Buffalo Grove public meetings in 2023
92 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Planning & Zoning Commission
The Planning and Zoning Commission will review a request to transfer food and beverage operations at 301 Hastings Drive from K1 Speed, Inc. to Paddock Lounge, LLC. The body will also consider a petition for a plat of consolidation, zoning map amendment, and building variations for properties at 1231 Weiland Road and 1351 Abbot Court.
- Proposed amendment to Special Use Ordinance No. 2013-25 for K1 Speed at 301 Hastings Drive
- Petition for Plat of Consolidation and Zoning Map Amendment for 1231 Weiland Road and 1351 Abbot Court
- Proposed variations from R-E District requirements for building height and setbacks at 1231 Weiland Road and 1351 Abbot Court
- Amendment to Special Use Ordinance No. 2017-035 regarding 1231 Weiland Road and 1351 Abbot Court
The Planning and Zoning Commission unanimously recommended two projects for Village Board approval: a facility expansion for District 102 and a vendor change for food services at K1 Speed. The commission also accepted the minutes from the November 15, 2023, meeting.
- Recommended approval to transfer food and beverage operations at 301 Hastings Drive to Paddock Lounge, LLC (Unanimous)
- Recommended approval for building additions, zoning map amendment, and variations at 1231 Weiland Road and 1351 Abbot Court (Unanimous)
- Accepted Nov 15, 2023 meeting minutes (6-0)
🗳️ How they voted (2 roll-call votes)
Suburban Liability Insurance Pool
The board is meeting to approve financial reports and authorize payments to CBIZ and Gallagher. Members will discuss the 2024-2025 insurance renewal and proposal. The board will also consider proposals from CACI, MMA, and KEB.
- 2024-2025 Insurance Renewal and Gallagher Proposal
- Payment authorization for CBIZ Invoice# 1111904722
- Payment authorization for Gallagher Invoice# 4927754
- Proposals from CACI Actuary, MMA Auditors, and KEB Accounting
- Surplus Return Policy and New Member Policy
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss rules and regulations and calendar updates. The board is scheduled to award preference points and approve the final Sergeants Promotional List.
- Award of Sergeant preference points and approval of Final Sergeants Promotional List
- Discussion and possible action on I/O Solutions
- Discussion on updates to BFPC rules and regulations
- Discussion and possible action on 2023 and 2024 BFPC Calendars
- Discussion and possible action on Police Officer and/or Firefighter/Paramedic candidates
Village Board
The Village Board is convening a special meeting to conduct two executive sessions. These sessions cover personnel matters and collective bargaining or salary schedules.
- Executive session regarding appointment, employment, compensation, discipline, performance, or dismissal of specific employees or legal counsel
- Executive session regarding collective negotiating matters or salary schedules for employee classes
The Village Board convened for a special meeting and entered executive session to discuss personnel and collective negotiating matters. No substantive public decisions were recorded.
🗳️ How they voted (1 roll-call vote)
Village Board
The Village Board approved the Fiscal Year 2024 budget and tax levy. It authorized several million dollars for street improvements and approved a mixed-use development at Bison Crossing despite resident opposition.
- Adopted Fiscal Year 2024 Budget (6-0)
- Approved $3,967,767.42 contract for Bernard East Street Improvements (6-0)
- Approved $3,787,945.70 contract for White Pine Utility & Street Improvements (6-0)
- Approved Bison Crossing development at 915-945 Dundee Road (7-0)
- Authorized $1,132,669.59 for TASERs and software from Axon Enterprise Inc. (6-0)
- Passed Ordinance No. 2023-159 exempting Village from Illinois Paid Leave for All Workers Act (6-0)
- Approved $7,060,234.67 in bill payments via Warrant# 1362 (6-0)
- Adopted 2022-2028 Buffalo Grove Strategic Plan (6-0)
🗳️ How they voted (21 roll-call votes)
Planning & Zoning Commission
The Planning and Zoning Commission will hold public hearings to consider three specific amendments to existing ordinances and plans. These items involve student enrollment limits, alcohol sales, and park improvements.
- Amendment to Special Use for Torah Academy at 720 Armstrong Drive regarding student enrollment and parking lot improvements
- Amendment to Ordinance No. 1998-14 to allow sale and consumption of alcohol at the Golf Dome Facility at 801 McHenry Road
- Petition for amendment to the Park Preliminary Plan and a zoning variation for off-street parking at Parkchester Park, 851 Weiland Road
The Planning and Zoning Commission unanimously recommended approval for three petitions involving the Torah Academy, the Golf Dome Facility, and Parkchester Park. These recommendations will now move to the Village Board for final action.
- Recommended approval to allow Torah Academy to increase maximum enrollment to 60 students (Unanimous)
- Recommended approval to allow alcohol sale and consumption at the Golf Dome Facility (Unanimous)
- Recommended approval of improvements to Parkchester Park, including a parking lot and pickleball court (Unanimous)
- Approved Oct 18, 2023 meeting minutes (Unanimous)
- Approved Nov 1, 2023 meeting minutes (5-0)
🗳️ How they voted (3 roll-call votes)
Health Commission
The Buffalo Grove Health Commission is meeting to discuss program updates and blood drive logistics. The body will establish its 2024 meeting schedule and plan for the December blood drive.
- 2024 schedule for meetings and blood drives
- December Blood Drive planning
- Blood Drive Giveaways
Village Board
The Village Board is holding a special meeting to conduct a public hearing and presentation regarding the FY 2024 Budget. This session allows for public input on the proposed budget before it is finalized.
- FY 2024 Budget Public Hearing and Presentation
The Village Board held a public hearing for the FY 2024 budget, presenting departmental spending plans and maintaining a 0.0% increase to the property tax levy for the fifth consecutive year. No public comments were received during the hearing, which remains open until December 4, 2023. The meeting adjourned by a 5-0 vote.
- Public hearing for FY 2024 budget opened and closed for comments
- Property tax levy proposed with 0.0% increase
- Meeting adjourned (5-0 vote)
🗳️ How they voted (1 roll-call vote)
Board of Fire and Police Commissioners
The Board will conduct oral interviews for lateral police officer candidates in executive session. Members will discuss the preliminary Sergeant's register and updates to BFPC rules and regulations. The meeting also includes a presentation from I/O solutions, a testing service.
- Oral interviews for lateral police officer candidates
- Discussion on the Preliminary Sergeant's register
- Presentation by I/O solutions testing service
- Discussion on updates to BFPC rules and regulations
- Planning for the 2024 BFPC calendar
Village Board
The Village Board is meeting to review a preliminary plan and PUD amendment for a restaurant. The body will also consider updates to sewer fees and a nursing home agreement. Other business includes a Truth in Taxation determination and a report on 2023 BG Days.
- Ordinance O-2023-126: Preliminary Plan and PUD amendment for a restaurant at 51 McHenry Rd.
- Ordinance O-2023-125: Updating Lake County Sewer Utility sewer fees
- Resolution R-2023-27: Special Use agreement for a nursing home at 150 N Weiland Rd
- Ordinance O-2023-127: Purchase of Office 365 from Dell
- Truth in Taxation Determination
The Village Board approved a preliminary plan and PUD amendment for a restaurant at 51 McHenry Road. The Board also authorized over $3.5 million in bill payments and approved several administrative agreements and software purchases.
- Approved Warrant# 1361 for $3,500,441.36 (5-0)
- Confirmed appointment of Chris Black to the Fire Pension Board (5-0)
- Approved Preliminary Plan and PUD amendment for a restaurant at 51 McHenry Road (5-0)
- Authorized purchase of Office 365 from Dell (5-0)
- Approved Memorandum of Understanding with Buffalo Grove Community Foundation (5-0)
- Approved Truth in Taxation Determination (5-0)
- Approved Buffalo Grove Road South Letter of Intent (5-0)
- Passed Ordinance No. 2023-125 updating Lake County Sewer Utility Sewer Fees (5-0)
🗳️ How they voted (9 roll-call votes)
Farmers Market Committee
The Farmers Market Committee is meeting to discuss operational details for the market. The agenda focuses on vendor recruitment and event programming.
- Discussion of current vendors and potential new vendors to invite
- Discussion of musical entertainment
- Review of non-profits
- Planning for 'Business of the Week'
- Summary of the kids tent
Planning & Zoning Commission
The Planning and Zoning Commission will review a request to amend a Planned Unit Development and sign variations for a Belle Tire location. The body will also consider a fence variation for a property abutting the Arboretum Golf Course.
- Amendment to PUD and sign variations for Belle Tire at 704 E Lake Cook Road
- Fence variation for 2731 Acacia Terrace abutting Arboretum Golf Course
The Planning & Zoning Commission unanimously recommended approval for a Belle Tire facility at 704 E Lake Cook Road with specific limits on signage. The commission also recommended approving a fence variation for a property at 2731 Acacia Terrace to deter golf course trespassers.
- Recommended approval of Belle Tire PUD amendment and sign variations at 704 E Lake Cook Road (Unanimous)
- Limited Belle Tire flag to 400 square feet and pole height to 50 feet
- Recommended approval of fence variation at 2731 Acacia Terrace (Unanimous)
🗳️ How they voted (1 roll-call vote)
Firefighters Pension Board
The Board of Trustees will review financial reports and approve 2024 cash flow projections and recurring withdrawal instructions. The meeting includes decisions on retirement benefits and membership applications.
