Charlottesville public meetings in 2024

City Council

City Council and School Board will hold a joint work session to discuss FY 2026 City Schools budget priorities and estimates. No votes or decisions are scheduled; the meeting is for presentation and discussion only.

• Joint budget work session for FY 2026 City Schools budget priorities and estimates

The City Council and School Board held a joint work session to review the FY26 City Schools budget priorities and estimates. The preliminary total budget is $7.9 million above the regular baseline allocation, with a $5.3 million compensation and benefits estimate that excludes collective bargaining costs. No formal decisions were made; the agenda was adopted unanimously and staff will provide a later report on capital improvement projects.

• Agenda adopted unanimously
• FY26 budget priorities and estimates presented by Superintendent
• Staff to provide comprehensive capital improvement project report at later time

Human Rights Commission

The Human Rights Commission will hold a hybrid regular meeting to discuss proposed amendments to the Charlottesville Human Rights Ordinance and to its own rules and procedures. The agenda includes officer nomination committee updates, a work plan check-in, and public comment periods. No final votes are scheduled; the meeting focuses on planning and drafting.

• Discussion of proposed amendments to Charlottesville Human Rights Ordinance
• Amendments to HRC Rules and Procedures
• Officer Nomination Committee update
• Work plan check-in
• Public comment periods (in-person and virtual)

The Human Rights Commission unanimously approved proposed changes to the Charlottesville Human Rights Ordinance and to its own Rules and Procedures, both by 7-0 votes. No public comments were made, and no updates were provided on the reparations inquiry. The 2025 Annual Planning Meeting is tentatively set for March 22, 2025, and the next regular meeting is January 16, 2025.

• Approved proposed amendments to Charlottesville Human Rights Ordinance (7-0)
• Approved proposed changes to HRC Rules and Procedures (7-0)
• Tentatively scheduled 2025 Annual Planning Meeting for March 22, 2025
• Cancelled January 2, 2025 work session; next meeting January 16, 2025

Housing Advisory Committee

The Housing Advisory Committee is holding a procedural meeting to defer approval of November minutes to January 2025 and discuss plans for the next meeting and the 2025 schedule. No substantive decisions or public hearings are on the agenda.

• Defer November 2024 minutes to January 15, 2025 meeting
• Open discussion led by Chair
• Set agenda and 2025 meeting schedule

Board of Architectural Review

The Board of Architectural Review will discuss and possibly decide on a certificate of appropriateness for a three-story apartment building at 1609 Gordon Avenue. Several pre-application conferences (no formal action) are also on the agenda, including a multi-story residential building at 1000 Wertland Street and another at 200 West Main Street. The board will also receive an update on City Council's review of café design guidelines.

• Cert. of Appropriateness for three-story apartment building at 1609 Gordon Avenue (deferred item)
• Cert. of Appropriateness for paved terrace at 128 Madison Lane (consent agenda)
• Pre-application conference for alterations to house and site at 606 Lyons Court
• Pre-application conference for addition to existing dwelling at 745 Park Street
• Update on Council’s review of café design guidelines

The Board of Architectural Review approved a Certificate of Appropriateness for a three-story apartment building at 1609 Gordon Avenue, with conditions including a louvered garage screen instead of climbing plants and a review of the EIFS material finish. The motion passed 6-1 with one abstention. The board also held pre-application conferences for projects at 606 Lyons Court, 745 Park Street, 1000 Wertland Street, and 200 West Main Street, but took no formal action on those.

• Approved CoA for 1609 Gordon Ave apartment building with conditions (6-1, 1 abstention)
• Approved consent agenda including Nov 19 minutes and 128 Madison Lane terrace (8-0)
• Held pre-application conference for 606 Lyons Court house alterations; straw poll favored pediment removal (5-3)
• Held pre-application conference for 745 Park Street addition; broad support expressed
• Held pre-application conference for 1000 Wertland St affordable housing project
• Held pre-application conference for 200 West Main St residential project; no CoA application expected for a year

City Council

The City Council will consider appropriating $7.6 million in transit grant funding and reallocating unspent American Rescue Plan Act funds. The meeting also includes resolutions for public safety, transportation, and a pedestrian bridge.

• Public hearing for $7,571,300 in transit grant funding
• Resolution to reallocate unspent American Rescue Plan Act funds
• Resolution to allocate $393,456.60 for Pollocks Branch Pedestrian/Trail Bridge
• Resolution to allocate $200,000 for Fontaine Fire Station Parking Lot repairs
• Ordinance amending bus and truck parking hours between midnight and 6:00 a.m.

The Charlottesville City Council approved initial membership in the Charlottesville-Albemarle Regional Transit Authority (CARTA) and reallocated $3.76 million in unspent ARPA funds to the Salvation Army Center of Hope expansion and public safety payroll. The council also adopted an ordinance restricting overnight parking of buses and trucks, and approved several resolutions and appointments. A public hearing on a $7.57 million transit grant was carried to the January 6 meeting.

• Approved initial membership in Charlottesville-Albemarle Regional Transit Authority (5-0)
• Approved reallocation of $3,759,774.43 in ARPA funds to Salvation Army Center of Hope and public safety payroll (5-0)
• Adopted ordinance amending City Code Section 15-144 on overnight parking of buses and trucks (4-1)
• Approved revisions to Architecture Design Control District Design Guidelines for outdoor cafes (5-0)
• Appointed members to boards and commissions including Airport Commission, Housing Advisory Committee, and YMCA Board (5-0)
• Adopted consent agenda including $389,312 HOPWA grant appropriation and $200,000 Fontaine Fire Station parking lot repair (5-0)
• Carried $7,571,300 transit capital grant appropriation to January 6 meeting
• Certified closed session for board appointments (5-0)

Historic Resources Committee

The committee will discuss plans for the 2026 Mall 50th Anniversary and updates to walking tour maps. Members will also review historic marker installations at Court Square and various other sites.

• Establishment of a sub-committee for Mall 50th Anniversary 2026
• Updates on walking tour maps and reprint plans
• Discussion of Court Square DHR marker location and unveiling event
• Status updates on Johnson Elementary, Carver Inn, and Mall plaques
• Identification of Bridge Builders and Greenbook sites

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will hold a hybrid meeting to approve minutes, receive reports, and discuss the recruitment of an independent counsel. The public may attend in-person or online.

• Approval of minutes
• Independent Counsel Recruitment
• Executive Director and Management Analyst Report
• Amendments Committee Report
• Public comment period

The Charlottesville Police Civilian Oversight Board approved revisions to a draft Request for Information (RFI) for independent counsel recruitment and voted to forward it to the Office of the City Attorney. The board also approved forwarding amendments to Section 2-453 of the enabling ordinance (board membership appointment and terms) to the city attorney for review, and created an amendments committee to review the ordinance. All votes were unanimous.

• Approved revised wording in RFI Section 3, subsection 3 (Conflicts of Interest) (unanimous)
• Approved forwarding revised RFI to Office of the City Attorney (unanimous)
• Approved forwarding amendments to Section 2-453 to Office of the City Attorney (unanimous)
• Approved creation of an amendments committee to review the ordinance (unanimous)

Retirement Commission

The Retirement Commission will meet to approve previous minutes, discuss a contract for investment advisory services, and review updates on the 457b plan and disability retirement.

• Approval of October meeting minutes
• Discussion of Investment Advisory Services contract
• Super catch up contributions in 457b Plan
• Disability Retirement discussion
• Investment Update

The Retirement Commission approved adding a Secure 2.0 provision to the City's 457b plan, allowing participants aged 60-63 to make additional catch-up contributions starting in 2025. The Commission also approved adding Kai Pacheco to the Investment Sub-Committee to discuss the upcoming Dahab Associates contract renewal. An amendment to the 401a plan for disability retirement for injured public safety officers is in process, with more details to come. The Commission discussed but did not decide on using Roberts Rules of Order as a guide for meetings.

• Approved Secure 2.0 catch-up contribution provision for 457b plan (unanimous)
• Approved adding Kai Pacheco to Investment Sub-Committee (unanimous)
• Approved October 2024 meeting minutes (unanimous)

General

The Charlottesville Economic Development Authority approved its FY2024 annual audit and annual report, elected officers for 2025, and approved a resolution for a $50,000 grant pass-through for Maury Avenue Center remediation. The board also discussed a future performance agreement for the 501 Cherry Avenue affordable housing project and a fee schedule review.

• Approved consent agenda including October 8, 2024 minutes and financial reports (unanimous)
• Accepted FY2024 Annual Audit report (unanimous)
• Accepted FY2024 Annual Report (unanimous)
• Elected Addison Barnhardt as Chair and Jay O'Donnell as Vice-Chair for CY2025 (unanimous)
• Approved resolution for Maury Avenue Center Performance Agreement with $50,000 grant pass-through (unanimous)

Planning Commission

The Planning Commission will hold a public hearing to consider the proposed 5-year Capital Improvement Program for FY 2026-2030. The commission will also review site plans and a department work plan.

• Public hearing on FY 2026-2030 Capital Improvement Program covering affordable housing, education, public safety, facilities, transportation, parks, and technology
• Site Plan review for 2117 Ivy Road
• Entrance Corridor review for Barracks Road Shopping Center
• NDS Work Plan Presentation

The Planning Commission held a public hearing and approved the FY 2026-2030 Capital Improvement Program (CIP), a five-year plan totaling just under $186 million, with several amendments. Approved amendments included increased funding for a strategic housing fund/land bank, a comprehensive facility plan for city schools, solar PV programs, school maintenance, Safe Routes to School improvements, and a competitive process for large affordable housing expenditures. The overall CIP motion passed 6-0 with one abstention.

• Approved FY 2026-2030 CIP with amendments (6-0, 1 abstention)
• Approved amendment to increase funding for strategic housing fund/land bank (6-0, 1 abstention)
• Approved amendment to create funding for city schools' comprehensive facility plan (7-0)
• Approved amendment to increase funding for city and schools solar PV program (7-0)
• Approved amendment to increase funding for schools maintenance lump sum projects (4-3)
• Approved amendment to reduce funding for school improvement priority projects in out years (4-3)
• Approved amendment to create line item for Safe Routes to School improvements (7-0)
• Approved amendment to create line item for large affordable housing expenditures with competitive selection (6-0, 1 abstention)

Sister Cities Commission

The Sister Cities Commission will meet to discuss long-term goals and the SCI State Conference. The body will receive updates on website revisions and a traveling trunk recommendation. Members will also provide reports on partner cities in Guatemala, France, Italy, Ghana, and Bulgaria.

• Discussion of CSCC Long-term Goals
• Website Revision Update by Claire Denton-Spalding and Murray Susen
• Traveling Trunk Recommendation by Edward Herring and Claire Denton-Spalding
• Reports on partner cities: Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven

The Charlottesville Sister Cities Commission approved an amendment to its strategic plan adding a 'Responsibilities' section that designates a liaison to coordinate between the mayor/city council and sister/friendship city contacts. The commission also discussed fundraising guidelines, a planned trip to Huehuetenango, and a brochure project, but no other formal votes were taken.

• Approved strategic plan amendment adding 'Responsibilities' section (motion by Sylvia New Strawn, seconded by Sal Moschella)
• Approved minutes of October 1, 2024 meeting (motion by Sal Moschella, seconded by Sylvia New Strawn)
• Approved minutes of November 12, 2024 meeting (motion by Kimberly Hayes, seconded by Murray Susen)
• Adjourned meeting at 5:49 pm (motion by Kimberly Hayes, seconded by Sal Moschella, passed unanimously)

Tree Commission

The Charlottesville Tree Commission will review a staff report covering several planting initiatives, including a request for quotations to install 133 trees along right‑of‑ways and highway interchanges. Commissioners will also discuss ongoing invasive‑plant control work, a major ReLeaf Cville planting effort, and the draft FY24 State of the Forest report. The meeting includes updates from the Arbor, Codes and Practices, and Education & Advocacy committees, as well as recruitment and bylaws considerations for 2025.

• RFQ to install 133 trees around city limits, focusing on rights‑of‑way and highway interchanges; installation mid‑December to early January
• Mulching of approximately 9 acres at Butterfly Greenway Dec 2–Dec 13, with vine treatments completed at Disc Golf Course and Sherwood Avenue
• ReLeaf Cville planting of 10‑15 trees in Meade Park and additional trees in the Woolen Mills neighborhood
• Invasive plant control and containment strategy on city properties, including early‑December tree planting in mulched areas
• Discussion of the FY24 State of the Forest draft, recruitment of new members, and potential bylaws revisions in January 2025

The Tree Commission received updates on the city's urban forestry management plan, fall tree planting initiatives, and invasive plant control efforts. Members discussed potential resolutions for tree protection and stormwater fee adjustments, but took no formal votes on these items. The meeting focused on administrative reporting and planning for the upcoming State of the Forest report.

• Received update on Eocene Environmental Group urban forestry plan
• Confirmed Jarema Landscapes hired for 130-140 fall tree plantings
• Tabled discussion on resolution for protecting public trees
• Planned State of the Forest report for January/February

City Council

The City Council will consider several resolutions to appropriate and reallocate funds for public health and infrastructure. The body will also review a budget briefing on housing and infrastructure and vote on an ordinance regarding overnight parking for buses and trucks.

• Appropriation of $240,000 for the Charlottesville/Albemarle Recovery Court
• Appropriation of $408,437 from the Opioid Abatement Authority Collaborative Partnership Grant
• Reallocation of $253,697 for the Meadow Creek Trail and Bridges Project
• Appropriation of $155,000 for the Rugby Avenue Trail CIP
• Ordinance amending City Code Section 15-144 regarding parking of buses and trucks between midnight and 6:00 a.m.

The Charlottesville City Council voted unanimously to approve a resolution authorizing VDOT project cancellations, terminations of project development agreements, and project scope revisions, including transferring the Fontaine Avenue Streetscape project to VDOT administration. Council also adopted a consent agenda with multiple grant appropriations and reallocations, while postponing action on a parking ordinance and outdoor café design guidelines.

• Adopted consent agenda including grant appropriations and fund reallocations (5-0)
• Approved VDOT Portfolio SmartScale re-allocation, cancellation, agreement termination, and revised project scope resolution (5-0)
• Postponed further consideration of City Code Section 15-144 parking ordinance to a future meeting (5-0)
• Postponed consideration of Architectural Design Control Overlay Districts Design Guidelines Chapter 5, Section E (Outdoor Cafés) to December 16, 2024 (5-0)

Planning Commission

The Charlottesville Planning Commission is holding a work session to discuss the Capital Improvement Program. The meeting also includes a closed session regarding pending litigation.

• Capital Improvement Program discussion
• Closed meeting regarding pending litigation

The Planning Commission held a work session to review the draft 5-year Capital Improvement Program (CIP) totaling just under $186 million, with $131 million in bonds and $51 million in cash. No formal decisions were made; the session was informational, and the commission will hold a public hearing on December 10 before making recommendations to the City Manager.

• Approved closed meeting for pending litigation (6-0)
• Certified closed meeting compliance with FOIA (6-0)
• No substantive decisions on CIP; review only

General

The Parks and Recreation Advisory Board will elect a vice chair and schedule meetings for December and January. The board will also introduce the new Deputy Director of Parks and discuss the FY'26 proposed budget.

• Election of Vice Chair
• Move January’s Board Meeting to January 23rd
• Introduction of Katie Lockhart as Deputy Director of Parks
• FY'26 Proposed Budget discussion
• Jenkins Park Update

The Parks and Recreation Advisory Board heard a presentation on the Parks Master Plan update, including framework plans for five parks, and discussed upcoming presentations to City Council and a public meeting in December. The board also received updates on CIP projects, budget requests, and approved the September minutes. No formal votes were taken on substantive items.

• Approved September meeting minutes
• Elected Ned Michie as Vice Chair for next two meetings

Human Rights Commission

The Human Rights Commission will meet to finalize a letter on the Effective Right to Counsel, receive updates from the chair and staff, and hear from the Officer Nomination Committee. The meeting also includes public comment periods and approval of minutes from prior meetings.

• Finalize Effective Right to Counsel Letter
• Officer Nomination Committee update
• Approval of minutes from October 17 and November 7, 2024 meetings
• Public comment periods (in-person and virtual)
• Work plan check-in and confirmation of next work session on December 5

The Commission approved a recommendation letter regarding the effective right to counsel for tenants. Staff reported that HUD denied the city's Fair Housing Assistance Program application, requiring changes to the Human Rights Ordinance.

• Approved recommendation letter for effective right to counsel (7-0)
• Approved minutes from 10/17/2024 (6-0-1)
• Approved minutes from 11/07/2024 (6-0-1)

Housing Advisory Committee

The Housing Advisory Committee will receive a staff update on the proposed Land Bank Ordinance and discuss the Affordable Dwelling Unit Monitoring and Procedures Manual. The committee will also consider approving minutes from the October 16 meeting.

• Land Bank Ordinance update led by Deputy City Manager James Freas
• Discussion of Affordable Dwelling Unit (ADU) Monitoring and Procedures Manual
• Approval of October 16, 2024 Regular HAC Meeting Minutes

The Housing Advisory Committee discussed the proposed Land Bank ordinance, with staff reporting the City Manager's office supports creating the land bank as a public authority rather than a nonprofit. The committee agreed to move the ordinance forward while planning an operational manual for the future Land Bank Board. The committee also reviewed proposed changes to the ADU manual and voted to have staff share DZO comments with the Planning Commission.

• Moved to advance Land Bank ordinance as an authority, with pilot approach (consensus)
• Approved minutes of previous meeting (all agree, DR abstains)
• Directed staff to share DZO comments with Planning Commission (all agree)
• Agreed to provide ADU manual feedback by 12/3
• Discussed Land Bank operational manual to be drafted by future Board

Board of Architectural Review

The Board of Architectural Review will review a Certificate of Appropriateness for exterior alterations at 946 Grady Avenue, an individually protected property owned by Dairy Central Phase 1, LLC. It will also review a Certificate of Appropriateness for an art installation on the south and west elevations of 301 East Main Street in the Downtown ADC District. Additional agenda items include a design consultation for emergency egress stairs at 116 West Jefferson Street and preliminary discussions of a hotel and residential projects, but no formal actions are planned for those.

• Certificate of Appropriateness #24-11-02 – 946 Grady Avenue exterior alterations
• Certificate of Appropriateness #24-11-03 – 301 East Main Street art installation
• Consultation on emergency egress stairs design – 116 West Jefferson Street
• Preliminary discussion – multi‑story hotel at 218 West Market Street
• Pre‑application conference – multi‑story residential building at 200 West Main Street

The Board of Architectural Review approved two Certificates of Appropriateness: one for exterior door/window alterations at 946 Grady Avenue and another for an art installation at 301 East Main Street. Both approvals included conditions. The board also held discussions on several other projects, including a proposed hotel at 218 West Market Street and a residential development at 200 West Main Street, but took no formal action on those.

• Approved CoA for door/window alterations at 946 Grady Avenue (8-0)
• Approved CoA for art installation at 301 East Main Street (8-0)
• Approved consent agenda including October 15, 2024 minutes (8-0)

City Council

The City Council will hold a business session with action items including a $7.6 million supplemental appropriation for capital grants, an ordinance amending the Police Civilian Oversight Board composition, and a parking restriction ordinance. Consent agenda items include several grant appropriations and a resolution authorizing a housing authority corporation. A budget briefing on organizational excellence and equity is also scheduled.

• Supplemental appropriation of $7,571,300 in Federal, State, and Local Capital Grant funding (1st reading)
• Ordinance amending Police Civilian Oversight Board composition (deferred from October 21)
• Ordinance amending parking restrictions for buses and trucks between midnight and 6:00 a.m. (1st reading)
• Resolution authorizing Charlottesville Redevelopment and Housing Authority to create a corporation or LLC (2nd reading)
• Resolution to appropriate $408,437 from Opioid Abatement Authority Collaborative Partnership Grant (1st reading)

The Charlottesville City Council voted 5-0 to amend City Code Section 2-453, changing the residency requirements for Police Civilian Oversight Board members. The council also approved several grant appropriations and board appointments, and postponed decisions on the Downtown Mall cafe guidelines and other items.

• Adopted ordinance amending Police Civilian Oversight Board residency requirements (5-0)
• Approved $69,312.67 TANF grant appropriation (5-0)
• Approved $123,600 Victims of Crime Act grant appropriation (5-0)
• Approved $20,000 Child and Adult Care Food Program reimbursement (5-0)
• Postponed CRHA corporation/LLC resolution to December
• Postponed Health Department carryover request to December
• Postponed Downtown Mall cafe guidelines revisions to December 2
• Appointed members to multiple boards and commissions (5-0)

Police Civilian Oversight Board

The Police Civilian Oversight Board will meet to consider amendments to its enabling ordinance and discuss recruitment of independent counsel. The agenda also includes reports from the Executive Director and Management Analyst, approval of minutes, and a public comment period. No votes on specific cases are listed.

