Chester County public meetings in 2024
22 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
County Commissioners
The Board of Commissioners will consider approving the 2025 budget and the 2025 real estate tax rate. The meeting includes a large volume of contract approvals for legal services, public safety equipment, and healthcare support.
- Proposed 2025 Budget of $730,325,993.00
- Resolution BOC-63-24 authorizing the 2025 Real Estate Tax Rate
- Contract with Radio Maintenance Inc for $1,698,814.99 for fire and EMS paging systems
- Bid award for Pocopson Home flooring replacement for $60,145.00
- Contract with Skanska USA Building, Inc for $727,395.00 for Coroner Facility construction management
Prison Board
The Prison Board of Inspectors will adopt its agenda and consider updates on prison security, human‑resource matters, and two contracts. One contract is a $3,706,811.80 agreement with R. Brooks Mech Heating & AC, LLC for HVAC replacements at the prison. The other is a $0.00 contract with SAVIN for maintenance of the statewide victim‑information system. The board will also review vouchers submitted by the controller and hear public comments.
- Contract with R. Brooks Mech Heating & AC, LLC – $3,706,811.80 for HVAC replacements
- Contract with SAVIN – $0.00 for maintenance of the victim information system
- Warden’s report
- Prison security improvements update
- Human resource matters: hires, rehires, ends of employment, retirements
County Commissioners
The Commissioners will consider Resolution BOC‑58‑24, which would rescind the county’s ban on open burning. The ban was originally adopted as Resolution No. BOC‑52‑24 on October 25 2024 and extended on November 20 2024 as Resolution No. BOC‑57‑24. If approved, the ban would be removed.
- Resolution BOC‑58‑24 – rescind the county’s open‑burning ban (adopted Oct 25 2024, extended Nov 20 2024)
Board of Elections
The Chester County Board of Elections will adopt Resolution BOE-10-24, which certifies the official results of the November 5, 2024 General Election and the recount and recanvass of the United States Senate race. The agenda includes standard procedural items such as public comment, adoption of the agenda, and adjournment. No old business items are listed.
- Resolution BOE-10-24: Certify official results of the Nov 5, 2024 General Election and recount of U.S. Senate race
Salary Board
The Salary Board will discuss expanding the E pay ranges. It will also consider approving attached position changes and position inactivations. No old business items are listed.
- Expand E pay ranges
- Approve attached position changes
- Approve attached position inactivations
County Commissioners
The Board of Commissioners will receive a presentation of the preliminary 2025 budget. The meeting also includes a consent agenda with numerous service contracts, grant applications, and budget adjustments.
- Preliminary 2025 Budget presentation by CFO Julie Bookheimer
- Contract with CoreStates, Inc. for $728,360.00 for Coroner Facility Design Services
- Contract amendment with Rimini Street, Inc. for $499,502.00 for PeopleSoft and Oracle Support Services
- Grant application for $500,000.00 from Pennsylvania Housing Finance Agency for homelessness efforts
- Grant application for $425,000.00 from Pennsylvania Fish and Boat Commission for Chambers Lake at Hibernia County Park
Prison Board
The Prison Board of Inspectors will review updates on security, personnel, and several contracts. It will consider an amendment to extend warranty services for X‑Ray and Body Inspection Systems at a cost of $33,040.00, and a new contract with Johnson Controls for card reader installation valued at $207,991.50. The board will also consider an amendment to a $37,500 grant for expanding a Medically Assisted Treatment program. Additional items include vouchers and public comment.
- Amendment with Secure Technology Value Solutions, Inc. – $33,040.00 to extend warranty/maintenance on X‑Ray and Body Inspection Systems (term 12/18/2024‑06/21/2027)
- Contract with Johnson Controls – $207,991.50 for card reader installation at the prison and correctional center (term 12/18/2024‑until complete)
- Amendment to grant from Pennsylvania Commission on Crime and Delinquency – $37,500.00 for 2022 COSSUP expansion of Medically Assisted Treatment program (term 10/01/2023‑09/30/2025)
- Human resource matters: hires, rehires, and ends of employment
- Vouchers as submitted by Controller
Board of Elections
The Chester County Board of Elections will consider two resolutions. The first resolution (BOE-08-24) appoints poll workers for the 2024 General Election. The second resolution (BOE-09-24) appoints and authorizes individuals to serve on the Return Board to assist with vote tabulation for the 2024 General Election.
