Bay Village public meetings in 2025

City Council

The City Council is meeting for an inauguration ceremony. The primary purpose of the meeting is for elected officials to take the oath of office.

• Oath of office administered by Judge Brian F. Hagan

Architectural Board of Review

The Architectural Board of Review met on December 22, 2025 at City Hall. The board approved the minutes from the November 25, 2025 meeting. It reviewed an application from Brady Signs Co. to replace the monument LED illuminated sign cabinet at the Bay Village Board of Education building, 377 Dover Center Rd. It also reviewed an application from Brilliant Electric Sign Co. and Young Design Studio LLC for exterior signage changes at the Hawthorne Grove Childcare Center, 590 Dover Center Rd, including three specific signs.

• Approval of minutes from the November 25, 2025 meeting
• Review of replacement LED illuminated sign cabinet for Bay Village Board of Education building (377 Dover Center Rd)
• Review of exterior signage changes for Hawthorne Grove Childcare Center (590 Dover Center Rd)
• Proposed signs: ‘HAWTHORN GROVE – INFANT CENTER’ south‑facing, ‘HAWTHORN GROVE’ east elevation, ‘ENTRANCE’ west elevation awning

The Architectural Board of Review approved the minutes from the November 25, 2025 meeting by a 5‑0 vote. The board also accepted the proposed replacement LED illuminated sign for the Bay Village City Schools at 377 Dover Center Rd, confirming it meets LED sign requirements. Both motions passed unanimously.

• Approved November 25, 2025 minutes (5-0)
• Accepted Bay Village school signage change (5 yeas, 0 nays)

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will approve the minutes from the December 4, 2025 meeting. It will then review four variance applications: a side‑yard setback reduction for a new home on Lake Road, an increased fence height on Walker Road, an air‑conditioning condenser placement on Cliff Drive, and a related fence variance. Decisions will be made by a quorum of board members.

• Syed Abbas – variance to reduce total side‑yard setback by 6 ft 9 in for a new home at 25140 Lake Rd (requested 7 ft 9 in and 6 ft setbacks vs. required 20 ft 6 in and 9 ft).
• Michael Lewis – variance to allow 9 ft of fence height above 4 ft on 31321 Walker Rd, increasing total fence to 64 ft on the rear property line.
• Jared Sevisky – variance to place an air‑conditioning condenser 8 ft from the property line at 23728 Cliff Drive, requiring a 2 ft variance from the 10‑ft setback rule.
• Approval of minutes from the December 4, 2025 Board of Zoning Appeals meeting.

Planning Commission

The Bay Village Planning Commission cancelled its scheduled meeting on December 17, 2025 because there were no agenda items to consider. No decisions or discussions were held at this meeting.

Civil Service Commission

The Civil Service Commission is meeting to review police staffing matters. The body will discuss the entry-level police officer eligibility list, examinations, and lateral hiring.

• Entry-level Police Officer Eligibility List
• Entry-level Police Officer Examination
• Police Lateral Hiring

City Council

Bay Village City Council is meeting to discuss several ordinances and contracts, including the city's annual appropriations for 2026. The body will also consider equipment purchases for the Fire and Service Departments and an extension of marijuana regulations.

• Annual Appropriation Ordinance No. 25-121 (third and final reading)
• Contract with Stryker Medical Devices for two Lucas 3” manual chest compression devices
• Resolution to extend marijuana regulations until December 31, 2026
• Purchase of a Caterpillar Wheel Loader from Ohio Cat for the Service Department
• Lease amendment for Village Bike Co-op at 303 Cahoon Road

The committee session was procedural. Council members introduced contracts, a records‑commission reappointment, a cannabis‑moratorium extension, and equipment purchases, but each item was slated for a vote at the upcoming regular meeting. No vote tallies or approvals were recorded in these minutes.

City Council

The Bay Village City Council will consider the Fiscal Year 2026 appropriations ordinance and emergency contracts for fire equipment, consulting services, and a wheel loader. The meeting also includes a public hearing on a marijuana moratorium.

• Ordinance 25-121: FY 2026 appropriations
• Contract with Stryker Medical Devices for two 'Lucas 3' Chest Compression Devices
• Contract with McCaulley & Company for specialized consulting services
• Contract with Chagrin Valley Engineering for consulting services
• Resolution to extend moratorium on recreational marijuana permit applications

The council approved Ordinance 25-121, appropriating funds for the City of Bay Village’s Fiscal Year 2026 budget, by a 7‑0 vote. It also adopted several emergency ordinances, including a contract for two chest compression devices for the fire department (Ordinance 25-132), an extension of the adult‑use marijuana permit moratorium through 2026 (Resolution 25-133), a consulting agreement with McCaulley & Company (Ordinance 25-127), and a contract with Chagrin Valley Engineering (Ordinance 25-131), each by 7‑0. Additionally, Deb Putnam was reappointed to the Records Commission for a two‑year term, and the November 2025 financial reports were formally acknowledged, all with unanimous votes.

• Adopted Ordinance 25-121 FY 2026 appropriations (7-0)
• Adopted Ordinance 25-132 purchase of two chest compression devices for Fire Dept (7-0)
• Adopted Resolution 25-133 extension of marijuana permit moratorium to Dec 31, 2026 (7-0)
• Adopted Ordinance 25-127 consulting agreement with McCaulley & Company (7-0)
• Adopted Ordinance 25-131 contract with Chagrin Valley Engineering Ltd. (7-0)
• Reappointed Deb Putnam to Records Commission for term ending Dec 31, 2027 (7-0)
• Acknowledged receipt of November 2025 financial reports (7-0)
• Adopted Ordinance 25-134 FY 2025 appropriations as previously appropriated (7-0)

City Council

The Records Commission is meeting to approve previous minutes and review RC-2 and RC-3 forms from city departments. The body will also set a date for the destruction of records.

• Approval of June 26, 2025 meeting minutes
• Review of RC-2 and RC-3 forms
• Setting a date for destruction of records

Architectural Board of Review

The Architectural Board of Review meeting scheduled for December 10, 2025, has been cancelled because a quorum could not be reached.

• Meeting cancellation notice
• No quorum present

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will consider several variance applications. Requests include a generator placement at 29336 Lake Rd, AC condenser setbacks at 29312 Osborn and 30601 Ashton Lane, fence extensions at 31321 Walker Rd, a temporary wildlife fence at 433 Bradley, and a reduced side‑yard setback for a new home at 316 Kenilworth. Decisions require a majority vote of all board members present.

• Variance for generator at 29336 Lake Rd (section 1370.05(a)) to place unit more than 10 ft from property line
• Variance for AC condenser at 29312 Osborn (section 1359.01(a)) to place unit 6 ft from property line (4 ft variance)
• Variance for AC condenser at 30601 Ashton Lane (section 1359.01(a)) to place unit 5 ft from property line (5 ft variance)
• Variance for fence at 31321 Walker Rd (sections 1163.05(h1) & (h3)) to add 52 ft of fencing above the 4‑ft limit
• Variance for new home at 316 Kenilworth (section 1153.03(1)) to reduce side‑yard setback by 5 ft 7 in

The board granted a variance to place a generator at 29336 Lake Rd., allowing it to be 10 ft 9 in from the property line. It also approved variances for air‑conditioning condensers at 29312 Osborn Rd. (6 ft from the line) and 30601 Ashton Lane (5 ft from the line). All three motions passed unanimously with a 6‑0 vote.

• Approved generator variance at 29336 Lake Rd. (6‑0)
• Approved AC condenser variance at 29312 Osborn Rd. (6‑0)
• Approved AC condenser variance at 30601 Ashton Lane (6‑0)

Planning Commission

The Bay Village Planning Commission meeting scheduled for December 3, 2025 was cancelled. The cancellation was due to a lack of agenda items, so no decisions or discussions will take place.

