Millbrae public meetings in 2025

City Council

The regular Millbrae City Council meeting scheduled for Tuesday, December 23, 2025 at 7:00 p.m. in the Council Chamber was cancelled. The notice was issued on January 31, 2025. The next regularly scheduled council meeting will be on Tuesday, January 13, 2026 at 7:00 p.m. at the same location.

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for December 22, 2025, has been cancelled.

Cultural Arts Advisory Committee

The regular meeting of the Millbrae Cultural Arts Advisory Committee scheduled for December 22, 2025, has been cancelled.

Senior Advisory Committee

The Senior Advisory Committee's regular meeting set for Wednesday, December 17, 2025 at 9:00 AM has been cancelled. No agenda items will be considered at this time. The next meeting is scheduled for Wednesday, January 21, 2026.

Bike & Pedestrian Advisory Subcommittee

The regular meeting of the Bike and Pedestrian Advisory Subcommittee scheduled for Dec 16, 2025 was cancelled. No agenda items were considered. The next meeting is scheduled for January at the Millbrae Recreation Center, Art Room, 477 Lincoln Circle.

Parks and Recreation Commission

The regular Parks and Recreation Commission meeting scheduled for Tuesday, December 16, 2025 at 7:00 p.m. in the Art Room of the Millbrae Recreation Center (477 Lincoln Circle) has been cancelled. The next regularly scheduled meeting will be held at the same location. No agenda items were discussed.

Planning Commission

The Millbrae Planning Commission will approve the minutes from the December 1, 2025 meeting and hold a public hearing on two design review permit applications. One application is for a 1,467‑square‑foot rear addition at 1284 Encina Drive with an exception to keep existing non‑conforming setbacks. The second is for a small entry addition and a 51‑square‑foot second‑floor addition at 380 Ashton Avenue, along with a conditional use permit and exception requests for multiple non‑conforming setbacks. Public comment will also be accepted on any other matters.

• Approval of December 1, 2025 meeting minutes (action)
• Design Review Permit for 1284 Encina Drive – 1,467 sq ft rear addition and setback exception (action)
• Design Review Permit for 380 Ashton Avenue – 7.87 sq ft entry addition, 51 sq ft second‑floor addition, conditional use permit and setback exceptions (action)
• Public communication period for comments on items not on the agenda (up to 30 minutes)
• New business, staff updates, and commissioner announcements

City Council

The Millbrae City Council will consider two consent‑calendar actions. First, it will waive the second reading and adopt an amendment to Chapter 10.05 “Zoning” to allow local density‑bonus incentives in addition to state law. Second, it will approve a recommendation to let San Mateo Daily Journal use the Millbrae Recreation Center for the Millbrae Senior Showcase on Jan 30 2026 and authorize the City Manager to sign the agreement. The meeting also includes council reorganization and the nomination and election of the Mayor and Vice Mayor.

• Waive second reading and adopt ordinance amending Chapter 10.05 “Zoning” to add local density‑bonus incentives – ACTION
• Approve recommendation for SMDJ, LLC (San Mateo Daily Journal) to hold the Millbrae Senior Showcase at the Millbrae Recreation Center on Jan 30 2026 and authorize City Manager to execute agreement – ACTION
• Council reorganization and recognition of outgoing Mayor Anders Fung
• Nomination, election, oath and seating of Mayor and Vice Mayor
• Public comment period limited to 30 minutes, max 3 minutes per speaker

The council voted 5-0 to nominate Reuben D. Holober as mayor and Stephen Rainaldi as vice mayor. Both officials were then sworn in by the appropriate city officers. No other substantive business was taken up.

• Nominated Reuben D. Holober as Mayor (5-0 roll call vote)
• Nominated Stephen Rainaldi as Vice Mayor (5-0 roll call vote)
• Administered oath of office to Mayor Reuben D. Holober
• Administered oath of office to Vice Mayor Stephen Rainaldi

Youth Advisory Committee

The Millbrae Youth Advisory Committee will approve the November 4, 2025 meeting minutes and hear public comments limited to thirty minutes. It will receive a city council update and discuss Millbrae Library updates. New business includes reviewing accomplishments, the full draft, and finalizing the Work Plan for Calendar Year 2026. Staff announcements highlight holiday events such as the Bayside Manor Park celebration and tree lighting.

• Approve Regular Meeting Minutes of November 4, 2025 (action)
• Finalize Work Plan CY 2026 – review accomplishments, full draft, and adopt
• Millbrae Library updates (existing business)
• Celebrate completion of Bayside Manor Park on Dec 5, 2025 at 3:30 PM
• Holiday Tree Lighting on Dec 6, 2025 from 5:00 PM‑5:30 PM in front of City Hall

The committee approved the November 4, 2025 meeting minutes with a 6‑0‑0 vote. A motion to push back the work plan vote until the next meeting passed 7‑0‑0. During the draft review, primary leads were assigned for several programs, while no lead was chosen for the Mills Robotic Team.

• Approved November 4, 2025 minutes (vote 6-0-0)
• Postponed work plan vote to next meeting (vote 7-0-0)
• Designated E Chen as primary lead for Legislative Camp
• Designated Chun as primary lead for Girls Who Code
• Designated Cheung as primary lead for Millbrae Food Pantry
• Designated Parikh as primary lead for Senior Tech Program
• No primary lead chosen for Mills Robotic Team

City Council

The Millbrae City Council will hold a public hearing on a Planning Commission appeal concerning the abandonment of a non‑conforming warehouse and distribution use at 370 Adrian Road, which is zoned Retail Commercial in the Millbrae Station Area Specific Plan. Council members will consider whether to approve the appeal and take action on the proposed abandonment. The meeting also includes standard procedural items and a public comment period.

• Appeal of Planning Commission decision to abandon non‑conforming warehouse and distribution use at 370 Adrian Road (Retail Commercial, Millbrae Station Area Specific Plan) – action

The City Council held a public hearing on an appeal of the Planning Commission’s decision to abandon a nonconforming warehouse at 370 Adrian Road in the Millbrae Station Area Specific Plan. The Council voted 5‑0 to uphold the Commission’s abandonment determination and to grant a CEQA Section 15061(B)(3) exemption. The Council also voted 5‑0 to close the public hearing. No other actions were taken.

• Motion to close public hearing carried 5-0
• Motion to uphold Planning Commission abandonment determination and CEQA exemption carried 5-0

Planning Commission

The Planning Commission will hold a public hearing to consider a Design Review Permit for a residential project. The commission will decide on the demolition of an existing home and the construction of a new one.

• Design Review Permit for 321 Marcella Way to build a 4,550 square foot one-story single-family residence

The commission voted 4‑0 to approve a Design Review Permit for demolishing the existing house and constructing a new 4,550 sq ft single‑family residence at 321 Marcella Way. It also voted 4‑0 to close public comment on the project. The October 20, 2025 meeting minutes were approved by a 3‑0‑1 vote.

• Approved Design Review Permit for demolition and new 4,550‑sf single‑family home at 321 Marcella Way (4‑0)
• Closed public comment on the Marcella Way project (4‑0)
• Approved October 20, 2025 meeting minutes (3‑0‑1, one abstention)

City Council

The Millbrae City Council will consider several actions, including approving recent meeting minutes and consent calendar items. A public hearing will adopt an ordinance amending Title 9 to incorporate the 2025 California Building Standards Code and another ordinance amending Chapter 10.05 to allow local density‑bonus incentives. The Council will also authorize execution of agreements for the El Camino Real streetscape plan and a multi‑modal transit station concept plan.

