Charlevoix public meetings in 2024

General

The City of Charlevoix Historic District Commission will meet to discuss a Certificate of Appropriateness for a property on Park Avenue. The body will also address a National Register of Historic Places nomination and administrative planning for 2025.

• Certificate of Appropriateness for 304 Park Avenue
• National Register of Historic Places nomination
• Annual Report
• 2025 Meeting Dates
• Appointment of officers for 2005

The Charlevoix Historic District Commission approved a Certificate of Appropriateness for 304 Park Avenue with a condition requiring the applicant to return with a revised approach for see-through visibility on the front gate and fence. The commission also approved the National Register of Historic Places Nomination Review Report and reappointed officers for 2025.

• Approved Certificate of Appropriateness for 304 Park Avenue with condition to revise front gate/fence for visibility (unanimous)
• Approved Certified Local Government National Register Nomination Review Report (unanimous)
• Reappointed Carol Kranz as Chair and Shelley Boehmer as Secretary for 2025 (unanimous)

City Council

The Charlevoix City Council will hold public hearings on three ordinance amendments: Lighting and Signs (Ordinance 854), Fines (Ordinance 856), and Planning Commission membership (Ordinance 855). The council will also consider a lease for a 2025 GMS Sierra pick‑up truck for the airport and a resignation from the Downtown Development Authority. Additional items include an AMI opt‑out policy, a ladder truck overhaul, and a mayoral appointment.

• Lease of 2025 GMS Sierra Pick‑up Truck for Airport
• Downtown Development Authority resignation – Kirby Dipert
• Amendment to Lighting and Signs Ordinance 854
• Amendment to Fines Ordinance 856
• Amendment to Planning Commission membership Ordinance 855

The Charlevoix City Council approved Ordinance 854 of 2024, amending the city's lighting and sign regulations to reduce light pollution and glare. The council also approved Ordinance 855 of 2024, changing Planning Commission membership requirements, and set a public hearing for a fines ordinance amendment. Additionally, the council approved an AMI opt-out policy, a ladder truck overhaul proposal, and mayoral appointments to the Recreation Advisory Committee.

• Approved Ordinance 854 of 2024 amending lighting and sign regulations (6-0)
• Approved Ordinance 855 of 2024 amending Planning Commission membership (6-0)
• Set public hearing for January 6, 2025 on fines ordinance amendment (6-0)
• Approved AMI Opt-out Policy and Requirements (6-0)
• Approved ladder truck overhaul proposal from Heritage Fire Equipment (6-0)
• Confirmed mayoral appointments to Recreation Advisory Committee (6-0)
• Approved consent agenda including minutes, payroll, and airport truck lease (6-0)

General

The Charlevoix Board of Review will hold its regular meeting on Dec. 10, 2024. Items on the agenda include a public comment period, review of three pending petitions, and approval of the previous meeting’s minutes. No other actions are listed.

• Petition Review – December BOR Petitions 1‑3
• Approval of Minutes – prior meeting
• Public Comment – open to residents

The Charlevoix Board of Review approved all three December petitions (24DBOR-01, 24DBOR-02, 24DBOR-03) by unanimous voice votes. Chair Timms abstained from petition 24DBOR-03 due to a conflict of interest. The board also appointed the chair to approve the December meeting minutes.

• Approved petition 24DBOR-01 (unanimous)
• Approved petition 24DBOR-02 (unanimous)
• Approved petition 24DBOR-03 (unanimous; Timms abstained)
• Appointed chair to approve December minutes

Planning Commission

The City of Charlevoix Planning Commission will review regulations for accessory buildings and a proposed new section regarding residential decks above the first floor. The body will also discuss 2025 priorities and the annual report.

• 153.116 Accessory Buildings
• 153.160 Residential Decks Above First Floor (proposed new section)
• 2025 Priorities and Activities
• Annual Report Discussion

The Charlevoix Planning Commission voted unanimously to send two zoning ordinance amendments to a public hearing in January 2025. One amendment sets height limits for accessory buildings (16 feet at 6-foot setback, 20 feet at 8-foot setback, with detached ADUs allowed up to 20 feet). The other proposes a new section banning rooftop decks in residential areas. The commission also discussed 2025 priorities and agreed to expand its annual report format.

• Approved sending accessory building height ordinance to public hearing (unanimous)
• Approved sending residential rooftop deck ban to public hearing (unanimous)
• Agreed to expand annual report with more data and bring back for approval in Jan/Feb 2025

City Council

The City Council will review a tasting room license for Grand Traverse Distillers, LLC and a dock application for Burns Street. The body will also set a public hearing regarding Planning Commission membership.

• Off-Premises Tasting Room License for Grand Traverse Distillers, LLC
• Burns Street Dock Application and Requirements
• Public hearing setting for Planning Commission membership amendment
• Match on Main Grant Policy & Process
• State Grant for Snow Removal Equipment

The City Council approved a resolution recommending the Michigan Liquor Control Commission grant an off-premises tasting room license to Grand Traverse Distillery, LLC at 216 Bridge Street. They also adopted the Burns Street Dock applications and requirements, the Match on Main Grant Policy and Process, and set a public hearing for an ordinance amending Planning Commission membership. All votes were unanimous among the three members present, with three members absent.

• Approved Resolution 2024-12-01 recommending off-premises tasting room license for Grand Traverse Distillery (3-0)
• Adopted Burns Street Dock applications and requirements (3-0)
• Adopted Match on Main Grant Policy and Process (3-0)
• Set public hearing for Ordinance 855 (Planning Commission membership) for Dec 16, 2024 (3-0)
• Approved consent agenda including $840,910.94 in payables and payroll (3-0)
• Authorized MPPA Power Purchase Commitment (3-0)
• Approved purchase of two Altec aerial devices totaling $587,526 (3-0)
• Approved MDOT grant application for $90,000 for snow removal tractor (3-0)

City Council

The Charlevoix City Council will hold public hearings on two ordinance amendments: Amendment to Disorderly Conduct, Ordinance 853 of 2024, and Amendment to Lighting and Signs, Ordinance 854 of 2024. The council will also consider a redevelopment liquor license application and routine consent‑agenda items such as meeting minutes, financial registers, airport fees, and grant support. Additional business includes appointments to the Board of Review and standard reports and comments.

• Public hearing: Amendment to Disorderly Conduct, Ordinance 853 of 2024
• Public hearing: Amendment to Lighting and Signs, Ordinance 854 of 2024
• Review of redevelopment liquor license application
• Consent agenda items (meeting minutes, accounts payable, airport fees, lighthouse grant support, investment update)
• Council members appointment to Board of Review

The Charlevoix City Council approved Ordinance 853 regarding firearm and bow regulations and passed a resolution supporting a lighthouse rehabilitation grant for the South Pier Lighthouse. Council members also approved a liquor license application for Irene Ventures, LLC, set a future public hearing for a lighting and signs ordinance, and appointed Aaron Hagen as Deputy Mayor.

• Approved consent agenda including meeting minutes, accounts payable and payroll check registers, airport fees, lighthouse grant support, investment update, Bridge Drop event, and Match on Main Grant (6-0)
• Approved Ordinance 853 of 2024 amending disorderly conduct provisions regarding firearms and bows (5-1)
• Set public hearing for Ordinance 854 regarding lighting and signs for December 16, 2024 (6-0)
• Recommended redevelopment liquor license application for Irene Ventures, LLC at 104 State Street (5-0-1)
• Appointed Aaron Hagen as Deputy Mayor (6-0)
• Set City Council meetings for the first and third Mondays of the month at 6 p.m., with a 12 p.m. meeting on November 3, 2025 (6-0)
• Appointed Council Members Kalbfell and Parr to the Board of Review for a term expiring in November 2025 (6-0)

Planning Commission

The Charlevoix Planning Commission will review a site plan for the Pinebridge Place townhomes at 1522 Bridge Street. Commissioners will discuss proposed changes to Zoning Ordinance Section 153.145, which addresses fences and walls. Old business includes a review of rooftop decks. Public comment not related to agenda items is also scheduled.

• Site plan review – 1522 Bridge Street Pinebridge Place Townhomes
• Discussion of amendments to Zoning Ordinance Section 153.145 (Fences and Walls)
• Old business: review of rooftop decks

The Planning Commission approved a site plan for the Pinebridge Place Townhomes at 1522 Bridge Street with several conditions, including sidewalk extensions and adjustments to landscaping and parking. Commissioners also concurred to leave the fence and wall zoning ordinance as is, and discussed rooftop decks and zoning updates.

• Approved agenda as presented (unanimous voice vote)
• Approved October 14, 2024 meeting minutes with corrections (unanimous voice vote)
• Approved Housing Subcommittee minutes from October 30, 2024 (unanimous voice vote)
• Approved site plan for 1522 Bridge Street Pinebridge Place Townhomes with conditions (unanimous voice vote)
• Concurred to leave Zoning Ordinance Section 153.145 Fences and Walls as is

City Council

The City Council will review a $29,684.00 expenditure for a water treatment plant pump rebuild. The body is also setting a public hearing for an amendment to the Disorderly Conduct ordinance.

