Bay Village public meetings in 2024

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider three separate variance requests regarding front yard setbacks and riparian zone work. The board will also vote on the approval of minutes from December 5, 2024.

• Variance request for 30888 Nantucket Row to reduce minimum front yard by 10 feet
• Variance request for 398 Glen Park to perform work on a watercourse bank within a riparian zone
• Variance request for 29318 Lake Rd. to reduce minimum front yard by 10 feet

The Board of Zoning Appeals approved a 10-foot front yard setback variance for a new home at 30888 Nantucket Row, allowing construction on a small, uniquely shaped lot. The board also approved a riparian zone variance for erosion work at 398 Glen Park and discussed but did not vote on a variance request for 29318 Lake Rd. All votes were unanimous (6-0).

• Granted 10-foot front yard variance at 30888 Nantucket Row (6-0)
• Granted riparian zone variance for creek bank work at 398 Glen Park (6-0)
• Discussed but did not vote on 10-foot front yard variance at 29318 Lake Rd.

Planning Commission

The Bay Village Planning Commission meeting scheduled for December 18, 2024, has been cancelled because there were no items to discuss. No decisions or discussions took place.

Civil Service Commission

The Civil Service Commission will meet to discuss examinations for police personnel. The agenda includes reviews of the Police Sergeant Promotional Examination and the Entry-level Police Officer Examination.

• Police Sergeant Promotional Examination
• Entry-level Police Officer Examination

City Council

The Recreation and Parks Improvements Committee is meeting to review past park projects, discuss future recreation plans under 'Play in Bay,' consider public grants, and receive an update on Bay Point. The agenda also includes miscellaneous items. No votes or decisions are scheduled.

• Park Project Review for the past few years
• Play in Bay Future discussion
• Public Grants review
• Bay Point Update
• Miscellaneous items

The Recreation and Parks Improvements Committee reviewed a report of park projects completed from 2019 through 2024 and discussed future plans, including the eventual replacement of the Play-in-Bay playground and potential grant applications for park improvements. No formal votes or binding decisions were taken; the meeting was informational and discussion-only.

• Reviewed 2019-2024 park projects report (no action)
• Discussed future Play-in-Bay playground replacement, estimated costly (no action)
• Discussed potential grant applications for Bradley Road Park path and pavilions (no action)
• Received update on Cahoon Park Lakefront implementation (no action)

City Council

Council will vote on the 2025 appropriations ordinance (third reading) and a labor agreement with AFSCME Ohio Council 8, Local 3816. Other items include authorization for a 2025 July 4 fireworks display contract with Ohio Pyro & Flame LLC, an amendment to Tree Commission powers, acceptance of donations for the Village Green, Community Cares, and Skate & Bike Park, and motions to advertise bids for two sanitary sewer improvement projects.

• Third reading of Ordinance 24-122, making appropriations for fiscal year 2025
• Ordinance authorizing labor agreement with AFSCME Ohio Council 8, Local 3816 (Administrative)
• Ordinance authorizing 2025 July 4 fireworks display contract with Ohio Pyro & Flame LLC
• Ordinance amending Section 146.02 regarding Tree Commission powers and duties
• Motions to advertise for bids on East Oakland/Clague/Wolf Road sewer improvement and Lake/Bruce/Douglas Road sewer improvement

Bay Village City Council unanimously adopted the 2025 annual appropriation ordinance (24-122) and a supplemental 2024 appropriation (24-125), along with ordinances for the July 4th fireworks display (24-123), Tree Commission duties (24-124), and an AFSCME labor agreement (24-126). Council also accepted donations for the Village Green Project, Community Cares Program, and Skate and Bike Park, and authorized sewer project bids. All votes were 7-0.

• Adopted 2025 annual appropriation ordinance (24-122) 7-0
• Adopted supplemental 2024 appropriation ordinance (24-125) 7-0
• Adopted July 4th fireworks agreement with Ohio Pyro & Flame (24-123) 7-0
• Adopted Tree Commission duties amendment (24-124) 7-0
• Adopted AFSCME labor agreement (24-126) 7-0
• Accepted Kiwanis donation for Village Green and Community Cares (24-127) 7-0
• Accepted Bay Village Foundation donation for Skate and Bike Park (24-128) 7-0
• Authorized bids for two sewer improvement projects 7-0

City Council

The City Council committee will discuss several items that are on the agenda for the regular meeting later that evening, including the third reading and potential adoption of the 2025 annual appropriation ordinance, approval of the 2025 AFSCME administrative contract, and ordinances for fireworks and tree commission code changes. They will also consider resolutions to accept donations and authorize advertising for bids on two sewer improvement projects.

• Third reading and possible adoption of Ordinance No. 24-122, the 2025 Annual Appropriation Budget
• Ordinance approving the 2025 Fireworks contract with Ohio Pyro & Flame LLC for Cahoon Memorial Park
• Amendments to Codified Ordinance 146.02 clarifying Tree Commission meeting requirements and community engagement role
• Resolutions to accept donations from Kiwanis Club (Village Green, Community Cares) and Bay Village Foundation (Skate and Bike Park)
• Authorization to advertise for bids for East Oakland/Clague/Wolf Road and Lake Road/Bruce Road/Douglas Road sanitary sewer improvement projects

At the December 16, 2024 committee session, Council reviewed items for the Regular Meeting, including the 2025 Annual Appropriation Ordinance (third reading), an amended 2024 appropriation, a $21,000 fireworks contract for Bay Days, and two sewer improvement projects. No final votes were taken during this committee session; decisions were scheduled for the Regular Meeting later that evening. Council also discussed a resident's complaint about commercial truck parking and agreed to review the ordinance.

• Reviewed 2025 Annual Appropriation Ordinance (No. 24-122) for third reading and adoption
• Reviewed amended 2024 Appropriation Ordinance with increased transfers to Capital Projects
• Reviewed 2025 Fireworks Contract for Bay Days in amount of $21,000
• Reviewed AFSCME Administrative Contract for 2025 (three-year agreement)
• Reviewed resolutions to accept donations from Kiwanis and Bay Village Foundation
• Reviewed renewal of MOUs with Cuyahoga Soil and Water Conservation District
• Moved to advertise for bids for East Oakland/Clague/Wolf Road Sanitary Sewer Improvement Project
• Moved to advertise for bids for Lake Road/Bruce Road/Douglas Road Sewer Improvement Project

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for December 11, 2024, has been cancelled because there were no items to review. No business will be conducted.

Records Commission

The Records Commission will meet to approve previous meeting minutes and review RC-2 and RC-3 forms submitted by city departments.

• Approval of June 21, 2024 meeting minutes
• Review of RC-2 and RC-3 forms from various departments

The Bay Village Records Commission approved the minutes from June 21, 2024, and approved RC-2 and RC-3 forms submitted by the Human Resources Department. The commission discussed proposed revisions to the Police Department's RC-2 forms, but tabled approval until the police department submits a revised form on the official template. The commission also agreed to meet in February 2025 to review a future RC-3 form from the Police Department for records destruction.

• Approved minutes of June 21, 2024 meeting (4-0)
• Approved RC-2 forms from Human Resources (4-0)
• Approved RC-3 forms from Human Resources (4-0)
• Tabled Police Department RC-2 revisions pending revised form (4-0)
• Agreed to meet in February 2025 for Police Department RC-3 review

City Council

Bay Village City Council will hold a special meeting to take action on Ordinance 24-122, which appropriates funds for the city's 2025 fiscal year and includes an emergency clause for immediate effect. The council will also consider a request from Saint Raphael Church to place temporary signs advertising Christmas service times on its lawn along Dover Center Road.

• Ordinance 24-122 for Fiscal Year 2025 appropriations, second reading with emergency clause
• Sign request from Saint Raphael Church for two 6'x4' panels on church lawn along Dover Center, up through December 27

Council held a special meeting and advanced Ordinance No. 24-122, the 2025 appropriations ordinance covering operating and capital budgets, to second reading. The ordinance was not voted on; it remains pending. Council also approved a temporary sign request from Saint Raphael Church for Christmas service times, with specific dimensions, placement, and duration.

• Advanced Ordinance 24-122 (2025 appropriations) to second reading
• Approved Saint Raphael Church Christmas sign request (6'x4' panels on church lawn along Dover Center, up by Dec 27)

Board of Zoning Appeals

The Board of Zoning Appeals will decide on three variance requests. The most substantial involves consolidating two parcels at 28917 Westwood Rd, demolishing the existing home, and seeking side-yard variances of 3' and 2'4" for the remaining structure. Two other requests seek variances to place generators closer to property lines than code allows.

• 586 Revere Dr: Variance of 4.5' to place a generator in the side yard (revised from 1.55')
• 28917 Westwood Rd: Lot consolidation of parcels 202-12-009 and 202-12-010, with side-yard variances of 3' (existing home) and 2'4" (rear addition)
• 23713 Lake Rd: Variance of 7' to place a generator 3' from the rear property line
• Approval of minutes from November 21, 2024

The Bay Village Board of Zoning Appeals approved all three variance requests on the December 5, 2024 agenda. A variance was granted for a generator at 586 Revere Dr., a variance for a rear addition at 28917 Westwood Rd., and a variance for a generator at 23713 Lake Rd. All motions passed unanimously (5-0).

• Granted variance of 4'6" from side yard setback for generator at 586 Revere Dr., with year-round screening required (5-0)
• Granted variance from side yard requirements for rear addition at 28917 Westwood Rd., subject to lot consolidation and limited to the addition's extent (5-0)
• Granted variance of 7' from side yard setback for generator at 23713 Lake Rd., with basement window to remain non-functioning (5-0)

Planning Commission

The Planning Commission meeting scheduled for December 4, 2024, has been cancelled. The cancellation is due to a lack of agenda items.

City Council

The Finance Committee is meeting to review the proposed 2025 city budget, discuss major capital projects and anticipated debt, and receive an update on investment funds. No final decisions are expected at this meeting; it is a preparatory discussion for full council.

