Charlevoix County public meetings in 2022

City Council

City Council approved a consent agenda including payroll and accounts payable totaling $708,763.48 and several utility maintenance contracts. The council also scheduled a public hearing for January 2 regarding purchasing agent ordinance amendments.

• Approved accounts payable and payroll check registers totaling $708,763.48
• Adopted Resolution 2022-12-01 designating John J. Griffith as Member Authorized Representative for MPPA
• Approved $15,152 bid from Blastek, LLC for transformer painting
• Approved $106,815.74 five-year maintenance bid from Premier Power Maintenance
• Approved $19,700 proposal from Prein & Newhoff for Water Treatment Plant pump improvements
• Approved MDOT proposed road closures for 2023
• Set public hearing for Jan 2, 2023 regarding purchasing agent ordinance amendments
• Reappointed Francis Flanders, Janet Kalbfell, and Aaron Hagen to the Board of Review

General

The Board of Review reviewed and acted upon four petitions regarding property assessments. Three petitions were processed for recapping qualified errors and one for a disabled veterans exemption.

• Petition DBOR22-01 (Anthony Racka): Recapping Qualified Error
• Petition DBOR22-02 (Sandra Hogan): Recapping Qualified Error
• Petition DBOR22-03 (Wm Paraschos): Recapping Qualified Error
• Petition DBOR22-04 (Melinda Caldwell): Disabled Veterans Exemption
• Approved minutes via unanimous voice vote

Planning Commission

The Commission approved a special land use application for a combined apothecary and dental practice at 411 Bridge Street. Additionally, the Commission recommended fee increases for zoning and sign permits to the City Council.

• Approved special use for 411 Bridge Street with a minimum of 450 sq. ft. of retail space (7-0, 2 abstentions)
• Recommended City Council approve increasing zoning permit costs to $50 (unanimous voice vote)
• Recommended City Council approve increasing sign permit costs to $50 and eliminating cost per sign (unanimous voice vote)
• Tabled Bed and Breakfast Parking Standards to January 2023
• Tabled Expanding Housing Types Discussion to January 2023
• Tabled Seasonal Population Study presentation to January 2023

City Council

City Council approved a consent agenda including payroll, accounts payable, and a power transformer purchase. The Council also voted to grant a Freedom of Information Act appeal for a personnel file with redacted information.

• Approved accounts payable and payroll check registers totaling $968,269.99
• Approved Amended and Restated Power Purchase Commitment Authorization
• Approved purchase of one 500 kVA pad mounted transformer for $35,887.23
• Approved November 21, 2022 meeting minutes
• Granted FOIA appeal for personnel file with personal information redacted

General

The City Council held a work session featuring a presentation from the MPPA regarding public power supply and energy diversification. No substantive decisions were made during the meeting.

Charlevoix DDA Board

The Downtown Development Authority will receive updates on the Bridge Park Building and the Sustainable Built Environment Final Report. The board will also determine a schedule for a future work session.

• Bridge Park Building update
• Sustainable Built Environment Final Report
• Scheduling of a work session

The Board approved the consent agenda, including the financial report and previous minutes. A work session to review the 2023-2024 budget was scheduled for January 9, 2023. The Board also discussed the Sustainable Built Environment Final Report and a new tenant for the Bridge Street Park building.

• Approved Consent Agenda, including minutes and financial report (unanimous voice vote)
• Scheduled 2023-2024 Budget work session for January 9, 2023

City Council

The City Council will conduct public hearings regarding a deer cull and two ordinances. The body will also consider the adoption of the 2022 Master Plan and a council appointment.

• Public hearing on deer cull
• Public hearing on signs in Bridge Park (Ordinance 834)
• Public hearing on building type combined changes (Ordinance 835)
• Selection of Walsh Municipal Services for Chief of Police Search: $10,900
• Adoption of 2022 Master Plan

City Council adopted the 2022 City of Charlevoix Master Plan and approved a resolution to conduct a deer cull in 2023. The council also authorized a $144,000 Spark Grant application for beach upland development and appointed a new Deputy Mayor.

• Adopted 2022 City of Charlevoix Master Plan (5-0)
• Approved Resolution 2022-11-02 to conduct a deer cull in 2023 (5-0)
• Authorized $144,000 Spark Grant application for Lake Michigan Beach Upland Development 2nd Phase (5-0)
• Authorized $8,700 fee for Edgewater Resources to submit Spark Grant application (5-0)
• Approved $10,900 to engage Walsh Municipal Services for Chief of Police search (5-0)
• Appointed Aaron Hagen as Deputy Mayor (5-0)
• Appointed Gail Demeyere to the Historic District Commission through June 30, 2024 (5-0)
• Approved accounts payable and payroll totaling $450,737.05 (5-0)

Planning Commission

The City of Charlevoix Planning Commission will discuss expanding housing types, bed and breakfast parking standards, and code enforcement regarding outdoor storage. The body will also review building height averages and the downtown building height.

