Castle Rock public meetings in 2025

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for December 25, 2025 has been canceled. The next regular meeting will be held on January 8, 2026 at 6:00 PM.

• Meeting canceled for December 25, 2025

Design Review Board

The December 24, 2025 regular meeting of the Castle Rock Design Review Board has been canceled. The next regular meeting is scheduled for January 14, 2026 at 6:00 PM.

Parks and Recreation Commission

The Parks and Recreation Commission received an update on Red Hawk Ridge Golf Course's record 2025 season, including 68,000 rounds played and $5.9 million in revenue. The commission approved the minutes of the previous meeting unanimously. No other substantive decisions were made.

• Approved minutes of the regular meeting (4-0)

Town Council

The Castle Rock Town Council will hold a second reading vote on an ordinance to finance a new fire station, and will consider a site development plan for a 409-acre residential project in the Canyons Far South Planned Development. The agenda also includes several routine consent items, such as contract amendments and a sole-source equipment agreement, plus a discussion on 2026 meeting schedules and community grant applications.

• Ordinance 2025-039: Fire station financing (second reading, approved 7-0 on first reading)
• Resolution 2025-160: Site development plan for 409-acre residential development southeast of Crowfoot Valley Road and Founders Parkway
• Resolution 2025-155: First amendment to services agreement with Consor North America for Plum Creek Pipeline Central to PCWPF Project
• Resolution 2025-157: Waive bidding and approve on-call equipment agreement with Treatment Technology Holding, LLC
• Resolution 2025-161: Second contract price amendment with S.J. Louis Construction for Sedalia Lift Station and Force Main project

The Town Council approved a site development plan for a 409-acre residential project southeast of Crowfoot Valley Road and Founders Parkway. The vote was 7-0. Council also approved the 2026 meeting schedule, a consent calendar including fire station financing, and three community grant applications at $1,000 each.

• Approved site development plan for Canyons Far South residential development (7-0)
• Approved 2026 Council meeting schedule with changes (7-0)
• Approved consent calendar including fire station financing, water infrastructure contracts, and agricultural lease (7-0)
• Approved $1,000 each for three community grant applications (7-0)
• Approved contract price amendment for Sedalia Lift Station Phase 2 construction (7-0)

Planning Commission

The Castle Rock Planning Commission will hold public hearings on two development proposals: the Canyons Far South site development plan for 409 acres near Crowfoot Valley Road and Founders Parkway, and an amendment to the Crystal Valley Ranch planned development. The commission will also approve minutes, receive updates from the Town Council and Design Review Board, and check quorum for upcoming meetings.

• Public hearing: Canyons Far South Site Development Plan (409 acres, southeast of Crowfoot Valley Road and Founders Parkway)
• Public hearing: Crystal Valley Ranch Planned Development Plan and Zoning Regulations, Amendment No. 7 (north of Crystal Valley Parkway, east of Rhyolite Park, west of Lake Gulch Road)
• Approval of November 13, 2025 meeting minutes
• Town Council liaison update
• Design Review Board update

Public Art Commission

The Castle Rock Public Art Commission will hold a regular meeting to approve minutes from a prior meeting and discuss ongoing goals and objectives. The meeting is open to the public and may be attended by three or more Town Council members.

• Approval of minutes from previous Public Art Commission meeting (PAC 2025-025)
• Discussion and updates on ongoing goals and objectives (PAC 2025-026)

The Public Art Commission approved the November 13, 2025 meeting minutes unanimously (6-0). Discussion items included an update that the artist accepted the $18,700 purchase price for the 'High Five!' sculpture, a review of the Holiday Card Art Contest, and clarification on the grant process for a potential partnership with the Historical Society. No formal decisions were made beyond approving the minutes.

• Approved November 13, 2025 meeting minutes (6-0)

Design Review Board

The regular meeting of the Design Review Board scheduled for December 10, 2025 has been canceled. The next regular meeting is scheduled for January 14, 2026 at 6:00 PM.

Castle Rock Water Commission

The Castle Rock Water Commission is holding a special meeting to replace the regular November and December meetings. They will vote on several resolutions, including a second amendment for a services agreement with W.W. Wheeler & Associates, a lease agreement with Rupple Farms, LLC, and a first amendment with Consor Engineering. They will also consider an ordinance for a system development fee credit for new residential homes under 2,000 finished square feet. The meeting includes updates on water quality, stormwater, and other projects.

• Resolution approving a second amendment to services agreement with W.W. Wheeler & Associates for Phase 2 of quantification of East Plum Creek and Cherry Creek Basin lawn irrigation return flows
• Resolution approving a lease agreement between the Town of Castle Rock and Rupple Farms, LLC for an agricultural lease at the Box Elder Property in Weld County
• Resolution approving a first amendment to services agreement with Consor Engineering for the Plum Creek Pipeline Central to PCWPF Project
• Ordinance approving a system development fee credit for new residential homes under 2,000 finished square feet in the entire Castle Rock service area
• Resolution approving an equipment and services agreement with Treatment Technology Holding, LLC for treatment chemicals

Youth Commission

The Castle Rock Youth Commission is meeting to handle routine business, including approving minutes, hearing public comments, and discussing several administrative items. Action items include reviewing the 2026 budget, the Rising Star Scholarship, and an award for outstanding youth leadership. The meeting is open to the public.

• 2026 Budget review (YC 2025-014)
• Rising Star Scholarship 2026 (YC 2025-015)
• Outstanding Youth Leadership and Service in Castle Rock (YC 2025-016)
• 2026 HOA Outreach, January Edition (YC 2025-012)
• Rules of Order (YC 2025-013)

The Youth Commission approved the 2026 budget, the Rising Star Scholarship program, and recognized Jesminda Richmond for outstanding youth leadership. All three actions passed 8-0 with one commissioner absent. The commission also discussed HOA outreach, rules of order, and upcoming events.

• Approved 2026 Youth Commission budget (8-0)
• Approved Rising Star Scholarship program with anonymous review process (8-0)
• Recognized Jesminda Richmond for outstanding youth leadership and service (8-0)
• Approved November 2025 meeting minutes (8-0)

Board of Adjustment

The Board of Adjustment will hold a public hearing on a request for a variance from the rear yard setback requirement for a property at 3962 Scarlet Oak Court. The board will also consider approving minutes from the September 4, 2025 meeting and a resolution of appreciation for outgoing member Eric Richards.

• Public hearing on variance from rear yard setback at 3962 Scarlet Oak Court
• Resolution of Appreciation for Eric Richards
• Approval of September 4, 2025 meeting minutes

The Board of Adjustment approved a variance from the rear yard setback requirement for a property at 3962 Scarlet Oak Court in a Planned Development district. The decision was made during a public hearing. The board also approved the September 4, 2025 meeting minutes and adopted a resolution of appreciation for outgoing member Eric Richards.

• Approved variance from rear yard setback at 3962 Scarlet Oak Court (PD district)
• Approved September 4, 2025 Board of Adjustment meeting minutes
• Adopted Resolution of Appreciation for Eric Richards

Public Safety Commission

The Public Safety Commission will meet to approve November meeting minutes and receive monthly reports from the Castle Rock Fire Department and Police Department for October 2025. No new or old business items are listed for discussion.

• Approval of November 6, 2025 meeting minutes (PS 2025-0291)
• Castle Rock Fire Department October report (PS 2025-0302)
• Castle Rock Police Department October report (PS 2025-0313)

The Public Safety Commission unanimously approved leaving a six-month commission vacancy unfilled after no applicants responded. The commission also received monthly reports from the Castle Rock Fire and Police Departments, including updates on a plane crash incident, a new logistics chief, and a therapy dog retirement.

• Approved leaving a six-month commission vacancy unfilled (unanimous)
• Approved November 6, 2025 meeting minutes with noted corrections
• Received CRFD October report including Station 156 neighborhood meeting and COP update
• Received CRPD October report including Starlighting event and drone program update

Historic Preservation Board

The Historic Preservation Board will hold a public hearing on a local restoration grant application for the property at 203 North Perry Street, known as the Little School on Perry Street/Saunders House. The board will also approve minutes from its September 3 meeting, receive updates from the Town Council and Design Review Board, and discuss future meeting quorums.

• Public hearing on HPB 2025-017: Local Restoration Grant for 203 North Perry Street (Little School on Perry Street/Saunders House)
• Approval of minutes from September 3, 2025 meeting (HPB 2025-019)
• Town Council update
• Design Review Board update
• Castle Rock Historical Society and Museum liaison update

Town Council

The Town Council will hold a first reading on an ordinance to finance a new fire station facility, and will vote on second reading for the 2025 property tax levies for the town and the Downtown Development Authority. Other items include a site development plan for a mixed-use project on Wolfensberger Road, amendments to nonprofit funding policies, and a resolution opting out of state electric vehicle charging system permitting requirements.

• First reading of ordinance to finance a new fire station facility with a lease purchase agreement
• Second reading of ordinance levying 2025 general property taxes for the town (approved 7-0 on first reading)
• Second reading of ordinance levying 2025 property taxes for the Castle Rock Downtown Development Authority (approved 7-0 on first reading)
• Resolution approving a site development plan for the Unity on Wolfensberger mixed-use project (1.36 acres, multi-family, south of Wolfensberger Road and east of Park Street)
• Resolution opting out of state law (Section 31-23-316, C.R.S.) regarding permitting of electric vehicle charging systems

The Castle Rock Town Council unanimously approved several items including a first reading of an ordinance to finance a new fire station, a resolution opting out of state EV charging permitting requirements, and a site development plan for a mixed-use project on Wolfensberger Road. All votes were 7-0.

• Approved first reading of ordinance to finance acquisition and construction of a fire station (7-0)
• Approved resolution opting out of state law on permitting electric vehicle charging systems (7-0)
• Approved site development plan for Unity on Wolfensberger mixed-use project (7-0)
• Approved resolution amending nonprofit funding program policies (7-0)
• Approved Parks and Recreation 2025-2027 strategic plan (7-0)
• Approved consent calendar including property tax levies and CDBG report (7-0)

Board of Building Appeals

The Board of Building Appeals will meet to approve minutes from September 8, 2025, receive a Town Council update, and hear a staff presentation including a code update from the Chief Building Official. No public hearings or major decisions are on the agenda.

• Approval of September 8, 2025 meeting minutes
• Town Council update
• Chief Building Official's code update

Public Works Commission

The Public Works Commission will consider approving the August 4, 2025 meeting minutes and discuss a proposed street name change from South Interstate 25 to South Wilcox Street. The agenda also includes project updates and the October monthly report.

• Discussion: Proposed Street Name Change - South Interstate 25 to South Wilcox Street
• Approval of August 4, 2025 Public Works Commission Meeting Minutes
• Project Updates
• October Monthly Report

The Public Works Commission approved a motion to rename South Interstate 25 (East Frontage Road) to South Wilcox Street, establishing name continuity from Plum Creek Parkway to Crystal Valley Parkway. The change aims to improve navigation for emergency responders, enforcement, delivery services, residents, and future development. The commission also approved the August 4, 2025 meeting minutes. No public comments were made, and no other substantive decisions were taken.

• Approved renaming South Interstate 25 (East Frontage Road) to South Wilcox Street (7-0)
• Approved August 4, 2025 Public Works Commission meeting minutes (7-0)

Planning Commission

The regular Planning Commission meeting scheduled for November 27, 2025, has been canceled. The next regular meeting will be held on December 11, 2025, at 6:00 p.m. No agenda items were discussed or decided.

• Meeting canceled
• Next meeting: December 11, 2025 at 6:00 p.m.

Design Review Board

The regular meeting of the Design Review Board scheduled for November 26, 2025 has been canceled. The next regular meeting is scheduled for December 10, 2025 at 6:00 PM.

• Meeting canceled; no items discussed or decided

Parks and Recreation Commission

The Castle Rock Parks and Recreation Commission will hold a regular meeting to approve prior meeting minutes and receive an update on public art projects. The meeting is open to the public and may be attended by Town Council members.

• Public Art Updates (PRC 2025-016)

The Parks and Recreation Commission received updates on public art, including Town Council's approval of a $210,000 contract for the Big Drive sculpture series at Rock Park, and $30,683.15 in Art and Culture Grant Program awards. Staff also reported progress on the Castle Rock Sports Center and Brickyard development, trail construction at Lost Canyon, and therapeutic recreation fundraising. No formal decisions were made by the commission; all items were informational.

• Approved minutes of September 17, 2025 meeting (6-0)
• Received update on $210,000 Big Drive sculpture series approved by Town Council
• Received update on $30,683.15 in Art and Culture Grant Program awards approved by Town Council
• Discussed property transfer at Rhyolite Regional Park
• Heard construction update on Castle Rock Sports Center and Brickyard development
• Noted trail construction progress at Lost Canyon
• Reported $50,000 raised for therapeutic recreation programming

Town Council

The Town Council will hold public hearings and discussion items on the Public Safety Commission's recommendations for the 2026 Philip S. Miller Resource Grant Program and nonprofit grant programs. The consent calendar includes resolutions for stop loss insurance, a sole-source engineering agreement with Burns & McDonnell, spot water lease agreements, and water meter infrastructure. An executive session is scheduled to discuss legal issues on the Craig & Gould North Project and possible open space acquisition of the Jobe property.

• Discussion/Direction of Public Safety Commission's recommendations for 2026 Philip S. Miller Resource Grant Program (eight applications)
• Resolution waiving bidding and approving services agreement with Burns & McDonnell Engineering Company, Inc. (1282 Castle Oaks Dr.)
• Resolution approving 2026 Spot Water Lease Agreement with Dakan Ranch II LLC (Plum Creek Water Reclamation Authority)
• Resolution authorizing Plum Creek Water Reclamation Authority to enter loan and construction contracts for Reuse Reservoir and Pump Station (4255 N US Highway 85)
• Executive session on Craig & Gould North Project negotiations and possible Jobe property acquisition for open space

The Town Council approved several consent calendar items, including a stop-loss insurance agreement with Symetra Life Insurance Company for 2026, a sole-source services agreement with Burns & McDonnell Engineering, and two water lease agreements. The council also approved the Public Safety Commission's recommendations for the 2026 Philip S. Miller Resource Grant Program, awarding grants to eight organizations. All votes were 6-0.

• Approved RES 2025-142: Stop-loss insurance coverage with Symetra Life Insurance Company for 2026 (6-0)
• Approved RES 2025-143: Sole-source services agreement with Burns & McDonnell Engineering Company (6-0)
• Approved RES 2025-144: 2026 spot water lease agreement with Dakan Ranch II LLC (6-0)
• Approved RES 2025-145: Second amendment to 2025 spot water lease with Central Colorado Water Conservancy District (6-0)
• Approved RES 2025-146: Sole-source equipment agreement with Core & Main LP for water meters (6-0)
• Approved DIR 2025-033: Public Safety Commission's recommendations for 2026 Philip S. Miller Resource Grant Program (6-0)
• Approved RES 2025-147: Sole-source equipment agreement with Logical Systems, LLC (6-0)
• Approved RES 2025-148: Authorization for Plum Creek Water Reclamation Authority loan and construction contracts (6-0)

Planning Commission

The Castle Rock Planning Commission will hold a public hearing on a site development plan for a 1.36-acre multi-family lot south of Wolfensberger Road and east of Park Street. The agenda also includes approval of prior meeting minutes and updates from the Town Council and Design Review Board. Two upcoming meetings in November and December are canceled.

• Public hearing on Site Development Plan for Lot 1 HH Subdivision (1.36 acres, multi-family, south of Wolfensberger Road and east of Park Street)
• Approval of October 9, 2025 Planning Commission meeting minutes
• Town Council liaison update
• Design Review Board update
• Upcoming meetings: November 27 and December 25 canceled

Public Art Commission

The Public Art Commission will hold a regular meeting to discuss and update ongoing goals and objectives. The agenda includes public comment, approval of minutes, and commission comments. No specific project or funding decisions are listed.

• Discussion and updates on ongoing goals and objectives (PAC 2025-024)
• Approval of draft minutes from previous meeting (PAC 2025-023)

The Commission unanimously approved the purchase of the 'High Five' bear sculpture by Christine Knapp for $18,700. Students from Douglas County High School presented their photography of the town's public art collection. The Commission also discussed plans for future meetings and grant programs.

• Approved purchase of 'High Five' bear sculpture for $18,700 (4-0)
• Approved minutes of October 9, 2025 meeting (4-0)

Design Review Board

The Design Review Board has cancelled its regular meetings scheduled for November 12 and November 26, 2025. The next regular meeting is set for December 10, 2025 at 6:00 p.m. No business items are discussed or decided at this meeting.

• Meeting cancellation notice for November 12 and November 26, 2025

Youth Commission

The Castle Rock Youth Commission is meeting to hear a presentation from the Denver Regional Council of Governments on the 2050 Regional Transportation Plan and to discuss several administrative and action items, including a budget update, a dress code action item, and various community projects. The meeting is open to the public.