• Review of City of Bay Village Budget 2025
• Discussion of 2025 Major Capital Projects and Anticipated Debt Buying
• Investment Funds Update – J. Milton

City Council

The Environment, Safety, and Community Services Committee will meet to discuss two agenda items: e-bike regulations and traffic calming measures. No specific proposals or decisions are listed; the meeting is a discussion session.

• Discussion of e-bike regulations
• Discussion of traffic calming measures

City Council

Council will consider a resolution allowing shoreline improvements on submerged Lake Erie lands at 27308 Lake Rd, and an ordinance continuing participation in the Heritage Home Loan Program with the Cleveland Restoration Society. The first reading of the 2025 city appropriations ordinance will also be introduced.

• Ordinance for continued participation in Heritage Home Loan Program (Cleveland Restoration Society)
• Resolution approving Robert M. Bensman's use of submerged lands for shoreline improvements at 27308 Lake Rd
• First reading of Ordinance making appropriations for Fiscal Year 2025

City Council

Bay Village City Council will hold committee meetings and a regular meeting. Key items include a first reading of the Annual Appropriation Ordinance for the 2025 budget, consideration of a Heritage Home Loan Program contract with the Cleveland Restoration Society for 2025, and a request for a submerged land lease at 27308 Lake Road.

• First reading of the Annual Appropriation Ordinance (2025 Budget)
• Heritage Home Loan Program contract for 2025 with Cleveland Restoration Society
• Submerged land lease request at 27308 Lake Road
• Update on sewer testing from the Public Improvements Committee

Tree Commission

The Bay Village Tree Commission will meet to approve minutes from previous meetings, receive a City Council report, and hear the City Forester's year-end report on the Urban Forestry division. New business includes discussion of future projects, partnerships, and community outreach, while old business covers Arbor Day raincheck tree distribution and Jefferson Ct plantings.

• Approval of April 9, 2024 and October 8, 2024 meeting minutes
• City Forester year-end report on Urban Forestry division
• Discussion of future projects, partnerships, and community outreach
• Arbor Day raincheck tree distribution
• Jefferson Ct plantings update

Architectural Board of Review

The Architectural Board of Review will consider approving window and door signage for Trust Coffee at 27225 Wolf Rd. The applicant is Michael Smith, and the property owner is Goodman Real Estate. The board will also approve minutes from September 25, 2024.

• Review of window and door signage for Trust Coffee at 27225 Wolf Rd, applicant Michael Smith, owner Goodman Real Estate

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will consider three variance requests at its November 21 meeting. Two requests involve placing generators in side yards with setbacks closer than allowed, and one involves relocating an air conditioning condenser closer to a property line. The board will also approve minutes from its previous meeting.

• Variance for 31350 Kimerly Dr: AC condenser 4' from property line, requesting 6' variance from 10' requirement
• Variance for 474 Elmwood Rd: generator in side yard and 1.7' from property line, requesting 8.3' variance
• Variance for 586 Revere Dr: generator in side yard, requesting 1.55' variance from 10' side yard setback
• Approval of November 7, 2024 meeting minutes

Planning Commission

The Bay Village Planning Commission meeting scheduled for November 20, 2024, has been cancelled because there were no items to consider. No decisions or discussions will take place at this meeting.

Civil Service Commission

The Civil Service Commission will approve minutes from its November 12, 2024 meeting and administer a police sergeant promotional examination. The agenda also includes miscellaneous items and adjournment.

• Approval of minutes from November 12, 2024 meeting
• Police sergeant promotional examination

City Council

The Finance Committee is meeting to review the 2025 budget proposals. The discussion will focus on the Building, Community Services, Recreation, and Finance departments.

• 2025 Budget review: Building Department
• 2025 Budget review: Community Services Department
• 2025 Budget review: Recreation Department
• 2025 Budget review: Finance Department

City Council

Bay Village City Council meets to vote on several ordinances on second reading, including a one-year contract with Jefferson Health Plan for administrative services for the city's health plan, and an ordinance making appropriations for fiscal year 2024. Also up for discussion are a new labor agreement with AFSCME Local 3816, a payment to Rocky River for wastewater treatment plant flow meters, and a consulting contract with Chagrin Valley Engineering. Council will also acknowledge October 2024 financial reports.

• Ordinance No. 24-112 authorizing a one-year contract with Jefferson Health Plan for health plan administration (second reading)
• Ordinance making appropriations for current and other expenditures for FY2024, amending prior appropriations
• Ordinance authorizing a labor agreement with AFSCME Ohio Council 8, Local 3816, for 2025-2027
• Ordinance authorizing payment to the City of Rocky River for additional flow meters for the Rocky River Wastewater Treatment Plant
• Ordinance No. 24-115 authorizing a contract with Chagrin Valley Engineering, Ltd. for consulting services (second reading)

City Council

The City Council will consider adoption of several ordinances, including the Jefferson Health Plan for city employees, an amended annual appropriation adding $9.2 million to the Sewer Fund, and a labor agreement with AFSCME Local 3816. The meeting also includes committee reports and motions for park events in 2025.

• Second reading of Ordinance No. 24-112 adopting Jefferson Health Plan for city's health/hospitalization plan
• Amended Annual Appropriation Ordinance: $18,900 for Accrued Benefits Fund and $9,196,465 for Sewer Fund
• Labor Agreement with AFSCME Ohio Council 8, Local 3816, Service
• Authorization to remit payment to City of Rocky River for additional flow meters for Rocky River Wastewater Treatment Plant
• Second reading of Ordinance No. 24-115 for Chagrin Valley Engineering Contract for 2025

Walker Road Park Ad Hoc Committee

The Avon Lake/Bay Village Walker Road Park Ad Hoc Committee is meeting to discuss the Retention Basin Project and Roadway. The agenda contains only this item with no further details.

• Retention Basin Project and Roadway discussion

City Council

The Avon Lake/Bay Village Walker Road Park Ad Hoc Committee is meeting to discuss the Retention Basin Project and Roadway. The agenda contains only this single item.

• Retention Basin Project and Roadway at Walker Road Park

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for November 13, 2024, has been cancelled because there were no items to place on the agenda. No decisions or discussions will take place.

Civil Service Commission

The Civil Service Commission will meet to approve previous minutes and review eligibility lists for firefighters and entry-level police officers. The body will also discuss examinations for entry-level police officers and police sergeant promotions.

• Firefighter Eligibility List
• Entry-level Police Officer Eligibility List
• Entry-level Police Officer Examination
• Police Sergeant Promotional Examination

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will consider an objection filed by James Petroff and Ann Marie Petroff, owners of Unit 30 at 23200 Lake Rd, regarding a posted notice for an 'Intent to Build' window permit at Unit 29. The board will also approve minutes from its October 17, 2024 meeting. The meeting will be held in person at City Hall.

• Approval of minutes from October 17, 2024
• Objection by James Petroff and Ann Marie Petroff (23200 Lake Rd – Unit 30) to posted notice for window permit at Unit 29
• Objection filed under zoning code section 1303.06
• Variance requests subject to change pending Building Director review

Planning Commission

The Planning Commission meeting scheduled for November 6, 2024, has been cancelled. The cancellation is due to a lack of agenda items.

City Council

The Finance Committee will meet to review proposed 2025 budgets for the Service Department and Capital Improvements. No votes or decisions are scheduled; this is a preliminary discussion ahead of full council action.

• 2025 Budget Review – Service Department
• 2025 Budget Review – Capital Improvements

City Council

The City Council's Finance Committee will review the proposed 2025 budgets for the Service Department and Capital projects. This is a discussion meeting to prepare for later council votes on the city's spending plan.

• Review of proposed 2025 Service Department budget
• Review of proposed 2025 Capital budget

City Council

The Public Improvements Streets/Sewers/Drainage Committee will receive a report from engineer Jeff Filarski on sewer conditions and testing. No formal votes or decisions are scheduled; the meeting is for discussion and information gathering.

• Report from Chagrin Valley Engineering on sewer conditions and testing

City Council

The Finance Committee will review the year-to-date financial status and begin discussions on the 2025 budget. Department-specific budget reviews are to be announced. No votes or public hearings are scheduled; this is a preparatory meeting.

• Year-to-date financial review for current fiscal year
• Initial review of proposed 2025 city budget

City Council

Bay Village City Council holds a committee meeting to discuss and vote on several items, including a contract with Noce Enterprises for the Longbeach Pump Station Sanitary Force Main Rehabilitation Project declared an emergency, a switch to the Jefferson Health Plan for city employee health insurance, and amendments to pretreatment sewer regulations required by the Ohio EPA. Also on the agenda are reappointments to the Tree Commission, Board of Zoning Appeals, and Architectural Board of Review, as well as permits for a car raffle, Christmas tree sales, and a Santa photo event.

• Contract with Noce Enterprises, Inc. for Longbeach Pump Station Sanitary Force Main Rehabilitation Project, declared an emergency
• Amendment of Bay Village Codified Ordinance 912A.03c regarding pretreatment limits for discharges into sanitary sewers, requested by Ohio EPA
• Jefferson Health Plan for the City’s Health and Hospitalization Plan
• Reappointment of Dave Patzwahl to Tree Commission, Scott Bruno to Board of Zoning Appeals, Greg Ernst to Architectural Board of Review
• Bay Rocket Association request for temporary signage and car raffle vehicle placement at school sites Nov 15–Jan 31

City Council

The Bay Village City Council will consider several ordinances and motions at its regular meeting on November 4, 2024. Key actions include authorizing a contract with Noce Enterprises for the Longbeach Pump Station Sanitary Force Main Rehabilitation Project, entering into an administrative services contract with Jefferson Health Plan, and establishing a refuse collection fee. The council will also vote on reappointments to the Tree Commission, Board of Zoning Appeals, and Architectural Board of Review.