• Discussion of amendments to the board's enabling ordinance
• Recruitment of independent counsel for the board
• Report from Executive Director and Management Analyst
• Opportunity for public comment (in-person and virtual)

The Charlottesville Police Civilian Oversight Board tabled a motion to adopt recommended revisions to Section 2-453(b) of its enabling ordinance after it failed to get a second. The board discussed recruiting independent legal counsel via a Request for Information and acknowledged it has neglected to provide required reports to the City Council. No formal decisions were made on these items.

• Approved meeting agenda unanimously
• Approved July 11, 2024 minutes unanimously
• Tabled motion to adopt revisions to Section 2-453(b) of enabling ordinance
• Adjourned meeting unanimously at 8:04 PM

Sister Cities Commission

The Charlottesville Sister Cities Commission is meeting to discuss and potentially approve project proposals for the Virginia Festival of the Book and the IX Farmer's Market Program. They will also review a draft 2025-2028 Strategic Plan and an update on the 2025 Grant Application Program. City reports on sister cities in Guatemala, France, Italy, Ghana, and Bulgaria will be presented.

• Project Proposal: Virginia Festival of the Book
• Project Proposal: IX Farmer's Market Program
• CSCC 2025-2028 Strategic Plan discussion
• 2025 Grant Application Program update
• City reports on Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven

The commission met on November 12, 2024, and discussed several items, including the 2025 budget, upcoming events, and committee reports. No formal votes or final decisions were recorded in the minutes; the meeting was primarily informational and procedural.

• No formal decisions or votes recorded in the minutes

Planning Commission

The Planning Commission will review minutes from past meetings and consider a consent agenda item regarding an Electronic Meeting Participation Policy. The meeting is hybrid, held at the Council Chambers and online.

• Review of past meeting minutes (September 2024, November 2022, August 2022)
• Consent agenda item: Subdivision and Site Plan for 1025 Park Street
• Action item: Electronic Meeting Participation Policy
• Future meeting: Capital Improvement Program work session on November 26
• Future meeting: Public hearing on Capital Improvement Program on December 10

The Charlottesville Planning Commission adopted a new electronic meeting participation policy, allowing members to participate remotely with limits (two per year for personal reasons, unlimited for medical/disability). The commission also approved consent agenda items, including minutes and two MACAA-related subdivision/site plan items for 1025 Park Street, with one abstention due to a conflict of interest. No other substantive decisions were made; the meeting included reports and updates only.

• Adopted electronic meeting participation policy (7-0)
• Approved consent agenda items 1-4 (minutes) (7-0)
• Approved consent agenda items 5-6 (MACAA subdivision and site plan at 1025 Park Street) (6-0, 1 abstention)

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will hold a work group session to discuss proposed changes to board residency requirements and other amendments to the enabling ordinance. The board will also discuss recruitment of an independent counsel and a request for information (RFI). No final decisions are expected as this is a work session.

• Proposed changes to board residency requirements
• Other amendments to the enabling ordinance
• Independent counsel recruitment and request for information (RFI)

Historic Resources Committee

The committee is discussing the planning of VA 250 events and the update of walking tour maps. Members will also review the identification and interpretation of historic sites in coordination with Parks & Rec.

• VA 250 regional committee and grant work
• Updates and reprint plans for walking tour maps
• Marker updates for Johnson Elementary, Court Square, and Carver Inn
• Interpretation of sites including Jenkins Park and Key Rec Center
• Research on local cemeteries and residences of U.S. Colored Troops

Human Rights Commission

The Human Rights Commission will discuss and hold a public hearing vote on Case 2020-2. Commissioners will also review city policy recommendations and draft a response letter. A work‑plan check‑in and new business items are scheduled. Public comment is allotted in two separate sections for in‑person and virtual attendees.

• Case 2020-2 discussion and public hearing vote
• Discussion of city policy recommendations and drafting of a letter
• Work plan check‑in
• New business items
• Public comment periods for in‑person and virtual participants

The Human Rights Commission voted 4-2 (with 'can live with' counted as support) not to hold a public hearing in Case 2020-2, opting to close the case and allow the complainant to pursue legal action. The commission also unanimously approved recommendations to City Council, including support for the City Manager's 2-year pilot program for a Homelessness Services Coordinator and two outreach staff, and discussed consulting with legal aid organizations on right-to-counsel proposals. No public comment was received, and the meeting was procedural in part, with adjustments to the 2024 Work Plan and officer nomination discussions.

• Approved recommendations to City Council (5-0)
• Voted not to hold a public hearing in Case 2020-2 (4-2, with 'can live with' counted as support)
• Adjusted 2024 Work Plan to reflect decisions and completed work
• Discussed officer nomination and election process

Tree Commission

The Tree Commission is reviewing staff reports on tree planting and invasive plant control. The body will discuss potential resolutions to protect all city trees and the structure of the State of the Forest report.

• Hiring of Eocene Environmental Group to update the urban forestry management plan
• Planting of 130-140 trees along city rights of way, schools, and parks
• Discussion of a resolution for protecting all city trees
• Grant application with Piedmont Housing Alliance for environmental upgrading in housing projects
• Grant application for Phase I of the Downtown Mall Tree Management Plan

The Tree Commission approved the September minutes and discussed several ongoing projects, including the Downtown Tree Replacement Plan RFP, an Inflation Reduction Act grant, invasive plant control on city properties, and an RFQ to plant 133 trees. No formal votes were taken on these items; they were updates and discussions. The commission also discussed a proposal to revise the tree ordinance to give all public trees preservation status, a stormwater fee revision proposal, and plans for a work session with the city.

• Approved September minutes
• Discussed Downtown Tree Replacement Plan RFP, with first projects targeting fountains and 3rd Street
• Discussed Inflation Reduction Act grant negotiations, with EO Scene of Ohio as leading bidder
• Discussed invasive plant control plans for Butterfly Greenway, Meadow Creek Disc Golf, and Sherwood Road entrance to Green Leaf Park
• Discussed RFQ to plant 133 trees, to be issued 10/1 with planting by 12/20
• Discussed proposal to revise tree ordinance to include all public trees as preserved
• Discussed stormwater fee revision proposal to incentivize tree preservation
• Scheduled work session topics: tree conservation ordinance, tree removal permits, critical slopes, stormwater fee

City Council

The City Council will vote on several resolutions to appropriate grant funds for homeless solutions, behavioral health, and youth services. The body will also hold a public hearing regarding accessibility enhancements for the Pollocks Branch Trail Bridge.

• Appropriation of $90,321.98 in CDBG-CV funds
• Appropriation of $93,564 from the Virginia Homeless Solutions Program Grant
• Appropriation of $115,400.58 from the Supreme Court of Virginia Behavioral Health Docket Grant
• Public hearing for $55,527.91 for Pollocks Branch Trail Bridge Accessibility Enhancements
• Resolution authorizing Charlottesville Redevelopment and Housing Authority (CRHA) to create a Corporation or LLC

The Charlottesville City Council approved funding for the Pollocks Branch Trail Bridge accessibility project and authorized an encroachment agreement for a canopy footer at 904-906 Monticello Road. Council also adopted several grant appropriations for community development, homelessness, and therapeutic services, and finalized legislative priorities for the 2025 General Assembly session.

• Approved $55,527.91 for Pollocks Branch Trail Bridge project (5-0)
• Approved Mas canopy footer encroachment agreement (3-2)
• Adopted $90,321.98 CDBG-CV grant appropriation (5-0)
• Adopted $93,564 VHSP grant appropriation (5-0)
• Adopted $115,400.58 therapeutic docket grant appropriation (5-0)
• Adopted $50,000 ReadyKids youth services grant (5-0)
• Donated antique fire engine to Old Dominion Historical Fire Society (5-0)
• Approved $10,887.26 utility leak credit for UVA Foundation (5-0)

Planning Commission

The Charlottesville and Albemarle County Planning Commissions will meet jointly to discuss the 'Resilient Together' presentation. No public comment will be accepted, and the meeting is scheduled for 5:30pm on October 29, 2024.

• Joint work session on 'Resilient Together' presentation
• No public comment accepted
• Meeting location: Room 241, County Office Building (401 McIntire Road)

Youth Council

The Charlottesville Youth Council will meet to approve previous minutes, select a recorder, and continue its Youth Participatory Action Research (YPAR) process.

• Select a recorder
• Review and approve minutes from previous meeting
• Continue YPAR process

Retirement Commission

The Retirement Commission will meet to approve previous minutes and review the annual actuarial report from SageView Consulting. The agenda includes a session on parliamentary procedure and new business.

• Approval of September meeting minutes
• Review of annual actuarial report from SageView Consulting
• Parliamentary Procedure training session
• New business discussion

The Retirement Commission met and approved the September 2024 minutes unanimously, with Jason Vandever abstaining. They received the July 1, 2024 Valuation Report from SageView Consulting, which provided the next actuarially determined contribution rate, and Dan Homan reviewed the Post-Retirement Benefit Plan experience for the next annual contribution rate. No new business was discussed, and the meeting adjourned at 9:45 AM.

• Approved September 2024 minutes (unanimous, Vandever abstaining)
• Reviewed July 1, 2024 Valuation Report and received next actuarially determined contribution rate
• Reviewed Post-Retirement Benefit Plan experience and received next annual contribution rate

City Council

The City Council will discuss community interventions and 2025 legislative priorities. The body is deciding on several funding resolutions and ordinances, including a lease at 1520 E. High Street and a C-PACE financing program.

• Resolution appropriating $379,000 for Carlton Mobile Home Park
• Resolution for Golf Maintenance Equipment Replacement - $350,000
• Ordinance establishing the Commercial Property Assessed Clean Energy (C-PACE) program
• Public hearing and resolution to authorize a lease at 1520 E. High Street
• Ordinance for 240 Stribling Avenue Planned Unit Development Proffer Amendment

The Charlottesville City Council approved a five-year lease of city-owned property at 1520 E. High Street to the Rivanna River Company, LLC, by a 5-0 vote. The council also adopted the consent agenda, which included appropriations for police equipment, golf course maintenance, and housing funds. Action on the Police Civilian Oversight Board ordinance was deferred to November 18, and several items were carried to the next meeting.

• Approved lease at 1520 E. High Street to Rivanna River Company (5-0)
• Adopted consent agenda including $12,500 HEAT grant, $350,000 golf equipment, $379,000 Carlton Mobile Home Park loan, C-PACE ordinance, and others (5-0)
• Deferred Police Civilian Oversight Board ordinance to November 18 (5-0)
• Carried ReadyKids $50,000 proposal to November 4
• Carried Mas Canopy encroachment ordinance to November 4
• Appointed Olivia Zumbrunn to Youth Council (5-0)
• Certified closed session compliance (5-0)

Human Rights Commission

The Human Rights Commission is meeting to plan and draft management and administration documents. The body will discuss city policy recommendations and the formation of an Officer Nomination Committee.

• City Policy Recommendations
• Formation of Officer Nomination Committee
• Work Plan check in
• Approval of 09-19-2024 and 10-03-2024 meeting minutes

The Charlottesville Human Rights Commission approved minutes from its 09/19/2024 meeting (6-0) and its 10/03/2024 meeting (5-0, 1 abstention). The rest of the meeting was discussion: an update on Case 2020-2 and the public hearing process, a work session on a draft City policy recommendation letter about homelessness outreach, and formation of a nominating committee for Chair and Vice Chair. No new ordinances, funding, or formal policy recommendations were voted on.

• Approved minutes from 09/19/2024 (6-0)
• Approved minutes from 10/03/2024 (5-0, 1 abstention)
• Formed a nominating committee for Chair and Vice Chair

Housing Advisory Committee

The committee will review draft minutes from the August 21 and September 18 HAC meetings. It will discuss the Land Bank Ordinance, covering the entity’s structure, staffing needs, bonding capacity, funding sources, and board composition. The body will also consider financial incentives for inclusionary zoning. A public comment period is scheduled before adjournment.

• Review draft minutes from the August 21, 2024 HAC meeting
• Review draft minutes from the September 18, 2024 HAC meeting
• Discuss the Land Bank Ordinance – entity type, staffing, bonding, funding, and board selection
• Discuss financial incentives for inclusionary zoning
• Public comment

The Housing Advisory Committee approved minutes from its August and September meetings and discussed two major topics: the creation of a Land Bank and financial incentives for Inclusionary Zoning. No formal decisions were made on these items; they remain in discussion stages. The committee also received updates on the 2025-26 budget cycle and various grant programs.

• Approved August 21 Regular HAC Meeting Minutes
• Approved September 18 Regular HAC Meeting Minutes

Board of Architectural Review

The Charlottesville Board of Architectural Review will consider two Certificates of Appropriateness: one for revisions to a design at 1301 Wertland Street and another for a new apartment building at 1609 Gordon Avenue. The board will also hold a work session to develop a recommendation for the City Council on adopting revised café space design guidelines. Minutes from the September 17, 2024 meeting will be approved as a consent agenda item.

• Certificate of Appropriateness #24-10-01 – revisions to approved design at 1301 Wertland Street
• Certificate of Appropriateness #24-10-02 – new apartment building at 1609 Gordon Avenue
• Work session to recommend adoption of revised café space design guidelines to City Council
• Approval of September 17, 2024 meeting minutes (consent agenda)
• Public comments on matters not on the agenda (limited to 3 minutes per speaker)

The Board approved revisions to the Certificate of Appropriateness for a three-story apartment building at 1301 Wertland Street, allowing changes to brick and railing materials. The Board also voted to recommend updated design guidelines for outdoor cafes on the Downtown Mall and The Corner to City Council. A separate application for 1609 Gordon Avenue was pulled from the agenda due to unresolved zoning questions.

• Approved revisions to CoA for 1301 Wertland Street (8-0)
• Recommended updated Outdoor Cafe design guidelines to City Council (8-0)
• Pulled 1609 Gordon Avenue CoA application due to zoning conflict
• Approved letter supporting VA250 grant application for Downtown Mall (8-0)
• Approved September 17 meeting minutes (8-0)

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will meet to approve minutes, discuss a Flock camera pilot study, review executive reports, and consider amendments to its enabling ordinance.

• Approval of minutes
• Flock Pilot Study and Policy
• Executive Director and Management Analyst Report
• Independent Counsel Recruitment
• Amendments to Enabling Ordinance

The Charlottesville Police Civilian Oversight Board met on July 11, 2024, and approved its agenda and the June 13, 2024, minutes unanimously. The chair provided an overview of the recently signed Memorandum of Understanding between the police department and the board, and there was a brief discussion about compelled statements and Garrity Rights. No substantive policy decisions were made; the meeting was procedural and informational.

• Approved meeting agenda (unanimous)
• Approved June 13, 2024, minutes (unanimous)
• Adjourned meeting (unanimous)

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority approved a resolution to lease 1520 E. High St. to the Rivanna River Company, with all present members voting in favor. The board also approved the consent agenda, including the August 2024 minutes and treasurer reports for June, July, and August 2024. No other formal decisions were made; the meeting included a presentation on the GO Start-Up program relaunch and a note about the upcoming FY2024 audit.

• Approved lease resolution for 1520 E. High St. (Rivanna River Company) (unanimous)
• Approved consent agenda including August 2024 minutes and treasurer reports for June-August 2024 (unanimous)

City Council

Charlottesville City Council will hold its October 7 meeting to discuss transit metrics, a land bank update, and vote on routine claims and grants. The consent agenda includes second readings for a $65,000 insurance claim, a $257,024 victim assistance grant, and a $500,000 historic preservation grant. Two public hearings will consider a Commercial Property Assessed Clean Energy program and a Planned Unit Development amendment at 240 Stribling Avenue.

• Resolution to appropriate $65,000 insurance claim for The Avon Fuel Station Replacement Project (2nd reading)
• Resolution to appropriate $257,024 Victim Witness Assistance Program Grant funds (2nd reading)
• Resolution to appropriate $500,000 State Historic Resources Grant Funds to Jefferson School African American Heritage Center (2nd reading)
• Public Hearing and Ordinance establishing Commercial Property Assessed Clean Energy (C-PACE) financing program (1 of 2 readings)
• Public Hearing and Ordinance for 240 Stribling Avenue Planned Unit Development Proffer Amendment (1 of 2 readings)

The City Council approved a $234,000 grant to the Charlottesville Redevelopment and Housing Authority (CRHA) to assist in the acquisition of three properties for permanent affordable housing. Council also adopted a consent agenda that included appropriations for the Avon Fuel Station project, the Victim Witness Assistance Program, and the Jefferson School African American Heritage Center. Several other ordinances, including those regarding C-PACE financing and a PUD proffer amendment, were discussed and carried over to the next meeting.

• Approved $234,000 grant for CRHA property acquisition (4-0)
• Adopted consent agenda including $65,000 for Avon Fuel Station (4-0)
• Appropriated $257,024 for Victim Witness Assistance Program (4-0)
• Appropriated $500,000 for Jefferson School African American Heritage Center (4-0)
• Approved Special Exception Permit for 113 West Main Street (4-0)
• Carried C-PACE financing ordinance to October 21 (4-0)
• Carried 240 Stribling Avenue PUD amendment to October 21 (4-0)
• Carried Police Civilian Oversight Board composition ordinance to October 21 (4-0)

Human Rights Commission

The Human Rights Commission is meeting for a work session to develop management and administration documents. The body will discuss draft city policy recommendations and the completion of the HRC Annual Work Plan.

• Drafting of city policy recommendations
• Completion of the HRC Annual Work Plan

The Charlottesville Human Rights Commission held a work session to discuss draft policy recommendations, focusing primarily on housing, right to counsel, year-round emergency shelter, and upcoming work plan updates. Commissioners assigned members to draft recommendation letters and directed staff to inquire about a homelessness outreach position. No formal binding votes or final decisions were recorded in the minutes.

• Assigned Mary to draft a letter related to right to counsel
• Assigned Suzanne to draft a letter of recommendations excluding right to counsel
• Assigned Todd and Elizabeth to inquire about the status of the homelessness outreach position with City leadership and Shayla Washington

Sister Cities Commission

The Sister Cities Commission will receive a report on the 80th Anniversary of the Liberation of Besancon celebration in France. The body will also hear a grantee report regarding the Sisters Revolution public media podcast and discuss website updates.

• Report on France trip for the 80th Anniversary of the Liberation of Besancon
• Grantee report from Benjamin Bernard on Sisters Revolution public media podcast
• CSCC Website Update by Claire Denton Spalding and Murray Susen
• City representative reports for Huehuetenango, Besancon, Poggio a Caiano, and Winneba

The commission discussed and planned the 2025 youth exchange with Périgueux, France, including a proposed budget and fundraising efforts. No formal votes or final decisions were recorded in the minutes.

• Discussed 2025 Charlottesville–Périgueux youth exchange planning
• Proposed budget for exchange program
• Discussed fundraising and community partnerships

Tree Commission

The Tree Commission is reviewing staff reports on tree planting projects and invasive plant strategies. The body is discussing a resolution to grant preservation status to all public trees and reviewing a downtown tree replacement plan.

• RFQ to install 153 trees around city limits, focusing on Rights of Way and highway interchanges
• Downtown Tree Replacement Plan projects for 3rd street and fountain accessibility
• Invasive plant control targeting Butterfly Greenway, Meadow Creek Disc Golf, and Sherwood Road entrance to GreenLeaf Park
• ReLeaf Cville planting 20-30 trees in Riverview Park, Meade Park, and Woolen Mills Rights of Way
• Proposed resolution for all public trees to have preservation status

The Tree Commission received staff updates on the Urban Forest Management Plan grant, tree installation plans, and invasive plant control. No formal votes were taken; discussions covered tree preservation, stormwater fees, and potential work sessions with City Council.

Board of Architectural Review

The Board of Architectural Review held a work session to discuss draft guidelines for Downtown Mall café spaces, covering items like umbrellas, tables, lighting, and heaters. No formal decisions were made; the board reached consensus on several points, including allowing umbrellas in any solid color, setting a maximum table length of 8 feet, and requiring heaters to be silver or black. The draft guidelines are scheduled for approval at the October 15 BAR meeting before being sent to City Council.

• Consensus to allow umbrellas in any solid color, not just dark/neutral
• Consensus to set maximum table length at 8 feet with no solid panels
• Consensus to require heaters to be silver or black
• Consensus to prohibit TVs, games, and large furniture on the Downtown Mall
• Consensus to keep existing wood barrels but require BAR approval for new ones
• Consensus to allow artificial flowers on tables but not on fences, railings, or umbrellas
• Consensus to remove changes to chains and 3-inch bollard maximum from draft guidelines
• Consensus to require zoning approval for heaters in café spaces

Youth Council

The Charlottesville Youth Council will meet to review City Council's strategic priorities, establish expectations, and set goals for the 2024-2025 term.

• Overview of City Council’s Strategic Priorities
• Goal setting for the Youth Council
• Introduction to YPAR process
• Meet and greet with partner organizations
• Monthly meeting requirements for Youth Council business

Retirement Commission

The Retirement Commission will meet to approve previous minutes and receive reports and administrative updates. The agenda consists of procedural items and new business.

