Bratenahl public meetings in 2025

Village Council

The Bratenahl Village Council will vote on several financial and contractual matters. Items include authorizing quarterly payments to the City of Cleveland, initiating a request for qualifications for architectural services, and approving a quote from Axon Enterprise, Inc. The council will also adopt ordinances that modify employee COLA, contract terms, engineering rates, police uniform allowances, and the village’s final annual appropriations for the year ending December 31, 2025.

• Resolution 1440 – authorize quarterly payments to the City of Cleveland
• Resolution 1441 – request for qualifications for architectural services
• Resolution 1442 – accept Axon Enterprise, Inc quote for a consolidation package
• Ordinance 4287 – approve contract with Matty, Henrikson & Greve LLC
• Ordinance 4290 – establish final annual appropriations for year ending Dec 31 2025

The council approved the minutes of the November 19, 2025 meeting by motion and second, but the vote tally was not recorded. Members were sworn into new terms, and a police officer was sworn in. Discussions included a future $200 million sewer project and a proposed sale of a police vehicle, but no votes or final actions were documented.

• Motion to approve November 19, 2025 minutes moved and seconded (outcome not recorded)
• Council members and Police Sergeant Noah Fowkes sworn in for terms effective Jan 1, 2026
• Discussion of $200 million Northeast Ohio Regional Sewer District project (no decision made)
• Motion to sell police vehicle to CMHA for $15,000 introduced and seconded (outcome not recorded)

Village Council Committee of the Whole

The Village Council Committee of the Whole and Planning Commission will continue discussing the major parameters of a proposed Mixed‑Use Planned Development (MUPD) zoning district for the redevelopment of the Bratenahl Center site at 11404 Lakeshore Blvd. No other agenda items are listed beyond the call to order and adjournment. The meeting may consider additional business and could enter executive session as permitted by law.

• Continued discussion of major parameters of Mixed‑Use PD Zoning District (MUPD) for redevelopment of 11404 Lakeshore Blvd

The joint Council and Planning Commission meeting approved the minutes from the November 5, 2025 Planning Commission meeting. The motion was made by Councilmember Turner, seconded by Burke‑Jones, and passed unanimously with four ayes and no nays. No other actions were taken; the remainder of the meeting was informational regarding zoning for the former school site.

• Approved November 5, 2025 Planning Commission minutes (4‑0)

Village Council

The Bratenahl Village Council will consider several resolutions, including accepting a $650.00 donation from Robert Maloney for two Princeton elms. It will approve the amended Newport Harbor Declaration of Restrictions and Covenants and authorize a project development agreement with Leopardo Energy, PLLC to reduce energy and operational costs for the Bratenahl Community Center, Village Hall and other operations. The council will also adopt FY 2026 annual appropriations, amend employee compensation, and address pay claims.

• Resolution 1436 – accept $650.00 donation from Robert Maloney for two Princeton elms
• Resolution 1437 – approve amended Newport Harbor Declaration of Restrictions and Covenants
• Resolution 1438 – authorize project development agreement with Leopardo Energy, PLLC to cut energy costs for the Community Center, Village Hall and citywide operations
• Ordinance 4283 – establish FY 2026 annual appropriations
• Ordinance 4284 – amend employee compensation (and Ordinance 4285 – address pay claims)

Council members conducted a roll call and introduced a motion to approve the meeting minutes, but no vote outcome was recorded. Staff reports were given on police activity, financial deposits, and upcoming planning commission discussions. The session was primarily procedural with no substantive actions taken.

Finance Committee

The Finance Committee will discuss the FY 2026 annual appropriations and employee compensation. The body is also reviewing agreements for a citywide energy assessment and the creation of an online village merchandise store.

• Ordinance 4283: Establishing FY 2026 annual appropriations
• Resolution 1438: Project development agreement with Leopardo Energy, PLLC for energy and operational cost assessment
• Resolution 1436: Accepting a $650.00 donation from Robert Maloney for two Princeton Elms
• Resolution 1439: Agreement with Fantastic Embroidery & Screen Printing for an online branded merchandise store
• Ordinance 4284: Amending employee compensation

The Finance Committee approved the prior meeting minutes and several resolutions, including accepting a donation of two Princeton elm trees and declaring an emergency. It also approved amendments to staff salary figures, added a $143,720.80 payment for a road project to the pay claims, and authorized the online merchandise store legislation. A resolution for an energy‑conservation project was tabled until the December meeting.