• Ordinance authorizing a contract with Noce Enterprises for the Longbeach Pump Station Sanitary Force Main Rehabilitation Project
• Ordinance authorizing a one-year contract with Jefferson Health Plan for administrative services for the City's Health and Hospitalization Plan
• Ordinance establishing the effective date for the Refuse Collection Fee
• Ordinance amending Codified Ordinance Section 912A.03 regarding Pretreatment Regulations
• Motion to confirm reappointment of Dave Patzwahl to the Tree Commission

Architectural Board of Review

The October 23, 2024 meeting of the Architectural Board of Review has been cancelled because there were no items to review.

• Meeting cancelled—no applications or matters were submitted for consideration.

City Council

The Environment, Safety, and Community Services Committee will hold a discussion-only meeting. Items include communications during emergencies, a school travel plan update (Safe Routes to Schools), e-bikes, and traffic calming. No votes or decisions are scheduled.

• Communications During Emergencies
• School Travel Plan Update (Safe Routes to Schools)
• E-bikes discussion
• Traffic calming measures

City Council

Bay Village City Council will hold its regular meeting on October 21, 2024, at 7:30 p.m. The agenda includes routine items such as approving minutes, receiving the September 2024 financial reports, and confirming the reappointment of Anne Kerka to the Parks and Recreation Commission. Committee reports will also be presented.

• Motion to acknowledge receipt of September 2024 Financial Reports as prepared by Finance Director James Milton
• Motion to confirm reappointment of Anne Kerka to the Parks and Recreation Commission for a four-year term expiring November 1, 2028
• Reports from Environment, Safety, & Community Services; Finance and Claims; Planning, Zoning, Public Buildings and Grounds; Public Improvements; Recreation and Park Improvements; and Services, Utilities & Equipment committees

City Council

The City Council will review the city's financial reports for September 2024. The body will also consider the reappointment of a Parks and Recreation Commission member and two event requests for Cahoon Memorial Park.

• September 2024 financial reports for the City of Bay Village
• Reappointment of Anne Kerka to the Parks and Recreation Commission
• Santa Tour at Cahoon Memorial Park on December 1, 2024
• Shredding Day at Cahoon Memorial Park on April 26, 2025

Board of Zoning Appeals

The Board of Zoning Appeals will vote on two types of requests: one variance to the riparian setback for a new home at 510 Bassett, and three variances to privacy-screen regulations on Vineland and Lake Road. All items are decided at this meeting, pending building director review.

• Variance to riparian setback (Section 1308.08(8)) for new home at 510 Bassett to discharge footer-drain storm water into the creek, requiring a city easement
• Variance for 51 ft of privacy screening at 432 Vineland, exceeding 10%-of-perimeter allowance of 37.8 ft; existing fence installed without permit
• Variance for 37.5 ft privacy screen at 428 Vineland, where 32 ft is permitted; existing fence installed without permit
• Variance for 50 ft privacy screen at 31031 Lake Rd, where 32 ft is permitted; 10% of lot is 130 ft

Planning Commission

The Bay Village Planning Commission meeting scheduled for October 16, 2024, has been cancelled because there were no agenda items to address.

Architectural Board of Review

The Architectural Board of Review (ABR) has cancelled its regular meeting scheduled for October 9, 2024, due to a lack of agenda items. No business will be conducted.

Tree Commission

The Bay Village Tree Commission is meeting to discuss planting resources and recovery efforts following a tornado. The body will also review plans for fall plantings and community outreach.

• Fall planting plans for the Jefferson Court Project and Arbor Day
• Private and public planting resources following a tornado
• August tornado damage and impact
• June Arbor Day celebration review

The Tree Commission met on October 8, 2024, and discussed storm recovery efforts, spotted lanternfly sightings, and fall planting programs. No formal votes were taken; the meeting was informational and planning-focused. The commission did not approve the April 9, 2024 minutes because Council Representative Byrnes Maier was absent and abstained.

• April 9, 2024 minutes not approved (abstention by Council Rep. Byrnes Maier)
• Discussed spotted lanternfly presence and at-risk species (grape vines, young black walnut saplings, Tree of Heaven)
• Reviewed post-tornado cleanup: 1,692 yards of debris removed as of Aug 21
• Noted 71 small and 39 large Arbor Day raincheck trees to be ordered, distribution planned for late October
• Discussed Tree Conservancy 50/50 program for tree risk assessments and 2" caliper trees for tornado-affected homeowners
• Discussed Arbor Day Community Canopy Program requiring 200 tree commitment; $6,000 in tree fund
• Agreed to add future projects and community outreach to next meeting agenda
• Next meeting set for November 12, 2024 at 7:00 p.m.

City Council

Bay Village City Council meets on October 7, 2024 to consider several ordinances authorizing new labor agreements with police patrol, sergeant/lieutenant, and dispatcher unions covering 2025–2028, all with emergency clauses. The Council will also vote on rejecting and re-advertising bids for the Longbeach Sanitary Sewer Force Main Improvement Project, approve a banner and horses for the Amy Mihaljevic Memorial Run, apply for a cybersecurity grant, and authorize vehicle trade-ins via Enterprise Fleet Management.

• Ordinance authorizing labor agreement with Ohio Patrolmen’s Benevolent Association (Patrol Officers) for 2025-2028
• Ordinance authorizing labor agreement with OPBA (Sergeants and Lieutenants) for 2025-2028
• Ordinance authorizing labor agreement with OPBA (Dispatcher Unit) for 2025-2028
• Motion to reject and re-advertise bids for Longbeach Sanitary Sewer Force Main Improvement Project
• Resolution to apply for Round 2 Cybersecurity Software & Services Grant with DHS and State of Ohio

City Council

City Council is discussing labor agreements for police and dispatchers and a request to re-bid the Longbeach Sanitary Sewer Force Main Improvement Project. The body is also reviewing a cybersecurity grant application and vehicle trade-ins.

• Labor agreements for Patrolmen, Police Sergeants and Lieutenants, and Dispatcher Unit
• Motion to re-bid the Longbeach Sanitary Sewer Force Main Improvement Project
• Round 2 Cybersecurity Software and Services Grant Application with the Department of Homeland Security
• Vehicle trade-ins per agreement with Enterprise Fleet Management
• Approval of a 3’ x 6’ banner and horses for the Amy Mihaljevic Memorial Run and Walk at Cahoon Memorial Park

Board of Zoning Appeals

The Board of Zoning Appeals will review five variance requests at its October 3 meeting. Items include a generator placed in the side yard at 26908 Osborn, an AC unit too close to property lines at 28319 W. Oakland Rd, a privacy screen exceeding length limits at 69 Eagle Cliff Dr, and multiple fence-height variances for a property at 24524 Lake Rd. Two items at 432 and 428 Vineland have been postponed to the October 17 meeting.

• Variance to place generator in side yard at 26908 Osborn (two variances: location and setback from lot line)
• Variance for mini-split AC unit at 28319 W. Oakland Rd (needs 7.3 ft variance; existing unit also non-compliant)
• Variance for privacy screen at 69 Eagle Cliff Dr (requested 36 ft vs 32 ft limit)
• Three fence variances at 24524 Lake Rd: front yard fence height, column height, gate height
• Two postponement requests for 432 and 428 Vineland to Oct 17

Planning Commission

The Planning Commission meeting scheduled for October 2, 2024, was cancelled due to a lack of agenda items.

Architectural Board of Review

The Architectural Board of Review will meet to approve previous minutes and review a request for two new signs. The request concerns a business located at 27311 Wolf Rd.

• Review of two new signs for Kelsey Elizabeth Sweets Boutique at 27311 Wolf Rd

Board of Zoning Appeals

The Board of Zoning Appeals will hear six variance requests and one special permit extension. Items include a variance to allow excavation within a riparian setback for a new home, variances for a larger detached garage and rear yard coverage, front porch setback variances, and a generator placement variance. An extension request for a boat house special permit is also on the agenda.

• Variance to riparian setback for new home at 481 Cahoon Road
• Two variances for detached garage at 424 Juneway (850 sq ft vs 700 allowed; 39% rear yard coverage vs 30%)
• Front porch setback variance at 589 Dwight Drive
• Generator location variances at 26908 Osborn
• Extension of special permit for boat house at 29100 Lake Road

Planning Commission

The Bay Village Planning Commission meeting scheduled for September 18, 2024, has been cancelled because no agenda items were submitted. No decisions or discussions will take place at this meeting.

• Meeting cancellation due to lack of agenda items

City Council

City council committees will discuss multiple items: the Environment Committee considers a Bartlett Tree Experts contract and a deer culling agreement with the USDA; the Finance Committee will accept 2025 tax rates and levies and authorize tax advancements; and the Public Improvements Committee receives an update on city sewer testing. Additionally, the Cahoon Memorial Park Trustees will vote on approving 2025 Bay Days dates and a permit for the Amy Mihaljevic Memorial Run and Walk.

• Bartlett Tree Experts contract
• Deer culling agreement with USDA
• Acceptance of 2025 tax rates and levies, certifying them to the County Fiscal Officer
• 2025 Bay Days scheduled July 2-5 with fireworks July 5, ride operators off by July 9
• Amy Mihaljevic Memorial Run and Walk at Cahoon Memorial Park on October 26, 2024

The City Council committee session discussed upcoming ordinances for a Bartlett Tree Experts contract funded by a $59,615 grant and a $32,332 deer culling agreement with the USDA. No formal votes were taken; these items are scheduled for introduction at the regular meeting. The council also received updates on sewer dye testing and tax levy resolutions.

• Introduced ordinance for Bartlett Tree Experts contract (grant-funded, $59,615)
• Introduced ordinance for USDA deer culling agreement ($32,332, 30 tags)
• Discussed resolutions for 2025 tax levies and tax advancements
• Received update on sewer dye testing progress

City Council

Bay Village City Council will hold a regular meeting with committee reports and votes on several ordinances and resolutions. Key actions include authorizing a contract with Bartlett Tree Experts for tree inventory updates and maintenance, and authorizing an agreement with the USDA for deer management services, both declared emergencies. The council will also consider resolutions to accept the 2025 tax levies and authorize tax advancements for the fiscal year.