City Council

The Bay Village City Council will hold a regular meeting to vote on several ordinances, including a debt issuance to fund the fire station project. The council will also consider a contract with Motorola Solutions for police radio equipment, an amendment to the annual appropriation ordinance, and a change order for the Wolf Road Equalization Tank project. Additional items include a resolution to seek Lake Erie grant funding for the Cahoon Park restoration and re‑appointments to the Board of Zoning Appeals.

• Debt issuance ordinance for the fire station project (Ordinance 25-119)
• Contract with Motorola Solutions to purchase police radio equipment
• Amended annual appropriation ordinance (Ordinance No. 25-121)
• Change Order 5 to Independence Excavating for the Wolf Road Equalization Tank project
• Resolution to apply for Lake Erie Community Grant for Cahoon Park Aquatic and Riparian Restoration

City Council

The Bay Village City Council will consider several emergency ordinances, including a $10 million note issuance to fund fire‑station renovation and a contract with Motorola Solutions for police radio equipment. Additional items include an appropriation ordinance for FY 2026, a change order for the Wolf Road Equalization Tank project, and motions to re‑appoint two members to the Board of Zoning Appeals. The council will also review a resolution to seek Lake Erie Community Grant funding for the Cahoon Memorial Park restoration.

• Ordinance authorizing a contract with Motorola Solutions to purchase police radio equipment (emergency declaration)
• Ordinance 25-119 authorizing issuance and sale of up to $10,000,000 of notes for fire‑station renovation (second reading)
• Ordinance 25-121 making appropriations for City expenditures for FY 2026 (second reading)
• Change Order 5 to the contract with Independence Excavating, Inc. for additional funds for the Wolf Road Equalization Tank Project (consideration for adoption)
• Motions to confirm the re‑appointment of Clete Miller and Dan Gess to the Board of Zoning Appeals for five‑year terms ending Jan 1 2031

The council unanimously adopted Ordinance No. 25-119, authorizing the issuance and sale of up to $10,000,000 in notes to fund fire‑station remodeling, renovation, and equipment upgrades. It also adopted several emergency ordinances, including a $2.5 million radio equipment contract (Ordinance 25-124) and the creation of a Fire Station Renovation and Addition Fund (Ordinance 25-125). All measures passed with a 7‑0 vote.

• Adopted Ordinance No. 25-119 to issue up to $10,000,000 in notes for fire‑station improvements (7‑0)
• Adopted Ordinance No. 25-124 authorizing a contract with Motorola Solutions for police radio equipment (7‑0)
• Adopted Ordinance No. 25-121 making appropriations for FY 2026 (7‑0)
• Adopted Ordinance No. 25-125 establishing the Fire Station Renovation and Addition Fund (7‑0)
• Adopted Ordinance No. 25-126 making appropriations for FY 2025 (7‑0)
• Adopted Ordinance No. 25-127 authorizing an agreement with McCaulley & Company for consulting services (first reading, no vote recorded)
• Adopted Ordinance No. 25-122 authorizing design services with Mull & Weithman Architects for fire‑station renovation (first reading, no vote recorded)
• Approved minutes of the November 17, 2025 council meeting (7‑0) and Cahoon Memorial Park Trustees meeting (8‑0)

Architectural Board of Review

The Architectural Board of Review will first approve the minutes from its September 25, 2025 meeting. It will then discuss and decide on the exterior signage proposals submitted by Brilliant Electric Sign Co and Young Design Studio LLC for the Hawthorne Grove Childcare Center located at 590 Dover Center Road. The board will consider three specific signs: a south‑facing “HAWTHORN GROVE – INFANT CENTER” sign, an east‑elevation “HG” sign, and a west‑elevation “ENTRANCE” awning sign.

• Approve minutes from the September 25, 2025 meeting
• Review exterior signage proposals for Hawthorne Grove Childcare Center at 590 Dover Center Rd
• Sign 1: ‘HAWTHORN GROVE – INFANT CENTER’ south‑facing
• Sign 2: ‘HG’ east elevation
• Sign 3: ‘ENTRANCE’ west elevation awning

The Architectural Board approved the September 24, 2025 meeting minutes (4-0). It then approved the proposed façade changes—including brick staining, door and window replacements, and landscaping—based on the submitted drawings (5-0). Finally, the board voted to table the sign design until the applicant resubmits it (5-0).

• Approved September 24, 2025 minutes (4-0)
• Approved façade changes as reflected in drawings (5-0)
• Tabled sign design pending resubmission (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider four variance requests regarding property setbacks and land use. Decisions will be made on requests for generator placement, a front porch addition, and a garage addition.

• Thomas Sullivan (29360 Lake Rd): Two variances for a generator 2’ from the property line
• Robert Spies (29033 Lincoln): Variance to place a generator in the side yard
• Michelle & Gregory Flanik (379 Huntmere Dr): 10’ front setback variance for a 6’4” porch and 2% impervious surface variance
• Francis Kelly (424 Bassett Rd): 15’ front building line variance for a garage addition

The Board of Zoning Appeals heard testimony from the applicant, his attorney, and objectors regarding two variances requested for a generator at 29360 Lake Rd. The discussion covered setbacks, safety concerns, and code applicability, but the minutes do not record a vote or final ruling on the variances.

Planning Commission

The Bay Village Planning Commission cancelled its scheduled meeting for November 19, 2025, due to a lack of agenda items. The meeting was to be held at 350 Dover Center Road.

• Meeting cancellation due to lack of agenda items
• Meeting location: 350 Dover Center Road, Bay Village, Ohio 44140

City Council

City Council is reviewing financing, debt issuance, and construction agreements for the Fire Station Improvement Project. The body is also considering an application for a drone pilot program and annual appropriation ordinances.

• Debt issuance and financing for the Fire Station Improvement Project
• Amended agreement with Mull & Weithman for fire station design services
• Amended agreement and Guaranteed Maximum Price with Regency Construction Services, Inc.
• Application to ODOT for the Drones for First Responders (DRF) Pilot Program
• 2026 Annual Appropriation Ordinance (first reading)

The committee reviewed the fire station improvement project financing, a donation for the Tree Fund, and a drone pilot program for first responders. It also examined paperwork for debt issuance, the October financial report, and amended appropriation and annual appropriation ordinances. All items were scheduled for first reading at the upcoming regular council meeting, and no votes or approvals were recorded in this session.

City Council

The Finance Committee is meeting to review monthly financial reports and budget updates. The body will discuss the financing of the fire station and the status of the leasing program.

• October 2025 Financial Reports
• Fire Station Financing Update
• Remaining Funds Review
• Capital Budget Update
• Leasing Program Recap

City Council

The Bay Village City Council will vote on several emergency measures, including financing a fire‑station renovation with up to $10 million of notes. It will also consider a donation to the Tree Fund, an application to join the Ohio Drones for First Responders pilot, and contracts for design and construction services for the fire‑station project. Additional items include appropriations for fiscal years 2025 and 2026 and permission for community banner displays.

• Resolution to accept a donation from Oster Services, LLC for the City Tree Fund (emergency)
• Resolution authorizing an ODOT application for the Drones for First Responders pilot program (emergency)
• Ordinance authorizing issuance and sale of notes up to $10,000,000 for fire‑station bond financing (emergency)
• Ordinance amending Ordinance 23‑61 to contract Mull & Weithman Architects, Inc. for fire‑station design (emergency)
• Ordinance authorizing the Mayor to accept a Guaranteed Maximum Price and contract Regency Construction Services for fire‑station renovation (emergency)

The council approved the November 3 meeting minutes and adopted two emergency resolutions: a donation to the Tree Fund and an application to ODOT for the Drones for First Responders pilot. It placed on first reading Ordinance 25‑119 to issue up to $10 million in notes for fire‑station improvements and adopted the FY 2025 appropriations ordinance. The council also approved banner permits for the 2026 Snoball Run. All votes recorded were unanimous (7‑0).

