Chester County public meetings in 2023

Board of Elections

The Chester County Board of Elections met to approve the minutes from the December 4, 2023 meeting and address new business. The primary action involves Resolution 61-23 to certify the official results for the Recorder of Deeds race from the November 7, 2023 election.

• Resolution 61-23: Certification of official results for the Recorder of Deeds race

The Board of Elections met to certify the official results for the Recorder of Deeds race from the November 7, 2023 Municipal General Election. The board also approved the minutes from its previous meeting and adopted the meeting agenda.

• Approved Resolution 61-23 certifying official results for Recorder of Deeds
• Approved December 4, 2023 meeting minutes
• Adopted December 14, 2023 meeting agenda

Prison Board

The Prison Board will conduct its regular meeting including a monthly report and updates on prison security improvements. The agenda also includes the appointment of a Deputy Warden for Security.

• Prison Security Improvement Updates
• Appointment of Deputy Warden for Security

The Chester County Prison Board approved the appointment of Brian Sheller as Deputy Warden for Security. The board also reviewed the November monthly report, which noted an increase in the average daily inmate population to 691. Security improvement proposals, including camera enhancements, were discussed but not yet approved.

• Approved minutes from November 29, 2023 meeting (unanimous)
• Adopted December 14, 2023 agenda (unanimous)
• Appointed Brian Sheller as Deputy Warden for Security (DA Ryan recused, others in favor)
• Adjourned meeting (unanimous)

County Commissioners

The Board of Commissioners will meet to vote on the 2024 County Budget and the 2024 Real Estate Tax Rate. The agenda also includes numerous contract approvals for legal services, infrastructure projects, and community development grants.

• Approval of the $683,400,386 2024 County Budget
• Resolution authorizing the 2024 Real Estate Tax Rate
• $2,820,000 contract with Liberty Housing LLC for affordable housing
• $1,000,000 contract for Niblock Alley Redevelopment in Oxford Borough
• $87,960,882 contract amendment with Community Care Behavioral Health Org

The Board of Commissioners approved the 2024 Budget and the 2024 Real Estate Tax Rate. They also authorized federal housing and development awards and amended the Articles of Incorporation for the Schuylkill River Passenger Rail Authority.

• Approved 2024 Budget of $683,400,386.00
• Approved Resolution 58-23 authorizing the 2024 Real Estate Tax Rate
• Approved Resolution 59-23 for 2024 Federal Entitlement Housing and Development Awards
• Approved Resolution 60-23 amending Schuylkill River Passenger Rail Authority Articles of Incorporation
• Approved Resolution 57-23 regarding Industrial Development Authority application for Levi S. and Sarah S. Stoltzfus
• Authorized bid for demolition of house and garage at Black Rock Sanctuary
• Approved Budget Change 17-23
• Approved Contracts and Grants Agendas

Board of Elections

The Chester County Board of Elections will meet to review the official results from the November 7, 2023, Municipal General Election. The agenda also includes a report from the Voter Services Director and a review of improvements made during 2023.

• Resolution 56-23: Certification of the November 7, 2023, Municipal General Election results
• Voter Services Director Report
• Review of 2023 improvements

The Board of Elections approved Resolution 56-23 to certify the official results of the November 7, 2023 Municipal General Election. The board also approved the minutes from the November 2, 2023 meeting.

• Approved Resolution 56-23 certifying November 7, 2023 Municipal General Election results
• Approved meeting minutes from November 2, 2023
• Adopted the December 4, 2023 agenda

Prison Board

The Prison Board will conduct its regular meeting including a monthly report and updates on prison security improvements. The board previously met in executive session on October 25, 2023, regarding personnel and legal matters.

• Monthly Report
• Prison Security Improvement Updates

The Chester County Prison Board approved the minutes from the previous meeting and reviewed the October 2023 monthly report. The report detailed an average daily inmate population of 697, up from 614 the previous year, and noted the completion of new razor wire installation. No new contracts or policy changes were voted on during this session.

• Approved October 25, 2023 Prison Board minutes (unanimous)
• Adopted November 29, 2023 meeting agenda (unanimous)
• Reviewed October monthly report: 697 average daily inmates
• Noted completion of new razor wire installation
• Adjourned meeting at 2:29 PM

County Commissioners

The Board of Commissioners is reviewing several contract amendments and new service agreements across various county departments. The agenda also includes grant applications for trail construction, property acquisition, and bridge replacement.

• $800,000 contract for security services with Costa Security Services, LLC
• $1,299,000 grant amendment for the replacement of County Bridge #26
• $962,844 grant application for Chester Valley Trail construction
• Resolution 50-23 regarding county tax exonerations in West Caln Township
• $499,842 grant application to expand medication-assisted treatment in the prison

The Board of Commissioners approved a flooring replacement bid for Pocopson Home and passed resolutions regarding county taxes and economic revitalization. The board also approved the general contracts, grants, and HR agendas.

• Approved $104,568.56 bid for flooring replacement at Pocopson Home
• Authorized bid for furniture replacement at Pocopson Home
• Approved Resolution 50-23 to exonerate certain county taxes in West Caln Township
• Approved Resolution 51-23 regarding East Pikeland Township’s LERTA Program
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved HR Agenda (hires, rehires, transfers, promotions, ends of employment, and retirements)
• Approved Budget Change 15-23 and vouchers

Board of Elections

The Chester County Board of Elections will meet to appoint personnel for the 2023 Municipal General Election. The agenda includes resolutions to appoint poll workers and authorize individuals to assist with election computation.

