Bay Village public meetings in 2025

City Council

The City Council is meeting for an inauguration ceremony. The primary purpose of the meeting is for elected officials to take the oath of office.

• Oath of office administered by Judge Brian F. Hagan

Architectural Board of Review

The Architectural Board of Review met on December 22, 2025 at City Hall. The board approved the minutes from the November 25, 2025 meeting. It reviewed an application from Brady Signs Co. to replace the monument LED illuminated sign cabinet at the Bay Village Board of Education building, 377 Dover Center Rd. It also reviewed an application from Brilliant Electric Sign Co. and Young Design Studio LLC for exterior signage changes at the Hawthorne Grove Childcare Center, 590 Dover Center Rd, including three specific signs.

• Approval of minutes from the November 25, 2025 meeting
• Review of replacement LED illuminated sign cabinet for Bay Village Board of Education building (377 Dover Center Rd)
• Review of exterior signage changes for Hawthorne Grove Childcare Center (590 Dover Center Rd)
• Proposed signs: ‘HAWTHORN GROVE – INFANT CENTER’ south‑facing, ‘HAWTHORN GROVE’ east elevation, ‘ENTRANCE’ west elevation awning

The Architectural Board of Review approved the minutes from the November 25, 2025 meeting by a 5‑0 vote. The board also accepted the proposed replacement LED illuminated sign for the Bay Village City Schools at 377 Dover Center Rd, confirming it meets LED sign requirements. Both motions passed unanimously.

• Approved November 25, 2025 minutes (5-0)
• Accepted Bay Village school signage change (5 yeas, 0 nays)

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will approve the minutes from the December 4, 2025 meeting. It will then review four variance applications: a side‑yard setback reduction for a new home on Lake Road, an increased fence height on Walker Road, an air‑conditioning condenser placement on Cliff Drive, and a related fence variance. Decisions will be made by a quorum of board members.

• Syed Abbas – variance to reduce total side‑yard setback by 6 ft 9 in for a new home at 25140 Lake Rd (requested 7 ft 9 in and 6 ft setbacks vs. required 20 ft 6 in and 9 ft).
• Michael Lewis – variance to allow 9 ft of fence height above 4 ft on 31321 Walker Rd, increasing total fence to 64 ft on the rear property line.
• Jared Sevisky – variance to place an air‑conditioning condenser 8 ft from the property line at 23728 Cliff Drive, requiring a 2 ft variance from the 10‑ft setback rule.
• Approval of minutes from the December 4, 2025 Board of Zoning Appeals meeting.

Planning Commission

The Bay Village Planning Commission cancelled its scheduled meeting on December 17, 2025 because there were no agenda items to consider. No decisions or discussions were held at this meeting.

Civil Service Commission

The Civil Service Commission is meeting to review police staffing matters. The body will discuss the entry-level police officer eligibility list, examinations, and lateral hiring.

• Entry-level Police Officer Eligibility List
• Entry-level Police Officer Examination
• Police Lateral Hiring

City Council

The Bay Village City Council will consider the Fiscal Year 2026 appropriations ordinance and emergency contracts for fire equipment, consulting services, and a wheel loader. The meeting also includes a public hearing on a marijuana moratorium.

• Ordinance 25-121: FY 2026 appropriations
• Contract with Stryker Medical Devices for two 'Lucas 3' Chest Compression Devices
• Contract with McCaulley & Company for specialized consulting services
• Contract with Chagrin Valley Engineering for consulting services
• Resolution to extend moratorium on recreational marijuana permit applications

The council approved Ordinance 25-121, appropriating funds for the City of Bay Village’s Fiscal Year 2026 budget, by a 7‑0 vote. It also adopted several emergency ordinances, including a contract for two chest compression devices for the fire department (Ordinance 25-132), an extension of the adult‑use marijuana permit moratorium through 2026 (Resolution 25-133), a consulting agreement with McCaulley & Company (Ordinance 25-127), and a contract with Chagrin Valley Engineering (Ordinance 25-131), each by 7‑0. Additionally, Deb Putnam was reappointed to the Records Commission for a two‑year term, and the November 2025 financial reports were formally acknowledged, all with unanimous votes.

• Adopted Ordinance 25-121 FY 2026 appropriations (7-0)
• Adopted Ordinance 25-132 purchase of two chest compression devices for Fire Dept (7-0)
• Adopted Resolution 25-133 extension of marijuana permit moratorium to Dec 31, 2026 (7-0)
• Adopted Ordinance 25-127 consulting agreement with McCaulley & Company (7-0)
• Adopted Ordinance 25-131 contract with Chagrin Valley Engineering Ltd. (7-0)
• Reappointed Deb Putnam to Records Commission for term ending Dec 31, 2027 (7-0)
• Acknowledged receipt of November 2025 financial reports (7-0)
• Adopted Ordinance 25-134 FY 2025 appropriations as previously appropriated (7-0)

City Council

Bay Village City Council is meeting to discuss several ordinances and contracts, including the city's annual appropriations for 2026. The body will also consider equipment purchases for the Fire and Service Departments and an extension of marijuana regulations.

• Annual Appropriation Ordinance No. 25-121 (third and final reading)
• Contract with Stryker Medical Devices for two Lucas 3” manual chest compression devices
• Resolution to extend marijuana regulations until December 31, 2026
• Purchase of a Caterpillar Wheel Loader from Ohio Cat for the Service Department
• Lease amendment for Village Bike Co-op at 303 Cahoon Road

The committee session was procedural. Council members introduced contracts, a records‑commission reappointment, a cannabis‑moratorium extension, and equipment purchases, but each item was slated for a vote at the upcoming regular meeting. No vote tallies or approvals were recorded in these minutes.

City Council

The Records Commission is meeting to approve previous minutes and review RC-2 and RC-3 forms from city departments. The body will also set a date for the destruction of records.

• Approval of June 26, 2025 meeting minutes
• Review of RC-2 and RC-3 forms
• Setting a date for destruction of records

Architectural Board of Review

The Architectural Board of Review meeting scheduled for December 10, 2025, has been cancelled because a quorum could not be reached.

• Meeting cancellation notice
• No quorum present

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will consider several variance applications. Requests include a generator placement at 29336 Lake Rd, AC condenser setbacks at 29312 Osborn and 30601 Ashton Lane, fence extensions at 31321 Walker Rd, a temporary wildlife fence at 433 Bradley, and a reduced side‑yard setback for a new home at 316 Kenilworth. Decisions require a majority vote of all board members present.

• Variance for generator at 29336 Lake Rd (section 1370.05(a)) to place unit more than 10 ft from property line
• Variance for AC condenser at 29312 Osborn (section 1359.01(a)) to place unit 6 ft from property line (4 ft variance)
• Variance for AC condenser at 30601 Ashton Lane (section 1359.01(a)) to place unit 5 ft from property line (5 ft variance)
• Variance for fence at 31321 Walker Rd (sections 1163.05(h1) & (h3)) to add 52 ft of fencing above the 4‑ft limit
• Variance for new home at 316 Kenilworth (section 1153.03(1)) to reduce side‑yard setback by 5 ft 7 in

The board granted a variance to place a generator at 29336 Lake Rd., allowing it to be 10 ft 9 in from the property line. It also approved variances for air‑conditioning condensers at 29312 Osborn Rd. (6 ft from the line) and 30601 Ashton Lane (5 ft from the line). All three motions passed unanimously with a 6‑0 vote.

• Approved generator variance at 29336 Lake Rd. (6‑0)
• Approved AC condenser variance at 29312 Osborn Rd. (6‑0)
• Approved AC condenser variance at 30601 Ashton Lane (6‑0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for December 3, 2025 was cancelled. The cancellation was due to a lack of agenda items, so no decisions or discussions will take place.

City Council

The Bay Village City Council will hold a regular meeting to vote on several ordinances, including a debt issuance to fund the fire station project. The council will also consider a contract with Motorola Solutions for police radio equipment, an amendment to the annual appropriation ordinance, and a change order for the Wolf Road Equalization Tank project. Additional items include a resolution to seek Lake Erie grant funding for the Cahoon Park restoration and re‑appointments to the Board of Zoning Appeals.

• Debt issuance ordinance for the fire station project (Ordinance 25-119)
• Contract with Motorola Solutions to purchase police radio equipment
• Amended annual appropriation ordinance (Ordinance No. 25-121)
• Change Order 5 to Independence Excavating for the Wolf Road Equalization Tank project
• Resolution to apply for Lake Erie Community Grant for Cahoon Park Aquatic and Riparian Restoration

City Council

The Bay Village City Council will consider several emergency ordinances, including a $10 million note issuance to fund fire‑station renovation and a contract with Motorola Solutions for police radio equipment. Additional items include an appropriation ordinance for FY 2026, a change order for the Wolf Road Equalization Tank project, and motions to re‑appoint two members to the Board of Zoning Appeals. The council will also review a resolution to seek Lake Erie Community Grant funding for the Cahoon Memorial Park restoration.

• Ordinance authorizing a contract with Motorola Solutions to purchase police radio equipment (emergency declaration)
• Ordinance 25-119 authorizing issuance and sale of up to $10,000,000 of notes for fire‑station renovation (second reading)
• Ordinance 25-121 making appropriations for City expenditures for FY 2026 (second reading)
• Change Order 5 to the contract with Independence Excavating, Inc. for additional funds for the Wolf Road Equalization Tank Project (consideration for adoption)
• Motions to confirm the re‑appointment of Clete Miller and Dan Gess to the Board of Zoning Appeals for five‑year terms ending Jan 1 2031

The council unanimously adopted Ordinance No. 25-119, authorizing the issuance and sale of up to $10,000,000 in notes to fund fire‑station remodeling, renovation, and equipment upgrades. It also adopted several emergency ordinances, including a $2.5 million radio equipment contract (Ordinance 25-124) and the creation of a Fire Station Renovation and Addition Fund (Ordinance 25-125). All measures passed with a 7‑0 vote.

• Adopted Ordinance No. 25-119 to issue up to $10,000,000 in notes for fire‑station improvements (7‑0)
• Adopted Ordinance No. 25-124 authorizing a contract with Motorola Solutions for police radio equipment (7‑0)
• Adopted Ordinance No. 25-121 making appropriations for FY 2026 (7‑0)
• Adopted Ordinance No. 25-125 establishing the Fire Station Renovation and Addition Fund (7‑0)
• Adopted Ordinance No. 25-126 making appropriations for FY 2025 (7‑0)
• Adopted Ordinance No. 25-127 authorizing an agreement with McCaulley & Company for consulting services (first reading, no vote recorded)
• Adopted Ordinance No. 25-122 authorizing design services with Mull & Weithman Architects for fire‑station renovation (first reading, no vote recorded)
• Approved minutes of the November 17, 2025 council meeting (7‑0) and Cahoon Memorial Park Trustees meeting (8‑0)

Architectural Board of Review

The Architectural Board of Review will first approve the minutes from its September 25, 2025 meeting. It will then discuss and decide on the exterior signage proposals submitted by Brilliant Electric Sign Co and Young Design Studio LLC for the Hawthorne Grove Childcare Center located at 590 Dover Center Road. The board will consider three specific signs: a south‑facing “HAWTHORN GROVE – INFANT CENTER” sign, an east‑elevation “HG” sign, and a west‑elevation “ENTRANCE” awning sign.

• Approve minutes from the September 25, 2025 meeting
• Review exterior signage proposals for Hawthorne Grove Childcare Center at 590 Dover Center Rd
• Sign 1: ‘HAWTHORN GROVE – INFANT CENTER’ south‑facing
• Sign 2: ‘HG’ east elevation
• Sign 3: ‘ENTRANCE’ west elevation awning

The Architectural Board approved the September 24, 2025 meeting minutes (4-0). It then approved the proposed façade changes—including brick staining, door and window replacements, and landscaping—based on the submitted drawings (5-0). Finally, the board voted to table the sign design until the applicant resubmits it (5-0).

• Approved September 24, 2025 minutes (4-0)
• Approved façade changes as reflected in drawings (5-0)
• Tabled sign design pending resubmission (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider four variance requests regarding property setbacks and land use. Decisions will be made on requests for generator placement, a front porch addition, and a garage addition.

• Thomas Sullivan (29360 Lake Rd): Two variances for a generator 2’ from the property line
• Robert Spies (29033 Lincoln): Variance to place a generator in the side yard
• Michelle & Gregory Flanik (379 Huntmere Dr): 10’ front setback variance for a 6’4” porch and 2% impervious surface variance
• Francis Kelly (424 Bassett Rd): 15’ front building line variance for a garage addition

The Board of Zoning Appeals heard testimony from the applicant, his attorney, and objectors regarding two variances requested for a generator at 29360 Lake Rd. The discussion covered setbacks, safety concerns, and code applicability, but the minutes do not record a vote or final ruling on the variances.

Planning Commission

The Bay Village Planning Commission cancelled its scheduled meeting for November 19, 2025, due to a lack of agenda items. The meeting was to be held at 350 Dover Center Road.

• Meeting cancellation due to lack of agenda items
• Meeting location: 350 Dover Center Road, Bay Village, Ohio 44140

City Council

The Finance Committee is meeting to review monthly financial reports and budget updates. The body will discuss the financing of the fire station and the status of the leasing program.

• October 2025 Financial Reports
• Fire Station Financing Update
• Remaining Funds Review
• Capital Budget Update
• Leasing Program Recap

City Council

City Council is reviewing financing, debt issuance, and construction agreements for the Fire Station Improvement Project. The body is also considering an application for a drone pilot program and annual appropriation ordinances.

• Debt issuance and financing for the Fire Station Improvement Project
• Amended agreement with Mull & Weithman for fire station design services
• Amended agreement and Guaranteed Maximum Price with Regency Construction Services, Inc.
• Application to ODOT for the Drones for First Responders (DRF) Pilot Program
• 2026 Annual Appropriation Ordinance (first reading)

The committee reviewed the fire station improvement project financing, a donation for the Tree Fund, and a drone pilot program for first responders. It also examined paperwork for debt issuance, the October financial report, and amended appropriation and annual appropriation ordinances. All items were scheduled for first reading at the upcoming regular council meeting, and no votes or approvals were recorded in this session.

City Council

The Bay Village City Council will vote on several emergency measures, including financing a fire‑station renovation with up to $10 million of notes. It will also consider a donation to the Tree Fund, an application to join the Ohio Drones for First Responders pilot, and contracts for design and construction services for the fire‑station project. Additional items include appropriations for fiscal years 2025 and 2026 and permission for community banner displays.

• Resolution to accept a donation from Oster Services, LLC for the City Tree Fund (emergency)
• Resolution authorizing an ODOT application for the Drones for First Responders pilot program (emergency)
• Ordinance authorizing issuance and sale of notes up to $10,000,000 for fire‑station bond financing (emergency)
• Ordinance amending Ordinance 23‑61 to contract Mull & Weithman Architects, Inc. for fire‑station design (emergency)
• Ordinance authorizing the Mayor to accept a Guaranteed Maximum Price and contract Regency Construction Services for fire‑station renovation (emergency)

The council approved the November 3 meeting minutes and adopted two emergency resolutions: a donation to the Tree Fund and an application to ODOT for the Drones for First Responders pilot. It placed on first reading Ordinance 25‑119 to issue up to $10 million in notes for fire‑station improvements and adopted the FY 2025 appropriations ordinance. The council also approved banner permits for the 2026 Snoball Run. All votes recorded were unanimous (7‑0).

