Bratenahl public meetings in 2022
33 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Village Council Committee of the Whole
The Committee of the Whole recommended holding a town hall meeting in January to discuss a potential May 2023 levy to retire service garage debt. Council members agreed that discussions regarding a new police station or Village Hall would be handled separately in 2024.
- Recommended holding a January town hall meeting to discuss a May levy to retire service garage debt (5-0)
Village Council
The Village Council approved a new residential solid waste and recycling contract with Dumpster Bandit, LLC, starting January 1. Council also approved annual appropriations for 2023 and the purchase of a new F-550 truck. A proposal for a new conservatory event center at the Shoreby Club was tabled due to a lack of a quorum.
- Approved waste hauling contract with Dumpster Bandit, LLC (5-0)
- Approved purchase of 2022 F-550 truck for Service Department (5-0)
- Approved annual appropriations for fiscal year ending Dec 31, 2023 (5-0)
- Approved amended appropriations for fiscal year ending Dec 31, 2022 (5-0)
- Approved $214,529.73 in claims for payment (5-0)
- Approved ODOT maintenance and snow removal consent (5-0)
- Approved Hamlet Land Corp. site plan for single-family dwellings (5-0)
- Tabled Shoreby Club conservatory event center proposal (insufficient votes)
Finance Committee
The Bratenahl Finance Committee is meeting to discuss and vote on several financial items, including a five-year, $333,033.60 contract with Dumpster Bandit LLC for residential trash and recycling services. The committee will also consider resolutions to purchase a 2022 F-150 truck for the Service Department and ordinances setting annual appropriations for fiscal years 2022 and 2023. The meeting includes standard procedural items like approving prior minutes and the fiscal officer's report.
- Resolution 1278: Accepting a $333,033.60 bid from Dumpster Bandit LLC for a five-year residential solid waste and recycling contract (2023-2027)
- Resolution 1279: Authorizing purchase of a 2022 F-150 truck for the Service Department
- Ordinance 4169: Annual Appropriations for Fiscal Year ending December 31, 2023
- Ordinance 4170: Final Annual Appropriations for Fiscal Year ending December 31, 2022
- Ordinance 4171: Pay Claims
The Finance Committee recommended several ordinances for council approval, including the 2023 annual appropriations and the 2022 final appropriations. The committee also recommended the purchase of a dump truck and approved past month spending claims.
- Recommended Ordinance 4170 (final 2022 appropriations) for council consideration
- Recommended Ordinance 4169 (2023 annual appropriations) for council passage (3-0)
- Recommended Resolution 1279 for purchase of F-550 dump truck for $77,018 (3-0)
- Recommended Ordinance 4171 (pay claims for past month spending) for council passage (3-0)
- Tabled discussion of waste hauling contract until council meeting
Architectural Review Board
The Bratenahl Architectural Review Board will meet to discuss old business regarding a conservatory event structure at 40 Shoreby Drive. The agenda includes standard procedural items such as call to order, attendance, approval of minutes, and an update from the building department. No new business is listed.
- Old Business: 40 Shoreby Drive – Conservatory Event Structure
The Architectural Design and Review Board approved the plans for a conservatory event structure at 40 Shoreby Dr. Approval was granted with specific requirements regarding landscaping and stone column height.
- Approved 40 Shoreby Dr. conservatory event structure as noted (3-0)
- Approved November 8, 2022 meeting minutes
Planning Commission
The Commission approved a permanent structure for the Shoreby Club and authorized the construction of four additional residences at Hamlet Court. The Shoreby approval includes strict parking requirements, while the Hamlet Court approval includes an amended development plan and a specific site plan for one unit.