• Resolution 48-23: Appointment of poll workers for the 2023 Municipal General Election
• Resolution 49-23: Appointment of return board members to assist in election computation

The Board of Elections approved resolutions to staff the 2023 Municipal General Election. The board also corrected a clerical numbering error for a previous resolution regarding polling locations.

• Approved Resolution 48-23 appointing poll workers for the 2023 Municipal General Election
• Approved Resolution 49-23 appointing and authorizing return board members for the 2023 Municipal General Election
• Approved meeting minutes from October 6, 2023
• Corrected Resolution 43-23 to Resolution 47-23 due to a clerical error

Retirement Board

The Board approved filing to be the lead plaintiff in litigation against Leslie’s, Inc. following reported losses of $725,000. The Board also voted to move funds from Macquarie to the Vanguard FTSE All World Benchmark Index. A third quarter report valued the retirement fund at $477,329,138.

• Approved moving funds in Macquarie to Vanguard FTSE All World Benchmark Index
• Approved filing to be lead plaintiff in litigation against Leslie’s, Inc.
• Approved September 26, 2023 meeting minutes
• Adopted November 1, 2023 meeting agenda

County Commissioners

The Board of Commissioners will review the preliminary 2024 budget presented by the Chief Financial Officer. The meeting also includes several votes on contracts for human services, emergency services, and community development.

• Presentation of the Preliminary 2024 Budget
• $1,550,065.00 contract amendment with Friends Assoc. for the Care & Protection of Children for Emergency Rental Assistance
• $800,000.00 grant application to PA Housing Finance Agency for homelessness support services
• $400,000.00 contract with Revation Systems Inc for Behavioral Health Crisis Center Software
• $350,000.00 contract with Kennett Square Borough for the New Library Hub Project

The Chester County Board of Commissioners approved a consent agenda containing routine items, including board appointments, a resolution for an industrial development project, and various contracts and grants. The Board also approved separate agendas for contracts and grants and received a presentation on the preliminary 2024 budget. No substantive votes on new ordinances or major policy changes were recorded during this meeting.

• Adopted October 25, 2023 meeting agenda
• Approved consent agenda items (minutes, appointments, agent designation, Resolution 46-23, contracts, grants, HR, budget change, vouchers)
• Approved Contracts Agenda
• Approved Grants Agenda
• Received presentation of preliminary 2024 budget
• Adjourned meeting

Prison Board

The Prison Board will review the monthly report and receive updates regarding prison security improvements. The agenda also includes the approval of previous minutes and opportunities for public comment.

• Monthly Report
• Prison Security Improvement Updates

The Chester County Prison Board approved the minutes from the previous meeting and reviewed the September 2023 monthly report. The report highlighted an increase in the average daily inmate population to 738, up from 631 the previous year, and noted 47 open staff positions. No new policies or contracts were voted on during this session.

• Approved September 26, 2023 minutes (unanimous)
• Adopted October 25, 2023 agenda (unanimous)
• Reviewed September 2023 monthly prison report
• Adjourned meeting (unanimous)

County Commissioners

The Board of Commissioners will hold a public hearing on an ordinance to provide real estate tax rebates for volunteer fire and EMS members. The meeting also includes several contract approvals, budget changes, and grant awards.

• Public hearing on Active Volunteer Real Estate Tax Rebate Ordinance
• $900,000 contract with Metropolitan Communications, Inc. for emergency communication systems
• $1,252,520.66 contract with Good Works, Inc. for Whole Home Repair Program
• $747,260.80 contract with Habitat For Humanity of Chester County for Whole Home Repair Program
• $1,987,090.49 grant award from Pennsylvania Department of Community and Economic Development for election administration

The Board of Commissioners enacted Ordinance 2023-01 to provide tax rebates for volunteer members of fire companies and not-for-profit emergency medical service agencies. The Board also approved an energy purchasing agreement with three neighboring counties and various bid awards.

• Approved Ordinance 2023-01 enacting tax rebates for volunteer fire and EMS members
• Approved MOU with Bucks, Delaware, and Montgomery Counties for energy purchasing
• Appointed Julie Bookheimer and Vickie Brown to the SEPSPA Board
• Approved $88,220 bid for Prison countertop replacement
• Approved $54,800 bid for GSC seal coat and line striping
• Approved Resolution 44-23 regarding an Industrial Development Authority project for Joseph F. and Fannie L. Stoltzfus
• Approved Resolution 45-23 to exonerate certain county taxes in East Pikeland Township
• Approved 2024 Official County Government Holiday Schedule

Board of Elections

The Board of Elections will review Resolution 43-23 to authorize changes and ratify the list of all polling locations for the 2023 Municipal General Election. The meeting also includes a report from the Voter Services Director regarding voter rolls maintenance.

• Resolution 43-23: Authorization of polling location changes and ratification of the 2023 Municipal General Election polling list
• Voter Services Director Report on voter rolls maintenance

The Board of Elections approved Resolution 43-23 to authorize polling location changes and ratify the full list of locations for the 2023 Municipal General Election. The board also approved the minutes from the June 1, 2023 meeting.

• Approved Resolution 43-23 authorizing polling location changes and ratifying the 2023 Municipal General Election polling list
• Approved meeting minutes from June 1, 2023
• Adopted the October 6, 2023 agenda

Retirement Board

The board will review the minutes from the July 27, 2023, meeting and consider the appointment of an actuary. The agenda consists of standard procedural items.

• Approval of July 27, 2023, meeting minutes
• Appointment of Actuary

The Retirement Board appointed Boomershine Consulting Group as the new actuary for the Chester County Employees’ Retirement Fund. The contract is scheduled to start on November 1, 2023.

