Bay Village public meetings in 2023

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, December 27, 2023, will not be held. The cancellation is due to a lack of items for the agenda.

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider three variance requests: two for a new home at 27320 Lake Rd and one for a covered porch at 25520 Wolf Rd. The board will also approve minutes from its December 7 meeting. Decisions require a majority vote of all members.

• Variance for side yard setbacks at 27320 Lake Rd (requested 4'6" reduction)
• Variance for AC equipment placement at 27320 Lake Rd (2' reduction)
• Variance for generator placement at 27320 Lake Rd (2' reduction)
• Building line variance for porch at 25520 Wolf Rd (5.5' reduction)
• Approval of minutes from December 7, 2023

Planning Commission

The Bay Village Planning Commission meeting scheduled for December 20, 2023, has been cancelled due to no agenda items. No decisions or discussions will take place at this meeting.

City Council

Bay Village City Council will hold a committee meeting to discuss and vote on several items, including the 2024 annual and capital appropriations ordinances, a construction manager at risk agreement for fire station renovation, and a new solid waste and recycling contract with Republic Services. The council will also consider various appointments, donations, and contract changes.

• Annual Appropriation Ordinance for FY 2024 (third reading)
• Capital Appropriation Ordinance for FY 2024 (second reading)
• Authorization to negotiate with Regency Services for fire station renovation
• Agreement with Republic Services for solid waste and recycling (first reading)
• Donations from Kiwanis Club, anonymous donor, and Mary McGuire Eitzen Living Trust

City Council

Bay Village City Council will consider adopting the 2024 operating and capital budgets, authorize negotiations for a fire station renovation, and vote on several ordinances including employee compensation and a new waste collection contract with Republic Services. The agenda also includes confirmations of board reappointments and acceptance of donations.

• Ordinance No. 23-118: 2024 annual appropriations (third reading, adoption)
• Ordinance No. 23-128: 2024 capital appropriations (second reading)
• Ordinance authorizing negotiations with Regency Construction Services for fire station renovation CMAR contract
• Ordinance 23-126: contract with Chagrin Valley Engineering for consulting services (third reading)
• Ordinance authorizing agreement with Republic Services for solid waste and recycling collection (first reading)

Architectural Board of Review

The Architectural Board of Review will review a revised signage proposal for Bethesda on the Bay at 28607 Wolf Rd. The application includes three specific signs, including a main ground sign with an LED message center and a new childcare ground sign. This submission follows previous revisions to sign sizes.

• Review of 6’x8’ internally illuminated LED/LED Electronic Message Center sign
• Review of 2’6”x5’6” internally illuminated rear ground sign
• Review of 4’x4’ internally illuminated LED childcare ground sign
• Approval of November 8, 2023, meeting minutes

Tree Commission

The Bay Village Tree Commission is meeting to approve minutes, hear reports from the City Council and City Forester, and discuss outreach. They will also review the year's activities and prepare a year-end report. The meeting is open to the public via Zoom.

• Approval of November 14, 2023 minutes
• City Forester report on fall planting update
• 2023 review and year-end report
• New and old business

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests at its December 7 meeting. One seeks relief from rear-yard setback requirements for a screened porch at 27917 Aberdeen Rd. The other requests a longer privacy screen than permitted at 24520 Electric Drive. The board will also approve minutes from its previous meeting.

• Variance request for 27917 Aberdeen Rd: proposed porch would create a 6'6" rear setback, requiring a 12' variance from the required 18'6"
• Variance request for 24520 Electric Drive: proposed 54' privacy screen exceeds the 32' maximum, requiring a 1' variance
• Approval of minutes from November 16, 2023 meeting

Planning Commission

The Bay Village Planning Commission will review revised signage and monument placement proposals for Bethesda on the Bay Church and Childcare Center at 28607 Wolf Rd. The revisions address previous feedback, with Sign 1 now within allowable size and Sign 3 reduced. The commission will also approve minutes from the November 1 meeting and receive a council update.

• Review of Sign 1: 6'x8' internally illuminated LED electronic message center for community announcements
• Review of Sign 2: replacement of existing ground sign with reduced size (2'6"x5'6")
• Review of Sign 3: new 4'x4' internally illuminated LED childcare ground sign
• ABR approved Sign 4 (fence sign) on 11/08/23; ABR to review final signs pending PC approval
• Council approval needed for electric sign in Residential District after PC and ABR approvals

City Council

The City Council is reviewing several ordinances related to the 2024 fiscal year. Key discussions include amendments to income tax laws, municipal tax fund disbursements, and annual appropriation ordinances for city expenditures.

• Ordinance 23-110: Amendments to Codified Ordinance Chapter 182 regarding Income Tax
• Ordinance 23-111: Amendment to Section 181.36(b) regarding Municipal Income Tax Funds
• Ordinance 23-118: Annual Appropriation Ordinance for Fiscal Year 2024
• Annual Capital Appropriation Ordinance for Fiscal Year 2024
• Chagrin Valley Engineering Contract for 2024

City Council

Bay Village City Council will consider several ordinances and resolutions, including final adoption of income tax changes for 2024, the annual operating and capital budgets, and a resolution to accept a dog kennel donation. The meeting includes committee reports and public comment.

• Ordinance 23-110: Amends income tax sections of Codified Ordinance Chapter 182, effective Jan 1, 2024 (third reading)
• Ordinance 23-111: Amends Section 181.36(b) on municipal income tax fund disbursement (third reading)
• Ordinance 23-118: Makes appropriations for 2024 fiscal year (second reading)
• Resolution to accept donation from New Bay Village Dog Kennel Fund for dog kennel renovation
• Resolution authorizing Coastal Management Assistance Grant application for lakefront engineering

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from October 31, 2023, and to review eligibility lists for entry-level firefighters, police officers, and full-time dispatchers. The agenda also includes miscellaneous items and adjournment, with no other substantive actions listed.

• Approval of minutes from October 31, 2023 meeting
• Review of entry-level firefighter eligibility list
• Review of entry-level police officer eligibility list
• Review of full-time dispatcher eligibility list

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, November 22, 2023, will not be held. The cancellation is due to a lack of items for the agenda.

City Council

Bay Village City Council meets to discuss and vote on several ordinances and contracts, including amendments to the municipal income tax code, a lease agreement with the Village Bike Co-Op, and various capital projects. The meeting includes committee reports and public audience time.

• Second reading of Ordinance 23-110 amending Municipal Income Tax Code No. 182
• Second reading of Ordinance 23-111 amending Codified Ordinance Section 181.36(b) on income tax fund disbursement
• Lease agreement with Village Bike Co-Op for one year with two-year renewal option
• Contract with Dane Contracting for chimney removal at the Community House
• Application for Cuyahoga County ARPA grant for two electric bikes for Bicycle Patrol Unit

City Council

Bay Village City Council's regular meeting includes second readings of ordinances amending income tax code and municipal income tax fund disbursement, plus ordinances establishing the 2024 appropriations and refuse collection fee. Council will also consider resolutions to accept and distribute ARPA funds for ambulance transport and essential worker retention bonuses, and a lease renewal with Village Bike Co-op.

• Ordinance 23-110 amending Codified Ordinance Chapter 182 (Income Tax) effective Jan 1, 2024 (second reading)
• Ordinance 23-111 amending Codified Ordinance Section 181.36(b) on Municipal Income Tax Funds (second reading)
• Ordinance establishing Refuse Collection Fee effective through 12/31/2024
• Ordinance making appropriations for FY 2024
• Resolution authorizing ARPA funds for Ohio Ambulance Transportation Program and staff retention bonuses for essential workers

City Council

Bay Village City Council's Finance Committee is meeting to review the October 2023 financial reports and the 2024 Budget Book, including additional comments from prior department budget reviews. The committee will also discuss vehicle leasing. No votes or final decisions are listed on this agenda.

• October 2023 City Financial Reports
• Review of 2024 Budget Book
• Discussion of vehicle leasing

Board of Zoning Appeals

The Board of Zoning Appeals will consider three variance requests: a fence setback and privacy screen at 26223 Lake Rd, a generator setback at 24424 Wolf Rd, and a temporary storage unit/construction office at 29704 Lake Rd. The meeting also includes approval of prior minutes.

• Variance for fence setback at 26223 Lake Rd: existing posts 6.5–12 inches from sidewalk, requiring 5.5-foot variance from 1-foot requirement
• Variance for additional 40 feet of privacy screening at 26223 Lake Rd (total 60 feet), exceeding 32-foot limit
• Variance for generator at 24424 Wolf Rd to be placed 9 feet from property line instead of required 10 feet
• Special permit and variance for temporary storage unit/construction office at 29704 Lake Rd in residential district for more than 30 days

Planning Commission

The Bay Village Planning Commission meeting scheduled for November 15, 2023, has been cancelled because there are no agenda items to address. The notice was issued by Lauren Oley, Secretary of the Planning Commission.

• Meeting cancellation notice for November 15, 2023
• No agenda items available for consideration

Tree Commission

The Bay Village Tree Commission is meeting to review routine reports and discuss tree-related matters. The agenda includes a discussion on tree planting in the Longbeach area, a response to a sewer water survey, and planning for 2024. The meeting is open to the public via Zoom.

• Discussion on tree planting in Longbeach area
• Sewer water survey response
• Plans and ideas for 2024
• Fall planting update
• Year-end report for 2023

City Council

The Finance Committee is meeting to review proposed 2024 operating budgets for the Recreation, Service, Law, Mayor's Office, and Council Office departments, as well as capital expenditures. This is a working session to discuss the budgets before any formal approval.

• 2024 operating budget review: Recreation Department
• 2024 operating budget review: Service Department
• 2024 operating budget review: Law Department
• 2024 operating budget review: Mayor's Office and Council Office
• 2024 capital budget review

Architectural Board of Review

The Architectural Board of Review will consider a new non-illuminated directional sign for Bethesda on the Bay at 28607 Wolf Rd. The sign directs childcare traffic to use Wolf Rd. for pickup and drop-off. The item was previously tabled by both the Planning Commission and the ABR, and will need City Council approval after ABR and PC sign-off.

• New 2'x4' non-illuminated directional childcare sign for Bethesda on the Bay at 28607 Wolf Rd
• Sign text: 'BETHESDA CHURCH & CHILDCARE CENTER - PLEASE USE WOLF RD. FOR PICK UP/DROP OFF'
• Planning Commission tabled signage on 11/1/23 pending determination about existing concrete boat
• ABR tabled signage on 11/25/23
• Item requires City Council approval after ABR and Planning Commission approval

City Council

The Finance Committee is meeting to review the proposed 2024 operating budgets for the Fire, Building, Police, and Community Services departments. This is a discussion and review session, with no final votes scheduled on the agenda.

• 2024 operating budget review: Fire Department
• 2024 operating budget review: Building Department
• 2024 operating budget review: Police Department
• 2024 operating budget review: Community Services Department

City Council

Bay Village City Council is holding its regular meeting on November 6, 2023, with several ordinances up for readings and votes. Key items include a one-year contract with Jefferson Health Plan for administrative services, amendments to income tax code sections, a final change order for the 2023 pavement resurfacing program, and an agreement with Cuyahoga County Board of Health for stormwater services. The council will also consider appointments, banner permits, and grant applications.

• Ordinance 23-106: one-year contract with Jefferson Health Plan for Health and Hospitalization Plan administrative services (second reading)
• Ordinance amending Codified Ordinance Chapter 182 regarding Income Tax effective January 1, 2024 (first reading)
• Ordinance authorizing final change order with Karvo Companies, Inc. for 2023 Pavement Resurfacing Program
• Ordinance authorizing agreement with Cuyahoga County Board of Health for Phase II Stormwater Services 2024-2025
• Motion to permit St. Raphael's Church to display 'Gabriel Project' banner at 525 Dover Center Road on specified dates

City Council

Bay Village City Council meets to discuss and vote on several items, including second readings of ordinances for the Jefferson Health Care contract renewal and EMC IT Solutions contract, first readings of ordinances amending the municipal income tax code and disbursement of income tax funds, and an extension of the refuse collection fee. The council will also consider a change order for the 2023 pavement resurfacing program, a storm water services agreement, sign display requests, and grant applications.

• Second reading of Ordinance 23-106: Jefferson Health Care contract renewal
• Second reading of Ordinance 23-109: EMC IT Solutions contract renewal
• First reading: Amendment of Municipal Income Tax Code No. 182
• First reading: Amendment of Codified Ordinance Section 181.36(b) on income tax fund disbursement
• Discussion of extending refuse collection fee to March 31, 2024

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider three variance requests: two for fence setbacks and one for a new home's front setback. The board will also approve minutes from the previous meeting. All items are requests for relief from zoning code requirements.

• Variance for fence setback at 26223 Lake Rd (Patriot Deck and Fence for Jeff Eagen) – existing posts 6.5” to 12” from sidewalk, need 5’5” variance; also request 40’ additional privacy screen (total 72’)
• Variance for front setback at 27410 Donald Ave (Stephen Schill for Jeanne Vargo) – proposed 36.5 ft setback vs 42 ft required, variance of 5.5 ft (13%)
• Variance for front yard fence at 29215 Wolf Rd (Superior Fence and Rail for Stacy Varejao) – 4’ fence, 8” variance for 30’ portion in building line
• Approval of minutes from October 19, 2023

Planning Commission

The Planning Commission will review proposed signage and monument placement for Bethesda on the Bay Church and Childcare Center, including an electronic message center sign. The meeting also includes approval of previous minutes and a council update.

• Review of Sign 1: 6'6"x10' internally illuminated LED electronic message center sign on Wolf/North side
• Review of Sign 2: Replacement of existing ground sign on west side, reduced size, internally illuminated
• Review of Sign 3: New 4'x4' internally illuminated childcare ground sign on Wolf Rd
• Review of Sign 4: Non-illuminated directional childcare sign on fence
• Architectural Board of Review reviewed signage on 10/25/23; Council to approve electric sign in Residential District later

Civil Service Commission

The Commission will meet to approve minutes from the October 17, 2023, meeting. The agenda includes reviews of eligibility lists for entry-level police officers and full-time dispatchers.

• Approval of October 17, 2023, meeting minutes
• Entry-Level Police Officer Eligibility List
• Full-time Dispatcher Eligibility List

Architectural Board of Review

The Architectural Board of Review will meet to review several proposed signage applications. These include requests for professional realty signs, The Village Project market signs, and multiple signs for Bethesda on the Bay. The Bethesda on the Bay signage proposals will proceed to the Planning Commission and City Council for approval.

