Charlevoix County public meetings in 2025

City Council

The City Council will hold a work session to discuss Park Avenue. No other substantive items are listed for decision or discussion.

• Discussion regarding Park Avenue

City Council

The Charlevoix City Council will consider routine items and a consent agenda that includes contracts for transformers and a Taser purchase. Public hearing items include a community garden fence request, revisions to the special event policy, a chamber of commerce report, and mayoral appointments. The council will discuss and vote on these items during the meeting.

• 25 kVA Pad Mount Transformers contract for $25,792
• Taser Purchase and Support Contract for $41,802.53
• Community Garden Fence Request
• Special Event Policy Revisions
• Mayoral Appointments

General

The Charlevoix City Board of Review will meet on Tuesday, December 9, 2025 at 2:00 PM in the Council Chambers. The agenda includes the Assessor's agenda of corrections, approval of the meeting minutes, and a period for public comment. No specific decisions beyond standard procedural items are detailed in the agenda.

• Assessor's agenda of corrections (new business)
• Approval of meeting minutes
• Public comment period

The Board of Review approved the meeting minutes with a unanimous voice vote. Six assessor petitions were discussed and decisions were made, but the minutes do not record the specific outcomes of those petitions. No other actions were taken.

• Approved meeting minutes (unanimous voice vote)

Planning Commission

The Charlevoix Planning Commission will meet to approve minutes from November, set priorities for 2026, and review residential design guidelines and parking standards. The meeting is scheduled for Monday, December 8, 2025, at 6:00 p.m. in the Council Chambers.

• Approval of November 10, 2025 Planning Commission Minutes
• Review of Residential Design Guidelines
• Review of Existing Zoning Ordinance Parking Standards
• Setting 2026 Planning Commission Priorities
• Review of ordinance changes sent to City Council

The Charlevoix Planning Commission approved several items by unanimous voice vote, including the meeting agenda, the November 10, 2025 minutes, the Residential Design Guidebook for attorney review, the 2026 meeting dates, the amended landscaping ordinance summary, and the Mixed‑Use Ordinance with amendments to be submitted to City Council. The commission also discussed adding a light‑pollution reduction goal to the 2026 priorities, which will be revised and returned for final approval.

• Approved agenda with additions (unanimous voice vote)
• Approved November 10, 2025 Planning Commission minutes (unanimous voice vote)
• Approved Residential Design Guidebook to be sent to City Attorney (unanimous voice vote)
• Approved 2026 meeting dates as presented (unanimous voice vote)
• Approved summary of landscaping ordinance changes as amended (unanimous voice vote)
• Approved Mixed Use Ordinance with amendments and to submit to Council (unanimous voice vote)

City Council

The City Council will hold a work session to discuss items on the agenda, including Park Avenue. The meeting is scheduled for Monday, December 1, 2025, at 5:00 PM in Council Chambers.

• Discussion of Park Avenue
• Public comment period
• Work session meeting

The council heard public comments on safety, traffic and tourism concerns for Park Avenue. After discussion, members agreed to hold another work session to continue the topic. The follow‑up meeting is set for December 15, 2025 at 5 p.m.

• Scheduled follow‑up work session on Park Avenue for Dec 15, 2025

City Council

The Charlevoix City Council will approve the minutes from the November 17, 2025 meeting, review payroll and accounts payable registers, accept resignations from two Downtown Development Authority members, and discuss fees and costs related to the Special Event Policy. The meeting also includes public comment and standard council business.

• Approval of City Council Meeting Minutes – November 17, 2025
• Resignation of Ron Way from the Downtown Development Authority
• Resignation of Liam Dreyer from the Downtown Development Authority
• Discussion of Special Event Policy fees and costs

The City Council approved the consent agenda with a 6‑0 vote. The agenda included approval of the November 17, 2025 meeting minutes, approval of the accounts payable and payroll check registers totaling $795,786.45, and acceptance of the resignations of Ron Way and Liam Dreyer from the Downtown Development Authority. No other actions were taken.

• Approved November 17, 2025 meeting minutes (6-0)
• Approved accounts payable and payroll registers totaling $795,786.45 (6-0)
• Accepted Ron Way resignation from Downtown Development Authority (6-0)
• Accepted Liam Dreyer resignation from Downtown Development Authority (6-0)
• Approved consent agenda as presented (6-0)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority Board will discuss several new business items, including a management agreement with the Charlevoix Area Chamber of Commerce. They will also receive updates on the summer program, a fire alarm system project on Bridge Park Drive, and a rent request from J. Bird Provisions. The meeting includes standard procedural items such as approval of minutes and public comment.

• Chamber Management Agreement – presentation by City Manager and Chamber President
• Bridge Park Drive Building Fire Alarm System Update – report by City Manager
• Rent Request – J. Bird Provisions
• Summer 2025 Feedback – report by City Manager

The Charlevoix DDA Board unanimously approved extending its management agreement with the Charlevoix Area Chamber of Commerce from November 1, 2025 through October 31, 2028. The Board also voted to permanently discontinue First Friday events, approved fire alarm and sprinkler repairs costing just over $21,000, and authorized a seasonal rent arrangement for J. Bird Provisions. The next board meeting was set for January 26, 2026.

• Renewed and extended Chamber management agreement (Nov 1 2025‑Oct 31 2028) – unanimous voice vote
• Discontinued First Friday events – unanimous voice vote
• Approved fire alarm system replacement ($18,491) and sprinkler repairs ($3,036) – unanimous voice vote
• Authorized seasonal rent Letter of Understanding for J. Bird Provisions – unanimous voice vote
• Designated Jan 26 2026 as next meeting date – unanimous voice vote
• Approved May 20 2025 meeting minutes – unanimous voice vote

City Council

The City Council will approve minutes, accounts payable, and a $24,983 contract for Public Service Facility heat. The body will also consider a New Year's Eve fireworks display and a special event policy revision.

• Public Service Facility, Building 15 Heat: $24,983
• New Year's Eve Fireworks
• City Council Meeting Minutes - November 3, 2025
• General Shutoff Rules for Electric Service
• Sale of Yard Waste Pit

The City Council approved the consent agenda, which included the meeting minutes, accounts payable, a heating contract for Building 15, and general electric shutoff rules. It authorized a $75,000 cap on special‑event expenses, approved an accreditation consulting contract, denied the New Year's Eve fireworks request, and approved MDOT road‑closure permits and the sale of a yard‑waste parcel for $200,000. Council members were appointed to various boards and the 2026 meeting schedule was set.

• Approved consent agenda (5-0)
• Authorized accreditation consulting contract with The Rossow Group (4-1)
• Approved $75,000 cap on special‑event expenses (5-0)
• Denied New Year's Eve fireworks application (5-0)
• Approved 2026 MDOT road‑closure permits (5-0)
• Approved sale of yard‑waste parcel for $200,000 (5-0)
• Appointed Council Member Halverson to Recreational Authority Board (5-0)
• Set 2026 City Council meeting schedule (5-0)

Planning Commission

The Planning Commission will conduct a preliminary review of the parking standards in the zoning ordinance. It will also consider the Neighborhood Design Guidebook and hear a report from the Zoning Administrator. Standard procedural items such as agenda approval and minutes approval will be addressed.

