several construction contracts and easement dedications.

• Resolution 2024-14 to extend 3% sales tax until November 30, 2054
• Rezoning Froning 121 from AG to RS-2 (40 acres)
• Rezoning Spartan Crossing from AG to RS-3 (112 acres)
• Contract with Aimright for Testing Services ($17,840)
• Approval of Fire Station 1 Pay Application ($61,751.39)

Technical Advisory Committee

The Bixby Technical Advisory Committee will meet to review and discuss a final plat for a residential and commercial development and two site plans for a bank and a commercial project.

• Review of Bixby Final Plat (B.X.P.T.) Number 24.07 The Fountains
• Review of Bixby Site Plan (B.X.S.P.) Number 24.11 First National Bank
• Review of Bixby Site Plan (B.X.S.P.) Number 24.12 Spartan Square

Planning Commission

The Planning Commission will hold public hearings to vote on several site plans and zoning requests. Key items include a rezoning request for a 40-acre property and a Planned Unit Development proposal.

• Rezoning of +/- 40.016 acres at 10319 East 121st Street South from Agriculture (AG) to Residential Single-Family (RS-2)
• Planned Unit Development (B.X.P.U.D. 24.04) for Froning 121 at 10319 East 121st Street South
• Site Plan for Marlee Office No. 5 at 7638 East 126th Street South
• Final Plat for Perfect Food and Gas at 15911 South Memorial Drive
• Site Plans for El Maguey Mexican Restaurant (7450 E 121st Street South) and T&T Smiles (NE Corner of South Yale Avenue and East 151st Street South)