Charlevoix public meetings in 2023
66 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
City Council
The Charlevoix City Council will hold a public hearing on proposed zoning ordinance amendments related to housing, and will consider several other items including a homeowner rehabilitation grant opportunity, approval of an off-premises tasting room license for Lost Cellars, Inc., and the sale of city land for a utility shed. The consent agenda includes routine approvals such as meeting minutes, payroll, and purchases for a transformer and EV charging stations.
- Public hearing on zoning ordinance amendments related to housing
- Purchase of 300 kVA transformer for $28,411
- Mason Street EV charging station purchase ($33,348) and installation ($8,420)
- Homeowner Rehabilitation Grant funding opportunity
- Sale of land for utility shed
The City Council approved Ordinance No. 842 of 2023, which updates residential zoning definitions and requirements to include courtyard dwellings and infill development. The Council also authorized several infrastructure purchases and a grant application for housing readiness.
- Adopted Ordinance No. 842 of 2023 amending housing-related zoning (6-0)
- Approved $863,833.97 in accounts payable and payroll (6-0)
- Approved purchase of 300 kVA transformer for $28,411 (6-0)
- Approved $33,348 for two Level II EV chargers and $8,420 for installation (6-0)
- Authorized grant proposal up to $50,000 for Housing Readiness Incentive Grant (6-0)
- Recommended approval of off-premises tasting room license for Lost Cellars, Inc. (6-0)
- Authorized due diligence for sale of land parcel to PFN for utility shed (6-0)
- Confirmed appointments of Dale Meredith to Compensation Commission and Jennifer Muladore to Shade Tree & Park Commission (6-0)
🗳️ How they voted (5 roll-call votes)
Charlevoix DDA Board
The Charlevoix Downtown Development Authority is meeting to consider a sub-lease agreement for commercial space, presented by DDA Director Lindsey Dotson. The agenda includes public comment and a request for future agenda items, with no other substantive business listed.
- Sub-lease agreement for commercial space (presented by DDA Director Lindsey Dotson)
The Board approved a sublease agreement between J.bird Provisions, LLC and Lost Cellars, Inc. This agreement allows a tasting room to operate within the space currently leased by J.bird Provisions from the DDA, pending license approval from the City Council and the Michigan Liquor Control Commission.
- Approved sublease agreement between J.bird Provisions, LLC and Lost Cellars, Inc. (unanimous voice vote)
General
The City of Charlevoix Board of Review will hold a regular meeting to consider new business, specifically Petition DBOR23-01. The body will also approve the minutes from the previous meeting and accept public comment. No other specific decisions, contracts, or ordinances are listed on the agenda.
- Consideration of Petition DBOR23-01
- Approval of previous meeting minutes
The Charlevoix Board of Review approved a poverty exemption for petition DBOR-01 following a discussion with the City Assessor. The motion passed by unanimous voice vote. The board also approved the previous meeting's minutes and welcomed new member Phil Parr.
- Approved poverty exemption for Petition DBOR-01 (unanimous voice vote)
- Approved previous meeting minutes (unanimous voice vote)
- Welcomed new board member Phil Parr
Planning Commission
The Charlevoix Planning Commission will discuss a housing study for Charlevoix County and review the 2024 activities matrix. They will also continue work on the Outside Storage Ordinance and receive a zoning report. Public comment is invited on non-agenda items.
- Report on Housing North Housing Study for Charlevoix County
- Activities Matrix Discussion for 2024
- Outside Storage Ordinance (old business)
- Zoning Report (staff update)
The Commission reviewed a 10-county housing needs study and discussed potential updates to the outdoor storage ordinance. No substantive changes to ordinances were decided; the Commission agreed to revisit the activities matrix and outdoor storage issues at future meetings.
- Approved agenda (unanimous voice vote)
- Approved November 13, 2023 minutes (unanimous voice vote)
- Agreed to prioritize and categorize the activities matrix at the January meeting
- Determined to discuss the outdoor storage ordinance again at the next meeting
City Council
The Charlevoix City Council will consider setting a public hearing for zoning ordinance amendments related to housing, discuss a homeowner rehabilitation grant funding opportunity, and review a deer cull permit and payment. The council will also address a petition from Charlevoix County for annexation. The agenda includes routine items such as meeting minutes, accounts payable, and an MDOT annual permit.
- Set public hearing for zoning ordinance amendments related to housing
- Homeowner rehabilitation grant funding opportunity
- Deer cull permit and payment
- Petition from Charlevoix County for annexation
- MDOT annual permit
The City Council approved the annexation of a county-owned land parcel from Charlevoix Township. Council also authorized funding for a deer cull and a grant application for homeowner rehabilitation.
- Approved Resolution 2023-12-01 to annex 8.811 acres of county-owned land (5-0)
- Authorized payment of up to $15,014 to the USDA for a deer cull (5-0)
- Authorized staff to submit a Letter of Intent for the MSHDA CHILL Homeowner Rehabilitation program (5-0)
- Set public hearing for housing-related zoning ordinance amendments for Dec. 18, 2023 (5-0)
- Approved $995,549.28 in accounts payable and payroll check registers (5-0)
- Approved MDOT proposed road closures for 2024 (5-0)
🗳️ How they voted (5 roll-call votes)
City Council
The Charlevoix City Council is holding a regular meeting with a presentation on the short-term rental program by Zoning Administrator Jonathan Scheel, along with welcoming new staff and public comment. No votes or decisions are listed on the agenda.
- Short Term Rental Program Report by Zoning Administrator Jonathan Scheel
- Welcome new staff presentation
- Public comment period
The City Council heard a report on the implementation of the short-term rental program. The City Manager will return with proposed language to modify inspection requirements, the 14-day loophole, and ADU rental opportunities.
Charlevoix DDA Board
The Charlevoix Downtown Development Authority will meet to discuss routine reports and several action items, including terminating an agreement with MSF/SHPO for the Resilient Lakeshore Heritage Grant, purchasing new microphones for the bandshell, and setting the 2024 meeting calendar and budget work session date.
- Termination of agreement with MSF/SHPO for Resilient Lakeshore Heritage Grant
- New microphones for bandshell
- 2024 calendar of meetings
- Set date for budget work session
The Board approved the purchase of new wireless microphones for the bandshell and supported a Junior DDA proposal to improve alleyway walkability. The Board also adopted the 2024 meeting calendar and noted the termination of a $84,000 grant for the Butters Building Facade.
- Approved purchase of new wireless microphones for the bandshell (unanimous)
- Supported Junior DDA alleyway corridor improvements pending work plan and cost approval (unanimous)
- Approved 2024 Board Meeting calendar (unanimous)
- Tentatively set 2024/2025 Budget Work Session for January 9, 2024 (unanimous)
- Approved Consent Agenda, including minutes and committee minutes (unanimous)
- Approved Financial, Director's, and Annual Report to Treasury (unanimous)
City Council
The City of Charlevoix Council will review the 2022-2023 fiscal year financial audit and accept the report. The consent agenda includes approving a $22,671.73 repair for the Water Treatment Plant high service pump. The council will also discuss the future disposition of 229 Stover Road and hold an organizational meeting to appoint members to the Board of Review.
- Acceptance of the 2022-2023 Fiscal Year Financial Audit Report
- Approval of $22,671.73 for Water Treatment Plant-High Service Pump Repair
- Discussion of Future Disposition of 229 Stover Road
- Organizational Meeting and Council Appointments to Board of Review
The City Council approved several administrative appointments and set the 2024 meeting calendar. The council also authorized a pump repair for the Water Treatment Plant and directed staff to review recreational vehicle parking codes.
