Chesterfield County public meetings in 2023
41 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Audit and Finance Committee
The Committee is meeting to review the FY23 external audit results and receive a finance update. Members will also discuss the FY24 audit plan and several internal audit periodic reports.
- FY23 External Audit Results
- FY24 Audit Plan and Hotline Activity Update
- County Payroll Pay Study Results (May 3, 2023)
- FY23 Fraud, Waste and Abuse Annual Report (July 6, 2023)
- FY23 Internal Audit Annual Report (July 13, 2023)
Economic Development Authority
The Economic Development Authority will meet to receive financial updates and project briefings. The body will discuss the status of several specific development sites.
- Springline at District 60 Update
- Meadowville Update
- Upper Magnolia Green Update
- Financial Update
One Time Event
The Community Policy and Management Team is meeting to discuss the Children’s Services Act. The body will review financial status, service reports, and a list of recommended providers for approval.
- Approval of July CPMT minutes and authorized funding reports
- Review of July new case report, placement count, and utilization management
- Approval of recommended providers including All Around Achievers, Bair Foundation, and Childhelp
- Discussion of FAPT in-person and waitlist updates
- Review of SPED rate guidance
Board of Zoning Appeals
The Board of Zoning Appeals will meet to consider a variance request for a property in the Matoaca Magisterial District. The request involves using land without public road frontage for dwelling purposes.
- Variance request 23VA0003 for 23.44 acres at 9525 River Road to allow dwelling use on land without public road frontage
Board of Supervisors
The Board of Supervisors will hold a public hearing on the use of eminent domain for the Hopkins Road Water Line Project. The meeting includes a consent agenda with multiple land acceptances, grant appropriations, and zoning requests.
- Public hearing on eminent domain for Hopkins Road Water Line Project
- Construction contract for Proctors Creek Wastewater Treatment Plant IFAS Rehabilitation Project
- Approval of Diversity, Equity and Inclusion (DEI) Strategic Plan
- Acceptance of land parcels adjacent to Swineford Road, Route 1, Iron Bridge Road, and Grove Hill Road
- Authorization to proceed with the North-South Collector Road Project
Planning Commission
The Planning Commission will hold a work session and public hearing to discuss zoning ordinance modernization and demographic reports. The body is considering several rezoning requests and an amendment to the county code regarding parcel subdivisions.
- Proposed code amendment (23PJ0107) to modify parcel subdivision rules, including road frontage requirements in agricultural districts
- Moores Lake Amendment (22SN0082): request to modify uses and standards for 173.11 acres at 12101 Route 1
- Fuqua Farm Amendment (23SN0028): request to modify proffers for 249.08 acres at 8750 Bethia Road
- Ashbrook Amendment (23SN0021): request to amend zoning approval for 177.82 acres in Ashbrook Subdivision
- Goolsby Avenue Rezoning (22SN0110): request to rezone 2.22 acres from Agricultural to Residential (R-12)
Community Services Board
The Community Services Board is meeting to review the FY24-25 Strategic Plan and recommended accounts receivable write-offs for FY23. The board will also consider the renewal of Policy 5.03 regarding medication.
- Renewal of Policy 5.03 – Medication
- FY23 Recommended Accounts Receivable Write-Offs
- FY24-25 Strategic Plan
- Human Resources Update presentation by Mandy Pilk
Economic Development Authority
The Chesterfield County Economic Development Authority will meet to discuss a financing amendment for Brandermill Woods. The body will also receive updates on several development projects.
- Brandermill Woods Financing Amendment
- Springline at District 60 Update
- Meadowville Update
- Upper Magnolia Green Update
Chesterfield Emergency Planning Committee
The committee will review a National Weather Service hurricane briefing and conduct executive committee elections. Members will also discuss Tier 2 submissions and the EOP future review.
- National Weather Service Hurricane Briefing by Darshan Parikh
- CEPC Executive Committee Elections
- Tier 2 Submissions Review
- PlanRVA Pathways to Future Survey
- Review of revised website
Board of Supervisors
The Board of Supervisors will discuss performance grant agreements and various land acceptances. The meeting includes public hearings on transportation projects and the use of eminent domain for the Bailey Bridge Connector Project.
- Resolution to issue up to $105,000,000 of General Obligation Bonds for county and school capital projects
- Performance Grant Agreements with Church & Dwight Co. and Weidmuller, Inc.
- Public hearing on eminent domain for the Bailey Bridge Connector Project right-of-way
- FY24-FY29 Secondary Road Six-Year Plan and FY24 Secondary Road Improvement Budget
- Budget amendment of $64,709 for Appomattox Regional Governor's School
Economic Development Authority
The Economic Development Authority will meet to receive financial updates and project briefings. The agenda includes status updates on several specific developments.