- Approval of regular retirement benefits for Clark Pound
- Military purchase application for William Simmons
- Review of 2024 FPIF GCM recurring withdrawal instructions
- Review of annual FPIF cash flow projections for 2024
- Resignation of appointed member Art Malinowski
Suburban Liability Insurance Pool
The board is meeting to approve meeting minutes and authorize payments for Gallagher and CBIZ invoices. Members will discuss the Village of Glenview, a platform demo, and the 2024 meeting schedule. The board will also consider proposals from CACI Actuary and MMA Auditors.
- Ratification of Gallagher Invoice# 4781214
- Authorization of payment for CBIZ Invoice# 1111904722
- CACI Actuary Proposal
- MMA Auditors Proposal
- Ambridge Platform Demo
Planning & Zoning Commission
The Planning and Zoning Commission will review several development proposals, including a new Tesla Sales, Service and Delivery Center at 915-945 Dundee Road. The meeting also includes consideration of a new restaurant at 51 McHenry Road and a fence variation on Sandhurst Drive.
- Tesla Sales, Service and Delivery Center, subdivision, and multi-family residential building at 915-945 Dundee Road
- Planned Unit Development for a Lazy Dog Restaurant with a covered patio at 51 McHenry Road
- Fence variation to allow replacement of a 6-foot solid fence at 1206 Sandhurst Drive
- Approval of July 19, 2023, meeting minutes
The Commission unanimously recommended approval for a Tesla Sales, Service and Delivery Center and a multi-family residential building at 915-945 Dundee Road. It also recommended approval for a Lazy Dog Restaurant at 51 McHenry Road and approved a fence variation at 1206 Sandhurst Drive.
- Approved fence variation for 1206 Sandhurst Drive (Unanimous)
- Recommended approval for Lazy Dog Restaurant at 51 McHenry Road (Unanimous)
- Recommended approval for Tesla SSD center, commercial lots, and multi-family housing at 915-945 Dundee Road (Unanimous)
- Accepted July 19, 2023 meeting minutes (Unanimous)
Rick Kahen Commission for Residents with Disabilities
The Commission for Residents with Disabilities met to approve September minutes and welcome Commissioner Amy Parker. The body discussed exploring a Buddy Baseball program through the Village.
- Welcome of new Commissioner Amy Parker
- Discussion regarding Buddy Baseball Program exploration
- Sub-Committee report on Buddy Bowling
The Commission approved the minutes from the September 27, 2023 meeting. Members coordinated logistics for the upcoming Buddy Bowling event on October 25 and discussed a potential Buddy Baseball partnership.
- Approved September 27, 2023 meeting minutes (unanimous)
Village Board
The Village Board will review several items on the consent agenda, including property disposal and vehicle upfitting. The meeting also includes the appointment of a new member to the Rick Kahen Commission for Residents with Disabilities.
- Ordinance authorizing the purchase to upfit three Public Works vehicles from Bonnell Industries
- Ordinance authorizing a development improvement agreement with Berman Lapetina Enterprises, LLC
- Ordinance approving the disconnection of 15989 and 16051 Deerfield Parkway
- Appointment of Amy Parker to the Rick Kahen Commission for Residents with Disabilities
- Resolution regarding the ceding of the 2023 unused Private Activity Bond Volume Cap to Lake County
The Village Board approved Warrant #1360 for bill payments and extended contracts with 17 different vendors. The Board also authorized a development agreement for a self-storage facility and approved the disconnection of two properties on Deerfield Parkway.
- Approved Warrant #1360 for $5,692,424.32 (5-0)
- Approved contract extensions for 17 vendors including custodial, mowing, and audit services (5-0)
- Approved Ordinance No. 2023-122 for a self-storage facility at 105 Lexington Drive (5-0)
- Approved Ordinance No. 2023-120 to disconnect 15989 & 16051 Deerfield Parkway (5-0)
- Approved $61,833.37 to upfit three Public Works vehicles via Bonnell Industries (5-0)
- Approved 6-month listing extension for 1650 Leider Lane (5-0)
- Appointed Amy Parker to the Rick Kahen Commission for Residents with Disabilities (5-0)
- Ceded 2023 Unused Private Activity Bond Volume Cap to Lake County (5-0)
🗳️ How they voted (8 roll-call votes)
Board of Fire and Police Commissioners
The Board will conduct oral interviews for lateral police officer candidates and discuss various recruitment strategies. The meeting also includes discussions regarding the 2024 Fire Lieutenant testing process and updates to board rules and policies.
- Oral interviews of lateral police officer candidates
- Discussion on 2024 Fire Lieutenant testing process
- Possible action on updates to BFPC rules and regulations
- Possible action on a communications and records policy
- Discussion on Police Sergeant candidates' preference points requests
The Board of Fire and Police Commissioners denied conditional employment offers to two new hire police candidates. The board also approved the use of educational preference points for one officer's promotion process and updated the Lateral Police Officer Register.
- Approved educational preference points for Officer Masood Kahn's Sergeant promotional process (3-0)
- Approved updated Lateral Police Officer Register (3-0)
- Denied conditional offer of employment to Police Officer New Hire Candidate #1 (0-3)
- Denied conditional offer of employment to Police Officer New Hire Candidate #2 (0-3)
- Approved meeting minutes from September 18, 23, and 24, 2023 (3-0)
Village Board
The Village Board will meet for a special meeting to discuss the appointment of Denice Bocek to fill a Trustee vacancy. If the motion to concur with President Smith's recommendation passes, the Clerk will administer the Oath of Office.
- Motion to concur with Trustee vacancy appointment of Denice Bocek
- Administration of Oath of Office for Trustee Denice Bocek
The Village Board met for a special meeting to fill a vacancy on the board. Denice Bocek was appointed to the Trustee position previously held by Trustee Pike.
- Appointed Denice Bocek to fill the vacant Trustee position (5-0)
🗳️ How they voted (2 roll-call votes)
Village Board
The Committee of the Whole will discuss the preliminary 2023 property tax levy and review a multi-use path plan. The meeting also includes presentations on the Ground Emergency Medical Transport Program and the Snow & Ice Control Communication Plan.
- Discussion of Preliminary 2023 Property Tax Levy
- Presentation of Snow & Ice Control Communication Plan
- Review of a Multi-Use Path Plan
- Ground Emergency Medical Transport Program (GEMT) discussion
- Proclamation for Hindu American Awareness and Appreciation Month
The Committee of the Whole meeting consisted of staff reports and Board discussions. No substantive votes were taken on the presented items, which included ambulance service fees and the preliminary property tax levy.
- Adjourned meeting (6-0)
🗳️ How they voted (1 roll-call vote)
Village Board
This is a special meeting of the Buffalo Grove Village Board. The agenda focuses on the 2023 Civics Forum and provides time for public comment.
- 2023 Civics Forum discussion
The Village Board held a special meeting for a Civics Forum featuring students from Buffalo Grove and Stevenson High Schools. The student board reviewed several department requests and voted to purchase Technical Rescue Team Equipment Upgrades for the Fire Department. No official Village Board votes on expenditures or ordinances were recorded.
- Student board voted to purchase Technical Rescue Team Equipment Upgrades
🗳️ How they voted (1 roll-call vote)
Rick Kahen Commission for Residents with Disabilities
The Commission will review reports from the Chair, Trustees, and Staff Liaison. The agenda includes a debrief of Buffalo Grove Days activities and planning for upcoming Buddy Bowling.
- Approval of August 23, 2023, minutes
- Buffalo Grove Days debrief regarding Buddy Baseball and Fun and Food
- Planning for Buddy Bowling on October 25
The Commission approved the minutes from the August 23, 2023 meeting. Members reviewed debriefs from Buffalo Grove Days events and coordinated logistics for an upcoming bowling event on October 25.
- Approved August 23, 2023 minutes (unanimous)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will conduct oral interviews for lateral police officer candidates during an executive session. The meeting also includes discussions regarding updates to rules, regulations, and recruitment strategies for police and firefighter/paramedic positions.
- Oral interviews of lateral police officer candidates
- Update on 2023 BFPC calendar of events
- Proposed update to BFPC rules and regulations
- Review of 2023 Police Officer lateral entry testing process and eligible register
- Review of 2024 Fire Lieutenant testing process calendar
The Board of Fire and Police Commissioners approved a conditional employment offer for Firefighter/Paramedic Candidate #5. The Board voted to deny conditional offers to Police Officer Lateral Candidates #3 and #4, removing them from the hiring process. Additionally, the Board approved an updated Lateral Police Officer Register and held a closed session to discuss personnel matters.
- Approved conditional employment offer for FF/PM Candidate #5 (4-0)
- Denied conditional employment offer for Police Lateral Candidate #3 (0-4)
- Denied conditional employment offer for Police Lateral Candidate #4 (0-4)
- Approved updated Lateral Police Officer Register (4-0)
- Approved August 7, 2023 meeting minutes (4-0)
- Recessed into Executive Session for personnel interviews (4-0)
Village Board
The Village Board will review several ordinances regarding parking restrictions, software agreements, and development projects. The meeting also includes proclamations for National Suicide Prevention Month and recognition of community programs.