- Approved $700,468.63 in accounts payable and payroll (5-0)
- Approved $22,671.73 for Water Treatment Plant high service pump repair (5-0)
- Appointed Aaron Hagen as Deputy Mayor (5-0)
- Set 2024 meetings for first and third Mondays at 6:00 p.m. (5-0)
- Appointed Brenda Bryan to Board of Review and Shirley Gibson to Zoning Board of Appeals (5-0)
- Directed staff to review code to prohibit recreational vehicle storage on City streets (4-1)
- Directed City Attorney to send a cease and desist letter regarding City logo use (5-0)
- Tabled discussion of 229 Stover Road until after December 1, 2024 (5-0)
🗳️ How they voted — 1 divided vote
Planning Commission
The City of Charlevoix Planning Commission will hold public hearings on a Rezone Zoning Ordinance amendment and multiple zoning changes (sections 153.101 - 153.189). The agenda also includes old business items regarding outdoor storage, the Garfield Overlay District, and other zoning ordinance changes. The meeting is scheduled for November 13, 2023, at 6:00 PM in Council Chambers.
- Public Hearing for Rezone Zoning Ordinance amendment
- Public Hearing for multiple zoning changes 153.101 - 153.189
- Old Business: Zoning Ordinance changes (Outdoor Storage)
- Old Business: Zoning Ordinance changes (Garfield Overlay District)
- Old Business: Zoning Ordinance (other changes)
The Planning Commission denied a request to rezone a church property on Elm Street from R-1 to R-2 following public opposition. The commission also advanced several zoning ordinance amendments to the City Council for further review.
- Denied rezoning of church property on Elm Street from R-1 to R-2 (6-3)
- Approved sending Garfield Overlay District amendments to City Council (unanimous)
- Approved sending various zoning ordinance amendments to legal department and City Council (unanimous)
- Tabled outdoor storage ordinance changes for further language revision
🗳️ How they voted — 1 divided vote
City Council
The City Council approved a consent agenda including $1,038,764.64 in accounts payable and payroll. The council also authorized the purchase of a scissor lift and new software for the Recreation Department.
- Approved accounts payable and payroll totaling $1,038,764.64 (5-0)
- Approved renewal of assessing agreement with Up North Assessing, Inc. (5-0)
- Authorized lease of a 2024 Tahoe police patrol vehicle (5-0)
- Approved purchase of one JCB Scissor Lift for $22,312 (5-0)
- Approved 2024 transient and special event rates for the City Marina (5-0)
- Authorized grant application to Grand Traverse Band of Ottawa & Chippewa Indians for Joppa House (5-0)
- Authorized purchase of CivicPlus and CivicRec software for the Recreation Department (5-0)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will conduct public hearings regarding Ordinance 841 for work in environmental impaired areas, Ordinance 842 for housing-related zoning amendments, and Ordinance 843 for rezoning parcels. The meeting also includes a presentation on the Short Term Rental Program.
- Public Hearing for Ordinance 841: Work in Environmental Impaired Areas
- Public Hearing for Ordinance 842: Zoning Ordinance Amendments-Housing Related
- Public Hearing for Ordinance 843: Rezoning Parcels
- Short Term Rental Program Report presentation
- Verizon Small Cell Pole Central Business District discussion
The Council approved a new ordinance requiring USEPA contact before excavating in environmentally impaired areas and approved several zoning changes for residential and multi-family districts. Other actions included adopting 2024 city goals and approving a Verizon small cell pole application.
- Approved Ordinance 841 requiring USEPA contact for work in environmentally impaired areas (6-0)
- Approved Ordinance 843 rezoning various parcels to R-1, R-2, and R-4 districts (6-0)
- Approved $144,132.00 insurance renewal with Michigan Township Participating Plan (6-0)
- Approved Verizon small cell pole application for Central Business District (6-0)
- Adopted 2024 City Council Goals (6-0)
- Approved use of Odmark Pavilion for Traverse City Dance Project on 07/31/2024 (6-0)
- Approved $856,592.16 in accounts payable and payroll (6-0)
- Scheduled future work session to discuss short-term rental program (6-0)
🗳️ How they voted (6 roll-call votes)
Planning Commission
The Planning Commission will conduct public hearings regarding rezoning for 749 Petoskey Avenue and 904 May Street. The meeting also includes discussions on housing ordinance amendments and zoning ordinance changes.
- Public hearing for the rezone of 749 Petoskey Avenue and 904 May Street
- Public hearing for Housing Ordinance Changes
- Rezone of Community Reformed Church property
- Zoning Ordinance Changes
The Commission recommended the rezoning of two parcels and specific housing ordinance amendments for City Council approval. It also scheduled public hearings for November 13 regarding zoning ordinance changes and the rezoning of the Community Reformed Church property.
- Recommended rezoning of 749 Petoskey Avenue and 904 May Street to City Council (unanimous)
- Recommended Housing Ordinance changes, excluding Section 153.102, to City Council (unanimous)
- Approved increasing maximum front yard fence height to 48"
- Scheduled public hearing for Community Reformed Church rezone from R-1 to R-2 for Nov 13, 2023 (unanimous)
- Scheduled public hearing for Zoning Ordinance changes for Nov 13, 2023, excluding Section 153.153 (8-0)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will discuss setting public hearings for rezoning, housing-related zoning amendments, and work in environmentally impaired areas. The body is also reviewing fees for the marina and golf course.
- Public hearing scheduling for rezoning and housing-related zoning amendments
- Public hearing scheduling for Ordinance Amendment-Work in Environmental Impaired Areas
- Review of Marina and Golf fees and rates
- Refuse pick up contract with Little Traverse Disposal
- Early Voting Site Agreement with Charlevoix County
The Charlevoix City Council approved the consent agenda, including accounts payable and payroll check registers totaling $1,355,475.71, the MECA Safety Program, and a refuse pick-up contract with Little Traverse Disposal, while rejecting all bids for the 2023 hydrant painting project. Council also set public hearings for October 16, 2023, regarding environmental and housing ordinance amendments and rezoning, and approved updates to marina rules, event policies, fees, and slip limits.
- Approved consent agenda including minutes, check registers ($1,355,475.71), MECA Safety Program ($17,900), refuse pick-up contract with Little Traverse Disposal, and rejection of 2023 hydrant painting bids (5-0)
- Set public hearing for October 16, 2023, on Working in Environmental Impaired Areas Ordinance (5-0)
- Set public hearing for October 16, 2023, on housing-related zoning ordinance amendments (5-0)
- Set public hearing for October 16, 2023, on rezoning multiple parcels (5-0)
- Approved Marina Rules, Regulations, and Event Policy and application (5-0)
- Approved 2024 Marina fees, rates, and increased 45-day stay slips from 12 to 15 (5-0)
- Approved Charlevoix Golf Club rates and fees and early voting site agreements with Charlevoix County (5-0)
- Approved $23,100 temporary work easement to the U.S. for environmental remediation on McLeod Place, Newman Street, and Grant Street, and designated funds to the Infrastructure Improvement Fund (5-0)
🗳️ How they voted (6 roll-call votes)
City Council
The City Council is holding a work session to review overall city goals and objectives for 2024. Discussions will include strategies for fire truck replacement and electric department planning.
- 2024 overall city goals and objectives
- Future fire truck replacement strategy
- Electric department strategic planning
The City Council conducted a work session to review proposed city goals, fire truck replacement strategies, and electric department planning. No formal votes or decisions were recorded during this session.
General
The Election Commission is meeting to handle administrative preparations for the upcoming General Election. The body will review ballots and appoint precinct inspectors.
- Approval of ballots
- Appointment of Precinct Election Inspectors
- Public Accuracy Test for the General Election
- Adoption of Resolution Outlining Delegated Duties
The Election Commission approved proof ballots for Wards 1, 2, and 3 and appointed precinct election inspectors. The commission also accepted the Public Accuracy Test results and delegated specific election duties to the City Clerk or an authorized assistant.
