Chickasha public meetings in 2025

General

This special meeting of the Chickasha Parks & Recreation Board is largely procedural, with the only action item being approval of minutes from an October special meeting. No major decisions or public hearings are scheduled.

• Consent item: acceptance of October 23, 2025 special meeting minutes

General

The Chickasha Industrial Authority will consider several consent items, including acceptance of the minutes from the November 10, 2025 special meeting and approval of the November 2025 financials. The board will also acknowledge receipt of Economic Development Council check details for October and November 2025 and the council's audit for the year ending June 30, 2025. After these items, the meeting will conclude with adjournment.

• Accept minutes of November 10, 2025 special meeting
• Accept financials for November 2025
• Acknowledge receipt of Economic Development Council check detail for October 2025
• Acknowledge receipt of Economic Development Council check detail for November 2025
• Acknowledge receipt of Economic Development Council audit for year ending June 30, 2025

The Chickasha Industrial Authority approved the consent items covering the November 10 minutes, November financials, and receipt of October and November check details and the 2025 audit, with a unanimous 7‑0 vote. A second motion to adjourn the meeting was also carried. No other actions were taken.

• Approved Consent Items 2a‑2e (minutes, financials, check receipts, audit) (7‑0)
• Adjourned the meeting (motion carried)

Planning Commission

The Planning Commission will hold public hearings and consider actions on several applications, including a rezoning, oversized buildings, and a vacation of city-owned property. The main item is a presentation on the proposed Chickasha Airport Industrial Park Economic Development Project Plan, with a resolution recommending the City Council create a tax increment district and approve the plan.

• Public hearing and action on Chisholm Trail Development, LLC to vacate real property owned by the City of Chickasha.
• Public hearing and action on Chad Brewer to add an oversized 880 sq ft building.
• Public hearing and action on John Bennett for an oversized 1,200 sq ft building.
• Public hearing and action on petition to rezone 1615 Frisco Ave from Agricultural A-1 to Heavy Industrial I-2.
• Presentation and resolution on creating a tax increment district for the Chickasha Airport Industrial Park Economic Development Project Plan.

The Planning Commission approved the November 12, 2025 meeting minutes with a 3‑yes, 0‑no, 1‑abstain vote. It also approved Chisholm Trail Development, LLC’s request to vacate city‑owned real property by a unanimous 4‑yes vote. Finally, the commission approved Chad Brewer’s application to add an oversized 880 sq ft building, also by a unanimous 4‑yes vote.

• Approved November 12, 2025 minutes (3-0-1)
• Approved Chisholm Trail Development, LLC vacate property request (4-0-0)
• Approved Chad Brewer 880 sq ft building addition (4-0-0)

City Council

The Chickasha City Council will hold a special meeting to discuss and possibly authorize the City Manager to solicit bids for Water Treatment Plant Improvements Project CMA-2303. The meeting is scheduled for Monday, December 8, 2025, at 6:30 PM in the Council Chambers at City Hall.

• Discussion and possible action to authorize bids for Water Treatment Plant Improvements Project (CMA-2303)
• Special meeting of the Chickasha City Council
• Meeting location: City Hall Council Chambers, 117 North 4th Street

The Chickasha City Council voted 8-0 to authorize the City Manager to solicit bids for the Water Treatment Plant Improvements Project (CMA-2303; OWRB FAP-23-0009-L). No other actions were taken at this special meeting.

• Authorized City Manager to solicit bids for Water Treatment Plant Improvements Project (CMA-2303; FAP-23-0009-L) – passed 8-0

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will discuss extending the bid opening date for the Water Treatment Plant Improvements Project to January 6, 2026. This action is proposed to allow for additional time before the original December 10, 2025, deadline.

• Authorize Addendum 3 to Water Treatment Plant Improvements Project (CMA-2303)
• Extend bid opening date from Dec 10, 2025 to Jan 6, 2026
• Meeting held at City Hall Council Chambers, 117 N Fourth Street

The Chickasha Municipal Authority voted to authorize Addendum No. 3 for the Water Treatment Plant Improvement Project, extending the bid opening date from December 10, 2025 to January 6, 2026. The motion passed unanimously with an 8‑0 vote. The meeting was then adjourned by unanimous consent.

• Authorized Addendum No. 3 to extend bid opening date to Jan 6, 2026 (8-0)
• Adjourned meeting (unanimous)

General

The Tax Increment District Review Committee will discuss the status of proposed tax increment and incentive districts, including boundaries, infrastructure costs, and a draft project plan. The committee will consider a resolution recommending that the City Council create a tax increment district and approve the Chickasha Airport Industrial Park economic development project plan. The meeting will also cover routine items such as quorum, approval of prior minutes, and scheduling the next meeting.

• Review of TIF/TID process and purpose of the committee
• Discussion of potential boundaries for prospective increment and incentive districts
• Consideration of infrastructure improvements and related project costs
• Draft Project Plan for the Chickasha Airport Industrial Park
• Resolution to recommend city council create a tax increment district for the Airport Industrial Park

The Tax Increment District Review Committee unanimously approved the minutes from its October 20, 2025 meeting. It then unanimously approved Resolution 2025‑31R, which creates a tax increment district and endorses the Chickasha Airport Industrial Park Economic Development Project Plan. No action was taken on setting the date for the next meeting.

• Approved October 20, 2025 TIF Committee minutes (9-0)
• Approved Resolution 2025‑31R to create tax increment district and endorse airport industrial park project (9-0)
• No action on selecting next meeting time

City Council

The City Council will discuss a charter amendment to increase competitive bidding contract amounts and a proclamation for a non-partisan regular election. The body will also hold public hearings regarding rezoning and property plats.

• Public hearing for Preliminary and Final Plats for Sagebrush Villas at N Grand Ave & E Ada Sipuel Ave
• Public hearing and possible approval of Ordinance 2025-12 to rezone 520 S. 17th Street from R-1 to C-1
• Resolution 2025-32R to amend City Charter regarding competitive bidding limits for public improvements
• Resolution 2025-33R to authorize public sale and auction for oil and gas mining leases in Caddo County
• Possible approval of an oil and gas lease with Hermitage Holdings, LLC

The council adopted Resolution 2025-32R, amending Article 14, Section 3 of the city charter to increase contract amounts for public improvements and mandate competitive bidding, with the amendment to be voted on by registered voters in the April 7, 2026 municipal election. The same meeting also approved several other items, including a Safe Oklahoma grant for the police, an internet‑crimes‑against‑children MOU, a property use agreement with Willowbrook Inc., the Sagebrush Villas plat, a rezoning of 520 S. 17th St., an election proclamation, and oil‑and‑gas lease agreements.

• Approved Resolution 2025-32R amending the charter (6-1)
• Approved Election Proclamation for April 7, 2026 regular election (6-1)
• Approved Ordinance 2025-12 rezoning 520 S. 17th St. (6-0-1)
• Approved Preliminary and Final plat for Sagebrush Villas (7-0)
• Approved 2026 Safe Oklahoma Grant Award for Police Department (7-0)
• Approved Oklahoma Internet Crimes Against Children MOU (6-1)
• Approved property use agreement with Willowbrook Inc., adding city to liability insurance (7-0)
• Approved oil and gas lease with Hermitage Holdings, LLC (6-0-0-1)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The meeting consists of procedural boilerplate. The body will review the November 17, 2025, meeting minutes and the claims list.

• Acceptance of November 17, 2025, regular meeting minutes
• Acceptance of the claims list

The Chickasha Municipal Airport Authority voted to accept the minutes from its November 17, 2025 meeting. It also approved the associated claims list. Both motions passed unanimously (7‑0). No other actions were taken.

• Approved acceptance of November 17, 2025 minutes (7-0)
• Approved acceptance of claims list (7-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider approving an oil and gas lease for a property in the Chickasha OT Addition. The body will also review a claims list and a certificate for the OWRB State Loan Program Revenue Bond.

• Possible approval of oil and gas lease with Hermitage Holdings, LLC for property in Section 28, Township 7 North, Range 7 West
• Authorization for staff to solicit bids for CMA-2504 HVAC Maintenance Agreement
• Approval of Authorized Representative Certificate for the OWRB State Loan Program Revenue Bond

The Chickasha Municipal Authority unanimously approved the minutes from the November 17 meeting, the claims list, and authorized staff to solicit bids for an HVAC maintenance agreement and to execute the OWRB State Loan Program revenue bond certificate. The board also approved an oil and gas lease with Hermitage Holdings, LLC, with a 6‑0 vote and one trustee recused. All actions were recorded as motions carried.

• Approved acceptance of November 17 minutes (7-0)
• Approved claims list (7-0)
• Authorized staff to solicit HVAC maintenance bids (7-0)
• Approved OWRB State Loan Program certificate (7-0)
• Approved oil and gas lease with Hermitage Holdings, LLC (6-0, 1 recuse)

City Council

The Chickasha City Council will discuss and consider an emergency warning siren system upgrade costing $44,980, accept drainage easements for the Enclave Estates development, and hold a public hearing on the final plat for Enclave Estates Phase 1. The consent docket includes approval of October 2025 financials, a First Responder Grant for the Police Department, and a digiTicket contract with Saltus Technologies.

• Approve emergency warning siren system upgrade for $44,980 from Goddard Enterprises/American Signal Corporation
• Public hearing and possible approval of final plat for Enclave Estates Phase 1
• Accept multiple permanent drainage easements from Enclave Estates Limited Partnership and Harold E. and Ruth Ann McDaniel for Enclave Estates development
• Approve digiTicket electronic ticketing contract with Saltus Technologies for Police Department
• Administer Police Officer's Oath of Office to James Greenleaf

The Chickasha City Council unanimously approved the consent docket items 4a‑4k, which covered a police grant, a digiTicket contract, and drainage easements. An emergency warning siren system upgrade costing $44,980 was approved by an 8‑1 vote. The council also approved a standby letter of credit, the final plat for Enclave Estates Phase 1, and a master services agreement with Benham Design, each passing unanimously.

• Approved consent docket items 4a‑4k (9‑0)
• Approved emergency warning siren upgrade $44,980 (8‑1)
• Accepted Irrevocable Standby Letter of Credit from Horizon Bank (8‑0)
• Approved Final Plat for Enclave Estates Phase 1 (9‑0)
• Approved Master Services Agreement with Benham Design, LLC (9‑0)
• Accepted 2025 Plains All American First Responder Grant for Police Department (unanimous)
• Approved digiTicket electronic ticketing contract with Saltus Technologies (unanimous)
• Authorized permanent public drainage easements for Enclave Estates development (unanimous)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will convene to approve the minutes from the November 3, 2025, meeting, accept claims, and acknowledge financial reports for October 2025. The agenda includes a consent docket for routine items and a motion for adjournment.

• Approval of November 3, 2025, meeting minutes
• Acceptance of claims list
• Acknowledgment of October 2025 financials

The Chickasha Municipal Airport Authority voted unanimously to accept the minutes from the November 3, 2025 meeting, the claims list, and the October 2025 financial statements. All nine trustees voted aye, with no nays or abstentions. No action was taken on items removed from the consent docket. The meeting was then adjourned.

• Approved acceptance of November 3, 2025 minutes (9-0)
• Approved acceptance of the Claims List (9-0)
• Approved acceptance of October 2025 financials (9-0)
• No action taken on items removed from consent docket
• Motion to adjourn carried (9-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will convene to accept the minutes from its November 3, 2025, meeting and approve the claims list. The agenda indicates that all items are subject to amendment.

• Acceptance of the November 3, 2025, regular meeting minutes
• Acceptance of the Claims List
• Acknowledgment of October 2025 Financials

The Chickasha Municipal Authority approved the November 3, 2025 meeting minutes, the claims list, and the October 2025 financials by a 9‑0 vote. No action was taken on items removed from the consent docket. The meeting was then adjourned.

• Approved acceptance of November 3, 2025 minutes (9‑0)
• Approved acceptance of claims list (9‑0)
• Approved acceptance of October 2025 financials (9‑0)
• No action on items removed from consent docket
• Adjourned meeting (motion carried)

General

The Chickasha Industrial Authority is meeting in a special session to discuss and possibly approve a $5,000 donation request from the Economic Development Council for a business recruiting trip to California. The agenda also includes routine consent items: approval of October special meeting minutes and October 2025 financials.

• Discussion and possible approval of $5,000 donation for California Business Recruiting Trip
• Consent agenda: acceptance of October 14 special meeting minutes
• Consent agenda: acceptance of October 2025 financials
• Board Members Communication
• Meeting is a special session held on November 10, 2025, at 7:30 AM

City Council

The Chickasha City Council will meet to approve financial reports and contracts, including a $32,903.25 payment for fire department pavement repairs and a bid for traffic signal modifications. The council will also discuss the sale of oil and gas mining leases and consider resolutions supporting local food pantries and community health.

• Authorize $32,903.25 payment for Chickasha Fire Department concrete pavement repairs
• Award bid for Traffic Signal Modifications at US Highway 81 and Country Club Road
• Discuss sale of oil and gas mining lease(s) covering 12 tracts of land
• Approve Resolution 2025-29R concerning bridge inspection responsibility
• Approve Resolution 2025-28R supporting active living and community health

The council unanimously approved the consent docket items 4a‑4h, covering financial and personnel matters. They voted to hold a public auction of twelve oil and gas mining leases covering specified tracts. Additional actions included rejecting irrigation repair bids, approving two community‑support resolutions, and awarding a traffic‑signal modification contract.

• Approved Consent Docket Items 4a‑4h (9‑0)
• Approved public auction of oil and gas mining leases (8‑0‑0‑1, Burruss recused)
• Rejected all bids for COC‑2503 Irrigation System Repairs and authorized rebid (8‑0)
• Approved Resolution 2025‑27R supporting farmers markets, food pantries, community gardens (8‑0)
• Awarded bid COC‑2504 for traffic signal modifications at US‑81/Country Club Rd & Almar Dr (9‑0)
• Approved Resolution 2025‑28R supporting active living and community health (vote not recorded)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will meet to accept meeting minutes, claims, and financial reports. The body will also vote on ratifying the meeting dates and employee holidays for 2026.