• Ordinance authorizing a contract with Bartlett Tree Experts for tree inventory updates and maintenance, declared an emergency.
• Ordinance authorizing the Mayor to enter an agreement with the USDA for wildlife services (deer management), declared an emergency.
• Resolution accepting the Budget Commission's 2025 tax rates and certifying levies to the County Fiscal Officer, declared an emergency.
• Resolution authorizing the Director of Finance to request tax advancements before settlement dates for FY2025, declared an emergency.
• Reading of minutes from September 3 and September 10 meetings, plus reports from city officials.

Bay Village City Council approved three emergency measures: a tree maintenance contract with Bartlett Tree Experts, an agreement with the USDA for wildlife services, and two resolutions related to tax levies and advancements. All votes were unanimous (6-0). The meeting also included announcements about sewer cleaning, road closures, and community events.

• Adopted Ordinance 24-103 authorizing tree inventory and maintenance contract with Bartlett Tree Experts (6-0)
• Adopted Ordinance 24-104 authorizing USDA wildlife services agreement (6-0)
• Adopted Resolution 24-105 accepting tax rates and certifying levies to County Fiscal Officer (6-0)
• Adopted Resolution 24-106 authorizing Finance Director to request tax advancements for FY2025 (6-0)

Architectural Board of Review

The Architectural Board of Review will meet to approve minutes from August 28 and review a signage application for The Velo House at 570 Dover Center Road, the former Bay Eye Car location. No other items are on the agenda.

• Approval of minutes from August 28, 2024
• Review of signage for The Velo House at 570 Dover Center Rd

The Architectural Board of Review approved new signage for The Velo House at 570 Dover Center Rd, replacing the sign at the former Bay Eye Car location. The applicant confirmed the sign would use the existing base, match the white logo background, and have no lights. The motion passed unanimously 3-0.

• Approved minutes of August 28, 2024 ABR meeting (3-0)
• Approved new signage for The Velo House at 570 Dover Center Rd (3-0)

City Council

City Council will meet to take action on an ordinance regarding a construction contract for the Wolf Road Equalization Tank and SSO 306 Elimination Project. The proposed ordinance includes an emergency clause.

• Ordinance authorizing a contract with Independence Excavating, Inc. for the Wolf Road Equalization Tank and SSO 306 Elimination Project

Council unanimously approved Ordinance No. 24-102, awarding an $8,586,357.50 contract to Independence Excavating, Inc. for the Wolf Road Equalization Tank and SSO 306 Elimination Project. The project is largely funded by an Ohio EPA loan and must be approved within seven days of the bid opening. Construction begins February 2025 and is expected to take 240 days. A separate sewer project on Lake Road/Douglas Drive will be presented later.

• Approved $8,586,357.50 contract with Independence Excavating, Inc. for Wolf Road Equalization Tank and SSO 306 Elimination Project (6-0)
• Suspended charter rules to allow immediate consideration (6-0)
• Suspended council rules for expedited action (6-0)
• Included emergency clause for immediate effect (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider requests for a special permit and zoning variances for three residential properties. The board will decide if these applicants may deviate from standard zoning codes for specific home improvements.

• Special permit for a round top arbor at 541 Canterbury Rd
• Two variances for generator placement and side lot line distance at 26730 Normandy Rd
• Front yard setback variance of 8 feet for a front porch at 28610 Knickerbocker

Planning Commission

The Planning Commission meeting scheduled for September 4, 2024, was cancelled because there were no items to discuss or decide. No business was conducted.

• No items on the agenda; meeting cancelled

City Council

Bay Village City Council is meeting to vote on several infrastructure contracts and city ordinances. Key items include a moratorium extension on marijuana-related activities and various public works projects.

• Resolution to extend the moratorium on adult use or recreational marijuana activities until December 31, 2025
• Contract with Tusing Builders for the Bay Village Dog Kennel renovation
• Contract with Irvin’s, Inc. for the Westlawn Drive Manhole Replacement Project
• Contract with North Bay Construction, Inc. for Huntington Lift Station improvements
• Agreement with Tyler Technologies, Inc. for cloud based software services

Council voted 7-0 to extend the moratorium on adult-use marijuana permit applications until December 31, 2025, and approved several contracts and agreements, including for dog kennel renovation, manhole replacement, lift station improvements, and a generator rental. All measures passed unanimously as emergency items.

• Extended moratorium on adult-use marijuana permits to Dec 31, 2025 (7-0)
• Approved traffic control map amendment for Normandy School safety (7-0)
• Accepted ARPA funds for Ohio Ambulance Transportation Program (7-0)
• Made FY2024 appropriations (7-0)
• Authorized Tusing Builders for dog kennel renovation (7-0)
• Approved St. Raphael's Gabriel Project sign display (6-0, 1 abstention)
• Authorized Irvin's Inc. for Westlawn Drive manhole replacement (7-0)
• Authorized North Bay Construction for Huntington Lift Station improvements (7-0)

City Council

Bay Village City Council committees will discuss extending a temporary marijuana regulation moratorium until December 31, 2025 via amendment to Resolution 24-30; amending the traffic control map for no parking on the east side of Douglas Drive; and several contracts including a dog kennel, lift station generator, manhole replacement, emergency generator rental, and cloud software services. They will also review July 2024 financial reports and an amended appropriation ordinance.

• Amendment to extend marijuana regulations (Resolution 24-30) until December 31, 2025
• No parking restriction on east side of Douglas Drive via traffic control map amendment
• Contract award for Bay Village Dog Kennel
• Contract with North Bay Construction for Huntington Lift Station generator installation
• Contract with Tyler Technologies for cloud-based software services

Council voted to extend the moratorium on recreational marijuana sales until December 31, 2025, while officials gather more information. They also approved several contracts and appropriations, including the dog kennel construction, cloud-based software services, and emergency generator rental. No final decisions were made on the senior woodshop closure, which remains an administrative matter.

• Extended marijuana moratorium to Dec 31, 2025
• Approved contract with Tusing Builders for dog kennel ($50,634 base bid)
• Approved contract with Tyler Technologies for cloud software ($44,320 over 3 years)
• Authorized emergency rental of diesel generator from Ohio Cat Power Systems
• Approved contract with Irvin's Inc. for manhole replacement on Westlawn Drive ($79,090)
• Approved contract with North Bay Construction for Huntington Lift Station generator
• Accepted $35,672 in ARPA funds for ambulance transportation program
• Amended traffic control map for no parking on Douglas Drive during school hours

Architectural Board of Review

The Architectural Board of Review will consider approving the June 12, 2024 minutes and review a signage application for Wolf & Co at 27217 Wolf Rd. The applicant proposes new facade signage, awnings changed from striped to solid black, reverse gable signage, and door decals.

• Approval of minutes from June 12, 2024
• Review of 'Wolf & Co' signage on east facade at 27217 Wolf Rd
• Revised awnings from striped to solid black
• Reverse gable signage proposal
• Door decals for name and hours

Planning Commission

The Planning Commission will review a proposal for the EQ Pump Station at the corner of Wolf and Cahoon. The meeting also includes approval of July 17, 2024 minutes and a council update. The public may submit comments by email before the meeting.

• Review proposal for EQ Pump Station at Wolf & Cahoon
• Approval of minutes from July 17, 2024
• Council update

Civil Service Commission

The Civil Service Commission will meet to approve previous meeting minutes and discuss the entry-level Police Officer Eligibility List.

• Approval of August 6, 2024 meeting minutes
• Entry-level Police Officer Eligibility List

Board of Zoning Appeals

The Board of Zoning Appeals will hear four variance requests. One seeks to allow a front porch and rear setback at 25011 Lakeview Drive, replacing previously granted variances. Another asks to permit microblading in a Retail Business District. Also, variances for a generator side-yard setback and AC equipment location are on the agenda. The board will also approve previous meeting minutes.

• Variance for front porch setback of 5'8" and rear setback of 22' at 25011 Lakeview Drive, replacing prior variances from 10/19/23 and 4/4/2
• Variance to allow microblading at Salon Styles, 27310 W. Oviatt, as a permitted use in Retail Business District
• Variance for generator setback of 3.04' from property line at 28315 W. Oviatt (requested 6.96' instead of 10')
• Variance for AC equipment location in side yard at 30025 Ednil Drive, requiring a 4' variance

The Board of Zoning Appeals approved a special use permit for microblading/microshading at 27310 W. Oviatt, granted a variance for a generator at 28315 W. Oviatt, and granted a variance for an AC unit at 30025 Ednil Drive. A request for variances at 25011 Lakeview Drive was tabled to the next meeting.

• Approved special use permit for microblading/microshading at 27310 W. Oviatt Suite 205 (5-0)
• Granted variance for generator at 28315 W. Oviatt, allowing placement 6.96' from property line (5-0)
• Granted variance for AC unit at 30025 Ednil Drive, allowing side yard placement with 4' variance (5-0)
• Tabled variance request for 25011 Lakeview Drive until next meeting (5-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for August 14, 2024, has been cancelled due to a lack of agenda items. No business will be conducted.

Planning Commission

The agenda for this meeting consists of procedural boilerplate. The commission will review previous minutes and receive an update from the Council.

Civil Service Commission

The Civil Service Commission will meet to approve previous meeting minutes and discuss the entry-level Police Officer Eligibility List.

• Entry-level Police Officer Eligibility List

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will consider two variance requests. Paul Baeppler seeks a modified variance to build an attached garage addition at 368 Lake Forest with a reduced north side yard. Tim Bennett, on behalf of Diane and Paul Balciar, requests a variance for a front porch at 25011 Lakeview Drive that would encroach on the required building setback. The board will also approve minutes from the July 18 meeting.