• Approve Regular Meeting Minutes of Oct 22 2025 and Closed Session Minutes of Nov 4 2025
• Approve use of the Recreation Center Great Hall and fee waivers for the Millbrae Education Foundation Gala (Apr 11 2026) and San Mateo Daily Journal Senior Showcase (Jan 29 2026)
• Adopt resolution authorizing execution of Supplement No. 1 to the MTC Master Funding Agreement for the El Camino Real Streetscape Plan
• Public hearing to adopt ordinance amending Title 9 to adopt the 2025 California Building Standards Code
• Adopt resolution to execute a professional services agreement with Perkins Eastman for the Millbrae Multi‑Modal Integrated Transit Station Concept Plan

The council adopted Resolution No. 25‑65, authorizing the City Manager to execute a professional services agreement with Perkins Eastman Architects for the Millbrae Multi‑Modal Integrated Transit Station Concept Plan, voting 5‑0. It also adopted Resolution No. 25‑64, which adopts Ordinance 821 amending Title 9 of the Municipal Code to incorporate the 2025 California Building Standards Code, and waived the first reading of an ordinance amending Chapter 10.05 zoning to allow local density‑bonus incentives, each passing 5‑0. Additional actions included authorizing a streetscape supplement for El Camino Real and approving several consent‑calendar items.

• Approved Resolution 25-65 authorizing professional services agreement with Perkins Eastman for transit station concept plan (5‑0)
• Adopted Resolution 25-64 adopting Ordinance 821 amending Title 9 building code (5‑0)
• Waived first reading and introduced ordinance amending Chapter 10.05 zoning for local density‑bonus incentives (5‑0)
• Adopted Resolution 25-63 authorizing execution of Supplement No. 1 to Master Funding Agreement with MTC for El Camino Real streetscape (5‑0)
• Approved Consent Calendar item: Millbrae Education Foundation Gala use of Recreation Center facilities (5‑0)
• Removed Consent Calendar item: San Mateo Daily Journal Senior Showcase use of Recreation Center (will be placed on future agenda)
• Approved October 28 and November 4 meeting minutes (5‑0)
• Received and filed Monthly General Fund Financial Report for period ending Oct 31 2025 (informational)

Sister Cities Commission

The Millbrae Sister Cities Commission will meet to discuss international relations and city projects. The body will consider a potential Italian sister or friendship city and coordinate a NORCAL Sister Cities International board meeting.

• Discussion of a potential Italian Sister/Friendship City
• Planning for NORCAL Sister Cities International board meeting on January 24, 2026
• Discussion of a decorative column for the ornamental stone from Mosta at City Hall
• Discussion of communication and mayoral meetings between Millbrae and La Serena
• Action on the date, time, and location of a special off-site meeting

The Sister Cities Commission unanimously approved the October 27, 2025 meeting minutes (7‑0‑0). It also unanimously approved holding a special off‑site meeting on Saturday, January 10, 2026 at Peter’s Cafe (7‑0‑0). No other formal actions were taken at this meeting.

• Approved October 27, 2025 minutes (vote 7-0-0)
• Approved special off‑site meeting for Jan 10, 2026 at Peter’s Cafe (vote 7-0-0)

Senior Advisory Committee

The Senior Advisory Committee will meet to approve minutes from October 2025 and discuss updates from the Millbrae Library. The agenda includes reports on events, a workshop on aging, and a land acknowledgement.

• Approval of October 15, 2025 meeting minutes
• Millbrae Library updates by Francisco Ramirez or Joanna Hafter
• Joanna Hafter updates on events and programs
• Discussion of Light up Your Life Workshop by Age Friendly
• Public communication period reserved for non-agenda items

The Senior Advisory Committee approved the October 15, 2025 minutes with a 4-0-0 vote. The committee also decided to cancel the scheduled meeting for December 17, 2025. No other substantive actions were taken.

• Approved October 15, 2025 minutes (vote 4-0-0)
• Cancelled December 17, 2025 meeting

Bike & Pedestrian Advisory Subcommittee

The Millbrae Bike and Pedestrian Advisory Subcommittee will discuss the El Camino Real Corridor Study and approve minutes from a previous meeting. The group also plans to cancel its December meeting.

• Approval of September 16, 2025 meeting minutes
• El Camino Real Corridor Study presentation
• Murchinson Drive update from community meeting
• Cancellation of December BPAC meeting
• Update from Councilmember Rainaldi

Parks and Recreation Commission

The Commission will discuss in-person visits to Millbrae parks and receive information regarding the Bayside Manor ribbon cutting. The body will also take action on the cancellation of the December meeting.

• Bayside Manor Ribbon Cutting (Informational)
• In-person Millbrae Parks Visits (Discussion)
• December Meeting Cancellation (Action)

City Council

The City Council announced that the regular meeting scheduled for Tuesday, November 11, 2025 at 7:00 p.m. in the Council Chamber was cancelled. No agenda items were considered. The next regular meeting is set for Tuesday, November 25, 2025 at 7:00 p.m. in the same location.

City Council

The City Council is holding a special meeting for the State of the City. The agenda consists of a welcome, the State of the City presentation, and adjournment.

• State of the City presentation

The Millbrae City Council met on November 7, 2025 at Avia Labs, Millbrae Station. The agenda included a land acknowledgement and a State of the City address by Mayor Anders Fung. The meeting adjourned at 6:53 p.m. No actions, approvals, or votes were recorded.

Youth Advisory Committee

The Millbrae Youth Advisory Committee will meet to discuss updates for the Millbrae Library and the 2025 work plan timeline. The committee is tasked with selecting 4 to 5 tasks for the CY 2026 work plan from a list of proposed projects.

• Action item: Selection of 4 to 5 tasks for CY 2026 Work Plan (options include Girls Who Code, YLPP, Mills Robotic Team, Food Pantry, AI Career Night, and Senior Trivia)
• Discussion of Millbrae Library updates
• Review of CY 2025 Work Plan timeline and the finished Senior Tech Program project
• Approval of October 7, 2025 meeting minutes
• Staff announcements for Holiday Tree Lighting on December 6 and a movie event on December 12

The Youth Advisory Committee unanimously approved the October 7, 2025 meeting minutes. It then approved five new youth programs for the 2026 work plan—Senior Tech, Girls Who Code, Youth Legislative, Mills Robotic Team, and the Food Pantry (passed 7-2-0). The AI Career Night was removed from the work plan, and no motion was made for Senior Trivia.

• Approved October 7, 2025 minutes (9-0-0)
• Approved Senior Tech Program on 2026 work plan (9-0-0)
• Approved Girls Who Code program on 2026 work plan (9-0-0)
• Approved Youth Legislative program on 2026 work plan (9-0-0)
• Approved Mills Robotic Team on 2026 work plan (9-0-0)
• Approved Food Pantry on 2026 work plan (7-2-0)
• Removed AI Career Night from 2026 work plan (no vote)
• Senior Trivia received no motion (not approved)

City Council

The Millbrae City Council will hold a closed‑session meeting with legal counsel to discuss an existing case, City of Millbrae v. County of San Mateo (Case No. 23‑CIV‑05426). The council will also consider anticipated litigation and assess exposure to future lawsuits.

• Conference with Legal Counsel – Existing Litigation (City of Millbrae v. County of San Mateo et al., Case No. 23‑CIV‑05426)
• Conference with Legal Counsel – Anticipated Litigation (initiation of one new case under Government Code § 54956.9(d)(4))
• Conference with Legal Counsel – Anticipated Litigation (assessment of significant exposure under Government Code § 54956.9(d)(2))

The Millbrae City Council met in closed session on November 4, 2025. No public comment was received. Council members considered three legal‑counsel conference items related to existing and anticipated litigation. No votes or formal decisions were recorded.

City Council

The Millbrae City Council will vote on two professional services agreements, one with InvoiceCloud for permit payment processing and another with Kimley‑Horn to implement a parking management program costing up to $417,500. Council members will also adopt an ordinance that updates the municipal code to reference the 2025 California Building Standards Code and set a public hearing for November 25, 2025. A request to adjust off‑leash dog park hours at Central Park will be considered, and the council will approve the October 14, 2025 meeting minutes.