• Approved November 3 minutes (7-0)
• Adopted Resolution 25-117, tree‑fund donation (7-0)
• Adopted Resolution 25-118, ODOT drone pilot application (7-0)
• Placed Ordinance 25-119 to issue up to $10M notes for fire‑station renovation on first reading
• Adopted Ordinance 25-120, FY2025 appropriations (7-0)
• Placed Ordinance 25-121, FY2026 appropriations correction on first reading
• Placed Ordinance 25-122, fire‑station design services agreement on first reading
• Approved Snoball Run banner permits for Wolf & Cahoon and Wolf & Dover Center Roads (7-0)

Architectural Board of Review

The Architectural Board of Review scheduled for November 12, 2025 will not meet. The cancellation was announced because there were no items to place on the agenda.

City Council

The Finance Committee is meeting to discuss several municipal budget items. The session includes reviews of department spending and specific financing for the fire station.

• Fire Station Financing
• Service Department Budget
• Capital Budget
• Police Department budget
• Mayor and Law Department budgets

Board of Zoning Appeals

The Board of Zoning Appeals will approve the minutes from the October 16, 2025 meeting. It will review a variance request by Gregory Schell to place a generator more than 10 ft from the property line at 633 Marygate Drive. It will review two variance requests by Ryan Delia for Kathryn Fehring at 537 Juneway to build a backyard pavilion that would encroach the rear‑yard setback and increase impermeable surface, requesting a 12.75‑ft (43%) setback variance and a 1% impermeable‑surface variance. It will review an updated variance request by David Schleich for Hall Dillon at 29934 Lake Rd to place a tram 65 ft linear within 3 ft of the property line, modifying a prior 25‑ft request.

• Approval of minutes from the October 16, 2025 meeting
• Gregory Schell – variance to place generator >10 ft from property line at 633 Marygate Drive
• Ryan Delia for Kathryn Fehring – variance for 18‑ft deep backyard pavilion at 537 Juneway, requesting 12.75‑ft rear‑yard setback variance (43%)
• Ryan Delia for Kathryn Fehring – variance for 1% increase in impermeable surface at 537 Juneway
• David Schleich for Hall Dillon – updated variance to place tram 65 ft linear, within 3 ft of property line at 29934 Lake Rd (modifies prior 25‑ft request)

The Board of Zoning Appeals approved a variance allowing Gregory Schell to place a generator in the side yard of 633 Marygate Drive, provided it is screened year‑round with vegetation or fencing. The application for a backyard pavilion at 537 Juneway was tabled for further consideration at a future meeting.

• Approved generator variance for 633 Marygate Drive (5-0)
• Tabled pavilion application for 537 Juneway until next meeting

Planning Commission

The Bay Village Planning Commission cancelled its scheduled meeting for November 5, 2025 because no agenda items were submitted. No decisions or discussions will take place at this meeting.

Civil Service Commission

The Civil Service Commission will meet to approve previous minutes and discuss personnel matters. The agenda includes reviews of eligibility lists and examinations for police and fire department positions.

• Entry-level Police Officer Eligibility List
• Fire Lieutenant Promotional Examination
• Firefighter Entry Level Examination

City Council

City Council is reviewing several ordinances related to the use of e-bikes, scooters, and all-purpose vehicles. The body is also considering a healthcare administrative contract renewal and a new cybersecurity program required by state law.

• Ordinances 25-95, 25-98, and 25-97 regarding e-bikes, scooters, and all-purpose vehicles
• Ordinance 25-96 regarding driving upon sidewalks, street lawns, or curbs
• Ordinance 25-104 to renew the Jefferson Health Care Plan contract for one year
• Lease agreement with Village Bicycle Co-op for 303 Cahoon Road
• Stormwater Services Agreement with Cuyahoga County Board of Health for 2026-2027

The committee presented the fire station renovation plan, cost estimates, and financing options. Members asked questions about pricing, timeline, and alternatives, but no motions, votes, or approvals were recorded. The council will consider financing and possible ordinances in future meetings.

City Council

The Finance Committee is meeting to conduct budget reviews for several city departments. These reviews cover operational and capital spending for the listed divisions.

• Budget review for IT/HR (including IT Capital)
• Budget review for Health Care
• Budget review for Fire Department
• Budget review for Building Department
• Budget reviews for Recreation, Council/Clerk, Finance, and Community Services

City Council

The Bay Village City Council will consider several third‑reading ordinances, including updates to bicycle, scooter and snowmobile regulations. It will also vote on an ordinance authorizing a one‑year contract with Jefferson Health Plan to provide administrative services for the city’s health and hospitalization plan. Additional items include a lease agreement for Village Bike Co‑Op at 303 Cahoon Road and a resolution adopting a city cybersecurity program.

• Ordinance 25‑96: amend definitions for bicycles, electric bicycles, scooters and personal assistive mobility devices
• Ordinance 25‑97: amend rules on driving upon sidewalks, streets or curbs
• Ordinance 25‑98: amend regulations for snowmobiles, off‑highway motorcycles and all‑purpose vehicles
• Ordinance 25‑104: authorize the Mayor to enter a one‑year contract with Jefferson Health Plan for health‑plan administrative services
• Resolution: lease agreement with Village Bike Co‑Op for real estate at 303 Cahoon Road

The Bay Village City Council approved the minutes from the October 20 meetings and then adopted a series of emergency ordinances covering bicycles, e‑bikes, scooters, sidewalk driving, snowmobiles, and related enforcement language. It also authorized a one‑year contract with the Jefferson Health Plan and a lease of the 303 Cahoon Road property to the Village Bike Co‑Op. Finally, the council granted the Bay Rocket Association permission for temporary signage and a raffle vehicle at local schools.

• Approved regular council minutes (Oct 20, 2025) – vote 7‑0
• Approved Cahoon Memorial Park Trustees minutes (Oct 20, 2025) – vote 8‑0
• Adopted Ordinance 25‑96 (bicycle, e‑bike, scooter regulations) – vote 7‑0
• Adopted Ordinance 25‑97 (sidewalk driving regulations) – vote 7‑0
• Adopted Ordinance 25‑98 (snowmobiles and off‑highway motorcycles) – vote 7‑0
• Adopted Ordinance 25‑99 (bicycle and e‑bike enforcement language) – vote 7‑0
• Adopted Ordinance 25‑104 (one‑year contract with Jefferson Health Plan) – vote 7‑0
• Adopted Resolution 25‑114 (lease of 303 Cahoon Road to Village Bike Co‑Op) – vote 7‑0

Architectural Board of Review

The Architectural Board of Review meeting scheduled for Wednesday, October 22, 2025 was cancelled. The cancellation was issued because there were no items on the agenda. No decisions or discussions will occur at this meeting.

City Council

The Avon Lake/Bay Village Ad Hoc Committee for Walker Road Park will meet to discuss park maintenance and water infrastructure. The meeting focuses on the park's maintenance matrix and water lines for drinking fountains and field watering.

• Walker Road Park Maintenance Matrix
• Water line for drinking fountain and watering fields

City Council

The City Council is reviewing a natural gas aggregation agreement with Direct Energy Services, LLC and a healthcare administrative services renewal with Jefferson Health Care Plan. The meeting also includes second readings for several ordinances regarding e-bikes, scooters, and vehicle use on sidewalks.

• Natural gas services agreement with Direct Energy Services, LLC starting July 1, 2026
• One-year contract renewal with Jefferson Health Care Plan for health and hospitalization plan administration
• Ordinances 25-95, 25-98, and 25-97 regarding e-bikes, scooters, and off-highway motorcycles
• Ordinance 25-96 regarding driving upon sidewalks, street lawns, or curbs
• Request for a 4’x 6’ Amy Mihaljevic banner in the Village Green from October 22 to October 26, 2025

The Bay Village City Council held a committee meeting with First Energy representatives to review recent outages and planned infrastructure upgrades. Council members asked about outage reporting, underground cable replacement timelines, and communication with residents. No formal resolutions, approvals, or votes were recorded.