• Approval of July 18, 2024 minutes
• Paul Baeppler: variance to Section 1153.03 for minimum side yards at 368 Lake Forest (requested north side yard of 3 feet, variance of 4 feet)
• Modified request from denied 4/18/2024 submission
• Tim Bennett for Balciar: variance to Section 1153.02(1) for front building line at 25011 Lakeview Drive (proposed porch at 12.53 feet, required 22 feet, variance of 9.47 feet)
• Previous variance granted 4/4/24 for same property (rear yard setback)

The Board of Zoning Appeals approved a modified variance request for Paul Baeppler at 368 Lake Forest, allowing an attached garage to be built 3 feet from the north side lot line, a 4-foot reduction from the required 7-foot minimum side yard. The motion passed 4-1, with Scott Bruno dissenting. A second request for a front porch setback variance at 25011 Lakeview Drive was discussed but not voted on, as the board requested further research on prior variances in the Sunset development.

• Approved 4-foot side-yard variance for attached garage at 368 Lake Forest (4-1)
• Tabled discussion of front porch setback variance at 25011 Lakeview Drive pending research on prior variances
• Approved minutes of June 2, 2024 meeting (5-0)

City Council

City Council will meet to discuss extending the cannabis moratorium and consider several ordinances regarding city infrastructure and employment. The body is also reviewing water main replacement applications and pavement marking contracts.

• Discussion on extending the cannabis moratorium authorized by Resolution No. 24-30
• Ordinance No. 24-85 amending employment provisions for paid time off
• Water main replacement applications for Douglas Drive and Westlawn Drive
• Agreement with American Roadway Logistics, Inc. for pavement marking and striping
• Bids for the construction of a Sanitary Sewer Equalization Tank

Bay Village City Council held a special meeting on July 22, 2024, primarily to recognize the girls lacrosse team and honor Tony Dostal. The council then approved several ordinances and resolutions, including paid time off amendments, corrections to prior contracts, and applications for water main replacements. No substantive decisions were made regarding the cannabis moratorium, which remains under discussion.

• Adopted Ordinance 24-85 amending paid time off provisions (6-0)
• Adopted Ordinance 24-88 correcting Village Green furnishings purchase (6-0)
• Adopted Ordinance 24-89 increasing architect contract for fire station renovation (6-0)
• Authorized bidding for Sanitary Sewer Equalization Tank construction (6-0)
• Adopted Resolution 24-90 to apply for Douglas Drive water main replacement (7-0)
• Adopted Resolution 24-91 to apply for Westlawn Drive water main replacement (7-0)
• Adopted Ordinance 24-92 for pavement marking and striping contract (7-0)
• Approved minutes of June 17, 2024 meetings (6-0 and 7-0)

City Council

The Finance Committee will review financial reports for June and the first half of 2024. The body will also discuss 2024 capital projects and the city's debt schedule and borrowing recommendations.

• Review of June and 1st Half 2024 Financials
• Review of 2024 Capital Projects
• 2024 Debt Schedule & Borrowing Strategy/Recommendations

The Finance Committee met to review June and first-half 2024 financials, including investments, municipal income tax, health care costs, and capital projects. No formal decisions or votes were made; the meeting was informational, with several follow-up items assigned to staff for future reports.

• No formal votes or resolutions were taken during the meeting
• Finance Director Milton to provide follow-up on investment income and fund balances
• Director Costello to prepare a quarterly capital projects tracking report for Council
• Finance Director Milton to reconcile General Capital Fund activity
• Committee to review debt schedule at a future meeting

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request from Jorge and Diann Rodriguez for a privacy screen at 23803 Wolf Rd. The applicant seeks to install a 45-foot-long privacy screen where 32 feet is permitted, requesting a variance of 13 feet. The meeting will also include approval of minutes from July 2, 2024.

• Variance request by Jorge & Diann Rodriguez for 13-foot additional privacy screen length at 23803 Wolf Rd
• Approval of minutes from July 2, 2024

The Board of Zoning Appeals approved a modified variance for Jorge & Diann Rodriguez at 23803 Wolf Rd, allowing a 32-foot privacy screen with one tapered section instead of the requested 45-foot run. The decision was made after discussion about the neighbor's actions and property uniqueness.

• Approved modified variance for 32' privacy screen with one tapered panel (6-0)
• Denied full 45' variance request for privacy screen
• Approved minutes of July 2, 2024 meeting (6-0)

Planning Commission

The Planning Commission will meet to review a preliminary plat for the proposed Chatham Point Subdivision and a lot split at 626 Bassett Rd. This item follows several rounds of plan revisions and a 60-day deadline extension.

• Preliminary Plat approval for Chatham Point Subdivision
• Lot Split at 626 Bassett Rd per Codified Ordinance 1109.02

Civil Service Commission

The Bay Village Civil Service Commission will meet to approve minutes from June 27, 2024, and discuss the entry-level police officer eligibility list, which determines candidates for hiring. The meeting includes miscellaneous items and adjournment.

• Approval of minutes from June 27, 2024
• Entry-level Police Officer Eligibility List discussion

Planning Commission

The Planning Commission meeting scheduled for Wednesday, July 3, 2024, has been cancelled. The cancellation is due to a lack of agenda items.

Board of Zoning Appeals

The Board of Zoning Appeals will consider two applications for variances regarding air conditioning condenser placement. The requests involve installing units closer than 10 feet from property lines at 23729 E. Oakland and 551 Dover Center.

• Variance request for AC condenser placement at 23729 E. Oakland
• Variance request for AC condenser placement at 551 Dover Center
• Approval of June 20, 2024 meeting minutes

Civil Service Commission

The Civil Service Commission will address the entry-level Police Officer and Dispatcher eligibility lists. The agenda also includes the Police Sergeant Promotional Examination.

• Entry-level Police Officer Eligibility List
• Dispatcher Eligibility List
• Police Sergeant Promotional Examination
• Approval of June 11, 2024 meeting minutes

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, June 26, 2024, will not be held. The cancellation is due to a lack of items on the agenda.

• No agenda items were submitted for this meeting

Board of Zoning Appeals

The Board of Zoning Appeals will meet on June 20, 2024, to review several applications for property variances. The agenda includes requests regarding generator placement, privacy screen length, and garage extensions. The board will also approve minutes from the June 6 meeting.

• Variance for generator placement at 372 Kenilworth
• Variance for a privacy screen at 246 Plymouth
• Variance to extend a garage line at 28914 Buchanan Dr

Planning Commission

The Planning Commission will consider a preliminary plat approval and lot split for the proposed Chatham Point Subdivision at 626 Bassett Rd. The agenda also includes the approval of minutes from May 15, 2024, and a Council update.

• Preliminary plat approval for Chatham Point Subdivision and Lot Split at 626 Bassett Rd
• Approval of May 15, 2024, meeting minutes

City Council

The council will review several utility and infrastructure items, including water service agreements with the City of Cleveland. Other topics include changes to traffic control on Clinton Drive and updates to city employment provisions regarding paid time off.

• Ordinance 24-72: Three water service agreements with the City of Cleveland
• Ordinance 24-80: Amending traffic control for Clinton Drive Westbound at Walmar Drive
• Change Order #1 to Phillips Paving, LLC for 2024 pavement repairs
• Change Order #2 to Ground Works Land Design for the Village Green project
• Ordinance amending Section 151.09 regarding paid time off (PTO)

City Council

Council committees will review several infrastructure projects, including sewer and pump station improvements. The agenda also includes discussions on amending civil service rules for police promotions and updating employee paid time off policies.

• Changing 'Stop' sign to 'Yield' sign at Clinton Drive and Walmar Drive
• Bids for sanitary sewer force main and manhole replacements
• Change order for the Phillips Paving Contract
• Amendments to Civil Service Rules regarding police promotions
• Agreement with Cleveland Water Department

Architectural Board of Review

The Architectural Board of Review will review a proposal for 20 new storefront bollards at the 7-Eleven/Speedway located at 630 Columbia. The board will also consider approving minutes from May 8, 2024.

• Review of 20 new storefront bollards at 630 Columbia
• Approval of May 8, 2024, meeting minutes

Civil Service Commission

The Bay Village Civil Service Commission is meeting to approve minutes from the April 23, 2024, meeting. The agenda also includes discussions regarding police promotions and a Police Sergeant Promotional Examination.

• Approval of April 23, 2024, meeting minutes
• Police promotions
• Police Sergeant Promotional Examination

City Council

The City Council will consider the adoption of the 2025 tax budget. The meeting also includes discussions on water service agreements with the City of Cleveland and pavement crack sealing. Additionally, council members will review traffic control changes for Clinton Drive.

• Adoption of the 2025 Tax Budget (Resolution 24-71)
• Water service agreements with the City of Cleveland (Ordinance 24-72)
• Pavement crack sealing contract with Specialized Construction, Inc.
• Fire hydrant painting agreement with Giant Maintenance and Restoration, Inc.
• Traffic control changes for Clinton Drive Westbound at Walmar Drive

City Council

The City Council committee meeting includes discussions on the 2025 tax budget and the appointment of James Milton as Finance Director. Committees will also review the Lakefront Master Plan update, fire station renovations, and pavement crack sealing bids.

• Appointment of James Milton as Finance Director
• Consideration of the 2025 Tax Budget
• Fire Station Renovation Project update
• Signage change from yield to stop at Clinton Drive and Walker Road
• Addition of 61 fire hydrants to painting contract

Board of Zoning Appeals

The Board of Zoning Appeals will consider several applications for property setbacks. These include requests to place generators closer than 10 feet from property lines and a request for a roofed porch. The meeting also includes the approval of May 16, 2024, minutes.

• Generator placement variance at 29215 Lincoln Rd.
• Roofed porch setback variance at 31016 Walker Rd.
• Generator placement variance at 26728 Lake Rd.
• Approval of May 16, 2024, minutes

Planning Commission

The Bay Village Planning Commission meeting scheduled for Wednesday, June 5, 2024, is cancelled. The cancellation is due to a lack of agenda items.

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for Wednesday, May 22, 2024, will not be held due to a lack of agenda items. This is a procedural cancellation notice, with no items to be discussed or decided.