• Approval of August meeting minutes
• Report from Dahab
• Administrative updates

The Retirement Commission met and approved the August 2024 minutes and a remote attendance request. They received an annual financial review showing a 12% total return and 11.4% net return for the fiscal year ending 6/30/2024. Administrative updates were provided, including City Council's approval of EMS-only employees for the public safety supplement and a pending disability retirement case. No new business was discussed.

• Approved remote attendance request for Lindsay Ideson (unanimous)
• Approved August 2024 meeting minutes (unanimous)

Planning Commission

The Charlottesville Planning Commission is holding a work session to discuss the Capital Improvement Program and the Development Code. No formal votes or decisions are listed on the agenda.

• Capital Improvement Program discussion
• Development Code discussion

The Planning Commission held a work session to discuss the Capital Improvement Program (CIP) and the implementation of the new development code. No formal decisions were made; the session was for discussion and early feedback. Commissioners emphasized completing Smart-Scale projects, sidewalk funding, and addressing staffing capacity for infrastructure projects.

• No formal votes or decisions taken; work session only
• Discussed CIP priorities including sidewalks, transportation, and affordable housing
• Noted first sublot signed under new development code
• Discussed homestay enforcement and potential 5-year permit ban for non-compliance

Neighborhood Development

The Department of Neighborhood Development Services is holding a public review meeting for a Final Site Plan submitted by Timmons Group on behalf of UP Campus Development. The meeting allows residents to review the site plan for a proposed mixed-use building.

• Public review of Final Site Plan for 2117 Ivy Road
• Proposed development on 1.02 acres zoned CX-8 Corridor Mixed-Use
• Project site has frontage on Ivy Road and Copeley Road

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Board will review the August meeting minutes, introduce new staff, and hear updates on the Carver Recreation Center, a fiscal year 2026 capital improvement request, and dog-friendly park marketing. The board will also discuss a relocation matter and the FY’26 budget.

• Review August 2024 board meeting minutes
• Introduction of new staff
• Presentation on Carver Recreation Center
• FY 26 Capital Improvement Plan request
• Dog in Park marketing update

The committee received updates on the Parks Master Plan, garden plot rules, and dog park efforts, but took no formal votes or decisions. The Master Plan update highlighted community input and next steps, while garden plot changes were discussed but not approved.

• No formal decisions or votes taken at this meeting
• Discussed Master Plan update with community engagement results
• Reviewed proposed garden plot fee of $150/year for 30x30 space
• Discussed garden plot rental rules including 5-year limit for city residents
• Heard update on dog park outreach efforts

Human Rights Commission

The Human Rights Commission will hold a hybrid meeting to review past minutes, receive public comments, and plan its work sessions for September through February. The agenda focuses on administrative updates and does not include formal decisions or ordinances.

The Human Rights Commission approved minutes from its August 15 and September 9 meetings, with multiple abstentions on each vote. The commission discussed potential city-level policy recommendations, including Salvation Army policies, eviction legal representation, and zoning code education, but took no formal action on these items.

• Approved minutes from 08-15-2024 (5 in favor, 4 abstained)
• Approved minutes from 09-09-2024 (4 in favor, 5 abstained)

Housing Advisory Committee

The Housing Advisory Committee met to review the City’s Land Bank proposal, including its legal form, funding mechanisms, and governance. Members examined options for the Land Bank as a standalone city entity or within an existing nonprofit, and considered bonding capacity and financing sources. The committee also discussed board composition, compensation, and lived‑experience seats. No formal decisions were recorded, but the discussion will inform City Council review.

• Consideration of the Land Bank as a new city entity versus placement within an existing nonprofit
• Discussion of funding sources such as Community Reinvestment Act money, revolving credit lines, grants, and private capital
• Examination of bonding capacity and whether the Land Bank could issue bonds directly or through another authority
• Review of board selection, including council appointment, lived‑experience slots, and possible compensation
• Exploration of the Land Bank’s potential roles, including acting as a developer or partnering with for‑profit developers

The Housing Advisory Committee held a discussion-focused meeting with no formal votes. Key topics included the upcoming City Council work session on the Land Bank Ordinance (October 7), exploring a PILOT program with UVA, and reviewing the ADU Manual. The committee agreed to postpone approval of the previous meeting's minutes to the next meeting.

• Postponed approval of 8/21 meeting minutes to next meeting
• Scheduled discussion of Land Bank Ordinance next steps
• Agreed to explore PILOT program with UVA
• Planned to invite Deputy City Manager Eden Ratliff to a future meeting
• Set next steps for ADU Manual review

Board of Architectural Review

The Board of Architectural Review will consider two Certificates of Appropriateness for exterior property changes. The meeting also includes a work session to discuss design guidelines for outdoor cafe spaces.

• BAR # 24-09-02: Remove stucco panels and install EIFS at 1309 West Main (Graduate Hotel)
• BAR # 24-09-01: Modify fence height at 409 Park Street
• Work Session: Design Guidelines for Café Spaces (Chapter V, Section E)

The Board approved a Certificate of Appropriateness for a fence at 409 Park Street, allowing the front-yard section to remain at its constructed height (38 inches) rather than the staff-required 40 inches, with a recommendation to cut the last post level with the fence. The board also discussed design guidelines for Downtown Mall café spaces, aiming to revise them by January 2025, and noted a temporary vestibule at a West Main restaurant would require a formal CoA.

• Approved CoA for fence at 409 Park St as constructed (7-0), with recommendation to cut last post level
• Approved consent agenda including minutes and CoA for 1309 West Main (7-0)
• Discussed revising café space design guidelines, targeting City Council approval by January 2025
• Agreed on 36-inch height limit for new railings and no solid panels in café spaces
• Consensus to require high-quality durable materials and compatible (not uniform) café space designs
• Noted temporary vestibule at West Main restaurant would need formal CoA; BAR expressed concerns

City Council

The Charlottesville City Council and Albemarle County Board of Supervisors are holding a joint meeting. The bodies will review revenue sharing and partnership lists and receive updates on regional transit.

• Review of City of Charlottesville Use of Revenue Sharing Report
• Review of Albemarle County and City of Charlottesville Partnership List
• Land Use and Environmental Planning Committee (LUEPC) Report
• Regional Transit Authority update
• Report on Champaign-Urbana, Illinois Mass Transit District site visit

The Charlottesville City Council and Albemarle County Board of Supervisors met jointly to discuss revenue sharing, partnerships, the Land Use and Environmental Planning Committee report, and the formation of a Regional Transit Authority. No formal decisions or votes were taken; the meeting was informational and discussion-focused.

• No formal decisions or votes taken during the joint meeting

City Council

The Charlottesville City Council will hold its regular meeting on September 16, 2024, with a focus on second readings of resolutions and ordinances, including funding allocations for homelessness programs, fire safety, and historic preservation. The meeting also includes a public hearing on accessibility enhancements at Jordan Park and a funding agreement for Carlton Mobile Home Park.

• Resolution appropriating $76,840 from the 2024 Energy Efficiency and Conservation Block Grant (EECBG)
• Resolution appropriating $250,000 in State Pass-Thru Funding for Tonsler League
• $470,805 Virginia Homeless Solutions Program Grant for housing programs
• Public Hearing on $25,000 Parks & Recreation Accessibility Enhancements Project at Jordan Park
• Funding Agreement for Carlton Mobile Home Park (requires 4/5 vote)

Council approved a funding agreement for the redevelopment of Carlton Mobile Home Park, authorizing a forgivable loan to Piedmont Housing Alliance and Habitat for Humanity to produce housing for low- and moderate-income persons. The council also approved a confidential settlement agreement and several grant appropriations, including funds for energy audits, fire programs, and homeless solutions. A fire safety code fee schedule was carried to the October 7 meeting.

• Approved Carlton Mobile Home Park funding agreement (5-0)
• Approved confidential settlement agreement (5-0)
• Adopted consent agenda including $76,840 EECBG grant appropriation (4-0)
• Approved $250,000 VDSS pass-thru funding for Tonsler League (consent)
• Approved $238,581 Fire Programs Aid to Locality funding (consent)
• Approved $470,805 Virginia Homeless Solutions Program grant (consent)
• Approved $900,000 Supplemental Rental Assistance Program grant agreement (consent)
• Approved $25,000 Jordan Park accessibility enhancements project (4-0)

Historic Resources Committee

The committee is meeting to coordinate the update of downtown walking tour maps and the placement of historic markers. Members will also prepare a statement for City Council regarding the Memory Project findings and descendant community comments on Court Square.

• Planning for downtown walking tour map updates and reprints
• Preparation of HRC statement to Council regarding Court Square and the Memory Project
• Location and timeline confirmation for markers at Johnson Elementary, Court Square, and Carver Inn
• Coordination with Parks & Rec on history for Jenkins Park and Key Rec Center
• Staff updates on Drewary Brown Bridge and Swan Tavern report

Sister Cities Commission

The Sister Cities Commission is meeting for an annual retreat to review committee memberships and plan programs for 2025. The session includes updates on city representatives for partner cities in Guatemala, Ghana, France, Italy, and Bulgaria.

• Planning for 2025 programs
• Website review
• 2025 Poggio Delegation Visit (Italy)
• Book Program (Guatemala)
• Nominations for committee memberships and officers

The minutes are largely procedural, with no substantive decisions recorded. The commission discussed routine matters but took no formal votes or approvals.

Planning Commission

The Planning Commission will hold a public hearing regarding a request to amend the proffer statement for the 240 Stribling Avenue PUD. The proposal seeks to allow some affordable units to be built in the Flint Hill PUD and to lower the affordability requirement for two units from 60% to 50% Area Medium Income.

• Public hearing: 240 Stribling PUD Proffer Amendment (PL-24-0061)
• Special Exception Request: 113 West Main Street
• Site Plan: VERVE PUD – Stadium Road and JPA
• Site Plan & Subdivision: Azalea Springs
• Electronic Meeting Participation Policy

The Planning Commission voted 6-0 to recommend City Council approve a proffer amendment for the 240 Stribling Avenue PUD, allowing up to 8 of 26 required affordable units to be built at the Flint Hill development and lowering affordability to 50% AMI for at least 2 units. The Commission also voted 6-0 to recommend approval of a Special Exception Permit for a fenced courtyard at 113 West Main Street. Both recommendations now go to City Council for final decisions.

• Recommended approval of 240 Stribling PUD proffer amendment allowing up to 8 affordable units at Flint Hill (6-0)
• Recommended approval of Special Exception Permit for fenced courtyard at 113 West Main Street (6-0)
• Approved consent agenda including VERVE PUD site plan and Azalea Springs site plan/subdivision (6-0)
• Re-elected Hosea Mitchell as Chair and Carl Schwarz as Vice-Chair (6-0)

Human Rights Commission

The Human Rights Commission is holding a special meeting to orient new commissioners. The session is intended to ensure the continuity of services provided by the Commission.

• Orientation presentation for new Human Rights Commissioners

The Charlottesville Human Rights Commission held a special meeting on September 9, 2024, focusing on a new commissioner orientation. The session included IT security training, a closed meeting for legal consultation regarding Virginia Freedom of Information Act compliance, and a presentation of the orientation slideshow.

• Voted 4-0 to convene in a closed meeting for legal advice on FOIA compliance
• Voted 4-0 to certify the closed meeting

City Council

The Charlottesville City Council will consider adopting Ranked Choice Voting for the 2025 primary election and appropriating funds for various community programs, including $76,840 for energy efficiency and $470,805 for homeless solutions.

• Ranked Choice Voting ordinance for June 2025 primary
• Appropriation of $452,704 for Juvenile Community Crime Control Act Grant
• Appropriation of $470,805 for Virginia Homeless Solutions Program Grant
• Appropriation of $250,000 for Tonsler League
• Ordinance to repeal City Code sections 18-24(b) and 18-25(f)

The Charlottesville City Council voted to adopt ranked choice voting for the June 2025 City Council primary election and appropriated $26,460 to support the voting method. Council also approved a sidewalk waiver for the 2117 Ivy Road Planned Unit Development and adopted a consent agenda containing multiple grants and program reports. Additionally, Council received reports on the Downtown Mall tree management plan and UVA's Memory Project.

• Adopted ordinance establishing ranked choice voting for June 2025 City Council primary election (4-1)
• Approved $26,460 appropriation for ranked choice voting implementation and outreach (5-0)
• Approved sidewalk waiver request for 2117 Ivy Road PUD along Copeley Road (5-0)
• Adopted Consent Agenda including previous meeting minutes and program resolutions (5-0)
• Appropriated $452,704 for Virginia Juvenile Community Crime Control Act Grant (5-0)
• Approved PY 2023-2024 CDBG and HOME programs CAPER report (5-0)
• Established Council priorities for PY 2025-2026 CDBG and HOME programs (5-0)

Tree Commission

The commission will hear a staff report covering the city’s negotiations with two consulting firms for an Urban Forest Management Plan grant and the upcoming request for quote for tree installations. It will discuss the Downtown Mall Tree Management Plan that will be presented to City Council and the Board of Architectural Review this fall. Additional topics include invasive plant control updates, a proposal for hybrid/in‑person meetings, and subcommittee reports.

• City negotiating with two consulting firms before awarding an Urban Forest Management Plan grant.
• Request for Quote for tree installations to be submitted early September and awarded late September.
• Downtown Mall Tree Management Plan to be presented to City Council and BAR this fall.
• Herbicide applications completed for invasive plant control; mulching planned for Butterfly Greenway and Azalea Park West.
• Proposal for optional hybrid/in‑person Tree Commission meetings requiring a written bylaws amendment.

The Charlottesville Tree Commission met on August 6, 2024, and approved the July minutes. No formal votes or decisions were made; the meeting focused on staff updates, committee reports, and discussions about a potential external website, communication strategies, and planning for the State of the Forest presentation to City Council in January 2025. The commission also discussed a possible work session with council and considered a hybrid meeting format for future meetings.

• Approved July minutes (no amendments)
• Discussed creating an external website for the commission (no decision)
• Discussed communication outlets and partner organizations (no decision)
• Planned State of the Forest presentation for January 2025 City Council meeting
• Considered requesting a work session with City Council (no formal request made)

Retirement Commission

The Retirement Commission is meeting to conduct fiduciary training and review a defined contribution investment presentation from CapTrust. The body will also discuss its bylaws and approve minutes from the June 2024 meeting.

• Defined Contribution Investment Presentation by CapTrust
• Fiduciary Training
• Review of Bylaws

The Retirement Commission approved the June 2024 minutes unanimously, with Jason Vandever abstaining. Members received fiduciary training and reviewed defined contribution plan performance. The commission agreed to send draft bylaws to the City Attorney's office for review after minor changes.

• Approved June 2024 meeting minutes (unanimous, Vandever abstained)
• Agreed to forward draft bylaws to City Attorney's office for review

Planning Commission

The Charlottesville Planning Commission will hold a work session on August 27, 2024, at 5 pm in the NDS Conference room (610 East Market Street). The agenda consists of a discussion of state legislative items. Public comments may be submitted in writing at the meeting or emailed during the meeting.

• State Legislative Items Discussion

The Charlottesville Planning Commission held a work session to review and finalize a memo of legislative priorities for the City Legislative Committee. The Commission discussed and approved a list of ten items, including tenant rights, a local sales tax option for schools, tree canopy requirements, affordable housing policies, and mobile home park protections. The memo will be forwarded for consideration.

• Approved legislative priorities memo for City Legislative Committee
• Supported tenant rights legislation including affirmative defense to nonpayment of rent and rent stabilization
• Supported allowing all localities to enact a one-cent sales tax increase for public school facilities
• Recommended reconsidering HB 2012 for split-rate property taxation
• Recommended expanding tree canopy requirements to greater than 20% in floodplains and riparian areas
• Supported statewide policies for affordable housing including ADUs and landholding nonprofits
• Supported expanded timeline and resources for mobile home park purchases and increased tenant compensation
• Recommended studying state building code changes for buildings with six units or fewer

City Council

The City Council will hold a closed meeting to interview applicants for the Planning Commission. After certification of the closed session, the Council will consider any motions and votes on actions before adjourning. The public can view the open portions via the city’s streaming platform.

• Interview selected applicants to the Planning Commission (closed meeting)
• Certification of the closed meeting
• Motion and vote on any Council actions
• Adjournment of the meeting

The Charlottesville City Council held a special meeting to interview applicants for Planning Commission vacancies. After a closed session, the Council voted 5-0 to appoint Betsy Roettger, Lyle Solla-Yates, and Danny Yoder to the Planning Commission. The meeting was otherwise procedural, including approval of Councilor Payne's remote participation.

• Appointed Betsy Roettger, Lyle Solla-Yates, and Danny Yoder to the Planning Commission (5-0)
• Approved Councilor Payne's remote participation by electronic means (4-0)
• Convened in closed meeting to interview Planning Commission candidates (5-0)
• Certified closed session compliance with FOIA (5-0)

City Council

The City Council is holding a special meeting to conduct interviews for selected applicants to the Police Civilian Oversight Board (PCOB). This portion of the meeting will be held in a closed session.

• Interviews for Police Civilian Oversight Board (PCOB) applicants

The City Council held a special meeting to interview applicants for vacancies on the Police Civilian Oversight Board. Councilor Payne participated electronically due to illness, which was approved by a 3-0 vote. The Council then voted 4-0 to enter a closed session for the interviews and certified the session's legality. No appointments were made during this meeting.

• Approved Councilor Payne's electronic participation (3-0)
• Convened closed session for Police Civilian Oversight Board interviews (4-0)
• Certified closed session compliance with FOIA (4-0)

Housing Advisory Committee

The committee will receive a staff update from the City Manager’s Office regarding landbank recommendations and related City Council work sessions. Members will also review the committee's annual work calendar.

• Staff update on HAC’s Landbank Recommendation
• Review of HAC Annual Work Calendar
• Approval of July 17 Regular HAC Meeting Minutes

The Housing Advisory Committee met with City Manager Sam Sanders to discuss the proposed Land Bank, covering staffing needs, entity type, funding, bonding capacity, and board selection. No formal decisions were made on the Land Bank; the committee approved the July 17 meeting minutes and discussed its annual work calendar, including adding the Intervention Analysis Tool to the October agenda.

• Approved July 17 regular HAC meeting minutes
• Discussed Land Bank staffing, entity type, funding, and bonding capacity with City Manager
• Added Intervention Analysis Tool to October work calendar
• Scheduled ADU clean-up for Oct-Dec
• Noted need to add response to Council's Land Bank discussion to calendar

General

The Parks and Recreation Advisory Board will meet to receive information on several topics. The agenda includes a presentation on the Master Plan update and discussions regarding dog parks and garden plot rules.

• Master Plan Update presentation
• Garden Plot Rules
• Dog Parks

Board of Architectural Review

The Board of Architectural Review is meeting to consider Certificates of Appropriateness for various residential and commercial exterior projects. The board will also receive a presentation regarding a tree study for the Downtown Mall.

• New house at 0 Park Street (modified design)
• Two-story rear porch at 627 Cabell Avenue
• Addition and alterations to primary elevation at 809 Locust Avenue
• Entry portico at 7 Gildersleeve Wood
• Removal of commercial entry doors and installation of garage door at 316 East Main Street

The Board approved a request to install a roll-up garage door at 316 E. Main St. and granted Certificates of Appropriateness for a new house, a two-story porch, a second-story addition, and an entry portico. The Board also formally supported a tree preservation plan for the Downtown Mall.

• Named David Timmerman as Vice-Chair (7-0)
• Approved modified design for new house at 0 Park Street (7-0)
• Approved two-story porch at 627 Cabell Avenue with specific material conditions (7-0)
• Approved second-story addition at 809 Locust Avenue (7-0)
• Approved entry portico at 7 Gildersleeve Wood (7-0)
• Approved garage door at 316 E. Main St. to be painted dark bronze (6-1)
• Approved support for the Downtown Mall tree preservation plan (7-0)

City Council

The Charlottesville City Council will hold its August 19, 2024 meeting to approve routine minutes, second readings of grant resolutions totaling $9M, and a public hearing on housing program reports. The meeting includes public comment periods and a vote on ranked-choice voting implementation for the 2025 primary election.

• Appropriate $420,000 EPA Clean School Bus Program rebates (2nd reading)
• Appropriate $7,120,650 DOT PHMSA Natural Gas Distribution Infrastructure grant (2nd reading)
• Appropriate $1,400,000 for Parking Fund (2nd reading)
• Public hearing on CDBG/HOME program reports and 2025-2026 priorities
• Ordinance to increase City Council member salaries (2nd reading) and adopt ranked-choice voting for 2025 primary

The Council adopted an ordinance increasing City Councilor salaries from $18,000 to $34,000 and the Mayor's salary from $20,000 to $37,000, effective July 1, 2026, by a 4-1 vote. The Council also approved a consent agenda that included appropriations for electric school buses, a gas pipeline grant, parking fund lease increase, and an easement expansion for the Bypass Fire Station. Several items were carried to the September 3 meeting, including the CAPER report, ranked choice voting ordinance, and the Ragged Mountain Reservoir code repeal.