- Approved Shoreby Club permanent structure with requirements that all parking remain on Newport PRD property (3-0-1)
- Approved amended condominium ownership documents for Hamlet Court (4-0)
- Approved amended Hamlet Court final development plan and waived construction schedule requirement (4-0)
- Approved site plan for Hamlet Court parcel 6, unit 3, requiring tree preservation and ARB approval (4-0)
- Approved October 26th meeting minutes (3-0-1)
Recreation Commission
The commission approved the minutes from the November 2, 2022 meeting. Members discussed event debriefs and upcoming programming, including the Santa Brunch and indoor pickleball. No other formal votes were recorded.
- Approved November 2, 2022 meeting minutes
Finance Committee
The Bratenahl Finance Committee will meet to review the draft 2023 Annual Appropriations, a detailed spending plan for village departments including Police, Service, Administration, Court, Fiscal, Building, Contract Services, and other funds. The agenda includes a presentation of the appropriations and any other business that may come before the committee.
- Police department appropriations total $1,458,541.02, including salaries, pension, and other expenses
- Service department appropriations total $581,776.74, with a 5% rate increase for full-time salaries
- Administration department appropriations total $284,897.00, including $107,500.00 for legal services
- Recreation department appropriations total $141,511.75, covering events like Bratenahl Days and Christmas
- Special Income Tax fund includes $225,000.00 for Fire/EMS Service and $170,000.00 for Service Department Vehicles
The Finance Committee reviewed and recommended the 2023 appropriations budget to the Village Council with several adjustments. The committee discussed employee rate increases, the need for a formal employee handbook, and funding for equipment and insurance.
- Recommended 2023 appropriations budget to Council (3-0)
- Approved adding $70,000 to the insurance budget
- Approved adding a $25,000 placeholder for a part-time finance assistant
- Proposed a 5% rate increase for non-police employees in Service, Court, and Building departments
- Requested a quote from Clemans Nelson for the creation of an employee handbook
Shade Tree Commission
The Commission approved the September 26, 2022 meeting minutes and presented a proposed 2023 budget of $31,500. Members discussed tree growth on the Eddy Rd. median and the transfer of data to a new tree tracker computer.
- Approved September 26, 2022 meeting minutes
- Proposed 2023 budget of $31,500
- Confirmed completion of tree removals funded by the restricted fund
Recreation Commission
The Recreation Commission met on November 22, 2022. Mayor John Licastro distributed a new Recreation Director job description and a Recreation Commission Ordinance. No other substantive actions were recorded.
- Distributed new Recreation Director Job Description
- Distributed Recreation Commission Ordinance
Village Council
Village Council approved a memorandum of understanding with Cuyahoga County regarding child abuse and neglect procedures and a contract for archive document scanning. The council also updated administrative codes for police holiday and vacation pay to accommodate a new 12-hour shift schedule.
- Approved Resolution 1276 authorizing MOU with Cuyahoga County for child abuse/neglect procedures (5-0)
- Approved Resolution 1277 for SE Blueprint archive scanning services (5-0)
- Approved Ordinance 4162 adding paid holiday hours for 12-hour employees (5-0)
- Approved Ordinance 4163 adding vacation hours for 12-hour employees (5-0)
- Approved Ordinance 4164 for pay claims totaling $153,147.32 (5-0)
- Approved motion to end Lieutenant Soric's probationary period (4-0)
- Authorized purchase order for a dump truck (5-0)
- Approved motion to initiate hiring of an assistant for the Fiscal Officer (5-0)
Finance Committee
The Finance Committee will consider Ordinance 4164, which authorizes payment of $153,147.32 in claims across public safety, administration, recreation, service, and consultant categories. The meeting also includes approval of prior minutes and a fiscal officer report covering the 2019-20 audit and financial reconciliation.
- Ordinance 4164: Pay claims totaling $153,147.32
- Public safety claims include $20,084.75 for Chagrin Valley Dispatch and $5,258.96 for Landmark Gasoline
- Administration claims include $16,576.95 for COSE/Medical Mutual and $5,466.97 for Republic Services
- Service claims include $40,084.08 for Ohio CAT skid steer loader and $2,390.50 for Silco Fire and Security
- Consultant claims include $9,610.00 for Matty, Henrikson & Greve LLC professional services
The Finance Committee recommended the hiring of an assistant for the Fiscal Officer and the purchase of a new dump truck. The committee also recommended the approval of pay claims totaling $153,147.32 and reviewed the 2019/2020 audit results.