- Ordinance to adjust parking restrictions along Plum Grove Road
- Agreement with Filotto Roofing Inc. for a multi-site roof replacement project
- Development improvement agreement for Mike Rylko Community Park
- Economic incentive agreement amendment with LAB Development, LLC
- Authorization to negotiate for refuse and recycling services
The Village Board approved Warrant #1359 for bill payments and passed several ordinances regarding public works, housing, and liquor licensing. The Board also authorized contracts for roof replacements and network equipment.
- Approved Warrant #1359 for $5,969,638.83 (6-0)
- Approved contract with Filotto Roofing Inc. not to exceed $74,400.00 (6-0)
- Authorized purchase of network equipment from Paragon Micro up to $114,719.32 (6-0)
- Approved Class E liquor license reservation for Chicago Galbi House Inc. (6-0)
- Approved Certificate of Initial Acceptance for Avalon Crossing Housing Development (6-0)
- Approved updated parking restrictions along Plum Grove Road (6-0)
- Approved Economic Incentive Agreement amendment for LAB Development, LLC (5-0-1)
- Approved Mike Rylko Community Park Improvements Development Agreement (6-0)
🗳️ How they voted (8 roll-call votes)
Suburban Liability Insurance Pool
The Suburban Liability Insurance Pool board will review and approve the April 19th meeting minutes, ratify claims and invoices, authorize payments, discuss funding options, and consider policy updates.
- Approval of Meeting Minutes from April 19, 2023
- Ratification of Claim# 20G5OJ514653
- Tressler Invoice# 466562 ratification
- Investment Memorandum 2023-0627 ratification
- Surplus Return Policy review
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission will approve minutes, discuss remaining meetings for the year, and address Buffalo Grove Days activities including Buddy Baseball and Fun and Food.
- Approval of Minutes with Changes from July 26, 2023
- Discussion on Buffalo Grove Days events (8/31 - 9/4)
- Buddy Bowling updates for October 25
The Commission approved the July 26, 2023 meeting minutes and finalized operational details for Buddy Baseball, Fun and Food, and courtesy shuttle services for Buffalo Grove Days. Members also discussed registration updates and planning for Buddy Bowling in October.
- Approved July 26, 2023 minutes (All in favor, 2 abstentions)
Firefighters Pension Board
The Board of Trustees will review monthly financial and investment reports from March through June 2023. The meeting includes discussions on actuarial valuations, tax levy requests, and board officer elections.
- Approval of regular retirement benefits for Kevin Gatto
- Review of monthly financial reports from Lauterbach & Amen
- Review/approval of Actuarial Valuation and Tax Levy Request
- Board officer elections for President and Secretary
- Review of IPPFA membership renewal bills
Village Board
The Village Board is considering several ordinances related to the Dundee Road TIF District redevelopment project area. The meeting also includes a public hearing and votes on an annexation and rezoning for properties at 22771 & 22825 Prairie Road.
- Public hearing and ordinances for annexation and rezoning of 22771 & 22825 Prairie Road
- Ordinances establishing the Dundee Road TIF District Redevelopment Project Area
- Development agreement with Driven Car Wash at 301 N. Milwaukee Road
- Pre-application discussions for Lazy Dog Restaurant at 51 McHenry and Belle Tire at 704 E Lake Cook Road
- Amendment to allow a self-storage facility at 105 Lexington Drive
The Village Board approved an annexation agreement and the subsequent annexation and rezoning of property at 22771 & 22825 Prairie Road. The Board also authorized several infrastructure contracts and approved a development agreement for a car wash. Pre-application discussions were held for a new restaurant, a tire shop, and a mixed-use development including a Tesla dealership.
- Approved Annexation Agreement, Annexation, and Rezoning for 22771 & 22825 Prairie Road (6-0)
- Approved $7,429,201.59 for Warrant #1358 bill payments (6-0)
- Approved $896,145.85 contract with Mid American Water, Inc. for water main materials (6-0)
- Approved Development Improvement Agreement with Driven Car Wash at 301 N. Milwaukee Road (6-0)
- Approved contract with Pumpstation Professionals for irrigation services not to exceed $154,220.00 (6-0)
- Approved amendment to allow 4-story self-storage facility at 105 Lexington Drive (6-0)
- Approved design engineering agreements with Hey & Associates and AECOM Technical Services, Inc. (6-0)
- Approved disposal of surplus Village personal property for FY 2023 (6-0)
🗳️ How they voted (14 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will hold a special meeting to discuss and take action on the 2023 preliminary eligible register for regular entry police officer candidates. The meeting also includes oral interviews of candidates and discussions regarding specific police or firefighter/paramedic candidates.
- Discussion and action on the 2023 preliminary eligible register for police officer candidates
- Oral interviews of police officer candidates (regular entry)
- Discussion of specific Police Officer and/or Firefighter/Paramedic candidates
Health Commission
The Health Commission will review program updates and approve minutes from November 29, 2022. The agenda also includes a discussion regarding the September blood drive.
- Approval of November 29, 2022, meeting minutes
- September Blood Drive update
Village Board
The Village Board held a special meeting for a strategic planning workshop. The session, facilitated by Lyle Sumek of Lyle Sumek Associates, focused on envisioning the future of the Village.
- Strategic Planning Workshop with facilitator Lyle Sumek
The Village Board conducted a strategic planning workshop with facilitator Lyle Sumek. No substantive legislative decisions were made during this session.
Board of Fire and Police Commissioners
The Board will conduct oral interviews for lateral police officer candidates during an executive session. The meeting also includes discussions regarding updates to recruitment strategies and department rules and regulations.
- Oral interviews of lateral police officer candidates
- Update on the 2023 BFPC calendar of events
- Update to the rules and regulations of the BFPO
- Discussion on a communications and records policy
- Review of the 2023 Police Officer lateral entry testing process and eligibility list
Village Board
The Committee of the Whole will discuss several financial and administrative items, including a six-month status update on the FY 2023 Budget and the preliminary 2024 Property Tax Levy. The meeting also includes discussions regarding wage increases and the 2024 Capital Improvement Program requests.
- Review of 2024 Capital Improvement Program Requests
- Discussion of Preliminary 2024 Property Tax Levy
- FY 2023 Budget six-month status update
- Non-Represented General Wage Increase and Merit Pool Recommendation
- Promotion of Matthew Mills to Sergeant
The Committee of the Whole meeting consisted of staff reports and Board discussions. No substantive legislative actions or budget approvals were decided during this session.
- Administered Oath of Office to Sergeant Matthew Mills
- Presented Certificates of Appreciation to Matthew Pangbom and Buffalo Grove Fire Department personnel
- Adjourned meeting (5-0)
🗳️ How they voted (1 roll-call vote)
Police Pension Board
The Board of Trustees will conduct a regular meeting to review financial reports and approve various fund actions. The agenda includes reviewing membership applications, retirement benefits, and potential changes to cash management policy.
- Approval of membership applications for Brandon Gewargis and Edwin Zuniga
- Withdrawal from Fund application for Kyle Lemmer
- Retirement benefit approval for Amador Montiel
- Review of Actuarial Valuation and Tax Levy Request
- Discussion regarding Cash Management Policy and CD Accounts
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission for Residents with Disabilities is meeting to coordinate accessibility and events. Members are discussing logistics for Buffalo Grove Days and upcoming community activities.
- Buffalo Grove Days (8/31–9/4) planning, including Buddy Baseball, Fun and Food, and Courtesy Shuttle
- Buddy Bowling event scheduled for 10/25
- Website and mobile app updates
- Funding and donation concerns for the Fun & Food event
- Frontier Days written report follow-up
The Commission approved the June 28, 2023, meeting minutes. Members discussed coordination for upcoming Buffalo Grove Days events and expressed interest in reviewing accessibility plans for new businesses in The Clove development.
- Approved June 28, 2023 meeting minutes (All Present)
- Requested review of accessibility plans for new businesses in The Clove
- Confirmed $3,000 in unrestricted funds available for events and programs
Planning & Zoning Commission
The Planning & Zoning Commission will hold public hearings and make recommendations on two development petitions: a rezoning and special use for a 41-unit rental townhome project at 22771-22825 N. Prairie Road, and an amendment to allow a 112,268-square-foot self-storage facility at 105 Lexington Drive. The agenda also includes a comprehensive plan amendment and routine items like minutes approval.
- Rezoning to R-9 with special use for 41-unit townhome development at 22771-22825 N. Prairie Road
- Amendment to Ordinance 2021-067 for 112,268 sq ft self-storage facility at 105 Lexington Drive
- Comprehensive Plan Amendment (item 4274)
- Approval of minutes from June 21, 2023 meeting
The Planning and Zoning Commission recommended approval for a 41-unit townhome development on N. Prairie Road, a 112,268 square-foot self-storage facility on Lexington Drive, and a Comprehensive Plan amendment for the Dundee Road TIF district. All three items will move forward for further consideration by the Village Board.