• High Service Pump Rebuild for Water Treatment Plant: $29,684.00
• Public hearing setting for Amendment to Disorderly Conduct, Ordinance 853 of 2024
• Grand Traverse Band of Ottawa & Chippewa Indians Grant Application
• Replacement of Automated External Defibrillators (AEDs)
• New Year's Eve Holiday

The Charlevoix City Council approved a consent agenda totaling $870,229.61 in accounts payable and payroll. They authorized the purchase of 28 automated external defibrillators for $55,970.35 and a $29,684 pump rebuild at the Water Treatment Plant. Additionally, the Council voted to make New Year's Eve a city holiday starting December 31, 2024, and set a public hearing for a proposed amendment to the disorderly conduct ordinance.

• Approved consent agenda including $870,229.61 in payments (6-0)
• Approved $29,684 high service pump rebuild at Water Treatment Plant
• Approved $55,970.35 purchase of 28 automated external defibrillators
• Authorized New Year's Eve as a city holiday beginning Dec 31, 2024 (6-0)
• Set public hearing for Nov 18 on Disorderly Conduct Ordinance 853 (6-0)
• Authorized City Manager to sign Grand Traverse Band grant application for Joppa House

Planning Commission

The Charlevoix County Planning Commission will conduct roll call, approve the agenda, and open a period for public comment not related to agenda items. Under new business, the commission will review the Michigan Association of Planners Conference. The meeting will then be adjourned.

• Review Michigan Association of Planners Conference

The Charlevoix Planning Commission held a regular meeting on October 30, 2024, primarily to review conference notes and discuss housing-related strategies. No formal decisions, approvals, or votes were made during the meeting. The commission discussed potential future actions, such as updating zoning ordinances, engaging with civic groups, and exploring brownfield redevelopment opportunities, but these were only ideas for future consideration.

• No formal decisions or votes taken at this meeting

Charlevoix DDA Board

The Charlevoix Downtown Development Authority Board will meet to review several ongoing and new initiatives. Items include an alley improvement grant for 211 Bridge Street, proposals for downtown public bathrooms, and agreements with the public library and the Chamber of Commerce. The board will also discuss concerts in the park and marketing opportunities.

• Alley Improvement Grant – 211 Bridge Street
• Downtown Bathrooms proposal
• DDA Agreement with Charlevoix Public Library
• Partnership Agreement with Charlevoix Area Chamber of Commerce
• Concerts in the Park

The Charlevoix DDA Board approved a $5,000 alley improvement grant reimbursement for 211 Bridge Street Associates LLC, authorized $80,000 payment to the Charlevoix Public Library in FY 2025 with $75,000 budgeted for FY 2026, and approved a service agreement with the Charlevoix Area Chamber of Commerce (adding Ladies Night to events). The board also discussed downtown bathrooms, Concerts in the Park expansion, and marketing priorities, but took no formal action on those items.

• Approved consent agenda including meeting minutes (unanimous)
• Authorized $5,000 alley improvement grant payment to 211 Bridge Street Associates LLC (unanimous)
• Approved $80,000 payment to Charlevoix Public Library in FY 2025 and budgeted $75,000 for FY 2026 (unanimous)
• Approved service agreement with Charlevoix Area Chamber of Commerce, adding Ladies Night to events (unanimous)

City Council

The City Council will meet to approve the 2025 marina fee schedule and a water plant turbidity meter replacement. The meeting also includes a follow-up report on a deer cull from the Chief of Police.

• Water Plant Turbidity Meter Replacement: $32,382.00
• 2025 Marina Fee Approval
• General Liability & Property Insurance for 2024-25
• Deer Cull follow-up report by Chief of Police Jill McDonnell

The City Council approved the consent agenda, including the renewal of general liability and property insurance for $163,492, the 2025 marina fee rates, and a $32,382 water plant turbidity meter replacement. They also directed staff to create a deer cull plan similar to Meridian Township's and apply for a Michigan DNR permit, and requested the Planning Commission to work on a fence solution for the deer problem. No other substantive decisions were made.

• Approved consent agenda including minutes, check registers, insurance renewal, marina fees, and turbidity meter replacement (5-0)
• Approved $163,492 insurance renewal with Michigan Township Participating Plan (5-0)
• Approved 2025 marina fee rates as presented (5-0)
• Approved $32,382 water plant turbidity meter replacement from Hach (5-0)
• Requested Planning Commission to work on a fence solution for deer problem (5-0)
• Instructed staff to create deer cull plan similar to Meridian Township and apply for Michigan DNR permit (5-0)

Shade Tree & Parks Commission

The Charlevoix Shade Tree & Parks Commission will meet on Thursday, October 17, 2024 at 9:00 AM in the 2nd Floor Conference Room, 210 State Street. The agenda includes marking tree planting locations throughout the city and staking the trees. A public comment period is also scheduled before adjournment.

• Marking tree planting locations throughout the city
• Tree planting staking

The Shade Tree & Parks Commission held a work session to mark and stake tree planting locations in rights-of-way around the city, based on requests and their own observations. No formal decisions were made; the session was procedural and focused on site selection.

• Sited and staked tree planting locations in city rights-of-way

Planning Commission

The City of Charlevoix Planning Commission will conduct a public hearing regarding amendments to the Mixed Use District Ordinance. The body will also review a site plan for a duplex condominium development and discuss regulations for sign lighting and decks.

• Public hearing on Mixed Use District Ordinance Amendments
• Site plan approval for duplex condominium development at 1002 May Street
• Discussion on sign lighting
• Discussion on rooftop decks, ground decks, and patios

The Planning Commission approved the Mixed Use District Ordinance amendment, which aligns district standards with the Mixed Use Corridor Overlay and adds indoor recreational facilities and public parking as allowed uses. The amendment will be recommended for legal review and City Council approval. The Commission also approved a site plan for a duplex condominium development at 1002 May Street with conditions, including a privacy fence and rooftop screening.

• Approved Mixed Use District Ordinance amendment (unanimous)
• Approved site plan for duplex condominium at 1002 May Street with conditions (unanimous)

City Council

The City Council will meet to discuss a conditional rezone for a portion of 743 Petoskey Avenue. The meeting also includes time for public comment.

• Conditional rezone of a portion of 743 Petoskey Avenue

The City Council approved a conditional rezone of the front portion of 743 Petoskey Avenue from R-4 residential to General Commercial, adopting Ordinance No. 852 of 2024. Council Member Knapp declared a conflict of interest, stepped down from the dais, and abstained. The vote was 5 yeas, 0 nays, with Knapp abstaining. The ordinance takes effect 30 days after enactment.

• Approved Conditional Rezone Agreement and Ordinance 852 of 2024, rezoning front portion of 743 Petoskey Avenue from R-4 to General Commercial (5-0, Knapp abstained)
• Ordinance 852 effective 30 days after enactment

City Council

The Charlevoix City Council will discuss a conditional rezoning of a portion of 743 Petoskey Avenue. The meeting also includes a consent agenda covering minutes, financial registers, a power purchase commitment, a lease of a police patrol vehicle for 2025, a tree‑planting bid, an AI policy, and a grant from the Institute for Responsive Government. Additional public‑hearing items are a deer‑cull request, a redevelopment proposal for 109 Mason Street, and revised articles of incorporation for LCEMSA.

• Conditional rezone of a portion of 743 Petoskey Avenue
• Lease of Police Patrol Vehicle 2025
• 2024 ROW Tree Planting Bid
• 109 Mason Street Redevelopment Ready Proposal
• Institute for Responsive Government Grant

The City Council approved the consent agenda, including payments totaling $1,465,076.73, a power purchase commitment, a police vehicle lease, a tree planting bid, an AI policy, and a grant. They also approved a draft RFP for redevelopment of 109 Mason Street and an amendment to the LCEMSA Articles of Incorporation. A conditional rezone and deer cull discussion were postponed due to absent members.

• Approved consent agenda including $1,465,076.73 in payments (unanimous)
• Approved amended PPC with Replacement Zonal Resource Confirmation (unanimous)
• Authorized 2025 Tahoe police vehicle lease via Enterprise Fleet Management (unanimous)
• Accepted $16,987.50 tree planting bid from Shades of Green Landscaping (unanimous)
• Approved City of Charlevoix AI Policy (unanimous)
• Accepted $6,000 Institute for Responsive Government Grant (unanimous)
• Approved draft RFP for 109 Mason Street redevelopment (unanimous)
• Approved LCEMSA Articles of Incorporation amendment (unanimous)

General

The Charlevoix City Election Commission will consider several consent agenda items. These include approving the July 9, 2024 meeting minutes, approving ballots, appointing precinct election inspectors, conducting a public accuracy test for the August primary election, and adopting a resolution outlining delegated duties. After the consent items, the meeting will open for public comment before adjourning.