• Adopted ordinance increasing Councilor salaries to $34,000 and Mayor to $37,000 (4-1)
• Adopted consent agenda including $420,000 EPA Clean School Bus rebate appropriation (5-0)
• Adopted consent agenda including $7,120,650 PHMSA gas pipeline grant appropriation (5-0)
• Adopted consent agenda including $1,400,000 transfer to Parking Fund for lease increase (5-0)
• Adopted consent agenda approving Dominion Power easement expansion for Bypass Fire Station (5-0)
• Approved appointments to boards and commissions (5-0)
• Carried CAPER report and Council priorities to September 3 meeting
• Carried ranked choice voting ordinance and $26,460 appropriation to September 3 meeting

Human Rights Commission

The Human Rights Commission is meeting to plan and draft management and administration documents. The body will discuss state-level legislative priority recommendations and review its annual work plan for October through February.

• State-level legislative priority recommendations
• Review of Annual Work Plan for October-February
• Approval of 08-01-2024 Work Session Minutes

The Human Rights Commission voted 5-0 to adopt the spirit of a legislative priorities recommendation letter, which will be finalized by 8/25 and submitted to City Council by 9/1. The letter includes recommendations on housing access, tenant rights, mobile home tenant rights, homelessness, wrap-around services, and tax policy. The commission also approved minutes from the August 1 work session and received updates on cases and outreach.

• Approved minutes from August 1 work session (5-0)
• Adopted spirit of legislative priorities recommendation letter (5-0)
• Finalize letter wording by 8/25 for submission to City Council by 9/1

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority met on August 13, 2024, and approved the consent agenda, which included meeting minutes for May 14 and June 11, 2024, and treasurer reports for April and May 2024. The board also received presentations on the Economic Development Strategic Plan's Goal 1 (Equitable Entrepreneurship) and the 10 Key Metrics of economic health. No other substantive decisions were made.

• Approved consent agenda including May/June minutes and April/May treasurer reports (unanimous)

Planning Commission

The Charlottesville Planning Commission will hold a hybrid meeting on August 13, 2024, starting with a pre-meeting at 5:00 p.m. and the regular session at 5:30 p.m. No public hearings are scheduled, and the meeting includes routine items such as approval of past minutes and presentations on public art and street trees.

• Approval of minutes from February 14, 2023, March 13, 2023, January 10, 2023, and June 11, 2024
• Presentation on Public Art initiative
• Presentation on Street Tree Project

The Planning Commission held a regular meeting with no public hearings scheduled. The main substantive actions were approving the consent agenda (6-0) and hearing presentations on public art and street tree protection, with no formal decisions made on either. The majority of the meeting was dedicated to public comments from Willoughby neighborhood residents opposing the proposed 84-unit Willoughby Place development, citing traffic safety and environmental concerns.

• Approved consent agenda including minutes and Mount View PUD site plan (6-0)
• Heard public comments opposing Willoughby Place development; no action taken
• Received presentation on public art program; no formal action taken
• Received presentation on street tree ordinance improvements; no formal action taken

Historic Resources Committee

The Historic Resources Committee is meeting to prepare a statement for City Council regarding the Memory Project and descendant community comments on Court Square. The body will also review the Downtown Walking Tour Map and discuss identifying local Civil Rights sites.

• Preparation of HRC comment to City Council regarding Court Square and the Memory Project
• Review of online access and distribution for the Downtown Walking Tour Map
• Update on the Johnson Elementary replacement marker
• Compilation of Civil Rights events and people to be linked via GIS to parcels
• Staff updates on Drewary Brown Bridge, McKee Block, and Pen Park

Sister Cities Commission

The Charlottesville Sister Cities Commission is meeting to review 2025 grant applications and program updates. Members will also provide reports on sister city relationships in Guatemala, France, Italy, Ghana, and Bulgaria.

• 2025 CSCC Grant Application Review
• Grantee Report from Darnell Walker regarding MisMatch Around The World Project
• Reports on sister cities: Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven

The Charlottesville Sister Cities Commission met on August 6, 2024, but the minutes contain no substantive decisions, approvals, or votes. The record is largely procedural, covering standard agenda items such as approval of minutes, reports, and discussion items. No formal actions were taken.

Tree Commission

The Tree Commission is reviewing staff reports on forest management and invasive plant control. Members will discuss the development of a new website and communication outlets. The body may vote on a bylaws amendment regarding hybrid meetings.

• Selection of a contractor for the Urban Forest Management Plan
• Completion of Downtown Mall Tree Management Plan by Wolf/Josey
• Ground cover installations by Shenandoah Habitats
• Proposed January 2025 City Council presentation on State of the Forest
• Vote on bylaws amendment for hybrid meetings

The Charlottesville Tree Commission met on July 2, 2024, and heard staff reports on the Downtown Mall Tree Management Plan, invasive plant control, and a recent grant. No formal votes or decisions were recorded; the meeting was informational and procedural. The commission discussed supporting a City Council presentation on the Urban Wood Network and a possible ordinance change, but no action was taken.

• No formal decisions or votes recorded
• Discussed supporting Urban Wood Network budget item and ordinance change (no action)
• Heard update on Downtown Mall Tree Management Plan phases and species
• Noted invasive plant control budget exhausted; operations resume September 2024

City Council

The City Council is reviewing several funding appropriations, including grants for natural gas safety and school buses. The body will also consider land acquisitions for parks and trails and a salary increase for Council members.

• Appropriation of $7,120,650.00 from the DOT PHMSA Natural Gas Distribution Infrastructure & Safety Modernization grant
• Forgivable loan of $750,000 to Virginia Supportive Housing for 80 affordable units at 405 Premier Circle
• Public hearing on an ordinance to increase City Council Member salaries
• Land acquisitions for park and open space use at 0 Grove Road, 0 Cedar Hill Road, and 0 Rialto Street
• Appropriation of $420,000 in EPA Clean School Bus Program rebates

Council approved financial assistance up to $8.7 million over five years to support the purchase of Carlton Mobile Home Park by Piedmont Housing Alliance and Habitat for Humanity, preserving 67 units of affordable housing. Council also approved amendments to the Water Street Parking Garage lease, adopted the Human Rights Ordinance updates, and confirmed a design option for the Hydraulic Road roundabout. The council carried the ordinance to increase council salaries to the August 19 meeting.

• Approved $8.7M financial assistance for Carlton Mobile Home Park purchase (5-0)
• Approved Water Street Parking Garage lease amendments (5-0)
• Adopted Human Rights Ordinance amendments (5-0)
• Approved $123,614 VOCA grant appropriation (5-0)
• Approved $3M grant for Sixth Street affordable housing (5-0)
• Approved $750,000 forgivable loan for Premier Circle housing (5-0)
• Approved $420,000 EPA Clean School Bus rebates (5-0)
• Approved $7,120,650 DOT gas infrastructure grant (5-0)

Human Rights Commission

The Human Rights Commission held a work session to select state-level legislative agenda recommendations to send to City Council. Commissioners highlighted several housing-related recommendations, including extending the pay-or-quit notice period, limiting application fees, and strengthening tenant protections. They also discussed revisiting bills vetoed by the Governor and reviewing public poll responses. No formal votes were taken; the next step is drafting a letter to City Council.

• Selected state-level legislative recommendations for City Council letter (discussion only)
• Wolfgang volunteered to compile list of selected recommendations
• Agreed to include introductory paragraph contextualizing housing crisis in Charlottesville
• Agreed to include general statement of support for legislation funding subsidized housing and vouchers
• Discussed including specific recommendations and broad overview in letter
• Deferred City-level recommendations to October, aligning with budget process

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on an appeal by the petitioner regarding a homestay permit application at 932 Monticello Avenue. The petitioner claims the Zoning Administrator failed to act on the 2024 application and asks that the Notice of Violation be reversed and the permit issued. The board will also review minutes from the July work session.

• Public hearing on BZA 24-07-001: appeal of denied homestay permit at 932 Monticello Avenue
• Request to reverse Notice of Violation and direct issuance of 2024 Homestay Permit
• Review of July work session minutes

The Board of Zoning Appeals voted 3-1 to reverse the Zoning Administrator's denial of a Homestay Permit for 932 Monticello Avenue, directing the permit be issued. The board found the plain language of the ordinance did not require the owner to occupy the property at the time of application, only during the permit's validity period. One member abstained.

• Directed Zoning Administrator to issue Homestay Permit for 932 Monticello Ave (3-1, 1 abstention)
• Approved July 2024 work session minutes (5-0)

Human Rights Commission

The Charlottesville Human Rights Commission is holding a regular meeting to discuss administrative matters, hear public comments, and conduct a work session. The main agenda items include a legislative priorities panel with speakers from various human rights organizations and elected officials, an annual work plan check-in, and approval of previous meeting minutes. The meeting is a limited public forum focused on planning and drafting management documents.

• Legislative priorities panel with speakers from Housing Opportunities Made Equal of Virginia, Virginia Beach HRC, Alexandria HRC, Fairfax County Office of Human Rights, and state legislators
• Approval of minutes from four prior meetings (May 16, June 6, June 20, June 27)
• Annual work plan check-in
• Public comment periods with 16 slots of up to 3 minutes each

The Human Rights Commission heard from state and local officials about legislative priorities, including housing, tenant rights, and clean energy. No formal decisions were made beyond approving minutes and scheduling future work sessions. The commission will draft legislative recommendations at its August 1 work session and approve them on August 15.

• Approved minutes from 5/16, 6/6, 6/20, and 6/27 meetings (4-0-1)
• Scheduled work session for 8/1/24 to draft legislative recommendations
• Scheduled regular meeting for 8/15/24 to approve legislative recommendations

Housing Advisory Committee

The Housing Advisory Committee will review and approve the June 20 meeting minutes, discuss topics for its FY24/25 workplan, and consider committee recruitment, orientation, and process improvements. The meeting is largely procedural, with no major decisions expected beyond adopting the minutes and setting future agenda items.

• Approval of June 20, 2024 meeting minutes
• Discussion of FY24/25 workplan topics including member recruitment, orientation, and process improvement
• Staff update on land bank recommendation process
• Public comment period

City Council

The Charlottesville City Council is meeting to consider several ordinances and resolutions, including funding for affordable housing and redevelopment projects. Key items include a $750,000 forgivable loan for Virginia Supportive Housing to redevelop 405 Premier Circle into 80 permanent affordable units, and grants to subsidize the South First Street and Sixth Street redevelopment projects. The council will also hear public comments on the Parks and Recreation Master Plan for Court Square and Market Street Parks.

• Ordinance authorizing $750,000 forgivable loan to Virginia Supportive Housing for 405 Premier Circle redevelopment into 80 affordable units (1st reading)
• Ordinance authorizing public funding for South First Street Phase Two Redevelopment Project (2nd reading)
• Ordinance authorizing public funding for Sixth Street Redevelopment Project (1st reading)
• Resolution to appropriate $100,000 for Summer Food Service Program (2nd reading)
• Resolution to appropriate $123,614 for Victims of Crime Act Grant (1st reading)

Council approved a financial resolution for affordable housing at 501 Cherry Avenue and a memorandum of agreement with VDOT for transportation project management. They also authorized a $100,000 appropriation for a summer food service program and joined an opioid-related settlement against Kroger.

• Approved $100,000 for Summer Food Service Program (5-0)
• Approved grant for South First Street Phase Two affordable housing (5-0)
• Approved participation in opioid-related settlement against Kroger (5-0)
• Appropriated $123,614 Victims of Crime Act Grant (5-0)
• Updated City Code to allow updated mortality tables for pensions (5-0)
• Corrected ordinance for Joint Convention and Visitors Bureau agreement (5-0)
• Approved financial support for 501 Cherry Avenue affordable housing (5-0)
• Approved MOA with VDOT for transportation project management (5-0)

Historic Resources Committee

The Historic Resources Committee will discuss the distribution of a downtown walking tour map and updates on descendant community engagement. The committee will also review plans for several historical markers, including those regarding Court Square and the Carver Inn.

• Discussion of Downtown Walking Tour Map distribution
• Update on Sales of Enslaved People in Court Square marker delivery and unveiling
• Review of The Carver Inn marker following VDHR approval
• Status update on Johnson Elementary replacement marker
• Identification of local Civil Rights events, places, and people for GIS linking

Police Civilian Oversight Board

The board will discuss a Memorandum of Understanding regarding the Executive Director's role in monitoring Internal Affairs Investigations. The meeting also includes a discussion on compelled statements by police officers.

• Memorandum of Understanding regarding Executive Director role in Internal Affairs Investigations
• Discussion of Compelled Statements by Police Officers

The Charlottesville Police Civilian Oversight Board approved an amended agenda replacing a mission-statement item with a discussion of an apparent conflict of interest, after learning the same law firm (Sands Anderson) now represents both the board and the City. The board also approved its May 23 minutes and heard updates on a rescinded police information-sharing agreement and a new Management Analyst hire. No formal action was taken on the conflict-of-interest discussion; the meeting adjourned at 6:50 PM.

• Approved amended agenda replacing 'Closing the Gap – Toward a Mission Statement' with 'Independent Council Apparent Conflict of Interest' (unanimous)
• Approved May 23, 2024 minutes as written (unanimous)
• Adjourned meeting at 6:50 PM (unanimous)

Sister Cities Commission

The Commission will review 2025 grant applications and receive a report from Les Amities Musicales. Members will also provide updates on various sister cities including Huehuetenango, Besancon, Poggio a Caiano, Winneba, and Pleven.

• 2025 CSCC Grant Application Review
• Les Amities Musicales grantee report
• City reports for Guatemala, France, Italy, Ghana, and Bulgaria

The provided minutes consist of numerical sequences and symbols that do not form legible text. No substantive decisions, approvals, or proposals can be identified from the source.

Tree Commission

The commission will receive updates on the Downtown Mall Tree Management Plan and recent tree installation surveys. Staff reports also cover the completion of herbicide treatments for invasive vegetation and upcoming tree planting logistics.

• Downtown Mall Tree Management Plan presentation to City Council in August
• Invasive Vegetation Control budget is exhausted; operations resume September 2024
• Jarmena Landscapes secured the city watering contract through October
• RFQ for fall tree planting logistics to be issued in September 2024

The Charlottesville Tree Commission met on June 4, 2024 (the minutes are labeled June 4 despite the meeting listing of July 2). The body finalized subcommittee assignments and held discussions on tree preservation, code comparisons, and education/outreach topics. No motions, votes, or formal decisions are recorded in these minutes; items were discussion and planning only.

• Finalized subcommittee assignments (Arbor, Codes, Education/Outreach) — no vote recorded
• Discussed expanding Arbor subcommittee duties to include invasive plant awareness and preservation tree nominations — no action recorded
• Discussed increasing preserved/heritage trees in the city — no action recorded
• Discussed differences between old and new code and Chesapeake Bay Preservation Code inclusion — no action recorded
• Discussed Charlottesville's inclusion as a Biophilic City and PVCC training connections — no action recorded
• Noted staff hired seasonal urban forest technician Carolyn Thanig — informational only
• Adjourned at 7:00 — no action items voted

City Council

The Charlottesville City Council will hold a public hearing and consider authorizing up to $65 million in bonds for public improvement projects, along with $25 million in refunding bonds. The council will also review a $100,000 appropriation for a summer food program, approve a lease for the International Rescue Committee at 410 Old Lynchburg Road, and consider funding for the South First Street Phase Two Redevelopment Project. Several routine reports and proclamations will be presented during the meeting.

• Public hearing on issuing up to $65,000,000 in general obligation bonds for public improvement projects
• Ordinance approving public funding for the South First Street Phase Two Redevelopment Project
• Resolution to approve a lease agreement with the International Rescue Committee at 410 Old Lynchburg Road
• Resolution to appropriate $100,000 for the Virginia Department of Education Summer Food Service Program
• Reports on the Sidewalk Priority List, Local Energy Alliance Program, and United Way

The Charlottesville City Council voted to authorize up to $65 million in public improvement bonds and up to $25 million in refunding bonds. Council also approved a lease agreement with the International Rescue Committee for property at 410 Old Lynchburg Road, reappointed Phil Garber to the Retirement Commission, and adopted the consent agenda including $100,000 for the Summer Food Service Program.

• Adopted meeting agenda (4-0)
• Reappointed Phil Garber to the Retirement Commission (4-0)
• Adopted consent agenda including $100,000 for Summer Food Service Program (4-0)
• Authorized issuance and sale of public improvement bonds not to exceed $65,000,000 and refunding bonds not to exceed $25,000,000 (4-0)
• Carried ordinance for South First Street Phase Two Redevelopment Project funding to July 15 consent agenda
• Approved lease agreement with International Rescue Committee for property at 410 Old Lynchburg Road (4-0)

Human Rights Commission

The Commission is holding a special meeting to plan, develop, and draft management documents. The work session includes a review of draft amendments to the Charlottesville Human Rights Ordinance.

• Review of draft amendments to the Charlottesville Human Rights Ordinance

The Charlottesville Human Rights Commission voted 5-0 to adopt amendments to the Charlottesville Human Rights Ordinance. The Director will present the approved amendments to City Council at its 7/15/24 meeting. Commissioners also discussed a draft letter to the City about events from 5/4/24, including a FOIA request, and agreed to circulate the draft for feedback before signing and sending it. No public comment was offered.

• Adopted Human Rights Ordinance amendments (5-0)
• Agreed to send draft FOIA/letter to the rest of the Commission for feedback by 12pm the next day before signing and sending
• Director to present approved Ordinance amendments to City Council on 7/15/24

Retirement Commission

The Retirement Commission will meet to approve the minutes from the May 2024 meeting and review its bylaws. The agenda includes a section for new business.

• Approval of May 2024 meeting minutes
• Review of commission bylaws

The Retirement Commission approved the minutes from their May 2024 meeting and voted to cancel the July meeting. Members also reviewed a draft of proposed bylaws, which will be revised for future consideration.

• Approved May 2024 meeting minutes (unanimous)
• Tabled adoption of new bylaws for future review
• Approved cancellation of July meeting (unanimous)

City Council

The City Council and the Charlottesville Redevelopment and Housing Authority Board of Commissioners are holding a special joint meeting. The agenda includes a presentation regarding strategic planning, redevelopment, and new initiatives.

• CRHA Strategic Planning update
• CRHA Redevelopment update
• CRHA New Initiatives update

Charlottesville City Council and the Charlottesville Redevelopment and Housing Authority Board of Commissioners held a joint meeting on June 25, 2024. CRHA Executive Director Johns Sales presented on strategic planning, redevelopment projects at South First Street, Sixth Street, and Westhaven, and new initiatives, and requested collaboration on safety and community policing. Council and CRHA discussed resident safety concerns including drugs, speeding, and gun violence, and public comments addressed overpolicing and affordable housing. No substantive decisions or votes were recorded; the meeting adjourned at 7:41 p.m.

Housing Advisory Committee

The Housing Advisory Committee approved a Land Bank Ordinance intended to convert vacant or tax-delinquent properties into affordable housing. The ordinance includes requirements for a 2/3 board vote for certain property dispositions and establishes procedures for property acquisition and taxation.

• Approval of the Land Bank Ordinance
• Requirement of a 2/3 vote by the Land Bank board for non-affordable housing uses
• Provision for the Land Bank to receive up to 50% of real property taxes on conveyed property for up to 10 years
• Establishment of a process where the City Manager reviews the ordinance before it goes to City Council

The Housing Advisory Committee approved the draft Land Bank ordinance and recommendation memo with amendments, including inserting a Right of First Refusal for city-sold property and tightening board governance details. The committee also approved the previous meeting's minutes and scheduled a July 17 workshop to set its 2024-25 priorities. Members noted that the City Council will discuss the Land Bank ordinance at a July 15 work session.

• Approved May 15th regular HAC meeting minutes
• Approved Land Bank Ordinance with amendments
• Approved memo with added language to support affordable homeownership

General

The board will review several information items including athletics and master plan updates. Discussion topics include the FY25 CIP request process, garden plot rules, and dog-related issues.

• Athletics presentation
• Master Plan update
• FY25 CIP Request Process discussion
• Review of Garden Plot Rules
• Discussion of dog issues

The Parks and Recreation Advisory Board met on May 16, 2024, to review departmental updates and discuss future policy goals. The board approved the minutes from the April meeting with a minor spelling correction. No other formal action items were voted upon during the session.

• Approved April board meeting minutes (unanimous)

Human Rights Commission

The Human Rights Commission will review proposed amendments to the Charlottesville Human Rights Ordinance. The meeting also includes a discussion regarding Charlottesville Police Department involvement on May 4th.

