Castle Rock public meetings in 2021

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for December 23, 2021, was cancelled. The next regular meeting is scheduled for January 13, 2022.

Town Council

The Castle Rock Town Council approved a service agreement for the Crystal Valley Parkway and Plum Creek Boulevard roundabout design, a construction contract for the Woodlands Sewer Interceptor Manhole Rehabilitation Phase 2, and a site development plan for a new golf clubhouse at Plum Creek Golf Course. The council also approved a franchise agreement with Black Hills Colorado Gas Inc. and directed staff to honor the late Gary Godfrey with a bench and photography display. Two ordinances related to a street vacation and a development agreement amendment were approved on first reading with 4-3 votes.

• Approved roundabout design service agreement with Short Elliott Hendrickson, Inc. (7-0)
• Approved $400K design phase for Crystal Valley/Plum Creek roundabout (7-0)
• Approved Woodlands sewer manhole rehab contract with C & L Water Solutions (7-0)
• Approved new golf clubhouse site plan at Plum Creek Golf Course (7-0)
• Approved Black Hills Colorado Gas franchise agreement (7-0)
• Approved Jerry Street vacation ordinance on first reading (4-3)
• Approved View at Castle Rock financing agreement amendment on first reading (4-3)
• Directed staff to install bench and display photography honoring Gary Godfrey (7-0)

Board of Adjustment

The Castle Rock Board of Adjustment is holding a special hybrid meeting to hear an appeal of a Zoning Manager determination under Title 19. The board will also consider approval of the June 3, 2021 meeting minutes. The meeting is open to the public in person or virtually.

• Public hearing on appeal of Zoning Manager determination (BOA 2021-014)
• Consideration of June 3, 2021 meeting minutes (BOA 2021-013)
• Attachments include notice of appeal, zoning violation notices, lease agreement, business license, certificate of occupancy, and Tri-County Health approval

Parks and Recreation Commission

The Parks and Recreation Commission approved the minutes from its November 17, 2021 meeting. The commission also received an informational update from Head Golf Professional Brian Erickson on Red Hawk Ridge Golf Course operations, including record participation and revenue figures. No other substantive decisions were made.

• Approved minutes of November 17, 2021 meeting (5-0)

Design Review Board

The Design Review Board will hold a public hearing regarding a Site Development Plan Amendment for the facade of 'The View' storage units redevelopment. The project is located at 205 Sixth St. and 610 Jerry St. The meeting also includes the introduction of two new board members.

• Public hearing for Site Development Plan Amendment (Façade) at 205 Sixth St./610 Jerry St.
• Introduction of new board members Chris Leevers and Robert Lange
• Approval of September 8, 2021, meeting minutes

The Castle Rock Design Review Board approved a site development plan amendment for the facade of the Storage Units Redevelopment at 205 Sixth St./610 Jerry St., known as 'The View'. The motion passed unanimously 6-0. The board also approved the September 8, 2021 meeting minutes with a 5-0 vote and one abstention.

• Approved DRB 2021-013 Site Development Plan Amendment (Façade) for Storage Units Redevelopment at 205 Sixth St./610 Jerry St. 'The View' (6-0)
• Approved September 8, 2021 Design Review Board meeting minutes (5-0, Leevers abstained)

Public Art Commission

The Commission selected three finalists for the Town Hall Plaza sculpture from the top-ten submissions, who will be invited to present proposals in January. The installation site was moved from the fire lane to a location adjacent to Town Hall. The Commission also approved the November minutes and supported temporarily relocating the Rock Paint-by-number to the Water Building.

• Selected three finalists for Town Hall Plaza sculpture (6-0)
• Directed staff to notify finalists of site change to adjacent Town Hall
• Approved minutes of November 11, 2021 meeting (6-0)
• Supported temporary installation of Rock Paint-by-number at Water Building

Planning Commission

The Planning Commission will hold public hearings regarding a tenant finish at 680 Atchison Way and a site development plan for the Plum Creek Golf Course Clubhouse. The meeting also includes a discussion on the 2021 Design Award Program.

• Use by Special Review: Tenant Finish at 680 Atchison Way, Suite #400
• Site Development Plan for Plum Creek Golf Course Clubhouse
• Discussion of 2021 Design Award Program

The Castle Rock Planning Commission approved a Use by Special Review for Spotlight Theater at 680 Atchison Way, Suite 400, and recommended approval of the Plum Creek Golf Course Clubhouse site development plan to Town Council. Both motions passed 5-0. The commission also approved the 2021 Design Award Program for recommendation to Town Council.

• Approved Spotlight Theater Use by Special Review - Tenant Finish (5-0)
• Approved Plum Creek Golf Course Clubhouse Site Development Plan for recommendation to Town Council (5-0)
• Approved 2021 Design Award Program for recommendation to Town Council (5-0)
• Approved September 23, 2021 meeting minutes (4-0)

Town Council

The Town Council approved the 2022 budget, including a property tax mill levy reduction, and adopted ordinances adjusting water, wastewater, and stormwater fees. The Council also authorized service contracts with the Chamber of Commerce, Downtown Development Authority, and other community organizations. Additionally, the Council approved a resolution to proceed with condemnation for the Ridge Road widening project.

• Approved Ordinance 2021-030, the third amendment to the 2021 budget, on second reading (7-0).
• Approved Ordinance 2021-024, adopting the 2022 budget, on second reading (7-0).
• Approved Ordinance 2021-027, changing water, wastewater, and stormwater fees and rates, on second reading (7-0).
• Approved Ordinance 2021-026, levying general property taxes for 2022, on second reading (7-0).
• Approved Resolution 2021-108, the 2022-2026 Capital Improvement Program (7-0).
• Approved Resolution 2021-109, the 2022-2026 Balanced Financial Plan (7-0).
• Authorized service contracts with the Chamber of Commerce (6-1), Downtown Development Authority (6-1), Downtown Merchants Association (7-0), Economic Development Council (7-0), Historical Society (7-0), Senior Center (7-0), Housing Partnership (7-0), and Youth Initiative (7-0).
• Approved Resolution 2021-111, authorizing condemnation for the Ridge Road widening project (7-0).

Board of Building Appeals

The Board of Building Appeals will hold a meeting to approve minutes from the September 13, 2021, meeting. The agenda also includes updates from the Chief Building Official and items from staff.

• Approval of September 13, 2021, meeting minutes
• Chief Building Official's Update

Public Works Commission

The Public Works Commission will review the November 1, 2021, meeting minutes and consider a resolution for a service agreement with Short Elliot Hendrickson, Inc. The meeting also includes updates on various projects.

• Resolution approving a service agreement with Short Elliot Hendrickson, Inc. for the Crystal Valley Parkway and Plum Creek Boulevard Roundabout Project
• Review of November 1, 2021, Public Works Commission meeting minutes
• Project updates

The Public Works Commission approved a service agreement with Short Elliott Hendrickson, Inc. for design of the Crystal Valley Parkway and Plum Creek Boulevard roundabout project. The commission also approved the November 1, 2021 meeting minutes. No public comments were made, and the meeting adjourned at 6:56 p.m.

• Approved the November 1, 2021 meeting minutes (7-0).
• Approved a service agreement with Short Elliott Hendrickson, Inc. for design of the Crystal Valley Parkway and Plum Creek Boulevard roundabout project.

Board of Adjustment

The regular meeting of the Castle Rock Board of Adjustment scheduled for December 2, 2021, was cancelled. The next regular meeting is scheduled for January 6, 2022.

Public Safety Commission

The Public Safety Commission approved the November 4, 2021 meeting minutes. The commission heard reports from the Fire and Police Departments, including plans to add four positions to each department pending Town Council approval on December 7. A special presentation covered the Flock Safety license plate reader system and the department's UAV team. No new or old business was discussed.

• Approved the November 4, 2021 meeting minutes (motion by Thayer, second by Hammelman; carried 8-0).
• Heard the Fire Department October report, including a projected 12% increase in calls to 6,000 by year-end.
• Heard the Police Department October report, including a 40% decrease in car burglaries attributed to license plate reader technology.
• Received a presentation on the Flock Safety license plate reader system and the department's UAV team.
• Noted that both Fire and Police departments will gain four positions each for 2022, pending Council approval on December 7.
• Adjourned the meeting at 4:07 p.m.

Castle Rock Water Commission

The Commission is considering a second reading of an ordinance to amend municipal codes regarding stormwater, water, and wastewater development fees and rates. The meeting also includes several resolutions for construction contracts and intergovernmental agreements.

• Ordinance amending stormwater, water, and wastewater development fees and rates
• Construction contract with C&L Water Solutions for Woodlands Sewer Interceptor Manhole Rehabilitation Phase 2
• Intergovernmental Agreement with Parker Water and Sanitation District for WISE Pump Station Expansion
• Construction contract with Tezak Heavy Equipment Co., Inc. for McMurdo Gulch Stream Reclamation Priority 2 Project
• First Amendment to the Participation Agreement for McMurdo Gulch stream reclamation improvements

The Castle Rock Water Commission unanimously recommended Town Council approval of several contracts and agreements, including a $960,095 sewer rehabilitation contract with C&L Water Solutions, an $885,600 intergovernmental agreement with Parker Water for pump station design, a $540,000 amendment for McMurdo Gulch design, and a $1,785,500 construction contract with Tezak Heavy Equipment. The Commission also recommended approval of an ordinance increasing development fees for new homes (water 41.4%, water resources 43%, stormwater 49.3% in Plum Creek and 22% in Cherry Creek, wastewater 22%).

• Approved October 27, 2021 meeting minutes (7-0)
• Recommended approval of C&L Water Solutions contract for sewer manhole rehab Phase 2, $960,120 (7-0)
• Recommended approval of IGA with Parker Water for WISE pump station design, $885,600 (7-0)
• Recommended approval of $540,000 amendment to Cherry Creek Basin Water Quality Authority agreement for McMurdo Gulch design (7-0)
• Recommended approval of Tezak Heavy Equipment contract for McMurdo Gulch construction, $1,785,500 (7-0)
• Recommended approval of IGA amendment with Douglas County School District for stormwater compliance (7-0)
• Recommended approval of ordinance increasing water, wastewater, and stormwater development fees (6-0)

Historic Preservation Board

The Castle Rock Historic Preservation Board approved two new construction projects: a sunroom addition at 399 N. Gilbert Street (Davey Daycare) and a duplex at 6 S. Cantril Street. Both motions passed 6-0. The board also approved two restoration grants for the Dyer House at 208 N. Cantril Street: $3,250 for a chimney replacement and $4,435 for storm windows, both by 6-0 votes.

• Approved new construction design review for 399 N. Gilbert Street (Davey Daycare Sunroom) by a 6-0 vote.
• Approved new construction design review for a duplex at 6 S. Cantril Street by a 6-0 vote.
• Approved a $3,250 restoration grant to the Braun's for a historically accurate replacement chimney at the Dyer House (208 N. Cantril St.) by a 6-0 vote.
• Approved a $4,435 restoration grant to the Braun's for storm windows at the Dyer House (208 N. Cantril St.) by a 6-0 vote.
• Nominated Robert Lange as the Historic Preservation Board representative to the Design Review Board by a 6-0 vote.
• Approved the October 6, 2021 meeting minutes as presented by a 6-0 vote.
• Adjourned the meeting at 7:36 p.m. by a 6-0 vote.

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for November 25, 2021, was cancelled due to the Town closure for the Thanksgiving Holiday. The next regular meeting is scheduled for December 9, 2021.

Parks and Recreation Commission

The Parks and Recreation Commission approved the minutes from its October 20, 2021 meeting by a 4-0 vote, with two commissioners not present. The commission then toured the South Suburban Sports Complex, a 206,000-square-foot facility that opened in January 2020 at a cost of $61 million, funded through certificates of participation and bonds. No other substantive decisions were made; the meeting was primarily informational.

• Approved minutes of October 20, 2021 meeting (4-0, 2 not present)

Town Council

The Town Council voted 4-3 to remove Anne Marie Englehart from the Historic Preservation Board after discussion about her representing herself as a board member in communications with a developer. The council also approved the first reading of the 2021 budget amendment, the 2022 DDA budget, and several other resolutions. A future agenda item on homelessness was approved unanimously.

• Removed Anne Marie Englehart from Historic Preservation Board (4-3)
• Approved first reading of Ordinance 2021-030, 2021 budget amendment (7-0)
• Approved Resolution 2021-101, 2022 DDA budget (6-1)
• Approved first reading of Ordinance 2021-031, DDA mill levy (6-1)
• Approved Resolution 2021-103, ratifying 2022 GID budget (7-0)
• Approved Resolution 2021-104, IGA with Douglas County School District for MS4 stormwater compliance (7-0)
• Approved consent calendar including 2021 Spot Water Lease Agreement (7-0)
• Approved placing homelessness discussion on future agenda (7-0)

Castle Rock Urban Renewal Authority

The Castle Rock Urban Renewal Authority is meeting to approve the minutes from October 6, 2020, and to adopt its 2022 budget. The agenda contains only these two action items, with no other substantive discussion items listed.

• Approval of October 6, 2020 meeting minutes
• Adoption of the 2022 Castle Rock Urban Renewal Authority budget

Town of Castle Rock Festival Park Commons General Improvement District

The Town of Castle Rock Festival Park Commons General Improvement District board will meet to approve the October 6, 2020 minutes, adopt the 2022 fiscal year budget, and levy general property taxes for 2021 (collected in 2022). These are the only action items on the agenda.

• Approval of October 6, 2020 minutes
• Resolution adopting 2022 fiscal year budget
• Resolution levying general property taxes for 2021, collected in 2022

The board unanimously approved the 2022 fiscal year budget for the Festival Park Commons General Improvement District, which funds debt payments for the public parking lot. It also approved a resolution levying general property taxes for 2021, to be collected in 2022. Both actions passed 7-0.

• Approved October 6, 2020 meeting minutes (7-0)
• Approved 2022 Fiscal Year Budget resolution (7-0)
• Approved 2021 property tax levy resolution (7-0)

Public Art Commission

The Commission approved the October 14, 2021 meeting minutes (5-0). Staff updates were received, including direction to install the Rock Paint-by-number behind the Customer Service Desk of the new Administrative Water Building. The Commission also directed staff to place conservation and maintenance needs on the January agenda following voter approval of the lodging tax. No other formal decisions were made; remaining items were informational or planning discussions.

• Approved minutes of October 14, 2021 (5-0)
• Directed staff to install Rock Paint-by-number at new Administrative Water Building
• Directed staff to place conservation/maintenance needs on January agenda

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for November 11, 2021, was cancelled due to the Town closure for the Veterans Day holiday. The next regular meeting is scheduled for December 9, 2021.

Board of Adjustment

The regular meeting of the Castle Rock Board of Adjustment scheduled for November 4, 2021, was cancelled. The next regular meeting is scheduled for December 2, 2021.

Public Safety Commission

The Castle Rock Public Safety Commission approved the October 7, 2021 meeting minutes. The commission received reports from the Fire and Police Departments, including updates on the Community Wildfire Protection Plan, a new medic unit, case updates, and hiring processes. No new or old business was discussed, and the meeting adjourned with the next meeting scheduled for December 2, 2021.

• Approved October 7, 2021 meeting minutes (motion carried)
• Adjourned meeting (motion carried)

Liquor License Authority

The Castle Rock Liquor License Authority will hold a public meeting to consider five new liquor license applications from local businesses, including restaurants and a salon. The board will decide whether to approve these licenses, which are required for the sale of alcohol at each establishment.

• New Hotel & Restaurant License for Blazin Wings, Inc. dba Buffalo Wild Wings #739
• New Beer & Wine License for GDLP Restaurant Group LLC dba Wingstop
• New Hotel & Restaurant License for Wilcox Eats, LLC dba Block & Bottle
• New Beer & Wine Liquor License for Shake Shack Colorado, LLC dba Shake Shack #1319 Castle Rock
• New Beer & Wine License for Bella Vista Salon, LLC dba Bella Vista Salon

The Castle Rock Liquor License Authority approved five new liquor license applications at its November 3, 2021 meeting. All approvals were granted upon issuance of a certificate of occupancy where applicable. No applications were denied or tabled.

• Approved Hotel & Restaurant License for Blazin Wings, Inc. dba Buffalo Wild Wings #739
• Approved Beer & Wine License for GDLP Restaurant Group LLC dba Wingstop
• Approved Hotel & Restaurant License for Wilcox Eats, LLC dba Block & Bottle
• Approved Beer & Wine License for Shake Shack Colorado, LLC dba Shake Shack #1319 Castle Rock
• Approved Beer & Wine License for Bella Vista Salon, LLC dba Bella Vista Salon

Town Council

The Town Council approved an intergovernmental agreement to provide water service to the Bell Mountain Ranch subdivision, a 321-home unincorporated area, with residents paying full rates plus a 10% extraterritorial fee. The council also approved an amendment to the Ridge Estates development agreement to share water infrastructure costs with Bell Mountain. Both resolutions passed 6-0 with one councilmember absent.

• Approved Resolution 2021-098: IGA with Bell Mountain Ranch for water service (6-0)
• Approved Resolution 2021-099: First Amendment to Ridge Estates Annexation and Development Agreement (6-0)
• Approved Consent Calendar including proclamation for Small Business Saturday, design contract for Four Corners intersection, and Plum Creek Water Reclamation Authority assignment (6-0)
• Accepted agenda as presented (6-0)

Public Works Commission

The Public Works Commission will review the minutes from the October 4, 2021 meeting and consider a resolution for the first amendment to the design service agreement for the Four Corners Intersection Improvement Project. The meeting also includes updates on various projects.