• Approved November 3 minutes (7-0)
• Adopted Resolution 25-117, tree‑fund donation (7-0)
• Adopted Resolution 25-118, ODOT drone pilot application (7-0)
• Placed Ordinance 25-119 to issue up to $10M notes for fire‑station renovation on first reading
• Adopted Ordinance 25-120, FY2025 appropriations (7-0)
• Placed Ordinance 25-121, FY2026 appropriations correction on first reading
• Placed Ordinance 25-122, fire‑station design services agreement on first reading
• Approved Snoball Run banner permits for Wolf & Cahoon and Wolf & Dover Center Roads (7-0)

Architectural Board of Review

The Architectural Board of Review scheduled for November 12, 2025 will not meet. The cancellation was announced because there were no items to place on the agenda.

City Council

The Finance Committee is meeting to discuss several municipal budget items. The session includes reviews of department spending and specific financing for the fire station.

• Fire Station Financing
• Service Department Budget
• Capital Budget
• Police Department budget
• Mayor and Law Department budgets

Board of Zoning Appeals

The Board of Zoning Appeals will approve the minutes from the October 16, 2025 meeting. It will review a variance request by Gregory Schell to place a generator more than 10 ft from the property line at 633 Marygate Drive. It will review two variance requests by Ryan Delia for Kathryn Fehring at 537 Juneway to build a backyard pavilion that would encroach the rear‑yard setback and increase impermeable surface, requesting a 12.75‑ft (43%) setback variance and a 1% impermeable‑surface variance. It will review an updated variance request by David Schleich for Hall Dillon at 29934 Lake Rd to place a tram 65 ft linear within 3 ft of the property line, modifying a prior 25‑ft request.

• Approval of minutes from the October 16, 2025 meeting
• Gregory Schell – variance to place generator >10 ft from property line at 633 Marygate Drive
• Ryan Delia for Kathryn Fehring – variance for 18‑ft deep backyard pavilion at 537 Juneway, requesting 12.75‑ft rear‑yard setback variance (43%)
• Ryan Delia for Kathryn Fehring – variance for 1% increase in impermeable surface at 537 Juneway
• David Schleich for Hall Dillon – updated variance to place tram 65 ft linear, within 3 ft of property line at 29934 Lake Rd (modifies prior 25‑ft request)

The Board of Zoning Appeals approved a variance allowing Gregory Schell to place a generator in the side yard of 633 Marygate Drive, provided it is screened year‑round with vegetation or fencing. The application for a backyard pavilion at 537 Juneway was tabled for further consideration at a future meeting.

• Approved generator variance for 633 Marygate Drive (5-0)
• Tabled pavilion application for 537 Juneway until next meeting

Planning Commission

The Bay Village Planning Commission cancelled its scheduled meeting for November 5, 2025 because no agenda items were submitted. No decisions or discussions will take place at this meeting.

Civil Service Commission

The Civil Service Commission will meet to approve previous minutes and discuss personnel matters. The agenda includes reviews of eligibility lists and examinations for police and fire department positions.

• Entry-level Police Officer Eligibility List
• Fire Lieutenant Promotional Examination
• Firefighter Entry Level Examination

City Council

City Council is reviewing several ordinances related to the use of e-bikes, scooters, and all-purpose vehicles. The body is also considering a healthcare administrative contract renewal and a new cybersecurity program required by state law.

• Ordinances 25-95, 25-98, and 25-97 regarding e-bikes, scooters, and all-purpose vehicles
• Ordinance 25-96 regarding driving upon sidewalks, street lawns, or curbs
• Ordinance 25-104 to renew the Jefferson Health Care Plan contract for one year
• Lease agreement with Village Bicycle Co-op for 303 Cahoon Road
• Stormwater Services Agreement with Cuyahoga County Board of Health for 2026-2027

The committee presented the fire station renovation plan, cost estimates, and financing options. Members asked questions about pricing, timeline, and alternatives, but no motions, votes, or approvals were recorded. The council will consider financing and possible ordinances in future meetings.

City Council

The Finance Committee is meeting to conduct budget reviews for several city departments. These reviews cover operational and capital spending for the listed divisions.

• Budget review for IT/HR (including IT Capital)
• Budget review for Health Care
• Budget review for Fire Department
• Budget review for Building Department
• Budget reviews for Recreation, Council/Clerk, Finance, and Community Services

City Council

The Bay Village City Council will consider several third‑reading ordinances, including updates to bicycle, scooter and snowmobile regulations. It will also vote on an ordinance authorizing a one‑year contract with Jefferson Health Plan to provide administrative services for the city’s health and hospitalization plan. Additional items include a lease agreement for Village Bike Co‑Op at 303 Cahoon Road and a resolution adopting a city cybersecurity program.

• Ordinance 25‑96: amend definitions for bicycles, electric bicycles, scooters and personal assistive mobility devices
• Ordinance 25‑97: amend rules on driving upon sidewalks, streets or curbs
• Ordinance 25‑98: amend regulations for snowmobiles, off‑highway motorcycles and all‑purpose vehicles
• Ordinance 25‑104: authorize the Mayor to enter a one‑year contract with Jefferson Health Plan for health‑plan administrative services
• Resolution: lease agreement with Village Bike Co‑Op for real estate at 303 Cahoon Road

The Bay Village City Council approved the minutes from the October 20 meetings and then adopted a series of emergency ordinances covering bicycles, e‑bikes, scooters, sidewalk driving, snowmobiles, and related enforcement language. It also authorized a one‑year contract with the Jefferson Health Plan and a lease of the 303 Cahoon Road property to the Village Bike Co‑Op. Finally, the council granted the Bay Rocket Association permission for temporary signage and a raffle vehicle at local schools.

• Approved regular council minutes (Oct 20, 2025) – vote 7‑0
• Approved Cahoon Memorial Park Trustees minutes (Oct 20, 2025) – vote 8‑0
• Adopted Ordinance 25‑96 (bicycle, e‑bike, scooter regulations) – vote 7‑0
• Adopted Ordinance 25‑97 (sidewalk driving regulations) – vote 7‑0
• Adopted Ordinance 25‑98 (snowmobiles and off‑highway motorcycles) – vote 7‑0
• Adopted Ordinance 25‑99 (bicycle and e‑bike enforcement language) – vote 7‑0
• Adopted Ordinance 25‑104 (one‑year contract with Jefferson Health Plan) – vote 7‑0
• Adopted Resolution 25‑114 (lease of 303 Cahoon Road to Village Bike Co‑Op) – vote 7‑0

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, October 22, 2025 was cancelled. The cancellation was issued because there were no items on the agenda. No decisions or discussions will occur at this meeting.

City Council

The Avon Lake/Bay Village Ad Hoc Committee for Walker Road Park will meet to discuss park maintenance and water infrastructure. The meeting focuses on the park's maintenance matrix and water lines for drinking fountains and field watering.

• Walker Road Park Maintenance Matrix
• Water line for drinking fountain and watering fields

City Council

The City Council is reviewing a natural gas aggregation agreement with Direct Energy Services, LLC and a healthcare administrative services renewal with Jefferson Health Care Plan. The meeting also includes second readings for several ordinances regarding e-bikes, scooters, and vehicle use on sidewalks.

• Natural gas services agreement with Direct Energy Services, LLC starting July 1, 2026
• One-year contract renewal with Jefferson Health Care Plan for health and hospitalization plan administration
• Ordinances 25-95, 25-98, and 25-97 regarding e-bikes, scooters, and off-highway motorcycles
• Ordinance 25-96 regarding driving upon sidewalks, street lawns, or curbs
• Request for a 4’x 6’ Amy Mihaljevic banner in the Village Green from October 22 to October 26, 2025

The Bay Village City Council held a committee meeting with First Energy representatives to review recent outages and planned infrastructure upgrades. Council members asked about outage reporting, underground cable replacement timelines, and communication with residents. No formal resolutions, approvals, or votes were recorded.

City Council

The Bay Village City Council will take second‑reading votes on several ordinances that update definitions for bicycles, electric scooters, sidewalk driving, and off‑highway vehicles. Council members will also consider Ordinance 25‑104, which authorizes the mayor to sign a one‑year contract with Jefferson Health Plan for administrative services for the city’s health and hospitalization plan. An additional ordinance will authorize a natural‑gas supply agreement with Direct Energy Services, LLC beginning July 1, 2026. Appropriations for the fiscal year and a resolution for a purchase‑order payment will also be addressed.

• Ordinance 25‑96 – amend definitions for bicycles, electric bicycles, scooters, and assistive devices (second reading)
• Ordinance 25‑97 – amend rules on driving upon sidewalks, streets, or curbs (second reading)
• Ordinance 25‑98 – amend regulations for snowmobiles, off‑highway motorcycles, and all‑purpose vehicles (second reading)
• Ordinance 25‑104 – authorize a one‑year contract with Jefferson Health Plan for city health‑plan administrative services
• Ordinance authorizing a natural‑gas supply contract with Direct Energy Services, LLC effective July 1 2026

The council approved the minutes from the October 6 meeting and acknowledged the September financial report, both by unanimous 7‑0 votes. It adopted Ordinance 25‑111 to appropriate funds for fiscal year 2025, also by a 7‑0 vote. The council approved a banner placement request for the Amy Mihaljevic memorial and adopted Resolution 25‑112 for a purchase‑order payment, each with unanimous support. Several ordinances were placed on second reading but not yet voted on.

• Approved October 6 meeting minutes (7-0)
• Acknowledged September financial report (7-0)
• Adopted Ordinance 25-111 for FY2025 appropriations (7-0)
• Adopted Resolution 25-112 for purchase‑order payment (7-0)
• Approved Amy Mihaljevic banner placement Oct 22‑26 (7-0)
• Ordinance 25-104 placed on second reading (health plan contract)
• Ordinance 25-113 placed on second reading (natural‑gas agreement)
• Ordinances 25-96, 25-97, 25-98, 25-99 placed on second reading (various vehicle regulations)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider variance requests for residential property setbacks. The board will also review the minutes from the October 02, 2025 meeting.

• Variance request for 379 Huntmere to build a 6’4” front porch, reducing the front setback to 35’
• Variance request for 29934 Lake Rd to place a tram closer than 3’ to the property line

The Board of Zoning Appeals approved the minutes from the October 2, 2025 meeting by a 6‑0 vote. The board then discussed a variance request for 379 Huntmere, focusing on front‑setback and the new 40% impervious‑surface ordinance. Members indicated the applicant should submit calculations and may table the request pending review. No final variance decision was made.

• Approved October 2 meeting minutes (6-0)

Architectural Board of Review

The Bay Village Architectural Board of Review scheduled for October 8, 2025 will not convene. The cancellation is because there were no items submitted for discussion. No decisions or proposals will be made at this time.

City Council

The Bay Village City Council will consider a range of items, including a resolution honoring Curtis Krakowski, a resolution on Sudden Unexpected Death in Epilepsy, and multiple ordinance amendments on e‑bikes, sidewalk driving, and snowmobiles. The agenda also includes a $300 donation for Arbor Day, a renewal of the Jefferson Health Care Plan contract, and a new refuse collection fee for 2026. Infrastructure projects such as watermain replacements on Glen Park Drive and Lake Road, as well as vehicle disposal and a skid‑steer loader purchase, are also on the agenda.

• First reading of ordinance to establish a refuse collection fee for 2026
• Amendments to Codified Ordinance Section 301.04 covering e‑bikes, scooters and assistive devices
• Renewal of Jefferson Health Care Plan contract for one year
• Contract with Chagrin Valley Engineering for Glen Park Drive watermain replacement and paving
• $300 donation from Chagrin Valley Engineering to offset Arbor Day celebration expenses

Council members and city staff presented recognitions, upcoming legislation, and funding proposals. The meeting noted a resolution for SUDEP awareness, first‑reading of e‑bike ordinance changes, and an amended appropriation for watermain projects. No votes or final approvals were recorded during this session.

City Council

The Bay Village City Council will review a series of ordinances and resolutions, including updates to vehicle and electric‑mobility device definitions, a one‑year contract with Jefferson Health Plan for administrative services, and several infrastructure agreements. Additional items include setting the refuse collection fee effective date, approving donations for the Arbor Day event, and authorizing the purchase of a Caterpillar skid‑steer loader. All items are presented as first‑reading ordinances or resolutions and will be voted on at the October 6 meeting.

• Ordinance amending Codified Ordinance Section 301.04 to update definitions for bicycles, electric bicycles, scooters, and personal assistive mobility devices (First Reading)
• Ordinance authorizing a one‑year contract with Jefferson Health Plan for administrative services for the city’s health and hospitalization plan (First Reading)
• Ordinance establishing the effective date for the refuse collection fee through December 31, 2026
• Ordinance authorizing agreements with Chagrin Valley Engineering for Glen Park Drive watermain replacement and paving
• Ordinance authorizing the purchase of a Caterpillar skid‑steer loader for the Service Department

The council voted to approve the minutes of the regular City Council meeting held on September 15, 2025 and the minutes of the Memorial Park Trustees meeting held on the same date. Both motions were carried with votes of 6‑0 and 7‑0 respectively, each with Councilman Greco abstaining. No other substantive actions were decided at this meeting.

• Approved regular City Council meeting minutes (6-0, 1 abstention)
• Approved Memorial Park Trustees meeting minutes (7-0, 1 abstention)

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will first approve the minutes from the September 18, 2025 meeting. It will then consider five variance applications that were tabled at that meeting, covering a front porch, impervious surface, a generator, a privacy screen, and related setbacks. Decisions will require a majority vote of all board members present.

• Corey Uhlar – 28621 Knickerbocker Rd – variance to CO 1153.02 for an 8‑ft front porch encroaching the front‑yard setback
• Samuel Metzger – 27103 Russell Rd – variance to CO 1155.07 for an additional 2.5% impervious surface, raising total to 51.5%
• Mark & Theresa Gamble – 29074 Buchanan Dr – variance to section 1370.05(a) to place a generator 13 ft from the property line
• Colleen Reiner – 27001 Knickerbocker Rd – variance to section 1163.05(i) to replace a 6‑ft privacy screen 14 ft from the property line
• Approval of minutes from the September 18, 2025 meeting

The Board approved the September 18 minutes (7‑0). It granted a variance for a 6‑foot front porch at 28621 Knickerbocker, requiring an 8‑foot variance (5‑2). The variance request for 27103 Russell Rd. was tabled at the applicant’s request. It also approved a variance allowing a generator in the side yard of 29074 Buchanan Drive, provided it is screened year‑round (7‑0). No decision on the fence replacement at 27001 Knickerbocker Rd. appears in the recorded minutes.