• Approved July 27, 2023 meeting minutes
• Adopted September 26, 2023 meeting agenda
• Appointed Boomershine Consulting Group as actuary

Prison Board

The meeting agenda consists of procedural items and a monthly report. No specific decisions or new business items are listed for discussion.

• Review of September 20, 2023, minutes
• Monthly Report

The Prison Board met at the prison facility to review the August 2023 monthly report. The board approved the minutes from the September 20, 2023 meeting. No other substantive decisions were made.

• Approved Prison Board minutes from September 20, 2023
• Adopted the September 26, 2023 meeting agenda

Prison Board

The Chester County Prison Board will review proposed design solutions to fully enclose exterior exercise yards. The meeting also includes a presentation by Acting Warden Holland regarding proposed security and policy changes.

• Ratification of contract with TransSystems, LLC
• Discussion on enclosing exterior exercise yards
• Presentation on proposed security and policy changes

The Board ratified a $94,000 contract for prison yard improvements and selected a full-enclosure design concept. Additionally, the Board approved four security and policy changes proposed by Acting Warden Holland.

• Ratified $94,000 contract with TransSystems, LLC for prison yard enclosure design
• Approved moving forward with 'option one' for full enclosure of exercise yards
• Approved installation of 50-75 additional cameras around the Prison
• Approved creation of eight new security camera operator positions
• Approved conducting regular drills and table top exercises
• Approved Acting Warden Holland's attendance at community events and meetings
• Approved August 30, 2023 meeting minutes

Salary Board

The Chester County Salary Board approved several personnel updates listed on the meeting agenda. These included the creation of new positions, changes to existing positions, and the inactivation of certain positions.

• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda
• Approved August 10, 2023 meeting minutes

County Commissioners

The Board of Commissioners is reviewing a wide range of contract amendments, budget changes, and grant renewals. Key discussions include healthcare services for the prison, community development funding, and regional transportation planning.

• $7,782,151.16 contract amendment with PrimeCare Medical, Inc for prison health and mental health services
• $26,846,457.00 grant renewal from PA Department of Human Services for Needs Based Budget Act 148 funding
• $23,141,442.00 grant renewal from Office of Mental Health and Substance Abuse Services for Human Services Block Grant
• Budget change of $1,581,848.00 to fund Community Transportation
• Resolution 43-23 regarding the authorization of certain county tax exonerations in West Caln Township

The Chester County Board of Commissioners approved an amendment to a Memorandum of Understanding with neighboring counties and the Delaware Valley Regional Planning Commission to explore long-term electricity and renewable energy purchasing. The board also passed a consent agenda that included a $127,500 bid award for fire pump replacement and a resolution authorizing tax exoneration in West Caln Township. Public comment focused on concerns regarding a recent prison escape and questions about the ReadyChesco emergency preparedness program.

• Approved amendment to MOU for regional energy purchasing strategies
• Approved $127,500 bid for Fire Pump and Controller Replacement at Government Services Center
• Approved Resolution 43-23 authorizing exoneration of certain county taxes in West Caln Township
• Approved Authorizations to Bid for flooring replacement at Pocopson Home and seal coating at Government Services Center
• Approved Contracts Agenda, Grants Agenda, and HR Agenda items
• Adopted September 14, 2023 meeting agenda

Prison Board

The Prison Board met on August 30, 2023, to conduct routine business including the adoption of the agenda and review of previous minutes. The meeting included a specific item regarding the appointment of Howard Holland as Acting Warden.

• Appointment of Howard Holland as Acting Warden
• Review of July 19, 2023, meeting minutes
• Report on Executive Sessions held July 19 and July 27, 2023, regarding personnel and legal matters

The Prison Board appointed Howard Holland as Acting Warden following the retirement of Ron Phillips. The board also approved the minutes from the July 19, 2023 meeting and adopted the meeting agenda.

• Appointed Howard Holland as Acting Warden (unanimous)
• Approved July 19, 2023 meeting minutes (unanimous)
• Adopted August 30, 2023 meeting agenda

Salary Board

The Chester County Salary Board will consider approving new positions, position changes, inactivations, and reclassifications with salary range adjustments for the Department of Emergency Services. The agenda includes no old business and is otherwise procedural, with public comment periods and approval of prior minutes.

• New positions approval
• Position changes approval
• Position inactivations approval
• Reclassifications and salary range adjustments for Department of Emergency Services

The Chester County Salary Board approved several personnel updates listed on the meeting agenda. These actions included the creation of new positions, changes to existing positions, and position inactivations. The board also approved salary range adjustments and reclassifications for the Department of Emergency Services.

• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda
• Approved position reclassifications and salary range adjustments for the Department of Emergency Services
• Approved July 12, 2023 meeting minutes

County Commissioners

The Board of Commissioners is reviewing a wide range of contract approvals and budget changes. Key items include significant funding for prison food services, bridge engineering, and various human services programs.

• Aramark Services, Inc. contract amendment for $3,650,000.00 for prison and youth center food services
• Advanced Robot Solutions, LLC contract for $694,844.00 for a Smart Court Kiosk
• HUD grant application for $1,799,177.00 for the Continuum of Care Program
• Multiple engineering and design contracts for bridges #35, #199, #92, #157, and #300
• RTM LLC contract amendment for $2,698,100.00 for community-based literacy programs

The Board of Commissioners approved several routine business items via a consent agenda, including tax exonerations and a labor memorandum. The board also approved the general Contracts and Grants agendas.