• Resolution to authorize a professional services agreement with InvoiceCloud for permit payment processing (action)
• Resolution to authorize a professional services agreement with Kimley‑Horn for parking management, up to $417,500 (action)
• Ordinance amending Title 9 to adopt the 2025 California Building Standards Code; public hearing set for Nov 25, 2025 (action)
• Councilmember request to modify off‑leash dog park hours at Central Park (action)
• Approval of Closed Session meeting minutes for Oct 14, 2025 (action)

The Millbrae City Council approved the October 14 meeting minutes (5‑0). It adopted two consent‑calendar resolutions, including a $417,500 professional services agreement with Kimley‑Horn for the city’s parking‑management program (5‑0). The council waived the first reading and introduced an ordinance amending Title 9 to adopt the 2025 California Building Standards Code and Administrative Code, setting a public hearing for November 25 (5‑0). It also directed staff to study off‑leash dog‑park options and report back by early 2026 (5‑0).

• Approved October 14 regular and closed session minutes (5‑0)
• Adopted Resolution No. 25‑61 for InvoiceCloud payment‑processing services (5‑0)
• Adopted Resolution No. 25‑62 for Kimley‑Horn parking‑management contract up to $417,500 (5‑0)
• Waived first reading and introduced ordinance amending Title 9, adopting 2025 building and administrative codes; public hearing set for Nov 25 (5‑0)
• Directed staff to explore off‑leash dog‑park options and report by late Feb/early Mar 2026 (5‑0)

City Council

The Millbrae City Council and Millbrae Elementary School District Board of Trustees are holding a joint meeting. The bodies will discuss safety updates for routes to schools and provide updates on school renovations.

• Safe Route to School, Pedestrian Safety, and Vehicle Safety updates
• Pavement rehabilitation and traffic calming
• Traffic safety at Meadows Elementary School
• Circulation and hazardous tree removal at Green Hills Elementary School
• Update on Lomita Park School renovation

Sister Cities Commission

The Millbrae Sister Cities Commission will approve the July 28 meeting minutes and hear public comments. It will take action to name the Millbrae Japanese Garden and consider several new‑business items, including a booth recap for the Japanese Culture Festival, details of the NORCAL Sister Cities Conference on November 8, and a December recess. The commission will also discuss a decorative column to display the ornamental stone from Mosta and plan a special off‑site meeting.

• Naming of Millbrae Japanese Garden – ACTION
• Japanese Culture Festival – Booth Recap – NEW BUSINESS
• NORCAL Sister Cities Conference on November 8 – NEW BUSINESS
• Decorative Column to Elevate the Ornamental Stone from Mosta – Discussion
• December Recess for Commission – ACTION

The commission approved the July 28, 2025 minutes pending date corrections. A motion to name the Millbrae Japanese Garden “Hanyu Garden” passed unanimously (7‑0‑0). The commission also voted to cancel the December meeting (7‑0‑0) and approved holding a November meeting, noting one more member is needed for quorum. The treasurer reported the budget remains unchanged at $7,108.95.

• Approved July 28 minutes pending date corrections (motion passed)
• Named the Japanese Garden “Hanyu Garden” (vote 7-0-0)
• Cancelled the December commission meeting (vote 7-0-0)
• Approved holding a November meeting (quorum still needed)
• Reported budget unchanged at $7,108.95

Cultural Arts Advisory Committee

The Cultural Arts Advisory Committee will discuss combining its operations with the Community Events Advisory Committee. The group is also planning the 2026 Art Show and the November Día de los Muertos celebration.

• Action Item: Discuss combining MCAAC with CEAC
• Día de los Muertos celebration planned for November 7
• Art Show planned for May 9, 2026
• Legacy Tile Project for Central Park Playground
• Vendor waivers available online

Bike & Pedestrian Advisory Subcommittee

The regular Bike and Pedestrian Advisory Subcommittee meeting scheduled for Tuesday, October 21, 2025 at 6:00 p.m. in the Art Room, Millbrae Recreation Center (477 Lincoln Circle) has been cancelled. The next regular meeting is set for November 18, 2025 at the same location.

Parks and Recreation Commission

The regular Millbrae Parks and Recreation Commission meeting scheduled for Tuesday, October 21, 2025 at 7:00 p.m. in the Art Room of the Millbrae Recreation Center (477 Lincoln Circle) has been cancelled. The commission’s next regular meeting is set for November 18, 2025 at the same location.

Planning Commission

The Millbrae Planning Commission will approve the October 6, 2025 meeting minutes and hold a public hearing to consider abandoning a nonconforming Retail Commercial use at 370 Adrian Road within the Millbrae Station Area Specific Plan. The commission notes the action is exempt from CEQA under Section 15061(b)(3). The agenda also includes a public‑communication period for comments not on the agenda and a new‑business segment.

• Approval of regular meeting minutes from October 6, 2025
• Public hearing to consider abandonment of nonconforming use at 370 Adrian Road (Retail Commercial, MSASP)
• Determination that the action is exempt from the California Environmental Quality Act (CEQA) Section 15061(b)(3)
• Public communication session for comments on items not on the agenda
• New business (no specific items detailed)

The commission approved the abandonment of a nonconforming retail commercial use at 370 Adrian Road in the Millbrae Station Area Specific Plan, passing the motion 2-1. The meeting minutes from October 6, 2025 were approved unanimously (3-0). A motion to close public comment during the hearing also passed unanimously (3-0).

• Approved October 6, 2025 meeting minutes (3-0)
• Closed public comment for 370 Adrian Road hearing (3-0)
• Approved abandonment of nonconforming use at 370 Adrian Road (2-1)

Economic Development Advisory Committee

The Economic Development Advisory Committee will review its workplan and discuss upcoming business education workshops. The committee also plans the next regular meeting for January 15, 2026, and has cancelled meetings for November and December 2025.

• Approval of September 18, 2025, meeting minutes
• Review of Fiscal Year 2025-2027 EDAC Workplan
• Discussion of 'Funding Your Future' business workshop
• Planning for 'Millbrae Small Business Mixer' networking event
• Planning for 'Legal Entity Formation' entrepreneur class

The committee approved the September 18, 2025 meeting minutes by a 7‑0 vote. Members agreed to reprint the Small Business Mixer flyer without the RSVP line. A sub‑committee was formed, led by Chair Guerin and Member Au Yeung, to handle flyer translation and event details. The November and December 2025 meetings remain cancelled as previously directed.

• Approved September 18, 2025 minutes (7-0)
• Agreed to reprint Small Business Mixer flyer without RSVP
• Established sub‑committee (Chair Guerin, Au Yeung) for mixer flyer translation
• Confirmed cancellation of November 2025 meeting
• Confirmed cancellation of December 2025 meeting

Senior Advisory Committee

The Senior Advisory Committee will approve the September 17, 2025 meeting minutes and receive a City Council update. It will hear library updates presented by Francisco Ramirez or Joanna Hafter. The agenda also provides time for public comments, staff announcements of events and programs, and routine procedural items.

• Approval of Meeting Minutes – September 17, 2025 (action item)
• Public Communication – up to 30 minutes for comments from non‑agenda speakers
• City Council Update
• Millbrae Library updates presented by Francisco Ramirez or Joanna Hafter
• Staff Announcement – updates of events and programs by Joanna Hafter

The Senior Advisory Committee approved the September 17, 2025 meeting minutes with a 6‑0 vote. No other actions or resolutions were adopted during the session.

• Approved September 17, 2025 minutes (6-0)

Joint Meetings/Trainings

The Millbrae City Council will hold a joint training session for all city commissions and committees on October 15, 2025 at 6:00 PM. The City Attorney will present training on good governance to the listed commissions and committees. The meeting will be held in the Council Chambers at 621 Magnolia Avenue and also via Zoom.

