Chagrin Falls public meetings in 2025

Architectural Board of Review

The Architectural Board of Review will review five preliminary and final submissions for exterior building alterations. The board will decide on proposed changes to residential structures including additions, windows, and roof modifications.

• 393 North Main: Preliminary review for new 2nd floor and addition
• 148 High St: Proposal for new rear window
• 252 Miles Rd: Proposal for new windows and doors (HSR required)
• 578 North St: Final review for exterior alterations and roof changes
• 77 Maple St: Preliminary review for new rear addition and front porch renovations

The Architectural Board approved several exterior alteration plans, gave preliminary approvals for others, and tabled one submission for further study. All motions passed with recorded yea votes, and one item was formally tabled.

• Approved minutes of Dec 2, 2025 (yea: Corkran, King, Kaminski; abstain: Koepf)
• Approved Adams 54 Olive St exterior alterations – fiberglass windows and new back door (yea: Koepf, Corkran, King, Kaminski)
• Preliminary approved Adams 393 North Main exterior alteration (yea: Corkran, Koepf, King, Kaminski)
• Approved DeJohn 148 High St exterior alterations – window replacement (yea: King, Corkran, Koepf, Kaminski)
• Tabled Wilber/Henig 252 Miles Rd exterior alteration for further study (yea: Corkran, Koepf, King, Kaminski)
• Final approved Stangl 578 North St exterior alteration (yea: Corkran, King, Kaminski, Koepf)
• Preliminary approved Grossman 77 Maple St exterior alteration with side door and gable design (yea: Kaminski, King, Corkran; abstain: Koepf)
• Approved replacement of siding with 5‑inch Hardie board and aluminum‑clad windows at 288 East Washington (board expressed approval, no formal vote recorded)

Committee of the Whole Council

The Committee of the Whole will approve the previous meeting's minutes. Council members will review and discuss the 2026 Capital Improvement Plan. They will also consider the 2026 Road Program. The meeting will conclude with adjournment.

• Approval of minutes
• Discussion of the 2026 Capital Improvement Plan
• Discussion of the 2026 Road Program

The council voted to approve the Committee of the Whole minutes from February 2023 through November 2024. A separate motion was passed recommending that the administration prepare bid packages for the 2026 Road Program, with schedule A items as primary bids and schedule B items as add‑alternates. Both motions carried unanimously.

• Approved listed past minutes (7-0)
• Recommended administration bid 2026 A schedule items and offer 2026 B items as add alternates (7-0)

Council

The Village Council will take the 5th reading of Ordinance 2025-57, which appropriates $33,953,501 for the fiscal year ending December 31, 2026, allocating funds to the General Fund, Police, Fire, Parks, Streets, and other departments. The council will also consider the 1st reading of Ordinance 2025-71, amending the position classification and salary schedule for multiple village employees and declaring it an emergency. No public hearings or presentations are scheduled for this meeting.

• Ordinance 2025-57: $33,953,501 budget appropriation for FY 2026 (e.g., General Fund $9,514,428; Police $3,452,489; Fire $1,279,010).
• Ordinance 2025-71: First reading to amend position classifications and salary ranges for police, fire, utilities, streets, and administration; effective Nov 23 2025.
• No public hearing items are on the agenda.
• Routine administrative and council reports will be presented.
• Meeting includes a moment of silence and pledge of allegiance.

The council unanimously approved the appointment of Phil Koepf to the Architectural Board of Review. It also approved three park event applications for December and New Year's Eve. The council adopted Ordinance No. 2025-57 for the 2026 budget, suspended and then adopted Ordinance No. 2025-71 for position classifications, and suspended and adopted Ordinance No. 2025-72 for final appropriations. All motions passed with a 7‑0 vote.

• Approved appointment of Phil Koepf to Architectural Board of Review (7-0)
• Approved three park event applications (Shabbat at the Falls display, Riverside Park lighting, New Year's Eve Popcorn Ball Drop) (7-0)
• Adopted Ordinance No. 2025-57 (2026 budget expenses) (7-0)
• Suspended rules for Ordinance No. 2025-71 (position classification) (0-7)
• Adopted Ordinance No. 2025-71 (position classification) (0-7)
• Suspended rules for Ordinance No. 2025-72 (final appropriations) (7-0)
• Adopted Ordinance No. 2025-72 (final appropriations) (7-0)

Parks Commission

The Chagrin Falls Parks Commission will approve the September 3, 2025 meeting minutes. Commissioners will review applications for park events and discuss the status of Riverside, River Run, Grove Hill, and other village parks. The board will present the 2025 accomplishments and outline goals and objectives for 2026. The meeting will conclude with miscellaneous items and scheduling the next meeting.

• Approve minutes from the September 3, 2025 meeting
• Review park event applications
• Discuss Riverside, River Run, Grove Hill, and other village parks
• Present 2025 park department accomplishments
• Set 2026 goals and objectives for village parks

Architectural Board of Review

The Architectural Board of Review will review three proposals for exterior alterations to residential properties. These include requests for additions, new windows, and a new door. Some projects require variances and Historic District (HSR) review.

• 42 East Cottage: Proposed new attached garage and 2nd floor addition (variances and HSR required)
• 54 Olive St: Proposed fiberglass replacement windows and front door
• 35 Maple St: Proposed new rear addition and new front porch addition (variance required)

The board approved the November 18 minutes. It voted to table the Ward/Smith 42 East Cottage proposal for further study. It granted preliminary approval of the 35 Maple St exterior alteration and endorsed the required variance. No decision was made on the 57 American St project, which was sent back for additional drawings.

• Approved November 18 minutes (unanimous yea)
• Tabled Ward/Smith 42 East Cottage submission for further study (unanimous yea)
• Preliminary approval of 35 Maple St exterior alteration (unanimous yea)
• Endorsed variance for 35 Maple St project (unanimous yea)
• Requested additional elevation and streetscape drawings for 57 American St (no vote recorded)

Council

The Chagrin Falls Village Council will vote on Ordinance 2025-57, appropriating $33,953,501 for the 2026 budget. It will also consider several other ordinances: a legal services contract with Thrasher, Dinsmore & Dolan, authority to advertise bids for 2026 supplies, a health‑insurance contract with Anthem Blue Cross and Blue Shield of Ohio, and adoption of a cybersecurity program. All items are presented as emergency measures requiring a two‑thirds council vote.

• Ordinance 2025-57: budget appropriation of $33,953,501 for FY 2026
• Ordinance 2025-64: legal services agreement with Thrasher, Dinsmore & Dolan at $335/hr (2026) and $350/hr (2027)
• Ordinance 2025-66: authorize clerk to advertise for bids for 2026 materials, supplies, repairs, and construction
• Ordinance 2025-68: contract with Anthem Blue Cross and Blue Shield of Ohio for employee health insurance
• Ordinance 2025-70: adopt a village cybersecurity program

The council unanimously adopted several ordinances, including the 2026 budget expenses, a legal services agreement, procurement advertising, tax advance, health‑insurance contract, salary schedule changes, and a cybersecurity program. They also approved the disposal of an old dump truck and utility trailer. All actions passed with no recorded opposition.

• Approved disposal of 2008 dump truck and 1998 utility trailer (unanimous)
• Adopted Ordinance No. 2025-57 (2026 budget expenses) (unanimous)
• Adopted Ordinance No. 2025-64 (legal services agreement with Thrashers, Dinsmore & Dolan) (unanimous)
• Adopted Ordinance No. 2025-66 (authorize clerk to advertise for bids) (unanimous)
• Adopted Ordinance No. 2025-67 (request county fiscal officer to advance taxes) (unanimous)
• Adopted Ordinance No. 2025-68 (health‑insurance contract with Anthem Blue Cross) (unanimous)
• Adopted Ordinance No. 2025-69 (amend position classification and salary schedule) (unanimous)
• Adopted Ordinance No. 2025-70 (adopt cybersecurity program policy) (unanimous)

Architectural Board of Review

The Architectural Board of Review is reviewing several preliminary and final submissions for exterior changes and demolitions. The board will consider requests for variances and Historic District (HSR) requirements for multiple residential and commercial properties.