- Resolution BOE-08-24 – appoint poll workers for the 2024 General Election
- Resolution BOE-09-24 – appoint and authorize Return Board members for the 2024 General Election
Retirement Board
The Retirement Board will meet to review performance and administration updates. The board will discuss and potentially take action regarding a Cost of Living Adjustment for retirees.
- Discussion and possible action on Cost of Living Adjustment for retirees
County Commissioners
The Chester County Commissioners will adopt the agenda and consent items, then consider several contract approvals, grant awards, and budget changes. A key budget change transfers $30,000,000 from the American Rescue Plan Fund to the General Fund. Additional actions include a $1,000,000 contract for the Villas of West Whiteland affordable‑housing project and a $354,821 community‑development contract for rapid‑rehousing services.
- $30,000,000 transfer from American Rescue Plan Fund to General Fund (budget change)
- $1,000,000 contract with VWW Associates, LP for Villas of West Whiteland Affordable Housing
- $354,821 Community Development contract with Human Services, Inc. for Continuum of Care Rapid Rehousing
- $127,057 HUD grant for Continuum of Care Planning activities
- $200,000 contract amendment with Coatesville 2nd Century Alliance for staff positions
Prison Board
The Prison Board of Inspectors will discuss several agenda items, including a contract amendment with Biotech Solutions, Inc. for $12,012 to extend the Grease Biodegradation System at Pocopson Home and the prison for 2025. The board will receive the Warden’s report, an update on prison security improvements, and human‑resource matters such as hires, promotions, terminations, and retirements. Vouchers submitted by the controller will also be reviewed before adjournment.
- Contract amendment with Biotech Solutions, Inc.: $12,012 to extend Grease Biodegradation System (2025)
- Warden’s report
- Prison security improvements update
- Human resource matters – hires, rehires, promotions, terminations, retirements
- Review of vouchers submitted by controller
County Commissioners
The Board of Commissioners will vote on several high-value contracts for prison services and infrastructure. The meeting includes approvals for healthcare and food services for the prison and youth center, as well as bridge reconstruction grants.
- Contract with PrimeCare Medical, Inc. for prison and youth center health care services: $30,560,698.00
- Contract amendment with Aramark Services, Inc. for food services: $3,907,693.00
- Authorization of eminent domain for replacement of County Bridge No. 205 Spring City over Stony Run
- Bid award for Prison Hot Water Heater Replacement in Wood Shop: $201,000.00
- Grant application to HUD for Pathways to Removing Obstacles to Housing: $2,188,194.00
Salary Board
The Chester County Salary Board will meet on October 9, 2024. The board will consider approving the attached new positions, position changes, and position inactivations. No other business items are listed.
- Approve attached new positions
- Approve attached position changes
- Approve attached position inactivations
General
The Chester County Board of Elections will consider Resolution BOE-07-24, which authorizes changes to polling locations for the 2024 General Election. The meeting also includes routine items such as the call to order, announcements, minutes from the May 13, 2024 meeting, and public comment periods. No old business items are listed.
- Resolution BOE-07-24: authorize polling location changes for the 2024 General Election
Prison Board
The Prison Board of Inspectors will review updates on prison security, personnel matters, and several contracts. Contracts include a $3,907,693 amendment with Aramark for food services, a $30,560,698 contract with PrimeCare Medical for health care, a $24,050 de‑escalation training contract with Lincoln Center for Family and Youth, and a $20,544 amendment with LexisNexis for inmate law library access. The board will also address promotions, retirements, and other human‑resource issues.