• Approved prior meeting minutes (motion passed)
• Approved Resolution 1436 to accept a donation of two Princeton elms and declare an emergency
• Amended legislation 4284 to correct Fiscal Officer salary to $80,179.54 and Building Dept admin salary to $58,605.68
• Approved amendment to pay claims to include Phillips Paving payment of $143,720.80 for Bratenahl Road
• Approved pay claims total of $392,662.99 after amendment
• Approved Resolution 1439 enabling a village online merchandise store (no cost to village)
• Tabled Resolution 1438 (energy‑conservation measures) to the December meeting

Shade Tree Commission

The Shade Tree Commission will meet to approve previous minutes and discuss interim activities. The body will review updates on tree plantings, removals, and the Tree City USA application.

• Planting of 19 trees (17 tree lawn, 2 Village Park)
• Removal of 4 trees in Village Park
• Training and bagworm disease eradication for Eddy Rd crabapple
• Submission of Tree City USA application
• Update on Corner Gardens

Architectural Review Board

The Architectural Review Board will meet to discuss new business regarding a property on Lakeshore Blvd. The board will also receive an update from the Building Department.

• Review of shed at 10494 Lakeshore Blvd.

The board approved the October 2025 meeting minutes after a motion and seconding. A new application for a 12 × 20‑ft shed at 10494 Lakeshore Blvd was presented. The board made a motion to approve the shed size with design modifications and required that the homeowner obtain variances, which was seconded. The minutes do not record a vote result for the shed motion.

• Approved October 2025 minutes (motion made, seconded; approved)
• Motion to approve shed size with design modifications (doors, white vertical siding, simplified dormer, double‑hung windows, asphalt shingle roof, matching color scheme) made and seconded; outcome not recorded, contingent on obtaining variances

Planning Commission

The Planning Commission will continue discussions regarding the major parameters of a Mixed-Use PD Zoning District (MUPD). This zoning is intended for the redevelopment of the Bratenahl Center site located at 11404 Lakeshore Blvd.

• Discussion of Mixed-Use PD Zoning District (MUPD) for 11404 Lakeshore Blvd

The commission voted to approve the September 24 meeting minutes with 4 ayes, 0 nays and 1 abstention. Members agreed that the next Planning Commission session will be a joint meeting with the Village Council on December 17 to continue discussion of the former school‑board property redevelopment.

• Approved September 24 minutes (4 ayes, 0 nays, 1 abstention)
• Scheduled joint Planning Commission and Council meeting for Dec 17 (no vote recorded)

Economic & Community Development Committee

The Economic and Community Development Committee will discuss community input regarding current facility operations and potential revenue-generating activities for future facilities. The body will also review the Ohio Revised Code 5722 Land Reutilization Program.

• Community input on operations of current Bratenahl facilities
• Revenue-generating activities of future Bratenahl facilities
• Ohio Revised Code (ORC) 5722 - Land Reutilization Program
• Future influence of the Economic and Community Development Committee

The Economic & Community Development Committee approved the minutes from the June 7, 2024 meeting after a motion by Chair Gina Huffman and a second by Dave Kozinski. The motion carried with ayes from Huffman and Kozinski. No other formal actions were taken; the rest of the meeting consisted of discussion about village facilities with no votes recorded.

• Approved June 7, 2024 meeting minutes (motion carried, ayes from Huffman and Kozinski)

Public Safety Committee

The Bratenahl Public Safety Committee will consider updates to its Emergency Management protocols and discuss new signage and safety interventions. The meeting also includes routine approval of prior minutes and an open forum for public comments. No decisions are recorded in the agenda beyond discussion items.

• Approval of minutes from prior meeting(s)
• Review of Bratenahl Emergency Management protocols
• Consideration of updated signage and safety interventions
• Open forum for public comments

Shade Tree Commission

The Shade Tree Commission will meet on Monday, October 20, 2025 at the Bratenahl Community Center, 10300 Brighton Road. The commission will consider interim activities, including a proposal for the 2026 budget, urgent tree removal, and planters on Eddy Rd. It will also discuss street corner gardens and the ownership of Village Tree Lawns. The meeting will set the next session for November 17, with no meeting in December.