• Signage review for Berkshire Hathaway Homeservices at 27211 Wolf Rd
• Signage review for The Village Project at 27378 W. Oviatt Rd
• Multiple signage proposals for Bethesda on the Bay at 28607 Wolf Rd
• Approval of September 27, 2023, meeting minutes

Board of Zoning Appeals

The Board of Zoning Appeals will consider four variance requests at its October 19 meeting. Three involve setbacks for fences or garages, and one involves a new home's rear and side yard setbacks. All items are public hearings and decisions require a majority vote of the full board.

• Variance for fence setback at 26223 Lake Rd: existing posts 6.5–12 inches from sidewalk, code requires 1 foot
• Variance for additional 40 feet of privacy screen at 26223 Lake Rd (total 72 feet)
• Variance for 22-foot rear yard setback reduction at 25011 Lakeview Dr (code requires 25 feet, requested 3 feet)
• Variance for 12.99-foot side yard setback reduction at 25011 Lakeview Dr (code requires 15.99 feet, requested 3 feet)
• Variance for 11-foot rear yard setback reduction at 26741 Normandy Rd (code requires 30 feet, requested 19 feet)

Planning Commission

The Planning Commission meeting scheduled for September 18, 2023, was cancelled due to no items to discuss. This is a procedural cancellation with no decisions or discussions.

City Council

City Council committees will meet to discuss several municipal contracts and project bids. Discussions include healthcare contract renewals, IT maintenance agreements, and sewer and trail construction bids.

• Jefferson Health Care Contract Renewal discussion
• Review of bids for 2023 Sanitary Sewer Air Release Repair
• Review of bids for East Interurban Connector Trail
• EMC IT Solutions Contract Renewal discussion
• Approval of Bay Days 2024 schedule

City Council

The Bay Village Finance Committee is meeting to review the city's finances for the first three quarters of 2023, discuss renewal of the Jefferson Health Care contract, hear from Enterprise Rental about vehicle rental information, and review changes to the municipal income tax required by HB 33, including a draft amendment to C.O. 182.

• Jefferson Health Care contract renewal review
• Review of city finances for first three quarters of 2023
• Enterprise Rental vehicle rental information presentation (6:00 p.m.)
• Review of HB 33 impact on municipal income tax and amendment to C.O. 182

City Council

The Bay Village City Council will review several ordinances regarding city services and infrastructure. Discussions include a health plan contract, sewer air release repairs, and the construction of the East Interurban Connector Trail.

• One-year contract with Jefferson Health Plan for administrative services
• Agreement with Nerone & Sons, Inc. for Sanitary Sewer Air Release Repair
• Agreement with Protect-A-Cote, Inc. for East Interurban Connector Trail construction
• Agreement with EMC IT Solutions for Network Support
• Reappointment of Carryeanne Smitley to the Community Services Advisory Board

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, October 11, 2023, will not be held due to a lack of agenda items. The notice was issued by Lauren Oley, Secretary of the board.

• Meeting cancellation due to lack of agenda items

Tree Commission

The Bay Village Tree Commission is meeting to discuss changes to Ordinance 1335.04, receive updates on fall planting, and review outreach efforts. They will also nominate a backup chairperson and discuss plans for 2024. The meeting includes routine reports and old business.

• Changes to Ordinance 1335.04
• Fall planting update
• Nomination for backup chairperson
• Touch-a-Truck follow-up
• Plans/ideas for 2024

Board of Zoning Appeals

The Board of Zoning Appeals will consider three variance requests at its October 5 meeting. Items include a variance for air-conditioning equipment placement, two variances for a new home on Lakeview Drive, and two variances for a garage addition and porch extension on Huntington Woods Parkway. The meeting is in person at City Hall.

• Tony Slivinskiy requests variance to place AC unit 5'5" from property line (required 10') at 29215 Wolf Rd
• Jeff Foster requests rear-yard variance of 22' (required 25', proposed 3') for new home at 25011 Lakeview Drive
• Jeff Foster requests side-yard variance of 12.99' (required 15.99') for same new home
• Patti Saracusa requests front-yard variance of 3' (required 50', proposed 47') for garage addition at 30914 Huntington Woods Parkway
• Patti Saracusa requests side-yard variance of 9.5' (required 21', proposed 11.5') for same project

Planning Commission

The Bay Village Planning Commission will review proposed signage for Acton Academy Lakeside at 502 Cahoon Rd, required because of the size of the 'Location 3' sign. The meeting includes approval of June 21, 2023 minutes and a council update. Public comments can be emailed by 2:00 p.m. the Tuesday prior.

• Signage review for Acton Academy Lakeside at 502 Cahoon Rd
• Location 1 sign: 17'x41" on Cahoon Rd (east side)
• Location 2 sign: 13'x31.23" on Oakland (south side)
• Location 3 sign: 17'.75'x75" on rear (west side), larger than former library sign
• Approval of minutes from June 21, 2023

City Council

Bay Village City Council's regular meeting on October 2, 2023, includes several ordinances and a motion. The council will consider an appropriations ordinance for the current fiscal year, an amendment to tree regulations, an engineering agreement for the Longbeach Pump Station Force Main replacement, an amendment to a paving contract for the Play-in-Bay Resurfacing Project, and a motion to advertise for bids for residential waste collection services. All ordinances include emergency clauses.

• Ordinance making appropriations for current fiscal year, amending prior appropriations ordinances
• Ordinance amending Codified Ordinance Section 1335.04 on trees on private property and overhanging public property
• Ordinance authorizing agreement with Chagrin Valley Engineering for Longbeach Pump Station Force Main replacement
• Ordinance amending Ordinance 23-87 for Carron Asphalt Paving's Play-in-Bay Resurfacing Project
• Motion to advertise for bids for residential solid waste collection, disposal, and recycling services

Architectural Board of Review

The Bay Village Architectural Board of Review will review proposed signage for Acton Academy Lakeside at 502 Cahoon and a proposed addition/exterior modifications to the former PNC location at 433 Dover Center Rd. The board will also approve minutes from its September 13 meeting. Signage approval is conditional on Planning Commission approval on 10/4/23.

• Acton Academy Lakeside signage at 3 locations: Cahoon Rd (17'x41"), Oakland (13'x31.23"), and rear of building (17'.75'x75")
• Location 3 sign requires Planning Commission approval; ABR approval conditional on PC approval 10/4/23
• Review of addition and exterior modifications to commercial building at 433 Dover Center Rd (former PNC location)
• Approval of minutes from September 13, 2023 meeting

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests: one for an outdoor kitchen setback at 23714 Cliff Drive and one for minimum side yard requirements at 29507 Osborn. The meeting also includes approval of prior minutes and procedural adjournment.

• Variance for outdoor kitchen at 23714 Cliff Drive: 10' rear setback variance and 2'1" property line variance under Section 1149.01
• Variance for side yards at 29507 Osborn: total side yard from 24.47' to 19.83' (4.64' variance) and minimum side yard from 10' to 4' (6' variance) under Section 1153.03
• Approval of minutes from September 7, 2023

Planning Commission

The Bay Village Planning Commission meeting scheduled for Wednesday, September 20, 2023, has been cancelled because there are no agenda items to consider. The notice was issued by Lauren Oley, Secretary of the Planning Commission.

• Meeting cancellation notice issued by Lauren Oley, Secretary

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from July 31, 2023, and to discuss entry-level police officer and full-time dispatcher eligibility lists, as well as examinations for dispatcher and firefighter positions. The agenda also includes miscellaneous items and adjournment.

• Approval of minutes from July 31, 2023
• Entry-Level Police Officer Eligibility List
• Full-time Dispatcher Eligibility List and Examination
• Firefighter Entry-Level Examination

City Council

Bay Village City Council committees will review proposals for a Construction Manager at Risk for the Fire Station Project and an agreement with the Cuyahoga County General Health District for public health services in 2024-2025. They will also consider a sewer cleaning contract, a price increase for a fire truck chassis, and a trash collection contract renewal. The meeting includes several routine financial and administrative items.

• Agreement with Cuyahoga County General Health District for public health services, 2024-2025
• Review of Construction Manager at Risk proposals for Bay Village Fire Station Project
• Contract with C&K Industrial Services for Lake Road sanitary sewer cleaning and video
• Amendment to Resolution 23-26 to increase International HV 507 Chassis Cab price from $102,252.31 to $105,690.77
• Kiwanis Club permitted to sell Christmas trees in Cahoon Memorial Park (Nov 18-Dec 11) and hold eclipse education program (Oct 14)

City Council

Bay Village City Council is meeting to consider several ordinances and resolutions, including a public health services agreement with the Cuyahoga County General Health District and a contract for Lake Road sanitary sewer cleaning. The council will also vote on a shortlist of three construction firms for the Fire Department Renovation Project and acknowledge August 2023 financial reports.

• Ordinance authorizing agreement with Cuyahoga County General Health District for public health services for 2024-2025
• Motion to approve Infinity Construction, Regency Construction Services, and RFC Contracting as short-listed firms for Fire Department Renovation Project
• Ordinance authorizing agreement with C&K Industrial Services for Lake Road Sanitary Sewer Cleaning and Video
• Resolution amending Resolution 23-26 for purchase of one 2024 International HV507 SFA Chassis Cab from Rush Truck Centers
• Motion to acknowledge receipt of August 2023 Financial Reports

Tree Commission

The Bay Village Tree Commission will meet to approve minutes from June 20, 2023, receive reports from the City Council and City Arborist, and discuss fall planting and follow-up from the Touch-a-Truck outreach event. The meeting is largely procedural with no major decisions or public hearings listed.

• Approval of June 20, 2023 minutes
• City Arborist report on fall planting
• Outreach and communication follow-up on Touch-a-Truck event

Tree Commission

The Bay Village Tree Commission is holding its regular meeting to approve minutes, receive reports from the City Council representative and City Arborist, and discuss fall planting and outreach efforts including a Touch-a-Truck follow-up. The agenda also includes new and old business items. No votes on specific projects or contracts are listed.

• Approval of June 20, 2023 minutes
• City Council report
• City Arborist report on fall planting
• Touch-a-Truck follow-up discussion
• New and old business

Architectural Board of Review

The Architectural Board of Review will consider two applications: T-Mobile's proposed rooftop telecommunication alterations at The Knickerbocker apartment building, and exterior signs for the 'Home of the Rockets' building at Bay High School. The board will also approve minutes from the July 12, 2023 meeting.

• T-Mobile: replace 4 antennas, add 3 antennas, replace ancillary rooftop equipment, remove 1 equipment cabinet, replace 2 equipment cabinets on existing steel platform at 27100 Knickerbocker Rd
• Bay High School: 3 signs affixed to 'Home of the Rockets' building at 29230 Wolf Rd, including a 32"x32" motivational quote, a 6'x4' board/committee list, and a 6'x4' donor list
• Approval of minutes from July 12, 2023

Board of Zoning Appeals

The Board of Zoning Appeals will consider three variance requests: one for a new home at 510 Bassett Rd. (previously tabled), one for a privacy screen at 26611 Knickerbocker Rd., and one for a rear yard setback at 24928 Lake Rd. The meeting is in person at City Hall.

• Variance for 510 Bassett Rd.: front setback of 45' (requires 50') and side yard variances of 7.29' and 6'
• Variance for 26611 Knickerbocker Rd.: 41' privacy screen (9' over the 32' limit)
• Variance for 24928 Lake Rd.: rear yard setback of 21' (requires 37.5')
• All variance requests subject to change pending Building Director review

The Board approved zoning variances for a new home construction at 510 Bassett Rd and a privacy fence installation at 26611 Knickerbocker Rd. A request for a rear yard setback variance at 24928 Lake Rd was introduced but not decided during the recorded minutes.

• Approved minutes from August 17, 2023 (6-0)
• Approved front yard setback variance of 5' at 510 Bassett Rd (6-0)
• Approved side yard setback variances of 7.29' total and 6' minimum at 510 Bassett Rd (6-0)
• Approved variance for 6' of additional privacy screen at 26611 Knickerbocker Rd for a total of 41' (6-0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for September 6, 2023, was cancelled because there were no agenda items to discuss. This is a procedural cancellation with no decisions or discussions taking place.

City Council

The Bay Village City Council is meeting to discuss and decide on several items, including grant applications for police and fire equipment, a deer culling agreement, tax rate resolutions, and the award of a contract for the Village Green project. The council will also consider funding for infrastructure repairs and trail construction.

• Grant applications for police body-worn cameras and fire department safety equipment
• Cooperative agreement with USDA for the Deer Culling Program
• Resolution for 2024 Cuyahoga County tax rates and tax advancements
• Establishment of a Tree Planting and Replacement Fund and a Permissive Motor Vehicle License Tax Fund
• Review of bids and proposed contract award for the Village Green project

Council discussed a proposed $549,542.35 contract for the Village Green project and a $2.9 million no-interest loan application for sewer work. Members also reviewed plans to digitize municipal records dating back to the early 1900s and discussed emergency sewer main repairs.

• Proposed award of Village Green project to Ground Works Land Design for $549,542.35
• Proposed $2.9 million no-interest loan application to Ohio EPA
• Proposed $8,800 budget for municipal records digitization via ScanWorks
• Proposed $34,000 appropriation for Huntington Force Main repairs
• Proposed $30,000 appropriation for Long Beach force main emergency repairs
• Proposed $13,000 supplemental funding for Eastern Connector Trail
• Proposed establishment of Tree Planting and Replacement Fund
• Proposed establishment of Fund 251 for Permissive Motor Vehicle License Tax

City Council

Bay Village City Council will hold a regular meeting on September 5, 2023, with several first-readings and adoptions. Key items include applying for a body-worn camera grant, a USDA deer management contract, and a construction agreement for the Village Green. The council will also consider tax levies, new funds, and wastewater facility loans.

• Resolution to apply for Body-Worn Camera Grant Program
• Ordinance authorizing USDA wildlife services (deer management) agreement
• Ordinance authorizing Ground Works Land Design for Village Green construction
• Resolution to apply for Water Pollution Control Loan Fund for wastewater facilities
• Ordinance establishing Tree Planting and Replacement Fund

City Council approved two emergency measures to apply for state and federal grants. The meeting also included extensive departmental reports on infrastructure projects and community services.

