Charlottesville public meetings in 2025

City Council

The Charlottesville City Council and School Board will hold a joint work session to discuss FY 2027 budget priorities and estimates. The meeting includes a presentation of budget estimates and is open to the public. No formal votes or decisions are scheduled.

• Presentation of FY 2027 Budget Priorities and Estimates

Housing Advisory Committee

The Housing Advisory Committee will receive staff updates on the Housing Division, Tax Abatement Study, Development Code Amendments, and an ADU Manual/In Lieu Fee/Student Housing Study. The committee will also review identified priorities from a previous meeting and consider approval of the November 12 meeting minutes. No binding votes or new proposals are on the agenda.

• Staff update on Tax Abatement Study
• Staff update on Development Code Amendments
• Staff update on ADU Manual In Lieu Fee/Student Housing Study
• Review of identified priorities from prior meeting
• Approval of November 12, 2025 meeting minutes

Board of Architectural Review

The Charlottesville Board of Architectural Review will review and vote on three Certificate of Appropriateness applications: a front‑landscape alteration at 422 2nd Street NE, demolition of a contributing structure at 210‑216 West Market Street, and a new multi‑story mixed‑use building on parcels at 7th Street SW and 613 Delevan Street. The meeting will also approve the October 21, 2025 minutes and include a staff update on the design‑guidelines workplan.

• Approve October 21, 2025 meeting minutes (consent agenda).
• Certificate of Appropriateness for front landscape alteration, 422 2nd Street NE, North Downtown ADC District.
• Certificate of Appropriateness for demolition of contributing structure, 210‑216 West Market Street, Downtown ADC District.
• Certificate of Appropriateness for new multi‑story mixed‑use building on Tax Map 29 parcels 71‑76, 202, 204, 208 & 214 (7th Street SW) and 613 Delevan Street (individually protected properties).
• Staff update on workplan for review of design guidelines.

City Council

The Charlottesville City Council will vote on routine items including the dissolution of a transit partnership, amendments to school zone code, and appropriations for the Convention and Visitor's Bureau and a water leak credit. The meeting also includes a public hearing on a Dairy Road bridge.

• Resolution to dissolve Regional Transit Partnership
• Ordinance to amend school zone code
• Appropriation of $167,867 to CACVB
• Ordinance to vacate Clarke Court
• Ordinance granting franchise to MCI Communication Services

Historic Resources Committee

The Historic Resources Committee will give a progress update on the Downtown Mall 50th Anniversary 2026 and discuss options to correct the Monticello Historical Marker, which has an estimated cost of $5,000‑$6,000. It will consider a temporary relocation of the Liberty Bell replica for the city’s 250th celebrations and review the Downtown Walking Tour map and QR code card mock‑ups. The meeting also includes discussion of a naming‑request process and staff updates such as a proposed IPP at 801 West Street.

• Downtown Mall 50th Anniversary 2026 – progress update and data‑gathering plan
• Monticello Marker correction options – cost estimate $5,000‑$6,000
• Liberty Bell replica – discussion of temporary relocation for 250th celebrations
• Downtown Walking Tour Map & QR Code Card – mock‑up review and distribution plan
• Naming Requests – drafting a process for honorary names (e.g., CLG example)

Police Civilian Oversight Board

The Police Civilian Oversight Board will discuss models of oversight and review complaint allegation frequency by classification. Board members will also provide feedback on a drafted Work Plan and select tasks to complete before the January meeting.

• Discussion of oversight models and complaint allegation frequency by classification
• Review and feedback on drafted Work Plan
• Selection of Work Plan tasks to complete before January meeting
• Review of PCOB website and content
• Updates on board appointments, parking garage access, and independent counsel

Sister Cities Commission

The Sister Cities Commission will meet to review a two-year activity plan and receive a budget report. The body will also hear updates regarding partnerships with cities in Ghana, France, Italy, and Guatemala.

• Two-year Activity Plan review
• Budget Report by Sal Moschella
• Winneba Foundation update
• Reports on partnerships with Huehuetenango, Besancon, Poggio a Caiano, and Winneba

Planning Commission

The Commission will review routine reports and adopt items on the consent agenda, including approval of the October 14, 2025 minutes, a request to amend zoning text and map for 801 West Street, and a resolution setting the regular meeting schedule. It will then hold a joint public hearing with the City Council to consider the proposed five‑year Capital Improvement Program for FY 2027‑2031, which addresses affordable housing, education, public safety, facilities, transportation, parks, and technology. After the hearing, the Commission will conduct additional public hearings and take any necessary action items.

• Approve minutes from the October 14, 2025 regular meeting
• Request initiation of a zoning text amendment and zoning map amendment for 801 West Street
• Resolution establishing a regular meeting schedule
• Joint public hearing on the Charlottesville Capital Improvement Program FY 2027‑2031
• Future meeting schedule set for January 13, 2026 (pre‑meeting and regular meeting)

The commission approved the October 14, 2025 meeting minutes, initiated a zoning text and map amendment for 801 West Street, and adopted a regular meeting schedule. The motion passed unanimously with a 7‑0 vote. No other substantive decisions were recorded during the meeting.

• Approved October 14, 2025 minutes (7-0)
• Approved initiation of zoning text amendment for 801 West Street (7-0)
• Approved zoning map amendment for 801 West Street (7-0)
• Approved resolution establishing regular meeting schedule (7-0)

City Council

The Planning Commission will hold a joint public hearing with City Council to consider the proposed FY 2027-2031 Capital Improvement Program covering affordable housing, education, public safety, facilities, transportation, parks, and technology. The consent agenda includes a request to initiate a zoning text and map amendment for 801 West Street, and a resolution to set the regular meeting schedule.

• Joint public hearing on Capital Improvement Program FY 2027-2031 (budget document available online)
• Request to initiate zoning text amendment and zoning map amendment for 801 West Street
• Resolution establishing a regular meeting schedule
• Approval of October 14, 2025 regular meeting minutes

During a special joint public hearing with the Planning Commission, council members voted to advance the proposed Capital Improvement Program for fiscal years 2027‑2031 to the City Council for further consideration, adding clarifying language. No other projects or measures were approved, denied, or tabled at this meeting.

• Moved 2027‑2031 Capital Improvement Program forward for Council consideration (vote passed)

Community Policy and Management Team

The Charlottesville and Albemarle Community Policy and Management Team will consider revisions to provider agreements, approve November minutes and October financial reports, and receive updates on system functioning including FAPT, CSA coordination, and legislative advocacy. The meeting is largely procedural with no major policy changes or dollar amounts specified.

• Approval of November 2025 minutes and October financial reports (City/County)
• Review of routine FC and FAPT-approved expenses
• Action item: Provider Agreement Revision Requests (City/County)
• CQI Tool Review and Update presentation
• Legislative Updates and DJJ Truancy discussion

The board approved the consent agenda and financial reports for both Albemarle and Charlottesville. Motions to approve revisions to the Emerging Phoenix and Child Help provider agreements were also passed. No other substantive actions were taken.

• Approved consent agenda and October financials for Charlottesville (motion by Erin Callas, seconded by Christa)
• Approved consent agenda and October financials for Albemarle (motion by Mary, seconded by Thomas Unsworth)
• Approved Emerging Phoenix provider agreement revision (motion by Ashley Marshall, seconded by Erin)
• Approved Child Help provider agreement revision (motion by Ashley Marshall, seconded by Erin)

Retirement Commission

The Retirement Commission will meet to approve minutes, review presentations on unused sick leave and the DROP program, and discuss investment sub-committee updates and defined benefit plan returns.

• Approval of October 2025 minutes
• Presentation on Unused Sick Leave
• Presentation on DROP program
• Defined Benefit Plan investment returns update
• Investment sub-committee update

The commission unanimously approved Sam Sanders' remote attendance request, adopted the meeting agenda, and approved the October 2025 minutes. The investment sub‑committee granted a request to increase the equity investment limit from 7% to 10% of total market value. No other business was discussed.

• Remote attendance request approved unanimously
• Meeting agenda adopted unanimously
• October 2025 minutes approved unanimously
• Equity investment limit increased to 10% (vote not recorded)

Tree Commission

The Charlottesville Tree Commission will discuss and vote on by-law revisions, including the timing of officer elections, addition of a Secretary position, and the CATS appointment process. Staff will provide updates on the Urban Forest Management Plan, invasive plant control, tree planting RFQs, and downtown mall tree work. The commission will also consider a Tree Preservation Packet, Vulnerable Sites Initiative, and Canopy Collective priorities.

• Discussion and vote on by-law revisions (officer elections, Secretary position, CATS appointment process)
• Update on Urban Forest Management Plan with Eocene Environmental Consultants
• RFQ for tree planting (Dec 2025/Jan 2026) and watering (bids due Dec 15, 2025)
• Annual tree work on Downtown Mall scheduled for January 2026
• Presentation and discussion of Tree Preservation Packet and Vulnerable Sites Initiative

City Council

The City Council will hold a public hearing and vote on exercising eminent domain to acquire right-of-way and easements for the Barracks and Emmet Streetscape Project. The consent agenda includes appropriating $500,000 for the Jefferson School African American Heritage Center, $167,867 for the Convention and Visitor's Bureau, and $25,000 for a nutrition program. Other action items include amending city code to define school zones, approving a rental assistance program amendment, and authorizing a regional mutual aid agreement.

• Public hearing and resolution to exercise eminent domain for the Barracks and Emmet Streetscape Project
• Resolution to appropriate $500,000 in state historic grant funds to Jefferson School African American Heritage Center
• Resolution to amend FY 2026 contribution to the Charlottesville-Albemarle Convention and Visitor's Bureau ($167,867)
• Ordinance granting a franchise agreement to MCI Communication Services, LLC
• Ordinance amending city code to define school zones and reflect current school names

The council adopted the meeting agenda by a 4‑0 vote and entered a closed session by a 5‑0 vote. It approved a $500,000 appropriation for the Jefferson School African American Heritage Center. A resolution to amend the FY 2026 contribution to the Charlottesville‑Albemarle Convention and Visitor's Bureau was postponed after a 4‑1 vote. Finally, the council approved the resolution authorizing eminent domain for the Barracks Road and Emmet Streetscape project by a 5‑0 vote.

• Adopted meeting agenda (4-0)
• Approved closed session to consider board appointments (5-0)
• Appropriated $500,000 grant for Jefferson School African American Heritage Center (approved via consent agenda)
• Moved CACVB contribution amendment to Dec 15 for second reading (4-1)
• Approved eminent domain resolution for Barracks Road and Emmet Streetscape project (5-0)

Planning Commission

The Planning Commission will hold a work session on November 25, 2025, to discuss the Capital Improvement Program. Public comment will be accepted in writing or via email during the meeting. No other agenda items are listed.

• Discussion of the Capital Improvement Program

The commission reviewed the Capital Improvement Program budget, facilities projects, public safety equipment, and transportation plans. Commissioners asked questions about the Pre‑K center location, roof replacement costs, solar PPAs, fire‑truck procurement, and sidewalk and bike‑infrastructure work. No votes or formal approvals, denials, or tablings were recorded.

Board of Architectural Review

The Board of Architectural Review will vote on two Certificate of Appropriateness applications: one to replace a pool pavilion at an individually protected property on Rugby Road, and another for porch repairs at a contributing structure on Madison Lane. The board will also elect a chair and vice chair, and discuss updates to design guidelines and a new development review policy. A consent agenda item may be pulled for discussion if a member or public comment warrants it.

• Certificate of Appropriateness (BAR #HST25-0110) for pool pavilion replacement at 1314 Rugby Road (individually protected property)
• Certificate of Appropriateness (BAR #HST25-0112) for misc. repairs/improvements to south porch at 159 Madison Lane (contributing structure in Corner ADC District)
• Election of BAR chair and vice chair
• Update on workplan for review of design guidelines
• Discussion of new Development Review Procedures Manual

The Board of Architectural Review elected James Zehmer as Chair and Timmerman as Vice‑Chair by a 7‑0 vote. The consent agenda, including the Certificate of Appropriateness for 1314 Rugby Road (pool pavilion), was approved 7‑0. The Board also approved the Certificate of Appropriateness for 159 Madison Lane with conditions on railings and window infill, passing the motion 7‑0.

• Elected James Zehmer Chair and Timmerman Vice‑Chair (7‑0)
• Approved consent agenda, including Rugby Road CoA (7‑0)
• Approved Certificate of Appropriateness for 1314 Rugby Road pool pavilion (as part of consent agenda)
• Approved Certificate of Appropriateness for 159 Madison Lane with conditions (7‑0)

City Council

The City Council will meet to discuss a grant for a heritage center and a police oversight board ordinance. The session includes reports on environmental policy and the FY 2026 first quarter financial report. Council will also consider a sister city partnership with Huehuetenango, Guatemala.

• Resolution to appropriate $500,000 in grant funds to Jefferson School African American Heritage Center
• Ordinance amending City Code Article XVI regarding the Police Civilian Oversight Board
• Resolution to approve Critical Slope Special Exception at 1000 2nd Street SE
• Resolution authorizing a Lease Agreement Extension for Carver Recreation Center
• Dairy Road Bridge Public Hearing Summary Presentation for Endorsement

The City Council adopted the agenda (4‑0) and approved a consent agenda unanimously. Items on the consent agenda included a second‑reading ordinance for a Police Civilian Oversight Board, a $500,000 grant appropriation for the Jefferson School African American Heritage Center, a Critical Slopes Special Exception for 1000 2nd Street SE, and a lease extension for Carver Recreation Center (5‑0). All actions were recorded as approved votes.

• Adopted meeting agenda, removing Dairy Road Bridge item (4‑0)
• Approved ordinance amending City Code Article XVI – Police Civilian Oversight Board (2nd reading) (unanimous)
• Appropriated $500,000 grant to Jefferson School African American Heritage Center (unanimous)
• Approved Critical Slopes Special Exception at 1000 2nd Street SE (unanimous)
• Authorized lease extension for Carver Recreation Center through June 30, 2026 (5‑0)

Historic Resources Committee

The Historic Resources Committee will review progress on the Downtown Mall 50th anniversary celebration and discuss the location of the Liberty Bell replica at the Ridge Street Fire Station. The committee will also evaluate options for correcting a historical marker at the Albemarle County Courthouse.

• Downtown Mall 50th Anniversary 2026 progress update
• Discussion of Liberty Bell location at Ridge Street Fire Station
• Evaluation of options for Monticello Historical Marker correction
• Review of Downtown Walking Tour Map & QR Code Card
• Discussion on drafting a process for naming requests

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Board will hold a called meeting to approve minutes, discuss a revised mission statement and bylaws, and consider board member applications in closed session.

• Approval of September & October minutes
• Discussion on revised Board Mission
• Updates on by-laws
• Closed Session: Board Member Application discussion
• Planning for end of the Year

Police Civilian Oversight Board

The Police Civilian Oversight Board will hold a regular meeting including the election of board officers (chair and vice chair), a status update on the closure of the board application window on November 17, 2025, and a discussion on the board's ordinance position statement. The board will also review work plans and member roles.

• Election of board officers (chair and vice chair)
• Status update on closure of board application window (Nov. 17, 2025)
• Discussion of board ordinance position statement
• Board work plan and task development
• Approval of past meeting agendas and minutes (no quorum meetings from May to October 2025)

The board approved the current agenda, past agendas, and minutes from several prior meetings, all unanimously. Members then elected Dr. Jeffrey Fracher as Chair and Dr. Kyle Dobson as Vice Chair, also unanimously. The board asked the Acting Executive Director to prepare a summary of oversight models for the next meeting and discussed forming committees, with Dr. Dobson volunteering as point person for evidence‑based review.

• Approved current meeting agenda (unanimous)
• Approved past meeting agendas from Oct 9, Sep 11, Aug 14, July 10 2025 (unanimous)
• Approved meeting minutes from Oct 9, Sep 11, Aug 14, July 10, May 8 2025 (unanimous)
• Elected Dr. Kyle Dobson as Vice Chair (unanimous)
• Elected Dr. Jeffrey Fracher as Chair (unanimous)
• Requested Mr. Walker prepare a summary of potential oversight models for next meeting
• Discussed forming committees; Dr. Dobson volunteered as point person for evidence‑based review

Housing Advisory Committee

The Housing Advisory Committee is meeting to approve the minutes from its October 15, 2025 meeting and to review its FY2025 Annual Work Calendar. Staff will provide updates. Public comment is allowed. The next regular meeting is scheduled for August 20, 2025.

• Review and approval of October 15, 2025 HAC meeting minutes
• Review of FY2025 HAC Annual Work Calendar

The committee formally approved the minutes from the October 15, 2025 HAC meeting. Members discussed updates on housing programs, funding, zoning ordinance revisions, and future priorities, and conducted straw‑poll votes to rank topics for 2026, but no additional actions were adopted.

• Approved October 15, 2025 HAC meeting minutes

Sister Cities Commission

The Sister Cities Commission will discuss and vote on a formal sister city request from Kemissie, Ethiopia. They will also review an upcoming presentation to City Council on the Huehuetenango, Guatemala partnership. Other agenda items include approval of October meeting minutes, a finance and budget report, committee updates, and a logo review.

• Discussion and vote on sister city request from Kemissie, Ethiopia
• Review of 11/17 presentation to City Council on Huehuetenango, Guatemala partnership
• Finance and budget report from Sal Moschella
• Logo review by Alicen Brown and Cherry Stewart
• City Representatives planning session

Planning Commission

The Charlottesville Planning Commission will hold a hybrid meeting to discuss minor amendments to the Development Code and review the Capital Improvement Program. The meeting will include a consent agenda and a work session focused on zoning changes.

• Development Code Text Initiation – Minor Amendments (Consent Agenda)
• Minor Development Code (Zoning) Amendments (Work Session)
• Capital Improvement Program (Future Agenda)

The commission voted 6‑0 to approve the Development Code Text Initiation – Minor Amendments on the consent agenda. Commissioners also reached consensus to set an eight‑year cutoff for the existing‑structure preservation bonus. No other formal actions were taken during the meeting.

• Approved Development Code Text Initiation – Minor Amendments (6‑0)
• Set eight‑year cutoff for existing‑structure preservation bonus (consensus)

Sister Cities Commission

The Sister Cities Commission will hold a worksession to discuss planning for events. The meeting is scheduled for 5:30 p.m. on November 12, 2025, at CitySpace.

• CSCC Events Planning Discussion
• Worksession at CitySpace, 100 Fifth Street NE

Tree Commission

The Tree Commission will review updates to the Urban Forest Management Plan, including invasive plant control and upcoming tree seedling installations. A Request for Quote is active for the Fall 2025 tree‑planting project, with a contractor expected to be selected for planting in December 2025 or January 2026. The commission will also discuss the completed zoning‑inspector hiring process and recent award for the city’s sustainable environmental program.

• Urban Forest Management Plan update with invasive plant control and seedling schedule
• RFQ active for Fall 2025 tree‑planting; contractor to begin work Dec 2025‑Jan 2026
• Zoning Inspector position interviews concluded on 10/28/2025
• City received The Best Sustainable Environmental Program Award
• By‑law revisions pending, including officer election timing and CATS criteria

The commission reviewed updates to the Urban Forest Management Plan, invasive plant control, and upcoming tree‑planting projects. Commissioners and staff discussed ideas for developer education, tree‑preservation packets, and improving site‑plan documentation. No motions were voted on, approved, denied, or tabled, so no formal decisions were recorded.