• Bed and Breakfast Parking Standards discussion
• Code Enforcement/Outdoor Storage discussion
• Expanding Housing Types discussion
• 101 Leonard Special Land Use Review update
• Downtown Building Height discussion

The Planning Commission recommended a specific wording change to building height tables for City Council review. The commission also discussed bed and breakfast parking, outdoor storage enforcement, and expanding housing types, though no formal actions were taken on those items.

• Recommended City Council strike the word 'average' from Tables 153.072(b), 153.072(d), 153.07(f), and 153.087 (Unanimous)
• Approved October 10, 2022 meeting minutes (Unanimous voice vote)
• Approved October 24, 2022 special work session minutes (Unanimous voice vote)
• Noted withdrawal of special land use application for 101 Leonard

City Council

The City Council will consider the appointment of an interim police chief and the search for a future chief. The body will also set a public hearing regarding a deer cull. Additionally, the council will review several utility and insurance contracts.

• Low Service Pump Electrical Improvements: $63,966.00
• Updated Control Systems for Water Treatment Plant: $12,800.00
• Public hearing setting for deer cull
• Appointment of Interim Police Chief
• Fuel contract with Circle K Holiday

City Council appointed Robert Scholey as Interim Chief of Police and authorized a professional search firm to find a permanent replacement. The Council also approved several infrastructure and insurance contracts and scheduled a public hearing on a potential deer cull. Additionally, three appointments were made to the DDA Board and Planning Commission.

• Appointed Robert Scholey as Interim Chief of Police (Unanimous)
• Authorized City Manager to hire a professional recruitment firm for Chief of Police (Unanimous)
• Set public hearing for potential deer cull for Nov 21, 2022 (Unanimous)
• Approved $1,110,745.60 in accounts payable and payroll (6-0)
• Approved $12,800 for Water Treatment Plant control system improvements (6-0)
• Approved $129,851 for 2022-23 general liability and property insurance (6-0)
• Approved $90,000 annual budget for MPPA Clean Energy Program (6-0)
• Appointed Danielle Scheller, John Kurtz, and Scott Beatty to city boards (Unanimous)

Planning Commission

The Planning Commission held a work session to discuss downtown building height, hearing presentations from the DDA, Historic District Commission, Shade Tree & Park Commission, Zoning Board of Appeals, and Chamber of Commerce. No votes or decisions were taken; the session was informational only.

• No decisions made; meeting was a work session for discussion only

Charlevoix DDA Board

The Downtown Development Authority is meeting to review updates on Mason Street infrastructure and the Downtown Housing Incentive Program. The board will also consider the renewal of a property management agreement.

• Mason Street infrastructure updates
• Downtown Housing Incentive Program
• Renewal of property management agreement
• Budget obligations update
• Portable restrooms

The DDA board voted unanimously to contribute $100,000 from DDA funds toward the Mason Street infrastructure enhancement project and alleyway, with the condition that all pavers on Mason Street included in the Alleyway Improvement Plan be completed in 2023. The board also approved the consent agenda (including financial reports, minutes, and annual reports), renewed the property management agreement for Bridge Park Building with Northwest Rentals for another year, and directed staff to first offer igloos to the Parks Department, then allow J. Bird Provisions to make a purchase offer.

• Approved $100,000 DDA contribution to Mason Street enhancement and alleyway project, requiring all pavers completed in 2023 (7-0)
• Approved consent agenda including financial report, amended September 26 minutes, MEDC monthly reports, and annual Treasury report (unanimous voice vote)
• Approved renewal of property management agreement with Northwest Rentals for Bridge Park Building for another year (unanimous voice vote)
• Directed staff to offer igloos to Parks Department first, then allow J. Bird Provisions to make purchase offer (unanimous voice vote)

City Council

The City Council will review the 2021-22 Fiscal Year Financial Audit and consider several spending requests for city utilities and parks. The body will also set public hearings for ordinances regarding signs in Bridge Park and building type changes.

• Tree planting bid for $20,380.00
• Bridge Park Lift Station Slide Gate Repair and Bypass Improvements Engineering for $17,500
• GOAB Switches for $11,609.12
• Electric Three Year Line Clearance Contract with Asplundh up to $300,000
• City Marina 2023 Fee Recommendations

General

The agenda for this meeting consists of procedural items and presentations. No legislative decisions, contracts, or ordinances are listed for action.

• Facility Tour presentation
• Ribbon Cutting presentation

City Council

The City of Charlevoix City Council will hold a public hearing regarding an ordinance to update floodplain maps. The body will also consider a pavement improvement contract and a biosolids land application contract.