City Council

The Bay Village City Council will take second‑reading votes on several ordinances that update definitions for bicycles, electric scooters, sidewalk driving, and off‑highway vehicles. Council members will also consider Ordinance 25‑104, which authorizes the mayor to sign a one‑year contract with Jefferson Health Plan for administrative services for the city’s health and hospitalization plan. An additional ordinance will authorize a natural‑gas supply agreement with Direct Energy Services, LLC beginning July 1, 2026. Appropriations for the fiscal year and a resolution for a purchase‑order payment will also be addressed.

• Ordinance 25‑96 – amend definitions for bicycles, electric bicycles, scooters, and assistive devices (second reading)
• Ordinance 25‑97 – amend rules on driving upon sidewalks, streets, or curbs (second reading)
• Ordinance 25‑98 – amend regulations for snowmobiles, off‑highway motorcycles, and all‑purpose vehicles (second reading)
• Ordinance 25‑104 – authorize a one‑year contract with Jefferson Health Plan for city health‑plan administrative services
• Ordinance authorizing a natural‑gas supply contract with Direct Energy Services, LLC effective July 1 2026

The council approved the minutes from the October 6 meeting and acknowledged the September financial report, both by unanimous 7‑0 votes. It adopted Ordinance 25‑111 to appropriate funds for fiscal year 2025, also by a 7‑0 vote. The council approved a banner placement request for the Amy Mihaljevic memorial and adopted Resolution 25‑112 for a purchase‑order payment, each with unanimous support. Several ordinances were placed on second reading but not yet voted on.

• Approved October 6 meeting minutes (7-0)
• Acknowledged September financial report (7-0)
• Adopted Ordinance 25-111 for FY2025 appropriations (7-0)
• Adopted Resolution 25-112 for purchase‑order payment (7-0)
• Approved Amy Mihaljevic banner placement Oct 22‑26 (7-0)
• Ordinance 25-104 placed on second reading (health plan contract)
• Ordinance 25-113 placed on second reading (natural‑gas agreement)
• Ordinances 25-96, 25-97, 25-98, 25-99 placed on second reading (various vehicle regulations)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider variance requests for residential property setbacks. The board will also review the minutes from the October 02, 2025 meeting.

• Variance request for 379 Huntmere to build a 6’4” front porch, reducing the front setback to 35’
• Variance request for 29934 Lake Rd to place a tram closer than 3’ to the property line

The Board of Zoning Appeals approved the minutes from the October 2, 2025 meeting by a 6‑0 vote. The board then discussed a variance request for 379 Huntmere, focusing on front‑setback and the new 40% impervious‑surface ordinance. Members indicated the applicant should submit calculations and may table the request pending review. No final variance decision was made.

• Approved October 2 meeting minutes (6-0)

Architectural Board of Review

The Bay Village Architectural Board of Review scheduled for October 8, 2025 will not convene. The cancellation is because there were no items submitted for discussion. No decisions or proposals will be made at this time.

City Council

The Bay Village City Council will consider a range of items, including a resolution honoring Curtis Krakowski, a resolution on Sudden Unexpected Death in Epilepsy, and multiple ordinance amendments on e‑bikes, sidewalk driving, and snowmobiles. The agenda also includes a $300 donation for Arbor Day, a renewal of the Jefferson Health Care Plan contract, and a new refuse collection fee for 2026. Infrastructure projects such as watermain replacements on Glen Park Drive and Lake Road, as well as vehicle disposal and a skid‑steer loader purchase, are also on the agenda.

• First reading of ordinance to establish a refuse collection fee for 2026
• Amendments to Codified Ordinance Section 301.04 covering e‑bikes, scooters and assistive devices
• Renewal of Jefferson Health Care Plan contract for one year
• Contract with Chagrin Valley Engineering for Glen Park Drive watermain replacement and paving
• $300 donation from Chagrin Valley Engineering to offset Arbor Day celebration expenses

Council members and city staff presented recognitions, upcoming legislation, and funding proposals. The meeting noted a resolution for SUDEP awareness, first‑reading of e‑bike ordinance changes, and an amended appropriation for watermain projects. No votes or final approvals were recorded during this session.

City Council

The Bay Village City Council will review a series of ordinances and resolutions, including updates to vehicle and electric‑mobility device definitions, a one‑year contract with Jefferson Health Plan for administrative services, and several infrastructure agreements. Additional items include setting the refuse collection fee effective date, approving donations for the Arbor Day event, and authorizing the purchase of a Caterpillar skid‑steer loader. All items are presented as first‑reading ordinances or resolutions and will be voted on at the October 6 meeting.

• Ordinance amending Codified Ordinance Section 301.04 to update definitions for bicycles, electric bicycles, scooters, and personal assistive mobility devices (First Reading)
• Ordinance authorizing a one‑year contract with Jefferson Health Plan for administrative services for the city’s health and hospitalization plan (First Reading)
• Ordinance establishing the effective date for the refuse collection fee through December 31, 2026
• Ordinance authorizing agreements with Chagrin Valley Engineering for Glen Park Drive watermain replacement and paving
• Ordinance authorizing the purchase of a Caterpillar skid‑steer loader for the Service Department

The council voted to approve the minutes of the regular City Council meeting held on September 15, 2025 and the minutes of the Memorial Park Trustees meeting held on the same date. Both motions were carried with votes of 6‑0 and 7‑0 respectively, each with Councilman Greco abstaining. No other substantive actions were decided at this meeting.

• Approved regular City Council meeting minutes (6-0, 1 abstention)
• Approved Memorial Park Trustees meeting minutes (7-0, 1 abstention)

Board of Zoning Appeals

The Bay Village Board of Zoning Appeals will first approve the minutes from the September 18, 2025 meeting. It will then consider five variance applications that were tabled at that meeting, covering a front porch, impervious surface, a generator, a privacy screen, and related setbacks. Decisions will require a majority vote of all board members present.

• Corey Uhlar – 28621 Knickerbocker Rd – variance to CO 1153.02 for an 8‑ft front porch encroaching the front‑yard setback
• Samuel Metzger – 27103 Russell Rd – variance to CO 1155.07 for an additional 2.5% impervious surface, raising total to 51.5%
• Mark & Theresa Gamble – 29074 Buchanan Dr – variance to section 1370.05(a) to place a generator 13 ft from the property line
• Colleen Reiner – 27001 Knickerbocker Rd – variance to section 1163.05(i) to replace a 6‑ft privacy screen 14 ft from the property line
• Approval of minutes from the September 18, 2025 meeting

The Board approved the September 18 minutes (7‑0). It granted a variance for a 6‑foot front porch at 28621 Knickerbocker, requiring an 8‑foot variance (5‑2). The variance request for 27103 Russell Rd. was tabled at the applicant’s request. It also approved a variance allowing a generator in the side yard of 29074 Buchanan Drive, provided it is screened year‑round (7‑0). No decision on the fence replacement at 27001 Knickerbocker Rd. appears in the recorded minutes.

• Approved September 18 minutes (7-0)
• Approved 6' front porch variance (8' variance) at 28621 Knickerbocker (5-2)
• Tabled variance request for 27103 Russell Rd. (Metzger) at applicant's request
• Approved generator variance at 29074 Buchanan Drive with screening condition (7-0)

Planning Commission

The Planning Commission meeting scheduled for October 1, 2025, was cancelled. The cancellation is due to a lack of agenda items.

Architectural Board of Review

The Bay Village Architectural Board of Review will consider approval of the minutes from the September 10, 2025 meeting. It will then review two digitally printed cloud signs proposed by Jessica Ruff of Ruff Neon Signs for the St. Raphael Parish office at 525 Dover Center. The board will also review the City of Bay Village’s proposal to replace the columns at City Hall, located at 350 Dover Center. The meeting will conclude with adjournment.