General

The Charlottesville and Albemarle Community Policy and Management Teams will review financial reports, approve routine expenses, and discuss revisions to provider agreements.

• Review of FY25 Financial Year End reports
• Approval of October 2025 and September 2025 financial reports
• Review of Routine FC Expenses and FAPT Approved Expenses
• Provider Agreement Revision Requests
• Risk Assessment Survey

General

The commission will review local policy recommendations, check on its work plan, and consider any new business. Public members may submit up to sixteen three‑minute comments. The meeting is virtual and focused on civil‑rights issues in the city.

The commission voted to approve the local policy recommendations and finalize the draft letter, passing the motion unanimously with a 4‑0 vote. No other actions were decided at this meeting, and commissioners will continue to refine the wording of the recommendations.

• Approved local policy recommendations and draft letter (4-0)

City Council

City Council will vote on allocating $650,000 for an infrastructure study and $150,000 from a federal justice grant. The body will also discuss zoning regulations and consider ordinances regarding the Police Civilian Oversight Board and street vacations.

• Allocation of $650,000 for an Infrastructure Study and Model
• Appropriation of $150,000 from the Edward Byrne Memorial Justice Grant
• Public hearing and ordinance to vacate Clarke Court
• Ordinance amending City Code Article XVI regarding the Police Civilian Oversight Board
• Acceptance of BAMA Works Special Event Funding of $51,950

The Charlottesville City Council adopted the agenda (4‑0) and approved the consent agenda (5‑0). It appropriated a $150,000 Edward Byrne grant, allocated $650,000 from the Capital Improvement Program contingency for an infrastructure study, accepted $51,950 in BAMA Works special‑event funding, and accepted Pen Park Lane into the city street system for maintenance.

• Adopted meeting agenda (4-0)
• Approved consent agenda items (5-0)
• Appropriated $150,000 Edward Byrne grant (2nd reading, part of consent agenda)
• Allocated $650,000 CIP contingency for infrastructure study (2nd reading, part of consent agenda)
• Accepted $51,950 BAMA Works special‑event funding (part of consent agenda)
• Accepted Pen Park Lane into city street system for maintenance (part of consent agenda)

Planning Commission

The Charlottesville Planning Commission will hold a work session on Tuesday, October 28, 2025, at 5pm in CitySpace, 100 5th St NE, to review environmental regulations and policy. The meeting will also be available electronically or virtually.

• Work session on Environmental Regulations and Policy Review Project
• Meeting location: CitySpace, 100 5th St NE
• Meeting time: Tuesday, October 28, 2025, at 5pm
• Meeting format: In-person and Electronic/Virtual

The commission met for a work session on the Environmental Regulations and Policy Review Project. Staff presented project objectives, background, related plans, and recommended study areas such as stormwater, floodplain, tree canopy, stream buffers, critical slopes, and energy efficiency. The commission discussed the draft project phasing and next steps, but no actions were approved, denied, or tabled.

Retirement Commission

The Retirement Commission will meet virtually to review the Defined Contribution Plan investments presented by CapTrust. They will also consider a request from Brown Advisory to update the Investment Policy Statement (IPS). The agenda includes approval of minutes from a July 2025 sub-committee meeting and new business.

• CapTrust review of Defined Contribution Plan investments
• Brown Advisory request to update Investment Policy Statement (IPS)
• Approval of minutes from July 2025 sub-committee meeting

The commission approved the July 2025 sub‑committee meeting minutes. It also approved Brown Advisory’s request to increase the maximum equity investment per company from 7% to 10% of total market value. No new business was taken.

• Approved July 2025 sub‑committee minutes (unanimous, with two abstentions)
• Approved request to raise equity investment limit to 10% (unanimous)

Retirement Commission

The Retirement Commission will meet to approve previous minutes and review an annual actuarial report from SageView Consulting. The agenda also includes a closed session as permitted by Virginia Code.

• Annual actuarial report from SageView Consulting
• Closed session per Section 2.2-3711(A)(4) of the Virginia Code

The commission unanimously adopted the amended meeting agenda. It approved the September 2025 minutes with one abstention. The commission entered a closed session to discuss a public safety disability retirement claim. In that closed session, the commission unanimously denied the claim.

• Adopted amended agenda (unanimous)
• Approved September 2025 minutes (unanimous, 1 abstention)
• Closed session convened to discuss public safety disability claim (unanimous)
• Denied Public Safety Disability Retirement claim (unanimous)

Sister Cities Commission

This is a procedural meeting of the Sister Cities Commission. Members will approve minutes, elect officers and committee chairs, review the commission logo and a proposed all-virtual meeting policy, and receive reports on sister-city relationships and committee goals for 2026-2027.

• Approval of minutes from September 9 annual retreat and October 2 Poggio Committee meeting
• Election of officers and committee appointments
• Review of CSCC logo and all-virtual public meetings policy
• Report on VA & West VA Sister Cities International statewide meeting
• Committee updates and 2026-2027 goals for Besançon, Huehuetenango, Poggio a Caiano, and Winneba

The commission approved the minutes from the September retreat and the October 2 meeting. Commissioners voted to elect the 2025‑2026 officers, confirming Edward Herring as Chair and filling all other officer positions. The CSCC policies, a holiday reception proposal, and expenses for the October high‑school exchange were each approved unanimously. Several items, including the logo review and program updates, were deferred to a future meeting.

• Approved retreat minutes (unanimous)
• Approved October 2 meeting minutes (unanimous)
• Elected 2025‑2026 officers: Chair Edward Herring, Vice Chair Elizabeth Smiley, Treasurer Sal Moschella, Secretary S. Lisa Herndon, Communications Officer Cherry Stewart (unanimous)
• Approved CSCC policies as written (unanimous)
• Approved holiday reception event proposal (unanimous)
• Retroactively approved exchange expenses for Oct 11‑16 Lycée Pasteur/CHS program (unanimous)
• Deferred review of CSCC logo to future meeting
• Deferred program updates and other reports to future meeting

Board of Architectural Review

The Board of Architectural Review will consider several Certificates of Appropriateness for exterior modifications. The meeting includes a continued discussion regarding a proposed multi-story mixed-use building on 7th Street SW and Delevan Street.

• Mural on east elevation at 207 14th Street, NW
• Sign installation at 1409 University Avenue
• Painting exterior façade at 1331 West Main Street
• Fencing and gate installation at 530 East Main Street
• Discussion of new multi-story, mixed-use building at 202, 204, 208 & 214 7th Street SW and 613 Delevan Street

The Board of Architectural Review approved a mural at 207 14th Street NW, a two‑sided blade sign at 1409 University Avenue, and exterior painting at 1331 West Main Street. Each motion passed unanimously with a 5‑0 vote. The sign and painting approvals include specific conditions set by the Board.

• Approved mural at 207 14th St NW (BAR #24-0016) – motion passes 5-0
• Approved two‑sided blade sign at 1409 University Ave (BAR #25-0103) with conditions – motion passes 5-0
• Approved exterior painting at 1331 West Main St (BAR #25-0104) with conditions – motion passes 5-0

City Council

The City Council will consider appropriating $7.95 million from the Capital Improvement Program (CIP) Contingency Funds. The meeting includes routine approvals for funding, contracts, and resolutions, as well as a public hearing on the capital allocation.

• Public hearing and Resolution to allocate $7,950,000 of CIP Contingency Funds
• Resolution to Appropriate Albemarle County's Human Services Fund for CAYIP - $60,000
• Resolution to Appropriate Funds from Virginia Risk Sharing Association - $18,238.84
• Resolution to Appropriate $150,000 from Virginia Department of Criminal Justice Services
• Resolution to Reallocate CIP funds for ADA Transition Plan work - $1,365,216.25

The council approved electronic participation for Councilor Michael Payne and adopted the meeting agenda. It approved three funding resolutions totaling $103,238.84 and authorized payment to Kokosing Construction for bridge repairs. The council also announced Charlottesville’s acceptance into the Biophilic Cities Network.

• Approved electronic meeting participation for Councilor Michael Payne (4-0)
• Adopted meeting agenda (5-0)
• Met in closed session to discuss Police Citizen Oversight Board candidates (5-0)
• Appropriated $25,000 from Virginia Homeless Solutions grant (2nd reading)
• Appropriated $60,000 from Albemarle County Human Services Fund for youth internship program (2nd reading)
• Appropriated $18,238.84 from Virginia Risk Sharing Association for insurance reimbursement (2nd reading)
• Authorized payment to Kokosing Construction Company for bridge repair contract (2nd reading)
• Announced acceptance into the Biophilic Cities Network

Minority Business Commission

The Minority Business Commission will meet to discuss the FY25 Spend Report for procurement. The body will also receive updates on the GO Start-Up program and Small Business Saturday.

• Procurement FY25 Spend Report
• GO Start-Up update
• MBA Gala
• Small Business Saturday updates
• GO CNA

Parks & Recreation Advisory Committee

The board will meet to elect a Vice Chair and approve the September minutes. Members will also discuss the board's mission, by-laws, and Connect Sites.

• Election of Vice Chair
• Discussion on revised Board Mission
• Updates on by-laws
• Discussion on Connect Sites
• Board Member Application process

Human Rights Commission

The Human Rights Commission will hold a work session to discuss local policy recommendations and its work plan. The body will also address the formation of a nominating committee and a Vice Chair ad hoc election.

• Parks and Recreation play surface allocation procedure update
• Local policy recommendations work session
• Vice Chair ad hoc election discussion
• Formation of nominating committee for annual election
• Approval of August 21, 2025 meeting minutes

The commission voted 3‑0‑2 to approve the September 18, 2025 meeting minutes. Commissioners decided not to hold an ad‑hoc election for the vacant Vice Chair, postponing it to the January officer elections, and appointed Heather Roberson Gaston and Elizabeth Stark to the Officer Nomination Committee. They also agreed to draft a letter to City Council that will be discussed in November. The next meeting is scheduled as a special session on November 6, 2025.

• Approved September 18 minutes (3 in favor, 0 opposed, 2 abstained)
• Deferred vacant Vice Chair ad‑hoc election to January officer elections
• Appointed Heather Roberson Gaston and Elizabeth Stark to Officer Nomination Committee
• Planned to draft a letter to City Council for discussion in November
• Scheduled a special meeting for November 6, 2025

Housing Advisory Committee

The Housing Advisory Committee will review minutes from its September 17, 2025 meeting, discuss the status of the Land Bank Authority of Charlottesville, and consider the Charlottesville Affordable Bridge loan fund. The committee will also update its annual work calendar. No formal decisions are indicated in the agenda.

• Review September 17, 2025 HAC meeting minutes
• Status review and discussion of the Land Bank Authority of Charlottesville (LBAC)
• Discussion of the Charlottesville Affordable Bridge loan fund
• Update of HAC annual work calendar

The committee voted unanimously to adopt the September 17, 2025 HAC minutes with no changes. The remainder of the meeting consisted of staff updates and discussion of the Land Bank Authority, the Charlottesville Affordable Bridge Loan fund, staffing needs, and upcoming planning initiatives. No other formal actions, approvals, or denials were recorded.

• Approved September 17, 2025 HAC minutes (unanimous)

Charlottesville Economic Development Authority

The Charlottesville Economic Development Authority will meet on October 14, 2025 at 4:00 p.m. in the County Building. The agenda includes an Innovation Corridor presentation by Helen Cauthen and Katie Dulaney, and City and County Economic Development Strategic Plan overviews by Chris Engel and Emily Kilroy, followed by a small‑group discussion. No formal actions or votes are listed.

• Innovation Corridor presentation – Helen Cauthen and Katie Dulaney
• City and County Economic Development Strategic Plan overviews – Chris Engel and Emily Kilroy
• Small group discussion

The October 14, 2025 meeting of the Charlottesville Economic Development Authority and the Albemarle County Economic Development Authority consisted of presentations on the Region 9 Go Virginia Innovation Corridor and the strategic plans of the city and county. Board members discussed collaboration opportunities in small groups and shared their ideas with the larger group. The meeting was adjourned at 5:20 PM with no further business.

Planning Commission

The Planning Commission will meet to consider a special exception regarding critical slope at 1000 2nd St SE. The body will also hold a listening session on minor development code zoning amendments.

• Special Exception – Critical Slope - 1000 2nd St SE
• Listening Session: Minor Development Code (Zoning) Amendments

The commission approved renaming the Federal Executive Institute property to Sycamore Hill and a two‑step process to transfer the 5‑acre Oak Lawn property from the University to the city. It also approved the schematic design for the 220,000‑square‑foot Center for the Arts and the concept and design‑guidelines for the School of Data Science and Entrepreneurship Building. The remainder of the meeting consisted of reports and discussion with no additional decisions.

• Approved renaming of Federal Executive Institute property to Sycamore Hill
• Approved two‑step transfer of Oak Lawn property to the city of Charlottesville
• Approved schematic design for the Center for the Arts (220,000 sq ft) with a 1,200‑seat performing arts center
• Approved concept and design‑guidelines for the School of Data Science and Entrepreneurship Building

Historic Resources Committee

The Historic Resources Committee will receive updates on the Downtown Mall 50th Anniversary planning, review historical surveys, and discuss proposals for city school plaques and a corrected Monticello marker. They will also hear a presentation from the Long Range Planning manager and consider a proposed IPP at 801 West Street.

• Progress update on Downtown Mall 50th Anniversary 2026 and public survey collection
• Discussion of the Liberty Bell as an undervalued resource in Charlottesville
• Evaluation of options for correcting the Monticello Marker
• Discussion of City Schools Plaques proposal responding to a citizen inquiry
• Proposed IPP (Initiation of Preliminary Proposal) at 801 West Street

Police Civilian Oversight Board

The Police Civilian Oversight Board will hold a regular meeting on October 9, 2025. Items include discussion of FLOCK Safety, review of budget adjustments, and next steps on ordinance recommendations. The board also plans to discuss board models and policies for public comment. Approval of prior meeting agendas and minutes was not possible due to lack of quorum.

• Discuss information related to FLOCK Safety
• Review of budget adjustments
• Office ordinance recommendations – next steps
• Discussion of board models and position statement
• Discussion of policies the Board can review and seek public comment on

The October 9 meeting lacked a quorum, so the agenda and minutes could not be approved at that time. After adjournment, the board later approved the meeting minutes by a unanimous vote. No other actions were decided during the session.

• Approved meeting minutes (unanimous)

Tree Commission

The Tree Commission will discuss updates to the Urban Forest Management Plan, ongoing work with Eocene Environmental Consultants, and a fall planting of 119 trees. The meeting also covers invasive plant control, Downtown Mall tree walks, and committee reports. No final decisions are expected; most items are informational or discussion.

• Urban Forest Management Plan update with Eocene Environmental Consultants – awaiting permission to modify scope
• Invasive plant control resume: Rx Fire, forestry mulching, herbicide treatments, pollinator/tree installations
• 119 trees to be planted in city rights-of-way, schools, and parks this fall (RFQ completed)
• Downtown Mall tree walks scheduled October 13 and 22, with annual pruning in January 2026
• Tree Commission recruitment: revision of flyer and criteria for LINR seats

The commission called the meeting to order and approved the July minutes. Staff provided updates on the Urban Forest Management Plan, invasive plant control, Garrett Street tree preservation, citywide tree planting for fall 2025, and downtown mall tree inspections. The commission also reported on recruitment for four open seats and progress on team collaboration tools.

• Approved July minutes

City Council

The City Council will hold public hearings and vote on lease agreements with Cultivate Charlottesville and the International Rescue Committee, consider a $7.95 million allocation of Capital Improvement Program contingency funds, and authorize the purchase of 2000 Holiday Drive. The consent agenda includes grant appropriations for victim witness services, HOPWA, flood preparedness, and the adult recovery court. Council will also discuss the legislative agenda and receive a report on Bennett's Village.

• Public hearing and resolution to allocate $7,950,000 of CIP contingency funds (item 17)
• Resolution authorizing purchase of 2000 Holiday Drive (item 20)
• Public hearing and lease agreement with Cultivate Charlottesville (item 15) and amendment with International Rescue Committee (item 16)
• Ordinance to establish a franchise agreement with Cogent Fiber LLC (item 18)
• Resolution for special exception build-to requirement at 1107 Myrtle Street (item 9)

The council approved the appropriation of a $392,582 Housing Opportunities for Persons with AIDS/HIV (HOPWA) grant. It also approved appropriations for a $240,000 Adult Recovery Court grant and a $299,672 Victim Witness Assistance grant. The council adopted the meeting agenda, the consent agenda, and certified the closed‑session compliance.

• Adopted meeting agenda (4-0)
• Certified closed‑session compliance (5-0)
• Adopted consent agenda (5-0)
• Approved $240,000 Adult Recovery Court Grant appropriation
• Approved $299,672 Victim Witness Assistance Grant appropriation
• Approved $392,582 HOPWA Grant appropriation

General

The Charlottesville and Albemarle Community Policy Making Teams (CPMT) are meeting to discuss revisions to provider agreements. The body will also review financial reports and system updates regarding FAPT and CSA coordination.

• Provider Agreement Revision Requests regarding insurance requirements
• Review of September 2025 Charlottesville and August 2025 Albemarle financial reports
• Update on Background Check Policy Revision
• Discussion on Medicaid denials with private providers
• DJJ Truancy update

The committee approved the consent agenda and financial reports for both Charlottesville and Albemarle. It also approved revisions to several provider agreements, including Keystone‑Newport News, Insight Family Therapy, Kansas City Behavioral Health/Hillcrest, and ChildHelp/Grafton. An amendment to the FY26 provider agreement adding SA/Molestation coverage requirements was approved. The background‑check policy revision was tabled until November.

• Approved consent agenda and financials for Charlottesville (motion by Ashley Marshall, seconded by Misty Graves)
• Approved consent agenda and financials for Albemarle (motion by Kaki Dimock, seconded by Ryan Davidson)
• Approved provider agreement revisions for Keystone‑Newport News and Insight Family Therapy (motion by Leon, seconded by Rachel)
• Approved provider agreement revisions for Kansas City Behavioral Health/Hillcrest and ChildHelp/Grafton (motion by Ryan, seconded by Alice)
• Approved FY26 provider agreement amendment requiring SA/Molestation coverage (motion by Leon, seconded by Rachel)
• Tabled background‑check policy revision to November

Sister Cities Commission

The Sister Cities Commission will hear opening remarks and a mayoral statement, followed by reports on the recent meeting with Poggio’s mayor and previous exchange visits. Commissioners will consider opportunities for a future visit by the Poggio mayor to Charlottesville and a reciprocal delegation trip to Poggio, and will outline next steps for community support and planning. No formal decisions or contracts are scheduled.

• Opening remarks by Chair Edward Herring
• Mayoral statement from Mayor Wade
• Report on recent meeting with Poggio Mayor (Stella Mattioli & Edward Herring)
• Report on prior Charlottesville‑Poggio exchange visits (Terri Dicintio)
• Discussion of reciprocal visit opportunities and next‑step planning

The Sister Cities Commission approved the meeting minutes as written, with a unanimous vote. No other formal actions or approvals were taken during the session.