- Approved proof ballots for Wards 1, 2, and 3 (unanimous voice vote)
- Approved appointment of precinct election inspectors (unanimous voice vote)
- Accepted Public Accuracy Test results for November 7, 2023 Election (unanimous voice vote)
- Appointed Deputy Clerk Schulz as City Assessor's designee for public accuracy test administration (unanimous voice vote)
- Adopted resolution delegating election duties to the City Clerk or an authorized assistant (2-0)
🗳️ How they voted (1 roll-call vote)
Charlevoix DDA Board
The Charlevoix Downtown Development Authority will hold a meeting on September 25, 2023. The agenda includes an information meeting presentation by DDA Director Lindsey Dotson and a session for public comment.
- Information meeting presentation by Lindsey Dotson, DDA Director
The board met for an informal session where the Executive Director presented an Annual Report. No substantive decisions were made during the meeting.
City Council
The City Council will conduct a regular meeting including a mayoral proclamation and a consent agenda. The agenda includes discussions regarding Applefest street closures and the purchase of a new Kubota utility tractor.
- Mayoral Proclamation for October 2023 as Domestic Abuse Awareness Month
- Purchase of a new Kubota Utility Tractor
- Applefest street closure
The City Council approved extending Applefest road closures from Friday midmorning through Sunday morning. The Council also authorized the purchase of a new utility tractor and approved over $5.5 million in accounts payable and payroll.
- Approved road closure for Applefest from Friday midmorning through Sunday morning (5-0)
- Approved purchase of Kubota B26TLB utility tractor for $41,900 from Ginop Sales (5-0)
- Approved accounts payable and payroll check registers totaling $5,548,753.88 (5-0)
- Approved September 5, 2023 meeting minutes (5-0)
- Scheduled 2024 goals and planning work session for September 27, 2023 at 6 p.m. (5-0)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will meet to receive a presentation on the Electric Department's technology work plan. No other items are listed for decision or discussion.
- Presentation on Technology Work Plan by Kyle Kopczyk for the Electric Department
The Charlevoix City Council held a work session to review the Electric Department's Technology Work Plan. Kyle Kopczyk presented the plan and answered questions from council members. No formal votes, approvals, or policy decisions were recorded during this session.
- Reviewed Electric Department Technology Work Plan presentation
- No formal motions or votes recorded
Shade Tree & Parks Commission
The Shade Tree & Parks Commission is holding a work session to discuss tree planting along Belvedere Avenue. The body will establish specific locations and species for the trees.
- Establishment of tree planting locations and species along Belvedere Avenue
The Commission discussed planting 15 decorative trees along the Belvedere Avenue south right of way to provide shade and beauty. City staff will send letters to property owners and assemble an RFP for the planting later this fall.
- Identified possible planting locations for 15 decorative trees along Belvedere Avenue south right of way
- Determined that letters will be sent to property owners regarding the proposed tree planting
- Determined that City Staff will assemble an RFP for tree planting later this fall
Planning Commission
The Planning Commission will hold a public hearing regarding the rezoning of multiple city parcels. The body will also discuss zoning ordinance changes related to housing and other general updates.
- Public hearing for approval of rezoning multiple city parcels
- Discussion of rezoning multiple city properties
- Zoning Ordinance changes regarding housing
- General Zoning Ordinance changes
The Commission approved the rezoning of multiple city parcels, excluding 749 Petoskey Avenue, and forwarded the request to City Council. They also voted to schedule a public hearing in October for proposed housing-related zoning ordinance amendments.
- Approved rezoning of multiple city parcels (excluding 749 Petoskey Avenue) and sent to City Council (unanimous roll call vote)
- Approved sending housing zoning ordinance amendments to a public hearing in October (unanimous voice vote)
- Approved August 14, 2023 minutes as corrected (unanimous voice vote)
- Approved agenda as presented (unanimous voice vote)
- Defined 'seasonal' as May 1 to October 31 for city ordinances
- Concurred that architectural standards for duplexes are needed
- Determined a dentist's office with retail in front is an appropriate downtown use
City Council
The City Council will meet to discuss goals and planning for 2024. The body is also considering appointments to the Recreational Authority Board and a mayoral appointment.
- Corrected purchase price of foreclosed parcel on Antrim St. 052-270-001-50
- 2024 Goals and Planning
- Council Appointment to Recreational Authority Board
- Mayoral Appointment
City Council approved a consent agenda including $4,676,063.61 in accounts payable and payroll. The Council also corrected the purchase price for a foreclosed parcel on Antrim Street and made two board appointments.
- Approved accounts payable and payroll totaling $4,676,063.61 (5-0)
- Approved revised Resolution No. 2023-09-01 to correct purchase price of foreclosed parcel 052-270-001-50 to $1,864.11 (5-0)
- Appointed Mark Heydlauff to the Recreational Authority Board for a term expiring March 2026 (6-0)
- Appointed Megan Cassada to the Shade Tree & Parks Commission for a term expiring December 2025 (5-0)
- Concurred to hold a 2024 goals and planning work session on September 27, 2023
🗳️ How they voted (4 roll-call votes)
General
The City of Charlevoix Downtown Development Authority will meet to review financial reports and the Director's report. The board will also discuss the reconstruction of Van Pelt Alley.
- Van Pelt Alley Reconstruction
The Downtown Development Authority approved a contribution to fund the decorative reconstruction of Van Pelt Alley. The board also approved the June 26, 2023, meeting minutes.
- Approved $22,500 contribution for Van Pelt Alley decorative reconstruction (unanimous)
- Approved June 26, 2023, meeting minutes (unanimous)
City Council
The City Council will receive a police department update and discuss the reconstruction of Van Pelt Alley. The body will also review a 50 kVA transformer purchase and the City Manager's annual performance review in a closed session.
- Van Pelt Alley Reconstruction
- 50 kVA Transformer Purchase
- Police Department Update
- Odmark Pavilion Request for Use
- City Manager's Annual Performance Review
Council approved a $69,440 contract for the reconstruction of a brick paver intersection at Van Pelt Alley. Other approved actions included the purchase of electrical transformers and the authorization of payroll and accounts payable.
- Approved Van Pelt Alley brick paver intersection reconstruction by Team Elmer's Construction for $69,440 (6-0)
- Approved purchase of six 50 kVA pole mount transformers from Power Line Supply for $24,480 (6-0)
- Approved accounts payable and payroll check registers totaling $1,858,437.61 (6-0)
- Designated Mayor Lyle Gennett as voting delegate for the MML Annual Meeting (6-0)
- Approved use of Odmark Pavilion for a service on September 3, 2023 (6-0)
- Approved August 7, 2023 meeting minutes (6-0)
- Entered closed session for City Manager's annual performance review (6-0)
🗳️ How they voted (4 roll-call votes)
Zoning Board of Appeals
The Zoning Board of Appeals will hold a public hearing regarding a variance application submitted by Jim and Mary Lou Hodge. The board will review staff presentations and site plans before making a determination.
- Public hearing for variance application from Jim and Mary Lou Hodge
The Zoning Board of Appeals denied two variance requests for an attached garage project. The board found that the property did not meet the 'extraordinary circumstances' standard required for the setbacks.
- Elected Richard Hodgson as Chair and Tim Kish as Vice Chair (4-0-2)
- Approved minutes from June 15, 2022 and August 17, 2022 (unanimous)
- Denied 18' rear yard setback variance for 110 W. Upright Avenue (5-0)
- Denied 5' interior side setback variance for 110 W. Upright Avenue (5-0)
🗳️ How they voted (1 roll-call vote)
Planning Commission
The Planning Commission is meeting to address old business regarding zoning ordinance amendments for expanded housing types. The body will also discuss the rezoning of multiple parcels within the city.