• Approve July 9, 2024 meeting minutes
• Approve ballots
• Appointment of precinct election inspectors
• Public accuracy test for August primary election
• Adopt resolution outlining delegated duties

The Charlevoix Election Commission unanimously approved the consent agenda, which included the July 9 meeting minutes, the November 5, 2024 State General Election ballots, precinct election inspector appointments, and the public accuracy test results. The commission also adopted a resolution delegating election duties to the City Clerk or an authorized assistant. No public comment was made, and the meeting adjourned at 9:03 a.m.

• Approved consent agenda including July 9 minutes, ballots, inspector appointments, and accuracy test results (unanimous)
• Adopted resolution delegating election duties to City Clerk or authorized assistant (2-0, Howard absent)

City Council

The City Council will consider a 2025 deer cull and approve contracts for the Belle River Power Plant and water tower maintenance. The body will also set a public hearing for a conditional rezone at 743 Petoskey Ave.

• Set Public Hearing: Conditional Rezone, 743 Petoskey Ave.
• Approve Water Tower Maintenance contract: $41,000
• Approve Belle River Power Plant Contract Amendments
• 2025 Deer Cull proposal discussed
• Approve September 3, 2024 City Council Meeting Minutes

City Council approved a consent agenda including payroll, accounts payable, and infrastructure contracts. A public hearing was scheduled for a conditional rezone at 743 Petoskey Avenue. No action was taken on the 2025 deer cull request.

• Approved accounts payable and payroll totaling $6,522,927.86
• Authorized City Manager to sign amended Belle River Power Plant contracts
• Approved $18,730 proposal from Smith & Loveless Inc for Wastewater Treatment Plant HMI
• Approved $41,000 water tower maintenance contract with LC United
• Set Oct. 7, 2024 public hearing for conditional rezone at 743 Petoskey Ave (5-0)
• Tabled 2025 Deer Cull request for more information

Planning Commission

The Charlevoix Planning Commission will review several agenda items, including a conditional rezoning of a portion of 743 Petoskey Ave and proposed changes to the city’s lighting ordinance. The commission will also conduct a site‑plan review for a small brewery at 743 Petoskey Ave and revisit a previously tabled site‑plan for a religious facility at 800 State St. Additional items include discussion of commercial mixed‑use standards and a zoning administrator report.

• Conditional rezone of a portion of 743 Petoskey Ave
• Proposed changes to 153.172 Lighting of the City of Charlevoix Zoning Ordinance
• Site plan review for a small brewery at 743 Petoskey Ave
• Site plan review of 800 State Street religious facility (tabled)
• Discussion of commercial mixed‑use standards

The Planning Commission recommended approval of a conditional rezone for 743 Petoskey Avenue from Multi-Family (R-4) to General Commercial (GC) and approved a site plan for a small brewery with conditions. They also approved a site plan for a religious facility at 800 State Street with conditions, and forwarded proposed lighting ordinance changes to the City Council.

• Recommended conditional rezone of 743 Petoskey Ave from R-4 to GC (unanimous)
• Approved site plan SPR 2024-03 for small brewery with conditions (unanimous)
• Approved site plan Project 2022-1 SPA for religious facility at 800 State St (4-3)
• Forwarded lighting ordinance changes to City Attorney and City Council (unanimous)
• Scheduled public hearing on Commercial Mixed Use Standards for Oct 14, 2024 (unanimous)

City Council

The Charlevoix City Council will hear a presentation on the 2023‑24 fiscal year financial audit. It will adopt routine consent agenda items, including an electric service tariff edit and changes to the Marina 45‑day extended stay policy. The council will also consider a request for a temporary commercial slip lease at the City Marina.

• Introduction of Officer Charles Ramirez and Officer Donald Martin
• 2023‑24 Fiscal Year Financial Audit Presentation
• Electric Service Tariff Edit (consent agenda)
• Changes to Marina 45‑Day Extended Stay Policy (consent agenda)
• Temporary Commercial Slip Leasee at City Marina

The City Council approved the 2023-24 fiscal year financial audit and a new 45-day extended stay policy for the City Marina. Additionally, the Council authorized a temporary commercial dock lease for the Little Traverse Bay Ferry Company from September 16 to October 13.

• Approved 2023-24 fiscal year audit (3-0)
• Approved 45-day extended stay policy for City Marina (3-0)
• Approved commercial dock lease for Little Traverse Bay Ferry Company (3-0)
• Approved August 19, 2024 meeting minutes (3-0)
• Approved $3,990,541.85 in accounts payable and payroll (3-0)
• Approved electric service tariff correction for Rate 162 (3-0)

General

The Charlevoix County Zoning Board of Appeals will hold a public hearing to consider a variance request from William and Kelly Lockwood for interior side‑yard setbacks at 1209 Bridge Street. The board will review staff and applicant presentations, hear public comments, and then determine the findings of fact. The meeting also includes routine agenda approval, approval of April 17, 2024 minutes, and a Zoning Administrator's report.

• Public hearing for variance request: interior side‑yard variances of 9'6" and 1'10" at 1209 Bridge Street
• Approval of agenda
• Approval of minutes from April 17, 2024
• Zoning Administrator's report
• Public comment period

The Charlevoix Zoning Board of Appeals denied both requested interior side yard variances for the property at 1209 Bridge Street. The applicant sought a 9'6" and a 1'10" setback variance to build a deck and staircase for a residential unit upstairs. The board found the requests did not meet the review standards in the zoning ordinance, with concerns about increasing non-conformity and lack of unique hardship. Both motions to deny passed unanimously.

• Denied 1'10" interior side setback variance for ZBA 24-02 (unanimous)
• Denied 9'6" interior side setback variance for ZBA 24-02 (unanimous)
• Approved agenda as presented (unanimous)
• Approved minutes of April 17, 2024 (unanimous)

City Council

The City Council will meet to address several administrative items via a consent agenda. Discussions include a grant application for body-worn cameras and MDOT storm system maintenance. The council will also review a banquet facility permit recommendation.

• Michigan Township Participating Plan Grant Application for body-worn cameras
• 2024 Cleaning and Televising of MDOT Storm System
• Local Government Recommendation for Banquet Facility Permit
• Belle River Contract Amendments

The City Council approved a consent agenda including payroll, accounts payable, and a banquet facility permit recommendation. The council also authorized funding for the Belle River repowering project and a grant application for police body cameras.

• Approved accounts payable and payroll check registers totaling $2,480,693.96
• Approved MEC Underground Solutions proposal for MDOT storm system cleaning and televising
• Recommended approval of banquet facility permit for Hotel Earl Charlevoix, Inc. at 104 State Street
• Authorized $577,500 share for Belle River repowering via MPPA bonds at estimated 3% interest
• Approved $5,000 grant application for Police Department Body Worn Camera Program
• Approved City Council meeting minutes from August 7, 2024

Charlevoix DDA Board

The Downtown Development Authority is meeting to appoint an interim director and discuss a partnership agreement with the Charlevoix Area Chamber of Commerce. The board will also consider creating committees to review future Tax Increment Financing (TIF) projects for the downtown area and the marina.

• Appointment of Interim Director
• Partnership Agreement with Charlevoix Area Chamber of Commerce
• Creation of committees for TIF projects at the Marina and Downtown

The Charlevoix DDA Board unanimously appointed City Manager Mark Heydlauff as Acting Director and directed him to propose collaboration outlines with the Chamber and Visit Charlevoix. The board discussed future TIF projects but took no action. The consent agenda, including April minutes, was approved.

• Appointed Mark Heydlauff as Acting Director (unanimous)
• Approved consent agenda including April 22, 2024 minutes (unanimous)
• Directed Heydlauff to propose collaboration outlines with other city offices (unanimous)

Planning Commission

The Planning Commission will hold a public hearing to consider rezoning 115 Hurlbut Street from Commercial Mixed Use to a Central Business District. The commission will also review a site plan approval for 800 State Street Encounter Charlevoix and discuss a conditional rezoning of 743 Petoskey Avenue in a preliminary meeting. Additional items include a discussion of minimum lot sizes for Commercial Mixed Use and a request to schedule a future public hearing on a Lighting Ordinance.

• Public hearing to rezone 115 Hurlbut St from Commercial Mixed Use to Central Business District
• Site plan approval for 800 State Street Encounter Charlevoix
• Conditional rezoning discussion for 743 Petoskey Ave (preliminary meeting)
• Discussion of minimum lot size for Commercial Mixed Use
• Request for next month's agenda: public hearing for Lighting Ordinance

The Planning Commission tabled the site plan approval for the Encounter Charlevoix building at 800 State Street until the September meeting, requiring the applicant to provide additional information on parking, lighting, elevations, landscaping, and legal documents. The rezoning application for 115 Hurlbut was withdrawn by the applicant. A preliminary meeting was held for a conditional rezone of 743 Petoskey Ave for Stiggs Brewing Company, with a public hearing scheduled for next month.