• Interim STC activity and 2026 budget proposal
• Urgent tree removal
• Eddy Rd planters
• Street Corner gardens
• Ownership of Village Tree Lawns

The commission tabled the September 15 meeting minutes to the November 17 meeting. It adopted a best‑practice policy to notify homeowners before any tree plantings or related concerns on village tree lawns. A design committee for street‑corner plantings and hanging baskets was formed, with Mike O’Connor as chair and Joyce Flanagan and Jeanne Lyons as members. The next commission meeting was scheduled for November 17, with no meeting planned for December.

• Tabled September 15 minutes to November 17 meeting
• Adopted homeowner‑notification best practice for village tree lawns
• Formed design committee for street‑corner plantings; Mike O’Connor appointed chair
• Appointed Joyce Flanagan and Jeanne Lyons as committee members
• Scheduled next meeting for November 17; no December meeting

Village Council

The Bratenahl Village Council will consider several emergency measures, including a resolution to approve a submerged land lease for the property at 10401 Lake Shore Blvd. It will also vote on authorizing an Inmate, Board and Care contract with Cuyahoga County effective Jan 1 2026‑Dec 31 2027, and a hardware/network service agreement. Additional items include ordinances to amend the mayor’s compensation bond, approve the mayor’s bond, approve the village fiscal officer’s bond, and address pay claims. Public comment will follow the agenda items before adjournment.

• Resolution 1433 – Approve submerged land lease for 10401 Lake Shore Blvd (emergency)
• Resolution 1434 – Authorize Inmate, Board and Care contract with Cuyahoga County (Jan 1 2026‑Dec 31 2027, emergency)
• Resolution 1435 Authorize Hardware/Network Service Agreement
• Ordinance 4279 Amend Section 131.03: Mayor’s Compensation/Bond
• Ordinance 4280 Approve the Mayor’s Bond

The Village Council approved the September 23 meeting minutes with a 5‑aye vote and one abstention. A motion to let the Mayor file a DTE Form for a real‑property tax exemption for the Bratenahl Center was approved unanimously (6‑aye). Council members also announced a Halloween block party and gave updates on road work and upcoming RFQs for a new Village Hall.

• Approved September 23 meeting minutes (5-0, 1 abstain)
• Authorized Mayor to file DTE Form for tax exemption of Bratenahl Center property (6-0)

Finance Committee

The Finance Committee will discuss a contract for the housing of Bratenahl inmates at the Cuyahoga County Corrections Center. The body will also review a hardware service agreement and ordinances regarding official bonds and compensation.

• Resolution 1434: Inmate, Board and Care Contract with Cuyahoga County ($234/day per inmate through 2026; $257/day through 2027)
• Resolution 1435: Hardware/Network Service Agreement
• Ordinance 4279: Amending Mayor’s Compensation/Bond
• Ordinance 4280: Approving the Mayor’s Bond
• Ordinance 4281: Approving the Village Fiscal Officer’s Bond

The Finance Committee approved the Fiscal Officer’s report and discussed 2026 budget items. It recommended Ordinance 4279 to update the Mayor’s salary and bond, Ordinances 4280 and 4281 to set bonds for the Mayor and Fiscal Officer, and Resolutions 1434 and 1435 for an inmate contract and a hardware network agreement. The committee also authorized $210,793.97 in pay‑claims.

• Moved Ordinance 4279 (Mayor compensation and bond update) to Council for approval
• Moved Ordinance 4280 (Mayor bond increase) to Council for approval
• Moved Ordinance 4281 (Fiscal Officer bond increase) to Council for approval
• Moved Resolution 1434 (Inmate contract with Cuyahoga County) to Council for approval
• Moved Resolution 1435 (Hardware network service agreement with TAC Computer Inc.) to Council for approval
• Authorized pay claims in the amount of $210,793.97

Architectural Review Board

The Bratenahl Architectural Review Board will meet to consider revisions to the approved plan for a new single‑family dwelling at 220 Lakehurst Dr. The board will also handle routine items such as call to order, attendance, approval of minutes, and an update from the Building Department. Public comment will be allowed before the meeting adjourns.

• Revisions to approved plan for new single‑family dwelling at 220 Lakehurst Dr.

The Architectural Review Board approved the July 2025 meeting minutes. It approved the revised single‑family dwelling plan for 220 Lakehurst Dr., including specific elevation and exterior finish changes. The board also approved the preliminary landscape suggestions, requiring a final landscape plan before occupancy.