• Resolution approving the First Amendment to the Service Agreement for the Design of the Four Corners Intersection Improvement Project
• Review of October 4, 2021, Public Works Commission Meeting Minutes
• Project updates

Parks and Recreation Commission

The Parks and Recreation Commission held a trolley tour of six potential future park sites, including Terrain Lot 2, Castlewood Ranch Filing 2 Tract L, The Oaks Filing 1, Crystral Valley Ranch Tract H, The Lanterns, and Plum Creek North. The tour was part of the site selection process for the Town's next neighborhood park after Cobblestone Ranch, with funding proposed in the 2022 budget. No formal decisions were made; the commission discussed prioritization methods and next steps, including rating sites and gathering public input. The commission also approved the minutes of the September 15, 2021 meeting (5-0).

• Approved minutes of September 15, 2021 meeting (5-0)
• Toured six potential future park sites for site selection process
• Discussed prioritization methods for rating sites
• Noted next steps include site rating and public input

Town Council

The Town Council directed staff to amend the municipal code to require Town residency for all boards and commissions, with current non-resident members grandfathered until the end of their terms. The Council also approved the 2022 Philip S. Miller Resource Grants, a design services agreement for the Dawson Ridge Boulevard relocation, and an annexation resolution for the Alexander Way property.

• Approved residency requirement for all town boards and commissions, grandfathering current non-residents (7-0)
• Approved 2022 Philip S. Miller Resource Grants to three applicants (7-0)
• Approved Resolution 2021-094 for CORE Consultants design services for Dawson Ridge Boulevard relocation (6-0, Bracken not present)
• Approved Resolution 2021-095 setting annexation hearing for Alexander Way property (7-0)
• Approved alternative motion examples without Option 3 (6-1, Johnson no)
• Approved limit of four unexcused absences for Design Review Board and Planning Commission (6-1, LaFleur no)
• Directed staff to bring model bylaws for boards and commissions to Council (6-1, Bracken no)
• Directed staff to bring ordinance amendments back at December 7 meeting (7-0)

Public Art Commission

The Castle Rock Public Art Commission appointed Jen Perry as Chair and Stephanie Brueggemann as Vice Chair, both through May 31, 2021, with unanimous 6-0 votes. The commission also approved minutes from September 9 and September 29, 2021, and discussed several projects including relocating a public art piece and planning a new public art plan.

• Appointed Jen Perry as Chair through May 31, 2021 (6-0)
• Appointed Stephanie Brueggemann as Vice Chair through May 31, 2021 (6-0)
• Approved minutes of September 9, 2021 meeting (5-0, with 2 not present)
• Approved minutes of September 29, 2021 subcommittee meeting (5-0, with 2 not present)
• Directed staff to research options to install The Rock Paint-by-number at Castle Rock Recreation Center near Senior Center
• Identified finalist for 2021 Holiday Card Art Contest and directed staff to share with Community Relations
• Reviewed draft call for entries for Town Hall Plaza sculpture and directed staff to incorporate feedback
• Directed staff to research locations and dates for a January working session for public art planning

Planning Commission

The Castle Rock Planning Commission has cancelled its regular meeting scheduled for October 14, 2021. The next regular meeting is set for October 28, 2021, at 6:00 P.M. No specific agenda items were discussed or decided because the meeting was cancelled.

• Meeting cancellation notice issued
• Next regular meeting scheduled for Oct. 28, 2021

Board of Adjustment

The Castle Rock Board of Adjustment has cancelled its regular meeting scheduled for October 7, 2021. No specific agenda items were decided or discussed at this session. The next regular meeting is scheduled for November 4, 2021, at 6:00 p.m.

• Meeting cancellation notice issued
• Next regular meeting set for November 4, 2021

Public Safety Commission

The Public Safety Commission unanimously recommended $2,500 for American Legion Post 1187 and $18,750 each for the Crisis Center and Help & Hope Center under the 2022 Philip S Miller Nonprofit Funding Program. The commission also unanimously passed a motion to publicly support a YES vote on ballot questions 2A and 2D, which would fund police and fire departments. The recommendations will be presented to Town Council in November.

• Approved September 2, 2021 meeting minutes (9-0)
• Recommended $2,500 grant for American Legion Post 1187 (unanimous)
• Recommended $18,750 grant for Crisis Center (unanimous)
• Recommended $18,750 grant for Help & Hope Center (unanimous)
• Passed motion to support YES vote on ballot questions 2A and 2D (unanimous)

Historic Preservation Board

The Castle Rock Historic Preservation Board approved the September 1, 2021 meeting minutes (5-0). The board voted to withdraw a motion to approve the new construction design review for 399 N. Gilbert Street (Davey Daycare Sunroom) because the item did not fulfill the public meeting requirement, then voted to continue the item to an undetermined date (5-0). The meeting adjourned at 6:06 p.m.

• Approved September 1, 2021 meeting minutes (5-0)
• Withdrew motion to approve 399 N. Gilbert Street design review due to lack of public meeting (5-0)
• Continued HPB 2021-025 (Davey Daycare Sunroom) to undetermined date (5-0)
• Adjourned meeting at 6:06 p.m. (5-0)

Town Council

The Castle Rock Town Council approved Resolution 2021-091 supporting a 'Yes' vote on November 2021 ballot questions 2A, 2B, 2C, and 2D, which include a new home construction excise tax and other measures. The council also approved a $25,000 historic preservation grant for the Douglas Masonic Temple, a site development plan for 142 homes at the Ridge at Crystal Valley (5-2), and a full-day holiday for town employees on December 23, 2021 (5-2).

• Approved Resolution 2021-091 supporting 'Yes' vote on ballot questions 2A, 2B, 2C, 2D (7-0)
• Approved $25,000 Downtown Historic Preservation Grant to Douglas Masonic Temple Association (7-0)
• Approved site development plan for Ridge at Crystal Valley, 142 single-family homes (5-2)
• Approved December 23, 2021 as full-day holiday for town employees (5-2)
• Approved ordinance adopting new Title 21 for state interest matters (7-0)
• Approved consent calendar including construction contract for Terrain Control Valve Project and Cigna stop loss insurance (7-0)
• Appointed Kenneth Greenberg to Public Art Commission (7-0)
• Directed staff to prepare report of proposed motions for agenda memos (6-1)

Public Works Commission

The Public Works Commission will approve a service agreement with CORE Consultants for design services on the Dawson Ridge Boulevard (West Frontage Road) relocation project. The body will also ratify the minutes from the September 13, 2021 meeting and review general project updates.

• Approval of service agreement with CORE Consultants for Dawson Ridge Boulevard (West Frontage Road) design
• Ratification of September 13, 2021 Public Works Commission minutes
• Review of general project updates

The Public Works Commission approved a service agreement with CORE Consultants for design services on the relocation of Dawson Ridge Boulevard (West Frontage Road), a step toward construction of CVI. The commission also approved the minutes from the September 13, 2021 meeting. No other substantive decisions were made.

• Approved September 13, 2021 meeting minutes (5-0)
• Approved service agreement with CORE Consultants for Dawson Ridge Blvd relocation design (6-0)

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to discuss the Painting Positivity project, specifically Phase Three. The agenda includes public comment and commission/council comments, but the only substantive item is the Painting Positivity Phase Three discussion.

• Discussion of Painting Positivity - Phase Three (PAC 2021-078)

The Public Art Commission subcommittee met virtually and continued planning for the Painting Positivity Campaign. They noted that Dan Toro accepted the award to paint the stairway along Sellars Gulch Trail, with staff working on contract details. The group also discussed street art installation, postcard distribution, and thank-you t-shirts for community members. No formal votes or decisions were recorded.

• Noted Dan Toro accepted award to paint stairway along Sellars Gulch Trail
• Discussed street art installation, postcard distribution, and thank-you t-shirts

Planning Commission

The Planning Commission recommended approval to Town Council for The Ridge at Crystal Valley Site Development Plan (PC 2021-024) and approved the associated Skyline Variance (PC 2021-025) allowing a height increase from 25 to 35 feet for 25 of 90 lots. Both motions passed 4-1, with Vice Chair Van Court dissenting. The commission also approved the August 26, 2021 meeting minutes (5-0) and adjourned to a study session.

• Recommended approval of The Ridge at Crystal Valley Site Development Plan to Town Council (4-1)
• Approved Skyline Variance for 25 lots from 25 to 35 feet (4-1)
• Approved August 26, 2021 meeting minutes (5-0)
• Adjourned to study session (5-0)

Castle Rock Water Commission

The Castle Rock Water Commission recommended Town Council approval of an ordinance amending water, stormwater, and wastewater rates and fees for 2022. The commission also recommended approval of a construction contract for the Terrain Control Valve Project. Both recommendations passed unanimously with six votes in favor and one commissioner absent.

• Recommended Town Council approval of 2022 rates and fees ordinance (6-0)
• Recommended Town Council approval of $303,462 construction contract with RME Ltd. for Terrain Control Valve Project (6-0)
• Approved August 25, 2021 meeting minutes as written (6-0)

Town Council

The Castle Rock Town Council approved the 2022 budget on first reading, along with ordinances adjusting water rates and fees, and a property tax levy. It also approved contracts for the Craig and Gould North infrastructure project and the Fifth Street improvements, and adopted new state interest regulations. All votes were 7-0.

• Approved 2022 budget ordinance on first reading (7-0)
• Approved ordinance amending housing excise tax to exclude basements/garages (7-0)
• Approved property tax levy ordinance for 2022 collection, mill levy decrease from 1.196 to 1.136 (7-0)
• Approved water and wastewater rate and fee changes (7-0)
• Approved StorQuest-Liggett Road annexation, zoning, and development agreement (7-0)
• Approved $3.5M IGA with CDOT for Fifth Street improvements (7-0)
• Approved Walker Reservoir participation agreement with ~$3M cost (7-0)
• Adopted new Title 21 state interest regulations (7-0)

Parks and Recreation Commission

The Parks and Recreation Commission approved the minutes of the July 21, 2021 meeting and endorsed a resolution to apply for a Land and Water Conservation Fund grant for improvements at Centennial Park. Both votes were 4-0 with two members absent. The commission also received updates on Recreation Center improvements, park construction, and staffing shortages, but took no other formal action.

• Approved minutes of July 21, 2021 meeting (4-0, 2 absent)
• Endorsed resolution for Land and Water Conservation Fund grant application for Centennial Park (4-0, 2 absent)

Board of Building Appeals

The Board of Building Appeals will conduct a regular meeting to approve previous minutes and welcome new member Anthony Valdez. The agenda also includes updates from the Town Council and the Chief Building Official.

• Approval of June 7, 2021, meeting minutes
• Welcoming new board member Anthony Valdez
• Chief Building Official's Update

Public Works Commission

The Public Works Commission will consider resolutions for a construction contract with JBS Pipeline, LLC and an agreement with CDOT for Fifth Street improvements. The meeting also includes informational discussions regarding downtown alley plans and 2020 motor vehicle crash facts.

• Construction contract between Town of Castle Rock and JBS Pipeline, LLC
• Intergovernmental Agreement with CDOT for Fifth Street Improvements project
• Castle Rock Downtown Alley Plan discussion
• 2020 Town of Castle Rock Motor Vehicle Crash Facts report

The Public Works Commission approved a construction contract with JBS Pipeline, LLC for the Craig and Gould North Infrastructure Improvements Project, which will upgrade streets, alleys, storm drainage, water, and sewer lines in the neighborhood. The commission also recommended Town Council approve an intergovernmental agreement with the Colorado Department of Transportation for the Fifth Street Improvements project, which will receive $3.5 million in federal funding. Minutes from the August 2, 2021 meeting were approved. Two informational items were presented with no action taken.

• Approved the August 2, 2021 meeting minutes (7-0).
• Approved Resolution PWC 2021-028: Construction contract with JBS Pipeline, LLC for Craig and Gould North Infrastructure Improvements (7-0).
• Approved Resolution PWC 2021-029: Recommending Town Council approve IGA with CDOT for Fifth Street Improvements (7-0).
• Received informational update on Downtown Alley Plan (no action).
• Received informational update on 2020 Motor Vehicle Crash Facts (no action).

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for September 9, 2021, was cancelled. The next regular meeting is scheduled for September 23, 2021.

Public Art Commission

The Public Art Commission discussed a call for entries for a sculpture at the Town Hall Plaza, funded by a $50,000 donation from Confluence Companies. They agreed on a theme of unification and a larger, vertically-oriented piece, and directed staff to draft the call for review in October. The commission also approved minutes from July and August meetings, received updates on the Public Art Fund, holiday card contest, Artfest, Painting Positivity Project, and public art planning.

• Directed staff to draft call for entries for Town Hall Plaza sculpture
• Approved minutes of July 8, 2021 (5-0)
• Approved minutes of August 12, 2021 (5-0)

Design Review Board

The Castle Rock Design Review Board approved a roof sign request (DRB2021-011) for Fulcrum Academy at 703 N. Wilcox Street, as presented, with a 4-0 vote. The board also approved the July 28, 2021 meeting minutes. No other substantive decisions were made; the September 22 meeting is likely to be canceled due to lack of items.

• Approved DRB2021-011: Fulcrum Academy roof sign at 703 N. Wilcox Street (4-0).
• Approved the July 28, 2021 Design Review Board meeting minutes (4-0).
• Adjourned the meeting at 6:20 p.m. (4-0).

Town Council

The Town Council will discuss the introduction of the 2022 proposed budget and review applications for the 2021 Third Quarter Council Community Grant Program. The agenda also includes several items regarding right-of-way acquisitions and construction for the Crystal Valley Parkway Interchange.

• Introduction of the 2022 Proposed Budget
• Review of three applications for the 2021 Third Quarter Council Community Grant Program
• Ordinance regarding right-of-way acquisition for Crystal Valley Parkway Interchange West Frontage Road
• Resolution approving a construction contract with Chato’s Concrete, LLC for concrete replacement
• First reading of ordinance authorizing eminent domain for Plum Creek Parkway Widening Phase 2

The Castle Rock Town Council approved 3.6% and 3.5% pay increases for the Town Manager and Town Attorney, respectively, and authorized eminent domain proceedings for the Crystal Valley Parkway Interchange project. The council also approved first readings of ordinances to annex and zone 5.332 acres for a StorQuest storage facility, and directed staff to split $2,000 in community grants three ways.

• Awarded Town Manager 3.6% pay increase effective June 1, 2021 (7-0)
• Awarded Town Attorney 3.5% pay increase (7-0)
• Appointed David Miles to Board of Adjustment (7-0)
• Approved consent calendar including proclamations, ordinances, and contracts (7-0)
• Directed staff to split $2,000 in community grants among three applicants (7-0)
• Approved Resolution 2021-081 for Crystal Valley Parkway Interchange pre-construction (7-0)
• Approved Ordinance 2021-021 authorizing eminent domain for Plum Creek Parkway widening (7-0)
• Approved Resolution 2021-082 authorizing condemnation for Crystal Valley Parkway Interchange (7-0)

Public Safety Commission

The Castle Rock Public Safety Commission met on September 2, 2021, and heard reports from the Fire and Police Departments. No formal decisions or votes were taken on any policy matters; the only action was approving the August 5, 2021 meeting minutes. The meeting was informational, with updates on deployments, call volumes, auto thefts, and new technology.

• Approved August 5, 2021 meeting minutes (8-0, Peterson absent)

Board of Adjustment

The regular meeting of the Castle Rock Board of Adjustment scheduled for September 2, 2021, has been cancelled. The next regular meeting is scheduled for October 7, 2021, at 6:00 p.m.

Historic Preservation Board

The Historic Preservation Board approved a recommendation to Town Council for a $25,000 Downtown Historic Preservation Grant for the Douglas Masonic Temple Association at 300 N. Wilcox Street, to fund historically accurate door and window replacement. The board also discussed a 3-D paper town project, with member Lange to create a model of the Masonic building next. The meeting was otherwise routine, including approval of prior minutes and adjournment.

• Approved recommendation for $25,000 grant to Douglas Masonic Temple Association (6-0)
• Approved August 4, 2021 meeting minutes (6-0)
• Adjourned at 7:00 p.m. (6-0)

Planning Commission

The Planning Commission voted 6-0 to recommend approval of the StorQuest-Liggett Road annexation and its re-zoning to General Industrial (I-2) to Town Council, which will consider the item on Sept. 7, 2021. The Commission also approved the July 22, 2021 meeting minutes. Mayor Gray reported that four ballot measures will appear on the November ballot, and the Commission was encouraged to educate constituents, though Town Council and staff cannot endorse them.

• Approved the July 22, 2021 Planning Commission meeting minutes (6-0).
• Approved the StorQuest-Liggett Road annexation for recommendation to Town Council (6-0).
• Approved the StorQuest-Liggett Road re-zoning to General Industrial (I-2) for recommendation to Town Council (6-0).
• Adjourned the meeting at 6:43 p.m. (6-0).

Castle Rock Water Commission

The Castle Rock Water Commission recommended Town Council approval of a construction contract with JBS Pipeline, LLC for the Craig and Gould North Infrastructure Improvements Project, with a budget of $6,917,215. The commission also recommended approval of the 2022 rates and fees, which include no change in water rates, a 3% increase in water resources rates, a 2.5% increase in stormwater rates, a 5% decrease in wastewater rates, and various increases in system development fees. Both recommendations passed unanimously 7-0. The commission also approved the July 28, 2021 meeting minutes (4-0-3) and discussed updates on the Castle Pines North Metro District Water Rights bid and the ColoradoScape contest.

• Recommended Town Council approval of construction contract with JBS Pipeline, LLC for Craig & Gould North Infrastructure Improvements (7-0)
• Recommended Town Council approval of 2022 rates and fees, including water rate unchanged, water resources +3%, stormwater +2.5%, wastewater -5%, and various development fee increases (7-0)
• Approved July 28, 2021 meeting minutes (4-0-3, with three abstentions)

Town Council

The Town Council discussed downtown development and guiding documents, hearing from staff and numerous public speakers. A motion to direct staff to put the review out for bid and RFP failed (3-4). A subsequent motion to direct staff to review the documents and hire a consultant if needed passed (6-1). No other substantive decisions were made.