• Approved Ordinance No. 23-89 to apply for the Office of Criminal Justice Services Body-Worn Camera Grant Program (7-0)
• Approved Resolution No. 23-90 to apply for the Ohio Bureau of Workers' Compensation Safety Intervention Grant Program (7-0)

City Council

The Public Improvements, Streets, Sewers and Drainage Committee will meet to review the storm and sanitary sewer system maintenance program and discuss upcoming projects. The meeting is open to the public and available via Zoom.

• Review of Storm and Sanitary Sewer System Maintenance Program
• Discussion of upcoming projects
• Public comments and questions accepted

The Public Improvements, Streets, Sewers and Drainage Committee met to provide an update on basement water issues following heavy July and August storms. City Engineer Jeff Filarski presented a plan through 2033 involving smoke testing, dye testing, and sewer lining to reduce infiltration and inflow. No formal votes were taken during the meeting.

• Proposed smoke and dye testing of sanitary sewers from November 2023 to July 2024
• Proposed lining of sewer laterals and rehabilitation of public mains
• Proposed review of storm sewer projects through 2027
• Identified need for a $14 million sewer storage tank to meet US EPA requirements

City Council

Bay Village City Council meets as a committee to discuss several items, including the reappointment of Kendra Davitt to the Planning Commission, July 2023 financial statements, bids for the Play-in-Bay Parking Lot Resurfacing, a storm sewer culvert repair at 28900 Osborn Road, and Reese Park pickleball courts. The meeting is a committee-of-the-whole session, so most items are for discussion rather than final action.

• Reappointment of Kendra Davitt to the Planning Commission for a 5-year term expiring August 13, 2028
• Review of bids and award of contract for Play-in-Bay Parking Lot Resurfacing
• Storm sewer culvert repair at 28900 Osborn Road
• July 2023 Financial Statements of the City of Bay Village
• Reese Park Pickle Ball Courts

Council discussed Bay High School parking shortages and an upcoming facility audit. The body reviewed bids for the Play-in-Bay parking lot resurfacing and a $22,500 storm sewer culvert repair at 28900 Osborn Road. Discussions were held regarding the potential expansion of pickleball courts at Reese Park.

• Reappointed Kendra Davitt to the City Planning Commission for a 5-year term
• Reviewed bids for Play-in-Bay parking lot resurfacing
• Recommended $22,500 alternative correction for storm sewer culvert repair at 28900 Osborn Road

City Council

Bay Village City Council will hold a special meeting to take action on several items, including approving meeting minutes, acknowledging July 2023 financial reports, confirming a Planning Commission reappointment, and authorizing two contracts: one for Play-in-Bay parking lot resurfacing with Carron Asphalt Paving, Inc., and another for storm sewer culvert repair at 28900 Osborn Road with Nerone and Sons, Inc. Both contracts are declared emergencies, allowing them to take effect immediately upon passage.

• Ordinance authorizing agreement with Carron Asphalt Paving, Inc. for Play-in-Bay parking lot resurfacing (emergency)
• Ordinance authorizing agreement with Nerone and Sons, Inc. for storm sewer culvert repair at 28900 Osborn Road (emergency)
• Motion to confirm reappointment of Kendra Davitt to Planning Commission for 5-year term expiring August 13, 2028
• Motion to approve minutes of July 13, 2023 special meeting
• Motion to acknowledge receipt of July 2023 financial reports

City Council approved two emergency ordinances for infrastructure repairs and confirmed a Planning Commission reappointment. The body also acknowledged the July 2023 financial reports.

• Approved Ordinance No. 23-87 for Play-in-Bay parking lot resurfacing with Carron Asphalt Paving, Inc. (7-0)
• Approved Ordinance No. 23-88 for storm sewer culvert repair at 28900 Osborn Road with Nerone and Sons, Inc. (7-0)
• Confirmed reappointment of Kendra Davitt to the Planning Commission for a 5-year term (7-0)
• Approved July 13, 2023 Special Meeting minutes (6-0, 1 abstention)
• Acknowledged receipt of July 2023 Financial Reports (7-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for August 23, 2023, was cancelled because a quorum was not present. No items were discussed or decided.

Board of Zoning Appeals

The Board of Zoning Appeals will consider three variance applications: a utility shed at 29698 Norfolk Drive, a fence appeal at 26223 Lake Rd, and five variances for a new home at 510 Bassett Rd. The meeting will be held in person at City Hall on August 17, 2023.

• Matthew Frank seeks three variances for a utility building at 29698 Norfolk Drive
• Scott McManamon appeals a violation letter for a fence at 26223 Lake Rd
• Ajmal Kazmi requests five variances to build a new home at 510 Bassett Rd, including height and setback exceptions
• Proposed home height of 37'1" exceeds 35' limit; garage height of 22'11" exceeds 18' limit
• Driveway at 510 Bassett Rd would occupy 2892.8 sq ft, exceeding 40% front-yard limit by 740 sq ft

The Board approved three zoning variances for a utility building at 29698 Norfolk Drive, limiting the shed to 100 square feet. The Board also heard an appeal regarding a fence violation at 26223 Lake Rd, though the provided text ends before a final decision was recorded.

• Approved minutes from August 3, 2023 (6-0)
• Granted three variances for 29698 Norfolk Drive to allow a shed in the side yard, 1 foot from the property line, and no closer than 6 feet from the primary structure, provided it is no larger than 100 sq. ft. (6-0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for August 16, 2023, has been cancelled because there are no agenda items to discuss. This notice was issued by the commission's secretary, Lauren Oley.

• Meeting cancellation notice
• No agenda items available

Architectural Board of Review

The Architectural Board of Review meeting scheduled for August 9, 2023, is cancelled because there are no items to review. This is a procedural cancellation, not a decision-making session.

• Meeting cancelled due to lack of agenda items

Tree Commission

The Bay Village Tree Commission is meeting to approve the July 11, 2023 minutes, receive reports from the City Council and City Arborist, and discuss outreach, new business, and old business. No specific proposals or decisions are listed on the agenda.

• Approval of July 11, 2023 minutes
• City Council report
• City Arborist report
• Outreach and communication discussion
• New and old business items

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests: one to place an air conditioning unit closer than 10 feet from the property line at 357 Kenilworth Rd, and another to install a privacy screen taller than permitted at 23928 Russell Rd. The meeting will be held in person at City Hall.

• Phil Sain seeks variance to Section 1359.01 for AC unit at 357 Kenilworth Rd, 6 feet from property line instead of required 10 feet
• David Perry seeks variance to Section 1163(h)(3) for 18-foot privacy screen at 23928 Russell Rd instead of permitted 32 feet
• David Perry also requests variance to Section 1163.05(a) to have finished side of fence face his house
• Approval of minutes from July 20, 2023 meeting

The Board approved a variance for an air conditioning unit at 357 Kenilworth Rd. A variance request for a privacy screen at 23928 Russell Rd was discussed, with the board indicating support for a 40-foot run, though no final vote was recorded in the text.

• Approved July 20, 2023 minutes (6-0)
• Granted 6’ variance for AC unit at 357 Kenilworth Rd (6-0), requiring a sound blanket and year-round screening

Planning Commission

The Bay Village Planning Commission meeting scheduled for August 2, 2023, was cancelled due to no items to discuss. No decisions or discussions took place.

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve the minutes from its June 28, 2023 meeting and to discuss the full-time dispatcher eligibility list. The agenda also includes miscellaneous items and adjournment. No other substantive decisions are listed.

• Approval of minutes from June 28, 2023 meeting
• Discussion of full-time dispatcher eligibility list

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, July 26, 2023, will not be held because there are no items to review. The notice was issued by board secretary Lauren Oley.

• Meeting cancellation due to empty agenda

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider six variance requests from property owners seeking exceptions to zoning codes, including setbacks, heights, and privacy screens. The board will also approve minutes from the previous meeting. All requests are subject to change pending review by the Building Director.

• Variance for AC unit at 24327 Electric Drive (7 ft from required 10 ft side yard)
• Variance for privacy screen at 31207 Walker Rd (87 ft vs 44.4 ft allowed)
• Variance for pavilion on vacant parcel at 486 Elmwood (3 ft building line variance)
• Four variances for new home at 510 Bassett Rd (height, garage height, front and side setbacks)
• Two variances for renovation at 266 Bradley Rd (front and side setbacks)

The Board approved three variance requests for building setbacks and AC unit placement. One request for a privacy screen was withdrawn, and a conditional special permit was granted for a pavilion installation.

• Approved 4'7" side yard variance for 433 Dover Center Rd (5-0)
• Approved 7' side yard variance for AC unit at 24327 Electric Drive (5-0)
• Privacy screen variance for 31207 Walker Rd withdrawn by applicant
• Approved conditional special permit for pavilion at 486 Elmwood (5-0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for July 19, 2023, was cancelled because there were no agenda items to discuss. The notice was issued by Secretary Lauren Oley.

City Council

Bay Village City Council meets as a committee of the whole to discuss and vote on several items, including an ordinance setting council compensation, amendments to zoning rules for accessory buildings, a contract for municipal parking lot resurfacing, and a contract for Wolf Road rejuvenator application. The council will also consider rejecting a bid for the Village Green project and re-advertising for new bids, plus additional funding for the project. The meeting is a special session held via Zoom.

• Ordinance to set compensation for Council President and members (second reading)
• Amendment to Codified Ordinance 1141.04 on accessory buildings, structures, and uses
• Amendment to Codified Ordinance 1149 on accessory use or structure in residence districts
• Agreement with Ohio Paving and Construction, Inc. for municipal parking lot resurfacing
• Rejection of F. Buddie Contracting bid for Village Green Project and permission to re-advertise

City Council

Council adopted multiple emergency ordinances regarding city salaries, budget appropriations, and zoning for accessory buildings. The body also approved contracts for parking lot resurfacing, road rejuvenator application, and fire hydrant painting.

• Adopted Ordinance 23-82 regarding posting legislation (6-0)
• Adopted Ordinance 23-63 fixing salaries for President and Members of Council (5-0, 1 abstention)
• Adopted Ordinance 23-83 for fiscal year appropriations (6-0)
• Adopted Ordinance 23-74 and 23-75 regarding accessory buildings and structures (6-0)
• Approved agreement with Ohio Paving and Construction, Inc. for parking lot resurfacing (6-0)
• Approved agreement with Pavement Technology, Inc. for Wolf Road asphalt rejuvenator (6-0)
• Rejected bid from F. Buddie Contracting for the Village Green Project (6-0)
• Approved agreement with Giant Maintenance and Restoration, Inc. to paint fire hydrants (6-0)

City Council

Bay Village City Council meets in committee to discuss and potentially act on several items, including an ordinance setting council compensation, amendments to zoning codes for accessory buildings, and contracts for municipal parking lot resurfacing and Wolf Road rejuvenation. The council will also consider rejecting a bid for the Village Green project and re-advertising for new bids, plus additional funding for the project. The meeting is a committee-of-the-whole session with multiple committee reports.

• Ordinance to set compensation for Council President and members (second reading)
• Amendment to Codified Ordinance 1141.04 on accessory buildings, structures, and uses
• Agreement with Ohio Paving and Construction, Inc. for municipal parking lot resurfacing
• Contract for Wolf Road rejuvenator application
• Rejection of F. Buddie Contracting bid for Village Green Project and permission to re-advertise

The meeting consisted of an audience portion where residents reported basement flooding and mud backups following recent storms. City officials discussed the impact of storm water infiltrating sanitary sewers and the role of the upcoming equalization tank at Cahoon and Wolf Roads. No legislative actions were decided.

Architectural Board of Review

The Architectural Board of Review will consider proposed exterior alterations, including a monument sign detail, for a property at 27310 W. Oviatt Rd. The location was previously approved by the Planning Commission on June 21, 2023. The board will also approve minutes from the May 24, 2023 meeting.

• Review of proposed exterior alterations at 27310 W. Oviatt Rd.
• Monument sign detail for the property
• Location approved by Planning Commission on 6/21/23
• Approval of minutes from May 24, 2023

The Board approved the design for a monument sign at 27310 W. Oviatt Rd., featuring a revised font and ground illumination. The Board also approved the minutes from the May 24, 2023 meeting.

• Approved monument sign for 27310 W. Oviatt Rd. (3-0)
• Approved May 24, 2023 meeting minutes (3-0)

Tree Commission

The Bay Village Tree Commission is meeting to approve minutes from May 9, 2023, receive updates from the City Council and City Arborist, and discuss outreach including a Touch-a-Truck event. No specific decisions, proposals, or financial items are listed on the agenda.

• Approval of May 9, 2023 meeting minutes
• City Council report
• City Arborist report
• Outreach & Communication: Touch-a-Truck event
• New business and old business

Board of Zoning Appeals

The Board of Zoning Appeals will consider five variance applications, including side-yard, rear-yard, and setback requests for new construction, a generator, AC equipment, a garage, and a front-yard fence. The meeting will be held in person at City Hall.

• Jill Drabik seeks 3.38' side-yard variance at 27913 Osborn Rd to build a new home (required 22.5', proposed 19.12')
• Paul Beckwith requests 5' variance at 30429 Ednil Dr to place generator closer than 10' from property line
• Odell Construction Inc. asks 2' variance at 27016 Bruce Rd for AC equipment 8' from property line (requires 10')
• Patti Saracusa/Dover Home Remodeling seeks 21' rear-yard variance at 31030 Nantucket Row for attached garage (required 33', current 38.5')
• Sam & Kendra Sherwood request special permit for 3'9" front-yard fence at 27104 Midland Rd (3'6" permitted)

The Board approved three variance requests for a new home setback, a generator installation, and AC equipment. A request for an attached garage at 31030 Nantucket Row was discussed but not decided in the provided text.

• Approved 3.38’ side yard variance for new home at 27913 Osborn Rd (6-0)
• Approved 5’ variance for generator installation at 30429 Ednil Drive (6-0)
• Approved 2’ variance for second A/C condenser at 27016 Bruce Rd (6-0)
• Approved June 15, 2023 meeting minutes (6-0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for Wednesday, July 5, 2023, has been cancelled because there are no agenda items to consider. The notice was issued by Lauren Oley, Secretary of the Planning Commission.

• Meeting cancellation notice
• No agenda items available

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from June 15, 2023, and to discuss the full-time dispatcher eligibility list and examination. The agenda also includes miscellaneous items and adjournment.