- Spring Rock Green Update
- Meadowville Update
- Tomahawk Sewer Update
- Financial Update
Community Services Board
The Community Services Board will consider the renewal of 10 internal policies regarding board orientation, training, and staff relationships. The meeting also includes FOIA/COIA training provided by County Attorney Andrew Fulwider.
- Renewal of Policy 1.02 (Orientation of Board Members) and Policy 1.04 (Board Training)
- Renewal of Policy 2.01 (Selection of Executive Director) and Policy 2.03 (Acting Executive Director)
- Renewal of Policy 2.05 (Organizational Structure) and Policy 2.06 (Outside Employment of CSB Staff)
- Renewal of Policy 2.07 (Board Relationship with Staff), Policy 2.08 (Volunteers), Policy 2.09 (Student Training), and Policy 2.10 (Personnel Policy)
- FOIA/COIA Training presentation by Andrew Fulwider
One Time Event
The Community Policy and Management Team is meeting to review financial and service reports. The body will discuss contract processes, rate review workgroups, and a Service Gap Assessment due June 2, 2023.
- Approval of April CPMT minutes and authorized funding reports
- Review of new case reports and placement counts
- FAPT waitlist update of 2 weeks
- OCS Memo regarding Service Gap Assessment due June 2, 2023
- Discussion of FAPT member vacancies
Planning Commission
The Planning Commission will hold a work session on zoning ordinance modernization and a public hearing for several land-use requests. The body will discuss specific rezoning applications and a code amendment regarding electronic signs for county facilities.
- 21SN0680: Request to rezone 31.05 acres on Greenyard Road from Agricultural to Multifamily Residential
- 22SN0090: Conditional use request for a public address system at Paddy's Bar, 341 East Hundred Road
- 22SN0126: Conditional use request for a water tower and communications equipment on Hopkins Road
- 23PJ0103: Proposed code amendment for computer controlled variable message electronic signs at county facilities
- 21SN0681: Request to rezone 9.55 acres at 4919 Oriole Avenue to Community Business with outside storage
Human Services Non-Profit Collaborative
The body is holding a virtual meeting featuring a non-profit partner presentation and a collaborative roundtable. The agenda consists of introductions and a discussion period.
- Presentation by John Richardson-Lauve of St. Joseph’s Villa
Electoral Board
The Electoral Board is meeting to address personnel matters and the recruitment and training of officers of election. The board will also discuss specific polling place locations and security initiatives.
- Polling place discussions for Falling Creek, Iron Bridge North, Buford, and Walton Park
- Election worker personnel matters
- Officer of Election appointments, assignments, and recruitment
- Security initiatives
- Early voting and absentee by mail procedures
Parks and Recreation Advisory Commission
The commission will meet to receive updates on recreation operations and reports from the Parks and Recreation Director. The meeting includes a public comment period for unscheduled matters.
- Recreation Operations Update
- Parks and Recreation Director updates from Neil Luther
- Acceptance of Parks and Recreation Staff Reports
Board of Supervisors
The Board of Supervisors will consider the adoption of the FY2024 Budget and the FY2024-2028 Capital Improvement Plan. The meeting includes votes on annual tax levies for real estate and personal property, as well as utility fee changes.
- Proposed refund of $12.7M of FY2022 real estate revenue surplus
- Adoption of FY2024 Budget and FY2024-2028 Capital Improvement Plan (CIP)
- Annual tax levy on real estate and personal property
- Ordinance amendments for Department of Utilities fee changes
- FY2024 Community Development Block Grant and HOME Investment Partnership Annual Plan
Board of Zoning Appeals
The Board of Zoning Appeals will meet to review variance requests for three properties in the Matoaca area. The board will also approve previous meeting minutes.
- Variance request 22VA0014 - Zoe Elston - Matoaca
- Variance request 23VA0001 - Kia Brooks - Matoaca
- Variance request 23VA0002 - Karen Brooks - Matoaca
Human Services Non-Profit Collaborative
The Human Services Non-Profit Collaborative is holding a virtual session to discuss county partnerships and mental health support services. The meeting includes a collaborative roundtable discussion.
- Discussion of Mental Health Support Services county partnership
- Collaborative roundtable
Board of Supervisors
The Board of Supervisors is holding work sessions to review the proposed FY2024 budget, the FY2024 schools' budget, and the FY2024-FY2028 Capital Improvement Program. The evening session includes public hearings on easements and a license agreement.