• Motion to direct staff to put downtown guiding documents review out for bid and RFP failed (3-4)
• Motion to direct staff to review downtown guiding documents and hire a consultant if needed passed (6-1)

Town Council

The Town Council will conduct second readings on four ordinances that place tax questions before voters in a special election on November 2, 2021. These measures include an excise tax on new housing construction, an increase in the lodging sales tax, an increase in the town sales and use tax, and the retention of excess Tabor revenues. The council will also approve a site development plan for the Alana at Castle Rock multi-family housing project and find the Canyons South property eligible for annexation.

• Ordinance 2021-014: Second reading on excise tax on new housing construction for Nov 2 election
• Ordinance 2021-015: Second reading on increase in tax on sales of lodging for Nov 2 election
• Ordinance 2021-016: Second reading on increase in Town Sales and Use Tax for Nov 2 election
• Resolution 2021-078: Approval of Site Development Plan for Alana at Castle Rock multi-family housing
• Resolution 2021-079: Finding 409 acres for Canyons South eligible for annexation

The Town Council approved five ordinances for the November 2, 2021 special election, including a new housing construction excise tax, a lodging tax increase, a sales and use tax increase, a TABOR revenue retention measure, and the election call itself. All passed on second reading with 6-0 votes, except the lodging and sales tax measures which passed 5-1 with Mayor Pro Tem Bracken dissenting. The council also approved a site development plan for the Alana at Castle Rock multi-family project and several other resolutions.

• Approved Ordinance 2021-014 (new housing excise tax) on second reading (6-0)
• Approved Ordinance 2021-015 (lodging tax increase) on second reading (5-1)
• Approved Ordinance 2021-016 (sales and use tax increase) on second reading (5-1)
• Approved Ordinance 2021-017 (TABOR revenue retention) on second reading (6-0)
• Approved Ordinance 2021-018 (calling Nov. 2 special election) on second reading (6-0)
• Approved Resolution 2021-078 (Alana at Castle Rock site development plan) (6-0)
• Approved Resolution 2021-079 (Canyons South annexation eligibility) (6-0)
• Approved Resolution 2021-077 (Dawson Ridge Metro District board appointments) (6-0)

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for August 12, 2021, has been cancelled. The next regular meeting is scheduled for August 26, 2021, at 6:00 P.M.

Public Art Commission

The Public Art Commission will review a Town Manager update regarding ballot measures. The meeting also includes updates on Artfest planning, the Painting Positivity Subcommittee, and public art planning.

• Town Manager Update on Ballot Measures
• Artfest Planning
• Painting Positivity Subcommittee Update
• Public Art Planning
• Approval of July 8, 2021 meeting minutes

The Castle Rock Public Art Commission met on August 12, 2021, but lacked a quorum (only 3 of 6 members present). No formal decisions were made; the minutes from July 8 were not approved, and all agenda items—Artfest planning, Painting Positivity campaign, and Public Art Plan—were deferred to September when a quorum is expected.

• Minutes of July 8, 2021 not approved (no quorum)
• Artfest planning deferred to September (no quorum)
• Painting Positivity campaign direction deferred to September (no quorum)
• Public Art Plan planning deferred to September (no quorum)

Design Review Board

The regular meeting of the Castle Rock Design Review Board scheduled for August 11, 2021, has been cancelled. The next regular meeting is scheduled for August 25th at 6:00 P.M.

Liquor License Authority

The Liquor License Authority approved a new Hotel & Restaurant Liquor License for DSCR LLC dba Dos Santos, a Coastal Mexican Taqueria planned for Castle Rock. The approval is pending issuance of the state license and a Certificate of Occupancy. No opposition was voiced at the hearing.

• Approved Hotel & Restaurant Liquor License for DSCR LLC dba Dos Santos (unanimous, no opposition noted)

Public Safety Commission

The Public Safety Commission is holding its monthly meeting to approve the July 1, 2021 minutes and receive the Castle Rock Fire Department and Police Department reports for June 2021. The agenda also includes new business on 2021 election outreach, old business, and commissioner comments.

• Approval of July 1, 2021 meeting minutes (PS 2021-025)
• Castle Rock Fire Department June report (PS 2021-027)
• Castle Rock Police Department June report (PS 2021-028)
• New business: 2021 Election Outreach

The commission received a presentation from Town Manager Dave Corliss on four potential November ballot measures: a $7 per square foot new home construction tax, a 0.1% sales tax increase, a 6% lodging tax, and a 10-year TABOR timeout. Revenue would fund police, fire, EMS, and roads, including the Crystal Valley/I-25 interchange. No votes were taken on the measures; the commission also heard reports from the Fire and Police Departments.

• Approved July 1, 2021 meeting minutes (8-0)
• Heard presentation on four potential ballot measures (no action)
• Received Fire Department June report (no action)
• Received Police Department June report (no action)

Board of Adjustment

The regular meeting of the Castle Rock Board of Adjustment scheduled for August 5, 2021, has been cancelled. The next regular meeting is scheduled for September 2, 2021.

Historic Preservation Board

The Castle Rock Historic Preservation Board is meeting to hear updates on upcoming ballot measures and Town Council activities, and to discuss planning for the 2021 Trolley Tour and the 3-D Paper Town Project. The board will also approve minutes from the July 7 meeting and check quorum for future meetings. The meeting is a hybrid format, open to the public in person or online.

• Presentation on upcoming ballot measures
• Discussion of 2021 Trolley Tour planning
• Discussion of 3-D Paper Town Project
• Approval of July 7, 2021 meeting minutes
• Check for quorum for Sept. 1 and Oct. 6 meetings

The Castle Rock Historic Preservation Board approved the July 7, 2021 meeting minutes (6-0) and discussed upcoming initiatives, including the 2021 Trolley Tour scheduled for Oct. 6 and a 3-D Paper Town project to preserve historic buildings. No formal decisions were made on these discussion items; the board will vote on a Downtown Historic Grant recommendation at the Sept. 1 meeting.

• Approved July 7, 2021 meeting minutes (6-0)
• Adjourned meeting at 7:56 p.m. (7-0)

Public Works Commission

The Public Works Commission will meet to approve the June 7 meeting minutes, receive a Town Manager update on ballot measures, and review the 2020 Transportation Infrastructure Report Card. Project updates will also be discussed. The meeting is open to the public.

• Approval of June 7, 2021 meeting minutes
• Town Manager update on ballot measures
• Overview of 2020 Transportation Infrastructure Report Card
• Project updates

The Public Works Commission approved the minutes from its June 7, 2021 meeting by a 5-0 vote. The meeting also included informational presentations on November ballot measures and the 2020 Transportation Infrastructure Report Card, plus project updates, but no other formal decisions were made.

• Approved June 7, 2021 meeting minutes (5-0)

Design Review Board

The Castle Rock Design Review Board is holding a routine hybrid meeting to approve past minutes, hear a town manager update on ballot measures, and vote on new chair and vice-chair positions. The board will also pass a resolution of appreciation for member Bob Pasicznyuk before adjourning to a legal training study session.

• Approval of March 10 and April 28, 2021 meeting minutes
• Town Manager's update on ballot measures presentation
• Resolution of Appreciation for outgoing member Bob Pasicznyuk
• Election of 2021-2022 Design Review Board Chair and Vice-Chair
• Study session: legal training with Deputy Town Attorney Elizabeth Allen

The Design Review Board approved minutes from March and April 2021, passed a resolution of appreciation for outgoing member Bob Pasicznyuk, and elected Stuart Butler as Chair and Garo Chalian as Vice Chair. The board also received updates on ballot measures and upcoming town events. No substantive design review decisions were made.

• Approved March 10, 2021 meeting minutes (5-0, 2 abstain)
• Approved April 28, 2021 meeting minutes (5-0, 2 abstain)
• Approved Resolution of Appreciation for Bob Pasicznyuk (7-0)
• Elected Stuart Butler as Board Chair for 2021-2022 (7-0)
• Elected Garo Chalian as Vice Chair for 2021-2022 (5-2)

Castle Rock Water Commission

The Castle Rock Water Commission is meeting to discuss and act on several water-related items, including a project participation agreement for Walker Reservoir, an extraterritorial water service agreement with Bell Mountain Ranch, and change orders for construction contracts. The commission will also receive updates on ballot measures and a rates and fees study.

• Resolution approving Project Participation Agreement with Cherry Creek Project Water Authority for Walker Reservoir construction and capacity
• Resolution for extraterritorial water service agreement with Bell Mountain Ranch subdivision
• Change order for Glovers Water Rehabilitation Project with T. Lowell Construction, Inc.
• Change order for Denver Basin Well Rehabilitation and Pumping Equipment Replacement with Colorado Pump Service & Supply Co.
• Update on Volume 1 & 2 Rates and Fees Study

The Castle Rock Water Commission recommended Town Council approval of two resolutions: a project participation agreement with the Cherry Creek Project Water Authority for construction and capacity in Walker Reservoir, and an extraterritorial water service agreement with Bell Mountain Ranch. Both motions passed unanimously 4-0. The commission also approved the June 23, 2021 meeting minutes. Informational updates were given on change orders, rates and fees, and upcoming council items, but no motions were requested for those.

• Approved June 23, 2021 meeting minutes (4-0)
• Recommended approval of Walker Reservoir project participation agreement with Cherry Creek Project Water Authority (4-0)
• Recommended approval of extraterritorial water service agreement with Bell Mountain Ranch (4-0)

Planning Commission

The Castle Rock Planning Commission is meeting to review the Alana at Castle Rock site development plan (formerly Promenade Apartments), hear a town manager update on potential ballot measures, and handle routine items like minutes approval and quorum checks for upcoming meetings.

• Public hearing on Alana at Castle Rock Site Development Plan (formerly Promenade Apartments) with staff report, site plans, traffic impact analysis, neighborhood meeting summaries, and parking study
• Town Manager update on potential ballot measures with presentation
• Approval of July 8, 2021 Planning Commission meeting minutes
• Quorum check for August 12 and August 26 meetings

The Castle Rock Planning Commission approved the Alana at Castle Rock Site Development Plan, a multi-family residential development formerly known as Promenade Apartments, with a 6-0 vote. The commission also directed Public Works to study pedestrian and cycling infrastructure improvements near residential areas like Alana. Additionally, the commission heard a presentation on upcoming ballot measures, including potential tax increases, and approved the July 8 meeting minutes.

• Approved Alana at Castle Rock Site Development Plan (6-0)
• Directed Public Works to analyze pedestrian/cycling infrastructure near Alana (6-0)
• Approved July 8, 2021 meeting minutes (5-0, 1 abstain)
• Adjourned meeting at 7:46 p.m. (6-0)

Parks and Recreation Commission

The Parks and Recreation Commission will hear a proposal for a disc golf course at East Plum Creek, along with an update from the Town Manager on ballot measures. The meeting includes public comment and approval of the June 16, 2021 minutes.

• East Plum Creek Disc Golf Course Proposal (PRC 2021-019)
• Town Manager Update on Ballot Measures (PRC 2021-018)
• Approval of June 16, 2021 meeting minutes (PRC 2021-017)

The Parks and Recreation Commission expressed general support for a proposed 18-hole disc golf course adjacent to the East Plum Creek Trail, to be built and maintained by Throw Colorado. The commission also received an update on four ballot measures approved on first reading by Town Council, including a lodging tax for parks and recreation. No formal votes were taken on these items; the only formal action was approving the June 16, 2021 meeting minutes.

• Approved minutes of June 16, 2021 meeting (5-0)
• Expressed general support for East Plum Creek disc golf course proposal (no formal vote)
• Received update on four ballot measures approved on first reading by Town Council

Town Council

The Town Council will review multiple ordinances that would submit tax-related questions to voters in a November 2, 2021, special election. The meeting also includes discussions on water rights acquisitions and various construction contract changes.

• Ordinances for November 2 special election: excise tax on new housing, lodging tax increase, sales and use tax increase, and Tabor revenue expenditure
• Change order to T. Lowell Construction, Inc. for Glovers Water Rehabilitation Project
• Change order to Colorado Pump Service & Supply CO. for Denver Basin Well project
• Second amendment to the 2021 Fiscal Year Budget
• Use by Special Review application for a large in-home day care at 978 McMurdo Circle

The Town Council approved first readings of five ordinances placing questions on the November 2, 2021 special election ballot: a new housing construction excise tax, a 6% lodging tax, a 0.1% sales tax increase for open space, a TABOR time-out, and the election call itself. All passed on first reading, with the sales tax measure passing 6-1. The council also approved appointments to the Historic Preservation Board and a use by special review for a large in-home daycare.

• Approved first reading of new housing tax ordinance (7-0)
• Approved first reading of lodging tax ordinance (7-0)
• Approved first reading of 0.1% sales tax for open space (6-1)
• Approved first reading of TABOR time-out ordinance (7-0)
• Approved ordinance calling Nov. 2 special election (7-0)
• Appointed Dennis Duffin to Historic Preservation Board (7-0)
• Appointed Ron Claussen as non-voting liaison (5-2)
• Approved use by special review for large in-home daycare at 978 McMurdo Circle (7-0)

Design Review Board

The regular meeting of the Castle Rock Design Review Board scheduled for July 14, 2021, has been cancelled. The next regular meeting is scheduled for July 28, 2021, at 6:00 p.m.

Planning Commission

The Castle Rock Planning Commission will hold a public hearing on a Use by Special Review application for a large in-home day care at 978 McMurdo Circle. The commission will also approve minutes from the June 10 meeting and discuss upcoming meeting quorums.

• Public hearing: Use by Special Review for large in-home day care at 978 McMurdo Circle
• Approval of June 10, 2021 meeting minutes
• Review of Board and Commission Electronic Participation, Connected, and Hybrid Meeting Policy
• Check quorum for July 22 and Aug. 12 meetings

The Castle Rock Planning Commission approved a Use by Special Review for High Five Preschool at 978 McMurdo Circle, allowing the large in-home day care to increase attendance and potentially extend hours. The motion passed 6-0. The commission also approved the June 10, 2021 meeting minutes as presented.

• Approved Use by Special Review for 978 McMurdo Circle (High Five Preschool) to increase attendance and potentially extend hours, 6-0.
• Approved the June 10, 2021 Planning Commission meeting minutes as presented, 6-0.

Public Art Commission

The Public Art Commission is meeting to approve prior meeting minutes, review the public art fund, and discuss staff updates. The agenda also includes planning for the Encore Plaza sculpture, Artfest, the Painting Positivity campaign, and broader public art planning. This is a routine working session with no final decisions listed on the agenda.

• Approval of June 10, 2021 meeting minutes
• Approval of June 30, 2021 subcommittee minutes
• Public Art Fund update
• Encore Plaza sculpture discussion
• Artfest and Painting Positivity campaign planning

The Public Art Commission approved the minutes from its June 10 and June 30 meetings. It received updates on the Public Art Fund, including a $181.42 payment for damages to Tatanka Ska, and discussed plans for a permanent sculpture at Encore Plaza, with a developer contributing up to $50,000. The commission also continued planning for Artfest and the Painting Positivity campaign, but made no final decisions on these items.

• Approved minutes of June 10, 2021 meeting (5-0, with 2 not present)
• Approved minutes of June 30, 2021 subcommittee meeting (5-0, with 2 not present)
• Discussed Encore Plaza sculpture commission, with developer funding up to $50,000 (no decision)
• Discussed Artfest table and community engagement activity (planning to continue)
• Discussed Painting Positivity campaign, including mural and postcards (no final approval)
• Discussed next public art plan, including interview questions and schedules (no decision)

Historic Preservation Board

The Castle Rock Historic Preservation Board is meeting to approve minutes, recognize James Gleim with a resolution of appreciation, receive updates from the Town Council and Design Review Board, and discuss board member items. The agenda also includes a study session on the Craig & Gould Reconnaissance Survey update. The meeting is largely procedural, with no major decisions or public hearings listed.

• Resolution of Appreciation for James Gleim (HPB RESO 2021-002)
• Approval of June 2, 2021 meeting minutes (HPB 2021-017)
• Study Session: Craig & Gould Reconnaissance Survey update
• Town Council and Design Review Board updates
• Check for quorum for Aug. 4, 2021 meeting

The Castle Rock Historic Preservation Board approved a resolution of appreciation for outgoing member James Gleim and approved the June 2, 2021 meeting minutes. The board also voted to add a 3-D paper craft project to an upcoming agenda, collaborating with the Public Arts Commission and Parks Department. No other substantive decisions were made; the meeting included updates from Town Council and the Design Review Board.

• Approved June 2, 2021 meeting minutes (7-0)
• Approved Resolution of Appreciation for James Gleim (7-0)
• Approved adding 3-D paper craft project to upcoming agenda (7-0)

Town Council

The Castle Rock Town Council will hold a discussion on possible ballot measures related to funding police and fire departments, a lodging tax for parks and recreation, a sales tax for open space, and a TABOR time-out. The council will also consider a second amendment to the 2021 budget, a construction contract for police parking lot improvements, and several consent agenda items including a noxious weed ordinance and a resolution for a SCADA network project.

• Discussion on possible ballot measures for police/fire funding, lodging tax, open space sales tax, TABOR time-out
• Ordinance amending 2021 budget with supplemental appropriations (first reading)
• Construction contract with 53 Corporation, LLC for 2021 Police Department Parking Lot Improvements
• Resolution approving SCADA Backhaul and Radio Network Design with Techneaux Technology Services LLC
• Annexation eligibility for StorQuest - Liggett Road property (KGCB Industries LLC)

The Castle Rock Town Council directed staff to draft ordinances for four November 2021 ballot questions: a New Home Construction Tax, a Lodging Tax, a 0.1% sales tax increase for open space, and a ten-year TABOR timeout. The New Home Construction Tax, Lodging Tax, and TABOR timeout passed 6-0; the sales tax increase passed 5-1. Council also approved the consent calendar, a budget amendment, a police parking lot construction contract, and an annexation eligibility resolution.