• Approved meeting minutes (unanimous)

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Committee will hold a called meeting to elect a new board chair and vice chair, approve minutes from July and August, and discuss revisions to the board mission and by-laws. Members will also review the use of school playgrounds as parks after hours and receive an update on the Capital Improvement Program (CIP) proposal. Public comments will be heard at the start and end of the meeting.

• Nominations and election of board chair and vice chair (A-1)
• Approval of July and August meeting minutes (A-2)
• Update and discussion on revised board mission (I-1)
• Review of school playgrounds and property as parks after hours (B-1)
• CIP proposal update and next steps (D-1)

Retirement Commission

The Charlottesville Retirement Commission will hold a routine meeting to approve its agenda and prior minutes, receive an investment report from Dahab, and discuss confidential matters in a closed session as allowed by Virginia law. No votes on specific financial decisions or policy changes are listed on the agenda.

• Approval of minutes from August 2025 meeting
• Investment report from Dahab
• Closed session under Virginia Code § 2.2-3711(A)(4)

The commission unanimously adopted the meeting agenda and approved the August 2025 minutes. A financial review reported a 12.2% gross return and $251,926,273 in assets for the defined benefit plan. In a closed session, the commission unanimously denied the Public Safety Disability Retirement claim. The next meeting will be combined with the December meeting on December 3, 2025.

• Adopted meeting agenda (unanimous)
• Approved August 2025 minutes (unanimous)
• Closed session convened to discuss Public Safety Disability Retirement claim (unanimous)
• Denied Public Safety Disability Retirement claim (unanimous)

Human Rights Commission

The Charlottesville Human Rights Commission will hold a work session to review action updates, check its work plan, discuss city policy recommendations, and consider a proposed amendment to its rules and procedures. The meeting also includes two public comment periods, a staff report, and confirmation of the next work session on October 2, 2025.

• Proposed amendment to HRC Rules and Procedures
• Discussion of City policy recommendations
• Action updates (work session)
• Work Plan check‑in
• Confirmation of next Work Session on October 2, 2025

The commission approved the minutes from the August 21 meeting (4‑0‑1). Commissioners voted unanimously to adopt four priority items for the 2026 legislative agenda. An amendment to the commission’s Rules and Procedures was approved, except for the clause on emergency meetings with less than three days’ notice. The commission also decided not to hold a work session on October 2, 2025.

• Approved August 21 minutes (4 in favor, 0 opposed, 1 abstained)
• Approved four 2026 legislative priorities (5 in favor, 0 opposed, 0 abstained)
• Approved amendment to Rules and Procedures, except emergency‑meeting clause (5 in favor, 0 opposed, 0 abstained)
• Cancelled work session scheduled for October 2, 2025
• Commissioner Wolfgang Keppley announced stepping down

Housing Advisory Committee

The committee will approve the July 16, 2025 meeting minutes and hear a presentation on data and the model for the Charlottesville Affordable Housing Tax Abatement Program. No decisions are listed beyond reviewing the minutes and the program update. The meeting concludes with public comment and scheduling the next meeting.

• Approve July 16, 2025 HAC meeting minutes
• Presentation on Charlottesville Affordable Housing Tax Abatement Program data and model

The committee approved the July 16, 2025 regular HAC meeting minutes. No other decisions were recorded; the meeting focused on staff updates and a housing tax‑abatement feasibility tool. The next HAC meeting was scheduled for October 15, 2025.

• Approved July 16, 2025 HAC meeting minutes

City Council

City Council will hold a public hearing regarding the use of eminent domain for right-of-way and easements on East High Street. The body is also considering several grant appropriations and a settlement for opioid-related claims.

• Public hearing on eminent domain for East High Streetscape acquisition
• Proposed settlement of opioid-related claims against multiple companies including ALVOGEN and MYLAN
• Special Exception Permit Amendment for 1114 East High Street
• Appropriation of $400,000 Community Flood Preparedness Fund Grant
• Appropriation of $452,704 Virginia Juvenile Community Crime Control Act Grant

The City Council unanimously (5‑0) approved the appropriation of a $292,058 Virginia Juvenile Community Crime Control Act grant, together with required local match funds of $52,231 and $108,415, for a total of $452,704. The Council also unanimously approved grant appropriations of $42,480 for the Community Attention Youth Internship Program, $10,000 for the State Police HEAT equipment program, and $25,680 for the VDCJS Byrne/JAG law‑enforcement equipment grant. Agenda and consent agenda items were adopted without dissent, and a closed session was held under Virginia law.

• Adopted meeting agenda unanimously (5‑0)
• Approved $452,704 VJCCCA grant appropriation (5‑0)
• Approved $42,480 C.A.Y.I.P. grant appropriation (5‑0)
• Approved $10,000 HEAT equipment grant appropriation (5‑0)
• Approved $25,680 VDCJS Byrne/JAG equipment grant (5‑0)
• Adopted consent agenda items unanimously (5‑0)
• Entered closed session unanimously (5‑0)
• Certified closed‑session compliance unanimously (5‑0)

Historic Resources Committee

The Historic Resources Committee will discuss and decide on the appeal regarding the demolition of Wertenbaker House. Other business includes planning for the Downtown Mall's 50th anniversary in 2026, reviewing its budget, and updates on the joint lecture series with ACHS.

• Decision on Wertenbaker House demolition appeal
• Mall 50th Anniversary 2026 planning and updates
• HRC Budget discussion and priorities for FY26
• Joint ACHS Lecture Series update and tour availability
• Honorary street name and plaque request for Mel's

City Council

The City Council and Police Civilian Oversight Board are holding a joint meeting. The Acting Executive Director of the Police Civilian Oversight Board will present staff-recommended ordinance changes regarding office operations, clarity, and functionality.

• Presentation and discussion of staff-recommended ordinance revisions for the Police Civilian Oversight Board

The council unanimously approved the meeting agenda. It then authorized the City Manager to pursue options for a phased‑in policy to compensate council‑appointed members of public boards, for future Council consideration. The meeting was adjourned unanimously.

• Approved meeting agenda (unanimous)
• Authorized City Manager to pursue phased‑in compensation options for council‑appointed board members (unanimous)
• Adjourned meeting (unanimous)

Charlottesville Economic Development Authority

The board approved the consent agenda after reviewing the August 12 minutes and June‑July financial reports. No other substantive actions were taken; members discussed the CABL Fund application process and noted a joint meeting with the County scheduled for Oct. 14. The meeting was then adjourned.

• Approved consent agenda (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will hold a public hearing and vote on a special exception for a build-to requirement at 1107 Myrtle Street. The meeting will also cover officer elections and approve minutes from previous sessions.

• Special Exception – Build To Requirement – 1107 Myrtle Street
• Election of Planning Commission Officers
• Approval of May 27, June 10, and July 8, 2025 meeting minutes
• Adoption of Electronic Meeting Policy
• Public hearing on 1107 Myrtle Street

The commission voted unanimously to accept the nominating committee’s recommendations, appointing Commissioner Schwarz as Chair and Commissioner Yoder as Vice‑Chair. The motion passed 7‑0. No other substantive actions were decided at this meeting.

• Accepted nominating committee’s recommendations, appointing Schwarz Chair and Yoder Vice‑Chair (7-0)
• Designated Commissioner Roettger as the commission’s representative to the Parks & Recreation Advisory Board (no vote recorded)

Sister Cities Commission

The Sister Cities Commission will review a formal request from the mayor of Huehuetenango, Guatemala, to establish a friendship city relationship. They will also consider a recommendation from the New City Committee, conduct strategic planning, and hear updates on existing sister cities. Elections for officers and committee signups are also on the agenda.

• Discussion and review of friendship city request from Mayor Cano of Huehuetenango, Guatemala
• Review of CSCC Annual Report to City Council and 24-25 major achievements
• Strategic planning including survey review, logo review, and technology/training needs
• Elections and appointment of officers
• Updates on sister cities Besancon, Poggio a Caiano, and Winneba

The commission approved a motion to request City Council approval to advance Huehuetenango from Friendship City to full Sister City status, with a unanimous vote. Officers and committee elections were deferred to the October meeting. The agenda items for a work‑sharing workshop, innovation session, and committee updates were eliminated by unanimous vote.

• Approved motion to request City Council approval to advance Huehuetenango to Sister City (unanimous)
• Approved amendment adding minutes‑taker signature to August 28 meeting minutes (unanimous)
• Approved July 8 meeting minutes as amended (unanimous)
• Approved August 5 meeting minutes as amended (unanimous)
• Approved August 28 meeting minutes with amendment (unanimous)
• Approved motion to eliminate agenda items VII, VIII, and X (unanimous)
• Deferred voting on officer slate to October meeting
• Adjourned meeting (unanimous)

General

The Charlottesville and Albemarle CPMT will approve recent meeting minutes and financial reports for the City and County. They will discuss revisions to provider agreements, the referral process for non‑eligible services, and a local policy update for the TFC‑CM program. A closed session will review provider background checks, followed by updates on system functions and other business.

• Review and approval of July/August 2025 minutes and financial reports (City/County)
• Consideration of Provider Agreement Revision Requests (City/County)
• Consideration of CPMT Referral Process for Non‑eligible services (City/County)
• Review of TFC‑CM Local Policy Revision (City/County)
• Closed‑session review of Provider Background Checks

The joint CPMT approved the consent agenda and financial reports for both Charlottesville and Albemarle. It also approved revisions to provider agreements for Elk Hill Farm, Kids Peace, Intercept and Albemarle’s Elk Hill contract. The committee adopted a new referral process for services that are not CSA‑eligible, directing the Supervisor to intervene when FAPT cannot decide. A motion to enter and exit a closed session was approved unanimously.

• Approved consent agenda and financial reports for Charlottesville (motion approved)
• Approved consent agenda and financial reports for Albemarle (motion approved)
• Approved revisions to Elk Hill Farm provider agreement (motion approved)
• Approved revisions to Kids Peace provider agreement (motion approved)
• Approved Intercept subcontracting plan revisions (motion approved)
• Approved revisions to Albemarle Elk Hill contract language (motion approved)
• Adopted referral process: Supervisor to resolve non‑eligible service issues when FAPT cannot decide (policy adopted)
• Approved closed‑session motion; all members voted Yes

City Council

The City Council will consider funding for electric school buses and a proposed ordinance regarding camping on city property. The meeting includes routine resolutions for various grants and the approval of minutes.

• Resolution to transfer $10,032 for electric school buses
• Ordinance on camping and storage on City Property (1 of 2 readings)
• Resolution to appropriate $440,885 for homeless solutions
• Appeal of BAR denial for demolition at 1301 Wertland Street
• Resolution to support becoming a Bee City USA locality

The City Council unanimously adopted the meeting agenda and the consent agenda. It approved a transfer of $10,032 Climate Initiative funds for electric school buses, a $13,504.43 opioid grant appropriation, a $69,312.67 TANF grant appropriation, and a $440,885 appropriation from the Virginia Homeless Solutions Program. All resolutions were recorded as second‑reading approvals.

• Adopted meeting agenda unanimously
• Adopted consent agenda unanimously (Ayes: Oschrin, Payne, Pinkston, Snook, Wade)
• Approved transfer of $10,032 Climate Initiative funds for electric school buses
• Approved $13,504.43 Opioid Abatement Authority grant appropriation
• Approved $69,312.67 Temporary Aid to Needy Families grant appropriation
• Approved $440,885 Virginia Homeless Solutions Program grant appropriation

Tree Commission

The Tree Commission will review updates to the Urban Forest Management Plan being developed with Eocene Environmental Consultants. The body will also discuss invasive plant control and the schedule for city-wide tree installations.

• Urban Forest Management Plan update regarding lidar and data findings
• Rx Fire forestry mulching and herbicide treatments resuming late summer/fall 2025
• Tree planting project RFQ to be released by September 20, 2025
• August 2025 inspection of Downtown Mall trees
• Introduction of new Commissioners Worthy Martin and Shea Wales

The commission approved the June meeting minutes. The commission received staff updates on the Urban Forest Management Plan, invasive plant control, and tree preservation projects, but no additional actions were approved, denied, or tabled.

• June minutes approved

Sister Cities Commission

The Sister Cities Commission will receive an update on the existing friendship city relationship with Huehuetenango, Guatemala. Members will consider the feasibility of designating a new sister city and review the new Sister City Affiliation Policy (Section B.6). The agenda includes discussion of a Memorandum of Understanding with Huehuetenango and a recommendation to the Commission, followed by next steps.

• Update on friendship city relationship with Huehuetenango, Guatemala
• Feasibility of a new sister city designation
• Review of New Sister City Affiliation Policy (Section B.6)
• Discussion of Charlottesville–Huehuetenango Memorandum of Understanding
• Recommendation to the Sister Cities Commission and next steps

Retirement Commission

The Retirement Commission will meet to discuss Defined Benefit Plan investment returns through June 30, 2025. The body will also review a follow-up to the Experience Study and the disability retirement process.

• Defined Benefit Plan investment returns through 6/30/2025
• Experience Study follow-up
• Overview of Disability Retirement process

The Retirement Commission unanimously adopted the meeting agenda and approved the July 2025 meeting minutes. The session also included updates on defined benefit plan investment returns, a projected $20 million increase in pension liability from a COLA change, and an overview of the public safety disability retirement process.

• Adopted meeting agenda (unanimous)
• Approved July 2025 minutes (unanimous)

Planning Commission

The Charlottesville Planning Commission will hold a special meeting to consider a special exception application for 1114 East High Street and discuss state legislative items. No other business is listed.

• Special Exception – 1114 East High Street
• State Legislative Items Discussion

The Commission voted 7‑0 to recommend approval of a Special Exception Permit for a studio workshop at 1114 East High Street. The recommendation includes two trees, a minimum six‑foot fence, and a height limit of one story. The Commission also agreed to direct the City Attorney to draft a recommendation to amend language in statute 15.222221 part B concerning rezoning proposals.

• Approved Special Exception Permit for 1114 E High Street workshop (7‑0) with conditions: two trees, 6‑ft fence, height one story
• Directed City Attorney to craft recommendation to modify language of 15.222221 part B related to rezoning

Tree Commission

The Charlottesville Tree Commission Ad Hoc Subcommittee will meet via Zoom to discuss and prepare for a meeting with Kellie Brown. The session is scheduled for August 25, 2025, from 9:00 to 10:30.

• Meeting with Kellie Brown
• Zoom meeting via Meeting ID 811 1553 0927

Parks & Recreation Advisory Committee

The committee will meet to review the Capital Improvement Plan and discuss conflict of interest terms within the bylaws. No formal action items are listed on the agenda.

• Discussion of Capital Improvement Plan
• Review of Bylaws: Conflict of Interest Terms

The Parks & Recreation Advisory Board adopted its agenda and approved the May meeting minutes. The board then voted to extend an invitation to a new candidate, increasing membership to twelve members in accordance with bylaws. No other formal approvals or denials were recorded.

• Adopted agenda
• Approved May minutes
• Extended invitation to new board member, bringing membership to 12

Human Rights Commission

This regular meeting of the Human Rights Commission includes a work session to discuss draft legislative recommendations and a staff report. The commission will also consider approval of previous meeting minutes and hear public comments. A next work session is scheduled for September 4, 2025.

• Draft Legislative Recommendations (work session item)
• Approval of July 17, 2025 regular meeting minutes
• Approval of August 7, 2025 work session minutes
• Public comment periods (two slots, 3 minutes per speaker, up to 16 speakers total)
• Confirmation of next work session on September 4, 2025

The commission approved the meeting minutes from July 17, 2025 and August 7, 2025. It also approved the legislative recommendations for the City Council’s 2026 agenda and authorized the chair to submit them. Commissioners voted to skip a work session scheduled for September 4, 2025. All actions were recorded with vote tallies.

• Approved minutes from 07/17/2025 (8 in favor, 0 opposed, 0 abstained)
• Approved minutes from 08/07/2025 (5 in favor, 0 opposed, 3 abstained)
• Approved legislative recommendations for 2026 agenda and authorized Chair to submit (8 in favor, 0 opposed, 0 abstained)
• Decided not to hold a Work Session on September 4, 2025

Board of Architectural Review

The Charlottesville Board of Architectural Review will vote on two Certificates of Appropriateness — a door replacement at 1600 Gordon Avenue and an alteration/addition at 300 Ridge Street — and a new roof structure at 310 4th Street NE. The board will also hold pre-application conferences for a multi-story housing development at 835-847 West Main Street, a mixed-use building on 7th Street SW and Delevan Street, and two residential structures at 714 Ridge Street. No formal action is taken on pre-application items.

• Consent agenda: Certificate of Appropriateness for door replacement at 1600 Gordon Avenue (Martha Jefferson House)
• New item: Certificate of Appropriateness for alteration/addition at 300 Ridge Street
• New item: Certificate of Appropriateness for new roof structure at 310 4th Street NE #201
• Pre-application conference: Multi-story housing development at 835, 843, 847 West Main Street
• Pre-application conference: New multi-story mixed-use building at 202-214 7th Street SW and 613 Delevan Street

The board voted 9‑0 to amend the meeting agenda, requiring staff introductions and applicant presentations to be limited to ten minutes and setting strict public comment rules. Later, the board approved the consent agenda, including the May 20 and June 17 meeting minutes, also by a 9‑0 vote. Member James Zehmer removed the Martha Jefferson House application from the consent agenda for separate discussion.

• Amended meeting agenda to limit presentations to 10 minutes (9‑0)
• Approved consent agenda items (May 20 and June 17 minutes) (9‑0)
• Martha Jefferson House application pulled from consent agenda by member

City Council

The City Council will hold a public hearing on the CAPER report for CDBG and HOME funds, and consider selecting a final design alternative for the Avon Street Streetscape project. They will also vote on a consent agenda that includes grants for summer food service, electric school buses, opioid abatement, TANF, and homeless solutions. Additionally, the council will authorize revenue bond financing for the UVA Alumni Association and enter a closed meeting to discuss board appointments.

• Public hearing on the Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2024-25 CDBG and HOME programs
• Resolution to identify a final preferred design alternative for the Avon Street Streetscape Project
• Resolution authorizing revenue bond financing on behalf of the Alumni Association of the University of Virginia
• Resolution appropriating $440,885 from Virginia Homeless Solutions Program
• Resolution appropriating $13,504.43 for Opioid Abatement Authority grant for expanded specialty docket services

The council unanimously adopted the meeting agenda and convened a closed session to consider board appointments. It approved twelve appointments to city boards and commissions by a 5‑0 vote and adopted the consent agenda, which included several funding resolutions. Among the appropriations, the council authorized $440,885 for the Virginia Homeless Solutions Program.

• Adopted meeting agenda (unanimous)
• Convene closed meeting to discuss board appointments (unanimous)
• Certify closed meeting (5-0)
• Approve twelve board and commission appointments (5-0)
• Adopt consent agenda (unanimous), including $60,000 VDOE nutrition program appropriation
• Approve $440,885 appropriation for Virginia Homeless Solutions Program (unanimous via consent agenda)
• Authorize $30,642 refund of Business License and Tangible Personal Property taxes (unanimous via consent agenda)
• Approve $13,504.43 Opioid Abatement Authority grant (unanimous via consent agenda)

City Council

The Charlottesville City Council is convening a two-day retreat and workshop session to reflect on strategic priorities, review community survey results, and engage in future-casting exercises to guide future decision-making.