• Preliminary review of zoning ordinance parking standards
• Neighborhood Design Guidebook
• Zoning Administrator's Report

The Planning Commission approved the meeting agenda by unanimous voice vote and approved the corrected minutes from October 13, 2025, also by unanimous voice vote. The Commission agreed to discuss Component 9 (Landscaping and Site Design) of the Neighborhood Design Guidebook at the next meeting. No other actions were decided at this session.

• Approved meeting agenda (unanimous voice vote)
• Approved corrected minutes of Oct 13, 2025 (unanimous voice vote)
• Agreed to discuss Neighborhood Design Guidebook Component 9 at next meeting

City Council

The council will consider and vote on the acceptance of the 2024-2025 financial audit report. It will also discuss updates to recreation department fees, scheduling a work session for Park Avenue, and an update on election security and accessibility. A lease for a 2025 Tahoe vehicle is included in the consent agenda.

• Accept 2024-2025 Audit Report
• Recreation Department Fee Updates
• Park Avenue Work Session Scheduling
• Election Security and Accessibility Update
• Lease of 2025 Tahoe

The City Council approved the consent agenda, which included the 2024‑2025 audit report, accounts payable and payroll registers, and a lease for a 2025 Chevrolet Tahoe police vehicle. Council members also approved the proposed recreation fee updates and set a work session for December 1, 2025 to discuss Park Avenue. All motions passed with unanimous yeas and no nays.

• Approved consent agenda (6-0)
• Approved 2024‑2025 audit report (6-0)
• Approved accounts payable and payroll registers (6-0)
• Approved lease of 2025 Chevrolet Tahoe police vehicle (6-0)
• Approved recreation fee updates (6-0)
• Approved scheduling of Park Avenue work session on Dec 1, 2025 (6-0)

City Council

The Charlevoix City Council meeting includes a discussion of the city's Event Policy presented by City Manager Mark Heydlauff. No decisions or votes are listed; the item is for discussion only. The meeting also includes standard roll call, public comment, and adjournment.

• Discussion of Event Policy by City Manager Mark Heydlauff

The Charlevoix City Council met for a work session on October 20, 2025. City Manager Mark Heydlauff presented information on the Event Policy and answered council questions. Public comment was taken, and the meeting was adjourned at 6:00 p.m. No formal actions were approved, denied, or tabled.

City Council

The Charlevoix City Council meeting will review several operational items, including a renewal of the city’s general liability and property insurance for 2025‑26. Other items include recommendations on marina fees, upgrades to water‑treatment plant pressure monitoring, and a mayoral appointment. A grant application from the Grand Traverse Band of Ottawa & Chippewa Indians will also be considered.

• Marina Fee Recommendations (presented by Recreation Director Kent Knorr)
• Water Treatment Plant – High Service Pressure Monitoring and Relief Improvements (presented by City Manager Mark Heydlauff)
• General Liability & Property Insurance 2025‑26 Renewal
• Mayoral Appointment (Mayor Lyle Gennett)
• Grand Traverse Band of Ottawa & Chippewa Indians Grant Application

The City Council unanimously approved the High Service Pressure Monitoring Improvement Project at the Water Treatment Plant, authorizing Northwest Kent Mechanical to perform the work for up to $47,632. The council also approved 2026 marina and Burn Street Dock fees, a $172,000 insurance renewal, and the mayor’s appointment of Maxwell Drenth to the Recreation Advisory Committee. Additionally, the council authorized the city manager to sign a 2% grant application for the Grand Traverse Band of Ottawa & Chippewa Indians.

• Approved High Service Pressure Monitoring project at Water Treatment Plant, cost not to exceed $47,632 (6-0)
• Approved 2026 Marina and Burn Street Dock fees as presented (6-0)
• Authorized insurance renewal for 2025‑26 up to $172,000 (6-0)
• Confirmed Mayor's appointment of Maxwell Drenth to Recreation Advisory Committee (6-0)
• Authorized City Manager to sign 2% grant application for Joppa House (6-0)
• Approved consent agenda items, including October 7 minutes and payroll registers (6-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold two public hearings on variance applications, including cases 25-02 and 25-03 for properties at 403 and 405 Antrim Street. Staff will present the applications and site information, the public may comment, and the board will issue findings of fact before voting. The meeting also includes routine agenda and minutes approvals and a second public hearing for another unnamed applicant.

• Approval of agenda
• Approval of minutes from August 27, 2025
• Public hearing on variance cases 25-02 and 25-03 for 403 & 405 Antrim Street
• Public hearing on a second variance application (applicant not named)
• Public comment period

The Charlevoix Zoning Board of Appeals unanimously approved the meeting agenda and the minutes from August 27, 2025. The board then approved variance applications 25-02 and 25-03, each conditioned on the submission of a Shared Maintenance Agreement to the Zoning Administrator. All actions were taken by unanimous voice vote.

• Approved agenda (unanimous voice vote)
• Approved August 27, 2025 minutes as amended (unanimous voice vote)
• Approved ZBA 25-02 with Shared Maintenance Agreement condition (unanimous voice vote)
• Approved ZBA 25-03 with Shared Maintenance Agreement condition (unanimous voice vote)

Planning Commission

The City of Charlevoix Planning Commission will conduct a public hearing and discuss a conditional rezone for 115 W. Hurlbut. The commission will also review a site plan for 119 W. Hurlbut Ave. and receive a presentation on local housing statistics.

• Public hearing for 115 W. Hurlbut conditional rezone
• Housing North presentation of Charlevoix housing statistics
• Site plan approval for 119 W. Hurlbut Ave.

The commission voted to deny the Conditional Rezone 2025-01 RZ for 115 W. Hurlbut after finding it did not meet Section 153.007 criteria. The motion passed with yeas from Beatty, Felter, Galbreath, Jones, Muladore, and Radke and a nay from Boehmer. Earlier, the agenda and September 8 minutes were approved unanimously, and the meeting was extended to 8:30 p.m.

• Approved agenda (unanimous voice vote)
• Approved September 8, 2025 minutes (unanimous voice vote)
• Extended meeting to 8:30 p.m. (unanimous voice vote)
• Denied Conditional Rezone 2025-01 RZ for 115 W. Hurlbut (Yeas: Beatty, Felter, Galbreath, Jones, Muladore, Radke; Nays: Boehmer)

General

The Charlevoix City Election Commission will consider several routine items, including approving the minutes from the April 8, 2025 meeting and adopting the ballot for the upcoming special election. It will also appoint precinct election inspectors and conduct a public accuracy test of the special election ballots. Finally, the commission will adopt a resolution outlining delegated duties before adjourning.