• Directed staff to draft an ordinance for a New Home Construction Tax ballot question (passed 6-0)
• Directed staff to draft an ordinance for a Lodging Tax ballot question (passed 6-0)
• Directed staff to draft an ordinance for a 0.1% sales tax increase for open space (passed 5-1)
• Directed staff to draft an ordinance for a ten-year TABOR timeout (passed 6-0)
• Approved the consent calendar including a noxious weed ordinance, property conveyance, construction variance, fire standards, and a technology agreement (passed 6-0)
• Approved Ordinance 2021-013, the second amendment to the 2021 budget, on first reading (passed 6-0)
• Approved Resolution 2021-067, a construction contract for police parking lot improvements (passed 6-0)
• Approved Resolution 2021-068, finding the Liggett Road property eligible for annexation (passed 6-0)

Public Safety Commission

The Public Safety Commission is meeting to approve June meeting minutes, receive May reports from the Castle Rock Fire and Police Departments, and discuss the public safety portion of the 2021 Town Survey. The agenda is routine, with no votes on new ordinances or contracts listed.

• Approval of June 3, 2021 meeting minutes (PS 2021-022)
• Castle Rock Fire Department May report (PS 2021-023)
• Castle Rock Police Department May report (PS 2021-024)
• Discussion of 2021 Town Survey public safety results (PS 2021-020)

The commission discussed a financial poll showing 88% favorability for police and 96% for fire funding, and reviewed a plan to ask voters for a $7 per square foot fee on new construction, a lodging tax, a 0.1% sales tax, and a 10-year TABOR de-brucing. First reading is set for July 20, with a second reading on August 17. The commission also approved the June 3 meeting minutes and re-nominated the chair and vice-chair.

• Re-nominated Dan Smoker as chairperson and Kerstin Keough as vice-chairperson, all in favor.
• Approved the June 3, 2021 meeting minutes (motion by Petersen, second by Thayer).
• Discussed and supported a plan for ballot measures: $7 per square foot on new construction, lodging tax, 0.1% sales tax, and 10-year TABOR de-brucing.
• Noted first reading of ballot measures on July 20 and second reading on August 17.
• Agreed to move future meetings to the Municipal Courtroom starting August 5.
• Heard that the ISO fire rating remains at 2 (best is 1).
• Heard that vehicle thefts and break-ins are increasing; reminded residents to lock cars.
• Noted National Night Out on August 3, 5-8 p.m.

Board of Adjustment

The Board of Adjustment's regular meeting scheduled for July 1, 2021, was cancelled. The next regular meeting is set for August 5, 2021, at 6:00 p.m. No agenda items were discussed or decided.

• Meeting cancelled
• Next meeting August 5, 2021 at 6:00 p.m.
• Contact Tammy King at 720-733-3557 for questions

Public Art Commission

The Castle Rock Public Art Commission is holding a virtual meeting to discuss the Painting Positivity Campaign. The agenda includes call to order, public comment, and the campaign discussion, followed by commission/council comments and adjournment.

• Discussion of Painting Positivity Campaign (PAC 2021-056)

The Public Art Commission subcommittee met virtually and continued planning for the Painting Positivity Campaign. Staff are finalizing installation locations for phase two street art and considering ideas for phase three and a final mural. No formal decisions were made; the meeting was for discussion only.

• Continued planning discussions for the Painting Positivity Campaign
• Staff to finalize installation locations for phase two street art
• Staff to explore ideas for phase three and a final mural installation

Planning Commission

The Castle Rock Planning Commission's regular meeting scheduled for June 24, 2021, has been cancelled. The next regular meeting is set for July 8, 2021, at 6:00 p.m. No business items are on the agenda for this cancelled meeting.

• Meeting cancelled
• Next meeting July 8, 2021 at 6:00 p.m.

Liquor License Authority

The Castle Rock Liquor License Authority is meeting to consider one new retail liquor store license application from Noah Colorado, LLC, doing business as Rock Liquors. The meeting is open to the public and will include a call to order, consideration of the application, and adjournment.

• New Retail Liquor Store License application LLA 2021-004 by Noah Colorado, LLC dba Rock Liquors

The Liquor License Authority approved a new Retail Liquor Store License for Noah Colorado, LLC, doing business as Rock Liquors. The approval is contingent on state approval and issuance of a Certificate of Occupancy. No objections were raised during the public hearing.

• Approved Retail Liquor Store License for Rock Liquors (LLA 2021-004), contingent on state approval and Certificate of Occupancy

Town Council

The Castle Rock Town Council met in a virtual study session to discuss roles and responsibilities with Design Review Board members. No votes or official actions were taken during this informational meeting. The agenda consisted solely of this single study session item.

• Study Session: Meet with Design Review Board Members (ID 2021-070)

The Town Council held a study session with Design Review Board (DRB) members to discuss roles, responsibilities, and communication, particularly around traffic studies and downtown project approvals. No formal decisions or votes were taken; the discussion focused on clarifying processes and potential future ordinance changes. Councilmembers expressed concerns about DRB authority over traffic-impacting projects, while DRB members noted they rely on staff for technical reviews and follow the current code.

• No formal decisions or votes taken during study session
• Discussed potential improvements to Council-DRB communication
• Councilmember Johnson requested staff include traffic studies with Site Development Plans for DRB review
• DRB member Reed recommended Council review the 2010 DRB ordinance for possible revision

Design Review Board

The Design Review Board's regular meeting scheduled for June 23, 2021, was cancelled. The next regular meeting is set for July 14, 2021, at 6:00 P.M. Contact Tony Felts at 720-733-3530 for questions.

• Regular meeting cancelled
• Next meeting July 14, 2021 at 6:00 P.M.
• Contact Tony Felts at 720-733-3530

Castle Rock Water Commission

The Castle Rock Water Commission is meeting to approve minutes, select a chair and vice chair, and act on a service agreement for a SCADA backhaul and radio network design project. They will also discuss payments to the Colorado Water Conservation Board, a water pledge update, and a five-year financial plan, followed by an executive session on potential water rights acquisition.

• Resolution approving a service agreement for SCADA Backhaul and Radio Network Design and Installation Project (entire Castle Rock Water Service Area)
• Resolution approving payment to Colorado Water Conservation Board for Chatfield Reservoir fees
• Update on Mayor's Challenge: My Water Pledge
• Proclamation for Smart Irrigation Month
• Five Year Financial Plan 2022-2026

The Castle Rock Water Commission voted 6-0 to recommend Town Council approval of a resolution authorizing a service agreement with Techneaux for the SCADA Backhaul and Radio Network Design and Installation Project, with a project budget of $1.75M. The commission also approved the May 26, 2021 meeting minutes and re-elected Todd Warnke as Chair and John Wright as Vice Chair, both by 6-0 votes. Informational items included a request to pay Colorado Water Conservation Board fees for Chatfield Reservoir storage, an update on the Mayor's Water Challenge, and a discussion of the Five Year Financial Plan 2022-2026.

• Approved the May 26, 2021 meeting minutes as written (6-0).
• Elected Todd Warnke as Chair and John Wright as Vice Chair (6-0).
• Recommended Town Council approval of the SCADA Backhaul and Radio Network Design and Installation Project service agreement with Techneaux (6-0).
• Discussed payment of 2019-2021 annual fees to the Colorado Water Conservation Board for optioned Chatfield Reservoir storage (no vote).
• Noted Castle Rock placed 10th in the Mayor's Water Challenge (no vote).
• Discussed Smart Irrigation Month proclamation and suggestions for ColoradoScape and watering violation incentives (no vote).
• Reviewed the Five Year Financial Plan 2022-2026, noting debt payoff in 2023 and 2026 (no vote).
• Held an executive session on potential acquisition of water rights (no vote).

Election Commission

The Castle Rock Election Commission will hold a virtual meeting on June 17, 2021. The primary action item is the election of a new Chair and Vice Chair for the commission. The body will also approve minutes from March 9, 2021, and introduce a new commissioner.

• Election of Chair and Vice Chair (Item EC 2021-008)
• Approval of March 9, 2021 Election Commission Minutes (Item EC 2021-009)

The Election Commission unanimously re-elected CJ Garbo as chair and Sherry Viani as vice chair, with all four present members voting in favor. The commission also approved the minutes from the March 9, 2021 meeting. No other formal actions were taken; the rest of the meeting was discussion about upcoming ballot questions, downtown project approvals, and traffic enforcement.

• Approved the March 9, 2021 meeting minutes as presented.
• Elected Sherry Viani as Vice Chair (4-0, with one absent).
• Elected CJ Garbo as Chair (4-0, with one absent).
• Adjourned the meeting at 6:15 pm.

Parks and Recreation Commission

The Castle Rock Parks and Recreation Commission will hold a regular meeting with public comment, welcome a new member, and select a chair and vice chair. They will also discuss accepting a real property donation from the estate of Robert F. Metzler, a draft memorandum of understanding with Colorado Classic Baseball, and the future of parks and recreation services after the pandemic.

• Approval of minutes from May 19, 2021
• Selection of Chair and Vice Chair for 2021-2022
• Update on acceptance of real property donation from the Estate of Robert F. Metzler
• Draft Memorandum of Understanding with Colorado Classic Baseball
• Discussion on post-pandemic parks and recreation services

The Parks and Recreation Commission approved the May 19, 2021 meeting minutes and unanimously reappointed Inger Hiller as Chair and Sarah Grider as Vice Chair for the June 2021 to May 2022 term. The commission also received updates on the Town's acceptance of a 60-acre land donation from the Metzler estate and discussed a draft Memorandum of Understanding with Colorado Classic Baseball for potential ballfield development at Cobblestone Ranch Park, though no formal action was taken on these items.

• Approved the minutes of the May 19, 2021 meeting.
• Appointed Inger Hiller as Chair for 2021-2022.
• Appointed Sarah Grider as Vice Chair for 2021-2022.
• Welcomed new member Rebecca Dunn.
• Discussed the Metzler property donation, including plans for parking, trails, and signage.
• Discussed a draft MOU with Colorado Classic Baseball for potential baseball fields at Cobblestone Ranch Park.
• Discussed post-pandemic parks and recreation services.

Liquor License Authority

The Castle Rock Liquor License Authority is meeting to consider one new Hotel & Restaurant liquor license application from Garrett Restaurants LLC, doing business as The I.C. The meeting is open to the public and will include a call to order, the application review, and adjournment.

• New Hotel & Restaurant Liquor License application LLA 2021-003 by Garrett Restaurants LLC dba The I.C.

The Liquor License Authority approved a new Hotel & Restaurant Liquor License for Garrett Restaurants LLC dba The I.C. The approval is contingent on issuance of a Certificate of Occupancy and state approval. The applicant can receive a Stocking Permit prior to opening. No objections were raised at the hearing.

• Approved LLA 2021-003: New Hotel & Restaurant Liquor License for Garrett Restaurants LLC dba The I.C.
• Approval contingent on issuance of a Certificate of Occupancy and state approval.
• Allowed applicant to receive a Stocking Permit prior to opening.

Town Council

The Castle Rock Town Council will hold a study session on revenue opportunities to fund police, fire, transportation, parks, and open space, and will discuss strategic priorities. Later, they will consider several resolutions, including an annexation petition for 409 acres east of Founders Parkway, a service agreement for the Crystal Valley Interchange project, and a contract for the Fifth Street Improvements project. The meeting also includes proclamations, appointments, and updates on financial reports and department projects.

• Study session on revenue opportunities for police, fire, transportation, parks & open space
• Resolution on Canyons South annexation (409 acres east of Founders Parkway)
• Service agreement with Jacobs Engineering for Crystal Valley Interchange preconstruction services
• Service agreement with Stanley Consultants for Fifth Street Improvements Project
• First Amendment to Castle Rock Collaborative Campus Development Agreement (extension for 4500 Limelight Ave)

The Castle Rock Town Council approved a comprehensive study of downtown capacity and infrastructure, awarded $1,000 each to two community grant applicants, and adopted several resolutions including the Canyons South annexation petition, a service agreement for the Crystal Valley Interchange, and a Fifth Street improvements contract. The council also discussed potential November ballot measures for funding police, fire, and other services, but took no formal action on those items.

• Approved motion to direct Town Manager to contract for a downtown capacity and infrastructure study, to be presented at the August 24th Council meeting.
• Approved appointments to the Downtown Development Authority and Design Review Board.
• Approved the Consent Calendar, including proclamations, intergovernmental agreements, and meeting minutes.
• Adopted Resolution 2021-058, extending the development agreement for the ACC Sturm Collaboration Campus.
• Awarded $1,000 each to Castle View Band Boosters and Douglas Land Conservancy from the Council Community Grant Program.
• Approved Resolution 2021-059, finding the Canyons South annexation petition substantially compliant and setting a hearing for August 17th.
• Adopted Resolution 2021-060, establishing a policy for electronic participation in board and commission meetings.
• Approved Resolution 2021-061, a service agreement with Jacobs Engineering for the Crystal Valley Interchange, and Resolution 2021-062, a contract with Stanley Consultants for Fifth Street improvements.

Public Art Commission

The Public Art Commission reappointed Lauri Maloney as Chair and Jen Perry as Vice Chair for June 2021 through May 2022, and approved the minutes of the May 13 and May 26 meetings. The Commission also decided to use Otocast for audio tours in 2021-2022, directed staff to begin the deaccession process for the Tribal Jam sculpture, and discussed planning for the Painting Positivity campaign and Artfest.

• Reappointed Lauri Maloney as Chair and Jen Perry as Vice Chair for 2021-2022 (approved 6-0).
• Approved the minutes of the May 13, 2021 meeting (approved 6-0).
• Approved the minutes of the May 26, 2021 subcommittee meeting (approved 6-0).
• Decided to proceed with Otocast for audio tours in 2021-2022, at a cost of $79 per piece.
• Directed staff to initiate the deaccession process for the Tribal Jam sculpture, including notifying the artist and Town Council.
• Directed staff to confirm a table reservation for the 2021 Artfest.
• Directed staff to compile public art plans from other communities for review.

Planning Commission

The Castle Rock Planning Commission held a virtual meeting on June 10, 2021, and approved the May 27, 2021 minutes. The commission re-elected Charles Fletcher as chair and Laurie Van Court as vice chair, and appointed Fletcher as Design Review Board liaison, all by 5-0 votes. No substantive land-use decisions were made; the meeting was largely procedural.

• Approved May 27, 2021 meeting minutes (5-0)
• Re-elected Charles Fletcher as Planning Commission Chair (5-0)
• Re-elected Laurie Van Court as Vice Chair (5-0)
• Appointed Charles Fletcher as Design Review Board liaison (5-0)

Public Works Commission

The Public Works Commission will consider approving two service agreements for design services: one with Jacobs Engineering Group for the Crystal Valley Interchange Project and another with Stanley Consultants, Inc. for the Fifth Street Improvements Project. The commission will also approve the April 5, 2021 meeting minutes and receive a monthly project update report.

• Resolution approving service agreement with Jacobs Engineering Group for Crystal Valley Interchange design
• Resolution recommending Town Council approve service agreement with Stanley Consultants for Fifth Street Improvements design
• Approval of April 5, 2021 meeting minutes
• April monthly report project update

The Public Works Commission approved two service agreements: one with Jacobs Engineering Group for preconstruction services on the Crystal Valley Interchange with I-25, and another with Stanley Consultants, Inc. for design of the Fifth Street Improvements Project. Both motions passed unanimously. The commission also elected Kevin Raasch as Chair and Joel Wood as Vice Chair, and approved the April 5, 2021 meeting minutes.

• Approved service agreement with Jacobs Engineering Group for Crystal Valley Interchange preconstruction services (7-0)
• Approved resolution recommending Town Council approve service agreement with Stanley Consultants, Inc. for Fifth Street Improvements design (7-0)
• Elected Kevin Raasch as Chair (5-0, Raasch abstained)
• Elected Joel Wood as Vice Chair (5-0, Wood abstained)
• Approved April 5, 2021 meeting minutes (6-0)

Board of Building Appeals

The Castle Rock Board of Building Appeals is holding a virtual meeting to elect a chair and vice chair, approve the minutes from the March 1, 2021 meeting, and receive staff presentations and updates. The agenda is largely procedural, with no public hearings or major decisions listed.

• Election of Chair (BOBA 2021-002)
• Election of Vice Chair (BOBA 2021-003)
• Approval of March 1, 2021 meeting minutes (BOBA 2021-004)
• Staff presentation: Development Activity Map by Phil Kranz
• Chief Building Official's Update

Public Safety Commission

The Public Safety Commission is meeting to approve the May 6, 2021 minutes and receive monthly reports from the Castle Rock Fire Department (CRFD) and Police Department (CRPD) for April 2021. The agenda includes no new or old business items, only routine reports and comments.

• Approval of May 6, 2021 meeting minutes (PS 2021-018)
• CRFD April Report (PS 2021-019)
• CRPD April Report (PS 2021-021)

The Public Safety Commission approved the May 6, 2021 meeting minutes. The meeting included reports from the Fire and Police Departments, covering budget requests, a new therapy dog program, and various operational updates. No other formal decisions were made; nominations for chair and vice-chair were tabled to July.

• Approved May 6, 2021 meeting minutes (8-0)

Board of Adjustment

The Castle Rock Board of Adjustment is meeting virtually to elect officers, approve minutes, and hold public hearings on two variance requests. The board will consider a variance from the minimum setback for abutting a street at 809 Park View Place and a variance from the minimum rear yard setback at 872 Bartlett Street.