• Approval of minutes from June 15, 2023
• Full-time Dispatcher Eligibility List
• Full-time Dispatcher Examination

Planning Commission

The Bay Village Planning Commission will review two items: exterior changes including a monument sign at 27310 W. Oviatt Rd., and a lot split at 29324 Lake Rd to be consolidated with neighboring lots. The commission will also approve minutes from a prior meeting. Public comments can be submitted by email before the meeting.

• Monument placement review at 27310 W. Oviatt Rd. (West Oviatt Properties, LLC) including paint, awnings, canopy monument sign, and building sign
• Lot split of 29324 Lake Rd to be consolidated with 29336 Lake Rd and 29318 Lake Rd (owners: Scott & Mary Morrison, Michael Perkins)
• Approval of minutes from March 15, 2023

The Planning Commission approved a monument sign for a property on W. Oviatt Rd. and a lot split and consolidation for properties on Lake Rd. A council update was provided regarding various city infrastructure and equipment projects.

• Approved monument sign for 27310 W. Oviatt Rd. (4-0)
• Approved lot split and consolidation for 29336 Lake Rd and 29318 Lake Rd. (4-0)
• Approved March 15, 2023 meeting minutes (4-0)

Tree Commission

The Tree Commission will consider approval of prior meeting minutes, hear reports from City Council and the City Arborist, discuss outreach and communication, and handle new and old business, including planning for Bay Days. The agenda consists of routine procedural items with no major decisions or financial actions.

• Approval of May 9, 2023 minutes
• City Council report
• City Arborist report
• Outreach and communication discussion
• Bay Days planning under old business

City Council

Bay Village City Council will hold its regular meeting on June 20, 2023, with several ordinances and resolutions up for consideration. Key items include a second reading of an ordinance authorizing a design services agreement with Mull & Weithman Architects for the Bay Village Fire Station, and a third reading of a resolution adopting the city's 2024 tax budget. The council will also consider multiple other contracts, zoning amendments, and financial approvals.

• Ordinance 23-61: Agreement with Mull & Weithman Architects for fire station design services (second reading)
• Resolution 23-53: Adopting 2024 tax budget (third reading)
• Ordinance 23-63: Fixing council salaries, repealing Ordinance 21-57 (second reading)
• Resolution: Payment to Fairview Park for AFG Radio Grant share
• Resolution: Payment to Cuyahoga County for Wolf Road Resurfacing Project

City Council approved a design services agreement for the fire station and adopted the tax budget for fiscal year 2024. The council also approved appropriations for current expenditures and declined to request a hearing on a liquor permit for Bay Provisions LLC.

• Approved Ordinance No. 23-61 for fire station design services with Mull & Weithman Architects, Inc. (6-0)
• Decided not to request a hearing on a Class C2 Liquor Permit for Bay Provisions LLC (6-0)
• Adopted Resolution No. 23-53 for the Fiscal Year 2024 Tax Budget (6-0)
• Approved Ordinance No. 23-64 for city expenditures appropriations (6-0)
• Approved minutes from June 5, 2023 meeting (6-0)
• Acknowledged receipt of May 2023 Financial Statements (6-0)

City Council

Bay Village City Council will consider several ordinances and resolutions, including a second reading and potential adoption of an agreement with Mull & Weithman Architects for fire station renovation and additions. The council will also vote on the 2024 tax budget, council member compensation, an amended appropriation ordinance, and various contracts for engineering, cybersecurity, and sidewalk repairs. Public hearings and committee discussions are scheduled for these items.

• Agreement with Mull & Weithman Architects, Inc. for fire station renovation and additions (second reading)
• Resolution No. 23-53: Tax Budget for 2024 (third reading)
• Ordinance No. 23-63: Compensation for President of Council and Council Members (second reading)
• Ordinance No. 23-64: Amended Appropriation Ordinance including funds for sidewalk program, AFG grant for radios, architect contract, engineering contracts, and police body cameras
• Ordinance No. 23-66: Agreement with Infinity Paving Company for sidewalk repairs

Council discussed a $2.9 million loan for an equalization tank to eliminate sanitary sewer overflows. The body reviewed an amended contract for fire station renovations and a liquor permit for Bay Provisions. Financial reports indicated municipal income tax receipts are up 5.75% over last year.

• Recommended not to request a hearing on Bay Provisions C-2 Liquor Permit
• Proposed approval of amended Mull & Weithman Architects contract for fire station renovations
• Proposed adoption of 2024 Tax Budget with no property tax millage increase
• Proposed adoption of Ordinance 23-64 for appropriations including $61,476 for police body cameras
• Approved $2.9 million zero-interest OPWC loan for equalization tank project

City Council

The Bay Village Finance Committee is meeting to review the May 2023 financial report, discuss city council salary adjustments, and consider funding options for fire station renovation costs. They will also review utility aggregation notifications. The agenda is substantive, with financial and facility-related items.

• May 2023 Financial Report
• Review of City Council Salary Adjustments
• Review of Funding Options for Fire Station Renovation Costs
• Utility Aggregation Notifications

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on a variance request from Greg & Wendy Kreis to build a garage 1 foot from the property line, instead of the required 3 feet. The meeting also includes approval of prior minutes and standard procedural rules.

• Variance request for 498 Oakmoor to reduce side setback from 3' to 1' (2' variance) under Section 1149.01
• Approval of minutes from May 18, 2023 meeting

The board approved the minutes from the May 18, 2023, meeting. A request for a zoning variance for a garage at 498 Oakmoor was discussed but no final decision was recorded in the minutes.

• Approved May 18, 2023 meeting minutes (5-0)

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from the previous meeting and discuss the full-time dispatcher eligibility list. The agenda also includes miscellaneous items and adjournment. This is a routine administrative meeting with no major policy decisions expected.

• Approval of minutes from May 30, 2023 meeting
• Discussion of full-time dispatcher eligibility list

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, June 14, 2023, will not be held due to a lack of agenda items. The notice was issued by Lauren Oley, Secretary of the Board.

• Meeting cancellation due to lack of agenda items

City Council

The Planning, Zoning, Public Buildings and Grounds Committee will meet to review and discuss committee edit recommendations for Chapter 1141 of the city code, which covers accessory buildings, structures, and uses. This is a discussion item, not a final vote.

• Review of Chapter 1141 (Accessory Building, Structure and Uses) edit recommendations

The Planning, Zoning, Public Buildings and Grounds Committee reviewed draft recommendations to consolidate and update residential accessory use ordinances. The committee reached agreement on home business location requirements and proposed changes to utility building size limits. No final votes were recorded; the Law Director will incorporate discussed changes for future Council review.

• Agreed that home occupations must be located within the dwelling, accessory structure, or both
• Proposed increasing utility building size allowance from 120 to 199 square feet
• Decided to remove physician, surgeon, and dentist designations from C.O. Section 1141.04
• Proposed that the Building Director may perform the duties of the Building Commissioner
• Added 'device' after 'vehicles' in Section 1149.07(d) to clarify motorized vehicle restrictions on recreation courts

Planning Commission

The Planning Commission meeting scheduled for June 7, 2023, has been cancelled due to no agenda items. No decisions or discussions will take place at this meeting.

City Council

Bay Village City Council is meeting to discuss and vote on several ordinances and resolutions, including a fire station renovation contract, a new police body-worn camera system, the 2024 tax budget, and various street and sidewalk projects. The agenda also includes appointments to city boards and a presentation about a community event.

• Ordinance to authorize agreement with Mull & Weithman Architects for fire station renovation and additions
• Ordinance for Motorola contract to replace body-worn camera equipment and software maintenance for Police Department
• Resolution No. 23-53 for 2024 Tax Budget (second reading)
• Ordinance No. 23-53 for general liability, property, and cyber insurance renewal
• Agreement with Infinity Paving Company for sidewalk repairs and with Pavement Technology for asphalt rejuvenator on Lake Road

Council reviewed a proposal for fire station renovations using ARPA funds and discussed hiring a Construction Manager at Risk. The body also considered a contract for police body-worn camera equipment supported by a grant. No final votes on these items were recorded in the committee session.

• Proposed agreement with Mull & Weithman Architects for fire station renovation (First Reading)
• Proposed motion to advertise RFQ for a Construction Manager at Risk for fire station project
• Discussed Motorola contract for police body-worn cameras using a $51,656.32 grant
• Recommended reappointment of Michelle Payne to Community Services Advisory Board
• Recommended appointment of Jane Heban to the Recreation Commission

City Council

The Environment, Safety, and Community Services Committee is meeting to discuss low-speed, under-speed, utility vehicles, and mini-trucks under state statute 4511.214, as well as traffic calming measures. This is a discussion-only agenda with no votes or decisions listed.

• Discussion of low-speed, under-speed, utility vehicle, and mini-truck regulations per Ohio State Statute 4511.214
• Discussion of traffic calming measures

The Environment, Safety & Community Services Committee discussed the legality of under-speed vehicles (USV) and low-speed vehicles (LSV) on city streets. No new ordinances were passed, and the committee adopted a wait-and-see approach. The matter will be revisited in September after further data is gathered.

• Tabled decision on authorizing under-speed vehicles (USV) until September
• Requested Police Chief Gillespie to provide accident history and safety information on LSVs/USVs

City Council

Bay Village City Council will hold its regular meeting on June 5, 2023, with several first readings and adoptions. Key items include a design services contract for the new fire station, a contract for police body-worn cameras, and adoption of the 2024 tax budget. The council will also consider sidewalk repairs, street paving, and various appointments.

• Ordinance authorizing agreement with Mull & Weithman Architects for fire station design services (first reading)
• Ordinance authorizing contract with Motorola for police body-worn camera equipment and software maintenance
• Resolution No. 23-53 adopting 2024 Tax Budget (second reading, consideration for adoption)
• Ordinance fixing Council President and Members' salaries, repealing Ordinance No. 21-57 (first reading)
• Ordinance authorizing agreement with Infinity Paving Company for sidewalk repair (first reading)

City Council adopted ordinances to replace police body-worn camera equipment and enter an insurance agreement. The council also approved the reappointment of a community board member and authorized bidding for fire station construction management and municipal lot repaving.

• Adopted Ordinance 23-62 to replace police body-worn camera equipment and software (7-0)
• Adopted Ordinance 23-54 for an agreement with Jackson Dieken & Associates as agents of U.S. Specialty Insurance Company (7-0)
• Confirmed reappointment of Michelle Payne to the Community Services Advisory Board (7-0)
• Approved advertising for Construction Manager at Risk for the Fire Station project (7-0)
• Authorized bidding for repaving of the Municipal Lot at Dover Center Road and East Oviatt Road (7-0)
• Approved May 15, 2023, Regular Meeting minutes (7-0)
• Approved May 15, 2023, Cahoon Memorial Park Trustees minutes (8-0)

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for June 1, 2023, was cancelled because there were no items to consider. No decisions or discussions took place.

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from its April 20, 2023 meeting and to review eligibility lists for entry-level police officer and firefighter examinations. The agenda also includes a miscellaneous items section before adjournment.

• Approval of minutes from April 20, 2023 meeting
• Police Officer Entry-Level Examination Eligibility List
• Firefighter Entry-Level Examination Eligibility List

Architectural Board of Review

The board reviewed proposed exterior alterations for a property at 27310 W. Oviatt Rd., including paint, awnings, and signage. The applicant will return to the board for final sign approval with specific details on font, size, and color.

• Approved minutes from March 8, 2023 meeting (4-0)

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider four variance requests and a special permit. The most significant item is a request by Jeffery Jackson and Elizabeth Jones for three variances to build a home on Oak Cliff Drive, which was previously tabled. Other items include a privacy fence, an air conditioning unit placement, and a shed size variance.

• Variance requests for Oak Cliff Drive: front yard setback from 50' to 26'1", side yard from 9' to 5'1", rear yard from 18' to 15'9" (tabled 5/4/23)
• Special permit for 6' privacy fence, 229 linear feet, at 582 Lake Forest (Jade Kelly Haun)
• Variance for AC unit 18" from property line (requesting 8'6" variance) at 359 Elmwood (Robert Dlouhy)
• Variance for shed 192 sq ft (72 sq ft over limit) at 380 Columbia Rd (Joseph Tanis)

The Board of Zoning Appeals approved three setback variances for a new home construction at 372 Oak Cliff Drive and granted a special permit for a privacy fence at 582 Lake Forest.

• Approved 19’ front yard setback variance for 372 Oak Cliff Drive (6-0)
• Approved 2’ side yard setback variance for 372 Oak Cliff Drive (6-0)
• Approved 2’2” rear yard setback variance for 372 Oak Cliff Drive (6-0)
• Approved special permit for 229 linear feet of 6’ privacy fence at 582 Lake Forest
• Approved May 4, 2023 meeting minutes (6-0)

Planning Commission

The May 17, 2023 Planning Commission meeting was cancelled due to no items to discuss.

• Meeting cancelled due to lack of agenda items

City Council

Bay Village City Council meets to discuss and decide on several items, including a $5.2 million note issuance, electrical aggregation, a cybersecurity assessment, and various contracts and leases. The agenda includes committee reports and public hearings on submerged land leases and other matters.

• Final reading of Ordinance 23-38 for $5,200,000 in notes
• First reading of 2024 tax budget
• Submerged land leases for Wells property and Lakeside Cemetery
• Agreement with Dynegy Energy Services for electric supply
• Approval to dispose of Vac-all and Crafco Tar Melter via auction

The Council held a committee session to discuss a recommendation to contract with Dynegy for the City's electric aggregation program. The session included a presentation on pricing, renewable energy credits, and market fluctuations, but no formal vote was recorded in the minutes.

City Council

Bay Village City Council will hold final readings and votes on several ordinances and resolutions, including a $5.2 million note issuance for street improvements, a tax budget for 2024, and multiple contracts. The agenda also includes resolutions for submerged land use, a donation, and grant applications. Most items are scheduled for final adoption or first reading, with emergency clauses for immediate effect.

• Ordinance 23-38: $5,200,000 notes for street resurfacing and bridge improvements (final reading)
• Resolution adopting 2024 Tax Budget (first reading)
• Ordinance authorizing agreement with Dynegy Energy Services for electric aggregation
• Ordinance authorizing agreement with Schirmer Construction for West Interurban Connector Trail
• Resolution accepting donation from Bay Village Garden Club for seasonal beautification

City Council authorized the issuance of $5.2 million in notes for road and bridge resurfacing and paving. The council also approved several emergency resolutions for shoreline improvements and a donation for city beautification.