• Approval of Minutes from April 8, 2025
• Approval of Ballots for the special election
• Appointment of Precinct Election Inspectors
• Public Accuracy Test for the Special Election
• Adoption of Resolution Outlining Delegated Duties

The Election Commission approved its consent agenda, which included the April 8, 2025 minutes, proof ballots, precinct election inspector appointments, acceptance of the public accuracy test results for the November 4, 2025 election, and the appointment of Deputy Clerk Schulz as Assessor Lavender's designee. The commission also adopted a resolution delegating the commission’s election duties to the City Clerk or an authorized assistant. All motions passed with yeas and no nays; City Attorney Scott Howard was absent.

• Approved consent agenda (minutes from April 8 2025, proof ballots, precinct inspector appointments, public accuracy test results, and Deputy Clerk Schulz appointment) – yeas: Lavender, Dvoracek, Schulz; nays: none
• Adopted resolution delegating election duties to City Clerk or authorized assistant – yeas: Dvoracek, Schulz, Lavender; nays: none

City Council

The Charlevoix City Council will discuss the Mass Casualty Response Plan and review the Events Policy and Expectations. No decisions are noted; the items are for discussion. Public comment follows before adjournment.

• Discussion of Mass Casualty Response Plan
• Discussion of Events Policy and Expectations

On October 6, 2025, the Charlevoix City Council held a work session. The Council heard presentations on the Mass Casualty Response Plan and the Events Policy and Expectations. After public comment, the Council concurred to explore a fee schedule, require special event applications 90 days in advance, and stop the city from paying vendor fees. No formal votes were recorded.

• Concurred to explore a fee schedule, a 90‑day special event application requirement, and ending city payment of vendor fees

City Council

The Charlevoix City Council will consider several expenditures, including police body‑worn cameras ($9,392) and carpet replacement ($12,687.80). It will also approve a fall tree‑planting contract with Louis A. Hoffman for $35,630. Additional items include a New Year’s Eve bridge‑drop event and a change to wastewater lift‑station controls.

• Police body‑worn cameras purchase – $9,392.00
• Police department carpet replacement – $12,687.80
• 2025 fall tree‑planting contract with Louis A. Hoffman – $35,630.00
• Bridge Drop New Year's Eve event planning
• Wastewater lift‑station controls change

The council approved several contracts and expenditures, including a $99,907 purchase of Mission Control systems for wastewater lift stations. Additional approvals covered police body‑worn cameras ($9,392), police department carpet replacement ($12,687.80), and a $35,630 tree‑planting contract. The council also authorized the Bridge Drop New Year’s Eve event, a commercial fireworks display at Depot Beach, and regulated bow hunting on the city golf course. Council members voted against moving forward with bill insert requests.

• Approved purchase of Mission Control systems for lift stations up to $99,907 (5-0)
• Approved payment to Lenslock for police body‑worn cameras $9,392 (5-0)
• Approved police department carpet replacement $12,687.80 (5-0)
• Approved 2025 fall tree planting contract with Louis A. Hoffman $35,630 (5-0)
• Authorized Bridge Drop New Year's Eve event in downtown (5-0)
• Authorized commercial fireworks display at Depot Beach on New Year's Eve at no cost to city (5-0)
• Approved regulated bow hunting on city‑owned golf course after season (5-0)
• Declined to move forward with bill insert requests (5-0)

City Council

The City Council will meet to review a contract extension for waste collection and discuss the 2025 Homecoming Parade. The agenda also includes a discussion regarding storage yard construction on West Carpenter.

• Contract extension with GFL for waste collection at all City locations
• Storage yard construction on West Carpenter
• 2025 Homecoming Parade

The council adopted the consent agenda, which included approval of the September 2 meeting minutes, the accounts payable and payroll registers, and the extension of the GFL waste‑collection contract. Council members also authorized the closure of May Street for the 2025 CHS Homecoming Parade on October 10 and approved quotes for storage‑yard construction on West Carpenter, allowing the city manager to sign the contracts.

• Approved consent agenda (including minutes, accounts/payroll registers, GFL contract) (5-0)
• Extended GFL waste‑collection contract for one year with a 5% increase (5-0)
• Authorized closure of May Street for the 2025 Homecoming Parade on Oct 10 (5-0)
• Approved quotes from Manthei Construction, LLC and Harbor Fence Co. for storage‑yard construction on West Carpenter; authorized City Manager to sign (5-0)

Shade Tree & Parks Commission

The Shade Tree & Parks Commission will meet to discuss scheduling and requirements for 2026 right-of-way planting. The body will also consider potential plantings at new construction sites.

• Establish dates and actions for 2026 ROW Planting
• Discussion of ROW Planting at new construction

Planning Commission

The Charlevoix Planning Commission will review a Level B site plan for Hurlbut Avenue and consider a conditional rezoning of 115 West Hurlbut. The commission will also discuss the Neighborhood Design Guidebook as old business. Standard procedural items such as call to order, agenda approval, minutes approval, public comment, staff updates, and adjournment are included in the agenda.

• Level B Site Plan Review 2025-1 SPR: Hurlbut Ave
• Conditional rezoning of 115 W. Hurlbut
• Neighborhood Design Guidebook discussion

The Planning Commission unanimously approved the meeting agenda and the August 11 minutes as amended. The commission discussed a Level B site‑plan review for 105 Hurlbut Avenue and a conditional rezone request for 115 W. Hurlbut. Both items were set for further action at the October meeting, with a public hearing scheduled for the rezone on October 13, 2025.

• Approved agenda (unanimous voice vote)
• Approved August 11, 2025 minutes as amended (unanimous voice vote)
• Scheduled Level B Site Plan Review 2025-1 (105 Hurlbut Ave) for final review at October meeting
• Scheduled public hearing for conditional rezone of 115 W. Hurlbut on October 13, 2025

City Council

The City Council will meet to consider the sale of the Southside Storage property and a redevelopment proposal for 109 Mason Street. The body will also address the Compensation Commission and various equipment purchases.

• Sale of Southside Storage Property
• 109 Mason Street Redevelopment Proposal
• Upfit of 2025 Tahoe Police Cruiser
• Winter Ice Control Salt Purchase
• Michigan Association of Municipal Clerks ADA Grant Agreement

The City Council approved the consent agenda, which included the winter ice‑control salt purchase, an ADA grant agreement, and the upfit of a 2025 Police Chevrolet Tahoe. The Council granted an easement to sell the Southside Storage Property and directed that the sale proceeds be placed in the General Fund. The council also denied the 109 Mason Street redevelopment proposal.

• Approved consent agenda (6-0)
• Approved winter ice control salt purchase (6-0)
• Approved Michigan Association of Municipal Clerks ADA Grant Agreement (6-0)
• Approved upfit of 2025 Police Chevrolet Tahoe for $16,342.45 (6-0)
• Approved grant of easement for sale of Southside Storage Property (6-0)
• Allocated proceeds from Southside Storage Property sale to General Fund (6-0)
• Denied 109 Mason Street Redevelopment Proposal (6-0)

General

The Charlevoix Zoning Board of Appeals will hold public hearings for three variance applications at 115 W Hurlbut, 403 Antrim Street, and 405 Antrim Street. The board will also approve past meeting minutes and elect officers.