- Amendment with Aramark Services, Inc. – $3,907,693 for food services at the Prison, Youth Center, and Pocopson Home (10/01/2024–09/30/2025)
- Contract with PrimeCare Medical, Inc. – $30,560,698 for health care services (10/01/2024–09/30/2027)
- Contract with Lincoln Center for Family and Youth – $24,050 for comprehensive de‑escalation training (starting 10/09/2024)
- Amendment with RELX, Inc. d/b/a LexisNexis – $20,544 to extend online law library materials for inmates (12/01/2024–11/30/2026)
County Commissioners
The Chester County Board of Commissioners will adopt a consent agenda that includes routine approvals and several contract amendments. New business items include multiple contract awards and two grant awards, notably a $28.68 million renewal for Children, Youth, and Families programs. A budget adjustment of $33,549 will fund portable radios for Emergency Services. All items will be voted on at the September 24 meeting.
- Contract with Montgomery Technology Systems, LLC for a perimeter intrusion detection system – $826,600
- Contract amendment with IntelliSys Solutions Group, LLC for recruitment/retention consultant services – $815,800
- Grant award renewal with Pennsylvania Department of Human Services for Children, Youth, and Families – $28,682,308
- Contract amendment with CM3 Building Solutions for automation controls and mechanical systems – $74,202
- Budget change for Emergency Services to purchase Harris portable radios – $33,549
County Commissioners
The meeting includes a consent agenda of routine items and approvals of numerous contracts and grants. Commissioners will consider Resolution BOC-44-24 to increase the county’s price‑per‑acre limit for purchasing agricultural conservation easements. Additional agenda items cover employee handbook policy changes, budget adjustments, and several large service contracts.
- Resolution BOC-44-24: authorize increase of the County’s price‑per‑acre cap for agricultural conservation easements
- Contract with Willis Towers Watson Northeast for employee benefits consulting services, amount $510,000
- Contract with Weatherproofing Technologies, Inc. for prison roof replacement, amount $1,937,346.58
- Grant award of $800,000 from Pennsylvania Housing Finance Agency for coordinated entry call center and homelessness services
- Resolution BOC-42-24: authorize lease of space in the Historic Courthouse to the Chester County Conference and Visitors Bureau
Prison Board
The Prison Board of Inspectors will review the minutes from the July 24 meeting, discuss personnel matters, and consider a contract for a perimeter security system. The board will also address vouchers submitted by the controller.
- Contract with Montgomery Technology Systems, LLC: $826,600.00
- Perimeter Intrusion Detection System installation
- Warden's Report
- Human Resource Matters (Hires, Rehires, Retirements)
- Vouchers submitted by Controller
County Commissioners
The Chester County Board of Commissioners will vote on a resolution authorizing eminent domain to replace County Bridge No. 175 on Creek Road over Pickering Creek. They will also adopt a consent agenda that includes routine items, several multi‑million‑dollar contracts for bridge engineering, bridge replacements, and infrastructure maintenance, and approve grant awards from HUD for homeless services. Additional items include a Right‑to‑Know Law policy recommendation and budget adjustments for several departments.
- Resolution BOC‑37‑24: eminent‑domain authority for Replacement of County Bridge No. 175
- Contract $3,600,000 with Traffic Planning and Design, Inc. for bridge engineer and program management services
- Cooperation Agreement with Piasecki Aircraft Corp. and Heliplex, LLC
- Grant awards from HUD totaling $507,044 for homeless management, permanent supportive housing, and rapid rehousing
- Budget Change 14‑24: $101,643 for Public Defender Indigent Defense Grant Program
Salary Board
The Salary Board will meet to consider recommendations for the approval of new positions and changes to existing positions. The agenda does not list specific job titles or salary amounts.
- Approval of new positions
- Approval of position changes
Retirement Board
The Chester County Retirement Board will convene on August 1, 2024, to approve the minutes from the May 2, 2024 meeting and receive a performance update report. The meeting is a standard procedural session with opportunities for public comment.
- Approval of May 2, 2024 minutes
- Performance Update Report presentation
- Public comment period on agenda items
Prison Board
The Prison Board of Inspectors will receive updates on prison security improvements and the Warden's report. The board is scheduled to review a new Inmate Welfare Fund Policy and address human resources matters including transfers and ends of employment.
- Prison security improvements update
- New Inmate Welfare Fund Policy
- Warden's report
- Human resources transfers and ends of employment
- Vouchers submitted by Controller