• Approved July 2025 meeting minutes
• Approved revised design for 220 Lakehurst Dr. with elevation changes (right elevation transom window, left elevation pullout 1 ft, rear elevation clustered windows, front elevation architrave/beam and column pullout)
• Approved revised exterior finishes for 220 Lakehurst Dr.
• Approved preliminary landscape plan suggestions, with final landscape plan required prior to occupancy

Finance Committee

The Special Finance Committee will hold a 2026 Budget Workshop to examine the village’s non‑departmental and restricted‑fund budgets. Members will review proposed changes to expenses such as landscaping, contract services, and departmental allocations. The meeting may also address any other business brought before the committee.

• Non‑departmental landscaping expense reduced to $7,000 from $11,000 (tipping station closed)
• Contract Services for Village Engineer increased to $49,970, up $7,520
• Restricted Streets Fund increased to $65,000 for 2026 (from $55,000 in 2025)
• Police department total required expenses for 2026 shown as $1,435,252.44
• Community Life Programs total required expenses increased to $49,214.85 for 2026

The Special Finance Committee reviewed non‑departmental expenses, including a fee increase from RITA, a reduction in IT services fees, a $4,000 landscaping fee increase, and the Shade Tree Commission budget. Members also discussed projected pension expenses for 2027, upcoming debt‑service payments, and a proposed morning‑hours fitness program. No votes or formal approvals were recorded.

Planning Commission

The Bratenahl Planning Commission will continue its discussion of the major parameters of a Mixed‑Use Planned Development (MUPD) zoning district for the Bratenahl Center site at 11404 Lakeshore Blvd. A tax‑revenue analysis for two hypothetical residential scenarios – 50 townhouses and 25 luxury condos – will be reviewed to inform the zoning discussion. No new business items are listed for this meeting.

• Continued discussion of major parameters for a Mixed‑Use PD zoning district at 11404 Lakeshore Blvd
• Review of tax‑revenue analysis for 50 townhouse units ($270/sq ft) and 25 condo units ($335/sq ft)
• Comparison of estimated village tax revenue: $86,314 vs $77,345 from real‑estate taxes, and $86,022 vs $77,084 from income taxes
• Reference to current R2 zoning limits (single‑family homes on 15,000 sq ft lots, ~2 units per acre)
• No new business items scheduled

The commission approved the August 27, 2025 meeting minutes by a 4‑0 vote. Members reviewed a hypothetical analysis comparing tax revenue from two development scenarios (25 larger units vs 50 smaller units) for the Board of Education building on Lake Shore Boulevard. They clarified that zoning cannot dictate rental versus sale restrictions; such controls are handled by homeowners' associations.

• Approved August 27, 2025 minutes (4-0)

Finance Committee

The Special Finance Committee will hold a 2026 Budget Workshop covering all village departments. Members will examine proposed expenditures for Fiscal, Building, Service, Mayor’s Court, Community Life Programs, and Police. The meeting is limited to budget discussion and any related approvals.

• Fiscal Department total required expenses $110,929.60 for 2026
• Building Department total required expenses $154,353.99 for 2026
• Service Department total required expenses $648,826.31 for 2026
• Service Department equipment purchase: Kubota M5 Front End Loader net $48,577.73 (trade‑in $21,000)
• Service Department allocations: Landscaping $7,000; Uniforms $8,150; Training $2,000; Streets $10,000; Building & land $66,000

The committee reviewed the projected $5,159,500 general‑fund budget for 2026, noting a carry‑over of roughly $800,000. Members were briefed on the 3% cost‑of‑living adjustment for employee salaries and on audit billing practices. Staffing levels and overtime provisions for the service department were also discussed. No motions were voted on or adopted.

Village Council

The Village Council will consider establishing a new chapter of noise regulations and authorizing tax levies for the 2026 fiscal year. The body is also reviewing the disposal of obsolete police vehicles and updates to public notice posting locations.

• Ordinance 4277: Establishing Chapter 555 regarding noise regulations
• Resolution 1432: Accepting Cuyahoga County Budget Commission amounts and rates for 2026 tax levies
• Resolution 1431: Authorizing the disposal of Police Department forfeited/seized vehicles with salvage titles
• Ordinance 4275 and 4276: Amending Administrative Code sections 123.01 and 125.01(f) for consistent notice posting locations
• Ordinance 4278: Pay Claims

The council moved and seconded a motion to approve the minutes from the August 20, 2025 meeting, and all members present voted aye, resulting in unanimous approval. The meeting also included discussion of a potential village charter and a request to freshen corner garden plantings, but no formal actions were taken on those items. No other substantive votes were recorded.

