Bixby public meetings in 2025

Special City Council Meeting

The Special Public Works Authority will consider several items, including a $40,000 interlocal agreement with Tulsa County for a mill and overlay at the 101st St S. and S. Mingo Rd. intersection, and the award of a $79,788.32 contract to Direct Traffic Control for street striping. A water tap application for John Patrick McKinney at 16510 E 167th Street South will also be discussed. The meeting concludes with a possible vote on a water tap for a reserve location in Tulsa County.

• Approve interlocal agreement with Tulsa County, up to $40,000, for mill and overlay at 101st St S. & S. Mingo Rd.
• Award street‑striping contract to Direct Traffic Control, $79,788.32.
• Discuss water tap application for John Patrick McKinney, 16510 E 167th Street South.
• Consider water tap request for Reserve on 64 in Tulsa County.

Special City Council Meeting

The Bixby City Council will hold a special meeting to discuss extending a Tax Increment Finance District and a water tap proposal for the Reserve on 64 project. The session also includes a discussion on the 2026 city holiday calendar.

• Presentation on extending Tax Increment Finance District No. 3
• Discussion on 2026 city holidays
• Presentation on water tap proposal for Reserve on 64

Special City Council Meeting

The Bixby City Council will consider a series of resolutions, contracts, and ordinance amendments, including bridge inspection services, a downtown parking project, and multiple equipment purchases. Members will vote on rezoning and development ordinances for the Bixby Farms area. The council will also address the transfer of surplus patrol vehicles and several infrastructure adoption items. Several executive session items pertain to real‑estate negotiations and pending litigation.

• Award Cherokee Pride Construction the $342,382 contract for the FBB Downtown Parking Project
• Approve purchase of seven Stryker LifePak 35 Cardiac Monitor/Defibrillators for $425,261.38 for the fire department
• Approve purchase of a 2025 Chevrolet 3500 crew diesel with flatbed, salt spreader and snow plow for $84,972.00
• Consider Ordinance No. 2494 to rezone 141 acres near 151st Street and Sheridan Road for the Bixby Farms development
• Approve bridge inspection contract with Garver (6450 South Lewis, Suite 1300, Tulsa, OK) selecting Option 3 for April 1 2026 – March 31 2028

Board of Adjustment

The Bixby Board of Adjustment will meet to administer the oath to a new member and approve the minutes from a previous meeting. The primary item is a public hearing to consider a special exception for a carport on a property zoned Commercial General and Residential Multi-Family.

• Oath of Office for Brian McNeese
• Approval of June 16, 2025, meeting minutes
• Public Hearing: Special Exception for carport at 13307 S. Memorial Drive

Planning Commission

The Bixby Planning Commission will approve the November 17 minutes and hold a public hearing on several land‑use proposals. Items include a major comprehensive plan amendment and rezoning of about 69 acres at 16600 S. Mingo Road from Rural Agriculture to Medium‑Density Residential, a similar rezoning to Residential Single‑Family, a plan amendment and rezoning of roughly 2.5 acres near South 80th East Avenue to Commercial, and several preliminary and final plat proposals for mixed‑use and commercial developments.

• Major Comprehensive Plan Amendment BXCP-25.03: change 69 acres at 16600 S. Mingo Rd from Rural Agriculture to Medium‑Density Residential.
• Rezone BXZO-25.10: change the same 69 acres at 16600 S. Mingo Rd from Agriculture (AG) to Residential Single‑Family (RS‑3).
• Major Comprehensive Plan Amendment BXCP-25.04: change ~2.5 acres near South 80th East Ave from Low‑Density Residential to Commercial.
• Rezone BXZO-25.09: change ~2.5 acres near South 80th East Ave from Agriculture (AG) to Commercial General (CG).
• Preliminary Plat BXPT-25.12 for Reserve at 151: mixed‑use development on north side of East 151st St South, between North Montgomery Ave and North Riverview Dr.

Technical Advisory Committee

The Bixby Technical Advisory Committee will discuss and review development plats for commercial and mixed-use projects. The committee will also review a site plan for a funeral service addition.

• Final Plat (BXPT-25.09 FP) for 126 Medical Park commercial development (4.51 acres)
• Preliminary Plat (BXPT-25.12) for Reserve at 151 mixed-use development (1.799 acres)
• Final Plat (BXPT-25.12 FP) for Reserve at 151 mixed-use development (1.799 acres)
• Site Plan for cooler and carport addition at Bixby–South Tulsa Funeral Service, 13307 S. Memorial Drive

Planning Commission

The Planning Commission will consider an ordinance to change how the City Council handles Comprehensive Plan Land Use Map amendments. The body will also vote on a commercial rezoning and several residential and commercial plats.

• Ordinance No. 2536 to revise the Policy on Zoning Map Amendments
• Rezone Case No. BXZO-25.09: 2.5 acres near South 80th East Avenue from Agriculture to Commercial General
• Final Plats for Prescott Hill (residential) and Yale Village of Bixby (commercial)
• Preliminary Plats for Alderwood Estates Phase I, 126 Medical Park, and Bixby Meadows II
• Major Amendment PUD-52 MA.01 and Preliminary Plat for Sheridan Hollow

City Council

The Bixby City Council held a work session on November 10, 2025 to present and discuss several items. Council members reviewed the Gateway Monuments and entry street signage plan presented by the Planning and Design Group. They also considered a possible increase in spending limits for the City Manager and designated staff. Additionally, the council discussed potential tax incentives for the Senor Pancho restaurant in downtown Bixby.

• Presentation and discussion of Gateway Monuments and entry street signage by the Planning and Design Group
• Presentation and discussion on a potential increase of spending limits for the City Manager and possible designated staff
• Presentation and discussion on possible tax incentives for Senor Pancho Restaurant located in downtown Bixby

The council agreed to increase the City Manager’s purchasing authority from $10,000 to $50,000. The City Clerk will work with the City Attorney to amend the ordinance and bring the item back for further consideration. No decisions were made on the gateway monument signage or the restaurant tax incentive, which were deferred for later review.

• Increase City Manager spending limit to $50,000 – approved
• Gateway monument signage plan – deferred pending cost estimate
• Tax incentive for Senor Pancho Restaurant – deferred pending walkthrough

City Council

The council will consider a consent agenda that includes approving the Guaranteed Maximum Price of $57,617,719.84 for the Bixby Performing Arts Center with Nabholz Construction. They will acknowledge several Oklahoma Department of Environmental Quality permits for water and sewer extensions, including a permit extension that expires on October 7, 2026. Additional items include purchases of a field painter and desktop computers, and discussion of a sales‑tax agreement for a property on East 151st Street.

• Approve GMP of $57,617,719.84 for Bixby Performing Arts Center with Nabholz Construction (Construction Manager‑at‑Risk)
• Acknowledge ODEQ permit extension for River Crest Blocks 11‑13, expiring October 7, 2026
• Approve purchase of TinyMobileRobots Pro X field painter for $50,340.00 in the 2026 capital budget
• Approve purchase of Dell desktop computers for $33,342.96 under state contract pricing
• Discuss Spartan Creek Sales Tax Agreement for property on East 151st Street, west of Memorial

The council voted 4-0 to approve all ten items on the consent agenda, including a $57,617,719.84 guaranteed maximum price for the Bixby Performing Arts Center project. They also approved a waiver of the masonry‑wall requirement for an ice vending machine at East 131st Street and South Memorial Drive, contingent on the City Manager’s approval of the landscape plan. The council continued several case reviews to the December 8 meeting and entered an executive session on litigation, exiting without further action.

• Approved Consent Agenda items 1-10, including $57,617,719.84 GMP for Performing Arts Center (4-0)
• Approved waiver of masonry wall requirement for ice vending machine site (4-0)
• Continued case review items to Dec 8 agenda (4-0)
• Entered executive session to discuss White Hawk litigation (4-0)
• Exited executive session (4-0)

Bixby Public Works Authority

The Bixby Public Works Authority will discuss a budget revision for loan proceeds and several infrastructure payments. The body is reviewing contracts for engineering services, facility construction, and water reclamation supplies.

• Budget Revision for the BPWA Fund in the amount of $1,395,250.00
• Pay Application #17 to Miller-Tippens Tulsa, LLC for $445,234.35 for the Bixby Public Works Facility Project
• Engineering agreement with RT 66 Engineering, LLC for Spartan Creek Development for $155,500.00
• FY26 Purchase Orders for Water Reclamation Facility including $75,000 for AMR Meters and $72,000 for sludge tipping fees
• Purchase of two spare motors for the Waste Water Treatment Plant totaling $33,071.00

The Bixby Public Works Authority approved all six consent‑agenda items, covering equipment purchases, a design services contract, FY26 purchase orders, a pay application, and a budget revision. The motion was carried unanimously with four votes in favor and none against. No other decisions were made at this meeting.

• Approved minutes from 10/27/25 (unanimous)
• Approved purchase of two spare WWTP motors ($17,282 and $15,789)
• Approved $155,500 civil engineering services contract with RT 66 Engineering, LLC
• Approved FY26 purchase orders: Polydyne $54,200; Hawkins Chemical $17,200; American Environmental Landfill $72,000; Core & Main $75,000 (AMR meters); Core & Main $75,000 (water line pipe and fittings)
• Approved Pay Application #17 for $445,234.35 to Miller‑Tippens Tulsa, LLC
• Approved $1,395,250 budget revision for BPWA Fund (loan proceeds from 2025 Series Note)

Technical Advisory Committee

The Bixby Technical Advisory Committee will discuss and review preliminary plats for multiple residential and commercial projects. Items include Alderwood Estates Phase I, 126 Medical Park, Bixby Meadows II, and two proposals for Sheridan Hollow. The meeting also includes approval of minutes from the October 1, 2025 TAC meeting.

• Preliminary Plat (BXPT-22.21 Phase 1) – Alderwood Estates Phase I, ~25.80 acres, 67 lots, 4 blocks, 4 reserve areas, 1 commercial lot
• Preliminary Plat (BXPT-25.09) – 126 Medical Park, ~4.51 acres, 3 lots, 1 block
• Preliminary Plat (BXPT-25.10) – Bixby Meadows II, ~125.89 acres, 248 lots, 20 blocks, 10 reserve areas
• Major Amendment to Planned Unit Development (PUD-52 MA.01) – Sheridan Hollow, ~8 acres
• Preliminary Plat (BXPT-25.11) – Sheridan Hollow, ~8 acres, 21 lots, 1 block, 2 reserve areas

City Council

The Bixby City Council will hear a presentation on upcoming ordinance changes affecting the Police Department, a sales tax agreement for Spartan Creek, and a discussion of the location for the Green Corn Festival. No decisions are indicated; the items are for presentation and discussion.

• Police Department ordinance changes due to November legislative updates
• Sales Tax agreement for Spartan Creek
• Location selection for the Green Corn Festival

The council reviewed proposed changes to five police-related ordinances, which the police chief will present for approval at the November meeting. Item 2 on the agenda was removed. Council members also discussed moving the Green Corn Festival to Washington Irving Park or Bentley Park, but no location was selected.

City Council

The council will consider routine consent items such as minutes, purchase orders, and agreements for the Performing Arts Center and street projects. A public hearing and vote will address Ordinance No. 2535, which would extend Tax Increment Financing District No. 1 from 20 to 25 years and allow new developer and grocery‑store reimbursements. Additional items include a site plan for an ice vending machine, a specific‑use permit for a manufactured‑home dwelling, and discussion of a new Public Works Authority Director in executive session.