• Strategic Priorities Refresher
• Community Survey Results Review
• Financial and Budget Overview
• Future Casting Exercises
• Strategic Priority Updates

The Charlottesville City Council held a two‑day retreat on August 15‑16, 2025. The council recessed the meeting at 4:03 p.m. on August 15 and resumed at 9:02 a.m. on August 16. The meeting was adjourned at 1:04 p.m. on August 16. No substantive policy, budget, or zoning decisions were made during the retreat.

• Recessed meeting until 9:00 a.m. Saturday, August 16 – approved by unanimous consent
• Adjourned meeting at 1:04 p.m. – approved by unanimous vote

City Council

The City Council is conducting a one-and-a-half-day retreat to review strategic priorities, budget overviews, and community survey results. The sessions are designed for reflection and future-casting to determine the direction of city work.

• Review of community survey results
• Financial and budget overview
• Strategic priority updates
• Future casting exercises

Mayor Wade entertained a motion to recess the meeting until 9:00 a.m. on Saturday, August 16, which passed by unanimous consent. Later, Councilor Snook moved to adjourn, and the motion was approved with all members in favor. No other substantive actions were decided during the retreat.

• Recess meeting until 9:00 a.m. Saturday, Aug 16 – unanimous consent
• Adjourn meeting at 1:04 p.m. – all in favor

Police Civilian Oversight Board

The board will discuss member roles and provide feedback to the City Council. The agenda notes that approval of previous agendas and minutes is not possible due to a lack of quorum.

• City Council interviews for two at-large Board seats tentatively scheduled for August 18
• Discussion regarding Board member roles
• Board member activity report and feedback to City Council

Charlottesville Economic Development Authority

The board approved the consent agenda unanimously. It then approved a resolution to issue revenue bonds of up to $50 million for the University of Virginia Alumni Association’s Alumni Hall project, with a unanimous vote. The board also approved the Charlottesville Affordable Bridge Loan Fund resolution, allocating $500,000 from reserve funds, again unanimously. The meeting was adjourned at 5:35 PM.

• Approved consent agenda (unanimous)
• Approved issuance of up to $50M revenue bonds for UVA Alumni Association (unanimous)
• Approved Charlottesville Affordable Bridge Loan Fund resolution allocating $500,000 (unanimous)
• Adjourned meeting (unanimous)

Historic Resources Committee

The Historic Resources Committee will review updates on the Mall's 50th anniversary celebration planned for 2026, provide walk route updates for the BPAC Greenbrier walk, and consider a reprint of the downtown walking tour map. The meeting also includes a review of the City Council workplan, the committee's budget, and updates to the joint ACHS lecture series.

• Mall 50th Anniversary 2026 – update and discussion
• BPAC Walk Updates – Greenbrier walk route review
• Downtown Walking Tour Map Reprint – distribution plan
• HRC Budget – review of expenses and budget
• Joint ACHS Lecture Series – update on city tours

Community Policy and Management Team

The Community Policy and Management Team will approve July/August 2025 minutes and several financial reports. The board will review routine and approved expenses for the city and county. It will discuss three action items: provider agreement revision requests, the CPMT referral process for non‑eligible services, and a local policy revision for TFC‑CM. A closed‑session will address provider background checks.

• Approval of July/August 2025 minutes and multiple financial reports
• Review of routine FC expenses and FAPT approved expenses
• Provider Agreement Revision Requests
• CPMT Referral Process for Non‑eligible services
• TFC‑CM Local Policy Revision

The Albemarle side of the joint CPMT did not achieve quorum, so the agenda, consent agenda, expense reviews, provider agreement revisions, CHINS policy revision, and the closed‑session on provider background checks were all postponed to the next meeting. The Charlottesville side had quorum but no formal actions or votes were recorded. The next meeting is scheduled for September 4, 2025.

• Agenda and consent agenda (including minutes and financial reports) tabled until next month
• Review of routing FC expenses and FAPT approved expenses tabled until next month
• Provider agreement revisions not discussed; postponed due to lack of quorum
• CHINS policy revision not discussed; postponed due to lack of quorum
• Closed session on provider background checks did not occur; postponed due to lack of quorum

Human Rights Commission

The Human Rights Commission is meeting for a work session focused on planning and drafting administrative documents. The agenda includes discussion of legislative recommendations, a work plan check-in, and action updates. Two public comment periods are scheduled. No specific ordinances, contracts, or dollar amounts are on the agenda.

• Discussion of legislative recommendations
• Work plan check-in
• Action updates on prior items
• Two public comment periods

The Human Rights Commission held a work session where members shared a list of legislative recommendations covering voucher programs, landlord‑tenant law amendments, childcare access, supportive housing, and other topics. No votes or formal approvals were recorded. Commissioners noted a member's upcoming resignation and assigned a draft amendment on vice‑chair election procedures as a next step.

City Council

City Council and the Charlottesville Redevelopment and Housing Authority (CRHA) will hold a joint special meeting. The bodies will discuss a partnership report between the City of Charlottesville and the CRHA.

• Discussion of the City of Charlottesville and Charlottesville Redevelopment and Housing Authority Partnership Report

The Charlottesville City Council held a special joint meeting with the Charlottesville Redevelopment and Housing Authority to discuss communication, coordination, and funding needs for public housing. Council members heard a funding request for per‑unit capital, project‑manager, and resident‑services costs, but no votes or approvals were recorded. The meeting was adjourned by motion.

• Adjourned meeting (motion by Snook, seconded by Oschrin)

Sister Cities Commission

The Sister Cities Commission will approve minutes from July 8, 2025, and discuss the annual retreat scheduled for September 9, 2025. The body will also receive updates on programs, grants, and communications for cities including Huehuetenango, Guatemala, and Besancon, France.

• Approval of July 8, 2025, minutes
• Discussion of CSCC Annual Retreat
• Reports on Huehuetenango, Guatemala
• Reports on Besancon, France
• Reports on Poggio a Caiano, Italy

The Sister Cities Commission unanimously approved the meeting minutes as amended and then adjourned. Approval of the July 8, 2025 minutes was deferred until the September meeting. Several action items were set, including planning the annual retreat, assigning market‑table volunteers, and requesting a draft conflict‑of‑interest agreement.

• Approved minutes as amended (unanimous)
• Adjourned the meeting (motion carried)
• Deferred approval of July 8, 2025 minutes until September meeting
• Assigned Edward Herring as market table captain for Sept 13 and Sal Moschella for Oct 11
• Edward to circulate a proposed retreat agenda by Sep 1
• Kimberly Hayes to send a template for anonymous commissioner feedback
• S. Lisa Herndon to share a draft conflict‑of‑interest agreement with the commission
• Elizabeth Smiley to contact prior market volunteers and report at the retreat

Tree Commission

The Tree Commission will receive staff updates on the Urban Forest Management Plan, invasive plant control (Rx Fire), and the Kindlewood Redevelopment Project tree preservation planning with consultant Keith Pitchford. They will also discuss fall 2025 tree planting plans (RFQ by Sept 15), Downtown Mall tree inspections, and Tree Commission recruitment. Committee reports and new business items are on the agenda.

• Urban Forest Management Plan: staff comments to Eocene and next steps on plan and funding
• Invasive Plant Control: Rx Fire to resume mulching, herbicide, and tree installations late summer/fall 2025
• Kindlewood Redevelopment: Parks hired Keith Pitchford to assist with tree preservation planning
• Fall 2025 Tree Planting: staff to compile citywide maps; RFQ released by Sept 15 for installations by early Jan 2026
• Downtown Mall Trees: staff to inspect all trees in August 2025; annual pruning expected early Jan 2026

The commission approved the minutes from the May meeting. It decided to resume chemical treatments for invasive plants this summer, except at Free Bridge where the Riverside Community Association will manage them. The commission approved a draft flyer and will publicize the three vacant seats to neighborhood groups through flyers, newsletters, websites and meeting announcements. It also approved implementing Microsoft Teams for commission workflow and will study the impact of House Bill 2630 to make a recommendation to City Council.

• Approved May meeting minutes
• Resumed chemical treatments for invasive plants this summer (except Free Bridge where RCA will manage)
• Approved draft flyer and will publicize three vacant seats via flyers, newsletters, websites, and meeting announcements
• Sent letter to City Council regarding unplanned removal of a mature street tree
• Approved implementation of Microsoft Teams in commission workflow (Steve to spearhead)
• Will study impact of House Bill 2630 and make recommendation to City Council

City Council

City Council will hold a public hearing on federal transit grants and vote on funding for the Emmet Street Corridor streetscape. The meeting includes a joint work session with the School Board regarding school facilities conditions.

• Public hearing and resolution for Federal Transit Operations and Capital Grants: $6,666,809
• Resolution for Emmet Street Corridor Streetscape Project: $1,436,519
• Resolution for VDOE Special Nutrition Program - Summer Food Service Program: $60,000
• Extension of Charlottesville Supplemental Rental Assistance Program grant amendment up to $238,729.30
• School Facilities Condition Review presentation

The council held a closed session to consider appointments to the Police Civilian Oversight Board and the Planning Commission. A unanimous consent agenda approved funding for the Emmet Street streetscape project and a $60,000 state nutrition program. The council voted 4‑0 to appropriate $6,666,809 for federal transit operating and capital grants. It also voted 4‑0 to extend the Charlottesville Supplemental Rental Assistance Program grant amendment through Dec. 15, 2025.

• Approved meeting agenda (3‑0)
• Closed session convened to discuss police oversight and planning board appointments (4‑0)
• Adopted consent agenda, including $1,436,519 Emmet Street streetscape appropriation (unanimous)
• Adopted consent agenda, including $60,000 Virginia Department of Education nutrition program (unanimous)
• Approved $6,666,809 federal transit operating and capital grants (4‑0)
• Approved extension of CSRAP grant amendment, allowing up to $238,729.30 use (4‑0)
• Adjourned meeting (unanimous)

General

The board will receive an informational presentation on a proposed Park Foundation and its intended relationship with the department and advisory board. Members will discuss a framework for collaboration between these three entities.

• Presentation on Park Foundation concept
• Discussion of collaboration framework between Park Foundation, Advisory Board, and Parks & Recreation Department

Retirement Commission

The Charlottesville Retirement Commission will meet on July 23, 2025. The agenda includes a presentation of an experience study by Sageview and a discussion of investment options for defined contribution plans. The commission will also approve the meeting agenda, minutes from the May meeting, and address any new business.

• Experience Study presentation by Sageview
• Discussion of investment options for Defined Contribution plans
• Approval of minutes from May meeting
• Agenda approval
• Welcome and adjournment

The commission unanimously adopted the meeting agenda and approved the May 2025 minutes. It decided to keep OPEB plan assets where they are, rejecting a move to the pension plan. The commission approved SageView Consulting’s recommendations, pending future salary‑scale research. It also decided not to change the Mass Mutual investment option.

• Adopted meeting agenda (unanimous)
• Approved May 2025 minutes (unanimous)
• Decided to keep OPEB assets in place (no vote tally provided)
• Approved SageView recommendations with a future salary‑scale caveat (no vote tally provided)
• Decided not to proceed with changing the Mass Mutual investment option (no vote tally provided)

City Council

The City Council will hold a public hearing on a resolution authorizing the issuance and sale of general obligation bonds totaling up to $38 million, plus refinancing bonds up to $25 million, to fund various public improvement projects. Additional items include appropriations for a $123,600 criminal‑justice grant, a $1,436,519 streetscape project on Emmet Street, and a $6,666,809 transit operations grant. The council will also begin amendment of the 2024 Development Code and consider a budget amendment to let the City Manager reallocate funds for the Office of Community Solutions.

• Public hearing on bond issuance: up to $38 M for new projects and up to $25 M for refinancing
• Resolution to appropriate $123,600 from Virginia Department of Criminal Justice Services grant
• Resolution to appropriate $1,436,519 for Emmet Street Corridor streetscape project
• Resolution to appropriate $6,666,809 for federal transit operations and capital grants
• Resolution to amend FY 2026 budget to allow City Manager reallocation of Office of Community Solutions funds

The City Council voted 4‑0 to authorize the issuance and sale of general‑obligation public improvement bonds totaling $38 million, with an additional $25 million for refunding existing bonds. Councilors also appointed Lise Clavel and Gillet Rosenblith to the Charlottesville Redevelopment and Housing Authority (4‑0) and approved Councilor Snook’s electronic participation (3‑0). The council adopted the meeting agenda, the consent agenda, and a second‑reading ordinance granting Dominion Energy an easement for undergrounding electric equipment.

• Approved issuance of up to $38 M general‑obligation bonds (4‑0)
• Approved $25 M refunding bonds as part of the same resolution (4‑0)
• Appointed Lise Clavel and Gillet Rosenblith to the CRHA (4‑0)
• Approved electronic participation for Councilor Snook (3‑0)
• Adopted meeting agenda (4‑0)
• Adopted consent agenda unanimously (4‑0)
• Granted easement to Dominion Energy for underground electric equipment (second reading, no vote recorded)
• Initiated amendment and referral of the 2024 Development Code to the Planning Commission (4‑0)

Minority Business Commission

The Minority Business Commission will review updates on the GO Start‑Up program, the Economic Mobility Conference, and the Beacon Kitchen grant. It will also receive reports on the MBA Gala, Piedmont Ascent/Piedmont Pitch, and procurement matters. The meeting includes a discussion period, public comment, and standard procedural items.

• Beacon Kitchen grant discussion
• GO Start‑Up program update
• Economic Mobility Conference update
• MBA Gala planning
• Piedmont Ascent/Piedmont Pitch update

The Minority Business Commission approved the April 17, 2025 minutes, with a pending correction to Teira E. Farley's name. The meeting provided updates on the GO Start‑Up program, a $50,000 Governor’s AFID grant awarded to Beacon Kitchen, and the Piedmont Pitch competition grants of $5,000 to Wild Space and $10,000 to Sunflower Contracting. Procurement reported a change to the Virginia Public Procurement Act and will present FY2025 SWaM spend data at the October meeting. Staff indicated OED will continue exploring better communication with code inspectors and will investigate the availability of data on minority‑owned business growth.

• Approved April 17, 2025 minutes pending spelling correction of Teira E. Farley's name

Human Rights Commission

The Human Rights Commission will meet to plan, develop, and draft management documents. The body will also hold a work session to discuss housing with local organizations.

• Draft minutes from May 15 and June 5 meetings
• Work session on housing with local organizations
• Confirmation of next work session for August 7, 2025

The commission voted to approve the meeting minutes from May 15, 2025 and June 5, 2025. Both motions passed unanimously with 8 votes in favor, 0 opposed, and 0 abstentions. No other actions were decided during the meeting.

• Approved May 15, 2025 minutes (8-0-0)
• Approved June 5, 2025 minutes (8-0-0)

Housing Advisory Committee

The Charlottesville Housing Advisory Committee will consider approving minutes from April and June meetings, hear an introduction from new Neighborhood Development Services Director Kellie Brown, and receive an update on the city's Affordable Housing Tax Abatement Program. Public comment will be taken.

• Approve April 30, 2025 special meeting minutes
• Approve June 18, 2025 regular meeting minutes
• Introduction of Kellie Brown as Director of Neighborhood Development Services
• Update on Charlottesville Affordable Housing Tax Abatement Program

The Housing Advisory Committee voted 6-0 to skip the scheduled August 2025 meeting, leaving any September meeting to be decided by the chair and vice chair. Earlier, a vote on pausing meetings until October passed 6-3, though the chair voted against pausing. No other substantive actions were approved.

• Skip August 2025 meeting (motion passes 6-0)
• Pause meetings until October approved 6-3 vote (chair voted no)

Historic Resources Committee

The Historic Resources Committee will discuss a draft workplan for City Council's September 2 meeting and receive updates on the Mall's 50th anniversary in 2026, BPAC walking tours on Ridge Street and other routes, and the reprinting of a downtown walking tour map. The committee will also hear about an oral histories project and collaboration with city schools.

• Mall 50th Anniversary 2026 planning update
• BPAC Walk Updates for Ridge St., Greenbrier, JPA, Venable, and N. Downtown
• Downtown Walking Tour Map reprint design hand-off and order status
• Oral Histories 'From Porch Swings to Patios' update from Central VA History Association
• City Schools Collaboration update

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board meeting scheduled for July 10, 2025, is cancelled because a quorum is not present. The agenda items, including the approval of minutes and the monthly report to City Council, cannot be addressed.

• Meeting cancelled due to lack of quorum
• Approval of May 8, 2025, minutes not possible
• Monthly report to City Council not addressed

Retirement Commission

The Retirement Commission will meet to approve minutes from a January 2025 sub-committee meeting. The body will enter a closed session to discuss the investment of public funds and consult with legal counsel.

• Approval of January 2025 sub-committee meeting minutes
• Closed session regarding investment strategies

The Retirement Commission unanimously adopted the meeting agenda and approved the January 2025 minutes. A motion by Ben Cullop to close the meeting and hold a closed‑session Investment Sub‑Committee was adopted with a unanimous recorded vote. No new business was considered and the meeting adjourned at 2:56 PM.

• Adopted meeting agenda (unanimous)
• Approved January 2025 minutes (unanimous)
• Closed the meeting and convened Investment Sub‑Committee in closed session (unanimous recorded vote)

Sister Cities Commission

The Sister Cities Commission will vote to approve the minutes from its June 3, 2025 meeting. The chair will welcome a new commissioner and discuss officer duties. A budget report will be presented, followed by updates on communications, programs, grants, education, outreach, and the city’s friendship relationships with Huehuetenango, Guatemala; Besancon, France; Poggio a Caiano, Italy; and Winneba, Ghana.

• Approve minutes from June 3, 2025 meeting
• Chair’s report welcoming new commissioner and reviewing officer responsibilities
• Budget report presentation
• Updates on communications, programs, grants, education, and outreach
• Reports on friendship cities: Huehuetenango (Guatemala), Besancon (France), Poggio a Caiano (Italy), Winneba (Ghana)

The Sister Cities Commission voted to approve the pending item with additions, passing the motion unanimously. A separate motion to adjourn the meeting was also carried. Action items were assigned for the annual report and to inform a student about the Youth Representative application.

• Motion to approve with additions carried unanimously (all present)
• Motion to adjourn the meeting carried
• Edward assigned to complete the Commission's Annual Report and submit it to City Council
• Alicen assigned to inform a student about the open Youth Representative application

Planning Commission

The Planning Commission will meet to discuss an action item regarding the entrance corridor review for 1185 Seminole Trail. The Department of NDS will also provide an update on the Affordable Housing Tax Abatement Exploration Project.

• Entrance Corridor Review for 1185 Seminole Trail
• Affordable Housing Tax Abatement Exploration Project update

The Planning Commission voted to hold a closed session to consult the City Attorney about the White v. Charlottesville litigation. The commission then certified that only exempt matters were discussed in that closed meeting. Both motions passed with six ayes and one absent commissioner. No other substantive actions were decided at this meeting.