- Recommended approval of 41-unit townhome development (6-1)
- Recommended approval of self-storage facility at 105 Lexington Drive (7-0)
- Recommended approval of Comprehensive Plan amendment for Dundee Road TIF (7-0)
- Accepted June 21, 2023 meeting minutes as amended (7-0)
🗳️ How they voted — 1 divided vote
Village Board
The Village Board will conduct a public hearing regarding the proposed 2023 Buffalo Grove Dundee Road TIF District. The board is also considering several ordinances related to infrastructure, vehicle purchases, and employee pay ranges.
- Public hearing for the proposed 2023 Buffalo Grove Dundee Road TIF District
- Contract with Martam Construction, Inc for Quiet Zone Modifications
- Purchase of one 2023 Chevrolet Silverado 1500 Pickup Truck from Castle AutoPlex
- Payment to Lake County for connection fees for the new Public Works Facility at 1650 Leider Lane
- Resolution approving revised 2023 pay ranges for Village employees
The Board approved a $4.6M warrant for bills and passed several ordinances including a contract for Quiet Zone modifications and a new pickup truck purchase. A public hearing was held for the proposed 2023 Buffalo Grove Dundee Road TIF District, with action scheduled for August 21, 2023.
- Approved Warrant #1357 for $4,607,048.37 (6-0)
- Approved contract with Martam Construction, Inc. for Quiet Zone Modifications (6-0)
- Approved Revised 2023 Pay Ranges for Village employees (6-0)
- Authorized $56,525.00 payment to Lake County for 1650 Leider Lane connection fees (6-0)
- Approved purchase of one 2023 Chevrolet Silverado 1500 Pickup Truck up to $46,480.26 (6-0)
- Reserved Class B liquor license for Guzman Y Gomez Restaurants, LLC at 120 McHenry Road (6-0)
- Authorized Engineering Services Agreement with Chastain & Associates LLC up to $50,000.00 (6-0)
- Approved Development Improvement Agreement for Prairie Grove Park (6-0)
🗳️ How they voted (9 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss recruitment strategies and testing processes for police officers. The agenda includes potential actions on the 2023 lateral entry eligible list and original entry testing.
- Oral interviews of lateral police officer candidates
- Possible update to the 2023 BFPC calendar of events
- Possible update to BFPC rules and regulations
- Discussion of a BFPC communications and records policy
- Approval of an updated 2023 Police officer lateral entry eligible register
The Board of Fire and Police Commissioners approved conditional employment offers for one lateral and one new hire police officer candidate. The board also decided on the status of other lateral candidates and approved the June 5, 2023, meeting minutes.
- Approved June 5, 2023, meeting minutes
- Approved conditional offer of employment to Lateral Police Officer Candidate# 1
- Approved conditional offer of employment to Police Officer New Hire Candidate# 30 pending polygraph, medical, and psychological exams
- Approved allowing Lateral Police Officer Candidate# 2 to remain on the list during military deployment
- Approved removing Lateral Police Officer Candidate# 3 from the process
Police Pension Board
The Buffalo Grove Police Pension Fund Board of Trustees is holding a special meeting to address military purchases and fund management. The board will discuss and potentially act on moving municipal contributions and tax money into a BMO Harris Bank operating account.
- Military Purchase for Paul Jamil and Hector DeLaPaz
- Possible reallocation of municipal contributions and tax money to BMO Harris Bank operating account
Rick Kahen Commission for Residents with Disabilities
The Commission for Residents with Disabilities met to discuss sub-committee reports and new business. Members discussed accessibility concerns regarding a hair cuttery at 800 S. Buffalo Grove Road and upcoming community events.
- Buddy Baseball (9/2; 9/3- Rain date)
- Fun and Food (9/4)
- Buddy Bowling (10/25)
- Accessibility concerns at 800 S. Buffalo Grove Road regarding parking and signage
- Discussion regarding BG Days Parade
The Commission approved the May 24, 2023, meeting minutes. Members coordinated logistics for Buddy Baseball and Fun and Food events, including food procurement and parking. Staff will address a resident report regarding missing signage and parking striping at Hair Cuttery.
- Approved May 24, 2023, minutes (All Present)
- Confirmed non-participation in BG Days Parade
- Determined new Cubs and Sox jerseys for players are not needed
- Approved using 325 as the base number for Fun and Food event ordering
Planning & Zoning Commission
The Planning and Zoning Commission will discuss the reengagement of the community in the Comprehensive Planning process. Staff will provide an overview of the project timeline and facilitate a discussion on the vision for the village and the Dundee Road and Milwaukee Avenue corridors.
- Discussion on Comprehensive Plan reengagement and community outreach
- Review of strengths and issues for the Dundee Road Corridor
- Review of strengths and issues for the Milwaukee Avenue Corridor
The commission held a discussion regarding the reengagement of the community in the Comprehensive Planning process, focusing on the Dundee and Milwaukee corridors. No substantive policy decisions were made during the meeting.
- Approved May 17, 2023 meeting minutes (6-0)
🗳️ How they voted (1 roll-call vote)
Joint Review Board
The Joint Review Board is meeting to present the 2020 Buffalo Grove Dundee Road TIF District Eligibility and Feasibility Plan. The board will review draft ordinances and consider a resolution recommending approval of the 2023 Buffalo Grove Dundee Road TIF District.
- Presentation of the 2020 Buffalo Grove Dundee Road TIF District Eligibility and Feasibility Plan
- Review of draft ordinances for the 2023 Buffalo Grove Dundee Road TIF District
- Resolution recommending approval of the 2023 Buffalo Grove Dundee Road TIF District
- Scheduling of public hearing for July 17, 2023
Village Board
The Village Board is meeting to vote on several ordinances, including special use and sign variations. The board will also discuss contracts for bridge painting, IT services, and construction improvements to the new public works facility.
- Special use ordinance for a childcare center at 1401 McHenry Rd.
- Sign variations for Grove Shopping Center (59-197 McHenry Road) and St Mary's Church (10 Buffalo Grove Rd)
- Contract with Era Valdivia Contractors, Inc for bridge painting services
- Amendment to Frederick Quinn Corporation contract for public works facility construction improvements
- Intergovernmental Agreement with the Village of Wheeling for a study of Buffalo Creek
The Village Board approved a guaranteed maximum price for Public Works facility construction and authorized several IT service agreements. The board also granted special use and sign variations for local businesses and a church, and accepted the 2022 financial audit.
- Approved $17,967,980.00 for Public Works facility construction improvements (6-0)
- Approved $5,867,996.03 in bill payments via Warrant #1356 (6-0)
- Approved $183,700.00 contract with Era Valdivia Contractors, Inc. for bridge painting (6-0)
- Approved Special Use for a childcare center at 1401 McHenry Road, Suite 124 (6-0)
- Approved sign variations for Grove Shopping Center and St. Mary's Church (6-0)
- Approved agreement with InterDev LLC for IT Support Services and IGA with Lincolnshire to share provider (6-0)
- Dissolved the GovITC Consortium (6-0)
- Accepted the 2022 Audit and Management Letter (6-0)
🗳️ How they voted (12 roll-call votes)
Farmers Market Committee
The Farmers Market Committee is meeting to discuss pending vendor applications and equipment inventory. The group will also conduct a final setup run-through and organize teams for the weekly information booth.
- Review of pending vendor applications
- Equipment inventory
- Final setup run-through
- Organization of weekly setup/take down teams for info booth
Village Board
The Village Board will receive a strategic planning update and review long-term financial projections. Discussions include a 20-year water pro-forma and a 5-year general fund forecast.
- 2023 20-Year Water Pro-Forma
- 2023 5-Year General Fund Forecast
- Strategic Planning Update and Next Steps Presentation
- Proclamation honoring Belmont Village Senior Living's 20th Anniversary
The Committee of the Whole meeting consisted of staff reports and Board discussion. No substantive legislative actions or votes on policy were taken during the session.
- Approved remote participation for Trustee Ottenheimer (5-0)
🗳️ How they voted (2 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss police officer testing processes for both lateral and original entries. The board will also review recruitment strategies for police and fire/paramedic positions.
- 2023 Police officer (lateral entry) testing and final eligible list
- 2023 Police Officer (original entry) testing dates and application packet
- Recruitment strategies for Police Officer and Firefighter/Paramedic positions
- Storage of BFPC records, including IT resources and FOIA issues
- 2023 BFPC calendar of events
The Board of Fire and Police Commissioners approved the updated 2023 Lateral Police Officer Register and three sets of previous meeting minutes. The board tabled a discussion regarding the storage of digital records until the July meeting.
- Approved updated 2023 Lateral Police Officer Register (4-0)
- Approved meeting minutes from May 1, May 8, and June 1, 2023 (4-0)
- Tabled discussion on BFPC digital record storage and security
Ethics Commission
The Ethics Commission will meet to approve minutes from the March 15, 2023 meeting. The body will also receive a workgroup report regarding the education of boards, commissions, and committees.
- Review of Educating Boards, Commissions and Committees
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss and approve an updated eligibility list for lateral police officers. The meeting includes an executive session for oral interviews of lateral police officer candidates.