• Public Hearing: Case 25-01 Variance at 115 W Hurlbut
• Public Hearing: Case 25-02 Variance at 403 Antrim Street
• Public Hearing: Case 25-03 Variance at 405 Antrim Street
• Approval of Minutes from August 21, 2024
• Election of Officers

The board denied Project ZBA-25-01, which sought an expansion of a non‑conforming structure, by unanimous voice vote. The denial was based on findings of fact that the request did not meet zoning ordinance standards. Earlier, the agenda and prior minutes were approved unanimously, and Richard Hodgson and Dan Reed were elected Chair and Vice Chair.

• Approved agenda as presented (unanimous voice vote)
• Approved August 21, 2024 minutes as amended (unanimous voice vote)
• Elected Richard Hodgson as Chair and Dan Reed as Vice Chair (unanimous voice vote)
• Denied Project ZBA-25-01 expansion of non‑conforming lot variance (unanimous voice vote)
• Denied amended motion on Project ZBA-25-01 based on zoning ordinance standards (unanimous voice vote)

General

The Charlevoix County Compensation Commission will elect a chairperson. It will discuss compensation for the mayor and council members. The commission will approve the meeting minutes. A public comment period is also scheduled.

• Elect chairperson of the commission
• Discuss compensation for mayor and council members
• Approve minutes of the previous meeting
• Public comment period

City Council

The City Council will consider three ordinances: amending short-term rental registration, renaming a boat launch, and prohibiting feeding wild animals. The body will also review a concession agreement modification and a redevelopment proposal for 109 Mason Street.

• Ordinance 860: Amend short-term rental registration process
• Ordinance 861: Amend boat launch name and regulations
• Ordinance 862: Prohibit feeding of wild animals
• Kubota Tractor for WWTP: $19,905
• 109 Mason Street Redevelopment Proposal

The council approved its consent agenda, adopted the PA 152 exemption for the city’s medical benefit plan, and approved two ordinances: an amendment to the short‑term rental registration process and a new boat launch and parking ordinance. All motions carried with unanimous yeas.

• Approved consent agenda (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Adopted PA 152 exemption for medical benefit plan (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Approved Colorado Club Edge Restoration contract for $10,992
• Approved Kubota tractor purchase for WWTP for $19,095
• Amended short‑term rental registration process (Ordinance 860) (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Eliminated physical address requirement on short‑term rental waitlist application (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Approved Boat Launch and Parking ordinance (Ordinance 861) (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)

Planning Commission

The Charlevoix Planning Commission will conduct its regular procedural business, including approvals of the agenda and July 14, 2025 minutes. It will hear public comments not related to agenda items. Under old business, the commission will discuss the Neighborhood Design Guidebook. Staff updates will include a report from the Zoning Administrator.

• Approval of July 14, 2025 minutes (Agenda Item E)
• Discussion of Neighborhood Design Guidebook (Old Business)
• Zoning Administrator Report (Staff Updates)

The Planning Commission approved its meeting agenda and the July 14, 2025 minutes, each by unanimous voice vote. No other actions were taken; discussions on zoning setbacks and a Neighborhood Design Guidebook were noted but not decided.

• Approved agenda (unanimous voice vote)
• Approved July 14, 2025 minutes (unanimous voice vote)

City Council

The council will consider its consent agenda, which includes approval of July 21 meeting minutes, financial registers, a delegate designation for the Michigan Municipal League, and a $12,395 purchase of a 75 kVA transformer. The council will also set public hearings to consider amendments to the short‑term rental registration ordinance, the boat launch ordinance, the feeding of wild animals ordinance, and a rezoning of State Street at Carpenter Street. Additional items include a pavilion use request and work‑session scheduling.

• Approve purchase of a 75 kVA transformer for $12,395 (Consent Agenda item D)
• Set public hearing to amend Short‑term Rental Registration Process and Procedure Ordinance (Ordinance 860 of 2025)
• Set public hearing to amend Boat Launch Ordinance (Ordinance 861 of 2025)
• Set public hearing to adopt Feeding of Wild Animals Prohibited Ordinance (Ordinance 862 of 2025)
• Set public hearing to rezone State Street at Carpenter Street (Ordinance 863 of 2025)

The council approved the consent agenda, which included designating a voting delegate and purchasing two transformers. It also set public hearings for three ordinance amendments and rejected a hearing on a rezoning proposal. Finally, it approved use of the Odmark Pavilion for a concert on August 24.

• Approved consent agenda (minutes, registers, delegate designation, transformer purchases) – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none
• Approved purchase of 75 kVA transformer for $12,395 – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none
• Approved purchase of 1,500 kVA emergency transformer for $12,000 – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none
• Set public hearing Aug 18, 2025 to amend Short‑term Rental Registration Process ordinance – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none
• Set public hearing Aug 18, 2025 to amend Boat Launch ordinance – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none
• Set public hearing Aug 18, 2025 to amend Feeding of Wild Animals ordinance – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none
• Rejected setting a public hearing on rezoning State Street at Carpenter Street ordinance – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none
• Approved use of Odmark Pavilion on Aug 24, 2025 for Northern Symphonic Winds concert – yeas: Hagen, Cole, Kalbfell, Parr, Spring, Knapp; nays: none

General

The Charlevoix Board of Review will consider the Assessor's agenda of corrections as new business. It will also vote on approving the meeting minutes. The agenda includes a period for public comment before adjourning.

• Assessor's agenda of corrections (new business)
• Approval of meeting minutes

The Board of Review reviewed three assessor petitions (Petitions 1‑3) and made decisions on each, as noted in the agenda. The specific outcomes of those petitions are not detailed in the minutes. The Board then approved the meeting minutes, with a motion by Chair Kalbfell, seconded by Parr, passing by unanimous voice vote. The meeting adjourned at 11:28 a.m.

• Petition 1 (Qualified Appraisal error) decision made by Board
• Petition 2 (Recapping of exempt transfer) decision made by Board
• Petition 3 (Remove Personal Property Assessment) decision made by Board
• Approved meeting minutes (unanimous voice vote)

City Council

The Charlevoix City Council meeting will review items on the consent agenda, including meeting minutes and financial registers. Public hearing items include a request to paint electrical boxes and transformers, and a request to use Odmark Pavilion for a jazz band practice. The council will also hear public comments and manager updates before adjourning.

• Consent agenda: approval of July 7, 2025 meeting minutes
• Consent agenda: review of accounts payable and payroll check registers
• Public hearing: request to paint electrical boxes and transformers
• Public hearing: request to use Odmark Pavilion for Foghorn Jazz Band practice

The council approved the consent agenda, which included the July 7 meeting minutes, the July accounts payable and payroll registers totaling $1,623,818.54, and a resolution waiving parking fees for the Charlevoix Yacht Club’s Nucore Triangle Race and Red Fox Regatta. They also approved the Foghorn Jazz Band’s use of the Odmark Pavilion for weekly practice and agreed to investigate painting city electrical boxes and transformers. No motions were denied or tabled.