• Presentation on the Denver Regional Council of Governments 2050 Regional Transportation Plan by Caroline Klamm
• Budget update (YC 2025-003)
• Dress code action item (YC 2025-010)
• Service project: Project Linus (YC 2025-006)
• Winter Legislative Kick-Off at the Capitol (YC 2025-005)

The Castle Rock Youth Commission approved a business casual dress code for meetings in Council Chambers, nominated Lilianna Turk as lead for The Brief and Jackson Young as lead for the Rising Star Scholarship, and received updates on the Project Linus service event and Festival of Trees. All votes were 7-0 with two members absent.

• Approved business casual dress code for Youth Commission meetings in Council Chambers (7-0)
• Nominated Lilianna Turk as lead for The Brief (7-0)
• Nominated Jackson Young as lead for the Rising Star Scholarship (7-0)

Board of Adjustment

The Board of Adjustment's regular meeting scheduled for November 6, 2025 has been cancelled. The next regular meeting will be held on December 4, 2025 at 6:00 p.m. No business items were discussed or decided.

Public Safety Commission

The Castle Rock Public Safety Commission is meeting to approve minutes and receive the September reports from the Castle Rock Fire Department and Police Department. The agenda also includes time for new and old business, as well as commissioner comments. No specific action items or proposals are listed beyond the routine reports.

• Approval of meeting minutes (PS 2025-026)
• CRFD September Report (PS 2025-027)
• CRPD September Report (PS 2025-028)

The commission received updates on the Castle Rock Fire Department's 2026 budget, which was approved by the Town Council with a $1.1 million increase, and the purchase of two new fire engines on the consent agenda. The Police Department reported on its largest-ever promotional process, filling eight vacancies. No formal votes were taken by the commission on these items; they were informational reports.

• Approved October 2, 2025 meeting minutes (7-0)
• Received CRFD report: 2026 budget approved with $1.1M increase
• Received CRFD report: two new engines approved on consent agenda
• Received CRPD report: eight promotions announced, effective January 3, 2026
• Agreed to fill two commission vacancies from May interview alternates if available, otherwise wait until May 2026

Historic Preservation Board

The regular meeting of the Historic Preservation Board scheduled for November 5, 2025, has been canceled. The next regular meeting is scheduled for December 3, 2025, at 6:00 p.m. No business items are listed for this meeting.

• Meeting cancellation notice
• Next meeting: December 3, 2025, 6:00 p.m.

Town Council

The Castle Rock Town Council will hold a regular meeting with several public hearings and action items. Key decisions include a second reading of ordinances on the Model Traffic Code, supplemental budget appropriations, and a right-of-way vacation, as well as a resolution for a commercial site development plan for a Foundation Auto Dealership. The council will also receive updates on water court cases, residential unit data, and development projects.

• Ordinance adopting Model Traffic Code for Colorado (ORD 2025-036)
• Ordinance approving supplemental appropriations for 2025 budget (ORD 2025-037)
• Ordinance vacating 0.42 acres of right-of-way west of Prairie Hawk Drive and south of Topeka Way (ORD 2025-038)
• Resolution approving site development plan for Foundation Auto Dealership at South Wilcox Street and Brookside Circle (RES 2025-140)
• Resolution approving third amendment to services agreement with Burns & McDonnell for Chatfield Pump Back Project (RES 2025-141)

The Town Council unanimously approved a site development plan for a Foundation Auto Dealership on a 6.43-acre site at South Wilcox Street and Brookside Circle. The council also approved a third amendment to the services agreement with Burns & McDonnell for the Chatfield Pump Back Project engineering and design. Several second-reading ordinances were adopted, including updates to the municipal traffic code and supplemental budget appropriations.

• Approved site development plan for Foundation Auto Dealership at South Wilcox and Brookside Circle (7-0)
• Approved third amendment to Burns & McDonnell agreement for Chatfield Pump Back Project engineering and design (7-0)
• Adopted ordinance repealing and replacing traffic code sections, adopting Model Traffic Code for Colorado November 2024 Revision 1.0 (second reading, 7-0)
• Adopted ordinance approving supplemental appropriations for 2025 budget (second reading, 7-0)
• Adopted ordinance vacating 0.42 acres of right-of-way west of Prairie Hawk Drive and south of Topeka Way (second reading, 7-0)
• Approved consent calendar including minutes from October 21, 2025 meeting (7-0)

Parks and Recreation Commission

The Parks and Recreation Commission is meeting for a ceremonial groundbreaking event for the Brickyard and Sports Center. The agenda consists solely of this event and procedural items, with no other business or decisions scheduled.

• Brickyard and Sports Center groundbreaking event

The Parks and Recreation Commission convened for a meeting that consisted solely of a groundbreaking event for the Brickyard and Sports Center. No substantive decisions, votes, or formal actions were taken during the meeting.

Election Commission

The Castle Rock Election Commission will hear an update from the Town Attorney on election offenses and discuss how to determine election districts for newly annexed property. The meeting also includes approval of the September 22, 2025 minutes.

• EC 2025-006: Update from Town Attorney on Election Offenses
• EC 2025-007: Determining Election Districts for Newly Annexed Property
• EC 2025-005: Approval of Election Commission Minutes - September 22, 2025

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for October 23, 2025 has been canceled. The next regular meeting will be held on November 13, 2025 at 6:00 p.m.

Castle Rock Water Commission

The Castle Rock Water Commission will consider several resolutions waiving competitive bidding for sole-source purchases, including meters and supplies from Core & Main, treatment chemicals from Treatment Technology Holding, and SCADA system implementation from Logical Systems. They will also vote on a services agreement with Burns & McDonnell for SCADA oversight and a third amendment for the Chatfield Reservoir Pump Back Project, as well as a 2026 spot water lease with Dakan Ranch II. An update on water court cases is scheduled for informational discussion.

• Resolution waiving bidding and approving purchase agreement with Core & Main for meters, radios, and parts (entire service area)
• Resolution waiving bidding and approving equipment/services agreement with Treatment Technology Holding for treatment chemicals (entire service area)
• Resolution waiving bidding and approving agreement with Logical Systems for SCADA Master Plan Phase V implementation (entire service area)
• Resolution approving services agreement with Burns & McDonnell for oversight of I Ray Waterman SCADA Master Plan project (1282 Castle Oaks Dr.)
• Resolution approving third amendment with Burns & McDonnell for Chatfield Reservoir Pump Back Project (northwestern Douglas County)

Design Review Board

The regular meeting of the Design Review Board scheduled for October 22, 2025 has been canceled. The next regular meeting is scheduled for November 12, 2025 at 6:00 PM.

Town Council

The Town Council will hold second readings on the 2026 fiscal year budget and an ordinance updating stormwater, water, and wastewater fees. The consent calendar includes funding agreements with the Chamber of Commerce, Downtown Development Authority, Senior Center, and other local organizations. Public hearings are scheduled for adopting the Model Traffic Code, conveying land in Crystal Valley Ranch, and supplemental 2025 budget appropriations.

• Second reading of ordinance updating stormwater, water, and wastewater fees and rates
• Second reading adopting the 2026 fiscal year budget
• Resolution approving purchase of two fire engines from Front Range Fire Apparatus
• Resolution authorizing conveyance of Lot 1, Block 2, Crystal Valley Ranch Filing 14 to CVR PA3A LLC
• First reading of ordinance adopting the Model Traffic Code for Colorado November 2024 Revision 1.0

The Town Council approved the conveyance of Lot 1, Block 2, Crystal Valley Ranch Filing 14 to CVR PA3A LLC and a related memorandum of understanding, with a 6-1 vote (Councilmember Dietz opposed). The item drew public comment and discussion about buffer space and a $500,000 payment to the school district. Council also approved several other items including the 2026 budget, stormwater fee changes, and a traffic code update.

• Approved ORD 2025-033 (stormwater and utility fee changes) on second reading, 6-0
• Approved ORD 2025-032 (2026 fiscal year budget) on second reading, 6-0
• Approved RES 2025-138 (odor evaluation project contract with Carollo Engineers), 7-0
• Approved RES 2025-139 (land conveyance to CVR PA3A LLC), 6-1 (Dietz opposed)
• Approved ORD 2025-036 (adopting updated Model Traffic Code), 6-0
• Approved DIR 2025-031 (2025-2026 Art and Culture Grant Program recommendations), 7-0
• Approved ORD 2025-037 (supplemental appropriations for 2025 budget), 7-0
• Approved ORD 2025-038 (vacating 0.42 acres of right-of-way), 7-0

Youth Commission

The regularly scheduled Youth Commission meeting for October 13, 2025, has been canceled. The next meeting is scheduled for November 10, 2025, at 6:30 p.m. in the Town Hall Council Chambers. No agenda items were discussed.

• Meeting cancellation notice
• Next meeting: November 10, 2025, 6:30 p.m.

Planning Commission

The Planning Commission will hold a public hearing on a site development plan for a 6.43-acre auto dealership at S Wilcox and Brookside Circle. The meeting also includes approval of prior minutes and updates from the Town Council and Design Review Board.

• Public hearing on Foundation Auto Dealership site development plan (Lot 1, Foundation Automotive Filing No. 1)
• 6.43-acre site at the corner of S Wilcox and Brookside Circle
• Approval of September 25, 2025 meeting minutes
• Town Council and Design Review Board updates

Public Art Commission

The Castle Rock Public Art Commission is meeting to approve minutes and discuss ongoing goals and objectives, including a donation letter. The meeting is open to the public and includes time for public comment.

• Approval of draft meeting minutes (PAC 2025-021)
• Discussion of ongoing goals and objectives (PAC 2025-022)
• Review of donation letter (Attachment A)

The Public Art Commission approved a donation letter to Douglas County High School's AP Photography class and selected a student's artwork for the Town's official holiday card. They also reviewed a draft call for banner art at the Encore Parking Garage and received updates on the Big Drive sculpture series and staff hiring.

• Approved September meeting minutes (5-0)
• Approved donation letter to AP Photography class at Douglas County High School (5-0)
• Selected 'Winter Nights of Castle Rock' by Kamryn Brecheisen as official holiday card art
• Discussed and added AI/disclosure section to banner art call for Encore Parking Garage

Design Review Board

The regular meeting of the Design Review Board scheduled for October 8, 2025, has been canceled. The next regular meeting is scheduled for October 22, 2025, at 6:00 P.M.

Town of Castle Rock Festival Park Commons General Improvement District

The board will vote on two resolutions: adopting the 2026 fiscal year budget and levying general property taxes for 2025 (collected in 2026). The meeting also includes approval of minutes from October 2024.

• Approval of October 15, 2024 meeting minutes
• Resolution adopting the 2026 fiscal year budget for the Festival Park Commons GID
• Resolution levying general property taxes for 2025, to be collected in 2026

Castle Rock Urban Renewal Authority

The Castle Rock Urban Renewal Authority will consider adopting its 2026 fiscal year budget and approving minutes from the June 3, 2025 meeting. Both items are action items requiring a vote.

• Approval of June 3, 2025 meeting minutes
• Resolution adopting the 2026 fiscal year budget for the Castle Rock Urban Renewal Authority

Town Council

The Castle Rock Town Council will consider adopting the 2026 fiscal year budget, related fee and rate changes, and property tax levies. They will also review the five-year financial plan and capital improvement program, and hold public hearings on two site development plans.

• Ordinance adopting 2026 budget (first reading)
• Ordinance changing stormwater, water, and wastewater fees and rates (first reading)
• Ordinance levying 2025 property taxes (first reading)
• Site development plan for Brickyard Mixed-Use Development (401 Prairie Hawk Drive)
• Site development plan for Bella Mesa North residential development (293.21 acres)

The Town Council voted 7-0 to approve a site development plan for the Brickyard Mixed-Use Development on 21.14 acres at 401 Prairie Hawk Drive. The Council also approved the Bella Mesa North residential development on 293.21 acres, with a condition that no blasting be done on homes highlighted on a map. Additionally, the Council reduced the speed limit on Crystal Valley Parkway from Lake Gulch to the roundabout to 35 mph, and approved the 2026 fiscal year budget on first reading.

• Approved RES 2025-123: Site development plan for Brickyard Mixed-Use Development at 401 Prairie Hawk Drive (7-0).
• Approved RES 2025-124: Site development plan for Bella Mesa North residential development, with condition of no blasting on highlighted homes (7-0).
• Approved speed limit reduction on Crystal Valley Parkway from Lake Gulch to roundabout to 35 mph (7-0).
• Approved ORD 2025-032: 2026 fiscal year budget for the Town of Castle Rock, first reading (7-0).
• Approved ORD 2025-033: Amendments to water, wastewater, and stormwater fees and rates, first reading (7-0).
• Approved ORD 2025-034: Property tax levy for 2025, to be collected in 2026, first reading (7-0).
• Approved RES 2025-125: 2026-2030 Balanced Financial Plan (7-0).
• Approved RES 2025-126: 2026-2030 Five-Year Capital Improvement Program (7-0).

Board of Adjustment

The Castle Rock Board of Adjustment meeting scheduled for October 2, 2025 has been cancelled. The next regular meeting will be held on November 6, 2025 at 6:00 PM.

Public Safety Commission

The Castle Rock Public Safety Commission is meeting to approve the September 4, 2025 minutes, receive the August reports from the Fire and Police Departments, and hear a special presentation on the 2026 Philip S Miller Nonprofit Funding Program applications. The agenda also includes new and old business items.

• Approval of September 4, 2025 meeting minutes
• Fire Department August report (CRFD)
• Police Department August report (CRPD)
• Special presentation on 2026 Philip S Miller Nonprofit Funding Program applications

The Public Safety Commission unanimously recommended $45,000 in Philip S. Miller Nonprofit Funding Program grants to seven organizations, with the largest award ($20,000) going to Help & Hope Center. The commission also heard updates on the $21 million Fire Station 156 project and the purchase of two replacement fire engines at $1.3 million each. Chairperson Nate Marsh and Commissioner Mike Miller resigned, with vacancies to be filled next month.

• Recommended $45,000 in nonprofit grants: American Legion Post 1187 ($5,000), Deacons of New Hope Presbyterian Church ($7,500), Faith Lutheran Church Food Pantry ($5,000), Help & Hope Center ($20,000), Saint Vincent de Paul Society ($7,500) (unanimous)
• Approved September 4, 2025 meeting minutes (unanimous)
• Accepted resignation of Chairperson Nate Marsh
• Accepted resignation of Commissioner Mike Miller

Historic Preservation Board

The regular meeting of the Historic Preservation Board scheduled for October 1, 2025 has been canceled. The next regular meeting will be held on November 5, 2025 at 6:00 P.M.

• Meeting canceled; no business conducted

Planning Commission

The Planning Commission will hold public hearings on two site development plans: Bella Mesa North, a 293.21-acre project northeast of Mitchell Street and Mikelson Boulevard, and The Brickyard, a 31.6-acre project at 401 Prairie Hawk Drive. The commission will also approve prior meeting minutes and receive updates from the Town Council and Design Review Board.

• Public hearing on Bella Mesa North Site Development Plan (293.21 acres, Mitchell & Mikelson)
• Public hearing on The Brickyard Site Development Plan (31.6 acres, 401 Prairie Hawk Drive)
• Approval of August 14, 2025 meeting minutes
• Town Council liaison update
• Design Review Board update

Design Review Board

The Design Review Board will hold a public hearing on a site development plan for Eternal Rock Evangelical Lutheran Church at 2 Phelps Street. The meeting also includes approval of July 23 minutes and election of officers.

• Public hearing on site development plan for Eternal Rock Evangelical Lutheran Church at 2 Phelps Street
• Approval of July 23, 2025 Design Review Board meeting minutes
• Election of officers

The Design Review Board approved a site development plan and three variances for Eternal Rock Evangelical Lutheran Church at 2 Phelps Street. The plan includes a 31-space parking lot, reduced setbacks, street-abutting parking, and fewer trees than normally required. The vote was unanimous (6-0).

• Approved site development plan for 2 Phelps Street (6-0)
• Approved variance for reduced parking lot setback (6-0)
• Approved variance for parking abutting the street (6-0)
• Approved variance for reduced number of required trees (6-0)
• Approved minutes from July 23, 2025 meeting (6-0)
• Adjourned meeting (6-0)

Castle Rock Water Commission

The Castle Rock Water Commission will consider an ordinance amending several chapters of the municipal code to change stormwater development impact fees, renewable water resource fees, water and wastewater system development fees, and water, wastewater, and stormwater rates and surcharges. The commission will also vote on multiple resolutions approving service agreements and amendments for engineering and design projects, including the McMurdo Gulch Stream Reclamation project and the Castlewood 1 Lift Station Upgrade. Additionally, the agenda includes follow-up items on the Youth Commission Trolley Tour and the H2Go Wagon, as well as updates on PFAS settlement and the Platte Valley Water Partnership.