• Approved September 18 minutes (7-0)
• Approved 6' front porch variance (8' variance) at 28621 Knickerbocker (5-2)
• Tabled variance request for 27103 Russell Rd. (Metzger) at applicant's request
• Approved generator variance at 29074 Buchanan Drive with screening condition (7-0)

Planning Commission

The Planning Commission meeting scheduled for October 1, 2025, was cancelled. The cancellation is due to a lack of agenda items.

Architectural Board of Review

The Bay Village Architectural Board of Review will consider approval of the minutes from the September 10, 2025 meeting. It will then review two digitally printed cloud signs proposed by Jessica Ruff of Ruff Neon Signs for the St. Raphael Parish office at 525 Dover Center. The board will also review the City of Bay Village’s proposal to replace the columns at City Hall, located at 350 Dover Center. The meeting will conclude with adjournment.

• Approve minutes from the September 10, 2025 meeting
• Review two wall signs for St. Raphael Parish office at 525 Dover Center
• Review replacement columns proposal for City Hall at 350 Dover Center
• Adjournment

The Architectural Board of Review approved the minutes from its September 10 meeting by a 3‑0 vote. It also approved the two new illuminated wall signs for St. Raphael Parish at 525 Dover Center, also by a 3‑0 vote. No decision was recorded on the proposed replacement columns at City Hall.

• Approved September 10, 2025 ABR minutes (3-0)
• Approved St. Raphael’s wall signage at 525 Dover Center (3-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests regarding property setbacks and impervious surface limits. The board will also review the minutes from the August 21, 2025 meeting.

• Variance request for 28621 Knickerbocker to allow a front porch to encroach into the front yard setback
• Variance request for 27103 Russell Rd. to increase total impervious surface to 51.5%

The Board approved the minutes from the August 21, 2025 meeting by a 5‑0 vote. It then voted 5‑0 to table the variance request for 28621 Knickerbocker until the applicant can attend a future meeting. No decision was made on the impervious‑surface variance for 27103 Russell Rd.

• Approved August 21 minutes (5‑0)
• Tabled variance request for 28621 Knickerbocker porch (5‑0)

City Council

The Environment, Safety, and Community Services Committee will meet to review proposed e‑bike legislation. The agenda references three classes of e‑bikes and prior committee documents from October 2024 and December 2024. No decisions are recorded in the agenda; the meeting is for discussion and consideration of the legislation.

• E‑Bike Legislation – review of three classes of e‑bikes (referencing 2024 committee documents)

Planning Commission

The Bay Village Planning Commission scheduled a meeting for September 17, 2025, but it was cancelled. The cancellation was due to a lack of agenda items, so no decisions or discussions will take place.

City Council

The Bay Village City Council will consider authorizing tax levies for Fiscal Year 2026 and an ordinance for an easement at 28100 Wolf Road for the Fire Station Renovation Project. The committee will also discuss public health services for 2026-2027 and authorize bids for the Knickerbocker/Wischmeyer Creek Slope Stabilization Project.

• Authorize tax levies and certifications for Fiscal Year 2026
• Ordinance for easement at 28100 Wolf Road for Fire Station Renovation
• Authorize bids for Knickerbocker/Wischmeyer Creek Slope Stabilization Project
• Public Health Services contract for 2026 and 2027
• Permit for Santa Claus ride and Tree Lighting at Gazebo on December 7, 2025

The council adopted a mayoral proclamation designating September 17‑23, 2025 as Constitution Awareness Week. It approved a motion to forgo a hearing on the transfer of C‑2 and D‑1 permits for 328 Bassett Road. The council also approved a motion to acknowledge receipt of the August 2025 financial report and adopted the tentative schedule for the 2026 budget meetings.

• Adopted Mayor Koomar's proclamation of Constitution Awareness Week (Sept 17‑23, 2025)
• Approved motion to not request a hearing on the C‑2/D‑1 permit transfer for 328 Bassett Road
• Approved motion to acknowledge receipt of the August 2025 City financial report
• Approved tentative schedule for 2026 budget meetings (Nov 3, 10, 17)
• Noted Law Director Barbour’s suggested vehicle‑definition modifications for future committee review

City Council

City Council will discuss tax levies and advancements for Fiscal Year 2026. The body is also considering agreements for public health services and a fire station renovation easement.

• Ordinance for public health services agreement with Cuyahoga County General Health District for 2026-2027
• Resolution accepting Budget Commission tax rates and authorizing tax levies for 2026
• Resolution authorizing tax advancements for Fiscal Year 2026
• Ordinance for electric and communication easement at 28100 Wolf Road for Fire Station Renovation
• Bidding authorization for Knickerbocker/Wischmeyer Creek Slope Stabilization Project

The council unanimously adopted Ordinance 25-91, allowing the mayor to contract with the Cuyahoga County General Health District for public health services in 2026‑27. It also passed Resolution 25-92, accepting the Budget Commission’s tax levy amounts and rates, and Resolution 25-93, permitting the finance director to request tax advancements for FY 2026. Additional actions included adopting Ordinance 25-94 for an easement at 28100 Wolf Road, authorizing bids for the Knickerbocker/Wischmeyer Creek slope‑stabilization project, and approving meeting minutes.

• Adopted Ordinance 25-91 (health services agreement) – vote 6-0
• Adopted Resolution 25-92 (tax levy amounts and rates) – vote 6-0
• Adopted Resolution 25-93 (tax advancements for FY 2026) – vote 6-0
• Adopted Ordinance 25-94 (easement at 28100 Wolf Road) – vote 6-0
• Authorized bids for Knickerbocker/Wischmeyer Creek Slope Stabilization Project – vote 6-0
• Motion to forgo hearing on permit transfer at 328 Bassett Road – vote 5-1
• Approved minutes of regular council meeting Sep 2, 2025 – vote 6-0
• Approved minutes of Cahoon Memorial Park Trustees meeting Sep 2, 2025 – vote 7-0

Architectural Board of Review

The Architectural Board of Review will evaluate signage proposals for a business on Wolf Road. The board will also review revisions for the EQ Pump Station located at the corner of Wolf and Cahoon.

• Review of three signs for Pin High at 27229 Wolf Rd, including internally illuminated channel letters
• Review of revisions for the EQ Pump Station at the corner of Wolf & Cahoon

The Architectural Board of Review approved the revisions to the EQ Pump Station at the corner of Wolf & Cahoon with a 4-0 vote. It also approved the Pin High signage at 27229 Wolf Rd with a 3-0 vote. Earlier, the board approved the minutes from August 13, 2025 by a 4-0 vote. No further business was taken.

• Approved August 13, 2025 minutes (4-0)
• Approved Pin High signage at 27229 Wolf Rd (3-0)
• Approved EQ Pump Station revisions at Wolf & Cahoon (4-0)

Tree Commission

The Tree Commission will meet to review reports from the City Council and City Forester. The body will discuss the Grand & Glorious Tree Program and the Arbor Day Celebration scheduled for October 18.

• Grand & Glorious Tree Program
• Arbor Day Celebration (10/18)

The commission approved the March and May meeting minutes. It decided the Grand and Glorious Tree Program will be held each year. An Arbor Day Celebration was set for Saturday, October 18, 2025, with a $300 donation from Chagrin Valley Engineering toward tree plantings. The meeting was then adjourned.

• Approved March and May meeting minutes (vote passed)
• Adopted annual Grand and Glorious Tree Program
• Scheduled Arbor Day Celebration for Oct 18, 2025, 11:00 am‑2:00 pm at Village Green
• Accepted $300 donation from Chagrin Valley Engineering for tree plantings
• Motion to adjourn passed

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider variance requests for a generator, a covered portico, and residential fencing. These requests seek exceptions to specific city zoning sections regarding setbacks and fencing limits.

• Variance request for a generator at 30416 Salem Drive to be 9’ from the property line
• Variance request for a covered portico at 31017 Nantucket Row to encroach 4’ into the front setback
• Variance request for 70’ of 6’ fencing and an 8’ tapered panel at 29615 Lincoln Rd.

The Board of Zoning Appeals adopted the August 21, 2025 minutes by a 6‑0 vote. It granted a 1‑foot generator variance for 30416 Salem Drive, a 4‑foot front‑yard portico variance for 31027 Nantucket Row, and two fence variances totaling 16 feet for 29615 Lincoln Rd, each passing 6‑0.

• Approved August 21, 2025 minutes (6-0)
• Granted 1‑ft generator variance at 30416 Salem Drive with screening requirement (6-0)
• Granted 4‑ft front‑yard portico variance at 31027 Nantucket Row, open‑air only (6-0)
• Granted two fence variances for 29615 Lincoln Rd totaling 16 ft, per CO 1163.05 (6-0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for September 3, 2025, was cancelled because no agenda items were submitted. The cancellation was announced by Lauren Oley, the Planning Commission Secretary.

City Council

Bay Village City Council will discuss several infrastructure projects, including water main replacements and storm sewer improvements. The body is also reviewing a loan agreement for wastewater facilities and a contract for police station door controls.

• Agreement with Chagrin Valley Engineering for Bruce, Russell, and Douglas Water Main Replacement Project
• Agreement with Chagrin Valley Engineering for storm sewer improvements on Huntington Woods Parkway, Bradley Road, and Lake Road
• Agreement with i2c Technologies Ltd. for Police Station and Jail Door Controls
• Water Pollution Control Loan Fund Revised Agreement for wastewater facilities
• Agreement with USDA for wildlife services

The Bay Village City Council approved several emergency measures, including Ordinance 25‑84 for wildlife services, Resolution 25‑85 for a tree‑planting donation, and Ordinance 25‑86 to obtain a Water Pollution Control Loan. Council also confirmed Gerald Horning’s appointment to the Environment, Safety and Community Services Committee and accepted the July 2025 financial report. All votes were unanimous (7‑0).

• Adopted Ordinance 25‑84 authorizing wildlife services agreement (7‑0)
• Adopted Resolution 25‑85 accepting tree‑planting donation (7‑0)
• Adopted Ordinance 25‑86 authorizing water‑pollution control loan (7‑0)
• Confirmed appointment of Gerald Horning to the Environment, Safety and Community Services Committee (7‑0)
• Acknowledged receipt of the July 2025 Financial Report (7‑0)

City Council

The Bay Village City Council will consider several ordinances and resolutions at tonight’s meeting, including a wildlife services agreement for deer culling, capital project funding for wastewater and waterline improvements, and committee appointments. The Finance Committee will review July 2025 financial reports, while the Planning and Public Improvements committees will act on police station upgrades and road infrastructure projects.

• Wildlife Services (Deer Culling) Agreement with USDA for 2025
• Donation of $5,545 from Bay Village Green Team for tree planting
• Watermain replacement for Bruce Rd., Russell Rd., and Douglas Rd. (Chagrin Valley Engineering)
• Storm sewer improvements on Huntington Woods Parkway and Bradley Rd. (Chagrin Valley Engineering)
• Furnishing and installation of Police Station and Jail Door controls at Bay Village Police Station

The committee presented updates on ongoing sewer relining, water‑line replacement, Huntington Parkway drainage improvements, and the Equalization Tank project. Financial reports and investment details were reviewed, and appointments for Councilman Gerald Horning to several committees and the Architectural Board of Review were announced. No formal approvals, denials, or vote tallies were recorded during this session.

City Council

The Environment, Safety, and Community Services Committee will meet to review proposed legislation regarding e-bike classifications. The meeting agenda lists the topic but does not provide details on the specific classes or the final decision.

• E-Bike Legislation discussion
• Review of 2024 committee meeting minutes
• Review of e-bike attachment documents

Civil Service Commission

The Civil Service Commission will meet to discuss eligibility lists for Police Sergeants and entry-level Police Officers. The body will also address the entry-level Police Officer examination.

• Police Sergeant Eligibility List
• Entry-level Police Officer Eligibility List
• Entry-level Police Officer Examination

Architectural Board of Review

The Architectural Board of Review meeting scheduled for August 27, 2025, was cancelled. The cancellation is due to a lack of items for the agenda.

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will meet on August 21, 2025, to review seven variance requests for property modifications. These include placing AC condensers, generators, and building additions or garages closer to property lines than zoning code allows. The board will also approve minutes from the previous meeting.

• Variance for AC condenser placement at 26731 Osborn Rd (7’ from property line, 3’ variance)
• Variance for side-yard addition at 30995 Clinton Drive (11’ encroachment on 26’ setback)
• Variance for rear-yard generator at 610 Yarmouth (6’ from property line, 4’ variance)
• Variance for side-yard generator at 24624 Lake Rd (3’ from property line, 7’ variance)
• Variance for 45’ of 6’ fencing at 367 Canterbury (10.5’ variance to 10% rule)

The board approved the minutes of the August 7 meeting (5‑0). It approved two variances allowing two air‑conditioning units on the side yard of 26731 Osborn Rd, with a requirement for year‑round screening (5‑0). The variance application for 30995 Clinton Drive was tabled for a later meeting.

• Approved August 7 meeting minutes (5-0)
• Granted two variances for 26731 Osborn Rd AC units, with screening requirement (5-0)
• Tabled 30995 Clinton Drive variance application (vote not recorded)

Planning Commission

The Planning Commission meeting scheduled for August 20, 2025, has been cancelled. The cancellation is due to a lack of agenda items.

City Council

The Bay Village City Council is holding a special meeting to take action on filling a council seat. The body will consider an appointment to replace David Long, who resigned as Councilman of Ward 1.

• Appointment to fill the vacancy of Councilman David Long (Ward 1)

The council unanimously approved the minutes of the August 11, 2025 special meeting. The council also filled the Ward 1 vacancy by appointing Gerald Horning, with a 6‑0 vote. No other actions were taken.

• Approved minutes of Aug 11 special meeting (6-0)
• Appointed Gerald Horning to Ward 1 council seat (6-0)

Architectural Board of Review

The Architectural Board of Review will meet to consider design changes for a business at 328 Bassett Rd. The board will review requests regarding signage and awning colors.

• Review of new commercial sign for Village Rose Deli at 328 Bassett Rd
• Review of updated awning colors at 328 Bassett Rd
• Review of 'Hours of Operation' decal signage for the door at 328 Bassett Rd

The Architectural Board of Review approved the minutes from its July 9, 2025 meeting by a 3‑0 vote. No other actions were decided; the application for the Village Rose Deli sign and awning updates was discussed but no vote was recorded.

• Approved July 9, 2025 meeting minutes (3-0)

City Council

The Bay Village City Council will hold a special meeting to take action on procedural items, including an executive session regarding a council vacancy. The meeting will also include routine items such as roll call, pledge of allegiance, and reading of minutes from previous meetings.

• Motion to convene to Executive Session regarding Personnel: Council Vacancy

The council approved the minutes of the August 4 special meeting and the Cahoon Memorial Park Trustees meeting, each by a 6‑0 vote. Council members voted unanimously to convene an executive session on the Ward 1 council vacancy. They also approved a special meeting on August 14 at 6 p.m. to appoint a replacement for the Ward 1 seat.

• Approved minutes of the August 4 special council meeting (6-0)
• Approved minutes of the Cahoon Memorial Park Trustees meeting (6-0)
• Approved convening an executive session on the Ward 1 council vacancy (6-0)
• Approved a special council meeting on August 14, 2025 at 6 p.m. to fill Ward 1 vacancy (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a variance request regarding residential fencing. The board will also vote on the approval of minutes from June 5, 2025.