• Award trade packages for the Bixby Performing Arts Center project per change order from Nabholz Construction
• Purchase order $14,416.12 for emergency repair of a 2017 Ford F‑350 (Streets Department)
• Amendment No. 1 with Garver for 161st Street Rehabilitation project, total cost $155,600
• Ordinance No. 2535 amending TIF District No. 1: extend life to 25 years and add developer and grocery‑store reimbursements
• Site Plan BXSP-25.01 for an ice vending machine at the northwest corner of East 131st St and South Memorial Dr, including a masonry wall waiver

The council approved the amendment to Tax Increment Financing District No. 1, extending its life to 25 years and adding eligible grocery‑store expenses (4‑0). An emergency clause making the ordinance effective immediately was also approved (4‑0). All items on the consent agenda were approved, and the council voted to hire Billy Warren as the new Public Works Authority Director (4‑0).

• Approved Consent Agenda items 1‑13 (except 2, 4, 7) – vote 4-0
• Approved Consent Agenda item 2 (Ford F‑350 repair purchase) – vote 4-0
• Approved Consent Agenda item 4 (Winter Wonderland skating rink agreement) – vote 4-0
• Approved Consent Agenda item 7 (Voice‑over‑IP request) – vote 4-0
• Approved TIF District No. 1 amendment (Ordinance No. 2535) – vote 4-0
• Approved emergency clause for Ordinance No. 2535 – vote 4-0
• Approved Specific Use Permit for manufactured home – vote 3-1
• Approved hiring of new Public Works Director, Billy Warren – vote 4-0

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving the minutes from its 10/13/25 meeting. It will also consider and/or approve the purchase of three 2025 Ford Ranger 4X4 pickups from Bill Knight for $106,560 using the Capital Improvement Fund. Additionally, the Authority will consider and/or approve the purchase of radios from L3Harris for $12,973.39 (BPWA portion). The meeting will conclude with an adjournment.

• Approve minutes for the Bixby Public Works Authority Meeting dated 10/13/25
• Approve purchase of three 2025 Ford Ranger 4X4 pickups from Bill Knight – $106,560 (Capital Improvement Fund)
• Approve purchase of radios from L3Harris – $12,973.39 (BPWA portion)
• Adjournment

The Bixby Public Works Authority approved the minutes from the October 13, 2025 meeting. It also approved the purchase of three 2025 Ford Ranger 4X4 pickups from Bill Knight for $106,560.00, and the purchase of radios from LgHarris for $12,973.39. The motion passed unanimously with a 4‑0 vote.

• Approved minutes from 10/13/25 (4-0)
• Approved purchase of three 2025 Ford Ranger 4X4 pickups for $106,560.00 (4-0)
• Approved purchase of radios from LgHarris for $12,973.39 (4-0)

Planning Commission

The Planning Commission will consider four ordinance recommendations that would amend the city’s tax increment financing district and zoning code, and a resolution to change future residential land use designations to Rural Residential. The commission will also discuss a specific use permit for a manufactured home and several preliminary plat proposals for residential and commercial developments.

• Ordinance No. 2535 – extend TIF District No. 1 to 25 years and allow infrastructure reimbursement for developers, including grocery‑store related costs
• Ordinance No. 2536 – revise zoning policy to let the City Council consider Comprehensive Plan land‑use map amendments at any time
• Ordinance No. 2537 – allow the City Council to reconsider a denied rezoning application before the one‑year waiting period
• Resolution No. 2025‑25 – change all future residential land‑use designations on the Comprehensive Plan map to Rural Residential
• Specific Use Permit BXSUP‑25.02 – permit a manufactured home dwelling in the Agriculture zone on the north side of East 141st Street

The commission approved the consent agenda and adopted Ordinance No. 2535, extending the Bixby TIF District 1 to 25 years and allowing developer‑reimbursed infrastructure. It also approved a specific use permit for a manufactured home dwelling, a minor amendment to a planned unit development, and a preliminary plat for Bixby Plains. Items 2, 3, 4, 8 and 9 were referred back or tabled for further review.

• Approved consent agenda (vote 4-0-1)
• Approved Ordinance No. 2535 extending TIF District 1 (vote 5-0)
• Approved Specific Use Permit BXSUP-25.02 for manufactured home dwelling (vote 5-0)
• Approved Minor Amendment BXPUD-24.01‑MI.01 to planned unit development (vote 5-0)
• Approved Preliminary Plat BXPT-25.08 for Bixby Plains (vote 4-1)
• Item 2 (Ordinance No. 2536) referred back to staff; no vote
• Item 3 (Ordinance No. 2537) received no motion; no vote
• Item 4 (Resolution No. 2025‑25) tabled; no vote

City Council

The City Council will hold a work session to discuss costs and funding for the Performing Arts Center with Bond Council. The body will also review Bixby City Code sections regarding setback distances for antenna structures.

• Discussion with Bond Council on Performing Arts Center (PAC) costs and funding
• Discussion on Bixby City Code Section 11-9-4(C)(1)(b), (d), and (f) regarding antenna structure setbacks

The council held a work session to review the cost gap for the Performing Arts Center and possible bank loan options. They also reviewed a proposal for a 115‑foot monopole antenna and its residential setback requirements. No motions were adopted, denied, or voted on during the meeting.

Bixby Public Works Authority

The Bixby Public Works Authority will consider and approve several contracts and a resolution. Items include a $20,196.79 repair of the South Bridge generator, a $25,000 purchase order for the Water Department, and a $42,287.60 change order for the Greyhawk Basin sanitary sewer interceptor project. The board will also vote on a resolution authorizing the Capital Improvements Revenue Note Series 2025, which waives competitive bidding and sets up related financing documents.

• Repair of South Bridge generator – $20,196.79 (Emergency Power Systems, Inc.)
• Purchase Order FY26 for Water Department utility supply – $25,000
• Change Order No. 1 for Greyhawk Basin Sanitary Sewer Interceptor Project – $42,287.60
• Resolution authorizing issuance of Capital Improvements Revenue Note Series 2025, waiving competitive bidding
• Approval of minutes from the 9/22/25 Public Works Authority meeting

The Authority unanimously approved five consent‑agenda items, including the minutes from 9/22/25, the 2026 public‑notice schedule, a $20,196.79 repair contract for the South Bridge generator, a $25,000 water‑department purchase order, and a $42,287.60 change order for the Greyhawk Basin sewer project. It also voted 5‑0 to adopt a resolution authorizing the issuance of the Bixby Public Works Authority Capital Improvements Revenue Note, Series 2025, and to waive competitive bidding for that note. All votes were carried with five ayes and no nays.

• Approved minutes for 9/22/25 meeting (5-0)
• Approved 2026 public‑notice schedule (5-0)
• Approved South Bridge generator repair contract $20,196.79 (5-0)
• Approved Water Department FY26 utility supply purchase order $25,000 (5-0)
• Approved Greyhawk Basin sewer change order No. 1 $42,287.60 (5-0)
• Approved Resolution 2025‑23 authorizing Capital Improvements Revenue Note, Series 2025 and waiving competitive bidding (5-0)

City Council

The council will consider and vote on multiple contracts and projects, including a $2,057,865.75 sewer project for Alderwood Estates and a $1,997,644 Bentley Park Improvements contract. They will also discuss a $19,801 amendment to the Mingo Road design, a $10,382 emergency‑management truck outfitting, and MOUs with the Tulsa Authority for the Recovery of Energy and the Bixby Chamber of Commerce. Additional agenda items include a public hearing on a Tax Increment Financing District amendment, a resolution to support ODOT speed‑limit changes on State Highway 67, and actions on rezoning and litigation matters.

• Approve final acceptance of the Alderwood Estates Off‑Site Sanitary Sewer Project ($2,057,865.75).
• Award contract to Magnum Construction for Bentley Park Improvements ($1,997,644.00).
• Award contract to Diversified Civil Contractors for 111th Street Roadway Improvements ($1,066,668.00).
• Approve Amendment No. 1 to the Mingo Road design memo ($19,801.00).
• Approve outfitting of the Emergency Management truck with lights and equipment ($10,382.00).

The Bixby City Council approved Resolution 2025-24, authorizing new indebtedness for the Public Works Authority, with a 5‑0 vote. It also authorized the City Attorney to settle the Hoey Construction lawsuit, also by a 5‑0 vote. Additional actions included approving the Consent Agenda items, naming North Shields Lane, and adopting an emergency clause for Ordinance 2534.

• Approved Consent Agenda items 1‑16 (Carried 4‑0)
• Approved Resolution 2025‑24 for Public Works Authority indebtedness (Carried 5‑0)
• Approved $5,000 advertising contract with Bixby Chamber of Commerce (Carried 4‑0)
• Approved naming of North Shields Lane (Carried 5‑0)
• Approved emergency clause for Ordinance 2534 (Carried 5‑0)
• Rescinded prior rezoning action for Bixby Farms (Carried 3‑1)
• Authorized City Attorney to settle Hoey Construction lawsuit (Carried 5‑0)
• Entered and exited executive session (each Carried 5‑0)

Technical Advisory Committee

The Technical Advisory Committee will discuss and review preliminary plats for three proposed developments: the 49.79‑acre Bixby Plains residential project with 124 lots, the 47.750‑acre Prescott Hill Block 1‑6 residential project with 59 lots, and the 17.751‑acre Yale Village commercial project with a single lot. The committee will also consider a utility easement closure (BXEC-25.04) for Lot 6, Block 1 in Eagle Rock at 13870 S. Hudson Avenue. No formal decisions are indicated; the agenda lists these items for discussion.

• Preliminary plat review – Bixby Plains residential development, 49.79 acres, 124 lots, 9 blocks
• Preliminary plat review – Prescott Hill Block 1‑6 residential development, 47.750 acres, 59 lots, 6 blocks
• Preliminary plat review – Yale Village commercial development, 17.751 acres, 1 lot, 1 block
• Utility easement closure (BXEC-25.04) for Lot 6, Block 1, Eagle Rock, 13870 S. Hudson Avenue

City Council

The Bixby City Council work session will include a presentation by Jake's Fireworks on a proposed amendment to City Code 5-5E-4 concerning fireworks. The council will also hear a presentation on the proposed Grey-Hawk Development located in Bixby. No decisions are indicated on the agenda.

• Jake's Fireworks presentation on a proposed amendment to Bixby City Code 5-5E-4 (Fireworks)
• Presentation and discussion on the proposed Grey-Hawk Development in Bixby

The council heard a presentation from Assistant Fire Chief Nick Flanary and Jake’s Fireworks about amending Ordinance 5‑5E‑4 to allow a winter sale from Dec 26‑31. Mayor Girard said further discussion is needed before any action. The council also reviewed the proposed Grey‑Hawk PUD amendment presented by Assistant Planner Gladys Gill and developer Dave Cocolin, noting the pending housing study and the possibility of pausing new approvals. No formal votes or approvals were recorded.

City Council

The Bixby City Council voted 3-1 to deny the rezoning request for the Bixby Farms development, stopping a proposed 400‑plus unit housing project. The council also approved the repeal of Ordinance 2451 and its emergency clause, and adopted a $7,500 sponsorship for the city’s Santa’s Village festival. All items on the consent agenda, except items 5, 11 and 13, were approved unanimously, and items 5, 11 and 13 were each approved separately with votes of 4-0, 5-0 and 5-0 respectively.