• Review of proposed amendments to the Charlottesville Human Rights Ordinance
• Discussion of questions regarding CPD involvement on May 4th
• Annual Work Plan check-in

The Human Rights Commission reviewed proposed amendments to the Charlottesville Human Rights Ordinance but could not vote on them because a quorum was not present. The amendments aim to align the Commission with HUD requirements for a Fair Housing Assistance Program workshare. A special meeting will be scheduled between June 26 and June 28 to vote on these revisions, which must be approved before mid-August to secure federal funding.

• Vote on Human Rights Ordinance amendments deferred due to lack of quorum
• Special meeting scheduled for June 26-28 to vote on Ordinance revisions
• Commission confirmed no work session will be held on July 4 due to holiday
• Chair to meet with OHR staff on June 21 to finalize questions for City regarding CPD involvement

City Council

The City Council will review several second-reading ordinances and resolutions. Key items include establishing new utility rates, service fees, and connection fees, as well as a forgivable loan for the Kindlewood/Friendship Court Phase 2 redevelopment.

• Ordinance to establish new gas, water, and sanitary sewer rates and service fees
• Ordinance to establish a connection fee for new gas service
• Forgivable loan to Piedmont Housing Alliance for Kindlewood/Friendship Court Phase 2 housing
• Appropriation of $130,713 for the City Climate Protection Program via LEAP
• Appropriation of $172,182 from the Virginia Department of Social Services

Charlottesville City Council adopted the Transit Strategic Plan, two state-mandated updates to the Water Protection Ordinance, and a new connection fee for gas service. Council also approved a consent agenda of budget appropriations and franchise agreements, and received a report on homelessness. Mayor Juandiego Wade was absent; all votes were 4-0 except the gas connection fee, which passed 3-1.

• Adopted Transit Strategic Plan (4-0)
• Adopted Virginia Erosion and Stormwater Management Program ordinance (4-0)
• Adopted Stormwater Utility Program update ordinance (4-0)
• Adopted gas connection fee ordinance (3-1, Payne no)
• Approved consent agenda including $130,713 LEAP grant, $172,182 DSS funds, $9,064,654 retirement fund transfer, and franchise agreements (4-0)
• Approved CDBG budget amendment for PY2024-25 (4-0)
• Convened closed session on Sister Cities Commission appointments and Water Street Garage litigation (unanimous)

Historic Resources Committee

The committee is discussing potential recommendations regarding slavery and Court Square to present to City Council. Members are also planning a marker unveiling at Court Square anticipated for August or September.

• Discussion of HRC recommendations regarding slavery and Court Square
• Planning for a marker unveiling at Court Square (anticipated Aug/Sept)
• Update on the Downtown Walking Tour Map
• Check-in on identifying local Civil Rights events, places, and people via GIS

Police Civilian Oversight Board

The board will discuss standard operating procedures for information sharing and work toward a mission statement. The meeting also includes interviews for the Management Analyst position.

• Standard Operating Procedure for Information Sharing
• Management Analyst Interviews
• Closing the Gap – Toward a Mission Statement

The Board received training on Use of Force from Chief Michael Kochis and Commonwealth Attorney Joseph Platania. No substantive policy decisions were made during the meeting.

• Approved the meeting agenda
• Approved the April 11, 2024, minutes

Charlottesville Economic Development Authority

The authority will hear a presentation on a regional Comprehensive Economic Development Strategy. The meeting also includes a progress update regarding an application to GO Virginia for Project VITAL: Region 9 Charlottesville Biotech Accelerator.

• Presentation of a regional Comprehensive Economic Development Strategy
• Status update on Project VITAL: Region 9 Charlottesville Biotech Accelerator

The Charlottesville and Albemarle County Economic Development Authorities held a joint special meeting on June 11, 2024. The boards received a presentation from Ruth Emerick of the Thomas Jefferson Planning District Commission on the Comprehensive Economic Development Strategy (CEDS), and a progress update from Nikki Hastings of Cville BioHub on a GO Virginia application for Project VITAL: Region 9 Charlottesville Biotech Accelerator. No public comments were made, and no substantive decisions or votes were recorded beyond a motion to adjourn, which passed unanimously.

• Motion to adjourn passed unanimously (all present in favor); meeting adjourned at 5:08 PM

Planning Commission

The Planning Commission will review an entrance corridor review for VERVE – JPA involving Stadium Road, Emmet Street, and Montebello Circle. The meeting also includes a consent agenda item for the 2005 Jefferson Park Avenue site plan.

• Entrance Corridor Review: VERVE – JPA (Stadium Road, Emmet Street, Montebello Circle)
• Site Plan: 2005 Jefferson Park Avenue

The Planning Commission, sitting as the Entrance Corridor Review Board, approved a Certificate of Appropriateness for The VERVE project at 100 Stadium Road on a 6-0 vote, with nine conditions covering lighting, screening, signage, plantings, EIFS construction, and glass. The applicant revised the design since April, switching simulated brick to true masonry brick and limiting the EIFS stucco material to areas above ground level. On the consent agenda, the Commission approved the May 14, 2024 and October 11, 2022 minutes and a site plan for 2005 Jefferson Park Avenue, also 6-0. No public hearings were scheduled and no public comments were offered.

• Approved Certificate of Appropriateness for The VERVE at 100 Stadium Road with 9 conditions (6-0)
• Approved site plan for 2005 Jefferson Park Avenue (6-0)
• Approved minutes of the May 14, 2024 regular meeting (6-0)
• Approved minutes of the October 11, 2022 regular meeting (6-0)

Human Rights Commission

The Commission is meeting to plan, develop, and draft management and administration documents. The session includes a legislative panel focused on housing, homelessness, and wraparound services. Members will also discuss the HRC Annual Work Plan.

• Housing, Homelessness, and Wraparound Services Legislative Panel
• HRC Annual Work Plan

The Commission conducted a work session featuring a legislative panel on housing, homelessness, and wraparound services. No formal votes or policy decisions were made during the meeting.

Sister Cities Commission

The commission will review the 2025 budget and the grants program. Members will also receive updates on various sister city relationships including Huehuetenango, Besancon, Poggio, Winneba, and Pleven.

• Approval of 2025 Budget
• Grants Program Review and Approval
• City Reports for Huehuetenango, Besancon, Poggio, Winneba, and Pleven

The Sister Cities Commission approved a $2,000 budget allocation for 2024-2025 projects. Chair Edward Clark reported on upcoming events, including a July 4th trip to Plovdiv, Bulgaria, and a September workshop with the Charlottesville School Board. The commission also discussed potential partnerships with other sister cities and reviewed financial reports.

• Approved $2,000 budget for 2024-2025 Sister Cities projects
• Chair Clark reported on 2024-2025 accomplishments and goals
• Discussed July 4th trip to Plovdiv, Bulgaria
• Planned September workshop with Charlottesville School Board
• Reviewed financial reports and outstanding expenditures

Tree Commission

The commission is reviewing updates on invasive plant containment strategies and tree watering schedules. Staff are also preparing a formal request to City Council regarding an Urban Wood networking program.

• Review of three proposals for the Urban Forest Management Plan composition
• Invasive plant control via chemical applications by Rx Fire in June-July
• Potential invasive plant targeting at Moore’s Creek, Riverview Park, and Quarry Park
• Planning for summer tree installations primarily in Rights-of-Way (ROW)
• Proposed Urban Wood program involving wood donations, storage, and upcycling

The Tree Commission discussed current forestry projects, including invasive control and tree planting at Quarry Park. Members agreed to review subcommittee scopes and priorities over the next month and nominated chairs for the Education/Advocacy and Codes and Zoning subcommittees.

• Agreed for subcommittees to meet within the next month to review scope and prioritize tasks
• Nominated Susan as Chair of Education/Advocacy subcommittee
• Nominated Tyler as Chair of Codes and Zoning subcommittee

City Council

The City Council will review several financial resolutions, including fund appropriations for social services and climate protection. The agenda includes public hearings regarding new gas service connection fees and updated water, gas, and sewer rates.

• New utility rates and service fees for city gas, water, and sanitary sewer
• Connection fee for new gas service
• Forgivable loan to Piedmont Housing Alliance for Kindlewood/Friendship Court Phase 2
• Appropriation of $438,617 for CDBG and $83,016 for HOME programs
• Appropriation of $130,713 for the City Climate Protection Program via LEAP

The Council approved resolutions to amend the Friendship Court Phase 1 performance agreement and authorize a new Phase 2 agreement with Piedmont Housing Alliance, both by 5-0 votes. They also unanimously rescinded Philip Garber’s appointment to the Retirement Commission and granted a sidewalk waiver for the MACAA Planned Unit Development. Several utility rate changes and franchise agreements were carried to the next meeting for final vote.

• Approved amendment to Friendship Court Phase 1 Performance Agreement (5-0)
• Approved new Performance Agreement for Friendship Court Phase 2 (5-0)
• Rescinded appointment of Philip Garber to Retirement Commission (5-0)
• Approved sidewalk waiver for MACAA Planned Unit Development (5-0)
• Adopted 2024-25 Annual Action Plan for CDBG and HOME programs (5-0)
• Appropriated approx. $438,617 in CDBG funds and $83,016 in HOME funds (5-0)
• Reallocated Tax and Rent Relief budgets (5-0)
• Carried utility rate changes and franchise agreements to June 17 meeting

Social Services Advisory Board

The Social Services Advisory Board will conduct a regular meeting including reports from the Chair and Director. The agenda includes an overview of the department's programs and services.

• Approval of the March 2024 Meeting Minutes
• Overview of the Department's Programs and Services

Sister Cities Commission

The commission is reviewing the 2024/2025 budget recommendations and proposed criteria for its grants program. Members will also receive status updates on several current grant awards and discuss the rollout of the upcoming grants and scholarship cycles.

• 2024/2025 Budget Recommendations
• Proposed Criteria for SCC Grants Program
• Status of 2023/2024 Grant Awards
• Rollout of 2024/2025 Grants Cycle
• Travel Scholarship Program updates

Police Civilian Oversight Board

The Police Civilian Oversight Board will meet to hear a presentation regarding use of force training. The presentation will be delivered by Chief Michael Kochis and Commonwealth’s Attorney Joseph Platania.

• Use of Force Training presentation by Chief Michael Kochis and Joseph Platania

The Police Civilian Oversight Board voted unanimously to let Chair Mendez formally submit recommendations to Chief Kochis on the Charlottesville Police Department's Professional Traffic Stops General Order, with minor edits. The Board also approved its March 14, 2024 minutes and heard that the Information Sharing Agreement Standard Operating Procedures remain pending in the City Manager / City Attorney's Office. Chair Mendez led a training and quiz on the Board's powers and discussed Chief Kochis' final presentation to Council on Flock, saying he has been contacting outside entities to research what a pilot study of the Flock System should involve. No public comments were made.

• Approved agenda without objection
• Approved March 14, 2024 minutes by unanimous consent
• Motion passed unanimously to let Chair Mendez formally submit recommendations on the Professional Traffic Stops General Order to Chief Kochis, with minor edits
• Adjourned by unanimous consent at 7:56 PM

Board of Architectural Review

The Board of Architectural Review will review applications for a mural at 207 14th Street, NW and a door installation at 130 Madison Lane. The board will also hold a preliminary discussion regarding a multi-story residential building project at Wertland and 10th Street.

• Mural application for 207 14th Street, NW
• Door installation at 130 Madison Lane
• Multi-story residential building discussion at Wertland and 10th Street
• Railing/fence approval for 113 West Main Street
• Brick wall repair discussion for 605 16th Street NW

The Board approved a rear courtyard fence at 113 West Main Street and safety-related egress alterations at 130 Madison Lane. A mural proposal for 207 14th Street was deferred at the applicant's request, and the Board held a preliminary discussion on a proposed UVA Foundation residential building.

• Approved fence/railing at 113 West Main Street with condition that wood be painted or opaque stained (8-0)
• Approved egress door and exterior stair alterations at 130 Madison Lane (8-0)
• Deferred mural application at 207 14th Street, NW (8-0)
• Approved April 16, 2024 meeting minutes (7-0, 1 abstention)

City Council

The City Council will consider a resolution for $1,295,000 in housing assistance for low- and moderate-income homeowners. The council also holds public hearings regarding a zoning text amendment and the 2024-25 Annual Action Plan for CDBG and HOME programs.

• $1,295,000 grant for low- and moderate-income homeowner housing assistance
• Public hearing for zoning text amendment ZT24-01-01 regarding property acquisition
• Public hearing for 2024-25 Annual Action Plan including $438,617 in CDBG funds
• Appropriation of approximately $83,016 in HOME funds
• Report on the Downtown Mall Action Plan

The City Council approved a $1,295,000 grant for housing assistance to low- and moderate-income homeowners and passed a zoning text amendment to hold properties harmless for violations created by public use acquisitions. The council also unanimously approved numerous appointments to city boards and commissions, including the Redevelopment and Housing Authority and Board of Architectural Review. A resolution for federal CDBG and HOME funds was tabled for a second reading in June.

• Approved $1,295,000 grant for housing assistance (5-0)
• Approved Zoning Text Amendment ZT24-01-01 (5-0)
• Approved board and commission appointments (5-0)
• Tabled CDBG/HOME funding resolutions for June 3 vote
• Affirmed electronic participation for Councilor Oschrin (4-0)

City Council

Three Charlottesville City Council members will travel to Champaign-Urbana, Illinois, from May 16–18, 2024. The trip aims to gain knowledge about the Champaign-Urbana Mass Transit District to support local transit improvement and sustainability goals. No other public business will be conducted during this period.

• Travel to study the Champaign-Urbana Mass Transit District

The minutes record a site visit by a Charlottesville and Albemarle delegation to the Champaign-Urbana Mass Transit District (MTD) in Illinois on May 16-18, 2024. On May 17, the delegation met with MTD Managing Director and CEO Karl Gnadt and senior staff to discuss MTD's decision-making process for transitioning its fleet to alternative fuel vehicles, then toured MTD's hydrogen production station, fueling station, and maintenance and storage facility. Three Council members attended: Mayor Juandiego Wade and Councilors Michael Payne and Lloyd Snook. The minutes record no votes, motions, or formal decisions by City Council.

General

The meeting contains no scheduled action items for decision. The board will review April minutes and receive updates on the Master Plan, CIP, and aquatic facilities.

• Master Plan Update
• CIP Update
• Adaptive Department presentation
• Dog in Parks update
• Oakwood Cemetery discussion

The Parks and Recreation Advisory Board approved its March meeting minutes and heard presentations on Cultivate Charlottesville's urban agriculture work, department programs and camps, the master plan update, and the CIP budget. No action items were on the agenda. Board members discussed garden plot rental rules and after-school safe spaces but took no votes on those items.

• Approved March Board meeting minutes (motion by Jeff F, seconded by Mark D)
• No action items were listed on the agenda
• No vote taken on proposed garden plot rental changes (2-year rental term, sit-out period, fee increase); Jeff F wants it on a future agenda
• No vote taken on after-school safe space proposal raised by Amanda
• FY25 budget adopted 4/15 per CIP update; new requests not funded included trails position, 2 custodial positions, FTE meals program coordinator, and CIP designated person
• Meadowcreek golf course irrigation of $2M confirmed by Riaan; enterprise fund must be repaid
• Downtown Mall infrastructure $728k noted; city receives a cut from café dollars

Human Rights Commission

The Commission is meeting to plan, develop, and draft management and administration documents. The work session includes a review of proposed amendments to the Charlottesville Human Rights Ordinance and planning for expert and legislative priority panels.

• Review of proposed amendments to the Charlottesville Human Rights Ordinance
• Planning for first expert panel
• Planning for July legislative priorities panel
• Annual Work Plan check-in

The Human Rights Commission approved previous meeting minutes and discussed its response to recent protests at the University of Virginia. Commissioners decided to send a letter with specific questions to the City Council ahead of a June 3 meeting regarding police actions and costs. They also reviewed proposed amendments to the Human Rights Ordinance, with a tentative adoption scheduled for June 20.

• Approved 4/4/24 work session minutes (6-0)
• Approved 4/18/24 regular meeting minutes (6-0)
• Decided to send letter to City Council with questions on UVA protest response
• Tentatively scheduled adoption of Human Rights Ordinance amendments for 6/20/24
• Confirmed next work session for 6/6/24 at Carver Rec

Housing Advisory Committee

The Housing Advisory Committee will review the Land Bank recommendation process and previous meeting minutes. The committee is scheduled to discuss specific sections of the Land Bank Ordinance, including property use, disposition, and advisory board governance.

• Land Bank Ordinance: Section 1 language refinement
• Land Bank Ordinance: Discussion and decision on RFPs for property use and disposition
• Land Bank Ordinance: Discussion and decision on Advisory Board governance
• Review of proposed changes and ordinance timeline

The Housing Advisory Committee unanimously approved the Land Bank Ordinance, incorporating changes to require a two-thirds board vote for non-affordable housing dispositions and to default to an RFP process for property transactions. The committee agreed to send the ordinance and a supporting memo to the City Manager for legal review, targeting a completion date of May 21, 2024. Staff will bypass an internal working group review due to the City Attorney's absence, sending documents directly to the City Manager and external legal team.

• Approved Land Bank Ordinance unanimously
• Adopted default RFP process for property transactions
• Required 2/3 board vote to bypass RFP or for non-affordable housing uses
• Removed 'sole' from ordinance purpose statement
• Clarified tax exemption language to include connection fees
• Flagged bonding powers for legal team review
• Set initial board quorum at 5 members including 2 affordable housing beneficiaries
• Approved timeline to submit ordinance and memo by May 21, 2024

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority approved the consent agenda, including the March 12, 2024, meeting minutes and treasurer reports for February and March 2024. The board received updates on the Economic Development Strategic Plan, performance agreements, and current leasing agreements.

• Approved March 12, 2024 meeting minutes and February/March 2024 Treasurer reports (unanimous)

Planning Commission

The Planning Commission will consider a draft Annual Action Plan for the 2024-25 program year. This plan includes funding recommendations for community development, public services, and affordable housing. The City anticipates approximately $410,000 in HUD funds for CDBG and $98,000 for HOME programs.

• Public hearing for PY2024-25 CDBG and HOME Annual Action Plan
• Anticipated $410,000 in HUD funding for Community Development Block Grant (CDBG)
• Anticipated $98,000 in HUD funding for HOME Investment Partnerships Program

The Planning Commission approved the draft Annual Action Plan for Community Development Block Grant (CDBG) and HOME programs, endorsing the Task Force's funding recommendations. The vote passed 5-0 with one abstention. The plan anticipates approximately $410,000 in CDBG funds and $98,000 in HOME funds for the 2024-25 program year, though final federal allocations are not yet confirmed.

• Approved CDBG/HOME Annual Action Plan recommendations (5-0, 1 abstention)
• Approved April 11, 2023 and April 14, 2024 meeting minutes (6-0)
• Commissioner Stolzenberg abstained from CDBG/HOME vote citing insufficient information

Historic Resources Committee

The committee will discuss recommendations regarding slavery and Court Square to present to City Council. Members will also review requests for historical markers at Zion Union Church and the Carver Inn. Additionally, the meeting includes an update on the Downtown Walking Tour Map.

• Discussion of recommendations regarding slavery and Court Square
• Review of a marker request for Zion Union Church on 4th Street NE
• Update on draft text for the Carver Inn historical marker
• Progress update on the Downtown Walking Tour Map
• Check-in on compiling Civil Rights history data for GIS mapping

Youth Council

The Youth Council will conduct a worksession regarding a research project and the Annual YC Report. The meeting is scheduled for May 8, 2024, at the Office of Human Services.

• YC research project
• Annual YC Report

Housing Advisory Committee

The Housing Advisory Committee approved a motion defining the Land Bank board as a City Council member, a Planning Commissioner, the City Manager or their designee, and 4 at-large slots with 2 set aside for affordable housing beneficiaries, keeping 50% of at-large seats for beneficiaries if the board expands. It also approved removing "Regional" from the name, making it the "Charlottesville Land Bank." Discussion on when requests for proposals (RFPs) would be required for property disposition was not decided; members agreed to consider a time limit or property value trigger and bring language to the next meeting. The committee also approved the April 17 regular meeting minutes.

• Approved Land Bank board structure: Council member, Planning Commissioner, City Manager or designee, plus 4 at-large slots with 2 for affordable housing beneficiaries (all in favor)
• Approved keeping 50% of at-large slots for affordable housing beneficiaries if the board is expanded (all in favor)
• Approved removing "Regional" from the Land Bank name, making it the "Charlottesville Land Bank" (all in favor)
• Approved April 17 HAC regular meeting minutes
• No decision on RFP requirements for Land Bank property disposition; NS to propose language at next meeting
• No decision on advisory board structure; to be discussed at May 15 meeting

Sister Cities Commission

The Commission will review committee assignments, budget updates, and grant status. Members will also receive reports regarding sister cities including Huehuetenango, Besancon, Poggio, Winneba, and Pleven.