- Proposed Zoning Ordinance Amendments for expanded housing types
- Rezoning of multiple parcels in the city
The Commission scheduled a public hearing for the rezoning of multiple city parcels at the next regular meeting. Members discussed proposed zoning ordinance amendments to expand housing types and reviewed a draft support letter for a potential rezoning near the Community Reformed Church.
- Scheduled public hearing for rezoning of multiple parcels (unanimous voice vote)
- Approved July 10, 2023 meeting minutes (unanimous voice vote)
- Approved meeting agenda with addition of Housing Committee (unanimous voice vote)
- Concurred that two parcels on Stover would be rezoned to R-2
City Council
The City Council will conduct a public hearing regarding a citizen-initiated ordinance to preserve Ferry Beach. The body will also consider a ballot question for housing at 229 Stover Road and a parcel purchase on Antrim Street.
- Public hearing on citizen-initiated ordinance to enhance and preserve Ferry Beach
- Ballot question for citizen-initiated ordinance regarding use of 229 Stover Road for housing
- Purchase of foreclosed parcel on Antrim Street (052-270-001-50)
- Landscape planting contract with Site Planning Development, Inc. for $19,120.00
- Road salt purchase for $18,377.50
The City Council approved ballot language for a citizen-initiated ordinance regarding the use of 229 Stover Road for year-round housing. The Council also authorized the purchase of a foreclosed parcel on Antrim Street and approved the annexation of a county-owned parcel.
- Approved ballot language for use of 229 Stover Road for housing (6-0)
- Declined to adopt citizen-initiated ordinance to preserve Ferry Beach (6-0)
- Approved Resolution 2023-08-05 for 229 Stover Road as a Park ballot language (6-0)
- Authorized purchase of foreclosed parcel 052-270-001-50 for $1,041.97 (6-0)
- Approved annexation of a county-owned parcel from Charlevoix Township (6-0)
- Approved $18,377.50 road salt purchase (6-0)
- Approved $19,120.00 landscape planting contract with Site Planning Development, Inc. (6-0)
- Adopted Resolution 2023-08-01 for medical benefit plan annual exemption (6-0)
🗳️ How they voted (4 roll-call votes)
General
The City of Charlevoix Elected Officials Compensation Commission is meeting to appoint a chair and welcome a new member. The body will discuss the history of the commission and the per diem and annual compensation for elected officials.
- Appointment of Chair
- Welcome of new member Bridget Martin
- Discussion of Elected Officials Per Diem/Annual Compensation
The Elected Officials Compensation Commission reviewed current pay and data from nearby communities. The commission concurred that compensation for elected officials should remain the same.
- Appointed Dale Meredith as Chair (unanimous voice vote)
- Decided elected officials' compensation should remain the same
- Appointed the Chair to approve the minutes (unanimous voice vote)
Shade Tree & Parks Commission
The Shade Tree & Parks Commission will meet to discuss the plan and budget for East Park. The body will also consider the use of goats at Michigan Beach Park and tree planting on Belvedere Avenue.
- East Park Plan and Budget
- Goats at Michigan Beach Park
- ROW Tree Planting on Belvedere Avenue
The Commission recommended the replanting of four specific beds in East Park. They also recommended allocating funds for 10 new trees to be planted on Belvedere Avenue.
- Recommended approval to replant north, south, middle, and submarine memorial beds in East Park
- Recommended allocation of funds for 10 trees on Belvedere Avenue
- Tabled approval of April 20, 2023 minutes to a future meeting
General
The City of Charlevoix Board of Review is meeting to discuss new business. The board will review petitions JBOR23-01 through JBOR23-09.
- Review of petitions JBOR23-01 through JBOR23-09
The Board of Review reviewed and acted upon petitions JBOR23-01 through JBOR23-09. Decisions included granting veteran exemptions and removing personal property assessments.
- Approved Disabled Veterans Exemption for parcel 052-145-001-00 (Robert Linklater)
- Approved Disabled Veterans Exemption for parcel 052-124-004-00 (Quintin Walker)
- Removed Personal Property Assessment for parcel 052-900-401-00 (Brians Ice Cream)
- Processed Qualified Appraisal Error for parcel 052-899-003-02 (J. Bird Provisions LLC)
- Removed Personal Property Assessment for parcel 052-900-410-00 (Sun Print Mangement)
- Recapped transfer for parcel 052-123-086-00 (John Wyler Et al)
- Approved meeting minutes via unanimous voice vote
City Council
The City Council will hold a public hearing regarding a citizen initiated ordinance on the sale of 229 Stover Road. The body will also discuss a citizen initiated ordinance to preserve Ferry Beach and the removal and reattachment of bridge lights.
- Public hearing: Citizen Initiated Ordinance on the sale of 229 Stover Road
- Citizen Initiated Ordinance to Enhance and Preserve Ferry Beach
- Bridge Light Removal and Reattachment
City Council voted to reject a citizen-initiated ordinance regarding the sale of 229 Stover Road and will place the question on the November ballot. The Council also approved a $30,000 contract for bridge light work and scheduled a public hearing for a Ferry Beach ordinance.
- Rejected Citizen Initiative Ordinance on the Sale of 229 Stover Road and sent to November ballot (6-0)
- Approved $30,000 quote from Strain Electric for bridge light removal and reattachment (6-0)
- Set August 7, 2023 public hearing for Citizen Initiated Ordinance to Enhance and Preserve Ferry Beach (6-0)
- Approved consent agenda, including July 3, 2023 minutes (6-0)
- Approved accounts payable and payroll check registers totaling $581,296.90 (6-0)
- Directed City Clerk to cast ballot for MML Worker's Compensation Fund Board of Trustees (6-0)
- Approved MERS 2023 Officer and Employee Delegate Certification Form (6-0)
🗳️ How they voted (4 roll-call votes)
Planning Commission
The Planning Commission is meeting to discuss zoning ordinance amendments and residential rezoning to expand housing types. The body will also review existing multi-family uses and vacant parcels in relation to Form Based Code.
- Proposed Zoning Ordinance Amendments for expanded housing types
- Residential rezoning for expanding housing types
- Review of existing multi-family uses
- Review of existing vacant parcels and Form Based Code
The Planning Commission voted to start the process of rezoning 7.36 acres at Sheridan Street and Garfield Avenue from R-1 to R-2 residential district zoning. The commission also reviewed data on existing multi-family units and vacant parcels to discuss expanding housing types.
- Approved beginning the rezoning process for Sheridan & Garfield property from R-1 to R-2 (unanimous roll call vote)
- Approved June 12, 2023 meeting minutes (unanimous voice vote)
- Approved meeting agenda (unanimous voice vote)
City Council
The City Council will meet to address several items including a citizen-initiated ordinance regarding the sale of 229 Stover Road. The agenda also includes requests for festival permits and a grant application for the Michigan Township Participating Plan.
- Citizen Initiated Ordinance on the Sale of 229 Stover Road
- 2023 Charlevoix Venetian Festival-Approvals and Permits
- Michigan Township Participating Plan Grant Application
- Charlevoix Yacht Club Request for Free Parking for the Nucore Triangle Race & Red Fox Regatta
Council approved several items via a consent agenda, including funding for the Venetian Festival and parking fee waivers for yacht club races. The council also authorized a grant application for police accreditation and appointed a new member to the Housing Commission.