• Approved Guide Rail Replacement for County Bridges bid for $95,196.00
• Approved Chesco Connect Fleet Cleaning Services bid for $60,328.80
• Approved Resolution 40-23 to exonerate certain county taxes in West Marlborough Township
• Approved Memorandum of Understanding with Chester County Detectives Benevolent Association
• Approved Budget Change 12-23
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved July 12, 2023 meeting minutes

Retirement Board

The Board will review the minutes from the May 9, 2023, meeting and receive a performance update report. The agenda includes a presentation of the 2023 Actuarial Valuation Report and a discussion regarding the Ben Franklin Technology Partners Portfolio.

• Presentation of the 2023 Actuarial Valuation Report
• Discussion on Ben Franklin Technology Partners Portfolio
• Information on administrative action regarding estimated pension payments

The Board approved the May 9, 2023 meeting minutes and the July 27, 2023 agenda. Members received a second quarter performance report and a 2023 actuarial valuation report. No votes were recorded on the proposed change to pension payment processing or the Ben Franklin Technology Partners portfolio.

• Approved May 9, 2023 meeting minutes
• Adopted July 27, 2023 meeting agenda

Prison Board

The Prison Board met on July 19, 2023, to review the June 29, 2023, minutes and receive a monthly report. The agenda also included a report regarding an Executive Session held on June 29, 2023, concerning personnel and legal matters.

• Review of June 29, 2023, meeting minutes
• Monthly Report presentation
• Report on June 29, 2023, Executive Session regarding personnel and legal matters

The Prison Board approved the minutes from the June 29, 2023 meeting and adopted the current agenda. Warden Ron Phillips provided a monthly report on inmate populations, medical updates, and staffing vacancies.

• Approved June 29, 2023 meeting minutes
• Adopted July 19, 2023 meeting agenda

Salary Board

The Chester County Salary Board approved several personnel updates listed on the meeting agenda. These actions included the creation of new positions and modifications to existing ones. The board also approved the inactivation and reactivation of specific positions.

• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda
• Approved position reactivations listed on the agenda
• Approved June 8, 2023 meeting minutes

County Commissioners

The Chester County Commissioners are meeting to vote on a consent agenda containing numerous routine items, including contracts, grants, and budget adjustments. They will also discuss old business such as bid awards for sinkhole remediation and janitorial services, and an update on the Pipeline Safety Plan. New business includes a resolution on bond reimbursements and a large list of contracts, primarily for social services.

• Contract with Motorola Solutions for $2,639,600 for Vesta NG9-1-1 system support
• Grant application for $1,875,000 from America 250PA for infrastructure improvements
• Budget change of $2,696,189 for 22 vehicle replacements in Community Transit
• Bid awards for sinkhole remediation at Exton Library & Chester Valley Trail ($123,869 and $373,382.50) and janitorial services ($834,734.16)
• Contracts for in-home services for seniors totaling $4.8 million with multiple providers

The Board of Commissioners approved a collective bargaining agreement with Teamsters Union Local No. 115 and authorized the reimbursement of capital project expenditures via Resolution 36-23. The board also approved various bid awards for janitorial services and sinkhole remediation.

• Approved Collective Bargaining Agreement with Teamsters Union Local No. 115
• Approved Resolution 36-23 for reimbursement of capital project expenditures
• Approved $123,869.00 bid for sinkhole remediation at Exton Library
• Approved $373,382.50 bid for sinkhole remediation at Chester Valley Trail
• Approved $834,734.16 bid for janitorial services
• Approved authorization to bid Chesco Connect Fleet Cleaning Services
• Approved Contracts Agenda
• Approved Grants Agenda

Prison Board

The Prison Board will conduct its regular meeting to review the previous meeting's minutes and receive a monthly report. The agenda also includes an update regarding an Executive Session held on May 23, 2023, concerning personnel and legal matters.

• Review of May 23, 2023, meeting minutes
• Monthly Report presentation
• Update on Executive Session regarding personnel and legal matters

The Prison Board approved the minutes from the May 23, 2023 meeting and adopted the June 29 agenda. Warden Ron Phillips provided a monthly report on inmate populations, medical updates, and staffing. No other substantive decisions were made.

• Approved May 23, 2023 meeting minutes
• Adopted June 29, 2023 meeting agenda

Salary Board

The Chester County Salary Board will meet to review recommendations regarding various personnel changes. The agenda includes requests for new positions, position changes, inactivations, and reactivations.

• Approval of new positions
• Approval of position changes
• Approval of position inactivations
• Approval of position reactivations

The Chester County Salary Board approved several personnel updates based on the meeting agenda. These actions included the creation of new positions and the modification, inactivation, and reactivation of existing roles.

• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda
• Approved position reactivations listed on the agenda
• Approved May 10, 2023 meeting minutes

County Commissioners

The Board of Commissioners is reviewing a large volume of contract amendments and new agreements for county services. The agenda includes significant funding allocations for mental health, aging services, and emergency communications.

• L3Harris Technologies, Inc. contract amendment for $2,103,539.00 for Enhanced 800 MHz Mutual Aid System
• CareLink Community Support Services contract for $4,991,265.00 for Community Residential Rehabilitation
• Salisbury Behavioral Health, Inc. contract for $1,467,695.00 for clinical services
• Chester County Economic Development Foundation contract for $1,820,806.00 for Project RECONNECT/Near Completers II Grant
• District Attorney budget change of $299,763.00 for Gun Violence Investigation & Prosecution Grant

The Board of Commissioners approved the June 8, 2023 agenda and a consent agenda including minutes, contracts, grants, HR actions, and budget change 10-23. The board further approved the full Contracts Agenda and Grants Agenda under new business.