• Approved Consent Agenda items 1‑4,6‑10,12,14‑15 (5‑0)
• Approved Consent Agenda item 5 after scrivener’s error amendment (4‑0)
• Approved Consent Agenda item 11 allowing revisions up to $27,000 (5‑0)
• Approved Consent Agenda item 13 with invoice reimbursement condition (5‑0)
• Approved $7,500 sponsorship for Santa’s Village festival (5‑0)
• Approved repeal of Ordinance 2451 (5‑0)
• Approved emergency clause for Ordinance 2533 (5‑0)
• Denied rezoning for Bixby Farms development (3‑1)

Bixby Public Works Authority

The Authority approved the minutes from the September 8, 2025 meeting and a purchase order to Nuvonic for $15,972.26 to address an emergency repair at the wastewater treatment plant. The motion passed unanimously with a 5‑0 vote. The meeting was then adjourned.

• Approved September 8, 2025 meeting minutes (5-0)
• Approved $15,972.26 purchase order to Nuvonic for emergency wastewater plant repair (5-0)
• Adjourned meeting (procedural)

Planning Commission

The Bixby Planning Commission will consider approving the final plat for South County Industrial Park and several lot splits, including one for Chick-fil-A North. The body will also approve consent agenda items and meeting minutes.

• Approve final plat BXPT-23.17 FP for South County Industrial Park
• Approve lot split BXLS-25.02 on East 161st Street
• Approve lot split BXLS-25.04 for Chick-fil-A North
• Approve lot combo BXLC-25.04 for Chick-fil-A North
• Approve site plan BXSP-25.01 for an Ice Vending Machine

City Council

The City Council will hear a presentation on Tax Increment Finance (TIF) districts and the bond process. Council members will also discuss a $100,000 donation from Blue Flame 47 to the Bixby Police Department. No formal actions are listed on the agenda.

• Presentation and discussion on Tax Increment Finance (TIF) districts and bond processes
• Discussion of a $100,000 donation from Blue Flame 47 to the Bixby Police Department

The council discussed Tax Increment Financing districts and the city’s bond process, with a presentation by the City Manager and a bond council representative. They also reviewed a $100,000 donation from Blue Flame 47 to the Bixby Police Department, presented by the Police Chief and a church representative. No formal actions, approvals, or votes were recorded.

City Council

The City Council will vote on a planned unit development and preliminary plat for a 37-acre gated residential project. The body is also considering several police department expenditures and a commercial development plat for Bixby Business Park.

• Proposed gated residential development Central Park on Mingo (BXPUD-25.02 and BXPT-25.05)
• Preliminary Plat BXPT-22.03 for Bixby Business Park commercial development
• Up to $231,310 for five replacement police service vehicles
• Up to $150,463 for police vehicle equipment, lights, radios, and computers
• $100,000 donation from Blue Flame 47 to the Bixby Police Department

The council voted unanimously to approve a $29,174.97 purchase order for a visual inspection, up to $231,310 for five new police vehicles, and up to $150,463 for related equipment. They also approved a fencing amendment for White Hawk Estates and accepted a $100,000 donation for the police department. Additionally, the council approved the second reading of the Central Park Planned Unit Development and preliminary plats for Central Park and the Bixby Business Park.

• Approved $29,174.97 purchase order for Tulsa County Assessor visual inspection (4-0)
• Approved up to $231,310 for five police service vehicles (4-0)
• Approved up to $150,463 for police vehicle equipment (4-0)
• Approved amendment to White Hawk Estates fencing regulations (4-0)
• Approved $100,000 donation to Bixby Police Department (3-1)
• Approved second reading of Ordinance 2529 for Central Park PUD (4-0)
• Approved preliminary plat BXPT-25.05 for Central Park (4-0)
• Approved preliminary plat BXPT-22.03 for Bixby Business Park (3-1)

Bixby Public Works Authority

The Authority will approve the minutes from the August 25 meeting and a water tap application for Tasha Moser at 15805 East 168th Street South. It will also consider equipment purchases for the wastewater treatment plant, including a $30,656.18 centrifuge motor, $20,670.42 UV train parts, and $12,794.00 for two rotors. Additionally, the Authority will discuss and possibly vote on capital‑improvement purchases of a $61,648 Ford F250 truck and a $162,080.07 John Deere 320 P‑Tier backhoe loader.

• Approve water tap application for Tasha Moser at 15805 East 168th Street South
• Purchase spare centrifuge scroll and bowl motor for Waste Water Treatment Plant from GEA Mechanical Equipment, $30,656.18
• Purchase UV train parts for Waste Water Treatment Plant from Novonic, $20,670.42
• Possible vote to purchase 2025 Ford F250 from Bill Knight Ford, $61,648 (Capitol Improvements funds)
• Possible vote to purchase 2025 John Deere 320 P‑Tier Backhoe Loader from Yellowhouse Machinery Co., $162,080.07 (Capitol Improvements funds)

The Bixby Public Works Authority approved all seven consent agenda items. Approvals covered the meeting minutes, a water tap application for Tasha Moser, and purchases of equipment and parts for the Waste Water Treatment Plant and capital projects. The motion passed with a 4-0 vote. No other matters were decided.

• Approved minutes from 8/25/25 (4-0)
• Approved water tap application for Tasha Moser, 15805 East 168th St South (4-0)
• Approved purchase of spare centrifuge scroll and bowl motor ($30,656.18) (4-0)
• Approved purchase of UV train parts ($20,670.42) (4-0)
• Approved purchase of 2025 Ford F250 ($61,648) from Capitol Improvements funds (4-0)
• Approved purchase of 2025 John Deere 320 P-Tier Backhoe Loader ($162,080.07) from Capitol Improvements funds (4-0)
• Approved purchase of two rotors for Waste Water Treatment Plant ($12,794.00) (4-0)

Technical Advisory Committee

The Technical Advisory Committee will discuss and review a lot split for the Binney property located south of 161st Street, about 660 feet east of South Riverview Drive. It will also discuss and review a lot split and lot combination for the Chick‑fil‑A located at 10437 S Memorial Dr, Tulsa, OK. No decisions are indicated; the items are for discussion only.

• Lot split review for Binney property south of 161st Street, ~660 ft east of South Riverview Drive
• Lot split and lot combo review for Chick‑fil‑A at 10437 S Memorial Dr, Tulsa, OK

Special City Council Meeting

The council reached consensus to advertise the full reconstruction of 111th Street between S. 86th St. and Mingo Rd. for bids, using the city’s oldest bond dollars. Council also agreed to move forward with wastewater treatment plant upgrades and to commission two engineering studies for the detention pond and one for upstream areas. The meeting was a work‑session with no formal votes taken.

• Agreed to advertise 111th Street full reconstruction project for bids ($752,565.30)
• Agreed to proceed with wastewater treatment plant upgrades
• Agreed to commission two engineering studies for the detention pond and one for upstream areas
• Reaffirmed commitment to prioritize essential street projects and improve transparency

City Council

The City Council will hold a work session to review a collective bargaining agreement with Firefighters Local 2651. The body will also hear a presentation regarding a proposed ice vending business.

• Collective Bargaining Agreement with Firefighters Local 2651 for Fiscal Year 2026-2027
• Proposed ice vending business at the NW corner of S Memorial Dr. and 131st Street

The council reviewed a proposed two‑year collective bargaining agreement for the Fire Department but did not vote on it. An applicant presented a plan for an ice vending business at 131st and Memorial, and council members asked questions. No approvals, denials, or other formal actions were recorded.

City Council

The Bixby City Council will consider a consent agenda that includes several contracts and purchases, appoint municipal judges, and adopt emergency clauses for new ordinances. The meeting also contains multiple rezoning, preliminary plat and Planned Unit Development approvals, notably for the Spartan Creek commercial development covering about 151 acres. An executive session will address litigation with Tulsa County.

• Award construction contract to Stress Con for a 160’ x 65’ concrete pad at Washington Irving Park – $67,000
• Approve 24‑hour traffic study for 151st – Spartan Creek Development by Seratran, LLC – $21,675
• Purchase 2025 Chevy Colorado for Parks Capital Equipment FY26 – $37,745
• Rezone approximately 151 acres from Agriculture to Commercial General for Spartan Creek development
• Approve Planned Unit Development (PUD) for Spartan Creek covering approximately 151 acres

The City Council approved all consent‑agenda items except the park‑pad contract, which was tabled. Municipal Judge Jason Rush and Alternate Judge Shena Burgess were appointed. Ordinances on trash‑collection hours, a utility easement closure, and the Greyhawk rezoning were each approved unanimously, with the rezoning passing 15‑0.

• Approved Consent Agenda items 1‑3 and 5‑10 (5‑0)
• Tabled Item 4: $61,700 park‑pad contract (5‑0)
• Approved appointment of Municipal Judge Jason Rush (5‑0)
• Approved appointment of Alternate Municipal Judge Shena Burgess (5‑0)
• Approved recognition of Floodplain Administrator (5‑0)
• Approved Ordinance 2532 adjusting trash‑collection hours (5‑0)
• Approved Ordinance 2527 partial utility easement closure (5‑0)
• Approved rezoning Ordinance 2518 second reading for Greyhawk (15‑0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review several equipment purchases and service contracts. The body is deciding on payments for wastewater treatment plant repairs and a significant change order for the Public Works Facility Project.

• Change Order No. 2 for the Public Works Facility Project: $208,736.94
• Neptune 360 annual subscription renewal for AMR readers: $21,105.00
• Platinum Mechanical payment for two condensing units at the Waste Water Treatment Plant: $14,139.29
• Platinum Mechanical payment for a blower pump system equipment cart at the Waste Water Treatment Plant: $16,216.54
• Discharge Permit Fees for the Bixby Water Reclamation Facility to the Department of Environmental Quality: $10,591.60

The Bixby Public Works Authority approved items 1‑6 on the consent agenda. The approvals included the meeting minutes from 8/11/25, a $21,105 contract renewal for Neptune 360, two payments to Platinum Mechanical totaling $30,355.53, a $10,591.60 discharge‑permit fee, and a $208,736.94 change order for the Public Works Facility Project. The motion passed with a 5‑0 vote.

• Approved minutes for 8/11/25 meeting (5‑0)
• Approved $21,105 contract renewal for Neptune 360 (5‑0)
• Approved $14,139.29 payment to Platinum Mechanical for condensing units (5‑0)
• Approved $16,216.54 payment to Platinum Mechanical for equipment cart (5‑0)
• Approved $10,591.60 discharge permit fees for Water Reclamation Facility (5‑0)
• Approved Change Order No. 2 for Public Works Facility Project, $208,736.94 (5‑0)

Planning Commission

The Bixby Planning Commission will meet to consider final and preliminary plats for industrial and residential projects, including the South County Industrial Park and the Central Park on Mingo development. The body will also discuss rezone and comprehensive plan amendments for the Spartan Creek commercial project.

• Final Plat BXPT-23.17 FP for South County Industrial Park
• Preliminary Plat BXPT-25.06 for Bixby Performing Arts Center
• Rezone Case BXZO-25.06 for Central Park on Mingo (AG to RS-2.5)
• Comprehensive Plan Amendment Case No. BXCP-25.02 (151 acres)
• Rezone Case BXZO-25.08 for Spartan Creek (AG to CG)

City Council

The council will hear a presentation from the Public Policy & Management Center on a proposed organizational assessment and strategic plan for the City of Bixby. Council members will discuss the merits of the proposal. The meeting will conclude with adjournment.