• Meeting cancelled due to lack of agenda items

City Council

Bay Village City Council will consider several ordinances and resolutions, including a second reading and possible adoption of a $1.35 million note ordinance for street resurfacing and improvements. The council will also review a tax budget for fiscal year 2025, approve water service agreements with Cleveland, and consider contracts for insurance, health plan administration, and fire hydrant painting.

• Ordinance No. 24-70: $1,350,000 in notes for street resurfacing and improvements (second reading)
• Resolution No. 24-71: Adopting 2025 tax budget (second reading)
• Ordinance No. 24-72: Three water service agreements with City of Cleveland (second reading)
• Ordinance: Contract with Jackson Dieken & Associates for insurance (first reading)
• Ordinance: Contract with Giant Maintenance and Restoration for fire hydrant painting

City Council

Bay Village City Council meets May 20, 2024, to discuss and vote on several items, including a cannabis dispensary zoning discussion, a $1,350,000 street improvement ordinance, the 2025 tax budget, and various contracts. The meeting includes committee reports and public audience time. Several ordinances are scheduled for first or second reading at the regular meeting following this committee session.

• Cannabis dispensary zoning discussion with Law Director Barbour
• Ordinance No. 24-70 for street improvements in the amount of $1,350,000
• 2025 Tax Budget resolution 24-71 second reading
• Cleveland Water Department Agreement Ordinance No. 24-72 second reading
• Fire hydrant painting contract for 361 hydrants between Dover Center and Humiston Road

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider two variance requests: one to allow an air conditioning condenser closer to a property line than the zoning code permits, and another to build a front porch that extends beyond the front building line. The board will also approve minutes from its May 2, 2024 meeting.

• Variance for 27000 Bruce: allow AC condenser 5' from property line instead of required 10' (Section 1359.01)
• Variance for 31016 Walker Rd: build 8' deep front porch, exceeding 6' variance granted in 2021 but never used (Section 1153.02(1))
• Approval of minutes from May 2, 2024 meeting

Planning Commission

The Bay Village Planning Commission is meeting to consider preliminary plat approval for the proposed Chatham Point Subdivision and lot split at 626 Bassett Rd, per Codified Ordinance 1109.02. This is a follow-up to the initial meeting on April 17, 2024, with revised plans received on May 1, 2024. The commission will also approve minutes from the April 17 meeting and receive a council update.

• Preliminary plat approval for Chatham Point Subdivision and lot split at 626 Bassett Rd
• Revised plans received May 1, 2024
• Approval of minutes from April 17, 2024 meeting
• Council update

Architectural Board of Review

The Architectural Board of Review will consider a request to remove windows at Humble Wine Bar (to be renamed) at 27215 Wolf Rd., submitted by AODK Architecture on behalf of the property owner, Goodman Real Estate Services Group LLC. The board will also approve minutes from the April 10, 2024 meeting. The agenda contains one substantive item and otherwise is procedural.

• Review of window removal at Humble Wine Bar, 27215 Wolf Rd., Bay Square
• Applicant: AODK Architecture; property owner: Goodman Real Estate Services Group LLC
• Approval of minutes from April 10, 2024

City Council

Bay Village City Council will consider several resolutions and ordinances, including a $1,350,000 note issuance for street and bridge improvements, approval of the county-wide 9-1-1 plan, and adoption of the 2025 tax budget. The council will also vote on accepting donations for spring plantings and dog kennel renovations, and will hold a first reading on water service agreements with Cleveland. The meeting includes routine reports and an executive session for litigation and personnel matters.

• Ordinance authorizing $1,350,000 in notes for street resurfacing and bridge improvements (first reading)
• Resolution approving Cuyahoga County's 9-1-1 plan and selecting a mayoral representative to the 9-1-1 Program Review Committee
• Resolution adopting the 2025 tax budget for submission to the county fiscal officer
• Donations accepted: Bay Village Garden Club for spring plantings; Sixmo Companies for dog kennel architecture services
• Motion to confirm Mary Patricia Rhea to the Board of Zoning Appeals; St. Raphael's Church banner display request

City Council

Bay Village City Council meets May 6, 2024, to discuss and vote on several items, including a $1,350,000 street improvement note ordinance, adoption of Cuyahoga County 9-1-1 plan resolutions, and a water department agreement. The council will also consider appointments, donations, a sign request from St. Raphael's Church, and confirm the trash fee remains unchanged at $12/quarter.

• $1,350,000 street improvement note ordinance for first reading
• Adoption of Cuyahoga County 9-1-1 Plan and representation vote (Resolutions 24-59, 24-60)
• Appointment of Mary Patricia Rhea to Board of Zoning Appeals
• St. Raphael's Church banner request for Gabriel Project, May-Sept 2024
• Trash fee confirmed unchanged at $12/quarter for 2024

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider three variance requests, including two tabled items. The board will vote on whether to approve variances for a generator, an attached garage addition, and an AC condenser, each requiring relief from zoning code setbacks.

• Variance for generator at 29215 Lincoln Rd, 5'6" from property line (requires 4'6" variance), tabled from 4/4/24
• Variance for attached garage at 368 Lake Forest, north side yard 1.67' instead of 11' (9.33' variance), tabled from 4/18/24
• Variance for AC condenser at 26909 Russell Rd, 6' from property line (requires 4'8" variance)

Planning Commission

The Bay Village Planning Commission meeting scheduled for May 1, 2024, has been cancelled. The cancellation was requested by the applicant, Hope Properties, and due to a lack of additional agenda items.

• Meeting cancelled at Hope Properties' request
• No other agenda items were scheduled

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, April 24, 2024, will not be held due to a lack of agenda items. This is a procedural cancellation notice; no decisions or discussions will take place.

• Meeting cancellation due to lack of agenda items

Civil Service Commission

The Commission will review minutes from previous March meetings. The agenda includes discussions regarding an entry-level eligibility list for firefighters and lateral hiring for police officers.

• Entry-level eligibility list: Firefighter
• Lateral Hiring: Police Officer
• Entry-level examination: Police Officer

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider three variance requests related to property additions and a privacy screen. The board will also approve minutes from its April 4, 2024 meeting. Decisions require a majority vote of all appointed members.

• Variance for 4' side-yard setback at 31350 Kimerly Dr. (Jacqueline McNamara) to build an addition
• Variance for 9.33' side-yard setback at 368 Lake Forest (Paul Baeppler) for an attached garage addition
• Variance for 38 ft. of additional privacy screen length at 81 Huntington Woods (Tom & Gina Petredis)
• Approval of minutes from April 4, 2024 meeting

Planning Commission

The Bay Village Planning Commission is meeting in person to review the proposed Chatham Point Subdivision and Lot Split at 626 Bassett Rd. The commission will also approve minutes from December 6, 2023, and receive a council update. Public comments can be emailed by 2:00 p.m. the Tuesday before the meeting.

• Preliminary review of proposed Chatham Point Subdivision and Lot Split at 626 Bassett Rd
• Approval of minutes from December 6, 2023
• Council update

City Council

The Bay Village Finance Committee is meeting to review the city's financial status, including March and first-quarter 2024 financials, and to discuss the 2024 borrowing strategy, trash collection fees, and funding for capital projects. They will also consider updates on the vehicle leasing program, sewer fees, and smoke/dye test studies.

• Review of March and 1st Qtr. 2024 Financials
• 2024 Borrowing Strategy and Plan/Recommendation for Council
• Discussion of 2024 Trash Collection Fee and 2024 'gap' funding
• Initial discussion on funding needs for larger capital projects, including EQ Tank and Fire Station Renovation
• Update on Sewer Fees and funding for 2024 City and Residential Smoke/Dye Test Studies

City Council

Bay Village City Council meets April 15, 2024, to discuss and vote on several items, including a contract with Flock Safety Group for eight license plate reader cameras, a construction manager contract for the fire station renovation, and adoption of revised Civil Service Rules. The agenda also includes updates on Cleveland Water, a storm sewer modeling project, and a generator purchase for Huntington Lift Station.

• Contract with Flock Safety Group for 8 Falcon License Plate Reader cameras
• Contract with Regency Construction Services for Fire Station Renovation Project
• Adoption of revised Civil Service Rules and Regulations (Resolution 24-45)
• Engineering services for Huntington Woods Storm Sewer Modeling Project
• Purchase of new generator for Huntington Lift Station

City Council

Bay Village City Council will vote on several ordinances and resolutions, including a contract for the fire station renovation, a five-year agreement with Flock Group for hardware and software, and an appropriation ordinance. The agenda also includes items on storm sewer modeling, park improvements, and a generator purchase.

• Ordinance authorizing contract with Regency Construction Services for Construction Manager at Risk Services for Bay Village Fire Station Renovation Project
• Ordinance authorizing agreement with Flock Group, Inc. for hardware and software products (5-year agreement)
• Ordinance to make appropriations for FY 2024, amending prior appropriations
• Ordinance authorizing agreement with Chagrin Valley Engineering for Huntington Woods Storm Sewer Modeling Project
• Resolution accepting donation of sapling trees from Chagrin Valley Engineering for Arbor Day

City Council

The Avon Lake/Bay Village Ad Hoc Committee for Walker Road Park is meeting to discuss several items related to the park, including a wetlands permit and purchase mitigation agreement, a water line for a drinking fountain and field watering, the status of an emergency entrance to a housing development area, and road repair status. These are discussion items, not final decisions.

• Wetlands Permit & Purchase Mitigation Agreement
• Water line for drinking fountain and watering fields
• Status of emergency entrance to housing development area
• Status of road repair

Architectural Board of Review

The Architectural Board of Review will meet to approve minutes from March 27, 2024. The board will also review proposed exterior modifications for the Bay Kennel located at the Bay Service Department.

• Review of exterior changes to Bay Kennel at 31300 Naigle Rd
• Proposed new exterior cladding, window, door, and roof revisions

Tree Commission

The Bay Village Tree Commission is meeting to approve prior minutes, hear reports from the City Council and City Forester, and plan the Arbor Day commemoration on June 1, 2024. The agenda includes organizing the celebration opening, compiling an invitation list for groups and organizations, and selecting small and large tree species for a resident giveaway. The meeting is open to the public in person and via Zoom.