• Approved May 23, 2023 meeting minutes
• Approved Consent Agenda contracts
• Approved Consent Agenda grants
• Approved HR Agenda hires, rehires, promotions, ends of employment, and retirements
• Approved Budget Change 10-23
• Approved vouchers as submitted by Controller
• Approved Contracts Agenda
• Approved Grants Agenda

Board of Elections

The Board of Elections will review central scan operations and a presentation on the reconciliation process. The meeting includes a vote to certify the official results of the May 16, 2023, Municipal Primary Election.

• Resolution 34-23: Certification of May 16, 2023, Municipal Primary Election results
• Review of Central Scan Operations
• Presentation on the Reconciliation Process

The Board of Elections approved Resolution 34-23 to certify the official results of the May 16, 2023 Municipal Primary Election. The board also approved the meeting minutes from May 12, 2023.

• Approved Resolution 34-23 certifying May 16, 2023 Municipal Primary Election results
• Approved meeting minutes from May 12, 2023
• Adopted the June 1, 2023 agenda

County Commissioners

The Board of Commissioners is meeting to vote on a series of preservation grants for local townships and trusts. The agenda also includes numerous mental health service contracts and budget adjustments for the District Attorney and Pocopson Home.

• Round 35 Preservation Partnership Program grants, including $500,000 for Kirkwood Farm Preserve Acquisition
• Mental health contracts with Holcomb Associates, Inc. totaling over $2.3 million across three items
• Four $237,500 contracts with Chester County Economic Dev. Foundation for industry partnerships
• Budget increase of $250,000 for MH/IDD ARPA Crisis Project Funding
• Bid awards for HVAC Hot Water Upgrade at the Prison

The Board of Commissioners approved bid awards for prison HVAC hot water upgrades and the 2023-2024 PCoRP Renewal. The board also adopted the meeting agenda and approved the Contracts and Grants agendas.

• Approved HVAC Hot Water Upgrade at the Prison - Electrical for $22,312.44
• Approved HVAC Hot Water Upgrade at the Prison - Plumbing for $429,000.00
• Approved Resolution 33-23 regarding PennDOT dotGrant Electronic Objects
• Approved 2023-2024 PCoRP Renewal
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved Budget Change 09-23
• Approved May 10, 2023 meeting minutes

Prison Board

The Prison Board is meeting to review the monthly report and approve minutes from the April 26, 2023 meeting. The agenda consists of procedural items and general discussion.

• Approval of April 26, 2023 meeting minutes
• Review of Monthly Report

The Prison Board approved the minutes from the April 26, 2023 meeting and adopted the May 23 agenda. Warden Ron Phillips provided a monthly report on inmate populations, medical updates, and staffing. No other substantive decisions were made.

• Approved April 26, 2023 meeting minutes
• Adopted May 23, 2023 meeting agenda

Board of Elections

The Chester County Board of Elections will meet to appoint personnel for the 2023 Municipal Primary Election. The board will also receive a presentation on the Central Scan Process.

• Resolution 31-23: Appointing poll workers for the 2023 Municipal Primary Election
• Resolution 32-23: Appointing members of the Return Board for the 2023 Municipal Primary Election
• Presentation on the Central Scan Process

The Board of Elections approved resolutions to staff the 2023 Municipal Primary Election. The board appointed poll workers and authorized individuals to serve on the Return Board for vote computation.

• Approved Resolution 31-23 appointing poll workers for the 2023 Municipal Primary Election
• Approved Resolution 32-23 appointing and authorizing members of the Return Board for the 2023 Municipal Primary Election
• Approved meeting minutes from April 24, 2023
• Adopted the May 12, 2023 agenda

Salary Board

The Salary Board is meeting to consider recommendations for new, changed, and inactive positions. The board will also review salary range adjustments and reclassifications for specific county facilities.

• Approval of new positions
• Approval of position changes
• Approval of position inactivations
• Salary range adjustments and reclassifications for the Prison, Sheriff's Office, and Youth Center

The Chester County Salary Board approved new positions, position changes, and position inactivations. The board also approved position reclassifications and salary range adjustments for the Prison, Sheriff’s Office, and Youth Center.

• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda
• Approved position reclassifications and salary range adjustments for the Prison, Sheriff’s Office, and Youth Center
• Approved April 12, 2023 meeting minutes

County Commissioners

The Board of Commissioners will consider a wide range of contracts for early intervention, mental health, and youth services. The meeting also includes a review of the 2023 first quarter budget status and a proposed change to the personal expenses reimbursement policy.

• Contract for Justice Works Youth Care, Inc. for transportation services: $812,300.00
• Contract for Speaking from the Heart, Inc. for early intervention services: $803,000.00
• Contract for Cerebral Palsy Association for early intervention services: $625,000.00
• Contract for Easter Seals of Southeastern PA for early intervention services: $503,000.00
• Proposed revision to the Reimbursement of Personal Expenses Policy

The Board of Commissioners approved revisions to the Reimbursement of Personal Expenses Policy effective June 3, 2023. The board also approved a bid award for environmental services and passed the consent agenda including budget changes and HR actions.

• Approved revisions to the Reimbursement of Personal Expenses Policy (effective June 3, 2023)
• Approved $36,702.00 bid award for Hatfield House Environmental Services
• Approved Budget Change 08-23
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved HR Agenda including hires, rehires, transfers, promotions, and ends of employment
• Approved vouchers as submitted by Controller
• Approved minutes of the April 26, 2023 meeting

Retirement Board

The Retirement Board will meet to adopt the agenda and approve minutes from February 15, 2023. The board is scheduled to receive a Performance Update Report.