• Approved Ordinance 23-38 to issue and sell $5.2M in Notes for street and bridge improvements (7-0)
• Approved Resolution 23-50 for David K. and Anna E. Wells to use submerged lands for shoreline improvements (7-0)
• Approved Resolution 23-51 for Cahoon Park Trustees to use submerged lands for shoreline improvements (7-0)
• Approved Resolution 23-52 to accept a donation from the Bay Village Garden Club for seasonal beautification (7-0)
• Approved Ordinance 23-55 appropriating $178,000 for insurance premiums and $125,000 for sidewalk contracts (7-0)
• Placed Resolution 23-53 (2024 Tax Budget) on first reading
• Placed Ordinance 23-54 (insurance agreement with Jackson Dieken & Associates) on first reading

Tree Commission

The Tree Commission will review minutes from the April 11 meeting, hear reports from the City Council and City Arborist on spring planting status, and discuss outreach, communication, and new business including Bay Days. Old business includes the Arbor Day program.

• Spring planting status report from City Arborist
• Discussion of Bay Days event
• Review of Arbor Day program

Board of Zoning Appeals

The Board of Zoning Appeals will consider eight variance requests at its May 4, 2023 meeting. Items include setbacks for AC condensers, privacy fences, a front porch, and a multi-lot housing development on Cahoon Road. Two AC condenser requests were tabled from the April 20 meeting for alternative location review.

• Variance for AC condenser 1.5 ft from property line at 30909 Huntington Woods Parkway (80 dB unit)
• Variance for AC condenser 9 ft from property line at 514 Canterbury (72 dB unit with sound blanket)
• Variance to install 50 ft of 6' privacy screen at 23921 Bruce Rd (18 ft over limit)
• Variance for 24 ft additional privacy fence at 23937 Russell Rd
• Variance for 20 ft front setback on 5 parcels on Cahoon Rd to build 4 houses

The Board of Zoning Appeals approved two fence variances and tabled two air-conditioner condenser variances that were withdrawn. The board granted an 8-foot variance for a privacy fence at 23921 Bruce Rd. (7-0) and a variance for two 8-foot sections at 5 feet tall at 23937 Russell Rd. (7-0). Two AC condenser variance requests were withdrawn after applicants agreed to find locations not requiring variances.

• Approved minutes of April 20, 2023 (6-0, Miller abstained)
• Withdrew AC condenser variance for 30909 Huntington Woods Pkwy. (Bilardo)
• Withdrew AC condenser variance for 514 Canterbury (Stamper)
• Granted 8-ft fence variance at 23921 Bruce Rd. (Foxx) (7-0)
• Granted variance for two 8-ft sections at 5-ft height at 23937 Russell Rd. (Brisset) (7-0)
• Tabled front porch variance for 23920 Knickerbocker (Mancuso/Russo) — discussion ongoing

Planning Commission

The Planning Commission meeting scheduled for Wednesday, May 3, 2023, has been cancelled due to a lack of agenda items. No decisions or discussions will take place at this meeting.

City Council

The Environment, Safety, & Community Services Committee heard a presentation from Mull and Weithman Architects regarding a feasibility study for the city's fire station. The presentation detailed structural deficiencies, health and safety concerns, and proposed design improvements for a future facility. No formal votes or decisions were recorded.

City Council

Bay Village City Council is meeting to consider several ordinances and motions, including a second reading of a $5.2 million note ordinance for street and bridge improvements, an appropriation ordinance, and contracts for police equipment and HVAC work. They will also discuss a grant application for community policing and a banner request from St. Raphael's Church.

• $5,200,000 note ordinance for street resurfacing and bridge improvements (second reading)
• Ordinance to appropriate funds for current fiscal year expenditures
• Resolution to file grant application with U.S. Department of Justice for community policing
• Ordinance authorizing contract with Vance's Law Enforcement for Taser equipment replacement
• Motion to allow St. Raphael's Church banner on Dover Center Road for specified dates

City Council authorized a grant application to the U.S. Department of Justice and approved a contract with Vance’s Law Enforcement for police Taser replacements. The meeting also included reports on the upcoming installation of the Interurban Pedestrian Bridge and various city infrastructure updates.

• Approved Resolution No. 23-46 to file a grant application with the U.S. Department of Justice (6-0)
• Approved Ordinance No. 23-47 for a contract with Vance’s Law Enforcement to replace Police Department Taser equipment (6-0)
• Approved minutes from April 17, 2023, Regular Meeting of Council (6-0)
• Approved minutes from April 17, 2023, Cahoon Memorial Park Trustees meeting (7-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, April 26, 2023, will not be held due to a lack of agenda items. The notice was issued by Lauren Oley, Secretary of the board.

Board of Zoning Appeals

The Board of Zoning Appeals will consider eight variance and appeal requests at its April 20, 2023 meeting. Items include requests to place air-conditioning condensers closer to property lines, an accessory building variance, an appeal of a driveway violation notice, a privacy screen height variance, a special permit for a sport court, and three variances for a home addition.

• Jim Koenig representing Vincent and Heidi Bilardo seeks a 1.5-foot variance for an AC condenser at 30909 Huntington Woods Parkway (80 dB unit).
• John Dubecky representing Holly Stamper seeks a 9-foot variance for an AC condenser at 514 Canterbury (72 dB unit with sound blanket).
• Linda Sullivan seeks an 8-foot variance for an accessory building at 24430 E. Oakland.
• Jeff Mader and Ebony Wells appeal a Building Department violation notice to replace driveway sections at 23924 Knickerbocker.
• Architect Leon Sampet representing Richard and Brenda Kirk seeks three variances for an addition at 24919 Sunset: 4-foot front-yard, 12'4" side-yard, and 19'3.5" rear-yard variances.

The Board approved a special permit for an open-sided accessory structure at 24430 E. Oakland. Two requests for AC condenser variances were tabled to allow applicants to explore alternative locations.

• Approved special permit for open-sided accessory structure at 24430 E. Oakland (6-0)
• Tabled AC condenser variance for 30909 Huntington Woods Parkway (6-0)
• Tabled AC condenser variance for 514 Canterbury (6-0)
• Approved April 6, 2023 meeting minutes (6-0)

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve the minutes from its April 6, 2023 meeting and to discuss the eligibility list for the police officer entry-level examination. The commission will also consider a dispatcher examination and other miscellaneous business before adjourning.

• Approval of minutes from April 6, 2023 meeting
• Police Officer Entry-Level Examination Eligibility List
• Dispatcher Examination
• Miscellaneous business

Planning Commission

The Bay Village Planning Commission meeting scheduled for Wednesday, April 19, 2023, has been cancelled because there are no agenda items to consider. The notice was issued by Lauren Oley, Secretary of the Planning Commission. No decisions or discussions will take place at this meeting.

• Meeting cancellation notice for April 19, 2023
• Reason: lack of agenda items
• Issued by Lauren Oley, Planning Commission Secretary

City Council

The Finance Committee reviewed first-quarter financial reports, including investment yields, tax receipts, and project budgets. No formal votes were taken; the meeting consisted of reports and discussions regarding city finances and ongoing projects.

City Council

Bay Village City Council will hold a committee meeting to discuss a fire station feasibility study, a liquor permit application for Humble Bay LLC at 27215 Wolf Road, and various financial and public works items. The agenda includes committee reports on finances, street improvements, and a historical marker request for Cahoon Memorial Park.

• Fire Station Feasibility Study review
• Liquor permit application for Humble Bay LLC at 27215 Wolf Road
• Financial reports for March 2023
• Approval of 2023 Crack Seal Program contract
• Approval of 2023 Street Striping Program contract

Council discussed a feasibility study for renovating the fire station and reviewed several public works contracts. Members also considered a liquor permit application and the certification of unpaid city charges to the county tax bill.

• Decided not to request a hearing to object to a liquor permit for Humble Bay LLC
• Proposed resolution to purchase 900 tons of salt via ODOT program
• Proposed $32,000 contract for 2023 Crack Seal Program with Scodeller Construction, Inc.
• Proposed ordinance for 2023 Street Striping Program (cost increased by ~$3,595 over last year)
• Proposed motion to advertise bids for resurfacing Tuttle Drive and Lane Drive
• Proposed resolutions to certify unpaid grass cutting, sewer, refuse, sidewalk, and tree removal charges to the County Fiscal Officer

City Council

The Bay Village Finance Committee is meeting to review first-quarter 2023 financial reports, discuss a bond/note issuance ordinance for 2023 that would allow the sale of notes in anticipation of bonds, and share additional thoughts on sewer rental rates. These are discussion items, not final decisions.

• Review of first-quarter 2023 financial reports
• Bond/note issuance ordinance for 2023, authorizing sale of notes in anticipation of bonds
• Further discussion on sewer rental rates

City Council

Bay Village City Council will consider issuing $5.2 million in notes for street and bridge improvements, along with several resolutions to certify unpaid charges for collection. The agenda also includes routine reports, committee motions, and a liquor permit decision.

• Ordinance for $5,200,000 in notes for street and bridge improvements (first reading)
• Motion to not request a hearing on Humble Bay, LLC liquor permit at 27215 Wolf Road
• Resolution to participate in ODOT Winter Sale Contract for road salt 2023-2024
• Ordinance authorizing agreement with Scodeller Construction for 2023 crack sealing
• Resolutions certifying unpaid grass, sewer, sidewalk, and tree removal charges to county

Council approved the purchase of road salt for the 2023-2024 season and certified several categories of unpaid city charges to the county for collection. A proposal to issue $5.2 million in notes for street and bridge improvements was placed on first reading.

• Approved Resolution 23-43 to purchase road salt via ODOT Winter Sale Contract (7-0)
• Approved Resolution 23-39 certifying unpaid grass cutting and cleaning charges (7-0)
• Approved Resolution 23-40 certifying unpaid sewer rental and refuse collection charges (7-0)
• Approved Resolution 23-41 certifying unpaid sidewalk repair/construction charges (7-0)
• Approved Resolution 23-42 certifying unpaid tree removal charges (7-0)
• Decided not to request a hearing on Humble Bay, LLC's liquor permit application (7-0)
• Placed Ordinance 23-38 for $5.2M in notes for street and bridge improvements on first reading
• Approved April 3, 2023 meeting minutes (6-0, 1 abstention)

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for Wednesday, April 12, 2023, will not be held due to a lack of agenda items. The notice was issued by Lauren Oley, Secretary of the ABR.

• Meeting cancellation due to lack of agenda items

Tree Commission

The Bay Village Tree Commission will meet to approve minutes from February and March, receive reports from City Council and the City Arborist, and finalize plans for the Arbor Day program on April 29. The meeting is open to the public via Zoom.

• Approval of February 14, 2023 minutes (tabled from March 29)
• Approval of March 29, 2023 minutes
• City Arborist report on spring planting status
• Final review of Arbor Day program scheduled for April 29, 2023

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from its March 28, 2023 meeting and to discuss the police officer entry-level examination eligibility list. The agenda also includes miscellaneous items and adjournment.

• Approval of minutes from March 28, 2023 meeting
• Police Officer Entry-Level Examination Eligibility List

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will meet in person to consider one variance request. The applicant seeks a 13-foot reduction in the required rear yard setback to build a covered patio. The board will also approve minutes from the previous meeting.

• Variance request for 344 Rye Gate: reduce rear yard setback from 38' to 27' (13' or 34% variance) to build a covered patio
• Approval of minutes from March 16, 2023 meeting

The Board approved the minutes from the March 16, 2023, meeting. The Board discussed a variance request for a covered patio at 344 Rye Gate, but the provided text does not record a final vote or decision on that application.

• Approved March 16, 2023 meeting minutes (5-0)

Planning Commission

The April 5, 2023 Planning Commission meeting was cancelled because not enough members were available to form a quorum. No business was conducted or discussed.

City Council

Bay Village City Council is holding a committee meeting to discuss several items, including a recap of the Heritage Home Loan Program public session, an amended appropriation for the Community Gym Capital Improvement Fund, a submerged land lease at 25642 Lake Road, an amendment to the police division ordinance, and a chapter on snowmobiles and off-highway vehicles. The meeting also includes updates on lakefront development and Western Connector Trail construction.

• Amended Appropriation Ordinance for Community Gym Capital Improvement Fund
• Submerged Land Lease at 25642 Lake Road
• Amendment to Codified Ordinance 129.02(6) Division of Police
• Codified Ordinance Chapter 375 on Snowmobiles, Off-Highway Motorcycles and All-Purpose Vehicles
• Lake Front Development and Western Connector Trail Construction update

City Council

Bay Village City Council will hold a regular meeting with several legislative items, including a resolution to allow a shoreline improvement on Lake Erie and an ordinance to amend the police division's membership rules. The council will also consider appropriations for fiscal year 2023 and a motion to advertise bids for the Western Connector Trail construction.

• Resolution approving use of submerged Lake Erie lands for shoreline improvements at 25642 Lake Rd (Heidi E. Fanta)
• Ordinance amending Codified Ordinance Section 129.02 regarding Division of Police members and dispatchers
• Ordinance making appropriations for FY 2023, amending prior appropriations in Ordinance Nos. 22-130 and 23-11
• Motion to add Codified Ordinance Chapter 375 (Snowmobiles, Off-Highway Motorcycles, All-Purpose Vehicles) to committee review
• Motion to authorize advertising for bids for Western Connector Trail Construction

Council approved a 36-month natural gas aggregation contract and passed measures regarding police division members and city appropriations. The body also authorized bidding for the Western Connector Trail Construction and approved shoreline improvements for a resident.

• Approved Resolution No. 23-35 for Heidi E. Fanta's shoreline improvements (6-0)
• Approved Ordinance No. 23-36 amending Police Division members (6-0)
• Approved Ordinance No. 23-37 for Fiscal Year 2023 appropriations (6-0)
• Authorized bidding for Western Connector Trail Construction (6-0)
• Approved March 20, 2023 Council minutes (7-0)
• Approved March 20, 2023 Cahoon Memorial Park Trustees minutes (8-0)
• Added Snowmobiles, Off-Highway Motorcycles and All-Purpose Vehicles ordinance to committee review (6-0)
• Executed 36-month natural gas aggregation contract at $.585cents/Ccf

Tree Commission

The Bay Village Tree Commission is meeting to approve minutes, receive reports from the City Council and City Arborist, and discuss the Tree Commission Academy, spring planting, and the Arbor Day program on April 29, 2023. The meeting is open to the public via Zoom.