• Ordinance amending Chapters 3.16, 4.04, 13.12, 13.15, and 13.30 of the Castle Rock Municipal Code to change stormwater, water, wastewater fees and rates
• Resolution approving second amendment to service agreement with Muller Engineering for McMurdo Gulch Stream Reclamation Priority 3 Project (south of Castle Oaks Drive and Autumn Sage Street)
• Resolution approving services agreement with Consor North America for Castlewood 1 Lift Station Upgrade Design Services
• Resolution approving first amendment to services agreement with Carollo Engineers for Escavera Wastewater Odor Evaluation (Woodlands Subdivision)
• Resolution approving first amendment to wheeling agreement with Parker Water and Sanitation District

The Castle Rock Water Commission voted 6-0 to recommend Town Council approval of an ordinance that would raise customer water rates by 4.51% and system development fees by 9.03% in 2026. The commission also approved four other resolutions, including a $74,831 contract amendment for McMurdo Gulch stream reclamation, a $433,392 design contract for the Castlewood 1 Lift Station upgrade, a $161,614 amendment for the Escavera wastewater odor evaluation, and an amendment to the wheeling agreement with Parker Water and Sanitation District. The commission received updates on a $1.2M PFAS settlement from 3M and the Platte Valley Water Partnership court consolidation.

• Recommended approval of ordinance raising water rates 4.51% and system development fees 9.03% (6-0)
• Recommended approval of $74,831 amendment to Muller Engineering for McMurdo Gulch stream reclamation (6-0)
• Recommended approval of $433,392 design contract with Consor North America for Castlewood 1 Lift Station upgrade (6-0)
• Recommended approval of $161,614 amendment to Carollo Engineers for Escavera wastewater odor evaluation (6-0)
• Recommended approval of amendment to wheeling agreement with Parker Water and Sanitation District (5-0-1, Hammelman abstained)
• Approved minutes of August 27, 2025 meeting (6-0)

Election Commission

The Castle Rock Election Commission will elect a chair and vice chair, approve draft minutes from April 2024, determine election districts for recently annexed property, and consider an ordinance amending the municipal election code. These are the only items on the agenda.

• EC 2025-003: Determine election districts for annexed property
• EC 2025-004: Ordinance amending Municipal Code Chapter 2 (Elections)
• EC 2025-001: Election of chair and vice chair
• EC 2025-002: Approval of April 9, 2024 draft minutes

The Castle Rock Election Commission elected Tim Arvidson as Chair and Charles Fletcher III as Vice Chair, both by unanimous 4-0 votes. The commission approved the April 9, 2024 draft minutes and accepted proposed amendments to the Municipal Code Chapter 2 on elections, including a recommendation that Town Council define partial terms for appointed Council members. The commission also agreed to determine election districts for annexed property only after a development plan is submitted. Staff will follow up on who prosecutes election offenses.

• Elected Tim Arvidson as Chair (4-0)
• Elected Charles Fletcher III as Vice Chair (4-0)
• Approved April 9, 2024 draft minutes (4-0)
• Accepted proposed election code amendments with recommendation to define partial terms (4-0)
• Agreed to determine election districts for annexed property after development plan submitted (consensus)

Parks and Recreation Commission

The Commission will review the minutes from a previous regular meeting. The agenda also includes an update regarding the Lost Canyon Ranch Open Space, including a trail map.

• Lost Canyon Ranch Open Space Update

The Commission received an update on Lost Canyon Ranch Open Space, including plans for a $2 million first phase covering trails, road work, trailheads, and traffic calming, with a target public opening in 2026. No formal decisions were made on this item; it was an informational update. The Commission also heard staff reports on various park projects and events, but took no votes on these matters.

• Approved minutes of the regular meeting (5-0, 2 absent)
• Received update on Lost Canyon Ranch Open Space; no action taken
• Noted staff reports on Emerald Park stairways, table tennis tables, Butterfield Park cell tower, Sports Development Center, and other projects

Town Council

The Castle Rock Town Council will hold a regular meeting with several discussion and action items, including the introduction of the 2026 proposed budget, a discussion on downtown building heights, and resolutions related to open space and infrastructure. The agenda also includes consent calendar items for contracts and proclamations, as well as a joint resolution supporting countywide park investments.

• Introduction of the 2026 Town of Castle Rock Proposed Budget (ID 2025-104)
• Discussion/Direction: Downtown Building Heights (DIR 2025-029)
• Resolution approving Lost Canyon Ranch Open Space Master Plan and Management Plan (RES 2025-113)
• Resolution approving a construction contract with Timberline TrailCraft LLC for Lost Canyon Ranch Open Space Trail (RES 2025-114)
• Joint resolution supporting historic countywide park and recreation investments, including Gold Crown Fieldhouse at Dawson Trails (RES 2025-111)

The Town Council voted 7-0 to approve a joint resolution with Douglas County, Lone Tree, and Parker supporting historic countywide park and recreation investments, including construction of a Gold Crown Fieldhouse at Dawson Trails near the planned Costco warehouse. Council also approved a second amendment to the Castle Rock Collaborative Campus Development Agreement, awarded $1,000 grants to three nonprofits and $500 grants to two others from the Community Grant Program, and approved the Lost Canyon Ranch Open Space Master Plan and trail construction contract. Additionally, December 26 was approved as a paid holiday for town employees.

• Approved joint resolution supporting Gold Crown Fieldhouse at Dawson Trails (7-0)
• Approved second amendment to Castle Rock Collaborative Campus Development Agreement (7-0)
• Awarded $1,000 grants to Heroes Hall Foundation, Parkinson Association of the Rockies, and Mane Mission; $500 grants to Douglas Land Conservancy and CV Ballers Club (7-0)
• Approved Lost Canyon Ranch Open Space Master Plan and Management Plan (7-0)
• Approved sole-source construction contract with Timberline TrailCraft LLC for Lost Canyon Ranch trails (7-0)
• Approved December 26 as paid holiday for town employees (7-0)
• Approved service plan for Alexander Way Metropolitan District (7-0)
• Approved consent calendar including amendments for water infrastructure and software agreements (7-0)

Public Art Commission

The Public Art Commission will hold a regular meeting to discuss public art plan objectives and ongoing projects. The agenda includes approval of previous meeting minutes and public comment. No specific funding amounts or project names are listed.

• Discussion of Public Art Plan Objectives and Ongoing Projects
• Approval of draft meeting minutes from prior session

The Public Art Commission approved the previous meeting's minutes unanimously. They discussed relocating the Sweet Tooth sculpture to Town Hall for greater visibility, while moving Fire Dances in the Shadows to its current site. The Commission also reviewed grant applications for the Art and Culture Grant Program, with final recommendations to be forwarded to Town Council.

• Approved PAC 2025-020 meeting minutes (4-0)
• Directed staff to relocate Sweet Tooth sculpture to Town Hall and Fire Dances in the Shadows to the senior living facility site
• Reviewed grant applications for the Art and Culture Grant Program; final recommendations to be forwarded to Town Council

Planning Commission

The regular meeting of the Planning Commission scheduled for September 11, 2025 has been cancelled. The next regular meeting will be held on September 25, 2025 at 6:00 P.M.

Design Review Board

The September 10, 2025 regular meeting of the Castle Rock Design Review Board has been canceled. The next regular meeting is scheduled for September 24, 2025 at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Board of Building Appeals

The Board of Building Appeals will elect a chair and vice chair for the 2025-2026 term, approve minutes from prior meetings, and receive updates from the Town Council and staff. The meeting is open to the public.

• Election of 2025-2026 Board of Building Appeals Chair
• Election of 2025-2026 Board of Building Appeals Vice Chair
• Approval of March 3, 2025 meeting minutes
• Approval of June 2, 2025 meeting minutes
• Chief Building Official's Update

Youth Commission

The Castle Rock Youth Commission will meet to appoint a Chair, Vice Chair, Treasurer, and Secretary for the upcoming term. The meeting begins with a town trolley tour at 6:30 PM, followed by regular business including public comments and approval of minutes.

• Town Trolley Tour at 6:30 PM
• Appointment of Chair, Vice Chair, Treasurer, and Secretary (YC 2025-002)

The Youth Commission unanimously appointed Evan George as Chair, Abigail Reynolds as Vice Chair, Mei James as Secretary, and Jackson Young as Treasurer for the 2025-2026 term. No other substantive decisions were made; the meeting was largely organizational and included a trolley tour and reminders about upcoming town events.

• Appointed Evan George as Chair (9-0)
• Appointed Abigail Reynolds as Vice Chair (9-0)
• Appointed Mei James as Secretary (9-0)
• Appointed Jackson Young as Treasurer (9-0)

Board of Adjustment

The Castle Rock Board of Adjustment is meeting to approve minutes from July 2024, elect a chair and vice chair for 2025-2026, and receive updates from the Town Council and staff. The agenda is largely procedural, with no public hearings or substantive decisions listed.

• Approval of July 18, 2024 meeting minutes
• Election of 2025-2026 Board of Adjustment Chair
• Election of 2025-2026 Board of Adjustment Vice Chair
• Town Council update
• Legal training study session

Public Safety Commission

The Public Safety Commission will review and discuss the Castle Rock Fire Department and Police Department monthly reports for July 2025. The meeting also includes approval of the August 7, 2025 meeting minutes. No new or old business items are listed.

• Approval of August 7, 2025 meeting minutes
• Castle Rock Fire Department July report
• Castle Rock Police Department July report

The Public Safety Commission approved the August 7, 2025 meeting minutes unanimously. The meeting consisted primarily of informational reports from the Fire and Police Departments, with no substantive decisions made beyond the minutes approval. The October meeting will be dedicated to reviewing grant applications for the Philip S. Miller Grant Program.

• Approved August 7, 2025 meeting minutes (7-0)

Historic Preservation Board

The Historic Preservation Board will hold a public hearing to review a design proposal for 603 North Cantril Street, located in the Craig & Gould’s Addition to Castle Rock. The meeting also includes approval of minutes from June 4, 2025, updates from the Town Council and Design Review Board, and scheduling discussions for future meetings.

• Public hearing for design review at 603 North Cantril Street (Lots 13, 14, 15 & 16 Block 1, Craig & Gould’s Addition)
• Approval of minutes from the June 4, 2025 Historic Preservation Board meeting
• Town Council update
• Design Review Board update
• Castle Rock Historical Society and Museum liaison update

Town Council

The Town Council will hold a discussion on a proposed transfer of a town-owned former school site near Loop Road and Crystal Valley Parkway. They will also consider several resolutions, including a site development plan for an AdventHealth medical office building, a service plan for Pine Canyon Metropolitan Districts, and a bond issuance review for Brickyard Metropolitan District No. 1. Consent items include annexation and zoning for the East Plum Creek Trail and intergovernmental agreements for water and stream gage.

• Discussion on proposed transfer of town-owned former school site near Loop Road and Crystal Valley Parkway
• Resolution approving site development plan for AdventHealth medical office building in Lanterns Amendment No. 4 Planned Development
• Resolution approving service plan for Pine Canyon Metropolitan District Nos. 1-4 and Pine Canyon Commercial Metropolitan District
• Resolution approving intergovernmental agreement with Plum Creek Water Reclamation Authority for bond repayment
• Resolution approving variance for nighttime water system maintenance on Crowfoot Valley Road widening project

The Town Council voted 4-3 to continue a discussion on the proposed transfer of a town-owned former school site near Loop Road and Crystal Valley Parkway to October 21, 2025, after hearing public concerns about traffic, views, and the process. The Council also voted 7-0 to discuss clarification on school sites and the process for land dedication for schools. Other actions included approving appointments to the Youth Commission, several resolutions, and a site development plan for a medical office building.

• Continued discussion on transfer of former school site near Loop Road to October 21, 2025 (4-3)
• Approved appointments to Youth Commission (7-0)
• Approved site development plan for AdventHealth medical office building (7-0)
• Approved service plan for Pine Canyon Metropolitan Districts (7-0)
• Approved sole-source agreement with Government Finance Officers Association (7-0)
• Approved intergovernmental agreement for bond repayment (7-0)
• Approved consent calendar including annexation, zoning, and water agreements (7-0)
• Approved proclamations for Historical Society and Service Dog Month

Planning Commission

The August 28, 2025 regular meeting of the Castle Rock Planning Commission has been canceled. The next regular meeting is scheduled for September 11, 2025.

• Meeting canceled; no items discussed or decided

Castle Rock Water Commission

The Castle Rock Water Commission will consider several resolutions, including a purchase and sale agreement with Pinery Water & Sanitation District for WISE water capacity, amendments to construction and lease agreements, and an intergovernmental agreement for bond repayment. The meeting also includes approval of prior minutes and a rates and fees discussion.

• Resolution approving purchase and sale agreement with Denver Southeast Suburban Water & Sanitation District (Pinery) for WISE capacity
• First amendment to design-build agreement with S.J. Louis Construction for Sedalia Lift Station and Force Main project
• Second amendment with W.W. Wheeler for Castle Rock Reservoirs No. 1 & 2 construction support services
• First amendment to spot water lease with Central Colorado Water Conservancy District at Chatfield Reservoir
• Intergovernmental agreement with Plum Creek Water Reclamation Authority for bond repayment

Design Review Board

The Design Review Board's regular meeting scheduled for August 27, 2025, has been canceled. The next regular meeting is set for September 10, 2025, at 6:00 p.m. No agenda items were discussed or decided.

• Meeting canceled
• Next meeting: September 10, 2025, 6:00 p.m.

Parks and Recreation Commission

The Parks and Recreation Commission will hold a regular meeting that includes a tour of Rueter-Hess Reservoir. The agenda also includes welcoming a new member, approving previous meeting minutes, and receiving department and commission comments. No substantive decisions or public hearings on specific projects are scheduled.

• Welcome new member Craig Kinnunen
• Approval of minutes from the previous meeting (PRC 2025-012)
• Tour of Rueter-Hess Reservoir at 9343 Double Angel Road, Parker, CO

The Parks and Recreation Commission held a regular meeting that included a tour of Rueter-Hess Reservoir, approval of the previous meeting's minutes, and staff updates on summer events, the Sports Development Center, and the Santa Fe Quarry Trail project. No public comment or commission comments were made. The meeting adjourned at 5:48 p.m.

• Approved the minutes of the regular meeting as presented (motion by Cat Evans, second by Scott Dowis; passed unanimously with 3 yes votes and 3 not present).

Town Council

The Town Council will hold second readings on a rezoning at 810 North Wilcox Street, supplemental budget appropriations, and water/sewer revenue bonds. Consent items include contracts for street repairs, a trail project, and a traffic signal agreement. A discussion on the Regional Housing Needs Assessment is also scheduled.

• Second reading of ordinance rezoning 810 North Wilcox Street (7-Eleven)
• Supplemental appropriations for the 2025 budget (second reading)
• Water and Sewer Enterprise Revenue Bonds, Series 2025 (second reading)
• Construction contract with CMH Concrete Pumping Inc. for 2025 Street Repairs and Safety Projects
• Discussion on Regional Housing Needs Assessment

The council approved a construction contract with Native Sun Construction for the Fifth Street Improvements Phase 1 project, including a traffic signal, by a 6-1 vote. Councilmember Davis dissented, citing concerns about traffic controls on the steep road. The project is partially funded by a federal grant that requires the signal. The council also approved a related services agreement with Emprise Concepts for construction management and inspection.

• Approved RES 2025-096: Construction contract with Native Sun Construction for Fifth Street Improvements Phase 1 (6-1)
• Approved RES 2025-097: Services agreement with Emprise Concepts for construction management and inspection for Fifth Street project (7-0)
• Approved RES 2025-098: IGA with Douglas County for operation and maintenance of traffic signal at Crowfoot Valley Road and Macanta Drive (7-0)
• Approved ORD 2025-030: Annexation of 0.21 acres for East Plum Creek Trail (7-0)
• Approved ORD 2025-031: Initial zoning for annexed 0.21 acres for East Plum Creek Trail (7-0)
• Approved DIR 2025-025: Directed staff to submit participation in Denver Area Regional Housing Needs Assessment to DRCOG (6-1)
• Approved Consent Calendar including multiple ordinances, resolutions, and proclamations (7-0)
• Approved Appointment APPT 2025-006 to various boards and commissions (7-0)

Public Art Commission

The Castle Rock Public Art Commission will hold a regular meeting to approve prior meeting minutes and discuss public art plan objectives and ongoing projects. The meeting is open to the public and includes a public comment period.

• Approval of minutes from previous Public Art Commission meeting (PAC 2025-017)
• Discussion of Public Art Plan Objectives and Ongoing Projects (PAC 2025-018)

The commission selected a neutral, earth-tone color palette for the proposed 'The Big Drive' sculpture series at Rock Park, pending Town Council approval. Members also discussed ongoing projects including a community art questionnaire, the Holiday Card Art Contest, and maintenance plans for existing artworks. No formal votes were taken on these discussion items.

• Approved minutes of previous meeting (6-0)
• Selected neutral earth-tone color palette for 'The Big Drive' sculpture series (discussion, no formal vote recorded)
• Agreed to continue annual maintenance of artworks as budget allows (discussion, no formal vote recorded)

Planning Commission

The Castle Rock Planning Commission will hold a public hearing on the AdventHealth Site Development Plan for a 5.17-acre site at Plum Creek Boulevard and Crystal Valley Parkway. The meeting also includes approval of previous minutes and updates from the Town Council and Design Review Board.