• Variance request for 28522 Knickerbocker to install 64 linear feet of 6-foot fencing

The Board of Zoning Appeals approved the minutes from the June 5, 2025 meeting by a 5‑0 vote. The board then heard a variance request from Scott Wagner (28522 Knickerbocker) to exceed the 10 % fence rule and discussed possible tapering options. No vote was taken on the variance, and the applicant was told the matter could be tabled until a quorum is present.

• Approved June 5, 2025 meeting minutes (5-0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for August 6, 2025, was cancelled because no agenda items were submitted. The cancellation was formally announced by Lauren Oley, the Planning Commission Secretary.

City Council

Bay Village City Council will meet to take action on several ordinances and resolutions. Key items include a multi-year police dispatch contract and the purchase of a utility vehicle for city parks.

• Ordinance No. 25-71: Three-year agreement with City of North Olmsted for Police Dispatch Services
• Ordinance for the purchase of a Kubota Utility Vehicle from Akron Tractor and Equipment Company
• Motion to advertise for bids for traffic signal improvements
• Resolution to accept a donation from the Bay Village Kiwanis Club for the 2025 Bay Days Event
• Motion to install a Bay Village Foundation Plaque on the T. Richard Martin Footbridge

Council voted 6‑0 to approve the minutes of the Special Meeting of Council held July 21, 2025. The council also approved the Cahoon Memorial Park Trustees minutes from July 21, 2025 (7‑0) and June 16, 2025 (6‑0‑1 abstention). No other actions were formally decided.

• Approved minutes of the Special Meeting of Council held July 21, 2025 (6-0)
• Approved minutes of the Cahoon Memorial Park Trustees meeting held July 21, 2025 (7-0)
• Approved minutes of the Cahoon Memorial Park Trustees meeting held June 16, 2025 (6-0-1 abstention by Michael Greco)

City Council

The Finance Committee is meeting to review the financial report for the first half of 2025. Members will also examine activity regarding 2025 capital projects and anticipated debt buying.

• First Half 2025 Financial Report Review
• 2025 Capital Projects Activity Review (Completed and Pending)
• Anticipated Debt Buying

The committee reviewed the June 2025 financial report, noting the interest rate rise from 2.7% to 3.0% and a 6% increase in municipal income tax receipts. It discussed a $237,000 distribution from Fund 297 and the $2.2 million ARPA fund, as well as upcoming financing steps for the fire‑station renovation. No formal votes, approvals, or denials were recorded.

Civil Service Commission

The Bay Village Civil Service Commission will meet to approve the minutes from its July 17, 2025 meeting and review the entry-level Police Officer Eligibility List. The meeting is procedural with no new decisions expected.

• Approval of minutes from July 17, 2025 meeting
• Review of entry-level Police Officer Eligibility List

Architectural Board of Review

The Architectural Board of Review meeting scheduled for July 23, 2025, was cancelled. The cancellation is due to a lack of items for the agenda.

City Council

City Council will consider a three-year police dispatch agreement with North Olmsted and updates to the salaries of the Mayor and Council members. The body will also review infrastructure contracts and fiscal year 2025 appropriations.

• Ordinance No. 25-71: Three-year police dispatch services agreement with the City of North Olmsted
• Ordinance No. 25-72 and 25-73: Fixing salaries for the Mayor, Council President, and Council members
• Ordinance amending 25-26: Contract with Fabrizi Trucking and Paving, Inc. for Wolf Road/Clague Road Sewer Improvement Project
• Ordinance for agreement with Scodeller Construction Inc. for 2025 Crack Seal of Pavements
• Resolution to accept a donation from Tom Coulton for tennis court repairs

Council approved the minutes of the Special Meeting held June 30, 2025. The motion passed with five yeas, zero nays and one abstention from President Clark. No other actions were voted on during the July 21 special meeting.

• Approved June 30, 2025 meeting minutes (5 yeas, 0 nays, 1 abstention)

City Council

The Cahoon Memorial Park Trustees met to determine the schedule for Bay Days 2026. The body approved the event dates and set a deadline for ride operators to vacate the premises.

• Approval of Bay Days 2026 dates: July 1 through July 4, 2026
• Requirement for ride operators to be off premises by July 9, 2026
• Scheduling of fireworks for Saturday, July 4, 2026

The Cahoon Memorial Park Trustees approved Bay Days 2026 to be held on June 29, June 30, July 1, July 2, July 3, and July 4, 2026, with a requirement that ride operators vacate the premises by July 9, 2026. The motion was made by Councilman Dan Rettig and passed unanimously with 7 yeas and 0 nays. The meeting adjourned at 7:05 p.m.

• Approved Bay Days 2026 dates with ride‑operator deadline (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for July 17, 2025, will not be held. The cancellation is due to a lack of items for the agenda.

Civil Service Commission

The Civil Service Commission will meet to approve previous meeting minutes and review the Entry-level Police Officer Eligibility List.

• Entry-level Police Officer Eligibility List

Planning Commission

The Planning Commission meeting scheduled for July 16, 2025, has been cancelled. The cancellation is due to a lack of agenda items.

Architectural Board of Review

The Architectural Board of Review will meet to discuss proposed additions and renovations to the main fire station. The board will review modifications to the roof as requested during a previous meeting.

• Proposed addition and renovations to main Bay Village Fire Station at 28100 Wolf Rd

The Architectural Board of Review approved the minutes from the May 28 and June 11, 2025 meetings. The board also approved the proposed addition and roof modifications for the Bay Village Fire Station at 28100 Wolf Rd. Both motions passed unanimously. The meeting adjourned at 7:33 p.m.

• Approved May 28 and June 11, 2025 meeting minutes (motion passed)
• Approved fire station addition and roof modification plans (3‑0 vote)

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for July 3, 2025, will not be held. The cancellation is due to a lack of items for the agenda.

Planning Commission

The Planning Commission meeting scheduled for July 2, 2025, was cancelled due to a lack of agenda items.

City Council

The Bay Village City Council will meet to take action on a three-year police dispatch agreement with the City of North Olmsted. The body will also consider ordinances to set salaries for the Mayor and Council members.

• Ordinance No. 25-71: Three-year agreement with City of North Olmsted for Police Dispatch Services
• Ordinance No. 25-72: Fixing the salary of the Mayor
• Ordinance No. 25-73: Fixing the salary of the President and Members of Council
• Resolution for shoreline improvements by Linda Srneck at 27226 Lake Rd
• Motion to adjourn regular Council meetings for July and August

The Bay Village City Council approved Resolution 25-77 to allow shoreline improvements on submerged Lake Erie lands, adopting it by a 6‑0 vote. The council also voted 6‑0 to adjourn regular meetings for July and August, with special meetings to be called as needed. Minutes from the June 16 regular council meeting and the Cahoon Memorial Park Trustees meeting were approved. Ordinances 25-71, 25-72 and 25-73 were each moved to a second reading.

• Adopted Resolution 25-77 (shoreline improvements) 6-0
• Adjourned regular council meetings for July and August 6-0
• Approved June 16 regular council minutes 4 yeas, 2 abstentions
• Approved Cahoon Memorial Park Trustees minutes 5 yeas, 2 abstentions
• Moved Ordinance 25-71 to second reading (no vote recorded)
• Moved Ordinance 25-72 to second reading (no vote recorded)
• Moved Ordinance 25-73 to second reading (no vote recorded)

Records Commission

The Records Commission will meet to approve previous meeting minutes and review RC-2 and RC-3 forms submitted by city departments. The body will also set a date for the destruction of records.

• Approval of December 9, 2024 meeting minutes
• Review of RC-2 and RC-3 forms from various departments
• Setting a date for destruction of records

The Records Retention Commission approved the minutes from the December 9, 2024 meeting with a 4‑0 vote. It also approved the RC‑3 record disposal forms submitted by the Police Department and the Human Resources Department, each by a 4‑0 vote. The commission discussed scheduling a shredding truck for August or September 2025 and asked other departments to submit RC‑3 forms before that date.

• Approved December 9, 2024 meeting minutes (4-0)
• Approved Police Department RC-3 form (4-0)
• Approved Human Resources Department RC-3 form (4-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for June 25, 2025, was cancelled. The cancellation is due to a lack of items for the agenda.

Civil Service Commission

The Civil Service Commission will meet to approve previous meeting minutes and review the Entry-level Police Officer Eligibility List.

• Entry-level Police Officer Eligibility List

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals has cancelled its June 19, 2025 meeting because no items were submitted for the agenda. The cancellation was announced by Lauren Oley, Secretary of the Board of Zoning Appeals.

Planning Commission

The Planning Commission meeting scheduled for June 18, 2025, has been cancelled. The cancellation is due to a lack of agenda items.

Civil Service Commission

The Civil Service Commission will meet to approve previous meeting minutes and review the Entry-level Police Officer Eligibility List.

• Entry-level Police Officer Eligibility List

City Council

The City Council is reviewing several ordinances and resolutions for a subsequent regular meeting. Key items include a police dispatch agreement with North Olmsted and updates to the 2025 sidewalk repair program.

• Agreement with City of North Olmsted for police dispatch
• Ordinances regarding compensation for the Mayor and City Council members
• Resolution No. 25-53 approving the final plan for the Yarmouth Colony Subdivision
• Resolution ordering the 2025 Sidewalk Repair Program
• Agreement with United Survey, Inc. for the Sanitary Sewer Rehabilitation Project

The Environment, Safety & Community Services Committee reviewed the proposed consolidated police dispatch agreement with the City of North Olmsted and agreed to recommend placing the ordinance on first reading at the regular council meeting. Reappointments to the Community Services Advisory Board for Julie Bauman, Barbara Harrell, and Rebecca Ranallo were recommended. A motion was made to acknowledge receipt of the May 2025 financial reports. No votes or final approvals were recorded in this session.

• Recommended placing police dispatch ordinance on first reading (no vote recorded)
• Recommended reappointing Julie Bauman to Community Services Advisory Board (no vote recorded)
• Recommended reappointing Barbara Harrell to Community Services Advisory Board (no vote recorded)
• Recommended reappointing Rebecca Ranallo to Community Services Advisory Board (no vote recorded)
• Motion to acknowledge receipt of May 2025 financial reports (no vote recorded)

City Council

The Environment, Safety, and Community Services Committee is meeting to discuss consolidated police dispatch.

• Consolidated Police Dispatch

The Environment, Safety & Community Services Committee reviewed information on consolidating police dispatch, including options with North Olmsted, Westlake, and local facilities. Members raised questions about service levels, resources, and transition issues, but no formal vote or decision was recorded.

City Council

Bay Village City Council will discuss a three-year police dispatch agreement with North Olmsted and updates to the Mayor and Council salaries. The body is also reviewing sewer rehabilitation projects and sidewalk repairs.

• Agreement with City of North Olmsted for Police Dispatch Services for three years
• Ordinances to fix salaries for the Mayor, President of Council, and Council Members
• Resolution for the final plat of the southern extension of Yarmouth Lane
• Resolution for the 2025 Sidewalk Correction Program
• Agreement with United Survey, Inc. for the Sanitary Sewer Rehabilitation Project

The council approved the minutes from the June 2 meeting (5‑0). It confirmed three reappointments to the Community Services Advisory Board, each for three‑year terms (5‑0). The council acknowledged receipt of the May 2025 financial report (5‑0) and placed three ordinances on first reading, including a police dispatch services agreement and salary fixes for the mayor and council president. A vote to suspend charter rules passed unanimously.

• Approved June 2 meeting minutes (5-0)
• Reappointed Julie Bauman, Barbara Harrell, Rebecca Ranallo to Community Services Advisory Board (5-0)
• Acknowledged receipt of May 2025 Financial Report (5-0)
• Ordinance 25-71 placed on first reading (Police Dispatch Services agreement)
• Ordinance 25-72 placed on first reading (Mayor salary fix)
• Ordinance 25-73 placed on first reading (Council President salary fix)
• Vote to suspend charter rules passed (Yeas: Clark, DeGeorge, Long, Maier, Rettig; Nays: none)
• Resolution 25-53 approving final plat for southern extension of Yarmouth Lane read for adoption (first reading)

Architectural Board of Review

The Architectural Board of Review will evaluate proposed exterior modifications for two local properties. The board is reviewing plans for a childcare center and the main city fire station.

• Proposed outdoor play space and exterior changes at Hawthorne Grove Childcare Center (590 Dover Center Rd)
• Proposed addition and renovations to the main Bay Village Fire Station (28100 Wolf Rd)

The board approved the submitted plans for the Hawthorne Grove Childcare outdoor play space and exterior changes. The motion passed unanimously with a 4‑0 vote. The March 26, 2025 meeting minutes were approved, while approval of the May 28, 2025 minutes was postponed until acting chairman Kevin Krol is present.

• Approved Hawthorne Grove Childcare plans (4-0)
• Approved March 26, 2025 ABR meeting minutes
• Postponed May 28, 2025 ABR meeting minutes pending acting chairman attendance

Board of Zoning Appeals

The Board of Zoning Appeals will consider three requests for variances to city zoning codes. These requests involve fence installation and building additions at residential properties.

• Variance request for a 4’ front yard fence and 6’ gate at 27216 Lake Rd
• Side yard setback variance of 7.61’ for a music room and kitchen addition at 600 Wildbrook
• Front yard setback variance of 8’ for a covered porch at 25101 Bayfair Ct

The Board approved the minutes from the May 15, 2025 meeting by a 5‑0 vote. After extensive discussion of the fence variance request at 27216 Lake Rd, the Board voted to table the item until the applicant submits a revised request. The motion to table was moved by Dan Gess and seconded by Jan Saurman, passing 5‑0.

• Approved May 15 minutes (5-0)
• Tabled variance request for 27216 Lake Rd fence (5-0)

Planning Commission

The Planning Commission will review changes to the proposed outdoor play space and exterior modifications at 590 Dover Center Rd. The body will also receive updates regarding the Fire Station and Pump House.

• Review of outdoor play space and exterior modifications at Hawthorne Grove Childcare Center (590 Dover Center Rd)
• Fire Station & Pump House Update

The commission postponed the vote on the May 21, 2025 minutes because a quorum was not present. Later, the board approved the revised design for the Hawthorne Grove Childcare Center at 590 Dover Center Rd. with a unanimous 6‑0 vote. An update on the fire station pump house was presented, but no formal action was taken.

• Postponed approval of May 21, 2025 minutes (no quorum)
• Approved design for Hawthorne Childcare Center (6-0)

Civil Service Commission

The Civil Service Commission will meet to approve previous meeting minutes and review eligibility lists for several public safety roles. The body is discussing staffing lists for police and fire departments.

• Dispatcher Eligibility List
• Police Sergeant Eligibility List
• Entry-level Police Officer Eligibility List
• Firefighter Eligibility List

City Council

The Planning, Zoning, Public Buildings and Grounds Committee is meeting to discuss city ordinances. The body will review a request from Mark Kevesdy to keep a horse at the Amy Mihaljevic Run.