• Tabled site plan approval for 800 State Street Encounter Charlevoix (unanimous)
• Withdrew rezoning application for 115 Hurlbut
• Held preliminary meeting for conditional rezone of 743 Petoskey Ave (Stiggs Brewing Company)
• Discussed changing Commercial Mixed Use minimum lot size from 9,000 to 6,000 sq ft

Shade Tree & Parks Commission

The Charlevoix Shade Tree & Parks Commission will meet to approve past minutes and discuss ongoing projects including stormwater areas, park trimming, and tree planting.

• Approval of May 9, 2024 minutes
• Ferry Beach Stormwater/Wetland Area review
• Michigan Beach Park trimming and pruning
• Scheduled tree removals
• 2024 Tree Planting

The Shade Tree & Parks Commission approved the 2024 Tree Planting Location and Species list, preparing it for bidding. They also discussed scheduled tree removals, including a maple at Veteran's Park, and reviewed trimming at Michigan Beach Park. No public comments were heard, and the meeting adjourned at 10:48am.

• Approved May 9, 2024 minutes (unanimous)
• Approved 2024 Tree Planting Location and Species list for bidding (unanimous)

City Council

The Charlevoix City Council will vote on several consent agenda items, including meeting minutes, a MDOT trunkline maintenance contract, a half‑ton truck lease, and a medical benefit plan exemption option. The council will also hold a public hearing on the Pinebridge Place PILOT Ordinance. Additional reports and public comments will be heard before adjournment.

• Adopt Pinebridge Place PILOT Ordinance (public hearing)
• Approve MDOT Trunkline Maintenance Contract (consent agenda)
• Approve Half Ton Truck Lease through Enterprise Fleet (consent agenda)
• Adopt PA 152 Annual Exemption Option for 2024‑25 Medical Benefit Plan (consent agenda)
• Review Investment Update from City Treasurer (consent agenda)

The City Council approved Ordinance 851, a Payment in Lieu of Taxes (PILOT) agreement for the Pinebridge Place Townhomes, a low-income housing project at 1522 Bridge Street. The ordinance exempts the property from ad valorem taxes and sets an annual service charge of 3% of shelter rents, effective through 2055. The council also approved the consent agenda, including the MDOT trunkline maintenance contract, a vehicle lease, and other routine items.

• Approved Ordinance 851, Pinebridge Place PILOT (6-0)
• Approved consent agenda including minutes, check registers, and MDOT contract (6-0)
• Authorized City Manager to sign MDOT trunkline maintenance contract (6-0)
• Approved half-ton truck lease with Enterprise Fleet Management (6-0)
• Designated Mayor Gennett as voting delegate for MML Annual Meeting (6-0)
• Adopted PA 152 annual exemption for medical benefit plan (6-0)
• Approved MERS 2024 delegate certification form (6-0)

General

The Board of Review will meet to conduct a petition review. The meeting is primarily procedural.

• Petition review

The Board of Review approved one petition, denied an exemption request for Encounter Charlevoix, and tabled a third petition until December.

• Approved petition 24JBOR-01
• Denied exemption request of petition 24JBOR-02 for Encounter Charlevoix (unanimous)
• Tabled petition 24JBOR-03 until December (unanimous)
• Appointed the Chair to approve July Board of Review minutes (unanimous)

City Council

The City Council will consider renewing a fire protection agreement and purchasing a dump body and slide in sander for $139,471.00. The meeting also includes a public hearing on a Pinebridge Place development agreement.

• Fire Protection Renewal Agreement
• Purchase of dump body and slide in sander for $139,471.00
• Public Hearing: Pinebridge Place PILOT & Development Agreement
• Extension of cross connection contract with Hydrocorp
• MML Worker's Compensation Fund Board of Trustees Election

The City Council approved a consent agenda covering minutes, accounts payable and payroll totaling $630,528.47, a workers' compensation ballot, a Hydrocorp contract extension, and a $139,471 dump body and sander purchase. It also approved the sale of 1522 Bridge Street to Pinebridge Place/Northern Homes Community Development Corporation for $1, contingent on project financing, and renewed a fire services agreement with Charlevoix Township. All votes were unanimous among the five members present, with Council member Cole absent.

• Approved consent agenda including July 1 minutes and accounts payable/payroll registers totaling $630,528.47 (5-0)
• Directed City Clerk to cast ballot for MML Worker's Compensation Fund Board nominating committee's three recommended members (5-0)
• Approved one-year extension of cross connection contract with Hydrocorp (5-0)
• Approved $139,471.00 quote from Truck and Trailer Specialties for dump body and slide-in sander (5-0)
• Approved sale of 1522 Bridge Street to Pinebridge Place/Northern Homes Community Development Corporation for $1, contingent on project financing (5-0)
• Approved Fire Services Agreement with Charlevoix Township (5-0)

Shade Tree & Parks Commission

The commission will review scheduled tree removals and 2024 shade tree location recommendations. The agenda also includes updates on Ferry Beach stormwater areas and Michigan Beach Park pruning.

• Scheduled Tree Removals
• 2024 Shade Tree Location Recommendations
• Pine River Lane Trees
• Ferry Beach Stormwater/Wetland Area
• Michigan Beach Park Trimming and Pruning

General

The City of Charlevoix Election Commission is meeting to conduct election preparations. The agenda includes approving ballots and appointing precinct election inspectors. The commission will also perform a public accuracy test for the August Primary Election.

• Approval of ballots
• Appointment of Precinct Election Inspectors
• Public Accuracy Test for the August Primary Election
• Adoption of resolution outlining delegated duties

The Election Commission approved proof ballots, precinct inspector appointments, and the results of the public accuracy test for the August 6, 2024, Primary Election. The commission also adopted a resolution delegating specific election duties to the City Clerk or an authorized assistant.

• Approved April 9, 2024 meeting minutes (unanimous)
• Approved proof ballots (unanimous)
• Approved appointment of precinct election inspectors (unanimous)
• Accepted Public Accuracy Test results for August 6, 2024 Primary Election (unanimous)
• Appointed Deputy Clerk Schulz to assist with public accuracy test administration (unanimous)
• Adopted resolution delegating election duties to the City Clerk or authorized assistant (2-0)

Planning Commission

The City of Charlevoix Planning Commission will hold a public hearing regarding amendments to the Commercial and Residential Mixed-Use Corridor Zoning Ordinance. The meeting also includes discussion of the Lighting Ordinance.

• Public hearing for Commercial and Residential Mixed-Use Corridor Zoning Ordinance Amendments
• Discussion of the Lighting Ordinance
• Zoning Administrator Report

The Charlevoix Planning Commission voted 5-1 to forward proposed Commercial and Residential Mixed-Use Corridor zoning ordinance amendments to the City Attorney for review and then to the City Council. Member Beatty dissented, citing concerns that three-story buildings would not fit Charlevoix's character. The Commission also unanimously set a public hearing for August on a new lighting ordinance focused on fully shielded fixtures and commercial areas. No other substantive decisions were made; remaining items were staff updates and discussion.

• Forwarded Commercial and Residential Mixed-Use Corridor zoning ordinance amendments to City Attorney, then City Council (5-1, Beatty nay, Felter absent)
• Set public hearing for August Planning Commission meeting on new lighting ordinance (unanimous voice vote)
• Approved July 8 meeting agenda as presented (unanimous voice vote)
• Approved June 10, 2024 minutes as presented (unanimous voice vote)

City Council

The City Council will hold a public hearing regarding an amendment to the Outdoor Storage Zoning Ordinance. The agenda also includes updates on Mt. McSauba playground equipment and several consent agenda items.

• Ordinance 850 of 2024: Outdoor Storage Zoning Ordinance Amendment
• Mt. McSauba Playground update and equipment purchase
• Charlevoix Yacht Club request for free parking
• 2024 Venetian Festival approvals
• Airport work orders from RS&H

The Charlevoix City Council approved Ordinance 850 of 2024, amending city zoning rules on outdoor storage of recreational vehicles and equipment, effective 30 days after enactment. The council also approved a $100,000 down payment to Landscape Structures for a new playground at Mt. McSauba and authorized a $15,000 payment to the Charlevoix Venetian Festival along with related street closures and permits. In addition, the council approved a $20,000 payment to the Charlevoix Historical Society for a Depot roof grant and waived parking fees at the Ferry Launch Ramp for two Charlevoix Yacht Club races. All votes recorded were unanimous, with no members absent.