• Approved closed session for litigation consultation (6-0)
• Approved certification of closed meeting compliance (6-0)

City Council

The Charlottesville City Council will vote on a $23,317,263 appropriation for the Virginia Department of Transportation project portfolio and a $460,574 grant for affordable housing and homelessness support. The council will also consider appointments to the Charlottesville Redevelopment and Housing Authority board in a closed session, review a FY25 Climate Program update, and approve a consent agenda containing multiple resolutions. Several public hearings will be held on easement vacations and a lease for the Dogwood Vietnam Memorial Foundation. General business and community matters will conclude the meeting.

• Resolution to appropriate $23,317,263 for VDOT City Project Portfolio (2nd reading)
• Resolution to allocate $460,574 HOPS FY26 grant for affordable housing and homelessness support (2nd reading)
• Resolution to appropriate CDBG $445,452 and HOME $85,876.13 funds (2nd reading)
• Public Hearing and Ordinance for Partial Vacation of Stormwater Easement at 501 Cherry Avenue
• By Motion: Offer in Compromise for Taxes Due (1603 6th Street SE)

The Charlottesville City Council adopted its agenda unanimously and authorized a closed meeting to discuss board appointments, litigation and zoning matters (4‑0). It approved the Consent Agenda, which included a $460,574 allocation for affordable‑housing and homelessness grants, a $23,317,263 appropriation for VDOT transportation projects, and a minor amendment to CDBG/HOME funding. All of these actions were adopted unanimously.

• Adopted meeting agenda (unanimous)
• Authorized closed meeting for board appointments, litigation and zoning advice (4‑0)
• Adopted Consent Agenda (unanimous)
• Allocated $460,574 HOPS FY26 grant funding for affordable housing and homelessness programs (unanimous)
• Appropriated $23,317,263 for VDOT City of Charlottesville project portfolio (unanimous)
• Amended CDBG and HOME funding, appropriating $445,452 CDBG and related amounts (unanimous)

General

The Charlottesville and Albemarle Comprehensive Services Act (CSA) teams meet jointly to approve past minutes and financial reports, review routine expenses, and take action on proposed revisions to provider agreements and the local CHINS (Children in Need of Services) policy. The agenda also includes updates on system functioning and other routine business.

• Approval of June 2025 minutes and Oct–Dec 2024 & Jan–Mar 2025 financial reports (Charlottesville); no financial reports for Albemarle
• Review of routine foster care (FC) expenses and FAPT-approved expenses
• Action item: Provider Agreement Revision Requests (City/County)
• Action item: CHINS Local Policy Revision (City/County)

The joint committee approved the consent agenda and financials for Charlottesville and Albemarle. It also approved provider agreement changes for Camp Holiday Trails and the Bair Foundation, and adopted the revised CHINS policy for both jurisdictions. The DJJ truancy item was tabled for the August meeting.

• Approved Charlottesville consent agenda and financials (motion approved)
• Approved Albemarle consent agenda (motion approved)
• Approved Camp Holiday Trails provider agreement (motion approved)
• Approved Bair Foundation notification change (motion approved)
• Approved CHINS policy revision for Charlottesville (motion approved)
• Approved CHINS policy revision for Albemarle (motion approved)
• Tabled DJJ truancy item to August meeting
• Scheduled review of Albemarle financial reports at August meeting

Tree Commission

The Tree Commission will receive updates on the completed Urban Forest Management Plan data acquisition and reports, invasive plant control progress, and the hiring of an Urban Forestry Technician. Members will also discuss tree preservation planning for the Kindlewood Redevelopment Project and review committee activities.

• Data acquisition completed for Urban Forest Management Plan; Eocene delivered reports on vegetation, canopy, and street tree inventory
• Invasive plant foliar applications finished; forest mulching and chemical treatments to resume fall 2025
• Parks and Recreation hired an Urban Forestry seasonal worker for GIS updates and tree planting mapping
• Keith Pitchford hired for Tree Preservation planning at Kindlewood Redevelopment Project (Garrett and Second Street)
• Discussion of Tree Commission recruitment, Garrett Street Tree letter, and Eocene report review

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a variance request from Theodora Stratus, owner of 2603 Jefferson Park Avenue, to allow a 6-foot-tall fence in the front yard where the code limits fences to 4 feet. The board will also review minutes from May and handle procedural items.

• Variance request BZA 25-06-001: 2603 Jefferson Park Ave - seek 6-foot front yard fence (code max 4 feet)

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Board will review the city’s Master Plan and Capital Improvement Program. It will hear a presentation on the history of the Father‑Daughter Dance. The board will also consider a candidate for a new board seat. Routine items include adopting the agenda and approving May minutes.

• Discussion of Master Plan/CIP
• Presentation on History of Father Daughter Dance (15)
• Consideration of new board member candidate
• Adopt agenda
• Approve May minutes

The Parks & Recreation Advisory Board unanimously approved three agenda amendments: adding a “Board Response to Public Comments” item, removing “N/A” placeholders, and moving the public comment section to the start of the agenda. A motion to cap individual board member responses to public comments at three minutes was adopted, with one member voting against. The board also voted to keep future meetings at the Carver location. No action items or public comments were recorded.

• Added “Board Response to Public Comments” agenda item (unanimous)
• Removed “N/A” placeholders from agenda sections (unanimous)
• Moved “Public Comment” to the beginning of the agenda (unanimous)
• Limited board member responses to public comments to 3 minutes (passed, 1 nay)
• Decided to continue meetings at Carver location (motion passed)

Housing Advisory Committee

The committee will review the dissolution of the Office of Community Solutions and discuss the Land Bank Authority workplan. Members will also address the Risk Reduction Fund program and the committee's own attendance policy.

• Dissolution details for the Office of Community Solutions
• Land Bank Authority workplan
• Risk Reduction Fund program and policy development
• HAC attendance policy and special provisions

The committee approved the April 16, 2025 and May 21, 2025 regular HAC meeting minutes. No other actions, approvals, or votes were recorded during the June 18, 2025 session. The meeting concluded with the next meeting scheduled for July 16, 2025.

• Approved April 16, 2025 HAC meeting minutes
• Approved May 21, 2025 HAC meeting minutes

Board of Architectural Review

The Board of Architectural Review will decide on several Certificate of Appropriateness applications, including a hotel construction, window replacements, and a partial demolition. Pre-application conferences for new rear additions and a mixed-use building will also be discussed. Staff will review window processes and a bylaws sub-committee.

• Partial demolition at 120 West High Street (consent agenda)
• Window replacements at 540 Park Street (deferred)
• Multi-story hotel at 218 West Market Street (deferred COA)
• Pre-app conference for rear addition at 555 17th Street NW
• Pre-app conference for new mixed-use building at 202, 204, and 208 7th Street SW

The Board approved the consent agenda unanimously (8‑0). It then approved the Certificate of Appropriateness for 120 West High Street’s rear‑porch demolition and for 540 Park Street’s window replacements, both with 8‑0 votes. Ms. Lewis recused herself from the 218 West Market Street hotel application, which received no vote.

• Approved consent agenda (8-0)
• Approved Certificate of Appropriateness for 120 West High Street demolition (8-0)
• Approved Certificate of Appropriateness for 540 Park Street window replacements with transom optional (8-0)
• Ms. Lewis recused herself from 218 West Market Street application

City Council

City Council holds public hearings and votes on multiple items including a $23.3 million VDOT portfolio appropriation, utility rate increases, and housing grants. They also discuss a zoning implementation update and conduct a closed session for appointments and the city manager's performance evaluation. Consent agenda includes utility rate changes and $460,574 for housing support programs.

• Public hearing and resolution to appropriate $23,317,263 for VDOT project portfolio
• 2nd reading of ordinance to amend utility rates for gas, water, and sanitary sewer
• Resolution to allocate $8,690,000 from Capital Improvement Program contingency funds
• Resolution to allocate $460,574 in HOPS grant funding for affordable housing and homelessness programs
• Public hearing to approve lease amendment at 100 5th Street NE for Blue Ridge Area Coalition for the Homeless

The City Council unanimously adopted the consent agenda, which included appropriating $266,387 from the Meadowcreek Golf Course surplus for capital improvements. The council also approved an ordinance establishing new utility rates for gas, water, and sewer, and granted a lease amendment for 100 5th Street NE to the Blue Ridge Area Coalition for the Homeless. Additionally, the council approved Hospital to Home to operate a non‑emergency medical transport service and voted to hold a closed meeting to discuss the City Manager’s performance evaluation and board appointments.

• Adopted consent agenda unanimously (5-0)
• Appropriated $266,387 from Meadowcreek Golf Course surplus (5-0)
• Approved ordinance amending City Code Chapter 31 to set new utility rates (5-0)
• Approved lease amendment for 100 5th Street NE to Blue Ridge Area Coalition (5-0)
• Granted approval for Hospital to Home to provide non‑emergency transport (5-0)
• Voted unanimously to convene a closed meeting for City Manager performance evaluation and board appointments (5-0)

Historic Resources Committee

The Historic Resources Committee will discuss updates on the Mall's 50th anniversary, review and authorize reprint of the Downtown Walking Tour Map, receive updates on oral histories digitization, and check progress on its 2025 workplan.

• Final review to authorize reprint of Downtown Walking Tour Map
• Discussion of Mall 50th Anniversary planning for 2026
• Update on Oral Histories digitization project 'From Porch Swings to Patios'
• Progress update on City Schools Collaboration
• Check-in on 2025 Workplan priorities

Planning Commission

The Planning Commission will discuss and vote on two special exceptions for the 2030 Barracks Road project, including a critical slope waiver and an entry feature. The meeting will also cover department work plans and approve minutes from previous sessions.

• Approve minutes from March 11 and April 8, 2025
• Subdivision review for Seminole Square/Hillsdale Apartments
• Special Exception – Critical Slope Waiver – 2030 Barracks Road
• Special Exception – Entry Feature – 2030 Barracks Road
• Department of NDS Work Plan Presentation

Commissioners heard updates on regional projects, university construction, housing studies, and tree preservation efforts. Discussions included a potential hotel deferral and a land bank ordinance review. No approvals, denials, or votes were recorded during the meeting.

General

The Charlottesville and Albemarle Community Policy and Management Teams (CPMT) will hold a joint meeting to discuss and act on a Service Gap Survey and proposed local policy revisions, including FAPT Chair rotation and the referral process to CPMT. The meeting also covers routine approvals of minutes and financial reports, updates from the Family Assessment and Planning Team (FAPT) and CSA Coordinator, and administrative memos. No public hearings or major budget amendments are scheduled; the agenda is largely procedural and oversight-focused.

• Service Gap Survey (City/County) – action item
• Local policy revisions: FAPT Chair Rotation and Referral Process to CPMT
• Review/Approval of May 2025 minutes and financial reports for Jan-Apr 2025 (Charlottesville) and Apr 2025 (Albemarle)
• Review of Albemarle CPMT Private Provider Representative Applications – closed session
• Administrative Memo #25-06 and #25-07 from OCS Communications

The joint Albemarle and Charlottesville CPMT approved the consent agenda, the Service Gap Survey, and local policy revisions for FAPT chair rotation and referral to CPMT. Both localities approved the appointment of private provider representatives for FAPT, with one abstention. The board moved to a closed session to consider CPMT private provider representatives and selected a candidate to forward to the Albemarle Board of Supervisors.

• Approved consent agenda for Charlottesville (motion by Rachel Rasnake, seconded by Erin Callas)
• Approved consent agenda for Albemarle (motion by Tammy Johnston, seconded by Erin Callas)
• Approved Service Gap Survey for Charlottesville (motion by Ashley Marshall, seconded by Erin Callas)
• Approved Service Gap Survey for Albemarle (motion by Ryan Davidson, seconded by Ashley Struzik)
• Approved local policy revision for FAPT chair rotation for Charlottesville (motion by Rachel Rasnake, seconded by Ashley Marshall)
• Approved local policy revision for FAPT chair rotation for Albemarle (motion by Ryan Davidson, seconded by Ashley Struzik)
• Approved local policy revision for referral to CPMT for Charlottesville (motion by Ashley Marshall, seconded by Rebecca Schmidt)
• Approved local policy revision for referral to CPMT for Albemarle (motion by Ryan Davidson, seconded by Erin Callas)

Human Rights Commission

This is a work session of the Human Rights Commission focused on planning, developing, and drafting management and administration documents. The agenda includes a work plan discussion, action updates, new business, and confirmation of the next regular meeting on June 19, 2025. The meeting is a limited public forum with up to sixteen three-minute public comment slots.

• Work Plan discussion
• Action updates
• New business
• Confirmation of next Regular Meeting on June 19, 2025

Commissioners decided to change the start time of the July 17, 2025 HRC meeting from 6:30 p.m. to 6 p.m. to allow more speaking time for guests. They also agreed to proceed with consulting service providers specifically, offering them options to attend a panel, meet one‑on‑one, or submit recommendations by email. No other formal actions were taken.

• Changed start time of July 17, 2025 HRC meeting to 6 p.m.
• Proceed with consulting service providers specifically, offering panel, one‑on‑one, or email options

Sister Cities Commission

The Sister Cities Commission will first approve the minutes from its May 6 meeting. The chair will give a report, followed by a finance update and reports from each sister‑city committee. The meeting will also recognize departing commissioners and discuss attendance before adjourning.

• Approval of minutes from May 6, 2025
• Chair’s report by Edward Herring
• Finance report
• Committee reports on grants, education, programs, outreach, and four sister cities
• Recognition of departing commissioners

The City Council appointed Lisa Herndon to the Sister Cities Commission, with her term beginning July 1. Edward will prepare and submit the Commission's Annual Report to Council by June 30. The minutes were approved unanimously, and the meeting was adjourned by motion.

• Lisa Herndon appointed to the Commission (effective July 1)
• Edward tasked to prepare and submit the Annual Report
• Minutes approved unanimously
• Meeting adjourned (motion carried)

Tree Commission

The Tree Commission will receive an update on the Urban Forest Management Plan, with data acquisition completed and reports due by June 15. They will also discuss invasive plant control treatments, a new Urban Forestry Technician hire, and follow-up on recruitment and stormwater proposals.

• Urban Forest Management Plan update: reports due June 15, grant closeout June 30
• Invasive plant control foliar treatments to resume on managed tracts except Free Bridge
• Parks and Recreation has sent offer letter for Urban Forestry Technician; anticipated start in early June
• Follow-up on Garrett Street Tree Letter and Tree Commission Recruitment Flyer
• Update on meeting with Utilities regarding stormwater proposal

City Council

The Charlottesville City Council will consider several appropriations and ordinances, including a $12,035,000 allocation from the Capital Improvement Program contingency fund. Other items include utility rate changes, a Dominion Energy easement, and additional state funding for staffing and Medicaid overtime. The meeting also features routine consent agenda items and a public hearing on a new utility fee ordinance.

• Resolution to appropriate $7,285.76 from the Virginia Department of Social Services for Medicaid overtime (2nd reading)
• Resolution to appropriate $419,279.00 additional funding from the Virginia Department of Social Services for staffing and operations (2nd reading)
• Public Hearing and Ordinance for an easement to Dominion Energy for undergrounding electrical equipment at Pen Park and Quarry Rd
• Public Hearing and Resolution to allocate $12,035,000 of Capital Improvement Program contingency funds
• Ordinance to amend City Code Chapter 31 (Utilities) to establish new utility rates and service fees (1 of 2 readings)

The council unanimously adopted the meeting agenda and a consent agenda that included multiple appropriations. It voted 5‑0 to certify a closed meeting for discussing Redevelopment and Housing Authority board candidates and employee performance. Several funding items were approved, while a $12,035,000 capital improvement allocation was postponed to the next meeting.

• Adopted meeting agenda (unanimous)
• Certified closed meeting to discuss Redevelopment and Housing Authority board candidates and employee performance (5‑0)
• Adopted Consent Agenda unanimously, including appropriations for Medicaid overtime, Social Services staffing, NLC grant, LEAP grant, and other items
• Approved $125,350 grant to Local Energy Alliance Program (LEAP) for Climate Protection Program (consent agenda)
• Approved $15,000 National League of Cities Southern Cities Economic Initiative grant for project planning (consent agenda)
• Approved $419,279 appropriation for Social Services staffing and operations (consent agenda)
• Approved $7,285.76 appropriation for overtime for Medicaid unwinding (consent agenda)
• Deferred public hearing and resolution on $12,035,000 CIP contingency allocation to June 16, 2025 (layover)

Retirement Commission

The Retirement Commission will approve the agenda and minutes from the April meeting. It will hold a closed session as required by Virginia Code §2.2-3711(A)(4). The commission will review the March 30, 2025 investment returns and provide an administrative update before considering any new business.

• Agenda approval
• Approval of minutes from April meeting
• Closed session per Virginia Code §2.2-3711(A)(4)
• Review of March 30, 2025 investment returns
• Administrative update

The Retirement Commission voted unanimously to close a portion of the meeting to discuss a disability retirement claim and then unanimously referred the applicant for an independent medical examination. The agenda and April 2025 minutes were also approved unanimously. The commission noted that two members were reappointed by City Council and that Secure 2.0 withdrawal provisions have been added to the 457(b) plan. No further business was taken.

• Closed session convened to discuss disability retirement claim (unanimous)
• Referred disability retirement applicant for independent medical examination (unanimous)
• Adopted meeting agenda (unanimous)
• Approved April 2025 minutes (unanimous)

Planning Commission

The Charlottesville Planning Commission will hold a work session to discuss potential amendments to the city's development code. No specific proposals or votes are listed on the agenda. The discussion is intended to inform future code changes.

• Discussion of Development Code Amendment

The Commission held a work session where staff presented an overview of proposed Development Code amendments organized into three tiers. Tier 1 covers minor technical corrections and state‑law updates, Tier 2 addresses oversights and clarifies language, and Tier 3 involves broader policy changes that will be integrated into the FY 26 Neighborhood Development Services work plan. The staff noted that Tier 1 changes will move to a public hearing, some Tier 2 items may also be heard, while Tier 3 items require extensive community outreach.

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a request for an administrative modification at 2030 Barracks Road. The board will decide if the applicant may build a structure 26.67 feet wide, which is a 6% (5 foot) deviation from the code.

• BZA 25-05-001: Administrative modification request for 2030 Barracks Road

The Board of Zoning Appeals granted Shimp Engineering’s request for a 6% (5‑foot) administrative modification to the build‑to‑width requirement on lot 2 of 2030 Barracks Road. The Board found the three statutory criteria satisfied, noting the property’s critical slope and lack of substantial detriment to adjacent owners. No other substantive actions were taken at this meeting.

• Approved 6% administrative modification for lot 2 at 2030 Barracks Road

Housing Advisory Committee

The Housing Advisory Committee will review the minutes from its April 16 regular meeting and the April 30 Policy Subcommittee meeting. Staff will present information on the Charlottesville Affordable Housing Tax Abatement Program. The committee will accept public comment before adjourning. No formal actions or votes are listed on the agenda.