• Public hearing on AdventHealth Site Development Plan for Lot 2 Block 2, Heckendorf Ranch Filing 2 (5.17 acres)
• Site located west of the intersection of Plum Creek Boulevard and Crystal Valley Parkway
• Approval of July 24, 2025, Planning Commission meeting minutes

Design Review Board

The August 13, 2025 regular meeting of the Castle Rock Design Review Board has been canceled. The next regular meeting is scheduled for August 27, 2025 at 6:00 p.m.

Board of Adjustment

The Board of Adjustment meeting scheduled for August 7, 2025 has been cancelled. The next regular meeting will be held on September 4, 2025.

• Meeting cancelled; no business conducted

Public Safety Commission

The Castle Rock Public Safety Commission will hear and discuss the June 2025 reports from the Fire Department and Police Department. The meeting also includes approval of the June 4, 2025 meeting minutes and time for commissioner comments.

• Approval of June 4, 2025 meeting minutes
• Fire Department June 2025 report (CRFD June Report)
• Police Department June 2025 report (CRPD June Report)

The Public Safety Commission unanimously re-elected Nate Marsh as chair and Clark Hammelman as vice-chair for the upcoming term. The fire department reported Stage 1 fire restrictions enacted, a new recruit academy underway, and a preliminary 2026 budget review completed. The police department received a 400-foot waiver to begin using drones in its First Responder Program and noted positive feedback from its recent accreditation site visit.

• Re-elected Nate Marsh as chairperson (unanimous)
• Re-elected Clark Hammelman as vice-chair (unanimous)
• Approved June 4, 2025 meeting minutes (9-0)

Historic Preservation Board

The August 6, 2025 regular meeting of the Historic Preservation Board has been canceled. The next regular meeting is scheduled for September 3, 2025 at 6:00 PM.

• Meeting canceled; no business conducted

Public Works Commission

The Public Works Commission will consider several action items, including approving meeting minutes, an intergovernmental agreement with Douglas County for traffic signal maintenance, and multiple construction and service contracts for street repairs and safety projects. They will also discuss project updates and receive comments from liaisons and commissioners.

• Intergovernmental agreement with Douglas County for traffic signal at Crowfoot Valley Road and Macanta Drive
• Construction contract with CMH Concrete and Pumping for street repairs and safety projects
• Construction contract with Native Sun Construction for Fifth Street Improvements Phase 1
• Service agreement with Emprise Concepts for construction management on Fifth Street Improvements Phase 1
• Intergovernmental agreement with Castle View Metropolitan District 1 for Plum Creek Parkway Reconstruction

The Public Works Commission approved an intergovernmental agreement with Douglas County for operation and maintenance of a new traffic signal at Crowfoot Valley Road and Macanta Drive. They also approved construction contracts for street repairs and safety projects, and for the Fifth Street Improvements Phase 1 project. All votes were 5-0.

• Approved July 7, 2025 meeting minutes (5-0)
• Approved IGA with Douglas County for traffic signal O&M at Crowfoot Valley Road and Macanta Drive (5-0)
• Approved construction contract with CMH Concrete and Pumping for Street Repairs and Safety Projects (5-0)
• Approved resolution recommending Town Council approve construction contract with Native Sun Construction for Fifth Street Improvements Phase 1 (5-0)
• Approved resolution recommending Town Council approve service agreement with Emprise Concepts for construction management and inspection for Fifth Street Improvements Phase 1 (5-0)
• Approved IGA with Castle View Metropolitan District 1 for Plum Creek Parkway Reconstruction Project (5-0)

Planning Commission

The Planning Commission will hold a public hearing on a zoning request for a 0.21-acre parcel of public land along the East Plum Creek Trail. The item involves applying the Public Land-2 zone district to the property, which is located north of Crystal Valley Parkway and east of I-25. The meeting also includes approval of prior minutes and updates from the Town Council and Design Review Board.

• Public hearing on PC 2025-018: East Plum Creek Trail Public Land - 2 District Zoning for 0.21 acres north of Crystal Valley Parkway, east of I-25
• Approval of July 10, 2025 Planning Commission meeting minutes
• Town Council liaison update
• Design Review Board update
• Check for quorum for upcoming August 14 and August 28 meetings

The Commission voted 7-0 to approve a zoning change for a 0.21-acre public land parcel along the East Plum Creek Trail, located north of Crystal Valley Parkway and east of I-25. The item was presented by staff and one member of the public attended in support. Minutes from the July 10 meeting were also approved, 6-0 with one abstention.

• Approved PC 2025-018: East Plum Creek Trail Public Land - 2 District Zoning (0.21 acres north of Crystal Valley Parkway, east of I-25) — motion passed 7-0.
• Approved PC 2025-017: July 10, 2025 meeting minutes — motion passed 6-0, with Kari Olson Stanley abstaining.

Castle Rock Water Commission

The Castle Rock Water Commission will consider approving a construction contract with Garney Companies for the RWRWTC and BMR LAS Conversion Project (Work Package 2) and a services agreement with Burns & McDonnell Engineering for the same project. They will also discuss an ordinance authorizing the issuance of Water and Sewer Enterprise Revenue Bonds, Series 2025, and an amended intergovernmental agreement with Dominion Water and Sanitation District. Informational updates include stormwater follow-up, instrument failure reports, and second-quarter major projects.

• Resolution to approve construction contract with Garney Companies Inc. for RWRWTC and BMR LAS Conversion Project – Work Package 2
• Resolution to approve services agreement with Burns & McDonnell Engineering for RWRWTC and BMR LAS Conversion Project
• Ordinance authorizing issuance and sale of Water and Sewer Enterprise Revenue Bonds, Series 2025
• Resolution approving amended intergovernmental agreement for water service with Dominion Water and Sanitation District
• Informational update on instrument failure (May and June 2025 Tier 3 reports)

Design Review Board

The Design Review Board will conduct a public hearing regarding a site development plan amendment for Scileppi’s 2nd Phase at 210 Third Street. The meeting also includes approval of the June 25, 2025, meeting minutes.

• Public hearing: 210 Third Street Site Development Plan Amendment (Scileppi’s 2nd Phase)

Parks and Recreation Commission

The Parks and Recreation Commission will hold a public meeting to kick off the Centennial Park courtside project. The agenda includes only this single discussion item and procedural actions.

• Centennial Park courtside kick-off discussion

The Parks and Recreation Commission met on July 23, 2025, and discussed the Centennial Park courtside kick-off event. No formal decisions or votes were recorded; the meeting was primarily procedural and informational.

Town Council

The Town Council will hold first readings on a rezoning of 810 North Wilcox Street (7-Eleven) and on ordinances authorizing supplemental budget appropriations and the sale of water and sewer enterprise revenue bonds. Council will also consider resolutions approving a retail infrastructure assistance agreement for the Outlets at Castle Rock, a construction contract for a traffic signal pole project, and a purchase agreement for a golf course pump station renovation. Several updates on major projects and a proposed transfer of town-owned property near Loop Road and Crystal Valley Parkway are scheduled for discussion.

• First reading of ordinance to rezone 810 North Wilcox Street (7-Eleven)
• Resolution approving $? construction contract with Lighthouse Transportation Group for Prairie Hawk Drive and Limelight Avenue traffic signal pole installation
• Resolution approving retail infrastructure assistance agreement for Outlets at Castle Rock
• First reading of ordinance authorizing issuance of Water and Sewer Enterprise Revenue Bonds, Series 2025
• Request to place proposed transfer of town-owned property (former school site) near Loop Road and Crystal Valley Parkway on September 2, 2025 agenda

The Town Council approved the first reading of an ordinance rezoning 810 North Wilcox Street, a 7-Eleven property, and also approved a resolution declaring a property eligible for annexation. Several other items were approved, including a construction contract, a budget amendment, and bond issuances. All votes were unanimous (7-0).

• Approved rezoning of 810 North Wilcox Street (first reading) (7-0)
• Approved annexation eligibility for ACM Dawson Trails VIII JV LLC property (7-0)
• Approved $2.1M construction contract with Lighthouse Transportation Group for traffic signal pole installation (7-0)
• Approved waiver of bidding and purchase agreement with Watertronics for golf course pump station renovation (7-0)
• Approved dissolution of Lanterns Metropolitan District Nos. 4 and 5 (7-0)
• Approved first amendment to Dawson Trails Boulevard Management Agreement (7-0)
• Approved supplemental appropriations and second amendment to 2025 budget (first reading) (7-0)
• Approved issuance of Water and Sewer Enterprise Revenue Bonds, Series 2025 (first reading) (7-0)

Public Art Commission

The Public Art Commission will hold a regular meeting to discuss public art plan objectives and ongoing projects. The agenda includes public comment, approval of minutes, and an update from the Castle Rock Artist Alliance.

• Discussion of Public Art Plan Objectives and Ongoing Projects (PAC 2025-016)
• Castle Rock Artist Alliance Update
• Approval of draft minutes from previous meeting (PAC 2025-015)

The commission approved the minutes of the June 12, 2025 meeting unanimously. They discussed updates on the Complete Raccoonery installation, the art and culture grant rubric, and a community art project. They agreed to feature all 22 Tiny Art Quest submissions that received more than one vote in this year's Festival Park installation. Financial updates noted increased Public Art Fund revenues but stagnant trust and lodging tax funds, prompting discussion of alternative funding for maintenance.

• Approved minutes of June 12, 2025 meeting (6-0)
• Agreed to feature all 22 Tiny Art Quest entries with more than one vote in Festival Park installation

Planning Commission

The Planning Commission will hold a public hearing on a rezoning request for 810 N. Wilcox Street, currently zoned as Q Petroleum PD. The meeting also includes approval of June 12 minutes and updates from the Town Council and Design Review Board.

• Public hearing on PC 2025-016: rezoning of 810 N. Wilcox Street
• Review of current zoning: Q Petroleum PD and Downtown Overlay District
• Approval of June 12, 2025 meeting minutes

The Planning Commission approved a rezoning for 810 N. Wilcox Street (PC 2025-016) by a 6-0 vote. No public comment was heard. The commission also approved the June 12, 2025 meeting minutes (6-0).

• Approved rezoning at 810 N. Wilcox Street (PC 2025-016) (6-0)
• Approved June 12, 2025 meeting minutes (PC 2025-015) (6-0)

Design Review Board

The regular meeting of the Design Review Board scheduled for July 9, 2025 has been canceled. The next regular meeting will be held on July 23, 2025 at 6:00 p.m.

Board of Adjustment

The Board of Adjustment special meeting scheduled for July 7, 2025 has been cancelled. The next regular meeting will be held on August 7, 2025 at 6:00 PM.

• Meeting cancelled; no items discussed or decided

Public Works Commission

The Public Works Commission will introduce new members, elect a chair and vice chair, and vote on a resolution to approve a construction contract for 2025 traffic signal installation. They will also review minutes from the May 5 meeting and receive project updates.

• Introduction of new commission members and election of new chair and vice chair (TMP 2025-316)
• Approval of May 5, 2025 meeting minutes (TMP 2025-317)
• Resolution to approve a construction contract for 2025 traffic signal construction (TMP 2025-438, with location map attachment)
• Project updates via May monthly report (TMP 2025-318)

The Public Works Commission voted 4-0 to approve a construction contract for a new traffic signal at Prairie Hawk Drive and Low Meadow Blvd/Limelight Ave, with work expected to begin summer 2025. The commission also re-elected Joel Wood as chair and approved the May 5, 2025 meeting minutes.

• Approved $1,200,000 construction contract for 2025 Traffic Signal Construction at Prairie Hawk Drive and Low Meadow Blvd/Limelight Ave (4-0).
• Elected Joel Wood as Chair of the Public Works Commission (4-0).
• Approved the May 5, 2025 Public Works Commission meeting minutes (4-0).

Board of Adjustment

The regularly scheduled Board of Adjustment meeting for July 3, 2025 has been cancelled. A special meeting is scheduled for July 7, 2025 at 6:00 PM.

• Meeting cancelled
• Special meeting rescheduled to July 7, 2025

Public Safety Commission

The July 3, 2025 Public Safety Commission meeting has been cancelled due to the Independence Day holiday. No business was conducted or discussed.

The July 3, 2025 Public Safety Commission meeting was cancelled due to the Independence Day holiday. No decisions, votes, or discussions took place.

Historic Preservation Board

The regular meeting of the Historic Preservation Board scheduled for July 2, 2025, has been canceled. The next regular meeting will be held on August 6, 2025, at 6:00 PM.

Town Council

The Town Council will hold a quasi-judicial hearing on a site development plan for the Soleana residential development (77.96 acres north of Alexander Place and west of Collins Street). They will also vote on second readings of ordinances regarding accessory dwelling units and adult performances, and consider a resolution waiving bidding requirements for a construction contract with Garney Companies Inc. for the Ray Waterman Regional Water Treatment Center and Bell Mountain Ranch LAS Conversion Project. Additionally, the council will discuss amendments to downtown building height rules and the Transportation Master Plan.

• Resolution approving Site Development Plan for Soleana residential development (77.96 acres, north of Alexander Place and west of Collins Street)
• Ordinance amending ADU rules (Chapter 17.61) – second reading
• Resolution waiving bidding and approving construction contract with Garney Companies Inc. for Ray Waterman Regional Water Treatment Center and Bell Mountain Ranch LAS Conversion Project
• Ordinance amending downtown overlay district crown design and building height (first reading)
• Ordinance vacating right-of-way at Cantril School, 312 Cantril St. (second reading)

The Town Council approved an ordinance amending accessory dwelling unit regulations (6-0) and denied an ordinance extending the Interchange Overlay District (3-3 tie, motion failed). They also directed staff to gather stakeholder input on downtown building height changes and approved the Transportation Master Plan, a water treatment construction contract, and several other items.

• Approved ADU ordinance amendments (6-0)
• Denied Interchange Overlay District extension (3-3 tie, motion failed)
• Directed staff to organize stakeholder meetings on downtown building height changes (6-0)
• Approved Transportation Master Plan (6-0)
• Approved sole-source construction contract with Garney Companies for water treatment projects (6-0)
• Approved site development plan for Soleana residential development (6-0)
• Approved appointments to Design Review Board and Historic Preservation Board (6-0)
• Directed staff to bring back board/commission attendance and term changes (6-0)

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for June 26, 2025 has been canceled. The next regular meeting will be held on July 10, 2025 at 6:00 PM.

Design Review Board

The Design Review Board will elect a new chair and vice chair for 2025-2026, approve minutes from a prior meeting, and present a resolution of appreciation to departing member John Manka. The agenda also includes a town council update, board member items, and staff reports. No development or design review applications are scheduled for discussion.

• Election of 2025-2026 Design Review Board Chair
• Election of 2025-2026 Design Review Board Vice Chair
• Resolution of Appreciation for John Manka
• Approval of December 13, 2024 meeting minutes

Castle Rock Water Commission

The Castle Rock Water Commission will consider approving a construction contract with Garney Companies for the Ray Waterman Raw Water Treatment Center and Bell Mountain Ranch LAS Conversion Project. They will also vote on an amendment to the Highway 85 wastewater agreement with Douglas County and a professional services agreement for water court work. The meeting includes selection of a chair and vice chair, approval of prior minutes, and updates on several water projects and a community survey.

• Resolution to approve construction contract with Garney Companies for Ray Waterman Raw Water Treatment Center and Bell Mountain Ranch LAS Conversion Project (Work Package 1)
• Resolution to approve amendment to intergovernmental agreement with Douglas County for Highway 85 wastewater collection and treatment system
• Resolution to approve professional services agreement with W.W. Wheeler and Associates for Fremont Butte Water Court application (Platte Valley Water Partnership)
• Selection of Chair and Vice Chair for the commission
• Update on community survey results regarding growth and water service

The Castle Rock Water Commission voted unanimously to recommend Town Council approval of a $1,319,628 construction contract with Garney Companies for the first work package of the Ray Waterman and Bell Mountain Ranch water treatment plant conversion to liquid ammonium sulfate. The commission also recommended approval of an amendment to an intergovernmental agreement with Douglas County defining how a potential funding gap for a Sedalia lift station project will be covered, with Castle Rock Water funding up to $4.8 million. Additionally, the commission appointed Tony Rathbun as Chair and Melanie Penoyar-Perez as Vice Chair, approved the May 28 meeting minutes, and cancelled regular meetings for November and December in favor of a special meeting on December 10, 2025.

• Appointed Tony Rathbun as Chair and Melanie Penoyar-Perez as Vice Chair (7-0)
• Approved May 28, 2025 meeting minutes (7-0)
• Cancelled November and December regular meetings; scheduled special meeting December 10, 2025 (7-0)
• Recommended Town Council approval of $1,319,628 construction contract with Garney Companies for RWRWTC and BMR LAS Conversion Work Package 1 (7-0)
• Recommended Town Council approval of IGA amendment with Douglas County for Highway 85 wastewater system, defining CRW's $4.8M funding gap coverage (7-0)

Parks and Recreation Commission

The Parks and Recreation Commission will hold a regular meeting to discuss and act on several items, including appointing a chair and vice chair, approving bylaws, reviewing a draft strategic plan, and considering a proposed Red Hawk Quarry Trail. The meeting is open to the public.