• C.F.H. LTD: Proposed demolition and lot split at 108 East Summit
• Bullen: Proposed new porch and 2nd floor addition at 35 Maple St
• Stangl: Proposed new roof and exterior changes at 578 North St
• Past Meets Present: Proposed new sign on existing awning at 46 North Main
• Kaminski: Proposed demolition of existing garage and new construction at 118 May Ct

The Architectural Board of Review approved the minutes from the November 4 meeting and gave final approval to the 46 North Main awning project. It also approved a preliminary finding that the 108 East Summit building is non‑historic and supported a demolition variance. Several other proposals were either given preliminary approval or tabled for further study.

• Approved minutes of the November 4, 2025 meeting (motion passed)
• Approved final plans for 46 North Main awning “Past Meets Present” (motion passed)
• Approved preliminary finding that 108 East Summit building is non‑historic and supported variance for demolition (motion passed)
• Tabled 35 Maple St exterior alteration; board suggested restudy of cantilever and picture window (motion passed)
• Approved preliminary plans for 578 North St exterior alterations (motion passed)
• Approved final plans for 186 Columbus St exterior alteration with 5‑inch trusses (motion passed)
• Tabled accessory structure proposal at 118 May Ct; board suggested restudy of roof pitch (motion passed)

Cemetery Commission

The Cemetery Commission will meet to plan Memorial Day events and review the cemetery budget. The agenda includes items such as flag holders, landscaping, and a potential cemetery expansion.

• Memorial Day planning
• Cemetery budget review
• Cemetery expansion discussion
• Flag holders purchase
• Columbarium space

The commission recorded that Ben Brigman covered the cost of the remaining flag holders for veterans' graves and the village budget will match the expense to complete the project. It noted that at least partial paving of cemetery roads is planned for 2026. The commission set a task to review cemetery rules and regulations at the January meeting. No votes were recorded.

• Ben Brigman covered cost of remaining flag holders; village budget will fully fund project
• Partial paving of cemetery roads planned for 2026
• Review cemetery rules and regulations at January meeting

Council

The Council will conduct the third reading of Ordinance 2025-57, which appropriates $34,475,565 from the General Fund, Special Revenue, and other accounts for village operations in the fiscal year ending December 31, 2026. It will also consider Ordinance 2025-62 to authorize a $74,687.21 purchase of office furniture from Inspire Workplace Interiors for Village Hall. Additional items include Ordinance 2025-63 for a consulting agreement with Chagrin River Watershed Partners on hillside protection ordinances, Ordinance 2025-64 for legal services with Thrashers, Dinsmore & Dolan, and Ordinance 2025-65 to amend the contract with Geauga Highway Co. with a change order increasing the contract amount.

• Ordinance 2025-57 – appropriates $34,475,565 for FY 2026 village expenses across General Fund, Special Revenue, and other accounts.
• Ordinance 2025-62 – authorizes $74,687.21 for office furniture from Inspire Workplace Interiors for Village Hall.
• Ordinance 2025-63 – authorizes a consulting agreement with Chagrin River Watershed Partners for hillside protection ordinance review (no dollar amount specified).
• Ordinance 2025-64 – authorizes a legal services agreement with Thrashers, Dinsmore & Dolan effective Jan 1 2026 through Dec 31 2027.
• Ordinance 2025-65 – amends the contract with Geauga Highway Co. by issuing Change Order #2 to increase the contract amount (no amount disclosed).

The council adopted Ordinance No. 2025-63 to engage Chagrin River Watershed Partners for hillside protection review and Ordinance No. 2025-65 to amend the road program contract with Geauga Highway. A motion to allow a virtual second November meeting was carried, as was a motion to order a speed study on East Washington Street. Ordinance No. 2025-62 for office furniture was rejected, and several ordinances were left on readings.

• Adopted Ordinance No. 2025-63 (Hillside Protection consulting) (7-0)
• Adopted Ordinance No. 2025-65 (Road Program change order) (7-0)
• Rejected Ordinance No. 2025-62 (Office furniture purchase) (0-7)
• Motion to allow a virtual second November meeting carried (7-0)
• Motion to order a speed study on East Washington Street carried (7-0)
• Ordinance No. 2025-57 left on readings (no vote)
• Ordinance No. 2025-64 left on readings (no vote)

Safety Committee

The Safety Committee will discuss infrastructure and safety measures including the Central Shopping District and East Washington Street. The body will also review village speed limits and electric scooter and bike safety. Additionally, the committee will discuss 2025 accomplishments and 2026 priorities.

• Central Shopping District Streetscape
• East Washington Street
• Village Speed Limits
• Electric Scooter & Bike Safety
• 2026 Safety Committee Priorities

The Safety Committee postponed approval of its past meeting minutes until the next meeting. Members voted unanimously to recommend that the Village Council commission a traffic speed study on East Washington Street. The committee also agreed to keep a village‑wide 25 mph speed limit concept on its radar for future consideration.

• Postponed approval of past meeting minutes to next meeting
• Recommended to Council a speed study on East Washington Street (vote 3‑0)
• Kept village‑wide 25 mph speed limit concept on radar for future consideration

Architectural Board of Review

The Architectural Board of Review will consider several design submissions, both preliminary and final. Items include exterior alterations at 77 Maple St, 309 Miles Rd, 74 Carriage St, and 296 North St, as well as new single‑family dwelling proposals at 498 North St and 71 Standridge. Required historic site reviews and a variance will be addressed where noted.

• Grossman – 77 Maple St – Exterior alteration (rear addition, front renovations) – HSR required – Prelim
• Michel – 309 Miles Rd – Exterior alteration (new porch, window replaced with door) – HSR required – Prelim
• Abbey – 498 North St – New single‑family dwelling – variance required – Prelim
• Pales – 71 Standridge – New single‑family dwelling – Final
• Worley – 296 North St – Exterior alteration (new front porch) – Final

The Architectural Board approved exterior alteration plans for Michel (deck), Worley (front porch), Thompson (window changes), and Pales (new dwelling). It tabled the Grossman historic‑home proposal and the Joyce alteration submission for further detail. The board granted preliminary approval to Abbey’s new single‑family dwelling, recommending a 20‑foot front‑yard setback variance and a shared‑driveway variance pending engineered drawings.

• Tabled Grossman 77 Maple St historic‑home plans (4-0)
• Approved Michel 309 Miles Rd deck plans (4-0)
• Approved Worley 296 North St porch plans (4-0)
• Preliminary approved Abbey 498 North St new dwelling with setbacks and variances (4-0)
• Approved Thompson 445 Walters window alterations with suggestion to enlarge kitchen window (4-0)
• Approved Pales 71 Standridge new dwelling (4-0)
• Tabled Joyce 186 Columbus St alterations pending detailed drawings (4-0)

Council

The council will vote on Ordinance 2025‑57, which appropriates $34,475,565 for the Village’s 2026 operating budget. It will also consider a resolution to let the police chief apply for federal reimbursement of body‑armor purchases (Resolution 2025‑58). Additional items include emergency contract change orders for downtown resurfacing with Ronyak Paving and a road program with Geauga Highway, a change of health‑insurance broker, and a purchase of office furniture from Inspire Workplace Interiors.