• Presentation by the Public Policy & Management Center on a city organizational assessment and strategic plan

The council held a work session to hear a presentation from the Public Policy & Management Center on an organizational assessment and five‑year strategic plan for the city. Council members and staff discussed the scope and impact of the work and noted the need for a leadership plan and filling vacant positions. No formal action or vote was taken, and the council indicated interest in revisiting the proposal later.

City Council

The City Council will discuss several residential and commercial development projects, including rezoning for Greyhawk and Bixby Farms. The body is also considering police equipment upgrades and the appointment of municipal judges. An executive session is scheduled regarding the Public Works Director.

• Rezoning 33.53 acres for Greyhawk development near E 131st St S and S Mingo Rd
• Rezoning and PUD for Bixby Farms (141 acres) near 151st St and Sheridan Rd
• Purchase of John Deere Compact Track Loader and trailer for $151,636.68
• Expenditure of $49,975 for eight Police Department in-car computer systems
• Ordinance 2524 to grant Municipal Judge powers to impose contempt of court charges

The council unanimously approved the consent agenda items, including police computer upgrades, a camera subscription, a 911 system, school resource officer salaries, and a $151,636.68 purchase of a John Deere loader. They also approved flying the Muscogee (Creek) Nation flag and appointed Brian McNeese to the Board of Adjustment. Ordinance 2524 granting the municipal judge contempt powers and its emergency clause were adopted. The council approved Ordinance 2521 for the Bixby Meadows II development and Ordinance 2522 for Bricktown Square, each with emergency clauses, and approved rezoning cases for Bixby Farms.

• Approved consent agenda items (police computers, camera subscription, 911 system, SRO salaries, John Deere equipment) (5-0)
• Approved flying Muscogee (Creek) Nation flag at municipal building (5-0)
• Appointed Brian McNeese to the Board of Adjustment (5-0)
• Approved Ordinance 2524 granting municipal judge contempt powers (5-0)
• Approved emergency clause for Ordinance 2524 (5-0)
• Approved Ordinance 2521 for Bixby Meadows II development (5-0)
• Approved emergency clause for Ordinance 2521 (5-0)
• Approved Ordinance 2522 for Bricktown Square development (5-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review minutes from July 14, 2025. The body will enter an executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of the Public Works Director.

• Approval of July 14, 2025 meeting minutes
• Executive session regarding the Public Works Director

The Bixby Public Works Authority approved its consent agenda, including the minutes from 7/14/25, with a 5‑0 vote. The Authority entered and later exited an executive session, both motions being passed. The board accepted Ms. Aamodt’s resignation as Public Works Director, also by a unanimous 5‑0 vote.

• Approved consent agenda (minutes from 7/14/25) – vote 5-0
• Entered executive session – motion passed
• Exited executive session – motion passed
• Accepted resignation of Public Works Director Ms. Aamodt – vote 5-0

Technical Advisory Committee

The committee will discuss several land development projects, including preliminary and final plats. The meeting includes a review of a utility easement closure and potential alley vacations.

• Utility Easement Closure (BXEC-25.03) for 14410 S Gary Avenue
• Final Plat for South County Industrial Park
• Preliminary Plat and PUD for Central Park on Mingo
• Preliminary Plat and PUD for Spartan Creek
• Preliminary Plat and Alley Closure/Vacation for the Bixby Performing Arts Center (PAC)

City Council

The Bixby City Council will hear a presentation on the Organizational Assessment and Strategic Plan for the city. Council members will also discuss a proposed Trash Collection Ordinance. A third item will review the intent of the existing driveway permit and its alignment with the building code. The meeting will conclude with adjournment.

• Presentation on the Organizational Assessment and Strategic Plan for Bixby
• Presentation and discussion of a new Trash Collection Ordinance
• Discussion of the existing driveway permit and its consistency with the building code

The Bixby City Council agreed that a 5:00 AM start time (no later than 10 PM) is appropriate for refuse and recycling collection and will require a customer notice. The council will bring a formal ordinance to a future meeting for adoption. The council also concluded that the driveway‑permit issue is a civil matter and directed the City Attorney and staff to investigate and report recommendations within 60 days.

• Agreed on 5:00 AM start time for trash collection (no later than 10 PM)
• Deferred adoption of trash‑collection ordinance to a future council meeting
• Directed City Attorney and staff to study driveway‑permit issue and report within 60 days

City Council

The Bixby City Council will vote on a Combined Urban Funding Agreement with ODOT to construct the Bixby Sidepath Project on 121st Street, estimated at $574,374. Council members will also consider renewals of the emergency 911 system contract ($92,000) and the Southwest Regional SWAT agreement (up to $12,000), along with several development and zoning ordinances. Additional items include a roadway design contract for Harvard Avenue and a rezoning request for a property on S. Memorial Drive.

• Approve Combined Urban Funding Agreement with ODOT for Bixby Sidepath Project on 121st St. (estimated $574,374)
• Renew emergency 911 telephone system operation, network access and maintenance agreement with INCOG for $92,000
• Renew Southwest Regional SWAT agreement with neighboring cities for up to $12,000
• Contract with Garver, LLC for engineering design of roadway improvements on Harvard, south of Hwy 67 ($148,000)
• Ordinance 2520 to rezone 12105 S. Memorial Drive from Commercial Shopping to Commercial Heavy for Fix Auto

The Bixby City Council approved the Consent Agenda items, including several contract renewals, by a 5‑0 vote. Councilors also confirmed Eric Covey as a Planning Commission member. They approved a development agreement with Bixby Land Group, LLC for Henson Square, which includes a $350,000 tax abatement over seven years, by a 5‑0 vote. Additional actions included terminating an existing redevelopment agreement for “The Reserve on 151,” and adopting Ordinances 2515 and 2520 with emergency clauses, each approved unanimously.

• Approved Consent Agenda items 1‑15 (contract renewals) – 5‑0
• Approved Eric Covey’s appointment to the Planning Commission – 5‑0
• Approved Development Agreement with Bixby Land Group, LLC for Henson Square, granting $350,000 tax abatement – 5‑0
• Approved termination of existing redevelopment agreement for “The Reserve on 151” – 5‑0
• Approved Ordinance 2515 adding Greyhawk Interceptor fee – 5‑0
• Approved emergency clause for Ordinance 2515 – 5‑0
• Approved Ordinance 2520 rezoning 12105 S. Memorial Dr. to Commercial Heavy – 5‑0
• Approved emergency clause for Ordinance 2520 – 5‑0

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review annual software renewals and purchase orders for the Bixby Water Reclamation Facility. The body will also consider a water tap application for a specific residential address.

• FY26 CivicPlus website and software renewal: BPWA portion $11,483.65
• FY26 Live Meeting Manager and CivicClerk renewal: BPWA portion $5,341.05
• Water Reclamation Facility POs: Polydyne ($54,200), Hawkins Chemical ($17,200), and American Environmental Landfill ($72,000)
• Purchase of a spare UV sensor for the WWTP from Hach for $25,512.96
• Water Tap Application for Frederick Nelson at 10348 East 161st Street South

The Bixby Public Works Authority approved the minutes from the July 14 meeting and renewed several FY26 contracts, including website hosting and software packages. It also approved purchase orders for the water reclamation facility totaling $143,200 and a spare UV sensor for $25,512.96. The water tap application for Frederick Nelson at 10348 East 161st Street South was approved. All items passed with a 5-0 vote.

• Approved July 14 meeting minutes (5-0)
• Approved FY26 website hosting and software renewal from CivicPlus ($11,483.65 BPWA portion) (5-0)
• Approved FY26 Live Meeting Manager and CivicClerk renewal from CivicPlus ($5,341.05 BPWA portion) (5-0)
• Approved purchase order: Polydyne polymer $54,200 (5-0)
• Approved purchase order: Hawkins Chemical sodium hypochlorite and ferric $17,200 (5-0)
• Approved purchase order: American Environmental Landfill sludge tipping fees $72,000 (5-0)
• Approved purchase of spare UV sensor for WWTP from Hach $25,512.96 (5-0)
• Approved water tap application for Frederick Nelson, 10348 East 161st Street South (5-0)

Planning Commission

The Planning Commission will discuss and possibly act on several development items, including the incorporation of the Greyhawk Interceptor Sewer Basin into the excess capacity fee structure, a final plat for The Reserve at Cedar Ridge, and a specific use permit for automotive painting at 12105 S. Memorial Drive. The commission will also consider a rezoning request to change the use of 12105 S. Memorial Drive from Commercial Shopping to Commercial Heavy for Fix Auto. Additional items include major amendments to the Bixby Meadows II and Bricktown Square planned unit developments.

• Rezone Case BXZO-25.07: change 12105 S. Memorial Drive from Commercial Shopping (CS) to Commercial Heavy (CH) for Fix Auto
• Specific Use Permit BXSUP-25.01 for automotive painting in the CH district at 12105 S. Memorial Drive
• Major Amendment MA.01 to PUD BXPUD-24.08 (Bixby Meadows II) covering ~125.9 acres at East 161st St S & South Harvard Ave
• Major Amendment MA.02 to PUD-31 (Bricktown Square) covering ~5.32 acres at 12409 S Memorial Drive
• Incorporation of Greyhawk Interceptor Sewer Basin into the city's excess capacity fee structure

City Council

The Bixby City Council will hold a work session to tour the new Bixby Municipal Building and discuss improvements for Washington Irving Park. The meeting is scheduled for July 14, 2025.

• Grand opening and tour of the new Bixby Municipal Building at 111 N. Cabaniss Ave.
• Presentation and discussion on park improvements for Washington Irving Park

The council convened a work session, opened the new municipal building, and discussed Washington Irving Park improvements. No formal actions, approvals, or votes were recorded. The meeting adjourned at 5:34 pm.

City Council

The Bixby City Council will consider several contracts and ordinances, including a $458,071.14 construction contract for the 121st Street Bridge Deck Replacement over Haikey Creek. The council will also review a $21,200 police department facility janitorial contract, a $32,913 storm siren installation, and a $23,350 payment to the Tulsa County Humane Society. Additional items include rezoning of agricultural land for residential development and the re‑adoption of city fee schedules.

• Approve police department facility janitorial contract with Alliance Maintenance for $21,200 (FY2026)
• Approve purchase and installation of a new storm siren by Goddard Enterprises for $32,913
• Approve annual payment of up to $23,350 to Tulsa County Humane Society for animal control services
• Discuss award of construction contract to PbX Corporation for 121st Street Bridge Deck Replacement over Haikey Creek for $458,071.14
• Consider Ordinance No. 2516 rezoning ~40 acres from Agriculture to Residential Single‑Family for the “Binney” development

The council unanimously approved the consent agenda, which included a $21,200 police janitorial contract and a $32,913 storm siren purchase. Councilors also approved a motion to continue the development package and authorize the City Attorney to draft a new Real Estate Economic Development Agreement. Ordinance No. 2517, adding a sunset clause for Planned Unit Developments, and its emergency clause were both approved. Ordinance No. 2516 rezoning about 40 acres from Agriculture to Residential Single‑Family and its emergency clause were also approved.