• Approved consent agenda including June 17, 2024 minutes and accounts payable/payroll registers totaling $1,084,346.82 (6-0)
• Approved Resolution 2024-07-01 waiving Ferry Launch Ramp parking fees for Charlevoix Yacht Club races Aug 30-31 and Sept 1, 2024 (6-0)
• Authorized Mayor to sign Venetian Festival contract including $15,000 payment (6-0)
• Approved closing US 31 for Venetian Festival July 24-27 and parade/Ryan Shay Memorial Mile on July 27 (6-0)
• Authorized fireworks permit and Hold Harmless Agreement with Colonial Fireworks Special Effects, LLC for 2024 Venetian Festival (6-0)
• Approved $20,000 payment to Charlevoix Historical Society for Depot roof grant (6-0)
• Adopted Ordinance 850 of 2024 amending outdoor storage and recreational vehicle zoning rules, effective 30 days after enactment (6-0)
• Approved $100,000 down payment to Landscape Structures for new Mt. McSauba playground and authorized City Manager to sign purchasing agreements (6-0)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority Board is meeting to discuss a lease for the space located at 107 Bridge Park Drive. The agenda also includes standard procedural items such as roll call and public comment.

• Lease for 107 Bridge Park Drive space

The Charlevoix Downtown Development Authority met on June 19, 2024. The board recorded that the Executive Committee previously approved a lease for the space at 107 Bridge Park Drive. No other substantive actions were taken during the meeting.

• Noted Executive Committee approval of 107 Bridge Park Drive lease

City Council

The City Council will set a public hearing regarding the Pinebridge Place PILOT and Development Agreement. The council will also discuss the Outdoor Storage Zoning Ordinance.

• Public hearing for Pinebridge Place PILOT & Development Agreement
• Discussion of Outdoor Storage Zoning Ordinance
• Transformer purchase for $14,745.15
• Water Tower Maintenance Engineering contract for $14,000
• Review of Distributed Energy Resource (DER) documents

The City Council approved its consent agenda, including accounts payable and payroll totaling $858,768.29, a $14,745.15 transformer purchase, an airport engineering contract with RS&H, and a $14,000 water tower maintenance proposal from Dixon Engineering. Council set a July 15, 2024 public hearing on Ordinance 851, a Payment in Lieu of Tax ordinance for Pinebridge Place Nonprofit Housing Corporation. Council also approved Distributed Energy Resource documents and confirmed two Recreation Advisory Committee appointments, and directed staff to draft an outdoor storage zoning ordinance. All votes were 5-0 with member Kalbfell absent.

• Approved consent agenda including June 3, 2024 minutes and accounts payable/payroll registers totaling $858,768.29 (5-0, Kalbfell absent)
• Approved opting out of Public Act 95 of 2013 for the 2024-2025 heating season (5-0)
• Approved purchase of one SETI 75 kVA three phase pad mounted transformer from Holland Board of Public Works for $14,745.15 (5-0)
• Approved airport general engineering services contract with RS&H and authorized City Manager to sign (5-0)
• Accepted Dixon Engineering water tower maintenance proposal for $14,000 (5-0)
• Set July 15, 2024 public hearing on Ordinance 851, a Payment in Lieu of Tax ordinance for Pinebridge Place Nonprofit Housing Corporation (5-0)
• Approved Distributed Energy Resource documents as presented (5-0)
• Confirmed mayoral appointments of Cole Oosthuizen (term expiring December 2026) and Jill Dipert (term expiring December 2024) to the Recreation Advisory Committee (5-0 each)

Planning Commission

The Planning Commission will hold a public hearing regarding a Mixed Use Overlay District. The commission will also discuss the Lighting Ordinance and review the annual report. A requested rezone for 800 State Street has been withdrawn by the applicant.

• Public Hearing: Mixed Use Overlay District
• Discussion of Lighting Ordinance
• Review of Planning Commission Annual Report
• Zoning Administrator Report

The Planning Commission reviewed proposed Mixed-Use Regulations, recommending minor language and use changes before the document returns for further consideration. The commission also approved the Planning Commission Annual Report for submission to the City Council. A public hearing for the conditional rezoning of 800 State Street was removed from the agenda after the applicant withdrew the request.

• Approved agenda with addition of commercial mixed-use area discussion (unanimous)
• Approved May 13, 2024, meeting minutes as corrected (unanimous)
• Closed public hearing on Mixed Use Overlay District
• Approved Planning Commission Annual Report (unanimous)

City Council

The City Council will hold public hearings regarding proposed changes to the sign ordinance for Bridge Park Drive and outdoor storage regulations. The agenda also includes consent agenda items such as parking restrictions on Palmer Street.

• Public hearing: Bridge Park Drive signage ordinance amendment
• Public hearing: Proposed amendments to outdoor storage
• Purchase of snow making guns for Mt. McSauba
• Prohibited parking on Palmer Street
• Revised private road sign standards

The Council approved a sign ordinance amendment for businesses on Bridge Park Drive and designated proceeds from the Peninsula Fiber Network sale to the infrastructure fund. Other actions included approving $30,000 for snow-making equipment and prohibiting parking on Palmer Street.

• Approved Ordinance 849 amending Bridge Park Drive signage rules (6-0)
• Designated Peninsula Fiber Network sale proceeds to the infrastructure fund (6-0)
• Approved $30,000 purchase of two portable snow-making guns for Mt. McSauba (6-0)
• Prohibited parking on both sides of Palmer Street (6-0)
• Approved revised Private Road Sign Standards (6-0)
• Approved use of Odmark Pavilion for Hubbardston Irish Dance Troupe on August 3, 2024 (6-0)
• Approved accounts payable and payroll totaling $728,908.22 (6-0)
• Tabled outdoor storage ordinance amendments for language modification

General

The Historic District Commission will review updates regarding CLG grants for the Train Depot and City Hall roof. The agenda also includes discussions on the National Register District Nomination and State Historic Tax Credit legislation.

• CLG Grant - Train Depot
• CLG Grant Application - City Hall Roof
• CLG Annual Report
• National Register District Nomination Update
• State Historic Tax Credit Legislation

City Council

The City Council will hold public hearings regarding proposed changes to Bridge Park Drive signage and outdoor storage regulations. The agenda also includes requests for park events and updates on beach concession operations.

• Public hearing: Proposed amendment for Bridge Park Drive signage
• Public hearing: Proposed amendments to outdoor storage
• Request from Great Lakes Center for the Arts for a concert truck in East Park
• Bridge Street Tap Room request for music in Bridge Park
• Discussion of Michigan Beach and Ferry Beach concession operations

The City Council approved several mayoral appointments to city commissions and boards. It also authorized concession agreements for Michigan Beach and Ferry Beach. Two public hearings on signage and outdoor storage were held, but no action was taken due to a member's absence.

• Approved $454,759.37 in accounts payable and payroll (4-0)
• Approved Concert Truck in East Park for August 8 (4-0)
• Approved live music dates in Bridge Park for Bridge Street Tap Room (4-0)
• Confirmed Jennifer Muladore and Maureen Radke to Planning Commission (5-0)
• Confirmed Ron Way to Downtown Development Authority Board (5-0)
• Confirmed RJ Waddell to Housing Commission (5-0)
• Approved one-year Michigan Beach concession with J. Bird Provisions at 5% gross revenue (5-0)
• Approved Ferry Beach concession addendum with Charlevoix Adventure Company at 5% gross sales (5-0)

Planning Commission

The Planning Commission will hold public hearings regarding the rezoning of 800 State Street and a Mixed Use District Ordinance. The agenda also includes discussions on the lighting ordinance and 2024 priorities.

• Public hearing for rezone of 800 State Street
• Public hearing for Mixed Use District Ordinance
• Discussion regarding the lighting ordinance
• Review of 2024 priorities and activities

The Planning Commission voted 4-2 to deny a request to rezone 800 State Street from Residential 2 to Commercial Mixed Use, citing incompatibility of allowed uses with the surrounding neighborhood. A public hearing on a proposed Mixed Use District Ordinance was tabled to June 10, 2024, after residents complained about inadequate notice and the Commission asked the Director to seek a City Attorney opinion on notice requirements. The Commission also reached consensus on a simpler version of a proposed lighting ordinance, which the Director will revise and bring back next month.

• Denied rezone of 800 State Street from Residential 2 to Commercial Mixed Use (4-2)
• Tabled public hearing on Mixed Use District Ordinance to June 10, 2024 (unanimous voice vote)
• Approved the meeting agenda as presented (unanimous voice vote)
• Approved minutes of April 8, 2024, as presented (unanimous voice vote)
• Reached consensus to pursue a simpler version of the proposed lighting ordinance; Director to revise and return next month

Shade Tree & Parks Commission

The Shade Tree & Parks Commission will discuss 2024 plantings and requests. The meeting also includes an update on 2023 accomplishments and ongoing projects.

• Approval of January 11, 2024 minutes
• Update on 2023 accomplishments and ongoing projects
• Discussion regarding 2024 plantings and requests
• Discussion regarding approved tree list updates

The Commission approved the minutes from their January 11, 2024, meeting. Members also reached a consensus to hold their June meeting on June 13 to coincide with a ribbon-cutting ceremony for trail improvements at Michigan Beach Park.

• Approved January 11, 2024, meeting minutes (unanimous)
• Scheduled June meeting for June 13 (consensus)

City Council

The council will receive an update on the Election Emergency Response Plan and security. Public hearings are scheduled regarding Planning Commission membership and amendments to Bridge Park Drive signage and outdoor storage. The agenda also includes several contract renewals and administrative items.