• Acceptance of October 2025 meeting minutes
• Acceptance of September 2025 financials
• Ratification of 2026 meeting dates and holidays
• Acceptance of the Claims List

The Authority voted to accept the October 20, 2025 meeting minutes, the Claims List, and the September 2025 financial statements. It also ratified the meeting dates and employee holidays for 2026 for the City Council, Municipal Authority, Airport Authority, and other boards. The motion was approved unanimously, 8‑0.

• Accepted October 20, 2025 meeting minutes (8-0)
• Accepted Claims List (8-0)
• Accepted September 2025 financials (8-0)
• Ratified 2026 meeting dates and employee holidays for city bodies (8-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will discuss the potential public auction of oil and gas mining leases for a specific tract of real property. The body will also consider awarding a bid for the cleaning, repair, and painting of the Country Club Road elevated potable water storage tank.

• Public auction for oil and gas mining leases on Tract 1 (0.0321 net mineral acres) in Chickasha OT Addition
• Awarding of bid CMA-2503 for cleaning, repair, and painting of the Country Club Road Tank
• Ratification of 2026 meeting dates and employee holidays
• Acceptance of September 2025 financials

The Chickasha Municipal Authority approved the award of bid CMA‑2503 to clean, repair, and paint the elevated potable water storage tank on Country Club Road. The motion was carried after a roll‑call vote. The Authority also approved conducting a public auction of a 0.0321‑acre oil and gas mineral lease and accepted bids for that lease. All motions were carried, with an 8‑0 vote recorded for the Heritage Holdings bid.

• Approved award of bid CMA‑2503 for cleaning, repairing, painting elevated potable water tank (motion carried)
• Approved conduct of public auction for 0.0321‑acre oil and gas mineral lease (motion carried)
• Accepted bid from Chris Barby, Camino Natural Resources – $2,150 per mineral acre, 3‑year term, 1/5" royalties (motion carried)
• Accepted bid from Joshua Epperson, Heritage Holdings, LLC – $2,150 per mineral acre, 1/5" royalties (vote 8‑0)
• Accepted minutes of October 20, 2025 meeting (motion carried)
• Accepted claims list (motion carried)
• Accepted September 2025 financials (motion carried)
• Ratified 2026 meeting dates and employee holidays (motion carried)

General

The Chickasha Parks & Recreation Board will meet to nominate and appoint a Chairman, Vice-Chairman, and Secretary. The board will also hold a discussion regarding the Sports Complex Master Plan.

• Appointment of Board Chairman
• Appointment of Board Vice-Chairman
• Appointment of Board Secretary
• Master Plan Discussion: Sports Complex

The Parks & Recreation Board approved the minutes from the September 25, 2025 special meeting. The board appointed Kelly Boyd as Chairman, Brian Gerdes as Vice‑Chairman, and Jeanne Mather as Secretary of the Parks & Recreation Advisory Board. All leadership appointments were approved unanimously.

• Approved acceptance of Sep 25, 2025 minutes (3‑0‑2)
• Appointed Kelly Boyd as Chairman (5‑0)
• Appointed Brian Gerdes as Vice‑Chairman (5‑0)
• Appointed Jeanne Mather as Secretary (5‑0)
• Adjourned meeting (motion carried)

General

The Chickasha Airport Advisory Board is holding a special meeting on October 21, 2025, at the Airport Terminal Conference Room. The agenda includes only roll call, general board discussion, and adjournment—no specific action items, proposals, or votes are listed.

• No specific action items; only general board discussion

The Chickasha Airport Advisory Board met on October 21, 2025. The meeting included a call to order, roll call of members, a discussion of general topics, and adjournment. No formal actions, approvals, or denials were recorded.

General

The Tax Increment District Review Committee will review the status of proposed tax increment districts (TIF) and tax incentive districts (TID). Members will examine the review process, possible district boundaries, and associated infrastructure improvements and costs. The meeting also includes appointing at-large committee representatives and setting the date for the next meeting.

• Determine quorum and call to order
• Approve minutes (none to approve)
• Appoint at-large committee representatives
• Discuss status, boundaries, and infrastructure costs of proposed TIF/TID districts
• Select next meeting time

The Tax Increment District Review Committee appointed three new members and an alternate, each motion passing unanimously 6‑0. The appointed members are Cooper Mosley, Brandi Winters, and Christy Martin, with Joshua Woods named as the alternate member. The committee also set the next meeting for December 1, 2025 at 1:30 p.m.

• Appointed Cooper Mosley to TIF Review Committee (6-0)
• Appointed Brandi Winters to TIF Review Committee (6-0)
• Appointed Christy Martin to TIF Review Committee (6-0)
• Appointed Joshua Woods as alternate member (6-0)
• Scheduled next meeting for Dec 1, 2025 at 1:30 p.m.

City Council

The Chickasha City Council will hold public hearings regarding a liquor store application and a zoning ordinance change. The body will also consider a vehicle purchase for the Police Department's Animal Control Division.

• Public hearing and possible approval of Ordinance 2025-10 for a liquor store at 615 S. 4th Street
• Public hearing and possible approval of Ordinance 2025-11 to authorize crematoriums as a use permitted on review in C-2 General Commercial Districts
• Purchase of a 2026 Ford F250 for the Police Department Animal Control Division not to exceed $50,033.80
• Authorization for the Mayor to execute a natural gas pipeline easement at Lake Chickasha in Caddo County
• Approval of the Food for Fines program

The council approved a natural‑gas pipeline easement, a $50,033.80 purchase of a 2026 Ford F250 for Animal Control, and ordinances permitting a liquor store and crematoriums. All items were adopted with the recorded vote totals. The meeting also approved routine items such as minutes, claims list and the Food for Fines program.

• Approved minutes of Oct 6, 2025 meeting (7‑0)
• Accepted claims list (7‑0)
• Approved Food for Fines program (7‑0)
• Authorized Mayor to execute natural‑gas pipeline easement (6‑0‑0‑1 recuse)
• Authorized purchase of 2026 Ford F250 for Animal Control up to $50,033.80 (7‑0, 1 abstain)
• Approved Ordinance 2025‑10 for liquor store at 615 S 4th St (7‑0)
• Approved Ordinance No. 2025‑11 allowing crematoriums in C‑2 district (6‑1)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The agenda consists of procedural boilerplate. The body will consider the minutes from the October 6, 2025, meeting and a claims list.

• Acceptance of October 6, 2025, meeting minutes
• Acceptance of Claims List

The Chickasha Municipal Airport Authority accepted the minutes from the October 6, 2025 meeting and the accompanying claims list. Trustees Hebblethwaite and Southard moved to approve, Ginn seconded, and the motion carried unanimously with a 7‑0 vote. The board then adjourned.

• Approved acceptance of October 6, 2025 minutes (7-0)
• Approved acceptance of the claims list (7-0)
• Adjourned the meeting

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will meet to consider a consent docket including approval of a claims list, meeting minutes, and a natural gas pipeline easement at Lake Chickasha. No other substantive business is listed.

• Natural gas pipeline easement to connect to existing pipeline at Lake Chickasha in Caddo County
• Acceptance of claims list (consent item)
• Approval of October 6, 2025, regular meeting minutes (consent item)

The Chickasha Municipal Authority accepted the October 6 minutes and the claims list with a unanimous 7‑0 vote. Trustees then ratified authorization for Chairman Grayson to execute a natural‑gas pipeline easement to connect to the existing pipeline at Lake Chickasha, passing 6‑0 with one trustee recused. The meeting was then adjourned.

• Accepted October 6, 2025 minutes (7‑0)
• Accepted claims list (7‑0)
• Approved natural‑gas pipeline easement authorization (6‑0, 1 recused)
• Motion to adjourn approved

General

The Chickasha Historic Preservation Committee will discuss and possibly approve the minutes from its September 16, 2025 meeting. It will also discuss and possibly approve a mural design for the Chickasha Community Theater at 509 W Chickasha Ave, submitted by Cheryl Critchfield.

• Approve minutes from the September 16, 2025 meeting
• Approve mural design for Chickasha Community Theater at 509 W Chickasha Ave (submitted by Cheryl Critchfield)

General

The Chickasha Industrial Authority will hold a special meeting on Oct. 14, 2025. The agenda consists mainly of consent items, including acceptance of the September 9, 2025 special meeting minutes and the September 2025 financial statements. The board will also receive check details and budget documents from the Economic Development Council of Chickasha, Inc., and discuss board communications before adjourning.

• Accept minutes of September 9, 2025 special meeting
• Accept financials for September 2025
• Acknowledge receipt of August 2025 check detail from Economic Development Council
• Acknowledge receipt of September 2025 check detail from Economic Development Council
• Acknowledge receipt of FY25/26 budget and cash management policy from Economic Development Council

The board approved six consent items—including acceptance of the September 9 minutes, September financials, and several Economic Development Council check details and policies—with a 7‑0 vote. A motion to adjourn the meeting also passed unanimously. No other actions were taken.

• Approved Consent Items 2a‑2f (minutes, financials, check details, budget, cash policy) – vote 7‑0
• Adjourned the meeting – motion carried

General

The Chickasha Planning Commission will hold public hearings and consider three petitions: a zoning amendment to permit cemeteries and related uses in C-1 districts, a request for an oversized 1,400 sq ft building at 135 Sheridan Place, and a use on review for alcohol sales at Bombay Liquor on 615 S 4th St. The commission will also approve minutes from the August 12 meeting.

• Public hearing and possible action to update C-1 General Commercial District to allow cemeteries, columbariums, and crematoriums as a use permitted on review
• Public hearing and possible action on Derrick Thornton's request for an oversized 1,400 sq ft building at 135 Sheridan Place
• Public hearing and possible action on Chetnaben Patel's request for a use on review to sell alcohol at Bombay Liquor, 615 S 4th St

City Council

The Chickasha City Council will hold a regular meeting on October 6, 2025, at 6:30 PM. The agenda includes consideration of a $200,000 task order for Phase 1 of the 1st Street Sanitary Sewer Improvements, approval of a $90,332.35 payment for the PD Canopy project, and a vote on a Food For Fines program for Municipal Court. The consent docket features items such as cyber security training, surplus police equipment, and a change in bank signatories.

• Approve Task Order No. 01 with Chisholm Trail Consulting for 1st Street Sanitary Sewer Improvements, Phase 1, not to exceed $200,000
• Approve Pay Application No. 3 for $90,332.35 to WW Builders Inc. for Chickasha PD Canopy
• Adopt Resolution 2025-26R establishing a Municipal Court Food For Fines program from Nov 3–26, 2025
• Approve a $16,200 quote from Standley Systems for cyber security training
• Approve Hangar Lease Agreement for Chickasha Municipal Airport

The council approved a $16,200 cyber‑security training contract, adopted a $200,000 task order for 1st Street sanitary sewer improvements, and renewed city insurance policies. It also approved a $90,332.35 payment for a police canopy, approved a hangar lease for the municipal airport, and appointed Tammy Watts and Julie Allred to the Planning Commission. All motions passed with votes ranging from 7‑1 to 8‑0.

• Approved $16,200 cyber security training quote (7-0-1)
• Approved Food For Fines program (8-0)
• Approved $90,332.35 payment for Chickasha PD canopy (8-0)
• Approved Hangar Lease Agreement for municipal airport (7-1)
• Approved appointment of Tammy Watts to Planning Commission (8-0)
• Approved appointment of Julie Allred to Planning Commission (8-0)
• Renewed General Liability, Property, and Auto insurance policies with OMAG (8-0)
• Authorized $200,000 task order for 1st Street sanitary sewer improvement (8-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider a consent docket including approval of minutes, claims, insurance policy renewals with OMAG, a change in bank signatories, a hangar lease agreement, and August 2025 financials. These items are routine and procedural, with no separate public hearings or major projects listed.

• Accept and ratify renewal of General Liability, Property and Auto coverage with Oklahoma Municipal Insurance Group (OMAG) effective November 1, 2025
• Accept change in bank signatories to Mayor Zachary Grayson and others for accounts at First National Bank, Simmons Bank, Arvest Bank, Community Bank of Oklahoma, Bank of Oklahoma, Liberty National Bank
• Accept and ratify Hangar Lease Agreement for use at Chickasha Municipal Airport, with authorization for Airport Manager to execute
• Acknowledge receipt of August 2025 Financials
• Consent docket also includes approval of September 15, 2025 meeting minutes and claims list

The Chickasha Municipal Airport Authority voted to approve all items on the consent docket, including acceptance of the September 15 minutes, the claims list, renewal of general liability, property and auto insurance with Oklahoma Municipal Insurance Group, a change in bank signatories for multiple city accounts, ratification of a hangar lease agreement, and acknowledgment of the August 2025 financials. The motion to approve items 2a‑2f passed with a 7‑1 vote. No other actions were taken at the meeting.

• Accepted September 15, 2025 minutes (7-1)
• Accepted the Claims List (7-1)
• Renewed General Liability, Property and Auto insurance with OMAG (7-1)
• Changed bank signatories to Grayson, Hebblethwaite, Edwards, and McDaniel for six banks (7-1)
• Ratified Hangar Lease Agreement for the airport (7-1)
• Acknowledged receipt of August 2025 financials (7-1)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will meet to consider a consent docket of routine items, including approval of meeting minutes, claims, insurance renewal, and bank signatory changes. No significant standalone items are listed for discussion.

• Renewal of General Liability, Property and Auto coverage with OMAG effective November 1, 2025
• Change in bank signatories to Mayor Zachary Grayson, Vice-Mayor Georgianne Hebblethwaite, Finance Director Richard Edwin Edwards, and City Clerk Susan M. McDaniel at six banks
• Acceptance of August 2025 financials
• Approval of minutes from September 15, 2025 regular meeting
• Acceptance of claims list

The Chickasha Municipal Authority approved items 2a through 2e, including acceptance of the September 15, 2025 minutes, the claims list, renewal of General Liability, Property and Auto insurance with Oklahoma Municipal Insurance Group, a change in bank signatories for several banks, and acknowledgment of the August 2025 financials. The motion was moved by Trustee Alexander, seconded by Trustee Hebblethwaite, and carried with an 8‑0 vote. The meeting was then adjourned.