- Approval of updated police officer lateral eligibility list
- Oral interviews of lateral police officer candidates
The Board of Fire and Police Commissioners met to interview a lateral police officer candidate in executive session. Following the interview, the board approved the oral interview scores and the Final Lateral Police Officer Register.
- Approved oral interview scores and Final Lateral Police Officer Register (5-0)
Rick Kahen Commission for Residents with Disabilities
The Rick Kahen Commission for Residents with Disabilities is meeting to review strategic planning and BG Days. The body will discuss new business regarding Athletico parking and accessibility at SHS.
- Strategic Planning Update
- BG Days Update
- Buddy Baseball report
- Fun and Food report
- Discussion on Athletico Parking and SHS Accessibility
The Commission approved the April 26, 2023, meeting minutes. Members discussed logistics for BG Days, including Buddy Baseball parking and shuttle services, and addressed accessibility concerns regarding Athletico parking and SHS events.
- Approved April 26, 2023 minutes (All present)
- Decided to move future meetings to the EOC Room at Village Hall
- Appointed Commissioners Zalay, Weiner, and Sussman to support strategic plan revisions
- Scheduled Buddy Bowling for October 25, 2023
Farmers Market Committee
The Farmers Market Committee is meeting to review pending new and returning vendor applications. The body will also coordinate logistics for the June 18 opening day, including info booth setup and children's educational activities.
- Review of pending vendor applications
- Review of pending returning vendors
- Update on educational activities for children
- Coordination of weekly info booth setup and take-down teams
- Planning for June 18 opening day
The committee reviewed pending vendor applications, approving one and denying two. Members established AM and PM shift teams for event setup and take-down and agreed to adjust the market layout on the Route 83 side.
- Approved Organic Bread vendor application
- Denied lemonade vendor application
- Denied meat vendor application
- Approved moving info booth to a more centered location on the Rt 83 side
- Approved placing new vendors on the Route 83 side
- Established AM Team (Ed, Beth, Steve, Paulette, Jackie, Sky) and PM team (Mindy, Larry, David, Maanasha, Ramesh, Jane) for market shifts
Planning & Zoning Commission
The Planning and Zoning Commission will consider a special use request for a child care center and two sign code variations. Staff recommends approval for all three items.
- Special use request for a child care center (Science Town, LLC) at 1401 McHenry Road, Suite 124
- Variation for a larger ground sign and a second ground sign at 10 Buffalo Grove Road (St. Mary's Parish)
- Variation for ground sign area and height, and an amendment to the uniform sign package at 'The Grove' Shopping Center (59-197 McHenry Road)
The Planning and Zoning Commission issued unanimous recommendations to approve a special use permit for a child care center and sign code variations for a shopping center. The commission also approved sign code variations for a property on Buffalo Grove Road.
- Recommended approval of Special Use for Science Town, LLC child care center at 1401 McHenry Road, Suite 124 (Unanimous)
- Approved sign code variations for two ground signs at 10 Buffalo Grove Road (Unanimous)
- Recommended approval of sign area and height variations and a Uniform Sign Package amendment for 'The Grove' Shopping Center at 59-197 McHenry Road (Unanimous)
- Accepted minutes from May 3, 2023 meeting (5-0)
🗳️ How they voted (3 roll-call votes)
Health Commission
The regular meeting of the Health Commission scheduled for May 17, 2023, was cancelled. No substantive decisions were made.
Village Board
The Village Board will certify election results and swear in newly elected officials. The board is also considering several vehicle purchases, budget amendments, and labor contracts.
- Purchase of three 2024 Ford F-750 plow trucks from Bonnell Industries and two 2022 Chevrolet 4500 dump trucks from Ray Chevrolet
- Public hearing date of July 17, 2023, for the proposed 2023 Buffalo Grove Dundee Road TIF District
- Contract approval for Buffalo Grove Professional Firefighter/Paramedic Association Local 3177
- Ordinance amending the Fiscal Year 2022 Budget
- Sign variations at 50 W Dundee and recreational use ordinance for 1425 Busch Parkway
The Village Board administered oaths of office to President Eric Smith and Trustees Weidenfeld, Pike, and Cesario. The Board approved several vehicle purchases, labor contracts for firefighters and police, and various zoning and business ordinances.
- Approved Warrant #1355 for $4,636,582.68 (6-0)
- Ratified Trustee Stein as President Pro Tem (6-0)
- Approved $761,885.43 for three 2024 F-750 Plow Trucks (6-0)
- Approved $205,119.52 for two 2022 Chevrolet 4500 Dump Trucks (6-0)
- Approved contract with Buffalo Grove Professional Firefighter/Paramedic Association Local 3177 (6-0)
- Approved 3.5% pay increase for police patrol officers via Metropolitan Alliance of Police side letter (6-0)
- Approved special use for children's indoor playground at 1425 Busch Parkway (6-0)
- Set July 17, 2023, as public hearing date for proposed Dundee Road TIF District (6-0)
🗳️ How they voted (15 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting. The agenda includes an executive session to conduct oral interviews for lateral Police Officer candidates.
- Oral interviews of lateral Police Officer candidates
The Board of Fire and Police Commissioners held a special meeting to interview two lateral police officer candidates in executive session. After returning to open session, the board voted unanimously to approve the oral interview scores and the final Lateral Police Officer Register, effective May 9, 2023 at 9am until exhausted. No other substantive business was conducted.
- Approved oral interview scores and final Lateral Police Officer Register (4-0)
Planning & Zoning Commission
The Planning and Zoning Commission will meet to consider a petition for multiple variations to the sign code. The body will also review minutes from the April 19, 2023 meeting.
- Petition for variations to Title 14 (Sign Code) Section 14.16 to replace three wall signs and three canopy signs at Taco Bell, 50 W Dundee Road
The Planning and Zoning Commission voted unanimously to recommend approval of multiple sign code variations for the Taco Bell at 50 W Dundee Road. The variations allow replacement of three wall signs and three canopy signs, including signs on elevations not facing a public street. The recommendation now goes to the Village Board for final action on May 15, 2023.
- Recommended approval of sign variations for Taco Bell at 50 W Dundee Road (unanimous, 7-0)
- Approved minutes of April 19, 2023 regular meeting (5-0, 2 abstentions)
🗳️ How they voted (2 roll-call votes)
Village Board
The Village Board will meet to discuss a revolving loan program for residential utility improvements and review bid results for a public works facility. The meeting also includes proclamations for National Police Week and Be Kind to Animals Week.
- Discussion of a Revolving Loan Program for Residential Utility Improvements
- Public Works Facility Bid Results Discussion
- Proclamation Recognizing National Police Week 2023
- Proclamation Recognizing Be Kind to Animals Week
The Committee of the Whole meeting consisted of staff reports and Board discussion. No substantive votes were taken on the revolving loan program or the public works facility bids; staff will review Board comments and return the information at a later date.
- Adjourned meeting (6-0)
🗳️ How they voted (1 roll-call vote)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss candidate testing processes and recruitment strategies. The body will consider the approval of final eligible registers for Police Lieutenants and Firefighter/Paramedics.
- Oral interviews for Police Lieutenant candidates
- 2023 Firefighter/Paramedic candidate testing and final eligible register
- 2023 Police Officer candidate testing dates
- 2023 Police Lieutenant candidate testing and final eligible register
- Recruitment strategies for Police Officer and Firefighter/Paramedic positions
The Board of Fire and Police Commissioners approved the final 2023 candidate registers for Firefighter/Paramedics and Police Lieutenants. The board also approved minutes from four previous meetings held in April 2023.
- Approved 2023 FF/ PM New Candidate Register (4-0)
- Approved 2023 Police Lieutenant Candidate Register (4-0)
- Approved April 3, 2023 Regular Meeting minutes (4-0)
- Approved April 15, 2023 Special Meeting minutes (4-0)
- Approved April 16, 2023 Special Meeting minutes (4-0)
- Approved April 19, 2023 Special Meeting minutes (4-0)
Village Board
The Village Board is meeting to formally accept the canvass of votes from the April 4, 2023 Consolidated Election. The meeting includes the swearing-in of the elected Village Clerk.
- Resolution R-2023-10: Accepting the canvass of votes for the Office of Village Clerk
- Swearing in of Village Clerk Janet M. Sirabian
The Village Board passed a resolution to accept the official canvass of votes from the April 4, 2023, Consolidated Election. Additionally, the Village Clerk was administered the Oath of Office.
- Approved Resolution No. 2023-10 accepting the April 4, 2023, Consolidated Election Canvass of Votes (6-0)
🗳️ How they voted (2 roll-call votes)
Rick Kahen Commission for Residents with Disabilities
The commission is meeting to discuss proposed meeting dates for 2023 and January 2024. The agenda also includes a report on strategic planning part 4.
- Proposed 2023 and January 2024 meeting dates
- Strategic Planning Part 4
The Rick Kahen Commission for Residents with Disabilities approved its strategic plan and mission statement. The commission also voted to participate in several community events, including Buddy Bowling, Buddy Baseball, and Fun & Food at BG Days.