• Review April 16, 2025 Regular HAC Meeting Minutes
• Review April 30, 2025 Policy Subcommittee HAC Meeting Minutes
• Presentation on Charlottesville Affordable Housing Tax Abatement Program
• Public comment period
• Next meeting scheduled for June 18, 2025

The committee did not approve the April 16 and April 30, 2025 meeting minutes, moving both approvals to the next meeting. No other formal actions or votes were taken. The session included a staff presentation on the Charlottesville Affordable Housing Tax Abatement Program and discussion of its potential implementation.

• Approval of April 16 2025 Regular HAC Meeting Minutes moved to next meeting
• Approval of April 30 2025 Policy Subcommittee HAC Meeting Minutes moved to next meeting

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Board will review an information item labeled I-1, the Masterplan. No action or decision items are scheduled for this meeting.

• Information Item I-1 – Masterplan

Board of Architectural Review

The Board of Architectural Review will review several Certificate of Appropriateness applications, including a request to demolish a contributing structure at 218 West Market Street to build a multi-story hotel, and a separate demolition at 1301 Wertland Street. Other items include chimney removal at 759 Belmont Ave, window replacements at 540 Park Street, and repairs to Downtown Mall vehicular crossings. The board will also discuss staff updates on pending appeals and historic district guidelines.

• Demolition of contributing structure at 218 West Market Street for multi-story hotel (BAR #24-0038 & #25-0076)
• Demolition of contributing structure at 1301 Wertland Street (BAR #25-0068)
• Chimney removal at 759 Belmont Avenue (BAR #25-0079)
• Window replacements at 540 Park Street (BAR #25-0077)
• Repairs to Downtown Mall vehicular crossings at 4th St E and 2nd St W (BAR #25-0078)

The Board approved the consent agenda (6-0, one abstention). It then approved the Certificate of Appropriateness for demolishing the building at 218 West Market Street, adding conditions including documentation, a Phase I archaeological investigation, and approval of a replacement permit (7-0). The Board also approved the chimney removal at 759 Belmont Ave with preservation‑oriented conditions (7-0).

• Consent agenda approved 6-0 (one abstention)
• Approved demolition CoA for 218 West Market St (7-0) with documentation, archaeological and replacement conditions
• Approved chimney removal CoA for 759 Belmont Ave (7-0) with documentation and historic‑masonry conditions

City Council

The City Council will consider several funding appropriations for social services, public safety, and animal welfare. The body will also hold public hearings regarding the vacation of natural gas easements and right-of-way agreements.

• Appropriation of $419,279.00 from the Virginia Department of Social Services for staffing and operations
• Allocation of $100,000 for the Dogwood Vietnam Memorial Foundation of Virginia
• Public hearings to vacate natural gas easements at Belvedere Subdivision Block 4B and Old Ivy Road
• Appropriation of $123,600 from the Victims of Crime Act Grant Award FY25
• Right-of-Way Agreement at 220 W. Market Street

The council unanimously approved the meeting agenda. Councilors then voted 5‑0 to certify a closed session and to approve appointments to 17 boards and commissions, naming each appointee. No other policy actions were adopted.

• Approved meeting agenda (unanimous)
• Certified closed session (5-0)
• Approved 17 board and commission appointments (5-0)

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Board will receive informational updates on the Central Little League Lightning Project and on proposed garden plot rules. No action items or decisions are scheduled. The meeting includes standard administrative items and public comment periods.

• I-1 – Central Little League Lightning Project (information item)
• I-2 – Garden Plot Rules (information item)

The Parks & Recreation Advisory Board approved the February and March minutes with no amendments. No action was taken on garden‑plot rule proposals, which were clarified as not to be discussed at this meeting. Public comment focused on concerns about a proposed five‑year limit on garden‑plot rentals.

• Approved February and March minutes (no amendments)
• Garden‑plot rule discussion deferred (no decision made)

Human Rights Commission

The Charlottesville Human Rights Commission will review minutes from April meetings, receive public comments, and discuss updates to its 2025 Work Plan. The commission will also confirm the date of the next work session on June 5, 2025. Chair and staff reports will be presented before the meeting adjourns.

• Review and approve April 3 and April 17, 2025 meeting minutes
• Public comment periods (two separate slots)
• Discussion of the 2025 Work Plan
• Confirmation of the next work session scheduled for June 5, 2025
• Chair update and OHR staff report

The commission voted to approve the minutes from the April 3, 2025 meeting unanimously (8‑0‑0). It also approved the minutes from the April 17, 2025 meeting with a 6‑1‑1 vote. No other formal actions or decisions were taken during the meeting.

• Approved 4/3/2025 minutes (8‑0‑0)
• Approved 4/17/2025 minutes (6‑1‑1)

Charlottesville Economic Development Authority

The board approved the consent agenda with three votes in favor and one abstention. It also approved amended rules and procedures to align industrial revenue bond fees with Albemarle County EDA fees, with all members present voting in favor. The meeting was then adjourned by unanimous consent.

• Approved Consent Agenda (3 in favor, 1 abstained)
• Approved amended Rules and Procedures to align bond fees (all present in favor)
• Adjourned meeting (all present in favor)

Historic Resources Committee

The Historic Resources Committee will review the Johnson Elementary marker event and discuss coordination for the Downtown Mall's 50th anniversary in 2026. The agenda also includes updates on BPAC walks, social media, the HRC webpage, the 2025 workplan, and a city schools collaboration. Staff updates will cover Vinegar Hill, committee vacancies, and ACHS leadership.

• Review of Johnson Elementary marker event
• Discussion of Downtown Mall 50th Anniversary 2026 coordination with Friends of Downtown Cville
• BPAC Walk updates including June walk at Locust Grove
• Staff updates on Vinegar Hill and demolition requests (Wertenbaker House, Wertland)
• City Schools Collaboration update

Police Civilian Oversight Board

The board will approve the meeting agenda and the minutes from April 10, 2025. A guest speaker, Deputy City Attorney April Wimberly, will provide FOIA training in a closed session. The board will discuss announcements, member activity reports, a meeting with city councilors, and its monthly report to the City Council.

• Approval of agenda (May 8, 2025)
• Approval of minutes (April 10, 2025)
• FOIA training by Deputy City Attorney April Wimberly (closed session)
• Chair meeting with city councilors
• Board’s monthly report to City Council

The board unanimously approved the agenda and the March 13 minutes. Dr. Jeffrey Fracher was appointed Vice Chair by acclamation. The meeting was adjourned unanimously.

• Approved agenda (unanimous)
• Approved March 13, 2025 minutes (unanimous)
• Appointed Vice Chair Dr. Jeffrey Fracher by acclamation
• Adjourned meeting (unanimous)

Sister Cities Commission

The Sister Cities Commission will consider and vote to approve the minutes from the February 12 Grants Meeting and the April 15 CSCC Meeting. The chair will give a report, followed by a finance report and updates from each sister‑city committee. The meeting concludes with adjournment and scheduling of the next session.

• Approval of minutes – Grants Meeting (Feb 12) and CSCC Meeting (Apr 15)
• Chair’s report by Edward Herring
• Finance report by Casey Eriksen
• Committee reports from Grants, Education, Programs & Events, Outreach & Communications, and each sister city

The commission approved several expenditures, including up to $100 for containers to ship books to Huehuetenango and a $1,000 budget for promotional items. It also approved purchase of a pop‑up tent, folding table, banner and wheeled truck for event displays, and adopted the minutes from prior meetings. The meeting was then adjourned.

• Approved minutes for Grants Committee meeting (Feb 12, 2025) – motion carried
• Approved minutes for Full Commission meeting (Apr 15, 2025) – motion carried
• Approved expenditure up to $100 to purchase containers for shipping books – motion carried
• Approved purchase of pop‑up tent, folding table, banner, and wheeled truck for displays – motion carried
• Authorized Alicen and Cherry to select promotional items within $1,000 budget – motion carried
• Motion to adjourn the meeting – motion carried

Tree Commission

The Tree Commission will discuss the loss of the IRA grant and the decision to pay for the Urban Forest Management Plan with city funds. It will update on invasive plant control treatments resuming this summer and the reposting of the Urban Forestry Technician position. The commission will review the removal of a damaged Garrett Street tree and consider code‑change proposals from local groups. Additional topics include the Franklin Street Floodplain Fill Project and preparation for a utilities storm‑water meeting on May 16.

• IRA grant terminated; Urban Forest Management Plan to be funded by the city
• Invasive plant control foliar applications to resume this summer (except Free Bridge)
• Urban Forestry Technician position reposted, hire expected by late May
• Garrett Street tree scheduled for removal on April 25 after utility damage
• Discussion of code‑change proposals for Tree Preservation by CATS, ReLeaf CVille, and RCA

City Council

The City Council will hold public hearings and vote on exercising eminent domain to acquire right-of-way and easements for the East High Streetscape Project and the Barracks Emmet Streetscape Project. Other notable action items include an appeal of a demolition certificate denial for 144 Chancellor Street, a special use permit for commercial lodging at 401 Ridge Street, and several grant appropriations and tax refunds. The consent agenda includes approval of the FY2025-26 One-year Annual Action Plan for CDBG and HOME programs totaling approximately $521,633, along with other routine resolutions.

• Public hearing and resolution to exercise eminent domain for East High Streetscape and Barracks Emmet Streetscape projects
• Appeal of Board of Architectural Review denial of demolition certificate at 144 Chancellor Street
• Public hearing and resolution for a commercial lodging special use permit at 401 Ridge Street
• Resolution to appropriate $123,600 from Victims of Crime Act Grant for the Police Department
• Resolution to appropriate $150,000 from Operation Ceasefire Grant Program

The Charlottesville City Council unanimously adopted the consent agenda and approved the one‑year action plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership programs. The council appropriated $438,617 for CDBG activities and $83,016 for HOME affordable‑housing projects, contingent on receipt of the federal funds. Item #7 of the consent agenda was moved to the end of the meeting for further discussion.

• Unanimously adopted the Consent Agenda (4 ayes, Mayor Wade absent)
• Approved the one‑year CDBG/HOME Action Plan (second reading)
• Appropriated $438,617 CDBG funds for listed projects
• Appropriated $83,016 HOME funds for affordable‑housing activity
• Moved Item #7 (Ceasefire Grant appropriation) to end of meeting for discussion

Community Policy and Management Team

The Charlottesville and Albemarle Community Policy and Management Team will review and accept FY26 Comprehensive Services Act (CSA) contracts for both city and county. They will also vote on a provider agreement revision and discuss a local policy revision to the CPMT referral process. The meeting includes updates from FAPT, CSA coordinator, and truancy efforts.

• Approval of March 2025 minutes and Jan-Mar 2025 financial reports (Albemarle/Charlottesville)
• Review of routine FC expenses and FAPT approved expenses (City/County)
• Provider agreement revision (City)
• Review and acceptance of FY26 CSA contracts (City/County)
• Local policy revision on referral process for CPMT

The committee approved both the Charlottesville and Albemarle consent agendas. It approved revisions to the Grafton and Bridges provider agreements. It then approved the FY26 licensed and non‑licensed provider agreements for both jurisdictions. The referral‑process policy revision was tabled until the June meeting.

• Approved Charlottesville consent agenda (motion by Ashley Marshall, seconded by Erin Callas)
• Approved Albemarle consent agenda (motion by Ryan Davidson, seconded by Mary Stebbins)
• Approved Grafton provider agreement revision (motion by Ashley Marshall, seconded by Erin Callas)
• Approved Bridges provider agreement revision (motion by Erin Callas, seconded by Misty Graves)
• Approved FY26 licensed and non‑licensed provider agreements for Charlottesville (motion by Ashley Marshall, seconded by Erin Callas)
• Approved FY26 licensed and non‑licensed provider agreements for Albemarle (motion by Mary Stebbins, seconded by Alice Micklem)
• Tabled local policy revision on referral process until June CPMT meeting
• Noted cessation of DJJ truancy referrals as of April 1

Housing Advisory Committee

The committee will review the proposed Land Bank Authority Ordinance, which creates a new authority to acquire, manage, and repurpose underutilized properties for affordable housing. Members will hear public comments on the draft and consider next steps. The meeting ends with scheduling the next session on May 21, 2025.

• Draft Land Bank Authority Ordinance discussion
• Public comment on the draft ordinance
• Decision on next meeting date (May 21, 2025)

The committee reviewed the draft Land Bank Ordinance, comparing an Authority structure to the original nonprofit proposal and debating pilot and sunset provisions. Members examined funding sources, tax implications, and governance language but did not adopt any changes. The meeting was adjourned with no formal approvals, denials, or tabling of items. The next meeting is scheduled for May 21, 2025.

City Council

At this special meeting, the City Council will hold the second reading and likely vote on an ordinance establishing the annual tax levy for tax year 2025. This is the final step before the tax rate is set for the coming year. The meeting is in-person with remote participation available.

• Second reading of Ordinance Establishing the Annual Tax Levy for Tax Year 2025

The Charlottesville City Council met in a special session on April 24, 2025. By a unanimous 5‑0 vote, the council adopted the Ordinance Establishing the Annual Tax Levy for Tax Year 2025, repealing the 2024 tax‑rate ordinance. The new ordinance sets the tax rates for real property, personal property, public service corporation property, machinery and tools, and energy‑efficient buildings for the 2025 tax year.

• Adopted meeting agenda (unanimous)
• Adopted 2025 tax levy ordinance (5-0)

Retirement Commission

The Charlottesville Retirement Commission will meet to approve previous minutes, welcome a new HR director, and review its bylaws. The main discussion topics are Secure 2.0 withdrawal options and the interest rate for member contributions. No votes are scheduled beyond the agenda items.

• Welcome of Joe Gilkerson as new HR Director and member
• Review of Retirement Commission Bylaws
• Secure 2.0 Withdrawal Options discussion
• Discussion of interest rate for member contributions

The Retirement Commission approved the March 2025 minutes and adopted revised bylaws that require quarterly meetings and set agenda adoption at the start of each meeting. It also approved Secure 2.0 withdrawal provisions for the 457b plan, allowing domestic‑abuse, disaster, and $1,000 emergency withdrawals. Finally, the commission set a 3% interest rate for member contribution accounts effective June 30, 2025.

• Approved March 2025 minutes (unanimous)
• Approved bylaws change requiring quarterly meetings (unanimous)
• Approved formatting change to bylaws (unanimous)
• Adopted revised bylaws (unanimous)
• Adopted agenda adoption at start of each meeting (unanimous)
• Approved Secure 2.0 withdrawal options for 457b plan (unanimous)
• Approved 3% interest rate for member contributions effective June 30, 2025 (unanimous)

City Council

The City Council will discuss the 2025 tax levy and personal property tax relief. The meeting includes reports on affordable housing and the approval of federal funding for community development and housing programs.

• Public hearing on the Proposed Real Property Tax Rate
• Appropriation of $1,304,308 from VDOT for the Monticello 2nd Project
• Appropriation of approximately $438,617 in CDBG funds and $83,016 in HOME funds
• Emergency Grant of $35,000 from the Affordable Housing Fund to the Blue Ridge Area Coalition for the Homeless
• Ordinance establishing the Annual Tax Levy for Tax Year 2025

The City Council unanimously adopted the consent agenda and approved a resolution providing 31% personal property tax relief on the first $20,000 of qualifying vehicle values, with 100% relief for vehicles $1,500 or less. The Council also unanimously approved a $35,000 emergency grant to the Blue Ridge Area Coalition for the Homeless and a resolution to join the Biophilic Cities Network. Additionally, the council voted to lay over the 2025 tax levy ordinance and the CDBG/HOME program resolutions for a second reading at upcoming meetings.

• Adopted consent agenda (unanimous)
• Approved personal property tax relief 31% on first $20,000 of vehicle value (5-0)
• Allocated $35,000 emergency grant to Blue Ridge Area Coalition for the Homeless (5-0)
• Approved intent to participate in the Biophilic Cities Program (5-0)
• Laid over Ordinance Establishing the Annual Tax Levy for Tax Year 2025 for second reading (unanimous)
• Laid over CDBG and HOME program resolutions for second reading (unanimous)
• Approved to explore a new housing tax abatement strategy (Council indicated approval)
• Approved resolution to appropriate $1,304,308 from VDOT for the Monticello 2nd Project (2nd reading, vote not recorded)

Minority Business Commission

The Charlottesville Minority Business Commission meets to approve meeting minutes from July, October, and January, review the 2024 Spend Report, and receive updates on the GO Start-Up program and other OED and procurement matters. The agenda is largely procedural with no major decisions or public hearings.

• Approve minutes from July 18, 2024, October 24, 2024, and January 23, 2025 meetings
• GO Start-Up Virtual program update
• 2024 Spend Report review
• Other OED and procurement updates
• Public comment period

Parks & Recreation Advisory Committee

The Parks and Recreation Advisory Committee will meet to approve minutes from February and March. No action or information items are on the agenda. The board will also discuss board training.

• Approval of February and March meeting minutes
• Discussion of board training

The Parks & Recreation Advisory Board approved a support letter to City Council. It agreed on a recommendation for garden plot term limits—four years for city residents and two years for non‑city residents. The board decided to try Carver as the venue for the next meeting and moved the CIP update to the next meeting.

• Approved support letter to City Council (motion by Kent M, seconded by Jessica J)
• Recommended garden plot term limits: 4 years for city residents, 2 years for non‑city residents
• Agreed to try Carver for the next regular meeting location
• Moved CIP update item to the next meeting

Human Rights Commission

The Human Rights Commission is meeting to plan and draft management and administration documents. The session includes a work session focused on city parks and access to play surfaces.

• Discussion of City parks and access to play surfaces
• Approval of February 20, March 10, and March 22, 2025 meeting minutes
• Work Plan check in

The commission approved the minutes from its February 20, March 10, and March 22 meetings. Commissioners voted to direct the Chair to draft a letter to the Director of Parks and Recreation concerning tennis court allocation for girls' programs. The motion passed with six votes in favor, one abstention, and no opposition.

• Approved minutes from Feb 20, 2025 (5-0-2)
• Approved minutes from Mar 10, 2025 (4-0-3)
• Approved minutes from Mar 22, 2025 (6-0-1)
• Directed Chair to draft letter to Parks & Recreation on tennis court allocation (6-0-1)

Housing Advisory Committee

The committee will receive staff updates on the 2025 Affordable Housing Report and the HEAT policy development. Members are scheduled to elect officers and discuss the Risk Reduction Survey (RRF).

• 2025 Affordable Housing Report
• Charlottesville Affordable Housing Tax Abatement Program (CAHTAP) development
• Land Bank Authority of the City of Charlottesville (LBAC) update
• Risk Reduction Survey (RRF) discussion and approval
• Election of HAC Officers

The committee approved its March 19, 2025 meeting minutes. It re‑elected Joy Johnson as Chair, Sunshine Mathon as Vice Chair, and Michael Payne as a member. A motion to support continued development of the Charlottesville Affordable Housing Tax Abatement Program and to partner in its creation was passed. The committee scheduled a subcommittee meeting for April 30, 2025 at 1 p.m. to discuss the Land Bank Authority draft.