• Approved acceptance of September 15, 2025 minutes (8-0)
• Approved acceptance of the Claims List (8-0)
• Approved renewal of General Liability, Property and Auto insurance with OMAG (8-0)
• Approved change of bank signatories for listed banks (8-0)
• Approved acknowledgment of August 2025 financials (8-0)
• Approved motion to adjourn

General

The Chickasha Parks & Recreation Board will open the meeting, accept the minutes from the July 24, 2025 special meeting, receive updates on current projects, and discuss the Park Master Plan. No other decisions are listed in the agenda.

• Call meeting to order and roll call
• Accept minutes of July 24, 2025 special meeting
• Board communications and updates on current projects
• Discussion of the Park Master Plan
• Adjournment

City Council

The Chickasha City Council will hold a regular meeting with a consent docket including minutes, claims, a grant, parade permit, bid solicitations, and pipeline easements. Discussion items include the FY2023 financial audit, two emergency declarations (hot water heater replacement for $4,900 and storm-drain repair for $42,000), a resolution authorizing oil and gas lease sales, the 2025 Festival of Light agreement, multiple equipment purchases (lift, trailer, track loader) totaling over $150,000, and a board appointment.

• Acceptance of the Financial Audit for Fiscal Year Ending June 30, 2023
• Declaration of true emergency for Police Department hot water heater replacement; authorize $4,900 to Greg Gardi Plumbing
• Resolution No. 2025-24R authorizing publication of public sale/auction for oil and gas mining leases in Sections 28 & 33, T7N-R7W
• Declaration of true emergency for storm-drain headwall repairs at 4th Street and Ponderosa Drive; authorize $42,000 to Nash Construction Company
• Purchase of a John Deere 333 P-Tier Compact Track Loader for $103,418 from C. L. Boyd Company

The council approved a series of actions including a $103,418 purchase of a John Deere compact track loader, emergency funding for police department hot‑water heaters ($4,900) and storm‑drain headwall repairs ($42,000). It also authorized pipeline easements at Lake Chickasha, several equipment purchases, the Festival of Light park agreement, and adoption of the FY 2023 financial audit.

• Approved pipeline easements at Lake Chickasha (7-0-1)
• Approved $4,900 emergency hot‑water heater replacement for Police Department (8-0)
• Approved $42,000 emergency storm‑drain headwall repair (8-0)
• Authorized purchase of John Deere 333 P‑Tier Compact Track Loader up to $103,418 (8-0)
• Authorized purchase of Big Tex 3XPH Equipment Trailer up to $28,808 (8-0)
• Authorized purchase of Rotary 4 Post Lift up to $20,534.50 (8-0)
• Approved 2025 Festival of Light Agreement for Shannon Springs Park (8-0)
• Approved acceptance of FY 2023 financial audit (8-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider accepting the minutes of its September 2, 2025 regular meeting. It will also accept the claims list and ratify the financial audit for the fiscal year ending June 30, 2023. Additionally, the board will discuss and approve any items that were removed from the consent docket. The meeting will conclude with a motion for adjournment.

• Accept minutes of the September 2, 2025 meeting
• Accept the claims list
• Ratify the financial audit for fiscal year ending June 30, 2023
• Discuss and approve items removed from the consent docket

The Chickasha Municipal Airport Authority approved the September 2, 2025 meeting minutes, accepted the claims list, and ratified the financial audit for the fiscal year ending June 30, 2023. The motion passed with seven ayes, zero nays and one abstention. No other actions were taken at the meeting.

• Approved September 2, 2025 minutes (7-0-1)
• Accepted claims list (7-0-1)
• Ratified FY 2023 financial audit (7-0-1)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider two main items: a resolution authorizing a public auction for an oil and gas mining lease on property in Section 28, Township 7 North, Range 7 West, and a Golf Course Maintenance and User Agreement with the Chickasha Golf Foundation. The consent docket includes acceptance of minutes, claims list, financial audit for FY 2023, and authorization to solicit bids for cleaning, repair, and painting of the elevated potable water storage tank on Country Club Road.

• Resolution 2025-25R to authorize public auction for an oil and gas mining lease on real property in Section 28, Township 7 North, Range 7 West
• Golf Course Maintenance and User Agreement with the Chickasha Golf Foundation for the Chickasha golf course
• Solicitation of bids for CMA-2503 - Elevated Potable Water Storage Tank Clean, Repair and Paint on Country Club Road
• Acceptance and ratification of the Financial Audit for Fiscal Year Ending June 30, 2023
• Acceptance of the Claims List

The Chickasha Municipal Authority approved several items on September 15, 2025. Items 2a‑2d of the consent docket, including acceptance of minutes, claims list, FY 2023 audit, and authorization to solicit bids for a potable water tank, were approved by an 8‑0 vote. The board also approved Resolution 2025‑25R to authorize a public sale and auction of an oil and gas lease for Section 28, Township 7 N, Range 7 W by a 7‑0 vote. Finally, a Golf Course Maintenance and User Agreement with the Chickasha Golf Foundation was approved by an 8‑0 vote.

• Approved acceptance of September 2, 2025 minutes – vote 8‑0
• Approved acceptance of the claims list – vote 8‑0
• Ratified FY 2023 financial audit – vote 8‑0
• Authorized staff to solicit bids for CMA‑2503 water tank project – vote 8‑0
• Approved Resolution 2025‑25R for oil and gas lease sale/auction – vote 7‑0
• Entered Golf Course Maintenance and User Agreement with Chickasha Golf Foundation – vote 8‑0

General

This is a special meeting of the Chickasha Industrial Authority with only procedural items: approval of prior meeting minutes and August 2025 financials, and board member communications. No substantive decisions or discussions are on the agenda.

• Acceptance of August 12, 2025, special meeting minutes
• Acceptance of August 2025 financials

The Chickasha Industrial Authority approved the minutes from its August 12, 2025 special meeting and accepted the August 2025 financial statements. Both consent items passed with a 6‑0 vote. The board then adjourned the meeting.

• Approved minutes of August 12, 2025 special meeting (6-0)
• Approved August 2025 financials (6-0)
• Adjourned meeting (motion carried)

Planning Commission

The Chickasha Planning Commission meeting scheduled for September 9, 2025, has been canceled. No business will be conducted. The next regular meeting may occur as scheduled per the commission's calendar.

• The September 9, 2025 Planning Commission meeting is canceled.

City Council

The Chickasha City Council will meet on September 2, 2025, to approve a consent docket of routine items including police and fire equipment maintenance, hazardous waste collection, and cybersecurity training. The meeting will also include a public hearing on a Planned Unit Development and a discussion on an oil well drilling permit.

• Accept $16,200 cybersecurity grant
• Approve purchase of 3 Hamilton Ventilators for Fire/EMS
• Public Hearing on Planned Unit Development
• Approve Oil Well Drilling permit for Camino Resources
• Approve First Amendment to Sales Tax Rebate Agreement

The council approved an oil‑well drilling permit for Camino Resources and authorized the purchase of three Hamilton ventilators for the fire department. It also adopted a Planned Unit Development ordinance, amended a sales‑tax rebate agreement, and settled a lawsuit with Chisolm Trail Development. Several routine contracts, a grant, and signage approvals were passed, while a hangar lease agreement was postponed indefinitely.

• Approved Consent Docket items 4b‑4h, 4j‑4l (contracts, grant $16,200, signs, event) (7‑0‑1)
• Accepted August 18 minutes with correction (8‑0)
• Postponed Hangar Lease Agreement indefinitely (8‑0)
• Approved Oil Well Drilling permit for Camino Resources (7‑0‑1)
• Approved purchase of three Hamilton ventilators up to $49,500 (8‑0)
• Approved Ordinance 2025‑09 for PUD at 6th & Colorado (8‑1)
• Approved amendment to Sales Tax Rebate Agreement with Chisolm Trail Development (7‑0‑1)
• Approved settlement and mutual release in lawsuit with Chisolm Trail Development (7‑0‑1)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority is meeting to approve routine consent docket items, including meeting minutes, a claims list, and a letter of engagement with Crawford and Associates. The meeting is held in conjunction with the City Council and consists of procedural business only.

• Accept minutes of August 18, 2025 regular meeting
• Accept claims list
• Accept and ratify Letter of Engagement with Crawford and Associates, authorize Chairman to execute

The Chickasha Municipal Airport Authority accepted the August 18, 2025 meeting minutes and the claims list. It also ratified a Letter of Engagement with Crawford and Associates and authorized the Chairman to sign it. The motion was carried unanimously with an 8‑0 vote.

• Approved acceptance of August 18 minutes, claims list, and Crawford & Associates engagement letter (8-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider approving a settlement and Mutual Release to resolve a lawsuit with Chisholm Trail Development. The consent docket also includes authorizing bids for a new water treatment plant and two pipeline easements at Lake Chickasha. The meeting is scheduled for September 2, 2025.

• Approval of settlement and Mutual Release in lawsuit Chisholm Trail Development, LLC v. City of Chickasha and CMA (Case No. CJ-2021-230)
• Authorize City Manager to solicit bids for new Water Treatment Plant
• Authorize Mayor to execute two pipeline easements at Lake Chickasha in Caddo County
• Accept and ratify Letter of Engagement with Crawford and Associates

The board approved several consent docket items, including authorizing the City Manager to solicit bids for a new water‑treatment plant, authorizing the Mayor to execute two pipeline easements at Lake Chickasha, and ratifying a Letter of Engagement with Crawford and Associates. The trustees also approved a settlement and mutual release of all claims in the Chisholm Trail Development lawsuit, dismissing the counterclaim. Both actions were adopted with votes of 7‑1 and 7‑0‑1 respectively.

• Approved acceptance of August 18, 2025 minutes (7-1)
• Approved acceptance of the Claims List (7-1)
• Authorized City Manager to solicit bids for new water treatment plant (7-1)
• Authorized Mayor to execute two pipeline easements at Lake Chickasha (7-1)
• Accepted and ratified Letter of Engagement with Crawford and Associates; authorized Chairman to execute (7-1)
• Approved settlement and mutual release of all claims in Chisholm Trail Development LLC v City of Chickasha (7-0-1)
• Motion to adjourn carried (7-0-0)

City Council

This is a special work session of the Chickasha City Council. The only agenda item is a tour of city facilities. No decisions, votes, or public hearings are scheduled.

• Tour of City of Chickasha facilities, starting at City Hall, 117 N. 4th Street

The Chickasha City Council convened a special work session on August 23, 2025. Council members toured city facilities. The meeting was adjourned without any approvals, denials, or other substantive actions.

City Council

The Chickasha City Council will discuss purchasing two 2026 Ford Police Interceptor SUVs and awarding a concrete repair contract for Fire Station No. 2. The body will also consider an oil well drilling permit and the creation of Tax Increment or Tax Incentive Districts.

• Purchase of two 2026 Ford Police Interceptor SUVs for a total of $142,936.30
• Concrete pavement repairs for Fire Station No. 2 with Krapff-Reynolds Construction Company not to exceed $34,635.00
• Oil well drilling permit for Camino Resources for Well Scarlett 0607-16-9-4-1WXH
• Resolution No. 2025-23R regarding the creation of Tax Increment Districts and/or Tax Incentive Districts
• Public auction for oil and gas mining leases covering 12 described tracts

The council approved the items on the consent docket (4a‑4j) with a 7‑0‑2 vote. It authorized the purchase of two 2026 Ford Police Interceptor SUVs for $142,936.30, and approved a $34,635 concrete repair contract for Fire Station No. 2. The council also granted an oil‑well drilling permit to Camino Resources and adopted Resolution 2025‑23R to study tax increment districts. Additionally, a public auction of oil and gas mining leases was approved.

• Approved Consent Docket items 4a‑4j (7‑0‑2)
• Approved purchase of two 2026 Ford Police Interceptor SUVs for $142,936.30 (9‑0)
• Approved award of RFP COC‑2502 for fire station pavement repairs up to $34,635.00 (9‑0)
• Approved oil‑well drilling permit for Camino Resources Well Scarlett 0607‑16‑9‑4‑1WXH (8‑0)
• Approved Resolution 2025‑23R to consider tax increment/incentive districts (8‑1)
• Approved public auction of oil and gas mining leases (8‑0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider routine consent‑docket business, including accepting the minutes from the August 4, 2025 meeting, accepting the claims list, and acknowledging receipt of July 2025 financials. It may also discuss any items that have been removed from the consent docket. The meeting will end with a motion to adjourn.

• Accept minutes of the August 4, 2025 meeting
• Accept claims list
• Acknowledge receipt of July 2025 financials
• Discuss/approve items removed from consent docket
• Motion for adjournment

The Authority approved the minutes from the August 4, 2025 meeting. Trustees also approved the claims list and acknowledged receipt of the July 2025 financial statements. The motion to approve items 2a‑2c passed with eight ayes, zero nays and one abstention. The meeting was then adjourned.

• Approved acceptance of August 4, 2025 minutes (8-0-1)
• Approved acceptance of the Claims List (8-0-1)
• Acknowledged receipt of July 2025 financials (8-0-1)
• Adjourned meeting (motion carried)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider approving multiple pay applications and a change order for water and sewer infrastructure projects totaling over $700,000, a task order for an Airport Industrial Park survey, and a golf tournament fundraiser. The board will also hold an executive session regarding an oil and gas lease appraisal.