• Approval of February 14, 2023 minutes
• City Arborist report on Tree Commission Academy and spring planting
• Arbor Day program scheduled for 4/29/23
• Outreach and communication efforts
• New and old business items

City Council

The Avon Lake/Bay Village Ad Hoc Committee for Walker Road Park is meeting to discuss several proposed improvements and projects at the park. Items on the agenda include a safety service access path, installation of a water line for a drinking fountain and field watering, status of land cleanup by Kopf Building, a retention basin project and roadway, and the 2024 Eclipse event.

• Proposed Safety Service Access Path
• Installation of Water Line for Drinking Fountain and Field Watering
• Status of Land Clean Up by Kopf Building
• Retention Basin Project and Roadway
• Eclipse Event 2024

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve the minutes from the previous meeting and to discuss the eligibility list for the entry-level police officer examination. The agenda also includes a miscellaneous items section and adjournment, indicating a routine administrative meeting.

• Approval of minutes from March 21, 2023 meeting
• Review of Police Officer Entry-Level Examination Eligibility List

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, March 22, 2023, will not be held due to a lack of agenda items. This is a procedural cancellation notice, with no decisions or discussions taking place.

• Meeting cancellation due to lack of agenda items

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from its March 13, 2023 meeting and to discuss the police officer entry-level examination eligibility list. The agenda also includes miscellaneous items and adjournment. This is a routine administrative meeting with no major policy decisions listed.

• Approval of minutes from March 13, 2023 meeting
• Discussion of Police Officer Entry-Level Examination Eligibility List

City Council

City Council approved a shoreline erosion control project and special assessments for the Bay Village Shoreline Special Improvement District. The council also authorized pavement resurfacing and repair contracts and a natural gas supply agreement.

• Approved Resolution 23-29 for shoreline erosion control improvements (7-0)
• Approved Ordinance 23-30 levying special assessments for shoreline erosion improvements (7-0)
• Approved Ordinance 23-31 for 2023 Pavement Resurfacing contract with Karvo Companies, Inc. (7-0)
• Approved Ordinance 23-32 for 2023 Pavement Partial Depth Repairs contract with Chagrin Valley Paving, Inc. (7-0)
• Approved Ordinance 23-33 for natural gas supply agreement with Direct Energy Services, LLC (7-0)
• Approved Resolution 23-34 to purchase one snow and ice body package from Concord Road Equipment (7-0)
• Approved minutes of March 13 Special Meeting (7-0)
• Approved minutes of March 13 Cahoon Memorial Park Trustees meeting (7-0)

City Council

Bay Village City Council will hold a committee meeting and regular meeting on March 20, 2023, to discuss and vote on several items, including awarding contracts for the 2023 Pavement Resurfacing Program and Partial Depth Repairs, a natural gas aggregation agreement, and legislation for the Bay Village Shoreline Special Improvement District. The council will also consider purchasing a snow and ice body package and hear updates on the master plan and grants.

• Award contract to Karvo Companies, Inc. for 2023 Pavement Resurfacing Program
• Award contract to Chagrin Valley Paving for 2023 Pavement Partial Depth Repairs
• Contract with Direct Energy Services, LLC for natural gas supplier
• Resolution to purchase snow and ice body package from Concord Road Equipment
• Legislation for Bay Village Shoreline Special Improvement District: Resolution of Necessity and Ordinance Levying Special Assessments

Council discussed transitioning to a municipal natural gas aggregation program with Direct Energy to replace NOPEC. The proposed 36-month fixed-rate plan is an opt-out system for residents and small businesses. Several road resurfacing and repair contracts were also presented for approval.

• Proposed 36-month natural gas aggregation contract with Direct Energy at 58.50 cents/Ccf
• Proposed $888,601 contract to Karvo Companies, Inc. for Pavement Resurfacing Program
• Proposed $100,000 contract to Chagrin Valley Paving Company for Pavement Partial Depth Repairs
• Proposed resolution to purchase snow and ice body package from Concord Road Equipment
• Proposed legislation to create the Bay Village Shoreline Special Improvement District (SSID)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on March 16, 2023, to decide on five variance and special permit requests, including several tabled from previous meetings. Items include a special permit for a fenced garden at 30516 Maple Dr., a variance for an AC condenser at 24429 E. Oakland, a revised variance for privacy screens at 31116 Walker Rd., a variance for an AC unit at 28627 Lincoln Rd., and a variance for a detached garage at 27016 Bruce Rd.

• Special permit for existing fenced garden at 30516 Maple Dr. (tabled 2/16/23)
• Variance for AC condenser 3 ft closer than 10 ft from property line at 24429 E. Oakland (tabled 3/2/23)
• Revised variance for two 7-ft privacy screens extending 14 ft beyond 32-ft limit at 31116 Walker Rd. (tabled 3/2/23)
• Variance for AC unit 3 ft closer than 10 ft from property line at 28627 Lincoln Rd.
• Variance for detached garage 6 ft 6 in from house and 3 ft from west lot line at 27016 Bruce Rd.

The Board of Zoning Appeals approved a temporary special permit for a backyard garden structure and granted three variances for air conditioning units and privacy fencing. One request for a detached garage variance was discussed but not decided in the provided text.

• Approved temporary special permit for garden structure at 30516 Maple Drive (6-0)
• Approved 3' variance for AC condenser at 24429 E. Oakland (6-0)
• Approved 14' variance for privacy screens at 31116 Walker Rd (5-0)
• Approved 3' variance for AC unit at 28627 Lincoln Rd (6-0)
• Approved March 2, 2023 meeting minutes (7-0)

Planning Commission

The Bay Village Planning Commission will hold a public hearing and meeting to review proposed exterior improvements for the Village Green, a new public space between City Hall and Bay Library, and to review plans for Humble Wine Bar, a new bar/restaurant with outdoor dining at 27215 Wolf Rd. The commission will also receive an update on the Bay Village Master Plans and hear a council update. Public comments can be submitted by email before the meeting.

• Village Green improvements: picnic areas, shade structure, seating, walkways, landscaping, lighting
• Humble Wine Bar at 27215 Wolf Rd (former Vivid Jeweler): new bar/restaurant with outdoor dining
• Master Plans update by Kathryn Kerber
• Public hearing for both Village Green and Humble Wine Bar

The Planning Commission approved exterior improvements for the Village Green and the development of the Humble Wine Bar with specific revisions. The commission also received a detailed update on city master plans and grant funding for lakefront and park projects.

• Approved minutes from March 1, 2023 meeting (4-0)
• Approved Village Green exterior improvements (5-0)
• Approved Humble Wine Bar at 27215 Wolf Rd with presented revisions (4-0)

Tree Commission

The Tree Commission meeting scheduled for Tuesday, March 14, 2023, has been cancelled. It has been rescheduled for Wednesday, March 29, 2023. No other agenda items are listed.

• Meeting cancelled for March 14, 2023
• Rescheduled to March 29, 2023

City Council

Bay Village City Council will hold a special meeting to take action on several items, including a sewer rate increase ordinance, a resolution urging federal and state action on train derailment safety, and confirmation of appointments. The meeting follows a committee meeting and includes approval of minutes and financial statements.

• Ordinance No. 22-142 amending sewer rental rates (Codified Ordinance 921.02) with emergency clause
• Resolution urging federal and Ohio legislation to protect citizens from train derailment dangers
• Motion to approve St. Raphael Parish banner installation (18-inch by 5-foot) for 60 days
• Appointment of Ivan Lyons to Planning Commission (term to March 13, 2028)
• Ordinance for additional funding for ODOT-let project at Cahoon and Wolf Roads intersection

City Council passed Ordinance No. 22-142 to increase sewer rental rates and implement a storm water fee. The council also approved a resolution seeking federal and state protection against train derailments and authorized funding for road intersection improvements.

• Approved Ordinance No. 22-142 increasing sewer rental rates by $40 per quarter with 6% annual increases and a $36 annual storm water fee (4-3)
• Approved Resolution No. 23-27 urging federal and state legislation to protect against train derailments (7-0)
• Approved Ordinance No. 23-28 for additional funding for Cahoon and Wolf Roads intersection improvements (7-0)
• Confirmed appointment of Kathleen Messeri as Director of Community Services (7-0)
• Confirmed appointment of Ivan Lyons to the Planning Commission for a five-year term (7-0)
• Approved 60-day banner request for St. Raphael Parish (7-0)
• Approved February 2023 Financial Statements (7-0)

City Council

The Planning, Zoning, Public Buildings and Grounds Committee will review the current ordinance on accessory building uses (Chapter 1141.04) and a proposed amendment introduced by Councilwoman Lieske in 2017. They will also discuss other community accessory use and home business language. This is a discussion and review meeting, not a final vote.

• Review current ordinance on accessory building uses, Chapter 1141.04
• Review proposed amended ordinance introduced by Councilwoman Lieske (10/2017)
• Open discussion on other community accessory use/home business language

The Planning, Zoning, Public Buildings and Grounds Committee reviewed draft legislation regarding accessory structures and home occupations. No formal votes were taken; the committee discussed definitions for special permits, backyard recreational courts, and restrictions on home-based businesses to preserve neighborhood character.

• Discussed limiting sheds to 199 square feet or less
• Proposed changing fence ordinance to limit 6-ft fences to 10% of the lot
• Discussed prohibiting on-site sales of goods/services in home occupations
• Reviewed potential time restrictions for backyard recreational court lighting
• Discussed requiring special permits for ornamental structures and lampposts
• Evaluated the use of 'occupation' versus 'business' in residential zoning language

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from a prior meeting and to discuss the Police Officer Entry-Level Examination Eligibility List. The agenda also includes miscellaneous items and adjournment.

• Approval of minutes from March 2, 2023 meeting
• Police Officer Entry-Level Examination Eligibility List

City Council

Bay Village City Council meets as a committee to discuss several items, including appointments to city positions, a resolution on rail safety, February financial reports, a sign request from St. Raphael Parish, additional funding for a road project, and Memorial Day event approvals. The meeting is a committee-of-the-whole and includes public audience time.

• Appointment of Kathleen Messeri as Director of Community Services
• Appointment of Ivan Lyons to Planning Commission (term to 2028)
• Ordinance 22-142 amending sewer rental rates (2023-2033, 40% and 6%)
• Resolution urging federal and state action on train derailment safety
• Additional funding for Cahoon and Wolf Roads intersection project (ODOT LPA)

Council reviewed a request for $38,030 in additional funding for the Cahoon and Wolf Roads intersection project due to higher construction bids. The meeting also included discussions on a proposed railroad safety resolution and a request for a temporary sign at St. Raphael Parish.

• Proposed $38,030 funding increase for Cahoon/Wolf intersection project
• Proposed resolution to urge federal and state legislation on train derailment protection
• Discussed 60-day temporary sign request for St. Raphael Parish
• Received February 2023 financial reports

Architectural Board of Review

The Architectural Board of Review will consider two items: a new bar/restaurant with outdoor dining at 27215 Wolf Rd., and proposed exterior improvements to The Village Green between City Hall and the Bay Library. The board will also approve minutes from its February 8, 2023 meeting.

• Review of new bar/restaurant with outdoor dining at 27215 Wolf Rd. (Humble Wine Bar, owner Goodman Real Estate Services Group LLC)
• Review of Village Green improvements: picnic areas, shade structure with seat wall, seating/gathering areas, new walkways, landscaping and lighting
• Approval of February 8, 2023 meeting minutes

The board approved renovation and patio plans for Humble Wine Bar with specific awning requirements. The board also reviewed exterior improvement plans for The Village Green project.

• Approved February 8, 2023 meeting minutes (5-0)
• Approved Humble Wine Bar plans at 27215 Wolf Rd with stipulations for awning striping and valance (4-0, 1 recused)

City Council

Bay Village City Council will hold its regular meeting on March 6, 2023, with several items for discussion and possible action. Key items include a second reading of an ordinance to amend sewer rental rates, a motion to approve a banner request from St. Raphael Parish, and ordinances authorizing agreements for pool repainting and a new service vehicle. The meeting will also include committee reports and routine procedural matters.

• Ordinance 22-142 amending sewer rental rates (second reading)
• St. Raphael Parish banner request (18" x 5' vertical banner)
• Ordinance authorizing agreement with SlideRenu Aqua Shield for pool repainting
• Resolution authorizing purchase of 2024 International HV507 SFA Chassis Cab from Rush Truck Centers
• Reappointment of Kevin Krol to Architectural Board of Review

City Council approved an agreement to repaint the Family Aquatic Center and the purchase of a 2024 International chassis cab. The council also confirmed a reappointment to the Architectural Board of Review. A request for signage by St. Raphael Parish was tabled for a future meeting.

• Approved Ordinance 23-25 for repainting Family Aquatic Center features (6-0)
• Approved Resolution 23-26 to purchase one 2024 International HV507 SFA Chassis Cab from Rush Truck Centers (6-0)
• Confirmed reappointment of Kevin Krol to the Architectural Board of Review for a term expiring March 6, 2026 (6-0)
• Approved February 21, 2023 meeting minutes (6-0)
• Tabled St. Raphael Parish banner request until March 13, 2023 meeting

City Council

The Planning, Zoning, Public Buildings and Grounds Committee will review the current ordinance on accessory building uses (Chapter 1141.04) and a proposed amended ordinance introduced by Councilwoman Lieske in 2017. The committee will also discuss other community accessory use and home business language, and plan next steps. This is a discussion and review meeting, not a final decision.

• Review of current ordinance on accessory building uses, Chapter 1141.04
• Review of proposed amended ordinance introduced by Councilwoman Lieske (2017)
• Open discussion on other community accessory use/home business language

The Planning, Zoning, Public Buildings and Grounds Committee discussed potential updates to ordinances governing accessory buildings and home occupations. No formal votes were taken; the committee reviewed current definitions and considered new standards for noise, traffic, and operational hours to better regulate home businesses.

• No substantive decisions were made; the meeting consisted of discussion and review

City Council

Bay Village City Council will hold a committee meeting to discuss and potentially advance several items, including a sewer rental rate ordinance, a natural gas aggregation presentation, and various park and equipment purchases. The sewer rate ordinance (22-142) remains on second reading with an amended implementation date of July 1, 2023. The council will also consider a request from St. Raphael Parish for a temporary sign, a contract to repaint the aquatic center, and a truck purchase.