• Approved consent agenda (including minutes and financial registers) – yeas: Cole, Knapp, Parr, Kalbfell, Hagen, Spring; nays: none
• Approved waiver of parking fees for Charlevoix Yacht Club for Aug 29‑Sep 1 events – yeas: Cole, Knapp, Parr, Kalbfell, Hagen, Spring; nays: none
• Approved accounts payable and payroll check registers totaling $1,623,818.54 – yeas: Cole, Knapp, Parr, Kalbfell, Hagen, Spring; nays: none
• Approved use of Odmark Pavilion for Foghorn Jazz Band practice, Wednesdays 12:30‑2:30 p.m. through September, at no cost – yeas: Cole, Knapp, Parr, Kalbfell, Hagen, Spring; nays: none
• Council concurred to investigate painting of electrical boxes and transformers – no recorded vote

Planning Commission

The City of Charlevoix Planning Commission will hold a public hearing regarding the rezoning of several properties on State Street. The commission will also review the Residential Design Guidebook.

• Public hearing for rezone of 1202, 1206, 1210, 1212, 1214, 1220, and 1224 State Street
• Review of Residential Design Guidebook
• Zoning Administrator Report for June 2025

The commission unanimously approved the meeting agenda and the June 9 minutes. A motion to rezone 1202 State Street from R‑1 to R‑2 failed (1‑5 vote). A motion to rezone the seven listed State Street parcels from R‑1 to R‑2 passed (5‑1 vote). The commission agreed to postpone review of Residential Design Guidebook components 6‑9 to the August meeting.

• Approved agenda (unanimous voice vote)
• Approved June 9 minutes as amended (unanimous voice vote)
• Rezoning 1202 State St from R‑1 to R‑2 failed (Yeas: Jones; Nays: Boehmer, Felter, Galbreath, Radke, Muladore)
• Rezoning seven State St properties from R‑1 to R‑2 approved (Yeas: Boehmer, Felter, Galbreath, Radke, Muladore; Nays: Jones)
• Deferred review of Residential Design Guidebook components 6‑9 to August meeting
• Adjourned meeting at 8:00 p.m.

Shade Tree & Parks Commission

The Shade Tree & Parks Commission will hold its regular meeting to review recent tree and park activities and consider several upcoming projects. New business includes discussion of 2025 planting sites, tree maintenance plans, improvements to Veteran's Park, and the Lake Charlevoix Mariners at Ferry Beach project. The meeting also includes routine items such as call to order, roll call, and approval of minutes.

• Review recent tree and park activities (old business)
• Discuss 2025 planting sites (new business)
• Consider tree maintenance plans (new business)
• Discuss Veteran's Park improvements (new business)
• Discuss Lake Charlevoix Mariners at Ferry Beach project (new business)

The Shade Tree & Parks Commission unanimously approved the minutes from the May 13, 2025 meeting. It also approved a request to prune three Norway maple trees at 503 Sherman Street, allowing up to 25% removal of each tree, with all costs borne by the property owner and any future pruning requiring written permission from the commission. No other actions were decided.

• Approved May 13, 2025 meeting minutes (unanimous voice vote)
• Approved pruning of three Norway maple trees at 503 Sherman St up to 25% each (unanimous voice vote)

City Council

The Charlevoix City Council will vote on several items, including a contract to replace the City Hall roof. The council will also consider establishing a ball field rental fee, approving commercial dockage for the Harbor Princess, and authorizing the 2025 Venetian Festival. Additional actions include a short‑term rental agreement for the T‑Hangar and routine agenda items such as a proclamation and grant application.

• City Hall Roof Replacement – Contract Approval
• Establishment of Ball Field Rental Fee
• Commercial Dockage for the Harbor Princess
• 2025 Venetian Festival Approvals
• T‑Hangar Short Term Rental Agreement

The council approved the City Hall roof replacement contract, pending final contractor selection by the State Historic Preservation Office, and authorized the mayor to sign a $15,000 contract for the 2025 Venetian Festival. It also approved a $5,000 grant for police in‑vehicle cameras, set ball field rental fees, approved a commercial dockage agreement for the Harbor Princess, and authorized both a fireworks permit and a short‑term rental pilot. All motions passed with three yeas and no nays.

• Approved City Hall roof replacement contract with KJP Roofing (3-0)
• Authorized mayor to sign $15,000 Venetian Festival contract (3-0)
• Approved $5,000 Michigan Township Participating Plan grant for police in‑vehicle cameras (3-0)
• Set daily ball field rental fee $200 and hourly lights fee $25 (3-0)
• Approved commercial dockage agreement for Harbor Princess at $105 daily (3-0)
• Authorized City Clerk to issue fireworks permit for 2025 Venetian Festival (3-0)
• Approved T‑Hangar short‑term rental pilot agreement (3-0)
• Approved mass gathering permit as presented (3-0)

City Council

The Charlevoix City Council will adopt a consent agenda that includes the meeting minutes from June 2, 2025, the accounts payable and payroll check registers, and a contract for the Colorado Club paving project valued at $31,960. The agenda also contains a request from Boyne Thunder and mayoral appointments by Mayor Lyle Gennett. These items will be approved or discussed during the regular meeting.

• Colorado Club Paving Project: $31,960
• Boyne Thunder Request
• City Council Meeting Minutes – June 2, 2025
• Accounts Payable and Payroll Check Registers
• Mayoral Appointments

The council approved the consent agenda, which included the June 2, 2025 meeting minutes, accounts payable and payroll registers, a $31,960 paving contract for the Colorado Club, and the use of Bridge Park for the Boyne Thunder Poker Run. They also confirmed Mayor Gennett’s appointment of Terrie Paulson to the Farmers Market Advisory Committee through April 30, 2028. All motions passed with four yeas and no nays; two members were absent.

• Approved June 2, 2025 council minutes (vote 4-0)
• Approved accounts payable and payroll check registers totaling $759,569.67 (vote 4-0)
• Approved Colorado Club paving project contract for $31,960 (vote 4-0)
• Approved use of Bridge Park for Boyne Thunder Poker Run (vote 4-0)
• Confirmed appointment of Terrie Paulson to Farmers Market Advisory Committee (term to 4/30/2028) (vote 4-0)

Planning Commission

The Planning Commission will discuss rezoning parcels 1202 State through 1224 State Street from R‑1 to R‑2. The commission will also review the Residential Design Guidebook as old business. Public comment not related to agenda items and public hearings are scheduled. Staff updates will include a Zoning Administrator's Report.

• Discussion of rezoning parcels 1202 State through 1224 State Street from R‑1 to R‑2
• Residential Design Guidebook Review (old business)
• Public Hearings
• Zoning Administrator's Report (staff updates)
• Call for Public Comment not related to agenda items

The Planning Commission approved the meeting agenda and the May 12 minutes by unanimous voice votes. It also voted unanimously to schedule a public hearing on July 14 to consider rezoning seven parcels on State Street from R‑1 to R‑2. The commission agreed to continue reviewing Components 1‑5 of the Neighborhood Compatibility Guidelines at the next meeting. No other substantive decisions were made.