• Training on good governance presented by the City Attorney
• Attendance includes Community Enhancement Advisory Committee, Cultural Arts Advisory Committee, Economic Development Advisory Committee, Parks & Recreation Commission, Planning Commission, Senior Advisory Committee, Sister Cities Commission, Youth Advisory Committee, and Citizen's Oversight Committee
• Meeting location: Millbrae Council Chambers, 621 Magnolia Avenue, with Zoom link https://us02web.zoom.us/j/81399368182

City Council

The Millbrae City Council will hold a closed‑session meeting to receive updates from legal counsel on three ongoing lawsuits. Council members will also meet with real‑property negotiators about the potential sale of the City Pipe Yard (APN 024‑17‑4330). No actions are listed; the items are for discussion and consideration.

• Legal counsel update on City of Millbrae v. County of San Mateo et al., Case No. 23‑CIV‑05426
• Legal counsel update on City of Millbrae v. BART et al., Case No. 34‑2022‑00329903‑CU‑EI‑GDS
• Negotiation discussion for sale of City Pipe Yard Property (APN 024‑17‑4330) with City Manager Tom Williams and City Attorney Lori Liu
• Legal counsel update on County of San Mateo v. State of California et al., Case No. CPF‑25‑519270, including consideration of joining the litigation

The Millbrae City Council held a closed‑session meeting to review several existing litigations and to discuss a possible sale of the City Pipe Yard Property (APN 024‑17‑4330). No votes or formal actions were recorded; the council only considered whether to join one of the lawsuits.

City Council

The Millbrae City Council will vote on the Quarterly Investments Schedule for Q4 FY 2024‑25, approve a professional services agreement with EKI Environment & Water, Inc. for the 2025 Urban Water Management Plan (up to $56,882), and award a construction contract to BuildCorp, Inc. for the SFO Pump Station Rehabilitation Project (contract $519,000 with a $77,850 contingency, total budget $596,850). The council will also conduct a study session on the Mills Estate Park Project Plan. All items are listed for action at the October 14, 2025 meeting.

• Approve Quarterly Investments Schedule for Q4 FY 2024‑25 (action)
• Authorize professional services agreement with EKI Environment & Water, Inc. for the 2025 Urban Water Management Plan, not to exceed $56,882 (action)
• Award construction contract to BuildCorp, Inc. for SFO Pump Station Rehabilitation Project, contract $519,000 plus $77,850 contingency, total budget $596,850, CEQA exempt (action)
• Study Session on Mills Estate Park Project Plan (action)
• Approve regular and closed‑session meeting minutes from July‑September 2025 (action)

Council approved the quarterly investment schedule and two resolutions on the consent calendar, including a $56,882 water‑plan services agreement and a $519,000 contract to rebuild the SFO pump station. The council also directed staff to revise the Mills Estate Park design to fit the budget. All consent‑calendar items passed with a 5‑0 vote, and the park design motion passed 4‑0‑1.

• Approved five sets of regular and closed‑session minutes (5‑0)
• Approved Quarterly Investments Schedule for Q4 FY 2024‑25 (5‑0)
• Approved Resolution 25‑59 for EKI Environment & Water services up to $56,882 (5‑0)
• Approved Resolution 25‑60 awarding BuildCorp contract $519,000 (total budget $596,850) (5‑0)
• Directed staff to trim Mills Estate Park conceptual design to meet budget (4‑0‑1)
• No new business or public hearing items were taken up

Youth Advisory Committee

The Millbrae Youth Advisory Committee will approve the September 2, 2025 meeting minutes and receive updates on the Millbrae Library, the 2025 work‑plan timeline, the Senior Tech Program, and the Bayside Manor grand opening. New business includes discussion of the 2026 work plan and presentations from Girls Who Code and the Youth Leadership Partnership Program. Staff announcements highlight the Beats, Brews, and Vines event and the Kids Carnival scheduled for October 16.

• Approval of regular meeting minutes from September 2, 2025
• Millbrae Library updates
• Work Plan CY 2025 timeline updates
• Presentation from Girls Who Code (New Business)
• Beats, Brews, and Vines event on October 16, 2025

The committee approved the September 2, 2025 meeting minutes with a unanimous 9‑0‑0 vote. Members Chun and Lai were appointed as the primary and secondary leads, respectively, for the Bayside Manor Grand Opening, each approved by a unanimous 9‑0‑0 vote.

• Approved September 2, 2025 meeting minutes (9-0-0)
• Approved Chun as primary lead for Bayside Manor Grand Opening (9-0-0)
• Approved Lai as secondary lead for Bayside Manor Grand Opening (9-0-0)

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee will discuss and provide a recommendation on merging with the Cultural Arts Advisory Committee. The body will also receive reports on work plan tasks including environmental programs and the Spur Trail.

• Recommendation on merging the Community Enhancement Advisory Committee with the Cultural Arts Advisory Committee
• Work plan reports on Environmental Programs
• Work plan reports on Spur Trail
• Work plan reports on Adopt a Spot website content and enhancements
• Announcement of Annual Commission & Committee Training on October 15, 2025

Planning Commission

The Planning Commission will hold a public hearing to review and recommend an amendment to the city's density bonus ordinance. This change would allow local density bonus incentives to be provided in addition to those required by state law.

• Public hearing and action on Density Bonus Ordinance Amendment

The Planning Commission approved the September 15, 2025 meeting minutes by a 4‑0 vote. It closed public comment on the density‑bonus ordinance amendment by a 4‑0 vote. The commission then approved and recommended the amendment to the City Council, also by a 4‑0 vote.

• Approved September 15, 2025 meeting minutes (4-0)
• Closed public comment on density‑bonus ordinance amendment (4-0)
• Approved and recommended amendment to the city’s density‑bonus ordinance to the City Council (4-0)

City Council

The Millbrae City Council will vote on a resolution authorizing the City Manager to sign a first amendment to the Professional Services Agreement with the Peninsula Traffic Congestion Relief Alliance (Commute.org) for fiscal year 2025‑2026. It will also adopt a resolution approving salary and benefit changes for unrepresented management and confidential employees, and file the Monthly General Fund Financial Report for the period ending August 31, 2025. Informational updates on a new solids grinder at the Madrone Street Sewage Pump Station and on pollution‑prevention incentives will be presented.

• Resolution authorizing City Manager to sign first amendment to Professional Services Agreement with Peninsula Traffic Congestion Relief Alliance (Commute.org) for FY 2025‑2026 – ACTION
• Resolution approving salary and benefit modifications for unrepresented management and confidential employees – ACTION
• Receive and file Monthly General Fund Financial Report for period ending August 31, 2025 – ACTION
• Informational report on new solids grinder installed at Madrone Street Sewage Pump Station – INFORMATIONAL
• Informational report on pollution prevention incentives, rebates, and upcoming environmental events – INFORMATIONAL

The Millbrae City Council approved the July 8 meeting minutes and the consent calendar unanimously. It authorized the City Manager to handle two opioid litigation settlements and adopted two resolutions: one to sign a traffic‑congestion relief agreement with the Peninsula Traffic Congestion Relief Alliance (Commute.org) for FY 2025‑2026, and another to modify salaries and benefits for certain employees. The council also filed the August 2025 General Fund financial report and received informational updates on a new solids grinder and pollution‑prevention programs.