• Approved August 20, 2025 meeting minutes (unanimous)

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole will meet on September 17, 2025 at 5:30 PM in the Bratenahl Community Center. The agenda includes a call to order, a discussion of public facilities, and adjournment. No other specific items or decisions are listed.

• Discussion: Public Facilities

The Village Council moved and seconded a motion to approve the minutes from the August 20, 2025 Committee of the Whole meeting, and the motion passed without recorded objections. The remainder of the meeting involved discussion of public facilities, energy‑conservation options, charter considerations, and potential sale of the Bratenahl Center, but no formal votes or resolutions were recorded on those topics.

• Approved August 20, 2025 Committee of the Whole minutes (motion passed)

Shade Tree Commission

The Shade Tree Commission will meet on September 15, 2025 to approve minutes from the August 18 meeting and consider several agenda items. New business includes a blueprint for future meetings, interim activities with village staff, and a discussion of beech leaf disease. Old business covers removal of barberry bushes in village gardens, a comprehensive tree mulching plan, and the ownership of village tree lawns. The commission will set the next meeting date for October 20 before adjourning.

• Removal of barberry bushes in Village gardens
• Comprehensive tree mulching plan
• Ownership of Village Tree Lawns
• Blueprint for conducting STC meetings
• Discussion of beech leaf disease

Planning Commission

The commission voted 4‑0 to approve the minutes from the June 25, 2025 meeting. The body then began a work session on a mixed‑use planned‑development zoning district for the Bratenahl Center site at 11404 Lake Shore Boulevard. No formal rezoning or other actions were decided, and further meetings were scheduled to continue the study.

• Approved June 25, 2025 minutes (4 ayes, 0 nays)

Village Council

The Village Council moved and seconded a resolution (1430) allowing the mayor to enter a delinquent debt collection agreement with the Ohio Attorney General and declared an emergency. The council also appropriated $75,000 for a new police vehicle and approved a motion to delete an erroneous clause from the county sanitary and storm sewer contract. Additionally, the council appointed Michael Peplowski to the Planning Commission as a regular member.

• Resolution 1430 authorizing delinquent debt collection agreement moved and seconded
• Motion to appropriate $75,000 for a new police vehicle moved and seconded
• Motion to delete erroneous clause from county sanitary contract moved and seconded
• Resolution 1429 appointing Michael Peplowski to Planning Commission moved and seconded

Public Records Commission

The Public Records Commission approved the minutes from the July 16, 2025 meeting. It adopted the revised records retention schedule. No obsolete records were identified for destruction, and the meeting was adjourned at 4:42 p.m.

• Approved July 16, 2025 meeting minutes (unanimous)
• Adopted revised records retention schedule (unanimous)
• Found no obsolete records to destroy
• Adjourned meeting at 4:42 p.m.

Finance Committee

The Finance Committee is reviewing Ordinance No. 4274 to authorize payments for village claims. These expenditures cover public safety, administration, recreation, service, and consultant costs.

• City of Cleveland Fire/EMS services payment: $69,879.78
• TAC Computers workstations, monitor, and software: $4,667.73
• Knowles Muny Forestry ash treatments for Bratenahl Rd, Burton, and Foster Aves: $2,840.00
• Inspeyered Landscapes pruning for 23 Sweetgum trees on Eddy Road: $1,725.00
• Chagrin Valley Dispatch August 2025 payment: $17,959.56

The committee reviewed the village's tax collections, delinquent property tax amounts, and a $75,000 police vehicle appropriation request. A resolution to let the mayor contract with the Ohio Attorney General for debt collection and an ordinance for $169,084 in pay claims were introduced, but no votes or approvals were recorded.

Village Council Committee of the Whole

The Committee of the Whole reviewed proposals from Leopardo and Gardiner for an investment‑grade audit of public facilities. Members raised questions about scope, cost waivers, and comparison of the two firms. No vote or formal decision was recorded; the mayor indicated the matter will be postponed for another month.

Shade Tree Commission

The commission approved the minutes from the June 23, 2025 meeting. A new Shade Tree Commission ledger was created and $8,000 was appropriated for planting new trees. The commission unanimously recommended removing the barberry bushes at all corner planters at the end of the season. The meeting was adjourned at 7:17 p.m.