• Approved Consent Agenda items 1‑14, including $21,200 police janitorial contract and $32,913 storm siren purchase (5‑0)
• Approved motion to continue development package, granting City Attorney authority to prepare new Real Estate Economic Development Agreement (5‑0)
• Approved Ordinance No. 2517 adding a sunset clause for Planned Unit Developments (5‑0)
• Approved emergency clause for Ordinance No. 2517, making it effective immediately (5‑0)
• Approved Ordinance No. 2516 rezoning ~40 acres from Agriculture to Residential Single‑Family (5‑0)
• Approved emergency clause for Ordinance No. 2516, making it effective immediately (5‑0)

Bixby Public Works Authority

The Bixby Public Works Authority will vote on minutes from the June 23, 2025 meeting and consider several purchase orders for the Water Department for fiscal year 2026. It will also decide on a $10,570 fire‑hydrant repair contract with Unified Contractors, LLC and a $28,880 pump‑repair contract for the South Main Lift Station. An Operations & Maintenance report covering January through June 2025 will be presented.

• Approve FY26 purchase orders for the Water Department: Accurate Labs $13,000; Core and Main plumbing parts $75,000; Neptune AMR meters $150,000; Utility Supply plumbing parts $10,000; Ferguson plumbing parts $10,000
• Approve fire‑hydrant repair quote from Unified Contractors, LLC for $10,570
• Approve pump repairs for South Main Lift Station by Industrial Motor Service for $28,880
• Approve minutes from the Bixby Public Works Authority meeting dated 6/23/25
• Public Works Operations & Maintenance Report for Jan‑Jun 2025

The Bixby Public Works Authority approved all four consent‑agenda items with a 5‑0 vote. Approvals included the prior meeting minutes, several water‑department purchase orders totaling $258,000, a $10,570 fire‑hydrant repair contract, and $28,880 in pump repairs for the South Main Lift Station. No other actions were decided at the meeting.

• Approved 6/23/25 meeting minutes (5-0)
• Approved $13,000 Accurate Labs water‑testing purchase order (5-0)
• Approved $75,000 Core and Main plumbing parts purchase order (5-0)
• Approved $150,000 Core and Main Neptune AMR meter purchase (5-0)
• Approved $10,000 Utility Supply plumbing parts purchase order (5-0)
• Approved $10,000 Ferguson plumbing parts purchase order (5-0)
• Approved $10,570 Unified Contractors fire‑hydrant repair quote (5-0)
• Approved $28,880 pump repairs for South Main Lift Station (5-0)

City Council

The City Council will hold a work session to review the requirements for work‑session and consent agenda items. Council members will also receive a presentation on the design and construction progress of the new Performing Arts Center in downtown Bixby. No formal votes are listed on the agenda.

• Presentation and discussion on Work Session and Consent Agenda item requirements
• Presentation and discussion on design and construction progress of the new Performing Arts Center (PAC) in Downtown Bixby

The Bixby City Council work session on June 23, 2025 discussed Consent Agenda item requirements and the voting process, but no motion was adopted. Councilors also received an update on the design and construction progress of the new Performing Arts Center, including cost estimates and next steps for bidding. No formal approvals, denials, or tabling of items were recorded.

City Council

The City Council will vote on several residential and commercial development plats and a 40-acre rezoning. The body is also deciding on multiple Fire Department equipment purchases and a large pavement rehabilitation contract.

• Contract award to A&A Asphalt for Twin Creeks Pavement Rehabilitation for $918,519.00
• Ordinance No. 2516 to rezone 40 acres from Agriculture to Residential Single-Family for 'Binney' or 'Bixby Plains'
• Purchase of a 2025 Chevrolet Tahoe for the Fire Department for $61,005.00
• Preliminary Plats for Legends Reserve, 141st & Lewis Phase I, and Bixby Business Park
• Fire Department equipment: $43,980 for bunker gear and $38,987.07 for SCBA AirPak units

The council approved the consent agenda items (1‑13) except for two tort claims, which were denied per OMAG recommendation. It then approved the Legends Reserve residential preliminary plat (BXPT‑25.02) and the Bixby Business Park preliminary plat (BXPT‑22.03). Two other development items were tabled, and the council entered and exited executive session, authorizing the city attorney to settle a court case.

• Approved consent agenda items 1‑13 (excluding items 3‑4) (5‑0)
• Denied tort claims Preston Smith and Clark Williams (5‑0)
• Approved Legends Reserve preliminary plat BXPT‑25.02 (5‑0)
• Approved Bixby Business Park preliminary plat BXPT‑22.03 (5‑0)
• Tabled 141st & Lewis Phase I preliminary plat BXPT‑21.17 (5‑0)
• Tabled rezoning Ordinance 2516 for Binney/Bixby Plains (5‑0)
• Approved motion to enter Executive Session (5‑0)
• Approved motion to authorize City Attorney to settle case CV‑2023‑1198 (5‑0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to review the minutes from June 9, 2025, and consider a contract for lift station repairs.

• Approval of $15,440.00 for pump repairs at South Main Lift Station by Industrial Motor Service

The Bixby Public Works Authority approved the minutes from the June 9, 2025 meeting. It also approved a $15,440 contract with Industrial Motor Service to repair the South Main Lift Station, with possible additional costs pending evaluation. Both items were approved unanimously with a 5‑0 vote.

• Approved June 9, 2025 meeting minutes (5-0)
• Approved $15,440 pump repair contract for South Main Lift Station (5-0)
• Adjourned meeting (no vote required)

Board of Adjustment

The Board of Adjustment will first approve the minutes from the March 27, 2025 special meeting. It will then consider Variance Case BXBA-25.04, which seeks to reduce the required rear utility easement from eleven feet to five feet at 14410 South Gary Avenue. Finally, the board will consider Special Exception Case BXBA-25.05 to permit a fitness center (Use Unit 14) in the Industrial Light zoning district at 14759 South Grant Street.

• Approve minutes of the March 27, 2025 Special Board of Adjustment meeting
• Variance Case BXBA-25.04: reduce rear utility easement width from 11 ft to 5 ft at 14410 South Gary Avenue
• Special Exception Case BXBA-25.05: allow a fitness center (Use Unit 14) in the Industrial Light zone at 14759 South Grant Street

Planning Commission

The Bixby Planning Commission will approve the minutes from its April 21 meeting and appoint a member to the Tax Increment Financing District No. 1 Review Committee. It will discuss and possibly vote on several plat submissions, rezoning requests, a planned unit development, and a major amendment to another PUD. The agenda includes projects in the Bixby Business Park area, residential sites near East 141st Street South, and the Greyhawk development.

• Appointment of a Planning Commission member to the City of Bixby Tax Increment Financing District No. 1 Review Committee
• Resubmittal approval of Preliminary Plat BXPT-22.03 for Bixby Business Park near South Kimberly-Clark Place and East 146th Street South
• Rezone Case BXZO-25.02 to change ~102 acres from Agriculture to Residential Single-Family (RS-2.5) near the 14600 block of South Sheridan Road (Bixby Farms)
• Planned Unit Development BXPUD-25.01 for a ~141‑acre residential development called Bixby Farms near the 14600 block of South Sheridan Road
• First Major Amendment (MA.01) to Planned Unit Development BXPUD-24.01 for the Greyhawk development, covering ~139.2 acres at the northeast corner of East 131st Street South and South Mingo Road

City Council

The council will hear a presentation on the Gray‑Hawk Excess Capacity Fee Ordinance, which would amend Ordinances 2486 and 2515. They will also discuss sponsorship opportunities for Bentley Park. Finally, the council will continue discussion of a possible redevelopment of the Privett Addition property.

• Gray‑Hawk Excess Capacity Fee Ordinance amendment to Ordinances 2486 and 2515
• Bentley Park sponsorship opportunities presentation
• Possible redevelopment of the Privett Addition property

The council discussed a proposed amendment to the excess capacity fee ordinance and a Bentley Park sponsorship plan, but took no action on either. Council members asked the developer of the Privett Addition project to provide a detailed cost breakdown and a 10‑year tax revenue study. The council agreed to table the Privett Addition item until that information is submitted.

• Discussed Gray‑Hawk excess capacity fee amendment (no decision)
• Discussed Bentley Park sponsorship opportunities (no decision)
• Tabled Privett Addition redevelopment pending developer cost breakdown and tax study

Bixby Public Works Authority

The Bixby Public Works Authority will consider and approve the minutes from its May 27 meeting. It will then vote on FY‑26 contracts, including a $38,959.05 maintenance agreement with Tyler Technologies, a $15,899.21 workers' compensation renewal, a $38,106.00 recycling services agreement with the Metropolitan Environmental Trust, and an $18,628.75 purchase of a VC500 controller for the ROVVER X sewer inspection system. The meeting concludes with adjournment.

• Approve $38,959.05 annual maintenance contract with Tyler Technologies (INCODE) for FY‑26
• Approve $15,899.21 workers' compensation insurance renewal for FY‑26
• Approve $38,106.00 annual recycling and environmental services agreement with Metropolitan Environmental Trust
• Approve purchase of VC500 Controller for ROVVER X sewer inspection system from Key Equipment for $18,628.75

The Bixby Public Works Authority voted to approve all five items on the consent agenda. The motion passed with four ayes, no nays and one abstention. Approved items include the prior meeting minutes, a maintenance contract with Tyler Technologies, a workers' compensation renewal, a recycling services agreement with the Metropolitan Environmental Trust, and a purchase of a sewer‑inspection controller.

• Approved minutes for 5/27/25 (4-0-1)
• Approved annual maintenance contract with Tyler Technologies for $38,959.05 (4-0-1)
• Approved workers' compensation insurance renewal for $15,899.21 (4-0-1)
• Approved recycling and environmental services agreement with M.E.T. for $38,106.00 (4-0-1)
• Approved purchase of VC500 Controller for ROVVER X system for $18,628.75 (4-0-1)

City Council

The Bixby City Council will consider a series of approvals and discussions, including the three‑year police collective bargaining agreement and several capital equipment purchases. Council members will vote on the $5,888,362.26 final contract for the 111th Cabaniss Municipal Building Project. Additional items include park improvements, a mental‑health contract for the police department, and activation of Tax Increment Financing District No. 1.

• Approve final contract of $5,888,362.26 for the 111th Cabaniss Municipal Building Project.
• Approve $75,492.00 bid from Plum Legacy LLC for the Lake Bixhoma Canopy Remodel (Park Improvement Fund).
• Approve purchase of a Toro Workman UTX crew (4‑seater) for $40,931.05 (Capital Equipment Budget).
• Approve annual contract of $21,821 for mental‑healthcare services for the Bixby Police Department.
• Discuss and possibly approve Resolution 2025‑13 to activate Tax Increment Financing (TIF) District No. 1.

The council unanimously approved the Consent Agenda items (1‑18). It also approved Resolution 2025‑13 to activate Tax Increment Financing District No. 4, appointed Councilor Hirshey to the TIF District 1 Review Committee, and approved a legal services agreement with Stephen L. Oakley. Several capital purchases for parks and equipment were approved, while Ordinance 2515 items were tabled.

• Approved Consent Agenda items 1‑18 (5‑0)
• Approved Resolution 2025‑13 to activate TIF District No. 4 (5‑0)
• Approved appointment of Councilor Hirshey to TIF District 1 Review Committee (5‑0)
• Approved legal services agreement with Stephen L. Oakley ($12,000) (5‑0)
• Approved purchase of Lake Bixhoma Canopy Remodel ($75,492.00) (5‑0)
• Approved purchase of Toro Workman UTX crew ($40,931.05) (5‑0)
• Approved purchase of Reelmaster 5510‑D mower for Bentley Sports Fields ($108,400.04) (5‑0)
• Tabled Ordinance 2515 items (no vote)

Technical Advisory Committee

The Bixby Technical Advisory Committee will review and approve minutes from the May 7, 2025 meeting. It will discuss preliminary plats for the Legends Reserve, Bixby Business Park (Abby’s Business Park), and the 141st and Lewis development, as well as a variance to allow a pool within a utility easement at 14410 S Gary Ave.