- Approved March 22, 2023 minutes (All in favor)
- Approved participation in Buddy Bowling with Rotary (All in favor)
- Approved participation in Buddy Baseball at BG Days (All in favor)
- Approved participation in Fun & Food at BG Days (All in favor)
- Approved strategic plan with discussed changes (All in favor)
Farmers Market Committee
The Farmers Market Committee is meeting to review current and pending vendor applications. The body will also discuss strategies for finding more vendors, business sponsors, and advertising.
- Review of vendor applications
- Search for additional business sponsors
- Facebook advertisement planning
- Musical entertainment and associated fees
- Children's entertainment and educational booth planning
The committee approved several new vendors and rejected one due to a surplus of sweet-goods providers. Members voted to maintain the Facebook advertising budget and increase payments to musical entertainers. Approval was also granted for a new children's educational tent project.
- Approved vendor applications for Sweet Chef on Wheels, Tastefully Simple/Monte's Treats/Monika's Crepes, The Cheese People, Kiki's Cotton Candy, Rickey's Jerky, Aztec Catering Co, and Chef Heatleys
- Rejected T&D Bakery vendor application
- Approved $750 budget for Facebook advertisements
- Increased weekly monetary gift for entertainers to $35
- Approved proposal for a children's educational tent
- Agreed to make no new gift supplier purchases this year
Firefighters Pension Board
The Buffalo Grove Firefighters' Pension Fund Board of Trustees will meet to review financial reports and actuarial valuations. The board will also certify election results for active and retired member positions.
- Certification of Board Election Results for Active and Retired Member Positions
- Review of Preliminary Actuarial Valuation
- Discussion of authorized agents and account representatives for FPIF
- Military purchase application for William Simmons
- Reciprocity update for Shawn Collins
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss and approve oral interview scores and the preliminary eligible register for 2023 Firefighter/Paramedic candidates. The board may also take action to update the 2023 BFPC calendar.
- Approval of Firefighter/Paramedic candidate oral interview scores
- Approval of 2023 Firefighter/Paramedic candidate preliminary eligible register
- Updates to the 2023 BFPC calendar
The Board of Fire and Police Commissioners approved the 2023 FF/PM Preliminary Register and updates to the 2023 BFPC Calendar. Candidates will be notified of a new due date for preference points.
- Approved 2023 FF/PM Preliminary Register (3-0, 1 abstention)
- Approved updates to the 2023 BFPC Calendar (4-0)
Suburban Liability Insurance Pool
The board will meet to review the treasurer's report and actuary and auditor updates. Members will discuss a CBIZ proposal and updates to Open Meetings Act procedures. The meeting includes reviews of policies regarding surplus returns, record retention, purchasing, and new members.
- Ratification of CD Investment
- CBIZ Proposal discussion
- Surplus Return Policy review
- Record Retention policy review
- Purchasing and New Member policies review
Police Pension Board
The Board of Trustees will meet via videoconference to review monthly financial and investment reports. The body will discuss cash management policy and process applications for membership, withdrawals, and retirement or disability benefits.
- Discussion and possible action on Cash Management Policy
- Review of Preliminary Actuarial Valuation
- Resolution for Authorized Agents and Account Representatives from IPOPIF
- Military Purchase application for Joel Rudnick
- Transfer of creditable service for Hristos Tirovolas, Shannon McMillon, Michael Carlson, and Jonathan Officer
Planning & Zoning Commission
The Planning and Zoning Commission will hold public hearings to consider a special use request and a property variation. The body will also review minutes from the April 4, 2023 meeting.
- Special Use for recreational use in the Industrial District at 1425 Busch Parkway
- Variation for a proposed addition encroaching into the rear yard setback at 578 Thornwood Drive
The Planning and Zoning Commission approved a variation for a home addition at 578 Thornwood Drive. The commission also made a unanimous positive recommendation to the Village Board to allow 2 Hours of Freedom, LLC to operate a recreational use indoor playground at 1425 Busch Parkway.
- Approved variation for proposed addition to encroach into rear yard setback at 578 Thornwood Drive (Unanimous)
- Recommended approval of Special Use for recreational use at 1425 Busch Parkway for 2 Hours of Freedom, LLC (Unanimous)
- Accepted minutes from April 4, 2023 meeting (5-0)
🗳️ How they voted (3 roll-call votes)
Village Board
The Village Board will vote on several zoning amendments, special use permits, and equipment purchases. The meeting includes discussions on a new 12-unit townhome development and a proposed self-storage facility.
- Zoning map amendment and preliminary plan for a 12-unit townhome development at 400 LaSalle Park Place
- Special use for a childcare center and private school at 1250 Radcliffe Rd
- Special use for motor freight terminal and outdoor storage at 1011 Asbury Drive
- Purchase of a Bobcat L28 loader, Chevrolet 4500Hd dump truck, and two Ford trucks
- Pre-application discussion for proposed self-storage at 105 Lexington Drive
The Board approved several ordinances for infrastructure modernization, vehicle purchases, and land use. Key actions included authorizing a 12-unit townhome development and emergency sewer repairs on Hintz Road.
- Approved Warrant #1354 for $6,599,754.91 (6-0)
- Approved 12-unit townhome development at 400 LaSalle Lane (6-0)
- Approved $202,307.49 payment to Berger Excavating for emergency sewer repair on Hintz Road (6-0)
- Authorized purchase of Bobcat L28 loader not to exceed $57,574.00 (6-0)
- Authorized purchase of Chevrolet 4500HD Dump Truck not to exceed $91,579.26 (6-0)
- Authorized purchase of 1,400 to 2,100 tons of rock salt not to exceed $173,901.00 (6-0)
- Approved Special Use for Childcare Center and Private School at 1250 Radcliffe Road (6-0)
- Approved payment of association fees for 1650 Leider Lane not to exceed $119,755.50 (6-0)
🗳️ How they voted (16 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to interview candidates for Firefighter/Paramedic positions. The agenda also includes standard reports and a potential executive session to discuss specific candidates.
- Oral interviews of Firefighter/Paramedic candidates
The Board held a special meeting to interview two candidates for FF/PM new hire positions. These interviews were conducted in Executive Session. No other substantive decisions were made.
- Approved motion to enter Executive Session for candidate interviews (3-0)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to interview candidates for Firefighter/Paramedic positions. The agenda also includes standard reports and a potential executive session to discuss specific candidates.
- Oral interviews of Firefighter/Paramedic candidates
- Executive session regarding Police Officer and/or Firefighter/Paramedic candidates
The Board held a special meeting to conduct interviews for 16 Firefighter/Paramedic new hire candidates. These interviews were conducted during an executive session. No other substantive decisions were recorded.
- Approved motion to enter executive session for candidate interviews (3-0)
Planning & Zoning Commission
The Planning and Zoning Commission will review several petitions for special uses and zoning amendments. This includes a proposal for a new residential development and a request to add a cricket pitch to a village park.
- Proposed 12-unit townhome development (Park Place Townhomes) at 400 Lasalle Lane
- Petition to construct a cricket pitch at 3050 N Main Street
- Special use request for a childcare center and private school at 1250 Radcliffe Road
- Special use request for a motor freight terminal and outside storage at 1011 Asbury Drive
The Planning and Zoning Commission unanimously recommended approval for a 12-unit townhome development, a cricket pitch, a childcare center and school, and a motor freight terminal. All recommendations are subject to specific conditions and final Village Board approval.
- Recommended approval of 12-unit townhome development at 400 Lasalle Lane (Unanimous)
- Recommended approval of a cricket pitch at 3050 N Main Street (Unanimous)
- Recommended approval of childcare center and private school at 1250 Radcliffe Road (Unanimous)
- Recommended approval of motor freight terminal and outside storage at 1011 Asbury Drive (Unanimous)
- Approved March 15, 2023 meeting minutes as amended (Unanimous)
🗳️ How they voted (2 roll-call votes)
Village Board
The Village Board is meeting to receive presentations on community events and fire department standards. The board will also discuss community engagement and branding initiatives. An executive session is scheduled to discuss collective negotiating matters and salary schedules.
- Fire Up! Food Truck Festival presentation
- Fire Department Accreditation presentation
- Discussion on Strategic Plan, Comprehensive Plan, and Community Branding synergies
- Executive session regarding collective negotiating and employee salary schedules
The Board received staff reports regarding a food truck festival, fire department accreditation, and community engagement initiatives. No substantive legislative decisions were made during the public portion of the meeting.
- Approved remote participation of President Sussman (6-0)
- Approved move to Executive Session to discuss collective negotiating and salary schedules (6-0)
🗳️ How they voted (2 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss and potentially act on oral interview questions for various police and firefighter positions. The meeting includes executive sessions to conduct interviews and discuss specific candidates.
- Police Lieutenant candidate oral interviews
- 2023 BFPC calendar of events
- Firefighter/Paramedic candidate testing process and oral interview questions
- Police Officer (Regular and Lateral Entry) oral interview questions
- Police Sergeant (Promotional) oral interview questions
The Board of Fire and Police Commissioners voted to deny a conditional offer of employment to one police candidate. The Board also approved modifications to the oral interview questionnaires and timing for both new hire and lateral police candidates.