• Approved minutes from June 23, 2025
• Established new Shade Tree Commission ledger
• Appropriated $8,000 for planting new trees
• Recommended removal of barberry bushes at corner planters (unanimous)
• Adjourned meeting

Village Council

The Village Council approved the minutes from the June 18, 2025 meeting. It authorized the sale of granite slabs and a compressor through GovDeals, accepted a $1,500 contribution for Home Day, and adopted Resolution 1426 to dispose of unneeded police ballistic panels, declaring an emergency. The council also decided not to hold fireworks for this year’s Home Day due to budget constraints.

• Approved June 18, 2025 meeting minutes (all Ayes, one abstention)
• Approved sale of granite slabs via GovDeals (all Ayes)
• Approved sale of Bratenahl Center compressor via GovDeals (all Ayes)
• Approved acceptance of $1,500 contribution from Bratenahl Community Foundation for Home Day (all Ayes)
• Adopted Resolution 1426 to dispose of police ballistic panels and declare an emergency (all Ayes)
• Decided not to hold fireworks for Home Day this year, citing budget considerations (no vote recorded)

Public Records Commission

The Public Records Commission reviewed recommendations for a revised and updated retention schedule and a request to destroy obsolete records. Members agreed to continue reviewing the schedule and to consider adopting it at the August meeting. No vote or formal adoption was recorded.

Finance Committee

The committee voted to approve the minutes from the previous meeting. Mr. David Dews made the motion and Mr. Jim Puffenberger seconded it. Both members responded "Aye" and the motion carried. No other actions were decided during this session.

• Approved prior meeting minutes (motion by Dews, seconded by Puffenberger)

Village Council Committee of the Whole

The Village Council Committee of the Whole reviewed the public facility at 11404 Lake Shore Boulevard and considered a mixed‑use Planned Development District. Planners presented preliminary wetland inventories, setback standards, and possible signage restrictions. No formal actions, approvals, or votes were recorded; the discussion was informational and preparatory.

Architectural Review Board

The Architectural Review Board approved the June 2025 meeting minutes. The board also approved the revised landscape plan for the master‑suite addition at 10322 Lakeshore Blvd, with a 2‑aye, 0‑nay, 0‑abstain vote. No public comments were made.

• Approved June 2025 meeting minutes (unanimous)
• Approved landscape plan for 10322 Lakeshore Blvd. master‑suite addition (2-0-0)

Planning Commission

The commission voted to approve the minutes from the May 13 meeting after the mayor and Vice Chair changed their abstentions to yes. All members present then voted in favor, and the minutes were adopted. No other actions were decided during the session.

• Approved May 13 meeting minutes (all members voted yes after abstentions were withdrawn)

Shade Tree Commission

The commission approved the minutes from the May 19, 2025 meeting. It authorized a $100 petty‑cash expense. The commission affirmed that mulch depth for new plantings will meet the standard and assigned Jim to contact homeowners’ associations about dumping issues.

• Approved minutes from May 19, 2025 meeting
• Petty cash approved for $100
• Mulch depth for new plantings will meet the standard
• Jim to reach out to HOAs regarding dumping sites

Village Council

The Village Council approved the minutes from the May 21 meeting. A motion to accept Philips Paving, LLC's bid of $188,380 for Bratenahl Road and $44,020 for other street repairs was moved, seconded, and passed with all five members voting aye. The $98,000 grant covering part of the work was noted.

• Approved May 21 Village Hall meeting minutes (unanimous)
• Accepted Philips Paving, LLC bid for $188,380 (Bratenahl Rd) and $44,020 (other repairs) (5‑0 aye)

Finance Committee

The committee reviewed fiscal reports and discussed several resolutions and ordinances, but none were formally approved, denied, or tabled. The only action taken was to adjourn the meeting at 6:26 p.m.

• Meeting adjourned at 6:26 p.m. (motion moved, seconded; no vote tally recorded)

Planning Commission

The Village Council moved and seconded a motion to accept Philips Paving, LLC's bid of $188,380 for Bratenahl Road and $44,020 for other street repairs; all members present voted aye. A public hearing was held on generator‑related code changes, but no vote was taken. The Shade Tree Commission discussed replacing median granite slabs with ceramic planters, with a proposal to be presented at a later date.