• Ordinance 22-142 amending sewer rental rates (2023-2033, 40% and 6%) on second reading, implementation date changed to July 1, 2023
• Request from St. Raphael Parish for a double-sided banner sign near Dover Center sidewalk, until July 4, 2023
• Authorization to repaint Bay Village Family Aquatic Center features by Slide Renu Aqua Shield Products LLC, not to exceed $27,000
• Purchase of one 2024 International HV507 SFA Chassis-Cab for $102,252.31 from Rush Truck Centers
• Bay Soccer Club and Bay Travel Baseball Association requests to use Cahoon Memorial Park fields for 2023 events

City Council approved the purchase of a 2024 International chassis-cab for a salt truck. The body discussed a proposed natural gas aggregation program and a sewer rental rate ordinance, both of which remain pending. Council also discussed pursuing a resolution regarding railroad safety.

• Approved purchase of 2024 International HV507 SFA Chassis-Cab for $102,252.31
• Tabled Ordinance 22-142 regarding sewer rental rates to second reading
• Tabled decision on St. Raphael Parish banner request
• Tabled decision on Family Aquatic Center repainting contract up to $27,000
• Requested further review and a joint meeting with Avon Lake regarding Walker Road Park emergency access

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from its February 21, 2023 meeting and to discuss the police officer entry-level examination eligibility list. The agenda also includes miscellaneous items and adjournment, indicating a routine administrative session.

• Approval of minutes from February 21, 2023 meeting
• Discussion of police officer entry-level examination eligibility list

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will meet in person at City Hall to consider two variance requests. The board will vote on whether to allow an air conditioning condenser closer to a property line and a longer privacy screen than normally permitted. The meeting also includes approval of prior minutes and adjournment.

• Variance for AC condenser at 1359.014 E. Oakland, requesting 3 ft instead of required 10 ft from property line
• Variance for privacy screen at 31116 Walker Rd., requesting 24 ft longer than permitted 32 ft
• Approval of minutes from February 16, 2023 meeting

The Board tabled a variance request for an air conditioning unit at 24429 E. Oakland to allow the homeowner to provide decibel ratings and equipment specifications. The board also discussed a privacy fence variance request for 31116 Walker Rd, though no final decision was recorded in the minutes.

• Approved February 16, 2023 minutes (7-0)
• Tabled variance request for AC unit at 24429 E. Oakland (7-0)

Planning Commission

The Bay Village Planning Commission will hold public hearings and review two proposals: exterior improvements for the new Village Green area between City Hall and Bay Library, and a new bar/restaurant with outdoor dining at Humble Wine Bar, 27215 Wolf Rd. The commission will also approve minutes and receive a council update.

• Public hearing on Village Green exterior improvements including picnic areas, shade structure, walkways, landscaping, and lighting
• Public hearing on Humble Wine Bar at 27215 Wolf Rd (former Vivid Jeweler) for new bar/restaurant with outdoor dining
• Approval of minutes from February 15, 2022
• Council update

The Planning Commission conducted preliminary reviews of the Village Green park improvements and the Humble Wine Bar restaurant. Both projects were referred to the Architectural Board of Review (ABR) following discussions on lighting, landscaping, and pedestrian access.

• Approved February 15, 2023 minutes (6-0)
• Referred Village Green preliminary review to ABR (6-0)
• Referred Humble Wine Bar preliminary review to ABR (6-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for February 22, 2023, was cancelled because there were no items to review. The notice was issued by the board secretary, Lauren Oley.

• Meeting cancelled due to lack of agenda items

City Council

City Council adopted four emergency ordinances for street resurfacing materials and concrete services. The council also approved the purchase of a diesel meltzer and confirmed a Tree Commission reappointment.

• Approved agreement with Area Aggregates, LLC for street resurfacing (6-0)
• Approved agreement with Holcim Quarries of New York for street resurfacing (6-0)
• Approved agreement with Stoneco, Inc. (dba Allied Corporation) for street resurfacing (6-0)
• Approved agreement with Westview Concrete Corp. for ready-mix concrete (6-0)
• Approved purchase of one Crafco SS125DC Diesel Meltzer from D.L.J. Material and Supply, Inc. (6-0)
• Confirmed reappointment of Debra Jesionowski to the Tree Commission (6-0)
• Granted St. Raphael Parish permission to install two fish fry signs (6-0)
• Amended Ordinance 22-142 to move sewer rental rate implementation date to July 1, 2023 (5-1)

City Council

The Bay Village Finance Committee will review 2022 financials and 2023 projects, discuss January 2023 financial reports and income tax sustainability, consider a sewer bond issuance for EPA-mandated costs, and talk about possible sewer rate increases. The meeting is a discussion session, with no final decisions listed on the agenda.

• Wrap-up of 2022 financials and projects moving into 2023
• January 2023 financial reports and income tax receipt sustainability
• Possible sewer bond issuance for EPA-mandated project costs
• Discussion of sewer rate increases (flat-rate or water usage basis)
• Open discussion on upcoming project financial impacts

City Council

Bay Village City Council will hold a committee meeting to discuss and potentially act on several items, including a sewer rental rate ordinance (22-142) that would change the implementation date to July 1, 2023, a request from St. Raphael Parish for a temporary sign, authorization to repaint the Family Aquatic Center for up to $27,000, and approval to purchase a 2024 International HV507 chassis-cab for $102,252.31. The council will also review proposed improvements to Walker Road Park and hear requests from the Bay Soccer Club and Bay Travel Baseball Association to use Cahoon Memorial Park fields for events.

• Ordinance 22-142: Sewer rental rates, implementation date changed to July 1, 2023
• St. Raphael Parish sign request for Gabriel Project (temporary banner)
• Repaint Bay Village Family Aquatic Center features, not to exceed $27,000
• Purchase 2024 International HV507 chassis-cab for $102,252.31
• Bay Soccer Club and Bay Travel Baseball Association field use requests

The Committee of the Whole discussed proposed sewer rental rate increases of either $30 or $40 per quarter with a 6% escalator. The meeting served as a preparatory session for the Regular Meeting of Council, where legislation for road maintenance materials and equipment was presented.

• Moved Ordinance No. 22-142 (Sewer Rental Rate) to second reading
• Proposed sewer rate increase of $30 or $40 per quarter with 6% escalator
• Proposed purchase of one Crafco SS125DC Diesel Melter via ODOT Bid 153-23
• Proposed four ordinances for 2023 Roads Maintenance Program aggregates, asphalt, and concrete

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from February 7, 2023, and to discuss the eligibility list for the police officer entry-level examination. The agenda also includes miscellaneous items and adjournment.

• Approval of minutes from February 7, 2023
• Police Officer Entry-Level Examination Eligibility List
• Miscellaneous items

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public meeting on February 16, 2023, to consider five variance and special permit requests. These include two requests to place air conditioning units closer to side lot lines than allowed, a special permit for an existing fenced garden, and two variances for a proposed house and garage that do not meet size requirements. The board will also approve minutes from a previous meeting.

• Rob Iannelli, 23815 Lake Rd.: variance to place AC unit 5 ft from side lot line (code requires 10 ft), decibel rating 68
• Daryl Boehringer, 24733 Lake Rd.: variance to place AC unit 1 ft from side lot line, decibel rating 74
• Henry Trolio, 30516 Maple Dr.: special permit for existing fenced backyard garden considered a structure under 1121.42
• Jeffery & Pamela Barker, 27236 Lake Rd.: variance to build 1611 sq ft house (minimum 1750 sq ft, 139 sq ft difference) and 789 sq ft garage (permitted 600 sq ft, 189 sq ft difference)

The Board of Zoning Appeals approved two variances for air conditioning unit placements on Lake Rd. A request for a special permit for a garden structure on Maple Dr. was tabled for further review. The board also discussed variances for a new home and garage on Lake Rd.

• Approved 5' variance for AC unit at 23815 Lake Rd. provided it is screened (7-0)
• Approved 1' variance for AC unit at 24733 Lake Rd. provided it has screening and a sound blanket (7-0)
• Tabled special permit for fenced garden at 30516 Maple Dr. to review survey and similar applications (7-0)
• Approved February 2, 2023 meeting minutes (7-0)

Planning Commission

The Bay Village Planning Commission is meeting in person to review several proposed exterior improvements and new developments. Items include a Catholic church campus upgrade, a new public green space between City Hall and the library, and a new bar/restaurant with outdoor dining. The commission will also hear an update on the city's master plans.

• Review of St Raphael Catholic Church exterior improvements at 525 Dover Center Rd: new playground, pavilion, storage building, walking path with prayer gardens
• Preliminary review of Village Green by HBM Architects between City Hall and Bay Library: picnic areas, shade structure, seating, walkways, landscaping, lighting
• Preliminary review of Humble Wine Bar at 27215 Wolf Rd (former Vivid Jeweler location): new bar/restaurant with outdoor dining
• Update on Bay Village Master Plans by Kathryn Kerber
• Public comments accepted by email until 2:00 p.m. Tuesday before the meeting

The Commission approved exterior improvements for St. Raphael Catholic Church and referred two other projects to public hearings. The Village Green and Humble Wine Bar proposals will both move to the public hearing stage.

• Approved St. Raphael Catholic Church exterior campus improvements (6-0)
• Referred Village Green preliminary review to public hearing (6-0)
• Referred Humble Wine Bar preliminary review to public hearing (6-0)
• Approved minutes from February 1, 2023 meeting (6-0)

Tree Commission

The Bay Village Tree Commission is meeting to approve minutes, hear reports from the City Council and City Arborist, and discuss outreach, new and old business. Old business includes planning for Arbor Day and an ordinance discussion. The meeting is largely procedural with no major decisions or dollar amounts listed.

• Approval of January 10, 2023 minutes
• City Council report
• City Arborist report
• Arbor Day discussion
• Ordinance discussion

Architectural Board of Review

The Architectural Board of Review will consider two items: a sign change for a restaurant at 25517 Eaton Way and a proposal for new structures at St. Raphael's Church. The meeting includes approval of minutes from December 28, 2022, and will be held in person at City Hall.

• Sign change approval from 'Greenisland Restaurant' to 'Quinn's Kitchen & Bar' at 25517 Eaton Way
• Proposed new outdoor pavilion (approx. 3,000 sq. ft) at St. Raphael's Church, 525 Dover Center Rd
• Outdoor restrooms (approx. 122 sq. ft) to serve new pavilion and playground
• New storage building (approx. 2,800 sq. ft) at St. Raphael's Church
• New prayer/meditation garden at St. Raphael's Church

The Architectural Board of Review approved a sign change for a restaurant at 25517 Eaton Way. The board also reviewed proposed additions to St. Raphael’s Church, including a pavilion, restrooms, and a storage building, though no formal vote on these items was recorded in the minutes.

• Approved sign change from 'Greenisland Restaurant' to 'Quinn’s Kitchen & Bar' (5-0)
• Approved minutes from December 28, 2022 meeting (4-0)

Civil Service Commission

The Civil Service Commission will review results of online entry-level police officer testing, certify an eligibility list, and discuss lateral hiring. The meeting also includes approval of prior minutes and miscellaneous items.

• Review results of online entry-level police officer testing
• Certification of entry-level police officer eligibility list
• Discussion of lateral hiring
• Approval of minutes from January 10, 2023 meeting

City Council

Bay Village City Council will hold a regular meeting with second readings of ordinances to amend sewer rental rates and establish a Storm Sewer Maintenance Fund, both declared emergencies. The council will also consider agreements for July 4th fireworks, engineering services for sewer projects, EMS services, and software, plus motions to advertise for road maintenance bids.

• Ordinance 22-142 amending sewer rental rates (second reading)
• Ordinance 22-143 establishing Storm Sewer Maintenance Fund (second reading)
• Agreement with Ohio Pyro & Flame, LLC for July 4th fireworks display
• Agreements with Chagrin Valley Engineering for Equalization Tank and Bruce Russell Douglas SSO projects
• Motions to advertise bids for 2023 Mill and Overlay, Pavement Repair, Crack Seal, and Street Striping programs

City Council adopted an ordinance to create a Storm Sewer Maintenance Fund and approved agreements for July 4th fireworks, sewer engineering, and medical services. Council also authorized bidding for four 2023 road maintenance programs and approved new work management software for the Service Department.

• Adopted Ordinance 22-143 establishing Storm Sewer Maintenance Fund (7-0)
• Approved agreement with Ohio Pyro & Flame, LLC for July 4th fireworks (7-0)
• Approved engineering agreement with Chagrin Valley Engineering for Equalization Tank Project (7-0)
• Approved engineering agreement with Chagrin Valley Engineering for Bruce Russell Douglas Sanitary Sewer Overflow Elimination Project (7-0)
• Authorized bids for 2023 Mill and Overlay, Pavement Repair, Crack Seal, and Street Striping programs (7-0)
• Approved amended agreement with Life Force Management, Inc. for fire division medical services (7-0)
• Approved five-year agreement with Brightly for Service Department Work Management Software (7-0)
• Tabled Ordinance 22-142 regarding sewer rental rates (remains on first reading)

City Council

Bay Village City Council will hold a committee meeting to discuss several ordinances, including a third reading of a storm sewer maintenance fund and a second reading of a sewer rental rate increase. They will also review contracts for fireworks, engineering services, EMS billing, and software, and consider approving bids for road maintenance programs.

• Ordinance No. 22-143: Establish Storm Sewer Maintenance Fund (third reading)
• Ordinance No. 22-142: Amend sewer rental rates for 2023-2033 (second reading)
• Contract with Ohio Pyro & Flame LLC for 2023 fireworks display
• Ordinance No. 23-14: Chagrin Valley Engineering for Equalization Tank Project
• Ordinance No. 23-15: Chagrin Valley Engineering for Bruce Russell Douglas SSO Project

City Council discussed potential sanitary sewer rate increases and the establishment of a storm sewer maintenance fund. No final decision was made on sewer rates, as members requested further analysis and a presentation from the Cleveland Water Department. Several other items were recommended for approval at a subsequent regular meeting.