- Approved minutes of March 6, 2023 meeting (5-0)
- Approved changing a FF/PM candidate interview date to April 16 (5-0)
- Denied conditional offer of employment to Police New Hire Candidate# 26 (0-5)
- Approved removing questions 4, 5, and 7 from New Hire Questionnaire and setting 3-minute answer limits (5-0)
- Approved removing questions 4 and 7 from Lateral Hire Questionnaire and setting 4-minute answer limits (5-0)
- Tabled Police Sergeant promotional oral interview questions until May meeting
Farmers Market Committee
The Buffalo Grove Farmers Market Committee is meeting to review vendor applications and the issuance of second-round applications. The body will also discuss non-profit participation and entertainment options for the market.
- Review of vendor applications
- Discussion of 'round 2' applications
- Review of additional non-profits
- Discussion of entertainment and kids' entertainment
- Team vacation schedules for National Farmers Market Week (8/6-13)
The committee approved 14 vendor applications and decided to table decisions on new bakery vendors until all applications are received. Members discussed food safety labeling requirements and the need for emergency plans and AED access at Mike Rylko Park.
- Approved 14 vendor applications
- Tabled decisions on new bakery vendors until all applications are received
- Approved meeting minutes from previous session
Rick Kahen Commission for Residents with Disabilities
The commission is meeting to discuss accessibility concerns and strategic planning. The agenda includes reports on the Unified Development Ordinance and Buffalo Grove Days.
- Proposed meeting dates for 2023 and January 2024
- Corey Axelrod Presentation
- Buffalo Grove Days Park District involvement
- Accessibility Concern Updates
- Strategic Planning Part 3
The Commission approved meeting minutes from November 2022 and January 2023. Members discussed a proposal to require automatic closed captioning for businesses and public entities. Staff reported that parking at Sky Fitness is compliant with regulations.
- Approved November 16, 2022 minutes (All present in favor)
- Approved January 25, 2023 minutes (All present in favor)
Village Board
The Village Board is considering several ordinances related to a proposed TIF district on Dundee Road and the redevelopment of a vacant car dealership. The board will also hold a pre-application discussion regarding a proposed cannabis dispensary.
- Pre-application discussion for an adult-use cannabis dispensary at 1355 W Dundee Road
- Proposed 2023 Buffalo Grove Dundee Road TIF District feasibility study and inducement resolution
- Inducement resolution with Shorewood Development Group for 915-945 Dundee Road
- Purchase of five Ford Police Interceptor Utility Vehicles from Morrow Brothers Ford
- Purchase of four vehicles from Arlington Heights Ford
The Village Board approved several high-value contracts for public safety equipment and infrastructure. It also initiated the process for a new TIF district on Dundee Road and referred a cannabis dispensary request to the Planning & Zoning Commission.
- Approved $1,415,281.85 purchase of Axon body cameras for Police Department (5-0)
- Approved 10-year lease for Fire Department cardiac monitors not to exceed $724,931.90 (5-0)
- Approved $4,727,100.66 in bill payments via Warrant #1353 (5-0)
- Approved $273,860.00 contract for Buffalo Creek and Farrington Ditch study (5-0)
- Approved $199,628.28 sidewalk improvement contract with Alliance Contractors, Inc. (5-0)
- Approved $8,000.00 for North Star Place Branding+ Marketing services (5-0)
- Approved feasibility study and inducement resolution for Dundee Road TIF District (5-0)
- Referred cannabis dispensary request at 1355 W. Dundee Road to Planning & Zoning Commission (3-2)
🗳️ How they voted — 1 divided vote
Village Board
The Village Board is meeting to conduct a Strategic Planning Workshop. No other business items are listed on the agenda.
- Strategic Planning Workshop
The Village President and Board of Trustees conducted a strategic planning workshop facilitated by Lyle Sumek. No substantive decisions or votes were recorded during this session.
Village Board
The Village Board is meeting to conduct a Strategic Planning Workshop. No other substantive business items are listed on the agenda.
- Strategic Planning Workshop
The Village President and Board of Trustees participated in a strategic planning workshop facilitated by Lyle Sumek. No substantive legislative decisions were recorded during this session.
Ethics Commission
The Ethics Commission is meeting to approve previous minutes and receive workgroup reports. The body will discuss the review of conflict and economic interest statements and the education of boards, commissions, and committees.
- Review of Conflict of Interest and Economic Interest Statements
- Review of Educating Boards, Commissions and Committees
Planning & Zoning Commission
The Planning and Zoning Commission will review two petitions regarding land use and signage. The body is discussing a zoning map amendment and special use permit for a public park and a sign code variation for a multi-family dwelling.
- Zoning Map Amendment to R6-A Zoning District and Special Use for a Public Park at 2020 Olive Hill Drive (Prairie Grove Park)
- Variation from Section 17.36.040 of the Zoning Code regarding parking requirements at 2020 Olive Hill Drive
- Variation to Title 14 Section 14.16 to allow two ground signs at 70 S Buffalo Grove Drive
The Commission unanimously recommended approval for a zoning map amendment, special use permit, and parking variation to allow improvements at Prairie Grove Park. It also approved a sign code variation for the Buffalo Creek Apartments.
- Approved variation to allow two ground signs at 70 S Buffalo Grove Drive (Unanimous)
- Recommended approval of Zoning Map Amendment to R6-A Residential District for Prairie Grove Park at 2020 Olive Hill Drive (Unanimous)
- Recommended approval of Special Use for a public park at 2020 Olive Hill Drive (Unanimous)
- Recommended approval of parking requirement variation for Prairie Grove Park (Unanimous)
- Accepted minutes from Feb 1, 2023 meeting (Unanimous)
Village Board
The Village Board is discussing a proposal to lease eight cardiac monitors for the Fire Department rather than purchasing them. Staff is also providing updates on the Community Events Committee and recognizing a Public Works employee.
- Proposed 10-year lease for Zoll cardiac monitors at a flat annual fee of $72,493
- Presentation of Public Works Employee of the Year award to Michael Marquardt
- Update on the newly formed Community Events Committee
- Executive session regarding employee or legal counsel appointment, compensation, or performance
The meeting consisted of staff reports and Board discussion. No substantive legislative actions or policy decisions were voted upon during the public session.
- Awarded 2022 Public Works Employee of the Year to Mike Marquardt
- Approved motion to enter Executive Session to discuss personnel and legal counsel (6-0)
🗳️ How they voted (1 roll-call vote)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss the 2023 firefighter/paramedic candidate testing process and oral interview observers. The board will also review interview questions for Police Lieutenant candidates and the 2023 calendar of events.
- 2023 Firefighter/Paramedic candidate testing process
- Presence of an observer at Firefighter/Paramedic oral interviews
- Interview questions for Police Lieutenant candidates
- 2023 BFPC calendar of events
Farmers Market Committee
The Farmers Market Committee is meeting to review vendor contracts and responses. The group will discuss potential new vendors, summer entertainers, and educational sessions for children.
- Status of the Vendor Contract
- Vendor responses via Facebook and email
- Proposal for kids' educational sessions from resident Monica
- Update on summer entertainers
- Review of new vendors to consider
The committee approved the minutes from the previous meeting and confirmed that the Village attorney approved new rules and regulations for vendor contracts. Members discussed vendor placement, waste disposal, and potential educational sessions for children.
- Approved previous meeting minutes (unanimous)
- Approved new vendor rules and regulations via Village attorney
- Adjourned meeting (unanimous)
Village Board
The Village Board will vote on several construction contracts and the purchase of an ambulance and brush chipper. The board is also reviewing a new public works facility at 1650 Leider Lane and proposed townhome projects.
- Special use and preliminary plan for a new public works facility at 1650 Leider Lane
- Purchase agreement for the sale of 400 LaSalle Lane
- Proposed townhome developments at 22771-22825 N. Prairie Road and 400 LaSalle
- Construction contracts with Denler, Inc., Schroeder & Schroeder, Inc., National Power Rodding Corp., Chicagoland Trenchless Rehabilitation, Inc., and Chicagoland Paving Contractors, Inc.
- Purchase of an ambulance from Foster Coach Sales Inc. and a brush chipper from Alexander Equipment Co.
The Village Board approved several construction contracts, a new ambulance, and a brush chipper. They authorized a $600,000 commitment for Mike Rylko Park and approved a new Public Works facility at 1650 Leider Lane. Three development projects were referred to the Planning & Zoning Commission.
- Approved $600,000 for Mike Rylko Park improvements (4-0)
- Approved new Public Works facility at 1650 Leider Lane (4-0)
- Approved $3,612,175 contract for Golf Course Maintenance (4-0)
- Approved $268,070.99 contract for MFT Sidewalk Improvements (4-0)
- Approved purchase of ambulance from Foster Coach Sales, Inc. (4-0)
- Approved $141,283.66 purchase of a brush chipper (4-0)
- Approved sale of 400 LaSalle Lane to THG Holdings, LLC (5-0)
- Referred townhome developments at N. Prairie Road and 400 LaSalle to Planning & Zoning Commission (4-0)
🗳️ How they voted (21 roll-call votes)
Health Commission
The Buffalo Grove Health Commission will meet to review program updates and the March blood drive. The body will also vote on the approval of minutes from November 29, 2022.