• Appointment of Chair and Vice Chair
• Approval of the Bylaws
• Draft Strategic Plan Review
• Proposed Red Hawk Quarry Trail

The Parks and Recreation Commission voted unanimously to approve updated bylaws with a minor amendment and appointed Rebecca Dunn as Chair and Cat Evans as Vice Chair for the 2025-2026 term. The commission also reviewed a draft strategic plan and a proposed two-mile unpaved trail at Red Hawk Quarry Butte, with public input opportunities scheduled for July.

• Approved minutes of the April and May 2025 meetings unanimously (4-0).
• Appointed Rebecca Dunn as Chair and Cat Evans as Vice Chair for June 2025 through May 2026 (4-0).
• Approved the Parks and Recreation Commission Bylaws with an amendment to remove the redundant phrase 'on the' in Article Three (4-0).
• Discussed the draft Strategic Plan; no vote taken, public input phase to follow.
• Reviewed the proposed Red Hawk Quarry Trail; no vote taken, public open house set for July 7 and online questionnaire through July 16.

Town Council

The Town Council will hold a second reading and vote on an ordinance to finance the acquisition and construction of a new recreation center and associated improvements. They will also discuss applications for the 2025 2nd Quarter Council Community Grant Program and consider first readings of ordinances on adult performances and accessory dwelling units.

• Second reading of ordinance to finance a new recreation center (approved 7-0 on first reading)
• Discussion of nine applications for the 2025 2nd Quarter Council Community Grant Program
• First reading of ordinance adding adult performances to public indecency charge
• First reading of ordinance amending accessory dwelling unit regulations
• Resolution approving services agreement with Dewberry Engineers for Plum Creek Diversion Upgrades Project

The Town Council approved several ordinances and resolutions, including adding adult performances to public indecency definitions (ORD 2025-022), amending accessory dwelling unit regulations (ORD 2025-023), and vacating right-of-way at Cantril School (ORD 2025-024). They also approved service agreements for the Plum Creek Diversion Upgrades project and the Platte Valley Water Partnership water court case, and awarded $562.50 each to eight community grant applicants. In executive session, the council set the Town Attorney's salary at $250,000 and the Town Manager's at $277,000.

• Approved ORD 2025-022 adding adult performances to public indecency (6-0)
• Approved ORD 2025-023 amending accessory dwelling unit regulations (6-0)
• Approved ORD 2025-024 vacating right-of-way at 312 Cantril St (6-0)
• Approved RES 2025-073 for Plum Creek Diversion Upgrades with Dewberry Engineers (6-0)
• Approved RES 2025-074 for Platte Valley Water Partnership water court case (6-0)
• Approved $562.50 each to 8 community grant applicants, excluding Green Thumb (6-0)
• Set Town Attorney salary at $250,000 effective July 3, 2025 (unanimous)
• Set Town Manager salary at $277,000 effective June 1, 2025 (unanimous)

Public Art Commission

The Public Art Commission will hold a regular meeting to elect a new chair and vice chair, review and approve the commission's bylaws, and discuss new and continuing strategic initiatives. The meeting is open to the public.

• Election of Chair and Vice Chair
• Review and approval of the commission's bylaws
• Discussion of new and continuing strategic initiatives

The Public Art Commission approved its bylaws and appointed Jen Perry as Chair and Katie Gasper as Vice Chair for June 2025 through May 2026. The commission also discussed a proposed community collaborative painting project by artist Melanie Schambach and directed staff on several art installations, including relocating the bear sculpture and installing a vinyl wrap at Festival Park.

• Approved May 8, 2025 meeting minutes (unanimous)
• Appointed Jen Perry as Chair and Katie Gasper as Vice Chair for June 2025–May 2026 (unanimous)
• Approved Public Art Commission bylaws as presented (unanimous)
• Directed staff to relocate bear sculpture at Third and Perry to face traffic
• Directed staff to inquire about feasibility of placing 'And The Wheels Go Round' in the roundabout at Wilcox and South streets
• Confirmed commission would like to relocate bear sculpture to site adjacent to Town Hall near Wilcox Street and Sellars Gulch Bridge

Planning Commission

The Castle Rock Planning Commission is meeting to approve minutes, elect officers for 2025-2026, and appoint a Design Review Board representative. The main public hearing item is the Soleana Site Development Plan for a 77.96-acre property north of Alexander Place and west of Collins Street. The commission will also receive updates from the Town Council and Design Review Board and discuss upcoming meeting quorums.

• Election of 2025-2026 Planning Commission Chair and Vice-Chair
• Appointment of Design Review Board Representative
• Public hearing on Soleana Site Development Plan (77.96 acres, north of Alexander Place, west of Collins Street)
• Approval of May 22, 2025 meeting minutes
• Check quorum for June 26 and July 10, 2025 meetings

The Castle Rock Planning Commission approved the Soleana Site Development Plan for a 77.96-acre project north of Alexander Place and west of Collins Street. The vote was 5-0. Commissioners discussed traffic studies, water rights, drainage, and access roads before approving the plan as presented.

• Approved Soleana Site Development Plan (5-0)
• Approved May 22, 2025 meeting minutes (4-0, 1 abstention)
• Elected Todd Warnke as 2025-2026 Planning Commission Chair (5-0)
• Elected Kevin McHugh as 2025-2026 Planning Commission Vice Chair (5-0)
• Appointed Kevin McHugh as Design Review Board representative (5-0)

Design Review Board

The Design Review Board's regular meeting scheduled for June 11, 2025, has been canceled. The next regular meeting is set for June 25, 2025, at 6:00 p.m. The agenda contains no items for discussion or decision.

• Meeting cancellation notice
• Next meeting: June 25, 2025, 6:00 p.m.

Board of Adjustment

The regular meeting of the Board of Adjustment scheduled for June 5, 2025 has been canceled. The next regular meeting is scheduled for July 3, 2025 at 6:00 PM.

• Meeting canceled; no items discussed or decided

Public Safety Commission

The Public Safety Commission will review and approve the May 1, 2025 meeting minutes, receive the Castle Rock Fire Department and Police Department reports for April 2025, and discuss scheduling the July 3 meeting. No new business items or public hearings are listed.

• Approval of May 1, 2025 meeting minutes (PS 2025-014)
• Castle Rock Fire Department April report (PS 2025-013)
• Castle Rock Police Department April report (PS 2025-015)
• Discussion of July 3 PSC meeting date

The Castle Rock Public Safety Commission approved the May 1, 2025 meeting minutes and voted to cancel the July 2025 meeting. Fire and Police departments reported progress on Ballot Initiative 2A hiring, new equipment, and programs including a Drone as First Responder system, the first in Colorado.

• Approved May 1, 2025 meeting minutes (8-0)
• Canceled July 2025 meeting (unanimous)

Historic Preservation Board

The Historic Preservation Board will hold a public hearing and vote on a resolution for a Landmark Alteration Certificate at 110 North Lewis Street (Jacob Kroll House). The board will also elect officers for 2025-2026 and appoint Design Review Board representatives.

• Public hearing on HPB RESO 2025-007: Landmark Alteration Certificate for 110 North Lewis Street (Jacob Kroll House)
• Election of 2025-2026 Board Chair and Vice Chair
• Appointment of Design Review Board Representatives
• Approval of May 7, 2025 meeting minutes

The board approved a landmark alteration certificate for the Jacob Kroll House at 110 N. Lewis Street (6-0). They also elected officers for 2025-2026, re-electing Robert Lange as Chair and Christopher Plucinski as Vice Chair, and approved the previous meeting's minutes.

• Approved HPB RESO 2025-007: Landmark Alteration Certificate for 110 N. Lewis Street (Jacob Kroll House) (6-0)
• Approved HPB 2025-012: Elected Robert Lange as 2025-2026 Board Chair (5-0, Lange abstained)
• Approved HPB 2025-013: Elected Christopher Plucinski as 2025-2026 Board Vice Chair (5-0, Plucinski abstained)
• Approved HPB 2025-014: Appointed Lange and Ahrens as Design Review Board representatives (6-0)
• Approved HPB 2025-011: Minutes of May 7, 2025 meeting (6-0)

Town Council

The Town Council will hold second-reading votes on ordinances annexing 533.445 acres (Pine Canyon) and approving its initial zoning and a vested-rights development agreement through 2050. It will also consider financing and agreements for a new recreation center, a drone-as-first-responder program, and several consent-calendar items including ambulance purchases and a public finance agreement for Brickyard.

• Second reading of ordinances annexing 533.445 acres (Pine Canyon) east and west of I-25, north of Scott Boulevard, south of Black Feather Trail, west of Founders Parkway, east of Front Street
• Second reading of ordinance approving initial zoning for Pine Canyon Planned Development
• Ordinance authorizing financing and lease-purchase agreements for a recreation center and associated amenities
• Resolution approving a Flock Safety Drone-As-First-Responder program via sole-source waiver
• Consent items: two-ambulance purchase from BNT Enterprises ($0 specified), Brickyard public finance agreement, and Hummingbird Event Center loan amendment

The Town Council approved the annexation of 533.445 acres (Pine Canyon) east and west of I-25, along with initial zoning and a vested rights development agreement through 2050. The zoning passed 4-3, with three councilmembers voting no citing traffic and density concerns. Council also approved a resolution supporting the Heroes Hall Veterans Center, a site development plan for Founders Vista, financing for a new recreation center, and a Flock Safety drone program. The consent calendar, including several ordinances and resolutions, was approved unanimously.

• Approved Pine Canyon annexation (ORD 2025-016) 7-0
• Approved Pine Canyon initial zoning (ORD 2025-017) 4-3
• Approved Pine Canyon vested rights agreement (ORD 2025-020) 6-1
• Approved resolution supporting Heroes Hall Veterans Center (RES 2025-067) 7-0
• Approved Founders Vista site development plan (RES 2025-069) 7-0
• Approved recreation center financing ordinance (ORD 2025-021) 7-0
• Approved Flock Safety drone program (RES 2025-071) 6-0-1 (Cavey abstained)
• Approved consent calendar including Brickyard finance agreement, ambulance purchase, and water lease amendments 7-0

Castle Rock Urban Renewal Authority

The Castle Rock Urban Renewal Authority will consider approving a public finance agreement involving the Town, CD-Acme LLC, and Brickyard Metropolitan District No. 1. The board will also vote on minutes from the May 20, 2025 meeting.

• Resolution 2025-003: Public Finance Agreement between URA, Town, CD-Acme LLC, and Brickyard Metropolitan District No. 1
• Approval of May 20, 2025 meeting minutes

The Castle Rock Urban Renewal Authority approved a resolution authorizing a public finance agreement involving the Authority, the Town, CD-Acme LLC, and Brickyard Metropolitan District No. 1. The vote was 8-0 with one commissioner absent. The minutes also include approval of the May 20, 2025 meeting minutes (7-0-1).

• Approved Resolution URA RESO 2025-003, the public finance agreement for the Brickyard project (8-0)
• Approved minutes of May 20, 2025 meeting (7-0-1, Commissioner Teal abstained)

Board of Building Appeals

The Board of Building Appeals will hold a regular meeting to approve minutes from March 3, 2025, and elect a chair and vice chair for the 2025-2026 term. The agenda also includes a Town Council update, board member items, and a Chief Building Official's update. No public hearings, code changes, or appeals are scheduled.

• Election of 2025-2026 Board of Building Appeals Chair
• Election of 2025-2026 Board of Building Appeals Vice Chair
• Approval of March 3, 2025 meeting minutes

Design Review Board

The regular meeting of the Castle Rock Design Review Board scheduled for May 28, 2025 has been canceled. The next regular meeting will be held on June 11, 2025 at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Castle Rock Water Commission

The Castle Rock Water Commission is meeting to approve two engineering service agreements: one with Burns & McDonnell for the Front Street Downtown Connection, RWRWTC Pump Upgrades, and Liggett Road Pipe Upsize projects, and another with Dewberry for the Plum Creek Diversion Design. The commission will also review April meeting minutes, discuss the selection of new commission members, and receive updates on customer characteristics, the Platte Valley Water Partnership, and Douglas County Water Commission activities.

• Resolution approving second amendment to service agreement with Burns & McDonnell Engineering for Front Street Downtown Connection, RWRWTC Pump Upgrades, and Liggett Road Pipe Upsize projects
• Resolution approving agreement with Dewberry for Plum Creek Diversion Design
• Approval of April 23, 2025 meeting minutes (WC 2025-0441)
• Update on interview process and selection of new commission members
• Updates on Platte Valley Water Partnership and Douglas County Water Commission

The Castle Rock Water Commission recommended Town Council approval of a $149,178 amendment to the Burns & McDonnell service agreement, bringing the total to $595,228 for design work on the Front Street Downtown Connection, RWRWTC pump upgrades, and Liggett Road Pipe Upsize. It also recommended approval of a $517,954 design agreement with Dewberry for the Plum Creek Diversion upgrade. The commission approved the April 23 meeting minutes (4-0, 1 abstention) and received updates on new member appointments and other items.

• Approved April 23, 2025 meeting minutes (4-0, 1 abstention)
• Recommended Town Council approval of $149,178 amendment to Burns & McDonnell agreement, total $595,228 (5-0)
• Recommended Town Council approval of $517,954 design agreement with Dewberry for Plum Creek Diversion (5-0)

Planning Commission

The Planning Commission will hold public hearings on two items: the Founders Vistas Site Development Plan for a 180.5-acre project west of Ridge Road, and a proposed amendment to Accessory Dwelling Unit regulations. The meeting also includes approval of prior minutes and updates from the Town Council and Design Review Board.

• Founders Vistas Site Development Plan — 180.5 acres west of Ridge Road, south of Fifth Street, north of Plum Creek Parkway
• Accessory Dwelling Unit Regulations Amendment — proposed ordinance change
• Approval of May 8, 2025 meeting minutes

The Castle Rock Planning Commission approved the Founders Vistas Site Development Plan for a 180.5-acre project west of Ridge Road, south of Fifth Street, and north of Plum Creek Parkway, with discussion covering blasting procedures, traffic impacts, and public comment. The commission also approved amendments to Accessory Dwelling Unit (ADU) regulations, which included discussion of state requirements and HOA concerns. Both approvals passed 4-0, with three members absent. The meeting also included approval of the previous meeting's minutes and adjournment.

• Approved Founders Vistas Site Development Plan (4-0)
• Approved Accessory Dwelling Unit Regulations Amendment (4-0)
• Approved May 8, 2025 meeting minutes (4-0)
• Adjourned meeting (4-0)

Parks and Recreation Commission

The Parks and Recreation Commission will consider endorsing the Lost Canyon Ranch Open Space Master Plan and receive an update on events at that site. The meeting also includes tours of Centennial Park renovations and the Brickyard site, plus a thank-you to outgoing Vice Chair Michael Smith.

• Endorsing the Lost Canyon Ranch Open Space Master Plan (PRC 2025-006)
• Lost Canyon Ranch Open Space Events Update (PRC 2025-005)
• Tour of Centennial Park Renovations
• Tour of the Brickyard Site
• Thank you to Vice Chair Michael Smith

The Parks and Recreation Commission could not approve the prior meeting's minutes or endorse the Lost Canyon Ranch Open Space Master Plan due to a lack of quorum. The commission received updates on planned events at Lost Canyon Ranch and toured renovations at Centennial Park and the Brickyard development site. Vice Chair Michael Smith was honored for his years of service.

• Minutes of regular meeting not approved due to lack of quorum
• Lost Canyon Ranch Open Space Master Plan tabled due to lack of quorum

Town Council

The Town Council will hold public hearings and vote on the Brickyard Urban Renewal Plan, including tax increment revenue agreements, and consider first readings for the 533-acre Pine Canyon annexation and zoning. The agenda also includes a resolution supporting Douglas County's home rule initiative and a discussion on the Brickyard and Sports Development Center process.

• Resolution approving the Brickyard Urban Renewal Plan, finding the area blighted (continued from Feb. 18, 2025)
• First reading of ordinance for a public finance agreement between the town, CD-ACME LLC, Brickyard Metropolitan District No. 1, and the Urban Renewal Authority
• First reading of ordinance annexing 533.445 acres (Pine Canyon) on both sides of I-25, north of Scott Boulevard
• Resolution supporting Douglas County's Home Rule Initiative
• Resolution approving a site development plan for 53.27 acres of single-family residential in Dawson Trails

The Town Council approved the Brickyard Urban Renewal Plan, finding the area blighted, and passed related tax increment revenue agreements with the Urban Renewal Authority and taxing entities. They also approved the Pine Canyon annexation (533.445 acres) and its development agreement, but the initial zoning for that area failed on a 7-0 vote. Several other items were approved, including a resolution supporting Douglas County's Home Rule initiative and a site development plan for Dawson Trails.

• Approved RES 2025-060: Resolution in Support of Douglas County's Home Rule Initiative (6-0).
• Approved URA RESO 2025-002: Tax Increment Revenue Agreements for Brickyard Urban Renewal Plan (6-0).
• Approved RES 2025-061: Tax Increment Revenue Agreement between Town and CRURA for Brickyard (6-0).
• Approved RES 2025-019: Brickyard Urban Renewal Plan, finding area blighted (6-0).
• Approved ORD 2025-018: Public Finance Agreement for Brickyard (First Reading) (6-0).
• Approved ORD 2025-019: Sales tax credit for public improvement fees at Brickyard (First Reading) (6-0).
• Approved ORD 2025-016: Pine Canyon Annexation (533.445 acres) (7-0).
• Denied ORD 2025-017: Initial Zoning for Pine Canyon Planned Development (7-0 vote failed).