• Election Emergency Response Plan and Security Update presentation
• Roof replacement contract with Edgewater Roofing Inc. for $33,366.22
• Public hearing regarding Planning Commission member Janet Coltman
• Proposed amendments to Bridge Park Drive signage
• Proposed amendments to outdoor storage rules

The City Council removed Janet Coltman from the Planning Commission and scheduled public hearings for May 20 regarding outdoor storage and Bridge Park Drive signage. The Council also approved several facility contracts and park usage requests.

• Removed Janet Coltman from Planning Commission (5-0)
• Approved $33,366.22 roof replacement contract with Edgewater Roofing Inc.
• Approved EV charging rates of $0.37/kWh, $1.00 per session, and $1.50 per quarter-hour idle
• Approved renewal of AWOS contract with MDOT (5-0)
• Set May 20 public hearings for outdoor storage and Bridge Park Drive signage amendments
• Approved Bridge Park use for Boyne Thunder (July 13) and Bridge Street Tap Room (June 22)
• Denied request for Antique Car Cruise parking spaces (5-0)
• Approved truck lease through Enterprise Fleet

Charlevoix DDA Board

The Charlevoix DDA Board will review financial reports and the 2024-2025 budget. The agenda includes a space proposal for Bridge Park Drive and the election of new officers. A closed session is also scheduled for the DDA Director's annual performance review.

• 2024-2025 Budget
• Bridge Park Drive Space Proposal
• Election of Officers
• DDA Director's Annual Performance Review

The Board unanimously authorized the Executive Committee to negotiate a lease for 107 Bridge Park Drive with a 30-day time limit. They also approved a $1,000 sponsorship for the Traverse City Dance Project and elected Kirby Dipert as Vice Chair and Maureen Owens as Chair for one-year terms. A budget amendment was discussed to include Alleyway Grant and Housing Incentive funds that were missing from the approved 2024-2025 budget.

• Authorized Executive Committee to negotiate lease at 107 Bridge Park Drive (30-day limit, unanimous)
• Approved $1,000 sponsorship for Traverse City Dance Project (unanimous)
• Elected Kirby Dipert as Vice Chair for one-year term (unanimous)
• Elected Maureen Owens as Chair for one-year term (unanimous)
• Entered closed session for Director's performance review (unanimous)
• Approved February 29, 2024 minutes (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a structure variance application by Price Building and Remodeling for 509 Newman Street. The meeting also includes the election of officers and setting future 2024 meeting dates.

• Public hearing for Price Building and Remodeling at 509 Newman Street
• Election of officers
• Setting future 2024 meeting dates

The Zoning Board of Appeals denied a request for an interior side setback variance to allow an attached garage addition at 509 Newman Street. The board found that the request did not meet review standards and that denying the expansion into current setbacks was reasonable.

• Denied interior side setback variance for garage addition at 509 Newman Street (unanimous voice vote)
• Approved August 16, 2023 meeting minutes as corrected (unanimous voice vote)
• Elected Richard Hodgson as Chair and Tim Kish as Vice Chair (unanimous voice vote)
• Approved meeting agenda (unanimous voice vote)

City Council

The City Council will review several items including a hydrant painting contract and an airport lease renewal. The agenda also includes the sale of a parcel south of US 31 S and discussion regarding community development software.

• $38,640 hydrant painting contract with Giant
• Island Airways Terminal lease renewal
• Sale of parcel south of US 31 S
• Airport professional consulting services selection
• Community development licensing and enforcement software

The City Council approved the sale of a parcel south of US 31 for $20,000 and authorized a software agreement with Civic Plus for community development licensing and enforcement. The Council also approved several consent agenda items including a hydrant painting contract and an airport lease renewal.

• Approved sale of parcel 004-034-027-20 for $20,000 (4-0)
• Approved community development licensing and enforcement software agreement with Civic Plus (4-0)
• Scheduled public hearing for May 8, 2024, to consider removing Janet Coltman from the Planning Commission (4-0)
• Approved $38,640 hydrant painting contract with Giant (4-0)
• Approved RS&H as airport professional consulting firm (4-0)
• Authorized Island Airways terminal lease renewal through March 31, 2029 (4-0)
• Approved accounts payable and payroll check registers totaling $462,953.91 (4-0)
• Approved April 1, 2024 meeting minutes (4-0)

General

The City of Charlevoix Election Commission is meeting to conduct election-related administrative tasks. The agenda includes approving ballots, appointing precinct election inspectors, and conducting a public accuracy test for the Presidential Primary Election.

• Approval of Ballots
• Appointment of Precinct Election Inspectors
• Public Accuracy Test for the Presidential Primary Election
• Adoption of Resolution Outlining Delegated Duties

The Election Commission approved the proof ballot and the appointment of combined election inspectors. The commission also accepted the Public Accuracy Test results and adopted a resolution outlining delegated duties for the May 7, 2024, special election.

• Approved March 5, 2024 minutes (unanimous)
• Approved proof ballot (unanimous)
• Approved appointment of combined election inspectors (unanimous)
• Accepted Public Accuracy Test results for May 7, 2024 Election (unanimous)
• Appointed Deputy Clerk Schulz to assist with public accuracy test administration (unanimous)
• Adopted Resolution Outlining Delegated Duties for May 7, 2024 Special Election (unanimous)

Planning Commission

The City of Charlevoix Planning Commission will review commercial mixed-use zoning standards and a lighting ordinance during its regular meeting. Staff will present a zoning administrator report, while members handle routine administrative items like agenda approval and public comment.

• Review of Commercial Mixed-Use Standards, Regulations and Overlay Map
• Discussion of Lighting Ordinance updates
• Zoning Administrator staff report
• Approval of February 22 and March 11 meeting minutes

The Planning Commission voted unanimously to advance its draft Commercial Mixed-Use Standards, Regulations and Overlay Map and set a public hearing for May 13, 2024. During review, the Commission agreed to change Animal Care Facilities and Animal Retail Sales from permitted to conditional use and requested other edits, including an electronic map matching the overlay district title. A discussion of a proposed lighting ordinance was continued to the May meeting, with an Activities Matrix added to that agenda. The Commission also approved its February 22 and March 11, 2024 minutes as amended.

• Approved agenda as presented (unanimous voice vote)
• Approved Feb 22 and Mar 11, 2024 minutes as amended (unanimous voice vote)
• Advanced Commercial Mixed-Use Standards, Regulations and Overlay Map and set public hearing for May 13, 2024 (unanimous voice vote)
• Agreed to change Animal Care Facilities and Animal Retail Sales from permitted to conditional use
• Requested electronic mixed-use map matching overlay district title
• Continued lighting ordinance discussion to May meeting; added Activities Matrix to May agenda

City Council

The council will hold a public hearing on zoning ordinance amendments and receive a library update. The agenda includes several equipment purchases and a sewer maintenance renewal agreement with Charlevoix Public School. The meeting also addresses the Fraternal Order of Police Labor Council Agreement.

• Zoning Ordinance Amendments public hearing
• Purchase of a Trackless Tractor for $208,899.55
• Purchase of a Leaf Vac Machine for $96,483
• Purchase of a Hot Patch Trailer for $29,815
• Fraternal Order of Police Labor Council Agreement (2024-2028)

The Charlevoix City Council adopted Ordinance 848 of 2024, a broad set of amendments to the city's planning and zoning code covering the Central Business District overlay, accessory buildings and dwelling units, residential uses, fences, setbacks, lot coverage, renting of residential properties, and off-street parking design. The ordinance passed 6-0 and takes effect 30 days after enactment. The council also approved a Fraternal Order of Police labor agreement running April 1, 2024 through March 31, 2028, and approved several equipment purchases and agreements on its consent agenda. All votes recorded were unanimous with no members absent.

• Adopted Ordinance 848 of 2024 amending multiple zoning code sections (6-0)
• Approved Fraternal Order of Police Labor Council Agreement, April 1, 2024-March 31, 2028 (6-0)
• Approved consent agenda including March 18, 2024 minutes and accounts payable/payroll registers totaling $1,314,623.77 (6-0)
• Approved purchase of hot patch trailer from KM International for $29,815 (consent agenda)
• Approved purchase of trackless tractor from Bell Equipment for $208,899.55 (consent agenda)
• Approved purchase of leaf vac from Bell Equipment for $96,483 (consent agenda)
• Approved bid from RESCO for two 150 kVA pad mounted transformers for $35,245 (consent agenda)
• Authorized Mayor and Clerk to sign Charlevoix Public School sewer maintenance renewal agreement (consent agenda)

City Council

The City Council will conduct a public hearing regarding amendments to the zoning ordinance. The meeting also includes a grant application for body-worn cameras and a discussion on the emergency alert siren.