• Review of Codified Ordinance Section 505.03 Animals in the City
• Request by Mark Kevesdy to have a horse at the Amy Mihaljevic Run
• Discussion regarding Yarmouth Colony Subdivision

The Planning, Zoning, Public Buildings and Grounds Committee reviewed a request for a horse at the Amy Mihaljevic Run and the Yarmouth Colony Subdivision. Members expressed opinions on keeping the animal ordinance unchanged and on sending subdivision recommendations to the Planning Commission, but no formal approvals, denials, or votes were recorded.

City Council

The City Council is discussing the 2026 tax budget and general liability insurance renewal. The body is also reviewing a final plan for the Yarmouth Colony Subdivision and a contract for sidewalk repairs.

• Resolution 25-59: Tax Budget Year 2026
• Ordinance 25-60: General Liability and Property Insurance Renewal
• Resolution No. 25-53: Final plan for southern extension of Yarmouth Lane and subdivision
• Contract award to Set in Stone Contracting, LLC for Sidewalk Repair and Replacement Project 2025
• Grant applications for Clean Ohio Green Space Conservation and Cahoon Park ADA-Accessible Lakefront Habitat Restoration

The council received an update on the fire station renovation project, including estimated construction costs of $8.65 M and total project costs of $9.74 M, with American Rescue Plan funding of $700‑$800 K. Bidding is planned for July with a council vote scheduled for September 8, 2025. The council also discussed police dispatch consolidation, noting a expired $3 M county offer and a $262 K annual dispatch agreement from North Olmsted. No formal approvals, denials, or votes were recorded.

City Council

City Council will review the 2026 tax budget and an appropriation ordinance for 2025 expenditures. The body is also considering agreements for insurance and sidewalk repairs, as well as funding applications for lakefront habitat restoration.

• Resolution 25-59 adopting a Tax Budget for the Fiscal Year beginning January 1, 2026
• Ordinance 25-60 for an agreement with Jackson Dieken & Associates for insurance
• Resolution 25-53 approving the final plat for the southern extension of Yarmouth Lane
• Ordinance for an agreement with Set In Stone Contracting, LLC for public sidewalk repair
• Resolutions to apply for Clean Ohio Green Space Conservation Program funding for the Cahoon Memorial Park ADA-Accessible Lakefront Habitat Restoration Project

The council adopted Resolution 25‑59, adopting the city’s tax budget for the fiscal year beginning Jan. 1 2026, by a 7‑0 vote. It also adopted Ordinance 25‑60, authorizing the mayor to contract with Jackson Dieken & Associates for insurance, and Ordinance 25‑67, making appropriations and advancing $500,000 for the Cahoon Memorial Park habitat project, each by 7‑0 votes. Additionally, Ordinance 25‑68, authorizing a sidewalk repair agreement with Set In Stone Contracting, was adopted by 7‑0, while Resolution 25‑53 remained on second reading.

• Adopted Resolution 25‑59 tax budget for FY 2026 (7‑0)
• Adopted Ordinance 25‑60 insurance agreement with Jackson Dieken & Associates (7‑0)
• Adopted Ordinance 25‑67 appropriations, including $500,000 advance for Cahoon Memorial Park project (7‑0)
• Adopted Ordinance 25‑68 sidewalk repair agreement with Set In Stone Contracting (7‑0)
• Resolution 25‑53 final plat for Yarmouth Lane extension remained on second reading (no vote)

Architectural Board of Review

The Bay Village Architectural Board of Review will meet on May 28, 2025, to approve minutes from the March 26 meeting and review two design proposals: an outdoor play space for Hawthorne Grove Childcare Center and a new dumpster enclosure for Bay Square Parking lot.

• Approval of minutes from March 26, 2025 meeting
• Review of outdoor play space design at 590 Dover Center Rd (Hawthorne Grove Childcare Center)
• Review of new dumpster enclosure design at 27323 Wolf Rd (Bay Square Parking lot)

The Architectural Board of Review approved the minutes of the Jan 14, 2025 meeting by a 3‑0 vote. It also approved the signage package for Bayside Eyecare at 433 Dover Center Rd with a 4‑0 vote. A subsequent motion to approve the new ground and building signage for the same location passed 3‑0.

• Approved Jan 14, 2025 meeting minutes (3‑0)
• Approved Bayside Eyecare signage package (4‑0)
• Approved new ground and building signage for Bayside Eyecare (3‑0)

Planning Commission

The Bay Village Planning Commission will meet on May 21, 2025, to discuss a proposed outdoor play space at Hawthorne Grove Childcare Center located at 590 Dover Center Rd. The meeting will also include a review of April 16, 2025 minutes and a council update.

• Review of proposed outdoor play space at Hawthorne Grove Childcare Center, 590 Dover Center Rd

The Planning Commission approved the minutes from the April 16, 2025 meeting by a 6‑yea, 0‑nay vote. The board then reviewed the proposed outdoor play space at Hawthorne Grove Childcare Center, 590 Dover Center Rd., hearing comments from the owner and architect. The discussion covered fence design, parking, safety, and aesthetics, but no vote or formal action on the proposal was recorded.

• Approved April 16, 2025 minutes (6-0)

City Council

Bay Village City Council holds a committee meeting to discuss and vote on multiple items including a liquor permit application for Bay Rocks LLC, a vehicle lease with Enterprise Fleet Management, the final plan for Yarmouth Colony Subdivision, and several zoning code amendments. The meeting also covers grant applications for tree canopy and Cahoon Memorial Park, as well as financial reports and appropriations.

• Liquor permit application for Bay Rocks LLC at 619-621 Clague Parkway
• Ordinance 25-52 to lease six new vehicles via Enterprise Fleet Management
• Resolution 25-53 approving final plan for Yarmouth Lane extension and subdivision
• Amendments to parking on lawns, driveway standards, lot area requirements, and swimming pool regulations
• Resolution to authorize Healthy Urban Tree Canopy Grant application with Cuyahoga County

The Environment, Safety & Community Services Committee discussed the Bay Rocks liquor permit application, a tree canopy grant, an Enterprise vehicle lease, an amended appropriation ordinance, the 2026 tax budget, and insurance renewal. Each item was scheduled for a vote at the regular City Council meeting later that evening. No votes or final actions were taken during this committee session.

City Council

City Council will consider a tax budget for fiscal year 2026 and several ordinances regarding city zoning and parking. The body is also reviewing grant applications for tree canopies and park accessibility.

• Resolution adopting a Tax Budget for the City of Bay Village for Fiscal Year 2026
• Ordinance for a Master Equity Lease Agreement with Enterprise Fleet Management for six vehicles
• Motion to advertise bids for the Westlawn Water Main Replacement and Road Improvement Project
• Ordinance amending Section 351.16 regarding Prohibition of Parking Motor Vehicles on Lawns
• Motion regarding a liquor permit application for Bay Rocks LLC at 619-621 Clague Road

The council approved the minutes of the May 5 meetings and voted 7‑0 to forgo a hearing on a liquor permit for Bay Rocks LLC. It adopted Resolution 25‑57 to file a Healthy Urban Tree Canopy grant, Ordinance 25‑52 to lease six municipal vehicles, and Ordinance 25‑58 for FY 2025 appropriations, each by unanimous 7‑0 votes. Additional items were placed on first or second reading, including the FY 2026 tax budget and an insurance agreement.

• Approved May 5 Council minutes (7-0)
• Approved Cahoon Memorial Park Trustees minutes (8-0)
• Denied hearing request for Bay Rocks LLC liquor permit (7-0)
• Adopted Resolution 25‑57 (Healthy Urban Tree Canopy Grant) (7-0)
• Adopted Ordinance 25‑52 (Master Equity Lease for six vehicles) (7-0)
• Adopted Ordinance 25‑58 (FY 2025 appropriations) (7-0)
• Resolution 25‑59 (Tax Budget FY 2026) placed on first reading
• Ordinance 25‑60 (Insurance agreement) placed on first reading

Board of Zoning Appeals

The Board of Zoning Appeals will consider four items: a special permit for a free little library at 482 Huntmere, a variance for a generator at 29222 Lincoln, a variance for a privacy screen at 26734 Henry Rd, and a variance for a pavilion in the front yard at 28607 Wolf Rd. The meeting also includes approval of minutes from May 1, 2025.

• Dean Lipperman seeks special permit per §1121.42 for a free little library in front yard at 482 Huntmere.
• Andrew Gluck requests variance from §§1370.05(a) and (c) to place a generator in side yard and within 10 ft of property line at 29222 Lincoln.
• McNamara's Fence on behalf of Mary Bulger seeks variance from §1163.05(h)(1) and (h)(3) for a 40-ft privacy screen (3-ft excess) and 35-ft rear-yard length (3-ft excess) at 26734 Henry Rd.
• David Weber on behalf of Bethesda on the Bay requests variance from §1149.01 to place a pavilion in front yard instead of 10 ft behind rear wall at 28607 Wolf Rd.

The Board of Zoning Appeals approved a special permit for a free‑standing little library at 482 Huntmere. It also granted two variances for a generator at 29222 Lincoln, two variances for a privacy fence at 26734 Henry Rd, and a variance for an accessory building at 28607 Wolf Rd. All motions passed unanimously with a 7‑0 vote.

• Approved minutes of the May 1, 2025 meeting (7-0)
• Approved special permit for free library at 482 Huntmere (7-0)
• Approved two generator variances at 29222 Lincoln (7-0)
• Approved two fence variances at 26734 Henry Rd (7-0)
• Approved accessory building variance at 28607 Wolf Rd (7-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for May 14, 2025, has been cancelled due to a lack of agenda items. No decisions or discussions will take place.

Tree Commission

The Tree Commission will meet to discuss the Grand and Glorious Tree Program and a Fall 2025 Arbor Day event. The body will also receive reports from the City Council and City Forester.

• Grand and Glorious Tree Program
• Arbor Day Event (Fall 2025)
• Ohio Tree Commission Academy Presentation by Dave Patzwahl

The commission could not approve the March meeting minutes because there was no quorum. It approved awarding a plaque, posting on the website, and recognizing the winner of the Grand and Glorious Tree program on Arbor Day. The Ohio Tree Commission Academy presentation was postponed until Councilmember Byrnes Maier and Chairperson Nick Dios can attend. An email and distribution list for collaboration with other city tree commissions was assigned to Ms. Jesionowski, and the meeting was adjourned.

• Failed to approve March minutes (no quorum)
• Approved plaque award, website posting, and Arbor Day recognition for Grand and Glorious Tree program
• Postponed Ohio Tree Commission Academy presentation until Councilmember Byrnes Maier and Chairperson Nick Dios attend
• Assigned Ms. Jesionowski to draft email and distribution list for collaboration with other city tree commissions
• Motion to adjourn meeting approved (motion by Larry Ludwig, seconded by Ms. Jesionowski)

Planning Commission

The Bay Village Planning Commission meeting scheduled for May 7, 2025 has been cancelled. The cancellation notice states it is due to a lack of agenda items. No decisions or discussions will occur at this meeting.

City Council

This is a committee meeting where Bay Village City Council discusses and prepares items for the regular meeting, including a Heritage Home Program presentation, sewer improvement reviews, and multiple contract awards. Notable items for the regular meeting include a liquor permit for Bay Rocks LLC, acceptance of donations, an Enterprise lease for six new vehicles (first reading), approval of the Yarmouth Colony subdivision final plan (first reading), and contracts with Chagrin Valley Engineering for sewer and catch basin repairs.

• Application for liquor permit by Bay Rocks LLC at 619-621 Clague Road
• Donation of $2,065 from Bay Village Historical Society to tree fund; donation of $3,297.34 from Kiwanis for an Infinity I.D. Maker
• Ordinance to participate in Enterprise Fleet Management lease for six new vehicles (first reading)
• Resolution approving final plan for southern extension of Yarmouth Lane subdivision (first reading)
• Ordinance to contract with Chagrin Valley Engineering for 2025 sanitary sewer repairs and catch basin repairs; motions to advertise bids

The May 5 meeting featured a Cleveland Clinic EMS award, a Heritage Home Program report, and updates on multiple sewer improvement projects. Council members also reviewed the liquor permit application for Bay Rocks LLC at 619‑621 Clague Road. No formal approvals, denials, or votes were recorded during the session.

City Council

The Finance Committee will review the first four months of 2025 financial performance and capital project activity. Members will discuss major capital projects and anticipated debt financing, as well as project funding priorities before the council's summer recess. This is a committee discussion; no final votes are scheduled.

• First four month 2025 financial report review
• 2025 capital projects activity review
• Discussion of major capital projects and anticipated debt buying
• Anticipated project funding prior to council summer recess

The Finance Committee reviewed the city’s four‑month financial report and discussed upcoming capital projects. Members agreed to include the Lake/Douglas Project in the capital projects report, even though it is not detailed elsewhere. No other formal actions or votes were recorded.

• Add Lake/Douglas Project to capital projects report (agreement)

City Council

City Council will discuss several infrastructure projects, including sanitary and storm sewer rehabilitation and pavement repairs. The body is also reviewing a vehicle lease agreement and a subdivision plat for Yarmouth Lane.

• Agreement with Chagrin Valley Engineering, Ltd. for Sanitary Sewer Rehabilitation Project
• Agreement with Chagrin Valley Engineering, Ltd. for Storm Sewer Catch Basins Rehabilitation Project
• Agreement with Phillips Paving, LLC for 2025 Pavement Partial Depth Repairs
• Master Equity Lease Agreement with Enterprise Fleet Management for six replacement vehicles
• Final plat for the southern extension of Yarmouth Lane and resulting Subdivision

The council approved the minutes from two April meetings and adopted two resolutions donating to the Tree Fund and to purchase an ID‑maker, each by a unanimous 7‑0 vote. It also approved emergency ordinances authorizing agreements with Chagrin Valley Engineering for sanitary sewer and stone sewer catch‑basin rehabilitation projects, also by 7‑0 votes. Additionally, the council voted 7‑0 to advertise bids for sanitary‑sewer and storm‑sewer catch‑basin improvements.

• Approved minutes of Council meeting (April 21) – vote 5‑0, 2 abstentions
• Approved minutes of Cahoon Memorial Park Trustees meeting (April 21) – vote 5‑0, 3 abstentions
• Adopted Resolution 25‑50 (Tree Fund donation) – vote 7‑0
• Adopted Resolution 25‑51 (Infinity ID‑maker purchase) – vote 7‑0
• Adopted Ordinance 25‑54 (Sanitary Sewer Rehabilitation agreement) – vote 7‑0
• Adopted Ordinance 25‑55 (Stone Sewer Catch‑Basin Rehabilitation agreement) – vote 7‑0
• Approved motion to advertise bids for sanitary sewer improvements – vote 7‑0
• Approved motion to advertise bids for storm sewer (catch‑basin) improvements – vote 7‑0

Board of Zoning Appeals

The Board of Zoning Appeals will vote on three variance requests from residents. The agenda also includes approval of minutes from the previous meeting.

• Approval of minutes from April 17, 2025.
• Kelley Timmer seeks variance to place an AC condenser 7' from property line (need 3' variance) at 28508 W. Oviatt Rd.
• Scott & Emily Gambill seek variance for a pavilion 4'2" outside rear wall (need 6'8" variance) at 346 Saddler.
• Mary & Patrick Vargo seek variance for a 4' fence with 6' gate in front yard at 27216 Lake Rd.