- Approved $850,179.21 in accounts payable and payroll (6-0)
- Waived parking fees at Ferry Launch Ramp for Nucore Triangle and Red Fox Regatta races Sept 1-3 (6-0)
- Approved $17,000 for new Public Works and Electric Department uniforms (6-0)
- Authorized $15,000 payment and contract for the Charlevoix Venetian Festival (6-0)
- Approved fireworks permit and mass gathering permit for 2023 Venetian Festival (6-0)
- Approved $2,200 grant application for Michigan Law Enforcement Accreditation (6-0)
- Appointed Anne Oosthuizen to the Charlevoix Housing Commission through April 2027 (6-0)
- Scheduled public hearing for July 17, 2023, regarding the sale of 229 Stover Road (5-1)
🗳️ How they voted — 1 divided vote
Charlevoix DDA Board
The Charlevoix Downtown Development Authority will meet to discuss the J.bird Provisions lease renewal and the Facade Grant Program. The meeting includes reports from the DDA Director and a review of the financial report.
- J.bird Provisions lease renewal discussion
- Facade Grant Program discussion
The Board approved the consent agenda, including the financial report as of June 23, 2023. Director Lindsey Dotson reported a $20,000 grant for the Historical Society Train Depot roof and discussed a potential MEDC Facade Restoration Initiative grant.
- Approved agenda amendment for Civic Clerk Board Portal tutorial (unanimous voice vote)
- Approved Consent Agenda, including minutes and committee minutes (unanimous voice vote)
- Approved DDA Financial Report as of June 23, 2023 (unanimous voice vote)
City Council
The City Council will hold a public hearing regarding zoning ordinance amendments for accessory dwelling units and bed and breakfast parking. The body will also consider several equipment and engineering purchases and a council appointment.
- Public hearing on zoning amendments for Accessory Dwelling Units and Bed and Breakfast parking
- Emergency purchase of irrigation pump for Golf Course: $46,389.25
- Prein&Newhof Construction engineering proposal for Bridge Park Lift Station Project: $18,000
- Transformer purchase from Emerald Transformer: $33,875
- Council appointment of Janet Kalbfell as 1st Ward Council Member
The City Council approved two zoning ordinances regarding accessory dwelling units and bed and breakfast parking requirements. The council also authorized several equipment purchases and a construction engineering agreement.
- Approved Ordinance 839 regarding B&B rental room limits and parking requirements (6-0)
- Approved Ordinance 840 regarding accessory dwelling unit size and usage in R1, R2, and R2A districts (6-0)
- Approved $1,094,477.09 in accounts payable and payroll check registers (6-0)
- Approved $46,389.25 emergency purchase of irrigation pump for golf course (6-0)
- Approved construction engineering agreement with Prein & Newhof up to $18,000 (6-0)
- Approved $33,875 purchase of rebuilt transformer from Emerald Transformer (6-0)
- Appointed David Miles to the Historic District Commission through June 2026 (6-0)
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission will review a report from the Housing Subcommittee. The body is also scheduled to conduct a visual preferences exercise and discuss proposed ordinance language regarding residential uses.
- Housing Subcommittee Report
- Visual Preferences Exercise - Residential Uses
- Proposed Ordinance Language - Residential Uses
The Commission reviewed potential properties for housing opportunities and conducted a visual preference exercise on 'Missing Middle Housing' types. Staff presented proposed ordinance changes to permit additional residential units and adjust minimum lot sizes. No formal votes were taken on the housing proposals or ordinance changes.
- Approved agenda (unanimous voice vote)
- Approved May 8, 2023 minutes (unanimous voice vote)
City Council
The City Council is holding a work session focused on site visits. Members will tour and discuss the Water Plant and the Wastewater Treatment Plant.
- Tour and discussion of the Water Plant at 97 Grant Street
- Tour and discussion of the Wastewater Treatment Plant at 15116 Lakeshore Drive
The meeting consisted of tours and discussions regarding the Water Plant at 97 Grant Street and the Wastewater Treatment Plant at 15116 Lakeshore Drive. No substantive decisions were made.
City Council
The City Council will meet to discuss zoning ordinance amendments regarding accessory dwelling units and bed and breakfast parking. The body will also receive a housing progress report and a request for street closures for the 2023 Venetian Festival.
- Proposed zoning ordinance amendments for Accessory Dwelling Units and Bed and Breakfast parking
- 2023 Venetian Festival street closure request
- Housing Progress Report from the Planning Commission
- Building Authority Commission reappointment of Treasurer McGinn
- Initiative Committee response to Certificate of Insufficiency
The City Council denied an appeal from the Initiative Committee regarding a certificate of insufficiency for a housing petition. The Council also approved street closures for the 2023 Venetian Festival and scheduled a public hearing for zoning amendments.
- Denied appeal of the Initiative Committee regarding housing petition (4-2)
- Approved 2023 Venetian Festival street closures from July 19 to July 22 (6-0)
- Set public hearing for June 19, 2023, regarding zoning amendments for accessory dwelling units and B&B parking (6-0)
- Approved consent agenda including May 15 minutes and $1,224,711.13 in payables/payroll (6-0)
- Reappointed Treasurer Kelly McGinn to the Building Authority Commission (6-0)
- Opted out of Public Act 95 of 2013 for the 2023-2024 heating season (6-0)
- Set Electric Department operational planning work session for June 19, 2023 (6-0)
🗳️ How they voted — 1 divided vote
City Council
The City Council will meet to introduce the Airport Manager and new police officers. The body will consider a consent agenda including infrastructure maintenance and tax rate requests.
- Annual Bridge Park Lift Station Cleaning by GFL: estimated $19,000
- Resolution 2023-05-02: MDOT Contract for Airport AWOS
- L-4029 Tax Rate Request Forms and Millage Collection Procedure Verification
- Revised MERS HCSP Participation Agreement
- Planning Commission Annual Report
City Council approved a consent agenda including payroll, tax forms, and park usage. The Council also authorized a contract with MDOT for the airport's Weather Observation and Data Dissemination System.
- Approved consent agenda (5-0)
- Approved $557,046.59 in accounts payable and payroll check registers
- Approved use of Bridge Park for Boyne Thunder on July 8, 2023
- Approved revised MERS Health Care Savings Program Participation Agreement for Chief of Police
- Approved 2023 L-4029 Tax Rate Request Forms and Millage Collection Procedure Verification
- Approved estimated $19,000 GFL estimate for Bridge Park Lift Station cleaning
- Accepted Planning Commission annual report
- Approved Resolution 2023-05-02 to execute MDOT Contract No. 2023-0312 for airport weather system (5-0)
🗳️ How they voted (2 roll-call votes)
Planning Commission
The Planning Commission will meet to discuss the 2022-2023 Annual Report and a report from the Housing Subcommittee. The meeting also includes a Zoning Administrator's report and routine procedural approvals.
- 2022-2023 Annual Report
- Housing Subcommittee Report
- Zoning Administrator's Report
The Planning Commission approved the 2022-2023 Annual Report with minor corrections and forwarded it to the City Council. The Commission also received updates from the Housing Subcommittee regarding property owner outreach and vacant parcel mapping.
- Approved agenda (unanimous voice vote)
- Approved April 10, 2023 minutes (unanimous voice vote)
- Approved forwarding amended 2022-2023 Annual Report to City Council (unanimous voice vote)
City Council
The City Council will review a proposed donation for playground design and installation at Mt. McSauba. The meeting includes a spring update from the Recreation Department and several consent agenda items.
- Proposed donation for playground design and installation at Mt. McSauba
- Invoice Cloud software and service agreement
- Use of Bridge Park for Charlevoix Marathon
- Kiwanis Club of Charlevoix request for charitable gaming
- Assignment of representative to the Historical Society Lighthouse Committee
The City Council approved a partnership with the Rotary Club of Charlevoix to fundraise for a new playground at Mt. McSauba. The council also approved over $814,000 in accounts payable and payroll, and appointed two representatives to the Historical Society Lighthouse Committee.