• Approve minutes from the September 10, 2025 meeting
• Review two wall signs for St. Raphael Parish office at 525 Dover Center
• Review replacement columns proposal for City Hall at 350 Dover Center
• Adjournment

The Architectural Board of Review approved the minutes from its September 10 meeting by a 3‑0 vote. It also approved the two new illuminated wall signs for St. Raphael Parish at 525 Dover Center, also by a 3‑0 vote. No decision was recorded on the proposed replacement columns at City Hall.

• Approved September 10, 2025 ABR minutes (3-0)
• Approved St. Raphael’s wall signage at 525 Dover Center (3-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests regarding property setbacks and impervious surface limits. The board will also review the minutes from the August 21, 2025 meeting.

• Variance request for 28621 Knickerbocker to allow a front porch to encroach into the front yard setback
• Variance request for 27103 Russell Rd. to increase total impervious surface to 51.5%

The Board approved the minutes from the August 21, 2025 meeting by a 5‑0 vote. It then voted 5‑0 to table the variance request for 28621 Knickerbocker until the applicant can attend a future meeting. No decision was made on the impervious‑surface variance for 27103 Russell Rd.

• Approved August 21 minutes (5‑0)
• Tabled variance request for 28621 Knickerbocker porch (5‑0)

City Council

The Environment, Safety, and Community Services Committee will meet to review proposed e‑bike legislation. The agenda references three classes of e‑bikes and prior committee documents from October 2024 and December 2024. No decisions are recorded in the agenda; the meeting is for discussion and consideration of the legislation.

• E‑Bike Legislation – review of three classes of e‑bikes (referencing 2024 committee documents)

Planning Commission

The Bay Village Planning Commission scheduled a meeting for September 17, 2025, but it was cancelled. The cancellation was due to a lack of agenda items, so no decisions or discussions will take place.

City Council

The Bay Village City Council will consider authorizing tax levies for Fiscal Year 2026 and an ordinance for an easement at 28100 Wolf Road for the Fire Station Renovation Project. The committee will also discuss public health services for 2026-2027 and authorize bids for the Knickerbocker/Wischmeyer Creek Slope Stabilization Project.

• Authorize tax levies and certifications for Fiscal Year 2026
• Ordinance for easement at 28100 Wolf Road for Fire Station Renovation
• Authorize bids for Knickerbocker/Wischmeyer Creek Slope Stabilization Project
• Public Health Services contract for 2026 and 2027
• Permit for Santa Claus ride and Tree Lighting at Gazebo on December 7, 2025

The council adopted a mayoral proclamation designating September 17‑23, 2025 as Constitution Awareness Week. It approved a motion to forgo a hearing on the transfer of C‑2 and D‑1 permits for 328 Bassett Road. The council also approved a motion to acknowledge receipt of the August 2025 financial report and adopted the tentative schedule for the 2026 budget meetings.

• Adopted Mayor Koomar's proclamation of Constitution Awareness Week (Sept 17‑23, 2025)
• Approved motion to not request a hearing on the C‑2/D‑1 permit transfer for 328 Bassett Road
• Approved motion to acknowledge receipt of the August 2025 City financial report
• Approved tentative schedule for 2026 budget meetings (Nov 3, 10, 17)
• Noted Law Director Barbour’s suggested vehicle‑definition modifications for future committee review

City Council

City Council will discuss tax levies and advancements for Fiscal Year 2026. The body is also considering agreements for public health services and a fire station renovation easement.

• Ordinance for public health services agreement with Cuyahoga County General Health District for 2026-2027
• Resolution accepting Budget Commission tax rates and authorizing tax levies for 2026
• Resolution authorizing tax advancements for Fiscal Year 2026
• Ordinance for electric and communication easement at 28100 Wolf Road for Fire Station Renovation
• Bidding authorization for Knickerbocker/Wischmeyer Creek Slope Stabilization Project

The council unanimously adopted Ordinance 25-91, allowing the mayor to contract with the Cuyahoga County General Health District for public health services in 2026‑27. It also passed Resolution 25-92, accepting the Budget Commission’s tax levy amounts and rates, and Resolution 25-93, permitting the finance director to request tax advancements for FY 2026. Additional actions included adopting Ordinance 25-94 for an easement at 28100 Wolf Road, authorizing bids for the Knickerbocker/Wischmeyer Creek slope‑stabilization project, and approving meeting minutes.

• Adopted Ordinance 25-91 (health services agreement) – vote 6-0
• Adopted Resolution 25-92 (tax levy amounts and rates) – vote 6-0
• Adopted Resolution 25-93 (tax advancements for FY 2026) – vote 6-0
• Adopted Ordinance 25-94 (easement at 28100 Wolf Road) – vote 6-0
• Authorized bids for Knickerbocker/Wischmeyer Creek Slope Stabilization Project – vote 6-0
• Motion to forgo hearing on permit transfer at 328 Bassett Road – vote 5-1
• Approved minutes of regular council meeting Sep 2, 2025 – vote 6-0
• Approved minutes of Cahoon Memorial Park Trustees meeting Sep 2, 2025 – vote 7-0

Architectural Board of Review

The Architectural Board of Review will evaluate signage proposals for a business on Wolf Road. The board will also review revisions for the EQ Pump Station located at the corner of Wolf and Cahoon.

• Review of three signs for Pin High at 27229 Wolf Rd, including internally illuminated channel letters
• Review of revisions for the EQ Pump Station at the corner of Wolf & Cahoon

The Architectural Board of Review approved the revisions to the EQ Pump Station at the corner of Wolf & Cahoon with a 4-0 vote. It also approved the Pin High signage at 27229 Wolf Rd with a 3-0 vote. Earlier, the board approved the minutes from August 13, 2025 by a 4-0 vote. No further business was taken.

• Approved August 13, 2025 minutes (4-0)
• Approved Pin High signage at 27229 Wolf Rd (3-0)
• Approved EQ Pump Station revisions at Wolf & Cahoon (4-0)

Tree Commission

The Tree Commission will meet to review reports from the City Council and City Forester. The body will discuss the Grand & Glorious Tree Program and the Arbor Day Celebration scheduled for October 18.

• Grand & Glorious Tree Program
• Arbor Day Celebration (10/18)

The commission approved the March and May meeting minutes. It decided the Grand and Glorious Tree Program will be held each year. An Arbor Day Celebration was set for Saturday, October 18, 2025, with a $300 donation from Chagrin Valley Engineering toward tree plantings. The meeting was then adjourned.

• Approved March and May meeting minutes (vote passed)
• Adopted annual Grand and Glorious Tree Program
• Scheduled Arbor Day Celebration for Oct 18, 2025, 11:00 am‑2:00 pm at Village Green
• Accepted $300 donation from Chagrin Valley Engineering for tree plantings
• Motion to adjourn passed

Board of Zoning Appeals

The Board of Zoning Appeals adopted the August 21, 2025 minutes by a 6‑0 vote. It granted a 1‑foot generator variance for 30416 Salem Drive, a 4‑foot front‑yard portico variance for 31027 Nantucket Row, and two fence variances totaling 16 feet for 29615 Lincoln Rd, each passing 6‑0.

• Approved August 21, 2025 minutes (6-0)
• Granted 1‑ft generator variance at 30416 Salem Drive with screening requirement (6-0)
• Granted 4‑ft front‑yard portico variance at 31027 Nantucket Row, open‑air only (6-0)
• Granted two fence variances for 29615 Lincoln Rd totaling 16 ft, per CO 1163.05 (6-0)

City Council

The committee presented updates on ongoing sewer relining, water‑line replacement, Huntington Parkway drainage improvements, and the Equalization Tank project. Financial reports and investment details were reviewed, and appointments for Councilman Gerald Horning to several committees and the Architectural Board of Review were announced. No formal approvals, denials, or vote tallies were recorded during this session.