The Board approved the minutes from the April 17 meeting (5‑0). It granted a 3‑foot variance for an AC condenser at 28508 W. Oviatt Rd with required screening on two sides (5‑0). It also granted a 5‑foot‑10‑inch variance for a pavilion at 346 Saddler Rd, allowing it to be placed 4 ft 2 in from the primary structure (5‑0). The application for a 4‑foot front‑yard fence at 27216 Lake Rd was tabled (5‑0).

• Approved April 17 minutes (5-0)
• Granted 3' side‑yard variance for AC condenser at 28508 W. Oviatt Rd, with two‑side screening (5-0)
• Granted 5'10" variance for pavilion setback at 346 Saddler Rd, locating it 4'2" from the northwest corner (5-0)
• Tabled fence variance request for 27216 Lake Rd (5-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for April 23, 2025, was cancelled. The cancellation is due to a lack of items for the agenda.

City Council

The Bay Village City Council will consider a resolution declaring intent to reimburse the Sewer Fund for the SSO Elimination project using tax-exempt debt from the state. Council will also vote on ordinances for 2025 pavement maintenance, a truck lift purchase, and an amendment to a generator rental for the Huntington Lift Station. A resolution authorizes participation in ODOT road salt contracts, and an appointment to the Tree Commission is up for confirmation.

• Resolution declaring intent to reimburse Sewer Fund for CA08AA SSO Elimination with tax-exempt debt (OPWC loan)
• Ordinance authorizing 2025 Pavement Maintenance with Karvo Companies
• Ordinance authorizing purchase of One (1) Mohawk Truck Lift under Sourcewell contract
• Ordinance amending rental of Commercial Diesel Generator from Ohio CAT for Huntington Lift Station
• Resolution authorizing participation in ODOT Road Salt contracts for 2025-26

The Bay Village City Council approved the April 7 meeting minutes and confirmed a new Tree Commission member. It acknowledged the March 2025 financial reports and adopted four emergency resolutions and ordinances covering sewer funding, road salt contracts, pavement resurfacing, equipment purchase, and generator rental, each passing 5‑0.

• Approved minutes of April 7, 2025 meeting (5-0)
• Confirmed appointment of John A. DeBin to Tree Commission (5-0)
• Acknowledged receipt of March 2025 financial reports (5-0)
• Adopted Resolution No. 25-45 for sewer fund reimbursement (5-0)
• Adopted Resolution No. 25-46 for ODOT road salt contracts (5-0)
• Adopted Ordinance No. 25-47 for 2025 pavement resurfacing program (5-0)
• Adopted Ordinance No. 25-48 to purchase one Mohawk truck lift (5-0)
• Adopted Ordinance No. 25-49 to rent one commercial diesel generator (5-0)

City Council

The Bay Village City Council will hold a committee meeting to consider several appointments and contracts, including a tree commission appointment, financial reports, and infrastructure projects. Most items will be forwarded to the regular council meeting for final votes.

• Appointment of John A. DeBin Ph.D. M.D. to the Tree Commission for a three-year term
• 2025 Pavement Resurfacing Program contract award
• Ohio Public Works Commission loan agreement resolution
• Purchase of Mohawk Truck Lift under Sourcewell Contract pricing
• Extension of Ohio CAT Generator rental for Huntington Pump Station

The April 21, 2025 Bay Village City Council committee meeting consisted of announcements, financial report reviews, and discussions of upcoming agenda items. No votes or approvals were recorded; items such as the Tree Commission appointment, pavement resurfacing contract, and winter salt participation were noted for consideration at the regular council meeting. The meeting also acknowledged the completion of the Bay Village Kennel renovation and the status of various contracts.

Board of Zoning Appeals

The Board of Zoning Appeals will hear seven items, including a revised fence variance request, a special permit for scalp micropigmentation, a permit for a front-yard puzzle library, variances for a home-based flower cart, and variances for a house addition and a generator placement. The board will vote on each request after discussion.

• Daniel Jeewek seeks a variance to install 36.3 linear feet of 6-foot fencing (2-foot variance) at 417 Elmwood Rd.
• Angelique Stanley requests a special permit for scalp micropigmentation at BayStyle, 27310 W. Oviatt, similar to previously granted microblading permits.
• Kasey Goodpaster seeks a special permit to install a free puzzle library in the front yard at 30911 Carlton Dr.
• Emily Lyon asks for variances to sell flowers from a mobile cart on the front lawn of 28210 Osborn, including exemptions from restrictions on exterior signage and on-site retail sales.
• Jonathon Ripley requests variances for a house addition at 30006 Westlawn: 5-foot rear-yard variance, 1-foot side-yard variance, and 8.5-foot variance for an AC unit location.

The Board approved a 2‑foot fencing variance for 417 Elmwood Rd. and a special permit for scalp micropigmentation at 27310 W. Oviatt Rd. Both passed 6‑0. A special permit for a free puzzle library at 30911 Carlton Dr. was also approved unanimously. No motion was adopted on the flower‑cart variance request.

• Approved 2‑ft fencing variance for 417 Elmwood Rd. (6-0)
• Approved special permit for scalp micropigmentation at 27310 W. Oviatt Rd. (6-0)
• Approved special permit for puzzle library at 30911 Carlton Dr. (6-0)
• No decision made on flower‑cart variance for 28210 Osborn Rd.

Planning Commission

The Planning Commission will decide on final plat approval for the Yarmouth Colony Subdivision and lot split at 626 Bassett Rd, following a year-long review with multiple postponements and conditions. The commission will also approve minutes from April 2, 2025, and receive a council update.

• Final plat approval for Yarmouth Colony Subdivision at 626 Bassett Rd, with condition that tree ordinance 1335 applies to full development and buffering consideration
• Review history includes extensions, revised plans, and two applicant-requested postponements in March and April 2025

The commission voted to approve the minutes from the March 5, 2025 meeting. No other formal actions or votes were recorded for the Yarmouth Colony Subdivision or any other agenda items.

• Approved March 5, 2025 minutes (5 yeas, 0 nays)

Civil Service Commission

The Civil Service Commission will meet to approve minutes and discuss eligibility lists for dispatcher, police sergeant, and entry-level police officer positions, as well as an entry-level police officer examination. All items are for discussion or decision as listed.

• Approval of minutes from March 13, 2025 meeting
• Dispatcher Eligibility List
• Police Sergeant Eligibility List
• Entry-level Police Officer Eligibility List
• Entry-level Police Officer Examination

Architectural Board of Review

The Architectural Board of Review meeting scheduled for April 9, 2025, was cancelled. The cancellation is due to a lack of items for the agenda.

City Council

The Bay Village City Council will consider a resolution endorsing a tax levy for the Bay Village City School District on the May 6, 2025 ballot, along with several ordinances and resolutions. Other agenda items include a motion regarding a liquor permit for Bay Golf, LLC, the repeal of a confidential investigation fund ordinance, amendments to stormwater and erosion control codes, and a grant application for habitat restoration at Bay Point.

• Resolution supporting proposed tax levy for Bay Village City School District on May 6, 2025 ballot, with emergency clause
• Ordinance repealing Codified Ordinance Section 125.14 (Confidential Investigation Fund), with emergency clause
• Second reading of Ordinance No. 25-34 amending post-construction water quality runoff regulations
• Second reading of Ordinance No. 25-35 amending construction site soil erosion and stormwater runoff regulations
• Resolution authorizing NOAA Transformational Habitat Restoration and Coastal Resilience Grant application for Bay Point

The council voted to dispense with reading and approve the minutes of the regular council meeting held on March 17, 2025, with a 7‑0 vote. It also approved the minutes of the Cahoon Memorial Park Trustees meeting from March 17, 2025, with a vote recorded as S‑0. No other substantive actions were taken.

• Approved regular council meeting minutes (7-0)
• Approved Cahoon Memorial Park Trustees minutes (S-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider five variance requests. Four are for placement of generators closer to property lines than allowed by the zoning code. One request seeks a variance for additional fencing length beyond the permitted limit.

• Eric Evanoff at 618 Cahoon Ledges requests variance for a generator in the side yard more than 10' from property line.
• Shepp Electric for Jamie Beggs at 24566 Lake Rd requests variances to place generator 3' from property line in east side yard.
• Shepp Electric for Charles Hardin at 29708 Lake Rd requests variances to place generator 4' from property line in west side yard.
• Shepp Electric for Patrick Kenney at 26927 Osborn Rd requests variance to place generator 4' from property line in rear yard.
• Daniel Jeewek at 417 Elmwood Rd requests variance for 167 linear feet of 6' fencing, exceeding the 10% limit of 57.6'.

The board approved the March 6, 2025 meeting minutes (5‑0). It granted variances to place generators at 618 Cahoon Ledges, 24566 Lake Rd, 29708 Lake Rd, and 26927 Osborn Rd, each with required screening and testing, with votes of 5‑0, 5‑0, 5‑0, and 6‑0 respectively. No other items received a vote.

• Approved March 6, 2025 minutes (5-0)
• Granted variance for 618 Cahoon Ledges generator placement (5-0)
• Granted variances for 24566 Lake Rd generator placement (5-0)
• Granted variances for 29708 Lake Rd generator placement (5-0)
• Granted variance for 26927 Osborn Rd generator placement (6-0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for April 2, 2025 has been cancelled at the applicant's request and will be rescheduled to the next regular meeting on April 16, 2025. No other business is on the agenda.

• Meeting cancelled at applicant's request; rescheduled to April 16, 2025

Architectural Board of Review

The Architectural Board of Review is meeting to approve minutes and conduct a re-review of signage for Bayside Eyecare. The board will consider a front yard monument sign and a rear wall sign.

• Re-review of 24 sq. ft. Bayside Eyecare monument sign at 433 Dover Center Rd
• Re-review of 20.375 sq. ft. Bayside Eyecare rear wall sign at 433 Dover Center Rd
• Approval of January 14, 2025 meeting minutes

The Architectural Board of Review approved the minutes from its Jan 14, 2025 meeting by a 3‑0 vote. It then approved the detailed signage plan for Bayside Eyecare at 433 Dover Center Rd by a 4‑0 vote. Finally, the board approved the new ground and building signage for Bayside Eyecare by a 3‑0 vote. The meeting adjourned at 7:37 p.m.

• Approved Jan 14 ABR minutes (3‑0)
• Approved Bayside Eyecare signage details (4‑0)
• Approved new ground and building signage for Bayside Eyecare (3‑0)

City Council

The Bay Village City Council is holding a two-day leadership retreat at Bellwether Farm, featuring a presentation on Bay Village Health Resources by the Sunshine Committee and professional development sessions. No legislative business or votes are scheduled for this meeting.

• Presentation on Bay Village Health Resources by Director Messeri, Chief Gillespie, and Chief Lyons
• Session I: Impact Players led by presenter Kitty Brandal
• Session II: Accountability That Works led by presenter Kitty Brandal
• Closing remarks by Mayor Koomar

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals meeting scheduled for March 20, 2025, has been cancelled due to a lack of agenda items. No decisions or discussions will take place at this meeting.

• Meeting cancelled; no items to consider

Planning Commission

The Planning Commission meeting scheduled for March 19, 2025, has been cancelled. It is rescheduled for the next regular meeting on April 2, 2025, at the request of the applicant.

City Council

City Council is reviewing several ordinances and motions related to road maintenance, zoning, and public works. The meeting includes discussions on a consolidated dispatch center and various construction-related ordinances.

• Resurfacing of Bradley Road from Carlton Dr. to Lake Road
• $25,000 in additional funds for Chagrin Valley Engineering for Duke’s Root Control Testing
• Amendment to Codified Ordinance Section 1373.01 regarding trailer storage in residence districts
• Award of contracts for 2025 Road Maintenance Program materials (concrete, asphalt, and aggregate)
• Grant application to the U.S. Fish and Wildlife Service via the Midwest Region Coastal Program

The meeting was primarily a committee session with informal discussions and a proclamation honoring Mary Gruber. No formal votes were taken. Key topics included the potential consolidation of police and fire dispatch services, with officials noting ongoing discussions and a need for more data before any decision. Several items were slated for the regular meeting, including financial reports, unpaid assessment transfers, and various ordinances.

• Proclamation honoring Mary Gruber presented (unanimous)
• February 2025 financial reports acknowledged (motion for regular meeting)
• Four resolutions to transfer unpaid assessments to Cuyahoga County (introduced)
• Amendment to trailer storage ordinance (second reading with amendment)
• St. Raphael Easter sign approval (motion for regular meeting)
• 60-day extension for Yarmouth Colony Subdivision review (motion for regular meeting)
• Amendment to C.O. 1308 and 1309 placed on first reading
• Ordinance for Bradley Road resurfacing agreement with county (for adoption)

City Council

City Council will discuss several ordinances for road resurfacing materials and public improvement bids. The body is also reviewing certifications for unpaid city services and updates to zoning and water quality codes.

• Resolutions to certify unpaid grass cutting, sewer, refuse, sidewalk repair, and tree removal charges to the County Fiscal Officer
• Ordinance 25-20 regarding Trailer And Vehicle Storage In Residence Districts (Second Reading)
• Agreements for road materials with Westview Concrete Corp., Stoneco, Inc. (dba Allied Corporation), and Area Aggregates, LLC
• Ordinance requesting Cuyahoga County cooperation for resurfacing a portion of Bradley Road
• Bids for the 2025 City Paving, Partial Depth Road Repair, and Sidewalk Improvement programs

Bay Village City Council approved all items on the agenda by unanimous 7-0 votes, including Ordinance 25-20 amending trailer and vehicle storage rules in residence districts, and several resolutions certifying unpaid charges for collection. Council also authorized agreements for concrete, street resurfacing materials, and additional engineering services, and approved a grant application for coastal program funding. No items were denied or tabled.

• Adopted Ordinance 25-20 amending trailer/vehicle storage in residence districts (7-0)
• Adopted Resolution 25-30 certifying unpaid grass cutting charges (7-0)
• Adopted Resolution 25-31 certifying unpaid sewer/refuse charges (7-0)
• Adopted Resolution 25-32 certifying unpaid sidewalk repair charges (7-0)
• Adopted Resolution 25-33 certifying unpaid tree removal charges (7-0)
• Adopted Ordinance 25-36 authorizing additional funds for Chagrin Valley Engineering (7-0)
• Adopted Ordinance 25-38 authorizing agreement with Westview Concrete Corp. (7-0)
• Adopted Resolution 25-41 authorizing coastal program grant application (7-0)

Civil Service Commission

The Civil Service Commission will consider approval of the minutes from February 20, 2025, and adopt eligibility lists for entry-level police officer and dispatcher positions. The meeting also includes miscellaneous items. No other substantive agenda items are listed.

• Approval of minutes from February 20, 2025
• Adoption of Entry-level Police Officer Eligibility List
• Adoption of Dispatcher Eligibility List

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for March 12, 2025, will not be held due to a lack of agenda items. The meeting is cancelled as noted by the board secretary.