- Approved $814,001.64 in accounts payable and payroll check registers (5-0)
- Approved Resolution 2023-05-01 recognizing Kiwanis Club of Charlevoix as a nonprofit for charitable gaming licenses (5-0)
- Approved Invoice Cloud Software and Service Agreement (5-0)
- Approved use of Odmark Pavilion for prayer service on June 23, 2023 (5-0)
- Approved use of Bridge Park for Charlevoix Marathon from June 14-17 (5-0)
- Approved Rotary Club of Charlevoix to begin fundraising for Mt. McSauba playground (5-0)
- Appointed Richard Spring and Lyle Gennett to the Historical Society Lighthouse Committee (5-0)
- Scheduled Water and Waste Water Treatment Plants work session for June 6, 2023 (5-0)
🗳️ How they voted (4 roll-call votes)
Charlevoix DDA Board
The Downtown Development Authority Board will meet to discuss several business renewals and grant extensions. The agenda includes updates on Bridge Park building maintenance and a construction promotion discussion.
- J. Bird Provisions lease renewal
- Bills Farm Market contract renewal
- Alleyway Improvement Grant extensions
- Resilient Lakeshore Heritage Grant resolution amendment
- Live on the Lake Summer Series
The Board approved a three-year lease renewal for J. Bird Provisions and a three-year contract for holiday decorations. Members also authorized a $100,000 grant application for storefront restoration at 216 Bridge Street and extended two alleyway improvement grants.
- Approved 3-year lease renewal for 109 Bridge Park Drive with J. Bird Provisions, suspending the 3% rent increase for the current year (5-2)
- Authorized DDA Executive Committee to act on J. Bird property sublease agreements (Unanimous)
- Approved $100,000 grant application for Storefront Restoration of the Buttars Building at 216 Bridge Street (Unanimous)
- Approved 3-year contract with Bill's Farm Market for holiday wreaths, garland, and lights at $3,157.45 per year (Unanimous)
- Approved 2023-2024 Cooperative Ad Campaign with MyNorth Media (Unanimous)
- Granted six-month extensions for Alleyway Improvement Grants to A Notable Way and 211/215 Bridge Street (Unanimous)
- Approved 2023 Live on the Lake summer series lineup (Unanimous)
- Elected Maureen Owens as Chair and Kirby Dipert as Vice Chair for one-year terms (Unanimous)
🗳️ How they voted — 1 divided vote
Shade Tree & Parks Commission
The commission is meeting to review the status of work at Ferry Beach and Lake Michigan Beach Park. Members will also discuss tree damage resulting from Bridge Street construction and plan 2023 right-of-way plantings.
- Ferry Beach current and future work plans
- ROW Tree Plan for Belvedere
- Lake Michigan Beach Park updates
- Bridge Street Construction tree damage
- 2023 Right of Way Plantings
The commission reached a consensus to move forward with arborist recommendations for maintenance at Ferry Beach Park. Members also discussed canopy improvements for Belvedere Avenue and 2023 planting priorities. The minutes from February 9, 2023, were approved.
- Approved February 9, 2023 meeting minutes
- Consensus to proceed with arborist recommendations for Ferry Beach Park maintenance
City Council
The City Council will conduct a regular meeting including a consent agenda and various reports. Items for discussion include a pavement marking proposal and updates on the Michigan Beach Park Pedestrian Trail Project.
- Pavement Marking Proposal from Advanced Pavement Markings for $25,107.41
- Michigan Beach Park Pedestrian Trail Project Bid Update
- Trout Tournament East Park/Boat Launch Request
- Rates and Fees for 2023-24
- Mayoral Proclamation for National Arbor Day and Earth Day
City Council approved a $25,107.41 pavement marking contract and an updated proposal for the Michigan Beach Park Pedestrian Trail Project. The council also appointed new members to the Planning Commission, Downtown Development Authority, and Zoning Board of Appeals.
- Approved $25,107.41 pavement marking proposal from Advanced Pavement Markings (5-0)
- Approved updated Tri-County Excavating proposal for Michigan Beach Park Pedestrian Trail Project (5-0)
- Approved Resolution 2023-04-01 waiving boat launch fees for Lake Charlevoix Area Trout Tournament June 8-11 (5-0)
- Approved revised 2023-24 Rates and Fees Schedule for Airport, Planning and Zoning, and Sewer (5-0)
- Approved Arbor Day Poster Contest for local third graders (5-0)
- Appointed Toni Felter and Shelley Boehmer to the Planning Commission (5-0)
- Appointed Danielle Scheller, Sam Bingham, and Paul Silva to the Downtown Development Authority Board (5-0)
- Appointed Patricia Miller to the Zoning Board of Appeals (5-0)
🗳️ How they voted (4 roll-call votes)
City Council
The City Council will hold a work session meeting on April 17, 2023. The agenda includes a presentation by MPPA BMRA and a period for public comment.
- MPPA BMRA Presentation
The City Council held a work session featuring a presentation on the 2022 Business Model Risk Assessment. No formal decisions or votes were recorded during this meeting.
Planning Commission
The Planning Commission will hold public hearings regarding zoning ordinance amendments for bed and breakfast parking and accessory dwelling unit use. The body will also discuss downtown building height and housing progress.
- Public Hearing: Zoning Ordinance Amendment - Bed and Breakfast Parking Standards
- Public Hearing: Zoning Ordinance Amendment - Accessory Dwelling Unit Use Expansion
- Discussion on Downtown Building Height
- Housing Progress Report
- Discussion on Housing Types
The Planning Commission recommended two zoning ordinance amendments to the City Council for final approval. One amendment adds parking requirements for new bed and breakfasts, and the other expands the use of accessory dwelling units in R1 and R2A districts.
- Recommended B&B parking ordinance amendment to City Council with added language allowing street spaces in front of property (Unanimous)
- Recommended accessory dwelling unit (ADU) use expansion in R1 and R2A districts to City Council (Unanimous)
- Approved March 13, 2023 meeting minutes (Unanimous)
- Approved meeting agenda (Unanimous)
- Formed a housing sub-committee consisting of Jennifer Muladore, Sherm Chamberlain, John Kurtz, and Sarah Van Horn
City Council
The City Council will meet to conduct regular business and review a bid for the Michigan Beach Park Pedestrian Trail Project. The agenda also includes the approval of previous meeting minutes and financial registers.
- Michigan Beach Park Pedestrian Trail Project Bid
City Council approved the consent agenda, including $749,878.11 in accounts payable and payroll. The Council also authorized staff to reject a bid for the Michigan Beach Park Pedestrian Trail Project to negotiate time schedules.
- Approved consent agenda including March 20, 2023 minutes (5-0)
- Approved accounts payable and payroll check registers totaling $749,878.11 (5-0)
- Authorized City Staff to reject the Michigan Beach Park Pedestrian Trail Project bid pending negotiations on time schedules (5-0)
🗳️ How they voted (2 roll-call votes)
City Council
The City Council will meet to hear a presentation and engage in discussion regarding AMI. The presentation will be led by Electric Department Director John Griffith.
- AMI Presentation and Discussion by Electric Department Director John Griffith
The City Council conducted a work session featuring a presentation on AMI technology from Electric Department Director John Griffith and representatives Tom Asp and Kahara Franze. No formal decisions were made during this session.
City Council
The City Council will consider several infrastructure contracts, including electric and parking improvements on Mason and Bridge Streets. The body will also discuss the sale of a foreclosed parcel and a partnership renewal with the Chamber of Commerce.
- Air conditioning contract with Ballards Plumbing and Heating for $14,762.00
- Master Agreement with Aclara Technologies for AMI System Project
- 2023 Mason Street, Parking Lot and Alley Improvement Project contract with Elmers Crane and Dozer
- Sale of foreclosed parcel 052-270-078-60
- Partnership Agreement Renewal with the Charlevoix Area Chamber of Commerce
City Council approved several infrastructure contracts, including a $1.5M project for Mason Street and a $329,700 lift station project. The council also authorized the purchase of an automated metering system and the sale of a foreclosed parcel.