• Ordinance 2025‑57 – 2026 budget appropriation of $34,475,565
• Resolution 2025‑58 – authorize police chief to apply for Bulletproof Vest Partnership funding
• Ordinance 2025‑59 – amendment and change order for downtown resurfacing contract with Ronyak Paving, Inc.
• Ordinance 2025‑60 – amendment and change order for 2025 Road Program contract with Geauga Highway Co.
• Ordinance 2025‑62 – purchase of office furniture for Village Hall from Inspire Workplace Interiors

The council adopted Ordinance 2025-58, authorizing the police chief to apply for DOJ funding for bullet‑proof vest reimbursements. It also adopted Ordinances 2025-59 and 2025-60, amending contracts with Ronyak Paving and Geauga Highway to increase amounts and issue change orders, both declared emergencies. Additionally, Ordinance 2025-61 was adopted to change the village’s health‑insurance broker. All motions carried unanimously.

• Adopted Ordinance 2025-58 – police vest funding application authorized (7 ayes, 0 nays)
• Adopted Ordinance 2025-59 – contract amendment with Ronyak Paving increased (7 ayes, 0 nays)
• Adopted Ordinance 2025-60 – contract amendment with Geauga Highway increased (7 ayes, 0 nays)
• Adopted Ordinance 2025-61 – health‑insurance broker changed to Taylor Oswald (7 ayes, 0 nays)
• Ordinance 2025-57 – left on readings (no vote)
• Ordinance 2025-62 – left on readings (no vote)

Committee of the Whole Council

The Committee of the Whole Council will first approve the minutes from the previous meeting. It will then discuss and decide on the village's 2026 budget expenses. The meeting will conclude with an adjournment.

• Approval of minutes
• Review of 2026 budget expenses
• Adjournment

The Committee of the Whole reviewed 2026 budget items for multiple departments. After discussion about maintenance concerns and costs, members reached consensus to delete the proposed porta‑potty enclosure in Riverside Park from the budget. No other formal approvals, denials, or votes were recorded in the minutes.

• Porta‑potty enclosure in Riverside Park removed from budget (consensus)

Board of Zoning Appeals

The Board of Zoning Appeals will consider three procedural matters: approval of the previous meeting’s minutes, swearing in of witnesses, and adjournment. No substantive zoning decisions or contracts are on the agenda.

• Approval of Minutes
• Swearing of Witnesses
• Adjournment

Arts Commission

The Arts Commission will meet to approve previous minutes and share community and village news. The agenda consists of procedural items and open discussion.

The commission approved the August meeting minutes, correcting the record to note that two butterflies were added to the Garden of Hope sculpture, not three. The 2026 Arts Commission meeting calendar, listing six future dates, was also approved. No other substantive actions were decided at this meeting.

• Approved August meeting minutes with correction on Garden of Hope sculpture detail
• Approved 2026 Arts Commission meeting calendar (six dates listed)

Council

The Chagrin Falls Village Council will discuss two ordinances: Ordinance 2025-56 to repeal Chapter 959, which created a Volunteer Senior Citizens Help Line that was never implemented, and Ordinance 2025-57 to appropriate $34,475,565 for the fiscal year ending December 31, 2026, declared as an emergency measure. Both items are presented for first reading. The agenda also includes routine administrative reports and no scheduled public hearings.

• Ordinance 2025-56: repeal of Chapter 959 establishing a Volunteer Senior Citizens Help Line
• Ordinance 2025-57: budget appropriations totaling $34,475,565 for FY 2026 across multiple funds (e.g., General Fund $9,635,940; Police $3,431,093; Fire & EMS $1,311,145)
• Declaration of emergency for the 2026 budget ordinance
• No public hearing scheduled for any agenda item
• Routine administrative and committee reports

The council adopted Ordinance No. 2025-56, repealing Chapter 959 and ending the Volunteer Senior Citizens Help Line. A motion to approve the Chagrin Valley Chamber of Commerce Festival of Trees (Nov 16 2025–Jan 10 2026) was also carried. Both actions passed unanimously (7‑0). Council expressed no reservations about two pending change orders for downtown paving and police‑station resurfacing.

• Adopt Ordinance No. 2025-56 repealing volunteer senior citizens help line (7-0)
• Suspend rules for Ordinance No. 2025-56 (7-0)
• Approve Festival of Trees event Nov 16 2025–Jan 10 2026 (7-0)
• Proceed with $88,800 downtown paving Phase 1 change order (no vote recorded)
• Proceed with $33,900 Geauga Highway police station resurfacing change order (no vote recorded)

Architectural Board of Review

The Architectural Board of Review will meet to review four preliminary and final submissions for exterior alterations to residential properties. The board will also approve the minutes from the October 7, 2025 meeting.

• Thompson Development: Preliminary review of rear addition at 445 Walters
• Gomsi: Preliminary review of dormer siding changes at 82 Solon Rd
• Marchetti: Review of 2nd floor rear addition at 395 E Washington
• Olding: Final review of two story rear addition at 187 Bradley

The board approved the minutes from the October 7 meeting. It gave final approval to the exterior alteration projects at 395 E Washington and 187 Bradley, and granted preliminary approval to the Thompson Development addition. The Gomsi 82 Solon Rd project was tabled for further review. A walk‑in presentation was made but no vote was taken.

• Approved minutes of Oct. 7 meeting (3 yeas, 2 abstain)
• Approved Valukas 64 Maple St windows (4 yeas)
• Preliminary approval of Thompson Development 445 Walters addition (4 yeas)
• Tabled Gomsi 82 Solon Rd exterior alteration (4 yeas)
• Final approval of Marchetti 395 E Washington exterior alteration (4 yeas)
• Final approval of Olding 187 Bradley exterior alteration (4 yeas)

Records Retention Committee

The Records Retention Committee will meet to discuss retention schedules for the Chagrin Falls Police Department and the Village of Chagrin Falls. The meeting will also establish the date and time for the next gathering.

• Discuss records retention schedule for Chagrin Falls Police Department
• Discuss records retention schedule for Village of Chagrin Falls
• Establish date and time for the next meeting

Council

The Chagrin Falls Village Council will take first‑reading action on Ordinance 2025-54 to authorize a three‑year emergency medical services agreement with the Chagrin Falls Suburban Volunteer Fireman’s Association. The Council will also consider Ordinance 2025-55, which permits a change order increasing the contract with Northeast Ohio Trenching Service, Inc. by $99,304.77 for a cantilever slab addition to the northeast Falls Viewing Area stairway. Both measures are presented as emergency ordinances requiring a two‑thirds vote to become effective.

• Ordinance 2025-54 – authorizes the Mayor to enter a three‑year EMS contract with the Chagrin Falls Suburban Volunteer Fireman’s Association
• Ordinance 2025-55 – approves a $99,304.77 change order to amend the contract with Northeast Ohio Trenching Service, Inc. for a cantilever slab addition to the Falls Viewing Area stairway
• Reading and disposal of minutes from July 28, August 11, August 25, and September 8, 2025

The council excused Ms. Grube from the meeting and approved the minutes from four prior meetings. It adopted Ordinance No. 2025-54 authorizing an emergency medical services contract with the Suburban Volunteer Firemen’s Association. It also adopted Ordinance No. 2025-55 approving a change order for the Falls Viewing Area stairway project. All motions carried unanimously.

• Excused absent member Ms. Grube (motion carried)
• Approved minutes from 2025-07-28, 2025-08-11, 2025-08-25, & 2025-09-08 (motion carried)
• Adopted Ordinance No. 2025-54 authorizing EMS contract (motion carried)
• Adopted Ordinance No. 2025-55 authorizing change order for Falls Viewing Area stairway (motion carried)

Committee of the Whole Council

The Committee of the Whole will consider Ordinance 2025-54, which authorizes the mayor to enter into a three‑year emergency medical services agreement with the Chagrin Falls Suburban Volunteer Fireman’s Association. The ordinance also declares an emergency to allow the agreement to become effective immediately upon council approval. The meeting includes a review of the proposed contract and will conclude with adjournment.