• Task Order from Halff and Associates up to $86,000 for updated boundary survey and engineering at Airport Industrial Park
• Pay Application No. 1 for $284,268.60 for Chickasha Water Mains, 16th & US Hwy 62
• Change Order No. 1 for $79,900 and Pay Application No. 2 for $85,702.50 for emergency waterline repair at Stillwater Central Railroad
• Pay Application No. 1 for $267,637.50 for emergency sewer main replacement at Colorado and 4th Street
• Executive session to discuss appraisal of 0.0321 net mineral acres for oil and gas mining lease

The Chickasha Municipal Authority approved several financial items, including a task order for an airport industrial park survey and multiple water and sewer contracts. It also authorized the use of the city golf course for the 12th Annual Charlie Randle Memorial Golf Tournament. All motions were carried with the recorded vote counts.

• Approved Items 2a‑2d (minutes, claims list, financials, quitclaim deed) – vote 7‑0‑1
• Approved Task Order from Halff and Associates up to $86,000 for Airport Industrial Park survey – vote 8‑1‑0
• Approved use of golf course for 12th Annual Charlie Randle Memorial Golf Tournament on Sep 6, 2025 – vote 9‑0‑0
• Approved Pay Application No.1 $248,268.60 for Chickasha Water Mains, 16th & US Hwy 62 – vote 9‑0‑0
• Approved Final Pay Application No.2 $31,585.40 for Chickasha Water Mains, 16th & US Hwy 62 – vote 9‑0‑0
• Approved Change Order No.1 $79,900 for emergency waterline repair at Chickasha Water Treatment Plant – vote 9‑0‑0
• Approved Pay Application No.2 $85,702.50 for emergency waterline repair – vote 9‑0‑0
• Approved Pay Application No.1 $267,637.50 for emergency sewer main replacement at 4th Street – vote 9‑0‑0

General

The Chickasha Industrial Authority is holding a special meeting to discuss and possibly approve a contract for services with the Chickasha Chamber of Commerce and Chickasha Festival of Light, not to exceed $30,000. The board will also receive a presentation on the Chickasha EDC 2025-26 Work Plan and consider consent items including minutes and financials.

• Discussion and possible action on a contract with the Chickasha Chamber of Commerce and Chickasha Festival of Light for up to $30,000
• Presentation of the Chickasha EDC 2025-26 Work Plan by Executive Director Jim Cowan
• Consent items: approval of July 8, 2025 special meeting minutes and July 2025 financials
• Acknowledgment of check details for June and July 2025 from the Economic Development Council of Chickasha

The board approved the consent items—including July 8 minutes, July financials, and June and July check receipts—by a 7‑0 vote. It also approved a contract for services with the Chickasha Chamber of Commerce and Chickasha Festival of Light, not to exceed $30,000, by a 7‑0 vote. The meeting was then adjourned unanimously.

• Approved consent items (minutes, financials, check receipts) (7-0)
• Approved contract for services up to $30,000 with Chickasha Chamber of Commerce and Chickasha Festival of Light (7-0)
• Adjourned meeting (7-0)

General

The Chickasha Planning Commission will first consider approval of the minutes from its May 13, 2025 meeting. It will then hold a public hearing on a petition submitted by Earthly Dwellings for a Planned Unit Development. After the hearing, the commission may vote to approve the PUD petition.

• Approve minutes from the May 13, 2025 Planning Commission meeting
• Public hearing to discuss Earthly Dwellings' Planned Unit Development petition
• Possible action to approve the Earthly Dwellings PUD petition

General

The Historic Preservation Committee will discuss and possibly approve a sign permit for 408 W Chickasha Ave. They will also vote to approve minutes from the June 9, 2025 meeting.

• Discussion and possible approval of a sign permit for Montana Barrett at 408 W Chickasha Ave
• Approval of minutes from the June 9, 2025 Historic Preservation Committee meeting

City Council

The council will discuss several items, including a contract with Dobson Fiber for internet service up to $1,744 per month and a payment of $10,081.93 to WW Builders Inc for a police department canopy. It will also consider Ordinance 2025-08 that changes fireworks sale and seizure regulations, Resolution 2025-21R establishing a need for security lighting, and Resolution 2025-22R to accept FAA Grant #AIP 3-40-0018-023-2025. Additional consent‑docket items involve approvals for community events and temporary street closures.

• Contract with Dobson Fiber for internet services, not to exceed $1,744 per month
• Pay Application No. 2 payment of $10,081.93 to WW Builders Inc for Chickasha PD canopy
• Ordinance 2025-08 amending fireworks sale and seizure provisions in the city code
• Resolution 2025-21R establishing the need for security lighting
• Resolution 2025-22R to accept FAA Grant #AIP 3-40-0018-023-2025

The council approved all items on the consent docket, including several community events and temporary street closures. It also approved a contract with Dobson Fiber for up to $1,744 per month of internet service. Additional approvals included a $10,081.93 pay application to WW Builders, a fireworks ordinance amendment, a security‑lighting resolution, and acceptance of an FAA grant.

• Approved Consent Docket items 4a‑4h (event permits, waivers) – vote 6-0-2
• Approved Dobson Fiber internet contract up to $1,744/month – vote 8-0
• Approved Pay Application No. 2 to WW Builders for $10,081.93 – vote 8-0
• Approved Ordinance 2025‑08 amending fireworks regulations – vote 7-0-1
• Approved Resolution 2025‑21R establishing need for security lighting – vote 8-0
• Approved Resolution 2025‑22R accepting FAA Grant #AIP3‑40‑0018‑023‑2025 – vote 8-0

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider a consent docket including approval of meeting minutes, a claims list, and a resolution (2025-22R) to accept FAA Grant #AIP 3-40-0018-023-2025. The mayor would be authorized to execute the grant upon receipt from the FAA. The meeting is largely procedural with no other substantive items.

• Resolution 2025-22R accepting FAA Grant #AIP 3-40-0018-023-2025 and authorizing mayor to execute
• Approval of minutes from July 21, 2025 regular meeting
• Acceptance of claims list

The Chickasha Municipal Airport Authority accepted the minutes from the July 21, 2025 meeting and the claims list. It also ratified Resolution 2025‑22R to accept FAA Grant #AIP3-40-0018-023-2025 and to authorize the mayor to execute the grant. All three items were approved unanimously with an 8‑0 vote.

• Accepted July 21, 2025 minutes (8-0)
• Accepted claims list (8-0)
• Ratified Resolution 2025‑22R to accept FAA Grant #AIP3-40-0018-023-2025 and authorize mayor to execute it (8-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider approving a work order for the East Grand Avenue Widening Project and discuss allowing the Chamber of Commerce to use the golf course for a tournament.

• Discussion and possible action on Hudson Prince Work Order 10 for the East Grand Ave Widening Project
• Request to allow Chickasha Chamber of Commerce to use the golf course for a tournament on September 5, 2025
• Consent docket includes approval of July 21, 2025, meeting minutes and claims list

The Chickasha Municipal Authority approved the July 21, 2025 minutes and claims list (7-0-1). It also approved Hudson Prince Work Order 10 Master Services Agreement Project Number 2376 for the East Grand Widening Project (8-0). Finally, the Authority authorized the Chickasha Chamber of Commerce to use the city golf course for its tournament on September 5, 2025 (8-0).

• Approved July 21, 2025 minutes and claims list (7-0-1)
• Approved Hudson Prince Work Order 10 Master Services Agreement Project Number 2376 for East Grand Widening Project (8-0)
• Approved Chickasha Chamber of Commerce use of golf course for tournament on Sep 5, 2025 (8-0)

General

The Chickasha Parks & Recreation Board will hold a special meeting to discuss and review Chapter 3 of the Parks & Recreation Master Plan. Other items include approval of meeting minutes and board updates.

• Discussion on Chapter 3 – Parks & Recreation Master Plan Review

City Council

The Chickasha City Council will review several pay requests for the Shannon Springs Park Pool project and a vehicle purchase for the Parks Department. The body will also consider a land-use agreement with ODOT for the US-81 Chickasha Bypass Project.

• Pay requests to Sunbelt Pools, Inc. for Shannon Springs Park Pool Rehabilitation totaling $214,999.30
• Purchase of a 2025 Ford F250 for the Parks Department not to exceed $51,356.00
• MOU with ODOT for use of ~109 acres at Lake Chickasha for US-81 Chickasha Bypass Project mitigation
• Interlocal Cooperative Law Enforcement Agreement between Grady County and the City of Chickasha
• Temporary street closure of 1st Street from E. Texas to E. Washington on August 30, 2025

The council approved the consent docket items (4a‑4d, 4f‑4l) with a 7‑0‑1 vote. After a motion to table failed, members approved a Memorandum of Understanding with the Oklahoma Department of Transportation to use about 109 acres at Lake Chickasha for stream and wetland mitigation for the US‑81 Bypass (6‑2). The council also unanimously approved three pay requests for the Shannon Springs Park pool rehabilitation and authorized purchase of a 2025 Ford F250 for the Parks Department.

• Approved consent docket items 4a‑4d, 4f‑4l (7‑0‑1)
• Approved ODOT Memorandum of Understanding for 109 acres at Lake Chickasha (6‑2)
• Approved Pay Request No. 3 for $190,011.87 for Shannon Springs Park pool rehab (8‑0)
• Approved Pay Request No. 4 for $2,386.88 for Shannon Springs Park pool rehab (8‑0)
• Approved Pay Request No. 5 for $22,601.25 for Shannon Springs Park pool rehab (8‑0)
• Authorized purchase of 2025 Ford F250 for Parks Department up to $51,356 (8‑0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

This is a procedural meeting of the Chickasha Municipal Airport Authority. The only business is approval of the July 7, 2025, meeting minutes and a claims list. No substantive decisions, contracts, or financial amounts are on the agenda.

• Approval of July 7, 2025, meeting minutes
• Acceptance of claims list

The Chickasha Municipal Airport Authority approved the minutes from the July 7, 2025 meeting and the accompanying claims list. The motion was made by Trustee Alexander, seconded by Trustee Hebblethwaite, and carried unanimously with an 8‑0 vote. No other actions were taken and the meeting was adjourned.

• Approved July 7, 2025 minutes and claims list (8-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will discuss and possibly authorize the purchase of roadway maintenance equipment and two vehicles for the Public Works Department.

• Purchase of Roadway Maintenance Equipment Model B-6 PB Asphalt Patcher from PB Loader Corporation not to exceed $210,000.00
• Purchase of 2026 Ram 2500 4x4 Crew Cab from Joe Cooper Dodge not to exceed $47,260.00
• Purchase of 2026 Ram 3500 4x4 Crew Cab from Joe Cooper Dodge not to exceed $59,180.00

The Chickasha Municipal Authority accepted the July 7, 2025 meeting minutes and claims list. It authorized the purchase of a Model B-6 PB asphalt patcher for up to $210,000. It also approved the purchase of two 2026 Ram crew‑cabs for the Public Works Department, costing up to $47,260 and $59,180 respectively.

• Approved minutes of July 7, 2025 meeting and claims list (8-0)
• Authorized purchase of Roadway Maintenance Equipment Model B-6 PB Asphalt Patcher, not to exceed $210,000 (8-0)
• Authorized purchase of 2026 Ram 2500 4x4 Crew Cab, not to exceed $47,260 (8-0)
• Authorized purchase of 2026 Ram 3500 4x4 Crew Cab, not to exceed $59,180 (8-0)
• Motion to adjourn carried (8-0)

General

The Chickasha Airport Advisory Board met on July 15, 2025, calling the meeting to order at 3:11 p.m. Board members discussed the AOPA “You Can Fly” program, hands‑on learning opportunities, partnership steps with the school district, and hangar lease format. The meeting adjourned at 4:14 p.m. No formal actions or votes were recorded.

General

The Chickasha Industrial Authority will meet to discuss and potentially approve a Contract for Services with the Economic Development Council of Chickasha, Inc. The board will also review June 2025 financials and meeting minutes.

• Contract for Services between Chickasha Industrial Authority and Economic Development Council of Chickasha, Inc

The Chickasha Industrial Authority board unanimously accepted the minutes of the June 10, 2025 special meeting and the June 2025 financial statements. They also unanimously approved a Contract for Services with the Chickasha Industrial Authority and Economic Development Council of Chickasha, Inc., authorizing the Chairman to execute it. The meeting was adjourned at 9:22 a.m.

• Approved acceptance of June 10, 2025 minutes (7-0)
• Approved acceptance of June 2025 financials (7-0)
• Approved contract for services with Chickasha Industrial Authority and Economic Development Council of Chickasha, Inc. (7-0)
• Adjourned meeting (unanimous)

General

The Chickasha Planning Commission meeting scheduled for July 8, 2025, has been canceled. No items will be discussed or voted on.

• Meeting canceled; no agenda items considered.

General

The Chickasha Board of Adjustment will meet to discuss and possibly approve a variance request for Chickasha Development Co LLC regarding a property at S 9th St & West Park Ave. The agenda also includes a public hearing on the same variance request and the approval of minutes from a previous meeting.

• Public hearing for variance request at S 9th St & West Park Ave
• Discussion and possible action to approve variance for Chickasha Development Co LLC
• Approval of minutes from May 6, 2025 meeting

City Council

The Chickasha City Council will meet to discuss several interlocal agreements and contract renewals. The body will consider authorizing public auctions for oil and gas mining leases in Section 28 and Section 33 of Township 7 North, Range 7 West.

• Authorization to renew agreements with Grady County 522 EMS District for capital outlay, operations, and ventilator loans
• Acceptance of a $30,000 grant from the Oklahoma Department of Environmental Quality for a solid waste collection event
• Approval of water sale to Continental Resources
• Resolution 2025-19R to amend the Fy24/25 Budget
• Proposed Interlocal Agreement with Grady County District 2 for city project maintenance and construction

The council approved the Consent Docket items 4a through 4l, covering minutes acceptance, claims list, EMS agreements, loan renewal, water sale to Continental Resources, an OSBI MOU, a $30,000 environmental grant, a consulting contract, workers’ compensation insurance renewal, and a budget amendment. It also approved an Interlocal Agreement with Grady County District 2 for city project maintenance and construction. Additional approvals included a Master Professional Services Agreement amendment with Freese and Nichols and a resolution to hold a public oil and gas lease auction. All motions passed with the recorded vote totals.