- Recommended hiring an assistant for the Fiscal Officer (Unanimous)
- Recommended purchase of a new dump truck estimated at $160,000
- Recommended approval of pay claims under Ordinance 4164 for $153,147.32
- Approved minutes of the prior meeting
Architectural Review Board
The Architectural Review Board will discuss an event structure for the Shoreby Club expansion at 40 Shoreby Drive as new business, and receive an update on the new entry gates at 12407 Lakeshore Blvd. as old business. The meeting also includes approval of minutes and public comment.
- 40 Shoreby Drive – Event Structure for Shoreby Club Expansion (Preliminary)
- 12407 Lakeshore Blvd. – New Entry Gates (Old Business)
The board approved a plan for new main and service gates at 12407 Lakeshore Blvd following historical research. A proposal for a permanent event structure at the Shoreby Club was discussed, but no decision was made.
- Approved new main and service gates at 12407 Lakeshore Blvd (3-0-0)
- Approved October 11, 2022 meeting minutes
Recreation Commission
The commission approved the minutes from the October 5, 2022 meeting. The session primarily consisted of debriefs and planning for upcoming community events and facility maintenance discussions.
- Approved October 5, 2022 meeting minutes
Planning Commission
The Commission granted preliminary approval for an amendment to the Hamlet Court development plan and a new accessory building at the Shoreby Club. Both approvals are contingent upon meeting specific setbacks, parking requirements, and further review by the Architectural Review Board and Village Council.
- Approved Hamlet Court preliminary development plan amendment contingent on 75-foot setbacks, 25-foot inter-building distance, and maintaining open space (4-0)
- Approved sublot 3 site plan contingent on approval of overall PRD amendments (4-0)
- Approved Shoreby Club accessory building preliminary plan contingent on Architectural Review Board, public hearing, and Council approval (3-0)
- Approved minutes of the previous meeting (4-0)
Village Council
Village Council approved several infrastructure contracts, including asphalt and sidewalk repairs, and authorized the purchase of new police vehicles. Council also passed an amended ordinance adding Juneteenth as a village holiday. Additionally, several fund transfers and a $92,163 claims payment were approved.
- Approved Resolution 1268 for Eddy Road rehabilitation (5-0)
- Approved Resolution 1269 for two new police vehicles (5-0)
- Approved Ordinance 4156 adding Juneteenth as a holiday (5-0)
- Approved Resolution 1273 for two police bicycles donation (5-0)
- Approved Resolution 1274 for Infinity Paving asphalt repair bid (5-0)
- Approved Resolution 1275 for CA Agresta Construction sidewalk/catch basin repair bid (5-0)
- Approved Ordinance 4158 for fiscal year 2022 expenditures (5-0)
- Approved Ordinance 4161 to pay claims of $92,163 (5-0)
Public Improvements Committee
The Public Improvements Committee will consider two resolutions accepting bids for the 2022 Asphalt Repair Program and the 2022 Sidewalk and Catch Basin Repair Program. Both contracts are recommended by the village engineer as the lowest responsive bids and are declared emergency measures.
- Resolution 1274: Accepting $49,632 bid from Infinity Paving for asphalt repairs on Lakeshore Boulevard, Bratenahl Road, Burton Avenue, and Lakeshore Drive
- Resolution 1275: Accepting $22,410 bid from CA Agresta Construction Co. for rebuilding six catch basins and replacing seven sidewalk slabs on Lakeshore Boulevard and Bratenahl Road
- Both resolutions declared emergency measures for immediate preservation of public health, safety, and welfare
Finance Committee
The Bratenahl Finance Committee is meeting to consider awarding a $49,632 asphalt repair contract to Infinity Paving and a $22,410 sidewalk and catch basin repair contract to CA Agresta Construction. The committee will also vote on amending 2022 appropriations, making fund transfers, and approving claims for payment. All items are declared emergency measures for immediate effect.