• Review of proposed emergency medical services contract with Chagrin Falls Suburban Volunteer Fireman’s Association
• Consideration of Ordinance 2025-54 authorizing mayor to enter three‑year EMS agreement
• Emergency declaration to make the agreement effective immediately
• Adjournment

The Committee of the Whole reviewed the proposed Emergency Medical Services contract with the Chagrin Falls Suburban Volunteer Firemen’s Association. Council members expressed strong support for the contract and discussed cost increases, firefighter wages, and billing arrangements. No formal vote or approval was recorded in the minutes.

Cemetery Commission

The Cemetery Commission is meeting to review operational items including budget and landscaping. The body will also discuss cemetery expansion and columbarium space.

• Cemetery expansion
• Cemetery budget
• Columbarium space
• Memorial Day planning
• Cemetery program demo

The Cemetery Commission approved the September meeting minutes. After discussion, the commission noted that a protective fence will not be required around the stream embankment in section 56. The board also announced that planning for a Memorial Day event will begin at the November meeting.

• Approved September meeting minutes
• Determined protective fence not needed around stream embankment

Architectural Board of Review

The Architectural Board of Review will approve the September 16, 2025 meeting minutes. It will then review several project submissions, including new dwellings, exterior alterations, a fence in the historic district, and a commercial building addition. The board will also open a walk‑in opportunity for the public and announce the next meeting date.

• Abbey – 1 North St – New single‑family dwelling – Prelim submission
• Joyce – 186 Columbus St – Exterior alteration (new front entry and rear dormer) – Prelim submission
• Riverbend Equities – 45 Walnut St – Front‑yard fence in historic district – Final submission
• Hendricks – 50 Locust Ln – Addition to single‑family dwelling – Final submission (variances granted)
• DWBH LLC – 146 East Washington – Addition and renovation to commercial building – Final submission

The board approved the minutes of the September 16 meeting (with one abstention). It granted preliminary approval for the Joyce and Olding exterior alteration projects, and final approval for the Ashba field change, Riverbend fence, Hendricks residence, and DWBH LLC’s 146 East Washington redesign. The Sparker window replacement request was tabled for further study.

• Approved minutes of September 16, 2025 – yeas: Corkran, Kaminski, Lutz (abstain)
• Preliminary approval of Joyce 186 Columbus St exterior alteration – yeas: Kaminski, Lutz, Corkran
• Preliminary approval of Olding 187 Bradley St exterior alteration – yeas: Corkran, Lutz, Kaminski
• Final approval of Ashba 105 Bell St field change – yeas: Corkran, Lutz, Kaminski
• Final approval of Riverbend Equities 45 Walnut St fence – yeas: Corkran, Lutz, Kaminski
• Final approval of Hendricks 50 Locust Ln exterior alterations – yeas: Corkran, Lutz, Kaminski
• Final approval of DWBH LLC 146 East Washington exterior alteration – yeas: Corkran, Lutz, Kaminski
• Tabled Sparker 88 Olive St window replacement – yeas: Corkran, Lutz, Kaminski

Parks Commission

The Chagrin Falls Parks Commission will first approve the minutes from its September 3 meeting. Commissioners will then consider applications for park events and discuss matters related to Riverside, River Run, Grove Hill, and other village parks. The meeting will also include miscellaneous items and set the date for the next meeting.

• Approval of September 3, 2025 meeting minutes
• Review of park event applications
• Discussion of Riverside Park matters
• Discussion of River Run Park matters
• Discussion of Grove Hill Park matters

Council

The Village Council will consider Resolution 2025-51, which adopts the tax amounts and rates certified by the Cuyahoga County Budget Commission for the fiscal year beginning January 1 2026, including General Fund rates of 2.50% inside and 5.50% outside the 10‑mill limit and a Police Pension rate of 0.30% outside. The council will also consider Ordinance 2025-52, authorizing the chief administrative officer to enter into an agreement with Spillway, LLC to resolve code violations and provide an access easement, and Ordinance 2025-53, authorizing a memorandum of understanding with St. Joan of Arc Parish to provide a school safety officer. All three items are declared emergency measures and are being read for the first time at this meeting.

• Resolution 2025-51 – adoption of tax rates: General Fund 2.50% (inside) and 5.50% (outside), Police Pension 0.30% (outside), total 8.30%
• Ordinance 2025-52 – agreement with Spillway, LLC for property maintenance, demolition, and an access easement
• Ordinance 2025-53 – memorandum of understanding with St. Joan of Arc Parish to provide a full‑time school safety officer, with the school reimbursing costs

The council excused absent member Corkran and unanimously adopted three measures: Resolution No. 2025-51 to set tax rates and levy taxes, Ordinance No. 2025-52 to enter a spillway agreement, and Ordinance No. 2025-53 to establish a school safety officer partnership. All motions passed with no dissenting votes.

• Excused absent member Corkran (unanimous)
• Adopted Resolution No. 2025-51 authorizing tax levies (unanimous)
• Adopted Ordinance No. 2025-52 for spillway agreement (unanimous)
• Adopted Ordinance No. 2025-53 for school safety officer MOU (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will review an administrative appeal regarding a short-term rental registration and a request for a zoning variance. These decisions determine if specific properties can bypass standard zoning or registration rules.

• Administrative appeal by Kurt Schron for short-term rental registration at 117 Elm Ct.
• Variance request by Barry & Kelly Hendricks for 50 Locust Lane regarding nonconforming buildings and area/yard/height regulations

The Board voted unanimously to grant variances for 50 Locust Lane under sections 1145.02(b) and 1125.03(f). It also voted unanimously to deny the administrative appeal concerning a short‑term rental at 117 Elm Ct. Both motions were carried and the variance decision includes a 15‑day appeal window.

• Approved variances for 50 Locust Lane (sections 1145.02(b) & 1125.03(f)) – vote 5-0
• Denied administrative appeal for short‑term rental at 117 Elm Ct. – vote 5-0

Architectural Board of Review

The Chagrin Falls Architectural Board of Review will approve the minutes from the August 19, 2025 meeting and then consider ten submitted projects. The projects include new dwellings, window replacements, garage additions, a dormer, and commercial signage at various addresses in the village. The board will also open a walk‑in opportunity for the public before adjourning.

• Bidar – preliminary proposal for a new single‑family dwelling at 385 Bell St
• Prymmer – exterior alteration to replace 13 windows at 88 Olive St (HSR required)
• Bella Chanela – final approval of new commercial signs at 14 Bell St
• Kafarakis – preliminary addition to an existing garage with roof alterations at 66 Hall St
• Scully – preliminary new dormer on an existing dwelling at 129 Walnut

The Architectural Board determined that the house at 385 Bell St is not historically significant, rejecting the motion with all three votes against. It approved a field‑change for 54 West Washington, a new sign for 14 Bell St, and final designs for projects at 255 Senlac Hills, 55 Wilding Chase, and 129 Walnut. The board also tabled submissions for 66 Hall St and 64 Maple, providing redesign recommendations. All other motions passed with unanimous or recorded affirmative votes.

• Bidar 385 Bell St – historic significance motion denied (Corcoran-no, Fazio-no, Naylor-no)
• McClure 54 West Washington – field change approved (Corcoran-yes, Fazio-yes, Naylor-yes)
• Bella Chanela 14 Bell St – signage approved (Fazio-yea, Corkran-yea, Naylor-yea)
• Kafarakis 66 Hall St – submission tabled with redesign recommendations (Corkran-yea, Fazio-yea, Naylor-yea)
• Sparker 272 Miles Rd – window and deck changes approved (Naylor-yea, Fazio-yea, Corkran-yea)
• Valukas 64 Maple – submission tabled with window material recommendations (Fazio-yea, Naylor-yea, Corkran-yea)
• Horvath 255 Senlac Hills – addition approved (Corkran-yea, Fazio-yea, Naylor-yea)
• DiFiore 55 Wilding Chase – music‑room addition approved with metal gable (Corkran-yea, Naylor-yea, Fazio-yea)

Cemetery Commission

The Cemetery Commission will meet to discuss operational planning and cemetery expansion. The agenda includes reviews of the budget and columbarium space.