• Election of Chair and Vice Chair
• Approval of May 6, 2021 meeting minutes
• Public hearing: Variance from minimum setback for abutting a street (R-1) at 809 Park View Place
• Public hearing: Variance from minimum rear yard setback (PD) at 872 Bartlett Street

Historic Preservation Board

The Castle Rock Historic Preservation Board is holding a virtual meeting to elect a chair and vice-chair, appoint two Design Review Board representatives, approve the May 5, 2021 minutes, and pass a resolution of appreciation for Steven Crosier. The board will also discuss its powers and duties in a study session. This is largely administrative and procedural business.

• Election of Historic Preservation Chair (HPB 2021-013)
• Election of Historic Preservation Vice-Chair (HPB 2021-014)
• Appointment of Design Review Board Representatives (2) (HPB 2021-015)
• Resolution of Appreciation for Steven Crosier (HPB RESO 2021-001)
• Study Session: CRMC 15.64.030.G Powers and duties of the Historic Preservation Board

The Historic Preservation Board, with 4 of 7 members present, unanimously re-elected John Beystehner as Chair and David Goode as Vice-Chair, and appointed Mike Borgelt and Annamarie Engelhard as Design Review Board representatives. The board also approved the May 5, 2021 meeting minutes and a resolution of appreciation for Steven Crosier. No substantive land-use or preservation decisions were made; the meeting was largely procedural and ended with adjournment to a study session.

• Re-elected John Beystehner as Chair (4-0)
• Re-elected David Goode as Vice-Chair (4-0)
• Appointed Mike Borgelt as Design Review Board representative (4-0)
• Appointed Annamarie Engelhard as Design Review Board representative (4-0)
• Approved May 5, 2021 meeting minutes (4-0)
• Approved Resolution of Appreciation for Steven Crosier (4-0)
• Adjourned to study session (3-0)

Town Council

The Castle Rock Town Council will hold a regular meeting with several public hearings and discussion items. Key actions include accepting a real property donation from the Robert F. Metzler estate and approving the purchase of water bank credits, as well as a second reading of an ordinance to add a non-voting liaison to the Historic Preservation Board. The council will also discuss CDBG program priorities and consider a first reading of a noxious weed management ordinance.

• Resolution accepting donation of real property from Estate of Robert F. Metzler and approving purchase of water bank credits (RES 2021-055)
• Ordinance adding non-voting liaison to Historic Preservation Board (second reading, ORD 2021-011)
• Ordinance amending rubbish and weed control to comply with Colorado Noxious Weed Act (first reading, ORD 2021-012)
• Resolution approving variance for nighttime construction at Olinger Andrews Caldwell Chapel (407 Jerry Street) (RES 2021-054)
• Discussion on CDBG program priorities and goals (DIR 2021-014)

The Town Council unanimously approved accepting a donation of real property from the Metzler estate, including 49 acres with a conservation easement and 11 acres with restrictive covenants, plus purchasing remaining water credits. The council also approved a 4-3 ordinance adding a non-voting liaison to the Historic Preservation Board, and approved CDBG priorities and a noxious weed ordinance on first reading.

• Approved Resolution 2021-055 accepting Metzler Ranch donation and water credit purchase (7-0)
• Approved Ordinance 2021-011 adding non-voting liaison to Historic Preservation Board (4-3)
• Approved CDBG Program Priorities and Goals (7-0)
• Approved Ordinance 2021-012 on noxious weed management on first reading (7-0)
• Approved consent calendar including night construction variance and May 18 minutes (7-0)
• Scheduled Design Review Board study session for June 23, 2021 (7-0)
• Scheduled special downtown stakeholders meeting for August 24, 2021 (7-0)
• Approved appointments to Public Art, Water, and Public Works Commissions (7-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a Use by Special Review for a tenant finish at 680 Atchison Way, Suite #500. The commission will also review the minutes from the April 22, 2021, meeting.

• Use by Special Review: Tenant Finish - 680 Atchison Way, Suite #500 (Bom Jitsu)

The Castle Rock Planning Commission approved a Use by Special Review for a tenant finish at 680 Atchison Way, Suite #500, for Bom Jitsu, with a 6-0 vote. The commission also approved the April 22, 2021 meeting minutes. No public comments were made on the special review item.

• Approved Use by Special Review for Bom Jitsu tenant finish at 680 Atchison Way, Suite #500 (6-0)
• Approved April 22, 2021 Planning Commission meeting minutes (6-0)

Liquor License Authority

The Castle Rock Liquor License Authority will consider a new hotel and restaurant liquor license application from ARA KSJ, Inc., doing business as Sushi Castle. The meeting is open to the public and will include a call to order, the license application review, and adjournment.

• New Hotel & Restaurant License application LLA 2021-002 by ARA KSJ, Inc. dba Sushi Castle

The Liquor License Authority approved a new Hotel & Restaurant License for ARA KSJ, Inc. dba Sushi Castle. The application was found complete and met all state and local requirements. The judge noted no objections were received and granted the license.

• Granted new Hotel & Restaurant License to ARA KSJ, Inc. dba Sushi Castle (LLA 2021-002)

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to discuss the Painting Positivity Campaign. The agenda includes public comment and commission/council comments, with the main topic being the campaign.

• Discussion of Painting Positivity Campaign (PAC 2021-046)

The Public Art Commission subcommittee met virtually and continued planning for the Painting Positivity Campaign. They reviewed details for the Fort CPA Group mural dedication on June 4 at 4:30 p.m. and discussed phase two installation locations and ideas for phase three. No formal decisions were made.

• Reviewed mural dedication event details for June 4 at 4:30 p.m.
• Discussed phase two street art installation locations
• Discussed possible ideas for phase three

Design Review Board

The Design Review Board's regular meeting scheduled for May 26, 2021 has been cancelled. The next regular meeting will be held on June 9, 2021 at 6:00 P.M. This agenda contains only a cancellation notice with no items for discussion or decision.

• Meeting cancelled
• Next meeting scheduled for June 9, 2021 at 6:00 PM

Castle Rock Water Commission

The Castle Rock Water Commission will discuss intergovernmental agreements and updates regarding the WISE project. The meeting includes reviews of 2021 Binney connection costs and potential monthly delivery costs exceeding $250,000.

• Resolution for Intergovernmental Agreement with Dominion Water and Sanitation District
• Resolution approving Castle Rock Water’s portion of 2021 Binney Connection Costs
• Resolution authorizing Town Manager to approve monthly WISE delivery costs over $250,000
• Review of 2021 Rates & Fees Study deliverables
• Update on Water Resources Strategic Master Plan and Graywater Pilot Program

The Castle Rock Water Commission voted 7-0 to recommend Town Council approval of an intergovernmental agreement with Dominion Water and Sanitation District for the Parker Midsection Pipeline/Canyons Pump Station Capacity License. The agreement conveys WISE infrastructure capacity to Castle Rock Water instead of a cash payment. The commission also approved the April 28, 2021 meeting minutes and received updates on the WISE project, rates and fees study, and the Water Resources Strategic Master Plan.

• Approved April 28, 2021 meeting minutes (7-0)
• Recommended Town Council approval of IGA with Dominion Water and Sanitation District for Parker Midsection Pipeline/Canyons Pump Station Capacity License (7-0)
• Received update on Water Commission interviews; recommended re-appointment of Todd Warnke, John Wright, Wyn Barrett, and new appointment of Kathryn Geinger
• Presented plaques to outgoing Commissioners Hammelman and Selos
• Received update on WISE project, including 2021 Binney Connection costs and monthly delivery costs
• Received update on 2021 Rates & Fees Study deliverables
• Received update on Water Resources Strategic Master Plan
• Received update on Graywater Pilot Program with Lennar Homes

Parks and Recreation Commission

The Parks and Recreation Commission will hold a virtual meeting to discuss a special events update and review a proposal to relocate the East Plum Creek Disc Golf Course. The agenda also includes approval of the April 21, 2021 minutes and a recess for the Noxious Weed Advisory Board meeting.

• Special Events Update (PRAC 2021-010)
• East Plum Creek Disc Golf Course Proposal (PRAC 2021-011) with maps of current and proposed locations
• Approval of April 21, 2021 meeting minutes
• Recess to Town of Castle Rock Noxious Weed Advisory Board meeting

The Parks and Recreation Commission approved the April 21, 2021 meeting minutes (6-0, with one member absent). They received updates on special events and discussed a proposal from Throw Colorado for a new disc golf course at East Plum Creek Open Space, with no formal action taken. Staff also reported on various department updates, including summer camp registration increases and the upcoming Cobblestone Ranch park construction.

• Approved April 21, 2021 meeting minutes (6-0)
• Discussed Throw Colorado's proposal for a new disc golf course at East Plum Creek Open Space (no action)
• Received special events update, including Summer Concert Series and new drive-in movies
• Noted Town Council approved construction contract for Cobblestone Ranch park
• Acknowledged Brian Glotzbach's service as Vice Chair for five years

Town Council

The Castle Rock Town Council will hold a regular meeting with several action items, including resolutions related to the WISE water project, a construction contract for Cobblestone Ranch Park, and an annexation petition. They will also discuss board by-laws and an ordinance to add a non-voting liaison to the Historic Preservation Board. The agenda includes proclamations and appointments, but the main decisions involve these items.

• Resolution to approve construction contract with White Construction Group for Cobblestone Ranch Park
• Resolution authorizing payment of Castle Rock Water's portion of 2021 Binney Connection Fee and Rangeview Service Extension Fee for WISE project
• Resolution authorizing Town Manager to approve payments over $250,000 for WISE water delivery
• Resolution approving service agreement with Burns & McDonnell for Parker Midsection Pipeline Project
• Ordinance to add non-voting liaison to Historic Preservation Board (first reading)

The Town Council approved an ordinance adding a non-voting liaison from the Castle Rock Historical Society and Museum Board to the Historic Preservation Board, despite opposition from three members. The council also approved several resolutions, including a construction contract for Cobblestone Ranch Park and multiple water infrastructure agreements. All other actions, including the consent calendar and proclamations, were approved unanimously.

• Approved Ordinance 2021-011 adding non-voting liaison to Historic Preservation Board (4-3)
• Approved Resolution 2021-049 setting annexation eligibility hearing for KGCB Industries (7-0)
• Approved Resolution 2021-050 construction contract with White Construction Group for Cobblestone Ranch Park (7-0)
• Approved Resolution 2021-051 authorizing WISE Binney Connection and Rangeview fees (7-0)
• Approved Resolution 2021-052 authorizing Town Manager to approve WISE water payments over $250,000 (7-0)
• Approved Resolution 2021-053 service agreement with Burns & McDonnell for Parker Midsection Pipeline (7-0)
• Approved motion to request staff schedule meeting with Design Review Board (5-2)
• Approved motion supporting Douglas County Health Department by Jan 1, 2023 (6-0, Bracken absent)

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to approve minutes, receive updates on the Public Art Fund and staff activities, and discuss several topics including the Otocast app for the Douglas County Art Encounters program, conservation and maintenance of the town's public art collection, the Painting Positivity Campaign, and public art planning. The meeting is open to the public.

• Approval of minutes from April 8 and April 28, 2021
• Public Art Fund update
• Discussion of Otocast use for Douglas County Art Encounters 2021-2022
• Conservation and maintenance of the Town of Castle Rock's public art collection
• Painting Positivity Campaign project planning update

The Public Art Commission approved the minutes from its April 8, 2021 meeting and the April 28, 2021 subcommittee meeting, both by a 4-0 vote with two members absent. The commission decided to hold its June meeting in person and directed staff to check room availability at the Central Service Center. It also directed staff to inquire about adding five permanent pieces to the Otocast app for the 2021-2022 Douglas County Art Encounters program. No other formal decisions were made; remaining items were informational updates.

• Approved minutes of April 8, 2021 meeting (4-0, 2 absent)
• Approved minutes of April 28, 2021 subcommittee meeting (4-0, 2 absent)
• Decided to hold June meeting in person, directed staff to check Central Service Center availability
• Directed staff to inquire about adding five permanent pieces to Otocast app for Art Encounters

Planning Commission

The regular Planning Commission meeting scheduled for May 13, 2021 has been cancelled. The next regular meeting will be held on May 27, 2021 at 6:00 PM. No business items are on this agenda.

• Meeting cancelled
• Next meeting scheduled for May 27, 2021 at 6:00 PM

Design Review Board

The Design Review Board's regular meeting scheduled for May 12, 2021 has been cancelled. The next regular meeting is scheduled for May 26, 2021 at 6:00 P.M. No agenda items were discussed or decided.

• Meeting cancelled for May 12, 2021
• Next meeting scheduled for May 26, 2021 at 6:00 P.M.

Public Safety Commission

The Castle Rock Public Safety Commission is meeting to approve the April meeting minutes, receive monthly reports from the Fire and Police Departments, and discuss the Fire Department's Master Plan. The agenda is largely routine, consisting of reports and old/new business items.

• Approval of April 1, 2021 meeting minutes
• Fire Department March report
• CRFD Master Plan discussion
• Police Department March report

The Public Safety Commission reviewed the Fire Department's master plan, which was adopted 7-0 by the Town Council on May 4. The plan includes funding requests of $25 million to $34 million to maintain current service levels, with further review by Town Council. The commission also heard police reports on car break-ins, training simulators, and an upcoming awards ceremony. No new or old business was discussed, and the meeting adjourned.

• Approved April 1, 2021 meeting minutes (6-0)
• Fire master plan adopted by Town Council 7-0 (reported)
• Discussed funding proposals of $25M-$34M for fire services
• Noted police training simulators to be purchased by end of summer
• Scheduled next meeting for June 3, 2021

Board of Adjustment

The Board of Adjustment will hold public hearings regarding requests for yard setback variances. The items involve properties at 408 N Gilbert St and 5919 High Timber.

• Variance request for minimum front yard setback at 408 N Gilbert St
• Variance request for minimum rear yard setback at 5919 High Timber

Historic Preservation Board

The Castle Rock Historic Preservation Board will meet virtually to consider a restoration grant application for the Dyer House at 208 N. Cantril Street, discuss Historic Preservation Month activities, and explore collaboration with the Public Art Commission. The board will also approve the April 7, 2021 minutes and receive updates from the Town Council.

• Grant application for 208 N. Cantril Street (Dyer House) - $ amount not specified
• Discussion of Historic Preservation Month activities (continued from April 7)
• Public Art Commission collaboration discussion led by Board Member Salinas
• Approval of April 7, 2021 meeting minutes
• Study session on legal training with Sr. Assistant Town Attorney Elizabeth Allen

The Historic Preservation Board approved a $1,755.54 grant for window restoration and storm door installation at the Dyer House (208 N. Cantril Street), a locally and nationally landmarked property. The board also recommended adding a non-voting liaison from the Castle Rock Historical Society and Museum to the board, and discussed Historic Preservation Month activities. All votes were 5-0.

• Approved $1,755.54 grant for Dyer House window restoration and storm door installation (5-0)
• Recommended to Town Council adding a non-voting liaison from Castle Rock Historical Society and Museum (5-0)
• Approved April 7, 2021 meeting minutes (5-0)

Town Council

The Castle Rock Town Council will discuss the results of the 2021 Community Survey and continue discussions on downtown building height restrictions and guiding documents. They will also consider several resolutions and ordinances, including budget amendments, water lease agreements, and construction contracts. The meeting includes public hearings and consent calendar items.

• Discussion of 2021 Community Survey results
• Ordinance approving first amendment to 2021 budget (second reading)
• Resolution approving construction contract for Parkview Tributary and Fifth Street Trail drainage improvements
• Resolution approving construction contract for Glovers Water Rehabilitation Project
• Resolution adopting Fire and Rescue Department 2021-2025 Master Plan

The Town Council voted 7-0 to direct staff to schedule a study session with downtown stakeholders, including the DDA, DMA, business and property owners, to begin updating the 2008 Downtown Castle Rock Master Plan. The council also approved the Fire and Rescue Department 2021-2025 Master Plan (7-0) and the consent calendar, which included budget amendments, water agreements, and construction contracts. No public comment was made during unscheduled appearances.

• Approved agenda as presented (7-0)
• Approved consent calendar including proclamations, budget amendment, water agreements, and construction contracts (7-0)
• Approved Resolution 2021-048 adopting the Fire and Rescue Department 2021-2025 Master Plan (7-0)
• Directed staff to schedule a study session with downtown stakeholders to update the 2008 Downtown Master Plan (7-0)
• Scheduled a study session for June 15, 2021, on revenue opportunities and strategic priorities (7-0)

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to discuss the Painting Positivity Campaign. The agenda includes public comment and commission/council comments, with the main topic being the campaign.

• Discussion of Painting Positivity Campaign (PAC 2021-037)

The Public Art Commission subcommittee continued planning for the Painting Positivity Campaign, focusing on phase two, which will invite community members to submit photographs representing positivity, unity, hope, and love for use in summer street art mosaics. Action items for May include finalizing the website, updating submission forms with legal waivers, public outreach, contacting businesses, and drafting mock-ups. No formal decisions were made; the meeting was procedural and planning-focused.

• Continued planning for Painting Positivity Campaign phase two
• Set action items for May: finalize paintingpositivity.org, update submission form with legal waivers, execute public outreach, contact businesses, draft mock-ups

Design Review Board

The Design Review Board is holding a routine meeting with items including approval of minutes, a Town Council update, board member items, and staff reports. The meeting will adjourn to a study session for legal training hosted by the Senior Assistant Town Attorney. No major decisions or public hearings are listed on the agenda.

• Approval of March 10, 2021 meeting minutes
• Town Council update
• Check for quorum for May 12 and May 26 meetings
• Items from staff
• Study session: legal training with Elizabeth Allen, Sr. Assistant Town Attorney

The Design Review Board meeting on April 28, 2021, was called to order but closed immediately because a quorum was not present. Only three board members attended, and no substantive decisions were made. The meeting was adjourned to a study session.