- Approved $1,548,689.71 contract with Elmers Crane and Dozer for Mason Street, Parking Lot and Alley Improvement Project (5-0)
- Approved $329,700 Notice of Award to Grand Traverse Construction for Bridge Park Lift Station Slide Gate and Bypass Connection Project (5-0)
- Approved purchase of Aclara Automated Metering Infrastructure System (5-0)
- Approved $59,463.33 purchase of conduit and fittings from All-Phase Electric (5-0)
- Approved $64,613 purchase of street lights, poles, and fixtures from Halophane (5-0)
- Approved sale of foreclosed parcel 052-270-078-60 to Selph Properties, LLC for $600 (5-0)
- Approved $14,762.00 air conditioning contract with Ballards Plumbing and Heating (4-0)
- Approved 2023-2025 Partnership Agreement with Charlevoix Area Chamber of Commerce (5-0)
🗳️ How they voted (7 roll-call votes)
Planning Commission
The City of Charlevoix Planning Commission is meeting to discuss shoreline protection and specific property expansions. The body will also review ordinances regarding bed and breakfast parking and accessory dwelling units (ADUs).
- Review of outdoor rooftop expansion at Hotel Earl (120 Michigan)
- Bed and Breakfast Parking Ordinance review
- ADU Ordinance review
- Lake Charlevoix Shoreline Protection presentation
- Discussion on housing types
The Planning Commission approved a 1,070 sq. ft. rooftop deck expansion at Hotel Earl, contingent on employee parking at the owner's farm and Fire Marshal safety verification. The Commission also scheduled April public hearings for Bed and Breakfast and Accessory Dwelling Unit (ADU) ordinance changes.
- Approved rooftop deck expansion at 120 Michigan Avenue (Hotel Earl) subject to written employee parking plan and Fire Marshal safety check (5-1)
- Approved language changes to Bed and Breakfast Parking Ordinance and scheduled public hearing for April 2023 (Unanimous)
- Approved language changes to permit ADUs in the R2A District and scheduled public hearing for April 2023 (Unanimous)
- Approved February 13, 2023 meeting minutes (Unanimous voice vote)
🗳️ How they voted — 1 divided vote
General
The Board of Review will meet to elect a 2023 chairperson and conduct an examination and review of the assessment roll.
- Election of 2023 Chairperson
- Examination and Review of the Assessment Roll
The Board of Review re-elected its chairperson and reviewed the 2023 Assessment Roll and sales data. No other substantive policy decisions were made during the meeting.
- Re-elected Robert Timms as Chairperson for 2023 (unanimous voice vote)
- Appointed the Chair to approve the minutes (unanimous voice vote)
City Council
The City Council will hold public hearings to adopt the 2023-24 budget and an amended 2022-23 budget. The body will also review a consent agenda including software contracts and event requests.
- Ordinance 837: Adoption of Amended 2022-23 Budget
- Ordinance 838: Adoption of 2023-24 Budget
- Contract for BS&A Cloud Software and Services
- Neil Jorgensen and Rock the Dock event requests
- Building Capital Improvement Fund Policy
City Council approved the 2023-24 fiscal year budget and associated rates and fees. The council also adopted an amended budget for the 2022-23 fiscal year and approved several consent agenda items including payroll and software contracts.
- Adopted 2023-24 Budget including General Fund revenues of $4,410,650 (5-0)
- Approved Resolution 2023-03-01 adopting 2023-24 budget rates and fees (5-0)
- Adopted Ordinance 837 to amend the 2022-23 fiscal year budget (5-0)
- Approved $813,313.30 in accounts payable and payroll check registers (5-0)
- Authorized City Manager to sign Enterprise Fleet Management patrol vehicle lease (5-0)
- Approved BS&A Cloud Software and Services contract (5-0)
- Approved Building Capital Improvement Fund Policy (5-0)
- Authorized City Treasurer to sign MERS Revised Agreement and Addendum (5-0)
🗳️ How they voted (4 roll-call votes)
General
The City of Charlevoix Historic District Commission is meeting to discuss updates on historic tax credits and several grants. The body will also review the National Register District and set its annual meeting calendar.
- State Historic Tax Credit update
- Resilient Lakeshore Heritage Grant
- National Register District update
- CLG Grant update
- Design assistance from MEDC
City Council
The City Council will meet to review a consent agenda including contract renewals and maintenance. The body will also discuss outdoor seating and drop-off parking spots.
- Addendum to the Lighthouse Restoration and Maintenance Contract
- Renewal Agreement with Abilita
- Discussion of Outdoor Seating and Drop-off Parking Spots
- Mayoral Appointments
City Council directed the City Manager to revert outdoor seating and parking spots to pre-COVID configurations. The Council also confirmed two mayoral appointments to city commissions and approved several contracts and payments.
- Approved $1,358,686.46 in accounts payable and payroll (5-0)
- Approved Addendum to the Lighthouse Restoration and Maintenance Contract (5-0)
- Approved retainer agreement with Abilita (5-0)
- Scheduled Work Session for advanced metering infrastructure for March 20, 2023 (5-0)
- Directed City Manager to return outdoor seating to pre-COVID standards
- Confirmed appointment of Bridget Martin to the Compensation Commission (5-0)
- Confirmed appointment of Diane Sowa to the Housing Commission (5-0)
🗳️ How they voted (3 roll-call votes)
Planning Commission
The Planning Commission will conduct a public hearing regarding a zoning ordinance amendment. The body will also review a rooftop expansion at Hotel Earl and a proposed hotel at 101 Hurlbut Ave.
- Public hearing: Zoning Ordinance Amendment
- 120 Michigan Ave: Review of outdoor rooftop expansion at Hotel Earl
- 101 Hurlbut Ave: Preliminary review of proposed hotel
- Discussion on expanding housing types
- Seasonal Population Study for Northwest Lower Michigan presentation
The Commission approved draft language requiring one off-street parking space per rental room for bed and breakfast establishments. This change was forwarded to the City Council for final approval. Other items, including a rooftop expansion at Hotel Earl, were tabled or remained under review.
- Approved B&B parking requirement of one off-street space per rental room (unanimous)
- Tabled 120 Michigan Ave rooftop expansion review (unanimous)
- Approved January 9, 2023 meeting minutes (unanimous)
- Approved meeting agenda (unanimous)
Shade Tree & Parks Commission
The Shade Tree & Parks Commission is meeting to review tree maintenance and planning. The body will discuss current and future work at Ferry Beach and trimming along Park Avenue.
- ROW Tree Plan for Belvedere
- Tree thinning required by Airport
- Status of trimming along Park Avenue
- Ferry Beach work status and future plans
The Commission approved the September 2022 meeting minutes and established a monthly meeting schedule for 2023. Members discussed tree planting options for Belvedere Avenue and tree thinning near the airport.
- Approved September 8, 2022 minutes as corrected
- Approved meeting on the second Thursday of each month at 10am
City Council
The City Council will review a power purchase commitment and set a public hearing for the FY 2024 and FY 2023 budget amendments. The meeting also includes the oath of office for the Chief of Police.
- BESS Capacity Power Purchase Commitment Authorization for $223,171
- Setting a public hearing for FY 2024 and FY 2023 Budget Amendment
- Proposals for non-motorized watercraft rental for city beaches
- Oath of office for Chief of Police
- Camp McSauba updates
City Council awarded the non-motorized boat and watercraft rental for Ferry Beach to Charlevoix Adventure Co., LLC. The Council also approved a power purchase commitment for battery energy storage and set a public hearing for budget amendments.