• Cemetery Expansion
• Cemetery Budget
• Columbarium Space
• Memorial Day Planning
• Bank Building

The commission noted the completion of a new cemetery section called section 56 and the placement of the "Old Auntie" stone. They reported on the ongoing refurbishment of the WWI plaque and the need for additional funds for the flag holder campaign. An update on the Village Columbarium walkway was requested. No formal decisions or votes were recorded.

Council

The council voted 7‑0 to suspend rules and then adopt Ordinance No. 2025-50, which amends the village's contract with YellowLite, Inc. and increases the contract amount under an emergency declaration. The council also approved the park event application for the Chagrin Falls Dad’s Club Paint Chagrin event and entered an executive session for legal advice. Minutes from previous meetings were approved unanimously.

• Suspended rules for Ordinance 2025-50 (7-0)
• Adopted Ordinance 2025-50 amending YellowLite contract (7-0)
• Approved park event application for Paint Chagrin (7-0)
• Approved minutes from March–July meetings (7-0)
• Entered executive session for legal advice (7-0)

Parks Commission

The commission approved the August meeting minutes after a motion and second. No other formal actions were taken; the board discussed maintenance and upcoming park projects but did not adopt any new measures.

• Approved August meeting minutes

Records Retention Committee

The Records Retention Committee will meet to discuss the records retention schedules for the Village of Chagrin Falls and the Chagrin Falls Police Department. The committee will also determine the date and time for its next meeting.

• Records retention schedule for Chagrin Falls Police Department
• Records retention schedule for Village of Chagrin Falls

Arts Commission

The commission approved the August 26 minutes (as amended on 06/30/2025). No other formal actions were taken. The next meeting was set for October 28, 2025 at 6:15 PM. All other items were informational updates.

• Approved August 26 minutes (amended 06/30/2025)
• Scheduled next meeting for Oct 28, 2025 at 6:15 PM

Council

The Chagrin Falls Village Council will consider authorizing four change orders to a construction contract with Regency Construction Services, Inc. to fund additional waterline work and other improvements for the Fire Station and Police Department. The body will also authorize the Mayor to apply for state grants for the Maple Street Improvements and Wastewater Treatment Plant Phase 2.

• Contract Change Orders for Police and Fire Imp Project with Regency ($26,905.89)
• Applications to OPWC for Maple Street Improvements and WWTP Phase 2
• Reading and Disposal of Minutes (3rd Reading)
• Approval of Committee and Commission Reports
• Public Comment on Agenda Items (5 min limit)

The council adopted Ordinance No. 2025-48, authorizing a contract amendment and emergency change orders for police and fire projects. It also adopted Resolution No. 2025-49, authorizing the mayor to apply for state and local improvement grants for the Maple Street and wastewater projects. The Safe Routes to School/Walk to Town event scheduled for September 26 was approved. An executive session was authorized to receive legal advice.

• Adopted Ordinance No. 2025-48 (7-0)
• Adopted Resolution No. 2025-49 (7-0)
• Approved Safe Routes to School/Walk to Town event (6-0, 1 abstain)
• Approved executive session for legal advice (7-0)

Safety Committee

The Safety Committee voted to recommend treating downtown bump outs with exposed aggregate concrete for curbs and brick for the walking surface, keeping a 4‑inch curb height until the ADA ramp and adding bollards. It also recommended that the "Lanny plan" for lane reduction (without the barn‑dance pedestrian crossing) be forwarded to the full Council for review. Both motions were carried unanimously.

• Recommended exposed aggregate concrete curb and brick walking surface for bump outs, 4‑inch curb height, bollards added (motion carried)
• Recommended forwarding the Lanny plan lane‑reduction (option B, no barn‑dance configuration) to Council for review (motion carried)

Architectural Board of Review

The Architectural Board of Review will review several proposals for residential exterior alterations and new construction. The board will consider window replacements, porch additions, and two new single-family dwellings.

• New single-family dwelling at 482 North St (Preliminary, Variance required)
• New single-family dwelling at 52 South Main (Final, Variances granted)
• Exterior renovations and new dormers at 129 Walnut (Preliminary, HSR required)
• Removal of rear deck and new covered porch at 20 Timber Ridge (Final)
• Window replacements at 88 Olive Street and 51 Water Street (Final)

The board gave final approval to the new dwelling plans at 52 South Main with a unanimous vote. It also approved the exterior alteration and window replacement projects at 20 Timber Ridge. Submissions for 129 Walnut and 482 North Street were tabled for further study. The minutes of the August 5 meeting were adopted.

• Approved new dwelling at 52 South Main (5-0)
• Approved exterior alterations at 20 Timber Ridge (5-0)
• Approved basement window replacement at 20 Timber Ridge (5-0)
• Tabled 129 Walnut exterior alteration submission (5-0)
• Tabled 482 North Street new dwelling submission (5-0)
• Approved minutes of August 5 meeting (4-0, 1 abstain)

Cemetery Commission

The commission was informed that clearing has begun on the stream project at the south end of the cemetery and that cemetery streets are included in the proposed 2026 budget. A proposal was presented to amend the rules to prohibit cremation bench burials on Saturdays. No votes, approvals, or denials were recorded.

Council

The council voted to join an Ohio Supreme Court amicus brief and to sell a trailer to the Village of Bentleyville for $400. It also adopted Ordinance No. 2025-45 (sewer charge amendment), Ordinance No. 2025-46 (Riverside Park retaining wall contract) and Ordinance No. 2025-47 (utility bill assistance program). An executive‑session motion for legal advice was approved as well.

• Approved joining Ohio Supreme Court amicus brief (7-0)
• Approved sale of trailer to Bentleyville for $400 (7-0)
• Adopted Ordinance No. 2025-45, sewer charge amendment (7-0)
• Adopted Ordinance No. 2025-46, Riverside Park retaining wall contract (7-0)
• Adopted Ordinance No. 2025-47, utility bill assistance program (6-1)
• Approved executive session for legal advice (7-0)

Parks Commission

The Parks Commission approved the June 4 and July 2 meeting minutes. It approved the CFIS Walk to Town event in Riverside Park and sent the request to the Village Council for final approval. The commission rejected the Jaycees’ request to use food‑truck vehicles for sponsor advertising, allowed vintage cars on display, and forwarded the matter to Council for further discussion.

• Approved June 4 and July 2 meeting minutes
• Approved CFIS Walk to Town event in Riverside Park; sent to Council for final approval
• Disallowed Jaycees food‑truck sponsor advertising; allowed vintage cars on display; forwarded to Council for discussion

Council

The council adopted four emergency ordinances authorizing contracts for downtown resurfacing on West Orange Street, grading of the salt storage site, replacement of the Falls Viewing Area stairway, and acquisition of a salt storage building. All motions were carried unanimously. The council also excused the absent member Rockey and entered an executive session for legal advice.

• Adopted Ordinance No. 2025-41 authorizing contract with Ronyak Paving, Inc. for West Orange St downtown resurfacing (6-0)
• Adopted Ordinance No. 2025-42 authorizing contract with JTO, Inc. for salt storage site grading (6-0)
• Adopted Ordinance No. 2025-43 authorizing contract with Northeast Ohio Trenching Service, Inc. for Falls Viewing Area stairway replacement (6-0)
• Adopted Ordinance No. 2025-44 authorizing contract with Clearspan of Glastonbury, Connecticut for a salt storage building via Sourcewell (6-0)
• Motion to excuse absent member Rockey carried (6-0)
• Motion to enter executive session for legal advice carried (6-0)

Shade Tree Commission

The commission agreed to join an informal Northeast Ohio shade‑tree group, will meet with the village website manager to discuss updates, is measuring tree diameters for the website, and is preparing a 2026 spring planting list.