• Approved Consent Docket items 4a‑4l (minutes, claims list, EMS agreements, loan renewal, water sale, OSBI MOU, $30,000 grant, consulting contract, workers’ comp renewal, budget amendment) – vote 8‑0‑1
• Approved Interlocal Agreement with Grady County District 2 for maintenance, construction, improvements and repair projects – vote 9‑0
• Approved Master Professional Services Agreement – Task Authorization No. 3 Amendment #1 with Freese and Nichols – vote 9‑0
• Approved Resolution 2025‑17R to authorize public sale and auction of oil and gas leases, amended to remove fixed royalty reference – vote 8‑0‑1

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Authority will consider three consent items: accepting the June 16, 2025 meeting minutes, approving the claims list, and renewing the Workers' Compensation policy with OMAG. The renewal includes applying the escrow balance toward the premium and authorizing the City Manager to sign the required documents.

• Accept minutes from the June 16, 2025 regular meeting
• Accept the claims list
• Renew Workers' Compensation insurance with OMAG
• Apply escrow balance to the insurance premium
• Authorize City Manager to execute the renewal documents

The Chickasha Municipal Airport Authority accepted the minutes from the June 16, 2025 meeting and approved the accompanying claims list. Trustees also ratified the renewal of workers’ compensation insurance with OMAG, directed that the escrow balance be applied to the premium, and authorized the City Manager to sign the necessary documents. All motions passed unanimously.

• Accepted June 16, 2025 meeting minutes (9-0)
• Accepted the Claims List (9-0)
• Renewed Workers’ Compensation Insurance with OMAG (9-0)
• Authorized use of escrow balance for insurance premium (9-0)
• Authorized City Manager to execute renewal documents (9-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will meet to review budget amendments and professional service agreements. The body is considering a resolution to authorize a public sale and auction for an oil and gas mining lease in Section 28, Township 7 North, Range 7 West.

• Resolution No. 2025-18R regarding a public auction for an oil and gas mining lease
• Master Professional Services Agreement Task Authorization No. 3, Amendment #1 with Freese and Nichols
• Resolution 2025-19R amending the Fy24/25 Budget
• Renewal of Workers' Compensation Insurance with OMAG
• Request to waive fees for the Chickasha Fightin' Chick Quarterback Club golf tournament on July 26, 2025

The Chickasha Municipal Authority unanimously approved all items on the consent docket, including a master services agreement, workers' compensation renewal, and a FY 24/25 budget amendment. It then approved Resolution 2025‑18R to authorize a public sale and auction of an oil and gas mining lease, amending it to drop the fixed 3/16th royalty, with an 8‑0‑1 vote. Finally, the board approved the Chickasha Fightin’ Chick Quarterback Club’s use of the golf course for its July 26 fundraiser, waiving all fees, by a 9‑0 vote.

• Approved Consent Docket items 2a‑2e (9‑0)
• Approved Resolution 2025‑18R to authorize oil & gas lease auction, amended to remove fixed royalty (8‑0‑1)
• Approved use of golf course for Chickasha Fightin’ Chick Quarterback Club tournament, waived fees (9‑0)

City Council

The City Council will conduct a public hearing and consider the adoption of the Fiscal Year 2025-2026 budget. The body will also review alcohol sales permits for two locations and discuss updates to the Master Fee Schedule.

• Public hearing and possible adoption of FY 2025-2026 Budget
• Leadership training program approval not to exceed $66,900.00
• Use on Review for alcohol sales at 422 W. Grand Ave and 1928 S. 4th St
• Resolution 2025-15R to increase Utility Billing and Parks & Rec fees
• Bids for concrete pavement repairs at Fire Station No. 2

The council approved the FY 2025‑26 budget (Resolution 2025‑14R) with a unanimous 9‑0 vote. It also approved a leadership training program costing up to $66,900 (8‑0‑1). Temporary street closures on the 100 block of Chickasha Avenue for June 2 and July 26 were authorized (7‑2 and 7‑1‑1). The council adopted two alcohol‑sale ordinances, accepted an industrial pretreatment program modification, and appointed Kelly Boyd to the Parks & Recreation Board (all 9‑0).

• Adopted FY 2025‑26 budget (Resolution 2025‑14R) – passed 9‑0
• Approved FY 25‑26 leadership training program up to $66,900 – passed 8‑0‑1
• Approved temporary street closure of 100 block Chickasha Ave on June 2, 2025, 5 pm‑11 pm – passed 7‑2
• Approved temporary street closure of 100 block Chickasha Ave on July 26, 2025, until 11 pm – passed 7‑1‑1
• Approved Ordinance 2025‑06 for alcohol sales at 422 W. Grand Ave – passed 9‑0
• Approved Ordinance 2025‑07 for alcohol sales at 1928 S. 4th St – passed 9‑0
• Accepted Industrial Pretreatment Program Modification as required by OK DEQ – passed 9‑0
• Appointed Kelly Boyd to Parks & Recreation Board (term to 6/30/2027) – passed 9‑0

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will discuss and possibly adopt Resolution 2025-14R, which sets the proposed budget for fiscal year 2025‑2026. It will also consider Resolution 2025-13R to declare 277.88 acres of real property near the airport as surplus. The meeting includes routine consent items such as accepting the June 2, 2025 minutes and ratifying Resolution 2025-15R that amends the Master Fee Schedule.

• Accept minutes of the June 2, 2025 regular meeting
• Ratify Resolution 2025-15R amending the Master Fee Schedule
• Discuss and possibly adopt Resolution 2025-14R for the FY 2025‑2026 airport budget
• Consider Resolution 2025-13R to declare 277.88 acres near the airport as surplus property

The board accepted the June 2, 2025 minutes, the claims list, and ratified Resolution 2025‑15R amending the master fee schedule (vote 8‑0‑1). It approved Resolution 2025‑14R establishing the FY 2025‑2026 budget (vote 8‑1). It also approved Resolution 2025‑13R designating property near the Chickasha Industrial Park as surplus (vote 8‑1).

• Approved June 2, 2025 minutes, claims list, and Resolution 2025‑15R fee schedule amendment (8‑0‑1)
• Approved Resolution 2025‑14R FY 2025‑2026 budget (8‑1)
• Approved Resolution 2025‑13R surplus property designation at Chickasha Industrial Park (8‑1)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority is meeting to decide on the proposed budget for Fiscal Year 2025-2026. The body will also consider an emergency declaration to repair a damaged sanitary sewer extension on Illinois Avenue.

• Proposed budget for Fiscal Year 2025-2026 (Resolution 2025-14R)
• Emergency bid CMA-2502 to Bear Creek Construction for sanitary sewer repairs on Illinois Avenue
• Sale of surface rights for 1407 1st Street to Rehoboth Ventures LLC for $4,000.00
• Acknowledgment of $1,600,000 purchase of Chickasha Golf and Country Club, LLC
• Resolution 2025-15R to amend the Master Fee Schedule

The Chickasha Municipal Authority approved its consent docket, including the sale of 1407 1st Street, a purchase agreement with Chickasha Golf and Country Club, LLC, and amendments to the Master Fee Schedule and FY 24/25 budget. The board then adopted the FY 2025‑2026 budget. It declared an emergency for a damaged sanitary sewer on Illinois Avenue and awarded contract CMA‑2502 to Bear Creek Construction. The Chamber of Commerce was authorized to use the golf course for the Washita Valley Golf Tournament in early July.

• Approved surplus property sale of 1407 1st Street to Rehoboth Ventures LLC for $4,000.00 – vote 7-1-1
• Approved purchase agreement with Chickasha Golf and Country Club, LLC for $1,6000,000 plus closing costs – vote 7-1-1
• Ratified Resolution 2025‑15R amending the Master Fee Schedule – vote 7-1-1
• Ratified Resolution 2025‑16R amending the FY 24/25 Budget – vote 7-1-1
• Adopted FY 2025‑2026 budget (Resolution 2025‑14R) – vote 9-0
• Declared emergency for sanitary sewer on Illinois Avenue and awarded contract CMA‑2502 to Bear Creek Construction – vote 9-0
• Approved Chickasha Chamber of Commerce use of the golf course for the Washita Valley Golf Tournament July 3‑6 – vote 9-0

City Council

The City Council will hold a special work session to discuss the proposed budget for fiscal year 2025-26 for the City of Chickasha, Chickasha Municipal Authority, and Chickasha Municipal Airport Authority. No votes or decisions are scheduled; this is a discussion-only session.

• Proposed 5/26 Budget for City of Chickasha, Chickasha Municipal Authority, and Chickasha Municipal Airport Authority

The Chickasha City Council held a special work session on June 14, 2025. Council members and staff were present and the proposed 2025‑26 budget for the City of Chickasha, Chickasha Municipal Authority, and Chickasha Municipal Airport Authority was presented. No votes, approvals, or other actions were recorded before the meeting adjourned.

General

The Chickasha Industrial Authority will hold a special meeting to discuss and possibly approve Resolution No. 2025-12R, which declares a 47.18-acre tract of land near the Chickasha Municipal Airport as surplus, ratifies a prior conveyance to the airport authority, and reaffirms transparency commitments. Consent items include approval of May 2025 meeting minutes and financials.

• Discussion and possible approval of Resolution No. 2025-12R declaring 47.18 acres near Chickasha Airport Industrial Park as surplus property, ratifying prior conveyance to the Chickasha Municipal Airport Authority
• Acceptance of May 13 and June 2, 2025 special meeting minutes
• Acceptance of May 2025 financial statements
• Acknowledgment of Economic Development Council of Chickasha check detail for May 2025

The Chickasha Industrial Authority approved three consent items, including acceptance of prior meeting minutes and May 2025 financials, with a 6‑0 vote. The board also approved Resolution 2025-12R, declaring a 47.18‑acre tract surplus and reaffirming stewardship of public assets, also by a 6‑0 vote. The meeting was then adjourned.

• Approved Consent Items 2a‑2c (minutes, financials, check receipt) – vote 6‑0
• Approved Resolution 2025-12R declaring 47.18‑acre property surplus – vote 6‑0
• Adjourned meeting – motion carried

General

The Chickasha Planning Commission meeting scheduled for June 10, 2025, at City Hall has been canceled. The agenda lists the meeting item as canceled, and the session will conclude with a motion to adjourn.

• Meeting canceled
• Motion to adjourn

General

The Historic Preservation Committee will meet to review previous meeting minutes and consider a request for exterior painting at a specific property.

• Approval of exterior painting for Jeremy Spoon at 522 W Chickasha Ave
• Approval of March 26, 2025 meeting minutes

General

The Chickasha Industrial Authority will hold a special meeting to discuss and possibly approve Resolution 2025-10R, which would authorize conveying a parcel of land in Grady County to the Chickasha Municipal Airport Authority. The meeting is scheduled for June 2, 2025, at 7:30 a.m. in City Council Chambers.

• Discussion and possible action on Resolution 2025-10R to convey land in Sections 6 and 7, Township 7 North, Range 7 West to the Chickasha Municipal Airport Authority

The Authority approved Resolution 2025-10R, authorizing the conveyance of land in Section 7‑E/2 and Section 6‑SE/4, Grady County, to the Chickasha Municipal Airport Authority. The motion was carried unanimously with a 5‑0 vote. After the approval, the meeting was adjourned.

• Approved Resolution 2025-10R to convey land to Chickasha Municipal Airport Authority (5‑0)
• Meeting adjourned (motion carried)

City Council

The Chickasha City Council will hold a regular meeting on June 2, 2025. The consent docket includes approval of minutes, claims, special event permits (rodeo parade, fishing tournament, fireworks), a street closure, and a budget amendment (Resolution 2025-09R). Under discussion items, the council will consider authorizing agreements with Coalign Group for consulting, The Public Finance Law Group for TIF counsel, and Halff Associates for engineering services, along with a $25,650 pay application for the PD canopy project.

• Acceptance of Resolution 2025-09R amending the FY24/25 Budget
• Discussion and possible action on a Consulting Engagement Agreement with Coalign Group
• Discussion and possible action on an Agreement for Tax Increment Finance Counsel Services with The Public Finance Law Group PLLC
• Discussion and possible action on a non-exclusive Agreement for Professional Engineering Services with Halff Associates, Inc.
• Approval of Pay Application No. 1 for $25,650 for the Chickasha PD Canopy project (COC-2409) to WW Builders Inc.

The council approved the consent docket items, including permits for a rodeo parade, a fishing tournament, fireworks displays, and a temporary street closure, with a vote of 8‑0‑1. They authorized the City Manager to enter a consulting agreement with Coalign Group (8‑1) and approved a Tax Increment Finance counsel agreement with The Public Finance Law Group PLLC (8‑1). The council also approved a non‑exclusive engineering services agreement with Halff Associates, Inc. (8‑0‑1) and authorized payment of $25,650 to WW Builders Inc. for a police department canopy (9‑0).

• Approved consent docket items 4a‑4h (event permits, street closure, budget amendment) (8‑0‑1)
• Authorized City Manager to enter Consulting Engagement Agreement with Coalign Group (8‑1)
• Approved Tax Increment Finance Counsel Services Agreement with The Public Finance Law Group PLLC (8‑1)
• Approved non‑exclusive Professional Engineering Services Agreement with Halff Associates, Inc. (8‑0‑1)
• Approved Pay Application No. 1 for $25,650 to WW Builders Inc. (9‑0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider approving Resolution 2025-11R to accept a land conveyance from the Chickasha Industrial Authority. The consent docket includes approval of previous meeting minutes and a claims list. No items are listed for removal from the consent docket.

• Resolution 2025-11R accepting land conveyance from Chickasha Industrial Authority (described in Section 7 and SE/4 of Section 6, T7N R7W)
• Approval of minutes from May 19, 2025, regular meeting
• Acceptance of the claims list

The Chickasha Municipal Airport Authority accepted the May 19, 2025 minutes and the claims list by a 9‑0 vote. The board then approved Resolution 2025‑11R to accept conveyance of land from the Chickasha Industrial Authority, with an 8‑1 vote. The meeting was adjourned.