• Review of Committee Assignments and appointments
• Program Committee updates for 2024-2025
• City reports for Huehuetenango, Besancon, Poggio, Winneba, and Pleven

The provided minutes consist of numerical sequences and symbols that do not form legible text. No substantive decisions, votes, or discussions can be identified from the source.

Tree Commission

The Tree Commission will review current goals and define the scope of its subcommittees. Staff reports include updates on grant awards, tree watering contracts, and invasive species control at Quarry Park and JW Parkway.

• RFP advertised for a contractor related to a recent grant award
• RFQ out for a contract to water approximately 365 trees through May-September
• Mulching completed at Quarry Park (2.5 acres) and JW Parkway (1.5 acres)
• Discussion of subcommittee priorities for Education/Advocacy, Arbor, and Codes and Zoning

The commission accepted the minutes from the March 5 meeting. Staff reported receiving requested budget funds and outlined plans for a Forest Service Grant, including a tree canopy analysis and inventory. Discussions covered the upcoming Downtown Mall Tree Management Plan, invasive species control progress, and a potential city sawmill project. No formal votes on new policies or contracts were recorded.

• Accepted March meeting minutes
• Reported receipt of requested budget funds
• Discussed Forest Service Grant components and timeline
• Reviewed progress on Downtown Mall Tree Management Plan
• Discussed potential city sawmill project via RFP
• Planned Earth Day invasive species removal at 0 East High Street
• Agreed to postpone priority brainstorming to next month

City Council

The City Council will review several resolutions regarding fund appropriations and tax rates. Key items include a $1,295,000 grant for low- and moderate-income homeowner housing assistance and various infrastructure studies.

• $1,295,000 grant for low- and moderate-income homeowner housing assistance
• $600,000 Dogwood Memorial Foundation state grant pass-thru funding
• $394,256 for Multi-Modal Improvements FY21
• $40,000 for Hydraulic Road shared use path study
• Ratification of Meals and Lodging Tax Rates for FY 2025

Council adopted a consent agenda that increased the meal tax to 7.0% and the transient occupancy tax to 9%. The body also approved several funding appropriations for multi-modal improvements, a trail study, and a veterans memorial project.

• Increased meal tax from 6.5% to 7.0% (4-0)
• Increased transient occupancy tax from 8% to 9% (4-0)
• Appropriated $394,256 for Revenue Sharing Program Multi-Modal Improvements (4-0)
• Appropriated $40,000 for Hydraulic Road shared use path study (4-0)
• Appropriated $600,000 state grant for Dogwood Vietnam Memorial Foundations, Inc. (4-0)
• Approved February 5, March 28, and April 4 meeting minutes (4-0)

Housing Advisory Committee

The committee is meeting to discuss the entity, governance, and name of a land bank. The agenda also includes a review of the April 17, 2024, meeting minutes.

• Discussion of land bank entity
• Discussion of land bank governance
• Discussion of land bank name
• Review of April 17, 2024 meeting minutes

The committee voted to recommend the creation of a new entity to administer the Land Bank rather than using an existing organization. Members discussed board composition and the need for safeguards to ensure fairness and prioritize deep affordability. No final decision was reached on the board's specific makeup.

• Approved recommendation to create a new entity for the Land Bank (5-3)
• Tabled Land Bank name discussion
• Deferred approval of April 17th meeting minutes

Sister Cities Commission

The commission is meeting to review budget expenditures and upcoming priorities. The agenda includes discussions on local programs, delegation visits, and grant awards for the 2024-2025 period.

• Review of current budget commitments and funds
• Discussion of 2024-2025 city representative and delegation visits
• Proposed budget draft

Retirement Commission

The Retirement Commission will discuss mortality tables used for survivor calculations and the interest rate for member contributions. The meeting also includes the approval of minutes from the March 2024 meeting.

• Mortality table for survivor calculations
• Discussion of interest rate for member contributions
• Approval of March 2024 meeting minutes

The Retirement Commission unanimously approved crediting active member contribution accounts with 3% interest on June 30, 2024. Members reached a consensus to ask City Council to amend the City Code to adopt the most recent mortality table for survivor calculations. The meeting also included updates on new appointments and the resignation of member David Hughes.

• Approved 3% interest credit for member contribution accounts (unanimous)
• Consensus to request City Council amend City Code for new mortality table
• Approved March 2024 minutes (unanimous, Pinkston abstained)
• Noted David Hughes' resignation from the Commission

Retirement Commission

The Investment Sub-Committee will meet to approve minutes from the October 2023 meeting and review the electronic meeting policy.

• Approval of October 2023 Sub-Committee Meeting minutes
• Review of electronic meeting policy

The Charlottesville Retirement Commission's Investment Sub-Committee met on April 24, 2024, to approve previous meeting minutes and adopt an electronic meeting policy. The meeting was called to order at 9:21 AM and adjourned at 9:23 AM.

• Approved October 2023 meeting minutes unanimously
• Adopted electronic meeting policy as written unanimously

Youth Council

The Youth Council will continue working on a research project with facilitation from Youth Nex staff. Members will also review the timeline for a May 20th Council presentation and discuss recruitment efforts for the 2024-25 school year.

• Research project discussion with Youth Nex staff
• Review of May 20th Council presentation timeline
• Recruitment review for 2024-25 school year additions

Minority Business Commission

The Minority Business Commission will review minutes from the January 18, 2024 meeting. The agenda includes updates regarding the Entrepreneur Resource Guide, GO Startup Program, and Office of Economic Development initiatives.

• Entrepreneur Resource Guide discussion
• GO Startup Program update
• Office of Economic Development updates including Piedmont Pitch and Tom Tom Festival
• Procurement Update

General

The Parks and Recreation Advisory Board meeting consists of informational presentations and administrative reviews. There are no action items scheduled for this meeting.

• Presentation: Cultivate Charlottesville
• Presentation: Program Department
• Master Plan Update
• CIP Update

Human Rights Commission

The Human Rights Commission will conduct a work session focused on administrative and planning matters. Discussion topics include a presentation on COIA, FOIA, and VPRA, as well as planning for a homelessness expert panel.

• Planning for Homelessness Expert Panel
• Annual Workplan check in
• COIA/FOIA/VPRA presentation

The Human Rights Commission approved the minutes of its 2/15/24 regular meeting and 3/9/24 annual meeting, both by 6-0 votes. It decided not to hold its next work session on 5/2/24 and will instead discuss proposed Ordinance revisions at its regular meeting on 5/16/24. Commissioners finalized a list of six organizations to invite to a June 6 housing expert panel at Carver Rec. A public comment was made with perceived intent to disrupt the meeting, which the Chair and Commissioners recognized as offensive and inappropriate.

• Approved 2/15/24 regular meeting minutes (6-0)
• Approved 3/9/24 annual meeting minutes (6-0)
• Decided not to hold the 5/2/24 work session; Ordinance revisions moved to 5/16/24 regular meeting
• Finalized June 6 housing panel invitees: Region 10, NAACP housing committee, DSA housing committee, Home to Hope, PHA, BRACH
• Panel scheduled for June 6 at Carver Rec

Housing Advisory Committee

The Housing Advisory Committee will review minutes from recent HAC and Policy Subcommittee meetings. The committee is also scheduled to receive a Policy Subcommittee update and discuss the Land Bank Ordinance.

• Review of March 20, 2024 HAC meeting minutes
• Review of April 9, 2024 Policy Subcommittee meeting minutes
• Policy Subcommittee update
• Land Bank Ordinance discussion

The committee reviewed and proposed edits to the 2018 Land Bank Ordinance, including expanding its scope to the surrounding region and prioritizing affordable housing. Members remained divided on whether to establish a new independent entity or use an existing organization to run the Land Bank. No final vote was taken on the entity structure, but a draft ordinance is targeted for the City Manager by June 1.

• Approved March 20th HAC Regular Meeting Minutes
• Approved April 9th HAC Policy Subcommittee Meeting Minutes
• Agreed to expand Land Bank scope to 'creation and preservation of affordable housing' and the 'surrounding region'
• Agreed to delete Sections 7.C.ii - iii of the ordinance
• Agreed to use a majority of the governing board for a quorum
• Agreed to convert the May 1 Policy Subcommittee meeting into a full HAC meeting

Community Development Block Grant Task Force

The taskforce will review previous minutes and discuss the mission and purpose of the group. Members are scheduled to discuss scoring for CDBG and HOME programs and review preliminary funding recommendations.

• Review of previous session minutes
• Discussion of CDBG and HOME scoring
• Review of preliminary funding recommendations

The Task Force approved two options for CDBG allocations and specific funding amounts for the HOME Program to be recommended to the Charlottesville City Council. These decisions establish the final allocation percentages pending the final federal HUD allocation.

• Approved recommending CDBG Option A ($89,896.51 to NHDC Beacon Shared-Use Kitchen) and Option B (reallocating those funds to Affordable Housing) to City Council (3-0)
• Approved allocating $41,308.35 in HOME funding to CRHA Homeownership Program (DPA) (3-0)
• Approved allocating $50,308.35 in HOME funding to Habitat Affordable Housing @ 6 ½ Street (3-0)

Board of Architectural Review

The Board of Architectural Review will hold a preliminary discussion regarding a new hotel project at 218 West Market Street. The board will also consider an application to modify roofing materials at 101 East Jefferson Street to accommodate solar panels. Additionally, the meeting includes continued discussion on design guidelines.

• Preliminary discussion of a new hotel at 218 West Market Street with six to seven stories
• Request to use standing-seam metal roofing instead of asphalt shingles at 101 East Jefferson Street
• Approval of March 19, 2024 meeting minutes
• Continued discussion on Design Guidelines

The Board approved a modification to a previous Certificate of Appropriateness for 101 East Jefferson Street to allow standing-seam metal roofing instead of asphalt shingles. The board also held a preliminary discussion regarding a proposed new hotel at 218 West Market Street.

• Approved March 19, 2024 meeting minutes (5-0)
• Approved modification to CoA BAR 22-10-02 for standing-seam metal roofing at 101 East Jefferson Street (5-0)
• Consensus reached to allow staff to administratively approve changes to a house in a historic conservation district

City Council

The Charlottesville City Council will conduct second readings for the FY2025 budget and annual tax rate ordinances. The agenda also includes several funding appropriations for transportation projects and community programs. Additionally, the council will consider updates to personal property tax relief thresholds.

• Second reading of the FY2025 Budget Ordinance and Annual Appropriation
• Increasing Personal Property Tax Relief threshold from $1,000 to $1,500
• Appropriating $130,059.50 for the Rugby Avenue Bicycle & Pedestrian Trail Project
• Allocating $600,000 via Dogwood Memorial Foundation state grant pass-thru funding
• Appropriation of $40,000 for a Hydraulic Road shared use path study

Charlottesville City Council adopted the FY2025 budget and annual appropriation on a 4-0 vote and the annual tax levy for tax year 2024 on a 3-1 vote, with Councilor Payne opposed. Council also approved the consent agenda 4-0, including $130,059.50 for the Rugby Avenue bicycle and pedestrian trail, a $5,000 BAMA Works grant appropriation, a $40,000 Batten Family Fund appropriation, and an ordinance raising the personal property tax relief threshold from $1,000 to $1,500. A $21,000 allocation for stormwater management on small infill sites was approved 4-0. Mayor Juandiego Wade was absent due to a death in the family.

• Adopted FY2025 budget and annual appropriation (4-0)
• Adopted annual tax levy for tax year 2024 (3-1, Payne opposed)
• Adopted consent agenda (4-0)
• Approved $130,059.50 for Rugby Avenue bicycle and pedestrian trail (consent agenda)
• Approved $5,000 BAMA Works grant to Community Attention Foster Families (consent agenda)
• Approved $40,000 Batten Family Fund to Department of Human Services (consent agenda)
• Approved ordinance raising personal property tax relief threshold from $1,000 to $1,500 (consent agenda)
• Approved $21,000 for stormwater management on small infill sites (4-0)

Historic Resources Committee

The committee will discuss the Memory Project presentation to draft recommendations for City Council regarding slavery and Court Square. Members will also hear a Parks & Rec presentation on drainage issues at Oakwood Cemetery. Staff updates include information on 10th and Page and the proposed C.H. Brown Historic District.

• Drafting HRC recommendations to City Council regarding slavery and Court Square
• Parks & Rec presentation on drainage issues at Oakwood Cemetery
• Staff update on the proposed C.H. Brown Historic District
• Update on the Downtown Walking Tour Map

Sister Cities Commission

The commission will review the March 12, 2024 minutes and receive administrative updates regarding finance and communications. The meeting also includes a report on the 2024 CSCC Grantees and several scheduled activity updates.

• 2024 CSCC Grantees Report (A Tale of Two Cities Podcast)
• Besancon Delegation Visit, April 12-17, 2024
• “Les Amities Musicales” Concert, April 14, 2024
• “Sister Revolutions” Podcast Launch, April 15, 2024
• Mapping our Sister City event, April 20, 2024

The provided minutes consist of numeric codes and symbols that do not form legible text. No substantive decisions, approvals, or denials can be identified from the source document.

Police Civilian Oversight Board

The Board will discuss recommendations regarding the Professional Traffic Stops General Order and progress on Standard Operating Procedures. The meeting also includes updates on a Management Analyst search and the status of Flock Camera acquisition.

• Board Recommendations on Professional Traffic Stops General Order
• Progress with Standard Operating Procedures and Ordinance Amendments
• Management Analyst Search
• Status of Flock Camera acquisition

The Board approved the minutes from January 11, 2024. Members discussed the status of Information Sharing Standard Operating Procedures and the hiring process for a Management Analyst. No other substantive policy decisions were made.

• Approved January 11, 2024, minutes
• Approved amendment to agenda to include discussion on Professional Traffic Stops General Order

Community Development Block Grant Task Force

The CDBG & Home Taskforce is reviewing its mission, purpose, and City Council priorities. Members will discuss composite scoring methods and review preliminary funding recommendations.

• Review of previous session minutes
• Discussion of composite scoring
• Preliminary funding recommendations

Housing Advisory Committee

The Housing Advisory Committee Policy Subcommittee will discuss a land bank entity and its governance. The meeting also includes time for public comment.

• Land bank entity discussion
• Land bank governance discussion

The Housing Advisory Committee Policy Subcommittee met April 9, 2024 and discussed the legal framework and governance structure for a city land bank. Members agreed on option 1, a new independent non-stock nonprofit corporation, and settled on a governing board of 5-11 members with up to 6 at-large spots. No formal votes were recorded; the discussion will go to the full HAC on April 17.

• Agreed (no formal vote recorded) to use option 1 for the land bank: a new independent non-stock nonprofit corporation
• Settled on a governing board of 5-11 members, with 'up to' 6 at-large spots
• No objections to including a City Council member, a Planning Commissioner, and a City staff member assigned by the City Manager on the governing board
• Discussed adding an HAC member and a CEDA member to the governing board; no formal decision recorded
• Discussed inserting a 'purpose & intent' section into the ordinance emphasizing cooperation over competition; no formal decision recorded
• No public comment; no members of the public present
• Next full HAC meeting set for Wednesday, April 17 to review today's discussion

Planning Commission

The Planning Commission will consider a proposed amendment to the Charlottesville Development Code regarding property acquisition by government agencies. The commission will also conduct an Entrance Corridor Review for VERVE at Stadium Road, Emmet Street, and Montebello Circle.

• Public hearing for zoning text amendment ZT24-01-01 regarding code conformity during property acquisition
• Entrance Corridor Review: VERVE – JPA, Stadium Road, Emmet Street, Montebello Circle

The Commission approved a zoning text amendment protecting property owners from non-conformity issues caused by city acquisitions. It also deferred the Certificate of Appropriateness for the 12-story 'The Verve' apartment complex at 100 Stadium Road, citing concerns about the use of EIFS synthetic stucco and insufficient architectural detail. The applicant requested the deferral to provide updated renderings and material specifications.

• Approved zoning text amendment for code conformity in property acquisitions (6-0)
• Deferred Certificate of Appropriateness for The Verve project at 100 Stadium Road (6-0)
• Approved consent agenda including previous minutes and zoning initiation (6-0)
• Appointed Commissioner Roettger to Tree Commission and Citizens Transportation Advisory Committee

Sister Cities Commission

The Grants & Scholarships Committee is reviewing the status of previous grant awards from Besançon and Huehuetenango. The committee will also discuss proposed criteria, timelines, and marketing plans for the upcoming grants and travel scholarships cycle.

• Review of Besançon Grantee updates
• Review of Huehuetenango Grantee updates
• Discussion of new Grants Cycle criteria
• Updates on Travel Scholarships Program
• Planning of host family timelines and promotion

City Council

The City Council is conducting a budget work session to conclude the Fiscal Year 2025 budget development process. This meeting serves as a final wrap up of the budget discussions held throughout the year.

• FY25 Budget Wrap Up work session

The City Council met for a work session to discuss FY2025 budget development, revenue and expenditure estimates, and personal property tax rate scenarios. No formal votes were taken during this session.

Human Rights Commission

The Human Rights Commission is meeting to plan, develop, and draft management and administration documents. The agenda includes a work session focused on the HRC Annual Work Plan.

• HRC Annual Work Plan discussion

The Commission held a work session to discuss its annual work plan, identifying housing, homelessness, and systemic barriers as primary focuses. Members discussed upcoming expert panels, potential ordinance amendments, and the development of an ally/Safe Space training program. No formal votes were taken during this session.

Community Development Block Grant Task Force

The scheduled meeting for April 3, 2024, has been postponed. The delay is due to the anticipated release of final CDBG and HOME program allocations for 2024-25 by HUD.

• Meeting postponement pending HUD allocation releases

City Council

The City Council will review the FY2025 Budget Ordinance and Annual Appropriation. The meeting includes several second readings for various city resolutions and ordinances, as well as first readings for new funding requests.

• FY2025 Budget Ordinance and Annual Appropriation (1 of 2 readings)
• $150,000 USDA Forest Service grant for Urban Forest Management Planning (2nd reading)
• $130,059.50 for Rugby Avenue Bicycle & Pedestrian Trail Project (1 of 2 readings)
• $40,000 from Batten Foundation to Department of Human Services (1 of 2 readings)
• $21,458 from Library of Virginia Circuit Court Records Preservation Grants Review Board (2nd reading)

Council approved a resolution calling for an immediate ceasefire in Israel and Palestine. The body also adopted a consent agenda that included over $1.4M in affordable housing grants and various federal and state grant appropriations.

• Approved resolution for immediate ceasefire in Israel and Palestine (3-1, 1 abstention)
• Approved $835,000 in FY24 Charlottesville Affordable Housing Fund grants (5-0)
• Approved $585,000 in FY25 Housing Operations and Program Support grants (5-0)
• Appropriated $150,000 USDA Forest Service grant for urban forest planning (5-0)
• Appropriated $21,458 Library of Virginia grant for circuit court records (5-0)
• Approved MOU and lease with Bennett's Village for Pen Park playground (5-0)
• Adopted ordinance allowing retirement plan participants to serve on Retirement Plan Commission (5-0)
• Indicated support for 12-month Flock Safety pilot program via straw poll (3-2)

Tree Commission

The commission will receive staff updates on invasive species control, tree replacements, and grant awards. Members will also discuss the 2024 priority spreadsheet and potential subcommittee structures.

• Update on Downtown Mall Project recommendation phase
• Completion of mulching at Free Bridge (1.8 acres) and JW Parkway (1.5 acres)
• Planting of 210 trees/shrubs in management unit with Rivanna Conservation Alliance
• Replacement of dead trees and planting of 15–20 additional trees on City Properties
• Discussion regarding the overhaul of the Urban Forestry website

The commission recommended five new members for appointment subject to City Council approval. Staff reported that a US Forest Service grant will fund a new forest management plan and that a Downtown Mall Tree Management Plan is expected by summer 2024.

• Approved February meeting minutes
• Recommended five new commission members for City Council approval

City Council

The City Council is conducting a budget work session focused on the Capital Improvement Program. This meeting is part of the Fiscal Year 2025 budget development process.

• Capital Improvement Program budget work session

The City Council conducted a budget development work session to review the Five-year Capital Improvement Plan and bonding capacity. No formal votes or final budget approvals were recorded during this session.

Retirement Commission

The Charlottesville Retirement Commission will review the virtual meeting policy and discuss retiree COLA. The commission will also approve the minutes from the February 2024 meeting.

• Virtual meeting policy review
• Retiree COLA
• Approval of February 2024 meeting minutes

The Commission approved a new electronic meeting policy and agreed to accept a 1% budgeted retiree COLA. Members also discussed potential future methods for calculating retiree COLAs and received administrative updates on plan participation.

• Approved February 2024 meeting minutes (unanimous)
• Adopted electronic meeting policy defining a meeting as a gathering of three or more members (unanimous)
• Agreed to accept the 1% budgeted retiree COLA

General

The March 27, 2024, meeting of the CDBG & HOME Taskforce has been postponed. The postponement is due to the anticipated release of final program allocations for 2024-25 by HUD.