• Approve minutes for the TAC meeting dated May 7, 2025
• Review Preliminary Plat for Legends Reserve – 8.57 acres, 27 lots in 3 blocks
• Review Preliminary Plat for Bixby Business Park (Abby’s Business Park) – 20.04 acres, 3 lots in 1 block
• Review Preliminary Plat for 141st and Lewis – 44.89 acres, 149 lots in 12 blocks
• Discuss variance to permit a pool within the utility easement at 14410 S Gary Ave

City Council

The Bixby City Council will hold a work session to hear a presentation on a possible development at the property located at 151st and Harvard. A second presentation will cover a possible redevelopment of the Privett Addition property. No decisions are indicated; the items are for discussion only.

• Presentation and discussion on possible development at 151st and Harvard
• Presentation and discussion on possible redevelopment of the Privett Addition

The Bixby City Council Work Session reviewed a possible commercial development near 151st and Harvard and a build‑to‑rent townhome project at the Reserve @ 151 site. Council members asked for more information and suggested the developers bring items back for future discussion. No votes, approvals, or denials were recorded.

City Council

The council will discuss and possibly approve the FY26 city budget, including the budget resolution. It will consider two loan resolutions authorizing $5.5 million and $4.5 million indebtedness for the Bixby Public Works Authority, each waiving competitive bidding. Additional items include amendments to Ordinance 2514, an emergency clause for Ordinance 2513, and contracts for insurance, website services, and design work for various projects.

• $5.5 million loan for Bixby Public Works Authority, waiving competitive bidding (Resolution 2025‑9)
• $4.5 million loan for Bixby Public Works Authority, waiving competitive bidding (Resolution 2025‑10)
• FY26 budget discussion and possible approval (Resolution 2025‑11)
• $226,250 architectural services agreement with Beck Design for Police Department Office Renovation
• Ordinance 2514 amendment and emergency clause for immediate effect

The council approved the FY 2026 budget (Resolution 2025-11) with a 4‑0 vote. It also approved a $5.5 million loan for the Bixby Public Works Authority (Resolution 2025-9) and a $4.5 million repayment to the General Fund (Resolution 2025-10), each by 4‑0. Additional items approved include the consent agenda (excluding item 7), Ordinance 2514 and its emergency clause, and design contracts for the Dawes Building and Police Department renovations, all by unanimous votes.

• Approved consent agenda items 1‑6 and 8 (4‑0)
• Approved FY 2026 budget (Resolution 2025-11) (4‑0)
• Approved $5.5M loan for Public Works Authority (Resolution 2025-9) (4‑0)
• Approved $4.5M repayment to General Fund (Resolution 2025-10) (4‑0)
• Approved Ordinance 2514 amendment (4‑0)
• Approved emergency clause for Ordinance 2514 (4‑0)
• Approved $29,000 architectural services for Dawes Building renovation (4‑0)
• Approved $226,250 architectural services for Police Department renovation (4‑0)

Bixby Public Works Authority

The Bixby Public Works Authority will discuss the Fiscal Year 26 budget and two promissory notes totaling $10 million. The body is also considering several insurance renewals and a contract amendment for water reclamation facility operations.

• Promissory Note Series 2025A in the amount of $5,500,000.00
• Promissory Note Series 2025B in the amount of $4,500,000.00
• FY26 contract amendment with CH2M HILL Engineers, Inc. for $935,418.43
• Insurance renewals with Oklahoma Municipal Assurance Group for $64,227.01 and $111,289.00
• Payment of $4,382.32 to Utility Supply for bypass pump rental at the Wastewater Treatment Plant

The Bixby Public Works Authority unanimously approved its consent agenda items, including insurance renewals, website hosting, and a pump rental payment. The board also approved two $5.5 million and $4.5 million promissory notes, the FY 26 budget portion for BPWA, and a contract amendment for water‑treatment operations.

• Approved Consent Agenda items 1‑5 (insurance renewals, website hosting, pump payment) – vote 4‑0
• Approved Resolution 2025‑7 authorizing $5,500,000 BPWA promissory note – vote 4‑0
• Approved Resolution 2025‑8 authorizing $4,500,000 BPWA promissory note – vote 4‑0
• Approved FY 26 budget portion for BPWA – vote 4‑0
• Approved Amendment No. 3 to CH2M HILL contract for O&M of Water Reclamation Facility at $935,418.43 – vote 4‑0

Board of Adjustment

The Board of Adjustment will first approve the minutes from the March 27, 2025 special meeting. It will then hold a public hearing to consider and act on variance request BXBA-25.04 submitted by Billy Law. The meeting will conclude with adjournment.

• Approve minutes of the March 27, 2025 Special Board of Adjustment Meeting
• Public hearing and decision on variance request BXBA-25.04 – applicant Billy Law
• Adjournment

Planning Commission

The Bixby Planning Commission will first consider and approve the minutes from its April 21, 2025 meeting. The commission will hold a public hearing and may vote on Rezone Case BXZO-25.02, a request to change about 102 acres from Agriculture to Residential Single-Family (RS-2.5) near the 14600 block of South Sheridan Road. The meeting will conclude with adjournment.

• Approve minutes of the April 21, 2025 Planning Commission meeting (consent agenda)
• Public hearing and possible vote on Rezone Case BXZO-25.02, 102 acres from Agriculture to Residential Single-Family (RS-2.5) near the 14600 block of South Sheridan Road
• Adjournment

City Council

The Bixby City Council will hold a work session to discuss the FY 2026 budget and potential amendments to planning and zoning ordinances. The meeting also includes a presentation on the Oklahoma Air National Guard's F-16 Fighter dedication ceremony and a discussion on park facility maintenance.

• Presentation on Oklahoma Air National Guard F-16 Fighter dedication ceremony
• Discussion and presentation for FY 2026 budget
• Discussion on potential amendments to planning and zoning ordinances
• Discussion on park building maintenance and staffing requirements

The work session featured a presentation by the Oklahoma Air National Guard on the upcoming F‑16 fighter dedication. Council members also reviewed the proposed FY 2026 budget, including revenue and expenditure tables. No formal actions, approvals, or votes were recorded.

City Council

The City Council will hold a public hearing for the FY-26 Budget and consider several rezoning requests for the Bixby Farms and Verrado developments. The body will also discuss an employment contract for a new City Attorney and updates to the city code regarding antenna structures and engine brakes.

• Public hearing for the FY-26 Budget
• Rezone 40 acres from Agriculture to Residential Single-Family for Bixby Farms near E 151st St and S Sheridan Rd
• Rezone 20 acres from Office Light and Agriculture to Residential Estates for Verrado near E 111th St and S Mingo Rd
• Ordinance 2504 amending city code regarding antenna structure site plans, setbacks, and screening
• Ordinance 2501 replacing terms 'Jacob's Brake' and 'Jake Brake' with 'Engine or Geared Brake'

The council approved the consent agenda items (5‑0) and adopted Ordinance 2501 changing brake terminology (5‑0). It also approved the Major Comprehensive Plan amendment for the Verrado development (4‑0) and rezoned 20 acres near East 111th Street and South Mingo Road under Ordinance 2502 (4‑0). Additional approvals included Ordinance 2503 for a Planned Unit Development amendment (4‑0) and an amendment to antenna structure setbacks in Ordinance 2504 (4‑0).

• Approved consent agenda items 1‑8 (5‑0)
• Approved Ordinance 2501 brake terminology amendment (5‑0)
• Approved Major Comprehensive Plan amendment for Verrado (4‑0)
• Approved Ordinance 2502 rezoning of ~20 acres near East 111th St & South Mingo Rd (4‑0)
• Approved Ordinance 2503 Planned Unit Development amendment for Verrado (4‑0)
• Approved Ordinance 2504 antenna structure setback amendment (4‑0)
• Approved Item 15 (5‑0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to discuss and potentially approve two payments for emergency repairs. These payments relate to the construction of a coffer dam to fix a failed dike at the Wastewater Treatment Plant Flow Equalization Basin.

• Payment of $4,774.91 to Bemies Dirt, Sand & Gravels for dirt delivery
• Payment of $6,956 to Diversified Civil Contractors for emergency coffer dam construction

The Bixby Public Works Authority approved the minutes from the 04/28/25 meeting and authorized two payments—$4,774.91 to Bemies Dirt, Sand & Gravels and $6,956 to Diversified Civil Contractors—for emergency coffer‑dam construction at the wastewater treatment plant. The motion passed with five votes in favor and none against. The meeting adjourned at 7:56 p.m.

• Approved 04/28/25 meeting minutes (5-0)
• Approved $4,774.91 payment to Bemies Dirt, Sand & Gravels (5-0)
• Approved $6,956 payment to Diversified Civil Contractors (5-0)
• Adjourned meeting (5-0)

Technical Advisory Committee

The Bixby Technical Advisory Committee will meet to review and approve minutes from April 2, 2025, and discuss an easement closure at 7225 E 112th Pl S.

• Approval of April 2, 2025, TAC meeting minutes
• Easement closure for 7225 E 112th Pl S, Bixby, Oklahoma; Lot 26, Block 1 of Woodcreek

City Council

The City Council will hold a work session to receive a presentation on the FY2026 budget. Members will also discuss the coordination of a dedication ceremony for an F-16 Fighter in May 2025.

• Presentation of FY2026 Budget Overview
• Coordination of F-16 Fighter dedication ceremony by the Oklahoma Air National Guard 138th Fighter Wing

The council reviewed the FY2026 budget overview presented by Finance Director Charles Barnes and discussed road infrastructure funding, a potential OWRB loan, and the Performing Arts Center bond costs. The council also heard a briefing on the upcoming F‑16 dedication ceremony by the Oklahoma Air National Guard. No formal votes or approvals were recorded.

City Council

The Bixby City Council will elect a mayor and vice mayor and consider a consent agenda that includes meeting minutes, a proclamation and small contracts. Council members will discuss and vote on several purchases, including a $25,000 fuel order, a $17,000 staff recruitment fee, and a $10,000 downtown façade grant. The meeting also includes votes on two major fire‑department lease purchases—one for $1,002,845 and another for $2,111,613—and on new ordinances for easement closure and FOG regulations.

• Lease purchase of One Pierce Enforcer Engine for $1,002,845.00 (7‑year turn‑in lease)
• Lease purchase of two fire engines for $2,111,613.00 (7‑year turn‑in lease)
• Purchase of unleaded gasoline and diesel for $25,000
• Payment to SystemOne for staff recruitment services, $17,000 fee
• Ordinance 2500 adding Chapter 8 to Title 8 of the Bixby City Code for Fats, Oils, and Grease (FOG) regulations

The Bixby City Council unanimously elected Brad Girard as mayor and Bobby Schultz as vice mayor. The council also approved the consent agenda items (1‑14) and several regular‑agenda measures, including financing for fire engines and multiple ordinances. All votes recorded were 5‑0 in favor.

• Elected Brad Girard as mayor (5-0)
• Elected Bobby Schultz as vice mayor (5-0)
• Approved consent agenda items 1‑14 (5-0)
• Approved $1,002,845 fire engine lease financing (5-0)
• Approved $2,111,613 financing for two fire engines (5-0)
• Approved utility easement closure ordinance (5-0)
• Approved emergency clause for easement ordinance (5-0)
• Approved FOG regulations ordinance (5-0)

Bixby Public Works Authority

The Bixby Public Works Authority will meet to approve minutes from the previous month and discuss purchasing unleaded gasoline and diesel for $25,000. The meeting is scheduled to follow the City Council meeting.