- Otterdale Road Drainage Improvement Project at Swift Creek appropriation
- Proposed amendment to Section 9-16 of the County Code regarding surplus real estate tax revenue refunds
- Public hearing for license agreement with EventMakers USA
- Easement conveyances to Virginia Electric and Power Company for Moseley and Hopkins Road Elementary Schools
- Rezoning requests including Royal Farms at Warbro Road and FC Richmond Expansion
Electoral Board
The Chesterfield County Electoral Board will review funding requests for pollbooks, scanners, and technology. The board will also discuss special election turnout and specific polling places. Other items include personnel matters and the reappointment of officers of election.
- Funding requests for Electronic Pollbook Vendor, DS450 High Speed Optical Scanner and Tabulator, and Tritek Technologies
- Poll Worker Management software
- Ballot Printing Vendor
- Special Election polling places: Pct. 205 (FCMS), Pct. 220 (FCES), Pct. 113 (Cultural Center of India), Pct. 519 (Islamic Center of VA), and Pct. 405 (LaPrade Library)
- Reappointment of Officers of Election
Chesterfield Emergency Planning Committee
The Chesterfield Emergency Planning Committee will meet to discuss the Norfolk Southern Railway train derailment in East Palestine, Ohio. The body will also address committee membership and executive vacancies.
- Discussion on Norfolk Southern Railway Train Derailment (East Palestine, Ohio)
- Review of CEPC Membership Roster
- Solicitation for Executive Committee vacancies: Vice Chair, Member at Large, and Past Chair
Parks and Recreation Advisory Commission
The Commission will receive a presentation on the Parks Signage Plan. Members will also review schools survey results and receive staff reports from planning, construction, and recreation departments.
- Parks Signage Plan Presentation
- Schools Survey Results
- Planning and Construction Staff Report
- Parks Staff Report
- Recreation Staff Report
Board of Supervisors
The Board of Supervisors will conduct work sessions on the proposed FY2024 budget, utilities operating budget, and capital improvement program. The evening session includes decisions on real estate purchases, rezoning requests, and public hearings for code amendments.
- Real estate purchase contract for County property at 8610 Perrymont Road
- Proposed FY2024 Water and Wastewater Utility Rates ordinance changes
- Public hearing regarding the establishment of a Tourism Improvement District
- Rezoning requests including Embrey RV, Deerhill Employment Facility, and Green Acres at Beach Road
- Proposed settlements of Opioid-Related Claims
Planning Commission
The Planning Commission will hold a work session and public hearing to discuss land use and zoning amendments. The body is considering several conditional use permits and rezoning requests across various magisterial districts.
- FC Richmond Expansion: Proposed master plan and development modifications on 84.1 acres at 17101, 17201, and 17301 Genito Road
- Rountrey Phase 5: Request to rezone 51.11 acres at 3101 Otterdale Road from Agricultural to Residential (R-12)
- New Chester Fire Station and Public Park Facility: Initiation of zoning application (23PJ0101)
- I Don’t Know Sports Grill: Request for conditional use to permit an outdoor public address system at 1920 W hundred Road
- Bikeways and Trails: Presentation for discussion during the work session
Community Services Board
The Community Services Board is meeting to review and potentially approve funding for Marcus Alert and the renewal of three internal policies. The board will also receive a presentation on the Infant Program and review 2022 board member self-assessment results.
- Approval of Marcus Alert funding
- Renewal of Policy 4.04 Research, Policy 4.05 Needs Assessment, and Policy 4.08 Evaluation
- Discussion of Remote Attendance Policy
- Discussion of Public Meeting Start Time
- Infant Program Overview presentation by Leslie Pakula
Economic Development Authority
The Chesterfield County Economic Development Authority will meet to receive financial updates and progress reports on specific projects. The meeting includes discussions on Spring Rock Green, Meadowville, and Tomahawk Sewer.
- Spring Rock Green Update
- Meadowville Update
- Tomahawk Sewer Update
- Financial Update
One Time Event
The Community Policy and Management Team will review budget and services reports. The body will discuss an OCS Audit follow-up regarding an SSA/SSI/DCSE proposal and receive recommendations from the IL workgroup.
- Approval of January authorized funding reports
- OCS Audit follow-up regarding SSA/SSI/DCSE proposal
- IL workgroup presentation and recommendations
- FAPT waitlist update (1 week)
- FAPT member appointment for CSU member
Audit and Finance Committee
The committee is meeting to review the FY24 budget and the SRP Plan and OPEB update. The agenda also includes updates on the FY23 Audit Plan and internal audit policies. Members will review periodic reports regarding transportation project management and regional partnership organization audits.