• Approved agenda (unanimous voice vote)
• Approved May 12 minutes (unanimous voice vote)
• Scheduled public hearing on rezoning seven State St parcels to R-2 (unanimous voice vote)
• Agreed to review Components 1‑5 of Neighborhood Compatibility Guidelines at next meeting

City Council

The City Council will conduct a public hearing regarding a Commercial Facilities Exemption Certificate transfer for Marek Properties LLC. The body will also discuss deer management, residential streetlights, and energy waste reduction. Other items include mayoral appointments and reports from the public library.

• Public hearing: Marek Properties LLC Commercial Facilities Exemption Certificate Transfer
• Bridge Street Tap Room request for live music
• Airport REIL light repair invoice
• Airport Layout Plan Project
• Energy Waste Reduction Program

The Charlevoix City Council adopted its consent agenda, which included approval of meeting minutes, several payments, and a live‑music request. Council members also approved a commercial‑facilities exemption transfer for Marek Properties, a residential street‑lighting pilot, and an energy‑waste reduction plan. Additional actions included restricting downtown pole banners, confirming mayoral appointments to the library board and farmers‑market advisory, and authorizing live music at Bridge Park.

• Approved consent agenda (4 yeas, 0 nays, 1 abstain) covering minutes, payments, live‑music request, airport invoice and airport plan
• Approved Marek Properties LLC commercial facilities exemption transfer (5 yeas, 0 nays)
• Approved residential street‑lighting field‑test pilot on W. Dixon (5 yeas, 0 nays)
• Adopted MPPA Energy Waste Reduction Plan (5 yeas, 0 nays)
• Prohibited downtown pole banners except for graduating‑senior recognition (4 yeas, 1 nay)
• Confirmed Mayor's appointment of Megan Cassada to the District Library Board (5 yeas, 0 nays)
• Confirmed Mayor's appointments of Mandy Thompson and Jennifer Haf to the Farmers Market Advisory (5 yeas, 0 nays)
• Approved Bridge Street Tap Room use of Bridge Park for live music (except July 23 2025) (4 yeas, 0 nays)

Charlevoix DDA Board

The Charlevoix Downtown Development Authority Board will conduct routine business, including approving the minutes from the February 24, 2025 meeting and receiving reports from the City Manager and the Director. The board will also consider the tree light replacement and its annual maintenance under new business. The meeting will conclude with public comment and other standard agenda items.

• Approve minutes from February 24, 2025
• Public Information Meeting report (City Manager Mark Heydlauff)
• Director's Report
• Tree light replacement and annual maintenance

The Charlevoix DDA Board approved an agreement with Faith Lawn and Property Maintenance Services for tree light replacement and annual maintenance through 2028. The motion was carried by unanimous voice vote. No other substantive decisions were made at this meeting.

• Approved tree light replacement and annual maintenance agreement (unanimous voice vote)

City Council

The Charlevoix City Council will hold a public hearing to consider a commercial facilities exemption certificate transfer for Marek Properties LLC. The council will also receive a presentation on improvements to the Carpenter Street Recreation Complex and consider adopting the Charlevoix County Hazard Mitigation Plan. Additional items include a radar speed trailer purchase and review of tax rate request forms and millage procedures for 2025.

• Presentation on Carpenter Street Recreation Complex Improvements
• Adoption of Charlevoix County Hazard Mitigation Plan
• Purchase of radar speed trailer
• Public hearing: Marek Properties LLC commercial facilities exemption certificate transfer
• Review of L-4029 Tax Rate Request Forms and Millage Collection Procedure Verification for 2025

The City Council approved the consent agenda, which included adopting the 2024 Charlevoix County Natural Hazard Mitigation Plan and authorizing the purchase of a SpeedAlert 24 radar speed trailer. A public hearing was scheduled for June 2, 2025 to consider a commercial facilities exemption certificate transfer request from Marek Properties LLC. All motions passed unanimously.

• Approved consent agenda (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Adopted 2024 Charlevoix County Natural Hazard Mitigation Plan 5‑Year Update (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Approved City Council minutes from May 7, 2025 (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Approved accounts payable and payroll check registers (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Approved L‑4029 Tax Rate Request Forms and Millage Collection Procedure Verification Form for 2025 (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Authorized City Manager to sign purchase order for SpeedAlert 24 radar speed trailer ($18,671.65) and accept grant ($47,275.93) (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Set public hearing for June 2, 2025 on Marek Properties LLC exemption certificate transfer (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)
• Approved L‑4029 Tax Rate Request Forms and Millage Collection Procedure Verification Form for 2025 (yeas: Parr, Spring, Knapp, Cole, Kalbfell, Hagen)

General

The City of Charlevoix Shade Tree & Parks Commission will meet to review right-of-way maintenance since 2017. The commission will also discuss planting for the 2025 right-of-way season.

• ROW Maintenance since 2017
• 2025 ROW Planting

The Shade Tree & Parks Commission unanimously approved the minutes from the March 13, 2025 meeting. The commission decided to target planting 30–40 trees this fall. No other formal actions were taken.

• Approved minutes of March 13, 2025 (unanimous voice vote)
• Set goal to plant 30–40 trees this fall (no vote recorded)

Planning Commission

The Charlevoix Planning Commission will hold a public hearing on Section 153.171 landscaping. The commission will review the Residential Design Guidebook. Staff will present the Zoning Administrator Report for April 2025 and approve the meeting minutes from April 14, 2025.

• Public Hearing for Section 153.171 Landscaping
• Residential Design Guidebook Review
• Zoning Administrator Report for April 2025
• Approval of Planning Commission minutes from April 14, 2025

The Commission unanimously approved the meeting agenda (including Item J-2) and the April 14 minutes. A public hearing on the Section 153.171 landscaping ordinance was held with no comments, and the Commission unanimously recommended the ordinance changes to City Council. Member Beatty was chosen as Vice Chair by a 4‑3 vote, and the Commission agreed to review the residential design guidebook sections at the next meeting.

• Agenda amended to add Item J-2; approved by unanimous voice vote
• April 14, 2025 minutes approved by unanimous voice vote
• Recommend approval of landscaping ordinance changes to City Council; approved by unanimous voice vote
• Member Beatty selected as Vice Chair for remainder of term; vote 4-3
• Commission to review Appendix A, Introduction, and Using the Guidebook sections of Residential Design Guidebook at next meeting

City Council

The Charlevoix City Council will consider several items, including a $17,654 replacement of a variable frequency drive blower at the wastewater treatment plant and additions to the contract with Lenslock for body‑worn and in‑car cameras. Other agenda items include a public space request for the Charlevoix Marathon, a resolution on downtown parking enforcement hours, and approvals for the 2025 Venetian Festival and a fundraiser concert for the city golf team.