• Arbor Day commemoration planned for June 1, 2024
• Tree species giveaway to residents (small and large trees)
• Invitation list for groups/organizations to be compiled
• City Forester report on 'Branching Out Together'
• Approval of February 13, 2024 meeting minutes

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public hearing on four variance requests. Three seek to place air conditioning condensers or generators closer to property lines than the 10-foot zoning code allows. One seeks to amend a previously granted variance for a garage at 25011 Lakeview Drive, requesting a smaller rear yard than required. The board will also approve minutes from its March 18, 2024 meeting.

• Variance for AC condenser at 26917 Bruce Rd, 3'6" from required 10' setback
• Variance for generator at 324 Saddler Rd, 4' from required 10' setback
• Variance for generator at 29215 Lincoln Rd, 4'6" from required 10' setback
• Amendment to garage variance at 25011 Lakeview Drive, requesting 18'8" rear yard variance
• Approval of minutes from March 18, 2024 meeting

Planning Commission

The Bay Village Planning Commission meeting scheduled for Wednesday, April 3, 2024, has been cancelled because there are no agenda items to consider. This is a procedural cancellation notice, with no decisions or discussions scheduled.

• Meeting cancellation notice for April 3, 2024

City Council

Bay Village City Council's April 1, 2024 regular meeting includes multiple resolutions and ordinances, many with emergency clauses. Key items include accepting a donation for crossing guard booths, adopting revised civil service rules, certifying unpaid charges to the county for collection, authorizing shoreline erosion improvements, purchasing road salt and equipment, and contracting for pavement repairs. The meeting also includes routine items like minutes approval and financial statement acknowledgment.

• Resolution to accept donation from Speed Pro Cleveland West for Crossing Guard Booth Improvement Project
• Ordinance authorizing agreement with Phillips Paving, LLC for 2024 Pavement Partial Depth Repairs
• Resolution authorizing participation in ODOT Winter Sale Contract for 2024-2025 road salt purchase
• Resolution and ordinance for shoreline erosion improvements in Bay Village Shoreline Special Improvement District
• Resolutions certifying unpaid grass cutting, sewer/refuse, sidewalk repair, and tree removal charges to Cuyahoga County for collection

City Council

Bay Village City Council committees will discuss several items including a shoreline erosion control special assessment petition, road salt purchase for the 2025-2026 winter season, a contract for partial depth road repairs, and permits for a solar eclipse event and Memorial Day activities. The meeting also includes first reading of an ordinance amending employment provisions regarding vacations, and certification of unpaid charges to the county fiscal officer.

• Petition for Special Assessments for Shoreline Erosion Control Project within Bay Village Shoreline Improvement Special Improvement District
• Purchase of Road Salt for 2025-2026 Winter Season
• Approval of contract for partial depth repairs for city roads
• Motion to permit Kiwanis Club to host 2024 Great Solar Eclipse Event in Cahoon Memorial Park on April 8
• Amending Section 151.04(h) regarding employment provisions (first reading)

Architectural Board of Review

The Architectural Board of Review will consider a request from Bayside Eyecare (formerly PNC Bank) at 433 Dover Center Road for three new signs: a 30 sq. ft. monument sign, a 28 sq. ft. front wall sign, and a 23 sq. ft. rear wall sign. The board will also approve minutes from the December 13, 2023 meeting. This is a routine review of proposed signage.

• New monument sign (30 sq. ft.) for Bayside Eyecare
• New front wall sign (28 sq. ft.) on west side of building
• New rear wall sign (23 sq. ft.) on east side of building
• Approval of minutes from December 13, 2023 meeting

Civil Service Commission

The Civil Service Commission is meeting to address lateral hiring for the Police Department. The agenda also includes miscellaneous items.

• Lateral hiring for the Police Department

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider three variance requests and one special permit application. The board will also approve minutes from its previous meeting. Decisions require a majority vote of all appointed members, and applicants may request delays if not all members are present.

• Variance for generator placement at 30700 Lake Rd (less than 10' from property line, 4.5' variance)
• Variance for porch setback at 27904 Lincoln Rd (8' encroachment on 45' setback)
• Special permit for lattice trellis at 23012 Lake Rd (panels over 6' in front yard)
• Approval of minutes from March 7, 2024 meeting

City Council

This is a special meeting of the Bay Village City Council and administration, held as a two-day retreat at Bellwether Farm. The agenda consists of dinner, social time, and two leadership training sessions led by presenter Kitty Brandal, with opening and closing remarks by Mayor Koomar. No legislative or policy items are scheduled.

• Leadership training: 'Lead With Impact: Be An Influencer!'
• Leadership training: 'Build High-Trust Teams Through Understanding Leadership Styles'
• Retreat held at Bellwether Farm, 4655 State Rt. 60, Wakeman, OH

Planning Commission

The Bay Village Planning Commission meeting scheduled for March 20, 2024, has been cancelled because there are no agenda items to discuss. This is a procedural cancellation with no decisions or discussions taking place.

City Council

Bay Village City Council's regular meeting on March 18, 2024, includes second readings of an ordinance updating the Westshore Council of Governments agreement and a resolution imposing a moratorium on adult-use marijuana permit applications through December 31, 2024. Council will also consider first readings for the 2024 pavement resurfacing contract with Phillips Paving LLC and an agreement with Hall Public Safety Upfitters for police vehicle equipment, plus a second reading to convert Reese Park basketball courts to pickleball courts. Additional items include a $138,170 appropriation for the street program, a temporary sign request from St. Raphael Parish, and an executive session for real estate and personnel matters.

• Resolution No. 24-30: moratorium on adult-use marijuana permit applications until Dec 31, 2024
• Ordinance: $138,170 added to General Capital Fund for street program
• Ordinance: agreement with Phillips Paving LLC for 2024 Pavement Resurfacing Program
• Ordinance No. 24-36: convert Reese Park basketball courts to four pickleball courts
• Ordinance: agreement with Hall Public Safety Upfitters for police vehicle equipment

City Council

Bay Village City Council meets March 18, 2024, to discuss and vote on several items, including a first reading of a contract with Phillips Paving LLC for the 2024 Pavement Resurfacing Program. The council will also consider a moratorium on retail adult-use marijuana sales, amendments to agreements with Cleveland Water and the Westshore Council of Governments, and a request from St. Raphael Parish for temporary Easter signs.

• 2024 Pavement Resurfacing Program contract with Phillips Paving LLC (first reading)
• Moratorium on retail sales of adult use marijuana (second reading)
• Amendments to agreement with Cleveland Water
• St. Raphael Parish request for two 6x5 ft Easter sign panels on Dover Center Road
• Reese Park Pickleball Court Conversion by Industrial Surface (second reading)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, March 13, 2024, will not be held due to a lack of agenda items. The notice was issued by Lauren Oley, Secretary of the board.

• Meeting cancellation due to lack of agenda items

City Council

Bay Village City Council holds a special meeting to take action on one item: confirming the Mayor's appointment of Mary Kay Costello as Director of Public Service and Properties. The agenda is otherwise limited to roll call, pledge, and adjournment.

• Confirmation vote on Mary Kay Costello for Director of Public Service and Properties

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider two variance requests. The first is from Kelly Gale to place air conditioning condensers closer to a property line than allowed. The second is from Kristine Reimer to install perforated pipe in a riparian zone. The board will also approve minutes from its February 15, 2024 meeting.

• Variance for 2 AC condensers at 31012 Lake Rd, requesting 7' variances each (units B & C) from 10' property line requirement (Section 1359.01(a))
• Variance to install perforated pipe in a riparian zone at 498 Edinborough
• Approval of minutes from February 15, 2024 meeting

Planning Commission

The Bay Village Planning Commission meeting scheduled for Wednesday, March 6, 2024, has been cancelled because there are no agenda items to discuss. This notice was issued by Lauren Oley, Secretary of the Planning Commission.

• Meeting cancellation notice for March 6, 2024

Civil Service Commission

The Civil Service Commission will meet to approve previous meeting minutes and review eligibility lists for entry-level police officers and full-time dispatchers. The body will also discuss lateral hiring for the Police Department.

• Entry-Level Police Officer Eligibility List
• Full-time Dispatcher Eligibility List
• Lateral Hiring-Police Department
• Approval of November 30, 2023 meeting minutes

City Council

Bay Village City Council will vote on several ordinances and resolutions, including a moratorium on adult-use marijuana permit applications, an updated Westshore Council of Governments agreement, and various contracts for pool equipment, park improvements, and vehicles. The agenda also includes routine items like minutes approval and a clerk pro tem appointment.

• Resolution declaring a moratorium until Dec 31, 2024 on accepting permit applications for adult-use marijuana activities (first reading)
• Ordinance authorizing updated Westshore Council of Governments agreement
• Ordinance with Nerone & Sons, Inc. for Change Order No. 1 on sanitary sewer air release repair
• Ordinance with EMSCO OP Aquatics to purchase a 2mil BTU pool heater for the Family Aquatic Center
• Ordinance with Industrial Surface to convert Reese Park basketball courts to four pickleball courts

City Council

Bay Village City Council will hold a committee meeting to discuss and potentially act on several items, including a proposed moratorium on marijuana-related activities, amendments to an agreement with the Westshore Council of Governments, acceptance of donations, and various equipment and service contracts. The meeting also includes a presentation from the Cleveland Water Department on a water main renewal program.

• Moratorium on retail sales of adult-use marijuana
• Amendments to agreement with Westshore Council of Governments
• Submerged land lease for D. Scott Morrison at 29336 Lake Road for a revetment
• Purchase of 2mil BTU pool heater for Bay Village Family Aquatic Center
• Purchase of two snow plow packages, three Ford trucks, and one International chassis cab

Architectural Board of Review

The Architectural Board of Review meeting scheduled for February 28, 2024, has been cancelled because there are no items to consider. The notice was issued by the board's secretary, Lauren Oley.