• Meeting closed due to lack of quorum (3 present, 4 absent)

Castle Rock Water Commission

The Castle Rock Water Commission will consider several action items, including a resolution approving a service agreement with Burns & McDonnell for design and bid phase services for the Parker MidSection Pipeline Project, and a resolution approving a 2021 spot water lease agreement with Centennial Water & Sanitation District. They will also hold the first reading of an ordinance amending the Cherokee Ranch Water Intergovernmental Agreement. The agenda includes informational updates on rates and fees, community survey results, and upcoming events.

• Resolution approving service agreement with Burns & McDonnell for Parker MidSection Pipeline Project design and bid phase services
• Resolution approving 2021 spot water lease agreement with Centennial Water & Sanitation District at Chatfield Reservoir
• Ordinance approving fifth amendment to Cherokee Ranch Water Intergovernmental Agreement (1st reading)
• 2021 Rates & Fees Study deliverables
• Community survey results

The Castle Rock Water Commission voted 7-0 to recommend Town Council approval of a service agreement with Burns & McDonnell Engineering for design and bid phase services for the Parker MidSection Pipeline Project, a 42-inch, 2.5-mile pipeline to move WISE water from Parker Water & Sanitation District to Castle Rock Water. The commission also recommended approval of a spot water lease agreement with Centennial Water & Sanitation District for 1,000 acre-feet of water at $340 per acre-foot, and an amendment to the intergovernmental agreement with Dominion Water and Sanitation District regarding groundwater rights at Cherokee Ranch. All three recommendations passed unanimously.

• Recommended approval of $450,951 Burns & McDonnell design contract for Parker MidSection Pipeline (7-0)
• Recommended approval of 1,000 AF spot water lease with Centennial Water & Sanitation District (7-0)
• Recommended approval of Fifth Amendment to IGA with Dominion Water & Sanitation District for groundwater rights exchange (7-0)
• Approved March 24, 2021 meeting minutes (7-0)

Planning Commission

This is a routine Planning Commission meeting with no public hearings or major decisions on the agenda. The commission will approve minutes, receive updates from the Town Council liaison and Design Review Board, and discuss upcoming meetings. The main item is a study session on legal training led by the Senior Assistant Town Attorney.

• Approval of March 25, 2021 meeting minutes
• Town Council liaison update
• Design Review Board update
• Check for quorum for May 13 and May 27 meetings
• Study session: legal training with Elizabeth Allen, Sr. Assistant Town Attorney

The Castle Rock Planning Commission held a virtual meeting on April 22, 2021, with six members present. They approved the minutes from the March 25, 2021 meeting by a 4-0 vote with one abstention. No substantive decisions were made; the commission adjourned to a study session at 6:06 p.m.

• Approved March 25, 2021 meeting minutes (4-0, 1 abstention)
• Adjourned to study session (6-0)

Parks and Recreation Commission

The Parks and Recreation Commission will consider recommending White Construction Group for the Cobblestone Ranch Park Phase 1 construction, review updates on the Cobblestone Ranch Open Space and Recreation Center feasibility study, and approve the January 20, 2021 meeting minutes. Public comment is invited on non-agenda items.

• Recommendation of White Construction Group for Cobblestone Ranch Park Phase 1 construction
• Cobblestone Ranch Open Space update with opportunities/constraints and property boundaries maps
• Recreation Center Feasibility Study update with Venn diagram
• Approval of January 20, 2021 meeting minutes

The Parks and Recreation Commission approved a motion to select White Construction Group for the development of Cobblestone Ranch Park - Phase 1, endorsing a future construction contract of $5,189,354 and a total project budget of up to $5,617,882. The vote was 6-0. The commission also received informational updates on the Cobblestone Ranch Open Space master plan and the Recreation Center Feasibility Study, with no action taken on those items.

• Approved selection of White Construction Group for Cobblestone Ranch Park Phase 1 (6-0)
• Endorsed future construction contract up to $5,189,354 and total project budget of $5,617,882 (6-0)
• Approved minutes of January 20, 2021 meeting (5-0, with one absence)

Town Council

The Castle Rock Town Council is meeting to consider several items, including a second reading of an ordinance approving a redevelopment and financing agreement for The View at Castle Rock, a site development plan for Terrain North Basin Village, and a budget amendment. The council will also discuss traffic control on Crowfoot Valley Road and the results of the 2021 community survey.

• Ordinance approving The View at Castle Rock redevelopment agreement (second reading, 610 Jerry Street)
• Resolution approving Terrain North Basin Village Phase 1 site development plan and sidewalk variance
• Resolution approving accessory dwelling unit at 1750 Wild Rye Court
• Ordinance amending 2021 fiscal year budget with supplemental appropriations
• Discussion on Crowfoot Valley Road traffic control visioning

The Town Council approved the View at Castle Rock redevelopment and financing agreement on second reading by a 4-3 vote, despite concerns about errors in the agreement. Council also approved the Terrain North Basin Village Phase 1 site development plan with a sidewalk variance condition (5-2), and adopted a vision for Crowfoot Valley Road improvements including a right-turn lane and speeding study (7-0).

• Approved Ordinance 2021-008, View at Castle Rock redevelopment agreement, on second reading (4-3)
• Approved Resolution 2021-040, Terrain North Basin Village Phase 1 site development plan with sidewalk variance condition (5-2)
• Approved Resolution 2021-041, accessory dwelling unit at 1750 Wild Rye Court (7-0)
• Adopted Crowfoot Valley Road improvement vision, including right-turn lane onto Knobcone and speeding study (7-0)
• Approved Resolution 2021-042, third amendment to Master IGA with Founders Village and Villages at Castle Rock Metro Districts (7-0)
• Approved Ordinance 2021-009, first amendment to 2021 fiscal year budget, on first reading (7-0)
• Approved Ordinance 2021-010, fifth amendment to IGA with Dominion Water & Sanitation District, on first reading (7-0)
• Directed staff to prepare ordinance adding ex-officio member to Historic Preservation Board (6-1)

Liquor License Authority

The Castle Rock Liquor License Authority will consider one new fermented malt beverage license application from S&S Fuels Management, LLC and 7-Eleven, Inc. for 7-Eleven Store 39160A. The meeting is open to the public in a hybrid in-person/electronic format.

• New fermented malt beverage license application LLA 2021-001 for 7-Eleven Store 39160A by S&S Fuels Management, LLC & 7-Eleven, Inc.

The Liquor License Authority approved a joint off-premise fermented malt beverage license for S&S Fuels Management, LLC and 7-Eleven, Inc. dba 7-Eleven Store 39160A at 1540 Lake Gulch Road. The application was unopposed, with no public objections raised in person or online. The license will be issued after state approval and a Certificate of Occupancy are obtained.

• Approved joint off-premise fermented malt beverage license for S&S Fuels Management, LLC and 7-Eleven, Inc. (unopposed)
• License issuance conditioned on state approval and Certificate of Occupancy

Design Review Board

The Design Review Board's regular meeting scheduled for April 14, 2021, has been cancelled. The next regular meeting will be held on April 28, 2021, at 6:00 P.M. This agenda contains only a cancellation notice and no substantive items.

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to approve minutes, review the Public Art Fund, hear staff updates including an email from Castle Rock Adventist Hospital, and discuss the Douglas County Art Encounters program, the Painting Positivity Campaign, public art outreach via Otocast, and a collection assessment and maintenance plan. The agenda is routine with no major decisions or public hearings.

• Approval of March 11 and March 31 meeting minutes
• Public Art Fund update
• Staff updates including email from Castle Rock Adventist Hospital
• Subcommittee update on Painting Positivity Campaign
• Public Art Outreach with Otocast analytics

The Castle Rock Public Art Commission approved the minutes from its March 11, 2021 meeting and the March 31, 2021 subcommittee meeting. The commission discussed the Public Art Fund, staff updates, and outreach efforts, including a potential partnership with the Historic Preservation Board for a scavenger hunt and placemats. No major policy decisions were made; most items were informational or directed staff to research options for future meetings.

• Approved minutes of March 11, 2021 meeting (5-0, Morris absent)
• Approved subcommittee minutes of March 31, 2021 meeting (5-0, Wood absent)
• Generally approved moving The Rock Paint-by-numbers painting due to hospital renovation, pending confirmation with Marti Jones
• Directed staff to draft a memorandum of understanding for private entities featuring public art
• Directed staff to research Otocast pricing for 2021-2022 Art Encounters program, decision at May meeting
• Discussed partnering with Historic Preservation Board for outreach during Historic Preservation Month

Planning Commission

The April 8, 2021 regular meeting of the Castle Rock Planning Commission was cancelled. The next regular meeting is scheduled for April 22, 2021 at 6:00 PM. No agenda items were discussed.

• Meeting cancelled for April 8, 2021
• Next regular meeting scheduled for April 22, 2021 at 6:00 PM
• Contact Kevin Wrede at 720-733-3537 for questions

Historic Preservation Board

The Castle Rock Historic Preservation Board is meeting virtually to discuss Historic Preservation Month activities. The agenda also includes approval of the March 3, 2021 minutes, a Town Council update, and staff reports on the ATSF Depot tour and a CLG webinar.

• Discussion of Historic Preservation Month activities
• Approval of March 3, 2021 meeting minutes
• Town Council update
• ATSF Depot tour on hold due to weather and COVID protocols
• CLG webinar on public outreach scheduled for June 16

The board approved the March 3, 2021 meeting minutes (7-0) and discussed plans for Historic Preservation Month, including placemats, a scavenger hunt, TikTok videos, and collaboration with the Public Art Commission. No formal action was taken on these discussion items.

• Approved March 3, 2021 meeting minutes (7-0)
• Discussed Historic Preservation Month activities, including placemats, scavenger hunt, TikTok videos, and Public Art Commission collaboration (no formal action)

Town Council

The Castle Rock Town Council is meeting to consider several items, including a redevelopment agreement for The View at Castle Rock, a construction contract for downtown alley improvements, and various water lease agreements. They will also discuss downtown building height restrictions and guiding documents, and hold a quasi-judicial hearing on a site development plan for Terrain North Basin Village.

• Ordinance approving The View at Castle Rock Redevelopment and Financing Agreement (610 Jerry Street)
• Resolution approving construction contract with RME Ltd. for 2021 Downtown Alley Improvements
• Resolution approving 2021 Spot Water Lease with United Water & Sanitation District
• Resolution approving South & Wilcox Roundabout Improvement Project and nighttime construction variance
• Discussion on downtown building height restrictions and guiding documents

The Town Council approved a resolution for the South & Wilcox roundabout project, including a nighttime construction variance, and approved the first reading of the View at Castle Rock redevelopment agreement. Both decisions passed 4-3, with Councilmembers Cavey, Johnson, and Dietz voting no. The council also continued a site development plan for Terrain North Basin Village to April 20, 2021.

• Approved Resolution 2021-039 for South & Wilcox roundabout with nighttime construction variance (4-3)
• Approved Ordinance 2021-008 (first reading) for View at Castle Rock redevelopment agreement (4-3)
• Continued Terrain North Basin Village site development plan to April 20, 2021 (7-0)
• Approved consent calendar including alley improvements, water leases, and backflow ordinance (7-0)
• Amended agenda to hear Item #16 after consent calendar (7-0)
• Extended meeting to 10pm (7-0)
• Failed to extend meeting to 10:05pm (6-1)

Public Works Commission

The Public Works Commission is scheduled to approve a construction contract with RME Ltd., LLC for the 2021 Downtown Alley Improvements Project. It will also authorize funds for the South & Wilcox Roundabout Improvement Project and approve a variance for nighttime construction. The meeting includes a review of the February monthly report and project updates.

• Resolution approving construction contract with RME Ltd., LLC D/B/A Elite Surface Infrastructure for 2021 Downtown Alley Improvements Project
• Resolution authorizing expenditure for South & Wilcox Roundabout Improvement Project
• Approval of variance for nighttime construction activities related to the roundabout project
• Review of March 1, 2021 Public Works Commission Meeting Minutes
• February Monthly Report and project updates

The Public Works Commission approved the minutes from the March 1, 2021 meeting, a construction contract with RME Ltd. for the 2021 Downtown Alley Improvements Project, and a resolution for the South & Wilcox Roundabout Improvement Project, including a variance for nighttime construction. All three motions passed 5-0. No other substantive decisions were made.

• Approved March 1, 2021 meeting minutes (5-0)
• Approved construction contract with RME Ltd. for 2021 Downtown Alley Improvements (5-0)
• Approved resolution for South & Wilcox Roundabout Improvement, including nighttime construction variance (5-0)

Public Safety Commission

The Public Safety Commission approved the March 4, 2021 meeting minutes. The commission received reports from the Fire and Police Departments, including updates on a fire master plan, a police wellness program, and a use-of-force presentation. No other formal decisions were made.

• Approved March 4, 2021 meeting minutes (7-0)

Public Art Commission

The Public Art Commission subcommittee met virtually to discuss the Painting Positivity Campaign (PAC 2021-028). The agenda also included standard procedures for call to order and public comment.

• Discussion of Painting Positivity Campaign PAC 2021-028

The Public Art Commission subcommittee met virtually and continued planning for the Painting Positivity Campaign, focusing on phase two. This phase will invite community members to submit photographs representing positivity, unity, hope, and love, which will be used to create mosaics for street art installations this summer. Action items for April include launching a website, updating submission forms with legal waivers, conducting public outreach, contacting businesses, and drafting mock-ups. No formal decisions were made; the meeting was for discussion and planning only.

• Continued planning for the Painting Positivity Campaign, focusing on phase two action items.
• Phase two will feature community-submitted photographs representing positivity, unity, hope, and love for street art mosaics.
• Action items for April include launching paintingpositivity.org, updating submission forms with legal waivers, public outreach, contacting businesses, and drafting mock-ups.

Town Council

The Castle Rock Town Council is holding a study session with presentations from the town manager, fire chief, and police chief, followed by a discussion on next steps for alternative revenue analysis. No votes or formal actions will be taken during this session.

• Town Manager David Corliss introduction and presentation
• Fire and Rescue Chief Norris Croom presentation and questions
• Police Chief Jack Cauley presentation and questions
• Discussion on next steps for alternative revenue analysis

The Town Council held a study session hearing presentations from the Fire and Police Chiefs about their departments' current and future staffing and capital needs, and from the Town Manager about alternative revenue options. No formal decisions were made; the session was for discussion and information gathering. The Council plans to continue discussing revenue options and department needs from April through July.

• Heard Fire Chief Croom's presentation on department operations, funding, and future challenges including staffing shortages and capital needs.
• Heard Police Chief Cauley's presentation on department operations, funding, and future challenges including staffing levels and crime trends.
• Heard Town Manager Corliss's presentation on alternative revenue analysis, including potential tax options and TABOR considerations.
• Discussed potential future funding sources, including a possible mill levy increase, development excise tax, and lodging tax.
• No formal votes or approvals were taken during this study session.

Planning Commission

The Castle Rock Planning Commission will hold public hearings on two items: the North Basin Village at Terrain Phase 1 site development plan and a use-by-special-review application for an accessory dwelling unit at 1750 Wild Rye Court. The commission will also approve minutes from the February 11 meeting and receive updates from the Town Council and Design Review Board.

• North Basin Village at Terrain Phase 1 Site Development Plan (PC 2021-006)
• Use By Special Review: Accessory Dwelling Unit at 1750 Wild Rye Court (PC 2021-007)
• Approval of February 11, 2021 meeting minutes
• Check for quorum for April 8 and April 22 meetings

The Planning Commission recommended approval of the North Basin Village Phase 1 Site Development Plan to Town Council by a 5-1 vote, with one commissioner opposed. The Commission also approved a Use by Special Review for an accessory dwelling unit at 1750 Wild Rye Court by a 6-0 vote. Both actions were based on staff findings that the proposals met Town criteria.

• Recommended approval of North Basin Village Phase 1 SDP to Town Council (5-1)
• Approved Use by Special Review for ADU at 1750 Wild Rye Court (6-0)
• Approved February 11, 2021 meeting minutes (5-0)

Castle Rock Water Commission

The Castle Rock Water Commission recommended approval of a construction contract for the Parkview Tributary and Fifth Street Trail Drainage Improvements Project, with Rocky Mountain Excavating as the low bidder at a cost of $1.38M including contingency. The commission also recommended approval of two water lease agreements (with United Water & Sanitation District and Colorado Parks & Wildlife), a natural gas pipeline right-of-way grant, a construction contract for the Glovers Water Rehabilitation Project Phase 1, and a water storage lease agreement with the Colorado Water Conservation Board. All recommendations were approved unanimously (6-0) and will be forwarded to Town Council for final action.

• Recommended approval of construction contract for Parkview Tributary and Fifth Street Trail Drainage Improvements Project to Rocky Mountain Excavating for $1.38M (WC 2021-025).
• Recommended approval of 2021 spot water lease agreement with United Water & Sanitation District for up to 400 acre-feet at $340/AF (WC 2021-028).
• Recommended approval of natural gas pipeline right-of-way grant on Box Elder property in Weld County (WC 2021-029).
• Recommended approval of construction contract with T. Lowell Construction for Glovers Water Rehabilitation Project Phase 1 for $1.8M (WC 2021-030).
• Recommended approval of 2021 spot water lease agreement with Colorado Parks & Wildlife for up to 100 acre-feet at $340/AF (WC 2021-031).
• Recommended approval of Chatfield Reservoir water storage lease agreement with Colorado Water Conservation Board for 1,410 acre-feet at $50/AF (WC 2021-032).
• Approved minutes of February 24, 2021 meeting as written (WC 2021-026).
• Scheduled Water Commission appointment interviews for May 11, 2021 (WC 2021-027).

Town Council

The Castle Rock Town Council is meeting to discuss and act on several items, including updates on park projects and an indoor recreation facility feasibility study, as well as ordinances and resolutions. The agenda includes a first reading of an ordinance clarifying backflow prevention assembly tester registration requirements, and resolutions approving service contracts and intergovernmental agreements. Public comment is allowed on scheduled items.