- Resolution 1274: Accept Infinity Paving bid for $49,632 for 2022 Asphalt Repair Program on Lakeshore Blvd, Bratenahl Rd, Burton Ave, and Lakeshore Dr
- Resolution 1275: Accept CA Agresta Construction bid for $22,410 for 2022 Sidewalk and Catch Basin Repair Program
- Ordinance 4158: Amend 2022 appropriations including $22,000 for police overtime and $7,000 for building department services
- Ordinances 4159 & 4160: Transfer over $518,000 between village funds, including $280,744 to Restricted Income Tax fund
- Ordinance 4161: Pay claims totaling $62,049.15 for public safety and administration expenses
Architectural Review Board
The Architectural Review Board will meet to discuss new business regarding 12407 Lakeshore Blvd. The agenda includes an update from the Building Department and a review of previous minutes.
- New entry gates at 12407 Lakeshore Blvd.
Finance Committee
The Finance Committee is reviewing several resolutions including a grant for police officer retention bonuses and a project agreement for road work. Other items include agreements for new police vehicles, tax levies, and an amendment to the administrative code.
- Resolution 1267: $89,500.00 ARPA grant for police officer retention bonuses
- Resolution 1268: Up to $120,755.00 agreement for the Eddy Road Rehabilitation Project
- Resolution 1269: Agreement with Cuyahoga County for two new police vehicles
- Ordinance 4156: Amendment to Section 149.01 'Holidays' of the Administrative Code
Public Improvements Committee
The committee will meet to discuss infrastructure and building projects and maintenance funded by grants or the Village. The meeting is scheduled for August 17, 2022, at the Bratenahl Community Center.
- Discussion of grant and/or Village funded infrastructure/building projects and maintenance
Finance Committee
The Finance Committee is meeting to discuss and approve Ordinance 4154 regarding pay claims. The ordinance authorizes the Fiscal Officer to issue warrants for various village expenses.
- Ordinance 4154: Total pay claims of $120,914.11
- Public Safety expenses including $20,084.75 for Chagrin Valley Dispatch
- Administration expenses totaling $37,380.86
- Consultant payments totaling $23,627.92, including $9,237.50 to Matty, Henrikson & Greve LLC
- Service expenses totaling $21,660.13, including $13,764.32 for road salt
Finance Committee
The Finance Committee is reviewing several ordinances including a $2.4 million note issuance for infrastructure projects. The meeting also includes discussions regarding employee compensation adjustments.
- Ordinance 4151: Issuance of notes not to exceed $2.4M for the Village Service Garage, Salt Storage Shed, and Lakeshore Avenue improvements
- Ordinance 4148: Amendment of salaries for various village positions including the Part-time Recreation Director
- Ordinance 4152: Declaration of necessity to issue facility construction bonds
- Ordinance 4143: Review of pay claims
Architectural Review Board
The Architectural Review Board is meeting to discuss new business and receive an update from the Building Department. The board will consider a proposal for an addition at 9914 Foster Ave.
- Review of addition at 9914 Foster Ave.
Finance Committee
The Finance Committee is meeting to discuss Village levies. The agenda includes data on current inside and outside millage and potential renewal levies for the ballot.
- Discussion of Recreation levy (1.5 mills) which expired 12/31/21
- Discussion of Current Expenses levy (4.5 mills) which expires 12/31/22
- Review of Inside Millage Levies: General Operating (4.2 mills) and Police Pension (.3 mills)
Finance Committee
The Finance Committee and Village Council will meet to review the 2023 Alternative Tax Budget and a settlement agreement with former employee Susan Capello. Other business includes updates on a facilities study and several ordinances regarding fund transfers, appropriations, and pay claims.