• Approved July 8, 2025 regular and closed session minutes (5‑0)
• Approved Consent Calendar (5‑0)
• Authorized City Manager to act on Purdue Pharma and National Prescription Opiate litigation settlements (unanimous)
• Adopted Resolution No. 25‑57 to let City Manager sign first amendment to Professional Services Agreement with Peninsula Traffic Congestion Relief Alliance (Commute.org) for FY 2025‑2026
• Adopted Resolution No. 25‑58 approving salary and benefit modifications for unrepresented management and confidential employees
• Filed Monthly General Fund Financial Report for period ending August 31, 2025
• Received informational report on new solids grinder at Madrone Street Sewage Pump Station
• Received informational report on pollution prevention incentives and upcoming environmental events

City Council

The Millbrae City Council will meet in closed session to discuss two ongoing lawsuits. The first concerns the Purdue Pharma Chapter 11 bankruptcy case (Case No. 19-23649) in the Southern District of New York. The second concerns the National Prescription Opiate Litigation (Case No. 1:17-MD-2804) in the Northern District of Ohio. Both items are listed as conferences with legal counsel on existing litigation.

• Conference with legal counsel – Purdue Pharma L.P. bankruptcy, Case No. 19-23649 (SHL)
• Conference with legal counsel – National Prescription Opiate Litigation, Case No. 1:17-MD-2804

The Millbrae City Council entered closed session to confer with legal counsel about two ongoing opioid-related lawsuits: the Purdue Pharma Chapter 11 case and the National Prescription Opiate Litigation. No motions, approvals, denials, or votes were recorded during the session.

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for Monday, September 22, 2025 at 6:30 p.m. in Conference Room B of the Millbrae Recreation Center has been cancelled. No agenda items were discussed or decided.

Cultural Arts Advisory Committee

The provided document is a website error page indicating that the agenda file for the September 22, 2025, meeting could not be found in the system.

Economic Development Advisory Committee

The Economic Development Advisory Committee is reviewing the Fiscal Year 2025-2027 workplan and coordinating upcoming business education workshops. The body will also decide on the status of its December 18, 2025, meeting.

• September 30, 2025 workshop: Funding Your Future: Exploring Capital Options For Your Business
• Proposed November 18, 2025 event: Client Highlight & Networking Event
• Proposed January 27, 2026 class: Legal Entity Formation
• Decision on whether to cancel or keep the December 18, 2025 meeting
• Approval of August 21, 2025 meeting minutes

The committee approved the August 21, 2025 meeting minutes with a 5‑0 vote. It voted 6‑0 to cancel the regular EDAC meetings scheduled for November 20, 2025 and December 18, 2025. The next regular meeting is set for October 16, 2025.

• Approved August 21, 2025 meeting minutes (5-0)
• Canceled November 20, 2025 EDAC meeting (6-0)
• Canceled December 18, 2025 EDAC meeting (6-0)
• Scheduled next regular EDAC meeting for October 16, 2025

Senior Advisory Committee

The Senior Advisory Committee will receive updates on the Millbrae Library from staff members. A staff announcement will cover upcoming events and programs. The meeting includes a public comment period limited to 30 minutes total. The City Council will also provide an update.

• Millbrae Library updates presented by Francisco Ramirez or Joanna Hafter
• Staff announcement of events and programs by Joanna Hafter
• Public comment period (30 minutes total, max 3 minutes per speaker)
• City Council update
• Committee member reports

The committee voted 6-0 to approve the minutes from the August 20, 2025 meeting. No other actions were approved, denied, or tabled. The meeting also included a review of library events and planning for upcoming senior story sessions.

• Approved August 20, 2025 minutes (6-0)

Bike & Pedestrian Advisory Subcommittee

The Bike & Pedestrian Advisory Subcommittee will receive updates on the Murchinson Drive improvement and the Spur Connectivity Project, with additional information promised at a future meeting. An update on the Magnolia site behind Walgreens will be discussed, noting its placement on the Transportation Advisory Committee agenda for October 29. The meeting also includes a city council update from Councilmember Rainaldi and a public comment period.

• Murchinson Drive update
• Status of Spur Connectivity Project – additional information to come
• Magnolia site behind Walgreens – update and TAC agenda placement for Oct 29
• City Council update from Councilmember Rainaldi
• Public communication period for resident comments

Parks and Recreation Commission

The Millbrae Parks and Recreation Commission will approve the July 15, 2025 meeting minutes, elect a new commission chair, and take action on the Mills Estate Park Project. The agenda also includes a public comment period, an update from the city council liaison, and staff reports on recreation and parks. Subcommittee reports for BPAC, Bayside Manor Park, and Mills Estate Park will be presented.

• Approve meeting minutes from July 15, 2025
• Select a new Millbrae Parks and Recreation Commission chair
• Take action on the Mills Estate Park Project
• Public communication session (up to 30 minutes, max 3 minutes per speaker)
• City Council update from Councilmember Liaison Rainaldi

Planning Commission

The Planning Commission will hold public hearings to decide on two permit applications. These include a request for an outdoor produce display at a grocery store and a residential remodel and addition.

• 131 El Camino Real: Conditional Use Permit for a 300 square foot outdoor produce display at Sun’s Market
• 1100 Millbrae Avenue: Design Review Permit for a 933 square foot rear lower floor addition and interior remodel
• 1100 Millbrae Avenue: Conditional Use Permit to extend nonconforming upper-story side setbacks

The Millbrae Planning Commission approved a Conditional Use Permit for a 300‑sq‑ft outdoor produce display at 131 El Camino Real with a 4‑0‑1 vote (Commissioner Chan recused). It also approved a Design Review Permit and Conditional Use Permit for a net 110‑sq‑ft interior remodel and a 933‑sq‑ft rear addition at 1100 Millbrae Avenue with a 5‑0 vote. Earlier, the commission approved the August 18, 2025 meeting minutes with a 5‑0 vote.

• Approved Conditional Use Permit for 131 El Camino Real (300 sq ft produce display) – vote 4‑0‑1 (Chan recused)
• Closed public comment for 131 El Camino Real – vote 4‑0‑1 (Chan recused)
• Approved Design Review Permit and Conditional Use Permit for 1100 Millbrae Avenue – vote 5‑0
• Closed public comment for 1100 Millbrae Avenue – vote 5‑0
• Approved August 18, 2025 meeting minutes with name correction – vote 5‑0

City Council

The City Council will meet in a closed session to discuss a legal case and labor negotiations. These private discussions are held pursuant to the Government Code.

• Conference with legal counsel regarding City of Millbrae v. County of San Mateo et al. (Case No. 23-CIV-05426)
• Conference with labor negotiators regarding Unrepresented Management

The Millbrae City Council met in closed session to consider two items: a conference with legal counsel about existing litigation (City of Millbrae v. County of San Mateo) and a conference with labor negotiators for unrepresented management. No votes, approvals, or other actions were recorded for either item.

City Council

The Millbrae City Council will consider approving a contract amendment for the Marina Vista Sewer Replacement and Pavement Rehabilitation Project, which includes extra work on Landing Lane and San Anselmo Avenue. The council will also vote on a resolution to authorize up to $350,000 in purchase orders for the Bay Area Chemical Consortium and a resolution to request transportation funding from the Metropolitan Transportation Commission.

• Contract amendment for Landing Lane and San Anselmo Avenue sewer work ($702,300 increase)
• Authorization for Bay Area Chemical Consortium purchase orders up to $350,000
• Request for Metropolitan Transportation Commission pedestrian/bicycle funding
• Approval of Special and Regular Meeting minutes from June 2025
• Appointments to the Youth Advisory Committee

Youth Advisory Committee

The Youth Advisory Committee approved the May 6, 2025 meeting minutes by a 9‑0‑0 vote. Anderson Fung was elected chairperson with an 8‑0‑1 vote, and Shrey Parikh was elected vice chair with a 6‑0‑3 vote. A nomination for Conor Chun as chair received no motion or second, and his vice‑chair nomination failed with a 3‑0‑6 vote.