Castle Rock Urban Renewal Authority

The Castle Rock Urban Renewal Authority will consider approving tax increment revenue agreements with taxing entities for the proposed Brickyard Urban Renewal Plan. The board will also designate a public posting location for meeting notices and approve prior meeting minutes.

• Resolution approving tax increment revenue agreements between the URA and each taxing entity for the Brickyard Urban Renewal Plan
• Resolution designating the public place for posting notices of public meetings under Colorado Open Meetings Law
• Approval of minutes from October 15, 2024

The Castle Rock Urban Renewal Authority approved two resolutions: one designating the public posting place for meeting notices, and another approving tax increment revenue agreements with taxing entities for the proposed Brickyard Urban Renewal Plan. Both passed 6-0 with three commissioners absent.

• Approved resolution designating public place for posting meeting notices (6-0)
• Approved tax increment revenue agreements for Brickyard Urban Renewal Plan (6-0)

Design Review Board

The regular meeting of the Design Review Board scheduled for May 14, 2025 has been canceled. The next regular meeting will be held on May 28, 2025 at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Town Council

The Town Council will hold a special meeting to interview candidates for various town boards and commissions. The agenda includes only this single item.

• Interviews for Town Boards and Commissions candidates

The Town Council held a special meeting to interview candidates for various town boards and commissions. No substantive decisions were made; the meeting was procedural only.

• No decisions were made; the meeting was limited to candidate interviews

Public Art Commission

The Public Art Commission will hold a regular meeting to approve minutes and discuss strategic initiatives updates. The meeting is open to the public and will be conducted virtually.

• Approval of minutes from previous meeting (PAC 2025-009)
• Discussion of strategic initiatives updates (PAC 2025-010)

The Public Art Commission voted unanimously to select 'Complete Racoonery' by Colorado artist Holly Wasinger for the restroom facility at Festival Park. The commission also tabled indefinitely a temporary banner project for the vacant lot at Wolfensberger and Wilcox. An art pad was installed at Cantril School for the Douglas County Art Encounters Program, and the Art and Culture Grant Program was approved by Town Council.

• Approved minutes of the April 10, 2025 meeting (motion passed unanimously).
• Selected 'Complete Racoonery' by Colorado artist Holly Wasinger for the Festival Park restroom facility (motion passed unanimously).
• Tabled indefinitely the temporary banner project proposed for the vacant parking lot at Wolfensberger and Wilcox.
• Noted installation of a new art pad at Cantril School for the Douglas County Art Encounters Program.
• Noted Town Council approval of the Art and Culture Grant Program; news release to follow.
• Volunteered to draft a grant review rubric for a future meeting (Maia and Jen).
• Noted the Castle Rock Arts and Culture Foundation's tax-exempt application is nearly finalized.
• Discussed further exploration of locations for 'The Big Drive' sculpture series, pending zoning and sign code review.

Planning Commission

The Planning Commission will hold a public hearing on the Dawson Trails Filing No. 2, Tracts O and H Site Development Plan for a 53.27-acre site south of Territorial Road and west of Dawson Trails Boulevard. The meeting also includes approval of previous minutes, liaison updates, and scheduling discussions.

• Public hearing on Dawson Trails Filing No. 2, Tracts O and H Site Development Plan (53.27 acres)
• Approval of April 24, 2025 Planning Commission meeting minutes
• Town Council liaison update
• Design Review Board update
• Check for quorum for upcoming meetings

The Planning Commission voted 5-0 to approve the Dawson Trails Filing No. 2 site development plan for 53.27 acres located south of Territorial Road and west of Dawson Trails Boulevard. The plan includes Tracts O and H. Commissioners discussed emergency access, school service areas, and flood mitigation. No public comment was received.

• Approved PC 2025-005: April 24, 2025 Planning Commission meeting minutes (5-0).
• Approved PC 2025-006: Dawson Trails Filing No. 2, Tracts O and H, Site Development Plan (5-0).
• Adjourned the meeting (5-0).

Historic Preservation Board

The Castle Rock Historic Preservation Board is meeting to approve minutes, receive updates from the Town Council and Design Review Board, and discuss Historic Preservation Month. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Approval of April 2, 2025 meeting minutes
• Discussion of Historic Preservation Month
• Updates from Town Council, Design Review Board, and Historical Society
• Check quorum for June 4 and July 2 meetings

The Historic Preservation Board approved the minutes from its April 2, 2025 meeting (6-0) and discussed Historic Preservation Month. No other substantive decisions were made; the meeting included updates from the Town Council and staff but no action items were voted on.

• Approved HPB 2025-009 April 2, 2025 meeting minutes (6-0)

Town Council

The Town Council will hold first readings on ordinances to annex and zone 533.451 acres for the Pine Canyon development east and west of I-25, and will also consider a development impact fee reduction for the Unity on Wolfensberger attainable housing project. Other business includes appointments, audit contracts, proclamations, and discussion of a new art and culture grant program.

• First reading of ordinance to annex 533.451 acres for Pine Canyon (JRW Family Limited Partnership LLLP) near I-25, Scott Boulevard, Black Feather Trail, Founders Parkway, and Front Street
• First reading of ordinance for initial zoning of the Pine Canyon Planned Development
• Resolution approving a development impact fee reduction and land use fee waiver for the Unity on Wolfensberger attainable housing development at 200 Wolfensberger Road
• Resolution authorizing prepayment of a 2013 lease agreement with UMB Bank, N.A.
• Resolution expressing intent to be reimbursed for expenses related to construction of a recreation center

The Town Council voted 6-0 to direct staff to draft a resolution supporting Douglas County's Home Rule proposal, which would allow the county to adopt its own charter. The Council also approved a zone change and development impact fee reduction for the Unity on Wolfensberger attainable housing development by Wellspring Community, and continued the Pine Canyon annexation and zoning items to May 20.

• Directed staff to draft resolution supporting County Home Rule proposal (6-0)
• Approved ORD 2025-015 amending zone map for 826 Park Street and 200 Wolfensberger Road Planned Development (6-0)
• Approved RES 2025-057 granting development impact fee reduction and land use fee waiver for Wellspring Community (6-0)
• Continued ORD 2025-016 (Pine Canyon Annexation) to May 20 (6-0)
• Continued ORD 2025-017 (Pine Canyon Planned Development zoning) to May 20 (6-0)
• Approved DIR 2025-020 establishing Art and Culture Annual Grant Program (6-0)
• Approved RES 2025-058 authorizing prepayment of lease rentals (6-0)
• Approved RES 2025-059 expressing intent to be reimbursed for recreation center construction expenses (6-0)

Public Works Commission

The Public Works Commission will consider approving the April 7 meeting minutes and receive an update on the Transportation Master Plan. A project list is attached. The meeting also includes project updates and a monthly report.

• Approval of April 7, 2025 meeting minutes
• Transportation Master Plan Update with project list
• Project updates and March monthly report

The Public Works Commission voted 5-0 to approve the Transportation Master Plan update, which guides transportation projects to reduce congestion and improve mobility as the town grows. The commission also approved the April 7, 2025 meeting minutes 5-0. No other substantive decisions were made.

• Approved Transportation Master Plan update (5-0)
• Approved April 7, 2025 meeting minutes (5-0)

Board of Adjustment

The regular meeting of the Board of Adjustment scheduled for May 1, 2025 has been canceled. The next regular meeting will be held on June 5, 2025 at 6:00 PM.

• Meeting canceled; no items were discussed or decided

Public Safety Commission

The Castle Rock Public Safety Commission is meeting to approve the minutes from its April 3 meeting and to receive the March reports from the Fire and Police Departments. The agenda includes no new or old business items, so the meeting is primarily for review and discussion of these reports.

• Approval of April 3, 2025 meeting minutes
• Castle Rock Fire Department March report
• Castle Rock Police Department March report

The Public Safety Commission received reports from the Fire and Police Departments. The Fire Department noted a 32.5% cardiac arrest save rate (vs. 9% national average) and a 90-100 day delay for Station 156 due to flood plain issues. The Police Department reported a 19% decrease in total property crimes and a 37% drop in motor vehicle theft from 2023 to 2024. No new business or old business was discussed, and the meeting adjourned at 3:50 p.m.

• Approved April 2025 meeting minutes (8-0)
• Adjourned meeting at 3:50 p.m.

Planning Commission

The Castle Rock Planning Commission will hold public hearings on three major items: a rezoning for a Park Street expansion, and the annexation and planned development plan for the 535-acre Pine Canyon project straddling I-25. The commission will also approve prior meeting minutes and receive updates from Town Council and Design Review Board.

• PC 2025-002: Rezoning for 826 Park Street Expansion & 200 Wolfensberger Road Planned Development Plan
• PC 2025-003: Pine Canyon Annexation — 535 acres east and west of I-25, north of Scott Boulevard, south of Black Feather Trail, west of Founders Parkway, east of Main Street
• PC 2025-004: Pine Canyon Planned Development Plan and Zoning Regulations for the same 535-acre site

The Castle Rock Planning Commission approved the annexation of 535 acres for the Pine Canyon project (6-0) and its associated planned development plan and zoning regulations (7-0). The commission also approved a rezoning and planned development plan for 826 Park Street and 200 Wolfensberger Road (7-0). All actions were recommendations to the Town Council.

• Approved PC 2025-003 Pine Canyon Annexation (6-0)
• Approved PC 2025-004 Pine Canyon Planned Development Plan and Zoning Regulations (7-0)
• Approved PC 2025-002 Rezoning - 826 Park Street Expansion & 200 Wolfensberger Road Planned Development Plan (7-0)
• Approved December 12, 2024 meeting minutes (7-0)

Design Review Board

The regular meeting of the Castle Rock Design Review Board scheduled for April 23, 2025 has been canceled. The next regular meeting is set for May 14, 2025.

Castle Rock Water Commission

The Castle Rock Water Commission will tour reservoirs and a pump station, then hold a business meeting. They will vote on a resolution to change the Chase Drain Policy and consider a service agreement for a ColoradoScape Demonstration Garden design. Other updates include a debt financial management plan and a State Revolving Fund loan for the Plum Creek Water Reclamation Authority.

• Resolution approving changes to the Chase Drain Policy (WC 2025-0363)
• Service agreement with Norris Design for ColoradoScape Demonstration Garden design at 1282 Castle Oaks Dr. (WC 2025-0374)
• Debt Financial Management Plan update (WC 2025-0407)
• State Revolving Fund Loan for Plum Creek Water Reclamation Authority at 4255 N. US Highway 85 (WC 2025-0418)
• Tallgrass Project update (WC 2025-0429)

The Castle Rock Water Commission held a hybrid meeting April 23, 2025, including a tour of CR Reservoir #1 & #2 and the Sedalia Pump Station. The commission approved Resolution 2025-036, which changes the Chase Drain Policy. They also introduced a new assistant director, approved March 26 meeting minutes, and discussed several informational items including a service agreement for a ColoradoScape demonstration garden, a design sweepstakes, the South Metro Water Festival, a debt financial management plan, a State Revolving Fund loan for PCWRA, and a Tallgrass project update.

• Approved Resolution 2025-036, changing the Chase Drain Policy
• Approved March 26, 2025 meeting minutes (WC 2025-035)
• Introduced new assistant director (WC 2025-034)

Parks and Recreation Commission

The Castle Rock Parks and Recreation Commission is meeting to discuss updates on public art projects and the Lost Canyon Ranch Open Space master planning. The agenda also includes approval of previous meeting minutes, public comment, and department/commission comments. No formal decisions or votes are listed on the agenda.

• Public Art Updates (PRC 2025-002)
• Lost Canyon Ranch Open Space Master Planning Update (PRC 2025-003)
• Approval of minutes from previous regular meeting (PRC 2025-001)

The commission received updates on the Lost Canyon Ranch Open Space master planning process, public art initiatives, and various parks projects. No formal decisions or votes were taken on these items; the meeting was informational only.

• Approved minutes of previous meeting (5-0)

Town Council

The Town Council will hold public hearings and vote on several action items, including a construction contract for the Crowfoot Valley Road widening project and a discussion on Accessory Dwelling Unit regulations. Consent items include ordinances on public hearing notice mailing and exterior lighting, as well as resolutions for a Microsoft enterprise agreement renewal, wastewater service, water leases, and equipment purchase. The Brickyard Urban Renewal Plan resolution is continued to May 20, 2025.

• Resolution approving a construction contract with FNF Construction, Inc. for the Crowfoot Valley Road Widening Project
• Resolution approving a professional service agreement with Alfred Benesch & Company for the Crowfoot Valley Road Widening Project
• Discussion and direction on Accessory Dwelling Unit regulations
• Ordinance amending Chapter 15.64 and Section 17.04.060 on mailing of written notice of public hearings (second reading)
• Resolution approving the renewal of the Microsoft Enterprise Agreement between the Town and Microsoft Corporation

The Town Council approved a construction contract with FNF Construction, Inc. for the Crowfoot Valley Road Widening Project and a professional service agreement with Alfred Benesch & Company for the same project, both by 7-0 votes. Council also directed staff to bring back an ordinance amending accessory dwelling unit regulations (6-1) and to explore options for removing the Interchange Overlay District from the zoning menu. Several consent calendar items were approved, including ordinances on public hearing notice mailing and exterior lighting, and resolutions for water service agreements and equipment purchases.

• Approved construction contract with FNF Construction for Crowfoot Valley Road widening (7-0)
• Approved professional service agreement with Alfred Benesch & Company for Crowfoot Valley Road widening (7-0)
• Directed staff to bring back ordinance amending ADU regulations (6-1)
• Directed staff to return with options for removing Interchange Overlay District from zoning menu
• Approved letters of support for US-85 project and Heroes Hall (7-0)
• Approved consent calendar including ordinances on public hearing notice and exterior lighting (7-0)
• Approved water service IGA amendment with Dominion Water and Sanitation District (7-0)
• Approved payment for WISE DIA Connection Project invoice (7-0)

Public Art Commission

The Castle Rock Public Art Commission is meeting to discuss strategic initiatives. The agenda includes public comment, approval of minutes, and commission comments.

• Discussion of strategic initiatives (PAC 2025-008)
• Approval of draft meeting minutes (PAC 2025-007)

The Public Art Commission approved a motion to select Twain Wilkins to photograph the public art collection throughout 2025, with a 5-0 vote. They also discussed and directed next steps for temporary art banners at the Wolfensberger and Wilcox intersection, reviewed Art Encounters sculpture placements, and directed staff to assess if the Sweet Tooth sculpture could fit in an HOA area at Encore Plaza. The commission decided to hold the May meeting remotely.

• Approved selection of Twain Wilkins for public art photography (5-0)
• Directed staff to place an art pedestal at Cantril School
• Directed staff to assess if Sweet Tooth sculpture fits in Encore Plaza HOA spot
• Decided to host May meeting remotely

Planning Commission

The Castle Rock Planning Commission's regular meeting scheduled for April 10, 2025, has been canceled. The next regular meeting is set for April 24, 2025, at 6:00 p.m. No agenda items were discussed or decided.

• Meeting canceled
• Next meeting April 24, 2025 at 6:00 p.m.

Design Review Board

The Design Review Board's regular meeting scheduled for April 9, 2025, has been canceled. The next regular meeting is set for April 23, 2025, at 6:00 p.m. The agenda contains no items for discussion or decision.

• Meeting canceled
• Next meeting April 23, 2025 at 6:00 p.m.

Public Works Commission

The Public Works Commission will vote on two resolutions recommending Town Council approval: a construction contract with FNF Construction, Inc. and a service agreement with Alfred Benesch & Company for the Crowfoot Valley Road Widening Project. The meeting also includes approval of prior meeting minutes and project updates.

• Resolution recommending Town Council approve a construction contract with FNF Construction, Inc. for the Crowfoot Valley Road Widening Project
• Resolution recommending Town Council approve a service agreement with Alfred Benesch & Company for construction management and inspection services for the Crowfoot Valley Road Widening Project
• Approval of February 3, 2025 and March 3, 2025 meeting minutes

The Public Works Commission unanimously approved two resolutions recommending Town Council authorize a construction contract with FNF Construction, Inc. for the Crowfoot Valley Road Widening Project and a service agreement with Alfred Benesch & Company for construction management and inspection services. Both motions passed 6-0. The project includes widening to four lanes, turn lanes, a signal at Sapphire Pointe Boulevard, bike lanes, drainage, sidewalk, and sewer rehabilitation.

• Approved resolution recommending Town Council approve $2.1M+ construction contract with FNF Construction, Inc. for Crowfoot Valley Road Widening (6-0)
• Approved resolution recommending Town Council approve service agreement with Alfred Benesch & Company for construction management and inspection services for the same project (6-0)
• Approved February 3, 2025 meeting minutes (5-0)

Board of Adjustment

The regular meeting of the Board of Adjustment scheduled for April 3, 2025 has been canceled. The next regular meeting is set for May 1, 2025 at 6:00 PM.