• Ordinance amending Chapters 13.06 and 15.03 of the Municipal Code on backflow prevention assembly tester registration (first reading)
• Resolution approving extraterritorial service contract with Castle Rock Cold and Storage, LLC for fire flow service
• Resolution approving IGA with Crowfoot Valley Ranch Metropolitan Districts No. 1 and 2 for conservation regulation monitoring
• Resolution approving IGA with Parker Water and Sanitation District for Parker Midsection Pipeline/Canyons Pump Station
• Updates on Cobblestone Ranch Neighborhood Park, park renovation planning, and indoor recreation facility feasibility study

The Town Council approved four items: an ordinance removing registration requirements and fees for backflow prevention assembly testers, a resolution for a fire flow service contract with Castle Rock Cold and Storage, a resolution for an intergovernmental agreement with Crowfoot Valley Ranch Metropolitan Districts for conservation enforcement, and a resolution for an IGA with Parker Water and Sanitation District for a pipeline and pump station. All votes were unanimous (7-0). The council also directed staff to pursue more information on a potential public-private partnership for baseball fields at Cobblestone Ranch Neighborhood Park.

• Approved Ordinance 2021-007 on first reading, removing backflow tester registration with Development Services and the $75 fee.
• Approved Resolution 2021-031, authorizing a fire flow service contract with Castle Rock Cold and Storage, LLC.
• Approved Resolution 2021-032, approving an IGA with Crowfoot Valley Ranch Metropolitan Districts for conservation monitoring and enforcement.
• Approved Resolution 2021-033, approving an IGA with Parker Water and Sanitation District for the Parker Midsection Pipeline/Canyons Pump Station.
• Directed staff to pursue further discussions on a public-private partnership for baseball fields at Cobblestone Ranch Neighborhood Park.
• Accepted the agenda and approved the consent calendar, including the My Water Pledge proclamation and prior meeting minutes.

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to discuss and potentially approve several items, including minutes from previous meetings, a collection assessment and maintenance plan for Pacific Coast Conservation, the Douglas County Art Encounters program, a project planning update for the Painting Positivity Campaign, public art outreach efforts, and an update on the Public Art Fund. The meeting is open to the public.

• Approval of minutes from February 11 and 25, 2021
• Approval of subcommittee minutes from February 24 and March 3, 2021
• Pacific Coast Conservation: Collection Assessment and Maintenance Plan
• Douglas County Art Encounters
• Public Art Fund Update

The Public Art Commission approved the selection of a mural proposal by artists Emma Gottschalk and Josh Eller for installation at The Fort CPA Group, 407 Wilcox Street. The commission also approved minutes from previous meetings and discussed a maintenance plan for public art, with further discussion scheduled for April. No public comment was received.

• Approved the minutes of the February 11 and February 25, 2021 meetings (4 yes, 3 not present).
• Approved the subcommittee minutes of February 24 and March 3, 2021 (4 yes, 3 not present).
• Approved the mural proposal by Emma Gottschalk and Josh Eller for 407 Wilcox Street (5 yes, 2 not present).
• Discussed the Pacific Coast Conservation maintenance plan; directed staff to place conservation on the April agenda.
• Discussed Douglas County Art Encounters; no changes to stipend or policies were made.
• Reviewed and provided feedback on a draft email for public art outreach via Notify Me.
• Tabled the Public Art Fund update to a future discussion.

Planning Commission

The regular Planning Commission meeting scheduled for March 11, 2021 has been cancelled. The next regular meeting will be held on March 25, 2021 at 6:00 P.M. No agenda items were discussed.

• Meeting cancelled
• Next meeting: March 25, 2021 at 6:00 P.M.

Design Review Board

The Design Review Board is holding a public hearing on a site development plan for a storage units redevelopment project at 205 Sixth St./610 Jerry St., known as 'The View'. The board will also approve minutes from the February 24 meeting and receive a town council update. The agenda includes a landscape variance request and a traffic impact analysis as attachments.

• Site Development Plan for Storage Units Redevelopment at 205 Sixth St./610 Jerry St. ('The View')
• Landscape Variance Request (Attachment B)
• Traffic Impact Analysis (Attachment F)
• Approval of February 24, 2021 meeting minutes
• Public comments received, including after 1 pm

The Design Review Board approved the Site Development Plan for 'The View' at 205 Sixth St./610 Jerry St., a mixed-use building replacing storage units, along with a landscape variance allowing fewer trees along Jerry and Sixth Streets. The motion passed 5-2. A prior motion to continue the hearing to March 24 failed 3-4.

• Approved Site Development Plan for 'The View' (5-2)
• Approved landscape variance for 13 trees along Jerry Street and zero trees, 17 shrubs, 10 perennials along Sixth Street (5-2)
• Denied motion to continue hearing to March 24 (3-4)
• Approved February 24, 2021 meeting minutes (7-0)
• Adjourned at 8:43 p.m. (7-0)

Election Commission

The Election Commission will review various scenarios for the proposed election district map. The meeting also includes the approval of minutes from the January 27, 2021, meeting.

• Proposed Election District Map Scenarios (EC 2021-007)
• Approval of January 27, 2021, meeting minutes (EC 2021-006)

The Election Commission approved Map 4A as amended as the 2021 Election District Map, after adjusting it to reflect voter population changes. The map keeps districts within a 10.5% voter population difference, below the 15% requirement. The commission also agreed to cancel the March 23, 2021 meeting since the map was approved.

• Approved the January 27, 2021 meeting minutes as presented.
• Approved Map 4A as amended as the 2021 Election District Map.
• Cancelled the March 23, 2021 meeting by consensus.

Public Safety Commission

The commission will review the January reports from the Castle Rock Fire Department and Police Department. The meeting also includes approval of previous meeting minutes.

• Approval of February 4, 2021, meeting minutes
• Review of CRFD January Report
• Review of CRPD January Report

The Public Safety Commission approved the February 4, 2021 meeting minutes. The Fire Department reported a plateau in COVID-19 cases, 70% vaccination of the 70+ age group, and a master plan under Town Manager review. The Police Department reported the FPPA pension change effective March 6, the upcoming Citizens Police Academy, and a Feb. 27 bank robbery under investigation. No new business was decided; the meeting adjourned at 3:27 p.m.

• Approved the February 4, 2021 meeting minutes (motion by Ms. Petersen, seconded by Mr. Thayer).
• Heard Fire Department report: COVID-19 plateau, 70% vaccination of 70+ age group, master plan under review.
• Heard Police Department report: FPPA pension effective March 6, Citizens Police Academy starts April 8, DocuPet licensing program successful.
• Discussed upcoming March 30 Council study session on public safety.
• Noted return to in-person meetings starting April 1.
• Discussed Douglas County OEM wildland preventive plan and helicopter contracts.
• Discussed 2022 budget process, with public open house scheduled in June.
• Adjourned at 3:27 p.m. (motion by Ms. Keough, seconded by Ms. Petersen).

Board of Adjustment

The Castle Rock Board of Adjustment will hold a virtual public hearing to consider a variance request from Jennifer Hunsinger to reduce the required rear yard setback from 19 feet to build a deck enclosure on an existing deck at 2166 Holmby Court. The board will also vote on approving the January 7, 2021 meeting minutes. One variance request (BOA 2021-002) has been requested to be continued to April 1, 2021.

• Variance request BOA 2021-003: reduce rear yard setback from 19 feet for deck enclosure at 2166 Holmby Court
• Variance request BOA 2021-002: requested to be continued to April 1, 2021
• Approval of January 7, 2021 meeting minutes

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to discuss the Painting Positivity Campaign. The agenda includes public comment and commission/council comments, with the main topic being the campaign.

• Discussion of Painting Positivity Campaign (PAC 2021-020)

The Public Art Commission Subcommittee selected a finalist for the mural installation at 407 Wilcox Street, based on jury results and top-ten finalist scores. The selection was reviewed and accepted by Aaron Fort of the Fort CPA Group. The subcommittee will present the final choice to the full Public Art Commission in March for approval before any contract is executed. No other substantive decisions were made; the meeting was procedural and planning-focused.

• Selected a finalist for the mural at 407 Wilcox Street based on jurying criteria and top-ten scores
• Confirmed Aaron Fort of the Fort CPA Group was satisfied with the selection
• Scheduled presentation of the final selection to the Public Art Commission in March for approval

Historic Preservation Board

The Castle Rock Historic Preservation Board is meeting virtually to approve minutes, welcome a new member, and discuss Historic Preservation Month. The agenda is mostly routine, with the main action item being the discussion of Preservation Month activities.

• Approval of February 3, 2020 meeting minutes
• Introduction of new board member Mike Borgelt
• Discussion of Historic Preservation Month
• Check for quorum for upcoming meetings on April 7 and May 5

The Board approved $250 for printing costs related to Historic Preservation Month activities, including a scavenger hunt, place mats, and contests. The motion passed 6-0. The Board also discussed future events and a study session on the City Hotel, but no other formal decisions were made.

• Approved $250 for printing to the Castle Rock Museum for Historic Preservation Month activities (6-0).
• Approved the February 3, 2021 meeting minutes as presented (6-0).
• Adjourned the meeting at 7:49 p.m. (6-0).

Town Council

The Castle Rock Town Council is meeting to vote on a series of routine contracts for the 2021 pavement maintenance program, including asphalt overlay, slurry seal, and concrete restoration projects. They will also hold public hearings on ordinances related to the Promenade at Castle Rock development, including a zone district amendment and a public finance agreement. Additionally, the council will discuss community grant applications and approve several other contracts, such as water rights leases and well rehabilitation projects.

• Resolution approving construction contract with Schmidt Construction for 2021 Asphalt Overlay Project
• Ordinance approving Promenade at Castle Rock Planned Development Plan Amendment No. 1 (second reading)
• Ordinance approving Second Amended Public Finance Agreement for Promenade at Castle Rock (second reading)
• Resolution approving water rights lease with H & H Farms
• Resolution approving construction contract for Hangmans Gulch Channel Improvements - Phase IV

The Town Council approved a series of resolutions and ordinances, including contracts for the 2021 Pavement Maintenance Program and several capital improvement projects. It also approved on second reading three ordinances related to the Promenade at Castle Rock development, including a public finance agreement, a sales tax credit reduction, and a zone district map amendment. The council approved a software agreement for the water billing system and contracts for well rehabilitation projects.

• Approved 2021 Pavement Maintenance Program contracts with Schmidt Construction, Chavez Construction, Vance Brothers, Elite Surface Infrastructure, and Chato's Concrete.
• Approved a variance for nighttime construction activities related to the 2021 pavement and capital improvement programs.
• Approved water rights leases with H & H Farms and Turnpike, LLC.
• Approved on second reading the 2021 Landscape and Irrigation Criteria Manual (ORD 2021-003).
• Approved on second reading the Promenade at Castle Rock Planned Development Plan Amendment No. 1 (ORD 2021-004).
• Approved on second reading the Second Amended and Restated Public Finance Agreement for Promenade at Castle Rock (ORD 2021-005).
• Approved on second reading the sales tax credit reduction for Promenade at Castle Rock (ORD 2021-006).
• Approved the Amended and Restated Consolidated Service Plan for Promenade at Castle Rock Metropolitan Districts Nos. 1-3 (RES 2021-027).

Board of Building Appeals

The Board of Building Appeals is meeting virtually to handle routine business, including approving minutes from a December 2020 special meeting, receiving updates from the Town Council and staff, and addressing board member items. No specific appeals or substantive decisions are listed on the agenda.

• Approval of December 14, 2020 special meeting minutes
• Town Council update
• Chief Building Official's update

The Board of Building Appeals met virtually and approved the minutes from its December 14, 2020 special meeting. No appeals were presented; staff reported no appeals since 2013. The board discussed upcoming code reviews and other administrative updates.

• Approved December 14, 2020 special meeting minutes (5-0)
• Adjourned meeting at 6:23 p.m. (5-0)

Public Works Commission

The Public Works Commission will consider approving multiple construction contracts for the 2021 pavement maintenance program, including asphalt overlay, concrete restoration, curb/gutter/sidewalk replacement, full depth reclamation, slurry seal, and parking lot improvements. They will also vote on a resolution to reallocate funds for these projects and a variance for nighttime construction. A discussion on Crowfoot Valley Road traffic control visioning is also scheduled.

• Resolution approving first renewal agreement for 2021 Pavement Marking Maintenance Program
• Contract with Schmidt Construction for 2021 Asphalt Overlay Project
• Contract with Elite Surface Infrastructure for Meadows Blvd./Castleton Ct. Concrete Restoration Project
• Contract with Chato's Concrete for Curb, Gutter, and Sidewalk Replacement Project
• Resolution authorizing fund reallocation for 2021 Pavement Maintenance and Street Reconstruction Programs

The Public Works Commission approved the October 5, 2020 meeting minutes and a resolution for the 2021 Pavement Marking Maintenance Program. It also approved a series of construction contracts for the 2021 Pavement Maintenance Program, including asphalt overlay, concrete restoration, curb/gutter/sidewalk replacement, full depth reclamation, and slurry seal projects, as well as a contract for the Town Facility Parking Lot Improvement Project. The commission authorized the Town Manager and Finance Director to reallocate funds for the 2021 programs and approved a variance to allow nighttime construction activities from April to November 2021. A discussion on Crowfoot Valley Road traffic control options was held with no action taken.

• Approved the October 5, 2020 meeting minutes (5-0).
• Approved the 2021 Pavement Marking Maintenance Program resolution (5-0).
• Approved contracts for the 2021 Asphalt Overlay, Concrete Restoration, Curb/Gutter/Sidewalk Replacement, Full Depth Reclamation, and Slurry Seal projects (5-0).
• Approved the construction contract with Chavez Construction Inc. for the 2021 Town Facility Parking Lot Improvement Project (5-0).
• Authorized the Town Manager and Finance Director to reallocate funds for the 2021 Pavement Maintenance and Street Reconstruction Programs (5-0).
• Approved a variance for nighttime construction activities from April to November 2021 (5-0).

Public Art Commission

The Castle Rock Public Art Commission is holding a virtual special meeting to discuss the 2021-2022 Douglas County Art Encounters program. The commission will review art submissions and location options for the program. Public comment is included, and the meeting is open to the public.

• Review of 2021-2022 Douglas County Art Encounters submissions (Attachment A)
• Review of location options for Art Encounters (Attachment B)

The Public Art Commission held a virtual special meeting on February 25, 2021, with all seven commissioners present. The only agenda item was a review of submissions received for the 2021-2022 Douglas County Art Encounters call for entries. No decisions were made; the commission only reviewed the submissions. The meeting adjourned at approximately 5:25 p.m.

• Reviewed submissions for the 2021-2022 Douglas County Art Encounters call for entries; no action taken.

Planning Commission

The February 25, 2021 Planning Commission meeting was cancelled. The next regular meeting is scheduled for March 11, 2021 at 6:00 PM. This agenda contains no items for discussion or decision.

• Meeting cancelled

Public Art Commission

The Public Art Commission subcommittee continued planning for the Painting Positivity Campaign, focusing on the jurying process for the mural installation at 407 Wilcox Street. They reviewed an online jurying form and set a March 1 deadline for ranking submissions, with results compiled by March 3. No formal decisions were made; the meeting was procedural and planning-focused.

• Set March 1 deadline for jury members to rank mural submissions
• Jen Perry to compile juried results into top ten ranking by March 3
• Online form for phase two street art call for entries to be built on paintingpositivity.org
• Town Legal Department drafting waiver for inclusion in online form

Design Review Board

The Castle Rock Design Review Board approved the site development plan for the Pizza Hut redevelopment at 340 S. Wilcox St., 'Grandmere Plaza,' including a landscaping variance, by a 6-0 vote. The board also approved the minutes from the Sept. 9, 2020 meeting. No public comments were made on the application.

• Approved the Sept. 9, 2020 meeting minutes as presented (6-0).
• Approved the Pizza Hut Redevelopment site development plan at 340 S. Wilcox St. with a landscaping variance (6-0).
• Adjourned the meeting at 6:37 p.m. (6-0).

Castle Rock Water Commission

The Castle Rock Water Commission voted unanimously to recommend Town Council approval of nine resolutions, including extraterritorial fire flow service for Castle Rock Cold and Storage LLC, water rights leases with H&H Farms and Turnpike LLC, a backflow tester registration ordinance, contracts for ASR testing and well rehabilitation, an intergovernmental agreement with Parker Water and Sanitation District, a construction contract for Hangmans Gulch improvements, and a conservation monitoring agreement with Crowfoot Valley Ranch. The commission also approved the January 27, 2021 meeting minutes with one abstention. No items were denied or tabled.

• Approved minutes of January 27, 2021 as written (6-0, 1 abstention).
• Recommended approval of resolution for extraterritorial service agreement with Castle Rock Cold and Storage LLC for fire flow service (7-0).
• Recommended approval of water rights lease with H&H Farms for 275 acre feet at $36.50/acre foot (7-0).
• Recommended approval of water rights lease with Turnpike, LLC for 780 acre feet at $36.50/acre foot (7-0).
• Recommended approval of ordinance amending backflow tester registration requirements (7-0).
• Recommended approval of contract with Hydro Resources for ASR testing and valve replacement (7-0).
• Recommended approval of intergovernmental agreement with Parker Water and Sanitation District for pipeline (7-0).
• Recommended approval of construction contracts with Meridiam Partners, Applied Ingenuity, and Colorado Pump Service & Supply (7-0 each).

Town Council

The Castle Rock Town Council is holding a study session to discuss town finances and the Capital Improvement Plan. No voting or formal action will be taken during this session; it is informational only. The meeting is open to the public and will be held virtually due to declared disasters.