• Accepted May 19, 2025 minutes (9-0)
• Accepted claims list (9-0)
• Approved Resolution 2025-11R land conveyance (8-1)
• Adjourned meeting (motion carried)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider approving Change Order No. 1 for the Sanitary Sewer Main Replacement project on Colorado Avenue & 4th Street, increasing the contract by $167,819.44. The meeting also includes a consent docket for approving prior meeting minutes and a claims list. No other substantive items are scheduled for discussion.

• Discussion and possible approval of Change Order No. 1 for CMA-2501 - Sanitary Sewer Main Replacement - Colorado Avenue & 4th Street, in the amount of $167,819.44

The Chickasha Municipal Authority approved Change Order No. 1 for the CMA‑2501 sanitary sewer main replacement on Colorado Avenue & 4th Street for $167,819.44, with a unanimous 9‑0 vote. The Authority also accepted the May 19, 2025 meeting minutes and the claims list, also by a 9‑0 vote. The meeting was then adjourned.

• Approved acceptance of May 19, 2025 minutes and claims list (9-0)
• Approved Change Order No. 1 for CMA‑2501 sanitary sewer main replacement – $167,819.44 (9-0)
• Motion to adjourn passed (9-0)

General

This special meeting of the Chickasha Parks & Recreation Board is largely procedural, including a call to order, roll call, welcome of new members, and a consent item to approve minutes from a February 2025 special meeting. Board communications and updates on current projects are also scheduled, but no specific decisions or proposals are listed on the agenda.

• Consent item: acceptance of minutes from the February 27, 2025 special meeting
• Board communications and updates on current projects (no details provided)

City Council

The City Council will meet to discuss city business and review a presentation on the Downtown Park Project. The body is considering the acceptance of medical equipment from the Grady County 522 EMS District.

• Acceptance of 7 LifePak 35 Cardiac Monitors and accessories from Grady County 522 EMS District
• Temporary street closure for 'Christmas in July' Block Party on July 26, 2025
• Renewal of medical, dental, vision, and term life coverage with existing providers
• Resolution 2025-08R amending the FY24/25 Budget
• Presentation by Pat Brooks regarding the Downtown Park Project

The Chickasha City Council approved all items on the consent docket, including minutes, financials, a temporary street closure, benefits renewal, and a budget amendment, with an 8‑0‑1 vote. The council also accepted seven LifePak 35 cardiac monitors from Grady County EMS with a unanimous 9‑0 vote. No other actions were taken.

• Approved acceptance of May 5, 2025 minutes (Item 4a) – vote 8‑0‑1
• Approved acceptance of the Claims List (Item 4b) – vote 8‑0‑1
• Approved receipt of Economic Development Council check detail for April 2025 (Item 4c) – vote 8‑0‑1
• Approved temporary street closure for “Chickasha in July” Block Party on July 26, 2025, 5‑9 p.m. (Item 4d) – vote 8‑0‑1
• Approved renewal of medical, dental, vision, and term life coverage with existing providers (Item 4e) – vote 8‑0‑1
• Approved acceptance of April 2025 financials (Item 4f) – vote 8‑0‑1
• Approved Resolution 2025‑08R amending FY 24/25 budget (Item 4g) – vote 8‑0‑1
• Accepted seven LifePak 35 cardiac monitors from Grady County 522 EMS District – vote 9‑0

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will meet to approve meeting minutes and financial reports. The body will also consider the renewal of medical, dental, vision, and term life coverage with existing providers.

• Renewal of medical, dental, vision, and term life coverage with existing providers
• Acceptance of April 2025 financials
• Acceptance of the Claims List

The Chickasha Municipal Airport Authority approved the May 5 and May 13 meeting minutes, the claims list, renewal of medical, dental, vision and term‑life coverage, and the April 2025 financial statements. The motion passed with seven votes in favor, no votes against and two abstentions. The meeting was then adjourned.

• Approved acceptance of May 5, 2025 minutes (7-0-2)
• Approved acceptance of May 13, 2025 minutes (7-0-2)
• Approved acceptance of the claims list (7-0-2)
• Approved renewal of medical, dental, vision, and term‑life benefits (7-0-2)
• Approved acceptance of April 2025 financials (7-0-2)
• Adjourned meeting (motion carried)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority is meeting to discuss the acquisition of approximately 70 acres of surface rights at the Chickasha Golf and Country Club. The body will also consider a property sale and a lease amendment for Downtown Park.

• Purchase Agreement for approximately 70 acres of surface rights at Chickasha Golf and Country Club
• Maintenance Agreement with Chickasha Golf and Country Club LLC for $9,428.57 plus utilities
• Sale of property at 1407 S 1st Street to Robert Lerma for $4,000
• Amendment #2 to Lease Agreement with Community Foundation Inc. for Downtown Park
• Resolution 2025-08R amending the FY24/25 Budget

The board approved the consent docket items, including acceptance of minutes, claims list, benefits renewal, April financials and a budget amendment (vote 7‑0‑2). It also approved Amendment #2 to the lease with the Community Foundation for the Downtown Park (8‑1). The authority voted to purchase approximately 70 acres of the Chickasha Golf and Country Club (surface rights only) (7‑2) and to enter a maintenance agreement for that property costing $9,428.57 plus utilities (8‑1).

• Approved Consent Docket items 2a‑2e (7‑0‑2)
• Approved Amendment #2 to Lease Agreement with Community Foundation Inc. for Downtown Park (8‑1)
• Approved Real Estate Purchase Agreement for ~70 acres of Chickasha Golf & Country Club (7‑2)
• Approved Maintenance Agreement with Chickasha Golf & Country Club LLC for $9,428.57 plus utilities (8‑1)
• Entered Executive Session to discuss golf club property purchase (9‑0)
• Motion to adjourn carried

General

The Chickasha Industrial Authority will hold a special meeting to review financial reports and minutes. Board members will provide input on the upcoming Economic Development Council (EDC) Work Plan.

• Acceptance of April 2025 financials
• Review of Economic Development Council of Chickasha, Inc. check details for March and April 2025
• Board member input on upcoming EDC Work Plan

The Chickasha Industrial Authority unanimously approved the consent items, including acceptance of the April 8, 2025 meeting minutes, the April 2025 financial statements, and receipt of Economic Development Council checks for March and April 2025. The meeting was then adjourned.

• Approved acceptance of April 8, 2025 minutes (7-0)
• Approved acceptance of April 2025 financials (7-0)
• Acknowledged receipt of March 2025 EDC check (7-0)
• Acknowledged receipt of April 2025 EDC check (7-0)
• Adjourned meeting (7-0)

General

The Chickasha Airport Advisory Board will meet to consider recommendations for a high school student AOPO program and the potential relocation of the AWOS. The board will also discuss fuel sales.

• Recommendations on an AOPO program for high school students
• Possibility of moving the AWOS
• Discussion on fuel sales
• Approval of January 21, 2025, Special Meeting Minutes

The Chickasha Airport Advisory Board approved the minutes from the January 21, 2025 special meeting. It also approved an AOP A program for high school students. Additionally, the board approved recommendations from Toby Baker to move the Automated Weather Observing System (AWOS). All three motions passed unanimously with a 5‑0 vote.

• Approved January 21, 2025 meeting minutes (5-0)
• Approved AOP A program for high school students (5-0)
• Approved recommendations to move the AWOS (5-0)

General

The Chickasha Planning Commission will hold public hearings and consider approving two requests for Use on Review to allow alcohol sales at 422 W. Grand Ave (petitioner Cynthia Teague) and 1928 S. 4th St (petitioner Sheldon Glass). The commission will also vote on minutes from the April 8 meeting.

• Public hearing and possible approval of Use on Review for alcohol sales at 422 W. Grand Ave (Cynthia Teague)
• Public hearing and possible approval of Use on Review for alcohol sales at 1928 S. 4th St (Sheldon Glass)
• Approval of minutes from April 8, 2025 meeting

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will hold a special meeting to discuss and possibly approve a Real Estate Purchase Agreement for approximately 70 acres of the Chickasha Golf and Country Club property (surface rights only). The meeting also includes consideration of a Maintenance Agreement for $9,428.57 plus utility costs for interim upkeep. An executive session is scheduled to discuss pending litigation (Chisolm Trail Development LLC v. City of Chickasha and Chickasha Municipal Authority, Case No. CJ-2021-230) and confidential attorney communications.

• Real Estate Purchase Agreement for Chickasha Golf and Country Club (approx. 70 acres)
• Maintenance Agreement for $9,428.57 plus utility costs for interim maintenance
• Executive session regarding pending litigation (Case No. CJ-2021-230)
• Discussion of confidential communications with trust attorneys

The Authority entered an executive session to discuss the purchase or appraisal of the Chickasha Golf and Country Club and related confidential matters, then reconvened the open session. No action was taken on that discussion. The proposals to approve a real‑estate purchase agreement and a maintenance agreement for the 70‑acre property were pulled from the agenda. The meeting was adjourned by motion.

• Motion to enter executive session approved; Authority entered executive session at 6:31 p.m.
• No action taken on the property purchase discussion after reconvening open session at 8:00 p.m.
• Real estate purchase agreement for the Chickasha Golf and Country Club pulled (no vote)
• Maintenance agreement for interim upkeep of the property pulled (no vote)
• Motion to adjourn approved (motion by Alexander, second by Hebblethwaite)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will discuss a potential executive session regarding litigation and a contract for the sale of real property. The body will consider an amendment to a sales contract with Oh Hitt Corp to reduce the acreage being conveyed and the purchase price.

• Executive session regarding potential litigation with Oh Hitt Corp
• First Amendment to the Oklahoma Uniform Contract of Sale of Real Estate with Oh Hitt Corp
• Proposed reduction in acreage and purchase price for Oh Hitt Corp sale
• Closing date of May 30, 2025

The Authority entered executive session to discuss confidential matters. Afterwards, trustees approved a First Amendment to the Oklahoma Uniform Contract of Sale of Real Estate with Oh Hitt Corp., reducing acreage and price and extending the closing date to May 30, 2025, with a 6‑1 vote. The meeting was then adjourned.

• Entered executive session (motion passed)
• Approved First Amendment to contract with Oh Hitt Corp. (6-1)
• Adjourned meeting (motion passed)

General

The Board of Adjustment will hold a public hearing and consider approving a variance of the Chickasha Code of Ordinances for property at 228 W Choctaw Ave, applicant Bret Burns. The board will also discuss and possibly approve minutes from the April 18, 2025 meeting.

• Public hearing on variance request for 228 W Choctaw Ave by Bret Burns
• Discussion and possible action to approve the variance request
• Approval of minutes from April 18, 2025 meeting

City Council

The Chickasha City Council will hold public hearings and consider a special exemption for a use-on-review permit at 1008 S 14th St, as well as final plats for Sleepy Hollow 3rd Addition Phase 4 and Enclave Estates. Key action items include a $388,600 Central Business District Building Grant for Oh Hitt Corp, purchase of three police interceptors for $198,341.25, and surplus of a property at 225 George Ave for $4,000. The council also will consider appointments to the Aviation Board, Parks & Recreation Board, and Industrial Authority, and a contract with the YMCA for pool operations.

• Public hearing and possible approval of a special exemption for a use-on-review permit at 1008 S 14th St (James Perryman petition).
• Discussion and possible action to increase the Central Business Building Grant from $266,666 to $388,600 for Oh Hitt Corp at 102 W. Chickasha Ave.
• Authorize purchase of three 2025 Ford Police Interceptor SUVs for a total of $198,341.25 from Vance Country Ford.
• Surplus property at 225 George Ave and accept $4,000 offer from Christopher Wilson via quit claim deed.
• Public hearings and possible approval of final plats for Sleepy Hollow 3rd Addition Phase 4 (JYM Investments) and Enclave Estates (Cubit Development Group).

The council approved a $388,600 increase and disbursement of the Central Building District grant to Oh Hitt Corp., authorized the purchase of three 2025 Ford Police Interceptor SUVs for $198,341.25, and approved several land‑use and board‑appointment actions, including final plats for Sleepy Hollow and Enclave Estates and appointments to the Aviation and Parks & Recreation advisory boards.

• Approved Central Business Building Grant increase to $388,600 (7-1-1)
• Authorized disbursement of $388,600 grant to Oh Hitt Corp. (7-1-1)
• Approved purchase of three 2025 Ford Police Interceptor SUVs for $198,341.25 (9-0)
• Approved surplus of 225 Georgia Avenue property for $4,000 (8-0-1)
• Approved Services Agreement with Standley Systems, LLC (8-0-1)
• Approved Final Plat for Sleepy Hollow 3rd Addition Phase 4 (8-0-1)
• Approved Final Plat for Enclave Estates (8-0-1)
• Appointed Clark Southard to the Aviation Board (8-0-1)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will call the meeting to order, accept the minutes of the April 21, 2025 regular meeting, and accept the Claims List. It will discuss and approve any items that were removed from the consent docket, and consider a motion to adjourn.

• Accept the minutes of the April 21, 2025 regular meeting
• Accept the Claims List
• Discuss and approve items removed from the consent docket
• Motion for adjournment
• Call to Order / Roll Call

The Chickasha Municipal Airport Authority voted to accept the minutes from the April 21, 2025 meeting and to approve the accompanying claims list. Both motions were carried with eight votes in favor, no votes against, and one abstention. The meeting was then adjourned.

• Approved acceptance of April 21, 2025 minutes (8-0-1)
• Approved acceptance of claims list (8-0-1)
• Adjourned meeting (motion carried)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will discuss and possibly approve the surplus and sale of property at 225 George Avenue for $4,000, as well as two repair contracts for lift stations totaling $45,649. The consent docket includes approval of prior meeting minutes and a claims list.