• Replacement of Variable Frequency Drive Blower at WWTP – $17,654
• Additions to contract with Lenslock for body‑worn and in‑car cameras
• Charlevoix Marathon public space request
• Downtown Parking Enforcement Hours Resolution
• 2025 Venetian Festival approval

The council approved the consent agenda, which included the April 21 minutes, $748,249.23 in accounts payable and payroll registers, a Lenslock camera contract amendment adding about $4,000 per year, use of Bridge Park for the Charlevoix Marathon, and a $17,654 purchase for a wastewater‑treatment blower. They adopted Resolution 2025‑05‑01 setting downtown parking enforcement hours and limits. The council also directed staff to seek MDOT approval for 2025 Venetian Festival street closures, supported a fundraiser concert for the Charlevoix Golf Team, appointed an alternate to the Zoning Board of Appeals, and confirmed two members of the Farmers Market Advisory Committee.

• Approved consent agenda items (minutes, financial registers, Lenslock amendment, marathon park use, WWTP blower) (5-0)
• Adopted downtown parking enforcement hours resolution (5-0)
• Directed staff to seek MDOT approval for 2025 Venetian Festival street closures (5-0)
• Supported Fundraiser Benefit Concert for Charlevoix Golf Team (5-0)
• Appointed Tim Kish as alternate to Zoning Board of Appeals (5-0)
• Confirmed Michael Washburne and Leanne Ackert to Farmers Market Advisory Committee (5-0)

City Council

The Charlevoix City Council will consider several items on its April 21, 2025 meeting, including a $165,158 purchase of a loader/backhoe. Other agenda items include a fire truck acquisition, appointments of council and mayoral members, and routine consent agenda items such as parking requests and utility equipment. The meeting will also feature public comment and a closed‑session performance review of the City Manager.

• 2025 Loader/Backhoe Purchase for $165,158
• Fire Truck Acquisition
• Airport Utility Tractor request
• Bridge Park Lift Station Cleaning request
• Trout Tournament Parking Request

The Charlevoix City Council unanimously approved a 6% merit and cost‑of‑living salary increase for City Manager Mark Heydlauff. It also approved several other items, including waiving launch fees for the June trout tournament, accepting a state grant to buy an airport snow‑removal tractor, and confirming multiple mayoral appointments.

• Approved consent agenda (minutes, check registers, etc.) – yeas all, nays none
• Waived launch fees for Lake Charlevoix Area Trout Tournament (June 12‑15) – yeas all
• Authorized acceptance of $89,333 state grant to purchase airport snow‑removal tractor – yeas all
• Appointed Dan Reed to Zoning Board of Appeals (term ends Dec 31 2027) – yeas all
• Confirmed Maureen Owens and Annie Oosthuizen to Downtown Development Authority Board (terms to Apr 30 2029) – yeas all
• Confirmed Robert Miller to Housing Commission (term to Apr 30 2030) – yeas all
• Approved revised Charlevoix Farmers Market Advisory Committee Policy – yeas all
• Approved 6% salary increase for City Manager Mark Heydlauff – yeas all

Planning Commission

The City of Charlevoix Planning Commission will hear a presentation on population dynamics and housing from Housing North. The commission will also address old business regarding landscaping and fences and walls.

• Presentation by Zachary Sompels of Housing North on Population Dynamics & Housing
• Discussion of 153.171 Landscaping
• Discussion of Section 153.145 Fences and Walls
• Zoning Administrator Report for March 2025

The commission approved the agenda and the March 10 meeting minutes by unanimous voice vote. It scheduled a public hearing for the revised landscape ordinance at the next meeting. The commission also approved a letter to the City Council on fences and deer management and agreed to appoint two new members as ad‑hoc members of the Housing Sub‑Committee.

• Approved agenda (unanimous voice vote)
• Approved March 10, 2025 minutes with corrections (unanimous voice vote)
• Scheduled public hearing for landscape ordinance changes (unanimous voice vote)
• Approved letter on fences and deer management and sent to City Council (unanimous voice vote)
• Concurred to appoint two new members as ad‑hoc members of the Housing Sub‑Committee

General

The Charlevoix City Election Commission will consider several routine items. It will approve the February 25, 2025 meeting minutes, approve ballots for the upcoming special election, appoint precinct election inspectors, conduct a public accuracy test for the special election, and adopt a resolution that outlines delegated duties. No other matters are on the agenda.

• Approval of minutes from February 25, 2025
• Approval of ballots for the special election
• Appointment of precinct election inspectors
• Public accuracy test for the special election
• Adoption of resolution outlining delegated duties

The commission unanimously approved the consent agenda, including minutes from February 25, 2025, the proof ballot, precinct election inspector appointments, and the public accuracy test results for the May 6, 2025 special election. It also adopted a resolution delegating election duties to the City Clerk or an authorized assistant, with two yeas and no nays.

• Approved minutes from February 25, 2025 (unanimous voice vote)
• Approved proof ballot (unanimous voice vote)
• Approved appointment of precinct election inspectors (unanimous voice vote)
• Accepted results of public accuracy test for May 6, 2025 special election (unanimous voice vote)
• Adopted resolution delegating election duties to City Clerk or assistant (yeas: Dvoracek, Lavender; nays: none)

City Council

The Charlevoix City Council will discuss several items, including a review of the recent ice storm, a policy update for the Farmers Market Advisory Committee, and the sale of the Southside Storage Yard. The council will also consider a local‑government approval for an on‑premises tasting room license for Stiggs Brewing Company, a notice of intent to issue bonds to purchase a fire apparatus, and mayoral appointments.

• Sale of Property: Southside Storage Yard
• Local Government Approval for On-Premises Tasting Room License – Stiggs Brewing Company
• Notice of Intent to Issue Bonds for the Purchase of a Fire Apparatus
• Farmers Market Policy and Advisory Committee discussion
• Ice Storm Review and Follow-up Steps

The council established a six‑member Farmers Market Advisory Committee and conditionally approved the sale of the Southside Storage Yard. It also recommended approval of Stiggs Brewing Company’s on‑premises tasting room license and adopted a notice of intent to issue up to $1.7 million in bonds to fund a new aerial ladder fire truck. Additionally, the mayor’s appointments of Christine Galbraith and Kristin Jones to the Planning Commission and the reappointment of Scott Beatty were confirmed.

• Established Farmers Market Advisory Committee (5-0)
• Conditionally approved sale of Southside Storage Yard (5-0)
• Approved recommendation for Stiggs Brewing tasting room license (5-0)
• Adopted notice of intent to issue up to $1.7 M bonds for fire apparatus (5-0)
• Confirmed appointments of Christine Galbraith and Kristin Jones to Planning Commission (5-0)
• Reappointed Scott Beatty to Planning Commission (5-0)

City Council

The council will conduct a public hearing on Ordinance 859, a revised historic district ordinance. It will adopt a consent agenda that includes a $28,545.30 pavement marking contract and the Planning Commission 2024 annual report. The council will also vote on resolutions concerning rates and fees, purchase policy revisions, future improvement planning for Mt. McSauba, and an appointment to the Lake Charlevoix EMS Authority Board.