- FY24 Budget Review
- SRP Plan and OPEB Update
- FY23 Audit Plan and Hotline Activity Update
- Internal Audit policies 8-1 and 8-2 annual review
- Transportation Project Management report (November 30, 2022)
Human Services Non-Profit Collaborative
The Human Services Non-Profit Collaborative met for introductions and a roundtable discussion. The meeting was hosted by the Lifelong Learning Institute.
- Roundtable discussion with the Non-Profit Collaborative
- Hosting by Lifelong Learning Institute at 13801 Westfield Road
Parks and Recreation Advisory Commission
The Commission will review updates on disc golf and school survey results. The meeting includes a discussion on the Virginia Foundation for Healthy Youth – Share the Air program and staff reports from planning, construction, and recreation.
- Disc Golf Update
- Schools Survey Results
- Virginia Foundation for Healthy Youth – Share the Air
Board of Supervisors
The Board of Supervisors will hold work sessions on utilities, environmental stewardship, and the budget. The evening session includes decisions on land acceptances, zoning requests, and public hearings regarding the Nash Road Extension Project and the Roseland Zoning Overlay District.
- Public hearing on the exercise of eminent domain for the Nash Road Extension Project
- Public hearing on code amendments for the Roseland Zoning Overlay District
- Construction contract award for the Indian Springs Road Extension and Drainage Project
- Acceptance of land parcels adjacent to Ashlake Parkway, North Enon Church Road, and Midlothian Turnpike
- Appropriation of transient lodging tax collections for River City Sportsplex improvements
Community Services Board
The Chesterfield Community Services Board is meeting to review administrative reports and committee updates. The board will consider the approval of a submission for the FY24 DRPT FTA Transportation Grant.
- Approval of submission for FY24 DRPT FTA Transportation Grant
- Presentation on Behavioral Health Equity Grant – Emotional Wellness
- Finance Committee report
- Housing Committee update
- Public Relations Committee update
Economic Development Authority
The Economic Development Authority will meet to receive financial and project updates. The body will discuss joining the Virginia Investment Pool and conduct an audit work session.
- Joining Virginia Investment Pool
- Audit work session
- Spring Rock Green update
- Meadowville update
- Tomahawk Sewer update
One Time Event
The Community Policy and Management Team will review financial status, budget reports, and service utilization. The meeting includes discussions on provider rate increase requests and various member appointments.
- Provider rate increase requests from Lighthouse Behavioral Health & Youth Villages
- FAPT member appointment: Kevin Sutton, CSU and Donald Edwards, NCGE
- CPMT member appointment: Christopher Campbell, Chesterfield private provider
- CPMT member appointment: Elaine Gould, Chesterfield County Public Schools
- Review of November and December authorized funding reports
Electoral Board
The Chesterfield County Electoral Board is meeting to consider the nomination, appointment, and assignment of party-affiliated officers of election. No other business is listed on the agenda.
- Nomination, appointment and assignment of party affiliated officers of election
Planning Commission
The Planning Commission will conduct public hearings on several land use proposals, including residential, industrial, and multifamily developments. The meeting also includes the election of 2023 officers and consideration of two zoning code amendments.
- Rezoning request for multifamily uses at 2560 Gwynn Avenue
- Rezoning request for industrial use at 11900 Deerhill Road
- Rezoning request for residential use at 3101 Otterdale Road
- Conditional use request for a family day care home at 21016 Orange Hill Avenue
- Code amendment regarding on-site use of recreational substances
Human Services Non-Profit Collaborative
The Non-Profit Collaborative, led by Dr. James Worsley of DCA Human Services, is meeting to review its strategic plan and goals for 2023. The agenda includes welcome remarks, organizational updates, and a roundtable discussion.
- Review of Strategic Plan/Goals for 2023
- Organizational updates from the Collaborative
- Roundtable discussion among members
- Next meeting scheduled for February 9, 2023
Electoral Board
The Chesterfield County Electoral Board is meeting to reorganize and approve prior minutes. The main agenda items cover planning for a special election, including logic and accuracy testing, equipment allocation, ballot order, precinct staffing, training, and communications. A legislation update is also scheduled.
- Special election planning: logic and accuracy testing
- Equipment allocation for upcoming election
- Ballot order determination
- Precinct staffing and training schedule
- Legislation update
Board of Supervisors
The Board of Supervisors held its annual organizational meeting, electing a chair and vice-chair, adopting meeting procedures, and setting regular meeting dates for 2023. The board also entered a closed session to consult with legal counsel regarding ongoing litigation.
- Election of Chairman and Vice-Chairman
- Adoption of 2023 meeting procedures
- Setting of regular meeting dates for 2023
- Consideration of board appointments
- Closed session for legal consultation on Chesterfield County Board of Supervisors v. SunCap Property Group, LLC