• Meeting postponed until April 3, 2024

City Council

The Charlottesville City Council will hold a work session focused on decarbonization. The session includes a report on the Decarbonization Study and a period for discussion.

• Decarbonization Study report

The City Council held a work session to review a Gas Decarbonization Study update. No formal decisions, votes, or ordinance changes occurred. Staff presented findings on energy efficiency, methane leaks, and legal constraints regarding gas utility changes, while Council members discussed potential next steps.

• Work session held to review Gas Decarbonization Study update
• No votes taken or ordinances passed
• City Attorney to research legalities of decommissioning gas utility
• Community listening sessions planned for Spring and Summer

Social Services Advisory Board

The board will conduct regular business including reports from the Chair and Director. The meeting includes an overview of the Care Portal System.

• Overview of the Care Portal System

General

The board will review previous meeting minutes and introduce new members. Discussion items include updates on Jenkins Park, aquatic facilities, the Master Plan, and Capital Improvement Program (CIP) status.

• Introduction of new Board Members
• Jenkins Park findings report
• Aquatic update
• Master Plan update
• Oakwood Cemetery discussion

City Council

The City Council will hold a Community Budget Forum regarding the Fiscal Year 2025 budget development. The session includes a presentation and a public hearing on the City Manager's proposed budget.

• Public hearing on the City Manager's Proposed FY 2025 Budget

The City Council held a public hearing and forum regarding the Proposed Budget for Fiscal Year 2025. Council provided guidance to the City Manager on school funding and expressed general agreement on specific tax rate increases.

• Guidance provided to fund City Schools budget up to $7 Million contingent on State allocations
• General agreement on 2 cent increase for real estate tax rate
• General agreement on 1% increase for meals tax rate
• General agreement on 1% increase for lodging tax rate

Housing Advisory Committee

The committee is planning a series of discussions to develop recommendations for a potential land bank entity. Members are establishing a timeline to address legal frameworks, mission objectives, governance, and community engagement.

• Land Bank Ordinance Recommendation discussion
• Proposal to use a policy subcommittee to develop preliminary recommendations between March and June

The committee elected Mike Parisi as secretary. Members reviewed a 2018 draft land bank ordinance, flagging several sections for revision regarding entity structure, tax exemptions, and property use before a target submittal to City Council in June.

• Approved February 21 meeting minutes
• Elected Mike Parisi as secretary (unanimous)

Community Development Block Grant Task Force

The CDBG & HOME Taskforce will review mission objectives, program guidance, and application artifacts. The meeting includes nominations for taskforce officers and a group discussion regarding the reviewed materials.

• Nominations for taskforce officer(s)
• Review of HUD National Objectives and Council Priorities
• Review of CDBG & HOME eligible activities
• Review of application template, evaluation criteria, and scoring rubric

The Charlottesville CDBG/HOME Task Force re-appointed Phil d'Oronzio as Chair and appointed Syleethia Carr as Vice-Chair. It approved minutes from the previous meeting. The group agreed to recategorize the NHDC Shared Use Kitchen under Public Facilities and Infrastructure improvements, and spent most of its review session on CDBG Social programs and Affordable Housing programs, assigning members to review 11 programs in those areas. The next meeting is set for March 27, contingent on receiving finalized HUD numbers.

• Re-appointed Phil d'Oronzio as Chair
• Appointed Syleethia Carr as Vice-Chair
• Approved minutes from previous meeting
• Agreed to recategorize NHDC Shared Use Kitchen to Public Facilities and Infrastructure improvements

Board of Architectural Review

The Board of Architectural Review is reviewing applications for various property modifications. These include a new house at 0 Park Street and porch changes at 807 Rugby Road. The meeting also includes discussions on design guidelines.

• New house construction at 0 Park Street
• Front porch modification at 807 Rugby Road
• Door, window, and driveway changes at 712 Ridge Street
• Alterations and rear addition at 747 Park Street
• Discussion on Design Guidelines

The Board of Architectural Review approved a certificate of appropriateness for a front porch modification at 807 Rugby Road (8-0) and approved window replacements, chimney removal, and a door replacement at 712 Ridge Street with conditions, omitting the proposed driveway (7-1). The BAR also approved a new dwelling at 0 Park Street (8-0) and accepted a deferral for a rear addition at 747 Park Street (8-0). The meeting included no public comments and adjourned at 8:46 PM.

• Approved February 21, 2024 meeting minutes (6-0, one abstention)
• Approved CoA for front porch modification at 807 Rugby Road (8-0)
• Approved CoA for window replacements, chimney removal, and door replacement at 712 Ridge Street with conditions; driveway omitted (7-1, Zehmer opposed)
• Approved CoA for new dwelling at 0 Park Street (8-0)
• Accepted deferral for CoA for rear addition at 747 Park Street (8-0)

City Council

The City Council will hold public hearings regarding the proposed FY 2025 budget tax rates for real estate, lodging, and meals. The meeting also includes several resolutions for grant appropriations, housing funds, and infrastructure projects.

• Public hearing on Real Estate Tax Rate for the Proposed FY 2025 Budget
• Public hearing on Lodging Tax Rate for the Proposed FY 2025 Budget
• Public hearing on Meals Tax Rate for the Proposed FY 2025 Budget
• $150,000 USDA Forest Service grant for Charlottesville Urban Forest Management Planning
• $21,458 Library of Virginia Circuit Court Records Preservation Grant

Charlottesville City Council voted 2-3 to reject a resolution calling for an immediate ceasefire in Israel and Palestine, with Payne and Oschrin in favor and Pinkston, Snook, and Wade opposed. Council approved several items on the consent agenda 5-0, including a five-year telecommunications franchise for Shenandoah Mobile, a $150,000 USDA forestry grant, a $21,458 Library of Virginia grant, and a $10,941.56 business tax refund. Council also approved a Verizon Wireless lease renewal at the Market Street Parking Garage 5-0, an $89,896.51 CDBG award to New Hill Development Corporation 5-0, a WANRock telecommunications franchise 5-0, and amended Council Rules and Procedures 5-0. A resolution awarding FY24 CAHF and FY25 HOPS housing grants was moved to the April 1 consent agenda pending additional information, and an ordinance on the organizational meeting was carried to April 1.

• Gaza ceasefire resolution failed 2-3 (Ayes: Payne, Oschrin; Noes: Pinkston, Snook, Wade)
• Consent agenda adopted 5-0, including Shenandoah Mobile franchise, $150,000 USDA forestry grant, $21,458 Library of Virginia grant, and $10,941.56 tax refund
• Verizon Wireless lease renewal at Market Street Parking Garage approved 5-0
• $89,896.51 CDBG award to New Hill Development Corporation for BEACON commercial kitchen approved 5-0
• WANRock telecommunications franchise adopted 5-0, second reading waived
• City Council Rules and Procedures amended and re-enacted 5-0
• FY24 CAHF and FY25 HOPS housing grant awards moved to April 1 consent agenda pending information
• Ordinance on organizational meeting and mayor's veto carried to April 1 consent agenda

City Council

The Charlottesville City Council is conducting a budget work session regarding outside and non-profit agencies. This meeting is part of the Fiscal Year 2025 budget development process.

• Budget work session for outside and non-profit agencies

The City Council conducted a work session to discuss Fiscal Year 2025 budget development for outside and non-profit agencies. No formal votes or final budget approvals were recorded during this session.

Community Development Block Grant Task Force

The taskforce will discuss the mission and purpose of the CDBG and HOME programs. Members will review application templates, evaluation criteria, and received requests for funding.

• Review of CDBG and HOME application templates
• Review of evaluation criteria and rubric
• Overview of received funding requests

The Community Development Block Grant Task Force met on March 14, 2024, but postponed the selection of officers because a quorum was not present. The meeting focused on orienting new members to the review process and scoring criteria. No substantive decisions regarding grants or policies were made during this session.

• Officer selection postponed due to lack of quorum
• New member orientation completed
• Next meeting scheduled for March 20, 2024

Police Civilian Oversight Board

The board will discuss progress on standard operating procedures and amendments to the ordinance. Members will also review options for training sessions.

• Progress with Standard Operating Procedures
• Amendments to Ordinance
• Options for Training Sessions
• Introduction of New Members

The Police Civilian Oversight Board voted unanimously to extinguish the Police Civilian Review Board By-Laws established in 2019 and replace them with the Police Civilian Oversight Board Operating Procedures approved by City Council in December 2022. William Mendez and Jeffrey Fracher were re-elected Chair and Vice Chair, both by unanimous vote. The board also approved its agenda and the December 2023 minutes by unanimous consent. Chair Mendez noted the Information Sharing Agreement Standard Operating Procedures have not yet been completed by the City Attorney's Office, and no update was available on the status of "FLOCK."

• Approved agenda by unanimous consent
• Approved December 2023 minutes by unanimous consent
• Voted unanimously to extinguish 2019 Police Civilian Review Board By-Laws and replace them with the 2022 City Council-approved Operating Procedures
• Re-elected William Mendez as Chair by unanimous vote
• Re-elected Jeffrey Fracher as Vice Chair by unanimous vote
• Adjourned by unanimous consent at 7:02 PM

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will review the FY25 budget and a performance agreement for Friendship Court Phase 2. The agenda also includes an update on the S&P Global Building lease and an overview of the Economic Development Strategic Plan.

• Review and approval of the FY25 Budget
• Resolution Friendship Court Phase 2 Performance Agreement
• S&P Global Building Lease Update
• Economic Development Strategic Plan Goal 5 overview

The Charlottesville Economic Development Authority approved the FY2025 budget and a performance agreement resolution for Friendship Court Phase 2. The board also approved the February 13, 2024, meeting minutes and the January 2024 Treasurer report.

• Approved Consent Agenda including Feb 13 minutes and Jan Treasurer report (unanimous)
• Approved Resolution for Friendship Court Phase 2 (unanimous)
• Approved FY2025 Budget (unanimous)

Sister Cities Commission

The Commission will review previous minutes and receive an introduction for new Commissioner Salvatore Moschella. The meeting includes updates on various sister cities, including a visit to Besancon scheduled for April 12-17, 2024.

• Introduction of new Commissioner Salvatore Moschella
• Proposal to host State Conference on November 16
• Besancon first visit scheduled for April 12-17, 2024
• Update on the rewrite of the Grants Program

The provided minutes consist of encoded numerical strings and fragmented text that do not establish any specific decisions, approvals, or denials. No substantive actions were recorded in the provided text.

Planning Commission

The Planning Commission will review a site plan and subdivision for the Flint Hill PUD. The agenda also includes reports from the University, the Chair, and the Department of NDS.

• Site Plan/Subdivision – Flint Hill PUD

The Planning Commission approved the site plan for the Flint Hill PUD as part of its consent agenda. The remainder of the meeting consisted of commissioner reports and staff updates regarding zoning and transportation.

• Approved Flint Hill PUD Site Plan/Subdivision (6-0, 5-0 with 1 abstention)

Human Rights Commission

The Commission is meeting to develop and draft management, administration, and work plan documents for the coming year. The session includes reviewing public poll results and discussing focus areas based on the Human Rights Ordinance.

• Creation of a work plan for the upcoming year
• Review of 2023 work overview
• Discussion of HRC Focus Area selections

The Commission established housing, homelessness, and systemic barriers as its primary focus areas for the year. Secondary goals include developing a Safe Space training program, exploring reparations, and making legislative recommendations regarding rental fees and voter exclusion. The body scheduled a follow-up work session to further refine the plan.

• Established housing, homelessness, and systemic barriers as primary focus areas
• Identified secondary focus areas: legislative recommendations, Safe Space training, and reparations
• Scheduled work session for 4/4/24 to continue Work Plan creation

Historic Resources Committee

The committee will review the Downtown Walking Tour Map version 10 and discuss updates regarding slavery and Court Square engagement. Members will also discuss site surveys, historic marker applications, and design guideline updates.

• Review of Downtown Walking Tour Map version 10
• Update on nominating 620 Ridge Street for individual listing
• Carver Inn marker application review
• Slavery at Court Square VDHR review board agenda update
• Johnson Elementary marker discussion

Bike & Pedestrian Advisory Committee

The committee discussed a potential project to promote and improve regional bicycle maps. Staff provided updates regarding transportation planning and safe routes to school. Members also discussed features of the Belmont Bridge project, including concrete separators for bike lanes.

• Potential project: Promoting & Improving the Region’s Bicycle Maps
• Staff updates from transportation and bike/pedestrian coordinators
• Discussion regarding concrete separators at Belmont Bridge
• Approval of February 1, 2024 meeting notes

City Council

The City Council is conducting a budget work session focused on Fiscal Year 2025 revenues and expenses. This meeting is part of the ongoing FY 2025 budget development process.

• FY 2025 Budget Work Session: Revenues and Expenses

The City Council held a work session to discuss the Fiscal Year 2025 budget development. Members reviewed revenue and expenditure changes and American Rescue Plan funds. The Council agreed to advertise a three cent increase in the real estate tax rate.

• Agreed to advertise a three cent increase in the real estate tax rate

City Council

The City Council will review presentations of the proposed 2025 City Budget and the adopted 2025 School Board Budget. The agenda also includes second readings for resolutions regarding housing at Cherry Avenue and Park Street. Additionally, the council will consider amendments to rental relief limits for elderly and disabled residents.

• $215,000 CDBG fund reprogramming for Blue Ridge Area Food Bank Cold Storage Project
• Resolutions supporting development at 501-A and 501-B Cherry Avenue
• Ordinance amending rental relief limits for elderly and disabled persons
• Presentation of the proposed FY2025 City Budget
• $16,636.84 C.H.E.R.P. grant award resolution

Charlottesville City Council approved a settlement agreement resolving Albemarle County v. City of Charlottesville and committed up to $5.4 million in forgivable loans and rental subsidies for two affordable housing projects. Council also adopted a consent agenda that included $215,000 in reprogrammed CDBG funds for a food bank cold storage project and $16,636.84 in additional C.H.E.R.P. grant funding. A franchise agreement for Shenandoah Mobile was carried to the March 18 meeting, and Council received budget presentations for the City and Schools for Fiscal Year 2025.

• Approved settlement agreement resolving Albemarle County v. City of Charlottesville (5-0)
• Approved consent agenda including $16,636.84 C.H.E.R.P. grant appropriation and $215,000 CDBG reprogramming for Blue Ridge Area Food Bank Cold Storage (5-0)
• Committed up to $2,250,000 in forgivable loan and rental subsidy for PSCC Apartments at 1200 Park Street (consent agenda, 5-0)
• Committed up to $3,150,000 in forgivable loan and rental subsidy for 501-A and 501-B Cherry Avenue (consent agenda, 5-0)
• Designated 501 Cherry Avenue site as a Revitalization Area (consent agenda, 5-0)
• Approved Multi-Jurisdictional Comprehensive Safety Action Plan (5-0)
• Approved board and commission appointments (5-0)
• Carried Shenandoah Mobile Franchise Agreement to March 18 meeting for second reading and vote

Tree Commission

The Tree Commission will receive an update on a recent grant award and mulching at the Free Bridge Property. The meeting includes discussions on invasive plant control projects and the Urban Forestry website overhaul.

• Mulching of 1.8 acres at Free Bridge Property by Rx Fire
• Planting of approximately 200-300 trees with assistance from RCA
• Invasive plant control projects for John Warner Parkway, Oak Street (Oakwood Cemetery), and Quarry Park
• Update on recent grant award project scope

The Commission approved the January meeting minutes. Members agreed that an overhaul of the Urban Forestry website is needed and discussed shifting the 'State of the Forest' report to earlier in the year to assist with budgeting.

• Approved January meeting minutes
• Agreed to explore producing the State of the Forest report earlier in the year next year
• Agreed that an overhaul of the Urban Forestry website is needed

Retirement Commission

The Retirement Commission will meet to approve previous minutes and receive a presentation from MissionSquare. The agenda also includes a discussion regarding virtual meeting policy and an administrative update.

• MissionSquare presentation
• Virtual meeting policy discussion

The Commission approved the minutes from the January 2024 meeting. Members received presentations on Defined Contribution and 457b plans, as well as security measures for participant accounts. Administrative updates were provided regarding City Code language and a mortality table study.

• Approved January 2024 meeting minutes (unanimous)

Sister Cities Commission

The Commission is reviewing the itinerary and logistics for an upcoming delegation visit. Discussions include event updates, host family arrangements, and transportation needs.

• Review of draft itinerary for April Besancon Delegation Visit
• Updates on CSCC Welcome Dinner and Community Reception venue selection
• Planning for Sender Concert Reception and Sister Revolutions Podcast Event/UVA
• Logistics regarding host families, transportation, and Monticello visit
• Concierge assistance for Deputy Mayor Gharet

City Council

The Charlottesville City Council will hold a work session to receive a report on alternative fuels. The meeting also includes public comment and standard procedural items.

• Report: Alternative Fuels Study

City Council held a work session to discuss recommendations for transitioning the Charlottesville Area Transit (CAT) fleet to zero emissions. The proposed plan includes piloting battery electric buses in 2024 and hydrogen fuel cell buses in 2027. No formal votes were taken during this session.

Housing Advisory Committee

The committee will meet to elect a secretary and discuss the Land Bank. The meeting also includes the approval of minutes from the January 17, 2024, regular meeting.

• Election of a Secretary
• Land Bank discussion

The committee decided to move discussions regarding the creation of a land bank to its policy subcommittee. The subcommittee will meet monthly from March through June to develop preliminary recommendations for the full committee.

• Approved minutes from previous meeting (unanimous)
• Tabled election of a Secretary until vacant seats are filled
• Approved moving land bank discussions to the policy subcommittee (unanimous)

Board of Architectural Review

The Board will consider a Certificate of Appropriateness for entry doors at 222-224 Court Square. Members will also hold preliminary discussions regarding an apartment building on Gordon Avenue and alterations at 747 Park Street.

• Certificate of Appropriateness: Entry doors at 222-224 Court Square
• Preliminary Discussion: Apartment building at 1609 Gordon Avenue
• Preliminary Discussion: Alterations and rear addition at 747 Park Street

The Board of Architectural Review approved a Certificate of Appropriateness for the installation of replacement entry doors at 222-224 Court Square. The board also held preliminary discussions regarding new construction projects on Gordon Avenue and Park Street.

• Approved replacement entry doors at 222-224 Court Square with conditions on molding, lock set centering, and hinge type (7-0)
• Approved meeting minutes from December 19, 2023, and January 17, 2024 (7-0)

City Council

The City Council will review several proposals including property purchases and fund appropriations. The meeting includes presentations on ranked choice voting and scholarship programs. Additionally, the council will consider updates to rental relief limits for elderly and disabled residents.

• Resolution to approve $215,000 for Blue Ridge Area Food Bank Cold Storage Project
• Resolution for City purchase of 405 Avon Street and 405 Levy Avenue properties
• Appropriation of $45,073 in Opioid Abatement Funds
• Ordinance amending rental relief limits for elderly and disabled persons
• Resolution for C.H.E.R.P. Grant Award of $16,636.84

Charlottesville City Council approved a resolution supporting the Charlottesville Redevelopment and Housing Authority's South 1st Street Phase 2 redevelopment, including a $6,000,000 funding commitment ($3,000,000 already committed plus $3,000,000 for FY2026). Council also approved the purchase of 405 Avon St. and 405 Levy Ave. properties from CRHA and a lease back to CRHA. Several items were carried to the March 5, 2024 meeting: a $215,000 CDBG reprogramming for the Blue Ridge Area Food Bank Cold Storage Project, a Shenandoah Mobile franchise agreement ordinance, and an ordinance increasing income and grant limits for the Rental Relief for the Elderly and Disabled Persons program. Council unanimously indicated support for moving forward with Ranked Choice Voting, and approved board and commission appointments and the consent agenda.

• Approved resolution supporting CRHA South 1st Street Phase 2 redevelopment with $6,000,000 commitment (5-0)
• Approved purchase of 405 Avon St. and 405 Levy Ave. properties from CRHA and lease back to CRHA (5-0)
• Carried $215,000 CDBG reprogramming for Blue Ridge Area Food Bank Cold Storage Project to March 5 consent agenda
• Continued Shenandoah Mobile franchise agreement ordinance to March 5 meeting (5-0)
• Carried ordinance increasing Rental Relief for Elderly and Disabled income/rent limits and maximum grant to March 5 consent agenda
• Adopted consent agenda including $45,073 opioid abatement funds appropriation and $16,636.84 COVID homeless grant (5-0)
• Approved board and commission appointments (5-0)
• Voted 5-0 to enter closed session for discussion of prospective board/commission candidates and certified closed session

General

The meeting consists of administrative tasks and information-only presentations. Topics include the Master Plan, garden plots, and capital improvement projects. No action items are scheduled for this session.

• Adoption of January 2023 minutes
• Dogs in Park update
• Master Plan Update
• Garden Plots information
• CIP & Project Update

The board held elections for leadership positions. Staff provided updates on the Meadowcreek trail project, Capital Improvement Program (CIP) projects, a downtown mall tree study, and dog area planning.