• Approved March 19, 2025 HAC meeting minutes (motion approved)
• Re‑elected Joy Johnson (Chair), Sunshine Mathon (Vice Chair), Michael Payne (member) (motion approved)
• Supported continued exploration of the Charlottesville Affordable Housing Tax Abatement Program (motion passed)
• Set subcommittee meeting for April 30, 2025 at 1 p.m. to discuss Land Bank Authority draft

Sister Cities Commission

The commission will approve minutes from March and hear updates from the chair, finance, and several committees. Reports cover grants, education, programs, outreach, and sister cities Huehuetenango, Besançon, Poggio a Caiano, and Winneba. The meeting is procedural; no votes on funding or new initiatives are scheduled.

• Approval of March 12, 2025 meeting minutes
• Finance report by Casey Eriksen
• Grants update by Kimberly Hayes
• Education update by Alicen Brown
• Sister city reports: Huehuetenango, Besançon, Poggio a Caiano, Winneba

The Charlottesville Sister Cities Commission approved the minutes from the March 12, 2025 meeting. The commission assigned several action items, including drafting a reply to a Shanghai sister‑city inquiry and preparing a promotional cost document for review at the May meeting. A finance report showed a current balance of $21,507.89 and an updated spending schedule was reviewed. No other motions were decided.

• Approved March 12, 2025 minutes (motion carried)
• Assigned Edward Herring to draft reply letter to Shanghai inquiry (to be discussed May)
• Assigned Alicen Brown to send promotional items cost document for May vote
• Assigned Edward Herring to investigate display banner for Farmers Market (report at May)
• Assigned Cherry Stewart to follow up on Festival of Cultures participation (May)
• Assigned Max to coordinate FOIA training with City Attorney when ready
• No quorum for adjournment motion; meeting closed by consensus at 6:01 pm

Board of Architectural Review

The Charlottesville Board of Architectural Review will consider three Certificate of Appropriateness applications on its consent agenda: a driveway at 712 Ridge Street, window replacements at 516 Ridge Street, and a portico addition and rear deck at 300 Court Square. The board will also discuss a policy update on CoA extension requests and receive a training session on historic districts.

• Certificate of Appropriateness for driveway at 712 Ridge Street (Ridge Street ADC District)
• Certificate of Appropriateness for window replacements at 516 Ridge Street (Ridge Street ADC District)
• Certificate of Appropriateness for portico addition and rear deck at 300 Court Square (Downtown ADC District)
• Policy update on Certificate of Appropriateness extension requests
• Pending appeal at 144 Chancellor Street

The Board approved the consent agenda by a 7‑0 vote. It then approved the Certificate of Appropriateness for a driveway at 712 Ridge Street and for window replacements at 516 Ridge Street. The Board also approved the Certificate of Appropriateness for a portico addition and rear deck at 300 Court Square, adding several specific conditions. No other items were decided.

• Approved consent agenda (7-0)
• Approved CoA for 712 Ridge Street driveway
• Approved CoA for 516 Ridge Street window replacements
• Approved CoA for 300 Court Square portico addition and rear deck with conditions

City Council

The City Council is holding a special meeting to address a single action item. The body will consider the second reading of the ordinance to adopt the budget and appropriate funds for the fiscal year ending June 30, 2026.

• Ordinance Adopting a Budget and Appropriating Funds for the City of Charlottesville, Virginia, for the Fiscal Year ending June 30, 2026 (Second Reading)

The Charlottesville City Council voted 5‑0 to adopt the ordinance approving the city budget and annual appropriations for the fiscal year ending June 30, 2026. The FY2026 budget totals $265,248,446, reflecting a revenue increase of $13,299,816 and unchanged tax rates. The council also unanimously adopted the meeting agenda and adjourned by unanimous consent.

• Adopted meeting agenda (unanimous)
• Approved FY2026 budget and annual appropriations of $265,248,446 (5-0)
• Adjourned meeting by unanimous consent

Historic Resources Committee

The Historic Resources Committee will discuss and plan activities for the 50th anniversary of the Downtown Mall in 2026, including a potential documentary film and organizational meeting. They will review the Carver Inn event, update on the Johnson Elementary marker installation and an April 16 unveiling event, and discuss BPAC walks, social media, the Lexicon infographic, and the Three-Notched Trail history project. Staff will provide updates on Levy Opera House signage, pending demolition requests, and cemetery interests.

• Downtown Mall 50th Anniversary 2026 planning — organizational meeting and website
• Johnson Elementary historic marker installation update and April 16 unveiling event
• Review of Carver Inn marker unveiling event held March 22
• BPAC neighborhood walks update, including May walk in Woolen Mills
• Three-Notched Trail history discussion for city/county trails project

City Council

The City Council will meet for a work session to conclude discussions on the Fiscal Year 2026 budget. The Department of Budget and Performance Measurement will provide updated budget development documentation and presentations.

• FY2026 budget development wrap-up

The City Council scheduled a special meeting for April 24 at 6:00 p.m. to vote on tax rates for the FY26 budget. The council then unanimously adjourned the April 10 meeting. No other substantive actions were taken.

• Scheduled April 24 budget tax rate meeting for 6:00 p.m. (unanimous)
• Unanimously adjourned the April 10 meeting

Police Civilian Oversight Board

The board will hear a Flock camera update from Police Chief Michael Kochis, appoint a vice chair by acclamation, and discuss the board's role at community meetings and how to track its work. Reports include the annual report, town hall status, and an RFI for independent legal counsel.

• Appointment of Vice Chair by acclamation (Robert’s Rules)
• Guest Speaker: Police Chief Michael Kochis – Flock update
• Priority discussion: board members' role at community meetings and tracking their work
• Status of RFI to resume search for independent legal counsel
• Management Analyst report on monthly and annual reports

The Charlottesville Police Civilian Oversight Board approved its agenda and the February 13, 2025 minutes by unanimous vote. The meeting was then adjourned by unanimous consent. No other substantive actions were taken.

• Approved agenda (unanimous vote)
• Approved February 13, 2025 minutes (unanimous vote)
• Adjourned meeting (unanimous vote)

Planning Commission

The Planning Commission will hold a public hearing on the draft Program Year 2025-26 Annual Action Plan for Community Development Block Grant (CDBG) and HOME Investment Partnerships Program funding. The city anticipates approximately $400,000 in CDBG and $98,000 in HOME funds, pending HUD allocation. A separate public hearing will consider a special use permit for a five-bedroom bed and breakfast at 401 Ridge Street. A 30-day public comment period on the draft plan begins May 1, 2025.

• Public hearing on PY2025-26 CDBG/HOME Annual Action Plan with ~$400,000 CDBG and ~$98,000 HOME funds
• Special use permit request by Andrew Jenkins for a bed and breakfast (5 bedrooms, no exterior changes) at 401 Ridge Street (R-C zoning, Architectural Design Control overlay)
• Consent agenda includes approval of February 25, 2025 special meeting minutes

The commission approved the minutes from the February 25, 2025 special meeting, with a 5‑0 vote and one abstention. It also approved adding a second urban forester to work on development and private‑land issues. No other substantive actions were taken.

• Approved February 25, 2025 special meeting minutes (5‑0, 1 abstention)
• Approved hiring a second urban forester

City Council

The City Council will conduct public hearings regarding the FY2026 budget, annual appropriation, and real property tax rate. The body will also consider funding allocations for affordable housing and transportation projects.

• Public hearing on Real Property Tax Rate
• FY2026 Budget Public Hearing #2 and Annual Appropriation ordinance
• Allocation of $788,000 from FY25 Charlottesville Affordable Housing Fund Grant
• Appropriation of $1,304,308 from VDOT for the Monticello 2nd Project
• Special Exception Permit requests for 1114 E High Street and 1418 Emmet Street

The council adopted a resolution allocating $788,000 from the Charlottesville Affordable Housing Fund to four local housing agencies. It also approved special exception permits for 1114 E High Street and 1418 Emmet Street. The Parks & Recreation Comprehensive Master Plan amendment was adopted, and the FY2026 budget ordinance was postponed to the April 14 special meeting. A closed‑session was authorized by a 5‑0 vote.

• Approved $788,000 affordable housing fund allocation to four agencies (consent agenda adopted unanimously)
• Approved special exception permit for 1114 E High Street (build‑to modification)
• Approved special exception permit for 1418 Emmet Street (accessory shed)
• Adopted Parks & Recreation Comprehensive Master Plan amendment (5-0)
• Authorized closed session to discuss real‑property acquisition (5-0)
• Adopted meeting agenda with amendments (unanimous)
• Postponed FY2026 budget ordinance to April 14 special meeting (unanimous)
• Adopted consent agenda items (unanimous)

Human Rights Commission

The Human Rights Commission holds a work session to plan and draft management documents. Agenda items include a closed session, a focus area discussion, and a discussion on gender equity and tennis courts. Public comment is limited to 16 speakers at three minutes each, with no virtual participation.

• Closed session (no details provided)
• Gender equity and tennis courts discussion
• Focus area discussion
• Two public comment periods
• Commissioner updates

The Human Rights Commission voted unanimously (6‑0) to convene a closed meeting for consultation on Virginia Freedom of Information Act compliance. It also voted unanimously (6‑0) to certify that only exempt matters were discussed in that closed session. Commissioners adopted the primary focus area for 2025 as “Housing Access and Stability Across Protected Classes.” An ad hoc committee of Commissioners Wolfgang Keppley and Jason Melendez was formed to research equitable access to park play surfaces.

• Approved closed‑session convening for FOIA legal advice (6‑0)
• Approved certification that only exempt matters were discussed in closed session (6‑0)
• Adopted 2025 primary focus area: Housing Access and Stability Across Protected Classes
• Formed ad hoc committee (Wolfgang Keppley, Jason Melendez) to research play‑surface equity

Tree Commission

The Tree Commission will hear staff updates on the Eocene vegetation analysis starting in April, tree planting completion, invasive plant control seeding, and the Urban Forestry Technician posting. They will also introduce a new member and discuss priority proposals for committees. No binding votes are scheduled.

• Eocene Vegetation Analysis: mailings to private landowners sent week of March 24, analysis begins in April
• Tree Planting Update: all installations completed, watering to start in May
• Invasive Plant Control Update: seeding finished, foliar/chemical treatments resume summer on all managed tracts except Free Bridge
• Downtown Mall Tree Study Summary: 100 copies available at City Hall, Parks and Recreation, and Downtown Businesses
• Urban Forestry Technician position posted, plan to onboard by May

The commission approved the February 2025 meeting minutes. It appointed chairs and members for the Code, Arbor, and Education and Advocacy committees. The commission also decided to hire a new seasonal Urban Forestry technician in spring 2025. A request was submitted to identify qualifying low‑income neighborhoods for LINR appointments.

• Approved February 2025 meeting minutes
• Appointed JD Brown as Chair of Code Committee
• Appointed Tyler Miller as member of Code Committee
• Appointed MaKshya Tolbert as Chair of Arbor Committee
• Appointed Shanti Levy as member of Arbor Committee
• Appointed Hannah Brown as member of Arbor Committee
• Appointed Eric Bredder as Chair of Education and Advocacy Committee
• Decided to hire a new seasonal Urban Forestry technician in spring 2025

Community Development Block Grant Task Force

The Community Development Block Grant Task Force will review requests for funding from the CDBG and HOME programs and discuss recommendations for funding allocations. The meeting will also include introductions of new members and a review of the scoring function.

• Review of CDBG & HOME funding requests
• Discussion of funding recommendations
• Review of scoring function
• Introduction of new members

City Council

The City Council is holding a special meeting for a work session on the Fiscal Year 2026 Capital Improvement Program budget. The Department of Budget and Performance Measurement will provide budget development documentation. Public comment will be taken.

• FY2026 Capital Improvement Program budget work session

The council met to discuss the FY26 Capital Improvement Program, reviewing proposals for education, public safety, transportation, parks, and affordable housing. No formal votes on funding were recorded during the meeting. The council adjourned unanimously at 8:32 p.m.

• Adjourned meeting (unanimous)

Retirement Commission

The Retirement Commission will consider replacing the Target 2015 Fund and discuss fee leveling and a potential cost-of-living adjustment for retirees. The meeting also includes approval of minutes from February and an administrative update.

• Replacement of Target 2015 Fund
• Fee Leveling Discussion
• Retiree COLA Discussion
• Approval of February meeting minutes
• Administrative Update

The Retirement Commission unanimously approved moving investment fees to a per‑head model and using revenue‑sharing balances for a one‑year fee holiday. It also unanimously accepted recommended changes to several defined‑contribution investment options and the mapping of the Target 2015 Fund to the Target Income Fund. The commission will review the retiree COLA at a later meeting.

• Approved per‑head fee structure with one‑year fee holiday (unanimous)
• Approved implementation of fee changes for several defined‑contribution options (unanimous)
• Approved mapping of Target 2015 Fund assets to Target Income Fund (unanimous)
• Decided to review retiree COLA in November/December and recommend to City Manager (unanimous)

Community Development Block Grant Task Force

The Community Development Block Grant (CDBG) and HOME Task Force will review the scoring features and overview of received funding requests for program year 2025. The main focus is beginning discussion of individual applications and clarifying questions. No decisions are expected at this meeting.

• Review of Neighborly Scoring Features for application evaluation
• Overview of received requests for CDBG and HOME funding
• Begin discussion of individual applications
• Wonderings and clarifying questions
• Next steps for the funding process

Human Rights Commission

The Human Rights Commission is holding an annual planning meeting to select focus areas for 2025, review 2024 work and public poll results, and draft management and administration documents. The session includes commissioner input, a group dynamics discussion, and public comment periods. No binding decisions or ordinances are on the agenda.

• Review of 2024 work summary
• Overview of public poll results on community priorities
• Selection of HRC focus areas for 2025
• Development of the HRC work plan
• Group dynamics discussion led by Maya

The Human Rights Commission met on March 31, 2025 to review 2024 work, discuss public survey results, and brainstorm focus‑area topics such as housing, economic security, disability access, and senior‑citizen rights. Commissioners considered forming an ad‑hoc committee on tennis‑court equity and other outreach ideas, but no actions were approved, denied, or voted on. The meeting concluded without any formal resolutions.

Parks & Recreation Advisory Committee

The Parks & Recreation Advisory Board will review a support letter and hear several informational presentations, including architecture plans, garden rules, and a capital improvement program update. The board will also receive a budget update from the director. No formal decisions are indicated beyond the support letter.

• A-1 Support Letter
• I-1 Presentation – Architecture
• I-2 Garden Rules
• I-3 CIP Update
• D-1 Budget Update

The Parks & Recreation Advisory Board approved Ned Michie as Chair and Kent Merritt as Vice Chair. The board also approved a special meeting on February 6, moved regular meetings to the Carver location, and adopted new garden fee and lottery rules. Mark Denison agreed to serve as the Integrated Pest Management Representative, and the meeting was adjourned.

• Ned Michie approved as Chair
• Kent Merritt approved as Vice Chair
• Special meeting on Feb 6 approved
• Regular meetings moved to Carver approved
• Garden fees ($150 residents, $300 non‑residents) and lottery system approved
• Mark Denison agreed to be Integrated Pest Management Representative
• Meeting adjourned

City Council

The City Council will hold a public hearing to receive comments on the Fiscal Year 2026 budget. The Department of Budget and Performance Measurement will present budget development documentation at the meeting.

• FY26 Annual Budget Public Hearing
• Community Budget Forum
• Budget presentation by Department of Budget and Performance Measurement
• Sign-up sheet available for public testimony
• Meeting held at CitySpace, 100 5th Street NE

Housing Advisory Committee

The Housing Advisory Committee will consider an updated FY2025-2026 meeting schedule, approve minutes from November and December 2024, discuss the Landlord Risk Reduction Program (with attached staff research on the Risk Reduction Fund), and elect HAC officers for the FY26-28 term. Public comment is also scheduled.

• Discussion of the Landlord Risk Reduction Program, with staff memo and embedded links to past resolutions and affordable housing plan sections
• Election of HAC officers for the FY26-28 term
• Approval of November 20, 2024, and December 18, 2024, regular meeting minutes
• Proposed FY2025-2026 HAC meeting calendar (attached)

The committee approved the November 20, 2024 and December 18, 2024 meeting minutes. A motion passed to cancel the January 2026 meeting and reschedule the November meeting from the 19th to the 12th. Another motion passed recommending that the City Council allow a CRHA executive director or alternate to attend HAC meetings.

• Approved November 20, 2024 HAC meeting minutes
• Approved December 18, 2024 HAC meeting minutes
• Motion passed to cancel January 2026 meeting and move November meeting to Nov 12
• Motion passed to recommend City Council permit a CRHA executive director or alternate to attend HAC

Board of Architectural Review

The Board of Architectural Review will hold a work session to consider a special use permit for commercial lodging with up to 10 guest rooms at 401 Ridge Street, and to provide a recommendation to City Council. The board will also receive updates on a multi-story residential project at 1000 Wertland Street and review staff documentation, workflows, and training requirements.

• Special use permit request for commercial general lodging (up to 10 guest rooms) at 401 Ridge Street, with recommendation to City Council
• Project update for multi-story residential building at 1000 Wertland Street (UVA Foundation project)
• Staff consultation on hyperlinks, Laserfiche, minutes, and action memos archiving
• Discussion of application procedures and workflows
• Certified Local Government training requirements

Community Development Block Grant Task Force

The Community Development Block Grant (CDBG) & HOME Taskforce will discuss the city’s CDBG and HOME programs, including the application template, evaluation criteria, and a summary of funding requests received. The group will consider how these align with City Council priorities and develop final recommendations for award decisions. The meeting will also address any questions and outline next steps for the taskforce.

• Review of application template for CDBG/HOME funding
• Discussion of evaluation criteria and rubric
• Overview of received CDBG and HOME funding requests
• Development of final taskforce recommendations sheet
• Planning next steps and future meeting schedule

City Council

The City Council will hold public hearings on the Parks & Recreation Master Plan adoption and a $50,000 amendment for the ReadyKids Accessible Play Program. They will consider ordinances on public safety disability eligibility and a grant for the Sixth Street Redevelopment Project, along with resolutions for affordable housing fund grants and an animal shelter services agreement.

• Public hearing and resolution for Parks & Recreation Comprehensive Master Plan Adoption (1 of 2 readings)
• Ordinance reauthorizing grant of public funding for Sixth Street Redevelopment Project (1 of 2 readings; waiver of 2nd reading requested)
• Resolution for FY25 Charlottesville Affordable Housing Fund Grant funding (1 of 2 readings)
• Public hearing and resolution for 2025 ReadyKids Accessible Play Program, substantial amendment of $50,000 (CDBG-CV & CDBG)
• Resolution considering Critical Slope Special Exception request for 1115 St. Charles Court

Historic Resources Committee

The Historic Resources Committee will discuss planning for the Downtown Mall's 50th anniversary in 2026, hear updates on new historical markers for Johnson Elementary and Carver Inn, and review social media and educational infographics. The meeting also includes a staff announcement on Levy Opera House signage approval.

• Mall 50th Anniversary 2026 planning update from N. Damon & G. Keller
• Johnson Elementary marker arrival and unveiling event logistics
• Carver Inn marker logistics and virtual invites
• Lexicon infographic discussion
• Levy Opera House signage approval (staff update)

City Council

The City Council is holding a special meeting to conduct a budget work session for Fiscal Year 2026. This session focuses specifically on outside and non-profit agencies.