City Council

The Environment, Safety, and Community Services Committee will meet to review proposed legislation regarding e-bike classifications. The meeting agenda lists the topic but does not provide details on the specific classes or the final decision.

• E-Bike Legislation discussion
• Review of 2024 committee meeting minutes
• Review of e-bike attachment documents

City Council

The Bay Village City Council approved several emergency measures, including Ordinance 25‑84 for wildlife services, Resolution 25‑85 for a tree‑planting donation, and Ordinance 25‑86 to obtain a Water Pollution Control Loan. Council also confirmed Gerald Horning’s appointment to the Environment, Safety and Community Services Committee and accepted the July 2025 financial report. All votes were unanimous (7‑0).

• Adopted Ordinance 25‑84 authorizing wildlife services agreement (7‑0)
• Adopted Resolution 25‑85 accepting tree‑planting donation (7‑0)
• Adopted Ordinance 25‑86 authorizing water‑pollution control loan (7‑0)
• Confirmed appointment of Gerald Horning to the Environment, Safety and Community Services Committee (7‑0)
• Acknowledged receipt of the July 2025 Financial Report (7‑0)

Architectural Board of Review

The Architectural Board of Review meeting scheduled for August 27, 2025, was cancelled. The cancellation is due to a lack of items for the agenda.

Board of Zoning Appeals

The board approved the minutes of the August 7 meeting (5‑0). It approved two variances allowing two air‑conditioning units on the side yard of 26731 Osborn Rd, with a requirement for year‑round screening (5‑0). The variance application for 30995 Clinton Drive was tabled for a later meeting.

• Approved August 7 meeting minutes (5-0)
• Granted two variances for 26731 Osborn Rd AC units, with screening requirement (5-0)
• Tabled 30995 Clinton Drive variance application (vote not recorded)

Planning Commission

The Planning Commission meeting scheduled for August 20, 2025, has been cancelled. The cancellation is due to a lack of agenda items.

City Council

The Bay Village City Council is holding a special meeting to take action on filling a council seat. The body will consider an appointment to replace David Long, who resigned as Councilman of Ward 1.

• Appointment to fill the vacancy of Councilman David Long (Ward 1)

The council unanimously approved the minutes of the August 11, 2025 special meeting. The council also filled the Ward 1 vacancy by appointing Gerald Horning, with a 6‑0 vote. No other actions were taken.

• Approved minutes of Aug 11 special meeting (6-0)
• Appointed Gerald Horning to Ward 1 council seat (6-0)

Architectural Board of Review

The Architectural Board of Review will meet to consider design changes for a business at 328 Bassett Rd. The board will review requests regarding signage and awning colors.

• Review of new commercial sign for Village Rose Deli at 328 Bassett Rd
• Review of updated awning colors at 328 Bassett Rd
• Review of 'Hours of Operation' decal signage for the door at 328 Bassett Rd

The Architectural Board of Review approved the minutes from its July 9, 2025 meeting by a 3‑0 vote. No other actions were decided; the application for the Village Rose Deli sign and awning updates was discussed but no vote was recorded.

• Approved July 9, 2025 meeting minutes (3-0)

City Council

The council approved the minutes of the August 4 special meeting and the Cahoon Memorial Park Trustees meeting, each by a 6‑0 vote. Council members voted unanimously to convene an executive session on the Ward 1 council vacancy. They also approved a special meeting on August 14 at 6 p.m. to appoint a replacement for the Ward 1 seat.

• Approved minutes of the August 4 special council meeting (6-0)
• Approved minutes of the Cahoon Memorial Park Trustees meeting (6-0)
• Approved convening an executive session on the Ward 1 council vacancy (6-0)
• Approved a special council meeting on August 14, 2025 at 6 p.m. to fill Ward 1 vacancy (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals approved the minutes from the June 5, 2025 meeting by a 5‑0 vote. The board then heard a variance request from Scott Wagner (28522 Knickerbocker) to exceed the 10 % fence rule and discussed possible tapering options. No vote was taken on the variance, and the applicant was told the matter could be tabled until a quorum is present.

• Approved June 5, 2025 meeting minutes (5-0)

City Council

Council voted 6‑0 to approve the minutes of the Special Meeting of Council held July 21, 2025. The council also approved the Cahoon Memorial Park Trustees minutes from July 21, 2025 (7‑0) and June 16, 2025 (6‑0‑1 abstention). No other actions were formally decided.

• Approved minutes of the Special Meeting of Council held July 21, 2025 (6-0)
• Approved minutes of the Cahoon Memorial Park Trustees meeting held July 21, 2025 (7-0)
• Approved minutes of the Cahoon Memorial Park Trustees meeting held June 16, 2025 (6-0-1 abstention by Michael Greco)

City Council

The committee reviewed the June 2025 financial report, noting the interest rate rise from 2.7% to 3.0% and a 6% increase in municipal income tax receipts. It discussed a $237,000 distribution from Fund 297 and the $2.2 million ARPA fund, as well as upcoming financing steps for the fire‑station renovation. No formal votes, approvals, or denials were recorded.

City Council

Council approved the minutes of the Special Meeting held June 30, 2025. The motion passed with five yeas, zero nays and one abstention from President Clark. No other actions were voted on during the July 21 special meeting.

• Approved June 30, 2025 meeting minutes (5 yeas, 0 nays, 1 abstention)

City Council

The Cahoon Memorial Park Trustees approved Bay Days 2026 to be held on June 29, June 30, July 1, July 2, July 3, and July 4, 2026, with a requirement that ride operators vacate the premises by July 9, 2026. The motion was made by Councilman Dan Rettig and passed unanimously with 7 yeas and 0 nays. The meeting adjourned at 7:05 p.m.

• Approved Bay Days 2026 dates with ride‑operator deadline (7-0)

Architectural Board of Review

The Architectural Board of Review approved the minutes from the May 28 and June 11, 2025 meetings. The board also approved the proposed addition and roof modifications for the Bay Village Fire Station at 28100 Wolf Rd. Both motions passed unanimously. The meeting adjourned at 7:33 p.m.

• Approved May 28 and June 11, 2025 meeting minutes (motion passed)
• Approved fire station addition and roof modification plans (3‑0 vote)

City Council

The Bay Village City Council approved Resolution 25-77 to allow shoreline improvements on submerged Lake Erie lands, adopting it by a 6‑0 vote. The council also voted 6‑0 to adjourn regular meetings for July and August, with special meetings to be called as needed. Minutes from the June 16 regular council meeting and the Cahoon Memorial Park Trustees meeting were approved. Ordinances 25-71, 25-72 and 25-73 were each moved to a second reading.

• Adopted Resolution 25-77 (shoreline improvements) 6-0
• Adjourned regular council meetings for July and August 6-0
• Approved June 16 regular council minutes 4 yeas, 2 abstentions
• Approved Cahoon Memorial Park Trustees minutes 5 yeas, 2 abstentions
• Moved Ordinance 25-71 to second reading (no vote recorded)
• Moved Ordinance 25-72 to second reading (no vote recorded)
• Moved Ordinance 25-73 to second reading (no vote recorded)

Records Commission

The Records Retention Commission approved the minutes from the December 9, 2024 meeting with a 4‑0 vote. It also approved the RC‑3 record disposal forms submitted by the Police Department and the Human Resources Department, each by a 4‑0 vote. The commission discussed scheduling a shredding truck for August or September 2025 and asked other departments to submit RC‑3 forms before that date.

• Approved December 9, 2024 meeting minutes (4-0)
• Approved Police Department RC-3 form (4-0)
• Approved Human Resources Department RC-3 form (4-0)

City Council

The Environment, Safety & Community Services Committee reviewed the proposed consolidated police dispatch agreement with the City of North Olmsted and agreed to recommend placing the ordinance on first reading at the regular council meeting. Reappointments to the Community Services Advisory Board for Julie Bauman, Barbara Harrell, and Rebecca Ranallo were recommended. A motion was made to acknowledge receipt of the May 2025 financial reports. No votes or final approvals were recorded in this session.