Planning Commission

The Bay Village Planning Commission meeting scheduled for February 21, 2024, was cancelled. The developer, EFG Custom Homes, withdrew its application for The Chatham Point Subdivision. No other business is listed on the agenda.

• Meeting cancelled
• EFG Custom Homes withdrew application for The Chatham Point Subdivision

City Council

Bay Village City Council will hold a committee meeting to discuss and potentially approve several contracts, including the City Hall rooftop replacement, the July 4th fireworks display, and annual supply agreements for concrete, asphalt, and aggregate. They will also receive updates on the Village Project, urban forestry, and the Walker Road Park retention basin, and consider a liquor permit application for Ross Wine & Liquor.

• Contract with Gardiner for City Hall Rooftop Replacement and Controls Project
• Fourth of July Fireworks Contract with Ohio Pyro & Flame, LLC
• Liquor permit application for BAPA 95 LLC, dba Ross Wine & Liquor, 27313 Wolf Road, Unit 15
• Bids for concrete (Westview Concrete), asphalt (Stoneco, Inc.), and aggregate (Olen Corporation) for Service Department operations
• Purchase of one hopper spreader equipment package from Concord Road Equipment

City Council

Bay Village City Council will consider several ordinances and resolutions, including contracts for the July 4 fireworks display, HVAC equipment at City Hall, and road materials (concrete, asphalt, aggregate). They will also discuss a liquor permit for Ross Wine & Liquor and acknowledge January 2024 financial reports. All items are up for discussion or action at this regular meeting.

• Ordinance authorizing agreement with Ohio Pyro & Flame, LLC for 2024 July 4 fireworks display
• Motion to not request a hearing on C STCK liquor permit for BAPA 95 LLC, dba Ross Wine & Liquor, 27313 Wolf Road, Unit 15
• Ordinance authorizing agreement with Gardiner for HVAC equipment at Bay Village City Hall
• Ordinances authorizing agreements with Westview Concrete Corp., Stoneco Inc. dba Allied Corporation, and Area Aggregates LLC for road materials
• Resolution authorizing purchase of one Hopper Spreader Equipment Package from Concord Road Equipment

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will hold a public meeting to consider three variance requests related to property setbacks. The board will also approve minutes from the previous meeting. Decisions require a majority vote of all appointed members.

• David Given, 554 Huntmere: variance to place AC condenser 6'6" from property line (code requires 10')
• Stephen Schill for Meghan and Jason LaRiccia, 28210 West Oviatt Rd: two variances for side yard setbacks to add attached garage (3.80' and 9.87' side yards)
• ARP Heating & Air Conditioning for Karl & Amanda Beckeny, 29069 Northfield Rd: variance to place generator 8' from property line (code requires 10')

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for Wednesday, February 14, 2024, is cancelled due to a lack of agenda items. No decisions or discussions will take place at this meeting.

• Meeting cancelled due to lack of agenda items

Tree Commission

The Tree Commission will meet to review reports from the City Council and City Forester. The agenda includes discussions regarding outreach and Arbor Day commemoration.

• Approval of January 9, 2024 Minutes
• City Forester Report
• “Branching Out Together” meeting discussion
• Arbor Day Commemoration

Planning Commission

The Planning Commission meeting scheduled for Wednesday, February 7, 2024, has been cancelled. The cancellation is due to a lack of agenda items.

City Council

The City Council is meeting to discuss various committee items including road maintenance programs and police recruitment. The agenda includes several proposals for infrastructure projects, equipment purchases, and park improvements.

• Discussion of lowering the Auxiliary Police age requirement to 18 years
• Authorization to replace LED signs in Cahoon Park and at City Hall
• Bidding for 2024 Mill and Overlay, Crack Seal, and Partial Depth Repair programs
• A $4,734.25 contract increase for the Village Green project
• Purchases for a Ventrac Tractor, replacement poles, and two Police Interceptor vehicles

City Council

Bay Village City Council will consider several ordinances and resolutions, including a 2024 appropriations ordinance, contracts for road maintenance and sewer projects, and purchases of equipment and vehicles. The agenda also includes a reappointment to the Tree Commission and an ordinance amending auxiliary police qualifications. Most items include emergency clauses for immediate effect.

• Ordinance for 2024 appropriations, repealing capital appropriation ordinances 23-128 and 24-07
• Ordinance authorizing agreement with Aker's Signs for LED sign replacement at Cahoon Park and City Hall
• Motions to advertise for bids for 2024 Mill and Overlay, Crack Seal, and Partial Depth Repair programs
• Ordinances with Chagrin Valley Engineering for smoke/dye testing, East Oakland-Clague Rd sewer, and Westlawn Drive manhole projects
• Resolutions to purchase a Ventrac tractor, 12 light poles from Graybar, 2 police vehicles, and lease 10 vehicles from Enterprise Fleet Management

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for Thursday, February 1, 2024, is cancelled due to a lack of agenda items. No applications or cases will be heard at this time.

• Meeting cancellation notice issued by Lauren Oley, Secretary

City Council

The Public Improvements Streets/Sewers/Drainage Committee is meeting to discuss the Basement Sewer Guide. This is a discussion item only, with no formal votes or decisions listed on the agenda.

• Discussion of Basement Sewer Guide

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for Wednesday, January 24, 2024, will not be held due to a lack of items for the agenda. This is a procedural cancellation notice; no decisions or discussions will take place.

• Meeting cancelled due to lack of agenda items

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for January 18, 2023, is cancelled because there are no items to consider. The notice was issued by the board secretary.

• Meeting cancellation due to lack of agenda items

Planning Commission

The Bay Village Planning Commission meeting scheduled for January 17, 2024, has been cancelled because there are no agenda items to discuss. This is a procedural cancellation, with no decisions or discussions taking place.

• Meeting cancelled due to lack of agenda items

City Council

Bay Village City Council's regular meeting includes committee reports and votes on several items: a motion to not request a hearing on a D5 liquor permit for Trust Coffee Company, a resolution to apply for an Ohio EPA chloride reduction grant, and ordinances for 2024 appropriations and capital expenditures. The council will also consider agreements for waste collection with Republic Services and a sewer project with Nerone & Sons, among other routine matters.

• Motion to not request a hearing on D5 liquor permit for Trust Coffee Company, 27225 Wolf Road
• Resolution to apply for Ohio EPA Chloride Reduction Grant
• Ordinance for 2024 appropriations and capital expenditures
• Ordinance 23-144 with Republic Services for solid waste and recycling collection
• Ordinance with Nerone & Sons for Comminutor installation on Bryson Lane

City Council

Council members will meet in various committees to discuss city business including solid waste collection agreements and sewer projects. Discussions also include liquor permit applications, street signage requests, and funding for archeological investigations.

• D5 Liquor Permit application for Smith Seven LLC (Trust Coffee Company) at 27225 Wolf Road
• Solid waste collection and recycling agreement with Browning Ferris Industries of Ohio, Inc. (Republic Services of Elyria)
• Agreement with Duke’s Root Control, Inc. for Smoke and Dye Testing Program
• Funding for archeological investigation for the Bay Point Project
• Snoball Race pole banners at Wolf and Cahoon Roads and Wolf and Dover Center Roads

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, January 10, 2023, will not be held due to a lack of agenda items. This is a procedural cancellation notice.

Tree Commission

The Bay Village Tree Commission is meeting to elect a 2024 chairperson, approve the November 2023 minutes, and receive reports from the City Council representative and City Forester, including a fall planting update. They will also review the 2023 year-end report, discuss outreach and communication, and set a date for Arbor Day recognition. The meeting is largely routine administrative business.

• Election of 2024 Chairperson
• Approval of November 14, 2023 minutes
• City Forester Report: Fall Planting Update
• 2023 Year-End Report review
• Date for Arbor Day Recognition

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will meet in person to consider a variance request from Robert Weinert for a property at 533 Glen Park Drive. The applicant seeks two variances to install a 6-foot privacy screen that exceeds the permitted length and directional limits. The board will also approve minutes from a previous meeting.

• Variance request by Robert Weinert for 533 Glen Park Drive to exceed 10% fence length rule (65'10" requested vs. 46' allowed) and 32' directional rule (variance of 28')
• Approval of minutes from December 21, 2023 meeting

Planning Commission

The Bay Village Planning Commission meeting scheduled for January 3, 2024, has been cancelled due to a lack of agenda items. No business will be conducted at this meeting.

• Meeting cancelled due to lack of agenda items

City Council

Bay Village City Council is holding its annual organizational meeting to nominate and confirm the Clerk of Council, Vice President, committee assignments, and council representatives to boards and commissions. The council will also take second reading of a solid waste collection contract with Republic Services and consider two resolutions renewing agreements with the Cuyahoga Soil and Water Conservation District.

• Second reading of Ordinance 23-144 authorizing a solid waste, recycling, and yard waste agreement with Republic Services of Elyria
• Resolution to renew MOU with Cuyahoga Soil and Water Conservation District for pollution prevention
• Resolution to renew MOU with Cuyahoga Soil and Water Conservation District for public education
• Nominations and confirmations for Clerk of Council, Vice President, and committee chairs
• Appointments of council representatives to Planning Commission, Parks and Recreation, and other boards

City Council

This is the agenda for the City of Bay Village's January 1, 2024 inauguration and reception, a ceremonial event where newly elected officials take their oaths of office. The meeting includes the posting of colors, pledge of allegiance, an invocation, and a welcome from the mayor, followed by the oath administered by a judge. No legislative or policy decisions are on this agenda.

• Oath of office administered by Judge Brian F. Hagan of Rocky River Municipal Court
• Elected officials taking oath include Mayor Paul A. Koomar, Council President Dwight A. Clark, and council members Peter J. Winzig, Dave Long, Lydia DeGeorge, Michael Greco, and Daniel Rettig
• Invocation by Reverend Lisa Kropinak of Bay United Methodist Church
• Event held at Dwyer Memorial Center, 300 Bryson Lane, Bay Village, Ohio