- March Blood Drive
- Program Updates
- Approval of November 29, 2022 minutes
The meeting held on February 15, 2023, resulted in no substantive decisions as there was no quorum present.
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to discuss the 2023 calendar of events. The board is also scheduled to take possible action regarding the testing process and selection of firefighter, paramedic, and police officer candidates.
- Discussion and possible action on the 2023 BFPC calendar of events
- Discussion and possible action regarding the 2023 Firefighter/Paramedic candidate testing process
- Discussion and possible action on Police Officer and/or Firefighter/Paramedic candidates
The Board of Fire and Police Commissioners approved a conditional offer of employment for one police officer candidate and denied another. The board also rescheduled police lieutenant interviews and received reports on staffing vacancies and candidate registers.
- Approved minutes of January 3, 2023 meeting (5-0)
- Approved changing Police Lieutenant interview date from April 1st to April 31st (5-0)
- Approved conditional offer of employment to Police Officer New Hire Candidate #9 (5-0)
- Denied conditional offer of employment to Police Officer New Hire Candidate #10 (0-5)
Village Board
The Village Board will discuss updates to the Comprehensive Plan and the Unified Development Ordinance. The meeting also includes a review of Code Titles 12 and 13.
- Code Review of Titles 12 & 13
- Comprehensive Plan Update and UDO Overview
- Proclamation for National Gun Violence Survivors Week
- Introduction of Communications Coordinator
- Introduction of New Sergeant and Firefighter/Paramedic Badge Presentation
The Board received reports on municipal code changes and the Comprehensive Plan update. The meeting included the introduction of a new Communications Coordinator and the promotion of a police officer. No legislative actions were voted on outside of entering executive session and adjournment.
- Approved motion to enter Executive Session to discuss specific employee matters (6-0)
🗳️ How they voted (1 roll-call vote)
Planning & Zoning Commission
The Planning and Zoning Commission will hold public hearings regarding two development requests. These include a new off-street parking facility for Flextronics International and the relocation of the Village's Public Works Department.
- Preliminary plan for a 154-space parking lot at 901 Corporate Grove Drive
- Requests for text amendment, special use, and zoning variations for Public Works relocation to 1650 Leider Lane
- Proposal for new accessory structures for salt and dry material storage at 1650 Leider Lane
- Installation of six new EV charging stations at 901 Corporate Grove Drive
The Planning and Zoning Commission unanimously recommended approval for the relocation of the Village Public Works Department to 1650 Leider Lane. The commission also recommended approval for a preliminary plan to build an off-street parking facility at 901 Corporate Grove Drive.
- Recommended approval for off-street parking facility at 901 Corporate Grove Drive (Unanimous)
- Recommended approval for Public Works Department relocation to 1650 Leider Lane (Unanimous)
- Recommended approval for Zoning Code Text Amendment to add 'Public Works Facility' as a Special Use (Unanimous)
- Recommended approval for Special Use for outside storage of materials at 1650 Leider Lane (Unanimous)
- Recommended approval for four zoning variations regarding salt storage and material structures at 1650 Leider Lane (Unanimous)
- Approved minutes from December 7, 2022 meeting (7-0)
🗳️ How they voted (3 roll-call votes)
Farmers Market Committee
The Farmers Market Committee will meet to discuss operational details for the market. The agenda includes reviews of vendor applications and booth types for nonprofits and businesses.
- Vendor application changes
- Nonprofit and business fair booths
- Entertainment and giveaway ideas
- Info booth requirements
- Team member clothing and schedules
The committee established the 2023 market dates as June 18 through October 15. Members agreed on specific limits for non-profit and business fair booths and approved the November 2, 2022, minutes.
- Approved minutes from 11/2/22
- Set 2023 operating dates as June 18-Oct 15
- Limited non-profits to two per week and three times per season
- Set business fair booth fee at $100 per time, maximum three times per season
- Decided not to send applications to Sweetland Bakery, Elsie May Pies, and Cake Lady
- Agreed to use existing spatula and note paper giveaway supplies
- Tabled team member times and dates
Rick Kahen Commission for Residents with Disabilities
The commission will meet to conduct regular business and continue a discussion on strategic planning. The agenda consists primarily of procedural reports and unfinished business.
- Strategic Planning Part 2
The Commission broke into three small groups to develop action plans for resource management, event planning, and advocacy/access. Staff Liaison Evan Michel will compile these goals for refinement at the next meeting before presenting them to the Village Board.
- Adjourned the November 16, 2022 meeting
- Formed Resource Group (Commissioners Garfield, Zalay, and A. Samuels)
- Formed Event Planning group (Commissioners Klassman, Weiner, Shapiro, and Verson)
- Formed Advocacy/Access Planning group (Chair Samuels, Vice Chair Sussman, and Commissioner Njongmeta)
Firefighters Pension Board
The Buffalo Grove Firefighters' Pension Fund Board of Trustees will review financial reports and membership applications. The board is scheduled to discuss annual cost of living adjustments for pensioners and the renewal of fiduciary liability insurance.
- Approval of annual cost of living adjustments for pensioners
- Review and approval of Lauterbach & Amen, LLP engagement letter
- Fiduciary liability insurance renewal
- Application for membership for John Gemmel
- Review of BMO Harris Bank and Schwab account balances
The Board approved the 2023 Cost of Living Adjustments for pensioners and authorized a three-year engagement letter for Lauterbach & Amen, LLP. The Board also approved $1,073,888.52 in disbursements and accepted a new member into the pension fund.
- Approved 2023 Cost of Living Adjustments (5-0)
- Approved $1,073,888.52 in disbursements from Vendor Check Report (5-0)
- Engaged Lauterbach & Amen, LLP for 2023-2025 with annual fees from $34,475 to $36,555 (5-0)
- Accepted John Gemmel into the fund as a Tier II participant effective Nov 14, 2022 (unanimous)
- Approved fiduciary liability insurance policy with $7,926 premium to be paid by Village (5-0)
- Approved destruction of remote open meeting recordings from 2020 and 2021 (unanimous)
- Approved updated tri-party pledge depository agreement for BMO Harris account (5-0)
- Approved October 31, 2022 meeting minutes (unanimous)
🗳️ How they voted (8 roll-call votes)
Suburban Liability Insurance Pool
The board is meeting to approve the 2022 annual financial statements and 2023-2024 premium invoices. Members will consider authorizing payments to KEB, CCMSI, and two consulting firms. The agenda also includes discussions on surplus return, record retention, purchasing, and new member policies.
- Authorization of payment to Casualty Actuarial Consultants, Inc. for $4,000
- Authorization of payment to Mathieson, Moyski, Austin for $9,700
- Approval of 2022 Annual Financial Statements
- Review of 2023-2024 Premium Invoices and Operational Costs
- Discussion of Surplus Return, Record Retention, Purchasing, and New Member policies
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will discuss the 2023 calendar of events and the Firefighter/Paramedic eligibility list. The body will also consider the 2023 Firefighter/Paramedic testing schedule and the Police Sergeant promotional process.
- 2023 BFPC calendar of events
- Firefighter/Paramedic eligibility list
- 2023 Firefighter/Paramedic candidate testing schedule
- 2023 Police Sergeant promotional process and application packet
The Board of Fire and Police Commissioners approved the promotional process and application packet for Police Sergeants. The Board denied a conditional offer of employment to one Firefighter/Paramedic candidate. Minutes from the December 5, 2022, meeting were approved.
- Approved 2023 Police Sergeants promotional process and application packet (5-0)
- Denied conditional offer of employment to FF/PM Candidate# 18 (0-5)
- Approved minutes of the December 5, 2022 meeting (5-0)
Village Board
The Village Board is meeting to vote on several ordinances regarding parking, driveway variations, and equipment purchases. The board will also hold a pre-application discussion for a new Public Works Building and an executive session to set a price for the sale or lease of public property.
- Pre-application discussion for New Public Works Building at 1650 Leider Lane
- Ordinance for Plat of Easement for NCH Buffalo Grove Outpatient Care Center Development
- No Parking Zone ordinance for Beechwood Road
- Driveway and impervious surface variations for 89 Fabish Drive
- Purchase of mobile vehicle lifts from Safetylane Equipment Corporation
The Village Board approved a warrant for $8,117,903.34 in bill payments and passed ordinances regarding a care center easement, parking restrictions, and vehicle lift purchases. The Board also referred a proposed Public Works Building at 1650 Leider Lane to the Planning & Zoning Commission.
- Approved Warrant #1350 for $8,117,903.34 (5-0)
- Passed Ordinance No. 2023-1 for NCH Outpatient Care Center sidewalk easement (5-0)
- Passed Ordinance No. 2023-2 adding a No Parking zone on Beechwood Road (5-0)
- Passed Ordinance No. 2023-3 granting driveway and surface variations at 89 Fabish Drive (5-0)
- Passed Resolution No. 2023-1 revising the Procurement Policy (5-0)
- Passed Ordinance No. 2023-4 authorizing purchase of Mobile Vehicle Lifts (5-0)
- Referred proposed Public Works Building at 1650 Leider Lane to Planning & Zoning Commission (5-0)
- Approved minutes of the December 5, 2022 meeting (4-0-1)