• Elected Ned Michie as Chair
• Elected Denny Berry as Vice Chair

Human Rights Commission

The Commission will discuss its Annual Planning Meeting and prepare for future work sessions scheduled for March 2024. The meeting includes updates from the Chair and staff reports.

• Discussion of 03-07-2024 Work Session
• Discussion of 03-21-2024 Regular Meeting
• Discussion of Annual Planning Meeting

The Commission approved the previous meeting's minutes and decided to cancel the March 7 work session while reserving the March 21 regular meeting. Members discussed drafting a letter of support for a potential homeless shelter at Levy Ave. and Avon St. They also reviewed the status of the Salvation Army shelter expansion, noting the organization received City Council approval and provided follow-up documentation on compliance.

• Approved 01/18/2023 minutes (6-0-2)
• Cancelled 03/07/24 work session
• Reserved 03/21/24 regular meeting (possible cancellation)
• Agreed to draft letter supporting Levy/Avon homeless shelter
• Agreed to forward Salvation Army compliance letter to Commission

Charlottesville Economic Development Authority

The Board will review the Economic Development Strategic Plan regarding Pathways for Opportunity. Discussion also includes lease addendums for 112 E. Main Street and a request to manage the 0 E. High St lease.

• Economic Development Strategic Plan - Goal 3: Pathways for Opportunity Overview
• Resolution – addendum to 112 E. Main Street Lease
• Request to manage 0 E. High St Lease
• Resolution – appointing assistant secretary

The Charlottesville Economic Development Authority approved an addendum to the 112 E. Main Street lease, extending the restroom lease for up to three years with a first-year increase for facility improvements. The Board also approved a request from the City for the EDA to manage the lease at 0 East High Street, which includes an existing business. Additionally, the Board appointed Assistant Director Matt Johnson as assistant secretary for the Authority.

• Approved Consent Agenda including December 2023 minutes and Nov/Dec 2023 treasurer reports (unanimous)
• Approved addendum to 112 E. Main Street lease extending restroom lease up to three years (unanimous)
• Approved letter of request for EDA to manage lease at 0 East High Street (unanimous)
• Appointed Matt Johnson as assistant secretary for the Authority (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will conduct entrance corridor reviews for 2117 Ivy Road and VERVE Charlottesville. The agenda also includes a preliminary site plan for 501 Cherry Avenue. No public hearings are scheduled for the joint session with City Council.

• Entrance Corridor Review – 2117 Ivy Road
• Preliminary Discussion - Entrance Corridor Review – VERVE Charlottesville
• Preliminary Site Plan – 501 Cherry Avenue

The Planning Commission, acting as the Entrance Corridor Review Board, approved a Certificate of Appropriateness for a 10-story apartment building at 2117 Ivy Road on a 6-0 vote, with conditions on lighting, screening, and street trees. The Commission also held a preliminary, non-voting discussion of the VERVE Charlottesville project and received updates on the new zoning ordinance taking effect February 19, 2024. No public hearings were scheduled, and the consent agenda (minutes and a preliminary site plan at 501 Cherry Avenue) passed 4-0 with two abstentions.

• Approved Certificate of Appropriateness for 10-story apartment building at 2117 Ivy Road with conditions (6-0)
• Consent agenda including minutes and Preliminary Site Plan for 501 Cherry Avenue passed (4-0, 2 abstentions)
• Held preliminary discussion only, no vote, on VERVE Charlottesville entrance corridor design
• Closed session held on proffers and White v. Charlottesville litigation; certification passed 6-0

Sister Cities Commission

The commission will review previous committee minutes and introduce new commissioner Cherry Stewart. The meeting includes updates on the Besancon student exchange and upcoming visit, while other city updates remain unavailable.

• Introduction of new Commissioner Cherry Stewart
• Recommendation to establish a non-profit support organization
• Besancon Student Exchange (Feb. 11-18, 2024)
• Besancon First Visit (April 12-17, 2024)
• Les Amitiés Musicales Grant Project

The provided meeting minutes consist of numeric codes and symbols rather than legible text. No substantive decisions, approvals, or discussions can be identified from the source document.

City Council

The School Board and City Council are conducting a joint budget work session. The meeting includes a presentation regarding the budget as part of this collaborative session.

• Joint Budget Work Session with City Council

The City Council and School Board met for a joint work session regarding the FY 25 budget. Superintendent Royal Gurley presented budget priorities, revenues, and expenditures. No substantive policy decisions were made during the session.

• Approved the meeting agenda (unanimous)

Tree Commission

The commission will review staff reports regarding recent grant awards and soil sampling results for trees on the downtown mall. The meeting also includes discussions on tree planting data, forest status, and new member applications.

• Rx Fire awarded Invasive Plant Control/Containment Bid
• Soil sampling and Level III assessments completed on downtown mall trees
• Upcoming projects include John Warner Parkway and a property near High Street
• Membership application deadline is February 9th

City Council

The City Council will consider several items including a rezoning request for 108 Lankford Avenue and the adoption of two development manuals. The agenda also includes a second reading for the appropriation of $4,181,000 to acquire the Avon/Levy Property.

• Appropriation of $4,181,000 to acquire Avon/Levy Property for future redevelopment
• Rezoning request for 108 Lankford Avenue from R-1S to R-3
• Special Use Permit Application for 108 Lankford Avenue
• Adoption of the Development Review Procedures Manual
• Adoption of the Affordable Dwelling Unit Monitoring and Procedures Manual

City Council authorized the purchase of the Levy/Avon property and approved a $26.29M budget amendment. The council also adopted new development and affordable housing manuals and rezoned a property on Lankford Avenue.

• Approved $4,181,000 purchase of Levy/Avon property (5-0)
• Approved FY24 budget amendment increasing expenditures by $26,292,752.79 (5-0)
• Rezoned 108 Lankford Avenue from R-1S to R-3 (5-0)
• Approved Special Use Permit for 108 Lankford Avenue for up to 49 units per acre (5-0)
• Adopted Development Review Procedures Manual (5-0)
• Adopted Affordable Dwelling Unit Monitoring and Procedures Manual (5-0)
• Adopted natural gas easement releases for Hyland Park and Dunlora Park (5-0 each)
• Established August 31, 2023, as the project vesting date (3-2)

City Council

The City Council will conduct a budget work session regarding Fiscal Year 2025. The agenda includes public hearings for an updated fee schedule and a development code amendment.

• Ordinance to adopt updated Neighborhood Development Services fee schedule
• Development Code Amendment to remove retail in residential districts
• Second quarter FY24 Financial Report presentation
• December 2023 Investment Report presentation

Council adopted an updated fee schedule for Neighborhood Development Services and amended the Development Code to remove general retail in residential districts. Members also held a work session to discuss FY 2025 budget projections and a proposed real estate tax rate increase.

• Adopted updated Neighborhood Development Services fee schedule (5-0)
• Adopted ordinance to remove general retail in residential districts (3-1-1)

Bike & Pedestrian Advisory Committee

The committee will receive updates from the Transportation Planning Manager and the Bike Pedestrian Coordinator. Discussions include Safe Routes for Schools and a review of existing bicycle and pedestrian plans. The meeting also includes announcements regarding local trail programs and mobility alliances.

• Review of Virginia Bicycle Facility Inventory
• Jefferson Area Bike and Pedestrian Plan (2019)
• Charlottesville Bike and Pedestrian Master Plan (2015)
• Safe Routes for Schools update
• Approval of January 1, 2023 meeting notes

City Council

The City Council is conducting an in-person retreat at CitySpace. The agenda includes discussions on local governance, council procedures, FOIA training, city budgeting, and strategic planning.

• Review of Council Procedures
• FOIA Training
• City Budgeting discussion
• Strategic Planning session

During a retreat special meeting, Council decided to hold separate public hearings on land use issues from the Planning Commission. Council also agreed to receive quarterly financial reports as oral presentations and discussed updating the appropriation reading threshold to $5,000.

• Approved meeting agenda (unanimous)
• Agreed by majority to hold separate public hearings from the Planning Commission on land use issues
• Agreed to hear quarterly city financial reports as oral presentations during Council meetings
• Agreed in general to change the threshold for two required readings for appropriations to $5,000
• Agreed for City Manager to investigate feasibility of fireworks displays within city limits

Retirement Commission

The Commission will review the December 2023 meeting minutes and receive a presentation from Dahab. The agenda includes a closed session regarding investment strategies and a recommendation for Cost of Living Adjustments (COLA).

• Dahab presentation
• Closed Session: Discussion of Investment Strategies
• COLA recommendation

The Charlottesville Retirement Commission approved its December 2023 minutes unanimously. It discussed a recommendation on the retiree cost-of-living adjustment (COLA) for the next fiscal year, noting the City assumes a 1% retiree COLA each year, and decided to revisit the topic at a future meeting. The Commission also received an educational presentation on private equity funds covering what they are, how they work, the life cycle of a fund, and the risks and benefits of investing in them. No other substantive decisions were recorded.

• Approved December 2023 minutes unanimously
• Deferred a recommendation on the next fiscal year's retiree COLA to a future meeting
• Received an educational presentation on private equity funds (no action taken)

Planning Commission

The Planning Commission will hold a work session regarding the Development Manual Review and Development Code follow up. The meeting is scheduled for January 23, 2024, at CitySpace.

• Development Manual Review
• Development Code follow up

Social Services Advisory Board

The board will review the Energy Assistance Program and the VLSSE Legislative Road Map. The meeting includes reports from the Chair and Director, as well as the welcoming of new board members.

• Overview of the Energy Assistance Program
• VLSSE Legislative Road Map

City Council

The City Council will review proposals for rezoning properties on Stadium Road and Ivy Road. The agenda also includes a proposal to use ARPA funds for the redevelopment of the Avon/Levy property.

• $4,000,000 ARPA funding appropriation for Avon/Levy Property redevelopment
• Zoning Map Amendment for properties on Stadium Road
• Rezoning of land at Ivy Road and Copeley Road
• $750,000 appropriation to Virginia Supportive Housing for Premier Circle PSH
• $16,768 SCAAP Grant appropriation for Albemarle Charlottesville Regional Jail

Council approved rezoning for the VERVE Charlottesville PUD and a project on Ivy Road. The body also appropriated $750,000 for the Premier Circle supportive housing project and $16,768 for the regional jail via a grant.

• Approved rezoning of land at Stadium Road and Jefferson Park Avenue to PUD (5-0)
• Approved rezoning of land at Ivy Road and Copeley Road to PUD (5-0)
• Appropriated $750,000 from CIP Contingency Account to Virginia Supportive Housing for Premier Circle (5-0)
• Appropriated $16,768 from SCAAP Grant for Albemarle Charlottesville Regional Jail (5-0)
• Amended City Code Section 22-4 regarding authorized procurement methods (5-0)
• Moved $4M ARPA funding resolution for Avon/Levy property acquisition to Feb 5 agenda
• Moved FY24 Budget Amendment resolution to Feb 5 agenda
• Removed Councilor Oschrin from TJPDC and reinstated Phil D'Oronzio (5-0)

Minority Business Commission

The Minority Business Commission will meet to approve previous meeting minutes and receive updates on the Office of Economic Development and procurement. The agenda also includes a discussion period and public comment.

• Approval of October 19, 2023 Meeting Minutes
• Office of Economic Development (OED) Update
• Procurement Update

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will hold elections for Chair and Vice Chair. The meeting also includes updates on Meadowcreek, CIP projects, dogs in parks, and a Mall Tree Study.

• Elections for Chair and Vice Chair
• Meadowcreek update
• CIP & Project Update
• Dogs in Park discussion
• Mall Tree Study

Human Rights Commission

The Commission will conduct elections for Chair and Vice Chair. The meeting includes a work session and town hall discussion regarding the ADA Transition Plan.

• Election of Chair (Nominee: Ernest Chambers)
• Election of Vice Chair (Nominee: Wolfgang Keppley)
• ADA Transition Plan Information Session
• ADA Transition Plan Town Hall Discussion

The Commission elected Ernest Chambers as Chair and Wolfgang Keppley as Vice Chair. Members also approved meeting minutes from December and January. A work session was held regarding the ADA Transition Plan, though no formal votes were taken on the plan's contents.

• Elected Ernest Chambers as Chair (5-0-1)
• Elected Wolfgang Keppley as Vice Chair (6-0-0)
• Approved 12/7/23 Regular Meeting minutes (5-0-1)
• Approved 1/4/24 Work Session minutes (5-0-1)
• Cancelled work session scheduled for 2/1/24

Housing Advisory Committee

The Committee reviewed and recommended various technical changes to the Accessory Dwelling Unit (ADU) Manual to align with zoning ordinances and CRHA guidelines. These recommendations include updates to affordability terms, tenant qualification, and administrative procedures. The manual is scheduled for City Council review on February 5.

• Approved changing manual evaluation frequency from every two years to at least annually
• Approved modifications to ADU affordability terms and zoning administrator discretion in residential districts
• Approved replacing maximum sale price for ADUs with a monthly payment limit of 30% of household income
• Approved updating marketing plan deadlines to 3 months for projects with 5+ units and 1 month for 4 or fewer units
• Approved changing voucher unit language from 'made available to' to 'reserved for' for at least 30 days
• Approved changing income limit for tenants whose income increases from 100% to 120% AMI
• Denied changes to the subletting section regarding short-term rentals
• Approved changing noncompliance procedure to refer property owners to the HCV office

Board of Architectural Review

The Board of Architectural Review will consider a certificate of appropriateness for canopies, decks, and patios at 416-418 West Main Street. The meeting also includes a preliminary discussion regarding new construction and site redevelopment at 715-729 West Main Street.

• Certificate of Appropriateness: Canopies, decks, and patios at 416-418 West Main Street
• Preliminary Discussion: New construction and site redevelopment at 715-729 West Main Street
• Design Guidelines work session

The Board of Architectural Review approved a Certificate of Appropriateness for exterior additions at 416-418 West Main Street. The board also held a preliminary discussion regarding a proposed redevelopment project at 715-729 West Main Street.

• Approved November 2023 meeting minutes (6-0, 1 abstention)
• Approved canopies, decks, and patios at 416-418 West Main Street (7-0) with conditions on lighting, tie rod placement, signage, and wood stain

Historic Resources Committee

The Charlottesville Historic Resources Committee will discuss updates for the Downtown Walking Tour Map. The committee will also check in on efforts to identify mid-20th century local Civil Rights events, places, and people. Other agenda items include updates on historical markers and staff reports.

• Downtown Walking Tour Map update
• Mid-20th century Civil Rights identification check-in
• Historical markers updates
• Herman Key Rec Center Memorial discussion
• Engagement of Descendant Community: Slavery and Court Square

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board will meet to elect officers and consider a resolution to repeal PCOB bylaws. The agenda also includes reviewing relevant city and state policies.

• Resolution Repealing PCOB Bylaws
• Election of Officers
• Review of City and State Policies

The Board was unable to vote on replacing 2019 By-Laws with 2022 Operating Procedures because a quorum of four members was not present. The meeting included a presentation on restorative conferences and updates on staff hiring and budget reviews.

• Approved the meeting agenda
• Approved the previous meeting minutes
• Vote to extinguish 2019 By-Laws failed due to lack of quorum

City Council

The School Board and City Council will hold a joint work session. The agenda includes an update on the Charlottesville-Albemarle Technical Education Center (CATEC), an introduction to Knight School, and discussion regarding a Pre-K Center.

• Charlottesville-Albemarle Technical Education Center (CATEC) update
• Knight School introduction
• Pre-K Center discussion

The Charlottesville City Council and School Board held a joint work session on January 10, 2024. They received updates on CATEC, Knight School, and the Pre-K Center, including a suggestion to set aside approximately $27 million for the Pre-K Center project. No formal decisions were made; budget considerations were deferred to a February 7 joint budget work session. The meeting adjourned at 6:41 p.m. with no public speakers.

• Agenda adopted unanimously
• No substantive decisions made; budget discussions deferred to February 7 joint work session

Planning Commission

The Planning Commission and City Council will consider the FY 2025-2029 Capital Improvement Program. The Commission will also hold public hearings for two large-scale residential redevelopment projects involving planned unit developments.

• FY 2025-2029 Capital Improvement Program consideration
• Verve Charlottesville PUD rezoning with $6,800,000 affordable housing contribution
• 2117 Ivy Road PUD rezoning with $3,250,000 affordable housing contribution
• 108 Lankford Avenue rezoning and special use permit vote

The Commission recommended the FY2025-2029 Capital Improvement Plan with amendments to increase sidewalk funding and provide for Central Library renovation design. It also recommended approval for three residential redevelopment projects, including two PUDs and one rezoning with a special use permit.

• Approved FY2025-2029 Capital Improvement Plan with amendments for sidewalks and library design (5-0)
• Recommended approval of VERVE Charlottesville PUD (5-0)
• Recommended approval of 2117 Ivy Road PUD (5-0)
• Recommended rezoning of 108 Lankford Avenue from R-1S to R-3 (5-0)
• Recommended Special Use Permit for 108 Lankford Avenue for 49 DUA density (5-0)
• Approved May 10, 2022 meeting minutes (4-0)

Bike & Pedestrian Advisory Committee

The Committee will vote on a new Chair and receive updates on the 2023 Bike/Ped Masterplan progress and 2024 priorities. Updates will also be provided regarding Safe Routes to School and neighborhood monthly walks. The agenda includes announcements from PEC and the Rivanna Trails Foundation.

• Vote on a new Chair
• 2023 Bike/Ped Masterplan progress and 2024 priorities
• Safe Routes to School updates
• Neighborhood monthly walks information
• Request for bike parking input

The City of Charlottesville Bicycle and Pedestrian Advisory Committee met remotely on January 4, 2024. The committee voted James and Guinevere in as chair and co-chair. Members received updates on Safe Routes to School, the 2023 Bike/Ped Master Plan progress, 2024 sidewalk and bicycle infrastructure priorities, and dockless mobility enforcement. A discussion on creating a printed brochure or map of bicycle resources was deferred to next month's agenda for lack of time.

• Voted James and Guinevere in as chair and co-chair
• Deferred a proposed brochure/map of area bicycle resources to next month's agenda due to insufficient time

Human Rights Commission

The Human Rights Commission is meeting to plan, develop, and draft management and administration documents. The session includes a discussion regarding updates to the 2024 Legislative Agenda.

• 2024 Legislative Agenda updates and discussion

The Commission held a work session to discuss the City Council's legislative agenda and receive updates from Delegate-Elect Katrina Callsen on pending bills. No formal votes or policy decisions were made during this session.

• No substantive decisions were made; meeting was a work session

Sister Cities Commission

The commission will review updates regarding sister city relationships and grant funding. Discussions include a planned delegation visit to Besancon in April 2024 and various committee updates.

• Besancon delegation visit, April 12 - 17, 2024
• Update on Sender Grant Award
• Update on Besancon Grant funding
• CHS Student Exchange expense approval

The provided minutes consist of encoded numerical strings and symbols that do not form legible text. No substantive decisions, votes, or discussions can be identified from the source document.

City Council

The City Council will review budget presentations for Constitutional Officers and approve routine items. The council is also considering funding for IT infrastructure and jail programs.

• $750,000 allocation to Virginia Supportive Housing for Premier Circle PSH
• $169,970 for Information Technology Data Center HVAC replacement
• $16,768 SCAAP Grant funding for Albemarle Charlottesville Regional Jail
• Establishment of 2024 regular meeting schedule

Council held its organizational meeting to elect leadership and assign councilors to various boards and commissions. The body also approved a funding increase for IT infrastructure and established the 2024 meeting schedule.

• Selected Juandiego Wade as mayor (5-0)
• Selected Brian Pinkston as vice mayor (5-0)
• Adopted slate of councilor appointments to boards and commissions (5-0)
• Approved $169,970 for IT Data Center HVAC replacement (unanimous)
• Approved $16,768 from SCAAP Grant for Albemarle Charlottesville Regional Jail (unanimous)
• Adopted 2024 regular meeting schedule (5-0)
• Tabled $750,000 funding for Premier Circle PSH to January 16 meeting

Tree Commission

The Tree Commission will discuss updates on tree installations and invasive plant control strategies. Staff reported that the City received a $300,000 grant to fund an updated Urban Forest Management Plan and canopy assessment.

• $300,000 Inflation Reduction Act Grant for urban forest management
• Jarmena Landscapes tree installation project (182 trees)
• Shenandoah Habitats seedling installations at Fry Springs, Forest Hills Park, Azalea Park, and Rivanna Trail
• Downtown Tree Replacement Plan assessment by Wolf/Josey
• Invasive Plant Control/Containment Strategy updates

The Commission approved the April meeting minutes with minor corrections. Staff reported on several upcoming tree planting projects and a $300,000 USDA grant. Members discussed potential membership in the Biophilic Cities network and future meeting procedures.

• Approved April minutes with minor corrections to attendee list