• Public hearing on Ordinance 859: Revised Historic District Ordinance
• Approval of 2025 Pavement Marking Contract for $28,545.30
• Resolution 2025-03-01: Rates and Fees
• Resolution 2025-03-02: Purchase Policy Revisions
• Appointment to Lake Charlevoix EMS Authority Board

General

The Charlevoix Board of Review will convene to hear appeals and approve minutes. The meeting is scheduled for March 13, 2025, with specific hours for appeals.

• Hear property tax appeals
• Approve meeting minutes
• Public comment period
• Meeting at 210 State Street

Shade Tree & Parks Commission

The Shade Tree & Parks Commission will discuss three new‑business items: planting trees in the right‑of‑way for the 1522 Bridge Street Pinebridge Place townhomes, the 2025 tree maintenance and planting program, and management of invasive plants. No specific actions or approvals are noted in the agenda.

• Tree planting in right‑of‑way for 1522 Bridge Street Pinebridge Place townhomes
• Tree maintenance and planting plan for 2025
• Invasive plant management

General

The Board of Review Appeals will meet to hear appeals. The agenda consists of procedural items and a session for appeals.

• Review of appeals

Planning Commission

The Charlevoix Planning Commission will meet on March 10, 2025 at 6:00 PM in the Council Chambers, 210 State Street. The commission will discuss New Business item 153.171 Landscaping. It will also review the Annual Report, hear the Zoning Administrator’s January 2025 report, and consider public comments not related to agenda items.

• New Business – Item 153.171 Landscaping
• Old Business – Annual Report
• Staff Update – Zoning Administrator’s Report (January 2025)
• Public Comment (non‑agenda items)
• Approval of Draft Minutes from January 13, 2025

General

The Charlevoix County Board of Review will hold its regular meeting on March 4, 2025. Items on the agenda include designating a chair and presenting the 2025 assessment roll. The meeting also provides time for public comment before adjournment.

• Designation of Chair
• Presentation of 2025 Assessment Roll
• Public Comment

City Council

The City Council will consider rescheduling a regular meeting to accommodate the May election. The agenda includes approving minutes, accounts payable, and a service agreement with the Downtown Development Authority.

• Reschedule Council Meeting for May Election
• Approve City Council Meeting Minutes - February 17, 2025
• Accounts Payable and Payroll Check Registers
• Revised MOU among the Chamber, Visit Charlevoix, and City of Charlevoix
• Service Agreement between the City of Charlevoix and the DDA

General

The Charlevoix City Election Commission will discuss consolidating precincts for the May 6, 2025 special election. The meeting also includes routine items such as approval of the October 1, 2024 minutes and public comment.

• Consolidation of election precincts for May 6, 2025 special election
• Approval of October 1, 2024 meeting minutes

Charlevoix DDA Board

The Charlevoix Downtown Development Authority Board will meet on February 24, 2025. The board will discuss the Live on the Lake 2025 event, a revised memorandum of understanding among the Chamber, Visit Charlevoix, and the City of Charlevoix, and a service agreement between the City of Charlevoix and the DDA. The meeting also includes routine reports and a public comment period.

• Consent agenda: approve minutes from January 7, 2025
• Live on the Lake 2025 event discussion
• Revised MOU among the Chamber, Visit Charlevoix, and City of Charlevoix
• Service agreement between City of Charlevoix and the DDA

City Council

The City Council will vote on adopting the 2024-25 and 2025-26 budgets and set a public hearing for a revised Historic District Ordinance. The meeting also includes consent items such as meeting minutes, accounts payable, and the renewal of an auditing service contract.

• Adoption of Ordinance 857: Amended 2024-25 Budget
• Adoption of Ordinance 858: 2025-26 Budget
• Set Public Hearing: Ordinance 859: Revised Historic District Ordinance
• Proposal to Extend Auditing Service Contract
• Michigan Beach Concession Agreement

Planning Commission

The City of Charlevoix Planning Commission will meet to discuss landscaping under section 153.171. The body will also review an annual report and a draft report for the Housing Readiness Grant.

• 153.171 Landscaping
• Annual Report
• Housing Readiness Grant draft report
• Zoning Administrator's Report January 2025

City Council

The City Council will hold public hearings regarding the 2025-26 Budget Ordinance and a budget amendment for Fiscal Year 2025. The body will also review accounts payable and payroll registers.

• Public hearing for 2025-26 Budget Ordinance
• Public hearing for Fiscal Year 2025 Budget Amendment
• Emergency repair of High Service Pump #2: $23,738
• Updated Intergovernmental Data Sharing Agreement

General

The Historic District Commission will review the Certificate of Appropriateness for 304 Park Avenue. It will discuss the nomination of the Charlevoix Central Historic District to the National Register of Historic Places. The commission will also consider the 2025 Governor’s Awards for Historic Preservation.

• Certificate of Appropriateness for 304 Park Avenue
• Charlevoix Central Historic District nomination to the National Register of Historic Places
• 2025 Governor's Awards for Historic Preservation

City Council

The Charlevoix City Council will conduct a public hearing on the Fiscal Year 2026 Budget. The council will also approve a consent agenda that includes the January 6, 2025 meeting minutes, accounts payable and payroll registers, the Rock the Dock with Knee Deep program, the 2025 Poverty Exemption Policy and Guidelines, and an extension of the agreement with Biotech Agronomics. In addition, council and mayoral appointments will be confirmed.

• Public hearing on Fiscal Year 2026 Budget
• Approval of City Council Meeting Minutes – January 6, 2025
• Extension of Agreement with Biotech Agronomics
• Adoption of 2025 Poverty Exemption Policy and Guidelines
• Council appointment of Janet Kalbfell as 1st Ward Council Member

Planning Commission

The City of Charlevoix Planning Commission will hold public hearings regarding height changes for accessory buildings and residential decks above the first floor. The body will also review Match on Main grant applications and discuss deer management related to fences and walls.

• Public hearing on 153.116 Accessory Buildings Height changes
• Public hearing on 153.160 Residential Decks Above First Floor
• Match on Main Grant Applications
• Discussion on 153.145 Fences and Walls (Deer Management)
• Review of 2025 Priorities and Activities

Charlevoix DDA Board

The Downtown Development Authority will review the FY 2026 budget and Match on Main grant applications. The board will also consider a seasonal rent adjustment request for 109 Bridge Park Drive.

• FY 2026 Budget
• Match on Main Grant Applications
• Seasonal Rent Adjustment Request for 109 Bridge Park Drive
• Election of Vice Chair
• 2025 Meeting Dates

City Council

The City Council will conduct a public hearing regarding an amendment to Fines Ordinance 856 of 2024. The body will also review police department accreditation and a selection policy revision for Match on Main.

• Public hearing: Amendment to Fines Ordinance 856 of 2024
• Police Department Accreditation
• Match on Main Selection Policy Revision
• 2025 MDOT Road Closures for Special Events
• American Rescue Plan Act (ARPA) of 2021 Grant Funding