• Recommended placing police dispatch ordinance on first reading (no vote recorded)
• Recommended reappointing Julie Bauman to Community Services Advisory Board (no vote recorded)
• Recommended reappointing Barbara Harrell to Community Services Advisory Board (no vote recorded)
• Recommended reappointing Rebecca Ranallo to Community Services Advisory Board (no vote recorded)
• Motion to acknowledge receipt of May 2025 financial reports (no vote recorded)

City Council

The Environment, Safety & Community Services Committee reviewed information on consolidating police dispatch, including options with North Olmsted, Westlake, and local facilities. Members raised questions about service levels, resources, and transition issues, but no formal vote or decision was recorded.

City Council

The council approved the minutes from the June 2 meeting (5‑0). It confirmed three reappointments to the Community Services Advisory Board, each for three‑year terms (5‑0). The council acknowledged receipt of the May 2025 financial report (5‑0) and placed three ordinances on first reading, including a police dispatch services agreement and salary fixes for the mayor and council president. A vote to suspend charter rules passed unanimously.

• Approved June 2 meeting minutes (5-0)
• Reappointed Julie Bauman, Barbara Harrell, Rebecca Ranallo to Community Services Advisory Board (5-0)
• Acknowledged receipt of May 2025 Financial Report (5-0)
• Ordinance 25-71 placed on first reading (Police Dispatch Services agreement)
• Ordinance 25-72 placed on first reading (Mayor salary fix)
• Ordinance 25-73 placed on first reading (Council President salary fix)
• Vote to suspend charter rules passed (Yeas: Clark, DeGeorge, Long, Maier, Rettig; Nays: none)
• Resolution 25-53 approving final plat for southern extension of Yarmouth Lane read for adoption (first reading)

Architectural Board of Review

The board approved the submitted plans for the Hawthorne Grove Childcare outdoor play space and exterior changes. The motion passed unanimously with a 4‑0 vote. The March 26, 2025 meeting minutes were approved, while approval of the May 28, 2025 minutes was postponed until acting chairman Kevin Krol is present.

• Approved Hawthorne Grove Childcare plans (4-0)
• Approved March 26, 2025 ABR meeting minutes
• Postponed May 28, 2025 ABR meeting minutes pending acting chairman attendance

Board of Zoning Appeals

The Board approved the minutes from the May 15, 2025 meeting by a 5‑0 vote. After extensive discussion of the fence variance request at 27216 Lake Rd, the Board voted to table the item until the applicant submits a revised request. The motion to table was moved by Dan Gess and seconded by Jan Saurman, passing 5‑0.

• Approved May 15 minutes (5-0)
• Tabled variance request for 27216 Lake Rd fence (5-0)

Planning Commission

The commission postponed the vote on the May 21, 2025 minutes because a quorum was not present. Later, the board approved the revised design for the Hawthorne Grove Childcare Center at 590 Dover Center Rd. with a unanimous 6‑0 vote. An update on the fire station pump house was presented, but no formal action was taken.

• Postponed approval of May 21, 2025 minutes (no quorum)
• Approved design for Hawthorne Childcare Center (6-0)

City Council

The council received an update on the fire station renovation project, including estimated construction costs of $8.65 M and total project costs of $9.74 M, with American Rescue Plan funding of $700‑$800 K. Bidding is planned for July with a council vote scheduled for September 8, 2025. The council also discussed police dispatch consolidation, noting a expired $3 M county offer and a $262 K annual dispatch agreement from North Olmsted. No formal approvals, denials, or votes were recorded.

City Council

The Planning, Zoning, Public Buildings and Grounds Committee reviewed a request for a horse at the Amy Mihaljevic Run and the Yarmouth Colony Subdivision. Members expressed opinions on keeping the animal ordinance unchanged and on sending subdivision recommendations to the Planning Commission, but no formal approvals, denials, or votes were recorded.

City Council

The council adopted Resolution 25‑59, adopting the city’s tax budget for the fiscal year beginning Jan. 1 2026, by a 7‑0 vote. It also adopted Ordinance 25‑60, authorizing the mayor to contract with Jackson Dieken & Associates for insurance, and Ordinance 25‑67, making appropriations and advancing $500,000 for the Cahoon Memorial Park habitat project, each by 7‑0 votes. Additionally, Ordinance 25‑68, authorizing a sidewalk repair agreement with Set In Stone Contracting, was adopted by 7‑0, while Resolution 25‑53 remained on second reading.

• Adopted Resolution 25‑59 tax budget for FY 2026 (7‑0)
• Adopted Ordinance 25‑60 insurance agreement with Jackson Dieken & Associates (7‑0)
• Adopted Ordinance 25‑67 appropriations, including $500,000 advance for Cahoon Memorial Park project (7‑0)
• Adopted Ordinance 25‑68 sidewalk repair agreement with Set In Stone Contracting (7‑0)
• Resolution 25‑53 final plat for Yarmouth Lane extension remained on second reading (no vote)

Architectural Board of Review

The Architectural Board of Review approved the minutes of the Jan 14, 2025 meeting by a 3‑0 vote. It also approved the signage package for Bayside Eyecare at 433 Dover Center Rd with a 4‑0 vote. A subsequent motion to approve the new ground and building signage for the same location passed 3‑0.

• Approved Jan 14, 2025 meeting minutes (3‑0)
• Approved Bayside Eyecare signage package (4‑0)
• Approved new ground and building signage for Bayside Eyecare (3‑0)

Planning Commission

The Planning Commission approved the minutes from the April 16, 2025 meeting by a 6‑yea, 0‑nay vote. The board then reviewed the proposed outdoor play space at Hawthorne Grove Childcare Center, 590 Dover Center Rd., hearing comments from the owner and architect. The discussion covered fence design, parking, safety, and aesthetics, but no vote or formal action on the proposal was recorded.

• Approved April 16, 2025 minutes (6-0)

City Council

The Environment, Safety & Community Services Committee discussed the Bay Rocks liquor permit application, a tree canopy grant, an Enterprise vehicle lease, an amended appropriation ordinance, the 2026 tax budget, and insurance renewal. Each item was scheduled for a vote at the regular City Council meeting later that evening. No votes or final actions were taken during this committee session.

City Council

The council approved the minutes of the May 5 meetings and voted 7‑0 to forgo a hearing on a liquor permit for Bay Rocks LLC. It adopted Resolution 25‑57 to file a Healthy Urban Tree Canopy grant, Ordinance 25‑52 to lease six municipal vehicles, and Ordinance 25‑58 for FY 2025 appropriations, each by unanimous 7‑0 votes. Additional items were placed on first or second reading, including the FY 2026 tax budget and an insurance agreement.

• Approved May 5 Council minutes (7-0)
• Approved Cahoon Memorial Park Trustees minutes (8-0)
• Denied hearing request for Bay Rocks LLC liquor permit (7-0)
• Adopted Resolution 25‑57 (Healthy Urban Tree Canopy Grant) (7-0)
• Adopted Ordinance 25‑52 (Master Equity Lease for six vehicles) (7-0)
• Adopted Ordinance 25‑58 (FY 2025 appropriations) (7-0)
• Resolution 25‑59 (Tax Budget FY 2026) placed on first reading
• Ordinance 25‑60 (Insurance agreement) placed on first reading

Board of Zoning Appeals

The Board of Zoning Appeals approved a special permit for a free‑standing little library at 482 Huntmere. It also granted two variances for a generator at 29222 Lincoln, two variances for a privacy fence at 26734 Henry Rd, and a variance for an accessory building at 28607 Wolf Rd. All motions passed unanimously with a 7‑0 vote.