• Performance Update Report

The Board approved the minutes from the February 15, 2023 meeting and adopted the May 9, 2023 agenda. A performance report indicated the Chester County Employees’ Retirement Fund was valued at approximately $493,119,950 at the end of the first quarter.

• Approved February 15, 2023 meeting minutes
• Adopted May 9, 2023 meeting agenda

County Commissioners

The Board of Commissioners is reviewing several grant awards and budget changes, including funding for home repairs and workforce development. The meeting includes votes on various service contracts and resolutions for industrial development loans and bonds.

• Grant award of $3,188,050 from PA-DCED for the Whole Home Repair Program
• Contract with Oxford Area Neighborhood Services Center for $990,000 for rental and utility assistance
• Agricultural land preservation contract with Samuel Townsend for $319,194
• Four $250,000 workforce development grants from the PA Department of Labor and Industry
• Resolution 28-23 regarding Tax Exempt Revenue Bonds for Avon Grove Charter School

The Board of Commissioners approved two resolutions regarding the Chester County Industrial Development Authority. They also approved the contracts and grants agendas and routine personnel and budget items via a consent agenda.

• Approved Resolution 27-23 for Industrial Development Authority Next Generation Loan for Daniel B. and Malinda F. Lapp
• Approved Resolution 28-23 for Industrial Development Authority Tax Exempt Revenue Bonds for Avon Grove Charter School
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved Budget Change 07-23
• Approved HR Agenda including hires, transfers, promotions, and retirements
• Approved vouchers as submitted by Controller
• Approved April 12, 2023 meeting minutes

Prison Board

The Prison Board will meet to review the monthly report and the Intermediate Punishment Plan. The agenda also includes the approval of minutes from the March 29, 2023, meeting.

• Monthly Report
• Intermediate Punishment Plan
• Minutes of the March 29, 2023 meeting

The Prison Board approved the proposed Intermediate Punishment Plan presented by the Director of the County’s Adult Probation Department. The Board also approved the minutes from the March 29, 2023 meeting. Warden Ron Phillips provided a monthly report on inmate populations and facility statistics for March 2023.

• Approved March 29, 2023 meeting minutes
• Adopted April 26, 2023 meeting agenda
• Approved proposed Intermediate Punishment Plan

Board of Elections

The Board of Elections will meet to discuss the Drop Box Program and consider a resolution regarding polling locations for the 2023 Municipal Primary Election.

• Presentation of the Drop Box Program
• Resolution 25-23: authorizing polling location changes for the 2023 Municipal Primary Election

The Board of Elections approved Resolution 25-23 to authorize polling location changes for the 2023 Municipal Primary Election. The board also received a presentation regarding the County’s Drop Box program.

• Approved meeting minutes from April 13, 2023
• Adopted the April 24, 2023 agenda
• Approved Resolution 25-23 authorizing polling location changes for the 2023 Municipal Primary Election

Board of Elections

The Board of Elections is meeting to review a report from the Voter Services Director and approve meeting minutes. The primary action item is the authorization of polling location changes for the upcoming primary election.

• Resolution 24-23: Authorizing polling location changes and ratifying the list of all polling locations for the 2023 Municipal Primary Election

The Board approved Resolution 24-23 to authorize polling location changes and ratify the full list of locations for the 2023 Municipal Primary Election. The Board also voted to consider moving Precinct 790 to Saint Thomas Church.

• Accepted November 28, 2022 meeting minutes
• Adopted April 13, 2023 agenda
• Approved Resolution 24-23 authorizing polling location changes and ratifying all 2023 Municipal Primary Election locations
• Approved consideration of moving Precinct 790 to Saint Thomas Church (2-1)

County Commissioners

The Board of Commissioners will vote on several service contracts, budget adjustments, and resolutions. Key items include a records management contract and funding for infrastructure improvements in Phoenixville Borough.

• Contract with Chester County Historical Society for $1,187,105.47 for public records management
• Contract with Phoenixville Borough for $900,000.00 for Paradise Street Improvements
• Resolution 23-23 to add fees for services, examinations, and reports from the County Coroner's Office
• Contract with Michael Baker International, Inc. for $300,000.00 for electric vehicle charging consulting
• Grant award from Pennsylvania Commission on Crime and Delinquency for $449,264 for gun violence investigation

The Board of Commissioners approved several resolutions, including updates to the Coatesville Local Economic Revitalization Tax Assistance and a language access plan. The board also authorized new fees for the County Coroner’s Office and approved the 2023-2027 Consolidated Plan for HUD submission.

• Approved Resolution 20-23 amending Coatesville Local Economic Revitalization Tax Assistance (LERTA)
• Approved Resolution 21-23 adopting the Department of Community Development Language Access Plan
• Approved Resolution 22-23 authorizing the 2023-2027 Consolidated Plan submission to HUD
• Approved Resolution 23-23 adding fees for County Coroner’s Office services, examinations, and reports
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved Budget Change 06-23
• Approved March 29, 2023 meeting minutes

Salary Board

The Salary Board is meeting to consider recommendations for new positions, position changes, and position inactivations. The board will also review the minutes from the March 1, 2023 meeting.

• Approval of new positions
• Approval of position changes
• Approval of position inactivations

The Chester County Salary Board approved the creation of new positions, changes to existing positions, and the inactivation of certain positions as listed on the meeting agenda. The board also approved the minutes from the March 1, 2023 meeting.

• Approved minutes from March 1, 2023 meeting
• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda

Prison Board

The Prison Board is meeting to review the monthly report and approve the implementation of the Prison/ PrimeCare Medication Assisted Treatment (MAT) Program. If approved, the program would take effect on April 1, 2023.