• Approve minutes from April 14, 2025
• Discuss purchasing unleaded gasoline and diesel for $25,000

The Bixby Public Works Authority approved the consent agenda, which included adopting the minutes from 04/14/25 and authorizing a $25,000 purchase of unleaded gasoline and diesel. Vice Mayor Schultz moved to approve, Councilor Hirshey seconded, and the motion passed unanimously 5‑0. The meeting was adjourned at 6:55 p.m.

• Approved minutes from 04/14/25 (5-0)
• Approved $25,000 purchase of gasoline and diesel (5-0)
• Adjourned meeting (procedural)

Special City Council Meeting

The City Council will hold a special meeting to discuss and take action on the selection of a new City Attorney. This process includes a scheduled executive session for deliberations.

• Selection of a new City Attorney

The Bixby City Council entered an executive session to discuss candidates for City Attorney and then reconvened. After hearing from three law firms, the Council voted to allow the Mayor and City Manager to begin contract negotiations with a selected attorney. Both the entry into and exit from the executive session were approved unanimously.

• Entered executive session to discuss City Attorney selection (5-0)
• Exited executive session (5-0)
• Approved Mayor and City Manager to enter contract negotiations for City Attorney (5-0)

Board of Adjustment

The Bixby Board of Adjustment meeting scheduled for April 21, 2025 was canceled. The cancellation was due to a lack of agenda items, so no decisions or discussions will take place.

Planning Commission

The Bixby Planning Commission will discuss and possibly vote on several land use items, including a 40‑acre agricultural to residential rezoning near East 151st Street and South Sheridan Road. Other items include a Planned Unit Development for the same area, a comprehensive plan amendment for the Verrado development, a 20‑acre rezoning near East 111th Street and South Mingo Road, and a preliminary plat for Verrado. The meeting also includes approval of the prior meeting minutes.

• Rezone Case BXZO-24.06: 40 acres from Agriculture (AG) to Residential Single‑Family (RS‑2.5) near East 151st St & South Sheridan Rd (Bixby Farms)
• Planned Unit Development BXPUD-24.07 for the Bixby Farms development near East 151st St & South Sheridan Rd
• Major Comprehensive Plan Amendment BXCP-25.01 for the Verrado development near East 111th St & South Mingo Rd
• Rezone Case BXZO-25.01: 20 acres from Office Light (OL) and Agriculture (AG) to Residential Estates (RE) near East 111th St & South Mingo Rd (Verrado)
• Preliminary Plat for Verrado, Case BXPT-25.01, covering Blocks 1 and 2

City Council

The Bixby City Council will discuss firework discharge dates and hours for 2025, review departmental statistics and the OMAG Recognition Program, consider lease options for new fire apparatus, and receive an update on downtown development.

• Discussion on firework discharge dates and hours for 2025
• Presentation on departmental statistics and OMAG Recognition Program
• Presentation and discussion on lease options for new fire apparatus
• Presentation and update on downtown development

The Bixby City Council work session discussed fireworks timing, departmental statistics, fire apparatus lease options, and downtown development updates. No actions were approved, denied, or voted on. The meeting was adjourned at 6:02 pm.

Bixby Public Works Authority

The Bixby Public Works Authority will consider approving financial statements, service fees, and network equipment purchases. The meeting is scheduled to follow the City Council meeting on April 14, 2025.

• Approval of $25,000 for Crawford and Associates financial statement preparation
• Approval of $14,140.39 for Oklahoma Municipal League service fees
• Approval of up to $20,941.49 for network equipment and labor from BTC Broadband
• Approval of minutes from the March 24, 2025 meeting

The Bixby Public Works Authority approved the prior meeting minutes and three financial expenditures. Items approved include a $25,000 professional service agreement with Crawford and Associates, $14,140.39 FY26 Oklahoma Municipal League service fees, and up to $20,941.49 for network equipment and labor from BTC Broadband for the wastewater treatment plant. All approvals passed with a 5‑0 vote.

• Approved minutes from 3/24/25 (5-0)
• Approved $25,000 professional service agreement with Crawford and Associates (5-0)
• Approved $14,140.39 FY26 Oklahoma Municipal League service fees (5-0)
• Approved up to $20,941.49 sole source purchase from BTC Broadband for wastewater plant network equipment (5-0)

City Council

The council will consider a series of contract approvals, expenditures, and ordinance actions listed on the consent agenda. Items include a $25,000 agreement with Crawford and Associates for FY‑25 financial statements, FY‑26 Oklahoma Municipal League fees of $14,140.39, and renewals of mowing contracts for flood‑protection facilities and the city cemetery. The council will also discuss a $418,682 purchase of a Horton ambulance, an easement closure ordinance for a sanitary sewer near 151st St, and a public hearing on a potential $95,626 community‑development grant.

• Approve $25,000 professional service agreement with Crawford and Associates for FY‑25 financial statements
• Approve $14,140.39 FY‑26 Oklahoma Municipal League service fee
• Renew mowing contracts with BOCA Outdoors, Prodigy Lawn and Care, and Hartland Lawn Care for FY‑26
• Approve purchase of Horton Ambulance (Order 21759) for $418,682
• Approve Ordinance 2498 to close a sanitary‑sewer easement near 151st St and Harvard Ave

The council unanimously approved the consent agenda items, including the retirement of police canine Cyka and several service contracts. It also approved a resolution supporting Community Development Block Grant funding, an easement‑closure ordinance, and two $418,682 purchases of Horton Ambulances. All votes were 5‑0 in favor.

• Approved retirement of Bixby Police Department canine "Cyka" (5‑0)
• Approved $25,000 contract with Crawford and Associates for FY‑25 financial statements (5‑0)
• Approved FY26 mowing contract with BOCA Outdoors for flood‑protection facilities (5‑0)
• Approved $30,899.63 repair of Cummins Fire Engine 2 (5‑0)
• Approved $24,000 one‑year subscription to Placier.ai Civic Platform (5‑0)
• Approved Resolution 2025‑6 affirming commitment to Community Development Block Grant funding (5‑0)
• Approved Ordinance 2498 to close a sanitary sewer easement (5‑0)
• Approved purchase of Horton Ambulance (Order 21759) for $418,682 (5‑0)

Technical Advisory Committee

The Bixby Technical Advisory Committee will review and approve the minutes from its March 5, 2025 meeting. It will also discuss the preliminary plat identified as BXPT-25.01 for the Verrado development located near 111th Street and Mingo Road. No other business items are listed.

• Approve minutes from the TAC meeting dated March 5, 2025
• Preliminary Plat BXPT-25.01 – Verrado near 111th Street and Mingo Rd

Board of Adjustment

The Board of Adjustment will first approve the minutes from its December 16, 2024 meeting. It will then hold a public hearing to consider a rear yard setback variance (BXBA-25.01) filed by Nick Puma and a side yard setback variance (BXBA-25.03) filed by Steve Wright. No decisions are recorded in the agenda; the items are listed for consideration and possible action.

• Approve minutes of the December 16, 2024 Board of Adjustment meeting
• Rear yard setback variance request (BXBA-25.01) – applicant Nick Puma
• Side yard setback variance request (BXBA-25.03) – applicant Steve Wright

City Council

The Bixby City Council will hear a presentation on the FY2026 budget overview. Council members will discuss the city's participation in a trash right‑of‑way cleanup. A regional bicycle and pedestrian master plan (GO! Plan) will be presented by INCOG. The council will also discuss Senate Bill 3, which proposes banning land application of biosolids.

• Presentation on FY2026 Budget Overview
• Discussion of city participation in trash ROW cleanup
• Presentation of GO! Plan – Bicycle/Pedestrian Regional Master Plan by INCOG
• Discussion of Senate Bill 3 to ban land application of biosolids

The council reviewed the FY2026 initial proposed budget presented by Finance Director Charles Barnes, but no action was taken. They discussed a proposal to provide roll‑off dumpsters for community trash clean‑up, with the city manager to gather ideas and revisit later. A regional bicycle/pedestrian master plan was presented by Public Works and INCOG, and council members asked about connectivity and grant options. Finally, the council was briefed on Senate Bill 3 concerning biosolids, and were asked to provide feedback to the city manager if they wish to pursue a resolution.

Planning Commission

The Planning Commission will meet to discuss and potentially vote on a partial preliminary and final replat. The body will also consider the approval of meeting minutes from January 21, 2025.

• Partial Preliminary & Final Replat for Crossing at Conrad Village, Block 1, Lots 1-5

City Council

The Bixby City Council will consider approving a $10 million debt for sewer improvements and awarding a contract for Bixhoma Lake Phase 1. The agenda also includes approvals for police vehicles, a housing market analysis, and zoning changes for the Legends Reserve development.

• Authorize $10M debt for Bixby Public Works Authority sewer improvements
• Award Bixhoma Lake Phase 1 contract to Paragon Contractors for $1,481,286.50
• Approve purchase of two 2025 Dodge Durango police vehicles for $123,300
• Approve $10,450 contract for FY-25 audit with CBEW
• Consider zoning and PUD changes for Legends Reserve at 111th St & S Mingo Rd

Bixby Public Works Authority

The Bixby Public Works Authority will approve minutes from the March 10 meeting and discuss several repair contracts, including a $10,450 audit contract with CBEW, a $36,744.40 waterline repair at 151st and Sheridan, a $3,480 high return pump repair at BWRF, and a $7,600 lift station pump repair. The board will also consider a resolution authorizing a not‑to‑exceed $10,000,000 promissory note and loan agreement to fund sewer improvements. Items will be voted on before adjournment.

• Contract with CBEW for FY‑25 audit, BPWA portion $10,450
• Acceptance of Waterline Repair Project at 151st and Sheridan, cost $36,744.40
• Repair of High Return Pump at BWRF, total cost $3,480
• Repair of 555 Lift Station pump, total cost $7,600
• Resolution authorizing up to $10,000,000 promissory note for sewer improvements

The Bixby Public Works Authority approved all five items on the consent agenda, including a $10,450 audit contract with CBEW and repairs totaling $47,824.40. The board also adopted Resolution 2025-5, authorizing the issuance of a promissory note not to exceed $10,000,000 for sewer improvements. Each action passed with a 4‑0 vote.

• Approved meeting minutes for 03/10/25 (4-0)
• Approved $10,450 CBEW FY‑25 audit contract (4-0)
• Approved $36,744.40 Waterline Repair Project at 151°t and Sheridan (4-0)
• Approved $3,480 repairs to High Return Pump at BWRF (4-0)
• Approved $7,600 repairs to 555 Lift Station pump (4-0)
• Approved Resolution 2025-5 authorizing up to $10,000,000 promissory note for sewer improvements (4-0)

Planning Commission

The Planning Commission will hold a public hearing to discuss and potentially vote on a partial preliminary and final replat. The body will also consider the approval of meeting minutes from January 21, 2025.

• Partial Preliminary & Final Replat for Crossing at Conrad Village, Block 1, Lots 1-5

City Council

The Bixby City Council will hold a work session to discuss an update on the Friends of Irving, Walter Gund Speaker group. Council members will consider a possible speed limit change in school zones. They will also discuss a proposed annexation of city‑owned property in Leonard. No formal decisions are indicated on the agenda.