• Approved minutes of the May 1, 2025 meeting (7-0)
• Approved special permit for free library at 482 Huntmere (7-0)
• Approved two generator variances at 29222 Lincoln (7-0)
• Approved two fence variances at 26734 Henry Rd (7-0)
• Approved accessory building variance at 28607 Wolf Rd (7-0)

Tree Commission

The commission could not approve the March meeting minutes because there was no quorum. It approved awarding a plaque, posting on the website, and recognizing the winner of the Grand and Glorious Tree program on Arbor Day. The Ohio Tree Commission Academy presentation was postponed until Councilmember Byrnes Maier and Chairperson Nick Dios can attend. An email and distribution list for collaboration with other city tree commissions was assigned to Ms. Jesionowski, and the meeting was adjourned.

• Failed to approve March minutes (no quorum)
• Approved plaque award, website posting, and Arbor Day recognition for Grand and Glorious Tree program
• Postponed Ohio Tree Commission Academy presentation until Councilmember Byrnes Maier and Chairperson Nick Dios attend
• Assigned Ms. Jesionowski to draft email and distribution list for collaboration with other city tree commissions
• Motion to adjourn meeting approved (motion by Larry Ludwig, seconded by Ms. Jesionowski)

City Council

The May 5 meeting featured a Cleveland Clinic EMS award, a Heritage Home Program report, and updates on multiple sewer improvement projects. Council members also reviewed the liquor permit application for Bay Rocks LLC at 619‑621 Clague Road. No formal approvals, denials, or votes were recorded during the session.

City Council

The Finance Committee reviewed the city’s four‑month financial report and discussed upcoming capital projects. Members agreed to include the Lake/Douglas Project in the capital projects report, even though it is not detailed elsewhere. No other formal actions or votes were recorded.

• Add Lake/Douglas Project to capital projects report (agreement)

City Council

The council approved the minutes from two April meetings and adopted two resolutions donating to the Tree Fund and to purchase an ID‑maker, each by a unanimous 7‑0 vote. It also approved emergency ordinances authorizing agreements with Chagrin Valley Engineering for sanitary sewer and stone sewer catch‑basin rehabilitation projects, also by 7‑0 votes. Additionally, the council voted 7‑0 to advertise bids for sanitary‑sewer and storm‑sewer catch‑basin improvements.

• Approved minutes of Council meeting (April 21) – vote 5‑0, 2 abstentions
• Approved minutes of Cahoon Memorial Park Trustees meeting (April 21) – vote 5‑0, 3 abstentions
• Adopted Resolution 25‑50 (Tree Fund donation) – vote 7‑0
• Adopted Resolution 25‑51 (Infinity ID‑maker purchase) – vote 7‑0
• Adopted Ordinance 25‑54 (Sanitary Sewer Rehabilitation agreement) – vote 7‑0
• Adopted Ordinance 25‑55 (Stone Sewer Catch‑Basin Rehabilitation agreement) – vote 7‑0
• Approved motion to advertise bids for sanitary sewer improvements – vote 7‑0
• Approved motion to advertise bids for storm sewer (catch‑basin) improvements – vote 7‑0

Board of Zoning Appeals

The Board approved the minutes from the April 17 meeting (5‑0). It granted a 3‑foot variance for an AC condenser at 28508 W. Oviatt Rd with required screening on two sides (5‑0). It also granted a 5‑foot‑10‑inch variance for a pavilion at 346 Saddler Rd, allowing it to be placed 4 ft 2 in from the primary structure (5‑0). The application for a 4‑foot front‑yard fence at 27216 Lake Rd was tabled (5‑0).

• Approved April 17 minutes (5-0)
• Granted 3' side‑yard variance for AC condenser at 28508 W. Oviatt Rd, with two‑side screening (5-0)
• Granted 5'10" variance for pavilion setback at 346 Saddler Rd, locating it 4'2" from the northwest corner (5-0)
• Tabled fence variance request for 27216 Lake Rd (5-0)

City Council

The April 21, 2025 Bay Village City Council committee meeting consisted of announcements, financial report reviews, and discussions of upcoming agenda items. No votes or approvals were recorded; items such as the Tree Commission appointment, pavement resurfacing contract, and winter salt participation were noted for consideration at the regular council meeting. The meeting also acknowledged the completion of the Bay Village Kennel renovation and the status of various contracts.

City Council

The Bay Village City Council approved the April 7 meeting minutes and confirmed a new Tree Commission member. It acknowledged the March 2025 financial reports and adopted four emergency resolutions and ordinances covering sewer funding, road salt contracts, pavement resurfacing, equipment purchase, and generator rental, each passing 5‑0.

• Approved minutes of April 7, 2025 meeting (5-0)
• Confirmed appointment of John A. DeBin to Tree Commission (5-0)
• Acknowledged receipt of March 2025 financial reports (5-0)
• Adopted Resolution No. 25-45 for sewer fund reimbursement (5-0)
• Adopted Resolution No. 25-46 for ODOT road salt contracts (5-0)
• Adopted Ordinance No. 25-47 for 2025 pavement resurfacing program (5-0)
• Adopted Ordinance No. 25-48 to purchase one Mohawk truck lift (5-0)
• Adopted Ordinance No. 25-49 to rent one commercial diesel generator (5-0)

Board of Zoning Appeals

The Board approved a 2‑foot fencing variance for 417 Elmwood Rd. and a special permit for scalp micropigmentation at 27310 W. Oviatt Rd. Both passed 6‑0. A special permit for a free puzzle library at 30911 Carlton Dr. was also approved unanimously. No motion was adopted on the flower‑cart variance request.

• Approved 2‑ft fencing variance for 417 Elmwood Rd. (6-0)
• Approved special permit for scalp micropigmentation at 27310 W. Oviatt Rd. (6-0)
• Approved special permit for puzzle library at 30911 Carlton Dr. (6-0)
• No decision made on flower‑cart variance for 28210 Osborn Rd.

Planning Commission

The commission voted to approve the minutes from the March 5, 2025 meeting. No other formal actions or votes were recorded for the Yarmouth Colony Subdivision or any other agenda items.

• Approved March 5, 2025 minutes (5 yeas, 0 nays)

City Council

The council voted to dispense with reading and approve the minutes of the regular council meeting held on March 17, 2025, with a 7‑0 vote. It also approved the minutes of the Cahoon Memorial Park Trustees meeting from March 17, 2025, with a vote recorded as S‑0. No other substantive actions were taken.

• Approved regular council meeting minutes (7-0)
• Approved Cahoon Memorial Park Trustees minutes (S-0)

Board of Zoning Appeals

The board approved the March 6, 2025 meeting minutes (5‑0). It granted variances to place generators at 618 Cahoon Ledges, 24566 Lake Rd, 29708 Lake Rd, and 26927 Osborn Rd, each with required screening and testing, with votes of 5‑0, 5‑0, 5‑0, and 6‑0 respectively. No other items received a vote.

• Approved March 6, 2025 minutes (5-0)
• Granted variance for 618 Cahoon Ledges generator placement (5-0)
• Granted variances for 24566 Lake Rd generator placement (5-0)
• Granted variances for 29708 Lake Rd generator placement (5-0)
• Granted variance for 26927 Osborn Rd generator placement (6-0)

Architectural Board of Review

The Architectural Board of Review approved the minutes from its Jan 14, 2025 meeting by a 3‑0 vote. It then approved the detailed signage plan for Bayside Eyecare at 433 Dover Center Rd by a 4‑0 vote. Finally, the board approved the new ground and building signage for Bayside Eyecare by a 3‑0 vote. The meeting adjourned at 7:37 p.m.

• Approved Jan 14 ABR minutes (3‑0)
• Approved Bayside Eyecare signage details (4‑0)
• Approved new ground and building signage for Bayside Eyecare (3‑0)