• Implementation of the Prison/ PrimeCare Medication Assisted Treatment (MAT) Program

The Prison Board approved the implementation of the Prison/ PrimeCare Medication Assisted Treatment (MAT) Program. The board also approved the minutes from the February 22, 2023 meeting and adopted the current agenda.

• Approved implementation of Prison/ PrimeCare Medication Assisted Treatment (MAT) Program effective April 1, 2023
• Approved February 22, 2023 meeting minutes
• Adopted March 29, 2023 meeting agenda

County Commissioners

The Board of Commissioners is reviewing a series of contracts, budget changes, and grant applications. Key items include a bridge construction contract and the authorization of opioid litigation settlement agreements.

• Contract with Rylind Construction Company, Inc. for $1,135,590.74 for Bridge #21 construction
• Resolution 18-23 to authorize the County Solicitor to enter into Opioid Litigation Settlement Agreements
• Contract with Justice Works Youth Care, Inc. for $806,400.00 for a visitation program
• Grant applications to HUD for the HOME Investment Partnerships Program ($1,212,979) and Community Development Block Grant ($2,501,840)
• Bid rejection and authorization to re-bid sinkhole remediation at Exton Library and Chester Valley Trail

The Board of Commissioners approved resolutions for opioid litigation settlements and a Next Generation Farmer Loan. They also rejected a bid for sinkhole remediation at the Exton Library and Chester Valley Trail, authorizing a re-bid.

• Approved Resolution 18-23 authorizing the County Solicitor to enter into Opioid Litigation Settlement Agreements
• Approved Resolution 17-23 for the Industrial Development Authority Next Generation Farmer Loan for Christian E. and Annie M. Stoltzfus
• Rejected bid for Sinkhole Remediation at Exton Library and Chester Valley Trail (Bid #301303-1422E) and authorized re-bid
• Approved $78,105.12 bid award for Linen Products
• Appointed Clayton Kellum, Jason Kaplan, and William Kelly to the MH/IDD Advisory Board
• Appointed Tish Molloy to the Pipeline Safety Advisory Board
• Appointed Mark Lucas and Kevin Gore to the Water Resources Authority
• Appointed Nathan Booth to the Veterans Advisory Board

County Commissioners

The Board of Commissioners will discuss adopting a new Remote Work and Telework Policy for county employees. The meeting includes a large volume of contract approvals for human services, health enhancements, and infrastructure. The board is also reviewing several budget transfers and grant renewals.

• Proposed $4,206,750.00 grant to Westtown Township for the Crebilly Acquisition
• Proposed adoption of a new Remote Work and Telework Policy
• Contract with Open Hearth, Inc. for $803,374.00 for Housing Options Program
• Contract with Maternal & Child Health Consortium of Chester County for $701,875.00
• Budget transfer of $3,500,000 from American Rescue Plan Act Fund to Non-Departmental

The Board of Commissioners approved a new Remote Work/Telework Policy and related changes to parking and personal day eligibility for employees. The board also approved a bridge rehabilitation bid and a loan application for the Next Generation Farmer project.

• Adopted Remote Work/Telework Policy and related parking and personal day eligibility changes
• Approved $236,000.00 bid for Rehabilitation for County Bridge #187
• Approved Resolution 12-23 for Chester County Industrial Development Authority Next Generation Farmer Loan for Jacob B. and Katie B. Smucker
• Appointed Heather Edelblute to the Chester County Board of Health (term ending 03/31/2027)
• Approved addendum to Memorandum of Understanding between Chester County Conservation District and Commissioners
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved Budget Changes 19-22 and 04-23

Salary Board

The Salary Board is meeting to consider recommendations for new positions, position changes, and position inactivations. The specific details of these personnel actions are contained in attachments to the agenda.

• Approval of new positions
• Approval of position changes
• Approval of position inactivations

The Chester County Salary Board approved the creation of new positions, changes to existing positions, and the inactivation of positions as listed on the meeting agenda. The board also approved the minutes from the February 8, 2023 meeting.

• Approved minutes from February 8, 2023 meeting
• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda

Prison Board

The Prison Board is meeting to review the monthly report and conduct general discussion. The agenda also includes the approval of minutes from the January 25, 2023 meeting.

• Approval of January 25, 2023 meeting minutes
• Review of Monthly Report

The Prison Board approved the minutes from the January 25, 2023 meeting and adopted the current agenda. Warden Ron Phillips provided a monthly report on inmate populations, medical and mental health statistics, and staffing vacancies.

• Approved January 25, 2023 meeting minutes
• Adopted February 22, 2023 meeting agenda

Retirement Board

The Retirement Board will meet to adopt the agenda and approve minutes from November 2, 2022. The board will also receive a performance update report.

• Performance Update Report

The Chester County Retirement Board approved a recommendation to shift $4 million between investment funds to realign asset allocation. The board also approved the minutes from the November 2, 2022 meeting.

• Approved November 2, 2022 meeting minutes
• Approved moving $4 million from Large Cap Equity Fund to International Fund

County Commissioners

The Board of Commissioners will review several high-value contracts for human services, land preservation, and public health. The meeting includes a consent agenda for routine bid awards, budget changes, and various service contracts.

• Contract for Human Services: $3,418,539.14 for Emergency Rental and Utility Assistance
• Contract with Natural Lands Trust: $2,150,000.00 for Crebilly Easement
• Resolution 11-23: Authorizing additional fees for County Coroner's Office services
• Contract with NPC, Inc.: $300,000.00 for voter ballot printing and production
• Contract with Eagle Industrial Hygiene Associates, Inc.: $293,475.00 for Law Enforcement Firing Range monitoring

The Board of Commissioners approved several routine business items via a consent agenda, including bid awards and resolutions. The board also approved the Contracts and Grants agendas. No other substantive decisions were recorded.