Architectural Board of Review

The board approved the minutes of the July 1, 2025 meeting. It gave preliminary approval to the exterior alteration and addition plans for DWBH LLC at 146 East Washington St., with a comment to tone down the contemporary façade. The board voted to table the exterior alteration request for 255 Senlac Hills pending further study of the garage configuration and massing. The board accepted the Historical Significance Report for the proposed demolition of 385 Bell St. and noted that additional structural and economic reports are required before any demolition can be approved.

• Approved minutes of July 1, 2025 (3-0-1)
• Preliminary approval of 146 East Washington St. plans (4-0-0)
• Tabled 255 Senlac Hills alteration submission (4-0-0)
• Received Historical Significance Report for 385 Bell St. demolition (4-0-0)

Council

The council adopted Ordinance No. 2025-37, authorizing the mayor to contract Dumpster Bandit for residential solid waste collection, recycling and declaring an emergency; the amendment, rule suspension and final adoption were each carried unanimously by the six members listed. The council also adopted Ordinance No. 2025-39 for the 2025 Road Program with Geauga Highway Co. and Ordinance No. 2025-40 for the Locust/Willow Lane stormwater improvements, both carried unanimously with seven ayes. The council postponed approval of the previous meeting minutes pending review and excused absent member Drum.

• Motion to excuse absent member Drum carried (ayes: Corkran, DeBernardo, Grube, Gutierrez, Rockey, Rogoff; nays: none)
• Approval of prior meeting minutes postponed pending review
• Adopted Ordinance No. 2025-37 (solid waste contract) after amendment and rule suspension; carried unanimously (ayes: Corkran, DeBernardo, Grube, Gutierrez, Rockey, Rogoff)
• Adopted Ordinance No. 2025-39 (2025 Road Program) carried unanimously (ayes: Corkran, DeBernardo, Drum, Grube, Gutierrez, Rockey, Rogoff)
• Adopted Ordinance No. 2025-40 (Locust/Willow Lane stormwater improvements) carried unanimously (ayes: Corkran, DeBernardo, Drum, Grube, Gutierrez, Rockey, Rogoff)

Parks Commission

The July 2, 2025 Parks Commission meeting did not have a quorum, so no major actions were approved or denied. The Paint Chagrin! event proposal was discussed but could not be voted on and will be presented again at a future meeting. The minutes from the June 4, 2025 meeting are scheduled for approval at the August 6 meeting.

Architectural Board of Review

The Architectural Board of Review approved preliminary and final exterior alteration plans for seven properties, each passing with three yea votes and no nay votes. The Board also tabled the June 17, 2025 minutes because not enough members were present at that meeting. All approvals were recorded as motions passed during the July 1, 2025 session.

• Preliminary approval of DiFiore 55 Wilding Chase exterior alterations (3-0)
• Preliminary approval of Hester 199 High Street exterior alterations (3-0)
• Final approval of Joseph 48 West Cottage exterior alterations (3-0)
• Final approval of Marchetti 395 East Washington exterior alterations (3-0)
• Final approval of Ashba 105 Bell Street exterior alterations (field change) (3-0)
• Final approval of Miller 39 Lyndale exterior alterations (field change) (3-0)
• Final approval of Doody 88 North Main exterior alterations (3-0)
• June 17, 2025 minutes tabled due to insufficient voting members

Board of Zoning Appeals

The Board of Zoning Appeals voted unanimously to approve four variances for the property at 52 South Main Street (Parcel No. 932-17-018). The variances cover street frontage, front yard setback, side yard setbacks, and maximum lot coverage. The motion was made by Rachel Freshman‑Johnson, seconded by Andrew Rockey, and carried with four ayes and no nays. The decision may be appealed to the Council within 15 days.

• Approved four variances for 52 South Main Street (Parcel 932-17-018) (4-0)
• Did not approve any minutes

Arts Commission

The commission voted to approve the meeting minutes from April 29, 2025. No other actions or votes were recorded. The next meeting was scheduled for August 26, 2025.

• Approved minutes from 04/29/2025 (unanimous)

Council

The Village Council adopted Ordinance No. 2025-26 to increase water rates, Ordinance No. 2025-25 to raise sewer rates, and Ordinance No. 2025-24 to add a quarterly sewer charge. It also approved a peddler‑license amendment, a contract for Vincent Street slope stabilization, an agreement with Cuyahoga County for indigent criminal counsel, a resolution opposing HB 335, and the 2026 alternative tax budget. All votes were recorded as all members in favor with no oppositions.

• Adopted Ordinance No. 2025-26 (water rate increase) – unanimous
• Adopted Ordinance No. 2025-25 (sewer rate increase) – unanimous
• Adopted Ordinance No. 2025-24 (quarterly sewer charge) – unanimous
• Adopted Ordinance No. 2025-34 (peddler licenses amendment) – unanimous
• Adopted Ordinance No. 2025-38 (Vincent Street slope stabilization contract) – unanimous
• Adopted Ordinance No. 2025-33 (agreement with Cuyahoga County for indigent criminal counsel) – unanimous
• Adopted Resolution No. 2025-35 (opposition to HB 335) – unanimous
• Adopted Resolution No. 2025-36 (alternative tax budget for FY 2026) – unanimous

Safety Committee

The Safety Committee approved a motion recommending that the village council consider a lane‑reduction program for the downtown area and a "barn dance" pedestrian crossing at Bell Street and Main Street. The motion passed unanimously (DeBernardo, Drum, Rockey). The committee also agreed to investigate options and legal requirements for changing the speed limit on Washington Street. No other formal actions were taken.

• Recommendation to council on downtown lane‑reduction program and barn‑dance crossing (motion carried)
• Agreement to investigate options and legal requirements for modifying Washington Street speed limit

Architectural Board of Review

The Architectural Board of Review approved final design plans for exterior alterations at 391 Hickory Hill, 181 Bradley St, 26 South Franklin St, 117 May Court, and for a new sign at 31 North Main. It also approved a new sandstone retaining wall at 103 South Main, with a condition to involve a landscape architect and engineer. The board approved a basement field change for 105 Bell St and tabled the siding replacement for that property. All motions passed with the recorded votes.

• Approved exterior alterations for 391 Hickory Hill (Fazio, Corcoran, King, Kaminski yea)
• Approved new sign at 31 North Main (Corcoran, Fazio, Kaminski, King yea)
• Approved exterior alterations for 181 Bradley St (Fazio, Corcoran, Kaminski, King yea)
• Approved accessory structure at 163 Solon Rd (Corcoran, Fazio, Kaminski, King yea)
• Approved sandstone retaining wall at 103 South Main (Corcoran, Fazio, King, Kaminski yea)
• Approved exterior alterations for 26 South Franklin St (Kaminski, Fazio, King, Corcoran yea)
• Approved basement field change and tabled siding replacement for 105 Bell St (Fazio, Corcoran, Kaminski, King yea)
• Approved exterior alterations for 117 May Court (Fazio, Kaminski, Corcoran yea; King abstain)

Cemetery Commission

The Cemetery Commission reviewed the Memorial Day ceremony, noted the need for a new flag stand, and identified a shortfall in funds to purchase 200 additional flag holders. They announced Rob Arnold's retirement effective October 2, 2025, and said stone leveling will begin in two weeks. No formal decisions or votes were recorded.

Council

The council adopted Ordinance No. 2025‑24 to convert the wastewater treatment plant charge to multiple rates based on meter size. It also passed Ordinance No. 2025‑25 increasing sanitary sewer charges and Ordinance No. 2025‑26 raising water rates. All three motions were carried unanimously.