• Pavement Improvement Contract with Rieth Riley: $238,410
• Public Hearing: Update Floodplain Maps Ordinance
• Biosolids Land Application Contract
• City Band Support for Public Entertainment
• Mayoral Proclamations for Constitution Week and Domestic Abuse Awareness Month

Shade Tree & Parks Commission

The Shade Tree & Parks Commission is meeting to discuss updates on powerline trimming and Park Avenue improvements. The body will also review the fall tree planting schedule and a specific tree removal request.

• Tree removal request for 112 Belvedere Avenue
• Park Avenue Improvements update
• Fall Tree Planting final count and calendar
• Powerline trimming update

Charlevoix DDA Board

The Downtown Development Authority and Main Street board will meet to discuss property acquisition and the implementation of the Alley Corridor. The board will also review the Downtown Housing Incentive Program and Resilient Lakeshore Heritage Grant resolutions.

• Resilient Lakeshore Heritage Grant Resolutions
• Downtown Housing Incentive Program
• Alley Corridor Implementation discussion
• Property Acquisition discussion

Zoning Board of Appeals

The City of Charlevoix Zoning Board of Appeals will hold a public hearing regarding a dimensional variance request. The board will review staff and applicant presentations before making a determination.

• Public hearing for dimensional variance request 22-08 ZBA at 218 Belvedere

City Council

The City Council will consider several service contracts and intergovernmental agreements. Discussions include bridge railing maintenance and fire protection services. The body will also address deer management.

• Cross Connection Control Contract with Hydrocorp
• Agreement with MDOT to strip paint and seal bridge railings
• Agreement for fire protection with Charlevoix Township
• Deer management discussion
• Approval of employee health insurance plans

Shade Tree & Parks Commission

The Shade Tree & Parks Commission is meeting to discuss park management and tree maintenance. The body will review a specific tree removal request and updates on beach park improvements.

• Tree removal request for 112 Belvedere Avenue
• Edgewater Resources Management Plan development for Ferry Beach
• Lake Michigan Beach Park improvements
• Invasive trees at Depot Beach
• 2022 Right-of-Way Tree Planting update

City Council

The City Council will meet to review administrative documents and conduct a closed session for the City Manager's annual evaluation. The agenda consists primarily of procedural items and routine approvals.

• Approval of July 18, 2022 meeting minutes
• Review of accounts payable and payroll check registers
• Change of employee life and disability insurance carrier
• Closed session: Annual Evaluation of City Manager

Charlevoix DDA Board

The City of Charlevoix Downtown Development Authority and Main Street board will meet to review new proposals and ongoing projects. The board will discuss a parklet proposal and building maintenance. They will also receive updates on wayfinding signs and Big Belly information.

• Cafe Meria Parklet Proposal
• Bridge Park Building restroom signage and awning replacement
• Wayfinding Sign update
• Big Belly information

General

The Board of Review will meet to address petitions and approve previous meeting minutes. The agenda consists primarily of procedural items.

• Review of petitions

City Council

The City Council will review a consent agenda including a water department truck purchase and a $20,780 emergency marina water heater replacement. The body will also consider the release of the Draft 2022 Master Plan and various appointments.

• Emergency purchase of Marina Water Heater Replacement: $20,780
• Purchase/Lease of Truck for Water Department
• Release of Draft 2022 Master Plan
• AMI Recommendation by Power Systems Engineering
• Appointment of Janet Kalbfell as 1st Ward Council Member

Planning Commission

The City of Charlevoix Planning Commission will discuss updates to the sign ordinance and building height reviews. The body will also consider revised architectural standards for Accessory Dwelling Units (ADUs).

• Site Plan Review of DTE Energy Gate Valve Enclosure
• Revised ADU Architectural Standards
• Building Height Review and Discussion
• Sign Ordinance Review and Discussion
• Proposed donation of a miniature painted sailboat honoring Dale and Marilyn Boss

City Council

The City Council will meet to discuss several administrative items, including a mayoral proclamation and financial updates. The body is reviewing a project agreement for the Michigan Recreation Passport Grant Program and an MDOT sponsor contract for airfield maintenance.

• MDOT Sponsor Contract for Airfield Paint Markings and Crack Sealing
• Michigan Recreation Passport Grant Program Project Agreement
• Mayoral Proclamation Honoring the Life and Work of James R. Mabee
• 2022 Planning Commission Annual Report
• Investment Update for FY2021-22 and FY 2022-23

General

The City of Charlevoix Zoning Board of Appeals will hold a public hearing regarding a dimensional variance request. The board will review a staff presentation and public comments before making a determination.

• Public hearing for dimensional variance request by William and Beverly Barton at 401 Antrim Street

City Council

The City Council will meet to discuss a tax-foreclosed right of first refusal purchase and specific assignments for marina slips. The body will also review a Michigan Beach Passport Grant and a request for live music in Bridge Park.

• Tax-Foreclosed Right of First Refusal Purchase
• Marina Slip Specific Assignments
• Michigan Beach Passport Grant
• Request for live music in Bridge Park by Richard Bergmann-Bridge Street Tap Room