Tree Commission

The Bay Village Tree Commission will meet to approve minutes from January, receive reports from the City Council and City Forester, and discuss new business including goals and plans for 2025, Arbor Day activities, and a new appointment. The meeting is largely procedural with no financial items or ordinances.

• Approval of January 14, 2025 minutes
• City Council report
• City Forester report
• Discussion of 2025 goals and Arbor Day plans
• New appointment to the commission

The Tree Commission approved the January meeting minutes after correcting Debra Jesionowski's name and changing the Cahoon Park grant purpose to shoreline erosion prevention. The commission discussed filling a vacancy left by Leo Mahoney, with John DeBin attending to learn about the role. No formal decisions were made on new business items; the group planned for Arbor Day and the 'Grand and Glorious' tree awards.

• Approved January meeting minutes with corrections (unanimous)
• Discussed recommending John DeBin to Mayor and Council for Tree Commission vacancy (no vote)
• Noted about 6 trees removed for Equalization Tank construction; replanting planned
• Reported HUTC grant funded pruning of about 60 oak trees via Bartlett and Edwards
• Planned Arbor Day celebration for late September/early October
• Agreed to develop outline for Arbor Day and 'Grand and Glorious' awards by April meeting

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing on two variance requests. The first seeks to allow foundation repair and slope stabilization within a 25-foot riparian setback at 23200 Lake Rd (Cashelmara). The second asks to place an AC unit 5'9" from the property line instead of the required 10' at 25077 Wolf Rd. The meeting also includes approval of prior minutes.

• Variance for Cashelmara at 23200 Lake Rd: work within 25-foot riparian setback under Section 1308.08(8) to repair building foundation and stabilize slope
• Variance for Susan & Bishoy Mikhail at 25077 Wolf Rd: place AC unit 5'9" from property line under Section 1359.01(a); unit DB rating 71
• Approval of minutes from February 20, 2025 meeting

The Board of Zoning Appeals approved a variance for Sitetech Inc. on behalf of Cashelmara at 23200 Lake Rd to perform foundation repair and slope stabilization within the 25-foot riparian setback. The motion passed unanimously, 7-0. The board also discussed a variance request for an AC unit at 25077 Wolf Rd but did not vote on it, with members suggesting the applicant revise the plan to place the unit in the rear yard.

• Approved the February 20, 2025 meeting minutes as prepared and amended (7-0).
• Granted Sitetech Inc. a variance to 1308.08(8) for work within the riparian setback at 23200 Lake Rd (7-0).
• Discussed but did not vote on a variance request for an AC unit at 25077 Wolf Rd; board members indicated the application may need revision.

Planning Commission

The Planning Commission will consider final plat approval for the Yarmouth Colony Subdivision and lot split at 626 Bassett Rd., following a series of prior meetings and conditions including application of the tree ordinance and buffering considerations. The meeting also includes approval of minutes from February 19, 2025, and a council update.

• Final plat approval for Yarmouth Colony Subdivision at 626 Bassett Rd. per Codified Ordinance 1109.02
• Prior history: initial meeting April 2024, tabled May 2024, preliminary plan approved July 2024 with tree ordinance condition and buffering consideration
• Approval of minutes from February 19, 2025 meeting

The Planning Commission voted 5-0 to request a 60-day extension from City Council to review the final plat for the Yarmouth Colony Subdivision at 626 Bassett Rd. The extension is needed because the city engineer and urban forestry manager have not completed their reviews of the latest plans. The commission also approved the minutes from the February 19, 2025 meeting.

• Approved the minutes from the February 19, 2025 meeting (5-0).
• Requested a 60-day extension from Council to review the final plat for Yarmouth Colony Subdivision (5-0).
• Discussed but did not approve the final plat; awaiting city engineer and urban forestry comments.
• Noted that the tree preservation plan is incomplete per the urban forestry manager, including missing trees under 8 inches and protection for adjacent properties.
• Confirmed that the HOA will be responsible for the retention basin, with deed restrictions on the final plat.
• Heard resident concerns about sewer capacity, flooding, mosquito risk, and construction impacts on adjacent properties.

City Council

The Planning, Zoning, Public Buildings and Grounds Committee will review Codified Ordinance 1373.01, which governs trailer storage in residential districts. This is a discussion-only meeting; no final action is scheduled.

• Review of Codified Ordinance 1373.01 regarding trailer storage in residence districts (redline document linked)

The Planning, Zoning, Public Buildings and Grounds Committee reviewed and proposed changes to Codified Ordinance Section 1373.01 regarding trailer storage in residence districts. The committee agreed to add 'and vehicle' to the title of Ordinance No. 25-20 and to reference Ohio Revised Code 4501.01 for definitions. The ordinance will be placed on second reading on March 17, 2025, and may be considered for adoption then. No final vote was taken at this meeting.

• Agreed to add 'and vehicle' to the title of Ordinance No. 25-20
• Agreed to reference Ohio Revised Code 4501.01 for vehicle definitions
• Ordinance No. 25-20 to be placed on second reading on March 17, 2025
• Deferred discussion of animal restrictions in Cahoon Memorial Park to a later date

City Council

The City Council will discuss a consolidated dispatch center, consider a $333,024.30 contract for Wolf Road/Clague Road sewer improvements, and hold a second reading on an ordinance to amend trailer storage rules in residence districts. Council will also consider appointments, financial statements, donations, and grant applications.

• Wolf Road/Clague Road Sewer Improvement Project contract with Fabrizi Trucking and Paving, Inc. for $333,024.30
• Consolidated Dispatch Center discussion
• Amendment to Codified Ordinance Section 1373.01 regarding trailer storage in residence districts
• Donation of spring plantings from Bay Village Garden Club and Ray Yoder Memorial Bench from Bay Men’s Club
• Grant applications: Ohio Historical Records Advisory Board and Midwest Region Coastal Program with U.S. Fish and Wildlife Service

This was a committee session with no formal votes. Council heard a detailed presentation from Bay Village Schools on a May 2025 Permanent Improvement Levy that would fund $27 million in facility upgrades without a tax increase, plus discussions on consolidated dispatch options, sewer improvement contracts, and several donations and grant applications. Several items were scheduled for action at the regular meeting later that evening.

• Heard school district presentation on Permanent Improvement Levy for May 6, 2025 ballot
• Discussed consolidated dispatch options (North Olmsted vs. former Westlake Community Center)
• Scheduled ordinance for Wolf Road/Clague Road sewer contract with Fabrizi Trucking and Paving ($333,024.30)
• Scheduled motion to advertise for bids for storm/sanitary sewer repairs (~$1.3 million)
• Scheduled resolution to accept Bay Village Garden Club spring plantings donation
• Scheduled resolution to accept Ray Yoder Memorial Bench from Bay Men's Club
• Held Midwest Region Coastal Program grant application resolution until March 17 meeting
• Scheduled confirmation of Kenneth Bumba to Community Services Advisory Board

City Council

Bay Village City Council will discuss several infrastructure contracts and grant applications. The body is also reviewing a second reading of an ordinance regarding trailer storage in residential districts.

• Ordinance 25-20 amending trailer storage rules in Residence Districts (Second Reading)
• Contract with Fabrizi Trucking and Paving, Inc. for Wolf Road/Clague Road Sewer Improvement Project
• Agreement with Chagrin Valley Engineering for Lake Road/Douglas Drive Sewer and Water Main Improvement Project
• Agreement with Chagrin Valley Engineering for Equalization Tank Construction Project
• Appointment of Kenneth Bumba to the Community Services Advisory Board

Bay Village City Council approved several infrastructure contracts and resolutions, including sewer improvement projects and grant applications. All votes were unanimous (7-0). The council also confirmed a board appointment and acknowledged financial statements.

• Approved Ordinance 25-26 for Wolf Road/Clague Road Sewer Improvement Project with Fabrizi Trucking and Paving (7-0)
• Approved Ordinance 25-27 for Chagrin Valley Engineering construction administration for Lake Road/Douglas Drive Sewer and Water Main Project (7-0)
• Approved Ordinance 25-28 for Chagrin Valley Engineering construction administration for Equalization Tank Construction Project (7-0)
• Approved Resolution 25-24 accepting Bay Village Garden Club donation for spring plantings (7-0)
• Approved Resolution 25-25 authorizing Ohio Historical Records Advisory Board grant application (7-0)
• Approved Resolution 25-29 accepting Bay Village Men's Club donation for memorial bench for Ray Yoder in Cahoon Park (7-0)
• Confirmed Kenneth Bumba to Community Services Advisory Board term expiring March 3, 2028 (7-0)
• Authorized advertising for bids for storm and sanitary main repairs (7-0)

Architectural Board of Review

The meeting scheduled for February 26, 2025, was cancelled. The cancellation is due to a lack of items for the agenda.

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review a variance request for a residential property. The board will also vote on the approval of minutes from the January 2, 2025 meeting.

• Variance request for 30114 Windsor Drive to install an AC condenser 6 feet from the property line

The Board of Zoning Appeals approved a variance for Karl Fanter to install an AC condenser 6 feet from the property line at 30114 Windsor Drive, waiving the 10-foot setback requirement by 4 feet. The approval is subject to year-round screening with vegetation or fencing. The board also approved the minutes from the January 2, 2025 meeting.

• Approved variance for AC condenser at 30114 Windsor Drive (5-0)
• Approved January 2, 2025 meeting minutes (5-0)

Civil Service Commission

The Civil Service Commission will hold a routine meeting to approve minutes from February 4, 2025, and discuss entry-level police officer and dispatcher eligibility lists. No fiscal actions or policy changes are on the agenda. The commission will also address miscellaneous items before adjourning.

• Approval of minutes from February 4, 2025
• Entry-level Police Officer Eligibility List
• Dispatcher Eligibility List
• Miscellaneous items

Planning Commission

The Planning Commission will consider final plat approval for the proposed Yarmouth Colony Subdivision and Lot Split at 626 Bassett Rd, following a preliminary plan approval with conditions in July 2024. The agenda also includes approval of January meeting minutes and a council update.

• Final plat approval for Yarmouth Colony Subdivision and Lot Split at 626 Bassett Rd

The Planning Commission discussed the final plat for the Yarmouth Colony Subdivision at 626 Bassett Rd but took no formal action, effectively tabling the item. Key unresolved issues include the tree preservation plan, stormwater management, and comments from the city engineer, who was absent. The commission expects to consider the item at a public hearing at the next meeting.

• Approved minutes from January 15, 2025 (5-0)
• Tabled final plat approval for Yarmouth Colony Subdivision pending resolution of tree and engineering concerns

City Council

Bay Village City Council will discuss an amended appropriation ordinance, a sewer testing update, and consolidated dispatch. Several ordinances are on the regular meeting agenda, including compensation raises for law and administrative staff, a trailer-storage zoning change, and contracts for park electrical upgrades and truck bodies. A grant application for $9,900 for underground utility damage prevention is also proposed.

• Amended Appropriation Ordinance (no dollar amount given)
• Ordinance No. 25-14: Rates of compensation for Director of Law and Prosecutor, effective Jan 1, 2025
• Ordinance No. 25-15: Rates of compensation for General Administration employees, effective Jan 1, 2025
• Contract with G&B Electric Co. (Brecksville, OH) for electrical panel upgrades in Cahoon Memorial Park
• Resolution to apply for $9,900 Ohio PUCO Underground Utility Damage Prevention Grant

Council received a detailed sewer testing report from Chagrin Valley Engineering, identifying 91 main line defects, 110 lateral defects, and 125 catch basin issues, with estimated repair costs of $1.3 million for public right-of-way work. No formal decisions were made; the report was informational, and next steps include funding discussions and bid preparation. Council also discussed consolidated dispatch options, with a May 1 deadline for decisions, but took no action.

• Heard sewer testing results; no action taken
• Discussed consolidated dispatch options; no decision
• Reviewed amended appropriation ordinance; to be considered for adoption
• Reviewed January 2025 financial statements; motion to acknowledge receipt scheduled for March 3
• Discussed compensation ordinances for Law Director and employees; to be considered for adoption
• Heard appointment of Gina Crawford to Board of Zoning Appeals; motion to confirm on agenda
• Discussed trailer storage ordinance amendment; placed on first reading
• Heard plans for Cahoon Park electrical upgrades and truck body purchases; ordinances on agenda

City Council

The Bay Village City Council will discuss fiscal year 2025 appropriations and compensation rates for city employees. The body is also reviewing contracts for park electrical upgrades and snow removal equipment.

• Ordinance for Fiscal Year 2025 appropriations
• Ordinance No. 25-14 and 25-15 regarding compensation rates for the Director of Law and General Administration employees
• Ordinance amending Section 1373.01 regarding trailer storage in residence districts
• Agreement with G & B Electric Co. for electrical panel upgrades in Cahoon Memorial Park
• Agreement with Concord Road Equipment for four snow and ice body packages

Council approved Ordinance 25-19, the 2025 appropriations measure, and Ordinances 25-14 and 25-15 setting compensation for law/prosecutor and general administration employees, all as emergency measures. It also approved contracts for electrical panel upgrades at Cahoon Memorial Park and snow/ice equipment, plus a grant application for underground utility damage prevention. A new Board of Zoning Appeals member was confirmed.

• Adopted 2025 appropriations ordinance 25-19 (7-0)
• Adopted law/prosecutor compensation ordinance 25-14 (7-0)
• Adopted general administration compensation ordinance 25-15 (5-2, Greco and DeGeorge dissenting)
• Confirmed Gina Crawford to Board of Zoning Appeals (7-0)
• Approved G & B Electric contract for Cahoon Memorial Park panel upgrades (7-0)
• Approved purchase of 4 snow/ice body packages from Concord Road Equipment (7-0)
• Authorized filing of Underground Utility Damage Prevention grant application (7-0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for February 12, 2025, was cancelled because no items were submitted for the agenda.

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals meeting scheduled for February 6, 2025, has been cancelled because there were no agenda items to consider. No business will be conducted.

Planning Commission

The Planning Commission meeting scheduled for February 5, 2025, was cancelled due to a lack of agenda items.

Civil Service Commission

The Bay Village Civil Service Commission will consider approval of the entry-level police officer and dispatcher eligibility lists at this meeting. The agenda also includes approval of minutes from the previous meeting and miscellaneous business.

• Approval of minutes from January 17, 2025
• Consideration of entry-level police officer eligibility list
• Consideration of dispatcher eligibility list

City Council

At its February 3, 2025 committee meeting, Bay Village City Council will consider several items for the regular meeting, including ordinances to set 2025 salaries for law and administration employees, a contract for the Lake Road/Douglas Drive sewer improvement project, and motions to advertise bids for road paving, repairs, and sidewalk work. The council will also consider grant applications for AARP Community Challenge and Cuyahoga County Solid Waste, as well as a sign request from St. Raphael Catholic Church and a fire hydrant coating contract.