Public Safety Commission

The Castle Rock Public Safety Commission will hear the February 2025 reports from the Fire and Police Departments, and receive a special presentation about Officer Emanuel Cooper. The meeting also includes approval of prior minutes and discussion of new and old business.

• Fire Department February report (PS 2025-008)
• Police Department February report (PS 2025-009)
• Special presentation about Officer Emanuel Cooper
• Approval of March 6, 2025 meeting minutes (PS 2025-007)

The meeting was largely informational, with no substantive decisions or votes on policy matters. The commission approved the March 6, 2025 meeting minutes. Fire and police departments presented monthly reports, including updates on 2-A staffing hires, a new medic unit, and relocation of Station 156 out of a flood plain. The meeting adjourned without any new or old business items.

• Approved March 6, 2025 meeting minutes (6-0)

Historic Preservation Board

The Historic Preservation Board will consider two discussion/action items: planning for Historic Preservation Month and providing direction on proposed amendments to Chapter 15 of town code. The meeting also includes approval of March 5 minutes, a Town Council update, and liaison reports.

• Discussion of Historic Preservation Month (HPB 2025-007)
• Discussion/direction on Chapter 15 amendments (HPB 2025-008), with attached September 17, 2024 Town Council staff report
• Approval of March 5, 2025 meeting minutes (HPB 2025-006)

The Historic Preservation Board discussed plans for Historic Preservation Month, including a booth at the Spring Concert and updated posters and placemats. They also discussed potential amendments to Chapter 15, focusing on educational outreach for unlandmarked properties and clarifying language on economic hardships. No formal votes were taken on these discussion items; the only action was approval of the previous meeting's minutes (5-0).

• Approved March 5, 2025 meeting minutes (5-0)
• Discussed Historic Preservation Month activities, including Spring Concert booth and updated posters
• Discussed Chapter 15 amendments, including homeowner education and code language clarification

Town Council

The Town Council will hold public hearings and vote on several items, including a first reading to convey town-owned land to a developer, a resolution on annexation eligibility for the Pine Canyon property, and second readings on budget appropriations and code amendments for public hearing notices and exterior lighting. The council will also discuss a five-year capital improvement plan and an intergovernmental agreement for water infrastructure.

• Ordinance approving first amendment to 2025 fiscal year budget with supplemental appropriations (second reading)
• Resolution approving additional contingency for construction contract with Hudick Excavating for Castle Rock Reservoir No. 2 and No. 1 project
• Ordinance authorizing conveyance of Lot 1, Block 2, Crystal Valley Ranch Filing 14 to CVR PA3A LLC (first reading)
• Resolution finding Pine Canyon Annexation property eligible for annexation
• Resolution approving first restated IGA with Parker Water and Sanitation District for shared use of Newlin Gulch Aqueduct No. 2

The Town Council voted 7-0 to table Ordinance ORD 2025-012, which would have authorized the conveyance of a former school site in Crystal Valley back to the developer. The decision followed public concern about losing open space and a school site. Councilmembers cited a need for more dialogue with the school district and residents before acting.

• Approved 7-0: Proclamation supporting April as Water Conservation Month (approved March 18).
• Approved 7-0: Affirmed staff's recommended positions on state legislation.
• Approved 7-0: Consent Calendar including budget amendments and a construction contract.
• Approved 7-0: Resolution RES 2025-039 appointing David J. Thrower as Presiding Municipal Judge.
• Tabled 7-0: Ordinance ORD 2025-012 for Crystal Valley school site conveyance.
• Approved 6-0 (Bracken absent): Resolution RES 2025-040 finding Pine Canyon annexation eligible.
• Approved 7-0: Ordinance ORD 2025-013 increasing public hearing notice distance to 1,500 feet for properties over 40 acres.
• Approved 7-0: Ordinance ORD 2025-014 amending exterior lighting code.

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for March 27, 2025 has been canceled. The next regular meeting will be held on April 10, 2025 at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Design Review Board

The regular meeting of the Design Review Board scheduled for March 26, 2025, has been canceled. The next regular meeting will be held on April 9, 2025, at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Castle Rock Water Commission

The Castle Rock Water Commission is meeting to discuss and take action on several items, including resolutions to purchase a Vac-con truck and approve a change order for the Castle Rock Reservoir No. 1 & 2 construction project. They will also hear updates on the Mayor's Water Challenge, the Escavera sewer line, and economic indicators of customers, and may enter an executive session on land purchase and legal advice.

• Resolution approving purchase of a Vac-con truck
• Resolution approving Change Order #6 with HEI Civil for Castle Rock Reservoir No. 1 & 2 construction in Sedalia, Colorado
• Proclamation: Mayor's Water Challenge
• Update on Escavera Sewer Line Presentation
• Executive session on Platte Valley Water Partnership Fremont Butte Reservoir land purchase and sewer infrastructure legal advice

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for March 19, 2025 has been cancelled. The next regular meeting will be held at 5 p.m. on a future date unless otherwise posted.

• Meeting cancelled; no items discussed or decided

Town Council

The Castle Rock Town Council will hold public hearings and take action on several items, including a first reading of a budget amendment for supplemental appropriations, a resolution to extend the school resource officer cost-sharing agreement with Douglas County School District, and a letter agreement for the Castle Rock Sports Center project. They will also discuss community grant applications and continue a resolution on the Brickyard Urban Renewal Plan to April 15.

• Ordinance 2025-010: Adding Chapter 4.06 on plumbing fixtures (second reading)
• Resolution 2025-035: Construction contract with 53 Corporation LLC for East Plum Creek Reach 5 Phase II Stabilization
• Resolution 2025-036: Second amendment to IGA with Douglas County School District for school resource officers
• Resolution 2025-037: Letter agreement with CD-ACME, LLC for Castle Rock Sports Center construction
• Resolution 2025-019: Brickyard Urban Renewal Plan (continued to April 15)

The Town Council unanimously approved $1,000 grants for each of the seven applicants in the 2025 First Quarter Council Community Grant Program. The council also approved a first amendment to the 2025 fiscal year budget, a resolution for school resource officer cost-sharing with Douglas County School District, and a letter agreement for the Castle Rock Sports Center project. The Brickyard Urban Renewal Plan was continued to April 15, 2025.

• Approved $1,000 grants for each of 7 community grant applicants (7-0)
• Approved first amendment to 2025 fiscal year budget (ORD 2025-011) (7-0)
• Approved school resource officer cost-sharing agreement with Douglas County School District (RES 2025-036) (7-0)
• Approved letter agreement with CD-ACME, LLC for Castle Rock Sports Center project (RES 2025-037) (7-0)
• Continued Brickyard Urban Renewal Plan to April 15, 2025 (7-0)
• Approved consent calendar including plumbing fixtures ordinance, construction contract, water conservation proclamation, and March 4 meeting minutes (7-0)
• Affirmed staff's recommended positions on state legislation (7-0)

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for March 13, 2025 has been canceled. The next regular meeting will be held on March 27, 2025 at 6:00 PM.

• Meeting canceled; no items discussed or decided

Design Review Board

The regular meeting of the Castle Rock Design Review Board scheduled for March 12, 2025, has been canceled. The next regular meeting will be held on March 26, 2025, at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Board of Adjustment

The regular meeting of the Castle Rock Board of Adjustment scheduled for March 6, 2025, has been canceled. The next regular meeting will be held on April 3, 2025, at 6:00 PM.

Historic Preservation Board

The Historic Preservation Board will discuss plans for Historic Preservation Month, including reviewing past posters and a communications plan. The meeting also includes approval of February minutes, updates from the Town Council and Design Review Board, and a work session on Chapter 15.

• Discussion of Historic Preservation Month (HPB 2025-005) with staff memo and attachments on past posters and communications plan
• Approval of February 5, 2025 meeting minutes (HPB 2025-004)
• Town Council update
• Design Review Board update
• Work session on Chapter 15

The board discussed and gathered ideas for Historic Preservation Month, including sidewalk posters, placemats with a kids' art contest, and participation in the Spring Kick Off Concert. No formal decisions were made; the discussion was for planning purposes only.

• Approved minutes of February 5, 2025 meeting (6-0)
• Adjourned to work session (6-0)

Public Art Commission

The Public Art Commission will hold a regular meeting to discuss strategic initiatives. The agenda includes public comment, approval of minutes, and commission comments.

• Discussion of strategic initiatives (PAC 2025-006)
• Approval of draft meeting minutes (PAC 2025-005)

The Commission unanimously approved Concept One for the space adjacent to Town Hall, which includes a 4-foot-wide walkway, landscaping boulders, and rock mulch. Funding of $3,000 will come from the Lodging Tax Fund and the remainder from the Public Art Fund. The group also discussed hiring a professional photographer for the public art collection and reviewed other strategic initiatives.

• Approved Concept One for the Town Hall sculpture site redesign (6-0)
• Approved supply procurement with $3,000 from Lodging Tax Fund and remainder from Public Art Fund (6-0)
• Approved minutes of February 13, 2025 meeting (6-0)

Town Council

The Town Council will consider a consent calendar of 13 resolutions awarding construction contracts for the 2025 Pavement Maintenance Program, including asphalt overlay, full-depth reclamation, slurry seal, curb/gutter/sidewalk, bridge rehabilitation, and parking lot improvements. A public hearing will be held on the consolidated service plan for Brickyard Metropolitan Districts 1-3 and a third amendment to the Plum Creek Water Purification Facility expansion contract. The council will also take up first reading of an ordinance adding plumbing fixture requirements to the municipal code and approve the 2025 Water Conservation Rebate Incentive Program.

• Resolution approving construction contract with Western Plains Construction for 2025 Asphalt Overlay Project
• Resolution approving construction contract with Colorado Paving Inc. for 2025 Full Depth Reclamation Project
• Resolution approving third amendment to construction contract with Garney Companies for Plum Creek Water Purification Facility Expansion at 1929 Liggett Road
• Ordinance adding new Chapter 4.06 regarding plumbing fixtures (first reading) for entire Castle Rock Service Area
• Resolution approving consolidated service plan for Brickyard Metropolitan District Nos. 1-3

The Town Council unanimously approved a consolidated service plan for Brickyard Metropolitan District Nos. 1-3 and an intergovernmental agreement, with guardrails limiting debt service levy to 50 mils and overall levy to 60 mils. Council also approved a $32M infrastructure savings from the metro district model. All other agenda items, including pavement maintenance contracts and water conservation programs, were approved unanimously.

• Approved Brickyard Metropolitan District Nos. 1-3 service plan and IGA (7-0)
• Approved 2025 Asphalt Overlay contract with Western Plains Construction (7-0)
• Approved 2025 Full Depth Reclamation contract with Colorado Paving Inc. (7-0)
• Approved 2025 Curb, Gutter, and Sidewalk contract with Merriman Land Works (7-0)
• Approved 2025 Slurry Seal contract with Vance Brothers (7-0)
• Approved 2025 Bridge Rehabilitation contract with ABCO Contracting (7-0)
• Approved third amendment to Plum Creek Water Purification Facility expansion contract with Garney Companies (7-0)
• Approved first reading of plumbing fixtures ordinance and 2025 Water Conservation Rebate Incentive Program (7-0)

Board of Building Appeals

The Board of Building Appeals will hold a regular meeting to approve minutes from December 2, 2024, receive a Town Council update, discuss board member items, and hear a Chief Building Official's update. No public hearings or decision items are listed.

• Approval of December 2, 2024 meeting minutes
• Town Council update
• Chief Building Official's update

Public Works Commission

The Public Works Commission will vote on multiple resolutions awarding contracts for the 2025 pavement markings maintenance program, pavement maintenance projects, asphalt overlay, curb/gutter/sidewalk work, full depth reclamation, slurry seal, town facility parking lot improvements, and bridge rehabilitation. They will also consider a variance for night construction activities and a fund reallocation for the pavement maintenance program. Informational items include a five-year capital improvement program update and project updates.

• Resolution approving service agreement with Colorado Barricade Inc. for 2025 Pavement Markings Maintenance Program
• Resolution approving construction contract for 2025 Asphalt Overlay Project
• Resolution approving construction contract for 2025 Bridge Rehabilitation Project
• Resolution approving variance for night construction activities per Municipal Code Chapter 9.16.070.E
• Resolution authorizing reallocation of approved funds for Pavement Maintenance Program

The Public Works Commission unanimously approved a series of contracts for the 2025 Pavement Maintenance Program, including asphalt overlay, curb/gutter/sidewalk, full-depth reclamation, slurry seal, parking lot improvements, and bridge rehabilitation. They also approved a service agreement for pavement markings, a variance for night construction activities, and a resolution allowing fund reallocation among pavement maintenance contracts. All votes were 5-0.

• Approved February 3, 2025 meeting minutes with a typo correction (5-0)
• Approved service agreement with Colorado Barricade, Inc. for 2025 Pavement Markings Maintenance Program (5-0)
• Approved construction contract for 2025 Asphalt Overlay Project (5-0)
• Approved construction contract for 2025 Curb, Gutter, and Sidewalk (5-0)
• Approved construction contract for 2025 Full Depth Reclamation (5-0)
• Approved construction contract for 2025 Slurry Seal (5-0)
• Approved construction contract for 2025 Town Facility Parking Lot Improvements Project (5-0)
• Approved construction contract for 2025 Bridge Rehabilitation Project (5-0)

Planning Commission

The regular meeting of the Castle Rock Planning Commission scheduled for February 27, 2025 has been canceled. The next regular meeting will be held on March 13, 2025 at 6:00 p.m. No business was conducted.

• Meeting canceled; no items discussed or decided

Castle Rock Water Commission

The Castle Rock Water Commission will consider several high-priority action items, including approving the 2025 Water Conservation Rebate Program budget and increasing the ColoradoScape Conversion Rebate, adopting changes to the 2025 Water Use Management Plan, and adding a new chapter to the municipal code regarding plumbing fixtures. The commission will also vote on contracts for the Plum Creek Water Purification Facility expansion, a vac truck purchase, the East Plum Creek Reach 5 Phase II project, and well rehabilitation. The meeting includes approval of prior minutes and updates on the AMI program and Tallgrass Project.

• Resolution approving 2025 Water Conservation Rebate Program budget and increasing ColoradoScape Conversion Rebate
• Ordinance approving changes to the 2025 Water Use Management Plan (WUMP)
• Ordinance adding new Chapter 4.06 to municipal code regarding plumbing fixtures
• Resolution approving third amendment to Plum Creek Water Purification Facility expansion contract with Garney Companies, Inc. (1929 Liggett Road)
• Resolution approving construction contract for East Plum Creek Reach 5 Phase II project (west of Plum Creek Water Purification Facility)

The Castle Rock Water Commission voted 5-0 to recommend Town Council approve a $41.8 million work package for the Plum Creek Water Purification Facility expansion, increasing capacity from 6 to 12 million gallons per day. They also recommended increasing the ColoradoScape turf conversion rebate from $2.50 to $3.25 per square foot and discontinuing artificial turf as eligible material, adopting a new water violation surcharge schedule, and requiring ultra-high-efficiency (0.8 GPF) toilets in all new residential construction. A $2.76 million stream stabilization contract for East Plum Creek Reach 5 Phase II and a $737,631 well rehabilitation project were also recommended. The purchase of a vac truck was tabled due to incomplete information.

• Recommended $41.8M Plum Creek Water Purification Facility expansion work package (5-0)
• Recommended increasing ColoradoScape rebate to $3.25/sq ft, ending artificial turf eligibility (5-0)
• Recommended new water violation surcharges: $25 2nd offense up to $300 5th+ (5-0)
• Recommended requiring ultra-high-efficiency (0.8 GPF) toilets in all new residential construction (5-0)
• Recommended $2.76M East Plum Creek Reach 5 Phase II stream stabilization contract with 53 Corporation (5-0)
• Recommended $737,631 well rehabilitation project for three Arapahoe Aquifer wells (5-0)
• Tabled vac truck purchase due to incomplete information
• Approved January 22, 2025 meeting minutes (5-0)

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for February 19, 2025 has been cancelled. The next regular meeting will be held on March 19, 2025.

Town Council

The Town Council will hold second readings on three ordinances related to the Brickyard development, including a zone district map amendment and a development agreement vesting a site-specific plan through 2045. They will also discuss traffic calming on Castle Oaks Drive, required notice distances for land use applications, and the draft 2025 community survey. A resolution setting a hearing date for the Pine Canyon annexation petition is on the agenda.

• Second reading of ordinance approving Brickyard Planned Development Plan and zoning regulations (ORD 2025-007)
• Second reading of ordinance approving Brickyard Development Agreement vesting site-specific plan through March 1, 2045 (ORD 2025-008)
• Resolution approving $1.3M construction contract amendment with Global Underground Corp. for Fifth Street Utilities Project
• Resolution approving purchase of one Fouts Fire FB94 custom pumper from Seawestern Emergency Vehicles
• Discussion on Castle Oaks Drive traffic calming request (DIR 2025-008)

The Town Council approved several major items, including the Brickyard Planned Development Plan and zoning regulations (ORD 2025-007) and the Brickyard Development Agreement (ORD 2025-008), both on second reading with 7-0 votes. The council also approved a no-action traffic calming plan for Castle Oaks Drive (6-0, one absent), set a public hearing for the Pine Canyon annexation petition, and continued the Brickyard Urban Renewal Plan resolution to April 15, 2025. Other actions included approving the 2025 community survey, the SCADA Master Plan, and multiple consent calendar items for contracts and purchases.