• Motion to accept Philips Paving, LLC bid ($188,380 and $44,020) moved by Ms. Burke‑Jones, seconded by Mr. Dews; all present voted aye (approval)
• Public hearing on generator code amendments held; no decision recorded
• Shade Tree Commission discussed median changes; no decision recorded

Village Council Committee of the Whole

The Village Council approved the minutes from the May 21 Committee of the Whole meeting. Council members then heard a presentation and introduced legislation on its first reading to authorize an agreement for a sewer lateral assessment program. The legislation was referred to a council committee for further discussion and public input.

• Approved minutes of May 21 Committee of the Whole meeting
• Presented legislation for first reading authorizing a sewer assessment program
• Referred the legislation to a council committee for further discussion

Village Council Committee of the Whole

The Village Council Committee of the Whole met on June 17, 2025 to hear presentations from Leopardo Energy and Gardiner Construction about self‑funded energy‑efficiency upgrades. The mayor stated that no vote or decision‑making would occur at this meeting. The council will schedule a future Committee of the Whole meeting to deliberate and decide on any next steps.

Architectural Review Board

The board approved the May 2025 meeting minutes. It approved the revised plan for 220 Lakehurst Dr. with a condition that a landscape plan be submitted and approved before occupancy, voting 3 Ayes, 0 Nays, 0 Abstain. The board also approved the master‑suite addition at 10322 Lakeshore Blvd., contingent on a landscape plan to be submitted at a later meeting. The meeting adjourned at 6:59 pm.

• Approved May 2025 meeting minutes
• Approved 220 Lakehurst Dr. single‑family plan, contingent on landscape plan (3 Ayes, 0 Nays, 0 Abstain)
• Approved 10322 Lakeshore Blvd. master‑suite addition, contingent on landscape plan

Planning Commission

The commission approved the April 23, 2025 minutes with a 3‑0 vote. It then voted to continue the Newport Harbor Association’s request to amend zoning text for Planned Residential Developments, moving the matter to the next meeting with a 3‑0 vote. No decision was made on the new single‑family dwelling at 220 Lakehurst Drive.

• Approved April 23, 2025 minutes (3-0)
• Continued Newport Harbor Association zoning text amendment request to next meeting (3-0)

Village Council

The Village Council unanimously approved the minutes from the April 16, 2025 meeting. The Council also approved a motion directing the Village Engineer to prepare specifications and issue a bid request for the discussed project. Both actions were adopted without any recorded dissent.

• Approved April 16, 2025 meeting minutes (unanimous)
• Approved motion for Village Engineer to prepare specifications and solicit bids (unanimous)

Finance Committee

The committee reviewed tax receipts, reported on the upcoming police radio purchase, and discussed ordinance updates and a road project. No motions were voted on or approved during the meeting.

Village Council Committee of the Whole

The Village Council voted to approve the minutes from the April 16, 2025 Committee of the Whole meeting. All seven members voted aye, so the motion passed unanimously. The council also discussed possible zoning for the Bratenahl Center, billboard restrictions, and mixed‑use development, but no further actions were taken.

• Approved minutes of April 16, 2025 Committee of the Whole (7‑0)

Architectural Review Board

The board approved the April 2025 meeting minutes. It also approved the revised design for the single‑family home at 18B Colony Ln, contingent on aligning the entablature with the entry canopy roof, with a vote of 3‑0‑0. No decision was made on the proposed 220 Lakehurst Dr. project; the board requested further study of roof, columns, and windows.

• Approved April 2025 minutes (unanimous)
• Approved revised plan for SL 18B Colony Ln, contingent on entablature alignment (3 Ayes, 0 Nays, 0 Abstain)

Board of Zoning Appeals

The Board of Zoning Appeals approved the minutes from the December 4, 2024 and March 6, 2025 meetings. It also approved a front‑yard generator placement at 10007 Lakeshore Boulevard. Finally, the Board approved a variance allowing an emergency generator in the side yard of 10125 Lakeshore Boulevard.

• Approved December 4, 2024 minutes (5‑0)
• Approved March 6, 2025 minutes (4 aye, 1 abstain)
• Approved front‑yard generator at 10007 Lakeshore Blvd (5‑0)
• Approved side‑yard generator variance for 10125 Lakeshore Blvd (5‑0)

Planning Commission

The Bratenahl Planning Commission approved the correction of the minutes from the March 26, 2025 meeting with a 4‑0 vote. The commission then began a public hearing on a zoning text amendment request from the Newport Harbor Association, but no vote or decision on that amendment was recorded.