• Approved Ordinance No. 2025‑24 (WWTP quarterly sewer charge amendment) – unanimous
• Approved Ordinance No. 2025‑25 (sanitary sewer rate increase) – unanimous
• Approved Ordinance No. 2025‑26 (water rate increase) – unanimous
• Adopted Resolution No. 2025‑30 approving Cuyahoga County solid waste plan – unanimous
• Authorized contract with A.J. Goulder Electrical for water wellfield Phase 2 – unanimous
• Authorized contract with C.A. Agresta Construction for Carriage Stone Drive sidewalk improvements – unanimous
• Approved $10,000 donation from Dogwood Valley Garden Club for musical‑note flowers in Riverside Park – unanimous
• Recommended implementation of downtown pedestrian safety and streetscape plan – unanimous

Parks Commission

The commission unanimously approved six upcoming park events, including the 3rd Thursdays series, July 4th Community celebration, Shakespeare by the Falls, and others. Rob Jamieson will order an ADA‑compliant Zero‑G Swing Chair (Model #8556) for Riverside Park, and the River Run and Founders Field ball fields were reported as complete. Additional actions include contacting vendors for park maintenance and sending a contributor list for Grove Hill Park.

• Approved 3rd Thursdays merchant events (unanimous)
• Approved Paint Chagrin! project postponed for re‑planning
• Approved July 4th Community event (unanimous)
• Approved Shakespeare by the Falls performances (unanimous)
• Approved Chagrin Documentary Film Festival (unanimous)
• Approved Chagrin Falls Middle School Historical Scavenger Hunt (unanimous)
• Rob Jamieson will order ADA Zero‑G Swing Chair Model #8556
• River Run and Founders Field ball fields declared complete

Architectural Board of Review

The board approved the minutes from the May 6 meeting and conditionally approved the May 20 minutes pending contact with Janna Lutz. It gave final approval to seven exterior alteration or construction projects, including a new sign on North Main and a retaining wall on South Main. The board also approved a field change for a basement addition at 105 Bell St but tabled the siding replacement for that property.

• Approved May 6 minutes (Fazio, Kaminski, Corcoran, King yea)
• Conditionally approved May 20 minutes pending Janna Lutz contact (Corcoran, Kaminski, Lutz yea)
• Approved Nuzzo 391 Hickory Hill exterior alterations (Fazio, Corcoran, King, Kaminski yea)
• Approved Overland 31 North Main signage (Corcoran, Fazio, Kaminski, King yea)
• Approved Cordiak 181 Bradley St exterior alterations (Fazio, Corcoran, Kaminski, King yea)
• Approved Liederbach 163 Solon Rd accessory structure (Corcoran, Fazio, Kaminski, King yea)
• Approved Siegel 103 South Main retaining wall with requirement for landscape architect/engineer to contact Building and Zoning Inspector after water issue resolved (Corcoran, Fazio, King, Kaminski yea)
• Approved Goldstein 26 South Franklin St exterior alterations (Kaminski, Fazio, King, Corcoran yea)

Board of Zoning Appeals

The Board voted unanimously to approve a variance reducing the front‑yard setback at 498 Solon Road from 50 ft to 25 ft. It also approved a fence‑height variance at 187 South Main Street allowing a 22‑ft section at 8.5 ft tall and two shorter sections at 8 ft and 7 ft. Both motions were carried with all three members voting aye and no nays. Applicants were notified of a 15‑day appeal period.

• Approved front‑yard setback variance for 498 Solon Road (25 ft front yard, 3‑aye, 0‑nay)
• Approved fence‑height variance for 187 South Main Street (22‑ft section 8.5 ft, 16‑ft sections 8 ft and 7 ft, 3‑aye, 0‑nay)

Architectural Board of Review

The Architectural Board of Review tabled the approval of minutes because not enough voting members were present. The board then approved final plans for the Schmahl, Huey, Schloss, Christie, and Norkett projects, and gave preliminary approval to the Marchetti, Blair, and Holeski projects. The Holeski decision included a recommendation to drop door height, approve demolition of a historic garage, and grant a side‑yard setback and height variance.

• Approved final exterior alteration for 514 North St (Schmahl) with structural‑engineer review (yea)
• Approved final exterior alteration for 206 East Washington (Huey) (yea)
• Approved preliminary exterior alteration for 395 East Washington (Marchetti) (yea)
• Approved final solar‑panel installation at 290 Hickory Hill (Schloss) (yea)
• Approved preliminary exterior alteration for 138 Elm Court (Blair) (yea)
• Approved preliminary accessory‑structure plan for 20 Bellview (Holeski) with door‑height change, garage demolition recommendation, and side‑yard variance (yea)
• Approved final exterior alteration for 180 Senlac Hills (Christie) with removal of pork‑chop eave detail (yea)
• Approved final exterior alteration for 57 Church Street (Norkett) (yea)

Cemetery Commission

The commission approved the "Old Auntie" stone with minor language changes. The Larsen monument was approved as presented. No vote tallies were recorded.

• Approved "Old Auntie" stone (minor language changes)
• Approved Larsen monument

Council

The council excused an absent member and approved the Enhanced Pavement Program. It also approved a summer Yoga program in Triangle Park and the replacement of an accessible swing with a Zero‑G swing chair. The council adopted ordinances renewing employee dental and vision benefits and authorizing carriage stone sidewalk improvements. An agenda item on a bag safety rule was removed.

• Excused absent member Ms. Grube (motion carried, unanimous)
• Approved Enhanced Pavement Program (motion carried, unanimous)
• Approved Yoga in the Park program (motion carried, unanimous)
• Approved replacement of accessible swing with Zero‑G swing chair (motion carried, unanimous)
• Adopted Ordinance No. 2025‑27 renewing Delta Dental employee dental coverage (motion carried, unanimous)
• Adopted Ordinance No. 2025‑28 renewing Delta Dental vision plan for qualified employees (motion carried, unanimous)
• Adopted Ordinance No. 2025‑29 authorizing carriage stone sidewalks improvement (motion carried, unanimous)
• Removed Ordinance No. 2025‑20 (Bag Safety Rule) from agenda (motion carried, unanimous)

Safety Committee

The committee approved widening hydro crosswalk lines to 24 inches and adopting ladder‑style markings at non‑brick crosswalks. It also approved a lane reallocation on Orange Street and the installation of six mid‑block crosswalk bump‑outs. The members agreed to recommend advanced warning symbols, remove parking within 20 feet of crosswalks, obtain pricing for reflective pavement markers, and conduct a trial pedestrian scramble at Bell and Main.

• Approved widening hydro crosswalk lines to 24 inches
• Approved ladder‑style crosswalk markings at non‑brick crosswalks
• Approved lane reallocation on Orange Street to widen right turn lane
• Approved six mid‑block crosswalk bump‑outs, including Franklin‑Washington
• Agreed to recommend adding advanced mid‑block crossing warning symbols
• Agreed to remove parking spaces within 20 feet of crosswalks
• Agreed to obtain pricing for reflective pavement markers at crosswalks
• Agreed to trial a pedestrian scramble at Bell and Main streets

Parks Commission

The Parks Commission approved the April meeting minutes. It also approved a motion to forward the Yoga by the Falls summer program application to the Village Council for final approval. No other actions were decided.

• Approved April meeting minutes
• Approved motion to send Yoga by the Falls event to Council for approval

Architectural Board of Review

The Architectural Board of Review approved multiple final and preliminary building plans, granted required variances, and tabled several submissions for further study. Decisions included approvals for awning, exterior alterations, new dwellings, demolition, and a solar panel installation. Some items were postponed pending additional site plans or historic preservation review.

• Approved final awning plans for 7 North Franklin (unanimous yeas)
• Approved final exterior alteration at 205 East Washington (4 yeas, 1 abstain)
• Approved preliminary new dwelling at 498 Solon Rd and recommended variance (5 yeas)
• Tabled submission for 514 North St exterior alteration (5 yeas)
• Approved final new dwelling at 305 East Washington and demolition of existing house (5 yeas each)
• Approved final exterior alteration at 39 Lyndale Drive (5 yeas)
• Approved solar panel installation at 60 Church St (5 yeas)
• Tabled discussion for 125 Senlac Hills exterior alteration (5 yeas)

Board of Zoning Appeals

The Board of Zoning Appeals granted a variance for 26 South Franklin Street to modify a non‑conforming building and front‑yard setback. It also approved a variance for 305 East Washington Street for a 5‑foot front‑yard setback. Both motions were carried unanimously. Applicants were notified of a 15‑day appeal period.