• Approved Brickyard Planned Development Plan and zoning regulations (ORD 2025-007) 7-0
• Approved Brickyard Development Agreement (ORD 2025-008) 7-0
• Approved no-action traffic calming plan for Castle Oaks Drive 6-0 (Brooks absent)
• Set hearing for Pine Canyon annexation petition (RES 2025-016) 7-0
• Continued Brickyard Urban Renewal Plan resolution (RES 2025-019) to April 15, 2025
• Approved 2025 community survey (DIR 2025-010) 7-0
• Approved SCADA Master Plan (RES 2025-017) and design services agreement (RES 2025-018) 7-0 each
• Approved consent calendar including multiple contracts and purchases 7-0

Planning Commission

This meeting was canceled. The next regular meeting is scheduled for February 27, 2025 at 6:00 PM.

Public Art Commission

The Public Art Commission will hold a regular meeting to discuss strategic initiatives. The agenda includes public comment, approval of minutes, and commission comments. No specific projects or funding decisions are listed.

• Discussion of Strategic Initiatives (PAC 2025-004)
• Approval of draft meeting minutes (PAC 2025-003)

The Public Art Commission approved allocating $1,284 from a previous fundraising partnership toward a $5,500 wood carving of a cowboy along Hangman’s Gulch Trail, but chose not to add additional funds. They tabled selecting a final location for the proposed sculpture series 'The Big Drive' pending more research. The commission also discussed continuing the Tiny Art Quest and Holiday Card Art Contest in 2025, and noted that $40,000 is available for gateway public art at the Crystal Valley Interchange.

• Approved allocation of $1,284 from fundraising partnership for wood carving project (unanimous)
• Tabled final location selection for 'The Big Drive' sculpture series
• Declined to purchase any current Art Encounters installations
• Confirmed plans to continue Tiny Art Quest and Holiday Card Art Contest in 2025
• Noted $40,000 available for gateway public art at Crystal Valley Interchange

Design Review Board

The regular meeting of the Castle Rock Design Review Board scheduled for February 12, 2025, has been canceled. The next regular meeting is set for February 26, 2025, at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Board of Adjustment

The regular meeting of the Board of Adjustment scheduled for February 6, 2025, has been canceled. The next regular meeting will be held on March 6, 2025, at 6:00 PM.

Public Safety Commission

The Public Safety Commission will meet to approve January meeting minutes and receive monthly reports from the Castle Rock Fire Department and Police Department for December 2024. No new or old business items are listed for discussion.

• Approval of Jan. 2, 2025 meeting minutes
• Castle Rock Fire Department December Report
• Castle Rock Police Department December Report

The Public Safety Commission approved the January 2, 2025 meeting minutes unanimously. The Fire Department reported it is seeking council approval to buy a stock fire truck as a backup due to discontinued engine parts, and the Police Department is hiring lateral candidates for officer and dispatcher positions. No new or old business was discussed.

• Approved January 2, 2025 meeting minutes (8-0)

Historic Preservation Board

The Historic Preservation Board will elect a chair and vice chair, appoint a Design Review Board representative, and consider a contribution request from the Castle Rock Historical Society and Museum for Historic Preservation Month. The meeting also includes approval of prior minutes, resolutions of appreciation for departing members, and a town council update.

• Election of 2024-2025 Historic Preservation Board Chair and Vice Chair
• Appointment of Design Review Board Representative
• Castle Rock Historical Society and Museum Historic Preservation Month Contribution Request
• Resolutions of appreciation for John Beystehner, Diane Evans, Mike Borgelt, Peter Gould, Scott Ashburn, and Ron Claussen
• Approval of December 4, 2024 meeting minutes

The Castle Rock Historic Preservation Board approved minutes, six resolutions of appreciation, and several appointments, including the election of officers and a Design Review Board representative. The board also approved a contribution request from the Castle Rock Historical Society and Museum for Historic Preservation Month activities. All votes were unanimous except for officer elections, which had abstentions.

• Approved HPB 2025-003 meeting minutes (7-0)
• Approved resolutions of appreciation for John Beystehner, Diane Evans, Mike Borgelt, Peter Gould, Scott Ashburn, and Ron Claussen (each 7-0)
• Elected 2024-2025 Chair (6-0, 1 abstention)
• Elected 2024-2025 Vice Chair (6-0, 1 abstention)
• Appointed Design Review Board Representative (6-0, 1 abstention)
• Approved $ contribution to Castle Rock Historical Society and Museum for Historic Preservation Month (7-0)

Town Council

The Town Council will hold first readings on ordinances to approve the Brickyard Planned Development Plan and a development agreement vesting a site-specific plan through 2045. Other items include second readings on storm drainage, drought rates, liquor licensing, and subdivision plat vacations, plus a discussion on an AI leak detection equipment agreement.

• First reading of ordinance approving Brickyard Planned Development Plan and zoning regulations
• First reading of ordinance approving Brickyard Development Agreement vesting site-specific plan through March 1, 2045
• Second reading of ordinance adopting 2025 Castle Rock Storm Drainage Design and Technical Criteria Manual
• Second reading of ordinance implementing drought rates for Castle Rock Water service area
• Discussion on AI leak detection equipment and services acquisition agreement with Digital Underground Solutions for Cobblestone Ranch Subdivision

The Town Council approved the Brickyard Planned Development Plan and zoning regulations (ORD 2025-007) and the Brickyard Development Agreement vesting a site-specific plan through 2045 (ORD 2025-008), both by 7-0 votes. The council also approved an ordinance limiting Design Review Board authority for developments under 10,000 square feet (ORD 2025-009) and directed staff to implement a Rising Star Scholarship. A motion to extend the large vehicle parking ordinance (ORD 2025-004) to a future meeting failed 7-0, meaning the ordinance was not approved or tabled at this meeting.

• Approved Brickyard Planned Development Plan and zoning regulations (7-0)
• Approved Brickyard Development Agreement vesting site plan through March 1, 2045 (7-0)
• Approved ordinance limiting Design Review Board approval for developments under 10,000 sq ft (7-0)
• Directed staff to implement Rising Star Scholarship (7-0)
• Motion to extend large vehicle parking ordinance to future meeting failed (7-0)
• Approved consent calendar including storm drainage manual, drought rates, liquor licensing, and plat vacation (7-0)
• Affirmed staff positions on state legislation (7-0)
• Approved proclamation for Bill Gernert Day (7-0)

Public Works Commission

The Public Works Commission will vote on three action items: approving minutes from January 6, purchasing a street sweeper from O.J. Watson Equipment Inc., and approving a service agreement with Jacobs Engineering Group for construction on the Crystal Valley Interchange Project. They will also discuss a recommendation to Town Council regarding traffic calming on Castle Oaks Drive and receive project updates.

• Resolution to purchase one M6SE-453 Schwarze Street Sweeper from O.J. Watson Equipment Inc.
• Service agreement with Jacobs Engineering Group for construction on the Crystal Valley Interchange Project
• Recommendation to Town Council on Castle Oaks Drive traffic calming request
• December monthly project report

The Commission unanimously approved three action items: a purchase agreement for a new street sweeper, a service agreement with Jacobs Engineering for the Crystal Valley Interchange project, and a recommendation to Town Council to take no action on a traffic calming request for Castle Oaks Drive. All motions passed 7-0. No public comments were made.

• Approved January 6, 2025 meeting minutes (7-0)
• Approved purchase agreement with O.J. Watson Equipment Inc. for one 2024 M6SE-453 Schwarze Street Sweeper (7-0)
• Approved service agreement with Jacobs Engineering Group for construction services on Crystal Valley Interchange Package 2 (7-0)
• Recommended 'No Action Plan' for Castle Oaks Drive traffic calming request (7-0)

Planning Commission

The January 23, 2025 regular meeting of the Castle Rock Planning Commission has been canceled. The next regular meeting is scheduled for February 13, 2025 at 6:00 p.m.

Design Review Board

The regular meeting of the Castle Rock Design Review Board scheduled for January 22, 2025, has been canceled. The next regular meeting is set for February 12, 2025, at 6:00 p.m.

• Meeting canceled; no items discussed or decided

Castle Rock Water Commission

The Castle Rock Water Commission will consider approving a contract with Burns & McDonnell for Phase V of the SCADA Master Plan design and adopting the 2025-2029 SCADA Master Plan. They will also discuss adding two new SCADA positions, a cybersecurity update, and a sole-source contract for membrane filter replacement at the Plum Creek Water Purification Facility. Other items include a spot water lease, a budget amendment for raw water staff and equipment, and a contract amendment for well repairs.

• Resolution approving equipment/services agreement with Burns & McDonnell for SCADA Master Plan Phase V design
• Resolution adopting 2025-2029 SCADA Master Plan
• Discussion on adding two SCADA positions (OT Network Engineer, OT Systems Administrator)
• Resolution waiving bidding and approving sole-source agreement with Trojan Technologies for Aria Membrane Filter #3 replacement at Plum Creek WPF (1929 Liggett Road)
• Resolution approving spot water lease with Central Colorado Water Conservancy District (Chatfield Reservoir)

Town Council

The Town Council will hold a second reading and public hearing on a redevelopment and financing agreement for the City Hotel project at 415 Perry Street, which passed first reading 4-3. Other action includes a resolution for emergency well repairs, a proclamation for Bill Gernert Day, and first readings on ordinances regarding emergency vehicle parking, liquor licensing, and plat vacation for Dawson Trails. Discussions are also scheduled on the Gold Crown Foundation facility proposal and a CDOT mobility hub study.

• Ordinance approving City Hotel Redevelopment and Financing Agreement with White Development, LLC at 415 Perry Street (second reading, passed 4-3 on first reading)
• Resolution approving contract amendment with Applied Ingenuity PM, LLC for 2024 emergency repairs to Castle Rock Water deep wells 31R, 27, and 227
• Discussion on Gold Crown Foundation facility proposal
• First reading of ordinance amending municipal code on authorized emergency vehicles and large vehicle parking
• Resolution adopting the Town of Castle Rock Transportation Safety Action Plan

The Town Council voted 7-0 to direct staff to draft an ordinance requiring developments of 10,000 square feet or more downtown to be decided by the Council, rather than the Design Review Board. They also approved a hotel redevelopment financing agreement for 415 Perry Street on a 4-3 vote, and passed several other ordinances and resolutions.

• Directed staff to draft ordinance for Council approval of downtown developments over 10,000 sq ft (7-0)
• Directed staff to increase development notifications from 500 ft to 2,500 ft (7-0)
• Approved hotel redevelopment financing agreement for 415 Perry Street (4-3)
• Approved Gold Crown Foundation facility proposal direction (7-0)
• Approved Transportation Safety Action Plan resolution (7-0)
• Approved amended large vehicle parking ordinance with $100/$250/$500 fines (7-0)
• Approved liquor licensing process amendments (7-0)
• Approved vacation of superseded subdivision plats for Dawson Trails (7-0)

Historic Preservation Board

The January 15, 2025 regular meeting of the Castle Rock Historic Preservation Board has been canceled. The next regular meeting is scheduled for February 5, 2025 at 6:00 PM.

• Meeting canceled; no business conducted

Parks and Recreation Commission

The regular meeting of the Parks and Recreation Commission scheduled for January 15, 2025 has been cancelled. The next regular meeting is set for February 19, 2025.

• Meeting cancelled; no business conducted

Public Art Commission

The Castle Rock Public Art Commission is meeting to approve minutes and discuss strategic initiatives. The meeting is open to the public and includes a public comment period. No specific decisions or proposals are detailed in the agenda.

• Approval of draft meeting minutes (PAC 2025-001)
• Discussion of strategic initiatives (PAC 2025-002)

The commission approved the November 18, 2024 meeting minutes unanimously. They discussed several strategic initiatives, including the Holiday Card Art Contest (360 cards sold, $360 revenue), and decided to move the March 13 meeting to March 4 to review Douglas County Art Encounters submissions. Staff reported that Metzler Family Open Space is not viable for the Big Drive sculpture series; the commission directed staff to explore other locations with Parks and Recreation. They also reviewed a call for art for a vinyl wrap at Festival Park and a scope of work for photography services to catalog the public art collection.

• Approved November 18, 2024 meeting minutes (5-0, 2 not present)
• Moved March 13 meeting to March 4 to review Douglas County Art Encounters submissions
• Directed staff to contact Parks and Recreation for alternative Big Drive sculpture locations
• Directed staff to verify vicinity definition for $40,000 in gateway enhancement funds from Plum Creek Investment Group
• Reviewed and provided input on call for art for Festival Park bathroom vinyl wrap
• Reviewed and provided input on scope of work for 2025 photography services

Planning Commission

The January 9, 2025 regular meeting of the Castle Rock Planning Commission has been canceled. The next regular meeting is scheduled for January 23, 2025 at 6:00 PM.

Design Review Board

The January 8, 2025 regular meeting of the Castle Rock Design Review Board has been canceled. The next regular meeting is scheduled for January 22, 2025 at 6:00 PM.

Town Council

The Castle Rock Town Council will hold public hearings and discussions on several items, including a hotel redevelopment agreement, drought rate implementation, and local regulation of natural medicine businesses. They will also consider a site development plan for a residential project and discuss the 2025 drought management plan.

• Ordinance approving City Hotel Redevelopment and Financing Agreement with White Development, LLC at 415 Perry Street (first reading)
• Ordinance amending municipal code to allow drought rates (first reading)
• Ordinance amending Title 17 regarding local regulation of natural medicine businesses (second reading)
• Resolution approving site development plan for Dawson Trails Filing No. 2, Tract Q (55.98 acres)
• Resolution approving $? progressive design-build agreement with S.J. Louis Construction for Sedalia Lift Station project

The Town Council approved a redevelopment agreement for the historic City Hotel at 415 Perry Street, with a 4-3 vote. The project includes a 33-room boutique hotel, dining, rooftop bar, and commercial space. Council also approved a new Youth Commission, updated storm drainage criteria, and drought rate measures. All other agenda items passed unanimously.

• Approved City Hotel redevelopment agreement (4-3)
• Approved Youth Commission resolution (7-0)
• Approved storm drainage design criteria manual (7-0)
• Approved drought rate ordinance (7-0)
• Approved natural medicine business regulations (7-0)
• Approved Dawson Trails site development plan (7-0)
• Approved 2025 Council meeting schedule (7-0)
• Approved consent calendar including water lease, design-build agreement, and minutes (7-0)

Public Works Commission

The Public Works Commission will consider approving the September 9, 2024 meeting minutes and a resolution adopting the Town of Castle Rock Transportation Safety Action Plan, which includes attachments on the plan and the Safe Streets & Roads for All program. They will also receive a project update via the November monthly report. The meeting is open to the public.

• Approval of September 9, 2024 meeting minutes (PWC 2024-038)
• Resolution approving Transportation Safety Action Plan (PWC 2024-039)
• Attachment A: Transportation Safety Action Plan
• Attachment B: Safe Streets & Roads for All (SS4A) Program Facts
• Project updates: November monthly report (PWC 2024-040)

The Public Works Commission unanimously approved a resolution adopting the Town of Castle Rock's Transportation Safety Action Plan, which aims to reduce vehicle crashes through research-based recommendations. The plan includes a High Risk Network for evaluating newer areas, and outlines low-cost improvements at 60 locations ($320,000) and higher-benefit projects at 54 locations ($1.7 million), contingent on annual budget development. The adoption also makes the town eligible for federal implementation grants.

• Approved September 9, 2024 meeting minutes (6-0)
• Approved Resolution adopting Transportation Safety Action Plan (6-0)

Board of Adjustment

The Board of Adjustment's regular meeting scheduled for January 2, 2025, has been canceled. The next regular meeting is set for February 6, 2025, at 6:00 PM. No other business is listed on this agenda.

• Meeting canceled
• Next meeting: February 6, 2025, 6:00 PM

Public Safety Commission

The Public Safety Commission will meet to approve December meeting minutes and receive November reports from the Castle Rock Fire Department and Police Department. No new or old business items are listed.

• Approval of December 5, 2024 meeting minutes
• Castle Rock Fire Department November report
• Castle Rock Police Department November report

The Public Safety Commission approved a bylaw amendment changing the language in Article 1 from 'powers' to 'purpose' to clarify its advisory role to the Town Council. The commission also appointed Laurie Van Court to fill a vacancy on the Volunteer Fire Pension board. Reports from the fire and police chiefs covered storm response, hiring updates, and crime statistics.

• Approved bylaw amendment changing 'powers' to 'purpose' in Article 1 (7-0)
• Appointed Laurie Van Court to Volunteer Fire Pension board vacancy (6-0, Van Court abstained)
• Approved December 5, 2024 meeting minutes (7-0)