• Approved correction of March 26, 2025 minutes (4-0)

Planning Commission

The commission approved a correction to the March 26, 2025 meeting minutes. Mayor Benjamin moved the motion, which was seconded by Gruteshkiy and passed unanimously with four ayes and no nays. No other actions were voted on; the remainder of the meeting was a public hearing discussion on a zoning text amendment for the Newport Harbor Association.

• Approved correction of March 26, 2025 minutes (4 ayes, 0 nays)

Village Council

The Village Council voted to approve the March 19, 2025 meeting minutes, with all members voting aye. The Shade Tree Commission decided to postpone planting about 20 trees on village tree lawns until the fall due to supply issues. No other formal actions were taken at this meeting.

• Approved March 19, 2025 Council minutes (unanimous ayes)
• Postponed planting of ~20 trees on village tree lawns until fall

Finance Committee

The committee presented fund, appropriation, revenue and cash‑flow reports and answered questions about the reports. Members discussed preparing a second‑half‑year budget in May/June and considered a proposal for a 3 % employee COLA, but no motion was adopted and no vote tally was recorded.

Village Council Committee of the Whole

The Village Council met to start conversation about the potential rezoning of the Bratenahl Center property and its upcoming auction. Members reviewed the Phase 1 environmental assessment, noted no asbestos and possible wetland presence, and considered rezoning to a Planned Use Residential Development. They also discussed the required public‑hearing process and notice requirements. No formal votes or approvals were recorded.

Architectural Review Board

The board approved the February 2025 minutes (as amended) and the March 2025 minutes. The proposed first‑floor master suite addition at 10322 Lakeshore Blvd. was tabled for further revision. A new single‑family dwelling at 18B Colony Ln. was discussed but no decision was made. No public comments were received.

• Approved February 2025 minutes (as amended)
• Approved March 2025 minutes
• Action on 10322 Lakeshore Blvd. master suite addition tabled
• Discussion only on new single‑family dwelling at 18B Colony Ln.; no decision

Planning Commission

The commission approved the minutes from the Jan. 22, 2025 meeting as amended (3 ayes, 0 nays, 1 abstention). It then approved the proposed porch enclosure addition at 20 Mather Lane (4 ayes, 0 nays). The meeting was adjourned at 5:39 p.m.

• Approved Jan. 22, 2025 minutes as amended (3 ayes, 0 nays, 1 abstention)
• Approved porch enclosure addition at 20 Mather Lane (4 ayes, 0 nays)
• Adjourned meeting (4 ayes, 0 nays)

Shade Tree Commission

The commission approved the February 24 minutes, appointed Michael O’Connor to the vacant seat starting April 1, and assigned tasks for tree planting, signage, and an upcoming inspection. The meeting was adjourned at 6:30 pm.

• Approved February 24 minutes (motion by Jeanne, seconded by Ava)
• Filled commissioner vacancy with Michael O’Connor, term begins April 1, 2025
• Assigned Jason to purchase trees and oversee spring planting
• Scheduled WRLC inspection for May 1, 2025 at 9 am
• Directed removal of South stones on Eddy Road North median and replacement with "Welcome to Bratenahl" sign
• Planned cement planter at north end of Eddy Road median
• Assigned Tracy to remove stones and grasses and provide plants for village planters
• Adjourned meeting at 6:30 pm (motion accepted)

Finance Committee

The committee moved forward with appointing Mya Eanes as a part‑time Assistant Deputy Fiscal Officer (administrative clerk) effective April 2, amending ordinance 1455 for the title and start date. They also agreed to place her on a probationary period while considering a background check. No vote tallies were recorded for these actions.

• Approved appointment of Mya Eanes as part‑time Assistant Deputy Fiscal Officer (administrative clerk) (effective April 2) – no vote tally recorded
• Recommended ordinance 1455 with two amendments (title change to administrative clerk; effective date April 2) to Council – no vote tally recorded
• Decided to hire the employee on a probationary basis pending background‑check review – no vote tally recorded
• Mayor Benjamin will consult with Attorney Matty on legal issues regarding background checks – no vote tally recorded
• Noted that background checks are not routinely done for civilian hires and will be considered for this position – no vote tally recorded

Village Council Committee of the Whole

The Committee of the Whole reviewed the 2017 employee COLA ordinance and considered three amendment options. Council members debated the CPI reference, maximum increase, and evaluation period. They agreed to prepare three specific language changes for the next meeting but did not adopt any amendment.