- Awarded Ferry Beach non-motorized watercraft rental to Charlevoix Adventure Co., LLC (3-0-1)
- Approved BESS Capacity Power Purchase Commitment Authorization for $223,171
- Approved new fees and registration process for Mount McSauba Day Camp (4-0)
- Set public hearing for FY 2024 and FY 2023 Budget Amendment for March 6, 2023 (4-0)
- Approved accounts payable and payroll check registers totaling $1,590,229.65 (4-0)
- Approved meeting minutes from January 16, 18, 23, and 26, 2023 (4-0)
- Administered Oath of Office to Chief of Police Jill McDonnell
🗳️ How they voted (4 roll-call votes)
City Council
The City of Charlevoix City Council will meet to conduct a council appointment for the Chief of Police. The meeting also includes a period for public comment.
- Appointment of Chief of Police
The City Council appointed Jill McDonnell as the next Chief of Police. The appointment is subject to the completion of a final background check.
- Appointed Jill McDonnell as Chief of Police (5-0)
🗳️ How they voted (1 roll-call vote)
Charlevoix DDA Board
The City of Charlevoix Downtown Development Authority will meet to discuss new business. The primary item on the agenda is the 2023-2024 DDA Budget presented by Director Lindsey Dotson.
- 2023-2024 DDA Budget
Charlevoix DDA Board
The Downtown Development Authority will review the 2023-2024 budget and establish a 2023 calendar of meetings. The board will also receive updates on the Bridge Park Building project.
- 2023-2024 DDA Budget
- Bridge Park Building Committee Update
- 2023 Calendar of Meetings
The Board approved the 2023-2024 budget with one amendment and voted to move to a bi-monthly meeting schedule. The Board also discussed the resignation of the Bridge Park Building Manager and changes to lease utility charges.
- Approved Consent Agenda (unanimous voice vote)
- Approved 2023-2024 DDA Budget with one amendment (unanimous voice vote)
- Amended meeting schedule to every other month starting January 2023 (unanimous voice vote)
City Council
The City Council will meet to discuss the current status and subsequent steps regarding the search for a Chief of Police.
- Assessment of the Next Steps in the Chief of Police Search
The City Council met to determine next steps after Robert Scholey withdrew his application for Chief of Police. Council voted to reconvene on January 26 to discuss and appoint Jill McDonnell to the position.
- Approved motion to reconvene Jan. 26 at 2 pm for discussion and appointment of Jill McDonnell to Chief of Police (3-1)
🗳️ How they voted — 1 divided vote
City Council
The City Council is conducting interviews for the position of Chief of Police. Four candidates are scheduled for interviews between 2:00 PM and 5:00 PM.
- Interview with Robert Scholey, Interim Police Chief
- Interview with Jill McDonnell, Former Emergency Management Coordinator
- Interview with Kurt Etter, Public Safety Director, Jonesville, MI
- Interview with Kevin James, Undersheriff, Laramie County Sheriff's Office, Wyoming
The City Council interviewed four candidates for the position of Chief of Police. Following the interviews and public comment, the Council voted to bring two candidates back for second interviews.
- Approved inviting Robert Scholey and Jill McDonnell for second interviews (6-0)
🗳️ How they voted (1 roll-call vote)
City Council
The City Council will review several grant applications and agreements. The meeting includes a mayoral appointment and the adoption of poverty exemption guidelines.
- 2023 Poverty Exemption Policy and Guidelines
- Airport Rescue Grant Agreement American Rescue Plan Act of 2021
- Certified Local Government Grant Application Resolution and MOU
- Charlevoix County Recreation Millage Grant
- Mayoral Appointment
City Council approved several grant applications, including $48,000 for the Historic Train Depot and $8,500 for park signage. The Council also authorized a $32,000 airport rescue grant and approved over $1.1M in accounts payable and payroll.
- Approved $1,155,748.68 in accounts payable and payroll check registers
- Approved 2023 Poverty Exemption Policy and Guidelines
- Authorized City Manager to approve City property use for Shadow Fest beverage tent
- Accepted Annemarie Conway's resignation from the Planning Commission
- Approved $32,000 Airport Rescue Grant Agreement (Resolution 2023-01-03)
- Approved application for $48,000 grant for Historic Train Depot roof and chimney (Resolution 2023-01-02)
- Approved application for $8,500 County Parks Millage Grant for signage (Resolution 2023-01-04)
- Confirmed appointment of David Levy to the Shade Tree & Park Commission
🗳️ How they voted (2 roll-call votes)
General
The City Council will meet to conduct a review and discussion of the FY 2024 budget. The meeting also includes a period for public comment.
- FY 2024 Budget Review and Discussion
City Council held a work session to review and discuss the updated FY 2024 budget for all funds. The session consisted of a presentation by City Manager Heydlauff and a discussion of specific budget line items. No formal votes or decisions were recorded.
Planning Commission
The Planning Commission will review a proposal for an outdoor rooftop expansion at 120 Michigan (Hotel Earl). The body will also discuss bed and breakfast parking standards and the expansion of housing types.
- Review of outdoor rooftop expansion at Hotel Earl (120 Michigan)
- Discussion of Bed and Breakfast Parking Standards
- Discussion of Expanding Housing Types
- Election of Officers
- Presentation of Seasonal Population Study for Northwest Lower Michigan
The Commission elected Jennifer Muladore as Chair and Sherm Chamberlain as Vice Chair for 2023. A public hearing on recommended parking requirement changes for bed and breakfasts was scheduled for February 13. The Commission postponed a decision on the Hotel Earl rooftop expansion and tabled a discussion on expanding housing types.
- Elected Jennifer Muladore as Chair for 2023 (unanimous voice vote)
- Elected Sherm Chamberlain as Vice Chair for 2023 (unanimous voice vote)
- Approved scheduling a public hearing for Bed and Breakfast parking standards on February 13 (unanimous voice vote)
- Postponed Hotel Earl rooftop expansion application pending Police and Fire Department comments
- Tabled expanding housing types discussion until February 2023
- Approved December 12, 2022 minutes (unanimous voice vote)
City Council
The City Council will conduct public hearings regarding signs in Bridge Park, building type combined changes, and the designation of the City Manager as the purchasing agent. The body will also review accounts payable and payroll registers.
- Purchase of a 50 kVA Transformer for $17,013.84
- Public Hearing: Signs in Bridge Park (Ordinance 834)
- Public Hearing: Building Type Combined Changes (Ordinance 835)
- Public Hearing: Designate City Manager as Purchasing Agent (Ordinance 836)
City Council adopted a new purchasing policy and ordinance to streamline how the city buys goods and services. The council also passed ordinances regarding signage in Bridge Park and prohibited short-term rentals of accessory dwelling units (ADUs).
- Approved Resolution 2023-01-01 adopting a new Purchasing Policy (6-0)
- Adopted Ordinance 836 designating the City Manager as the purchasing agent (6-0)
- Adopted Ordinance 835 prohibiting short-term rentals of ADUs (6-0)
- Adopted Ordinance 834 allowing signs up to two square feet on Bridge Park railings (6-0)
- Approved purchase of three 50 kVA pole mounted transformers for $17,013.84 (6-0)
- Approved accounts payable and payroll check registers totaling $1,147,508.41 (6-0)
- Approved City Council meeting minutes from December 19, 2022 (6-0)
🗳️ How they voted (5 roll-call votes)
City Council
The City Council will meet to discuss the General Fund Budget for Fiscal Year 2024. The agenda also includes a discussion regarding the Special Event Policy.
- Fiscal Year 2024 General Fund Budget discussion
- Special Event Policy discussion
The Council reviewed the Special Event Policy and the Fiscal Year 2024 General Fund Budget. No formal votes were taken during the work session. A follow-up budget work session is scheduled for January 16, 2023.
- Concurred that City Manager communicate with Charlevoix Public Schools regarding homecoming and Apple Festival scheduling
- Scheduled budget work session for January 16, 2023