• Approved bid for New & Remanufactured/ Compatible Toner Cartridges ($690,159.29)
• Approved bid for Replacement Filters for Public Safety Training Center Firing Range ($34,735.36)
• Approved Resolution 10-23 granting HR Director authority to execute Stop Loss Insurance documents
• Approved Resolution 11-23 authorizing additional fees for County Coroner’s Office services
• Approved January 25, 2023 meeting minutes
• Approved Contracts Agenda
• Approved Grants Agenda
• Approved Budget Changes 18-22 and 03-23

Salary Board

The Salary Board is meeting to consider recommendations for new positions, position changes, and position inactivations. The meeting also includes the approval of minutes from the January 4, 2023 meeting.

• Approval of new positions
• Approval of position changes
• Approval of position inactivations

The Chester County Salary Board approved the creation of new positions, changes to existing positions, and the inactivation of specific positions as listed on the meeting agenda. The board also approved the minutes from the January 4, 2023 meeting.

• Approved minutes from January 4, 2023 meeting
• Approved new positions listed on the agenda
• Approved position changes listed on the agenda
• Approved position inactivations listed on the agenda

County Commissioners

The Board of Commissioners is meeting to approve various service contracts, grant applications, and budget changes. Key actions include funding for agricultural land preservation and emergency rental assistance.

• Appropriation of $2,682,395.17 for the purchase of agricultural easements in 2023
• Contract with Friends Assoc. for the Care & Protection of Children for $2,750,000.00 for emergency rental and utility assistance
• Grant application for $3,164,419.00 for the Whole Home Repair Program
• Budget increase of $1,086,698 for Hotel Tax and $902,718 for Mental Health/IDD Fund
• PennDOT grant awards of $498,000 for Bridge #300 and $548,000 for Bridge #92

The Board of Commissioners approved funding for agricultural easements and awarded bids for bridge rehabilitation and a youth center camera project. They also approved a collective bargaining agreement with the Pennsylvania Social Services Union Local 668, SEIU.

• Appropriated $2,2682,395.17 for the purchase of agricultural easements in 2023
• Approved $195,000.00 bid for Rehabilitation of County Bridge #195
• Approved $135,985.00 bid for Youth Center Camera Project
• Appointed LeRoy Whitehead to the Children, Youth, and Families Advisory Board (term ending 03/31/2026)
• Approved Resolution 06-23 granting Facilities Department authority regarding River Station East Condominium Association, Inc.
• Approved Collective Bargaining Agreement with Pennsylvania Social Services Union Local 668, SEIU
• Approved Contracts Agenda and Grants Agenda
• Approved Budget Changes 17-22 and 02-23

Prison Board

The Prison Board will review the monthly report and discuss board business. The agenda also notes a previous executive session held on January 18, 2023, regarding personnel and legal matters.

• Review of December 15, 2022 meeting minutes
• Monthly report review

The Prison Board approved the minutes from the December 15, 2022 meeting and adopted the current agenda. Warden Ron Phillips provided a monthly report on inmate populations, medical updates, and staffing levels. No other substantive decisions were made.

• Approved December 15, 2022 meeting minutes
• Adopted January 25, 2023 meeting agenda

County Commissioners

The Board of Commissioners will review various contract amendments, grant awards, and budget changes. Key items include legal services for criminal cases and workforce development grants. The board will also consider a tax exoneration resolution for New London Township.

• Contract amendment with Community Care Behavioral Health Org for $134,466,485.00
• Resolution 03-23 to exonerate certain county taxes in New London Township
• Budget roll over of $3,500,000 for a building acquisition in 2023
• Multiple conflict counsel contracts for criminal cases ranging from $23,621.09 to $47,212.92
• Contract with London Grove Township for $45,000.00 for a transportation study

The Board of Commissioners approved several bid awards, board appointments, and a resolution for tax exonerations in New London Township. The board also approved the Contracts and Grants agendas and a Memorandum of Understanding with the Pennsylvania Social Services Union.

• Approved $426,406.00 for Roof Replacement at Wolf’s Hollow Park
• Approved $74,970.00 for Gas Props Maintenance at Public Safety Training Campus
• Approved Resolution 03-23 to exonerate certain county taxes in New London Township
• Appointed Emily Bless to Chester County Library Board (term ending 03/31/2026)
• Reappointed JoAnn Weinberger to Chester County Library Board (term ending 03/31/2026)
• Approved Memorandum of Understanding with Pennsylvania Social Services Union, Local 668, SEIU
• Approved Contracts Agenda
• Approved Grants Agenda

Salary Board

The Salary Board is meeting to consider the annual approval of authorized positions across multiple county offices. The board will also review recommendations for new positions, position changes, and position inactivations.

• Annual approval of authorized positions for 11 offices including the District Attorney, Sheriff, and Treasurer
• Approval of new positions
• Approval of position changes
• Approval of position inactivations

The Salary Board approved the annual list of authorized positions for multiple county departments and offices. The board also approved new positions, position changes, and position inactivations as listed on the meeting agenda.

• Approved authorized positions for Commissioners’ office and related departments
• Approved authorized positions for the Courts and related departments
• Approved authorized positions for the Clerk of Courts office
• Approved authorized positions for the Controller’s office
• Approved authorized positions for the Coroner’s office
• Approved authorized positions for the District Attorney’s office
• Approved authorized positions for the Prothonotary’s office
• Approved authorized positions for the Recorder of Deeds, Register of Wills, Sheriff, and Treasurer offices