• Approved May 6, 2025 minutes (vote 9-0-0)
• Elected Anderson Fung as Chairperson (vote 8-0-1)
• Elected Shrey Parikh as Vice Chair (vote 6-0-3)
• Vice Chair nomination of Conor Chun denied (vote 3-0-6)

Community Enhancement Advisory Committee

The Community Enhancement Advisory Committee will meet to approve minutes from July 1, 2025, and continue the election of Chair and Vice Chair. The agenda includes updates on environmental programs, the Spur Trail, and a potential merger with the Cultural Arts Advisory Commission.

• Approval of July 1, 2025 minutes
• Election of Chair and Vice Chair
• Report on Environmental Programs
• Report on Spur Trail
• Discussion on potential merger with Cultural Arts Advisory Commission

Sister Cities Commission

The regular meeting of the Millbrae Sister Cities Commission scheduled for August 25, 2025, has been cancelled.

Economic Development Advisory Committee

The Economic Development Advisory Committee approved the special meeting minutes from June 11, 2025 and the regular meeting minutes from July 17, 2025 by a unanimous 6‑0 vote. The committee also agreed to hold the “Funding Your Future” workshop on September 30, 2025 and assigned tasks for marketing, flyers, and refreshments. No other new or existing business items were decided, and the next regular meeting is set for September 18, 2025.

• Approved June 11, 2025 special meeting minutes (6-0)
• Approved July 17, 2025 regular meeting minutes (6-0)
• Agreed to host “Funding Your Future” workshop on Sep 30, 2025
• Assigned Renaissance to handle event registration and marketing outreach
• Planned printing of 30 copies of each flyer for distribution
• Chair Guerin and Member Bruce to manage event refreshments
• Chair Guerin to speak at City Council to promote the workshop
• Scheduled next regular EDAC meeting for Sep 18, 2025

Senior Advisory Committee

The Senior Advisory Committee approved the July 16, 2025 meeting minutes with a unanimous 7‑0‑0 vote. The committee also approved the Peninsula Family Service “Get Appy” program to use space at the Millbrae Recreation Center for senior technology assistance, also by a unanimous 7‑0‑0 vote.

• Approved July 16, 2025 minutes (7-0-0)
• Approved Peninsula Family Service Get Appy senior tech program (7-0-0)

Planning Commission

The Planning Commission approved the minutes from the August 4 meeting. Commissioners voted to close public comment and then approved the Design Review Permit for a first‑story addition, future ADU, second‑story addition, and deck at 266 La Cruz Avenue in the Single‑Family Residential (R‑1) zone. The next regular meeting on September 1 was noted as cancelled.

• Approved August 4, 2025 minutes (5‑0)
• Closed public comment on La Cruz project (5‑0)
• Approved Design Review Permit for 266 La Cruz Avenue (5‑0)
• Cancelled September 1, 2025 Planning Commission meeting

Planning Commission

The Planning Commission voted 5‑0 to make Vice Chair Davis the new Chair and Commissioner Chui the new Vice Chair for FY 2026. The commission also approved the May 19, 2025 minutes (4‑0‑1), closed public comment on the density‑bonus hearing (5‑0), and postponed further discussion of the density‑bonus ordinance amendment to the October 6, 2025 meeting (5‑0).

• Elected Vice Chair Davis as Planning Commission Chair (5‑0)
• Elected Commissioner Chui as Planning Commission Vice Chair (5‑0)
• Approved May 19, 2025 meeting minutes (4‑0‑1, 1 abstention)
• Closed public comment on density‑bonus hearing (5‑0)
• Continued density‑bonus ordinance amendment to Oct 6, 2025 meeting (5‑0)

Sister Cities Commission

The Sister Cities Commission approved the June 23, 2025 meeting minutes by a 7‑0‑0 vote. It also approved an August recess, cancelling the scheduled August 2025 commission meeting, also by a 7‑0‑0 vote. No formal decisions were made on the Japanese Garden naming despite public comments.

• Approved June 23, 2025 meeting minutes (7-0-0)
• Approved August recess, cancelling August 2025 meeting (7-0-0)

City Council

The Millbrae City Council adopted a resolution authorizing up to $10,336,696 for police services for FY 2025‑26, voting 5‑0. It also approved a $927,860 construction contract for the digester and sludge line project, accepted completion of EV charging stations at the corporate yard, and authorized the Japanese Garden concept plan. Additional actions included adopting bike‑share and electric‑micromobility programs and funding senior‑lunch services.

• Adopted Resolution authorizing up to $10,336,696 police services amendment (5‑0)
• Awarded GSW Construction a $927,860 contract for Digester and Sludge Line Rehabilitation (5‑0)
• Accepted completion of EV charging stations at Millbrae Corporation Yard (5‑0)
• Approved Japanese Garden concept plan along Magnolia Avenue spur trail (5‑0)
• Adopted Resolutions supporting bike‑share, e‑micromobility rebate, and electric city‑fleet bicycles (5‑0)
• Approved $61,127.12 fee waiver and $10,000 funding for Self‑Help for the Elderly senior lunch program (5‑0)
• Adopted Ordinance No. 820 amending citation authority enforcement section (5‑0)
• Received and filed Monthly General Fund Financial Report for period ending June 30, 2025 (5‑0)

Economic Development Advisory Committee

The committee nominated and elected Committee Member McElhone as Vice Chair for Fiscal Year 2026; the motion passed 6‑0, with one member absent. The committee also approved an educational workshop series on business topics, setting dates for September 30, 2025; November 18, 2025; and January 27, 2026, with sessions scheduled from 5:30 p.m. to 7:00 p.m. No other substantive actions were taken at this meeting.

• McElhone nominated and elected Vice Chair for FY 2026 (motion passed 6‑0)
• Approved educational workshops on Access To Capital and Business Management
• Set workshop dates: 9/30/25, 11/18/25, 1/27/26
• Set workshop time: 5:30‑7:00 p.m.

Senior Advisory Committee

The Senior Advisory Committee voted unanimously to allow John Farich to hold a "Scams on Seniors" session and Cherie Moreno Got Wheels to hold a transportation program for seniors at the Millbrae Recreation Center. The committee also approved the June 18, 2025, meeting minutes.

• Approved use of Recreation Center for John Farich's "Scams on Seniors" session (6-0-0)
• Approved use of Recreation Center for Cherie Moreno Got Wheels senior transportation program (6-0-0)
• Approved June 18, 2025, meeting minutes (6-0-0)

City Council

The Millbrae City Council met in closed session to consider a conference with labor negotiators, including City Manager Tom Williams and representatives from Teamsters Local 856 and the sanitation unit. No vote or decision was recorded. The meeting adjourned at 7:00 p.m.

City Council

The council adopted Resolution No. 25‑42, awarding JMB Construction, Inc. a $3,034,080 contract for the Hacienda Lift Station Replacement Project, with a total project budget not to exceed $3.5 million. The Consent Calendar, which included this contract and other items, was approved by a 5‑0 vote. Additional actions included approving a $170,000 annual IT services amendment with Stepford, Inc., and adopting resolutions to collect sewer, fire, and stormwater fees for FY 2025‑2026, each passed 5‑0.

• Approved $3,034,080 Hacienda Lift Station Replacement contract (5-0)
• Approved amendment to Stepford, Inc. IT services contract up to $170,000 per year (5-0)
• Approved Quarterly Investments Schedule for Q3 FY 2024‑25 (5-0)
• Approved parking lot and street closures and fee waivers for Lunar New Year Festival 2026 (5-0)
• Approved field use and fee waivers for Spring Festival 2026 at Central Park (5-0)
• Adopted ordinance amending citation authority, first reading waived (5-0)
• Adopted FY 2025‑2026 Sewer Service Charge Report and authorized collection (5-0)
• Adopted FY 2025‑2026 Fire Assessment and Stormwater Fees collection (5-0)

City Council

The council approved the appointment and reappointment of members to the Sister Cities Commission, Community Enhancement Advisory Committee, Economic Development Advisory Committee, and Senior Advisory Committee by a 5-0 vote. It also approved the appointment and reappointment of members to the Youth Advisory Committee by a 4-0-1 vote, with Mayor Fung recused from that vote. No other actions were taken.