• Update on Friends of Irving, Walter Gund Speaker
• Discussion of speed limit changes in school zones
• Proposed annexation of city‑owned property in Leonard

City Council

The council will vote on a $280,000 contract with Native Plains Surveying and Mapping for technical assistance designing regional infrastructure north of 151st between Memorial and Sheridan. It will also approve a $25,000 agreement with Crawford and Associates for FY‑25 financial statement preparation and a purchase of up to $16,000 for endpoint security services. An executive‑session portion will discuss the selection and contracts of the City Manager and City Attorney. Standard items such as minutes, reports and adjournment are also on the agenda.

• Approve $25,000 professional service agreement with Crawford and Associates for FY‑25 financial statement preparation (General Fund)
• Approve purchase of Endpoint Security Services from Center for Internet Security, not to exceed $16,000
• Discuss and possibly vote on $280,000 contract with Native Plains Surveying and Mapping for technical assistance on regional infrastructure north of 151st between Memorial and Sheridan
• Executive session to discuss selection of City Manager (Oklahoma Open Meeting Act)
• Executive session to discuss selection of City Attorney (Oklahoma Open Meeting Act)

Bixby Public Works Authority

The Bixby Public Works Authority will consider approval of the minutes from the February 24, 2025 meeting. It will also discuss a $25,000 professional service agreement with Crawford and Associates for FY‑25 financial statement preparation, a $106,815 purchase of two water‑department trucks from Bill Knight Ford, and two payments to Tri‑Star Construction ($18,378.82 and $53,778.82) for emergency waterline repairs at 107th and 96th E Ave. The meeting will conclude with an adjournment.

• Approve minutes for the 2/24/25 BPWA meeting
• Approve $25,000 service agreement with Crawford and Associates for FY‑25 financial statements
• Approve purchase of two water‑department trucks from Bill Knight Ford for $106,815
• Approve $18,378.82 payment to Tri‑Star Construction for emergency waterline repair at 107th and 96th E Ave
• Approve $53,778.82 payment to Tri‑Star Construction for additional emergency waterline repair at 107th and 96th E Ave

Technical Advisory Committee

The Bixby Technical Advisory Committee will meet to review preliminary drainage plans for 131st Street and Gardenview Addition, and to approve minutes from the February 5 meeting. The committee will also discuss the Utility Easement Closure for the Crossing at Conrad Village.

• Review preliminary drainage plans for 131st Street from Memorial Drive to Mingo Road
• Review preliminary drainage plans for Gardenview Addition
• Approve minutes from the February 5, 2025 TAC meeting
• Discuss Utility Easement Closure (BXEC-25.01) for Crossing at Conrad Village

City Council

The Bixby City Council will hold a work session to discuss several items. Council members will talk about the Summit property at 136th and Garnett, consider amendments to the Bixby Farms Planned Unit Development, and review a proposal for a housing study. The session will also include a discussion of an upcoming mixer between the City of Bixby and the Muscogee Creek Nation.

• Discussion on Summit property located at 136th and Garnett
• Discussion on Bixby Farms PUD amendments
• Presentation and discussion on pursuing a housing study
• Discussion of upcoming mixer between City of Bixby and Muscogee Creek Nation

City Council

The City Council will vote on a contract for the Greyhawk Basin Sewer Interceptor and an ordinance to continue the 3% city sales tax through 2054. The meeting also includes several rezoning requests and planned unit developments for Legends Reserve, Bixby Farms, and Bixby Meadows II.

• Greyhawk Basin Sewer Interceptor contract for Timber Wolf Excavating, LLC: $4,516,389.20
• Ordinance 2490 to continue 3% sales tax until November 30, 2054
• Locution Station Alerting System for Fire Station 2: $65,532.50
• Fry Creek Outfall Repair Project at 126th & 75th E Ave: $100,824
• Rezones and Planned Unit Developments for Legends Reserve, Bixby Farms, and Bixby Meadows II

Bixby Public Works Authority

The Bixby Public Works Authority will approve the minutes from its Jan. 27, 2025 meeting. It will discuss and possibly approve the purchase of a Pipe‑Hunter Sidekick Easement Machine for the Sewer Department at a cost of $62,155. The board will also review two water‑tap applications for properties at 15327 South Mingo Road and 15291 East 181st Street South.

• Approve minutes for the Bixby Public Works Authority meeting dated 1/27/25
• Consider purchase of Pipe‑Hunter Sidekick Easement Machine – $62,155
• Water tap application for Daniel and Kaitlin Allen – 15327 South Mingo Road, Bixby, OK
• Water tap application for Rodney Adams – 15291 East 181st Street South, Bixby, OK

Board of Adjustment

The Board of Adjustment will hold public hearings to consider and possibly act on two variance requests. The board will also review minutes from the August 19, 2024, meeting.

• Rear Yard Setback Variance Request BXBA-25.01 (Applicant: Nick Puma)
• Accessory Building Variance Request BXBA-25.02 (Applicant: Charles Keller)

Planning Commission

The Planning Commission will meet to discuss and potentially vote on a partial preliminary and final replat. The body will also consider the approval of meeting minutes from January 21, 2025.

• Partial Preliminary & Final Replat for Crossing at Conrad Village, Block 1, Lots 1-5

Special City Council Meeting

The Bixby City Council will meet in a special session to discuss a potential real‑property purchase. Council members will first enter an executive session for confidential communications with the city attorney, then exit the session and consider the purchase. The agenda includes motions to open and close the executive session and to take action on the property acquisition. The meeting will conclude with adjournment.

• Motion to enter executive session for confidential discussions about a real‑property purchase.
• Motion to exit executive session.
• Consideration and possible action on the purchase or participation in purchase of real property in Bixby.
• Adjournment of the meeting.

City Council

The City Council will hold a work session to discuss several land use and community items. The meeting includes discussions on a specific property, PUD amendments, and the pursuit of a housing study.

• Discussion on Summit property at 136th and Garnett
• Discussion on Bixby Farms PUD amendments
• Presentation and discussion on pursuing a housing study
• Discussion on upcoming mixer between City of Bixby and Muscogee Creek Nation

City Council

The City Council will discuss extending the city's 3% sales tax and updating zoning procedures. The body is also considering several rezonings and planned unit developments for Bixby Meadows II, Legends Reserve, and Bixby Farms.

• Ordinance 2490 to continue 3% sales tax until November 30, 2054
• Fry Creek Outfall Repair Project at 126th & 75th E Ave for $100,824
• Locution Station Alerting System for Fire Station 2 for $65,532.50
• SCBAs for City ambulances from MES for $38,983.00
• Rezonings and PUDs for Bixby Meadows II, Legends Reserve, and Bixby Farms

City Council

The City Council will hold a work session to review presentations and discuss three specific land and development projects. These items include a residential planned unit development and park planning.

• Discussion on the Greyhawk residential PUD
• Ground master design for Bentley Park with PDG
• Discussion on the Summit Property

City Council

The Bixby City Council will discuss and vote on Ordinance 2490, which would continue the city’s 3% sales tax until November 30, 2054. Council members will also consider several development-related ordinances, including rezoning and planned unit developments for Legends Reserve and Bixby Farms. A $13,934.74 repair request for a Sterling dump truck for the Street Department is also on the agenda.

• Ordinance 2490: extend the city sales tax at 3% until Nov 30 2054
• Ordinance 2491: amend Ordinance 272 (Title 11, Chapter 5, Sections 11-5-3 & 11-5-4)
• Ordinance 2492: rezone BXZO-24.08 for Legends Reserve at 111th St & South Mingo Rd
• Ordinance 2494: rezone BXZO-24.06 for Bixby Farms near the 14600 block of South Sheridan Rd
• Approve $13,934.74 repair of a Sterling dump truck for the Street Department

Bixby Public Works Authority

The Bixby Public Works Authority will consider and approve its meeting minutes dated January 13, 2025. There are no items listed on the regular agenda for discussion. The meeting follows the City Council meeting and public comments are limited to agenda items.

• Approve Bixby Public Works Authority meeting minutes dated 1/13/25
• No items to discuss on the regular agenda

Board of Adjustment

The Bixby Board of Adjustment was scheduled to meet on Tuesday, January 21, 2025 at the Municipal Building, 116 W. Needles Ave. The agenda posted on January 18, 2025 states a Notice of Cancellation due to a lack of items. No items will be discussed or decided at this meeting.

• Notice of cancellation – no agenda items

Planning Commission

The Planning Commission will hold public hearings to discuss and potentially vote on several land use items. These include final plats for The Preserve and zoning changes for the Legends Reserve and Bixby Farms projects.

• Final Plat BXPT-22.18 Blocks 1-4 and Block 5 of The Preserve
• Comprehensive Plan Amendment BXCP-24.05, Rezone BXZO-24.08, and PUD BXPUD-24.09 for Legends Reserve (111th Street and South Mingo Road)
• Rezone BXZO-24.06 and PUD BXPUD-24.07 for Bixby Farms (14600 block of South Sheridan Road)

City Council

The City Council will hold a work session to review presentations and discuss two specific projects. These include the design of sports courts at Bentley Park and the Ellis Ranch Planning Unit Development (PUD).

• Design of volleyball and pickleball courts at Bentley Park
• Ellis Ranch Planning Unit Development (PUD)

City Council

The Bixby City Council will consider a consent agenda that includes routine approvals such as minutes, a police vehicle replacement costing $60,692, a $11,605 bond analysis contract, a GIS maintenance fee up to $20,000, and a $14,000 strategic‑plan project. The regular agenda contains a $124,779 pavement‑assessment contract and multiple votes on ordinances, emergency clauses, and rezoning proposals affecting the Bixby Meadows II area. The council will also discuss filling a vacant Ward 2 seat and review the FY‑2024 audit.

• Approve $60,692 for replacement of a police vehicle (funded by insurance reimbursement).
• Approve $11,605 purchase order to Hilltop Securities for bond arbitrage cost analysis.
• Approve up to $20,000 GIS Maintenance fee to Range GIS, LLC for web viewer support.
• Approve $124,779 contract with Roadway Asset Services for pavement assessment.
• Vote on several ordinances and rezoning actions for Bixby Meadows II, including Ordinance 2488, Ordinance 2489, emergency clauses, and Comprehensive Plan Amendment BXCP-24.04.

Bixby Public Works Authority

The Bixby Public Works Authority will consider approval of its meeting minutes from December 9, 2024 and discuss two waterline repair contracts: a $31,329.40 repair under 151st Street near Sheridan Road and a $13,350.00 emergency repair at 121st Street and Memorial Drive. The agenda also includes a new‑business item and the meeting will end with adjournment.

• Approve Bixby Public Works Authority meeting minutes dated 12/9/24
• Discuss and/or approve quote from Unified Contractors to repair waterline under 151st Street near Sheridan Road for $31,329.40
• Discuss and/or approve emergency waterline repair at 121st Street and Memorial Drive for $13,350.00
• New business (unspecified)
• Adjournment

Technical Advisory Committee

The Technical Advisory Committee will discuss and review two final plats for residential development known as The Preserve. These reviews determine the technical layout of lots and reserve areas for the project.

• Review of Final Plat 22.18 The Preserve, Blocks 1-4: 53.228 acres, 74 lots, located at 7600 block of East 171st Street South
• Review of Final Plat 22.18A The Preserve, Block 5: 10.658 acres, 24 lots, located at 7400 block of East 171st Street South
• Approval of minutes from the December 4, 2024 meeting