• Recommended approval of $100,000 five-year contract with Brightly for work management software
• Tabled decision on 2023 Sewer Rental Rate pending further study
• Scheduled Cleveland Water Department representative for Feb 21 meeting
• Recommended 3rd reading of Ordinance No. 22-143 to establish Storm Sewer Maintenance Fund
• Recommended approval of July 4 fireworks contract with Ohio Pyro & Flame LLC
• Recommended approval of engineering services for Equalization Tank and Bruce Russell Douglas projects
• Recommended advertising bids for 2023 Mill and Overlay, Pavement Repair, Crack Seal, and Street Striping programs

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will consider a variance request from Dellisanti Construction to pave 51% of the front yard at 31582 Lake Rd for parking, exceeding the allowed 40% by 11%. The item was tabled from a January 5 meeting, where the initial request was for 64% coverage. The board will also approve minutes from a prior meeting.

• Variance request for 31582 Lake Rd to pave 51% of front yard for parking, requiring 11% variance from 40% limit
• Item tabled 1/5/23; initial request was for 64% coverage
• Approval of minutes from January 19, 2022 meeting

The Board of Zoning Appeals approved a request to allow more paving in the front yard of a residential property than typically permitted. The board also approved the minutes from the January 19, 2023 meeting.

• Approved minutes from January 19, 2023 (6-0)
• Approved variance for 31582 Lake Rd to pave 51% of front yard for parking (6-0)

Planning Commission

The Bay Village Planning Commission will hold a public hearing and review a proposal from St. Raphael Catholic Church at 525 Dover Center Rd. for exterior campus improvements, including a new playground, pavilion, storage building, and walking path with prayer gardens. The meeting will also include approval of minutes from January 4, 2022, and a council update. Public comments can be submitted by email before the meeting.

• Public hearing on St. Raphael Catholic Church exterior improvements: new playground, pavilion, storage building, walking path with prayer gardens
• Review of the same proposal by the Planning Commission
• Approval of minutes from January 4, 2022
• Council update

The commission approved the minutes from the January 4, 2023, meeting. The board held a public hearing and review regarding proposed exterior campus improvements for St. Raphael Catholic Church, though no formal vote on the project was recorded in these minutes.

• Approved January 4, 2023 minutes (6-0)

City Council

City Council adopted resolutions authorizing the Ohio Department of Transportation to implement safety improvements and reconfigure the Cahoon Wolf Intersection. Council also approved 2023 fiscal year appropriations and authorized U.S. Bicycle Route sign installation.

• Adopted Ordinance No. 23-11 for Fiscal Year 2023 appropriations (6-0)
• Adopted Resolution No. 23-12 for ODOT safety improvements at various intersections (6-0)
• Adopted Resolution No. 23-13 for ODOT reconfiguration of Cahoon Wolf Intersection (6-0)
• Adopted Resolution No. 23-16 for ODOT U.S. Bicycle Route sign installation (6-0)
• Approved temporary Mardi Gras sign for St. Raphael’s Parish on Dover Center Road (6-0)
• Approved 'Yard Party' sign for St. Raphael’s Parish on Dover Center Road (6-0)
• Kept Ordinance No. 22-142 regarding Sewer Rental Rates on first reading
• Placed Ordinances No. 23-14 and 23-15 for engineering services on first reading

City Council

Bay Village City Council will hold a committee meeting to discuss and potentially approve engineering agreements for EPA-mandated sanitary sewer work, including an equalization tank and SSO elimination projects. They will also have second readings of ordinances to establish a storm sewer maintenance fund and increase sewer rental rates for 2023-2033. Other items include presentations on the Village Green Project and safety improvements at intersections.

• Approval of engineering agreement with Chagrin Valley Engineering for equalization tank related to USEPA SSO elimination
• Approval of engineering agreement for Bruce-Russell-Douglas SSO elimination design
• Second reading of Ordinance No. 22-143 establishing Storm Sewer Maintenance Fund
• Second reading of Ordinance No. 22-142 amending sewer rental rates for 2023-2033
• Authorization for ODOT safety improvements at various intersections and Cahoon/Wolf intersection

Council reviewed conceptual designs for the Village Green project and received updates on EPA-mandated sanitary sewer overflow (SSO) elimination projects. Discussions were held regarding a proposed $40 quarterly sewer rental rate increase with a 6% annual inflator, though final action was deferred to a special meeting. The city also discussed implementing a $9 quarterly Storm Sewer Maintenance Fund fee.

• Swore in Police Officer Garrett Hruby and Police Dispatcher Lindsay Neubeck
• Proposed $9 quarterly Storm Sewer Maintenance Fund fee ($18 for commercial)
• Proposed $40 quarterly sewer rental rate increase with 6% annual inflator
• Proposed $30,800 city contribution for ODOT safety improvements at Cahoon/Wolf intersection
• Approved participation in ODOT Bike Route Signage Program at no cost to the city
• Proposed temporary signage for St. Raphael’s Parish Mardi Gras event

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hear two appeals. One seeks a variance to keep hedges at 23920 Lake Rd at a height not exceeding 4'4" due to topography, after a violation notice. The other questions the Building Director's approval of a sidewalk at 30516 Maple Drive, arguing it should be set back 3 feet from the property line. The second item was tabled from the January 5 meeting.

• Appeal by John Monroe for Elise & Steve regarding hedge violation at 23920 Lake Rd, seeking variance to CO 1163.05(g)
• Appeal by Robert Haladay regarding sidewalk approval at 30516 Maple Drive, citing C.O. 1149.01 definition of structure
• Meeting held in person at City Hall, 350 Dover Center Rd, Council Chambers

The Board determined a previous hedge violation at 23920 Lake Rd was corrected, rendering the appeal moot. The Board also upheld the Building Director's decision regarding a sidewalk at 30508 Maple, ruling it is not a structure requiring a 3-foot setback.

• Approved January 5, 2023 minutes (6-0)
• Determined hedge violation at 23920 Lake Rd was remedied; variance request withdrawn
• Denied appeal regarding sidewalk at 30508 Maple (upheld Building Director's decision)

Planning Commission

The Planning Commission meeting scheduled for Wednesday, January 18, 2023, will not be held due to a lack of quorum. No business will be conducted at this meeting.

• Meeting cancelled due to no quorum

City Council

The Bay Village City Council regular meeting scheduled for Monday, January 16, 2023, is cancelled in observance of the Dr. Martin Luther King, Jr. holiday. The next regular council meeting will be held on Monday, January 23, 2023, at 7:00 p.m. This notice is purely procedural and contains no agenda items for discussion or decision.

• Regular meeting of January 16, 2023 cancelled for MLK holiday
• Next meeting scheduled for January 23, 2023 at 7:00 p.m.

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, January 11, 2023, will not be held due to a lack of items for the agenda. This is a procedural cancellation notice with no decisions or discussions taking place.

• Meeting cancelled due to lack of agenda items

Tree Commission

The Bay Village Tree Commission will meet to approve minutes, hear reports from the City Council and City Arborist, and conduct new business. Key items include electing a chairperson, reviewing new tree ordinances passed on 12/5/22, and discussing the year-end report, Arbor Day, and a review of the St. Raphael parking lot plans.

• Elect Chairperson
• Review new tree ordinances passed 12/5/22
• Year End Report
• Arbor Day discussion
• St. Raphael parking lot plans review

The Commission approved previous meeting minutes and reappointed Chairperson Dios for the 2023 term. Members discussed plans for Arbor Day celebrations on April 29 and upcoming spring plantings of 140 trees. Discussion regarding a resident tree form was tabled until the next meeting.

• Approved minutes from November 8, 2022 (unanimous)
• Approved minutes from December 13, 2022 (unanimous)
• Reappointed Mr. Dios as Chairperson for 2023 (unanimous)
• Tabled discussion on resident tree form until next meeting

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve the minutes from its November 10, 2022 meeting, receive an update from the commission secretary, and discuss updates to the Civil Service Rules and Regulations. The agenda also includes miscellaneous items and adjournment. No specific decisions or proposals are detailed in the agenda text.

• Approval of minutes from November 10, 2022 meeting
• Update to the Civil Service Rules and Regulations
• Secretary's report

The Commission updated its rules to redefine classified service as only including sworn police, fire, and full-time dispatchers. The board also appointed new secretarial roles and reviewed police officer recruiting efforts.

• Approved minutes from November 10, 2022 (3-0)
• Appointed Jennifer Demaline as Secretary and Joan Kemper as Recording Secretary (3-0)
• Adopted changes to Rule I (Definition of Terms) to align with Charter amendments (3-0)
• Adopted changes to Rule IV, marking the section as 'Reserved' (3-0)
• Approved inclusion of Law Director Barbour's December 22, 2022 memorandum as an exhibit (3-0)

City Council

Bay Village City Council will hold a special meeting to take action on several ordinances and resolutions, including establishing a Storm Sewer Maintenance Fund, amending sewer rental rates, authorizing vehicle purchases, and approving shoreline improvements. The agenda also includes resolutions for internet auctions of surplus property and acceptance of a state grant.

• Ordinance 22-143 establishing Storm Sewer Maintenance Fund (second reading)
• Ordinance 22-142 amending Sewer Rental Rates 2023-2033 (second reading)
• Resolution authorizing purchase of service vehicles from Valley Truck Centers (two resolutions, 2021 and 2023 budget)
• Resolutions approving submerged lands use for shoreline improvements at 27236 Lake Rd, 24300 Lake Road, 27320 Lake Road
• Resolution authorizing acceptance of State Capital Improvement Grant through ODNR

City Council approved several resolutions for the purchase of city vehicles and the use of submerged lands for shoreline improvements. The council also authorized a state grant and an agreement for the Safe Routes to School Infrastructure Project.

• Approved Resolution 23-01 to sell obsolete personal property and vehicles via internet auction (7-0)
• Approved Resolution 23-02 for Jeffrey L. and Pamela A. Barker to use submerged lands for shoreline improvements (7-0)
• Approved Resolution 23-03 for Tammy Rae Morikis to use submerged lands for shoreline improvements (7-0)
• Approved Resolution 23-04 for Barbara Sullivan to use submerged lands for shoreline improvements (7-0)
• Approved Ordinance 23-05 amending snow emergency regulations (7-0)
• Approved Ordinance 23-06 for the Safe Routes to School Infrastructure Project agreement (7-0)
• Approved Resolution 23-07 to accept a State Capital Improvement Grant (7-0)
• Approved Resolutions 23-09 and 23-10 for the purchase of multiple Ford trucks from Valley Truck Centers (7-0)

City Council

Bay Village City Council is meeting to discuss and vote on several ordinances and resolutions, including establishing a storm sewer maintenance fund, setting 2023 sewer rental rates, amending snow emergency parking rules, and authorizing vehicle purchases and internet auctions. The meeting includes committee reports and a special session for final votes on these items.

• Second reading of Ordinance 22-143 to establish a Storm Sewer Maintenance Fund
• Second reading of Ordinance 22-142 to amend 2023-2033 sewer rental rates
• Resolution to authorize internet auctions of surplus property over $5,000
• Ordinance amending snow emergency parking (Section 351.14)
• Approval to purchase 6 Ford trucks (F550 and F250 models) per capital replacement schedules

City Council

Bay Village City Council will hold a committee meeting followed by a special meeting to consider several ordinances and resolutions. Key items include establishing a storm sewer maintenance fund, setting 2023 sewer rental rates, amending snow emergency parking rules, authorizing internet auctions of surplus property, and approving vehicle purchases. The council will also discuss submerged land leases and grant acceptance for Village Green improvements.

• Ordinance No. 22-143: Establish Storm Sewer Maintenance Fund (second reading)
• Ordinance No. 22-142: 2023 Sewer Rental Rates (second reading)
• Ordinance amending Codified Ordinance Section 351.14: Parking on public streets during snow emergency
• Resolution authorizing internet auctions of unusable/obsolete property over $5,000
• Approval to purchase 6 Ford trucks (F550 and F250 models) per capital replacement schedules

City Council tabled decisions on the 2023 sewer rental rate and the establishment of a Storm Sewer Maintenance Fund until January 23. Members debated whether to implement a flat rate increase or a usage-based billing system. The council also moved forward with vehicle purchases and a state grant for Village Green improvements.

• Tabled Ordinance No. 22-142 (2023 Sewer Rental Rate) and Ordinance No. 22-143 (Storm Sewer Maintenance Fund)
• Approved $469,138 for six Ford Super Duty vehicles per 2021 and 2023 replacement schedules
• Approved acceptance of ODNR State Capital Improvement Grant for $500,000 Village Green project
• Approved authorization to auction obsolete property over $5,000 via internet
• Approved updating snow emergency parking communication to include Ready/Notify, website, text, and email
• Approved authorization for Mayor to sign ODOT agreement for Safe Routes to Schools project ($248,600 total cost)
• Approved authorization for Finance Director to participate in cooperative purchasing programs

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public hearing on two items: a request to pave 64% of a front yard for parking (exceeding the 40% limit) and an appeal of the Building Director's approval of a sidewalk. The board will also approve minutes from a previous meeting.

• Variance request for 31582 Lake Rd. to pave 64% of front yard for parking (allowable 40%)
• Appeal by Robert Haladay of 30508 Maple regarding sidewalk approval at 30516 Maple Drive
• Approval of minutes from December 15, 2022 meeting

The Board of Zoning Appeals tabled two items for further review. One request concerned a front yard paving variance on Lake Rd, and the other was an appeal regarding whether a sidewalk constitutes a structure under city code.

• Approved minutes from December 15, 2022 (5-0)
• Tabled variance request for 31582 Lake Rd regarding front yard paving (5-0)
• Tabled appeal for 30508 Maple regarding sidewalk structure definition

Planning Commission

The Bay Village Planning Commission will review proposed exterior improvements to St. Raphael Catholic Church at 525 Dover Center Rd., including a new playground, pavilion, storage building, and walking path with prayer gardens. The meeting also includes approval of minutes from September 7, 2022, and a council update. Public comments can be emailed by 2:00 p.m. the Tuesday before the meeting.

• Review of St. Raphael Catholic Church exterior campus improvements: new playground, pavilion, storage building, walking path with prayer gardens
• Approval of minutes from September 7, 2022
• Council update

The Commission reviewed proposed exterior improvements for St. Raphael Catholic Church, including a new playground, pavilion, and storage building. Following discussions regarding stormwater drainage, tree removal, and dumpster placement, the board referred the project to a public hearing.

• Approved minutes from September 7, 2022 (4-0)
• Referred St. Raphael campus improvements to a public hearing on February 1, 2023 (5-0)