• Approved appointments to Sister Cities Commission, Community Enhancement Advisory Committee, Economic Development Advisory Committee, and Senior Advisory Committee (5-0)
• Approved appointments to Youth Advisory Committee (4-0-1, Mayor Fung recused)
• Closed session held; Mayor Fung reported no reportable action

Sister Cities Commission

The Sister Cities Commission approved the minutes from the April 27, 2025 meeting. It adopted an updated concept for the Millbrae Japanese Garden that adds a performance stage and re‑configures the layout. The commission also approved a subcommittee for Work Plan Task #6 and decided that commission business cards will not be provided.

• Approved April 27, 2025 minutes (5-0-0)
• Approved updated Millbrae Japanese Garden concept with performance stage (6-0-0)
• Approved subcommittee for Work Plan Task #6 (6-0-0)
• Business cards will not be provided to the commission

Senior Advisory Committee

The committee approved the April 16, 2025 meeting minutes with a 6-0-0 vote. It was decided not to hold a Senior Lunch in November because the month includes a holiday. No other substantive actions were taken.

• Approved April 16, 2025 minutes (6-0-0)
• Cancelled Senior Lunch in November (decision)

Economic Development Advisory Committee

The Economic Development Advisory Committee approved three sets of prior meeting minutes by a 5‑0 vote. Committee members elected Chair Guerin for Fiscal Year 2026, also by a 5‑0 vote, and agreed to postpone electing a Vice Chair until the July 2025 meeting. The regular June 19, 2025 meeting was cancelled due to a city holiday.

• Approved April 17, 2025 meeting minutes (5-0)
• Approved May 15, 2025 meeting minutes (5-0)
• Approved May 30, 2025 meeting minutes (5-0)
• Elected Chair Guerin for Fiscal Year 2026 (5-0)
• Deferred Vice Chair election to July 2025 meeting (unanimous agreement)
• Cancelled regular meeting scheduled for June 19, 2025 (city holiday)

City Council

The council approved the operating and capital budget for fiscal years 2025‑26 and 2026‑27, and adopted the water rate changes for FY 2025‑26 through FY 2029‑30 with a 5‑0 vote. It also established the FY 2025‑26 appropriations limit, adopted an ordinance on public encampments, and approved a $296,080 professional services agreement for the Mills Estate Park project. The mayor was authorized to attend the AAPI LEAD summit, and the Chinese Hospital received approval to use the Recreation Center Great Hall and fee waivers. Finally, the council amended the franchise agreement with South San Francisco Scavenger Company.

• Approved FY 2025‑27 operating and capital budget (5-0)
• Adopted water rate changes for FY 2025‑26‑30 (5-0)
• Established FY 2025‑26 appropriations limit (action)
• Adopted Ordinance No. 819 on public encampments (action)
• Approved $296,080 professional services agreement for Mills Estate Park (action)
• Authorized Mayor to attend AAPI LEAD summit (4-0-1, Mayor abstained)
• Approved Chinese Hospital use of Recreation Center Great Hall and fee waivers (5-0)
• Amended franchise agreement with South San Francisco Scavenger Company (5-0)

City Council

Mayor Anders Fung called a special City Council meeting on June 10, 2025. The council conducted a land acknowledgement and interviewed two candidates for vacant Planning Commission seats. The meeting was adjourned to the regular council session later that evening. No formal decisions, approvals, or votes were recorded.

Economic Development Advisory Committee

The Economic Development Advisory Committee voted 5‑0 to recommend that the City Council co‑sponsor the Sing Tao Asian Expo scheduled for July 27, 2025. The recommendation will be presented to the City Council on June 10, 2025. The committee also set the date for its next special meeting on June 11, 2025.

• Recommend City Council co‑sponsor Sing Tao Asian Expo (July 27, 2025) – passed 5‑0
• Schedule next special EDAC meeting for June 11, 2025

City Council

The Millbrae City Council approved a fire‑hazard severity zone ordinance, waiving the second reading and CEQA review. It also introduced and waived the first reading of an ordinance adding Chapter 4.95 on public encampments. Additional actions included approving a revised garbage‑rate schedule, a $1,419,495 street‑resurfacing contract, and amendments to the regional water‑supply agreement and drought‑response plan.

• Adopted LRA Fire Hazard Severity Zones ordinance (3-0-2 vote, two recused)
• Introduced and waived first reading of public encampments ordinance (5-0 vote)
• Approved revised maximum garbage rate schedule (5-0 vote)
• Approved $1,419,495 street resurfacing contract to Pavement Coatings Company (5-0 vote via consent calendar)
• Adopted amendment to water supply agreement and Tier 2 drought response plan (5-0 vote)
• Approved May 13 closed and regular meeting minutes (5-0 vote)
• Approved consent calendar items except fire‑hazard ordinance (5-0 vote)
• Received water, sewer, recreation funds and department overview report (5-0 vote)

Planning Commission

The commission approved the April 7, 2025 meeting minutes with an updated signature date. It also approved the review of the 2025‑2026 Capital Improvement Program and its conformance with the Millbrae General Plan. The scheduled June 2, 2025 meeting was cancelled and the next meeting was set for June 16, 2025.

• Approved April 7, 2025 meeting minutes (date update) – vote 3-0-1 (Quigg abstained)
• Approved review of 2025‑2026 Capital Improvement Program conformance – vote 4-0
• Cancelled scheduled Planning Commission meeting for June 2, 2025 due to lack of agenda items
• Set next Planning Commission meeting for June 16, 2025 (date TBD)

Economic Development Advisory Committee

The Economic Development Advisory Committee reported that the City Council voted to place the Community Benefits District project on hold, with a plan to revisit it in 2026. The committee also announced that the scheduled June 19, 2025 meeting will be cancelled and a poll will be sent to set a new date.

• City Council voted to put Community Benefits District on hold, to revisit in 2026
• June 19, 2025 EDAC meeting cancelled; staff will send poll to reschedule

City Council

The council entered closed session to discuss a conference with labor negotiators, including the City Manager and representatives from Teamsters Local 856 and unrepresented management. No decisions, approvals, or votes were recorded during the session.

City Council

The minutes for the Millbrae City Council meeting on May 13, 2025 contain only procedural text and no recorded votes, approvals, or denials. No substantive actions were decided or documented.

Youth Advisory Committee

The committee unanimously approved the April 8, 2025 meeting minutes. It also approved moving the SamTrans presentation to the next agenda slot. Finally, the charcoal‑colored T‑shirt design for YAC marketing was approved. No other substantive actions were decided.

• Approved April 8, 2025 meeting minutes (5-0-0)
• Approved SamTrans presentation for next agenda (5-0-0)
• Approved charcoal T‑shirt design for YAC marketing (5-0-0)

Sister Cities Commission

The Millbrae Sister Cities Commission voted to approve the March 24, 2025 meeting minutes with a 5‑0‑0 vote. Commissioners also directed task leads to schedule a meeting with the City Liaison to sort through physical informational items. No other formal actions were taken at this meeting.

• Approved March 24, 2025 meeting minutes (5-0-0 vote)
• Task leads to schedule meeting with City Liaison to sort informational items

City Council

The Millbrae City Council met in closed session on April 22, 2025 to discuss existing litigation with legal counsel. No votes or actions were recorded, and the meeting was adjourned at 6:59 p.m.

City Council

The Millbrae City Council approved the April 8 meeting minutes and the consent calendar unanimously (5-0). It adopted a contract with Badawi & Associates for auditing services and created a Citizen’s Oversight Committee for fire assessment and transient occupancy tax. The council voted 5-0 to pause and rescind the petition to form the Millbrae Downtown and El Camino Real Community Benefit District, and also voted 5-0 to continue the item indefinitely. Additionally, the council approved the 2025 State Legislative Platform and authorized a public hearing notice for water rate changes, each by a 5-0 vote.