• Approved variance for 26 South Franklin St. (parcel #932-03-010) – motion carried
• Approved variance for 305 East Washington St. (parcel #932-10-029) – motion carried

Shade Tree Commission

The commission decided to end the tree‑tagging program after discovering that the twist‑tie tags were beginning to girdle tree limbs. It also approved measuring the diameter at breast height (DBH) of all inventoried trees and studying growth rates for each species. Additionally, the commission announced there will be no meeting in May, with progress to be reported via email.

• Discontinued tree‑tagging program due to limb girdling concerns
• Approved DBH measurement of all inventoried trees and a growth‑rate study
• Cancelled May Shade Tree Commission meeting; updates to be emailed

Arts Commission

The Arts Commission approved the meeting minutes and set the 2025 meeting schedule. The student award was changed to a cash prize with a one‑year display of the original artwork in Village Hall. Funding was approved to address the deteriorating condition of Vincent Street. No decision was made regarding the 2026 location for the 41st Art By the Falls event.

• Approved minutes and 2025 meeting dates/locations
• Changed student award to cash award with one‑year Village Hall display
• Approved funding for Vincent Street repairs
• No decision made on 2026 location for 41st Art By the Falls

Council

The council adopted Ordinance 2025‑22 authorizing the mayor to accept NOPEC grant funds and declared an emergency. It also adopted Ordinance 2025‑23 to participate in the ODOT winter road‑salt contract, declaring an emergency. A motion was carried to install a temporary outfield fence at River Run Park for the baseball season. The minutes from the January 13, 2025 meeting were approved.

• Adopted NOPEC Grant Agreement ordinance (7-0)
• Adopted ODOT road‑salt contract ordinance (7-0)
• Authorized temporary outfield fence at River Run Park (7-0)
• Approved January 13, 2025 council minutes (7-0)

Safety Committee

The committee modified the proposed bag‑safety rule for the Blossom and Taste of Chagrin events, limiting bags to 12" x 12" x 6", applying only after 5 PM, and exempting event personnel, and agreed to send the revisions to the village law director and police department before the May 12 council meeting. It approved the use of 18‑inch‑wide by 34‑inch‑long white mid‑block crosswalk warning symbols without additional signage and supported removing 11–12 parking spaces near crosswalks when repaving occurs. The committee requested further crosswalk design details, scheduled a follow‑up meeting to continue streetscape discussions, and noted it will consider a speed‑limit reduction on Washington Street.

• Modified bag‑safety rule for Blossom 2025 sent for revision to village law director and police department
• Agreed to trial bag‑size limit of 12" x 12" x 6", enforcement after 5 PM, and exemption for event personnel
• Approved 18‑inch × 34‑inch white mid‑block crosswalk warning symbols without extra signage
• Supported removal of 11–12 parking spaces near crosswalks to be done during repaving
• Requested detailed specifications for crosswalk bar width and spacing
• Scheduled a follow‑up meeting to continue streetscape design discussion
• Agreed to consider lowering Washington Street speed limit from 35 mph to 25 mph
• Noted public concern about safety on Campaign Alley for future consideration

Planning + Zoning Commission

The commission approved the minutes from the January 20, 2025 meeting. It approved the preliminary plat for the Knez Homes development at 165 East Washington Street, conditional on meeting utility easement requests. The recommendation to approve religious services for the Chabad Jewish Center was not approved.

• Approved Jan 20 minutes (4‑0 ayes, 0 nays)
• Approved Knez Homes preliminary plat, conditional on easement request (4‑0 ayes, 0 nays)
• Rejected recommendation to approve Chabad Jewish Center similar‑use request (2‑2 ayes/nays)

Architectural Board of Review

The Architectural Board of Review approved the minutes from the March 18 meeting. It gave preliminary approval to the Henry project at 205 East Washington with design recommendations, and to the Miller project at 39 Lyndale with final approval of the window changes. The board also granted final approval for signage and exterior alteration plans at Foxy Crystals, Neville, E Italian, Miller 55 Center Street, and the Chagrin History Center.

• Approved meeting minutes (4 yeas)
• Preliminary approval of 205 East Washington exterior alteration with recommendations (3 yeas, 1 abstain)
• Preliminary approval of 39 Lyndale exterior alteration and final approval of windows (4 yeas)
• Final approval of signage at 24 North Main (Foxy Crystals) (4 yeas)
• Final approval of exterior alteration at 14 Water Street (Neville) (4 yeas)
• Final approval of signage at 13 Bell Street (E Italian) (4 yeas)
• Final approval of exterior alteration at 55 Center Street (Miller) (4 yeas)
• Final approval of signage at 87 East Washington (Chagrin History Center) (4 yeas)

Council

The Chagrin Falls Village Council approved the minutes from five prior meetings and confirmed Officer Jordan Williams as a patrolman. It authorized the administration to solicit bids for the Vincent Street projects and Phase Two of the Water Wellfield Electrical Improvements. The council also approved two park event applications and adopted four ordinances covering purchase limits, codified revisions, architectural services, and cemetery improvements.

• Approved minutes from Dec 9 2024, Jan 2 2025, Jan 27 2025, Feb 10 2025, Feb 24 2025 (motion carried)
• Affirmed appointment of Officer Jordan Williams as a patrolman (motion carried)
• Authorized administration to go out to bid on Vincent Street projects and Phase Two Water Wellfield Electrical Improvements (motion carried)
• Approved North Union Farmer’s Market and Chagrin Valley Chamber of Commerce Summer Concert series event applications (motion carried)
• Adopted Ordinance No. 2025‑17 establishing a blanket purchase order amount limit (motion carried)
• Adopted Ordinance No. 2025‑18 revising codified ordinances (motion carried)
• Adopted Ordinance No. 2025‑19 contracting Onyx Creative for architectural plan reviews (motion carried)
• Appointed Mike Houston, John Mitchell, and Karen Leary to the Assessment Equalization Board (motion carried)

Cemetery Commission

The Cemetery Commission approved the proposal for a headstone honoring "Old Auntie," with the condition that drawings be provided by Sheffield. The commission also gave permission for the Larsen monument to proceed to the drawing stage based on the initial request.

• Approved headstone for "Old Auntie" (pending drawings from Sheffield)
• Approved moving forward with drawings for the Larsen monument

Parks Commission

The commission approved the March meeting minutes. It also approved motions to send the North Union Farmers Market event and the Simple Summer Concert Series proposal to the Village Council for approval. No other substantive actions were taken.

• Approved March meeting minutes
• Approved motion to send North Union Farmers Market event to Council for approval
• Approved motion to send Simple Summer Concert Series to Council for approval

Shade Tree Commission

The Shade Tree Commission discussed the delayed removal of cherry trees with black knot and noted drought conditions prevent burning. They reported that trees for spring planting are expected from the nursery around April 15 and that a pre‑planting meeting will be held with Hemlock. The commission decided to start attaching tree ID tags this month and set the next meeting for April 29, 2025.

• Scheduled next meeting for April 29, 2025
• Will begin attaching tree ID tags this month
• Will hold pre‑planting meeting with Hemlock

Council

The council excused Erin Grube, Brian Drum, and Andrew Rockey from the meeting. It also approved the Jaycee Village flag and bunting area and the Farmers Market event applications. No other substantive actions were taken. The meeting included updates on the Main Street Bridge, Riverside Park railings, and upcoming project bids.

• Excused Erin Grube, Brian Drum, and Andrew Rockey from meeting (4-0)
• Approved Jaycee Village flag and bunting area and Farmers Market event applications (4-0)