• Surplus and sale of 225 George Avenue to Robert Lerma for $4,000 via quit claim deed
• Repair contract of $22,642 for Sentry Lift Station from Edwards Equipment LLC
• Repair contract of $23,007 for 23rd and Iowa Lift Station from Edwards Equipment LLC
• Consent docket: approval of April 21, 2025 minutes and claims list

The Chickasha Municipal Authority unanimously approved the April 21, 2025 meeting minutes and the accompanying claims list. It also approved a $22,642 contract with Edwards Equipment LLC for repairs to the Sentry Lift Station and a $23,007 contract with the same company for repairs to the Iowa Lift Station. Both contract motions passed 9‑0. No action was taken on the proposed sale of the property at 225 Georgia Avenue.

• Approved minutes of April 21, 2025 (9-0)
• Approved claims list (9-0)
• Approved $22,642 Edwards Equipment contract for Sentry Lift Station repairs (9-0)
• Approved $23,007 Edwards Equipment contract for Iowa Lift Station repairs (9-0)
• Item 4a sale of 225 Georgia Avenue withdrawn (no action)

General

The Chickasha City Council will hold a special work session to discuss several topics. Items include the FY25/26 and FY26/27 city budgets, the status of recent audits, the proposed use of Country Club land, a building grant application from Oh Hitt Corp. for 102 W. Chickasha Ave., and an update on the water treatment plant project.

• Discussion of FY25/26 and FY26/27 city budgets
• Discussion of status/update on audits
• Discussion of Country Club land
• Discussion of Central Business District Building Grant submitted by Oh Hitt Corp. for 102 W. Chickasha Ave.
• Update on Water Treatment Plant project

The Chickasha City Council met for a special work session on April 28, 2025. Council members and staff discussed FY25/26 and FY26/27 city budgets, audit updates, the Country Club land issue, a central business district building grant, and the water‑treatment plant project. No votes, approvals, or other decisions were recorded in the minutes.

City Council

The Chickasha City Council will consider several routine items, including accepting meeting minutes and financial reports. A key decision is the approval of a contract with Local Government Testing Consortium, LLC, not to exceed $8,465, for managing the city's random drug‑screening program. The council will also discuss appointments to the Board of Adjustments and a drainage easement in the Enclave Estates.

• Approve contract with Local Government Testing Consortium, LLC (max $8,465) for drug‑screening program
• Accept minutes from the April 7, 2025 meeting and March 2025 financials
• Consider appointments of Mike Mosley and Eric Anderson to the Board of Adjustments
• Consider a Court Refurbishment Agreement with the Thunder Community Foundation
• Accept a permanent drainage easement in the Enclave Estates (Northeast Quarter, Section 6, Township 6 N, Range 7 W)

The council selected Georgianne Hebblethwaite as Mayor Pro Tempore and approved several consent‑docket items, including a contract for the city’s random drug‑screen program up to $8,465. It also appointed two members to the Board of Adjustments, entered a Court Refurbishment Agreement with the Thunder Community Foundation, and appointed a new Finance Committee with Kea Ginn as chairman. All motions passed with unanimous or near‑unanimous votes.

• Selected Georgianne Hebblethwaite as Mayor Pro Tempore (9-0)
• Approved Consent Docket items 4b, 4d, 4e, 4f, 4g (8-0-1)
• Accepted minutes of the April 7, 2025 meeting (8-0-1)
• Approved contract with Local Government Testing Consortium, LLC for random drug‑screen program up to $8,465 (9-0)
• Appointed Mike Mosley to Board of Adjustments (term ends June 30, 2026) (9-0)
• Appointed Eric Anderson to Board of Adjustments (term ends June 30, 2027) (9-0)
• Approved Court Refurbishment Agreement with Thunder Community Foundation (9-0, 1 abstention)
• Appointed Finance Committee members and Chairman Kea Ginn (9-0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will hold a regular meeting on April 21, 2025. The main item is a discussion and possible vote on a Subscription Service Agreement with QTpod for the M4000 Self-Serve Terminal at the airport. The meeting also includes approval of minutes from April 7, 2025, and the claims list.

• Discussion and possible approval of a Subscription Service Agreement with QTpod for the M4000 Self-Serve Terminal at Chickasha Municipal Airport
• Consent docket: acceptance of minutes from April 7, 2025, regular meeting
• Consent docket: acceptance of the Claims List

The Chickasha Municipal Airport Authority accepted the April 7, 2025 meeting minutes (8-0-1) and approved the Claims List (9-0). Trustees voted 9-0 to approve a Subscription Service Agreement with QTpod for the M4000 Self‑Serve Terminal and authorized the Chairman to execute it. The meeting was then adjourned.

• Accepted April 7, 2025 minutes (8-0-1)
• Approved Claims List (9-0)
• Approved QTpod Subscription Service Agreement for M4000 terminal (9-0)
• Adjourned meeting

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

This is a routine meeting of the Chickasha Municipal Authority. The consent docket includes acceptance of minutes, claims, financials for March 2025, and a resolution amending the FY 24-25 budget. No other substantive items are listed for discussion or action.

• Acceptance of minutes from April 7, 2025 meeting
• Acceptance of claims list
• Acceptance of financials for March 2025
• Resolution 2025-07R amending FY 24-25 budget

The Chickasha Municipal Authority approved the Claims List, the March 2025 financials, and ratified Resolution 2025‑07R amending the FY24/25 budget with a 9‑0 vote. It also approved the acceptance of the April 7, 2025 meeting minutes with an 8‑0‑1 vote. No other substantive actions were taken.

• Approved Claims List (Item 2b) – motion carried 9‑0
• Approved March 2025 Financials (Item 2c) – motion carried 9‑0
• Ratified Resolution 2025‑07R amending FY24/25 Budget (Item 2d) – motion carried 9‑0
• Approved Acceptance of April 7, 2025 minutes (Item 2a) – motion carried 8‑0‑1

General

The Board of Adjustment will hold a public hearing and discuss a variance request from First Baptist Church for property at 324 W Colorado Ave. They may vote on the request and will also consider approving the minutes from the August 12, 2024 meeting.

• Public hearing for variance of Chickasha Code of Ordinances at 324 W Colorado Ave, applicant First Baptist Church
• Discussion and possible action to approve the variance request for 324 W Colorado Ave
• Approval of minutes from the August 12, 2024 meeting

Library Board

The Chickasha Public Library Board will vote on adopting three policies: Photo Use, Hotspot, and Meeting Room. The board will also appoint committees to review several existing policies and approve officers for fiscal year 2026. Consent docket includes minutes and quarterly reports.

• Adoption of Photo Use Policy
• Adoption of Hotspot Policy
• Adoption of Meeting Room Policy
• Appoint committees to review Circulation, Gift, Operations, Public Relations, and Internet policies
• Approve officers: Miranda Molder for President, Annick Bellemain for Vice President, Secretary needed

General

The Chickasha Airport Advisory Board will meet to make recommendations on Capital Improvement Program items and the FY25/26 budget. The board will also consider the approval of minutes from the January 21, 2025, meeting.

• Recommendations on CIP items: Fuel Truck and Land Purchase
• Recommendations on FY25/26 Budget
• Approval of January 21, 2025, Special Meeting Minutes

The Chickasha Airport Advisory Board held a special meeting on April 10, 2025. The meeting was called to order at 2:07 p.m. However, the board determined that a quorum was not present, so no actions were taken.

General

This is a special meeting of the Chickasha Industrial Authority with mostly procedural items: approval of March 11 minutes and March 2025 financials, followed by updates from the Economic Development Council executive director. No substantive decisions or public hearings are scheduled.

• Approval of minutes from March 11, 2025 special meeting
• Acceptance of financials for March 2025
• Updates from EDC Executive Director Jim Cowan

The Chickasha Industrial Authority held a special meeting on April 8, 2025. Members unanimously approved the March 11, 2024 meeting minutes and the March 2025 financial statements, including a $3,790 expense for the Mazuri AOA National Alpaca Show. The meeting was then adjourned.

• Approved acceptance of March 11, 2024 minutes (5-0)
• Approved acceptance of March 2025 financials (5-0)
• Approved $3,790 expense for Mazuri AOA National Alpaca Show (included in financials)
• Adjourned the meeting (motion carried)

Planning Commission

The Planning Commission will hold public hearings and consider approving final plats for two projects by Crafton Tull. The body will also review minutes from the March 11, 2025 meeting.

• Public hearing and possible approval of Final Plat for Enclave Estates at Chickasha for Crafton Tull
• Public hearing and possible approval of Final Plat for Sleepy Hollow 3rd Addition Phase 4 for Crafton Tull

City Council

The Chickasha City Council will hold a public hearing and consider a use on review permit for a liquor store. The body will also review several contracts, including a jail contract and a LexisNexis analytics contract for the police department.

• Public hearing and possible approval of Ordinance 2025-05 for a liquor store at 611 W Grand
• Payment of 2025-2026 Oklahoma Municipal League service fees totaling $21,338.18
• Acceptance of a $24,850.00 grant from Firehouse Subs Public Safety Foundation for wildland bunker gear
• Approval of the 2025-2026 Grady County Criminal Justice Authority Jail Contract
• Temporary street closures for the Old Town Chickasha Car Show and Refuge Pray Up event

The council adopted the consent docket items 4a‑4g with an 8‑1 vote. It approved Ordinance 2025‑05 for a liquor store at 611 W. Grand unanimously. Several contracts and event requests were also approved, including a police analytics contract, an A/V improvement change order, and temporary street closures.

• Approved Consent Docket items 4a‑4g (8‑1)
• Approved Ordinance 2025‑05 for liquor store at 611 W. Grand (9‑0)
• Approved Police Department analytics contract with LexisNexis (8‑0‑1)
• Approved Change Order 1 for project COC‑2406 A/V improvements (9‑0)
• Approved temporary street closure for 2nd Annual Old Town Chickasha Car Show (8‑0‑1)
• Approved Rotary Club 5K & Fun Walk on May 3, 2025 (9‑0)
• Approved payment of $21,338.18 service fees to Oklahoma Municipal League (9‑0)
• Accepted $24,850.00 grant for fire department wildland bunker gear (9‑0)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider approving a contract for announcing services at the 2025 Wings & Wheels event. The agenda includes routine consent docket items such as meeting minutes and claims.

• Contract with Allen Mitchell, Voice of the Flying Circus, LLC, for announcing services at the 2025 Wings & Wheels event, not to exceed $2,500
• Acceptance of minutes from March 3 and March 17, 2025 meetings (consent docket)
• Acceptance of claims list (consent docket)

The Chickasha Municipal Airport Authority approved the March meeting minutes and the claims list by a 9‑0 vote. It also approved a contract with Allen Mitchell, Voice of the Flying Circus, LLC, for announcing services at the 2025 Wings & Wheels event, not to exceed $2,500, also by a 9‑0 vote. The meeting was then adjourned.

• Approved March 3 and March 17 minutes (9-0)
• Approved claims list (9-0)
• Approved $2,500 contract for Wings & Wheels event (9-0)

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will discuss appointing First National Bank and Trust Company as an escrow agent. This role involves managing the Trustee deed for the water treatment plant project.

• Possible approval of First National Bank and Trust Company as Escrow Agent for an annual fee of $1,500
• Update on RFP CMA-2501 for Sanitary Sewer Main Replacement at Colorado Avenue and 4th Street

The Chickasha Municipal Authority trustees unanimously approved the March 3, 2025 regular meeting minutes, the March 17, 2025 special meeting minutes, and the Claims List. They also acknowledged receipt of an update on RFP CMA-2501 for the sanitary sewer main replacement on Colorado Avenue at 4th Street. Additionally, the board approved First National Bank and Trust Company, Chickasha, as escrow agent for the water‑treatment‑plant property transfer, with an annual fee of $1,500.

• Approved acceptance of March 3, 2025 regular meeting minutes (9-0)
• Approved acceptance of March 17, 2025 special meeting minutes (9-0)
• Approved acceptance of the Claims List (9-0)
• Acknowledged receipt of update on RFP CMA-2501 sanitary sewer main replacement (9-0)
• Approved First National Bank and Trust Company as escrow agent for water‑treatment‑plant project, annual fee $1,500 (9-0)

General

The Chickasha Historic Preservation Committee will discuss and possibly approve several permit applications at its March 26 meeting. Items include exterior waterproofing and painting at 301 & 303 W Chickasha Ave, a sign permit for 116 S 4th St, and a fence permit for a trellis at 422 W Chickasha Ave. The committee will also consider a temporary sign permit for 121 W Chickasha Ave and a sign application for Uptown Scoops. Approval of minutes from the December 14, 2024 meeting is also on the agenda.

• Discussion and possible action on exterior waterproofing and painting at 301 & 303 W Chickasha Ave (Palm & Co)
• Sign permit application for 116 S 4th St (Willowbrook, Inc)
• Fence permit for trellis with greenery at 422 W Chickasha Ave (Olde Towne Billards)
• Temporary sign permit for 121 W Chickasha Ave (The Outpost)
• Sign application for Uptown Scoops (Tiffany Boyd)

General

The Board of Adjustment will hold a public hearing and consider a request to vary the Chickasha Code of Ordinances for a property at 324 W Colorado Ave, submitted by First Baptist Church. The board will also vote to approve minutes from the August 12, 2024 meeting.

• Public hearing and possible action on variance request for 324 W Colorado Ave (First Baptist Church)
• Approval of minutes from the August 12, 2024 meeting

General

The Chickasha City Council will meet on March 17, 2025 at 6:30 p.m. in the Council Chambers. The council will discuss and may approve the Onward Chickasha 2050 Comprehensive Plan. The meeting also includes routine items such as a consent docket to accept the claims list and citizen comments.

• Discussion and possible action to approve the Onward Chickasha 2050 Comprehensive Plan
• Consent docket: acceptance of the claims list

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

This meeting of the Chickasha Municipal Authority includes discussion and possible action on a long-term lease agreement with the Evie Jo Erwin 2012 Revocable Trust for the site of the new water treatment plant, along with property transfer and naming the plant The Erwin Family Waterworks. Also on the agenda is an emergency declaration for the sanitary sewer system and awarding a contract for the CMA-2501 Sanitary Sewer Main Replacement Project to Matthews Trenching Co., Inc. for $452,870.