• Approved April 8 regular and special meeting minutes (5-0)
• Approved consent calendar (5-0)
• Adopted Resolution No. 25-21 awarding auditing contract to Badawi & Associates
• Adopted Resolution No. 25-22 establishing Citizen’s Oversight Committee for fire assessment and transient occupancy tax
• Paused and rescinded petition to form Downtown and El Camino Real Community Benefit District (5-0)
• Continued the district formation item indefinitely (5-0)
• Approved 2025 State Legislative Platform and authorized manager response (5-0)
• Authorized issuance of public hearing notice for water rate changes FY 2025-26 to FY 2029-30 (5-0)

Economic Development Advisory Committee

The Economic Development Advisory Committee approved its agenda for the meeting. The committee then approved the regular meeting minutes from March 20, 2025 by a vote of 7‑0‑1, with Committee Member Kuang abstaining and Committee Member Gao absent. The discussion with the Millbrae Chamber of Commerce was postponed to the next meeting.

• Approved meeting agenda (unanimous)
• Approved March 20, 2025 minutes (7-0-1, Kuang abstained, Gao absent)
• Deferred Chamber partnership discussion to next meeting (no vote)

Senior Advisory Committee

The committee voted to approve the minutes from the March 19, 2025 meeting. The motion was made by Marlene McBride and seconded by Vinita Ghosh. The vote tally was 4-0-0 in favor. No other substantive actions were taken.

• Approved March 19, 2025 minutes (4-0-0)

Youth Advisory Committee

The Youth Advisory Committee unanimously approved the March 4, 2025 meeting minutes. They voted to shift the start of the Senior Tech Program from April to September. The committee also approved the Fall advertising guide for YAC marketing. No other substantive decisions were made; the T‑shirt design selection was postponed.

• Approved March 4, 2025 meeting minutes (5-0-0)
• Approved change to start Senior Tech Program in September (5-0-0)
• Approved Fall advertising guide for YAC marketing (5-0-0)

City Council

The minutes supplied for the Millbrae City Council meeting on April 8, 2025 are unintelligible and do not contain any clear record of decisions, approvals, denials, or motions. Consequently, no actionable items can be identified from this document.

City Council

The Millbrae City Council adopted work plans for three advisory committees and approved several resolutions, including a $500,000‑per‑firm consulting agreement for planning services. The council also approved the Marina Vista Park renovation completion and a water‑plant condition assessment contract. All items were approved by unanimous vote where a vote was recorded.

• Adopted FY 2025‑2027 Community Enhancement Advisory Committee Work Plan (5‑0)
• Adopted FY 2025‑2027 Economic Development Advisory Committee Work Plan (5‑0)
• Adopted FY 2025‑2027 Cultural Arts Advisory Committee Work Plan (5‑0)
• Approved Consent Calendar items 5‑10 (5‑0)
• Rescinded bicycle chapter and adopted regulated mobility devices ordinance (5‑0)
• Accepted Marina Vista Park Renovation Project as complete (5‑0)
• Authorized water‑plant aeration basins assessment contract up to $150,274 (5‑0)
• Authorized up to $500,000 annually per firm for three‑year planning consulting agreements (5‑0)

Planning Commission

The Planning Commission approved the regular meeting minutes from February 3, 2025 (3-0-1) and the special meeting minutes from February 19, 2025 (4-0). It also approved a Design Review Permit and an Exception to allow demolition of a 1,994‑sq‑ft house and construction of a new 4,008‑sq‑ft residence with a non‑conforming upper‑story setback at 603 Lomita Avenue (3-0-1). Several motions to close, reopen, and close again public comment were each passed unanimously (3-0).

• Approved regular meeting minutes of Feb 3, 2025 (3-0-1, one abstention)
• Approved special meeting minutes of Feb 19, 2025 (4-0)
• Approved Design Review Permit and Exception for 603 Lomita Ave (3-0-1, one abstention)
• Closed public comment (first) (3-0)
• Reopened public comment (3-0)
• Closed public comment (second) (3-0)

Youth Advisory Committee

The scheduled regular meeting of the Millbrae Youth Advisory Committee for April 1, 2025 was cancelled. No agenda items were considered, and no decisions were made.

City Council

The Millbrae City Council approved the March 11, 2025 meeting minutes and adopted the Fiscal Years 2025‑2027 Sister Cities Commission Work Plan. It awarded a $1,318,171 construction contract for the Bayside Manor Park Renovation and adopted the Millbrae Age‑Friendly Action Plan. The council also directed the Downtown Community Benefits District assessment, continued discussion on a friendship city relationship with Taichung, Taiwan, and updated bicycle regulations to include regulated mobility devices.

• Approved March 11, 2025 regular meeting minutes (5‑0)
• Adopted Fiscal Years 2025‑2027 Sister Cities Commission Work Plan (5‑0)
• Approved Consent Calendar items including park renovation grant and event fee waivers (5‑0)
• Received and accepted Downtown & El Camino Real Community Benefits District presentation; directed assessment exclusions and zone changes (5‑0)
• Awarded construction contract to Suarez & Munoz Construction, Inc. for Bayside Manor Park Renovation – $1,318,171 contract, $197,730 contingency, $1,515,901 total budget (5‑0)
• Adopted the Millbrae Age‑Friendly Action Plan (5‑0)
• Continued discussion on forming a Friendship City Relationship with Taichung, Taiwan (5‑0)
• Introduced and waived first reading of ordinance updating bicycle code to regulated mobility devices (5‑0)

City Council

The joint City Council and Millbrae Elementary School District Board approved the March 26, 2024 special‑meeting minutes by a 10‑0 roll‑call vote. No other actions were voted on; the meeting focused on updates and discussion of traffic‑safety and collaboration projects.

• Approved Joint Special Meeting Minutes of March 26, 2024 (10-0 roll call)

Sister Cities Commission

The commission voted to approve the February 24, 2025 meeting minutes with a 5-0-0 vote. It also approved the addition of Fernando Vasquez as a commission liaison for La Serena, Chile, also by a 5-0-0 vote. No other actions were decided at this meeting.

• Approved February 24, 2025 minutes (5-0-0 vote)
• Approved addition of Fernando Vasquez as Commission Liaison (5-0-0 vote)

Economic Development Advisory Committee

The Economic Development Advisory Committee approved its agenda and the regular meeting minutes from January 16 and February 20, 2025, with a 6‑0 vote. The committee reviewed the FY 2025‑2027 workplan draft and noted recommendations on the Parking Management Plan and the proposed Community Benefits District, which will be presented to City Council on April 8. Staff updates covered the adopted Parking Management Plan and upcoming CBD petition and presentation dates.

• Approved agenda (no vote recorded)
• Approved Jan. 16 and Feb. 20 minutes, 6‑0 vote
• Reviewed FY 2025‑2027 workplan draft and made changes (approval pending City Council)
• Provided recommendations on Parking Management Plan (City Council already adopted)
• Provided recommendations on Community Benefits District proposal

City Council

The Millbrae City Council met on March 20, 2025 and reviewed FY 24‑25 accomplishments. Council members agreed on five key strategic initiatives: Safe and Clean City, Economic Development, Fiscal Responsibility, Infrastructure, Sovereign City Governance, and Community Engagement. No vote tally was recorded. The meeting adjourned at 1:02 p.m.

• Agreed on five strategic initiatives (no vote recorded)

Senior Advisory Committee

The committee approved the February 19, 2025 meeting minutes with a 6-0-0 vote. No other substantive actions or decisions were taken during the meeting.

• Approved February 19, 2025 minutes (6-0-0)