• Study session on Town Finances and Capital Improvement Plan (ID 2021-020)

The Town Council held a study session to review town finances and the five-year Capital Improvement Plan. No formal votes or decisions were taken; the session was informational, covering revenue sources, debt, and upcoming capital projects. Staff noted a 2021 Budget Amendment is planned for April and a study session on Police and Fire is proposed for March.

• No formal decisions or votes taken during study session
• Staff to present Police and Fire study session in March
• Staff to present citizen survey results in April
• Councilmember Johnson requested 4th Tuesday study sessions

Town Council

The Town Council approved on first reading a rezoning of the Promenade at Castle Rock to allow up to 300 multi-family residential units, with a 43-acre public land dedication and a requirement for a sit-down restaurant or 10,000 sq ft of commercial within four years. The council also approved two related finance agreements reducing sales tax credits for the Promenade. A resolution supporting Douglas County's public health services review was removed from the agenda, and a site development plan for 102 townhomes at Heckendorf Ranch was approved.

• Approved Promenade rezoning for up to 300 multifamily units (7-0)
• Approved site development plan for 102 townhomes at Heckendorf Ranch (6-1)
• Approved amended public finance agreement for Promenade (7-0)
• Approved reduction of sales tax credit for Promenade PIFs (7-0)
• Removed Resolution 2021-011 supporting Douglas County health review from agenda (4-3)
• Approved Historic Preservation Board appointment (7-0)
• Approved consent calendar including Feb 2 minutes (7-0)

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to approve minutes from previous meetings, receive updates on the Public Art Fund and staff activities, and discuss public art outreach, including the Painting Positivity Campaign project planning. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of January 14, 2021 meeting minutes
• Approval of subcommittee minutes from January 27 and February 3, 2021
• Public Art Fund update
• Staff updates including DCAE email and Lumonics
• Painting Positivity Campaign project planning update with draft street art call for entries

The Castle Rock Public Art Commission approved the minutes from its January 14 meeting and the subcommittee meetings of January 27 and February 3, each by a 5-0 vote (with one commissioner absent). The commission received updates on the Public Art Fund, the Douglas County Art Encounters program, and a conservation assessment that found three art pieces missing. It also discussed outreach strategies, including creating an email list via Notify Me and promoting Otocast, and tabled a future art-and-business tour idea.

• Approved January 14, 2021 meeting minutes (5-0)
• Approved subcommittee minutes of January 27 and February 3, 2021 (5-0)
• Tabled discussion on a future art-and-business tour

Planning Commission

The Castle Rock Planning Commission is holding a virtual public hearing to consider the Promenade PA3 PDP Amendment, a proposed development plan change. The meeting also includes routine items such as approval of previous minutes, updates from the Town Council and Design Review Board, and scheduling for upcoming meetings.

• Public hearing on Promenade PA3 PDP Amendment (PC 2021-004)
• Approval of January 28, 2021 meeting minutes (PC 2021-003)
• Town Council liaison update
• Design Review Board update
• Quorum check for Feb. 25 and Mar. 11 meetings

The Planning Commission voted 7-0 to recommend approval of the Promenade at Castle Rock Planning Area 3 Planned Development Plan Amendment to Town Council. The amendment was presented by staff and the applicant, with public comments from Happy Canyon residents regarding open space. The commission also approved the January 28, 2021 meeting minutes and adjourned.

• Recommended approval of Promenade PA3 PDP Amendment to Town Council (7-0)
• Approved January 28, 2021 meeting minutes (6-0)

Design Review Board

The Design Review Board's regular meeting scheduled for February 10, 2021 has been cancelled. The next regular meeting will be held on February 24, 2021 at 6:00 P.M. This notice is procedural only, with no items for discussion or decision.

• Meeting cancellation notice for Feb. 10, 2021
• Next meeting scheduled for Feb. 24, 2021 at 6:00 P.M.
• Contact Julie Kirkpatrick at 720-733-3516 for questions

Public Safety Commission

The Castle Rock Public Safety Commission is meeting virtually to approve the January 7, 2021 meeting minutes and receive monthly reports from the Fire and Police Departments for December 2020. The agenda includes no new or old business items, only routine reports and commissioner comments.

• Approval of Jan. 7, 2021 meeting minutes
• Fire Department December report
• Police Department December report

The Public Safety Commission approved the January 7, 2021 meeting minutes. The fire chief reported that COVID cases are decreasing, the COVID medic unit was taken out of service, and most staff have been vaccinated. The police chief reported a 74% increase in motor vehicle thefts and a 78% increase in online reporting in 2020. No other formal decisions were made.

• Approved January 7, 2021 meeting minutes (7-0)

Board of Adjustment

The regular meeting of the Board of Adjustment scheduled for February 4, 2021 has been cancelled. The next regular meeting will be held on March 4, 2021 at 6:00 P.M. at Town Hall, 100 N. Wilcox Street. This agenda contains only a cancellation notice and no items for discussion or decision.

• Meeting cancelled for February 4, 2021
• Next regular meeting scheduled for March 4, 2021 at 6:00 P.M.
• Contact Tammy King at 720-733-3557 for questions

Historic Preservation Board

The Castle Rock Historic Preservation Board is meeting virtually to review two new-construction design proposals at 306 and 302 N. Lewis Street. The board will also approve minutes from its January 6 meeting and receive a Town Council update. Public comment is accepted by email or by signing up to speak virtually.

• Design review for new construction at 306 N. Lewis Street (HPB 2021-004)
• Design review for new construction at 302 N. Lewis Street (HPB 2021-005)
• Approval of January 6, 2021 meeting minutes
• Town Council update
• Check for quorum for March 3 and April 7 meetings

Public Art Commission

The Public Art Commission subcommittee met to discuss the planning phase for 'Painting Positivity: Planning Phase Two'. The meeting included a period for public comment.

• Painting Positivity: Planning Phase Two (PAC 2021-011)

The Public Art Commission subcommittee continued planning for the Painting Positivity Campaign, focusing on phase two featuring street art activation. They recommended drafting an open-ended call for entries to collect photos for use in various art activation strategies, such as decals, box wraps, and posters. Next steps were assigned to members for site development, drafting the call, pricing strategies, and researching business partners. No formal decisions were made; the meeting was primarily planning and discussion.

• Recommended drafting an open-ended call for entries for phase two (subcommittee vote)
• Assigned Nick Lucey and Colin Shreffler to develop a site page with a unique URL
• Assigned Maia Aman and Jen Perry to draft a Call for Entries for Commission review
• Assigned Cherie Monteferrante to research pricing for art activation strategies
• Assigned Yontae Johnson to research potential business partners

Town Council

The Castle Rock Town Council is meeting to consider several routine items, including resolutions to purchase two brush trucks, approve a change order for the Fair Street Storm Sewer Project, and adopt the 2021 Water Use Management Plan. They will also hold a first reading of an ordinance to adopt the 2021 Landscape and Irrigation Criteria Manual and discuss the creation of a Noxious Weed Advisory Board. Public comment is limited to four minutes per speaker for agenda items.

• Resolution to purchase two Type 6 brush trucks from Boise Mobile Equipment
• Change Order No. 1 for Fair Street Storm Sewer Project with 53 Corporation, LLC
• Ordinance adopting 2021 Landscape and Irrigation Criteria Manual (first reading)
• Resolution adopting 2021 Water Use Management Plan (WUMP)
• Resolution approving construction contract for Tank 3 Drain Line Project with 53 Corporation, LLC

The Town Council voted 4-3 to keep the Design Review Board (DRB) as is, rejecting a proposal to change its membership or give the Council more authority over downtown projects. The Council also approved several water-related items, including the 2021 Water Use Management Plan and a rebate program, and adopted a new Landscape and Irrigation Criteria Manual. All votes were unanimous except the DRB decision.

• Approved Resolution 2021-007 creating a Noxious Weed Advisory Board (7-0)
• Approved Ordinance 2021-003 adopting the 2021 Landscape and Irrigation Criteria Manual (6-0, 1 absent)
• Approved Resolution 2021-008 adopting the 2021 Water Use Management Plan (6-0, 1 absent)
• Approved Resolution 2021-009 approving the 2021 Water Conservation Rebate Incentive Program (6-0, 1 absent)
• Approved Resolution 2021-010 awarding a construction contract to 53 Corporation, LLC for the Tank 3 Drain Line Project (6-0, 1 absent)
• Approved Consent Calendar including purchase of two brush trucks and a storm sewer change order (7-0)
• Voted 4-3 to keep the Design Review Board unchanged, rejecting changes to its membership or authority

Planning Commission

The Castle Rock Planning Commission is holding a virtual public hearing to consider the site development plan for Canvas at Castle Rock Townhomes. The meeting also includes approval of the December 10, 2020 minutes, updates from the Town Council liaison and Design Review Board, and scheduling of future meetings.

• Public hearing on Canvas at Castle Rock Townhomes Site Development Plan (PC 2021-002)
• Approval of December 10, 2020 meeting minutes (PC 2021-001)
• Town Council liaison update
• Design Review Board update
• Check for quorum for Feb. 11, Feb. 25, and Mar. 11, 2021 meetings

The Planning Commission voted 5-0 to recommend approval to Town Council of the Canvas at Castle Rock Townhomes Site Development Plan, a multi-family rental project by Watermark Properties. The commission also approved the December 10, 2020 meeting minutes. No other substantive decisions were made; the meeting included updates from the Town Council liaison and staff.

• Recommended approval of Canvas at Castle Rock Townhomes Site Development Plan (5-0)
• Approved December 10, 2020 Planning Commission meeting minutes (5-0)

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to discuss the Painting Positivity Campaign. The agenda includes call to order, public comment, and a single agenda topic. No decisions are listed; the item is likely for discussion only.

• Discussion of Painting Positivity Campaign (PAC 2021-010)

The Public Art Commission subcommittee continued planning for the Painting Positivity Campaign, discussing outreach sites for mural entries and agreeing to jury first-round entries on March 3. The Artist Cooperative will set up a Café account for posting the call. No formal decisions were made; the meeting was planning-focused.

• Agreed to jury first-round mural entries on March 3 at 4:30 p.m.
• Artist Cooperative agreed to set up a Café account to post the call for entries

Castle Rock Water Commission

The Castle Rock Water Commission is meeting virtually to consider several resolutions, including approving a construction contract with 53 Corporation, LLC for the Tank 3 Drain Line Project, adopting the 2021 Water Conservation Rebate Incentive Program, and approving the 2021 Water Use Management Plan. The commission will also review an ordinance adopting the Landscape and Irrigation Criteria Manual, a software agreement with Harris Computer NorthStar, a renewal with CDM Smith for water quality consulting, and a change order for the Fair Street Storm Sewer Project. Informational items include a manhole replacement project presentation and construction contracts for the Village North Drainage & Infrastructure Improvements and Ray Waterman Well Facility projects.

• Resolution approving construction contract with 53 Corporation, LLC for Tank 3 Drain Line Project
• Resolution approving 2021 Water Conservation Rebate Incentive Program
• Resolution approving 2021 Water Use Management Plan (WUMP)
• Ordinance amending Chapter 15.48.010 adopting Landscape and Irrigation Criteria Manual
• Resolution approving change order with 53 Corporation, LLC for Fair Street Storm Sewer Project

Parks and Recreation Commission

The Parks and Recreation Commission is meeting virtually to discuss several topics, including an update on the Noxious Weed Management Plan, a Recreation Division update on returning to wellness, and a feasibility study for an indoor recreation facility. The commission will also approve the minutes from the December 16, 2020 meeting and welcome a new council liaison.

• Noxious Weed Management Plan update
• Recreation Division update on returning to wellness
• Indoor Recreation Facility Feasibility Study discussion
• Approval of December 16, 2020 meeting minutes
• Welcome new council liaison Ryan Hollingshead

The Parks and Recreation Commission approved the December 16, 2020 meeting minutes and received updates on the Noxious Weed Management Plan, recreation center operations, and an indoor recreation facility feasibility study. No formal decisions were made on these agenda topics; they were informational only.

• Approved minutes of December 16, 2020 meeting (7-0)

Town Council

The Castle Rock Town Council will hold a second reading and vote on an ordinance to rezone 1004 S Interstate 25 from R-1 Residential to Planned Development, approving the Sanders Business Park at Castle Rock Planned Development Plan. The council will also vote on an ordinance amending municipal code regarding damages to and unauthorized use of water, wastewater, and stormwater facilities. Additionally, the council will discuss the draft 2021 Community Survey and the Public Health Department.

• Rezoning 1004 S Interstate 25 to Planned Development for Sanders Business Park (second reading, approved 7-0 on first reading)
• Ordinance amending Chapter 13.25 on water/wastewater/stormwater facility damages (second reading, approved 6-0 on first reading)
• Discussion on draft 2021 Community Survey
• Discussion on Public Health Department
• Consent calendar includes approval of January 5, 2021 meeting minutes

The Town Council voted 6-1 to direct staff to encourage Douglas County to expedite its withdrawal from Tri-County Health Department and to seek a Town role in the County health department's governance. The Council also approved a rezoning for the Sanders Business Park, directed staff to proceed with the 2021 community survey, and discussed forming a Town health department but took no action on that option.

• Directed staff to encourage Douglas County to expedite withdrawal from Tri-County Health and seek Town role in County health governance (6-1)
• Approved rezoning at 1004 S Interstate 25 from R-1 to Planned Development for Sanders Business Park (7-0)
• Approved consent calendar including ordinance on water/wastewater facility damages (7-0)
• Directed staff to proceed with 2021 community survey (7-0)
• Approved study session on Feb 23 for finances, public safety funding, and capital plan (7-0)
• Approved bringing Design Review Board authority discussion to Council (6-1)

Planning Commission

The regular Planning Commission meeting scheduled for January 14, 2021, has been cancelled. The next regular meeting will be held on January 28, 2021, at 6:00 P.M. This agenda contains no items for discussion or decision.

• Meeting cancelled
• Next meeting scheduled for Jan. 28, 2021 at 6:00 P.M.

Public Art Commission

The Castle Rock Public Art Commission is meeting virtually to discuss routine business, including approving minutes, receiving updates on the Public Art Fund, and reviewing a collection assessment and maintenance plan from Pacific Coast Conservation. They will also consider the 2021-2022 Douglas County Art Encounters Program, the Otocast app, public art survey results, and a Painting Positivity Campaign. The meeting is open to the public.

• Approval of minutes from December 10, 2020 and December 30, 2020 subcommittee
• Public Art Fund update
• Pacific Coast Conservation: Collection Assessment and Maintenance Plan
• 2021-2022 Douglas County Art Encounters Program
• Public Art Survey results and Painting Positivity Campaign

Design Review Board

The Design Review Board's regular meeting scheduled for January 13, 2021, has been cancelled. The next regular meeting is scheduled for January 27, 2021, at 6:00 PM. No other business is listed on this agenda.

• Meeting cancelled
• Next meeting: Jan. 27, 2021 at 6:00 PM

Town Council

The Castle Rock Town Council is meeting for a study session focused on land use items. No voting or formal action will be taken during this session; it is informational only. Public comment is not taken during study sessions.

• Study session on land use items (ID 2021-003)

Board of Adjustment

The Castle Rock Board of Adjustment is meeting virtually to approve prior meeting minutes and hold a public hearing on a variance request. The main item is a request for a variance from the minimum side yard setback for a property at 29 S Cantril Street in an R-3 multi-family residential zone. The board will also receive updates from the Town Council, board members, and staff.

• Approval of December 3, 2020 meeting minutes
• Public hearing: variance from minimum side yard setback, R-3 zone, 29 S Cantril Street (BOA 2020-013)

Public Safety Commission

The Public Safety Commission is meeting virtually for its monthly session. The agenda consists of routine items: approving prior meeting minutes, receiving reports from the Fire and Police Departments, and addressing new and old business. No specific decisions, proposals, or public hearings are listed.

• Approval of meeting minutes
• Fire Department Report
• Police Department Report
• New Business
• Old Business

The commission approved the December 3, 2020 meeting minutes unanimously. Fire and police department reports were presented, covering topics like COVID-19 impacts, a small New Year's Eve brush fire, increased motor vehicle thefts, and a multi-jurisdiction apprehension. No new or old business was discussed, and no other formal decisions were made.

• Approved December 3, 2020 meeting minutes (7-0)

Historic Preservation Board

The Historic Preservation Board is meeting virtually to discuss and potentially act on a restoration grant application for the property at 300 N. Wilcox Street, submitted by the Douglas Masonic Temple Association. The board will also review and approve the minutes from the December 2, 2020 meeting, receive a Town Council update, and hold a study session on the downtown grant scoring rubric.

• Grant application for 300 N. Wilcox Street (Douglas Masonic Temple Association)
• Approval of December 2, 2020 meeting minutes
• Study session on Downtown Grant Scoring Rubric/Criteria
• Check for quorum for upcoming February and March meetings

Town Council

The Castle Rock Town Council is meeting to consider several items, including a second reading of an ordinance approving a $1 million line of credit for the Downtown Development Authority, a second reading of the Sanders Business Park planned development and zoning, and two construction contracts. The agenda also includes a public hearing on amending the municipal code regarding water facility damages and unauthorized use, and a discussion on council liaison designations.

• Ordinance approving $1,000,000 line of credit with FirstBank for Castle Rock Downtown Development Authority (second reading)
• Ordinance approving Sanders Business Park Planned Development and Zoning Regulations (second reading, located along I-25 east frontage road south of Plum Creek Community Church)
• Resolution approving construction contract with T. Lowell Construction, Inc. for Village North Drainage & Infrastructure Improvements Project (Park St., Malibu St., Caprice Dr.)
• Resolution approving construction contract with T. Lowell Construction, Inc. for Ray Waterman Well Facility Project (near Valley View Dr. and Autumn Sage St.)
• Ordinance amending Chapter 13.25 regarding damages to and unauthorized use of water, wastewater, and stormwater facilities