• Lease agreement with Evie Jo Erwin 2012 Revocable Trust for water treatment plant site, $2,500/month with CPI increases
• Irrevocable Agreement to Transfer Real Property to CMA after lease term
• Naming the new water treatment plant 'The Erwin Family Waterworks'
• Emergency declaration for sanitary sewer system issues, waiving publication for CMA-2501
• Award contract to Matthews Trenching Co., Inc. for $452,870 for sewer main replacement

General

The meeting consists of only procedural items: call to order, a consent docket for acceptance of the claims list, and adjournment. No substantive policy discussions or decisions are scheduled.

• Acceptance of the Claims List (consent docket)

General

The Chickasha Industrial Authority will meet to discuss and potentially take action on two Tourism Promotion Program funding applications. The body will also ratify an updated employee manual.

• Funding application from Lyndal Weaver with Stan Musial AABC World Series
• Funding application for the Mazuri AOA National Alpaca Show
• Resolution 2025-06R to adopt the updated employee manual

General

The Chickasha Planning Commission will hold public hearings and consider three land-use petitions: a rezone of a lot at 3201 S 16th from R-1 to C-1, a Use on Review for alcohol sales at 611 W Grand Ave, and a special exemption for a special use permit at 1008 S 14th St. The commission may vote on each item following the hearings.

• Rezone request by Bryce Binyon from R-1 to C-1 at 3201 S 16th
• Use on Review petition by Cynthia Teague for alcohol sales at 611 W Grand Ave
• Special exemption request by James Perryman for a special use permit at 1008 S 14th St
• Approval of minutes from February 11, 2025 meeting

City Council

The Chickasha City Council will meet to discuss the acceptance of the FY2022 financial audit and the engagement of HSPG & Associates, LLC for FY23 and FY24 audits. The body will also consider an ordinance to allow the City Council to appoint two of its members to the Aviation Board.

• Ordinance 2025-04 to allow City Council to appoint two members to the Aviation Board
• Engagement of HSPG & Associates, LLC for FY23 and FY24 audit services
• Acceptance of the Financial Audit for the Fiscal Year Ending June 30, 2022
• Offender Watch subscription contract with Watch Systems, LLC
• Appointment of Marissa Moore to the Planning Commission

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider several consent items, including acceptance of the February 17, 2025 meeting minutes, the claims list, and ratification of the financial audit for the fiscal year ending June 30, 2022. They will also ratify a letter of engagement with HSPG & Associates, LLC for audit services for FY23 and FY24. The primary agenda item is discussion and possible approval of a contract with Falcon Flight to perform at the 2025 Wings & Wheels Airshow & Car Show, authorizing the Chairman to execute the contract.

• Accept minutes of the February 17, 2025 regular meeting
• Accept the Claims List
• Ratify the Financial Audit for FY ending June 30, 2022
• Ratify Letter of Engagement with HSPG & Associates, LLC for FY23 and FY24 audit services
• Approve contract with Falcon Flight for the 2025 Wings & Wheels Airshow & Car Show

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider a change order for the CMA‑2405 sewage life‑station rehabilitation project at 23rd Street and Grand Avenue. The meeting also includes routine consent docket items such as accepting minutes, the claims list, and ratifying a financial audit and audit‑service engagement.

• Approve Change Order No. 1 for CMA‑2405 sewage life‑station rehabilitation (23rd St. at Grand Ave.)
• Accept minutes from the February 17, 2025 meeting
• Accept the Claims List
• Ratify the financial audit for FY ending June 30, 2022
• Ratify Letter of Engagement with HSPG & Associates, LLC for FY23‑24 audit services

General

The Chickasha Parks & Recreation Board is holding a special meeting to conduct a work session. The primary activity is a tour of the wetland area.

• Work session: Tour of Wetland area

City Council

The Chickasha City Council will discuss a design/build contract for the Shannon Springs Park splash pad and the adoption of the 2025 Emergency Operations Plan. The body will also consider a zoning ordinance to exempt the city sports complex from certain sign requirements.

• Contract for Shannon Springs Park Design/Build Splash Pad Rehabilitation Phase One to RJE Enterprises Inc. for $53,900.00
• Ordinance 2025-03 to exempt the City of Chickasha Sports Complex from sign requirements in Chapter 54 of the Code of Ordinances
• Adoption of the City of Chickasha Emergency Operations Plan 2025
• Resolution 2025-03R to adopt the updated Employee Policy and Procedure Manual
• Approval of events including Open Streets (May 3), city-wide yard sale (May 8-10), and St. Patrick's Day Party (March 15)

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will consider approving multiple contracts for the 2025 Wings & Wheels Airshow & Car Show. The total amount authorized for these contracts is not to exceed $24,926.

• Approval of contract with SRC Airshows not to exceed $9,500
• Approval of contract with Erik Edgren Airshows not to exceed $7,200
• Approval of contract with Twisted Texan Airshows not to exceed $3,976
• Approval of contract with Michael T. Gallaway not to exceed $3,500
• Approval of contract with Lady Liberty Squadron not to exceed $1,800

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

At this meeting, the Chickasha Municipal Authority will consider routine consent docket items, including adoption of Resolution 2025-04R to update the employee manual and authorization of a subscribers service agreement with Cherokee Temps for temporary workers. The meeting also includes approval of minutes, claims, and financials for January 2025.

• Resolution 2025-04R adopting updated employee manual
• Subscribers Service Agreement with Cherokee Temps for temporary workers
• Acceptance of Claims List
• Acceptance of Financials for January 2025
• Approval of minutes from February 3, 2025

General

The Chickasha Industrial Authority will hold a special meeting to approve consent items including January 2025 minutes, financials, and the EDC check register. The agenda also includes updates from the EDC executive director. No major decisions or public hearings are scheduled.

• Acceptance of January 14, 2025, special meeting minutes
• Acceptance of January 2025 financials
• Acknowledge receipt of EDC check register for January 2025
• Updates from EDC Executive Director Jim Cowan

General

The Planning Commission will hold a public hearing and consider approving an update to Chapter 54, Article VIII of city code. The meeting also includes approval of minutes from the January 14th meeting.

• Public hearing on proposed update to Chapter 54, Article VIII
• Possible approval of city code update petition

City Council

This is a special city council work session. No formal votes will be taken. Discussions include city financials, updates to the employee handbook, purchase orders, and repairs at 4th and Colorado Avenue.

• Discussion on city financials
• Discussion on updated City Employee Handbook
• Discussion on purchase orders
• Discussion on repairs at 4th and Colorado Ave.

City Council

The Chickasha City Council will discuss approving a comprehensive plan for 2050 and amending the city's definition of trash regarding property maintenance. The body will also consider awarding a parking canopy contract and financing for two fire trucks.

• Award RFP COC-2409 for Design/Build Parking Canopy to WW Builders of Duncan for $210,498.00
• Pay Request No. 2 for $175,655.00 to Sunbelt Pools, Inc. for Shannon Springs Park Pool Rehabilitation
• Approval of the Onward Chickasha 2050 Comprehensive Plan
• Financing and lease agreement with First National Bank & Trust Company for a 100' Aerial Fire Truck and Engine/Pumper Truck
• Ord 2025-02 to amend the definition of trash in the Code of Ordinances Chapter 34 Nuisances

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The meeting agenda consists of procedural boilerplate. The body will review the January 21, 2025, meeting minutes and the claims list.

• Acceptance of January 21, 2025, regular meeting minutes
• Acceptance of the claims list

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will meet on February 3, 2025 at City Hall Council Chambers. The agenda consists of procedural matters, including acceptance of the January 21, 2025 meeting minutes and the claims list. The board will also discuss any items removed from the consent docket before adjourning.

• Accept minutes of the January 21, 2025 regular meeting
• Accept the claims list
• Discuss and approve items removed from the consent docket
• Motion for adjournment

General

The Chickasha Parks & Recreation Board will discuss a possible wetland park project and receive updates on the pool, splash pad, bridge, and trail projects. Consent items include approval of minutes from two previous special meetings.

• Discussion on possible wetland park project
• Updates on pool, splash pad, bridge, and trail projects
• Approval of minutes from September 26, 2024, and October 24, 2024, special meetings

General

The Airport Advisory Board is meeting to discuss and possibly recommend funding for an event. The board will also receive updates on airport construction, financial status, and industrial park sales.

• Possible recommendation of $20,000 for the Airport Fly-In on June 7, 2025
• Update on sale of airport industrial park
• Airport Construction Plans
• Recent FAA of ODAA Inspections status
• Right Pattern Request status

Library Board

The Chickasha Public Library Board will vote on adopting a safety policy and new bylaws, and appoint committees to review three existing policies. Consent docket items include approval of October minutes and second-quarter reports. Reports from the Friends of the Library and the Library Director are also scheduled.

• Approval of consent docket (October 15 minutes, Q2 statistical and financial reports)
• Adoption of Safety Policy
• Adoption of Bylaws
• Action item: 'of the Policy' (Alexander & Glass) – text unclear per agenda
• Appointment of committees to review Photo Use, Hotspot, and Meeting Room policies

City Council

The Chickasha City Council will discuss and possibly approve a $61,370 payment request for the Shannon Springs Park pool rehabilitation. A tort claim filed by Sarah Tointigh will also be considered. A public hearing and possible approval of a Use on Review Permit for Epic Charter Schools at 2439 and 2449 Ponderosa Drive will be held. The council will review the Onward Chickasha 2050 Comprehensive Plan and enter executive session on several legal matters.

• Pay Request No. 1 – $61,370 for Shannon Springs Park pool rehabilitation (COC-2408)
• Tort claim consideration – claim filed by Sarah Tointigh
• Public hearing and possible approval of Use on Review Permit for Epic Charter Schools at 2439 & 2449 Ponderosa Drive
• Approval of Ordinance 2025-01 for the same Epic Charter Schools permit
• Discussion of the Onward Chickasha 2050 Comprehensive Plan

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority meeting will consider three consent docket items: acceptance of the minutes from the January 6, 2025 meeting, acceptance of the claims list, and acceptance of the December 2024 financial statements. The board will also discuss any items that were removed from the consent docket. The meeting will conclude with a motion for adjournment.

• Accept minutes of the January 6, 2025 regular meeting
• Accept the claims list
• Accept the financial statements for December 2024
• Discuss and approve items removed from the consent docket
• Motion for adjournment

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider several consent items, including accepting the minutes from the Jan. 6 meeting, approving the claims list, declaring surplus and authorizing the sale of a property to Bramblett Properties LLC for $800, and accepting December 2024 financials. The board will also discuss and possibly approve a janitorial services contract with Commercial Cleaning Solutions LLC for an annual amount of $110,052. The meeting will conclude with a motion to adjourn.

• Accept minutes of the Jan. 6, 2025 regular meeting
• Authorize sale of property at 427 Frisco to Bramblett Properties LLC for $800
• Approve Janitorial Services Contract with Commercial Cleaning Solutions LLC for $110,052 annually

General

The Chickasha Industrial Authority will hold a special meeting to discuss and possibly act on two significant financial items: a $30,000 tourism promotion application for four rodeos in 2025, and a $72,258 reimbursement request for Christmas decorations purchased by the Economic Development Council. Consent items include approval of December 2024 minutes and financials, and acknowledgment of the EDC check register. An update from the EDC executive director is also on the agenda.

• Consider $30,000 Tourism Promotion Program application for rodeos on April 4-6, May 15-18, May 27-June 1, and Oct 31-Nov 2, 2025
• Consider $72,258 reimbursement to Chickasha Economic Development Council for Christmas decorations
• Approve minutes of December 10, 2024, special meeting
• Accept financials for December 2024
• Acknowledge EDC check register for December 2024

City Council

This is a regular meeting of the Chickasha City Council. The agenda contains only procedural items (call to order, citizen comments, consent docket) and several placeholder discussion items labeled 'Test 1' through '5' with no specific topic details. No rezonings, contracts with dollar amounts, ordinances, or public hearings are listed.

• No specific actionable items; items 6a–6e are placeholder discussion items
• Consent docket includes acceptance of claims list and minutes (dates not provided)
• Executive session listed but no subject noted

City Council

This is a special work session where the Chickasha City Council will discuss two topics: the Onward Chickasha Comprehensive Plan 2050 and the Comprehensive Emergency Management Plan. No formal decisions are expected; the session is for discussion only.

• Discussion on Onward Chickasha Comp Plan 2050
• Discussion on Comprehensive Emergency Management Plan

City Council

The Chickasha City Council will convene on January 6, 2025, to discuss and vote on consent items including the renewal of a police generator contract, a budget amendment, and a public hearing regarding a rezoning request.

• Acceptance of Police Department generator service contract renewal
• Acceptance of Resolution 2025-01R amending the FY24/25 Budget
• Discussion on Heidi Harrison's rezoning request for Heidi Helping the Homeless
• Acceptance of OEM / 911 Management Authority Grant Award
• Acceptance of State Aid grant for the library

Chickasha Municipal Airport Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Airport Authority will hold a routine meeting with a consent docket for approving minutes from prior meetings and a claims list. No substantive business items are listed beyond procedural matters.

• Approval of minutes from December 2 and December 16, 2024 meetings
• Acceptance of the Claims List

Chickasha Municipal Authority (held in conjunction w/ Council meetings)

The Chickasha Municipal Authority will consider awarding a janitorial services bid and amending a water and wastewater operations agreement. The body will also review a budget amendment for FY24/25.

• Bid CMA-2404 for City Janitorial Services to Commercial Cleaning Solutions, LLC for $110,052.00
• Fourth Amendment to Water and Wastewater Operations Services Agreement with U.S. Water Services Corporation regarding termination rights
• Resolution 2024-24R amending the FY24/25 Budget