• Ordinance to set 2025 rates of compensation for the Director of Law and Prosecutor
• Ordinance to set 2025 compensation for general administration and non-contract employees
• Ordinance to enter into a contract with Fabrizi Trucking and Paving Inc. for the Lake Road/Douglas Drive Sewer Improvement Project
• Motions to advertise bids for the 2025 Street Paving Program, Road Repair Program, and Sidewalk Repair Program
• Ordinance for fire hydrant coating by Giant Maintenance and Restoration

Council moved to award a $1,989,671.50 contract to Fabrizi Trucking and Paving, Inc. for the Lake Road/Douglas Drive sewer improvement project, the lowest of two bids, with work to be completed in 150 days. Council also moved to apply for up to $52,500 in AARP grants, a $4,000 solid waste grant, and to advertise for bids for road repairs, paving, and sidewalk repairs. An ordinance authorizing an access permit with Cleveland Metroparks for the Longbeach force main project was discussed, with a noted typo referencing the wrong city to be corrected before signing. Compensation ordinances for law director, prosecutor, and general administration employees were placed on first reading.

• Moved to award $1,989,671.50 sewer contract to Fabrizi Trucking and Paving, Inc.
• Moved to apply for up to $52,500 in AARP Community Challenge grants
• Moved to apply for $4,000 Cuyahoga County Solid Waste grant
• Moved to approve St. Raphael Church Mardi Gras sign request
• Moved to authorize access permit with Cleveland Metroparks for Longbeach force main project
• Moved to advertise for bids for 2025 road repair materials, paving, and sidewalk repair
• Moved to introduce ordinance for fire hydrant coating by Giant Maintenance and Restoration
• Placed compensation ordinances for law director, prosecutor, and general administration on first reading

City Council

Council will consider several ordinances and motions, including a contract with Fabrizi Trucking and Paving for the Lake Road/Douglas Drive Sewer Improvement Project, and first readings on 2025 compensation rates for law department and general administration employees. Also up for discussion are grant applications for the AARP Community Challenge and a Cuyahoga County Solid Waste District special project, along with sign requests for St. Raphael's Mardi Gras events.

• Contract with Fabrizi Trucking and Paving for Lake Road/Douglas Drive Sewer Improvement Project
• First reading of ordinance setting 2025 compensation for Director of Law and Prosecutor
• First reading of ordinance setting 2025 compensation for general administration employees not under labor contract
• Resolution to apply for 2025 AARP Community Challenge Grant (up to three applications)
• Resolution to apply for 2025 Special Projects Grant with Cuyahoga County Solid Waste District

Bay Village City Council approved several emergency measures, including a contract with Fabrizi Trucking and Paving for the Lake Road/Douglas Drive Sewer Improvement Project (7-0), authorization to file AARP and Solid Waste District grant applications (both 7-0), and an agreement with Giant Maintenance And Restoration for fire hydrant coating (7-0). Council also authorized advertising for bids for the 2025 road, paving, sidewalk, and material programs, and approved sign requests for St. Raphael's Church. Discussions were held on regional dispatch options and road maintenance funding, but no decisions were made on those topics.

• Approved Ordinance 25-17: Fabrizi Trucking and Paving contract for Lake Road/Douglas Drive Sewer Improvement (7-0)
• Approved Resolution 25-12: filing up to three AARP Community Challenge Grant applications (7-0)
• Approved Resolution 25-13: filing 2025 Solid Waste District grant application (7-0)
• Approved Ordinance 25-18: Giant Maintenance And Restoration agreement for fire hydrant coating (7-0)
• Approved Ordinance 25-16: Mayor to sign Access Permit for Cleveland Metroparks Longbeach Force Main project (6-0, 1 abstention)
• Authorized advertising for bids for 2025 Road Maintenance, Street Paving, Road Repair, and Sidewalk Repair programs (7-0 each)
• Approved St. Raphael's Mardi Gras sign requests (7-0 each)
• Acknowledged December 2024 Financial Statements (7-0)

Architectural Board of Review

The Architectural Board of Review (ABR) meeting scheduled for January 22, 2025, has been cancelled because there were no items to review. No public hearings or decisions will occur at this time.

• Meeting cancelled due to no agenda items

City Council

Bay Village City Council's Committee of the Whole will discuss and vote on several items to be placed on the regular meeting agenda, including a stormwater erosion control project on Knickerbocker Drive, the purchase of two police vehicles and their upfitting, and a recycling grant application. The council will also consider reappointment to the Tree Commission, acceptance of December 2024 financial statements, amended appropriations, a sign request from St. Raphael's Catholic Church, and permission for the Bay Soccer Club to use park land.

• Knickerbocker Drive/Wischmeyer Creek Storm Water/Erosion Control Project ($324,637.50) – motion to advertise for bids
• Purchase of two new police vehicles and agreement with Halls Public Safety to upfit them
• Reappointment of Nick Dios to the Tree Commission for a three-year term expiring February 11, 2028
• Cuyahoga County Solid Waste District Recycling Grant Application – resolution
• Bay Soccer Club request to use area east of Cahoon Road and north of the Gazebo for 2025 games

Council held a committee session and advanced several items to the regular meeting agenda, including advertising for bids on the Knickerbocker Drive/Wischmeyer Creek stormwater erosion control project (engineer's estimate $324,637.50), purchasing two police vehicles, and reappointing Nick Dios to the Tree Commission. A resident petitioned to change Ordinance 1373.01 to restrict parking of trucks and trailers in yards; Council agreed to review the ordinance. No final votes were taken at this committee session.

• Moved to advertise Knickerbocker Drive/Wischmeyer Creek stormwater project for bids (estimate $324,637.50)
• Moved to approve purchase of two 2025 Ford Explorer police vehicles at $45,722 each
• Moved to approve agreement with Halls Public Safety to upfit police vehicles ($26,798.26)
• Moved to approve St. Raphael's Catholic School enrollment sign display
• Moved to reappoint Nick Dios to Tree Commission (term to Feb 11, 2028)
• Moved to apply for Cuyahoga County Solid Waste District Recycling Grant
• Held acknowledgment of December 2024 financial statements until next meeting
• Agreed to review Ordinance 1373.01 regarding yard parking after resident petition

City Council

Bay Village City Council will consider several ordinances and resolutions at its January 21 meeting, including the final FY2025 appropriation ordinance (already approved in Ordinance 24-122), authorization to purchase two police vehicles and upfit them, and a motion to advertise bids for the Knickerbocker Drive stormwater/erosion control project. The council will also act on a sign permit for St. Raphael's Church and reappoint Nick Dios to the Tree Commission. An executive session on personnel and compensation is scheduled.

• Ordinance making FY2025 appropriations (already in Ordinance 24-122) with an emergency clause
• Authorization to purchase two law enforcement vehicles via state cooperative program and contract with Halls Public Safety Upfitters
• Motion to advertise for bids for the Knickerbocker Drive/Wischmeyer Creek Storm Water/Erosion Control Project
• Motion to permit St. Raphael’s Church to display a temporary sign at 525 Dover Center Road
• Resolution to apply for 2025 Community Recycling Awareness Grant with Cuyahoga County Solid Waste District

Council approved the 2025 appropriations ordinance, authorized purchase of two police vehicles and upfitting equipment, and filed a recycling grant application. It also reappointed Nick Dios to the Tree Commission, permitted a St. Raphael's sign, and advertised bids for a storm water project. No audience members spoke, and the meeting included an executive session on personnel.

• Adopted Ordinance 25-09 for FY2025 appropriations (6-0)
• Adopted Ordinance 25-10 authorizing purchase of two law enforcement vehicles (6-0)
• Adopted Ordinance 25-11 for police vehicle upfitting with Halls Public Safety Upfitters (7-0)
• Adopted Resolution 25-08 for 2025 Community Recycling Awareness Grant application (6-0)
• Reappointed Nick Dios to Tree Commission for term expiring Feb 11, 2028 (6-0)
• Permitted St. Raphael's Church to display enrollment sign Feb 15-Aug 15, 2025 (6-0)
• Advertised for bids for Knickerbocker Drive/Wischmeyer Creek Storm Water/Erosion Control Project (6-0)
• Held December 2024 financial statements until next meeting for updated report

Civil Service Commission

The Civil Service Commission will consider approval of minutes and discuss eligibility lists for police sergeant, entry-level police officer, lateral police officer, and dispatcher positions. No votes or financial items are on the agenda.

• Approval of minutes from January 7, 2025
• Discussion of Police Sergeant Eligibility List
• Discussion of Entry-level Police Officer Eligibility List
• Discussion of Lateral Police Officer Eligibility List
• Discussion of Dispatcher Eligibility List

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for January 16, 2025 has been cancelled because there were no items to consider. No decisions or discussions will take place.

Planning Commission

The Planning Commission will receive a presentation from staff on several city infrastructure projects, including the Fire Station Remodel, Cahoon Park Lakefront Improvements, and EQ Tank updates. The meeting also includes approval of prior minutes and a council update. No public hearings or ordinance votes are scheduled.

• Presentation on Fire Station Remodel
• Grant updates from John Rostash
• EQ Tank updates
• Cahoon Park Lakefront Improvements
• Approval of August 21, 2024 minutes

The Planning Commission meeting on January 15, 2025, was informational only. The commission heard presentations on city grants, the Cahoon Park Lakefront improvements, the Fire Station remodel, and the EQ Tank project. No formal decisions or votes were taken on these items.

• Approved minutes from August 21, 2024 (4-0)

Tree Commission

The Tree Commission is meeting to approve the minutes from November 26, 2024. The body will also determine its meeting schedule and goals for 2025.

• Approval of November 26, 2024 minutes
• Approval of 2025 meeting schedule
• Discussion of 2025 goals

The Tree Commission approved the November 2024 minutes and reappointed Nick Dios as chairperson. The city's 2025 budget includes tree funding comparable to last year, and a grant is being pursued for Cahoon Park shoreline erosion. The Healthy Urban Tree Canopy grant will fund free tree lawn trees on Huntington Woods Parkway and Lake Forest Drive before end of April. The commission agreed to meet every other month per a suggestion from Larry Ludwig.

• Approved November 2024 meeting minutes (unanimous)
• Reappointed Nick Dios as chairperson (unanimous)
• Agreed to meet every other month (all present members)
• Discussed adding ordinance review to next meeting agenda

Architectural Board of Review

The Architectural Board of Review will consider a proposal from the City for an EQ Pump Station at the corner of Wolf and Cahoon. They will also approve minutes from November 26, 2024.

• Review of EQ Pump Station proposal at Wolf & Cahoon
• Approval of minutes from November 26, 2024

The Architectural Board of Review approved the City of Bay Village's proposed EQ Pump Station building at Wolf & Cahoon, with a 4-0 vote. The approval includes the prefab brick building in 'cemented deal' color, black roof, and gray door, but is conditional on the fence going entirely around the building. The final fence design and landscaping will be reviewed at a future date.

• Approved EQ Pump Station building with black roof, prefab brick in cemented deal, gray door (4-0)
• Tabled final fence design review to a future date
• Approval conditional on fence surrounding entire building; if not, building must be re-reviewed

Civil Service Commission

The Civil Service Commission is meeting to approve previous meeting minutes and discuss a Dispatcher Examination. The agenda also includes a miscellaneous items section.

• Dispatcher Examination

City Council

The City Council is meeting in committee to review several ordinances and resolutions. Key items include a labor agreement for firefighters and a project agreement for waterline and resurfacing work on Westlawn Drive.

• Labor Agreement with International Association of Firefighters, Local 1144
• Agreement with Chagrin Valley Engineering, Ltd. for Westlawn Drive Waterline and Resurfacing Project
• Agreement with Julian and Grube for GAAP Compilation Services (FY 2024-2026)
• Resolution to permit sale of City Property by Internet Auction
• Request from St. Raphael’s Catholic Church for Gabriel Project sign display

The City Council committee session reviewed several items ahead of the regular meeting, including a three-year labor agreement with the International Association of Firefighters, Local 1144, which was signed by the union and will be introduced as an ordinance. The council also discussed resolutions for participating in the America250-OH semiquincentennial, applying for an arborist training grant, selling obsolete property via internet auction, authorizing cooperative purchasing, and contracting with Julian and Grube for financial compilation services. No final votes were taken during this committee session; all items were scheduled for the regular meeting later that evening.

• Reviewed 3-year firefighter labor agreement with Local 1144; ordinance to be introduced
• Discussed resolution for America250-OH participation with $5,000 gift
• Discussed grant application for Arborist Safety Training Institute workshop ($3,575)
• Discussed resolution to sell obsolete property via internet auction
• Discussed resolution authorizing cooperative purchasing programs
• Discussed ordinance for Julian and Grube GAAP compilation services (FY2024-2026)
• Discussed agreement with Chagrin Valley Engineering for Westlawn Drive waterline project ($61,356 design)
• Discussed St. Raphael's Gabriel Project sign display request

City Council

The Bay Village City Council will hold its regular meeting on January 6, 2025, at 7:30 p.m. in Council Chambers. The agenda includes routine procedural items, reports from city directors, and several emergency declarations for labor agreements, grant applications, and financial resolutions. No major zoning or ordinance votes are scheduled.

• Ordinance authorizing labor agreement with International Association of Firefighters, Local 1144
• Resolution supporting Ohio’s 250th anniversary commission (America250-OH)
• Resolution authorizing grant application to Arborist Safety Training Institute
• Ordinance approving three-year agreement with Julian and Grube for financial statement preparation
• Ordinance authorizing internet auction of surplus city property valued over $5,000

Bay Village City Council approved seven emergency measures, including a labor agreement with the firefighters' union, a resolution supporting America250-OH, a grant application for arborist training, authorization to auction surplus property, participation in cooperative purchasing, a three-year contract for financial statement preparation, and an engineering agreement for the Westlawn Drive waterline project. Council also permitted St. Raphael's Church to display a temporary banner and entered executive session on personnel and litigation.

• Adopted Ordinance 25-01, firefighter labor agreement with IAFF Local 1144 (7-0)
• Adopted Resolution 25-02, supporting America250-OH (7-0)
• Adopted Resolution 25-03, authorizing Arborist Safety Training Institute grant application (7-0)
• Adopted Resolution 25-04, authorizing internet auction of surplus property (7-0)
• Adopted Resolution 25-05, authorizing cooperative purchasing participation (7-0)
• Adopted Ordinance 25-06, three-year contract with Julian and Grube for financial statements (7-0)
• Adopted Ordinance 25-07, agreement with Chagrin Valley Engineering for Westlawn Drive waterline project (7-0)
• Approved St. Raphael's Church banner display for specified dates (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request from BCU Electric on behalf of property owner John Caulkins to place a generator in the side yard 9 feet from the lot line, instead of the required 10 feet. The board will also approve minutes from the previous meeting.

• Variance request for a 1-foot setback reduction for a generator at 27414 Donald, under Section 1370.05(c)
• Approval of minutes from December 19, 2024 meeting

The Board of Zoning Appeals approved a variance request from John Caulkins to install a generator in the side yard at 27414 Donald Drive, allowing the unit to be 9 feet from the property line instead of the required 10 feet. The motion passed unanimously (7-0). The board also approved the minutes of the December 19, 2024 meeting.

• Approved variance for generator placement at 27414 Donald (7-0)
• Approved December 19, 2024 meeting minutes (7-0)

Planning Commission

The Planning Commission meeting scheduled for January 1, 2025, has been cancelled because there are no agenda items to discuss.