- Resolution 1261: Adoption of the FY 2023 Alternative Tax Budget
- Resolution 1262: Settlement agreement with Susan Capello involving $7,688.12 for overtime and $3,500 in additional consideration
- Ordinance 4143: Funds transfer
- Ordinance 4144: Amending appropriations for FY 2022
- Ordinance 4145: Amending compensation for Village Fiscal Officer
Architectural Review Board
The Architectural Review Board will meet to discuss building projects in Bratenahl. The agenda includes a detached garage at 10006 Burton Ave. and an accessory structure at 10910 Lakeshore Blvd.
- 10006 Burton Ave. – Detached Garage
- 10910 Lakeshore Blvd. – Accessory structure
Finance Committee
The Finance Committee is considering the renewal of employee healthcare, dental, and vision insurance through COSE Health and Wellness Trust. The body is also reviewing an ordinance to authorize payment of various village claims across multiple departments.
- Resolution 1259: Healthcare renewal with COSE at monthly rates of $14,457.18 (medical) and $320.00 (vision), plus $1,154.30 (dental)
- Ordinance 4142: Total pay claims of $349,465.07
- Public Safety claims: $89,247.86, including $44,406.64 for Tahoe outfitting
- Administration claims: $111,612.00, including $39,433.00 for general liability/law enforcement insurance
- Consultant claims: $21,373.26, including $8,730.00 for Matty, Henrikson & Greve LLC
Architectural Review Board
The Architectural Review Board will review items related to residential structures. Discussion includes a gazebo at 9915 Burton Ave. and a detached garage at 10006 Burton Ave.
- 9915 Burton Ave. - Gazebo
- 10006 Burton Ave. - Detached Garage
Finance Committee
The committee is reviewing a proposal from Hudson Insurance Company for village coverage. Additionally, the body will consider Ordinance 4141 to authorize various payments for public safety, administration, recreation, service, and consultants.
- Resolution 1255: Accepting insurance proposal from Hudson Insurance Company not to exceed $63,495.00
- Ordinance 4141: Pay claims totaling $83,722.65 across multiple village departments
- Public Safety subtotal of $26,862.74
- Administration subtotal of $32,783.50
- Consultants subtotal of $11,705.71
Architectural Review Board
The Architectural Review Board is meeting to review several residential property alterations and new constructions. The board will consider requests for garages, sheds, and a new single-family dwelling.
- Exterior alterations at 100 Bratenahl Rd.
- New garage and connector at 12611 Lakeshore Blvd.
- Storage shed and deer fencing at 12522 Lakeshore Blvd.
- Gazebo at 9915 Burton Ave.
- Discussion of new single family dwelling at SL 3 Hamlet Ct.
Finance Committee
The Finance Committee is reviewing several ordinances regarding employee compensation for 2021 and 2022. The meeting also includes a report from the Village Fiscal Officer and a review of various pay claims.
- Ordinance 4138: Confirming employee compensation effective January 1, 2021
- Ordinance 4139: Confirming employee compensation effective January 1, 2022
- Ordinance 4140: Pay claims totaling $124,273.09
- Employee Healthcare Update by Bruce Murphy
Finance Committee
The Finance Committee is meeting to discuss several resolutions and ordinances, including a legal settlement and a feasibility study for a new Village Center. The body is also reviewing annual appropriations for the 2022 fiscal year.
- Resolution 1244: Settlement and mutual release of claims with Shannon Darby for $162,500
- Resolution 1245: Proposal from DS Architects for a new Village Center feasibility study
- Ordinance 4134: Appointment of Matthew I. Woisnet as full-time police officer
- Ordinance 4135: Annual appropriations for fiscal year ending December 31, 2022
- Ordinance 4136: Pay Claims
Architectural Review Board
The Architectural Review Board is meeting to discuss old and new business regarding residential construction. The board will review a pool house and a preliminary plan for a new home.
- Review of pool house at 12 West Hanna Lane
- Preliminary review of new home at SL 6 Hanna Ct.