• FY2026 budget development documentation and presentations

Police Civilian Oversight Board

The Police Civilian Oversight Board meeting is largely procedural. Announcements include newly appointed members (Frye, Dobson, Alvarez, Titus) and departing members (Mendez, Washington, Watson), a vacancy for Vice Chair, and a memorial for former member Charles Fleming. The board will approve minutes and hear reports from staff and the public.

• Appointment of new members: W. Andrew Frye, Kyle Dobson, Isaiah Alvarez, Shenandoah Titus
• Departure of members: William Mendez (former Chair and Vice Chair), Lakeshia Washington, James Watson (former Chair)
• Vacancy for Vice Chair
• Memorial for former board member Charles Fleming
• Approval of minutes from February 13, 2025

General

The Sister Cities Commission is holding a regular meeting to approve minutes, receive reports from the chair and finance, and hear updates from committees and city liaisons on partnerships with Besançon, France; Poggio a Caiano, Italy; Winneba, Ghana; and Huehuetenango, Guatemala. No votes on new proposals or expenditures are scheduled.

• Approval of minutes from February 4, 2025
• Chair's report by Edward Herring
• Finance report by Casey Eriksen
• Committee reports on grants, education, programs, and outreach
• Updates on sister/friendship cities: Huehuetenango, Besançon, Poggio a Caiano, and Winneba

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed amendment to the City Comprehensive Plan. The body will also consider special exception requests for build-to requirements at two locations.

• Public hearing to amend Chapter 9 of the Comprehensive Plan to add the Parks and Recreation Master Plan
• Special Exception for Build-To Requirements at 1418 Emmet Street (Bodo’s)
• Special Exception for Build-To Requirements at 1114 E High Street

Human Rights Commission

This special in-person meeting is primarily for orienting new Human Rights Commissioners. The agenda includes a work session with an orientation presentation and two public comment periods. No votes or substantive decisions are scheduled.

• Orientation presentation for new commissioners
• Two public comment periods (Matters by the Public)

Community Policy and Management Team

The Charlottesville and Albemarle Community Policy and Management Team will meet to approve minutes and financial reports, review routine expenses, and consider a provider agreement revision. Updates from the Family Assessment and Planning Team, CSA Coordinator, and program subcommittees will also be discussed. The meeting is largely procedural.

• Approval of February 2024 minutes and December 2024 financial reports (City/County)
• Review of routine FC and FAPT-approved expenses (City/County)
• Action item: Provider agreement revision (City/County)
• FAPT update
• CSA Coordinator update

City Council

The City Council is meeting for a budget work session focused on FY2026 revenues and expenses. Budget development documentation is available online. No specific votes or proposals are on the agenda; the session is a discussion-only work session.

• FY2026 budget work session on revenues and expenses
• Budget documentation available at charlottesville.gov/169/Budget

City Council

The City Council will consider approving funding for the Buford/Charlottesville Middle School project and the South First Street Phase Two redevelopment. The body will also hear presentations on the School Board and City budgets for Fiscal Year 2026.

• Approval of $285,861.38 for Buford/Charlottesville Middle School project
• Ordinance for Temporary Aerial Easement for Verve Charlottesville PUD at 409 Stadium Road
• Resolution supporting Kindlewood/Friendship Court Phase 3 redevelopment
• Resolution for Special Exception Permit at 818-820 E Jefferson
• Resolution for Special Exception Permit at 400-426 Garrett Street

Tree Commission

The Tree Commission will review progress on park restorations and discuss a request for proposals to plant 133 trees citywide, focusing on rights‑of‑way and highway interchanges. They will also consider planting 20‑25 trees in McIntire Park, the first phase of an IRA grant, and recent tree removals on West Main Street. Additional items include hiring a seasonal urban‑forestry technician and planning commission priorities for the year.

• RFQ to install 133 trees around city limits, focusing on rights‑of‑way and highway interchanges; installations scheduled to conclude Feb 28
• Seeding and pre‑emergent herbicide application at Tonsler Park hillside (≈1.5 acres) and slopes along JW Parkway; pollinator plots to be seeded along JW Parkway
• Charlottesville Area Tree Stewards to plant 20‑25 trees in McIntire Park on March 22
• Removal of 10 Zelkova trees and pruning of 12 additional trees along West Main Street, with stump grinding and trip‑hazard mitigation planned for early March
• Urban Forestry to hire a new seasonal technician for spring 2025

Retirement Commission

The Retirement Commission will meet to review preliminary investment returns for Defined Benefit (DB) plans. The agenda includes presentations from MissionSquare, CapTrust, and a cybersecurity briefing.

• MissionSquare presentation by Frank Kosich
• Cybersecurity presentation by Andrew Sicora
• CapTrust presentation by Barry Schmitt
• Review of Preliminary Investment Returns for DB Plans

Board of Architectural Review

The Board of Architectural Review will consider several Certificates of Appropriateness for residential and commercial projects. The meeting includes a request to demolish a contributing structure at 200 West Main Street and a proposal for a multi-story residential building on Wertland Street.

• Demolition of contributing structure at 200 West Main Street
• Multi-story residential building at 1000 Wertland Street
• Rooftop decks, stairs, and guardrails at 218 West Water Street
• Construction of a rear yard pavilion at 610 Lyons Court
• Preliminary discussions for a hotel at 218 West Market Street and an addition at 300 Ridge Street

Planning Commission

The Charlottesville Planning Commission will hold a special meeting to consider special exception requests. These items involve slope, fencing, and street-facing entries for specific properties.

• Special Exception – Critical Slope – 1115 St Charles Court
• Special Exception – Fence – 820 East Jefferson Street (Cumbre)
• Special Exception – Street Facing Entries – Friendship Court Phase 3 (400-426 Garrett Street)

Youth Council

The Charlottesville Youth Council will host a guest speaker from the Office of Sustainability to discuss the Climate Action Plan. The council will also continue the YPAR process and approve minutes from the previous meeting.

• Guest presentation on the Climate Action Plan from the Office of Sustainability
• Continuation of the YPAR process

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a variance request for 1010 Wertland Street. The applicant seeks relief from Development Code requirements concerning the distance between side street-facing building entrances.

• BZA 25-02-001: Variance request for 1010 Wertland Street to allow entrances to be spaced 124’-1” apart instead of the required 60 feet

Human Rights Commission

The Human Rights Commission will hold a regular meeting to discuss agenda items including the city's snow removal plan, annual planning, and potential guests for a future work session. The meeting includes public comment periods and approval of past minutes. This is a planning and administrative session.

• Discussion of City's snow removal plan
• Discussion of Annual Planning Meeting
• Potential guests for March Work Session
• Confirmation of next Work Session on 3/6/2025
• Approval of minutes from 01-16-2024 and 02-06-2025

Housing Advisory Committee

The committee will review a memo on the Landlord Risk Reduction Fund and consider how to structure the program. They will also update the FY2025‑2026 meeting schedule and approve minutes from prior meetings. Public comment is scheduled before adjournment.

• Landlord Risk Reduction Program discussion (memo with staff research)
• Updated FY2025‑2026 HAC meeting calendar proposal
• Approval of November 20, 2024 HAC meeting minutes
• Approval of December 18, 2024 HAC meeting minutes
• Public comment period

City Council

The City Council will consider a resolution to amend the FY25 budget by $27,851,605.84 (second reading), create an E-Bike Grant Program with $150,000, and appropriate $229,803 for Safe Routes to School non-infrastructure grants. A public hearing will be held for a temporary aerial easement at 409 Stadium Road for the Verve Charlottesville PUD. Other items include a reimbursement for the Buford/Charlottesville Middle School project ($285,861.38) and correction of a drafting error in the rental relief ordinance for elderly and disabled persons.

• Resolution to amend FY25 budget by $27,851,605.84
• Resolution creating E-Bike Grant Program fund with $150,000
• Resolution appropriating $229,803 for Safe Routes to School non-infrastructure grants
• Public hearing for temporary aerial easement at 409 Stadium Road (Verve Charlottesville PUD)
• Reimbursement of $285,861.38 for Buford/Charlottesville Middle School project

Historic Resources Committee

The committee is reviewing its 2026 project summary and categories to establish immediate and long-term workplan priorities. Members will also coordinate the unveiling of the Court Square Marker and discuss recommendations for the Mall's 50th Anniversary.

• Review of 2026 HRC Project Summary & Categories
• Establishment of immediate and long-term workplan priorities
• Planning for the Court Square Marker unveiling
• Coordination of recommendations to Council for the Mall's 50th Anniversary
• Staff update on Carver Inn unveiling scheduled for March 22nd

Police Civilian Oversight Board

The Police Civilian Oversight Board will receive management and executive director reports, and discuss ALPRs and upcoming community events. Council has selected six applicants to interview for board membership, with appointments tentatively taking effect March 2025. Public comment will be taken. The agenda includes approval of minutes and procedural items.

• Council selected six applicants for PCOB membership interviews (closed session February 3 and 18)
• Announcement regarding General Assembly / ALPRs (automatic license plate readers)
• Abundant Life Ministries 4th Annual Community Festival: Saturday, April 26, 2025, 12–4 PM, 780 Prospect Avenue
• Abundant Life’s Abundant Madness event: Thursday, March 20, 2025, 12–10 PM, Kardinal Hall, 772 Preston Avenue
• Executive Director report includes International Visitor Leadership Program (U.S. Department of State)

Sister Cities Commission

The Sister Cities Commission is meeting virtually to review and discuss grant applications for the 2025-2026 cycle. The meeting includes a grants committee session to evaluate proposals and determine next steps.

• Review of 2025-2026 CSCC Grant Applications

City Council

The City Council will convene a special meeting to discuss a closed session authorized by Virginia law. The meeting will include a closed session followed by a certification of the closed meeting and adjournment.

• Closed meeting motion authorized by Code of Virginia Section 2.2-3712
• Closed meeting to follow approximately 9:25 – 9:30 a.m.
• Adjournment after closed meeting certification

City Council

The School Board and City Council are meeting for a joint work session. Dr. Royal A. Gurley, Jr. will present the budget priorities and estimates for fiscal year 2026.

• Presentation of FY 2026 Budget Priorities & Estimates

Community Policy and Management Team

The Community Policy and Management Team will approve the December 2024 minutes and November 2024 financial reports, review routine FC expenses and FAPT‑approved expenses, and hear a presentation on Charlottesville’s FY24 year‑end financial results and FY25 Q1 outlook. The agenda also includes a closed‑session segment, updates from the FAPT, CSA Coordinator, OCS communications, and other business such as legislative updates and truancy matters.

• Approval of December 2024 minutes and November 2024 financial reports
• Review of routine FC expenses and FAPT‑approved expenses
• Presentation on FY24 year‑end finances and FY25 Q1 outlook (Bob Roach)
• Closed‑session portion of the meeting
• Legislative updates/advocacy opportunities and DJJ truancy discussion

General

The Parks and Recreation Advisory Board is holding a special meeting to discuss action items. The primary focus of the meeting is the Parks and Recreation Master plan.

• Parks and Recreation Master plan

Human Rights Commission

The Human Rights Commission is holding a work session to plan and draft management documents. The body will discuss sidewalk accessibility and snow, as well as a proposed low-barrier shelter on Cherry Avenue.

• Discussion of sidewalk accessibility and snow
• Discussion of proposed low-barrier shelter on Cherry Avenue

Sister Cities Commission

The commission will meet to approve previous meeting minutes and receive financial updates. Members will provide reports on sister city relationships with Guatemala, France, Italy, and Ghana.

• Approval of minutes from December 3, 2024, and January 14, 2025
• Finance report by Casey Eriksen
• City reports for Huehuetenango, Besancon, Poggio a Caiano, and Winneba
• Committee reports on grants, education, programs, and outreach

Tree Commission

The Tree Commission will discuss the installation of 133 trees across city limits and restoration work at Tonsler Park and JW Parkway. The body will also receive briefings from the Eocene Environmental Group and the Rivanna Conservation Alliance.

• Installation of 133 trees around city limits, focusing on Rights-of-Way and highway interchanges
• Restoration seeding and herbicide application at Tonsler Park hillside (approx. 1.5 acres), JW Parkway, and Park Street bridge
• Briefing from Eocene Environmental Group regarding grant work
• Updates on Riverview Park Restoration and Forest Health and Resilience projects
• Vote on revisions to bylaws by the Ad hoc Committee on Bylaws

City Council

The City Council will hold a public hearing regarding a proposed $27,851,605.84 amendment to the FY25 budget. The body will also consider funding for e-bike and school safety grants. Reports on Project Safe Neighborhoods and the FLOCK pilot are scheduled.

• Public hearing for FY25 Budget amendment of $27,851,605.84
• Resolution to appropriate $150,000 for an E-Bike Grant Program
• Resolution to appropriate $229,803 for Safe Routes to School Program Non-Infrastructure Grants
• Appropriation of $25,375 from Edward Byrne Memorial Justice Assistance Grant (2nd reading)
• Appropriation of $24,000 from ICMA Economic Mobility and Opportunity Grant (2nd reading)

City Council

The City Council is meeting for a special work session to discuss the development of the Fiscal Year 2026 budget. Budget documentation and presentations will be provided by the Department of Budget and Performance Measurement.

• FY26 Budget Development work session

Retirement Commission

The Retirement Commission will review and vote on a cost‑of‑living adjustment (COLA) recommendation for retirees. It will also discuss a 401a disability retirement proposal and hear a closed‑session briefing on investment strategies. The meeting includes routine items such as approving minutes and new business.

• Closed session discussion of investment strategies (subject to exclusion)
• 401a disability retirement proposal
• Retiree COLA recommendation

General

The Parks and Recreation Advisory Board will elect a chair and vice chair, set a location for future meetings, and discuss a new board member application process. The board will also review garden rules and pest management.

• Elections for Chair and Vice Chair
• Special meeting scheduled for February 6th at 5:30 pm
• Discussion on future regular meeting location
• Presentation on Integrated Pest Management Representative
• Review of Garden Rules

Board of Architectural Review

The Board of Architectural Review will decide on several Certificates of Appropriateness, including a request to demolish a contributing structure in The Corner ADC district. New items also include an addition at 745 Park Street, a rear porch exit stair at 116 West Jefferson Street, and signage for Grit Coffee at 201 West Water Street. The consent agenda covers minor alterations and a playground fence. Preapplication conferences will discuss a multi-story residential project at 200 West Main Street and an addition at 300 Ridge Street.

• Demolition of contributing structure at 144 Chancellor Street (BAR #HST25-0055)
• Addition to existing dwelling at 745 Park Street (BAR #HST24-0048)
• Preapplication: multi-story residential at 200 West Main Street (Violet Crown Cinema)
• Signs for Grit Coffee at 201 West Water Street (BAR #HST24-0050)
• Playground fence at 500 Park Street (BAR #HST25-0053)

City Council

The City Council will hold a public hearing on the FY26 Capital Improvement Program and consider amendments to the Human Rights Ordinance. The consent agenda includes several grant appropriations, including $7.57 million for Charlottesville Area Transit and $393,456 for a pedestrian bridge. Reports on the FY24 financial audit, Neighborhood Development Services work plan, and urgent infrastructure projects are also scheduled.

• Public hearing on FY26 Capital Improvement Program
• Proposed amendments to Charlottesville Human Rights Ordinance (1st reading)
• Supplemental appropriation of $7,571,300 for Charlottesville Area Transit
• Resolution to appropriate $393,456.60 for Pollocks Branch Pedestrian/Trail Bridge
• Report on FY24 Financial Audit results

Human Rights Commission

The Human Rights Commission will hold a hybrid meeting on January 16, 2025, primarily for administrative planning and drafting documents. Key items include officer elections, approval of past meeting minutes, and a work session to check progress on action items and the work plan. Public comment is limited to 16 in-person speakers, with no virtual comment accepted.

• Officer elections for the Commission
• Approval of minutes from November 21 and December 19, 2024 meetings
• Work session including action updates and work plan check-in

Sister Cities Commission

The Charlottesville Sister Cities Commission will approve the minutes from its December 3, 2024 meeting. It will receive a chair’s report and a finance report. The commission will review its 2025‑2026 goals and upcoming programs and activities for the first half of 2026.

• Approval of minutes – December 3, 2024
• Chair’s Report – Edward Herring
• Finance Report – Casey Eriksen
• Discussion of 2025‑2026 commission goals (communications, education, programs, grants, city goals for Huehuetenango, Winneba, Besancon, Poggio, social media)
• Review of upcoming programs and activities Jan‑June 2026 (delegations, books, choir, events, exchanges)

Historic Resources Committee

The Historic Resources Committee will review existing and proposed projects for 2025, including several specific initiatives, and identify priorities. A follow-up session will assign roles and responsibilities. Public comment is limited to two minutes per speaker.

• Discussion of pending projects: Va250, Mall 50th, BPAC Walks, Court Square Park development, Bridge Builders, Greenbook Sites, Parks/City properties interpretation, Walking Tour Map
• Staff review of prior projects and group discussion to set 2025 priorities
• Public comment period of up to 10 minutes (2 minutes per speaker)
• Approval of December meeting minutes

Police Civilian Oversight Board

The Charlottesville Police Civilian Oversight Board is holding a hybrid meeting with primarily procedural business: electing officers, approving minutes, and receiving reports from staff and the amendments committee. The public may comment during the Matters by the Public portion.

• Election of officers for the board
• Management Analyst Report
• Amendments Committee Report
• Matters by the Public (in-person and virtual)

Retirement Commission

The Charlottesville Retirement Commission is meeting virtually on January 7, 2025. They will approve minutes from an April 2024 sub-committee meeting, then hold a closed session to discuss investment strategies, as permitted under Virginia code § 2.2-3705.7(24). No other business is on the agenda.

• Closed session for discussion of investment strategies (excluded from open meeting requirements)

Tree Commission

The Tree Commission will receive updates on invasive plant control, including mulching at Butterfly Greenway and replanting of tubed trees. A new RFQ seeks to install 133 trees in rights-of-way and highway interchanges by Feb 1. Downtown Mall tree pruning begins Jan 13. The commission will also elect a Chair and Vice Chair, review the FY24 State of the Forest presentation, and discuss bylaw amendments and recruitment for an at-large vacancy.

• Invasive plant control strategy update: mulching completed at Butterfly Greenway (9 acres), replanting of dead tubed trees in restored areas (except Free Bridge and Quarry Park).
• RFQ to install 133 trees around city limits, focused on rights-of-way and highway interchanges, installation by Feb 1.
• Downtown Mall tree pruning operations planned for 5 days starting Jan 13.
• Election of Chair and Vice Chair of the Tree Commission.
• Recruitment for one at-large Tree Commission vacancy (applications due Feb 1).

City Council

The City Council will discuss several funding resolutions and proposed amendments to the Charlottesville Human Rights Ordinance. The body will also receive reports on the FY24 audit and the Neighborhood Development Services Work Plan.

• Supplemental appropriation of $7,571,300 for Charlottesville Area Transit
• Appropriation of $393,456.60 for the Pollocks Branch Pedestrian/Trail Bridge
• Proposed amendments to the Charlottesville Human Rights Ordinance
• Appropriation of $25,375 from the Edward Byrne Memorial Justice Assistance Grant
• Allocation of $15,000 for the Meadow Creek Valley Trail and Bridges CIP project