• Public hearing on Zoning Ordinance Amendments
• Michigan Township Participating Plan Grant Application for body-worn cameras
• Discussion regarding the Emergency Alert Siren
• Proclamation for Sexual Assault Awareness Month

The City Council approved the consent agenda, which included payroll and accounts payable totaling $1,104,425.80. Council also approved a $5,000 grant application for the Police Department's Body Worn Camera Program. No action was taken on zoning amendments or the emergency alert siren.

• Approved accounts payable and payroll check registers totaling $1,104,425.80 (5-0)
• Approved $5,000 Michigan Township Participating Plan Grant application for body worn cameras (5-0)
• Approved March 4, 2024 meeting minutes (5-0)
• Tabled zoning ordinance amendments due to member absence
• Requested further research and cost data for emergency alert siren

Planning Commission

The Charlevoix Planning Commission will hold public hearings on proposed amendments to the zoning ordinance regarding definitions, outdoor storage, and signs on Bridge Park Drive. They will also discuss a new lighting ordinance and continue work on commercial mixed-use standards and an overlay map. The meeting includes routine items like minutes approval and staff updates.

• Public hearing on Section 153.005 Definitions and 153.153 Outdoor Storage
• Public hearing on Section 153.209 (A) (3) Sign Ordinance Bridge Park Drive
• Discussion of a new Lighting Ordinance
• Old business: Commercial Mixed-Use Standards, Regulations and Overlay Map
• Staff updates: Zoning Report

The Commission recommended that City Council approve changes to the outdoor storage and sign ordinances. Members discussed draft commercial mixed-use regulations and a potential lighting ordinance, but no formal action was taken on those items.

• Recommended approval of outdoor storage Ordinance changes to City Council (unanimous)
• Recommended approval of Sign Ordinance changes for Bridge Park Drive to City Council (6-1)
• Approved February 12, 2024 minutes (unanimous)

General

The Charlevoix City Election Commission is meeting to discuss and possibly decide on consolidating election precincts for the May 7, 2024 special election. The only new business item is this consolidation proposal, presented by City Clerk Sarah Dvoracek. Public comment will be heard before adjournment.

• Consolidation of election precincts for May 7, 2024 special election

The Election Commission approved Resolution No. 2024-03-01 to combine three election precincts into one for the May 7, 2024 Special Election. The consolidated precinct will be located at Charlevoix City Hall.

• Approved consolidation of precincts 1018, 2019, and 3020 for May 7, 2024 Special Election (2-0)

General

The Charlevoix Board of Review is holding a regular meeting to present the 2024 assessment roll. This is a routine procedural item, with no other substantive business on the agenda. Public comment will be heard before adjournment.

• Presentation of 2024 Assessment Roll

The Board of Review appointed Bob Timms as Chair by unanimous voice vote. City Assessor Joe Lavender presented the 2024 Assessment Roll and sales data, followed by a discussion. No other substantive decisions were made.

• Appointed Bob Timms as Chair of the Board of Review (unanimous voice vote)
• Presented 2024 Assessment Roll and sales data (discussion only)

City Council

The Charlevoix City Council will hold a regular meeting with several public hearings and actions, including setting a hearing for zoning ordinance amendments, considering a short-term rental ordinance amendment, and a rezoning request for 13513 Division Street. The consent agenda includes routine approvals such as minutes, payments, and contracts, including a $24,635.67 pavement marking contract and a $263,341 bridge streetlights project.

• Set public hearing for zoning ordinance amendments
• Short-term rental ordinance amendment
• Rezone of 13513 Division Street
• 2024 Pavement Marking Contract for $24,635.67
• Bridge Street Streetlights: $263,341

The Council approved Ordinance 846 to update short-term rental regulations and Ordinance 847 to rezone a parcel on Division Street as a public facility. Other actions included approving several infrastructure contracts and a marina dock lease.

• Approved Ordinance 846 amending short-term rental regulations (5-1)
• Approved Ordinance 847 rezoning 13513 Division Street to Public Facility (6-0)
• Approved $263,341 for Bridge Street decorative streetlights and installation (6-0)
• Approved $20,135.57 for emergency fire truck repair (6-0)
• Approved $24,635.67 pavement marking contract (6-0)
• Approved Resolution 2024-03-01 to decertify 326 feet of East Dixon Avenue (6-0)
• Approved two-year marina dock lease with White Cap Charter at $160 per foot (6-0)
• Set public hearing for Zoning Ordinance Amendments for March 18, 2024 (6-0)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority is meeting to discuss routine reports and several ongoing projects, including maintenance of the Bridge Park building and the Van Pelt Alley beautification project. The board will also consider streamlining committees and roles, and discuss downtown events and activities. No major decisions or public hearings are listed on the agenda.

• Bridge Park Building Maintenance (old business)
• Van Pelt Alley Beautification (Jr. DDA project)
• Streamlining committees and roles (new business)
• Downtown events and activities (new business)

The Board approved interior cleaning and renovations for the Bridge Park building and authorized the Junior DDA to begin an interactive mural project in Van Pelt Alley. Additionally, three standing committees were reorganized into ad hoc groups.

• Approved interior cleaning and minor renovations for Bridge Park building (unanimous)
• Authorized Junior DDA to launch Van Pelt Alley art installation program (unanimous)
• Streamlined Promotion, Economic Vitality, and Placemaking Committees into Ad Hoc Committees (unanimous)
• Approved January 22, 2024 meeting minutes (unanimous)

General

The Charlevoix Planning Commission is holding a special meeting to discuss and potentially act on commercial mixed-use standards and conduct a site plan review exercise. The agenda includes public comment and standard procedural items. No specific decisions or dollar amounts are listed.

• Discussion of Commercial Mixed-Use Standards
• Site Plan Review exercise

The Planning Commission unanimously voted to move Commercial Mixed-Use Standards to a public hearing in April. The Commission also unanimously directed the Director of Planning to ask the City Manager to request a development moratorium from the City Council while new regulations are finalized. Members discussed architectural standards, including building height limits and lighting guidelines, with minor changes agreed upon for the next meeting.

• Agenda approved (unanimous voice vote)
• Commercial Mixed-Use Standards moved to April public hearing (unanimous voice vote)
• Director directed to request development moratorium from City Manager (unanimous voice vote)
• Minor changes agreed to Architectural Design Standards for next meeting

City Council

The City Council approved the 2024-25 budget and associated rates and fees, as well as an amendment to the 2023-24 budget. Council also approved a commercial tax exemption transfer and scheduled a rezoning public hearing.

• Approved amended 2023-24 budget via Ordinance 844 (5-0)
• Approved 2024-25 budget via Ordinance 845 (5-0)
• Adopted 2024-25 budget rates and fees via Resolution 2024-02-03 (5-0)
• Approved Commercial Facilities Exemption transfer for 217 Bridge Street (5-0)
• Approved use of East Park and waived launch fees for Trout Tournament June 7-9, 2024 (5-0)
• Approved use of Odmark Pavilion for Shabbat Service on August 9, 2024
• Scheduled March 4, 2024 public hearing for rezoning 13513 Division Street to Public Facility (5-0)
• Approved accounts payable and payroll totaling $1,611,392.33 (5-0)

Planning Commission

The Charlevoix Planning Commission will hold a public hearing on a rezoning request for 13513 Division Street and a CDBG housing grant. They will also discuss design guidelines for commercial mixed-use buildings and the US 31 corridor, sign ordinance changes for Bridge Park Drive, and outdoor storage ordinance language. The meeting includes routine items like minutes approval and staff reports.

• Public hearing: Rezone of 13513 Division Street
• Public hearing: Community Development Block Grant (CDBG) Housing Improving Local Livability Grant
• Discussion: Design guidelines for commercial mixed-use buildings and US 31 corridor
• Discussion: Sign ordinance changes for Bridge Park Drive
• Old business: Outdoor storage ordinance language

The Commission recommended a zoning change for a recently annexed County building and scheduled public hearings for outdoor storage and signage ordinances. It also held a public hearing regarding a $354,000 CDBG housing grant application.

• Recommended approval to City Council to rezone 13513 Division Street from R-1 to Public Facilities (Unanimous)
• Recommended scheduling a public hearing for outdoor storage ordinance changes including 'active use' language (Unanimous)
• Scheduled a public hearing for Bridge Park Drive sign ordinance changes for March 11, 2024 (Unanimous)
• Scheduled a Special Planning Commission Meeting for February 22, 2024, to discuss commercial mixed-use guidelines
• Approved January 8, 2024, minutes as corrected (Unanimous)
• Approved meeting agenda with Old Business moved before New Business (Unanimous)

City Council

The Charlevoix City Council will hold its regular meeting with a consent agenda and several public hearings to be scheduled. Key items include setting hearings for a commercial facilities exemption certificate transfer for VMB Properties, the CDBG housing program, budget amendments, the 2024-25 budget ordinance, and a short-term rental ordinance amendment. The meeting also includes routine approvals of minutes, payroll, and a geothermal unit replacement at the marina.

• Set public hearing: VMB Properties, LLC Commercial Facilities Exemption Certificate Transfer
• Set public hearing: CDBG Housing Improving Local Livability (CHILL) Program
• Set public hearing: Budget Amendment #1 for 2023-24
• Set public hearing: 2024-25 Budget Ordinance
• Set public hearing: Short Term Rental Ordinance Amendment

The City Council approved a resolution to apply for a Community Development Block Grant for homeowner rehabilitation. The Council also scheduled several public hearings for February and March regarding budget amendments and rental ordinances.

• Approved Resolution 2024-02-02 to apply for $354,000 CDBG grant for homeowner rehabilitation (5-0)
• Approved $16,500 purchase of geothermal unit and expansion tank for City Marina (5-0)
• Approved accounts payable and payroll totaling $1,757,016.16 (5-0)
• Set Feb 19 public hearing for VMB Properties, LLC exemption certificate transfer (5-0)
• Set Feb 19 public hearing for CDBG Housing Improving Local Livability program (5-0)
• Set Feb 19 public hearing for 2023-24 Budget Amendment #1 (5-0)
• Set Feb 19 public hearing for 2024-25 Budget Ordinance (5-0)
• Set March 4 public hearing for Short Term Rental Ordinance Amendment (5-0)

General

The Charlevoix City Election Commission is meeting to handle routine election administration for the upcoming presidential primary. They will consider approving the minutes, ballots, precinct election inspectors, a public accuracy test, and a resolution on delegated duties. No major policy decisions or public hearings are scheduled.

• Approval of ballots for the Presidential Primary Election
• Appointment of Precinct Election Inspectors
• Public Accuracy Test for the Presidential Primary Election
• Adoption of Resolution Outlining Delegated Duties

The Charlevoix City Election Commission adopted Resolution 2024-01-01, delegating specific election preparation duties to the City Clerk or an authorized assistant. The commission also approved the consent agenda, which included approving meeting minutes, proof ballots for Wards 1, 2, and 3, precinct election inspector appointments, and results from a public accuracy test for the upcoming presidential primary.

• Approved consent agenda (2-0)
• Adopted Resolution 2024-01-01 delegating election duties to City Clerk (2-0)
• Approved proof ballots for Wards 1, 2, and 3
• Approved appointment of precinct election inspectors
• Accepted results of Public Accuracy Test for Feb 27, 2024 election

Charlevoix DDA Board

The Board approved the 2024-2025 DDA budget and the purchase of five BigBelly Smart Max Double Station units. The Board also authorized lease negotiations for 107 Bridge Park Drive and recommended a parking limit increase to the City Council.

• Approved 2024-2025 DDA Budget (unanimous)
• Approved $49,138.70 purchase of five BigBelly Smart Max Double Station units (unanimous)
• Authorized Executive Committee to negotiate lease for 107 Bridge Park Drive (unanimous)
• Recommended City Council increase metered parking limit from 2 to 3 hours (unanimous)
• Approved Consent Agenda, including minutes and CLG Grant letter of support (unanimous)
• Directed staff to obtain quotes and timeline for Bridge Park Building maintenance

City Council

The Charlevoix City Council is holding its regular meeting to handle routine business, including approving minutes, payments, and several administrative items. The main substantive items are a review of the Fiscal Year 2025 budget and an appointment to fill a vacant council seat. Public comment is scheduled.

• Emergency purchase of substation switches for $11,150
• 2024 Poverty Exemption Policy and Guidelines
• DTE Energy Gate Valve Easement Offer of Compensation
• Airport Parking Space Lease Agreement
• Appointment of Janet Kalbfell as 1st Ward Council Member

The City Council approved a resolution to apply for a $100,000 state grant to replace the City Hall roof, authorizing a total project cost of $130,400 with a local match. The council also approved emergency purchases for electrical switches, a DTE Energy easement payment, and an airport parking lease. Additionally, the council appointed new members to the Zoning Board of Appeals and the Historic District Commission.

• Approved Resolution 2024-01-01 to apply for $100,000 SHPO grant for City Hall roof replacement (6-0)
• Authorized $130,400 total project cost for City Hall roof replacement, including $30,400 local match
• Approved emergency purchase of three voltage regulator bypass switches from Newkirk Electric Associates for $11,150
• Approved $16,500 offer from DTE Energy for gate valve easement
• Approved lease agreement with Hess Automotive, LLC for airport parking space
• Appointed Ann Gorney to Zoning Board of Appeals, term expires Dec 30, 2026
• Appointed Shelley Boehmer and William Dupont to Historic District Commission, term expires June 30, 2026
• Approved consent agenda including accounts payable registers totaling $1,225,308.99

Shade Tree & Parks Commission

The Charlevoix Shade Tree & Parks Commission will hold a regular meeting to approve past minutes, review commissioner terms, and discuss tree planting updates. They will also set maintenance priorities and discuss new plantings for 2024. The agenda is routine, with no major decisions or public hearings listed.

• Approve minutes from April 20, July 27, and September 14, 2023
• Review of commissioners' terms of service
• Tree planting update
• 2024 maintenance priorities discussion
• 2024 new planting discussion

The Shade Tree & Parks Commission approved minutes from its April 20, July 27, and September 14, 2023 meetings. The rest of the meeting was discussion only: commissioners reviewed terms of service, heard updates on tree maintenance and airport flight-path trimming, and talked about future priorities including the Dixon Avenue canopy and Ferry Beach. No new planting, maintenance, or budget decisions were made, and no public comment was heard.

• Approved minutes of April 20, July 27, and September 14, 2023 meetings (motion carried)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority Board is meeting to consider the 2024-2025 DDA budget, presented by Director Lindsey Dotson. The agenda includes only this new business item, along with public comment and adjournment.

• 2024-2025 DDA Budget presented by Director Lindsey Dotson

The Charlevoix Downtown Development Authority met on January 9, 2024 and discussed its 2024-2025 budget, including a Placer.ai item, additional BigBelly waste/recycling bins, the Alleyway Improvement Grant, Bridge Park Building maintenance, and the sunset of the current TIF Plan. No motions, votes, or approvals are recorded in these minutes; the board directed staff to gather more information and bring several items to a future regular meeting. The meeting adjourned at 1:50 p.m.

• No substantive decisions or votes recorded; discussion only
• Board agreed to invite the Placer.ai company to a future meeting to answer questions
• Director Dotson instructed to get an updated estimate and unit count for additional BigBelly bins
• Alleyway Improvement Grant reactivation to be brought to the full board at the regular meeting
• Director Dotson instructed to bring a Bridge Park Building needs list to the regular meeting and request spending authority for the Building Committee
• Director Dotson to confirm whether the TIF Plan sunset is by calendar or fiscal year and report back at the regular meeting

Planning Commission

The Charlevoix Planning Commission will hold its regular meeting to consider a rezoning request for the Charlevoix County Administration property at 13513 Division Avenue, revise its bylaws, and discuss priorities for 2024. The meeting also includes routine items like approving minutes, electing officers, and setting 2024 meeting dates.

• Rezoning of 13513 Division Avenue (Charlevoix County Administration Property)
• Revise Planning Commission Bylaws Order of Business
• Activities Matrix Discussion, Priorities 2024
• Outdoor Storage discussion
• Election of Officers and setting 2024 meeting dates

The Planning Commission scheduled a public hearing for the rezoning of the Charlevoix County Administration property. The board also amended its bylaws to prioritize old business over new business on meeting agendas.

• Scheduled public hearing for rezoning of 13513 Division Avenue for February 12, 2024
• Approved amendment to bylaws to place Old Business before New Business (8-1)
• Elected Jennifer Muladore as Chair (unanimous)
• Elected Sherm Chamberlain as Vice Chair (unanimous)
• Approved 2024 meeting calendar (unanimous)
• Approved December 11, 2023 meeting minutes (unanimous)

General

The Charlevoix City Council is holding a regular meeting with a presentation on the Mt. McSauba Recreational Signage Project partnership with SAFE in Northern Michigan. The consent agenda includes approval of minutes, payment registers, a vehicle purchase for the golf course, and a generator maintenance agreement. No public hearings are scheduled.

• Mt. McSauba Recreational Signage Project partnership with SAFE in Northern Michigan (presentation)
• Purchase of 2019 John Deere Pro Gator for Charlevoix Golf Course
• Generator maintenance agreement
• Accounts payable and payroll check registers
• City Council meeting minutes of December 18, 2023

City Council approved a consent agenda including payroll and accounts payable totaling $819,146.04. The Council also authorized a new utility vehicle for the golf course and a generator maintenance contract. Additionally, the Recreation Department was authorized to proceed with the Mt. McSauba signage project.

• Approved accounts payable and payroll check registers totaling $819,146.04 (6-0)
• Approved purchase of 2019 John Deere Pro Gator for $15,000 (6-0)
• Approved 3-year generator maintenance agreement with Cummins Sales and Services for $18,308.47 (6-0)
• Approved December 18, 2023 meeting minutes (6-0)
• Concurred that Recreation Department move forward with Mt. McSauba Recreational Signage Project